Canon 4838B006 All in One Printer User Manual

Basic Operation Guide
For information about machine setup and software
installation, see the Starter Guide.
This guide describes the basic use of
the machine. Read this guide after
finishing the machine setup.
Read Important Safety Instructions
first ĺp..
Keep this manual for future reference.
For information about advanced operations and
specifications, see the e-Manual included on the User
Software CD-ROM.
Manuals for the Machine
Starter Guide
The Starter Guide describes setting up the machine and installing the software.
Be sure to read this manual before using the machine.
Wireless LAN Setting Guide (MF4890dw/MF4880dw Only)
This manual describes Wireless LAN setup procedures and causes and countermeasures
for trouble you might face during the setup. Be sure to read this manual before using the
machine.
Basic Operation Guide
This Manual
The Basic Operation Guide describes common use and basic functions of the copy,
fax, and print functions.
e-Manual
The e-Manual includes information about all functions and configurations of the machine.
This manual is included on the User Software CD-ROM. Use the e-Manual’s search function
to easily find the information you want.
For Macintosh Users
The examples shown in this manual are based on the operation in the Windows
environment. To view how to use printer driver, fax driver, and scanner driver, refer
to the driver guides included in the User Software CD-ROM and the driver’s help.
Displaying Driver Guides
To view the Driver Guides, double-click the HTML files from the following folders
on the User Software CD-ROM.
• Canon MF Printer Driver Installation Guide  [Documents] [Print] 
[Guide]  [index.html]
• Canon Fax Driver Installation Guide  [Documents]  [Fax]  [Guide] 
[index.html]
• Canon Scanner Driver Guide  [Documents]  [Scan]  [Guide] 
[index.html]
Displaying from Driver’s Help System
From each driver panel, click [
2
]
How to Use This Manual
Symbols Used in This Manual
Indicates a situation that may lead to death or injury to persons.
WARNING To use the machine safely, always pay attention to these warnings.
CAUTION
Indicates a situation that may lead to injury to persons or damage to
equipment. To use the machine safely, always pay attention to these
cautions.
Indicates an operation that must not be performed. Read these items
carefully, and make sure not to perform the described operations.
IMPORTANT
Indicates operational requirements and restrictions. Be sure to read
these items carefully to operate the machine correctly and avoid
damage to the machine or property.
Indicates a clarification of an operation or additional explanations for a
procedure. Reading these notes is highly recommended.
Keys and Buttons Used in This Manual
In this manual, the following styles are used to represent keys, messages on the display, and
buttons or other items on a computer screen.
• Operation panel keys: [Key icon] (Key name)
Example: [
] (Stop)
• Display: <Message>
Example: <Specify Destination>
• Buttons and items on a computer screen: [Item]
Example: [Preference]
Illustrations Used in This Manual
Illustrations Used in This Manual
Illustrations of the MF4890dw are used in this manual. If a procedure or topic applies to only
one machine, this will be clearly indicated in the manual (for example, “MF4880dw”).
Displays Used in This Manual
The display shown in this manual is the factory preset display for the MF4890dw.
Depending on the system configuration and product purchased, the appearance of the
display may differ.
3
Main Functions
Adjusting Quality
Adjust image quality by setting the
density, resolution, and sharpness.
Enlarging and Reducing
• Copy → P.32
• Fax → P.52
• Copy → P.31
• Print → P.40
Multiple Documents onto
Single Page
Print multiple pages onto a single page.
• Copy → P.35
• Print → P.42
2-Sided Printing*
Fax
Print copies, received faxes, or
documents on both sides of paper.
• Copy → P.34
• Print → P.41
• Fax → P.69
One-touch/Coded/Group
Dialing → P.48
Specify fax destinations using onetouch keys, coded dial, and group
dial.
* MF4890dw/MF4880dw only
4
Copy
1
2
3
1
2
3
1
2
3
2
2
2
3
3
3
<ON>
1
1
1
<OFF>
Collating Copies → P.35
Copying ID Card → P.36
Collate copies when copying multiple documents.
Copy both sides of an ID card onto a single page.
Print
Booklet Printing* → P.43
Poster Printing → P.44
Watermark Printing → P.45
• Combine two pages onto a single
• Magnify and divide a single-paged
page, and then print on both sides.
• Make a booklet by folding printouts
in half and binding.
image to print on multiple sheets of
paper.
• Make a poster by combining the
prints together.
Add watermarks, such as “COPY” or
“DRAFT”, to the document.
Scan
Scanning using the Operation Panel → P.75
Remote Scanning from Computers → P.78
Select a computer to save scanned images in and scan
images directly from the operation panel.
Set to use the remote scan from the machine, and then
scan images from a computer using the MF Toolbox.
1
2
Receiving in the Memory
→ P.64
Sequential Broadcasting
→ P.58
• Store received faxes in the memory.
• Print or forward the received fax after
Send the same document to multiple
destinations at a time.
Polling Receiving →
Retrieve pre-loaded documents from
a sender’s fax machine.
confirming the sender.
* MF4890dw/MF4880dw only
5
Contents
Basic Operation
Learn the Names and Functions of Each Part of the Machine ………
Front Side ……………………………………………………………
Interior ………………………………………………………………
Back Side ……………………………………………………………
Learn the Functions of the Operation Panel …………………………
Switch to Copy/Fax/Scan Mode ………………………………………
Enter Text ……………………………………………………………
Set Date and Time ……………………………………………………
Place Documents ……………………………………………………
Placing Documents on the Platen Glass ……………………………
Placing Documents in the Feeder ……………………………………
Load Paper ……………………………………………………………
Loading Paper in the Paper Cassette …………………………………
Loading Paper in the Multi-Purpose Tray ……………………………
Loading Envelopes or Paper with a Letterhead ………………………
Setting a Paper Size and Type ………………………………………
Switch to the Quiet Mode ……………………………………………
Switch to the Sleep Mode ……………………………………………
Use the Toner Saver Mode ……………………………………………
10
10
12
13
14
16
17
18
19
20
20
22
23
24
25
26
27
27
28
Copy
Make a Basic Copy ……………………………………………………
Copy by Saving Paper …………………………………………………
Enlarge or Reduce Copies ……………………………………………
Adjust the Image Quality for Copy ……………………………………
Adjusting the density ………………………………………………
Selecting the Document Type ………………………………………
Adjusting the sharpness ……………………………………………
Make Double-Sided Copies (MF4890dw/MF4880dw Only) …………
Copy Multiple Pages onto One Sheet ………………………………
Collate Copies …………………………………………………………
Copy a Double-Sided ID Card …………………………………………
View and Cancel Copy Jobs …………………………………………
Change the Default Copy Settings ……………………………………
6
30
31
31
32
32
32
33
34
35
35
36
37
37
Print
Print a Document ……………………………………………………
Enlarge or Reduce a Document ………………………………………
Print a Double-Sided Document (MF4890dw/MF4880dw Only) ……
Print Multiple Pages onto One Sheet …………………………………
Print a Booklet (MF4890dw/MF4880dw Only) ………………………
Print a Poster …………………………………………………………
Add Watermarks to a Printout ………………………………………
View and Cancel Print Jobs……………………………………………
40
40
41
42
43
44
45
46
Fax
(→ p.105)
You can see frequentely asked
questions about the receive mode.
Register Numbers in the Address Book ………………………………
Registering Numbers to One-Touch Keys ……………………………
Registering Numbers to Coded Dialing Codes ………………………
Registering Recipients for Group Dialing ……………………………
Editing and Deleting Registered Destinations ………………………
Adjust the Image Quality for Fax ……………………………………
Adjusting the Density ………………………………………………
Selecting the Resolution ……………………………………………
Adjusting the Sharpness ……………………………………………
Specifying the Double-Sided Document Format (MF4890dw Only) …
Changing the Default Settings ………………………………………
Send a Fax ……………………………………………………………
Entering a Fax Number with the Alphanumeric Keys …………………
Using the One-Touch Keys …………………………………………
Using the Coded Dialing Codes………………………………………
Searching the Address Book …………………………………………
Redialing ……………………………………………………………
Sending a Fax to Multiple Destinations (Sequential Broadcast) ………
Sending a Fax to an International Destination (Adding Pauses) ………
Calling a Recipient before Sending a Fax ……………………………
Receive a Fax (Receive Mode) …………………………………………
Using the Machine for Fax Only ………………………………………
Using the Machine for Faxing and Phoning …………………………
Using the Answering Machine ………………………………………
Using the Machine Primarily for Phoning ……………………………
Receiving Faxes in Manual Mode ……………………………………
Receive a Fax from Memory …………………………………………
Switching to Memory Lock Mode ……………………………………
Viewing/Canceling/Forwarding Received Fax Documents …………
Printing Received Fax Documents ……………………………………
View/Cancel/Forward a Fax Job ………………………………………
Change the Fax Settings ………………………………………………
Changing Fax Sending Settings………………………………………
Restricting Fax Sending Functions……………………………………
Changing Fax RX Settings ……………………………………………
Changing Communication Management Settings …………………
48
48
49
50
52
52
52
53
53
54
54
55
55
56
56
57
57
58
58
59
60
61
61
62
62
63
64
64
65
65
66
66
66
68
69
70
7
Scan
(→ p.106)
You can see frequentely asked
questions about the scan function.
Understand the Scanning Method……………………………………
Scan a Document with the Operation Panel …………………………
Scanning a Document Using a Shortcut Key …………………………
Scan a Document with the MF Toolbox ………………………………
Configuring Scan Settings Using the MF Toolbox ……………………
Scan a Document with the Scanner Driver …………………………
74
75
77
78
80
82
Maintenance and Management
Clean the Machine ……………………………………………………
Cleaning the Exterior and Interior ……………………………………
Cleaning the Fixing Unit ……………………………………………
Cleaning the Platen Glass and Feeder ………………………………
Check and Replace Toner Cartridges …………………………………
Checking the Toner Level ……………………………………………
Conserving the Toner to Extend the Life of Toner Cartridges…………
Replacing the Toner Cartridge ………………………………………
Manage Using the Report and List Functions ………………………
Configure Settings Using the Remote UI ……………………………
84
84
85
86
87
87
88
88
91
92
Troubleshooting
Clear Jams ……………………………………………………………
Clearing Document Jams in the Feeder………………………………
Clearing Paper Jams Inside the Machine ……………………………
Resolve a Displayed Message …………………………………………
Resolve an Error Code …………………………………………………
Improve Output Quality ………………………………………………
Resolve a Problem ……………………………………………………
94
95
96
100
101
102
104
FAQ …………………………………………………………………… 105
If a Power Failure Occurs………………………………………………
Recycling Used Cartridges ……………………………………………
The Clean Earth Campaign ……………………………………………
Important Safety Instructions ………………………………………
Legal Notices …………………………………………………………
Laser Safety ……………………………………………………………
8
108
108
108
109
111
114
Basic Operation
This chapter describes overall information about the machine, and how to
place the documents and load the paper. Read this chapter first.
Learn the Names and Functions of Each Part of the Machine ………
Front Side ……………………………………………………………
Interior ………………………………………………………………
Back Side ……………………………………………………………
Learn the Functions of the Operation Panel …………………………
Switch to Copy/Fax/Scan Mode ………………………………………
Enter Text ……………………………………………………………
Set Date and Time ……………………………………………………
Place Documents ……………………………………………………
Placing Documents on the Platen Glass ……………………………
Placing Documents in the Feeder ……………………………………
Load Paper ……………………………………………………………
Loading Paper in the Paper Cassette …………………………………
Loading Paper in the Multi-Purpose Tray ……………………………
Loading Envelopes or Paper with a Letterhead ………………………
Setting a Paper Size and Type ………………………………………
Switch to the Quiet Mode ……………………………………………
Switch to the Sleep Mode ……………………………………………
Use the Toner Saver Mode ……………………………………………
10
10
12
13
14
16
17
18
19
20
20
22
23
24
25
26
27
27
28
9
Learn the Names and Functions of Each Part of the Machine
Front Side
MF4890dw
MF4880dw/MF4770n
Feeder
Automatically feeds documents into the
machine (→P.20).
Document return tray
Returns documents after
scanning.
Tray extension
Pull out to load large size
documents.
Document feeder tray
Place your documents in
this tray.
Document guides
Adjust these guides to fit the document.
Feeder cover
Open this cover to clear paper jams (→P.95).
Operation panel
Use the panel to control
the machine (→P.14).
Multi-purpose tray
Lift handles (left, right)
Load paper one by one manually (→P.24).
Hold these handles to lift or transport
the machine.
Paper guides
Adjust these guides to fit the paper.
10
Basic Operation
Platen glass
Used to scan non-standard size paper
or books, as well as standard size
paper (→P.20).
Output tray
Printed documents are output here
Output tray extension
Pull out the tray extension when
using paper larger than LTR.
Paper stopper
Use the paper stopper to
prevent paper from falling out
of the output tray.
Ventilation slots
Scanning area
Scans documents
from the feeder.
(MF4890dw/
MF4880dw only)
Allows heat to escape
from inside of the
machine. Leave more
than 4” (10 cm) of space
around the machine.
Paper cassette (Auto)
Load paper here (→P.23).
Dust cover
Close after loading the paper.
Power button
Turn the power ON or OFF.
Paper guides
Adjust these guides to fit the paper.
11
Interior
Toner cover
Open this cover to access the toner
cartridgeorclearpaperjams(→P.88,P.96).
Paper exit guide
Open this guide to clear paper jams
(→P.96).
Toner guides
When inserting the toner cartridge,
fit the protrusions on the toner
cartridge into these guides (→P.88).
12
MF4890dw/MF4880dw
Basic Operation
Back Side
MF4770n
Rating label
The machine’s serial number (consists of three
letters and a 5-digit number) and the required
voltage and current are specified.
Write the serial number on the back
cover of this guide for reference when
contacting the Canon Customer Center.
USB port
Connect to a computer via a
USB cable.
LAN port
Connect to a network via a
LAN cable.
HAND
SET
EXT.
External device jack
Connect an external telephone.
LINE
Telephone line jack
Connect a telephone line.
Power socket
Connect the power cord.
Rear cover
(MF4890dw/MF4880dw only)
Open this cover to clear paper jams when using
the 2-sided copy function (→P.99).
13
Learn the Functions of the Operation Panel
Navigate the menu or options.
(See “Navigating the Menu” on the next page.)
Reset
Press to return to standby mode.
Back
Press to return to the previous screen.
▲/▼
Press to scroll up and down, or to increase or decrease a value.
• Press to return to the previous screen, proceed to the next
One-touch Speed Dial Keys
Press to specify recipients
registered to one-touch keys
(→p.56).
◄/►
screen, or move the cursor to the left or right.
• Press to decrease or increase the fax ring volume.
OK
Press to confirm an action or setting.
Display
Mode switching keys
Press to switch the mode to copy,
fax, or scan (→p.27).
Processing/Data Indicator
The indicator blinks while sending or
receiving data and remains lit when jobs
are waiting in memory.
Error Indicator
The indicator blinks when an error occurs.
Address Book
Press to search for recipients registered in the address book (→p.57).
Redial/Pause
When faxing, press to redial the last three numbers called or insert a pause in a fax number
(→p.57, p.58).
Coded Dial
Press to enter a recipient’s code for coded speed dialing (→p.56).
Hook
Press to dial a number without using a telephone or handset.
Menu
Press to access menu functions (see “Navigating the Menu” at the bottom of the next page).
Paper Settings
Report
Press to specify paper size and type for the paper cassette or multi-purpose tray (→p.26).
Press to manually print reports and lists (→p.91).
Status Monitor/
Press to view or cancel jobs. You can also check the status of the machine (→p.37, p.46, p.66).
Cancel
14
Basic Operation
Enter letters and numbers (→p.17).
0 to 9
Press to enter letters and numbers.
(Numeric Keys)
• Press to switch the character entry mode.
• When sending a fax, press to switch
*
between pulse and tone dialing.
#
Scan►PC1/ Scan►PC2
Press to send the scanned documents to the
registered computer for each keys.
Paper Save Copy
Press to copy with a preset setting to save paper.
Press to enter symbols.
Clear
Press to delete letters and numbers.
Stop
Press to cancel jobs.
Start
Press to start copying or sending a fax.
Energy Saver
Press to manually set or cancel the Sleep mode. The Energy
Saver indicator lights green while in the Sleep mode (→p.27).
Quiet Mode
Press to reduce the noise when performing a job (→p.27).
Wi-Fi Indicator
(MF4890dw/
MF4880dw only)
Turns on when the machine is connected to Wireless LAN.
Navigating the Menu
Example: Adjust the density
Press [
]
(Menu).
Press [
] (Back) or [◄] to
return to the previous screen.
Menu
Network Settings
Preferences
Timer Settings
Copy Settings
Press [▲] or [▼] to highlight
an item, and then press [OK].
Copy Settings
Change Defaults
Correct Density
Press [▲] or [▼] to highlight
an item, and then press [OK].
If you close the menu before you press [OK], the changes made to the
settings are not saved.
Correct Density
-
+
Press [◄] or [►] to adjust the
level, and then press [OK].
(If necessary, press [▲] or [▼].)
Press [
] (Menu) to save
the setting.
15
Switch to Copy/Fax/Scan Mode
Switch to Copy, Fax, or Scan mode first to use each mode.
Press the desired mode key.
If you do not operate the machine for a while, the machine
returns to the Copy mode (standby mode) automatically.
Copy Mode
Copy: Press Start
100% 1
LTR
Density: +
-0
Original Type: Text...
2-Sided: Off
01
Displays the copy ratio, paper source,
paper size, and number of copies.
To change the settings:
1. Press [▲] or [▼] to highlight an item, and
then press [OK].
2. Press [▲], [▼], [◄] or [►] to specify the
values, and then press [OK].
Fax Mode
Specify destination.
01/01/2012 12:52AM
RX Mode: Auto
Resolution: 200 x 1...
Displays the recipient’s number.
To change the settings:
1. Press [▲] or [▼] to highlight an item, and
then press [OK].
2. Press [▲], [▼], [◄] or [►] to specify the
values, and then press [OK].
Scan Mode
Select the scan type.
Computer
Remote Scanner
To select the scan method:
Press [▲] or [▼] to highlight an item, and
then press [OK].
• If you use the Fax mode for the first time:
Fax setup guide will appear on the display. Refer to the on-screen instructions and Starter Guide to configure
the settings.
• To set a frequently used mode to the standby mode:
] (Menu)  <Preferences>  <Display Settings>  <Select Default Screen>  Select the
Press [
screen  [OK].
• To specify how long the machine waits before returning to standby mode:
Press [
16
] (Menu)  <Timer Settings>  <Auto Reset Time>  Specify the time  [OK].
Basic Operation
Enter Text
Enter characters with the alphanumeric keys.
To switch entry modes:
<A>
Uppercase alphabetic letters and symbols
<a>
Lowercase alphabetic letters and symbols
<12>
Numbers
To enter text, symbols, and numbers:
Press a key several times until the desired character is
displayed.
Key
] (Tone) repeatedly.
Press [
or
1. Press [▲] or [▼] to highlight <Entry Mode>,
and then press [OK].
2. Press [▲] or [▼] to highlight the desired
mode, and then press [OK].
Entry mode:
<A>
Entry mode:
<a>
@.-_/
Register Unit Name
<Apply>
Entry Mode: A
• Press to move the cursor.
• To enter a space, move the cursor to the
end of the text, and then press [►].
Entry mode:
<12>
1
ABC
abc
2
DEF
def
3
GHI
ghi
4
JKL
jkl
5
MNO
mno
6
PQRS
pqrs
7
TUV
tuv
8
WXYZ
wxyz
9
(Not available)
0
-.*#!",;:^`_=/|´?$@
%&+\()[]{}<>
(Not available)
• Press to delete the last character.
• Press and hold to delete all text.
Example: Enter “CANON1”
Press [
] to switch the
entry mode to <A>.
Press [
] until the letter “C”
appears on the screen.
C▌
Press [
] until the letter “N”
appears on the screen.
CAN ▌
Press [
] to switch the
entry mode to <12>.
CA ▌
Press [
] until the letter “O”
appears on the screen.
CANO ▌
Press [
Press [
] until the letter “A”
appears on the screen.
Press [
] until the letter “N”
appears on the screen.
CANON ▌
] to enter “1.”
CANON1 ▌
17
Set Date and Time
If the incorrect date or time is printed on faxes or reports, change the date and time
settings.
1
2
3
Press [
] (Menu).
Press [▲] or [▼] to highlight <Timer Settings>, and then press [OK].
Press [▲] or [▼] to highlight <Time & Date Settings>, and then press [OK].
Timer Settings
Quiet Mode Time Set...
Time & Date Settings
Auto Sleep Time
Auto Reset Time
4
Press [▲] or [▼] to highlight <Current Time Settings>, and then press
[OK].
• To change the display format for the date or time, specify <Date Display Type> or
<12/24 Hour Clock>.
• To use daylight savings time, set <Daylight Savings> to <On>, and then specify
the starting date and the ending date.
5
Use the numeric keys to enter the date and time, and then press [OK].
• To move the cursor, press [◄] or [►].
• To switch between <AM> or <PM>, press [▲] or [▼].
Current Time Set.
01/01/2012 12:52 AM
(0:00-12:59)
6
18
Press [
] (Menu) to close the screen.
Basic Operation
Place Documents
Choose the appropriate way to place documents according to the document’s type.
When placing non-standard documents
such as heavy paper, small paper, or
booklets:
Check available documents
11 3/4" (297 mm)
8 1/2"
(215.9 mm)
Size (Width X Length)
Maximum
Weight
Maximum 4.4 lb (2 kg)
Capacity
1 sheet
Use the platen glass. (→p.20)
When placing multiple documents
of plain paper in the same size,
thickness, and weight:
Check available documents
MF4890dw
MF4880dw/MF4770n
Size (Width X Length)
14" (356 mm)
14" (356 mm)
4 1/8" (105 mm)
5" (127 mm)
5 1/2"
(140 mm)
Min.
Max.
8 1/2"
(216 mm)
5 7/8"
(148 mm)
Min.
Max.
8 1/2"
(216 mm)
Capacity (For 21 lb Bond (80 g/m²))
50 sheets
35 sheets
Weight
1-sided document
Use the feeder. (→p.20)
13.3 to 27.9 lb Bond (50 to 105 g/m²)
1-sided document
2-sided document
13.3 to 27.9 lb Bond (50 to 105 g/m²)
16.0 to 27.9 lb Bond (60 to 105 g/m²)
IMPORTANT
• Place a document after glue, ink, or correction fluid on the document is completely dry.
• To prevent paper jams in the feeder, place a document on the platen glass when using the following types of
paper:
-
Wrinkled or creased paper
Carbon paper or carbon-backed paper
Curled or rolled paper
Torn paper
Thin paper
Documents with staples or paper clips attached
Transparency
19
Placing Documents on the Platen Glass
1
2
Open the feeder.
3
Align the document with the appropriate paper size marks.
• If the document does not match any of the paper size marks, align the upper left
Place your document face down.
edge of your document with the arrow mark.
• If the document is a transparency, place white paper above the document.
STMT
A5
B5
A4
LTR
CAUTION
• When closing the
feeder, be careful not
to get your fingers
caught.
• Do not press down
on the feeder
forcefully. This may
damage the platen
glass and cause
personal injury.
4
Close the feeder.
Placing Documents in the Feeder
1
2
Open the document feeder tray.
3
Fan the document stack and align the edges of the pages.
Spread the document guides a little wider than the document’s width.
When placing large documents, pull out the extension tray.
Thoroughly fan the
paper in small batches.
20
Align the edges a few
times on a flat surface.
Neatly place the documents face up.
• Place the document under the load limit guides (A).
• Make sure that the paper stack does not exceed the load limit marks (B).
A
5
Basic Operation
4
B
Align the document guides tightly to the width of the document.
IMPORTANT
If the document guides are too loose or too tight, this may result in
misfeeds or paper jams.
IMPORTANT
• While scanning documents, do not add or remove documents.
• When scanning is complete, remove the document from the document
return tray to avoid paper jams.
• Do not scan the same document more than 30 times. When a document
is scanned repeatedly, the paper can become wrinkled, earmarked, or
torn, which may result in paper jams.
21
Load Paper
Before loading paper, check the paper is the right type. If you load inappropriate paper
repeatedly, this may cause paper jams.
Step
1
Check if the type of paper is appropriate.
Paper such as Legal, Letter, Statement, Executive, and envelopes can be used. For details
about the available paper or precautions, see [Basic Operation]  [Loading paper] in
the e-Manual.
To prevent paper jams, do not use any of the following:
• Wrinkled or creased paper
• Curled or rolled paper
• Torn paper
• Damp paper
• Paper printed with a thermal transfer printer
(Do not copy on the reverse side.)
Step
2
Select where to load paper, and then load the paper.
Use the multi-purpose tray when
loading a sheet of
small-sized paper or
heavy paper (→p.24).
Use the paper cassette when
loading a stack of
plain paper in the
same size, thickness,
and weight (→p.23).
Check if the type of paper is appropriate.
If the setting is different from the size of the loaded paper, an error message
appears, or printing is not performed correctly.
22
Basic Operation
Loading Paper in the Paper Cassette
This section describes how to load letter paper in the Paper Cassette. When loading
envelopes or paper with a letterhead, see ”Loading Envelopes or Paper with a Letterhead”
(→p.25).
1
Lift the dust cover.
2
Spread the paper guides a little wider than the paper size.
3
Gently load the paper into the paper cassette with the print side face up,
until the edge of the paper stack meets the back of the paper cassette.
• Make sure that the paper stack does not exceed the load limit guides (A).
A
4
Adjust the paper guides tightly to the width and length of the paper.
IMPORTANT
If the paper guides are too loose or too tight, this may result in misfeeds
or paper jams.
23
5
6
Close the dust cover.
Specify the loaded paper size and type (→p.25).
Loading Paper in the Multi-Purpose Tray
1
Spread the paper guides a little wider than the paper.
2
Gently load the paper into the paper cassette with the print side face up,
and adjust the paper guides tightly to the width of the paper.
IMPORTANT
3
24
If the paper guides are too loose or too tight, this may result in misfeeds
or paper jams.
Specify the loaded paper size and type (→p.26).
Basic Operation
Loading Envelopes or Paper with a Letterhead
This section describes how to load envelopes and paper with a letterhead.
Envelopes
Before Loading
Flatten envelopes
to release any
remaining air.
Loosen any stiff corners of the
envelopes, and flatten any
curls, as shown in the figure.
Loading Orientation
Load the envelopes with the flaps face up.
Envelope
No.10, DL, ISO-C5
Paper with a Letterhead or Logo
Loading Orientation
Load the paper properly by following the instructions below.
ABC
When printing with
portrait layout
2-sided printing
(MF4890dw/MF4880dw only)
Load the paper with the printed
side face down.
ABC
1-sided printing
Load the paper with the printed
side face up.
When printing with
landscape layout
When printing with
portrait layout
When printing with
landscape layout
If <Print Side Priority> is selected, load the paper with the printed
side face down regardless of 1-sided or 2-sided printing. For details, see
[Basic Operation]  [Select the Print Side] in the e-Manual.
25
Setting a Paper Size and Type
Make sure that the Paper Settings match the size and the type of the loaded paper.
1
2
Press [
3
Press [▲] or [▼] to highlight the desired paper size, and then press [OK].
• To specify the paper size manually, select <Custom Size>, and then refer to
] (Paper Settings).
Press [▲] or [▼] to highlight <MP Tray> or <Drawer 1>, and then press
[OK].
“Specify a Paper Size Manually” at the bottom of this page to specify the size.
Paper Size
LTR
LGL
STMT
EXEC
4
Press [▲] or [▼] to highlight the desired paper type, and then press [OK].
Paper Type
Plain (16 lb Bond-24
Plain L (16 lb Bond...
Recycled
Color
5
Press [
] (Paper Settings) to close the screen.
Specify a Paper Size Manually
For paper size, specify within the possible range of length and width (<Y> ≥ <X>).
1
2
Press [▲] or [▼] to highlight <X>, and then press [OK].
Use the numeric keys to specify the width, and then press [OK].
Set Length for X
3_ 0/0 "
(3-8_1/2)
3
4
5
26
Press [▲] or [▼] to highlight <Y>, and then press [OK].
Use the numeric keys to specify the length, and then press [OK].
Press [▲] or [▼] to highlight <Apply>, and then press [OK].
You can switch to and cancel the Quiet mode, by pressing [
Basic Operation
Switch to the Quiet Mode
] (Quiet Mode).
• By default, the Quiet mode is set to <Off>. To change this setting to <On>,
•
•
•
•
and specify the time to switch to the Quiet mode automatically, press
[
] (Menu)  <Timer Settings>  <Quiet Mode Time Settings>,
and then specify a time.
When the Quiet mode is On, the processing speed of functions becomes
slower.
The Quiet mode cannot be used with some paper sizes or types.
The Special mode has higher priority than the Quiet mode.
The Quiet mode only reduces noise that occurs while the machine is
performing jobs. This does not affect the speaker or the key volume. To
lower or set <Off>, <Entry Tone> or <Job Done Tone>, refer to the
[Basic Operation]  [Adjust the Volume] in the e-Manual
Switch to the Sleep Mode
You can switch to and cancel the Sleep mode, by pressing [
] (Energy Saver).
When the Processing/Data indicator is lit or blinking, the machine will not enter the
Sleep mode, because an operation is in progress or an error has occurred.
By default, the machine automatically enters the Sleep mode if you do not
perform any functions for 5 minutes. To change this setting, press [
]
(Menu)  <Timer Settings>  <Auto Sleep Time>, and then specify a
time.
27
Use the Toner Saver Mode
You can set whether or not to conserve toner when copying or faxing. When using the
Toner Saver mode, the output may not be clear, as subtle details, such as thin lines and light
colors, may not be clearly reproduced.
1
2
3
Press [
] (Menu).
Press [▲] or [▼] to highlight <Preferences>, and then press [OK].
Press [▲] or [▼] to highlight <Toner Saver Mode>, and then press [OK].
Preferences
Sound Volume Control
Display Settings
Toner Saver Mode
Paper Feed Method Sw...
4
5
6
28
Press [▲] or [▼] to highlight <Copy> or <Fax>, and then press [OK].
Press [▲] or [▼] to highlight <On> or <Off>, and then press [OK].
Press [
] (Menu) to close the screen.
Copy
This chapter describes basic copy functions.
Make a Basic Copy ……………………………………………………
Copy by Saving Paper …………………………………………………
Enlarge or Reduce Copies ……………………………………………
Adjust the Image Quality for Copy ……………………………………
Adjusting the density ………………………………………………
Selecting the Document Type ………………………………………
Adjusting the sharpness ……………………………………………
Make Double-Sided Copies (MF4890dw/MF4880dw Only) …………
Copy Multiple Pages onto One Sheet ………………………………
Collate Copies …………………………………………………………
Copy a Double-Sided ID Card …………………………………………
View and Cancel Copy Jobs …………………………………………
Change the Default Copy Settings ……………………………………
30
31
31
32
32
32
33
34
35
35
36
37
37
29
Make a Basic Copy
1
Place your documents (→p.19).
IMPORTANT
2
3
If the document guides are too loose or too tight, this may result in
misfeeds or paper jams.
Switch to the Copy mode (→p.16).
Enter the desired copy quantity (1 to 99) with the alphanumeric keys.
] (Clear) to delete the entered copy quantity.
• Press [
Copy: Press Start
100% 1
LTR
Density: +
-0
Original Type: Text...
2-Sided: Off
01
4
Press [
] (Start).
Canceling Copy Jobs
Press [
] (Stop) twice.
* It is valid when only one job is processing or waiting.
30
Copy by Saving Paper
You can save paper with [
Place your documents (→p.19)
Press [
] (Paper Save Copy).
Press [▲] or [▼] to highlight the desired dcombination option, and then
press [OK].
<2 on 1 1→2-Sided>*
Copy two pages onto each of both sides of paper.
<4 on 1 1→2-Sided>*
Copy four pages onto each of both sides of paper.
<2 on 1 1→1-Sided>
Copy two pages onto one side of each paper..
<4 on 1 1→1-Sided>
Copy four pages onto one side of each paper.
Copy
1
2
3
] (Paper Save Copy) when making a copy.
* MF4890dw/MF4880dw only
4
Press [▲] or [▼] to highlight the document size, and then press [OK].
• If a document is placed on the platen glass, you may specify the scan size as <LGL>
size, but the actual size is <A4> size.
5
Press [
] (Start).
When placing your
documents in the feeder
Copying starts automatically.
When placing your
documents on the
platen glass
1. Place the next page on the platen glass, and then
press [
] (Start).
• Press [
] (Start) for every scanning.
2. After scanning all your documents, press [▲] or [▼]
to highlight <Start Copying>, and then press [OK].
Enlarge or Reduce Copies
Enlarge or reduce copies using preset copy ratios or custom copy ratios.
1
2
3
4
Place your documents (→p.19).
Switch to the Copy mode (→p.16).
Press [▲] or [▼] to highlight <Copy Ratio>, and then press [OK].
Press [▲] or [▼] to highlight the desired ratio, and then press [OK].
• If you want to set a copy ratio in 1% increments, select <Custom Ratio>, and then
enter the copy ratio using the numeric keys or press [▲] or [▼] to specify the ratio.
Copy Ratio
Custom Ratio
100% Direct
400% Max
200%
5
Press [
] (Start).
31
Adjust the Image Quality for Copy
Relation between the density and document type:
If <Density> is set to <Auto Density>, <Original Type> will be changed
to <Text>.
Adjusting the density
You can make the density brighter or darker than the original documents.
1
2
3
4
Place your documents (→p.19).
Switch to the Copy mode (→p.16).
Press [▲] or [▼] to highlight <Density>, and then press [OK].
Press [◄] or [►] to adjust the density , and then press [OK].
• Select <Auto Density> to use the density that is most suitable for the document.
Density
Auto Density
Manual Density
-
5
Press [
+
– : Less density (lighter)
+ : More density (darker)
] (Start).
Selecting the Document Type
Select the appropriate document type.
1
2
3
4
5
32
Place your documents (→p.19).
Switch to the Copy mode (→ p.16).
Press [▲] or [▼] to highlight <Original Type>, and then press [OK].
Press [▲] or [▼] to highlight the appropriate document type, and then
press [OK].
<Text>
Best suited for text-only documents.
<Text/Photo (High
Speed)>
Suitable for documents that contain text and photos.
(Scanned documents are at a low resolution at high
speed.)
<Text/Photo>
Suitable for documents that contain text and photos.
<Photo>
Suitable for documents that contain large photos.
Press [
] (Start).
Adjusting the sharpness
You can sharpen or soften the edges of images by adjusting the sharpness.
Place your documents (→p.19).
Switch to the Copy mode (→p.16).
Press [▲] or [▼] to highlight <Sharpness>, and then press [OK].
Press [◄] or [►] to adjust the sharpness, and then press [OK].
Sharpness
-
5
Press [
+
Copy
1
2
3
4
– : Less sharpness
(Suitable for photos)
+ : More sharpness
(Suitable for documents written in pen or
pencil)
] (Start).
33
Make Double-Sided Copies
(MF4890dw/MF4880dw Only)
You can make double-sided copies from single-sided documents. When using the
MF4890dw, you can also make double-sided or single-sided copies from double-sided
documents.
1
Place your documents (→p.19).
• To make double-sided copies from single-sided documents, place the documents in
the feeder or on the platen glass.
• To make double-sided or single-sided copies from double-sided documents, place
documents in the feeder.
2
3
4
Switch to the Copy mode (→p.16).
Press [▲] or [▼] to higlight <2-Sided>, and then press [OK].
Press [▲] or [▼] to highlight the 2-sided copy format, and then press
[OK].
2-Sided
Off
1 2-Sided
2 2-Sided
2 1-Sided
5
Press [
] (Start).
When placing your
documents in the feeder
Copying starts automatically.
When placing your
documents on the
platen glass
1. Press [▲] or [▼] to highlight the size of the original
document, and then press [OK].
• You may specify the scan size as <LGL> size, but
the actual size is <A4> size.
2. Place the next page on the platen glass, and then
press [
] (Start).
• Press [
] (Start) for every scanning.
3. After scanning all your documents, press [▲] or [▼]
to highlight <Start Copying>, and then press [OK].
Specifying the orientation
If you select <Format Settings> at step 4 above, you may specify the orientation of your
documents and the desired finishing format.
<Calendar Type>
34
<Book Type>
Copy Multiple Pages onto One Sheet
You can combine multiple pages (two or four pages) onto one copy sheet.
Place your documents (→p.19).
Switch to the Copy mode (→p.16).
Press [▲] or [▼] to highlight <N on 1>, and then press [OK].
Copy
1
2
3
4
Press [▲] or [▼] to highlight <2 on 1> or <4 on 1>, and then press [OK].
N on 1
Off
2 on 1
4 on 1
ID Card Copy
5
Press [▲] or [▼] to highlight the desired scan size, and then press [OK].
• You may specify the scan size as <LGL> size, but the actual size is <A4> size.
6
Press [
] (Start).
Specifying the page layout manually
If you select <Select Layout> at step 4 above, you may specify the desired page layout.
<2 on 1 (1)>
<2 on 1 (2)>
<4 on 1 (1)> <4 on 1 (2)> <4 on 1 (3)> <4 on 1 (4)>
Collate Copies
1
2
3
1
2
3
1
2
3
<ON>
1
1
1
<OFF>
2
2
2
3
3
3
You can arrange copies into sets arranged in page order by using the <Collate> function
when making multiple copies of multiple documents.
1
2
3
4
5
Place your documents (→p.19).
Switch to the Copy mode (→p.16).
Press [▲] or [▼] to highlight <Collate>, and then press [OK].
Press [▲] or [▼] to highlight <On>, and then press [OK].
Press [
] (Start).
35
Copy a Double-Sided ID Card
You can make a copy of a double-sided ID card onto single-sided paper.
1
Place an ID on the platen glass.
• Place the card at the center of the left edge of the platen glass, with a 1/4” (5 mm)
space created.
To place the card horizontally
STMT
A5
B5
STMT
A4
A5
LTR
5mm
To place the card vertically
STMT
A5
B5
STMT
A4
5mm
A5
LTR
2
3
4
5
6
Switch to the Copy mode (→p.16).
Press [▲] or [▼] to highlight <N on 1>, and then press [OK].
Press [▲] or [▼] to highlight <ID Card Copy>, and then press [OK].
Press [
] (Start).
Turn and place the card.
STMT
A5
B5
A4
STMT
LTR
A5
7
Press [
] (Start).
• The copy ratio is automatically set to <100%>.
• You can only use Letter size or larger paper for ID card copying.
36
View and Cancel Copy Jobs
You can view or cancel copy jobs while the jobs are in progress.
Press [
] (Status Monitor/Cancel).
Press [▲] or [▼] to highlight <Copy Job Status>, and then press [OK].
View the details of a copy job or cancel the job.
• To view the details, press [▲] or [▼].
• To cancel the job, press [▲] or [▼] to highlight <Cancel>, and then press [OK].
Copy
1
2
3
Copy Job Status
<Cancel>
Job Number: 0001
Status: Copying
Time: 01/01 12:52 AM
4
Press [
] (Status Monitor/Cancel) to close the screen.
Change the Default Copy Settings
You can change the default copy settings that are applied when the machine is restarted,
[
] (Reset) is pressed or the screen is returned to the default screen after auto reset is
performed.
1
2
3
4
Press [
] (Menu).
Press [▲] or [▼] to highlight <Copy Settings>, and then press [OK].
Press [▲] or [▼] to highlight <Change Defaults>, and then press [OK].
Press [▲] or [▼] to highlight the desired option, and then press [OK].
<No. of Copies>
Select the copy quantity.
<Density>
Make the density lighter or darker.
<Original Type>
Select the image quality.
<2-Sided>*
Copy 1-sided document to 2 sides.
<Copy Ratio>
Select the copy ratio.
<N on 1>
Copy multiple documents onto one sheet.
<Collate>
Collate copies of a complete copy job arranged in page
sequential order or by page.
<Sharpness>
Emphasize the outline of the image or decrease the contrast.
* MF4890dw/MF4880dw only
5
6
7
Specify the desired setting.
After you have specified the setting, press [▲] or [▼] to highlight
<Apply>, and then press [OK].
Press [
] (Menu) to close the screen.
37
Memo
38
Print
This chapter describes basic Print functions.
Print a Document ……………………………………………………
Enlarge or Reduce a Document ………………………………………
Print a Double-Sided Document (MF4890dw/MF4880dw Only) ……
Print Multiple Pages onto One Sheet …………………………………
Print a Booklet (MF4890dw/MF4880dw Only) ………………………
Print a Poster …………………………………………………………
Add Watermarks to a Printout ………………………………………
View and Cancel Print Jobs……………………………………………
40
40
41
42
43
44
45
46
Before using the printing functions, connect the machine to a computer
and install the printer driver on the computer. See the Starter Guide to learn
how to install the printer driver.
• You cannot specify printing options with the printer driver and another
application at the same time.
• Your computer screen may differ from the images shown here,
depending on your operating system and the type and version of the
printer driver.
39
Print a Document
1
Make sure that a computer and the machine are connected properly, and
the printer driver is installed on the computer.
2
3
Open a document from an application, and then open the Print window.
4
Specify the print settings such as the number of copies and print
orientation, and click [OK].
5
Click [Print] to start printing.
Select your printer driver, and click [Preferences] (or [Properties]).
Canceling Print Jobs
Press [
] (Stop) twice.
* It is valid when only one job is processing or waiting.
Enlarge or Reduce a Document
You can enlarge or reduce the data to fit the paper size automatically, or specify a custom
ratio.
1
2
40
Open a document from an application, and then open the Print window.
Select your printer driver, click [Preferences] (or [Properties]), and display
the Printing Preferences window.
3
Click the [Basic Settings] tab, and then specify the print ratio.
Select the paper size of
the document.
To automatically scale
the document to fit the
loaded paper, select an
output size.
To specify the print ratio
manually, select [Manual
Scaling], and then specify
the scaling ratio.
Print
4
5
Click [OK] to return to the Print window.
Click [OK] to start printing.
Print a Double-Sided Document
(MF4890dw/MF4880dw Only)
You can print on both sides of paper.
1
2
Open a document from an application, and then open the Print window.
3
Click the [Basic Settings] tab, and then specify the settings for doublesided printing.
Select your printer driver, click [Preferences] (or [Properties]), and display
the Printing Preferences window.
Select [2-sided Printing].
Select the binding edge.
4
5
Click [OK] to return to the Print window.
Click [OK] to start printing.
Supported document sizes for double-sided printing varies depending on
the models. For details, see [Specifications]  [Supported Paper Types]
in the e-Manual..
41
Print Multiple Pages onto One Sheet
You can reduce and print 2, 4, 6, 8, 9, or 16 pages of an original document onto a single
sheet of paper. This feature allows you to save paper or to view several pages at once.
1
2
Open a document from an application, and then open the Print window.
3
Click the [Basic Settings] tab, and then specify the number of pages and a
page layout.
Select your printer driver, click [Preferences] (or [Properties]), and display
the Printing Preferences window.
Select the number of pages
to print on a single page.
Select the page layout.
4
5
Click [OK] to return to the Print window.
Click [OK] to start printing.
You cannot enlarge or reduce the documents manually when using this
function.
42
Print a Booklet
(MF4890dw/MF4880dw Only)
You can print pages side-by-side, and then fold them to create a booklet.
1
2
Open a document from an application, and then open the Print window.
3
Click the [Basic Settings] tab, select [Booklet Printing], and then click
[Booklet].
4
Specify the settings for the booklet, and then click [OK].
Select your printer driver, click [Preferences] (or [Properties]), and display
the Printing Preferences window.
Print
You can choose to print all
pages at once or print sets
of pages according to the
specified number of pages.
To specify the margin for binding, select the
check box, and then enter the value.
5
6
7
Click [OK] to return to the Print window.
Click [OK] to start printing.
Make a booklet by folding the printouts in half.
43
Print a Poster
You can enlarge a one-page document and print it on multiple pages. You can then
combine the printed pages to create a large poster.
1
2
Open a document from an application, and then open the Print window.
3
Click [Basic Settings] tab, and then select [Poster(N×N)] from the
[Page Layout] drop-down menu.
Select your printer driver, click [Preferences] (or [Properties]), and display
the Printing Preferences window.
Select [Poster [N×N]]
(N×N is split numbers of
divided pages wide by
high).
4
5
6
Click [OK] to return to the Print window.
Click [OK] to start printing.
Make a poster by gluing or taping the printouts together.
You cannot combine this feature with watermark printing, manual scaling, or
printing multiple pages onto one sheet.
44
Add Watermarks to a Printout
You can add watermarks, such as “DRAFT,” to a document.
1
2
Open a document from an application, and then open the Print window.
3
Click the [Page Setup] tab, and then specify the settings for watermark
printing.
Select your printer driver, click [Preferences] (or [Properties]), and display
the Printing Preferences window.
Print
Select to add
watermarks.
Select the desired
watermark.
Select to create a
new original stamp.
4
To create a new original watermark, click [Edit Watermark], and then
enter the new text.
Select to create a new
watermark.
Delete the selected
watermark from the list.
Enter the created watermark
name.
Specify watermark options.
5
6
Click [OK] to return to the Print window.
Click [OK] to start printing.
You can register up to 50 new watermarks, in addition to the provided
watermarks.
45
View and Cancel Print Jobs
You can view or cancel print jobs that are waiting or in progress.
1
2
3
Press [
] (Status Monitor/Cancel).
Press [▲] or [▼] to highlight <Print Job Status>, and then press [OK].
View the details of a print job or cancel the job.
• Press [▲] or [▼] to view the print job status.
• Press [OK] to view the detailed information.
• To cancel the job, press [▲] or [▼] to highlight <Cancel>, and then press [OK].
Details
<Cancel>
Job Number: 0020
Status: Printing
Time: 01/01 09:42AM
4
46
Press [
] (Status Monitor/Cancel) to close the screen.
Fax
This chapter describes the basic fax functions.
(→ p.105)
You can see frequentely asked
questions about the receive mode.
About PC Fax
You can fax documents directly
from a computer using PC Fax (Fax
driver). By faxing directly from the
computer, you can reserve paper
and toner, and send a higher-quality
fax document. See “PC Fax” in the
e-Manual.
Register Numbers in the Address Book ………………………………
Registering Numbers to One-Touch Keys ……………………………
Registering Numbers to Coded Dialing Codes ………………………
Registering Recipients for Group Dialing ……………………………
Editing and Deleting Registered Destinations ………………………
Adjust the Image Quality for Fax ……………………………………
Adjusting the Density ………………………………………………
Selecting the Resolution ……………………………………………
Adjusting the Sharpness ……………………………………………
Specifying the Double-Sided Document Format (MF4890dw Only) …
Changing the Default Settings ………………………………………
Send a Fax ……………………………………………………………
Entering a Fax Number with the Alphanumeric Keys …………………
Using the One-Touch Keys …………………………………………
Using the Coded Dialing Codes………………………………………
Searching the Address Book …………………………………………
Redialing ……………………………………………………………
Sending a Fax to Multiple Destinations
(Sequential Broadcast) ………………………………………………
Sending a Fax to an International Destination (Adding Pauses) ………
Calling a Recipient before Sending a Fax ……………………………
Receive a Fax (Receive Mode) …………………………………………
Using the Machine for Fax Only ………………………………………
Using the Machine for Faxing and Phoning …………………………
Using the Answering Machine ………………………………………
Using the Machine Primarily for Phoning ……………………………
Receiving Faxes in Manual Mode ……………………………………
Receive a Fax from Memory …………………………………………
Switching to Memory Lock Mode ……………………………………
Viewing/Canceling/Forwarding Received Fax Documents …………
Printing Received Fax Documents ……………………………………
View/Cancel/Forward a Fax Job ………………………………………
Change the Fax Settings ………………………………………………
Changing Fax Sending Settings………………………………………
Restricting Fax Sending Functions……………………………………
Changing Fax RX Settings ……………………………………………
Changing Communication Management Settings …………………
48
48
49
50
52
52
52
53
53
54
54
55
55
56
56
57
57
58
58
59
60
61
61
62
62
63
64
64
65
65
66
66
66
68
69
70
47
Register Numbers in the Address Book
You can register frequently-used numbers in the address book. You can register numbers to
one-touch keys or coded dialing codes for convenient dialing.
• To set an address book PIN, press [
] (Menu)  <System Settings>
 <Restrict TX Function>  <Address Book PIN>, and then specify
the PIN.
• If the address book is protected with a PIN, you must enter the PIN when
you press [
] (Address Book). Enter your PIN, and then press [OK] to
use the address book.
• The address book can be saved as a file to your computer using the
Remote UI. The machine can read the file saved in your computer. For
more details about Remote UI, see the e-Manual.
• With the Address Book Import/Export Tool that is supplied on the User
Software CD-ROM, you can export address book entries that are registered
to the machine or import the entries that are created or edited from the
MF Driver.
Registering Numbers to One-Touch Keys
To send a fax to a destination registered to a one-touch key, see “Using the One-Touch Keys”
(→p.56).
1
Switch to the Fax mode, and then press [
CANON 0123456789
GroupA 2 Destin...
User01 01234567...
] (Address Book).
Press [◄] or [►] to switch to the menu screen
or a screen for searching registered destinations.
: Display the address book menu.
: Display all registered destinations.
A-Z ~ YZ : Display registered destinations
sorted by name.
: Display registered coded dialing codes.
: Display the number of registered
destinations in a group.
: Display registered one-touch keys.
All
All A-Z
2
3
4
5
6
Press [◄] or [►] to highlight <
Press [▲] or [▼] to highlight <Register New Destination to Address
Book>, and then press [OK].
Press [▲] or [▼] to highlight <One-Touch>, and then press [OK].
Press [▲] or [▼] to highlight <Fax>, and then press [OK].
Press [▲] or [▼] to highlight the number of the one-touch key you want
to register (01 to 04), and then press [OK].
• You can register fax numbers to each of the 4 one-touch dial keys.
Enter Registration No.
01 Not Registered
02 Not Registered
03 Not Registered
04 Not Registered
48
> (Menu).
7
8
Press [▲] or [▼] to highlight <Name>, and then press [OK].
Enter a name for the destination, press [▲] or [▼] to highlight <Apply>,
and then press [OK].
Name (Max 16 char.)
CANON
<Apply>
Entry Mode: A
9
Press [▲] or [▼] to highlight <Destination>, and then press [OK].
10 Enter the fax number, press [▲] or [▼] to highlight <Apply>, and then
press [OK].
• Select <Set Details> to specify detailed options as needed.
Fax
Destination (Max 40)
0123456789
<Apply>
Set Details
11 Press [▲] or [▼] to highlight <Apply>, and then press [OK].
12 Press [
] (Back) to close the screen.
Registering Numbers to Coded Dialing Codes
To send a fax to a destination that is registered to a coded dialing code,
see ”Using the Coded Dialing Codes” (→p.56).
1
2
3
Switch to the Fax mode, and then press [
4
5
6
7
Press [▲] or [▼] to highlight <Coded Dial>, and then press [OK].
Press [◄] or [►] to highlight <
] (Address Book).
> (Menu).
Press [▲] or [▼] to highlight <Register New Destination to Address
Book>, and then press [OK].
Press [▲] or [▼] to highlight <Fax>, and then press [OK].
Press [▲] or [▼] to highlight <Name>, and then press [OK].
Enter a name for the destination, press [▲] or [▼] to highlight <Apply>,
and then press [OK].
Name (Max 16 char.)
CANON
<Apply>
Entry Mode: A
49
8
9
Press [▲] or [▼] to highlight <Destination>, and then press [OK].
Enter the fax number, press [▲] or [▼] to highlight <Apply>, and then
press [OK].
• Select <Set Details> to specify detailed options as needed.
Destination (Max 40)
0123456789
<Apply>
Set Details
10 Press [▲] or [▼] to highlight <Coded Dial>, and then press [OK].
11 Press [▲] or [▼] to highlight the coded dialing number you want to
register (001 to 100), and then press [OK].
• Up to 100 coded dialing codes are available.
Enter Registration No.
001 Not Registered
002 Not Registered
003 Not Registered
004 Not Registered
12 Press [▲] or [▼] to highlight <Apply>, and then press [OK].
13 Press [
] (Back) to close the screen.
Registering Recipients for Group Dialing
You can register a group of multiple recipients to an one-touch keys or a coded dialing
code. It is useful when sending a fax to multiple destinations at once.
• Register group addresses to an unused one-touch key or coded dialing
IMPORTANT
50
codes. Make sure that you leave some unused one-touch keys or coded
dialing codes for group dialing.
• Individual destinations must be registered to one-touch keys or coded
dialing codes before they can be added to a group.
1
2
3
Switch to the Fax mode, and then press [
4
Press [▲] or [▼] to highlight a destination type to register the group dial
to.
• You can select between coded dialing and one-touch key.
Press [◄] or [►] to highlight <
] (Address Book).
> (Menu).
Press [▲] or [▼] to highlight <Register New Destination to Address
Book>, and then press [OK].
5
Press [▲] or [▼] to highlight <Group>, and then press [OK].
Destination Type
Fax
Group
6
If you selected <One-Touch> in step 4, press [▲] or [▼] to highlight an
empty one-touch key (01 to 04), and then press [OK].
• If you selected <Coded Dial> in step 4, proceed to step 7.
7
8
Press [▲] or [▼] to highlight <Name>, and then press [OK].
Enter a name for the destination, press [▲] or [▼] to highlight <Apply>,
and then press [OK].
9
Fax
Name (Max 16 char.)
CANON
<Apply>
Entry Mode: A
Press [▲] or [▼] to highlight <Destinations>, and then press [OK].
10 Press [▲] or [▼] to highlight <Add>, and then press [OK].
11 Press [▲] or [▼] to highlight the destination you want to add, and then
press [OK].
CANON 0123456789
GroupA 2 Destin...
User01 01234567...
All A-Z
12 Repeat steps 10 and 11 to add more destinations as needed.
13 Press [▲] or [▼] to highlight <Apply>, and then press [OK].
Destination
<Apply>
<Add>
CANON01 0123456789
CANON02 9876543210
14 Press [▲] or [▼] to highlight <Apply>, and then press [OK].
Group
<Apply>
Name: GROUP
Destinations: 003
One-Touch: 03
15 Press [
] (Back) to close the screen.
51
Editing and Deleting Registered Destinations
You can edit or delete destinations registered in the address book.
1
2
3
Switch to the Fax mode, and then press [
Press [◄] or [►] to highlight <
] (Address Book).
> (Menu).
Press [▲] or [▼] to highlight the desired option, and then press [OK].
• For a one-touch key or coded dialing code, edit the
name, fax number, one-touch key, or coded dialing
code.
• For a group, edit the group name, delete
destinations registered to the group, or add new
destinations to the group.
<Edit Address Book>
4
5
6
<Address Book Details>
View the details for the destination.
<Delete From Address
Book>
Delete destinations from the address book.
Select the desired destination, and then press [OK].
Select the desired option, and then edit or delete the destination.
Press [
] (Back) to close the screen.
Adjust the Image Quality for Fax
Adjusting the Density
You can adjust the density of a fax darker or lighter.
1
2
3
4
Place your documents (→p.19).
Switch to the Fax mode (→p.16).
Press [▲] or [▼] to highlight <Density>, and then press [OK].
Press [◄] or [►] to adjust the density, and then press [OK].
Density
-
5
52
+
– : Less density (lighter)
+ : More density (darker)
Send a fax to the desired destination (→p.55).
Selecting the Resolution
You can select a resolution that is appropriate for the document. Set a higher resolution for
documents that contain small text.
1
2
3
4
Switch to the Fax mode (→p.16).
Press [▲] or [▼] to highlight <Resolution>, and then press [OK].
Select the desired resolution, and then press [OK].
<200 dpi x 100 dpi (Normal)>
For general text documents
<200 dpi x 200 dpi (Fine)>
For fine text documents
<200 dpi x 200 dpi (Photo)>
For documents that contain photographs
<200 dpi x 400 dpi (Superfine)>
For documents that contain very fine text
Fax
5
Place your documents (→p.19).
Send a fax to the desired destination (→p.55).
Adjusting the Sharpness
You can sharpen or soften the edges of images by adjusting the sharpness.
1
2
3
4
Place your documents (→p.19).
Switch to the Fax mode (→p.16).
Press [▲] or [▼] to highlight <Sharpness>, and then press [OK].
Press [◄] or [►] to adjust the sharpness, and then press [OK].
Sharpness
-
5
+
– : Less sharpness
(Suitable for photos)
+ : More sharpness
(Suitable for documents written in pen or
pencil)
Send a fax to the desired destination (→p.55).
53
Specifying the Double-Sided Document Format
(MF4890dw Only)
You can set the document format to scan double-sided documents automatically.
1
2
3
4
Place your documents in the feeder (→p.20).
Switch to the Fax mode (→p.16).
Press [▲] or [▼] to highlight <2-Sided Original>, and then press [OK].
Press [▲] or [▼] to highlight the desired option, and then press [OK].
<Off>
Read only one side of documents.
<Book Type>
• Read both sides of documents.
• Select when the document is
book type.
<Calendar Type>
• Read both sides of documents.
• Select when the document is
calendar type.
5
Send a fax to the desired destination (→p.55).
Changing the Default Settings
You can change the default settings that is applied when the machine is restarted, [
(Reset) is pressed or the screen is returned to the default screen after auto screen is
performed.
1
2
3
4
5
Press [
] (Menu).
Press [▲] or [▼] to highlight <Fax TX Settings>, and then press [OK].
Press [▲] or [▼] to highlight <TX Function Settings>, and then press [OK].
Press [▲] or [▼] to highlight <Change Defaults>, and then press [OK].
Press [▲] or [▼] to highlight the desired option, and then press [OK].
<Resolution>
Make the resolution higher or lower.
<Density>
Make the density lighter or darker.
<2-Sided Original>
Set whether to read one side of documents or both sides of
documents automatically.
(MF4890dw only)
<Sharpness>
6
7
8
54
]
Emphasize the outline of the image or decrease the
contrast.
Specify the desired setting.
After you have specified the setting, press [▲] or [▼] to highlight
<Apply>, and then press [OK].
Press [
] (Menu) to close the screen.
Send a Fax
Entering a Fax Number with the Alphanumeric Keys
1
Place your documents (→p.19).
2
3
Fax
IMPORTANT
If the document guides are too loose or too tight, this may result in
misfeeds or paper jams.
Switch to the Fax mode (→p.16).
Enter the recipient’s fax number with the alphanumeric keys.
Send: Press Start
Destinations: 001
012XXXXXX
RX Mode: Auto
Resolution: 200 x 1...
4
Press [
] (Start).
When loading documents
into the feeder
Scanning documents starts. The fax is sent after the
scanning is finished.
When placing documents
on the platen glass
1. Press [▲] or [▼] to highlight the size of the
original document, and then press [OK].
2. After placing next page, press [
] (Start).
• Press [
] (Start) for each page.
3. When all pages are scanned completely, press
[▲] or [▼] to highlight <Start Sending>, and
then press [OK].
If the recipient’s line is busy or an error occurs, the machine automatically
redials the last destination. The default number of reattempts is two, and the
interval between each attempt is two minutes.
To change the default settings, press [
] (Menu)  <Fax TX Settings>
 <TX Function Settings>  <Auto Redial>, and then change the
setting to <On>.
Canceling Fax Jobs
Press [
] (Stop) twice.
* It is valid when only one job is processing or waiting.
55
Using the One-Touch Keys
You can easily send faxes to a destination registered to a one-touch key. You can send faxes
to multiple destinations at once, if a group is registered to the one-touch key.
1
2
3
4
Place your documents (→p.19).
Switch to the Fax mode (→p.16).
Adjust the image quality of the documents as needed (→p.52).
Press the one-touch key of the desired destination.
• The number registered to the one-touch key is displayed. If you accidentally select
an incorrect destination, press [
] (Clear) and then press another one-touch key.
• When specified by one-touch keys or coded dialing codes, a screen for confirming
the destination may appear. After confirmation, press [OK] to start sending a fax.
Send: Press Start
Destinations: 001
User01 01234567
RX Mode: Auto
Resolution: 200 X 1...
5
Press [
] (Start).
Using the Coded Dialing Codes
You can easily send faxes to a destination registered to a coded dialing code. You can send
faxes to multiple destinations at once, if a group is registered to a coded dialing code.
1
2
3
4
5
Place your documents (→p.19).
Switch to the Fax mode (→p.16).
Adjust the image quality of the documents as needed (→p.52).
Press [
] (Coded Dial).
Enter the three-digit registration number (001 to 100) with the
alphanumeric keys.
• The destination number registered to the coded dialing code is displayed. If you
] (Clear) and then enter
accidentally select an incorrect destination, press [
another dial code.
• When specified by one-touch keys or coded dialing codes, a screen for confirming
the destination may appear. After confirmation, press [OK] to start sending a fax.
Enter coded dial no.
*
*001
6
56
Press [
] (Start).
Send: Press Start
Destinations: 001
Canon 0123456789
RX Mode: Auto
Resolution: 200 X 1...
Searching the Address Book
You can search a name registered to the address book.
1
2
3
4
5
Place your documents (→p.19).
Switch to the Fax mode (→p.16).
Adjust the image quality of the documents as needed (→p.52).
Press [
] (Address Book).
Press [◄] or [►] to search for a recipient.
CANON 0123456789
GroupA 2 Destin...
User01 01234567...
6
7
Select <All> or an initial
in the recipient’s name.
Fax
All A-Z
Press [▲] or [▼] to highlight the desired recipient, and then press [OK].
Press [
] (Start).
Redialing
If you send faxes by entering the fax number manually, the last three destinations are stored
in the memory. You can send faxes to the stored destinations.
1
2
3
4
Place your documents (→p.19).
Switch to the Fax mode (→p.16).
Press [
] (Redial/Pause).
Press [▲] or [▼] to highlight the destination, and then press [OK].
Redial
012XXXXXX
5
Press [
] (Start).
• To automatically enter the last destination used, press [
] (Hook).
When the dial tone sounds, press [
] (Redial/Pause).
• The destinations stored in the memory are deleted, if you restart the
machine.
57
Sending a Fax to Multiple Destinations
(Sequential Broadcast)
You can send the same document to multiple recipients at once.
1
2
3
4
Place your documents (→p.19).
Switch to the Fax mode (→p.16).
Specify the destination.
Press [▲] or [▼] to select the desired method for specifying destinations.
<Address Book>
Select a destination from the address book.
<Coded Dial>
Enter the numbers registered in the coded dialing
codes.
<Specify Next
Destination (New)>
Enter the destination with the alphanumeric keys.
Send: Press Start
Destinations: 001
0123456789
Address Book
Coded Dial
5
6
Specify the destination, and then press [OK].
Repeat steps 4-5 to enter additional destinations as needed.
• <Specify Next Destination (New)> is available up to 10 destinations.
• To confirm or delete destinations, press [▲] or [▼] to highlight
<Confirm/Edit Destination>, and then press [OK].
7
Press [
] (Start).
Sending a Fax to an International Destination
(Adding Pauses)
When sending faxes to international destinations, it is sometimes difficult to connect to a
recipient, due to the long distance that the signal must travel. You can insert a pause after
the international access code to reduce this problem.
58
1
2
3
Place your documents (→p.19).
4
Press [
] (Redial/Pause) to enter a pause.
• The letter <p> is displayed to indicate the pause.
• The default pause added before the number is two seconds. To change the pause
time, see “<Pause Time>” (→p.67).
• To add another pause, press [
] (Redial/Pause) again.
5
Use the alphanumeric keys to enter the country code, area code, and fax
number.
Switch to the Fax mode (→p.16).
Use the alphanumeric keys to enter the international access code.
• For details about international access codes, contact your telephone service provider.
6
Press [
] (Redial/Pause), and then press [OK].
• A pause added to the end of the number is fixed at 10 seconds.
7
Press [
] (Start).
Calling a Recipient before Sending a Fax
In the following cases, follow the procedure below to send faxes:
• If you want to call a recipient before sending a fax
• If the recipient’s machine cannot receive a fax automatically
To use this function, you must connect the handset or an external telephone
to the machine. If they are not connected, use another telephone to make
sure the recipient to switch the fax mode to receive fax.
Place your documents (→p.19).
4
5
6
Dial the recipient’s fax number.
Fax
1
2
3
Switch to the Fax mode (→p.16).
Lift the telephone receiver.
• A dial tone sounds.
Ask the recipient to allow his or her machine to receive faxes.
When you hear a beep, press [
telephone receiver.
] (Start), and then replace the
59
Receive a Fax (Receive Mode)
Your machine provides multiple methods for automatically or manually receiving faxes. Select the receive mode that best suits
your needs.
(→ p.105)
You can see frequantely asked questions about the receive mode.
Do you want to
use a telephone
(voice call)?
<Auto> mode
No
See “Using the Machine for Fax
Only” (→p.61).
Yes
Do you want to
use an answering
machine?
Connect an answering
machine to the machine.
<Answering Machine> mode
Yes
See “Using the
Answering Machine“
(→p.62).
No
Do you want to
automatically
receive faxes?
<FAX/TEL Auto Switch> mode
Yes
See “Using the
Machine for Faxing
and Phoning” (→p.61).
Connect an external
telephone to the machine.
No
<Manual> mode
See “Using the
Machine Primarily for
Phoning“ (→p.62).
• For details about each mode, see [RX Mode] in the e-Manual.
• Depending on the connected telephone, you may not normally receive a fax. If you are using an external telephone
that has fax functions, disable the external telephone’s auto receive functions.
• If <RX Mode> is set to <Auto> or <FAX/TEL Auto Switch>, you can specify whether or not the external
telephone rings when receiving an incoming call. Also, you can specify the number of rings.
Press [
] (Menu)  <Fax RX Settings>  <RX Function Settings>  <Incoming Ring>.
60
Using the Machine for Fax Only
Set the fax receive mode to <Auto>.
1
2
3
Switch to the Fax mode (→p.16).
Press [▲] or [▼] to highlight <RX Mode>, and then press [OK].
Press [▲] or [▼] to highlight <Auto>, and then press [OK].
RX Mode
Auto
Fax/Tel Auto Switch
Manual
Answering Machine
Fax
When a Fax or Call Comes In
When a fax comes in, the machine automatically begins receiving the fax after two rings.
If a voice call comes in, the caller will hear a fax tone.
To change the number of rings before the machine receives a fax, press
[
] (Menu)  <Fax RX Settings>  <RX Function Settings> 
<Incoming Ring>  <On>, and then specify the number of rings.
Using the Machine for Faxing and Phoning
Set the fax receive mode to <Fax/Tel Auto Switch>.
1
2
3
Switch to the Fax mode (→p.16).
Press [▲] or [▼] to highlight <RX Mode>, and then press [OK].
Press [▲] or [▼] to highlight <Fax/Tel Auto Switch>, and then press [OK].
RX Mode
Auto
Fax/Tel Auto Switch
Manual
Answering Machine
4
5
Specify ring settings.
<Ring Start
Time>
Specify how long the machine will attempt to detect a fax tone
before the machine starts ringing (4-30 seconds).
<Incoming
Ring Time>
Specify how long the machine will ring during an incoming call
(15-300 seconds).
<After Ring>
Specify how the machine should behave when an incoming call
is not answered:
• <End>: Disconnects the call.
• <RX>: Receives a fax.
After you have specified the setting, press [▲] or [▼] to highlight
<Apply>, and then press [OK].
61
When a Fax or Call Comes In
The machine automatically detects whether the call is a fax or voice call after two rings.
If the call is a fax, the machine starts receiving the fax. If the call is a voice call, the machine
rings until it is answered or the caller hangs up.
Using the Answering Machine
Set the fax receive mode to <Answering Machine>.
1
2
3
Switch to the Fax mode (→p.16).
Press [▲] or [▼] to highlight <RX Mode>, and then press [OK].
Press [▲] or [▼] to highlight <Answering Machine>, and then press [OK].
RX Mode
Auto
Fax/Tel Auto Switch
Manual
Answering Machine
When a Fax or Call Comes In
The connected answering machine answers the call, and if the call is a fax, the machine
starts receiving the fax. If the call is a voice call, the answering machine answers and records
the caller’s message.
Before use the answering machine, set the number of rings before the
answering machine activates to at least two, and then record a greeting.
Using the Machine Primarily for Phoning
Set the fax receive mode to <Manual>.
1
2
3
Switch to the Fax mode (→p.16).
Press [▲] or [▼] to highlight <RX Mode>, and then press [OK].
Press [▲] or [▼] to highlight <Manual>, and then press [OK].
RX Mode
Auto
Fax/Tel Auto Switch
Manual
Answering Machine
62
When a Fax or Call Comes In
The machine continuously rings in Manual mode. Pick up the receiver of the external
telephone to answer the call. If the call is a fax, you will hear a beep. See “Receiving Faxes in
Manual Mode,” to manually switch to receive mode.
Receiving Faxes in Manual Mode
2
If you hear a beep when you answer a call in manual mode, the call is a fax. Follow the
procedure below to manually switch to receive mode.
5
1
If you hear a beep when you answer the call, press [
(Remote RX ID).
2
Hang up the receiver.
] and [
]
Fax
To change the remote RX ID, press [
] (Menu)  <Fax RX Settings> 
<RX Function Settings>  <Remote RX>  <On>, and then specify a
remote RX ID.
63
Receive a Fax from Memory
If a fax is stored in memory, you can view the sender of the received fax and print or forward
the fax.
Switching to Memory Lock Mode
1
2
3
Press [
4
Press [▲] or [▼] to highlight <Memory Lock Settings>, and then press
[OK].
5
6
Press [▲] or [▼] to highlight <On>, and then press [OK].
] (Menu).
Press [▲] or [▼] to highlight <System Settings>, and then press [OK].
Press [▲] or [▼] to highlight <Communication Management Settings>,
and then press [OK].
Set the details as needed.
Register a seven-digit PIN to protect the memory lock
settings.
<Memory Lock
PIN>
You can use numbers between "0" and "9," but
cannot register consecutive digits that consist of
only "0" as a PIN.
Set the RX Result Report to print automatically when faxes
are received into the memory.
• <Off>: Do not print the RX Result Report.
• <On>: Print the RX Result Report.
<Report Print>
<Memory Lock
Time>
64
To use this feature, you must also activate the
<RX Result Report> item:
[
] (Report)  <Report Settings> 
<RX Result Report>
The default setting is <Off>.
Set this feature to receive faxes into the memory only for a
specified time. When the preset time starts, the machine is
switched to receive fax into the memory. When the preset
time ends, faxes stored in the memory are automatically
printed and the memory receiving feature is deactivated.
7
After you have specified the setting, press [▲] or [▼] to highlight
<Apply>, and then press [OK].
8
Press [
] (Menu) to close the screen.
Viewing/Canceling/Forwarding Received Fax
Documents
You can view the sender of the fax stored in memory. You can also delete unnecessary faxes
or forward them to other destinations.
1
2
3
4
Press [
] (Status Monitor/Cancel).
Press [▲] or [▼] to highlight <Fax Job Status/History>, and then press
[OK].
Press [▲] or [▼] to highlight <RX Job Status>, and then press [OK].
Press [▲] or [▼] to highlight a job to be checked, and then press [OK].
• To delete the fax job, press [▲] or [▼] to highlight <Delete>, press [◄] or [►] to
Details
<Delete>
<Forward>
Job Number: 5004
Status: Waiting to
5
Press [
Fax
highlight <Yes>, and then press [OK].
• To forward the fax, press [▲] or [▼] to highlight <Forward>, specify destination,
and then press [OK].
...
] (Status Monitor/Cancel) to close the screen.
Printing Received Fax Documents
When the memory receiving is deactivated, all faxes stored in the memory are automatically
printed.
IMPORTANT
The machine does not support the function to select fax documents to
print. Delete the unnecessary documents first.
1
2
3
Press [
4
Press [▲] or [▼] to highlight <Memory Lock Settings>, and then press
[OK].
5
Press [▲] or [▼] to highlight <Off>, and then press [OK].
• All faxes stored in the memory are printed.
6
Press [
] (Menu).
Press [▲] or [▼] to highlight <System Settings>, and then press [OK].
Press [▲] or [▼] to highlight <Communication Management Settings>,
and then press [OK].
] (Menu) to close the screen.
65
View/Cancel/Forward a Fax Job
You can view or cancel fax jobs that are waiting or in progress.
1
2
Press [
3
Press [▲] or [▼] to highlight <TX Job Status> or <RX Job Status>, and
then press [OK].
4
Press [▲] or [▼] to highlight a job to be checked, and then press [OK].
• To cancel the job, in <TX Job Status>, press [▲] or [▼] to select <Cancel>.
] (Status Monitor/Cancel).
Press [▲] or [▼] to highlight <Fax Job Status/History>, and then press
[OK].
Details
<Cancel>
Job Number: 0004
Status: Sending
Time: 01/01 12:52AM
• To delete or forward the job, in <RX Job Status>, press [▲] or [▼] to select
<Delete> or <Forward> (→p.65).
Details
<Delete>
<Forward>
Job Number: 5004
Status: Receiving
5
Press [
] (Status Monitor/Cancel) to close the screen.
Change the Fax Settings
You can change the fax settings for sending and receiving to suit your needs.
Changing Fax Sending Settings
1
2
3
Press [
4
Press [▲] or [▼] to highlight the desired item, and then press [OK].
• See “Settings for Sending Faxes.”
] (Menu).
Press [▲] or [▼] to highlight <Fax TX Settings>, and then press [OK].
Press [▲] or [▼] to highlight <Basic Settings> or <TX Function Settings>,
and then press [OK].
Basic Settings
Register Unit Teleph
Register Unit Name
Select Line Type
Public Line Connect...
66
5
6
TX Function Settings
Change Defaults
ECM TX
Pause Time
Auto Redial
Specify the setting values, and then press [OK].
Press [
] (Menu) to close the screen.
Settings for Sending Faxes
Settings
Options
Bold: Default settings
Details
Register your machine name (the name of company or the
user) or a fax number for the machine.
The name and number that you register will appear at the top
of the fax.
<Register Unit
Telephone Number>
<Register Unit Name>
If you cannot send a fax, change the line type.
Pulse
Tone
<Public Line
Connection>
Direct
Adapter 1
Adapter 2
<Off-Hook Alarm>
Off
On
- Off-Hook Alarm Volume:
1 to 5
<Change Defaults>
If you are not sure about your telephone line
type, contact your local telephone company.
If you cannot make a call or do not hear a ring tone when
the fax receive mode is set to <Fax/Tel Auto Switch> and
an external telephone is connected, change this setting to
<Adapter 1> or <Adapter 2>.
Specify whether or not to sound an alarm when the handset
of the external telephone is left unhooked at the end of a fax
communication.
You can specify frequently used settings as the default.
<ECM TX>
Off
On
The Error Correction Mode (ECM) automatically detects and
corrects errors during fax communication. Using the ECM
function can diminish send errors even over poor connections.
<Pause Time>
1 to 2 to 15 (seconds)
Specify the length of pauses added to fax destination
numbers.
Off
On
- Redial Times: 1 to 2 to 10
<Auto Redial>
(times)
- Redial Interval: 2 to 99
(minutes)
- Redial When Err Occurs: Off,
On
Off
On
<Sender ID>
Fax
<Select Line Type>
- Print Location: On Image,
Above Image
- Mark No. as TEL/FAX: FAX, TEL
Set auto redialing to automatically reattempt to connect to
a destination if the line is busy or an error occurs. You can
also specify the how many times to redial a number and the
interval between attempts.
Specify whether or not to include the sender ID at the top of
recipient’s faxes. Information such as your fax number and
name is included, enabling the recipient to recognize the
sender.
Fax/Telephone Number
(FAX No.) Sender Name
Sending Date/Time
01/01/2012 02:07 PM FAX
123XXXXXXX
(Unit Name)
Page Number
CANON
P.0001
Telephone Number
Mark
<Check Dial Tone Before
Sending>
Off
On
When sending a fax, you can specify whether or not to verify
the dial tone before dialing.
67
Restricting Fax Sending Functions
1
2
3
4
Press [
] (Menu).
Press [▲] or [▼] to highlight <System Settings>, and then press [OK].
Press [▲] or [▼] to highlight <Restrict TX Function>, and then press [OK].
Press [▲] or [▼] to highlight the desired item, and then press [OK].
• See “Settings for Restricting Fax Sending.”
Restrict TX Function
Address Book PIN
Restrict New Destin...
Allow Fax Driver TX
Restrict Sending Fr...
5
6
Specify the setting values, and then press [OK].
Press [
] (Menu) to close the Menu screen.
Settings for Restricting Fax Sending
Settings
68
Options
Bold: Default settings
Details
<Address Book PIN>
Specify a PIN to protect the address book. The PIN will be
required to register, edit, or delete destinations.
<Restrict New
Destinations>
Off
On
Restrict the destinations that can be specified to pre-registered
one-touch keys or coded dialing codes. Restricting destinations
will prevent the following operations:
• Specifying a destination with the numeric keys
• Registering new destinations to the address book, one-touch
keys, or coded dialing codes
• Changing destinations that are registered to the address
book, one-touch keys, or coded dialing codes
<Allow Fax Driver TX>
Off
On
Specify whether or not to allow faxes to be sent via a
computer’s fax driver.
<Restrict Sending From
History>
Off
On
Specify whether or not to restrict sending faxes from history by
] (Redial/Pause).
pressing [
<Fax No. Confirmation
Re-Entry>
Off
On
Specify whether or not to require a confirmation before
sending a fax. If you activate this feature, you must re-enter the
fax number before sending a fax.
<One-Touch/Coded Dial
TX Confirmation>
Off
On
Select whether or not to require confirmation when specifying
a destination by the one-touch key or coded dialing code.
<Restrict Sequential
Broadcast>
Off
Confirm Sequential
Broadcast
Reject Sequential Broadcast
Specify whether or not to restrict faxes to multiple recipients.
If <Confirm Sequential Broadcast> is selected, a
confirmation screen is displayed when you send a fax to
multiple recipients. If <Reject Sequential Broadcast> is
selected, you cannot send a fax to multiple recipients.
Changing Fax RX Settings
1
2
3
4
Press [
] (Menu).
Press [▲] or [▼] to highlight <Fax RX Settings>, and then press [OK].
Press [▲] or [▼] to highlight <RX Function Settings> or <RX Print Settings>, and then press [OK].
Press [▲] or [▼] to highlight the desired item, and then press [OK].
• See “Settings for Receiving Faxes.”
RX Function Settings
ECM RX
Incoming Ring
Remote RX
Switch to Auto RX
Specify the setting values, and then press [OK].
Press [
Fax
5
6
RX Print Settings
2-Sided Printing
Reduce RX Size
RX Page Footer
Continue Print. When...
] (Menu) to close the screen.
Settings for Receiving Faxes
Settings
Options
Bold: Default settings
Details
<ECM RX>
Off
On
The Error Correction Mode (ECM) automatically detects
and corrects errors during fax communication. Using the
ECM function can diminish receive errors even over poor
connections.
<Incoming Ring>
Off
On
- Ring Times: 1 to 2 to 99
(times)
<Remote RX>
Off
On
Specify whether or not the external telephone will ring during
an incoming call if <RX Mode> is set to <Auto> or
<Fax/Tel Auto Switch>.
After the external telephone rings for specified times, the
machine automatically starts receiving the fax, if the call is a fax.
If the call is a voice call, the machine rings only when
<RX Mode> is set to <Fax/Tel Auto Switch>.
Specify whether or not to remotely instruct the machine to
switch to fax mode when an external telephone is connected.
To send the instruction to the machine, you must dial the
remote RX ID from the external telephone. You can also specify
a remote RX ID.
- Remote RX ID: 00 to 25 to 99
2
5
<Switch to Auto RX>
Off
On
- Ring Time till Auto RX: 1 to 15
to 99 (seconds)
<2-Sided Printing*>
Off
On
Specify how long an incoming call should ring before the
machine automatically switches to fax mode. This option is
available when the receive mode is set to <Manual>.
Specify whether or not to print documents on both sides of the
paper.
69
Options
Bold: Default settings
Settings
Off
On
<Reduce RX Size>
Details
Set to scale images automatically so they fit the selected paper
size or to reduce the image according to the specified ratio.
- Reduction Ratio: Auto, 97%,
95%, 90%, 75%
- Reduction Direction: Vertical/
Horizontal, Vertical Only
<RX Page Footer>
Off
On
Specify whether or not to print a received date, day of the
week, time, number, and page number at the bottom of the
page when printing received faxes.
01/01/2012 SAT 02:07 PM [TX/RX NO 5001] P.0001
<Continue Print. When
Toner Is Nearly Out>
Off
On
Specify whether or not to continue printing received faxes
when the toner is nearly out.
* MF4890dw/MF4880dw only
Changing Communication Management Settings
1
2
3
4
Press [
] (Menu).
Press [▲] or [▼] to highlight <System Settings>, and then press [OK].
Press [▲] or [▼] to highlight <Communication Management Settings>, and then press [OK].
Press [▲] or [▼] to highlight the desired item, and then press [OK].
• If you select <Fax Settings>, you can select a sub-item.
• See “Communication Management Settings.”
Communication Mgt. Set
Fax Settings
Memory Lock Settings
5
6
70
Specify the setting values, and then press [OK].
Press [
] (Menu) to close the screen.
Communication Management Settings
Settings
<TX Start Speed>
<RX Start Speed>
<Memory Lock
Settings>
Options
Bold: Default settings
Details
33600 bps
14400 bps
9600 bps
7200 bps
4800 bps
2400 bps
Change the transmission or receiving start speed if you
have difficulty sending or receiving faxes.
Off
On
- Memory Lock PIN: Seven-digit number
- Report Print: Off, On
- Memory Lock Time: Off, On
Generally, received documents are immediately printed.
However, you can specify whether or not to store
received faxes in memory before printing. You can then
print the stored faxes at any time or delete them without
printing to save paper.
Fax
71
Memo
72
Scan
This chapter describes the basic scan functions.
(→ p.106)
You can see frequentely asked
questions about the scan function.
Understand the Scanning Method……………………………………
Scan a Document with the Operation Panel …………………………
Scanning a Document Using a Shortcut Key …………………………
Scan a Document with the MF Toolbox ………………………………
Configuring Scan Settings Using the MF Toolbox ……………………
Scan a Document with the Scanner Driver …………………………
74
75
77
78
80
82
73
Understand the Scanning Method
Various scanning methods are provided.
Scan a Document with the Operation
Panel (→p.75, p.77).
Basic
Method
Connect your
computer to
the machine.
You can use the operation panel to scan an image, and
then send the image to a computer.
Scan a Document with the MF Toolbox
(→p.78).
You can set the various scan settings with the MF
Toolbox.
Scanning with
Detailed Scan
Settings
(Use a driver from a
computer)
Connect
ct your
computer
ute to the
machine,
ne, and
install MF driver
and MFF TToolbox
on the co
computer.
Scan a Document with the Scanner Driver
(→p.82).
You can set the various scan settings with the scanner
driver (ScanGear MF Window).
Scan a Document using WIA driver
For more details, see [Scanning]  [Scanning Using
the WIA Driver (Windows XP/Vista/7/8 Only)] in the
e-Manual.
Scan a Document using a TWAIN driver
For more details, see [Scanning]  [Scanning an Image
from an Application] in the e-Manual.
74
Scan a Document with the Operation Panel
You can scan a document using the Scan mode.
Make sure that a computer and the machine are connected (See the
Starter Guide).
2
Place your documents (→p.19).
3
4
Switch to the Scan mode (→p.16).
Scan
1
Press [▲] or [▼] to highlight <Computer>, and then press [OK].
Select the scan type.
Computer
Remote Scanner
5
Press [▲] or [▼] to specify a destination, and then press [OK].
• When multiple computers are connected, the computer connected by a USB cable
is listed on the top.
Specify destination.
USER01
6
Press [▲] or [▼] to specify the scan settings.
• Scan the document in color (300 dpi), and then save as a
<Color Scan>
PDF file.
• PDF settings: Searchable/Compact
<B&W Scan>
Scan the document in black and white (300 dpi), and then
save as a TIFF file.
<Custom 1>
Scan the document in color (300 dpi), and then save as a
JPEG/Exif file.
• Scan the document in color (300 dpi), and then save as a
<Custom 2>
PDF file.
• PDF settings: Searchable/Standard
75
7
Press [OK] to start scanning.
When placing your
documents in the feeder
Scanning operation starts.
When placing your
documents on the
platen glass
1. To continuously scan the document, press [▲] or
[▼] to highlight <Scan Next Original>, and then
press [OK].
2. press [▲] or [▼] to highlight <Store and Finish>,
and then press [OK].
• When scanning is complete, the folder that contains the scanned images is opened
on the screen of the computer.
Canceling Scan Jobs
Press [
] (Stop) twice.
* It is valid when only one job is processing or waiting.
Default Folder for Saving Scanned Images
By default, a new folder named after the date you scanned is created in the [Pictures] folder.
(For Windows XP, the folder is created in the [My Pictures] folder in [My Documents].)
76
Scanning a Document Using a Shortcut Key
You can perform a scan easily by registering destinations and frequently used settings in
shortcut keys in advance.
Registering a Shortcut Key
1
2
3
Press [
4
Press [▲] or [▼] to highlight <Register>, and then press [OK].
• To confirm the destination registered in the shortcut key, select
] (Menu).
Press [▲] or [▼] to highlight <Scan Settings>, and then press [OK].
Press [▲] or [▼] to highlight <Shortcut Key Settings>, and then press
[OK].
<Confirm Destination>.
5
Press [▲] or [▼] to highlight the shortcut key that you want to register,
and then press [OK].
6
7
Press [▲] or [▼] to highlight the connection method, and then press [OK].
8
Press [▲] or [▼] to highlight the scan settings, and then press [OK].
Scan
Shortcut Key Settings
Register
Confirm Destination
Press [▲] or [▼] to highlight the destination, and then press [OK].
• When a computer is connected by a USB cable, proceed to step 8.
• Scan the document in color (300 dpi), and then save as a
<Color Scan>
PDF file.
• PDF settings: Searchable/Compact
<B&W Scan>
Scan the document in black and white (300 dpi), and then
save as a TIFF file.
<Custom 1>
Scan the document in color (300 dpi), and then save as a
JPEG/Exif file.
• Scan the document in color (300 dpi), and then save as a
<Custom 2>
PDF file.
• PDF settings: Searchable/Compact
9
Press [
] (Menu) to close the screen.
77
Performing a Scan Using a Shortcut Key
1
Make sure that the computer and the machine is connected (See the
Starter Guide).
2
3
Place documents (→p.19).
Press [
] (Scan►PC1) or [
destination is registered.
] (Scan►PC2) into which the desired
When placing your
documents in the feeder
Scanning operation starts.
When placing your
documents on the
platen glass
1. To continuously scan the document, press [▲] or
[▼] to highlight <Scan Next Original>, and then
press [OK].
2. press [▲] or [▼] to highlight <Store and Finish>,
and then press [OK].
Scanning operation starts.
• When scanning is complete, the folder that contains the scanned images is opened
on the screen of the computer.
Scan a Document with the MF Toolbox
You can specify various scan settings if you select <Remote Scanner> from the operation
panel, and then open the MF Toolbox.
1
Make sure that a computer and the machine are connected properly, and
the MF Toolbox is installed on the computer (See the Starter Guide).
2
Place your documents (→p.19).
• Use the platen glass for a higher scan quality.
3
4
Switch to the Scan mode (→p.16).
Press [▲] or [▼] to highlight <Remote Scanner>, and then press [OK].
Select the scan type.
Computer
Remote Scanner
5
78
From your computer, double-click the [Canon MF Toolbox 4.9] icon.
6
When the MF Toolbox appears, click the desired scan mode button.
[Mail]
• The scan preset for an e-mail attachment is displayed.
• The scanned document will be attached to a new message
in your e-mail application.
• The scan preset for the OCR (Optical Character Reader) is
[OCR]
[Save]
displayed.
• The scanned document will be read by your OCR software.
• The scan preset for a high quality scanning is displayed.
• The scanned document will be saved in the default folder
or in a destination that you specify.
• The scan preset for the multiple page searchable PDF is
[PDF]
displayed.
• The scanned document will be saved as a PDF file.
[Color Scan]
[B&W Scan]
[Custom 1]
• The custom setting is displayed.
• The scanned document will be saved in a destination.
[Custom 2]
When the scan setting window appears, specify the scan settings as
needed (→p.80).
8
Click [OK] to start scanning.
• When scanning is complete, the folder in which the scanned document is saved is
Scan
7
opened automatically.
• The scanned document will be opened in the registered application.
9
When scanning is complete, click [
] to close the MF Toolbox.
79
Configuring Scan Settings Using the MF Toolbox
This section describes the layout and features of each setting dialog box of the MF Toolbox.
For more details, see [Scanning] → [Using the MF Toolbox] in the
e-Manual.
• Set the location of a document to
be scanned.
• [Auto Mode] that detects
the source automatically is
recommended.
Example: When [Mail] or [PDF] menu is selected in MF Toolbox
Set the size of the document to
be scanned.
• Set the color mode.
• This setting is not available when
scanning using the [Color Scan]
or [B&W Scan] button.
• Set the size limit of attached files.
• This setting is available only when
scanning using the [Mail] button.
• Set the scanning resolution.
• If you select a higher resolution,
the image quality becomes higher,
and the file size becomes bigger.
• Set the file name, file type, and
location to be saved for the
scanned image.
• Manually set the location to save
the scanned image by clicking
[Browse].
• Select to specify the format or
location to save the scanned
image after scanning.
80
Reset the configured settings to the
default values.
Scanning
starts.
• Select to specify the scan settings using the
scanner driver (→p.82).
• When [Start] is clicked with this check box
selected, the [ScanGear MF] dialog box
appears.
• This check box is not available when you scan
using the [OCR] button.
Set the orientation of the document.
Scan
Set the PDF file type to save the scanned
image.
PDF (Single
Page)
Creates a single-page
PDF file.
PDF
(Multiple
Pages)
Save all scanned
images as a single PDF
file.
• Add the scanned
PDF (Add
Pages)
image to the last
page of an existing
PDF file.
• Click [Browse] on
[Save Scanned
Image to] to select a
PDF file to add.
If you selected PDF as the file type, you
can create a searchable PDF. Also, you
can set the compression ratio.
• Set an application to display the scanned image.
• Click [Set] to select an application or drag and drop the
application icon.
• Click [Delete] to save the file without using the applications.
81
Scan a Document with the Scanner Driver
If you use the scanner driver window (ScanGear MF Window), you can use various features
and scan only the necessary part with the preview function.
1
Make sure that a computer and the machine are connected properly, and
the MF Toolbox is installed on the computer (See the Starter Guide).
2
3
4
5
6
Place your documents (→p.19).
7
When the scan setting window appears, select the [Display the Scanner
Driver] check box, and then click [Start].
8
Select [Preview] on the scanner driver dialog box, and then specify
settings as needed.
Switch to the Scan mode (→p.16).
Press [▲] or [▼] to highlight <Remote Scanner>, and then press [OK].
From your computer, double-click the [Canon MF Toolbox 4.9] icon.
When the MF Toolbox appears, click the desired scan mode button.
• You may not use the ScanGear MF when using the [OCR] mode.
Crops the borders detected in the preview image.
Deletes the selected cropping frames.
Rotates the image 90 degrees to the left.
Rotates the image 90 degrees to the right.
Specify various
scanner settings
on each tab.
You can preview the
image applied to the
scan setting values.
9
Click [Scan] to start scanning.
• When scanning is complete, the folder in which the scanned document is saved
opens automatically.
• If an application is specified, the scanned document will be opened in the
application.
10 When scanning is complete, click [
82
] to close the MF Toolbox.
Maintenance and Management
This chapter describes how to clean the machine, replace the toner cartridge,
and explains the report and list functions used for managing the machine.
Clean the Machine ……………………………………………………
Cleaning the Exterior and Interior ……………………………………
Cleaning the Fixing Unit ……………………………………………
Cleaning the Platen Glass and Feeder ………………………………
Check and Replace Toner Cartridges …………………………………
Checking the Toner Level ……………………………………………
Conserving the Toner to Extend the Life of Toner Cartridges…………
Replacing the Toner Cartridge ………………………………………
Manage Using the Report and List Functions ………………………
Configure Settings Using the Remote UI ……………………………
84
84
85
86
87
87
88
88
91
92
83
Clean the Machine
Clean the exterior and interior of the machine, platen glass, feeder, and the fixing unit
periodically.
Cleaning the Exterior and Interior
Clean the exterior and interior of the machine to prevent toner powder and paper dust
from accumulating inside.
IMPORTANT
For safety, be sure to turn OFF the machine and disconnect all cables from
the machine before cleaning the machine. When you finish cleaning the
machine, wait for it to dry completely before reconnecting the power cord,
and then turn ON the power.
Cleaning the Exterior
1
2
3
Turn OFF the machine and disconnect all the cables from the machine.
4
5
Wait for the printer to dry completely.
Remove any documents from the platen glass or feeder.
Clean the exterior of the machine and ventilation slots with a soft, well
wrung-out cloth dampened with water or a mild detergent that has been
diluted with water.
Reconnect all the cables, and then turn ON the power.
Cleaning the Interior
1
2
3
84
Turn OFF the machine and disconnect all the cables from the machine.
Remove any documents from the platen glass or feeder.
Lift the scanning platform, open the toner cover, and then remove the
toner cartridge.
4
Remove any toner or paper debris from the interior of the machine, with
a soft, dry cloth that is clean and lint-free.
5
6
7
Insert the toner cartridge.
Close the toner cover, and then lower the scanning platform.
Reconnect all the cables, and then turn ON the power.
CAUTION
When closing the scanning platform:
Be careful not to get your fingers caught.
Do not touch the fixing unit (A).
Touching the fixing unit (A) may cause
burns as it becomes very hot during use.
If you get toner on your hands or
clothing:
If toner gets on your hands or clothing,
wash them immediately with cold water.
Washing with warm water makes it
impossible to remove the toner stains.
Maintenance and Management
(A)
Cleaning the Fixing Unit
Clean the fixing unit when black streaks appear on printed pages.
1
2
Press [
3
4
Press [▲] or [▼] to highlight <Clean Fixing Unit>, and then press [OK].
5
When the cleaning is complete, press [
] (Menu).
Press [▲] or [▼] to highlight <Adjustment/Maintenance>, and then press
[OK].
Load Letter size plain paper in the multi-purpose tray, and then press
[OK].
• The cleaning process begins. Cleaning takes approximately 90 seconds.
] (Menu) to close the screen.
85
Cleaning the Platen Glass and Feeder
If a scanned image has unexpected specks, clean the platen glass and feeder.
Cleaning the Platen Glass
1
2
3
4
Turn OFF the machine and disconnect all the cables from the machine.
Remove any documents from the platen glass.
Open the feeder.
Clean the platen glass and the under surface of the feeder.
• Clean the platen glass with a well wrung out cloth dampened with water and wipe it
with a soft, dry cloth.
5
6
Close the feeder.
Reconnect all the cables, and then turn ON the power.
Cleaning the Feeder
1
2
3
Turn OFF the machine and disconnect all the cables from the machine.
Remove any documents from the feeder.
Open the feeder cover, clean the rollers with a well wrung-out cloth
dampened with water, and then wipe them with a soft and dry cloth.
MF4890dw
4
5
86
MF4880dw/
MF4770n
Close the feeder cover.
Reconnect all the cables, and then turn ON the power.
Check and Replace Toner Cartridges
Toner cartridges are consumable products. When the toner has almost run out, a message
appears in the display and streaks may appear on printed pages. Check the toner level, and
replace the toner cartridge if necessary.
Toner is nearly out.
Density: +
-0
Original Type: Text...
2-Sided: Off
Prepare toner
cartridge.
Density: +
-0
Original Type: Text...
2-Sided: Off
OR
Check the toner level, as needed. See the bottom of this page.
Gently shake the toner cartridge 5-6 times to
evenly distribute the toner (→p.88).
Maintenance and Management
When <Toner is nearly out.> message still
appears in display, or print result is not improved,
replace the toner cartridge (→p.88).
When the <Toner is nearly out.> message appears on the display, the
incoming faxes will be stored in the memory without printing. You can also
set to print the received faxes, however, the printed documents may be light
or blurred.
] (Menu)  <Fax RX Settings>  <RX Print Settings> 
Press [
<Continue Print. When Toner Is Nearly Out>  <On>, and then press
[OK].
Checking the Toner Level
1
2
3
4
Press [
5
Press [
] (Status Monitor/Cancel).
Press [▲] or [▼] to highlight <Device Status>, and then press [OK].
Press [▲] or [▼] to highlight <Remaining Toner>, and then press [OK].
Check the toner level.
• The toner level will appear as <OK>, <Low>, or <Nearly Out>.
] (Status Monitor/Cancel) to close the screen.
87
Conserving the Toner to Extend the Life of
Toner Cartridges
If you redistribute the toner, you may be able to print for some time until the toner runs out.
CAUTION
If toner comes in
contact with your
hands or clothing, wash
them immediately in
cold water. Do not use
warm water, as it will
set the toner and make
it difficult to remove
the toner stains.
1
Lift the scanning platform, open the toner cover, and then remove the
toner cartridge.
2
Gently shake the toner cartridge 5-6 times to evenly distribute the toner.
3
Insert the toner cartridge.
4
Close the toner cover, and then lower the scanning platform.
Replacing the Toner Cartridge
You can purchase replacement toner cartridges from your local authorized Canon dealer.
Supported Canon Genuine Toner Cartridge:
Canon Cartridge 128
88
1
Open the operation panel and the toner cover, and then remove the
toner cartridge.
2
Prepare a new toner cartridge.
• Store the protective bag. It is required when you remove the toner cartridge for
printer maintenance or other purposes.
Shake the toner cartridge 5-6
times to evenly distribute the
toner.
Maintenance and Management
Place the toner cartridge on a
flat surface, remove the tab, and
carefully pull the sealing tape
completely out (20” (50 cm)).
IMPORTANT
When pulling out the sealing tape:
• Do not pull the sealing tape at an angle or up and down. If the tape
breaks, it may not be pulled out completely.
• Even if the sealing tape stops at midpoint, pull it out of the toner
cartridge completely.
• If any tape remains in the toner cartridge, this may result in poor print
quality. If you are using the Fax, please note that you can only print
the received data once, because the received data is deleted once it
is printed.
Disposing of the removed sealing tape:
Dispose of the packing materials according to local regulations.
89
3
Insert the toner cartridge.
4
Close the toner cover, and then lower the scanning platform.
WARNING
Do not dispose of a used toner cartridge in open flames.
This may cause the toner remaining inside the cartridge to ignite, resulting in burns
or a fire.
When cleaning up spilled or scattered toner:
If you accidentally spill or scatter toner, carefully gather the toner particles together
or wipe them up with a soft, damp cloth in a way that prevents inhalation.
Never use a vacuum cleaner that does not have safeguards against dust explosions
to clean up spilled toner. Doing so may cause a malfunction in the vacuum cleaner,
or result in a dust explosion due to static discharge.
CAUTION
Precautions to take when you get toner onto your hands or into clothing:
If toner comes in contact with your hands or clothing, wash them immediately in
cold water. Do not use warm water, as it will set the toner and make it difficult to
remove the toner stains.
Do not allow the toner to scatter.
Do not pull out the sealing tape forcefully or stop before it is removed, as this
may cause toner to spill out. If toner gets into your eyes or mouth, flush them
immediately with cold water and immediately consult a physician.
• Follow all local and federal regulations when disposing of the sealing tape
removed from the new toner cartridge.
• Canon will collect and recycle your used toner cartridges (→p.108).
• For more details about handling toner cartridges, see [Handling Toner
Cartridges] in the e-Manual.
90
Manage Using the Report and List Functions
Print out reports or lists to view communication status, address book information, or
settings, for monitoring the machine.
1
2
3
4
5
Press [
] (Report).
Press [▲] or [▼] to highlight <Print Report Lists>, and then press [OK].
Press [▲] or [▼] to highlight a report or list, and then press [OK].
<Address Book List>
Numbers that are registered in the address book (coded
dialing codes, one-touch keys, and groups)
<User Data List>
Information about the machine and settings
<Communication
Management
Report>
Fax communication history
Follow the on-screen instructions to print the report or list.
Press [
] (Report) to close the screen.
Maintenance and Management
• To set the report not to be printed automatically, If an error occurs while
sending or receiving faxes, report is printed automatically. Confirm the error
code printed on the report and resolve the problem (→p.101).
Job No.
Address
Name
Start Time
Call Length
Sheets
Result
0123
0123456789
name
01/01 02:07 AM
01'15
1
NG
#018
Busy/No Signal
Error code
• To change when to print the send or receive result report, or
communication management list, select <Report Settings> at the step
2 above. For details, see [Basic Operation]  [Printing the Report
Automatically] in the e-Manual.
• Report and list printouts are limited to 10 pages.
91
Configure Settings Using the Remote UI
If the machine is connected to a network, you can monitor and configure the machine from
the computer using the Remote UI.
1
Configure the network settings for the machine (See the Starter Guide)
• Set the machine used on a TCP/IP network, and then connect the machine and a
computer to a network router or hub.
2
Start the web browser, enter “http://<the IP address of the machine>/” in
the address filed, and then press [Enter] key on your keyboard.
• Input Example: http://192.168.0.215/
3
Log on to the Remote UI.
4
92
[System Manager
Mode]
You can use and configure all features and settings of
the Remote UI.
[End-User Mode]
You can check device status, confirm settings, and view
jobs. You can also enter a user name to handle jobs with
a matching user name.
When the setting screen is displayed, select the desired menu.
• For more details, see [Setting and Managing from Computer] in the e-Manual.
Troubleshooting
This chapter describes how to clear paper jams and offers solutions to
problems you may be having.
Clear Jams ……………………………………………………………
Clearing Document Jams in the Feeder………………………………
Clearing Paper Jams Inside the Machine ……………………………
Resolve a Displayed Message …………………………………………
Resolve an Error Code …………………………………………………
Improve Output Quality ………………………………………………
Resolve a Problem ……………………………………………………
94
95
96
100
101
102
104
93
Clear Jams
When <Paper jam.> appears on the display, a paper jam has occurred in the feeder or
inside the machine. To remove the jammed document or paper, follow the instructions on
the display.
Paper jam.
Press [ ] to
display steps.
WARNING
When removing jammed documents or paper:
Use caution to avoid paper cuts.
When removing jammed paper or inspecting the inside of the machine:
Do not allow necklaces, bracelets, or other metal objects to touch the inside of the
machine, as this may result in burns or electrical shock.
CAUTION
If loose toner comes into contact with your skin or clothing:
Wash with cold water. Do not wash with warm water, as this will set the toner and
cause it to stain your skin or clothing.
When removing jammed documents or paper:
If paper is jammed, remove it carefully so that no pieces of paper remain inside the
machine according to the displayed message. Also, do not put your hand in an
area other than indicated areas, as this may result in personal injuries or burns.
IMPORTANT
If the jammed paper is torn:
Remove all torn pieces to avoid further jams.
If repeated paper jams occur:
Do the following:
• Make sure that the following packing material is completely
removed.
This part (a plastic part
attached to the end of paper)
is also a packing material. Be
sure to remove it.
• Fan the paper stack and tap the edge on a flat surface to align the
paper before loading it into the machine.
• Make sure that the paper meets the requirements for use (→ p.22).
• Make sure that you have removed all scraps of paper from the inside
of the machine.
94
Clearing Document Jams in the Feeder
After removing any documents placed in the feeder, follow the procedure below to remove
jammed documents.
MF4890dw
Open the feeder cover and lift the lock release lever.
2
Remove any jammed document by pulling it gently.
3
Hold the green grip, and then open the inner cover.
4
Remove any jammed document by pulling it gently.
5
6
7
Close the inner cover.
Troubleshooting
1
Replace the release lever and close the feeder cover.
Place documents in the feeder.
95
MF4880dw/MF4770n
1
Open the feeder cover.
2
Remove any jammed document by pulling it gently.
3
4
Close the feeder cover.
Place documents in the feeder.
Clearing Paper Jams Inside the Machine
Follow the procedure below to remove jammed paper.
Step
96
1
Check and remove the jammed paper inside the machine.
1
2
Lift the scanning platform, and then open the toner cover.
3
Remove any jammed paper by pulling it gently.
Remove the toner cartridge.
4
Push up the green colored part (A), and then pull the paper exit guide (B)
to open.
(A)
(B)
5
Remove any jammed paper by pulling it gently.
6
Lift the paper exit guide, and then firmly close it.
• Ensure that each end of the paper exit guide is closed.
7
Gently pull any jammed paper downward from between the fixing unit
(A) and roller (B) until the leading edge emerges from the machine.
(A)
(B)
8
When the leading edge emerges, hold both sides of the jammed paper
and carefully pull it out.
Troubleshooting
97
Step
98
2
Check and remove the jammed paper in the paper cassette.
1
Remove any jammed paper by pulling it gently.
2
Lift the dust cover, and then remove any paper loaded in the paper
cassette.
3
Remove any jammed paper by pulling it gently.
4
Reload paper into the paper cassette, and then lower the dust cover.
Step
3
Check and remove the jammed paper in the rear cover.
(MF4890dw/MF4880dw only)
1
Open the rear cover.
2
Remove any jammed paper by pulling it gently.
3
Close the rear cover.
Step
1
2
4
Lower the scanning platform and restore to a printable
condition.
Insert the toner cartridge.
Close the toner cover and lower the scanning platform.
CAUTION
Troubleshooting
Do not touch the fixing unit (A).
Touching the fixing unit (A) may cause
burns as it becomes very hot during
use.
(A)
Do not touch the transfer roller (B).
Touching the transfer roller may
damage the machine.
(B)
(A)
99
Resolve a Displayed Message
This section describes some of messages related to the toner, memory, and paper.
For more details about other messages, see [Troubleshooting] 
[Onscreen Messages] in the e-Manual.
Message
Action
<Prepare toner
cartridge.>
The toner cartridge needs to be replaced soon. Prepare the replacement toner cartridge
(→p.88).
<Toner is nearly out.>
When the toner is evenly distributed inside the cartridge, it can be used for some time. If this
message does not disappear, replace the toner cartridge (→p.88).
If this message is displayed while receiving a fax, the incoming fax will be stored in the
memory without being printed.
Reports may not be printed, even if they are set to be printed automatically.
<Memory is full.>
• If there are any jobs waiting to be sent or printed, wait until the jobs are complete.
• Split the job into smaller subsets or reduce the scanning resolution and try to send them
again (→p.53).
<Memory is full.
Scanning canceled.
Print?>
<Check toner
cartridge.>
<Incorrect Size/Setting>
• Print pages successfully scanned or cancel the job.
• Split the job into smaller subsets or change the <Original Type>. Change the document
type in <Photo -> ... -> Text> order.
The toner cartridge needs to be replaced soon. Prepare the replacement toner cartridge. If
Canon genuine toner cartridge is not used, this message can appear.
We recommend Canon genuine toner cartridges as replacement toner cartridges.
• Change the <Paper Settings> to the size of the loaded paper (→p.26).
• When printing with the printer driver, verify that the paper size setting on the computer is
correct.
<No Paper: Drawer 1>
<No Paper: MP Tray>
<Insert toner
cartridge.>
100
Load paper same as the paper type displayed on the screen (→p.22).
The toner cartridge is not inserted. Insert the toner cartridge.
Resolve an Error Code
If an error occurs, a report that contains a 3-digit error code is printed. Locate the error code in the table and follow the
recommended actions to resolve the problem.
Job No.
Address
Name
Start Time
Call Length
Sheets
Result
0123
0123456789
name
01/01 02:07 AM
01'15
1
NG
#018
Busy/No Signal
Error code
Error Code
Cause
Action
#001
A document jam has occurred.
Remove the jammed document.
Transmission failed due to the high
volume of data.
When sending a fax:
• Reduce the scanning resolution, and try to send the document
again.
When receiving a fax:
• Reduce the scanning resolution or ask the sender to divide the
document before sending it again.
A fax recipient did not respond
within 35 seconds.
Repeat the sending procedure from the beginning. Additionally,
ask the recipient to check the fax machine. When making an
overseas call, add a pause to the fax number.
#003
#005
The recipient may not be a Super
G3* fax machine.
* G3 is one of international standards
for fax that standardized by ITU-T (ITU
Telecommunication Standardization
Sector), and is for an analog telephone
line.
#012
#022
The recipient’s machine has run out
of paper.
Ask the recipient to ensure that paper is loaded in the machine.
You cannot send a fax because the
line is busy or disconnected.
Wait a moment, and then try again. If you are still unable to send
the document, ask the recipient to verify that the fax machine is
ready to receive a fax.
The settings configured on the
recipient’s machine may not
incompatible with yours.
Verify that the recipient’s machine is ready to receive a fax, and
then try again.
No pause was added to the fax
number when attempting an
international fax transmission.
Add a pause after the country code or in front of the fax number,
and then redial the number. If you want to send the document to
a recipient that is registered under a one-touch key, change the
settings for international sending in the detailed setting screen.
Sending faxes from a computer is
restricted.
The restriction needs to be canceled. Contact your administrator
for more information. For details, see [Security]  [Restricting
Fax Sending from a Computer] in the e-Manual.
101
Troubleshooting
#018
Ask the recipient what type of fax machine is being used,
and then send the document to a Super G3 fax machine. If
the recipient does not have a Super G3 fax machine, send
the document again using a communication mode that is
compatible with the recipient’s fax machine.
Error Code
Cause
Action
The machine’s memory is full.
Print, send, or delete any documents stored in memory.
The data size exceeds the machine’s
available memory.
Reduce the data resolution or change the file format to reduce
the data size.
#099
A user canceled a job that is
processing to be sent or received.
Try to send or receive the document again.
#995
A document waiting to be sent or
received has been canceled by a
user.
Try to send or receive the document again.
#037
Improve Output Quality
Follow the recommended actions for each symptom to improve the output quality.
If you cannot solve the problem with the following actions,
see [Troubleshooting]  [Printing Results Are Not Good] in the
e-Manual.
Symptom
Action
Paper curls.
•
•
•
•
Verify that the appropriate paper is being used (→p.22).
Print a test page with new paper.
Verify that the paper is loaded properly (→p.22).
Change the <Special Mode V> setting from the operation panel.
Paper creases.
•
•
•
•
•
Verify that the appropriate paper is being used (→p.22).
Print a test page with new paper.
Verify that the paper is loaded properly (→p.22).
Remove any foreign objects inside the machine.
Change the <Special Mode V> setting from the operation panel.
Printing is uneven.
•
•
•
•
•
Verify that the appropriate paper is being used (→p.22).
Print a test page with new paper.
Verify that the paper is loaded properly (→p.22).
Check the toner level (→p.87).
Change the <Special Mode J> setting from the operation panel.
•
•
•
•
Verify that the appropriate paper is being used (→p.22).
Print a test page with new paper.
Check the toner level (→p.87).
If printing high-contrast documents from a computer, open the
printer driver and select [Finishing]  [Advanced Settings] 
[Special Print Mode]  [Special Settings 2] to adjust the density.
White specks appear.
The toner adheres to
the hand.
102
Example
• Verify that the appropriate paper is being used (→p.22).
• Print a test page with new paper.
• Change the <Special Mode K> setting from the operation panel.
Symptom
Example
Action
• Verify that the appropriate paper is being used (→p.22).
• Print a test page with new paper.
• If the machine is not in use for a long time after the toner cartridge
The printed paper has
vertical streaks.
Smudge marks of
spattering toner
appear around the
text or as patterns.
The overall print result
is dark.
has been replaced, change the <Special Mode B> settings from
the operation panel.
• When copying, change the <Special Mode Z> settings from the
operation panel.
• When faxing, change the <Special Mode Z> and
<Special Mode C> settings from the operation panel.
• When printing from a computer, change the <Special Mode D>
settings from the operation panel, or change the [Special Print
Adjustment] settings from the printer driver.
• Verify that the appropriate paper is being used (→p.22).
• Change the <Special Mode U> settings from the operation panel.
• Adjust the copy density settings (→p.32).
• If the machine is exposed to direct sunlight or strong light, move the
machine to another location.
The bottom edge of
paper has smudge
marks.
Provide a margin around the data.
A portion of the page
is not printed.
Provide a margin around the data.
Printed bar codes
cannot be scanned.
If printing a bar code from a computer, open the printer driver and
select [Finishing]  [Advanced Settings]  [Special Print Mode]
 [Special Settings 1] to change the printing preferences.
Troubleshooting
103
Resolve a Problem
Follow the procedures below to resolve your problem.
WARNING
If the machine makes strange noises or emits
smoke or odors:
Turn OFF the power immediately, disconnect the
power cord, and contact the Canon Customer Care
Center. Do not attempt to disassemble or repair the
machine yourself.
IMPORTANT
1
Verify that the Error indicator is not
on or blinking.
• Make sure that paper is loaded properly
(→p.22).
• Remove any jammed paper (→p.94).
• Turn OFF the power, wait for more than
10 seconds, and then turn it ON again.
If you attempt to repair the machine by
yourself, it may void the limited warranty.
Verify that the cables are connected
properly and that the power is
switched ON (See the Starter Guide.)
Verify that no message appears on
the display.
• If a message appears, resolve the problem
(→p.100).
If you cannot solve the problem
2
See [Troubleshooting] in the e-Manual
or the Q&A from the support page of the
official Canon Web site.
Verify that the machine is not in
Sleep mode (→ p.27).
• If the [Energy Saver] key blinks, press it to
exit the Sleep mode.
If you cannot solve the problem
Contact your local authorized Canon dealer
or the Canon help line for assistance.
Press [Status Monitor/Cancel] to
check the status of the machine.
• If there are jobs in process, wait until the jobs
are finished.
104
Please have the following information ready when you
contact Canon.
• Product name
• Serial number
• Place of purchase
• Nature of problem
• Steps you have taken to solve the problem and the
results
FAQ
Fax
Q
Can I turn off the incoming ring when receiving a fax?
└A
Fax
Q
When using <Fax/Tel Auto Switch> mode, I often miss voice calls because the
incoming ring rings only for a short period of time. How do I increase the time of
rings when receiving a voice call?
└A
Fax
Q
Q
Select <RX Mode> in the fax mode  <Fax/Tel Auto Switch>  <Incoming Ring Time>,
and then specify the desired ring time (sec.).
When an answering machine is connected to the machine, how do I make the
answering machine to activate only when receiving a voice call?
└A
Fax
Yes, but you can turn off the incoming ring for faxes only when you are using
<Fax/Tel Auto Switch> mode.
] (Menu)  <Fax RX Settings> 
To turn off the incoming ring for faxes, press [
<RX Function Settings>  <Incoming Ring>  <Off>.
Set the fax receive mode to <Answering Machine>, and then set the answering
machine to activate after a few rings.
The machine will detect a fax signal before the answering machine activates, if the answering
machine is set to activate after at least two rings.
For details about how to change the number of rings, see the answering machine’s manual.
The connected external telephone has fax functions, but I want to receive a fax not
with the external telephone but this machine.
└A
Troubleshooting
Set the fax receive mode to <Fax/Tel Auto Switch>, and then disable the external
telephone’s fax functions.
When both the machine and the external telephone are set to use the fax function, the machine
or device that first detects the fax signal will receive the fax. To always receive fax with the
machine, you should disable the external telephone’s fax functions.
For details, see the external telephone’s manual.
105
Q
How do I use the Scan function when the machine is connected to a computer via a
network?
└A
You must register the machine to the MF Network Scan Utility first.
To register,
1. From the task tray on your desktop, click [
].
2. Place a check next to the machine, and then click [OK].
Q
Can I use the scan function when using a machine and drivers that are shared by
another person?
└A
Q
No, you may not use the scan function when sharing drivers that are installed to
another computer. To use the scan function, install the MF Drivers on your computer.
You can use the supplied user software CD-ROM or download the drivers from the official Canon
Website site (http://www.usa.canon.com).
For details about installing drivers, see the Starter Guide.
To which file formats can I save the scanned images?
└A
You may save scanned files to the following formats:
• BMP
• TIFF
• JPEG/Exif
• PDF
When saving as a PDF file, you can create a PDF file of a single or multiple page document, or
add a page to an existing PDF file.
106
Q
Can I change the folder that the scanned images are saved to?
└A
Yes, you can change the folder to save the scanned images when scanning with the
MF Toolbox.
To change,
1. From the MF Toolbox screen, click [Browse].
2. Locate a folder to save the scanned images, and then click [OK].
Q
Can I scan multiple images and save as a single PDF file?
└A
Yes, you can save multiple images as a single PDF file when scanning with the MF
Toolbox.
To make a single PDF file of multiple pages,
1. From the PDF mode screen of MF Toolbox, select [PDF (Multiple Pages)] in [Save as Type].
Troubleshooting
2. Scan the documents.
h
107
If a Power Failure Occurs
The machine cannot be used while the power supply is cut OFF.
The fax function during a power failure :
• Faxes cannot be sent or received.
• You may not be able to make a call with the external telephone
depending on your telephone.
• You may be able to receive a call with the external telephone
We appreciate your support of The Canon Cartridge Recycling
Program.
Working together we can make a significant contribution to a
cleaner planet.
• Cartridges collected through this program are not refilled.
• You are not entitled to a tax deduction or rebate for the return
of empty cartridges.
• This program may be modified or discontinued without notice.
depending on your telephone.
IMPORTANT
Data storage for when the power supply is cut OFF
Even if power is lost due to a power failure or
accidental unplugging, any sent or received
documents stored in the memory are backed up.
Recycling Used Cartridges
Canon has instituted a worldwide recycling
program for cartridges called “The Clean
Earth Campaign”. This program preserves
precious natural resources by utilizing
a variety of materials found in the used
cartridges that are of no further use, to
remanufacture new cartridges which, at
the same time, keeps the environment
cleaner by reducing landfill waste.
Complete details concerning this program
are enclosed in each Cartridge box.
U.S.A. PROGRAM
Packaging
Option A-1: Single Box Return
• Repackage the empty cartridge utilizing the wrapper and pulp
mould end-blocks from the new cartridge’s box.
• Place the empty cartridge in the box of your new cartridge.
Seal the box.
The Clean Earth Campaign
THE Canon CARTRIDGE RECYCLING
PROGRAM
The Canon Cartridge Recycling Program fulfills the first initiative
of Canon’s Clean Earth Campaign, which supports four critical
environmental areas:
• Recycling in the Workplace
• Conserving Environmental Resources
• Scientific Research and Education
• Encouraging Outdoors Appreciation
The remaining “Clean Earth” initiatives are supported in the
U.S. through sponsorships of the National Park Foundation, the
National Wildlife Federation, and The Nature Conservancy and in
Canada through donations to the World Wildlife Fund Canada and
The Nature Conservancy of Canada.
Since its inception, The Canon Cartridge Recycling Program has
collected huge amount of cartridges that otherwise would have
been discarded into landfills or similar facilities.
Instead, this rapidly growing program returns used cartridges to
the manufacturing process, thus conserving an array of resources.
Becoming a part of this worthwhile program is easy. When your
cartridge is of no further use, simply follow the instructions
detailed for U.S. or Canadian residents.
108
Option B: Volume Box Return
We encourage you to use this option as a more efficient way to
ship cartridges.
• Place as many cartridges as possible into one box.
Carefully seal the box with tape;
or
• Call 1-800-OK-Canon to receive your free eight cartridge
collection box.
Option A-2: Multiple Box Return
We encourage you to use this option as a more efficient way to
ship cartridges.
• Complete Option A-1.
• Bundle multiple cartridge boxes together securely with tape.
Please be sure that the shipment does not exceed UPS
specifications.
Maximum weight = 70 lb. (31.8 kg)
Maximum length = 108” (2,743 mm)
Maximum girth (length + 2 x width + 2 x height) = 130” (3,302 mm)
If your shipment exceeds the above limits, please call 1-800-OKCanon for special shipping information.
Please Note:
Do not send defective cartridges for replacement.
Defective cartridges under warranty should be exchanged
by an authorized dealer or service facility as provided in the
warranty.
• Place your eight individually packaged boxes of empty
cartridges into the Canon collection box. Seal the box.
• Apply the Canon Canada Inc./Canada Post label provided in this
brochure.
• Canon’s labels are specially marked so that Canon pays the
postage.
• Deliver to any local Canada Post outlet or franchise. Customers
who hold a Commercial pick-up agreement with Canada Post
may have their collection box picked up.
Shipping
Apply the UPS authorized returning label provided in this guide.
Residents of Alaska and Hawaii, Do not use the UPS authorized
returning label. For Alaska and Hawaii: Canon set up alternative
mail service with the U.S. Postal Service.
Please call 1-800-OK-Canon to receive U.S. Postal Service
merchandise returning label.
• Give the shipment to your UPS driver when you receive your
next regular delivery; (UPS may charge a fee for customers who
call UPS to pick up a cartridge shipment if they do not already
have a delivery scheduled.)
or
• Take the shipment to your local UPS receiving point.
Working to preserve endangered species is a long-standing Canon
interest.
To this end, for every cartridge collected, Canon Canada donates
$1, shared equally between World Wildlife Fund Canada and the
Nature Conservancy of Canada. This donation is utilized in Canada.
• For further information about The Clean Earth Campaign in
Canada, please call or write to Canon.
1-800-667-2666
Canon Canada Inc.
Corporate Customer Relations
6390 Dixie Road
Mississauga, ON L5T 1P7
Important Safety Instructions
CANADA PROGRAM-CANADA PROGRAMME
Option A: Single Box Return
• Repackage the empty cartridge utilizing the wrapper and pulp
mould end-blocks from the new cartridge’s box.
• Place the empty cartridge in the box of your new cartridge.
Seal the box.
• Apply the Canon Canada Inc./Canada Post label provided in this
brochure. Canon’s labels are specially marked so that Canon
pays the postage.
• Deposit your empty cartridge in any full size street mailbox or
take it to your local Canada Post outlet or franchise.
Option B: Volume Box Return (eight or more cartridges)
We encourage you to use this option as a more efficient way to
ship cartridges.
• Call 1-800-667-2666 to receive your free Canon collection box
kit.
• The collection box can accommodate eight individual cartridge
boxes.
Please read the “Important Safety Instructions” in this manual and
in the e-Manual thoroughly before operating the machine.
As these instructions are intended to prevent injury to the user
and other persons or to prevent destruction of property, always
pay attention to these instructions and operational requirements.
Please note that you are responsible for all damages caused by
failure to follow the directions provided herein, using the
device for any purpose for which it was not intended, or repairs
or alterations made by anyone other than a Canon-approved
technician.
Installation
WARNING
• Do not install the machine near flammable substances such as
alcohol-based products or paint thinners. If these substances
come into contact to the electrical parts inside the machine
could ignite these substances and cause a fire or increase your
risk of electric shock.
• Do not place necklaces and other metal objects or containers
filled with liquid on the machine. If foreign substances come in
contact with electrical parts inside the machine, this may result
in a fire or electrical shock.
If any of these substances falls into the machine, turn off the
power to the machine immediately and contact your local
Canon dealer.
• Do not use near any medical equipment. Radiowave emitted
from this machine may interfere with medical equipments,
which may result in serious accidents.
109
• Please contact an authorized Canon dealer if the machine
CAUTION
• Do not install the machine in the following locations. Doing so
may result in personal injury, fire or electrical shock.
– Unstable location
– A location subject to excessive vibrations
– A location where block the ventilation slots (too close to walls,
bed, shaggy rug, and other similar objects)
– A damp or dusty location
– A location exposed to direct sunlight or an outside place
– A location subject to high temperatures
– A location near open flames
– A location with poor ventilation system
• Although ozone is produced by this machine is working, the
amount is too low to have any effect on the human body.
However, if you intend to use the machine for long periods of
time, ensure that the installation location is well ventilated.
• Do not connect unapproved cables to this machine. Doing so
may result in a fire or an electric shock.
• Machines with a hard disk may not operate properly when
used at high altitudes of about 3,000 meters above sea level, or
higher.
Power Supply
WARNING
• Do not use power cords other than the one provided, as this can
result in a fire or electrical shock.
• Do not modify or bend the power cord and do not pull on it
•
•
•
•
•
with great force. Do not place heavy objects on the power cord.
Damaging the power cord may result in a fire or an electric
shock.
Do not plug or unplug the power plug with wet hands, as this
can result in electrical shock.
Do not use extension cords or multi-plug power strips with this
machine. Doing so may result in a fire or electric shock.
Do not bundle up or tie up the power cord in a knot, as this can
result in a fire or electrical shock.
Insert the power plug completely into the AC power outlet.
Failure to do so can result in a fire or electrical shock.
Remove the power plug completely from the power outlet
during a thunder storm. Failure to do so can result in a fire,
electrical shock, or malfunction.
CAUTION
• Use only a power supply that meets the voltage requirements
listed herein. Failure to do so may result in a fire or electric
shock.
• Do not obstruct the power outlet where this machine is
connected, so that you can unplug the power cord easily in an
emergency.
Handling
WARNING
• Do not disassemble or modify the machine. There are hightemperature and high-voltage components inside the machine
which may result in a fire or electrical shock.
• Do not allow children to touch or play with the power cord
and cables or internal or electrical parts. Doing so may result in
serious personal injury.
110
makes an unusual noise, emits an unusual smell, or emits smoke
or excessive heat. Continued use may result in a fire or electric
shock.
• Do not use flammable sprays near the machine. If flammable
substances come into contact with electrical parts inside the
machine, this may result in a fire or electric shock.
CAUTION
• For your safety, please unplug the power cord if the machine
will not be used for a long period of time.
• Use caution when opening and closing covers to avoid injury to
your hands.
• Keep hands and clothing away from the rollers in the output
area. If the rollers catch your hands or clothing, this may result in
personal injury.
• The inside of the machine and the output slot is very hot during
and immediately after use. Avoid contact with these areas to
prevent burns. Also, printed paper may be hot immediately after
being output, so use caution when handling it. Failure to do so
may result in burns.
Maintenance and Inspections
WARNING
• Turn off the machine and unplug the power cord from the
outlet before cleaning. Failure to do so may result in a fire or an
electric shock
• Unplug the power plug from the power outlet periodically and
clean the area around the base of the power plug’s metal pins
and the power outlet with a dry cloth to remove dust and grime.
When damp, accumulated dust may cause short circuiting or
fires.
• Use a damp, well wrung-out cloth to clean the machine.
Dampen cleaning cloths with water only. Do not use alcohol,
benzenes, paint thinners, or other flammable substances. If
these substances come into contact with electrical parts inside
the machine, this may result in a fire or electric shock.
• Check the power cord and plug regularly for damage. Check
the machine for rust, dents, scratches, cracks, or excessive heat
generation. Use of poorly-maintained equipment may result in a
fire or electric shock.
Consumables
WARNING
• Do not dispose of used toner cartridges in open flames. This
may cause an ignition, and result in burns or fire.
• If you accidentally spill or scatter toner, carefully wipe up the
loose toner with a damp, soft cloth and avoid inhaling any toner
dust. Never use a vacuum cleaner to clean up loose toner. Doing
so may cause a malfunction in the vacuum cleaner or result in a
dust explosion due to static discharge.
CAUTION
• Keep the toner cartridges and other consumables out of the
reach of small children. If toner is ingested, consult a physician
or poison control center immediately.
• Do not attempt to disassemble the toner cartridge. The toner
may scatter and get into your eyes or mouth. If toner gets into
your eyes or mouth, wash them immediately with cold water
and consult a physician.
• If toner spills from the toner cartridge, avoid inhaling it or
allowing it to come into contact with your skin. If the toner
comes into contact with your skin, wash immediately with soap.
If you inhale the toner or your skin becomes irritated due to
contact with the toner, consult a physician or poison control
center immediately.
Others
WARNING
• If you are using a cardiac pacemaker:
This machine generates a low level magnetic field. If you feel
any abnormalities in your body while using this machine, please
move away from the machine and consult your physician
immediately.
Telephone Equipment
When using telephone equipment, basic safety precautions
should always be followed to reduce the risk of fire, electric shock,
and injury to persons, including the following:
1. Do not use this machine near water (i.e., near a bathtub, kitchen
sink, or laundry tub), or in a wet basement or near a swimming
pool.
2. Avoid using the telephone during an electrical storm, as there
may be a remote risk of electric shock from lightning.
3. Do not use the telephone to report a gas leak in the vicinity of
the leak.
Legal Notices
Legal Limitations on the Usage of Your
Product and the Use of Images
Using your product to scan, print or otherwise reproduce certain
documents, and the use of such images as scanned, printed or
otherwise reproduced by your product, may be prohibited by law
and may result in criminal and/or civil liability.
A non-exhaustive list of these documents is set forth below. This
list is intended to be a guide only. If you are uncertain about
the legality of using your product to scan, print or otherwise
reproduce any particular document, and/or of the use of the
images scanned, printed or otherwise reproduced, you should
consult in advance with your legal advisor for guidance.
• Paper Money
• Money Orders
• Certificates of Deposit
• Postage Stamps (canceled or uncanceled)
• Identifying Badges or Insignias
• Selective Service or Draft Papers
• Checks or Drafts Issued by Governmental Agencies
• Motor Vehicle Licenses and Certificates of Title
• Travelers Checks
• Food Stamps
• Passports
• Immigration Papers
• Internal Revenue Stamps (canceled or uncanceled)
• Bonds or Other Certificates of Indebtedness
• Stock Certificates
• Copyrighted Works/Works of Art without Permission of
Copyright Owner
FCC (Federal Communications Commission)
imageCLASS MF4890dw: F164002
imageCLASS MF4880dw: F164002
imageCLASS MF4770n: F164102
Contains Transmitter Module FCC ID: AZDFM48944
This device complies with Part 15 of the FCC Rules. Operation
is subject to the following two conditions:
1. This device may not cause harmful interference, and
2. This device must accept any interference received, including
interference that may cause undesired operation.
FCC WARNING
Changes or modifications not expressly approved by the party
responsible for compliance could void the user’s authority to
operate the equipment.
This equipment has been tested and found to comply
with the limits for a class B digital device, pursuant to
Part 15 of the FCC Rules. These limits are designed to
provide reasonable protection against harmful
interference in a residential installation. This
equipment generates, uses and can radiate radio
frequency energy and, if not installed and used in
accordance with the instructions, may cause harmful
interference to radio communications. However, there
is no guarantee that interference will not occur in a
particular installation. If this equipment does cause
harmful interference to radio or television reception,
which can be determined by turning the equipment
OFF and ON, the user is encouraged to try to correct
the interference by one or more of the following
measures:
• Reorient or relocate the receiving antenna.
• Increase the separation between the equipment and
receiver.
• Connect the equipment to an outlet on a circuit
different from that to which the receiver is
connected.
• Consult the dealer or an experienced radio/TV
technician for help.
This transmitter must not be co-located or operated in
conjunction with any other antenna or transmitter.
This equipment complies with FCC radiation exposure
limits set forth for an uncontrolled environment
and meets the FCC radio frequency (RF) Exposure
Guidelines in Supplement C to OET65. This equipment
should be installed and operated keeping the radiator
at least 20cm or more away from person’s body
(excluding extremities: hands, wrists, feet and ankles).
Use of shielded cables is required to comply with class
B limits in Subpart B of Part 15 of the FCC Rules. Do not
make any changes or modifications to the equipment
unless otherwise specified in this manual. If you make
such changes or modifications, you could be required
to stop operation of the equipment.
Canon U.S.A., Inc.
One Canon Park, Melville, NY 11747, U.S.A.
TEL No. 1-800-OK-CANON
111
Pre-Installation Requirements for Canon Facsimile Equipment
This equipment may not be used on coin service provided by the
telephone company. Connection to party lines is subjected to
state tariffs.
A. Location
Supply a suitable table, cabinet, or desk for the machine. See
Chapter 11, “Appendix,” for specific dimensions and weight.
In Case of Equipment Malfunction
Users in the U.S.A.
B. Order Information
1. A single telephone line (touch-tone or rotary) should be used.
2. Order an RJ11-C telephone wall jack (USOC), which should be
installed by the telephone company. If the RJ11-C wall jack is
not present, telephone/facsimile operation is not possible.
3. Order a normal business line from your telephone company’s
business representative. The line should be a regular voice
grade line or an equivalent one. Use one line per unit.
Should any malfunction occur which cannot be corrected by the
procedures described in this guide or the e-Manual, disconnect
the equipment from the telephone line cable and disconnect the
power cord.
The telephone line cable should not be reconnected or the power
switch turned ON until the problem is completely resolved. Users
should contact Canon Authorized Service Facilities for servicing
of equipment, Information regarding Authorized Service Facility
locations can be obtained by calling Canon Customer Care Center
(1-800-OK-CANON).
Rights of the Telephone Company
DDD (Direct Distance Dial) line
-orIDDD (International Direct Distance Dial) line if you communicate
overseas
Canon recommends an individual line following
industry standards, i.e., 2,500 (touch-tone) or 500
(rotary/pulse dial) telephones. A dedicated extension
off a PBX (Private Branch eXchange) unit without “Call
Waiting” can be used with your facsimile unit. Key
telephone systems are not recommended because
they send nonstandard signals to individual
telephones for ringing and special codes, which may
cause a facsimile error.
C. Power Requirements
The machine should be connected to a standard 120 volt AC,
three-wire grounded outlet only.
Do not connect this machine to an outlet or power line
shared with other appliances that cause “electrical noise.” Air
conditioners, electric typewriters, copiers, and machines of
this sort generate electrical noise that often interferes with
communications equipment and the sending and receiving of
documents.
Connection of the Equipment
This equipment complies with Part 68 of the FCC rules and the
requirements adopted by the ACTA. On the rear panel of this
equipment is a label that contains, among other information,
a product identifier in the format of US:AAAEQ##TXXXX. If
requested, this number must be provided to the telephone
company.
The REN (Ringer Equivalence Number) is used to determine the
number of devices that may be connected to a telephone line.
Excessive RENs on a telephone line may result in the devices not
ringing in response to an incoming call. In most, but not all areas,
the sum of the RENs should not exceed five (5.0).
To be certain of the number of devices that may be connected to a
line, as determined by the total RENs, contact the local telephone
company. The REN for this product is part of the product identifier
that has the format US: AAAEQ##TXXXX. The digits represented by
## are the REN without a decimal point (e.g., 10 is a REN of 1.0).
An FCC compliant telephone line cable and modular plug is
provided with this equipment. This equipment is designed to be
connected to the telephone network or premise wiring using a
compatible modular jack that is Part 68 compliant.
112
If this equipment (imageCLASS MF4890dw/MF4880dw/MF4770n)
causes harm to the telephone network, the telephone company
may temporarily disconnect service. The telephone company also
retains the right to make changes in facilities and services that may
affect the operation of this equipment. When such changes are
necessary, the telephone company is required to give adequate
prior notice to the user.
However, if advance notice is not possible, the telephone
company will notify the customer as soon as possible. Also, the
customer will be advised of his/her right to file a complaint with
the FCC if he/she believes it is necessary.
WARNING
The Telephone Consumer Protection Act of 1991 makes it
unlawful for any person to use a computer or other electronic
device, including FAX machines, to send any message unless such
message clearly contains in a margin at the top or bottom of each
transmitted page or on the first page of the transmission, the date
and time it is sent and an identification of the business or other
entity, or other individual sending the message and the telephone
number of the sending machine or such business, other entity, or
individual.
(The telephone number provided may not be a 900 number or
any other number for which charges exceed local or long-distance
transmission charges.)
In order to program this information into your
machine, you should complete the procedure for
registering your name, unit’s telephone number, time,
and date in the Starter Guide.
Users in Canada
Pre-Installation Requirements for Canon Facsimile Equipment
A. Location
Supply a suitable table, cabinet, or desk for the machine. See
Chapter 11, “Appendix,” for specific dimensions and weight.
B. Order Information
1. A single telephone line (touch-tone or rotary) should be used.
2. Order a CA11A modular jack, which should be installed by
the telephone company. If the CA11A jack is not present,
installation cannot occur.
3. Order a normal business line from your telephone company’s
business representative. The line should be a regular voice
grade line or an equivalent one. Use one line per unit.
DDD (Direct Distance Dial) line
-orIDDD (International Direct Distance Dial) line if you communicate
overseas
Canon recommends an individual line following
industry standards, i.e., 2,500 (touch-tone) or 500
(rotary/pulse dial) telephones. A dedicated extension
off a PBX (Private Branch eXchange) unit without “Call
Waiting” can be used with your facsimile unit. Key
telephone systems are not recommended because
they send nonstandard signals to individual
telephones for ringing and special codes, which may
cause a facsimile error.
C. Power Requirements
The power outlet should be a three-prong grounded receptacle
(Single or Duplex). It should be independent from copiers, heaters,
air conditioners, or any electric equipment that is thermostatically
controlled. The rated value is 115 volts and 15 amperes. The CA11A
modular jack should be relatively close to the power outlet to
facilitate installation.
Notice
• This product meets the applicable Industry Canada technical
specifications.
• The Ringer Equivalence Number is an indication of the
maximum number of devices allowed to be connected to a
telephone interface. The termination of an interface may consist
of any combination of devices subject only to the requirement
that the sum of the RENs of all the devices does not exceed five.
• The REN of this product is 1.0.
• Before installing this equipment, users should ensure that
it is permissible to be connected to the facilities of the local
telecommunications company. The equipment must also be
installed using an acceptable method of connection. In some
cases, the company’s inside wiring associated with a single line
individual service may be extended by means of a certified
connector assembly (telephone extension cord). The customer
should be aware that compliance with the above conditions
may not prevent deterioration of service in some situations.
• Repairs to certified equipment should be made by an
authorized Canadian maintenance facility designated by
the supplier. Any repairs or alterations made by the user to
this equipment, or equipment malfunctions, may give the
telecommunications company cause to request the user to
disconnect the equipment.
• Users should ensure for their own protection that the electrical
ground connections of the power utility, telephone lines, and
internal metallic water pipe system, if present, are connected
together. This precaution may be particularly important in rural
areas.
CAUTION
Users should not attempt to make such connections themselves,
but should contact the appropriate electric inspection authority,
or electrician, as appropriate.
This equipment complies with the Canadian ICES-003
Class B limits.
Utilisation au Canada
Conditions à Remplir Préalablement à L’installation d’un
Télécopieur Canon
A. Emplacement
Prévoir une table, un meuble, ou un bureau suffisamment solide et
de taille appropriée (voir le chapitre 11, Annexe (Appendix), pour
les indications de poids et dimensions).
B. Installation téléphonique
1. Une seule ligne téléphonique (tonalités ou impulsions) doit être
utilisée.
2. Il faut commander un jack modulaire CA11A qui sera installé par
la compagnie téléphonique. Sans ce jack, la mise en place serait
impossible.
3. Si vous vous abonnez à une nouvelle ligne, demandez une
ligne d’affaires normale de qualité téléphonique courante ou
équivalente. Prenez un abonnement d’une ligne par appareil.
Ligne automatique interurbaine
ou
Ligne automatique internationale (si vous communiquez avec les
pays étrangers)
Canon vous conseille d’utiliser une ligne individuelle
conforme aux normes industrielles, à savoir:
ligne téléphonique 2,500 (pour appareil à clavier)
ou 500 (pour appareil à cadran/impulsions). Il est
également possible de raccorder ce télécopieur à
un système téléphonique à poussoirs car la plupart
de ces systèmes émettent des signaux d’appel non
normalisés ou des codes spéciaux qui risquent de
perturber le fonctionnement du télécopieur.
C. Condition d’alimentation
Raccordez le télécopieur à une prise de courant plus terre à trois
branches, du type simple ou double, et qui ne sert pas à alimenter
un copieur, un appareil de chauffage, un climatiseur ou tout autre
appareil électrique à thermostat.
L’alimentation doit être de 115 volts et 15 ampères. Pour faciliter
l’installation, le jack CA11A doit être assez proche de la prise de
courant.
Remarques
• Le présent matériel est conforme aux spécifications techniques
applicables d’Industrie Canada.
• Avant d’installer cet appareil, l’utilisateur doit s’assurer qu’il
est permis de le connecter à l’équipement de la compagnie
de télécommunication locale et doit installer cet appareil en
utilisant une méthode de connexion autorisée. Il se peut qu’il
faille étendre la circuiterie intérieure de la ligne individuelle
d’abonné, qui a été installée par la compagnie, au moyen d’un
jeu de connecteurs homologués (rallonge téléphonique).
• L’attention de l’utilisateur est attirée sur le fait que le respect des
conditions mentionnées ci-dessus ne constitue pas une garantie
contre les dégradations de qualité du service dans certaines
circonstances.
• L’indice d’équivalence de la sonnerie (IES) sert à indiquer le
nombre maximal de terminaux qui peuvent être raccordés à
une interface téléphonique. La terminaison d’une interface
peut consister en une combinaison quelconque de dispositifs,
à la seule condition que la somme d’indices d’équivalence de la
sonnerie de tous les dispositifs n’excède pas 5.
113
• Le nombre d’équivalents sonnerie (REN) de ce produit est 1,0.
• Les réparations sur un appareil certifié doivent être faites
par une société d’entretien canadienne autorisée par le
Gouvernement canadien et désignée par le fournisseur. Toute
réparation ou modification que pourrait faire I’utilisateur de
cet appareil, ou tout mauvais fonctionnement, donne à la
compagnie de télécommunication le droit de débrancher
I’appareil.
• Pour sa propre protection, I’utilisateur doit s’assurer que
les prises de terre de I’appareil d’alimentation, les lignes
téléphoniques et les tuyaux métalliques internes, s’il y en a, sont
bien connectés entre eux. Cette précaution est particulièrement
importante dans les zones rurales
CAUTION
Au lieu d’essayer de faire ces branchements eux-mêmes, les
utilisateurs sont invités à faire appel à un service d’inspection
faisant autorité en matière d’électricité ou à un électricien, selon
le cas.
Respecte les limites de la classe B de la NMB-003 du
Canada.
Laser Safety
This machine complies with 21 CFR Chapter 1 Subchapter J as
a Class 1 laser product under the U.S. Department of Health
and Human Services (DHHS) Radiation Performance Standard
according to the Radiation Control for Health and Safety Act of
1968. This means that the machine does not produce hazardous
radiation.
Since radiation emitted inside the machine is completely confined
within protective housings and external covers, the laser beam
cannot escape from the machine during any phase of user
operation.
CDRH Regulations
The Center for Devices and Radiological Health (CDRH) of the
U.S. Food and Drug Administration implemented regulations
for laser products on August 2, 1976. These regulations apply to
laser products manufactured from August 1, 1976. Compliance is
mandatory for products marketed in the United States.
CAUTION
Use of controls, adjustments, or performance of procedures
other than those specified in this manual may result in hazardous
radiation exposure.
The label is attached to the laser scanner machine inside the
machine and is not in a user access area.
114
Memo
115
CANON INC.
30-2, Shimomaruko 3-chome, Ohta-ku, Tokyo 146-8501, Japan
CANON MARKETING JAPAN INC.
16-6, Konan 2-chome, Minato-ku, Tokyo 108-8011, Japan
CANON U.S.A., INC.
One Canon Park, Melville, NY 11747, U.S.A.
CANON EUROPA N.V.
Bovenkerkerweg 59, 1185 XB Amstelveen, The Netherlands
CANON CHINA CO. LTD.
15F Jinbao Building No.89, Jinbao Street, Dongcheng District, Beijing 100005, PRC
CANON SINGAPORE PTE LTD
1 HarbourFront Avenue, #04-01 Keppel Bay Tower, Singapore 098632
CANON AUSTRALIA PTY LTD
1 Thomas Holt Drive, North Ryde, Sydney NSW 2113, Australia
CANON GLOBAL WORLDWIDE SITES
Date of Purchase
http://www.canon.com/
FT6-0296 (010)
Serial No.
XXXXXXXXXX
© CANON INC. 2013
PRINTED IN KOREA