Canon imageCLASS MF7280 Multifunction Printer Easy Operation Guide
Below you will find brief information for Multifunction Printer imageCLASS MF7280. The imageCLASS MF7280 is a multifunction printer that can copy, scan, fax, and print documents. It is a great option for small offices and home offices that need a versatile device. The machine also features a variety of copy modes, including the ability to copy facing pages in a book, erase the dark border around copied originals, enlarge/reduce an image to copy, and collate sets of output.
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Easy
Operation
Guide
Store this guide next to the machine for future reference.
CONTENTS
Preface
How the Manuals Are Divided .................... 1
What You Can Do with This Machine ......... 3
The Control Panel ..................................... 5
Copying Functions
Making a Copy ............................................ 7
What You Can Do with This Machine
(Copy Basic Features Screen) ........ 9
What You Can Do with This Machine
(Special Features Screen) ............. 11
Overview of Copy Features ...................... 15
Send Function
Sending a Fax ......................................... 17
Sending a Document ................................ 19
What You Can Do with This Machine
(Send Basic Features Screen) ....... 21
Overview of Send Features ..................... 25
Additional Functions ..................................... 27
Other Useful Features
Operating the Machine from a Computer
(Remote UI) ................................... 45
(Printer Driver) ............................... 47
Troubleshooting ............................................. 51
1
How the Manuals Are Divided
The manuals for the machine are divided as follows. Please read them as necessary to make full use of the machine.
Manuals included with optional equipment are included in the list below. According to the product you have bought and the system configuration, you may not have some of these manuals.
How to Use the Machine and Function Overview
Easy Operation Guide Read this manual to learn the basic operations of the machine, grasp a basic knowledge of what the machine can do, or find out what kind of useful functions it has. Keep it next to the machine for future reference.
The Control Panel
Making a Copy
Using the Send Function
Other Useful Functions
The Additional Functions Mode
How to Make the Machine More Convenient
Handling and Operating the Machine
Reference Guide/
User’s Guide
Read this manual to learn about the things to take care of when using the machine, basic operations, optional equipment, machine maintenance and paper jam removal procedures.
Before Using the Machine
Operating the Touch Panel Display
Using Optional Equipment
Additional Functions
System Manager Settings
Loading Paper
Replacing Toner Cartridges
Removing a Paper Jam
Copying Guide
Facsimile Guide
Read this manual to learn how to copy documents, and the various copying features.
Basic Copying Procedure
Useful Copying Features
Memory Mode
Changing the Settings to Suit Your Needs
Read this manual to learn how to send scanned documents to fax destinations.
Fax Function
Basic Fax Methods
Useful Fax Functions
Checking/Changing the Fax Status
Customizing Fax Settings
Registering/Editing an Address in the
Address Book
System Settings
Printing Communication Reports
Troubleshooting
Connecting the Machine to a
Network or Computer
Network Guide
Read this manual to learn how to connect the machine to a network.
Using the Machine in a TCP/IP
Network
Using the Machine in a NetBIOS
Network
Using the Machine as a Printer
PCL/UFR II
Printer Guide
Read these manuals to learn how to edit the settings in order to use the machine as a printer.
How the Manuals Are Divided
Operating the Machine from a
Computer
Remote UI Guide
Read this manual to learn how to access the machine from a computer to operate and confirm jobs, and edit the various settings of the machine.
Confirming the Status of the
Machine
Operating Jobs
Editing the Address Book and the
Various Settings of Machine
Using the Machine as a
Scanner
Sending Guide
Read these manuals to learn how to edit the settings in order to use the machine as a scanner.
Setting the Various Items in
Settings Menu
Setting the Various Items in Utility
Menu
Installing the Drivers
How to Send
Various Send Features
Driver Guides
Fax Driver Guide
Read this manual to learn how to install and use the driver which enables you to fax documents created on a computer with the machine.
PCL Driver Guide
UFR II Driver Guide
Read this manual to learn how to install and use the driver which enables you to print from a computer.
Other Guides
Network Quick Start Guide
Read this manual to start learning how to install and use the driver of the machine.
Starter Guide
Read this manual to start using this machine first.
2
What You Can Do with This Machine
3
What You Can Do with This Machine
The ImageCLASS MF7280 brings to you all the elements you will ever need in a digital multitasking machine.
The ImageCLASS MF7280 incorporates a rich array of input and output features that can greatly enhance your efficiency. Equipped with features that meet the needs of document work in a digitized office, the ImageCLASS MF7280 represents the ultimate in digital multitasking machines.
Original
1
2
3
4
Fax
Function
Send
Function
Send Outside the Company
Fax
Telephone Line
I-Fax
Internet
Copy
Function
1
2
3
4
Copy/Print
LAN
Function
1
2
3
4
Remote UI
Function
In-company Computers
Copying Function
Enables you to save costs with features such as printing a single sided document on both sides of the paper, or printing two pages of a document on each sheet of paper. Also with the Collate mode, the
Copying function is perfect for creating materials for meetings.
Refer to this manual for examples of the useful ways in which you can use your machine.
To Collate Sets of Output Together ................................... P.9
To Copy onto Irregular Sized Paper ...................................P.10
To Make Two-Sided Copies ...............................................P.10
To Copy Facing Pages in a Book .......................................P.11
To Copy Different Size Originals Together .......................P.11
To Adjust the Contrast (Sharpness) ..................................P.12
To Copy Multiple Originals onto One sheet of Paper .......P.12
To Recall Commonly Used Settings .................................P.13
To Erase the Dark Border when Copying a Book ..............P.14
Send Function
Enables you to send scanned documents. You can also send to multiple destinations, and forward received faxes as well. You can send by Fax, I-Fax, Email, or File Server.
Print Function
Enables you to print on both sides of paper, output sets of printouts, and use various other useful features when printing documents from a computer.
To Select a Desitnation from the Address Book ............... P.21
To Send Documents Clearly ............................................. P.21
To Delete a Destination ..................................................... P.21
To Confirm a Destination ..................................................P.22
To Recall the Last Destinations ........................................P.22
To Send Documents Specifying the File Format ..............P.22
To Specify the Destination Using the Numeric Keys ....... P.22
To Specify the Time to Start Sending ............................... P.23
Which Have Already Been Scanned ....................... P.23
To Register the Favorite Settings ...................................... P.24
To Edit a Destination from a Computer ............................. P.24
To Send Fax from a Computer .......................................... P.24
4
The Control Panel
The control panel consists of a touch panel display, for setting the various functions, and physical keys such as the
Start key, Stop key, and the Control Panel Power Switch. The following is an explanation of the keys used in this manual. For more information, see Chapter 1, “Before You Start Using This Machine,” in the Reference Guide.
Reset Key
Press to restore the standard settings of the machine.
COPY SEND
5
Touch Panel Display
The settings screen for each function is shown on this display.
To Confirm or Edit the Job Status
Press [System Monitor] to display the screen on the left, enabling you to confirm the job status, and cancel print jobs. You can also see the machine status, such as the amount of remaining paper.
Additional Functions key
Press to specify additional functions.
For more information about additional functions, see p.27.
System Monitor Screen
The Control Panel
To Switch Functions
COPY
COPY key
Press to use the Copy function.
SEND
SEND key
Press to use the Send function.
ON/OFF
Reset
Additional
Functions
Display
Contrast
1
GHI
4
PQRS
7
ABC
2
JKL
5
TUV
8
DEF
3
MNO
6
WXYZ
9
Log In/Out
0
Clear
Start
Serial No.
Stop
Processing/
Data
Error Power
Numeric Keys
Press to enter numeric values.
Log In/Out Key
Press after entering your ID and password when Department ID
Management is set.
Display Contrast Dial
Use to adjust the brightness of the touch panel display.
Send Basic Features screen
Control Panel Power Switch
Press to turn the control panel ON or OFF.
Serial No. Key
Press to display the serial No. on the touch panel display.
Stop Key
Press to stop a job in progress (scanning only), such as a scan job, copy job, or fax job.
Start Key
Press to start an operation.
Clear Key
Press to clear entered values.
6
Copying Functions
Making a Copy
The following is an explanation of the basic procedure for copying a document. For more detailed procedures, see the references to other guides.
Preparations Place Your Originals
Placed in the feeder
7
Copy Basic Features screen
Press
COPY
to switch to the Copy function.
If the following screen is displayed, enter the
[Department ID] and [Password] press on the control panel.
Additional
Functions
Display
Contrast
PQRS
7
TUV
8
WXYZ
9
Log In/Out
0
Clear
Start
Processing/
Data
Error Power
Stop
If Department ID Management is set, it is necessary to enter an ID and password. (If an optional Card Reader-E1 is attached, insert a control card.)
For more information, see Chapter 2, “Basic
Operations,” in the Reference Guide.
Placed on the platen glass
Place your originals.
If you have placed your originals on the platen glass, close the feeder/platen glass cover after placing your originals.
If necessary, set copy modes in the Copy Basic
Features screen.
For more information on the copy modes you can
set in the Copy Basic Features screen, see p. 9.
To set the various copy modes, press [Special
Features].
For more information on the copy modes you can
set in the Special Features screen, see p. 11.
You can also place paper in the stack bypass to copy. (For more information, see Chapter 2, “Basic
Operations,” in the Reference Guide.)
Making a Copy
Specify the Number of Copies
Reset
Additional
Functions
Display
Contrast
1
GHI
4
PQRS
7
ABC
2
JKL
5
TUV
8
DEF
3
MNO
6
WXYZ
9
Log In/Out
0
Clear
Start
Serial No.
Stop
Enter the desired number of copies (1 to 99) with the numeric keys.
If you make a mistake when entering values, press
enter the correct values.
The number of copies you specify is displayed on the right side of the Copy Basic Features screen.
Start Copying
itional ctions
Display
Contrast
PQRS
7
TUV
8
WXYZ
9
Log In/Out
0
Clear
Start
Processing/
Data
Error Power
Stop
Press .
When copying is complete, remove your originals.
If the following screen is displayed, follow the instructions on the screen and press once for each original. When scanning of the originals is complete, press [Done].
If Department ID Management is set, press .
To cancel, or continue copying
To cancel scanning
Press .
To cancel using the touch panel display
Press [Cancel] on the pop-up screen that appears while the machine is scanning, printing, or waiting to print.
To make another copy while printing
Press [Done].
Place the next original.
Press .
8
Copying Functions
What You Can Do with This Machine
(Copy Basic Features Screen)
The following is an explanation of the features often used when copying a document. For more detailed procedures, see the references to other guides.
To use more convenient functions (Special Features), press
[Special Features] to access the Special Features screen.
* The numbers in the illustrations refer to operation steps.
To Enlarge/Reduce an Image to Copy to a
Different Size Paper
Useful when enlarging or reducing an original of one standard paper size to another, such as enlarging an LTR sized original to LGL size, or reducing LGL to LTR size.
Simply select the desired paper size from the displayed keys to automatically set the optimal zoom ratio.
Original
1
1
2
Copy Basic Features screen
Copying Guide Chapter 2
Copy
To Collate Sets of Output Together
Copies are automatically collated into sets arranged in page order, and output to the trays, as shown below.
Original
3 Copies
Copy 1
Copying Guide Chapter 2
Copy 2 Copy 3
1
2
3
4
1
2
3
4
1
2
3
4
1
2
3
4
1
2
9
What You Can Do with This Machine (Copy Basic Features Screen)
To Copy onto Irregular Sized Paper
To copy onto non-standard size paper, simply set the type
(such as Plain, Heavy) of the paper, and load it into the stack bypass.
1
2
Copying Guide Chapter 2
3
4
To Make Two-Sided Copies Copying Guide Chapter 2
When copying many single sided originals, printing on both the front and back sides of paper can help you save half of the paper costs.
In the screen on the left, press
[Option] to set the orientation of the two-sided copies.
1 2
Original Copy
3
For more information on Special Features, see p. 11 to p. 14.
10
Copying Functions
What You Can Do with This Machine
(Special Features Screen)
The following is an explanation of the features often used when copying a document. For more detailed procedures, see the references to other guides.
To Adjust the Contrast (Sharpness)
This mode enables you to make copies of the original with sharper or softer contrast.
When you copy a blurry image, use [High] to make it sharper, and use [Low] to copy an image containing halftones with a softer contrast.
What You Can Do with This Machine (Special Features Screen)
Copying Guide Chapter 3
* The numbers in the illustrations refer to operation steps.
To Copy Facing Pages in a Book
Special Features screen
Copying Guide Chapter 3
It is common for the paper size to become too large when copying an opened book. Use this mode to copy facing pages in a book or bound original.
Original Copy
1 1
11
To Copy Different Size Originals Together Copying Guide Chapter 3
This mode can enable you to copy a mix of different size originals in the feeder together, depending on the mix of sizes. You can copy a mix of originals such as 11x17 and
LTR (originals with different widths), or LTR and STMT (both width and height slightly different).
11x17 Original
LTR Original
1
2
Direction to load the paper
1
To Copy Multiple Originals onto One sheet of
Paper
This mode enables you to reduce multiple originals or two-sided originals to fit onto one sheet of paper. This is useful for arranging a variety of originals on one sheet of paper for easy viewing and for saving paper and space when storing printouts.
Original or
1
2 1
2
3
4
Copying Guide Chapter 3
Copy
1
3
2
4
2 On 1
(two pages on one sheet of paper)
Copy
1 2
3 4
4 On 1
(four pages on one sheet of paper)
5
6
12
Copying Functions
What You Can Do with This Machine (Special Features Screen)
* The numbers in the illustrations refer to operation steps.
Special Features screen
To Recall Commonly Used Settings Copying Guide Chapter 3
Commonly used combinations of modes can be stored in
Mode Memory to be recalled with the touch of a button.
Specify the Copy Settings you want to store beforehand, and store the settings.
1 1
13
2
3
To recall stored settings, display the Mode Memory screen select the key in which the settings are stored press [OK].
4
5
1
2
What You Can Do with This Machine (Special Features Screen)
To Erase the Dark Border when Copying a Book
2
Copying Guide Chapter 3
1
This enables you to erase the dark border, as well as center and contour lines that appear if you are copying facing pages in a book or bound original onto a single sheet of paper.
Copy
Original
With Original
Frame Erase
Copy
Without Original
Frame Erase
5 6
3
4
7
Copy
Original
With Book
Frame Erase
Copy
Without Book
Frame Erase
Copy
Original
With Binding Erase
Without Binding Erase
Copy
14
Copying Functions
Overview of Copy Features
Use the Copy Basic Features screen and the Special Features screen to set the various copy modes.
1
2
3
4
Copy Basic Features Screen
5
6
7
Copying Guide Chapters 1 and 3
Press to make copies in the same size as your original.
Press to reduce or enlarge the copy size.
Press to select the Collate, Group, or Staple mode.
Press to select the paper size/type and the paper source.
Press to manually control the copy exposure. Press [A] to select or cancel the automatic exposure control.
Press to change the original type when the originals include photos, etc.
1
2
3
Special Features screen
4
5
6
Copying Guide Chapters 4 and 5
Press to copy facing pages of an opened book onto separate copy sheets.
Press to automatically reduce two or four originals to fit onto a one-sided or two-sided copy sheet.
Press to make copies when feeding different size originals together in one group, by placing them in the feeder.
Press to eliminate dark border areas and lines that appear around original images or shadows from binding holes.
5
Press to store or recall copy modes.
Press to sharpen or soften the image of the original in the copy.
Overview of Copy Features
15 16
Send Functions
Sending a Fax
The following is an explanation of the basic procedure for sending a fax. For more information on the settings, see the references in each step.
Preparations Place Your Originals
Placed in the feeder
17
Send Basic Features screen
Press
SEND
to switch to the fax mode.
If Department ID Management is set, it is necessary to enter an ID and password. (If an optional card reader is attached, insert a control card.)
For more information, see Chapter 2, “Basic
Operations,” in the Reference Guide.
Specifying the Fax Number Using an Address Book
You can also specify the fax destination using an address book if you have registered a fax destination in the address book in advance.
For instructions on registering destinations in the address book, see p.43.
Placed on the platen glass
Place your originals.
For bound or irregular sized originals, place them on the platen glass.
1
2
3
Specifying the Fax Number Using a One-touch Dialing
You can also specify the fax destination using a onetouch dialing if you have registered a fax destination in the address book in advance.
For more information on registering destinations for the onetouch dialing, see p.44.
1
2
3
Enter the Fax Number
Reset
Additional
Functions
Display
Contrast
1
GHI
4
PQRS
7
ABC
2
JKL
5
TUV
8
DEF
3
MNO
6
WXYZ
9
Log In/Out
0
Clear
Start
Serial No.
Stop
Enter the fax number manually.
To specify two or more destinations, use the
Address Book, one-touch buttons, or favorites buttons. You can enter one destination using the numeric keys.
Sending a Fax
Start Sending the Fax
itional ctions
Display
Contrast
PQRS
7
TUV
8
WXYZ
9
Log In/Out
0
Clear
Start
Stop
Processing/
Data
Error Power
Press .
When scanning is complete, remove your originals.
By pressing [One-touch Buttons], you can also specify destinations you have registered in advance.
By pressing [New Address], you can enter one new destination.
By pressing [Address Book], you can also specify destinations you have registered in advance.
For more information on registering fax destinations, see p.43.
For information on useful fax features, see p. 21.
To send a clear fax, set a high resolution. You can set the resolution by pressing [Scan Settings].
2
1
18
Send Functions
Sending a Document
Send is function to send a document via a Internet network. The following is an explanation of the basic procedure for scanning an original to a file server. For more information on the settings, see the references in each step.
Diverse Sending Methods
Place Your Originals
Placed in the feeder
19
You can easily scan paper documents and send them to one or multiple recipients through e-mail, or I-fax, bringing to your work environment increased efficiency in the arena of document exchange. I-fax enables you to send a fax or e-mail via an Internet network. The ability to send documents to FTP and SMB file servers also serves to help digitize paper documents for convenient data access and management.
Placed on the platen glass
Press
SEND
to switch to the send mode.
Place your originals.
For instructions on sending a document, see
Chapter 4, “Sending Documents,” in the Sending
Guide.
You can register destinations that you send to often, in Address Book or One-touch Buttons.
For instructions on registering destinations for I-fax or e-mail in the address book, see p.43.
For instructions on registering destinations for I-fax or e-mail in the one-touch dialing, see p.44.
For instructions on registering file paths in the address book or the one-touch dialing, see
Chapter 8, “Storing/Editing Address Book Settings,” in the Reference Guide.
Sending a document
Specify Scan Settings
1
2
3
Select a folder to send.
This procedure is specifying a file path from Address Book.
You can specify various scan settings from the
Scan screen.
For more information on scan settings, see p.21
2
Specifying new file path by using the Keyboard
1
Start Scanning
itional ctions
Display
Contrast
PQRS
7
TUV
8
WXYZ
9
Log In/Out
0
Clear
Start
Processing/
Data
Error Power
Stop
Press .
When scanning is complete, remove your originals.
Specifying new flie path by using the Browse Key
1 2
Specify ‘User’ and ‘Password’ when the folder setting up a password.
If you do not know the password, consult your network administrator.
For instructions on specifying a file path, see
Chapter 2, “Basic Sending Methods,” in the
Sending Guide.
3
If a password has been set for the folder, the Enter
Network Password screen is displayed.
If you do not know the password, consult your network administrator.
20
Send Functions
What You Can Do with This Machine (Send Basic Features Screen)
The following is an explanation of functions commonly used when sending a fax or when sending a document to a computer.
For more detailed procedures, see the references to other guides.
* The numbers in the illustrations refer to operation steps.
To Select a Destination from the Address Book
Send Basic Features screen
Facsimile Guide Chapter 2
Sending Guide Chapter 2
You need to register destinations in the address book beforehand. This can be done through Address Book Settings from the Additional Functions screen.
To Send Documents Clearly
1
1
Facsimile Guide Chapter 2
Sending Guide Chapter 3
To send fine text clearly, select [Super
Fine] or [Ultra Fine] for the resolution.
To send faxes which include photos clearly, select [Photo] Mode for the
Image Quality.
The time it takes to send a fax may increase according to the selected resolution and Image Quality.
What You Can Do with This Machine (Send Basic Features Screen)
To Confirm a Destination
You can view the detailed information of the destination.
Facsimile Guide Chapter 2
Sending Guide Chapter 2
To Recall the Last Destinations
1
2
Facsimile Guide Chapter 2
Sending Guide Chapter 2
This feature enables you to send documents to the last three destinations under the same condition as before.
To Send Documents Specifying the File Format Send Guide Chapter 4
You can specify the file format from among TIFF, JPEG, PDF and PDF (Compact), when sending for I-Fax, E-mail or File.
To Specify the Destination Using the Numeric
Keys
1
Facsimile Guide Chapter 2
Sending Guide Chapter 2
You can specify a new destination using the numeric keys from [New Address].
You can enter one destination using the numeric keys.
21
To Delete a Destination
Select the destination you want to delete, and press [Erase].
Facsimile Guide Chapter 2
Sending Guide Chapter 2
22
Send Functions
What You Can Do with This Machine (Send Basic Features Screen)
The following is an explanation of the features often used when using the Fax/
Send function of the machine. For more detailed procedures, see the references to other guides.
* The numbers in the illustrations refer to operation steps.
To Specify the Time to Start Sending
1
2
3
Send Basic Features screen
Facsimile Guide Chapter 2
Sending Guide Chapter 4
To specify the time to start sending a document, for example, to send a document the first thing the next morning, use Delayed
Send. The document is sent at the specified time simply by entering that time.
To Stamp Originals Which Have Already Been
Scanned
Facsimile Guide Chapter 2
Sending Guide Chapter 4
You can stamp every page on the documents that are sent or scanned using the stamp features. If you place the document horizontally on the feeder, it will be stamped at the position shown in the illustration.
1 Stamp
2
23
What You Can Do with This Machine (Send Basic Features Screen)
To Register the Favorite Settings
1
Facsimile Guide Chapter 2
Sending Guide Chapter 2
You can set any possible combination of send settings and register them in a favorites button in memory. There are 18 favorites buttons and they can be assigned names for increased convenience. This feature is useful for registering frequently used send settings.
2
3
4
5
To Edit a Destination from a Computer Remote UI Guide Chapter 2
You can edit addresses registered in the address book from a Web browser using the Remote UI of the machine. This is convenient because you can copy and paste Fax numbers E-mail addresses, etc., found on your computer.
To Send Fax from a Computer Fax Driver Guide
3
1
4
Select the print function from the application on your computer
2
press [Print].
After entering the destination, press
[Add to Recipient List].
* It is necessary to install the fax driver to send faxes from your computer. The display may differ according to the OS (operating system) you are using and the fax driver. For more information, see the Fax Driver Guide.
24
1
2
3
4
5
6
Send Functions
Overview of Send Features
Pressing SEND displays the Send Basic Features screen. For more information on the features described here, see the Facsimile Guide or the Sending Guide.
Send Basic Screen
Facsimile Guide Chapter 2
Sending Guide Chapter 2
Enables you to see details about specified send settings. (see p.21)
7
8
9
Press to select a destination from the address book. (see p.21)
Erases the destinations. (see p.21)
Enables you to recall one of the last three destination. (see p.22)
1
2
3
4
1
2
Send Settings
5
6
Facsimile Guide Chapter 3
Set to send the document at a specified time. (see p.23)
Enter a document name. (Only for E-mail, I-Fax and File)
Enter a subject for the documents. (Only for E-mail and I-Fax)
Enter messages for the documents. (Only for E-mail and I-Fax)
Enter destination name. (Only for E-mail and I-Fax)
Set your e-mail proprity. (Only for E-mail)
Register your Favorite settings in a button. (see p.24)
Press to select a destination from the One-touch buttons.
Enables you to specify the resolution, image quality, and exposure
of the document to send. (see p.21)
Set a destination by numeric keys. (see p.22)
Select a file format. (see p.22)
Enables you to stamp every page on the documents that are sent
Enables you to send a document ahead of other documents stored in memory.
25
Overview of Send Features
26
Additional Functions
Press on the touch panel to display the Additional Functions screen. The Additional Functions screen enables you to customize the various settings of the machine. You can also make the necessary settings for using the Fax/Send function, such as the telephone line type and fax number, address book settings, and forwarding conditions.
2
Timer Settings
1
Common Settings
Additional Functions
6
COPY SEND
Copy Settings
ON/OFF
Reset
Additional
Functions
Display
Contrast
1
GHI
4
PQRS
7
ABC
2
JKL
5
TUV
8
DEF
3
MNO
6
WXYZ
9
Log In/Out
0
Clear
Start
Serial No.
Stop
Processing/
Data
Error Power
Control Panel
7
Communications Settings
Press to make various timer related settings for the machine, such as the time it takes for the machine to enter into the
Sleep mode.
3
Adjustment/Cleaning
Press to specify the settings that are common to the Copy,
Fax, and Send functions.
Press to make fine adjustments to the zoom, adjust the contrast, or perform cleaning for the machine.
4
Report Settings
5
System Settings
27
Press to set the print conditions for printing a TX Report and
Activity Report, or to print the contents of the Address Book or
Additional Functions.
Press to set System Settings, Department ID Management settings, Network Settings, and other system settings.
Press to edit settings for the Copy function.
Press to edit the Fax and Send Settings according to your needs.
Printer Settings
See PCL/UFR II Printer Guide
PRINTER SETTINGS
1.DEFAULT PAPERSIZE
For more information, see the PCL/UFR II Printer Guide.
8
Address Book Settings
Press to register destinations in the Address Book.
28
Additional Functions
29
1 Common Settings Reference Guide Chapter 3
Enables you to specify the settings that are common to the Copy, Fax, and Send functions.
Enables you to specify the screen that is displayed when you turn ON the main power. You can select [Copy] or [Send]. For example, if you often use the Send function, it is convenient to set the Send function as the initial function.
Auto Clear Setting
Enables you to set whether the screen specified as the Initial Function is displayed after Auto
Clear initiates.
Enables you to set whether to sound audible tones.
Toner Saver Mode
Enables you to select the toner consumption for printing.
(1/5)
(2/5)
Printer Density
Enables you to set the density for printing.
Enables you to ensure that the key for entering values in inches is displayed on the various numeric entry screens.
Drawer Eligibility For APS/ADS
Enables you to set which paper sources can be used for Automatic Paper Selection and
Auto Drawer Switching. This setting can be made independently for all the different functions of the machine, and is especially useful when you want to use different paper sources for different purposes.
Register Paper Type
Enables you to specify the paper type loaded in each paper source.
Energy Consumption in Sleep Mode
Enables you to set the amount of energy that the machine consumes when it is in the Sleep mode.
Stack Bypass Standard Settings
Enables you to set the paper size and type that the stack bypass uses beforehand. This setting is useful if you always load the same paper size and type into the stack bypass.
Paper Feed Method Switch
Enables you to set the priority of copy speed or copy quality for each cassette.
(3/5)
Additional Functions
(4/5)
Enables you to select the language displayed on the touch panel display.
Reversed Display (B/W) (see p. 40)
Enables you to reverse the contrast on the touch panel display for better viewing. The
Reversed Display mode reverses the light and dark areas on the touch panel display.
Error Display for Dirty Feeder
Enables you to set this mode to ‘On’ to display the error message on the touch panel display if there is dust in the feeder.
Initialize Common Settings
Enables you to restore all of the Common Settings to their defaults (initial settings).
(5/5)
30
Additional Functions
2 Timer Settings Reference Guide Chapter 3
Enables you to make various timer related settings for the machine, such as the time it takes for the machine to enter into the Sleep mode.
Date & Time Settings
Enables you to set current date and time. The date and time set here is used as the time setting when required for any of the device functions.
Auto Sleep Time
Enables you to set the machine to automatically switch the control panel power switch OFF when it has been idle for a certain period of time after the last print job or a key operation is performed.
Auto Clear Time
Enables you to set the machine to automatically return to the Basic Features screen of the selected function when it has been idle for a certain period of time after the last print job or a key operation is performed.
(1/1)
3 Adjustment/Cleaning Reference Guide Chapter 3, 6
Enables you to make fine adjustments to the zoom, adjust the contrast, or perform cleaning for the machine.
Transfer Roller Cleaning
Enables you to clean the transcription roller in the main unit when the backside of paper is smudged with printing.
Fixing Unit Cleaning
Enables you to clean the fuser roller in the main unit when black streaks appear with printing or you replace the toner cartridges.
Feeder Cleaning
Enables you to clean the rollers of the feeder by repeatedly feeding blank sheets of paper through it.
(1/3)
(2/3)
Special Mode M
Enables you to improve the print quality or irregular print density.
Special Mode N
Enables you to prevent paper curling or jamming.
Special Mode O
Enables you to prevent paper jams with two-sided printing.
Special Mode P
Enables you to use more efficiently lightweight paper for printing.
31
Additional Functions
Bond Special Fixing Mode
Enables you to specify to perform special fixing for bond paper.
Special Mode S
Enables you to choose whether to set a high priority on avoiding offset or on speed.
Auto Adjustment for Dirty Feeder
When this function is set to ‘On’, dust, dirt or foreign objects in the feeder will not be printed.
(3/3)
4 Report Settings
Facsimile Guide Chapter 7
Sending Guide Chapter 10
Press to set the print conditions for printing a TX Report and Activity Report, or you can print the contents of the
Address Book or Additional Functions.
Settings
Enables you to set the print conditions for printing a TX Report and Activity Report.
TX Report
Enables you to check whether faxes were sent correctly to the intended destination. A TX
Report can automatically be printed after the documents are sent. You can also set the machine to print a TX Report only when a transmission error occurs.
Activity Report
Enables you to show the results of sent and received documents. You can set for the
Activity Report to be printed at a specified time or be automatically printed when the number of sent and received documents reaches 40. You can also print the send and receive logs separately.
RX Report
Enables you to check whether the documents were sent correctly from the sender’s machine and were received successfully by this machine. A RX Report can be printed automatically after documents are received. You can also set the machine to print a RX
Report only when a reception error occurs.
Print List
Enables you to print an Address Book List or a User’s Data List (contents of the settings specified from the Additional Functions screen).
32
Additional Functions
5 System Settings
See the Reference Guide, Facsimile Guide,
Sending Guide, Network Guide
Press to set System Manager Settings, Department ID Management settings, Network Settings, and other system settings.
System Manager Settings
See the Reference Guide Chapter 5
Enables you to set the System Manager settings.
(1/2)
Department ID Management (see p. 41)
Enables you to manage the machine by limiting its use to only those who enter the correct
Department ID and password. This is called Department ID Management. Department
IDs and passwords for up to 1000 departments can be registered. Use Department ID
Management to keep track of the copy, scan, and print totals for each department.
Network Settings
See the Network Guide
Enables you to make the necessary settings to connect the machine to a network.
Forwarding Settings (see p. 42)
Enables you to set the machine to forward received fax/I-fax documents to other machines or file servers.
Device Info Settings
See the Reference Guide Chapter 5
Enables you to set a unit name and location for the machine.
User ID Management
See the Reference Guide Chapter 5
Enables you to set whether or not to use the User ID Management.
Communications Settings
See the Facsimile Guide Chapter 5, the Sending Guide Chapter 7
Enables you to make various settings, such as settings for the send/receive start speed and the reception mode.
Remote UI On/Off
See the Reference Guide Chapter 5
Enables you to set whether to use the Remote UI of the machine. The Remote UI enables you to operate the machine and perform settings from your computer.
Additional Functions
(2/2)
Restrict Access to Destinations
See the Facsimile Guide Chapter 6, the Sending Guide Chapter 9
Enables you to restrict sending documents to destinations that are not registered in the address book.
License Registration
This setting is not functional in this model.
Display Dept. ID/User Name
See the Reference Guide Chapter 5
Enables you to set whether or not to display the Department ID on the Job/Print Status
Display Area of the touch panel display.
Job Log Display
See the Reference Guide Chapter 5
Enables you to confirm the jobs using [System Monitor].
Use USB Device
See the Reference Guide Chapter 5
Enables you to set whether or not to restrict jobs through the USB interface.
6 Copy Settings Copying Guide Chapter 4
Press to edit settings for the Copy function.
(1/1)
Image Orientation Priority
Enables you to set the image orientation priority.
Auto Orientation
Enables you to set the machine to use information, such as the size of the original and the zoom ratio, to determine the most suitable orientation for the specified paper size and automatically rotate the image, if necessary.
Standard Settings
Enables you to change the Standard Settings to suit your needs, or restore them to their default settings. The Standard Settings refers to a combination of copy modes that the machine automatically returns after the power is turned ON, or when is pressed.
Initialize Copy Settings (see p. 40)
Enables you to restore all of the Copy Settings to their defaults.
33 34
Additional Functions
7 Communications Settings Facsimile Guide, Sending Guide
Press to register or edit the default Communications Settings according to your needs.
TX Settings
Unit Name
See the Facsimile Guide Chapter 1, the Sending Guide Chapter 1
Enables you to register your name or your company’s name as the unit’s name (a department name is optional). The unit name is printed at the top of sent documents. For fax, the unit name can be displayed on the touch panel display of the receiving party’s machine.
Data Compression Ratio
See the Sending Guide Chapter 7
Enables you to set the compression ratio for color scanned data.
Retry Times
See the Sending Guide Chapter 7
Enables you to set the mode which automatically resends data when the data could not be sent.
TX Settings
35
TX Settings
(1/3)
(2/3)
Edit Standard Send Settings
See the Sending Guide Chapter 7
Enables you to change the standard settings for the Send function, including the scan mode.
TX Terminal ID
See the Facsimile Guide Chapter 5
Enables you to specify whether the Terminal ID information is printed at the top of documents that you send through fax.
Gamma Value for Color Send Jobs
See the Sending Guide Chapter 7
Enables you to set the gamma value for color scanned data.
Sharpness
See the Sending Guide Chapter 7
Enables you to scan original images with a sharper or softer contrast.
Additional Functions
TX Settings
RX Settings
RX Settings
(3/3)
Register Favorites Button
See the Sending Guide Chapter 7
Enables you to set any possible combination of send settings and register them in a favorites button in memory.
Color TX Scan Settings
See the Sending Guide Chapter 7
Enables you to set the priority for color scanned data.
Default Screen for Send
See the Sending Guide Chapter 7
Enables you to set whether the Favorites buttons, one-touch buttons, or the initial function screen will be displayed on the initial Send Basic Features screen when the power is turned
ON, or the Auto Clear mode is activated.
Initialize TX Settings
See the Sending Guide Chapter 7
Enables you to restore almost all of the TX settings to their default settings.
RX Settings
Two-Sided Print
See the Sending Guide Chapter 7
Enables you to print received documents on both sides of the paper you select.
Select Cassette
See the Sending Guide Chapter 7
Enables you to set how the machine prints documents when there is no paper matching the size of the received document.
Receive Reduction
See the Sending Guide Chapter 7
Enables you to set the machine to automatically reduce received documents so that the whole document is printed within the printable area of the paper.
(1/2)
Continue Printing When Toner Is out
See the Sending Guide Chapter 7
Enables you to set whether the machine continues printing received documents and reports when it is running out of toner.
(2/2)
36
Additional Functions
37
Register Destinations
TX Settings
User Settings
Unit Telephone #
See the Facsimile Guide Chapter 1
Enables you to store the machine’s fax number. The number may also be displayed on the touch panel display of the receiving party’s machine, depending on their type of machine.
Tel Line Type
See the Facsimile Guide Chapter 1
Enables you to set the telephone line type.
Monitor Volume Control
See the Facsimile Guide Chapter 4
Enables you to set the volume for the alarm and monitor tones that this machine emits during a fax transmission.
(1/1)
(1/2)
TX Settings
ECM TX
See the Facsimile Guide Chapter 4
Enables you to reduce the effect of system and line errors on documents that occur during sending or receiving with another fax unit that supports ECM.
Pause Time
See the Facsimile Guide Chapter 4
Enables you to set the pause time when sending a fax.
Auto Redial
See the Sending Guide Chapter 4
Enables the machine to automatically redial the recipient’s fax number if the recipient cannot be reached due to a busy line, or if a sending error occurs.
Check Dial Tone Before Sending
See the Facsimile Guide Chapter 4
Enables you to set whether to check for a dial tone before dialing when sending a fax.
Rotate Send
See the Facsimile Guide Chapter 4
Enables you to set the mode which automatically corrects the orientation of the document by rotating the image when sending.
(2/2)
File Settings
(1/1)
Additional Functions
RX Settings
ECM RX
See the Facsimile Guide Chapter 4
Enables you to receive incoming documents using the Error Correction Mode (ECM).
(1/1)
8 Address Book Settings
Facsimile Guide Chapter 5
Sending Guide Chapter 8
Press to register destinations that you send often.
Enables you to save yourself the effort of entering the destination every time it is used.
Enables you to store up to 200 destinations in the one-touch buttons.
38
Additional Functions
* The numbers in the illustrations refer to operation steps.
To Set the Send Screen as the Initial Function
Initial Function
1
Reference Guide Chapter 3
2
Enables you to specify the screen that is displayed when you turn ON the main power, or when Auto
Clear initiates. You can also set the Auto Clear mode.
To Turn Off the Audible Tones
Job Duration Display
1
Reference Guide Chapter 3
2
You can set on or off about enter tone and error tone ect. Also, you can control the volume of audible tones.
To Enter Values in Inches
Inch Entry
1
2
Enables you to enter values in inches on screens in which millimeter units are used. Ensures that the key for entering values in inches is displayed on the various numeric entry screens, as in the screen shot on the right. Press [Inch] to enter values in inches.
3
Reference Guide Chapter 3
39
Additional Functions
* The numbers in the illustrations refer to operation steps.
To Change the Display Language
Language Switch
1
2
Enables you to select the language displayed on the touch panel display.
Reference Guide Chapter 3
To Reverse the Contrast of Display
Reversed Display (B/W)
1
2
Enables you to reverse the contrast on the touch panel display for better viewing. The Reversed Display mode reverses the light and dark areas on the touch panel display. If you find it hard to read what is being shown on the touch panel display, try using this mode.
To Change the Initial Settings for the Copy
Function
Standard Settings
Reference Guide Chapter 3
Copying Guide Chapter 4
Enables you to change the Standard Settings to suit your needs, or restore them to their default settings.
The Standard Settings refers to a combination of copy modes that the machine automatically returns after the power is turned ON, or when is pressed.
40
Additional Functions
* The numbers in the illustrations refer to operation steps.
To Set a Department ID and Password
2
Department ID Management
1
By setting the Department ID Management, you can restrict which User can use copy, fax and printer. Also you can set the restriction of print totals for each departments.
3
Reference Guide Chapter 5
4
5
* Make sure not to forget your password.
Additional Functions
* The numbers in the illustrations refer to operation steps.
To Forward a Fax/I-Fax
Forwarding Settings
1
Enables you to forward Received documents to a destination that has been registered in the machine beforehand.
2
4
Sending Guide Chapter 9
3
5
6
7
41 42
Additional Functions
* The numbers in the illustrations refer to operation steps.
To Register Commonly Used Destinations in the Address Book
Address Book Settings 1
Facsimile Guide Chapter 5
Sending Guide Chapter 8
You can store the address/number and name of a destination in the Address Book. This enables you to easily specify the destination when sending a fax,
I-fax, E-mail, or to a file server.
You can select Address Type as follows.
Fax : Normal Fax.
E-mail : Seiging a file attached to an e-mail message.
I-Fax : Sending Fax by Computer network.
File : Scan Folder Path.
Group : You can register plural destinations in one Address button.
2
3
You can set Sending Speed, Long
Distance, and ECM TX in the Option settings.
4
In addition to the addresses/numbers and names of destinations, you can also set communications settings such as the sending time and sending speed. For more information, see Chapter 5, “Customizing Fax Settings” in the Facsimile Guide and Chapter 7 “Customizing
Communications Settings” in the sending Guide.
5
43
Additional Functions
To Register Commonly Used Destinations as
One-touch Buttons
Address Book Settings
1
Facsimile Guide Chapter 5
Sending Guide Chapter 8
2
You can store the address/number and name of a destination in the One-touch Button. This enables you to easily specify the destination when sending a document.
You can select Address Type as follows.
Fax : Normal Fax.
E-mail : Sending a file attached to an e-mail message.
I-Fax : Sending Fax by Computer network.
File : Scan Folder Path.
Group : You can register plural destinations in one Address button.
3
4
You can set Sending Speed, Long
Distance, and ECM TX in the Option settings.
5
In addition to the addresses/numbers and names of destinations, you can also set communications settings such as the sending time and sending speed. For more information, see Chapter 5, “Customizing Fax Settings” in the Facsimile Guide and Chapter 7 “Customizing
Communications Settings” in the sending Guide.
6
7
44
Other Useful Features
Operating the Machine from a Computer
(Remote UI)
For more information, see the Remote UI Guide.
To Operate the Machine from Your Seat
The Remote UI enables you to control functions, such as confirming the status of the machine, and job operations, all from your PC’s web browser. For more information, see the Remote UI Guide.
1
Enter the IP address of the machine into the Web browser on your computer to access the Remote UI.
You can perform various functions from the Remote
UI, such as editing the Address Book.
* The IP address in the above screenshot is fictitious. Ask your system administrator for the IP address of your machine.
Register Address Forwarding Settings System Settings
Operating the Machine from a Computer (Remote UI)
To Edit the Address Book from a Computer
The Remote UI enables you to edit the Address Book of the machine using the Web browser on your computer.
Select the Address Book in the Remote UI, and enter a new destination. Destinations registered using the
Remote UI are stored in the Address Book of the machine. For more information, see the Remote UI Guide.
2
1
Press [None] to display the screen for registering destinations.
Specify the type of address from [Type] enter the necessary infomation depending on the type of address you have selected click [OK].
To Check the Remaining Amount of Paper from Your Seat
The Remote UI enables you to check the machine’s current status, such as the amount of paper remaining in the various paper sources. This is useful as a guide for knowing when to load paper.
45
Network
Select [Device] in the
Remote UI.
Check the remaining amount of paper.
46
Other Useful Features
Printing from Your Computer (Printer Driver)
For more information, see the printer and driver guides.
* The following screenshots are when the UFR II printer driver is installed, and may differ from the ones you see, according to the driver or operating system you are using.
Page Settings
Profile
Enables you to set the printer driver simply by selecting an item from the list. Printer drivers settings for different purposes are registered.
Add Profile
Enables you to save the current settings as a profile.
Output Method
Enables you to select the output method for a print job.
Output Size
Enables you to select the size of the paper to print on.
Edit Profile
Enables you to edit the contents of registered profiles.
Page Layout
Enables you to print multiple pages onto one sheet of paper, or one page onto multiple sheets of paper.
Page Size
Enables you to select the size of a document you have created in an application.
Manual Scaling
Enables you to print each page of the document on one sheet of paper, using manual zooming.
Page Options
Enables you to add page frames, the date, a user name, and page numbers. You can also select whether to use the Overlay mode to print.
Watermark
Enables you to add transparent text and print the original.
View Settings
Enables you to check a list of all the current sheet settings.
Edit Watermark
Enables you to edit the position and direction of a watermark, or create an original watermark.
47
Printing from Your Computer (Printer Driver)
Finishing
Print With Mixed Paper Sizes/
Orientations
Enables you to print a document with a combination of paper sizes and orientation.
Finishing Details
Enables you to specify detailed finishing settings.
Print Banner Page
Enables you to print a banner page for each print job. A banner page shows user name, date, and file name.
Print with Upper Left of Sheet as Starting Point
Enables you to expand print area.
Rotate Print Data 180 Degrees
Enables you to rotate the image 180 degrees when printing.
Advanced Settings
When you have trouble outputting with finishing options, this enables you to display the [Advanced Settings] dialog box.
Image Refinement
Enables you to set whether to perform smoothing.
Smoothing allows you to soften the jagged edges of text and figures when printing.
Special Fine Line Process
Enables you to select this option if you have selected [Super Fine]
(1200dpi) for [Resolution] in the [Detailed Settings] dialog box of the
[Quality] sheet, and find that fine lines do not print correctly.
EMF Spooling
Enables you to specify to spool the print data in the EMF (metafile) format. Select this to perform spooling in the EMF format, and make the software you are using send print data to the machine faster. Deselect this to print in the RAW format.
Print Style
Enables you to set 1-sided printing, 2-sided printing, or booklet mode.
Binding Location
Enables you to select long edge
(left) or short edge (top) binding for prints, when you have selected
1-sided Printing or 2-sided
Printing for the Print Style.
Gutter
Enables you to specify the gutter width.
Detailed Settings for Booklet
Enables you to specify booklet printing options. Selectable when you have selected Booklet Printing for Print Style.
48
Other Useful Features
Printing from Your Computer (Printer Driver)
* The following screenshots are when the UFR II printer driver is installed, and may differ from the ones you see, according to the driver or operating system you are using.
Paper Source
Select by
Enables you to select
[Paper Source] or [Paper
Type] for the selection method.
Same Paper for All Pages
Enables you to set all pages to use the same paper type. You can still select the paper sources.
Different for First, Others, and Last
Enables you to set a different paper type for the first page, last page, and other pages. This is useful when you want to add a cover, etc.
Different Cover and Others
Enables you to set a different paper type for the cover when making a booklet.
Different for First, Second, Others, and Last
Enables you to set a different paper type for the first page, second page, last page, and other pages.
Printing from Your Computer (Printer Driver)
Quality
Objective
Enables you to print a document with the ideal print settings according to its content. When you select an item, a comment is displayed below the list. To specify more detailed settings, click [Details], which is on the right.
Details
Enables you to specify the graphics mode, rendering rate, host side rasterization and the Toner Save mode.
Grayscale Adjustment
Enables you to adjust the brightness and contrast.
Matching
Enables you to set or edit the matching mode and matching method (minimize color difference, make colors more vibrant, and adjust colors to your monitor).
49 50
Troubleshooting
For toner replacement and paper loading procedures, or when problems have occurred when using the machine, and you want to know how to solve them, see the following references to the other guides.
Symptom
Paper
When paper has run out
When there is a paper jam
When there are frequent paper jams
Toner
When toner has run out
Scanning trouble
When originals scanned with the platen glass/feeder become dirty
When memory becomes full during scanning
Printing trouble
When the density of a copy or print is different to the original
When a print is dirty
Communications trouble
When you cannot send
When you cannot receive
When communications are slow
Other trouble
When the power does not turn ON
When the message “contact your service representative with the error code below” is displayed.
Guide
Reference
Reference
Reference
Reference
Reference
Reference
Facsimile
Reference
Reference
Facsimile
Facsimile
Facsimile
Reference
Reference
Chapter Title
7
7
7
Paper Drawers
Clearing Paper Jams
Reducing the Frequency of Paper Jams
6 Replacing the Cartridge
6
7
8
Routine Cleaning
If Memory Becomes Full during Scanning
When Problems Occur
3
6
Specifying Common Settings
Routine Cleaning
8
8
8
When Problems Occur
When Problems Occur
When Problems Occur
7
7
Troubleshooting
Service Call Message
When an error message not covered by the above is displayed, see Chapter 7 “Service Call Message,” in the Reference Guide, Chapter 8 “Error
Messages,” in the Facsimile Guide, and Chapter 11 “Error Messages,” in the Sending Guide .
51
CANON INC.
30-2, Shimomaruko 3-chome, Ohta-ku, Tokyo 146-8501, Japan
CANON U.S.A., INC.
One Canon Plaza, Lake Success, NY 11042, U.S.A.
CANON CANADA INC.
6390 Dixie Road Mississauga, Ontario L5T 1P7, Canada
CANON EUROPA N.V.
Bovenkerkerweg 59-61 1185 XB Amstelveen, The Netherlands
CANON FRANCE S.A.S.
17, quai du Président Paul Doumer 92414 Courbevoie Cedex, France
CANON COMMUNICATION & IMAGE FRANCE S.A.S.
12, rue de I’Industrie 92414 Courbevoie Cedex, France
CANON (U.K.) LTD.
Woodhatch, Reigate, Surrey, RH2 8BF, United Kingdom
CANON DEUTSCHLAND GmbH
Europark Fichtenhain A10, 47807 Krefeld, Germany
CANON ITALIA S.p.A.
Via Milano, 8 20097 San Donato Milanese (MI) Italy
CANON LATIN AMERICA, INC.
703 Waterford Way Suite 400 Miami, Florida 33126, U.S.A.
CANON AUSTRALIA PTY. LTD.
1 Thomas Holt Drive, North Ryde, Sydney, N.S.W. 2113, Australia
CANON CHINA CO., LTD.
15F, North Tower, Beijing Kerry Centre, 1 Guang Hua Road, Chao Yang District, 100020, Beijing, China
CANON SINGAPORE PTE. LTD.
1 HarbourFront Avenue #04-01 Keppel Bay Tower, Singapore 098632
CANON HONGKONG CO., LTD.
19/F., The Metropolis Tower, 10 Metropolis Drive, Hunghom, Kowloon, Hong Kong
FA7-9487 (000) © CANON INC. 2006
120V
PRINTED IN JAPAN OR CHINA
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Key features
- Copy, scan, fax and print functions
- Enlarge and reduce images
- Double-sided copying
- Collate sets of output
- Send faxes
- Scan documents to file servers
- Send documents by I-fax, E-mail, or File Server