Canon B160 Fax Machine User Manual

FAX-B180C/B160
USER’S GUIDE
ENGLISH
F A C S I M I L E S
eng-ug.fm Page 1 Wednesday, February 27, 2002 3:21 PM
FAX-B180C/B160
User’s Guide
ENGLISH
Table of Contents
INTRODUCTION
Using this guide.............................................................vii
Customer support .........................................................vii
Important safety instructions .....................................viii
Handling and maintenance ...................................................... viii
Location .....................................................................................ix
Power supply .............................................................................ix
1. SETTING UP
Unpacking .................................................................... 1-2
Removing the shipping materials ........................................... 1-3
Assembling the fax...................................................... 1-4
Attaching components ............................................................ 1-4
Making connections .................................................... 1-5
Connecting the optional handset, telephone line and external
devices ................................................................................. 1-5
Connecting the AC power cord............................................... 1-7
Installing the BJ cartridge .......................................... 1-8
Guidelines............................................................................... 1-8
Installing the BJ cartridge in your fax...................................... 1-9
Loading paper............................................................ 1-11
Selecting the right kind of paper ........................................... 1-11
Paper guidelines ................................................................... 1-11
Loading paper in the multi-purpose tray ............................... 1-12
Setting the TEL LINE TYPE....................................... 1-13
Dialling through a switchboard (PBX) ..................... 1-14
Registering the access type and the outside line access
number ............................................................................... 1-14
Testing the fax ........................................................... 1-16
2. PREPARING
TO USE YOUR
FAX
Main components of your fax..................................... 2-2
Fax controls the operation panel ............................... 2-3
Guidelines for entering numbers, letters, and
symbols...................................................................... 2-5
Correcting mistakes ................................................................ 2-7
Registering sender information ................................. 2-8
Personalising your fax ............................................................ 2-8
Setting the date and time........................................................ 2-9
Registering your fax/telephone number and name............... 2-10
Registering one-touch speed dialling numbers
and names ............................................................... 2-12
Registering coded speed dialling numbers
and names ............................................................... 2-14
Registering group dialling numbers and names .... 2-15
Automatic dialling ..................................................... 2-18
Sending a document using one-touch speed dialling,
coded speed dialling or group dialling numbers ................... 2-18
Special dialling .......................................................... 2-19
ii
Table of Contents
3. HANDLING
DOCUMENTS
Preparing documents.................................................. 3-2
Types of documents you can scan ......................................... 3-2
Problem documents................................................................ 3-2
Loading documents .................................................... 3-3
Problems with multipage documents ...................................... 3-4
Adding pages to the document............................................... 3-4
4. HANDLING
PAPER
Paper requirements..................................................... 4-2
5. MAKING
COPIES
Copying documents .................................................... 5-2
6. SENDING
DOCUMENTS
Preparing to send a document................................... 6-2
Printable area ......................................................................... 4-2
Loading paper......................................................................... 4-2
Adjusting the quality of your documents ................................. 6-2
Sending methods.................................................................... 6-3
Dialling methods ..................................................................... 6-4
Sending documents .................................................... 6-5
Memory sending .................................................................... 6-5
Manual sending ...................................................................... 6-6
Messages displayed during sending ...................................... 6-7
Cancelling sending...................................................... 6-8
Redialling when the line is busy ................................ 6-9
Manual redialling .................................................................... 6-9
Automatic redialling ................................................................ 6-9
Sequential broadcasting........................................... 6-12
Sending a document to more than one location ................... 6-12
Documents stored in memory.................................. 6-13
Printing a list of documents in memory................................. 6-13
Printing a document in memory ............................................ 6-13
Deleting a document from memory ...................................... 6-14
Delayed sending ........................................................ 6-15
Sending other documents while the fax is set
for delayed sending............................................................ 6-16
Cancelling delayed sending.................................................. 6-16
iii
Table of Contents
7. RECEIVING
DOCUMENTS
Different ways to receive a document ....................... 7-2
Receiving documents automatically: FAX ONLY MODE........ 7-3
Receiving both documents and telephone calls automatically:
Fax/Tel mode...........................................................................7-3
Receiving documents manually: MANUAL MODE ................. 7-7
Receiving documents with an answering machine:
ANS.MACHINE MODE ........................................................ 7-9
Other features ............................................................ 7-10
Receiving documents while performing other tasks ............. 7-10
Receiving documents in memory when a problem occurs ... 7-10
Polling to receive documents................................................ 7-11
Cancelling receiving.................................................. 7-12
Receiving restriction ................................................. 7-13
8. SETTINGS
AND ACTIVITY
REPORTS
Selecting a menu ......................................................... 8-2
Activity reports ........................................................... 8-7
How to print a report ............................................................... 8-7
Activity report.......................................................................... 8-8
One-touch speed dialling list .................................................. 8-9
Coded speed dialling list......................................................... 8-9
Group dialling list .................................................................... 8-9
User’s data list ...................................................................... 8-10
Doc. memory list ................................................................... 8-10
TX (Transmission) report ...................................................... 8-11
RX (Reception) report........................................................... 8-12
Multi TX/RX (Transaction) report .......................................... 8-12
Restricting use of the fax.......................................... 8-13
Locking the fax ..................................................................... 8-13
Changing the access password............................................ 8-14
Cancelling the restriction setting........................................... 8-15
iv
Table of Contents
9. SOLUTIONS
TO COMMON
PROBLEMS
Clearing jams ............................................................... 9-2
Jams in the Automatic Document Feeder (ADF) .................... 9-2
Jams in the multi-purpose tray ............................................... 9-3
Periodic cleaning......................................................... 9-4
Cleaning the exterior of the fax............................................... 9-4
Cleaning the interior of the fax................................................ 9-4
Testing and cleaning the BJ cartridge print head ................... 9-7
Replacing the BJ cartridge ..................................................... 9-8
Troubleshooting ........................................................ 9-11
Paper feeding problems ....................................................... 9-11
Faxing problems ................................................................... 9-12
Copying problems................................................................. 9-16
Telephone problems ............................................................. 9-16
Print quality problems ........................................................... 9-17
General problems ................................................................. 9-17
LCD messages........................................................... 9-18
In case of a power failure.......................................... 9-23
During a power failure .......................................................... 9-23
Memory clear report ............................................................. 9-23
APPENDIX:
OPTIONS
Optional handset .........................................................A-2
Package contents ...................................................................A-2
Attaching the handset to your fax ...........................................A-3
Maintaining your handset .......................................................A-4
Specifications ......................................................................................................... S-1
Index ......................................................................................................................... I-1
v
This equipment (H12240/H12241) conforms with the essential requirements of EC
Directive 1999/5/EC.
We declare that this product conforms with the EMC requirements of EC Directive 1999/
5/EC at nominal mains input 230V, 50Hz although the rated input of the product is
200V-240V, 50/60Hz.
If you move to another EU country and are experiencing trouble please call the Canon
Help Desk.
(For Europe Only)
Copyright
Copyright © 2002 by Canon, Inc. All rights reserved. No part of this publication may be reproduced,
transmitted, transcribed, stored in a retrieval system, or translated into any language or computer language
in any form or by any means, electronic, mechanical, magnetic, optical, chemical, manual, or otherwise,
without the prior written permission of Canon, Inc.
Trademarks
Canon and BJ are registered trademarks. UHQ is a trademark of Canon Inc.
All other product and brand names are registered trademarks, trademarks or service marks of their
respective owners.
As an ENERGY STARH Partner, Canon has determined that these products meet the
ENERGY STARH guidelines for energy efficiency
vi
Using this guide
This guide provides detailed information on how to set up, operate, maintain, and troubleshoot your fax.
Please read the list below to become familiar with the symbols, terms, and abbreviations used in this guide.
Cautions tell you how to avoid actions that could injure you or damage your fax. In order to use your
fax safely, always observe these cautions.
Notes provide advice on using your fax more effectively, describe operating restrictions, and tell you how
to avoid minor difficulties. Reading these is recommended to make the most of your fax and its functions.
(see p. xx)
Indicates a page number that you can refer to for more information on the
topic of the previous sentence or paragraph.
default
document
A setting that remains in effect unless you change it.
The original sheet(s) of paper you send or receive with your fax.
menu
A list of settings from which you select an item to set up or change.
A menu has a title which appears on the LCD
u and d buttons
Used to select an item in a menu. Press d to select the next item, and press
u to select the previous item.
transaction number
When you send or receive a document, your fax automatically assigns the
document a unique transaction number. A transaction number is a fourdigit number that will help you keep track of documents you send and
receive.
TX/RX NO.
TX/RX NO. is the abbreviation used for “transaction number.”
TX
RX
TX Denotes Transmission.
Denotes Reception.
TRANSMITTING OK
LCD display. The contents of the LCD display may vary depending on the
current settings.
In addition, this guide uses brackets to identify the buttons you press when performing different functions:
[Stop]
.
This guide contains information for two Canon models. Please note that the illustrations of the fax in this
guide may differ from your model. Instructions for specific models are labelled with the fax names.
Customer support
Your fax is designed with the latest technology to provide trouble-free operation. If you encounter a
problem with the fax’s operation, try to solve it by using the information in Chapter 9. If you cannot solve
the problem or if you think your fax needs servicing, contact your local authorised Canon dealer or the
Canon Help Desk.
vii
Important safety instructions
Read these safety instructions thoroughly before using your fax.
Except as specifically described in this guide, do not attempt to service the fax yourself. Never
attempt to disassemble the fax: opening and removing its interior covers will expose you to
dangerous voltages and other risks. For all service, contact your local authorised Canon dealer or
the Canon Help Desk.
K Handling and maintenance
•
•
•
•
Follow all warnings and instructions marked on the fax.
Do not subject the fax to strong physical shock or vibration.
Always unplug the fax before moving or cleaning it.
To avoid paper jams, never unplug the power cord, open the printer cover, or remove paper from the multipurpose tray while printing.
• When transporting the fax, be sure to remove the BJ cartridge.
• Always lift the fax as shown below. Never lift it by any of its attachments.
• Do not push objects of any kind into the slots or openings on the cabinet as they may touch dangerous
voltage points or short out parts. This could result in fire or electric shock.
• Do not allow small objects (such as pins, paper clips, or staples) to fall into the fax. If something does fall
into the fax, unplug it immediately and contact your local authorised Canon dealer or the Canon Help
Desk.
• To avoid spillage in or around the fax, do not eat or drink near it. If you spill liquid or if any substance
falls into the fax, unplug the fax immediately and contact your local authorised Canon dealer or the Canon
Help Desk.
• Keep the fax clean. Dust accumulation can prevent the fax from operating properly.
• Unplug the fax from the wall outlet and refer service to qualified personnel under the following
conditions:
– When the power cord or plug is damaged or frayed.
– If liquid has spilled into the fax.
– If the fax has been exposed to rain or water.
– If the fax does not operate normally when you have followed the instructions in this guide. Adjust only
those controls that are covered by the instructions in this guide. Improper adjustment of other controls
may result in damage and may require extensive work by a qualified technician to restore the product to
normal operation.
– If the fax has been dropped or the cabinet has been damaged.
– If the fax exhibits a distinct change in performance, indicating a need for servicing.
viii
K Location
• Place the fax on a flat, stable, vibration-free surface that is strong enough to support its weight (approx.
5.1 kg).
• Place the fax in a cool, dry, clean, well ventilated place.
– Make sure the area is free from dust.
– Make sure the location is not affected by extreme temperature changes, and always stays between 10°
and 32.5°C.
– Make sure the area’s relative humidity is always between 20% and 85%.
• Keep the fax away from direct sunlight as this can damage it. If you have to place it near a window, install
heavy curtains or blinds.
• Do not use the fax near water. Make sure that no wet or humid objects come into contact with the fax.
• Do not use or store the fax outdoors.
• Do not install the fax near devices that contain magnets or generate magnetic fields, such as speakers.
• If possible, place the fax near an existing telephone outlet to avoid the expense of installing a new one.
• Place the fax near a standard 200-240 V AC power outlet.
• To ensure reliable operation of the fax and to protect it from overheating (which can cause it to operate
abnormally and create a fire risk), do not block the exhaust vent and never block or cover any openings
on the fax by placing it on a bed, sofa, rug, or other similar surface. Do not place the fax in a cupboard or
built-in installation, or near a radiator or other heat source unless proper ventilation is provided. Install the
fax approximately 10 cm away from walls and other equipment. For the dimensions of the fax, see p. S-1.
• Do not place the fax on the edge of a desk so as to prevent received documents from falling onto the floor.
• Do not stack boxes or furniture around the power outlet. Keep the area free so you can reach the outlet
quickly. If you notice anything unusual (smoke, strange odours, noises) around the fax, unplug it
immediately. Contact your local authorised Canon dealer or the Canon Help Desk.
• Do not allow anything to rest on the power cord, and do not place the fax where the cord will be walked
on. Make sure the cord is not knotted or kinked.
K Power supply
• During electrical storms, disconnect the power cord from the power outlet. (Please note that any
documents stored in the fax’s memory will be deleted when you unplug the fax.)
• Whenever you unplug the fax, wait at least five seconds before you plug it in again.
• If dust accumulates around the plug of the power cord when it is connected to a power outlet, unplug the
fax and wipe the plug with a clean, dry cloth.
This product emits low level magnetic flux. If you use a cardiac pacemaker and feel abnormalities,
please move away from this product and consult your doctor.
ix
x
SETTING UP
Unpacking .................................................................... 1-2
Removing the shipping materials ........................................... 1-3
Assembling the fax...................................................... 1-4
Attaching components ............................................................ 1-4
Making connections .................................................... 1-5
Connecting the optional handset, telephone line and
external devices ................................................................... 1-5
Connecting the AC power cord............................................... 1-7
Installing the BJ cartridge .......................................... 1-8
Guidelines............................................................................... 1-8
Installing the BJ cartridge in your fax...................................... 1-9
Loading paper............................................................ 1-11
Selecting the right kind of paper ........................................... 1-11
Paper guidelines ................................................................... 1-11
Loading paper in the multi-purpose tray ............................... 1-12
Setting the TEL LINE TYPE....................................... 1-13
Dialling through a switchboard (PBX) ..................... 1-14
Registering the access type and the outside line access
number ............................................................................... 1-14
Testing the fax ........................................................... 1-16
SETTING UP
1
1
Unpacking
As you unpack your fax, save the carton and packing material in case you want to move or ship the fax in
the future.
Carefully remove all items from the box.
• It is best to have someone hold the box while you lift the fax and its protective packaging out of the carton.
Make sure you have the following items:
BJ cartridge
Document support
Main unit
You should also have the following:
• Power cord
N Documentation
• Telephone line
N Warranty*
If any of these items are damaged or missing, notify your Canon dealer immediately.
The actual shipping materials may differ in shape, quantity, and position from the ones shown above.
* This item is only included in some countries.
1-2
Unpacking
Removing the shipping materials ______________
Remove the shipping materials as shown below.
1
Remove the shipping tapes from the top
of the fax.
2
Remove the protective piece from the
multi-purpose tray.
3
Open the operation panel partially by
gently pulling it towards you (it only
opens slightly).
4
Remove the protective sheet from the
Automatic Document Feeder (ADF).
Close the operation panel by pressing it
down from the centre until it locks into
place.
5
Open the printer cover using the printer
cover tab. (see p. 2-2)
6
Remove the shipping tape from the side
of the fax.
Close the printer cover.
SETTING UP
1
The actual shipping materials may differ in shape, quantity, and position from the ones shown above.
1-3
Assembling the fax
To see how the fax looks fully assembled, see Main components of your fax, p. 2-2.
Attaching components _______________________
1
Hold the document
support upright and fit
the tabs of the support
into the slots above the
ADF.
For details on attaching the optional handset to the fax, see the Appendix.
1-4
Making connections
Connecting the optional handset, telephone line
and external devices _________________________
• Telephone line
• Optional handset or Telephone
• Extension phone (i.e. an additional telephone that you may wish to place away from the fax to answer calls
from a different location) or answering machine.
If you only have one telephone line and plan to use the fax for receiving both fax and voice calls, you will
need to connect the optional handset or an answering machine to the fax.
Be sure to connect any external devices before using the fax.
Follow the procedure below to connect the telephone line and external devices.
1
Connect the
supplied telephone
line to the L jack,
then connect the
other end of the line
to the telephone jack
on your wall.
2
Connect the line
from the optional
handset or
telephone to the h
jack.
3
Connect the line
from the extension
phone or answering
machine to the t
jack.
1-5
SETTING UP
There are three jacks on the rear of the fax for connection of the following:
1
• Due to the range of specifications, Canon cannot guarantee that all answering machines will be
compatible with your fax.
• If you have connected an external device to your fax, be sure to select the correct receive mode. (see
Chapter 7)
• To connect an extension phone as well as an answering machine, connect the extension phone to the
answering machine, and then connect the answering machine to your fax.
• If the extension phone does not have its own power supply, any redial data in the extension phone
memory may be lost after an extended fax transmission.
1-6
Making connections
Connecting the AC power cord ________________
Plug the fax into a 200-240 volt AC 50/60 Hz outlet.
1
2
Plug the other end of the power cord into
a properly grounded AC power outlet.
There is no power switch on the fax. The
power is on as long as the fax is plugged in.
When you plug in the fax for the first time, you need to select the correct language for the LCD display and
reports, and the country* of use.
K Setting the language and country
1
Plug in the fax.
PLEASE WAIT
After a few seconds, the LCD changes to this display.
2
u ENGLISH d
Use [u] or [d] to select the preferred language for
the LCD display and reports.
u ENGLISH d
Press [Set].
Wait a second for COUNTRY SELECT*
to appear.
Set
DATA ENTRY OK
1 sec.
Press [Set].
Set
COUNTRY SELECT
UK
3
Use [u] or [d] to select the country where you are
using the fax*.
UK
Press [Set].
Registration ends and the fax enters standby mode.
Set
DATA ENTRY OK
* This setting is only available for some countries.
1-7
SETTING UP
1
Plug the power cord connector into the
rear of the fax.
Installing the BJ cartridge
The first time you set up your fax, you have to install the BJ cartridge before you can begin receiving and
copying documents.
For information on replacing the BJ cartridge, see p. 9-8.
Guidelines _________________________________
Follow these guidelines to ensure optimum performance of your BJ cartridge.
• Use only a Canon BX-20 Black BJ* cartridge in your fax.
• Store BJ cartridges at room temperature.
• Keep BJ cartridges in their packaging until you are ready to use them. This is to prevent the BJ cartridge
from drying out.
• Replace BJ cartridges after one year of use.
• Never remove the BJ cartridge unless you are going to replace it. When left exposed, the cartridge print
head dries out, making it unusable.
• To change a BJ cartridge, be sure to press [Cartridge] to move the cartridge holder to the centre.
• Make sure the cartridge holder is in its home position (on the right side of the fax) when you are not using
the fax. If it is not in its home position, press [Cartridge]. Leaving the cartridge holder out of its home
position will cause the BJ cartridge to remain uncapped and dry out.
• Store BJ cartridges out of the reach of children.
If a child inadvertently ingests ink, consult a
physician immediately.
• Do not touch the precision components on the
BJ cartridge.
Do not touch this area
The ink in the BJ cartridge is difficult to clean up if spilled. Follow the precautions below when handling
the BJ cartridge.
• Carefully remove packaging from BJ cartridges.
• Do not attempt to disassemble or refill BJ cartridges.
• Do not shake or drop BJ cartridges or tip the print head downwards.
* FAX-B180C will also accept Canon BC-21e Colour BJ cartridge. However, only black and white output
is possible even with this cartridge. Colour output is only possible when the machine is used as a printer.
1-8
Installing the BJ cartridge
Installing the BJ cartridge in your fax ___________
When there is no BJ cartridge installed in your fax, PUT IN CARTRIDGE is displayed on the LCD.
1
Follow the procedure below to install the BJ cartridge.
Make sure the fax is plugged in.
2
Open the printer cover using the printer
cover tab. (see p. 2-2)
When you plug in the fax for the first time, the
cartridge holder automatically moves to the
centre of the fax so you can install the BJ
cartridge. If this does not happen, press
[Cartridge].
3
Raise the blue cartridge lock lever on the
cartridge holder.
Cartridge
Remove the BJ cartridge from its
package, then remove the orange
protective cap a and tape b.
1
2
Do not touch
thes precision
compontents
• Discard the cap and tape. Never attempt to reattach
them to the BJ cartridge print head.
• Install the BJ cartridge immediately after removing the
cap and tape.
1-9
SETTING UP
1
5
With the label facing outwards, insert the
BJ cartridge into the cartridge holder.
Lower the blue cartridge lock lever until it
locks into position.
6
Press [Cartridge].
Cartridge
The cartridge holder moves to its home position on the
right side of the fax and begins cleaning the BJ
cartridge print head. This process takes about 40
seconds.
7
Close the printer cover.
Circuit board
• Do not try to manually move or stop the
cartridge holder since this may damage the
fax.
• Do not touch the components shown or any
metal parts since this may adversely affect
operation of the fax and/or affect print
quality.
Ribbon cable
Round shaft
Guide rail
If you need to unplug the fax, wait until it is in standby mode (time and receive mode displayed on the
LCD). Otherwise the cartridge holder may not be in its home position; causing the BJ cartridge to remain
uncapped and dry out.
1-10
Loading paper
Selecting the right kind of paper _______________
Paper guidelines ____________________________
• Be sure to load paper of the correct size, weight, and quantity recommended for your fax. (see p. 4-2)
• Store all paper wrapped and on a flat surface until ready to use. Keep opened packs in their original
packaging, in a cool, dry location.
• Store paper at 18°-24°C, 40%-60% relative humidity.
• To avoid paper jams and poor print quality, do not print on damp, curled, wrinkled, or torn paper.
• Use cut-sheet paper only, not paper that comes on a roll.
• Use only paper that has a thickness of between 0.08 and 0.13 mm. Thick paper may damage the BJ
cartridge print head.
• Do not load paper beyond the paper limit mark (P) or beyond the tab on the multi-purpose tray. Doing so
may cause problems. Also, make sure there are no gaps on either side of the paper stack.
No gaps here
No gaps here
Tab
• Let the paper run out before refilling the multi-purpose tray. Avoid mixing new stock with paper already
loaded.
• Do not leave paper stacked in the multi-purpose tray for long periods of time since it may bend or curl and
cause problems.
• Certain environmental conditions, such as extreme temperatures or humidity, can cause some paper to
misfeed in the multi-purpose tray. If you have trouble, feed one sheet at a time.
• Depending on the density of the printed pages, the ink may need time to dry. Within two or three seconds,
the ink becomes smudge resistant. After drying for several minutes, the ink becomes water-resistant.
• If your printed page contains a large amount of graphics, the ink on the page may be damp due to the print
density. Leave the page for 30 to 60 seconds to allow the ink to dry. Then remove the page carefully
without touching any surfaces.
• If paper curls after printing, remove it immediately; otherwise paper jams may occur.
• The platen (a roller inside the fax) may become inked if you print data beyond the width of the page. If
this happens, clean inside the fax. (see p. 9-4)
1-11
1
SETTING UP
The quality of the paper you use affects the print quality of the fax. Using paper that meets the following
guidelines will ensure the best possible printing results.
Loading paper in the multi-purpose tray ________
Follow the procedure below to load paper in the multi-purpose tray.
1
3
Open the printer cover using the printer
cover tab. (see p. 2-2)
Make sure the paper thickness lever is set
to m (left).
2
4
Press [Cartridge].
Raise the paper rest until it stops a, then
move the paper guide to the left to match
the size of your paper b.
1
2
• Do not set the paper thickness lever while
the fax is printing since this will cause
problems.
• The paper thickness lever should always
be set to m (left) for the best printing
results.
5
Fan the stack of paper that you want to
feed into the fax. Then tap the edge of the
stack on a flat surface to even the stack.
6
Insert the stack into the multi-purpose tray
a, and align the right edge of the stack
with the right side of the multi-purpose
tray. Then slide the paper guide snugly
against the left edge of the stack b.
1
2
• The multi-purpose tray holds up to 100 sheets of 75
g/m2 plain paper.
• Make sure the stack does not exceed the paper limit
mark (P).
1-12
Setting the TEL LINE TYPE
Before using your fax, you need to make sure it is set for your telephone line type. If you are unsure of your
telephone line type, check with your local telephone company.
1
Follow the procedure below if you need to change the telephone line type setting.
Press [Function].
Function
Press [Data Registration].
Data Registration
2
Press [Set] twice.
Set
DATA REGSTRATION
USER SETTINGS
DATE & TIME
3
Use [u] or [d] to select TEL LINE TYPE.
TEL LINE TYPE
Press [Set].
Set
ROTARY PULSE
4
Use [u] or [d] to select TOUCH TONE.
TOUCH TONE
Press [Set].
Set
R-KEY SETTING
5
Press [Stop].
Stop
Registration ends and the fax returns to standby mode.
1-13
SETTING UP
1
Dialling through a switchboard
(PBX)
A PBX (private branch exchange) is an on-site telephone switchboard.
• If your fax is connected through a switchboard, dial an outside line access number first. Then dial the rest
of the number.
• If you want to dial with automatic dialling, you may have to insert a pause between the outside line access
number and the telephone number when you register the number for one-touch or coded speed dialling.
To enter a pause, press [Redial/Pause].
• When you have to make calls to an outside line or an extension, you may have to press the [R] button.
Before you can use the [R] button, you need to register the access type and outside line access number
under it. (see below)
Registering the access type and the outside line
access number _____________________________
When the fax is connected to a PBX or other telephone switching system, you can register the access type
and outside line access number under the [R] button. Once you have registered them, you simply need to
press [R] before dialling a fax or telephone number.
Follow the procedure below to register the access type and outside line access number under the [R] button.
1
Press [Function].
Function
Press [Data Registration].
Data registration
2
Press [Set] twice.
Set
DATA REGSTRATION
USER SETTINGS
DATE & TIME
3
Use [u] or [d] to select R-KEY SETTING.
R-KEY SETTING
Press [Set].
Set
PSTN
1-14
Dialling through a switchboard (PBX)
4
Use [u] or [d] to select PBX.
PBX
1
Press [Set] twice.
EARTH CONNECTION
5
Use [u] or [d] to select the access line type for the
switching system.
PREFIX
Press [Set].
6
Set
If you chose PREFIX in step 5:
Press [Set].
Enter the outside line access number (up to 19
digits) using the numeric buttons and then press
[Redial/Pause].
Set
0
ACCESS NUMBER
9
Redial/Pause
Press [Set].
123456P
Set
7
Press [Stop]
Stop
Registration ends and the fax returns to standby mode.
1-15
SETTING UP
ACCESS TYPE
Set
Testing the fax
After you have assembled the fax, installed the BJ cartridge, and loaded the paper, you can make sure the
fax is printing properly by making several copies of a document. (see p. 5-2)
If you have problems printing, see Chapter 9.
1-16
Main components of your fax..................................... 2-2
Fax controls — the operation panel .......................... 2-3
Guidelines for entering numbers, letters, and
symbols...................................................................... 2-5
Correcting mistakes ................................................................ 2-7
Registering sender information ................................. 2-8
Personalising your fax ............................................................ 2-8
Setting the date and time........................................................ 2-9
Registering your fax/telephone number and name............... 2-10
Registering one-touch speed dialling numbers
and names ............................................................... 2-12
Registering coded speed dialling numbers
and names ............................................................... 2-14
Registering group dialling numbers and names .... 2-15
Automatic dialling ..................................................... 2-18
Sending a document using one-touch speed dialling,
coded speed dialling or group dialling numbers................. 2-18
Special dialling .......................................................... 2-19
2
PREPARING TO USE YOUR FAX
2
PREPARING
TO USE YOUR
FAX
Main components of your fax
Paper rest
ADF (Automatic Document
Feeder) and printer cover
Document support
Paper guide
Multi-purpose tray
Document guide
Printer cover tab
Operation panel
(see p. 2-3)
Paper thickness lever
Cartridge holder
Please note that your fax may differ from the illustration above.
2-2
Fax controls – the operation panel
LCD
2
ABC
3
Data Registration
04
Alarm
GHI
JKL
4
MNO
FAX-B180C
07
Redial / Pause
PQRS
TUV
7
Coded Dial
Printer / Fax
0
#
Data Registration
04
Stop
Start / Resume
These are the buttons on the
FAX-B180C operation panel.
See p. 2-4 for buttons on the
FAX-B160 operation panel.
03
05
Memory Reference
07
R
06
Space
Tone/+
08
09
11
12
Timer
Report
10
Cleaning
Function
Clear
10
ImageQuality
Numeric buttons
(see p. 2-5)
D.T.
R
06
Space
Tone/+
08
09
11
12
Report
9
02
D.T.
Copy
WXYZ
8
Hook
01
Receive Mode
03
05
Memory Reference
6
5
02
Data Ratigstration button
(see p. 8-2)
u, d buttons (see p. 8-2)
D.T. button (see p. 2-19)
R button (see p. 1-14)
l, r buttons
(see pp. 2-6, 2-7)
Memory Reference button
(see pp. 6-13, 6-14)
Timer
Cleaning
Clear
Function
Set
Polling
Cartridge
One-touch speed dialling/
special function buttons
(see below)
Space button
(see pp. 2-6, 2-7, 2-10, 2-13)
Tone/+ button (see p. 2-19)
Report button (see p. 8-7)
Timer button (see p. 6-15, 6-16)
Cleaning button
(see pp. 9-7, 9-8)
Clear button (see p. 2-7)
Polling button (see p. 7-11)
Polling
Set
Cartridge
Function button/light (see below)
Set button (see p. 8-2)
Cartridge button (see pp. 1-8, 9-9)
The buttons on the right of the operation panel have the following two functions:
• One-touch speed dialling buttons (see pp. 2-16, 2-18)
When the [Function] button’s light is off, the buttons marked 01 to 12 can be used for one-touch speed
dialling.
• Special function buttons
When the [Function] button’s light is on, the special function buttons (function marked under each button)
can be used to perform various operations.
2-3
PREPARING TO USE YOUR FAX
2
1
01
DEF
K FAX-B180C
Redial / Pause
Coded Dial
Printer / Fax
Receive Mode
Copy
ImageQuality
Stop
Hook
Start / Resume
Redial/Pause button (see pp. 2-19, 6-9)
Coded Dial button (see pp. 2-16, 2-18)
Printer/Fax button (see Printer Guide)
Receive Mode button (see Chapter 7)
Copy button (see Chapter 5)
Image Quality button (see pp. 5-2, 6-2)
Hook button (see p. 6-6)
Stop button
Start/Resume button
K FAX-B160
Redial / Pause
Coded Dial
ImageQuality
Stop
Hook
Start
Hook button (see p. 6-6)
Stop button
Start button
2-4
Receive Mode
Copy
Redial/Pause button (see pp. 2-19, 6-9)
Coded Dial button (see pp. 2-16, 2-18)
Image Quality button (see pp. 5-2, 6-2)
Receive Mode button (see Chapter 7)
Copy button (see Chapter 5)
Guidelines for entering
numbers, letters, and symbols
When you come to a step that requires you to enter a name or number, see the table below to determine
which numeric button to press for the character you want.
Button
Lowercase Letter
Mode (:a)
Uppercase letter
mode (:A)
Lowercase letter
mode (:a)
2
Number Mode
(:1)
PREPARING TO USE YOUR FAX
Uppercase Letter
Mode (:A)
1
ABC
2
DEF
3
GHI
4
JKL
5
MNO
6
PQRS
7
TUV
8
WXYZ
9
0
#
Number mode
(:1)
After 60 seconds of no operation panel input, the fax returns to standby mode and any unregistered changes
are lost.
2-5
K Switching between number and letter modes
Press [:] to select uppercase letter mode (:A), lowercase letter
mode (:a), or number mode (:1).
_
:A
(Uppercase letter mode)
_
:a
(Lowercase letter mode)
_
:1
(Number mode)
K Entering letters
1
2
Press [:
:] to switch to uppercase letter mode (:A) or
lowercase letter mode (:a).
Press the numeric button that contains the letter
you want.
• Press repeatedly until the letter you want appears. Each
button cycles through the letters it contains.
• If you are unsure which button to press for the letter you
want, see p. 2-5.
3
GHI
DEF
2
JKL
4
PQRS
8
9
0
#
DEF
2
JKL
4
3
MNO
6
5
TUV
7
:A
CA
:A
WXYZ
ABC
PQRS
C
6
5
1
GHI
3
:A
MNO
TUV
7
Continue entering other letters using the numeric
buttons.
• If the next letter you want to enter is under a different
numeric button, simply press that button until the letter you
want appears.
-orIf the next letter you want to enter is under the same numeric
button you pressed in step 2, press [r] to move the cursor
to the right. Then press that same numeric button repeatedly
until the letter you want appears.
• To enter a space, press [Space].
2-6
ABC
1
_
WXYZ
8
9
0
#
Guidelines for entering numbers, letters, and symbols
K Entering numbers
1
2
:] to switch to number mode (:1).
Press [:
_
:1
1_
:1
#
:1
#
:1
2
0
9
To enter a space, press [Space].
K Entering symbols
1
2
Press [#] repeatedly until the symbol you want
appears.
#
If you want to enter another symbol, press [r] to
move the cursor to the right, then press [#]
repeatedly until the symbol you want appears.
#
Correcting mistakes _________________________
You can clear an entire entry by pressing [Clear]. Alternatively, follow the procedure below to correct
individual characters:
1
2
Use [l] or [r] to move the cursor under the
incorrect character.
Use the numeric buttons to enter the correct
character over the incorrect character.
ABC
GHI
DEF
2
1
JKL
3
When you have finished making corrections, press
[Set] to register your new entry.
CANON
:A
6
5
TUV
7
:A
MNO
4
PQRS
3
CANEN
WXYZ
8
9
0
#
Set
2-7
PREPARING TO USE YOUR FAX
Press the numeric button that contains the number
you want.
Registering sender information
Personalising your fax _______________________
K Identifying your documents
When sending a document, you can have your fax number and your name (known as your ID), and the
current date and time printed out by the receiving fax machine. This information is called your TTI
(Transmit Terminal Identification) and appears at the top of the faxed document in small type.
By identifying the documents you send, the receiving party will be able to recognise your fax messages at
a glance. The illustration below shows a sample document with the identifying information.
27/12 2001 10:12 FAX 123 4567
CANON
CANON CANADA
001
The page number
THE SLEREXE COMPANY LIMITED
SAPORS LANE•BOOLE•DORSET•BH25 8ER
TELEPHONE BOOLE (945 13) 51617 – FAX 123456
Our Ref. 350/PJC/EAC
The name of the party who is
receiving the document*
Your name or company name
Your fax/telephone number
TELEPHONE # MARK (You can select TEL or FAX, see p. 8-3.)
The date and time you sent the document
* The top line includes the name of the receiving party if you send the document using one-touch speed dialling or coded
speed dialling and you registered the party’s name.
2-8
Registering sender information
Setting the date and time _____________________
Follow the procedure below to set the date and time for your fax. The date and time appear on the LCD as
well as on the documents you send.
1
Press [Function].
2
Function
Data registration
2
Press [Set] three times.
Set
DATA REGSTRATION
USER SETTINGS
DATE & TIME
3
Use the numeric buttons to enter the date and time
using the day-month-year format (DD/MM YYYY).
0
9
20/12 2001
13:30
27/12 2001
15:00
• Set the time using the 24-hour clock system.
Precede single digits with a zero.
Example: 7:30 a.m. = 07:30
• Correct errors by moving the cursor under the incorrect
number using [l] or [r] and entering the correct number.
• To change the date format, see SYSTEM SETTINGS,
p. 8-6.
4
Press [Set].
Set
Wait a second for UNIT TELEPHONE # to appear.
DATA ENTRY OK
1 sec.
UNIT TELEPHONE #
5
Press [Stop].
Stop
Registration ends and the fax returns to standby mode.
2-9
PREPARING TO USE YOUR FAX
Press [Data Registration].
Registering your fax/telephone number and name
Follow the procedure below to register your fax/telephone number and name or company name so that this
information appears at the top of each document you send.
1
Press [Function].
Function
Press [Data Registration].
Data registration
2
Press [Set] twice.
Set
DATA REGSTRATION
USER SETTINGS
DATE & TIME
3
Use [u] or [d] to select UNIT TELEPHONE #.
UNIT TELEPHONE #
Press [Set].
Set
TEL=
4
Enter your fax number (up to 20 digits) using the
numeric buttons.
0
9
TEL=
123 4567
• To enter a space, press [Space].
• To enter a plus sign (+) before the number, press [Tone/+].
• Correct errors by pressing [Clear] and re-enter the number.
5
Press [Set].
Wait a second for UNIT NAME to appear.
Set
DATA ENTRY OK
1 sec.
UNIT NAME
Press [Set].
2-10
Set
_
:A
Registering sender information
6
Enter your name (up to 24 characters) using the
numeric buttons. (see p. 2-5)
Correct errors by moving the cursor under the incorrect
character using [l] or [r] and entering the correct
character.
Press [Set].
GHI
DEF
2
JKL
4
PQRS
CANON
:A
6
5
TUV
7
3
MNO
2
WXYZ
8
9
0
#
Set
PREPARING TO USE YOUR FAX
7
ABC
1
DATA ENTRY OK
1 sec.
TX TERMINAL ID
8
Press [Stop].
Stop
2-11
Registering one-touch speed
dialling numbers and names
The quickest way to dial a fax number is to use one-touch speed dialling. This allows you to dial a number
by pressing a single button. Before you can use one-touch speed dialling, you must register the receiving
number with your fax.
One-touch speed dialling allows you to register a fax number (up to 120 digits) under a one-touch speed
dialling button (01 to 12). You can also register the name of the party (up to 16 characters); the name appears
on the printout of the one-touch speed dialling list. See One-touch speed dialling list, p. 8-9.
Follow the procedure below to register numbers and names for one-touch speed dialling.
1
Press [Function].
Function
Press [Data Registration].
Data registration
2
Use [u] or [d] to select TEL REGISTRATION.
DATA REGSTRATION
TEL REGISTRATION
Press [Set].
Set
1-TOUCH SPD DIAL
3
4
Press [Set].
Set
Use [u] or [d] to select the number of the onetouch button you want to use for the number.
• If a number is already registered under this one-touch speed
dialling button, the number or GROUP DIAL is displayed
on the LCD.*
• It is also possible to select a one-touch speed dialling button
by pressing the button directly.
If necessary, press [Function] to turn its light off.
Press [Set] twice.
01=
04=
Set
TELEPHONE NUMBER
TEL=_
* To delete the name and number registered under the one-touch speed dialling button, press [Clear] after you perform
steps 1 to 4 above.
2-12
Registering one-touch speed dialling numbers and names
5
Enter the party’s number (up to 120 digits) using the
numeric buttons.
0
TEL=2 50921_
9
• Correct errors by pressing [Clear] and re-entering the
number.
2
• Press [l] to delete the rightmost digit.
• To enter a space, press [Space].
Press [Set] to register the number.
Set
Wait a second for NAME to appear.
DATA ENTRY OK
1 sec.
NAME
Set
Press [Set].
7
Enter the party’s name (up to 16 characters) using
the numeric buttons. (see p. 2-5)
Correct errors by moving the cursor under the incorrect
character using [l] or [r] and entering the correct
character.
8
Press [Set] to register the name.
ABC
DEF
2
1
GHI
JKL
4
PQRS
3
:A
CANON ITALIA
:A
MNO
6
5
TUV
7
_
WXYZ
8
9
0
#
Set
DATA ENTRY OK
1 sec.
05=
9
To assign additional one-touch speed dialling
numbers, start from step 4.
To finish, press [Stop].
Stop
2-13
PREPARING TO USE YOUR FAX
6
Registering coded speed dialling
numbers and names
Use coded speed dialling to dial a fax number at the press of three buttons. A fax/telephone number can be
registered under each two-digit speed dialling code (00-99) and you can register up to 100 locations, with
each number containing up to 120 digits. You can also register the name of the party (up to 16 characters);
the name appears on the printout of the coded speed dialling list. See Coded speed dialling list, p. 8-9.
Follow the procedure below to register numbers and names for coded speed dialling.
1
Press [Function].
Function
Press [Data Registration].
Data registration
2
Use [u] or [d] to select TEL REGISTRATION.
DATA REGSTRATION
TEL REGISTRATION
Press [Set].
Set
1-TOUCH SPD DIAL
3
Use [u] or [d] to select CODED SPEED DIAL.
CODED SPEED DIAL
Press [Set].
Set
4
A00=
Use [u] or [d] to select the two-digit code under
which you want to register the number.
A32=
• If a number is already registered under this coded speed
dialling code, the number or GROUP DIAL is displayed on
the LCD.*
Set
TELEPHONE NUMBER
• It is also possible to select a two-digit code directly by
pressing [Coded Dial] followed by the two-digit code.
TEL=_
Press [Set] twice.
5
Enter the party’s number and name the same way
you registered them for one-touch speed dialling.
0
9
TEL=81 773 3173_
(See steps 5 to 8, Registering one-touch speed dialling
numbers and names, p. 2-12.)
6
To assign additional coded speed dialling numbers,
start from step 4.
To finish, press [Stop].
Stop
* To delete the name and number registered under the coded speed dialling code, press [Clear] after you perform steps 1 to
4 above.
2-14
Registering group dialling
numbers and names
1
Press [Function].
Function
Press [Data Registration].
Data registration
2
Use [u] or [d] to select TEL REGISTRATION.
DATA REGSTRATION
TEL REGISTRATION
Press [Set].
Set
1-TOUCH SPD DIAL
3
Use [u] or [d] to select GROUP DIAL.
GROUP DIAL
Press [Set].
Set
01=
4
Select a one-touch speed dialling button or coded
speed dialling code under which you want to
register the group.
❚ To register a group under a one-touch speed dialling button:
Use [u] or [d] to select the button under which you want
to register the group (01 to 12).
03=
• It is also possible to select a one-touch speed dialling
button by pressing the button directly.
If necessary, press [Function] to turn its light off.
• If a one-touch speed dialling button has already been
registered, 1-TOUCH SPD or GROUP DIAL appears.
2-15
2
PREPARING TO USE YOUR FAX
The quickest way to send a document to multiple destinations is to use group dialling. This allows you to
send a document to fax numbers registered in a group by either pressing a one-touch speed dialling button,
or by pressing [Coded Dial] and then entering the two-digit code under which the group is registered.
Before you can use group dialling, you must register a group of fax numbers for one-touch or coded speed
dialling with your fax.
You can register up to 111 fax numbers in a group, with each number containing up to 120 digits. You can
also register the name of the group (up to 16 characters); the name appears on the printout of the group
dialling list. See Group dialling list, p. 8-9.
Follow the procedure below to register numbers and names for group dialling.
❚ To register a group under a coded speed dialling code:
Press [Coded Dial], then use the numeric buttons to enter the
code under which you want to register the group (00 to 99).
• If a coded speed dialling code has already been registered,
CODED SPEED or GROUP DIAL appears.
If you wish to register a group under a button or
code already registered for speed dialling, or you
want to re-register a group, you must delete the
old information first. (see pp. 2-12, 2-14)
5
Press [Set] twice.
Coded Dial
0
A21=
9
Set
TELEPHONE NUMBER
TEL=
6
Enter the one-touch and/or coded speed dialling
numbers you want to register in the group.
❚ To enter a destination registered for one-touch speed
dialling:
Press the one-touch speed dialling button(s) under which the 01
12
01=905 795 1111
number(s) you want to register in the group are registered.
If necessary, press [Function] to turn its light off.
Data Registration Polling
❚ To enter a destination registered for coded speed dialling:
Press [Coded Dial], then use the numeric buttons to enter the Coded Dial
A03=516p488 6700
two-digit code under which the number you want to register
in the group is registered.
Repeat for other codes.
• The number registered under the one-touch speed dialling
0
9
button or coded speed dialling code you enter appears.
GROUP DIAL appears if you select a group.
• You cannot use the numeric buttons to enter numbers not
registered for one-touch or coded speed dialling.
• You can enter the numbers of buttons or codes that have
groups registered under them.
• To add destinations to a group already registered, simply
enter them as explained in this step.
• If you enter the wrong destination, or if you want to delete a
destination already registered in a group, use [u] or [d] to
select that entry, then press [Clear].
• To cancel group dialling for the button or code you selected,
press [Clear] until all entries are deleted, then press [Set].
Press [Stop] to return to standby mode. All fax numbers and
the name of the group registered under that button or code
will be deleted.
2-16
Registering group dialling numbers and names
7
Press [Set] twice.
Set
NAME
_
8
2
Press [Set] to register the name.
ABC
2
1
GHI
DEF
JKL
4
PQRS
Canon GROUP 1_ :1
6
5
TUV
7
3
MNO
WXYZ
8
9
0
#
Set
DATA ENTRY OK
1 sec.
04=1-TOUCH SPD
10 To assign additional group dialling numbers, start
from step 4.
To finish, press [Stop].
Stop
2-17
PREPARING TO USE YOUR FAX
Enter the party’s name (up to 16 characters) using
the numeric buttons. (see p. 2-5)
Correct errors by moving the cursor under the incorrect
character using [l] or [r] and entering the correct
character.
If necessary, press [Function] to turn its light on.
9
:A
Automatic dialling
Sending a document using one-touch speed
dialling, coded speed dialling or group dialling
numbers ___________________________________
To use this feature you must first register numbers for one-touch speed dialling (see pp. 2-12, 2-13), coded
speed dialling (see p. 2-14) or group dialling (see pp. 2-15 to 2-17).
Follow the procedure below to send a document using a one-touch speed dialling, coded speed dialling or
group dialling number.
1
Load the document face down into the Automatic
Document Feeder (ADF).
DOCUMENT READY
See Loading documents, p. 3-3.
You can set the scanning resolution and the contrast.
(see p. 6-2)
2
Press the one-touch speed dialling button under
which the number you wish to fax is re-gistered.
01
12
Data Registration
-orPress [Coded Dial] and enter the appropriate twodigit coded speed dialling code.
The registered number appears.
• If a group is already registered under a one-touch speed
dialling button or coded speed dialling code,
TEL=GROUP DIAL appears.
• If no number is registered for the one-touch speed dialling
button or coded speed dialling code you pressed, the LCD
shows NO DATA. Make sure you pressed the correct
button or entered the correct code and that the number
you want to dial is registered correctly.
• If you make a mistake, press [Stop]. Then press the
correct one-touch speed dialling button or press [Coded
Dial] and re-enter the code.
• If an error message appears on the LCD, correct the error
and press [Stop]. If necessary, see Faxing problems, p. 912 and LCD Messages, p. 9-18.
2-18
Coded Dial
0
9
TEL=905 795 1111
Polling
TEL=1 49 39 25 25
Special dialling
This section explains how to dial long-distance numbers, confirm a dial tone, and switch temporarily to tone
dialling.
2
K Long-distance dialling
K Confirming a dial tone
The availability of this feature depends on the current country selection. You can print the USER DATA
LIST to check the current setting. (see p. 8-7)
When you register a number, you may have to confirm the dial tone in the middle of a fax/telephone number
before entering the rest of the number. This is called dial tone detection. When dial tone detection is
required, press [D.T.]; a small dot (.) appears on the LCD*.
K Switching temporarily to tone dialling
Many information services for banks, airline reservations, hotel reservations, etc., require tone dialling for
their services. If your fax is connected to a rotary pulse line, when tone dialling is required, press [Tone/+].
Numbers dialled after pressing [Tone/+] will be dialled using tone dialling. Tone dialling is cancelled when
you disconnect the call.
* This function is only available with some country settings.
2-19
PREPARING TO USE YOUR FAX
When you register a long-distance number, you may have to insert a pause within or after the number. For
long-distance dialling, the location and length of the pause may differ depending on the telephone system.
To enter a pause, press [Redial/Pause]. The length of this pause can be adjusted. See MID PAUSE SET,
p. 8-4. A pause at the end of a number is fixed at 10 seconds.
2-20
Preparing documents.................................................. 3-2
Types of documents you can scan ......................................... 3-2
Problem documents................................................................ 3-2
Loading documents .................................................... 3-3
Problems with multipage documents ...................................... 3-4
Adding pages to the document............................................... 3-4
3
HANDLING DOCUMENTS
3
HANDLING
DOCUMENTS
Preparing documents
Types of documents you can scan _____________
K Size
The fax can scan standard A4-, letter-, or legal-size documents.
K Thickness
Each sheet of the document should be of the same thickness and between 0.08 mm and 0.13 mm thick, with
a paper weight between 75 g/m2 and 90 g/m2.
K Scanned area
The actual area scanned by the fax is shown below.
2.0w2.0 mm
A4
293 mm
2.0w2.0 mm
1.0w3.5 mm
208 mm
1.0w3.5 mm
The margin on either side of the sheet and the margin on the top and bottom are not picked up by the scanner.
Problem documents _________________________
To prevent document jams in the ADF, do not attempt to load the following types of document into the fax.
Wrinkled or creased
paper
Curled or rolled paper
Torn paper
Carbon paper or
carbon-backed paper
Coated paper or glossy
paper
Onion skin or thin
paper
Envelopes
• Remove all staples, paper clips, etc. before loading the document into the ADF.
• Make sure any glue, ink or correction fluid on the paper is completely dry before loading the document
into the ADF.
• Make a photocopy of any document that will not feed into the fax so that you can then load the copy into
the ADF.
3-2
Loading documents
Follow the procedure below to load documents into the Automatic Document Feeder (ADF).
1
Adjust the document guide to the width of
the document.
2
Gently insert the top of the document face
down into the ADF until you hear a beep.
3
• For a multipage document, the pages are fed one by one from the bottom of the stack.
• Wait until all pages of your document have been scanned before starting a new job.
• Make sure you follow the procedure above to load documents into the ADF. If the document is not
loaded into the ADF correctly, it may not feed into the fax properly; resulting in a jam, or in pages not
being sent or copied.
• If your document has more than 20 A4- or letter-size pages, or 10 legal-size pages, divide the document
into 2 sections and send or copy each section separately.
3-3
HANDLING DOCUMENTS
Tap multipage documents on a flat surface to even the
edges before inserting them into the ADF.
Problems with multipage documents ___________
If you have trouble feeding multipage documents from the Automatic Document Feeder (ADF) into the fax,
remove the stack and tap it on a flat surface to even the edges. Then slant the stack so that its front edge is
bevelled, and insert the stack into the ADF.
To avoid feeding problems, make sure the document meets the document requirements. (see p. 3-2)
Adding pages to the document ________________
You can load up to 20 A4- or letter-size sheets, or 10 legal-size sheets at a time into the ADF. For longer
documents, wait until the final sheet has started feeding, then load up to 20 more sheets (10 for legal-size).
If you want to add pages while the fax is sending or copying a document, insert the first new page so that it
overlaps the last page by about 2 cm.
2 cm
Where possible, you should avoid adding pages to the document you are sending or copying as this may
lead to a jam in the ADF or a paper misfeed.
3-4
Paper requirements..................................................... 4-2
Printable area ......................................................................... 4-2
Loading paper......................................................................... 4-2
4
HANDLING PAPER
4
HANDLING
PAPER
Paper requirements
Your fax supports A4-, letter-, and legal-size paper in portrait orientation. You can use regular copier paper,
cotton bond paper, or typical letterhead. Your fax does not require special ink jet paper.
Always use paper without curls, folds, staples, or damaged edges. Look at the label on the package to see if
the paper has a preferred side for printing.
You can stack the following paper in the multi-purpose tray.
Size (W × L)
Weight
Quantity
A4 (210 × 297 mm/8.27 × 11.69 in.)
64-90 g/m2
Approx. 100 sheets*
(Max. 10 mm stack)
Letter (215.9 × 279.4 mm/8.5 × 11 in.)
Legal (215.9 × 355.6 mm/8.5 × 14 in.)
Be sure to test paper before purchasing large quantities.
Printable area_______________________________
The shaded area below shows the printable area of A4-size paper. Be sure to print within this area.
210 mm
3 mm
297 mm
FEED
DIRECTION
7 mm
3,4 mm
3,4 mm
Loading paper ______________________________
For details on loading paper in the multi-purpose tray, see p. 1-12.
* 75 g/m2 paper
4-2
Copying documents .................................................... 5-2
5
MAKING COPIES
5
MAKING
COPIES
Copying documents
Before you copy a document, see Chapter 3: HANDLING DOCUMENTS.
One of the convenient features of the fax is its ability to make high quality copies. You can make up to 99
copies of one document at a time.
Follow the procedure below to copy a document.
1
Load the document face down into the
Automatic Document Feeder (ADF).
DOCUMENT READY
See Loading documents, p. 3-3.
2
Press [Copy].
3
Press [Image Quality].
Copy
ImageQuality
COPY
ImageQuality
You can select TEXT or PHOTO.
4
To make a reduction of your document, press
[Function], then use [u] or [d] to select the
percentage.
100% 01
TEXT
Function
You can select 100%, 90%, 80% or 70%.
5
Enter the number of copies (up to 99) using
the numeric buttons.
0
9
COPY
80% 01
COPY
80% 02
To make a correction to the number of copies, make
sure the [Function] button’s light is on and then press
[Clear] and re-enter the number and if necessary,
reduction percentage.
6
Press [Start].
To stop copying anytime, press [Stop]. You may then
need to lift the operation panel to remove the
document. See Jams in the Automatic Document
Feeder (ADF), p. 9-2.
Start / Resume
COPY
You will be unable to make multiple copies if MEMORY FULL appears on the LCD. Print or delete any
documents stored in memory (see pp. 6-13, 6-14, 7-10) to free up space in the fax’s memory, then start
again. Also, if you are copying multiple pages with many graphics, separate the pages into smaller stacks
or make the desired number of copies one at a time as needed.
5-2
6
SENDING
DOCUMENTS
Preparing to send a document................................... 6-2
Sending documents .................................................... 6-5
Memory sending ..................................................................... 6-5
Manual sending ...................................................................... 6-6
Messages displayed during sending ...................................... 6-7
Cancelling sending...................................................... 6-8
Redialling when the line is busy ................................ 6-9
Manual redialling .................................................................... 6-9
Automatic redialling ................................................................ 6-9
Sequential broadcasting........................................... 6-12
Sending a document to more than one location ................... 6-12
Documents stored in memory.................................. 6-13
Printing a list of documents in memory................................. 6-13
Printing a document in memory ............................................ 6-13
Deleting a document from memory ...................................... 6-14
Delayed sending ........................................................ 6-15
Sending other documents while the fax is set
for delayed sending............................................................ 6-16
Cancelling delayed sending.................................................. 6-16
SENDING DOCUMENTS
Adjusting the quality of your documents ................................. 6-2
Sending methods.................................................................... 6-3
Dialling methods ..................................................................... 6-4
6
Preparing to send a document
Before you send a document, see Chapter 3: HANDLING DOCUMENTS.
Adjusting the quality of your documents ________
K Setting the scanning resolution
Resolution is a measure of the fineness or clarity of a printout. Low resolutions may cause text and graphics
to have a jagged appearance, while higher resolutions provide smoother curves and lines, crisp text and
graphics, and a better match to traditional typeface designs.
The higher the resolution, the higher the output quality, but the slower the scanning speed.
1
Press [Image Quality] to select the resolution.
ImageQuality
ImageQuality
You can select FAX STANDARD, FAX FINE or
FAX PHOTO.
FAX PHOTO
After about 10 seconds, the fax returns to standby mode.
You can change the resolution setting while the document is being scanned for sending. However, please
note that your new setting will only be effective from the next page scanned.
K Setting the scanning contrast
Contrast is the difference in brightness between the lightest and darkest parts of a printed document. You
can adjust the contrast your fax uses to send or copy documents, according to how light or dark your
document is.
Follow the procedure below to set the scanning contrast.
1
Press [Function].
Function
Press [Data Registration].
Data registration
2
Press [Set] twice.
Set
DATA REGSTRATION
USER SETTINGS
DATE & TIME
6-2
Preparing to send a document
3
Use [u] or [d] to select SCAN CONTRAST.
SCAN CONTRAST
Press [Set].
Set
STANDARD
4
Use [u] or [d] to adjust the scanning contrast.
DARKER
You can select STANDARD, DARKER or LIGHTER.
Press [Set].
Set
6
OFFHOOK ALARM
Press [Stop].
Stop
Setting ends and the fax returns to standby mode.
Sending methods ___________________________
K Memory sending (see p. 6-5)
Each time you send a document, the fax quickly scans the document into memory and then sends the
document from memory after it has dialled the receiving party. This is called memory sending. Memory
sending allows you to remove the original document immediately after scanning.
If MEMORY FULL appears on the LCD when scanning the document, the rest of the document is not
scanned into memory but is sent directly to the receiving party.
K Manual sending (see p. 6-6)
If you would like to speak with the receiving party before sending a document to them, use manual sending.
When sending manually, you dial, converse normally and then press [Start] to begin sending.
For manual sending, you need to have the optional handset, a telephone or an extension phone connected.
6-3
SENDING DOCUMENTS
5
Dialling methods ____________________________
There are several methods of dialling the receiving party’s number, depending on how your fax is set up.
K Regular dialling
Dial a fax number using the numeric buttons.
Remember that when using regular dialling, you must press [Start] after entering the number.
K One-touch speed dialling (see p. 2-12)
Dial a fax number that has been registered under a one-touch speed dialling button by simply pressing the
corresponding one-touch speed dialling button.
K Coded speed dialling (see p. 2-14)
Dial a fax number that has been registered under a coded speed dialling code by pressing [Coded Dial] and
the two-digit code under which the number is registered.
Scroll through coded speed dialling locations by pressing [Coded Dial] and then using [u] or [d] to scroll
through a list of coded speed dialling codes under which numbers have been registered.
K Group dialling (see p. 2-15)
Dial fax numbers registered in a group by either pressing a one-touch speed dialling button, or by pressing
[Coded Dial] and then entering the two-digit code under which the group is registered.
6-4
Sending documents
Memory sending ____________________________
When you send a document, the fax uses memory sending to send your document. With memory sending,
the fax dials the receiving party, quickly scans the document into memory, and then sends the document
from memory. This means you do not have to wait for the fax to finish sending before you can retrieve your
original document.
You can send up to 20* A4-size pages at a time with memory sending.
If MEMORY FULL appears on the LCD when you scan the document, the rest of the document is not
scanned into memory but is sent directly to the receiving party.
Follow the procedure below to send a document.
1
6
DOCUMENT READY
See Loading documents, p. 3-3.
You can set the scanning resolution and contrast. (see p. 6-2)
2
Dial the receiving party’s fax number.
Use one of the dialling methods described on page 6-4.
If the TIME OUT setting is set to ON the fax will start
dialling automatically. (see p. 8-4)
3
Press [Start].
The fax begins sending.
Start / Resume
TEL=
34567890
TEL=
34567890
SCANNING
P.001
• If an error occurs during sending, the fax beeps intermittently for a few seconds. If this happens, try
sending the document again.
• The fax automatically redials if the receiving party does not answer or if the line is busy. (You can
specify the number of times it redials; see AUTO REDIAL, p. 8-4.)
• If an error message appears on the LCD, correct the error and then press [Stop]. See LCD messages, p.
9-18.
• You may not be able to use memory sending if the percentage of currently used memory shown on the
LCD is close to 100%. If the memory becomes full while the fax is scanning your document into
memory, MEMORY FULL is displayed on the LCD. If this should happen, you can wait until enough
memory is available and the fax begins to scan the document again automatically. If you want to remove
the document from the fax and try to send it again later, open the operation panel and remove the
document. In this case, see Jams in the Automatic Document Feeder (ADF), p. 9-2.
* A maximum of 42 pages (Canon FAX Standard Chart No.1, standard resolution) can be scanned into the fax memory. A
maximum of 20 pages can be loaded into the ADF.
6-5
SENDING DOCUMENTS
Load the document face down into the Automatic
Document Feeder (ADF).
Manual sending _____________________________
If you would like to first speak with the person you are sending the document to, use manual sending. You
need to connect the optional handset, a telephone or an extension phone to the fax for manual sending.
Follow the procedure below to send a document using manual sending.
1
Load the document face down into the Automatic
Document Feeder (ADF).
DOCUMENT READY
See Loading documents, p. 3-3.
You can set the scanning resolution and contrast. (see p. 6-2)
2
Lift the handset or press [Hook] and dial the
receiving party’s fax number.
Hook
TEL=
34567890
Use one of the dialling methods described on page 6-4.
3
If a person answers, converse normally using the
handset, then ask them to press the start button on
their fax. Press [Start] and hang up.
Start / Resume
If you hear a high pitch tone, press [Start] and hang up.
• The fax will beep if the optional handset is not hung up properly. Make sure the optional handset is
seated properly in its cradle. If you do not want the fax to beep, disable the OFFHOOK ALARM setting.
(see p. 8-3)
• If an error occurs during sending, the fax beeps intermittently for a few seconds. If this happens, try
sending the document again.
• If an error message appears on the LCD, correct the error and then press [Stop]. See LCD messages,
p. 9-18.
6-6
Sending documents
Messages displayed during sending____________
When your fax sends a document, the following messages are displayed as the call progresses.
The LCD tells you when scanning begins.
TX/RX NO.
0003
⇓
SCANNING
P.001
⇓
TX
6
The fax is dialling the receiving party’s phone number.
SENDING DOCUMENTS
DIALLING
The receiving party’s phone is ringing.
CALLING
After a few moments the LCD begins changing every second.
TX/RX NO.
0003
⇓
Receiving party’s name
(This may not be displayed in some cases.)
CANON INC.
⇓
7893456
Receiving party’s number
⇓
ECM TX
P.002
or
TX
P.002
If ECM is not being used, “TX P.xxx” is
displayed.
After the document is sent, the fax beeps once (after manual sending only) and the LCD tells you when the
transmission has ended.
TRANSMITTING OK
6-7
Cancelling sending
Follow one of the procedures below to stop sending a document before transmission is completed.
K Cancelling memory sending
1
Press [Stop].
Stop
The fax asks you to confirm that you want to cancel sending.
CANCEL? A YES #NO
YES=(A) NO=(#)
2
:] to cancel sending.
Press [:
• Sending is not cancelled until you press [A].
• If you change your mind and want to continue sending,
press [#].
• The fax prints an ERROR TX REPORT. (see p. 8-11)
K Cancelling manual sending
1
Press [Stop].
Stop
• The transmission is cancelled.
• The fax prints an ERROR TX REPORT. (see p. 8-11)
When you cancel sending, you may need to open the operation panel to remove the document from the
Automatic Document Feeder (ADF). See Jams in the Automatic Document Feeder (ADF), p. 9-2.
6-8
Redialling when the line is busy
There are two methods of redialling: manual redialling and automatic redialling. This section explains these
two methods.
Manual redialling ____________________________
Press [Redial/Pause] to dial the last number you dialled with the numeric buttons. (This starts redialling
regardless of whether automatic redialling is enabled.)
K Cancelling manual redialling
To cancel manual redialling, press [Stop].
Automatic redialling _________________________
When you are sending a document using memory sending and the receiving party’s line is busy, the fax
waits the specified time and then dials the same number again. You can set the fax to redial several times if
previous attempts fail because of a busy signal. This feature is called automatic redialling.
After the initial dial attempt, the fax will try to dial again. Automatic redialling can be turned off and on.
The number of redialling attempts and the time interval between attempts can also be adjusted. (see AUTO
REDIAL, p. 8-4)
If all redialling attempts are unsuccessful, the fax will cancel the transmission and print an ERROR TX
REPORT to remind you that the transmission was not completed. (see p. 8-11)
When automatic redialling is in use, the LCD alternately displays AUTO REDIAL and the transaction
number (TX/RX NO. xxxx) while the fax is waiting to redial.
6-9
SENDING DOCUMENTS
K What is automatic redialling?
6
K Cancelling automatic redialling
Automatic redialling cannot be cancelled with the [Stop] button while the fax is waiting to redial. Redialling
can be cancelled by using [Memory Reference]. (see p. 6-14)
Follow the procedure below to cancel automatic redialling.
1
Wait until the fax begins redialling.
2
Press [Stop].
DIALLING
Stop
The fax asks you to confirm that you want to cancel
automatic redialling.
3
CANCEL? A YES #NO
YES=(A) NO=(#)
:] to cancel redialling.
Press [:
• Redialling is not cancelled until you press [:].
• If you change your mind and want to continue redialling,
press [#].
• The fax prints an ERROR TX REPORT.
(see p. 8-11)
K Setting the options for automatic redialling
You can set the following options for automatic redialling:
• Whether or not the fax redials automatically.
• The number of times the fax attempts to redial.
• The time interval between redialling attempts.
Follow the procedure below to set the automatic redialling settings.
1
Press [Function].
Function
Press [Data Registration].
Data registration
2
Press [Set].
6-10
Set
DATA REGSTRATION
USER SETTINGS
Redialling when the line is busy
3
Use [u] or [d] to select TX SETTINGS.
TX SETTINGS
Press [Set].
Set
ECM TX
4
Use [u] or [d] to select AUTO REDIAL.
AUTO REDIAL
Press [Set].
5
Set
ON
Press [Set] twice.
Set
REDIAL TIMES
2TIMES
6
7
Use the numeric buttons to enter the number of
times you want the fax to redial.
0
Press [Set] twice.
5TIMES
9
Set
REDIAL INTERVAL
2MIN.
8
9
Use the numeric buttons to enter the time interval
between redialling attempts.
Press [Set].
10 Press [Stop].
0
5MIN.
9
Set
TIME OUT
Stop
Setting ends and the fax returns to standby mode.
6-11
6
SENDING DOCUMENTS
• To disable automatic redialling, use [u] or [d] to select
OFF, then press [Set]. Press [Stop] to return to standby
mode.
• To enable automatic redialling, use [u] or [d] to select ON
and continue with the steps below.
Sequential broadcasting
Sending a document to more than one location
Sequential broadcasting sends one document to more than one location.
You can send to a total of 113 locations as follows:
One-touch speed dialling
Coded speed dialling
= 12 locations
= 100 locations
Regular dialling (Numeric buttons dialling) =
1 location
You can enter the one-touch speed dialling, coded speed dialling and regular dialling locations in any order.
Remember that when using regular dialling, you must press [Set] after entering the number.
You can send up to 20*A4-size pages.
1
Load the document face down into the Automatic
Document Feeder (ADF).
DOCUMENT READY
See Loading documents, p. 3-3.
You can set the scanning resolution and contrast. (see p. 6-2)
2
Dial the receiving party’s fax number.
TEL= 34567890
• You can also press [Redial/Pause] to redial the last number
dialled with the numeric buttons.
• You must press the second button within 5 seconds of the
first one, and each subsequent button within 10 seconds of
the preceding one. The fax begins the operation
approximately 10 seconds after you press the last button.
3
Press [Start].
• The fax reads the document into memory and begins
sending.
• To cancel a transmission, press [Stop] during dialling or
transmission. All transmissions in the sequence are
cancelled.
Start / Resume
TX/RX NO.
0007
1 sec.
SCANNING
P.001
* A maximum of 42 pages (Canon FAX Standard Chart No.1, standard resolution) can be scanned into fax memory. A
maximum of 20 pages can be loaded into the ADF.
6-12
Documents stored in memory
Printing a list of documents in memory _________
Your fax can print a list of documents stored in memory, along with the transaction number (TX/RX NO.)
of each document. Once you know the transaction number of a document in memory, you can print it or
delete it. See Doc. memory list, p. 8-7.
Printing a document in memory _______________
Follow the procedure below to print a document stored in memory.
1
Press [Function].
Function
6
Press [Memory Reference].
2
Use [u] or [d] to select PRINT DOCUMENT.
DOC. MEMORY LIST
PRINT DOCUMENT
Press [Set].
Set
3
Use [u] or [d] to select the transaction number
(TX/RX NO.) of the document you want to print.
TX/RX NO.
0001
TX/RX NO.
0003
• If you are unsure of the transaction number (TX/RX NO.),
print the Doc. memory list. (see p. 8-7)
• Use [l] or [r] to display details of the transaction
(destination, for example).
• The transaction number preceded by # shows the document
currently being sent.
4
Press [Set].
Set
1ST PG ONLY?
1 sec.
YES=(A) NO=(#)
5
:] to print the first page only, or press [#] to
Press [:
print all pages of the document.
or
#
The fax prints the document.
6
To continue printing other documents in memory,
repeat the procedure from step 3.
To finish, press [Stop].
Stop
6-13
SENDING DOCUMENTS
Memory Reference
Deleting a document from memory _____________
Follow the procedure below to delete a document from memory.
1
Press [Function].
Function
Press [Memory Reference].
Memory Reference
2
Use [u] or [d] to select DELETE DOCUMENT.
DOC. MEMORY LIST
DELETE DOCUMENT
Press [Set].
Set
3
Use [u] or [d] to select the transaction number
(TX/RX NO.) of the document you want to delete.
TX/RX NO.
0001
TX/RX NO.
0003
• If you are unsure of the transaction number (TX/RX NO.),
print the Doc. memory list. (see p. 8-7)
• Use [l] or [r] to display details of the transaction
(destination, for example).
4
Press [Set].
Set
The fax asks you to confirm that you want to delete the
document.
5
YES=(A) NO=(#)
:] to delete the document.
Press [:
ERASING END
If you change your mind and want to keep the document in
memory, press [#].
6
To continue deleting other documents in memory,
repeat the procedure from step 3.
To finish, press [Stop].
6-14
OK TO DELETE?
Stop
Delayed sending
Your fax can send documents automatically at a preset time. This allows you to take advantage of lower late
night long-distance rates offered by some telephone companies.
It is possible to set the fax to send transmissions at 30 different preset times. See Sending a document to
more than one location for details, p. 6-12.
Follow the procedure below to send a document using delayed sending.
1
Load the document face down into the Automatic
Document Feeder (ADF).
DOCUMENT READY
See Loading documents, p. 3-3.
You can set the scanning resolution and contrast.
(see p. 6-2)
2
Press [Function].
6
Function
REGISTER
Timer
3
4
Press [Set].
Enter the desired sending time (24-hour clock)
using the numeric buttons.
Set
0
9
SET TIME
15:00
SET TIME
23:00
• Set the time using the 24-hour clock system.
Precede single digits with a zero.
Example: 7:30 a.m. = 07:30
• Press [Clear] if you need to re-enter the time.
• You can also use [l] or [r] to move the cursor.
5
Press [Set].
Set
SELECT LOCATIONS
1 sec.
TEL=
6
Enter the receiving party’s fax number.
• You can enter the receiving party’s fax number using the
numeric buttons, one-touch speed dialling, coded speed
dialling, or group dialling (see p. 2-18). If necessary, press
[Function] to turn its light off.
• If you use the numeric buttons, press [Set] after entering the
number to register it before going on to the next number.
TEL=
34567890
6-15
SENDING DOCUMENTS
Press [Timer].
7
Press [Start].
Start / Resume
The fax scans the document into memory.
DELAYED TX
1 sec.
TX/RX NO.
0005
1 sec.
SCANNING
8
P.001
When the set time comes, the fax dials and sends
the document.
Sending other documents while the fax is set for
delayed sending ____________________________
You can send, receive, and copy other documents even when the fax is set for sending at a preset time.
The fax can only register one preset sending operation at a time.
To send or copy other documents after setting the fax for delayed sending, simply send or copy using any
other sending procedure in this guide.
Delayed sequential broadcasting is applicable for sending one document to more than one location at a
later time when multiple fax numbers are dialled. (see p. 6-12)
Cancelling delayed sending ___________________
Follow the procedure below to cancel delayed sending.
1
Press [Function].
Function
Press [Timer].
Timer
2
Use [u] or [d] to select DELETE FILE.
DELETE FILE
To check the contents of a file, select PRINT.
(see p. 6-13)
Press [Set].
REGISTER
Set
TX/RX NO.
6-16
0006
Delayed sending
3
Use [u] or [d] to select the file you want to delete.
TX/RX NO.
Use [l] or [r] to display the telephone number and the
time at which delayed sending was set.
Press [Set].
Set
0005
OK TO DELETE?
YES=(A) NO=(#)
4
:] to delete the file.
Press [:
ERASING END
• The file is not deleted until you press [:].
• If you change your mind and want to continue sending, press
[#].
• If you want to cancel delayed sending for any other
documents, repeat the procedure from step 3.
Press [Stop].
SENDING DOCUMENTS
5
6
Stop
The fax returns to standby mode.
6-17
6-18
7
RECEIVING
DOCUMENTS
Different ways to receive a document ....................... 7-2
Other features ............................................................ 7-10
Receiving documents while performing other tasks ............. 7-10
Receiving documents in memory when a problem occurs ... 7-10
Polling to receive documents................................................ 7-11
Cancelling receiving.................................................. 7-12
Receiving restriction ................................................. 7-13
7
RECEIVING DOCUMENTS
Receiving documents automatically: FAX ONLY MODE........ 7-3
Receiving both documents and telephone calls automatically:
Fax/Tel mode ....................................................................... 7-3
Receiving documents manually: MANUAL MODE ................. 7-7
Receiving documents with an answering machine:
ANS.MACHINE MODE ........................................................ 7-9
Different ways to receive a
document
Your fax provides you with several modes for receiving documents. To determine which mode best suits
your requirements, see the table below.
Receive Mode
Main Use
Operation
Requirements
Details
FAX ONLY MODE
Fax
Answers all calls as fax calls. Separate telephone
Receives documents
line for fax use only.
automatically and
disconnects voice calls.
p. 7-3
FAX/TEL AUTO SW
(Fax/Tel mode)
Fax/Tel
Automatically switches
between fax and voice calls.
Receives documents
automatically and rings for
voice calls.
Optional handset,
telephone, or
extension phone
connected to the fax.
p. 7-3
MANUAL MODE
Tel
Rings for every call,
regardless of whether the call
is a fax call or a voice call.
For a fax call, you have to
manually activate reception
of the fax.
Optional handset,
telephone, or
extension phone
connected to the fax.
p. 7-7
ANS.MACHINE
MODE
Fax/Tel
Receives documents
automatically and routes
voice calls to the answering
machine.
Answering machine
connected to the fax.
p. 7-9
Once you have decided which mode is suitable for your needs, set the mode as described in this chapter.
You can change the mode at any time.
7-2
Different ways to receive a document
Receiving documents automatically: FAX ONLY
MODE ______________________________________
If you have a separate telephone line for your fax, set FAX ONLY MODE for the fax to answer all calls as
fax calls.
K Setting FAX ONLY MODE
1
Press [Receive Mode] to select FAX ONLY MODE.
Receive Mode
After a few seconds, the LCD changes to this display:
FAX ONLY MODE
15:00
FaxOnly
Set this mode if you want your fax to automatically switch between voice and fax calls
.
For this mode, you need to connect the optional handset, a telephone or an extension phone to your fax.
(see pp. 1-5, 1-6)
K Setting Fax/Tel mode
1
Press [Receive Mode] to select Fax/Tel Mode.
After a few seconds, the LCD changes to this display:
Receive Mode
Fax/Tel Mode
15:00
FaxTel
7-3
7
RECEIVING DOCUMENTS
Receiving both documents and telephone calls
automatically: Fax/Tel mode ___________________
K What happens when Fax/Tel mode is selected
Type of call
Telephone charges
begin for the caller.
Telephone
Fax
Fax
Sending document
manually
Sending document
automatically
The fax answers without ringing.
The fax listens for the fax tone.
The fax tone is
detected.
RING START TIME
The document is
received automatically.
(The fax tone is detected
and the fax switches to
receive mode.)
The fax tone is not detected.
The fax starts ringing.
Pick up the handset to
talk.
F/T RING TIME
If you don’t pick up the handset
DEFAULT ACTION
Choose between:
RECEIVE and DISCONNET.
DISCONNECT
The fax disconnects the
call.
RECEIVE
Not all fax machines are capable of sending a fax tone. For those cases if you set the DEFAULT
ACTION to RECEIVE, the fax switches to receive mode automatically and starts receiving the
document. If no document comes in, it disconnects the call after approximately 40 seconds.
K Setting the options for Fax/Tel mode
If you set Fax/Tel mode, you can control precisely how the fax handles incoming calls by adjusting the
following settings:
• Adjust the time the fax takes to check whether a call is from a fax machine or a telephone (RING START
TIME setting).
• Adjust the length of time the fax rings when the call is a voice call (F/T RING TIME setting).
• Set whether the fax switches to receive mode after the ring time set in F/T RING TIME has elapsed
(DEFAULT ACTION setting).
The default settings and selectable settings vary depending on the current country selection.
7-4
Different ways to receive a document
Follow the procedure below to set the Fax/Tel mode options.
1
Press [Function].
Function
Press [Data Registration].
Data Registration
2
Press [Set].
3
Use [u] or [d] to select RX SETTINGS.
Set
DATA REGSTRATION
USER SETTINGS
RX SETTINGS
7
Press [Set].
ECM RX
4
Use [u] or [d] to select FAX/TEL AUTO SW.
FAX/TEL AUTO SW
Press [Set].
RING START TIME
Set
5
6
7
Press [Set].
Use the numeric buttons to enter the time the fax
waits before ringing when it receives a call.
Set
0
Press [Set] twice.
8SEC
9SEC
9
Set
F/T RING TIME
22SEC
8
Use the numeric buttons to enter the time the fax
rings while waiting for someone to pick up the
handset.
0
9
30SEC
7-5
RECEIVING DOCUMENTS
Set
9
Press [Set] twice.
Set
DEFAULT ACTION
RECEIVE
10 Use [u] or [d] to select RECEIVE or DISCONNECT.
DISCONNECT
• This setting tells the fax what to do if the handset is not
picked up within the specified ring time set in step 9.
11 Press [Set].
12 Press [Stop].
Setting ends and the fax returns to standby mode.
7-6
Set
Stop
INCOMING RING
Different ways to receive a document
Receiving documents manually: MANUAL
MODE _____________________________________
In MANUAL MODE, if you connect the optional handset, a telephone or an extension phone to the fax, you
can receive voice calls as well as manually activate reception of documents. You can activate reception from
the fax or from the extension phone connected to the fax. This is called remote receiving.
• For this mode, you need to connect the optional handset, a telephone or an extension phone to your fax.
(see pp. 1-5, 1-6)
• Make sure the REMOTE RX setting is enabled. (see p. 8-5)
K Setting MANUAL MODE
Follow the procedure below to set the receive mode to MANUAL MODE.
1
Press [Receive Mode] to select MANUAL MODE.
7
MANUAL MODE
15:00
Manual
15:00
Manual
K Receiving a document manually
Follow the procedure below to receive a document manually.
1
2
3
Check that Manual is displayed on the LCD.
(see above)
Check that the optional handset, a telephone or an
extension phone is connected to the fax.
(see pp. 1-5, 1-6)
When you hear the optional handset, telephone or
extension phone ring, pick up the handset.
7-7
RECEIVING DOCUMENTS
After a few seconds, the LCD changes to this display:
Receive Mode
4
❚ If you hear a person’s voice:
Start your conversation. If the caller wants to send
a document after talking to you, ask them to press
the start button on their fax machine. When you
hear a slow beep, press [Start] on the fax to begin
receiving the document. Hang up the handset.
• If the extension phone is located away from your fax, dial
the remote receiving ID on the extension phone and hang
up. (see p. 8-5)
• The fax begins receiving the document.
❚ If you hear a slow beep tone:
Someone is trying to send you a document. Press
[Start] on the fax to begin receiving the document.
Hang up the handset.
• If the extension phone is located away from your fax,
dial the remote receiving ID on the extension phone
and hang up. (see p. 8-5)
• The fax begins receiving the document.
Be sure to hang up the handset after you press [Start] otherwise the call will be disconnected.
7-8
Different ways to receive a document
Receiving documents with an answering machine:
ANS.MACHINE MODE ________________________
Connecting an answering machine to your fax allows you to receive documents and telephone messages
while you are out.
In ANS.MACHINE MODE, your fax allows the answering machine to answer incoming calls, then listens
for the fax tone and automatically receives the document if it detects this tone.
For this mode, you need to connect an answering machine to your fax. (see pp. 1-5, 1-6)
K Setting ANS.MACHINE MODE
Follow the procedure below to set the receive mode to ANS.MACHINE MODE.
1
Press [Receive Mode] to select ANS.MACHINE
MODE.
Receive Mode
15:00
AnsMode
K Using your fax with an answering machine
Follow these guidelines when using your fax with an answering machine.
• Set the answering machine to answer on the first or second ring.
• When recording an outgoing message on the answering machine:
– The entire message must be no longer than 15 seconds. For example:
“Hello. I can’t answer the phone right now, but please leave a message after the beep. I’ll return your
call as soon as possible.”
7-9
RECEIVING DOCUMENTS
After a few seconds, the LCD changes to this display:
7
ANS.MACHINE MODE
Other features
Receiving documents while performing other
tasks ______________________________________
Your fax is a multitasking device so it can receive documents and voice calls while you are performing other
tasks.
If you receive a document while performing certain tasks, the fax stores the incoming document in memory.
As soon as you finish your task, the fax automatically prints the document.
Receiving documents in memory when a problem
occurs_____________________________________
If your fax encounters a problem when receiving a document, it automatically stores the unprinted pages in
memory, and the LCD displays REC’D IN MEMORY as well as one or more messages. For an explanation
of the message(s) and details on the action to take, see p. 9-18
• The fax memory can store up to approximately 42 pages.*
• You can set the fax not to store documents in memory if a problem occurs during reception. (see
MEMORY RX, p. 8-5)
• Once the pages are printed, they are deleted from memory.
• If the memory becomes full, you will not be able to receive the remaining pages. Contact the sending
party and ask them to resend the remainder of the document.
* Based on Canon FAX Standard Chart No. 1, standard mode.
7-10
Other features
Polling to receive documents _________________
The polling feature allows you to request a document to be faxed to you from another fax machine. The
sending party only needs to make sure the document is on a fax machine and ready to be sent. Thus, when
your fax polls the other fax machine, the document is sent automatically. The fax can poll any fax machine
that supports polling.
• Before attempting to poll a fax machine, make sure that the other fax machine supports polling.
• Your fax cannot be polled by another fax machine.
Follow the procedure below to poll another fax machine.
1
Press [Function].
Function
Press [Polling].
Polling
3
Press [Set].
Set
Dial the fax number of the fax machine you wish to
poll.
TEL=
TEL=
34567890
Use one of the dialling methods described on page 6-4. If
necessary, press [Function] to turn its light off.
4
Press [Start].
Your fax begins receiving the document.
Start / Resume
TX/RX NO.
0047
If the other party is using a Canon fax machine which has the Polling ID function, ask them to set the
Polling ID of their fax machine to 255 (11111111 binary number).
For details on the Polling ID, see the other party’s fax machine manual. In all other cases the Polling ID is
not a concern.
7-11
RECEIVING DOCUMENTS
2
7
POLLING RX
Cancelling receiving
Follow the procedure below if you want to stop receiving a document before reception is completed.
1
Press [Stop].
The fax asks you to confirm that you want to cancel
receiving.
2
:] to cancel receiving.
Press [:
• Receiving is not cancelled until you press [:].
• If you change your mind and want to continue receiving,
press [#].
7-12
Stop
CANCEL? AYES #NO
YES=(A) NO=(#)
TX/RX CANCELLED
TX/RX NO.
5003
Receiving restriction
Follow the procedure below to turn restricted receiving on and off.
1
Press [Function].
Function
Press [Data Registration].
Data Registration
2
Press [Set].
3
Use [u] or [d] to select RX SETTINGS.
Set
DATA REGSTRATION
USER SETTINGS
7
RX SETTINGS
Press [Set].
4
Use [u] or [d] to select RX RESTRICTION.
RX RESTRICTION
Press [Set].
OFF
Set
5
Use [u] or [d] to select ON or OFF.
– OFF
Your fax will receive all documents.
– ON
Your fax will receive a document only under the receiving
conditions.
ON
Set
K If you selected OFF in step 5:
6
Press [Set].
7
Press [Stop].
Set
PRINTER SETTINGS
Stop
Registration ends and the fax returns to standby mode.
7-13
RECEIVING DOCUMENTS
ECM RX
Set
K If you selected ON in step 5:
6
Press [Set] twice.
Set
RX CONDITION
WITH SENDER INFO
7
Use [u] or [d] to select the receiving conditions.
REGSTERED SENDER
• You can select from the following:
– WITH SENDER INFO
When the sender has registered their fax number on their
machine, your fax will receive the document.
– REGSTERED SENDER
When the sender has registered their fax number on their
machine, and the sender’s fax number is registered in a
speed dialling button on your fax, your fax will receive the
document.
8
Press [Set].
9
Press [Stop].
Registration ends and the fax returns to standby mode.
7-14
Set
Stop
PRINTER SETTINGS
8
SETTINGS AND
ACTIVITY
REPORTS
Selecting a menu ........................................................ 8-2
Activity reports ........................................................... 8-7
Restricting use of the fax ......................................... 8-13
Locking the fax .................................................................... 8-13
Changing the access password ........................................... 8-14
Cancelling the restriction setting .......................................... 8-15
8
SETTINGS AND ACTIVITY REPORTS
How to print a report .............................................................. 8-7
Activity report ......................................................................... 8-8
One-touch speed dialling list ................................................. 8-9
Coded speed dialling list ........................................................ 8-9
Group dialling list ................................................................... 8-9
User’s data list ..................................................................... 8-10
Doc. memory list .................................................................. 8-10
TX (Transmission) report ..................................................... 8-11
RX (Reception) report .......................................................... 8-12
Multi TX/RX (Transaction) report ......................................... 8-12
Selecting a menu
The USER SETTINGS, REPORT SETTINGS, TX SETTINGS, RX SETTINGS, PRINTER SETTINGS,
and SYSTEM SETTINGS menus allow you to customise the way your fax works. Each menu contains
settings that control different functions of your fax.
Follow the procedure below to access the different menus.
1
Press [Function].
Function
Press [Data Registration].
Data registration
2
3
Press [Set].
Set
Use [u] and [d] to scroll through the menus and
select the menu you want.
DATA REGSTRATION
USER SETTINGS
TX SETTINGS
You can select the USER SETTINGS, REPORT
SETTINGS, TX SETTINGS, RX SETTINGS, PRINTER
SETTINGS or SYSTEM SETTINGS menu. (see pp. 8-3 to
8-6)
4
5
Press [Set] to access the settings under the menu
you selected.
Set
See the tables on the following pages (see pp. 8-3 to
8-6) for guidelines on selecting and registering
settings.
ECM TX
AUTO REDIAL
• Use [u] and [d] to scroll through the settings.
• To register a setting or access a sub-setting, press [Set].
• To return to a previous level, press [Data Registration].
6
Press [Stop].
Stop
Setting ends and the fax returns to standby mode.
• If at any stage you want to return to standby mode, press [Stop].
• If you pause for more than 60 seconds while accessing a menu, the fax will automatically return to
standby mode.
8-2
Selecting a menu
The default settings and selectable settings vary depending on the current country selection. The values
shown here are average values.
USER SETTINGS
For details on accessing the settings below, see p. 8-2.
Name
Description
DATE & TIME
Set the date and time (24-hour clock) using the numeric buttons.
-
UNIT TELEPHONE #
Enter your fax number using the numeric buttons.
-
UNIT NAME
This is the name that appears at the top of each fax page you send.
(see p. 2-8)
-
TX TERMINAL ID
This option sets the parameters for the identification header that
appears on every page you send.
TTI POSITION
Select the prefix for the telephone/fax number.
SCAN CONTRAST
Set the density of the reproduction. Set DARKER for light originals and
LIGHTER for dark originals.
OFFHOOK ALARM
Enable/disable the off hook alarm. The alarm alerts you that the
optional handset is not seated properly in its cradle.
VOLUME CONTROL
Set the volume of the fax sounds.
ON/OFF
INSIDE IMAGE/
OUTSIDE IMAGE
TEL/FAX
STANDARD/DARKER/
LIGHTER
ON/OFF
1/2/3
CALLING VOLUME
Set the volume of the ring produced when the fax detects a voice call
when Fax/Tel mode is set.
KEYPAD VOLUME
Set the volume of the keypad.
0 (off)/1/2/3
ALARM VOLUME
Set the volume of the error alarm sound.
0 (off)/1/2/3
LINE MONITOR VOL
Set the volume of the line monitor (sound during dialling).
0 (off)/1/2/3
RX CALL LEVEL
Set the ring tone.
STANDARD/HIGH
TEL LINE TYPE
Set the dialling method the fax uses to match the type of phone line
you have.
TOUCH TONE/
ROTARY PULSE
R-KEY SETTING
Set the type of line to which your fax is connected.
PSTN
Your fax is connected directly to an outside line.
PBX:
ACCESS TYPE
Your fax is connected through a PBX.
You can set the PBX type to PREFIX, HOOKING or EARTH
CONNECTION.
If you select PREFIX, you can enter an outside line access number of
up to 19 digits.
ACCESS NUMBER
PSTN/PBX
EARTH CONNECTION/
PREFIX/HOOKING
-
8-3
8
SETTINGS AND ACTIVITY REPORTS
TELEPHONE # MARK
Select the position of the TTI.
INSIDE IMAGE: Position the TTI inside the image area.
OUTSIDE IMAGE: Position the TTI outside the image area.
Settings
REPORT SETTINGS
For details on accessing the settings below, see p. 8-2.
Name
Description
TX REPORT
Enable/disable automatic printing of the transmission report.
OUTPUT YES: Set the fax to print an activity report every time you
send a document.
PRINT ERROR ONLY: Print only when an error occurs during sending.
OUTPUT NO: Turn off the activity report feature.
OUTPUT NO/
PRINT ERROR ONLY/
OUTPUT YES
When you set TX REPORT to OUTPUT YES or PRINT ERROR ONLY,
you can add to the TX report half of the first page of the document that
was being sent. This can help remind you which document was being
sent. Valid only for memory sending.
ON/OFF
PRINT WITH IMAGE
RX REPORT
Enable/disable automatic printing of the reception report.
OUTPUT YES: Set the fax to print an activity report every time you
receive a document.
PRINT ERROR ONLY: Print only when an error occurs during
receiving.
OUTPUT NO: Turn off the activity report feature.
ACTIVITY REPORT
Enable/disable automatic printing of the activity report.
AUTO PRINT
When you set ON, your fax is set to print an activity report for every 20
transactions (sending and receiving).
Settings
OUTPUT NO/
PRINT ERROR ONLY/
OUTPUT YES
ON/OFF
TX SETTINGS
For details on accessing the settings below, see p. 8-2.
Name
Description
ECM TX
Enable/disable error correction during transmission.
MID PAUSE SET
Set the length of the pause you insert into a dialling sequence.
4 seconds (1 to 15)
AUTO REDIAL
Determine whether the fax will redial a number if it fails to get a
response on the first attempt.
ON/OFF
REDIAL TIMES
Set the number of retries.
REDIAL INTERVAL
Set the period of time between redialling attempts.
TIME OUT
8-4
Enable/disable automatic scanning of documents after the fax number
is entered.
When you set ON, scanning begins automatically 5 seconds after you
enter the fax number.
Settings
ON/OFF
2 times (1 to 10)
2 minutes (1 to 99)
ON/OFF
Selecting a menu
RX SETTINGS
For details on accessing the settings below, see p. 8-2.
Name
Description
ECM RX
Enable/disable error correction during reception.
FAX/TEL AUTO SW
Set the receive mode options.
You can set RING START TIME, F/T RING TIME and DEFAULT
ACTION. (see p. 7-4)
INCOMING RING
When the optional handset, a telephone or an extension phone is
connected, set the fax to ring when it receives a call.
RING COUNT
Set the number of incoming rings before the fax answers.
Settings
ON/OFF
ON/OFF
2 times (1 to 99)
MAN/AUTO SWITCH
Determine if the fax switches to document receive mode after the fax
rings for a specified time when the fax is in the manual receive mode.
ON/OFF
F/T RING TIME
Set the amount of time the fax will ring before switching to document
receive mode.
15 seconds (1 to 99)
REMOTE RX
REMOTE RX ID
Enables/disables remote receiving.
If you set REMOTE RX to ON, you can select the remote receiving ID.
Turn on/off memory receiving of a document.
RX RESTRICTION
Enables/disables receiving restriction.
RX CONDITION
If you select ON above, you can select the receiving condition.
WITH SENDER INFO:
When the sender has registered their fax number on their machine,
your fax will receive the document.
REGSTERED SENDER:
When the sender has registered their fax number on their machine,
and the sender’s fax number is registered in a speed dialling button on
your fax, your fax will receive the document.
ON/OFF
ON/OFF
WITH SENDER
INFO/
REGSTERED
SENDER
PRINTER SETTINGS
For details on accessing the settings below, see p. 8-2.
Name
Description
RX REDUCTION
Enable/disable reduction for received documents.
REDUCE DIMENSION
Select reduction in height only or both width and height.
PAPER SIZE
Select the size of the loaded fax paper.
ECONOMY PRT
Enable/disable economy printing (ink saving feature).
Settings
ON/OFF
VERTICAL ONLY/
HORIZ & VERTICAL
A4/LTR/LGL
ON/OFF
8-5
SETTINGS AND ACTIVITY REPORTS
MEMORY RX
8
ON/OFF
25 (00 to 99)
SYSTEM SETTINGS
For details on accessing the settings below, see p. 8-2.
Name
Description
UN/LOCK PHONE
Restrict sending with a password.
PASSWORD
LOCK PHONE
Set a four-digit password to restrict access to the LOCK PHONE
setting below.
Restrict sending.
Settings
0000 to 9999
ON/OFF
YYYY MM/DD
MM/DD/YYYY
DD/MM YYYY
DATE SETUP
Set the date format.
DISPLAY LANGUAGE
Set the language of the LCD messages.
TX START SPEED
Set the speed at which the fax starts transmitting. Set this to a lower
speed if you have difficulties connecting over long distance or noisy
lines.
14400bps/9600bps/
7200bps/4800bps/
2400bps
RX START SPEED
Set the speed at which the fax starts receiving. Set this to a lower
speed if you have difficulties connecting over long distance or noisy
lines.
14400bps/9600bps/
7200bps/4800bps/
2400bps
COUNTRY SELECT*
Select the country where you are using your fax.
(Changing the country setting may cause other settings to change.)
UK/GERMANY/
FRANCE/ITALY/
SPAIN/HOLLAND/
DENMARK/
NORWAY/SWEDEN/
FINLAND/
AUSTRIA/
BELGIUM/
SWITZERLAND/
PORTUGAL/
IRELAND/
GREECE/
LUXEMBOURG/
HUNGARY/
CZECH/RUSSIA/
OTHERS
* This setting is only available for some countries.
8-6
ENGLISH/FRENCH/
SPANISH/GERMAN/
ITALIAN/DUTCH/
FINNISH/
PORTUGUESE/
NORWEGIAN/SWEDISH
/DANISH/SLOVENE/
CZECH/HUNGARIAN/
RUSSIAN
Activity reports
Your fax keeps track of most of its sending and receiving operations. These operations can be printed out
in the form of activity reports that can help you check the dates and times of fax transmissions and whether
or not each transaction was successful.
How to print a report _________________________
Depending on the type of report, you can have the fax print the report automatically, or you can print it
directly. The TX report, RX report, MULTI TX/RX report, and Memory clear report can only be printed
automatically. See REPORT SETTINGS (p. 8-4) on how and when reports are printed automatically.
Follow the procedure below to print an ACTIVITY REPORT, SPEED DIAL LIST, USER DATA LIST or
DOC. MEMORY LIST.
1
Press [Function].
Function
Press [Report].
8
2
Use [u] or [d] to display the type of report you
want to print.
You can select ACTIVITY REPORT, SPEED DIAL LIST,
USER DATA LIST or DOC. MEMORY LIST.
SETTINGS AND ACTIVITY REPORTS
Report
ACTIVITY REPORT
SPEED DIAL LIST
Set
Press [Set].
3
If you chose SPEED DIAL LIST in step 2, use [u] or
[d] to select the list you want to print.
You can select 1-TOUCH LIST (1-TOUCH SPD DIAL
LIST), CODED DIAL LIST or GROUP DIAL LIST.
You can select the order in which you want destinations in
the 1-TOUCH LIST or CODED DIAL LIST to be listed.
(see p. 8-9)
1-TOUCH LIST
Set
Press [Set].
8-7
Activity report ______________________________
Summarises the information for the sending and receiving activities of your fax after 20 transactions. For
automatic printing see ACTIVITY REPORT, p. 8-4.
Transactions in an activity report are listed chronologically.
27/12 2001 15:00 FAX 123 4567
CANON
001
***************************************
ACTIVITY REPORT
***
***
***************************************
ST. TIME
CONNECTION
*27/12 13:43
*27/12 13:45
*27/12 13:51
*27/12 14:05
*27/12 14:10
*27/12 14:16
*27/12 14:27
*27/12 14:30
27/12 14:53
27/12 14:57
27/12 14:59
ID
905 795 1111
905 795 1111
03 3758 2111
2 887 0166
905 795 1111
2 887 0166
20 545 8545
20 545 8545
03 3758 2111
2 887 0166
Canon CANADA
Canon CANADA
Canon TOKYO
Canon AUSTRALIA
Canon CANADA
Canon AUSTRALIA
Canon EUROPA
Canon EUROPA
Canon TOKYO
Canon AUSTRALIA
1 432 2060 CANON OPTICS
NO.
5001
5002
0001
0001
5003
5004
0002
0003
5005
0004
MODE
AUTO RX
AUTO RX
B’CAST
B’CAST
AUTO RX
AUTO RX
TRANSMIT
TRANSMIT
AUTO RX
TRANSMIT
PGS.
ECM
ECM
ECM
ECM
ECM
ECM
ECM
ECM
ECM
ECM
0005 TRANSMIT
Transaction (TX/RX) number
Indicates an
entry that has
appeared on a
previous report.
Transaction mode
Error correction mode transaction
Page number where the error occurred
Error code (see p. 9-18)
[Stop] pressed during transaction
Transaction duration
8-8
1
1
3
3
1
4
1
1
1
3
RESULT
OK 00’33
OK 00’24
OK 01’18
OK 01’18
OK 00’18
OK 03’59
OK 01’20
OK 04’12
OK 01’16
NG 01’25
3 STOP
0 NG 00’01
0 #018
Activity reports
One-touch speed dialling list _________________
Lists the numbers and names registered under one-touch speed dialling buttons.
27/12 2001 17:23 FAX 123 4567
NO.
[
[
[
[
[
01]
03]
04]
05]
06]
CANON
001
***********************************
27/12 2001 17:23 FAX1-TOUCH
123 4567SPD DIAL LIST
CANON
***
***
***********************************
*********************************************
1-TOUCH SPD DIAL
LIST
CONNECTION TEL
CONNECTION
ID***
***
*********************************************
905 795 1111
Canon CANADA
GROUP DIAL
2 50921
NO.
1 432 2060
2 887 0166
[ 06]
[
[
[
[
01]
03]
04]
05]
001
Canon EUROPA
ID
CONNECTIONCanon ITALIA
Canon OPTICS
Canon AUSTRALIA
2 887 0166
905 795 1111
GROUP DIAL
2 50921
1 432 2060
Unsorted list: Destinations listed in button order.
Canon AUSTRALIA
Canon CANADA
Canon EUROPA
Canon ITALIA
Canon OPTICS
Sorted list: Destinations listed in alphabetical order.
Coded speed dialling list _____________________
27/12 2001 17:23 FAX 123 4567
NO.
[A
[A
[A
[A
[A
[A
00]
01]
02]
03]
21]
32]
CANON
001
************************************
27/12 2001 17:23 FAX 123
4567
CODED
SPEED DIAL LIST CANON
***
***
************************************
*********************************************
CONNECTION TEL
CODED SPEEDCONNECTION
DIAL LIST ID ***
***
*********************************************
2131 1250
Canon DEUTSCH.
03 3758 2111
NO.
1 49 39 25 25
516p488 6700
[*A L 00]
GROUP DI
[* A 02]
81 773 317
[*
[*
[*
[*
21]
01]
03]
32]
001
Canon TOKYO
CONNECTION Canon FRANCE
Canon U.S.A.
Canon GROUP 1
Canon UK
2131 1250
1 49 39 25 25
GROUP DIAL
03 3758 2111
516p488 6700
81 773 3173
Unsorted list: Destinations listed in code order.
ID
Canon DEUTCH.
Canon FRANCE
Canon GROUP 1
Canon TOKYO
Canon U.S.A.
Canon UK
Sorted list: Destinations listed in alphabetical order.
Group dialling list ___________________________
Lists groups registered under one-touch speed dialling buttons and coded speed dialling codes.
27/12 2001 17:23 FAX 123 4567
CANON
001
***************************************
GROUP DIAL LIST
***
***
***************************************
[ 03] Canon EUROPA
[
[*
[*
[*
04] 2 50921
00] 2131 1250
02] 1 49 39 25 25
32] 81 773 3173
[* 21] Canon GROUP 1
[ 01] 905 795 1111
[* 03] 516p488 6700
Canon ITALIA
Canon DEUTSCH.
Canon FRANCE
Canon UK
Canon CANADA
Canon U.S.A.
8-9
SETTINGS AND ACTIVITY REPORTS
Lists the numbers and names registered under coded speed dialling codes.
8
User’s data list______________________________
Lists the current settings of the fax and the registered sender information.
27/12 2001 17:23 FAX 123 4567
CANON
001
****************************************
USER’S DATA LIST
***
***
****************************************
1. USER SETTINGS
UNIT TELEPHONE #
UNIT NAME
TX TERMINAL ID
TTI POSITION
TELEPHONE # MARK
SCANNING CONTRAST
OFFHOOK ALARM
VOLUME CONTROL
CALLING VOLUME
KEYPAD VOLUME
ALARM VOLUME
LINE MONITOR VOL.
RX CALL LEVEL
TYPE
123 4567
CANON
ON
OUTSIDE IMAGE
FAX
STANDARD
ON
2
2
2
2
HIGH
TOUCH TONE
Doc. memory list ____________________________
Lists the documents currently stored in the fax’s memory. (see p. 6-13)
27/12 2001 23:42 FAX 123 4567
CANON
001
****************************************
DOC MEMORY LIST
***
***
****************************************
TX/RX NO
8-10
MODE
0046
0047
0048
TRANSMIT
TRANSMIT
B’CAST
0049
DELAYED TX
CONNECTION
[* 01] Canon TOKYO
[ 04] Canon ITALIA
[ 01] Canon CANADA
[* 02] Canon FRANCE
0297772911
PGS.
SET TIME
3
2
1
27/12 23:24
27/12 23:26
27/12 23:38
1
27/12 16:43
ST. TIME
23:42
Activity reports
TX (Transmission) report _____________________
You can set the fax to print an activity report every time you send a document, or only when an error occurs
during sending. See TX REPORT, p. 8-4.
27/12 2001 14:59 FAX 123 4567
CANON
001
*********************************
TX REPORT
***
***
*********************************
TRANSMISSION OK
TX/RX NO
CONNECTION
0003
1 432 2060
27/12 2001 14:59 FAX 123 4567
CANON
001
***************************************
ERROR TX REPORT
***
***
***************************************
8
TX FUNCTION WAS NOT COMPLETED
SETTINGS AND ACTIVITY REPORTS
TX/RX NO
CONNECTION
ID
ST.TIME
USAGE T
PGS. SENT
RESULT
0004
20 545 8545
Canon EUROPA
27/12 14:59
00’00
0
NG
#018 BUSY/NO SIGNAL
THE SLEREXE COMPANY LIMITED
SAPORS LANEOBOOLEODORSETOBH25 8ER
TELEPHONE BOLLE (945 13) 51617 – FAX 123456
Our Ref. 350/PJC/EAC
27 December, 2001
Dr. P. N. Cundall,
Mining Surveys Ltd.,
Holroyd Road,
Reading
Berks.
OK: Transmission succesful
NG: Some or no pages sent
Number of pages sent
Transmission duration
If you enable the PRINT WITH IMAGE setting
(see p. 8-4), the first page of the fax will print
on the report to remind you of the contents of
the fax.
Transmission time
8-11
RX (Reception) report ________________________
You can set the fax to print an activity report every time you receive a document, or only when an error
occurs during receiving. See RX REPORT, p. 8-4.
27/12 2001 14:59 FAX 123 4567
CANON
001
***************************************
RX REPORT
***
***
***************************************
RECEPTION OK
TX/RX NO
CONNECTION
ID
ST.TIME
USAGE T
PGS.
RESULT
5004
905 795 1111
Canon CANADA
27/12
14:59
01’59
4
OK
OK: Reception succesful
NG: Some or no pages received
Number of pages received
Reception duration
Reception time
Multi TX/RX (Transaction) report _______________
Lists the results of a sequential broadcasting transmission.
27/12 2001 14:59 FAX 123 4567
CANON
001
************************************************
MULTI TX/RX REPORT
***
***
************************************************
TX/RX NO
PGS.
TX/RX INCOMPLETE
TRANSACTION OK
ERROR INFORMATION
0054
1
––––
[ 01]905 795 1111
[x 01]03 3758 2111
[x 02]1 49 39 25 25
––––
Canon CANADA
Canon TOKYO
Canon FRANCE
If you set the fax to print activity reports (TX REPORT or RX REPORT) and then use sequential
broadcasting, a MULTI TX/RX REPORT will be printed instead of a TX (Transmission) REPORT. See TX
REPORT, p. 8-4.
A memory clear report is printed automatically when power is restored after a power failure. See Memory
clear report, p. 9-23.
8-12
Restricting use of the fax
Use the lock feature of the fax to prevent unauthorised use of the fax.
To restrict access to the LOCK PHONE setting, you need to register a password. Set the password and
LOCK PHONE setting as explained below.
Locking the fax _____________________________
Follow the procedure below to restrict use of the fax.
1
Press [Function].
Function
Press [Data Registration].
Data registration
Press [Set].
3
Use [u] or [d] to select SYSTEM SETTINGS.
Set
8
USER SETTINGS
SYSTEM SETTINGS
Press [Set].
Set
UN/LOCK PHONE
4
Press [Set] twice.
Set
PASSWORD
PASSWORD appears on the LCD.
PASSWORD= _
5
Enter a four-digit access password using the
numeric buttons.
Press [Set] twice.
0
9
PASSWORD=
7777
Set
LOCK PHONE
OFF
8-13
SETTINGS AND ACTIVITY REPORTS
2
DATA REGSTRATION
6
Use [u] or [d] to select ON.
ON
Press [Set].
Set
7
Press [Stop].
Stop
Setting ends and the fax returns to standby mode.
Changing the access password________________
Follow the procedure below to change the access password.
1
Follow steps 1 to 3 on p. 8-13.
2
Press [Set].
UN/LOCK PHONE
Set
PASSWORD
PASSWORD appears on the LCD.
3
Enter the current four-digit access password using
the numeric buttons.
0
9
_
PASSWORD
The password is not displayed as you enter it.
Set
Press [Set] twice.
4
5
Enter a new four-digit access password using the
numeric buttons.
PASSWORD
0
9
Press [Set].
Set
Press [Stop].
Stop
Setting ends and the fax returns to standby mode.
8-14
PASSWORD=
7777
PASSWORD=
8888
Restricting use of the fax
Cancelling the restriction setting ______________
Follow the procedure below to cancel the restriction setting.
1
Follow steps 1 to 3 on p. 8-13.
2
Press [Set].
UN/LOCK PHONE
Set
PASSWORD
PASSWORD appears on the LCD.
3
Enter the current four-digit access password using
the numeric buttons.
0
9
_
PASSWORD
The password is not displayed as you enter it.
Set
Press [Set] four times.
PASSWORD
PASSWORD=
8888
ON
4
Use [u] or [d] to select OFF.
OFF
Press [Set].
Set
5
Press [Stop].
Stop
Setting ends and the fax returns to standby mode.
8-15
SETTINGS AND ACTIVITY REPORTS
LOCK PHONE
8
8-16
9
SOLUTIONS TO
COMMON
PROBLEMS
Clearing jams ............................................................... 9-2
Jams in the Automatic Document Feeder (ADF) .................... 9-2
Jams in the multi-purpose tray ............................................... 9-3
Periodic cleaning......................................................... 9-4
Cleaning the exterior of the fax............................................... 9-4
Cleaning the interior of the fax................................................ 9-4
Testing and cleaning the BJ cartridge print head ................... 9-7
Replacing the BJ cartridge ..................................................... 9-8
Paper feeding problems ....................................................... 9-11
Faxing problems ................................................................... 9-12
Copying problems................................................................. 9-16
Telephone problems ............................................................. 9-16
Print quality problems ........................................................... 9-17
General problems ................................................................. 9-17
LCD messages........................................................... 9-18
In case of a power failure.......................................... 9-23
During a power failure .......................................................... 9-23
Memory clear report ............................................................. 9-23
SOLUTIONS TO COMMON PROBLEMS
Troubleshooting ........................................................ 9-11
9
Clearing jams
Jams in the Automatic Document Feeder (ADF)
When a document jams or misfeeds in the ADF, CHECK DOCUMENT is displayed on the LCD.
Follow the procedure below to clear the document jam.
You do not need to unplug the fax when clearing document jams.
1
2
Press [Stop].
Open the operation panel partially by
gently pulling it towards you.
Stop
• It only opens slightly.
• Do not try to pull the document out without opening the
operation panel since you may tear or smudge the
document.
3
While holding the operation panel open,
remove the document.
4
When you are finished, close the
operation panel by pressing it down from
the centre.
Be sure to close the operation panel until it locks into
• Pull it gently in either direction.
• If a multipage document is loaded, remove the entire place, or the fax will not function properly.
document from the ADF.
If the paper does not pull out easily, do not force
it. Contact your local authorised Canon dealer or
the Canon Help Desk.
9-2
Clearing jams
Jams in the multi-purpose tray ________________
If paper jams in the multi-purpose tray, CLEAR PAPER JAM is displayed on the LCD.
Follow the procedure below to clear the jam.
You do not need to unplug the fax when clearing paper jams.
1
Gently pull any jammed paper out of the
fax as shown.
2
Remove the paper stack from the multipurpose tray and reload it. (see p. 1-12)
9
SOLUTIONS TO COMMON PROBLEMS
Make sure the stack does not exceed the paper limit
mark (P ).
3
Press [Start].
Start/Resume
9-3
Periodic cleaning
Your fax requires little periodic maintenance. This section describes the necessary cleaning procedures for
the fax. Please note the following before cleaning:
• Be sure to disconnect the power cord before cleaning the fax. Since documents in memory are erased when
the power is disconnected, print any documents stored in memory before disconnecting the power cord.
(see p. 6-13)
• Do not use tissue paper, paper towels, or similar materials for cleaning; they can stick to the components
or generate static charges.
Never use volatile liquids such as thinners, benzene, acetone, or any other chemical cleaner to clean
the interior of the fax; these can damage its components.
Cleaning the exterior of the fax ________________
Follow the procedure below to clean the outer casing of the fax.
1
Disconnect the power cord from the fax.
3
When you are finished, reconnect the
power cord.
2
Wipe the exterior of the fax with a clean,
soft, lint-free cloth moistened with water
or diluted dishwashing detergent
solution.
Cleaning the interior of the fax ________________
K Cleaning inside the printer cover
To prevent ink spots and paper dust from accumulating inside the fax and affecting print quality, clean the
print area of the fax periodically.
Follow the procedure below to clean inside the fax.
1
Disconnect the power cord from the fax.
2
Open the printer cover using the printer
cover tab. (see p. 2-2)
Do not touch the components or any
metal parts since this may adversely
affect operation of the fax and/or affect
print quality.
9-4
Periodic cleaning
3
Use a clean, soft, dry, lint-free cloth to
remove any ink or paper debris from the
interior of the fax (shaded area),
especially around the platen.
4
When you are finished, close the printer
cover.
5
Reconnect the power cord.
Be careful not to touch the BJ cartridge or its holder.
K Cleaning the scanner components
Follow the procedure below to periodically check and clean the scanner components.
Open the operation panel partially by
gently pulling it towards you.
It only opens slightly.
3
While holding the operation panel open,
clean these components:
Separation roller
Separation guide
Scanning glass
White sheet
• Separation guide and separation roller
Wipe with a clean, soft, dry, lint-free cloth.
• White sheet and scanning glass
Wipe with a clean, soft, lint-free cloth moistened with
water, then wipe with a clean, soft, dry, lint-free cloth.
9-5
SOLUTIONS TO COMMON PROBLEMS
1
2
9
Disconnect the power cord from the fax.
• If the scanner components are dirty, the documents you send or copy will also be dirty.
• Be sure to use a soft cloth to avoid scratching the components.
Do not use tissue paper, paper towels, or similar materials for cleaning; they can stick to the
components or generate static charges.
4
Use a clean, soft, dry, lint-free cloth to
clean the shaded area of the operation
panel
5
Use a clean, soft, dry, lint-free cloth to
wipe up paper dust from the areas
(shaded) surrounding the separation
roller.
.
Dirt and dust particles that collect on the
underside of the operation panel affect the quality
of the documents you copy or send.
6
When you are finished, close the
operation panel by pressing it down from
the centre.
Be sure to close the operation panel until it locks into
place, or the fax will not function properly.
9-6
Separation roller
7
Reconnect the power cord.
Periodic cleaning
Testing and cleaning the BJ cartridge print
head ______________________________________
The print head in the BJ cartridge contains nozzles through which ink is propelled onto the paper. To
maintain the best possible print quality, these nozzles need to be cleaned from time to time. Your fax is
equipped with a print head cleaning function that does this.
K Printing the nozzle check pattern
Before cleaning the print head, you may want to print the nozzle check pattern to test the print head of the
BJ cartridge installed in the fax. This test shows if each print head nozzle is operating properly.
Follow the procedure below to print the nozzle check pattern.
1
Press [Function].
Function
Press [Cleaning].
Cleaning
2
Press [Set].
NOZZLE CHECK
9
Set
128
Ver 1.0X
Nozzle check pattern
If the pattern is broken or
missing, clean the BJ cartridge
print head. (see p. 9-8)
Print the nozzle check pattern again after cleaning the BJ cartridge print head to check if cleaning corrected
the problem.
9-7
SOLUTIONS TO COMMON PROBLEMS
The fax prints the nozzle check pattern.
K Cleaning the BJ cartridge print head
If your printouts become faint or streaked, or if their quality otherwise deteriorates, print the nozzle check
pattern to see if the print head nozzles are operating properly (see p. 9-7). If the pattern is broken or missing,
clean the BJ cartridge print head.
• To maintain the best possible print quality, clean the BJ cartridge print head from time to time.
• Cleaning the print head consumes a small amount of ink. Cleaning too often reduces the amount of ink
in the BJ cartridge.
Follow the procedure below to clean the BJ cartridge print head.
1
Press [Function].
Function
Press [Cleaning].
Cleaning
2
Use [u] or [d] to select HEAD CLEANING.
3
Press [Set].
NOZZLE CHECK
HEAD CLEANING
Set
The fax cleans the print head.
• You can clean the print head up to five consecutive times if necessary.
• After cleaning, print the nozzle check pattern to check if cleaning corrected the problem. (see p. 9-7)
• If cleaning does not improve print quality, replace the BJ cartridge (see below).
Replacing the BJ cartridge____________________
This section describes how to replace the BJ cartridge.
Do not replace the BJ cartridge while the fax is printing or performing another operation.
Follow the procedure below to replace the BJ cartridge.
1
9-8
Make sure the fax is plugged in.
Periodic cleaning
2
Open the printer cover using the printer
cover tab. (see p. 2-2)
3
Press [Cartridge].
Cartridge
Circuit board
• Do not try to manually move or stop the
cartridge holder since this may damage the
fax.
• Do not touch the components shown or any
metal parts since this may adversely affect
operation of the fax and/or affect print
quality.
• The fax has an automatic protection
feature that helps keep it from overheating.
If the cartridge holder does not move,
unplug the fax and let it cool for several
minutes. Then plug it in again and press
[Cartridge] to move the cartridge holder.
Raise the blue cartridge lock lever on the
cartridge holder and remove the BJ
cartridge.
Ribbon cable
5
Round shaft
Guide rail
Remove the new BJ cartridge from its
package, then remove the orange
protective cap a and tape b.
1
2
• Discard the old BJ cartridge immediately according to
the local laws and regulations for disposal of
consumables. You may want to place it in a plastic bag
to keep any residual ink from spilling.
• Spilled ink can stain any surface; protect yourself and
your work area.
Do not touch
these precision
components.
• Discard the cap and tape. Never attempt to
reattach them to the BJ cartridge print head.
• Install the BJ cartridge immediately after
removing the cap and tape.
• Spilled ink can stain any surface; protect yourself
and your work area.
9-9
SOLUTIONS TO COMMON PROBLEMS
4
9
6
With the label facing outwards, insert the
BJ cartridge into the cartridge holder.
Lower the blue cartridge lock lever until it
locks into position.
7
Press [Cartridge].
Cartridge
The cartridge holder moves to its home position on the
right side of the fax and begins cleaning the BJ
cartridge print head. This process takes about 40
seconds.
Do not try to manually move or stop the
cartridge holder since this may damage the
fax.
8
Close the printer cover.
If you need to unplug the fax, wait until it is in standby mode (time and receive mode displayed on the
LCD). Otherwise the cartridge holder may not be in its home position, causing the BJ cartridge to remain
uncapped and dry out.
9-10
Troubleshooting
Paper feeding problems ______________________
❏ Paper does not load.
The multi-purpose tray may contain too many sheets.
• Make sure the paper stack in the multi-purpose tray does not exceed the paper limit mark (P).
(see p. 1-11)
Paper may not be loaded correctly.
• Make sure the paper stack is loaded properly in the multi-purpose tray, and that the paper guide is
adjusted correctly. (see p. 1-11)
❏ Paper is loaded skewed. (Printing is skewed.)
Paper may not be loaded correctly.
• Make sure the right edge of the paper stack is aligned with the right side of the multi-purpose tray and
the paper guide is aligned with the left edge of the stack. (see p. 1-11)
• Make sure the paper exit path is clear.
❏ Multiple sheets load into the fax at the same time.
Sheets of paper may be sticking together.
• Be sure to fan the paper stack before loading it in the multi-purpose tray. This keeps the sheets of paper
from sticking together. (see p. 1-12)
The multi-purpose tray may contain too many sheets.
• Make sure the paper stack in the multi-purpose tray does not exceed the paper limit mark (P). (see p.
1-11)
• Do not exceed the maximum loading capacity of the multi-purpose tray. (see p. 4-2)
• Do not force the paper stack into the multi-purpose tray.
Different types of paper may be loaded in the multi-purpose tray.
• Load only one type of paper.
• Make sure you load paper that meets the paper requirements for the fax. (see pp. 1-11, 4-2)
❏ Repeated paper jams occur.
The paper you are using may be causing the jams.
• Be sure to fan the paper stack before loading it in the multi-purpose tray. This keeps the sheets of paper
from sticking together. (see p. 1-12)
• Check that the paper you are using and your printing environment (see pp. 1-11, S-1) are within the
specifications of the fax. (see pp. 1-11, 4-2)
9-11
9
SOLUTIONS TO COMMON PROBLEMS
Paper may not be loaded correctly.
• Make sure the paper stack is loaded properly in the multi-purpose tray, and that the paper guide is
adjusted correctly. (see p. 1-11)
Faxing problems ____________________________
Sending problems
❏ You cannot send a document.
The fax may have overheated.
• Unplug the fax and let it cool for several minutes. Then plug it back in and try sending again.
The fax may not be set for the type of telephone line in use (pulse/tone).
• Make sure the fax is set for the correct telephone line type. (see p. 1-13)
The document may not have been loaded correctly into the Automatic Document Feeder (ADF).
• Remove the document, stack it if necessary, and load it into the ADF correctly. (see p. 3-3)
• Make sure the operation panel is closed.
The one-touch speed dialling button or coded speed dialling code you entered may not be
registered for the feature you want to use.
• Check the one-touch speed dialling button or coded speed dialling code and make sure it is registered
correctly. (see Chapter 2)
You dialled or have been provided with an incorrect number.
• Dial the number again, or check that you have the correct number.
The receiving party’s fax machine may be out of paper.
• Call the receiving party and ask them to make sure paper is loaded in their fax machine.
There may be other documents being sent from memory.
• Allow time for those documents to finish sending.
An error may have occurred during sending.
• Print an activity report and check for an error. (see pp. 8-7, 8-8)
The telephone line may not be working properly.
• Make sure there is a dial tone when you press [Hook] or when you lift the handset of any external
devices connected to the fax. If there is no dial tone, contact your local telephone company.
The receiving fax machine may not be a G3 fax machine.
• Make sure the receiving fax machine is compatible with the fax (which is a G3 fax machine).
❏ Documents sent from the fax are spotted or dirty.
The receiving fax machine may not be working properly.
• Check the fax by making a copy (see p. 5-2). If the copy is clear, the problem may be in the receiving
fax machine. If the copy is spotted or dirty, clean the scanner components. (see p. 9-5)
The document may not have been loaded correctly into the ADF.
• Remove the document, stack it if necessary, and load it into the ADF correctly. (see p. 3-3)
9-12
Troubleshooting
❏ Cannot send using Error Correction Mode (ECM).
The receiving party’s fax machine may not support ECM.
• If the receiving party’s fax machine does not support ECM, then the document is sent in normal mode
without error checking.
ECM may be disabled.
• Make sure ECM is on. (see ECM TX, p. 8-4)
❏ Errors occur frequently while sending.
The telephone lines may be in poor condition, or you may have a bad connection.
• Lower the transmission speed. (see TX START SPEED, p. 8-6)
Receiving problems
❏ Cannot receive a document automatically.
The telephone line may not be connected properly.
• Make sure all line connections are secure. (see pp. 1-5, 1-6)
9-13
9
SOLUTIONS TO COMMON PROBLEMS
The fax may not be set to receive automatically.
• For the fax to receive faxes automatically, the receive mode must be set to FAX ONLY MODE, FAX/
TEL AUTO SW (Fax/Tel mode), or ANS.MACHINE MODE (see Chapter 7). If you have set
ANS.MACHINE MODE, check that an answering machine is connected to the fax and that it is turned
on with an outgoing message properly recorded. (see p. 7-9)
The fax may have a document stored in memory.
• Print or delete any documents stored in memory. (see pp. 6-13, 6-14)
An error may have occurred during reception.
• Check the LCD for an error message. (see p. 9-18)
• Print an activity report and check for an error. (see pp. 8-7, 8-8)
The multi-purpose tray may be empty.
• Make sure paper is loaded in the multi-purpose tray. (see p. 1-11)
❏ The fax does not switch automatically between telephone and fax
reception.
The fax may not be set to switch automatically between telephone and fax reception.
• For the fax to switch automatically, the receive mode must be set to FAX/TEL AUTO SW (Fax/Tel
mode) or ANS.MACHINE MODE (see Chapter 7). If you have set ANS.MACHINE MODE, check
that an answering machine is connected to the fax and that it is turned on with an outgoing message
properly recorded. (see p. 7-9)
An error may have occurred during reception.
• Check the LCD for an error message. (see p. 9-18)
• Print an activity report and check for an error. (see pp. 8-7, 8-8)
The multi-purpose tray may be empty.
• Make sure paper is loaded in the multi-purpose tray. (see p. 1-11)
The sending fax machine may not send the CNG signal that tells the fax that the incoming signal
is a fax.
• Some fax machines cannot send the CNG signal that tells your fax the incoming call is a fax. In such
cases, you will have to receive the document manually. (see p. 7-7)
❏ Cannot receive a document manually.
You may have disconnected the call by pressing [Start] or dialling the remote receiving ID after
hanging up the handset of the extension phone.
• Always press [Start] or dial the remote receiving ID before hanging up the handset, otherwise you will
disconnect the call.
❏ Print quality is poor.
You may not be using the correct type of paper.
• Make sure you load paper that meets the paper requirements for the fax. (see pp. 1-11, 4-2)
The BJ cartridge print head may need cleaning.
• Clean the BJ cartridge print head if necessary. (see p. 9-8)
The sending fax machine may not be functioning properly.
• The sending fax machine usually determines the quality of the document. Call the sender and have
them make sure the top cover and scanning glass of their fax machine are clean.
Error Correction Mode (ECM) may be disabled.
• Make sure ECM is on. (see ECM RX, p. 8-5)
9-14
Troubleshooting
❏ Faxes do not print.
The BJ cartridge may not be installed properly.
• Make sure the BJ cartridge is installed properly. (see p. 1-9)
• Be sure to remove the orange protective tape from the BJ cartridge before you install it. (see p. 1-9)
The BJ cartridge print head may need cleaning.
• Clean the BJ cartridge print head if necessary. (see p. 9-8)
The BJ cartridge may need to be replaced.
• Determine if the problem is with the BJ cartridge and replace if necessary. (see p. 9-8)
❏ Fax images print blotched or uneven.
The telephone lines may be in poor condition, or you may have a bad connection.
• Error Correction Mode (ECM) sending/receiving should eliminate such problems. However, if the
telephone lines are in poor condition, you may have to try again.
The sending fax machine may not be functioning properly.
• The sending fax machine usually determines the quality of the document. Call the sender and have
them make sure the top cover and scanning glass of their fax machine are clean.
❏ Cannot receive using Error Correction Mode (ECM).
❏ Errors occur frequently while receiving.
The telephone lines may be in poor condition, or you may have a bad connection.
• Lower the reception speed. (see RX START SPEED, p. 8-6)
The sending fax machine may not be functioning properly.
• Call the sender and have them check that their fax machine is functioning properly.
9-15
9
SOLUTIONS TO COMMON PROBLEMS
The sending fax machine may not support ECM.
• If the sending fax machine does not support ECM, then the document is received in normal mode
without error checking.
ECM may be disabled.
• Make sure ECM is on. (see ECM RX, p. 8-5)
Copying problems___________________________
❏ The fax will not make a copy.
The BJ cartridge may need to be replaced.
• Determine if the problem is with the BJ cartridge and replace if necessary. (see p. 9-8)
The document may not have been loaded correctly into the Automatic Document Feeder (ADF).
• Remove the document, stack it if necessary, and load it into the ADF correctly. (see p. 3-3)
• Make sure the operation panel is closed.
The BJ cartridge may not be installed properly.
• Make sure the BJ cartridge is installed properly. (see p. 1-9)
The fax may not be operating properly.
• Print the nozzle check pattern. (see p. 9-7)
❏ MEMORY FULL appears on the LCD when making multiple copies.
The fax’s memory is full.
• Print or delete any documents stored in memory (see pp. 6-13, 6-14) to free up space in the fax’s
memory, then start again.
The document you are copying may have too many graphics.
• If multiple pages are being copied, separate the pages into smaller stacks. If not, make the desired
number of copies one at a time as needed.
For additional troubleshooting, see Print quality problems, p. 9-17.
Telephone problems _________________________
❏ You cannot dial.
The telephone line may not be connected properly.
• Make sure all line connections are secure. (see pp. 1-5, 1-6)
The power cord may not be plugged in securely.
• Check that the power cord is plugged securely into the fax and into the wall outlet (see p. 1-7). If the
fax is plugged into a power strip, make sure the power strip is plugged in and turned on.
The fax may not be set for the type of telephone line in use (pulse/tone).
• Make sure the fax is set for the correct telephone line type. (see p. 1-13)
❏ The optional handset, telephone, or extension phone disconnects
while you are talking.
The power cord may not be plugged in securely.
• Check that the power cord is plugged securely into the fax and into the wall outlet (see p. 1-7). If the
fax is plugged into a power strip, make sure the power strip is plugged in and turned on.
❏ There is interference on the line.
A mobile phone or cordless phone may be in use near the fax.
• Make sure that mobile phones and cordless phones are not used near the fax.
9-16
Troubleshooting
Print quality problems _______________________
❏ The print quality is not what you expect; print is not clear, is splashed,
or blurred, has missing dots or white streaks.
The paper you are using may not be supported by the fax.
• Make sure you are using the recommended paper. (see pp. 1-11, 4-2)
You may be printing on the wrong side of the paper.
• Some papers have a “right” side for printing. If the print quality is not as clear as you would like it to
be, try turning the paper over and printing on the other side.
The nozzles on the BJ cartridge print head may be clogged.
• Clean the BJ cartridge print head if necessary. (see p. 9-8)
The BJ cartridge may not be installed properly.
• Make sure the BJ cartridge is installed properly. (see p. 1-9)
The BJ cartridge may need to be replaced.
• Determine if the problem is with the BJ cartridge and replace if necessary. (see p. 9-8)
The BJ cartridge print head may be damaged.
• Determine if the problem is with the BJ cartridge print head (see p. 9-8) and replace the BJ cartridge
if necessary. (see p. 9-8)
❏ The fax has no power.
The power cord may not be plugged in securely.
• Check that the power cord is plugged securely into the fax and into the wall outlet (see p. 1-7). If the
fax is plugged into a power strip, make sure the power strip is plugged in and turned on.
The power cord may not be supplying power.
• Check the power cord by substituting with another, or by using a voltmeter to test it for continuity.
❏ The fax will not print reports.
The BJ cartridge may need to be replaced.
• Determine if the problem is with the BJ cartridge and replace if necessary. (see p. 9-8)
❏ Nothing appears on the LCD.
The power cord may not be plugged in securely.
• Check that the power cord is plugged securely into the fax and into the wall outlet (see p. 1-7). If the
fax is plugged into a power strip, make sure the power strip is plugged in and turned on. If the LCD
remains blank, unplug the fax, wait five seconds, then plug it in again.
9-17
SOLUTIONS TO COMMON PROBLEMS
General problems ___________________________
9
LCD messages
The following messages are displayed on the LCD when the fax is performing a function or encounters an
error. The error code appears in the activity report. (see p. 8-8)
Message
Error Code
Cause
Action
AUTO REDIAL
–
The fax is waiting to
redial the receiving
number because the line
was busy or the
receiving party did not
answer when you tried
to send the document.
Wait for the fax to
automatically redial the
number. If you want to
cancel automatic
redialling, wait until the
fax starts dialling the
number, press [Stop]
and then press [:] (see
p. 6-10) or delete the
document from memory.
(see p. 6-14)
BLACK INK EMPTY
(FAX-B180C only)
–
The Black BJ tank in the
Colour BJ cartridge is
empty or its ink may
have dried out.
Clean the BJ cartridge
print head (see p. 9-8).
If the message remains
in the LCD, replace the
Black BJ tank. (see
Printer Guide)
BUSY/NO SIGNAL
#018
The telephone number
you dialled is busy.
Try sending the
document at a later time.
The fax number dialled
was incorrect.
Check the fax number
and dial again.
The other party’s fax
machine is not working.
Contact the other party
and have them check
their fax machine.
The other party is not
using a G3 machine.
Contact the other party
and ask them to send or
receive the document
using a G3 machine.
Set your fax to the
setting that matches
your telephone line.
(see p. 1-13)
The touch tone/rotary
pulse setting on your fax
is incorrect.
The receiving fax
machine did not answer
within 55 seconds (after
all automatic redialling
attempts).
9-18
Contact the receiving
party and have them
check their fax machine.
You can try to send the
document using manual
sending via the handset
(see p. 6-6). For an
overseas call, add
pauses to the registered
number. (see p. 2-19)
LCD messages
Error Code
Cause
Action
CARTRIDGE JAMMED
–
The cartridge holder
cannot move. This is
normally due to a paper
jam.
CHANGE CARTRIDGE
–
You pressed [Cartridge]
and the cartridge holder
is moving to the centre
of the fax.
Clear the paper jam or
whatever is obstructing
the cartridge holder and
then press [Start] and
start again. Do not
attempt to move the
cartridge holder
manually.
Wait until the cartridge
holder stops, then
replace the BJ cartridge
(see p. 9-8). When you
are finished, press
[Cartridge] and close the
printer cover. Wait for the
fax to return to standby
mode.
Clean the BJ cartridge
print head (see p. 9-8). If
the message remains on
the LCD, replace the BJ
cartridge (see p. 9-8).
The fax will then print
automatically any
documents received in
memory.
The BJ cartridge is
empty or its ink may
have dried out.
CHECK DOCUMENT
#001
The document is
jammed in the Automatic
Document Feeder
(ADF).
Remove the document
you are trying to send or
copy (see p. 9-2) and
start again.
CHECK PAPER SIZE
–
The size of the paper in
the multi-purpose tray
and that specified in the
PAPER SIZE setting are
different.
Load the correct paper
size or change the
PAPER SIZE setting.
(see p. 8-5)
CHECK PRINTER
–
There may be an
obstruction that is not
allowing the cartridge
holder mechanism to
move.
Check for any
obstruction (paper clip,
small object, etc.) and
also that the orange
protective cap and tape
are removed from the BJ
cartridge. Check also for
a paper jam and clear
the jam if necessary
(see p. 9-3). Then press
[Start] and start again.
9-19
9
SOLUTIONS TO COMMON PROBLEMS
Message
Message
Error Code
Cause
Action
CHECK PRINTER
(Continued)
–
The BJ cartridge may be Press [Start]. Reinstall
defective.
the BJ cartridge
(see p. 1-8) and start
again.
In either case, if the
error does not clear, try
unplugging the fax. Wait
several minutes, then
plug it back in. Also, try
replacing the BJ
cartridge with a new
one.
(see p. 9-8)
–
The waste ink tank
(which holds the ink
expelled during print
head cleaning) may be
full.
CLEAR PAPER JAM
–
There is a paper jam.
COLOUR INK EMPTY
(FAX-B180C only)
–
The Colour BJ tank in
the Colour BJ cartridge
is empty or its ink may
have dried out.
DATA ERROR
–
An error has occurred
and all one-touch speed
dialling, coded speed
dialling, and user data
has been lost.
DOC. TOO LONG
#003
The document is longer
than 1 metre.
ECM RX
–
9-20
Contact your local
authorised Canon dealer
or the Canon Help Desk
to have the waste ink
tank replaced
immediately.
Clear the paper jam (see
p. 9-3) and reload paper
in the multi-purpose tray.
Press [Start].
Clean the BJ cartridge
print head (see p. 9-8).
If the message remains
in the LCD, replace the
Colour BJ tank.
(see Printer Guide)
Press [Set], then reregister the data.
(see Chapter 2)
Use a copier to make a
reduced copy of the
document and then send
the copy.
The fax is receiving a
ECM receptions may
document using Error
take longer than normal
Correction Mode (ECM). receptions. Turn off ECM
if you need to receive
quickly, or if you know
your local lines are in
good condition. (see
ECM RX, p. 8-5)
LCD messages
Message
Error Code
Cause
Action
ECM TX
–
LOAD PAPER
–
The fax is sending a
ECM transmissions may
document using Error
take longer than normal
Correction Mode (ECM). transmissions. Turn off
ECM if you need to
transmit quickly, or if you
know your local lines are
in good condition.
(see ECM TX, p. 8-4)
The multi-purpose tray is Load paper in the multiempty.
purpose tray (see p. 112). Make sure the stack
does not exceed the
paper limit mark (P).
Then press [Start] and
start again.
MEMORY FULL
#037
Print any documents
stored in memory
(see p. 6-13). Then start
again.
The fax’s memory is full
because you either tried
to send or copy too
many pages at once, or
you tried to send or copy
a very long or detailed
document.
Send the document as
two separate jobs. Free
up space in the fax’s
memory by printing or
deleting any documents
in memory you no longer
need. (see pp. 6-13, 614)
If you need more space,
wait for the fax to send
any documents. Also,
print or delete any
documents in memory
you no longer need. (see
pp. 6-13, 6-14)
MEMORY USED nn %
–
Shows the percentage
of memory currently in
use.
NO DATA
–
The one-touch speed
dialling button or coded
speed dialling code you
entered has not been
registered.
Register the one-touch
speed dialling button or
coded speed dialling
code. (see pp. 2-12, 2-14)
NO RX PAPER
#012
The receiving party’s fax
machine is out of paper
or its memory is full.
Contact the receiving
party and have them
load paper in their fax
machine or free up
space in their fax
machine’s memory.
9-21
9
SOLUTIONS TO COMMON PROBLEMS
The fax’s memory is full
because it has received
too many documents, or
a very long or detailed
document.
Message
Error Code
Cause
Action
NOT AVAILABLE
–
In manual sending, you
entered a speed dialling
number under which a
group is registered.
Use regular dialling, or
enter a one-touch speed
dialling button or coded
speed dialling code that
only has one fax/
telephone number
registered.
PUT IN CARTRIDGE
–
There is no BJ cartridge
installed in the fax.
Install the BJ cartridge.
(see p. 1-9)
REC’D IN MEMORY
–
The fax received the
document in memory
because paper or ink ran
out, a paper jam
occurred, or the
incorrect BJ cartridge
was installed.
Load paper in the multipurpose tray
(see p. 1-12), replace
the BJ cartridge
(see p. 9-8) or clear the
paper jam (see p. 9-3).
SET DOCUMENT
–
The document is not set
correctly or at all.
Set or re-set the
document.
TX/RX CANCELLED
–
TX/RX NO. nnnn
–
You pressed [Stop] to
cancel the transmission.
When the fax sends or
receives a document, it
assigns it a unique
identification number
(nnnn).
If required, try sending
again.
Write the number down
if you will need it later.
TX/RX NO. nnnn
SCANNING P.nnn
MEMORY FULL
(Three messages
toggle.)
WAIT COOLING
–
The fax is sending a
document and its
memory is full.
The fax continues to
send the document as
memory becomes
available.
–
During printing, the BJ
Allow the fax to cool
cartridge print head may down. The fax will
have become too hot.
resume printing when it
has cooled down.
9-22
In case of a power failure
The user data settings and registered data for one-touch speed dialling, coded speed dialling and group
dialling are saved during a power failure using a built-in battery. However, documents stored in the fax
memory will be deleted. If a power failure occurs or the power is turned off, the fax will automatically print
a memory clear report as soon as the power is turned on or the power is restored. This report includes a list
of the documents that were stored in the memory at the time of power failure.
During a power failure _______________________
The following restrictions apply to the function of the fax during a power failure or while the power is turned
off:
• You cannot use the fax to make telephone calls from the optional handset. Also, if your fax is connected
to a telephone, you may not be able to make telephone calls.
• You cannot send, receive, or copy documents.
• You can receive voice calls only if the optional handset, a telephone, or an extension phone is connected
to your fax.
Memory clear report _________________________
9
The memory clear report summarises the documents in memory.
CANON
001
******************************************************
MEMORY CLEAR REPORT
***
***
******************************************************
MEMORY FILES DELETED
TX/RX NO
MODE
0023
B’CAST
0024
5009
0025
TRANSMIT
MEMORY RX
DELAYED TX
CONNECTION
[ 01] Canon CANADA
[ 02] Canon OPTICS
[* 32] Canon UK
[ 03] Canon EUROPA
0297772911
PGS.
SET TIME
3
27/12 16:03
1
1
1
27/12 16:08
27/12 16:20
27/12 16:43
ST. TIME
----23:42
If you experience a power failure, the documents in the fax memory will be lost.
As soon as power is restored and the fax is turned on again, the fax will automatically print out a list of
documents that were stored in the memory at the time of the power failure.
If there is no paper in the multi-purpose tray when power is restored, the LCD displays LOAD PAPER. If
this occurs, press [Resume] to return to standby mode. (The memory clear report will not be printed.)
9-23
SOLUTIONS TO COMMON PROBLEMS
27/12 2001 17:23 FAX 123 4567
9-24
Appendix
Options
Optional handset .........................................................A-2
Package contents ...................................................................A-2
Attaching the handset to your fax ...........................................A-3
Maintaining your handset .......................................................A-4
A
Options
Optional handset
An optional handset is available for connection to your fax. Contact your local authorised Canon dealer for
more information on purchasing this option.
Package contents ___________________________
Make sure your handset package includes the following items:
HANDSET CRADLE
HANDSET
SCREWS WITH PLUGS (2)
SCREWS
(Not used for your fax.)
RINGER VOLUME SWITCH
Use a pen or other pointed
object to select the ring
volume of the handset
(HI, LO, or OFF)
If anything is damaged or missing, notify your local authorised Canon dealer immediately.
A-2
Optional handset
Attaching the handset to your fax _____________________
Follow this procedure to attach the handset to your fax.
1
Use a ball point pen to remove the two
covers on the left side of the fax.
2
Remove the screws from the plugs and
insert the plugs into the holes on the
handset cradle. Then insert the plugs
(with the handset cradle) into the holes on
the fax.
• If you have difficulty inserting the plugs, turn the fax so
that the left side is facing you and the right side is
against a wall. This will allow you to insert the plugs
without the fax moving.
Use your finger to push the screws into
the plugs.
4
Place the handset in its cradle and
connect the line from the handset to the
h jack.
• If you have difficulty, use a cross-point screwdriver to
push the screws all the way into the plugs. (Do not
screw them in as the screws may break.)
A-3
Options
3
A
Maintaining your handset_____________________
To maintain your handset in top working condition, be sure to follow these guidelines.
• Do not leave your handset exposed to direct sunlight.
• Do not install your handset in hot or humid conditions.
• Do not spray aerosol polishes on your handset since they may enter the holes on your handset and cause
damage.
• Use a damp cloth to clean your handset.
A-4
Specifications
Scanning sheet size:
Effective scanning size:
Effective printing size:
Transmission time:
Scanning line density:
Recording method:
Paper tray capacity:
Paper type:
Image memory:
Width:
Thickness:
Max. 216 mm
Max. 0.13 mm
Min. 205 mm
Min. 0.08 mm
Width: 208 mm
Width: 203.2 mm
G3 ECM MMR: Approx. 6 seconds*
Horizontal:
Vertical Standard:
Fine:
8.00 dots/mm
3.85 lines/mm
7.70 lines/mm
Bubble Jet printing
Maximum:
Maximum thickness of stacked paper:
100 sheets (75 g/m2)
10 mm
Plain cut sheet paper (A4/Letter/Legal)
Paper weight:
64 g/m2 to 90 g/m2
Paper thickness: 0.08 mm to 0.13 mm
Up to 42 A4-size pages* (standard resolution)
Auto dial functions:
One-touch speed dialling (Registration for 12 numbers)
Coded speed dialling (Registration for 100 numbers)
Group dialling (Registration for 111 numbers)
Ink cartridge:
Canon BX-20 Black BJ cartridge
– Cartridge yield: Approx. 1000 pages*
Canon BC-21e Colour BJ cartridge (FAX-B180C only)
– Cartridge yield: Approx. 80 page**
Power source:
Power consumption:
Operating environment:
Dimensions:
Weight:
200-240 V/50-60 Hz
Standby:
Operation:
Approx. 7 W
Approx. 17 W, maximum 40 W
Temperature: 10°C to 32.5°C
Humidity:
20% to 85 % RH
367 mm (W) u 400 mm (D) u 277 mm (H) (including trays)
Approx. 5.1 kg
Specifications are subject to change without notice.
* Based on the Canon FAX Standard Chart No.1, Standard mode.
** 7.5% coverage for each colour.
S-1
Index
u button 2-3, 8-2
d button 2-3, 8-2
l button 2-3, 2-6, 2-7
r button 2-3, 2-6, 2-7
t (extension phone) jack 1-5
h (optional handset) jack 1-5
L (telephone line) jack 1-5
A
AC power cord, connecting 1-7
Access password, changing 8-14
Access type, registering
1-14, 1-15
ACTIVITY REPORT
description 8-8
printing 8-7
sample 8-8
setting 8-4
ADF (Automatic Document
Feeder) 2-2
adding pages in 3-4
jams in 9-2
loading documents in 3-3
ALARM VOLUME setting 8-3
ANS.MACHINE MODE
description 7-2, 7-9
setting 7-9
Answering machine 1-5
connecting 1-5, 1-6
using fax with 7-9
Attaching components 1-4
AUTO PRINT setting 8-4
AUTO REDIAL
message 9-18
setting 6-11, 8-4
Automatic
dialling 2-18
Document Feeder (See ADF)
Automatic redialling
cancelling 6-10
description 6-9
setting options for 6-10, 6-11
B
BC-21e Colour BJ cartridge 1-8
BJ cartridge
BC-21e Colour 1-8
BX-20 Black 1-8
cleaning 9-8
guidelines 1-8
installing 1-8 to 1-10
print head (See Print head)
replacing 9-8 to 9-10
BLACK INK EMPTY message
9-18
Broadcasting, sequential 6-12
BUSY/NO SIGNAL message
9-18
Buttons 2-3, 2-4 (See also
individual button names)
FAX-B160 2-4
FAX-B180C 2-4
numeric 2-3, 2-5
one-touch speed dialling 2-3
special function 2-3
BX-20 Black BJ cartridge 1-8
C
CALLING VOLUME setting 8-3
Cancelling
automatic redialling 6-10
delayed sending 6-15, 6-16
manual redialling 6-9
manual sending 6-8
memory sending 6-8
receiving 7-12
restriction setting 8-15
sending 6-8
Cartridge (See BJ cartridge)
Cartridge button 1-8 to 1-10, 2-3,
9-9
Cartridge holder 1-9, 1-10, 2-2
CARTRIDGE JAMMED message
9-19
CHANGE CARTRIDGE message
9-19
CHECK DOCUMENT message
9-19
CHECK PAPER SIZE message
9-19
CHECK PRINTER message
9-19, 9-20
Cleaning
BJ cartridge print head 9-8
button 2-3, 9-7, 9-8
exterior of fax 9-4
interior of fax 9-4 to 9-6
periodic 9-4 to 9-10
print head 9-7, 9-8
scanner components 9-5, 9-6
Clear button 2-3, 2-7
CLEAR PAPER JAM message
9-20
Coded dial button 2-4, 2-16, 2-18
Coded speed dialling
description 2-14
list (See Coded speed dialling list)
registering numbers and names
for 2-14
sending a document using 2-18
Coded speed dialling list
description 8-9
printing 8-7
sample 8-9
COLOUR INK EMPTY message
9-20
Components
attaching 1-4
main 2-2
Connecting
AC power cord 1-7
answering machine 1-5, 1-6
extension phone 1-5, 1-6
external devices 1-5, 1-6
optional handset 1-5
telephone 1-5
telephone line 1-5
Connector, power cord 1-7
Contrast, setting scanning
6-2, 6-3
Copy button 2-4, 5-2
Copying
documents 5-2
problems 9-16
I-1
Index
setting scanning contrast
6-2, 6-3
Cord, power 1-7
Correcting mistakes 2-7
Country, setting 1-7
Customer support vii
D
D.T. button 2-3, 2-19
DATA ERROR message 9-20
Data Registration button 2-3, 8-2
DATA REGISTRATION menu
8-2
DATE & TIME setting 2-9, 8-3
Date, setting 2-9
DATE SETUP setting 8-6
Delayed Sending 6-15, 6-16
cancelling 6-16, 6-17
sending other documents while
fax is set for 6-16
Deleting document from memory
6-14
Dial tone, confirming 2-19
Dialling
automatic 2-18
long-distance 2-19
methods 6-4
regular 6-4
special 2-19
through a switchboard 1-14,
1-15
DOC. MEMORY LIST
description 6-13
printing 8-7
sample 8-10
DOC. TOO LONG message 9-20
Documentation 1-2
Documents
adding pages in ADF 3-4
adding pages when sending or
copying 3-4
copying 5-2
deleting from memory 6-14
different ways to receive 7-2
guide 2-2
loading 3-3
I-2
polling to receive 7-11
printing document in memory
6-13
printing list of documents in
memory 6-13
problem 3-2
problems with multipage 3-4
receiving automatically 7-3
receiving in memory when a
problem occurs 7-10
receiving manually 7-7, 7-8
receiving while performing other
tasks 7-10
receiving with an answering
machine 7-9
requirements for scanning 3-2
scanned area 3-2
sending 6-5 to 6-7
sending to more than one location
6-12
size 3-2
support 2-2
thickness 3-2
type 3-2
E
ECM RX
message 9-20
setting 8-5
ECM TX
message 9-21
setting 8-4
ECONOMY PRT setting 8-5
ERROR TX REPORT, sample
8-11
Extension phone, connecting
1-5, 1-6
External devices, connecting
1-5, 1-6
F
Fax 1-2
assembling 1-4
cleaning 9-4 to 9-10
locking the 8-13, 8-14
main components 2-2
making connections 1-5 to 1-7
name, registering 2-10, 2-11
number, registering 2-10, 2-11
operation panel 2-2 to 2-4
restricting use of 8-13 to 8-15
testing 1-16
unpacking 1-2, 1-3
weight i x, S-1
FAX-B160 2-3, 2-4
FAX-B180C 2-3, 2-4
FAX Guide
this guide vii
FAX ONLY MODE
description 7-2
setting 7-3
FAX/TEL AUTO SW (Fax/Tel
mode)
description 7-2, 7-4
setting 7-3
setting options for 7-4 to 7-6
Fax/Tel mode
description 7-2, 7-4
setting 7-3
setting options for 7-4 to 7-6
Fax/Telephone number,
registering 2-10, 2-11
Faxing problems 9-12 to 9-15
Function button 2-3
light 2-3
G
General problems 9-17
Group dialling
description 2-15
list (See Group dialling list)
registering numbers and names
for 2-15 to 2-17
sending a document using 2-18
Group dialling list
description 8-9
printing 8-7
sample 8-9
Guide
document 2-2
paper 2-2
Index
H
M
Handling and maintenance, safety
instructions viii
Hook button 2-4, 6-6
Main unit 1-2
MAN/AUTO SWITCH setting
8-5
MANUAL MODE
description 7-2, 7-7
receiving in 7-7, 7-8
setting 7-7
Manual redialling 6-9
cancelling 6-9
Manual sending 6-3, 6-6
cancelling 6-8
Memory
deleting document from 6-14
documents in 6-13, 6-14
printing document in 6-13
printing list of documents in
6-13
receiving when problem occurs
7-10
sending (See Memory sending)
MEMORY CLEAR REPORT
description 9-23
sample 9-23
MEMORY FULL message 9-21
Memory Reference button
2-3, 6-13, 6-14
MEMORY RX setting 8-5
Memory sending 6-3, 6-5
cancelling 6-8
MEMORY USED nn% message
9-21
Menu (See also individual menu
names)
PRINTER SETTINGS 8-2, 8-5
REPORT SETTINGS 8-2, 8-4
RX (Reception) SETTINGS
8-2, 8-5
SYSTEM SETTINGS 8-2, 8-6
TX (Transmission) SETTINGS
8-2, 8-4
USER SETTINGS 8-2, 8-3
Messages
displayed during sending 6-7
LCD 9-18 to 9-22 (See also
individual message names)
I
Image Quality button 2-4,
5-2, 6-2
INCOMING RING setting 8-5
Installing, BJ cartridge
1-8 to 1-10
J
Jack
t (extension phone) 1-5
h (optional handset) 1-5
L (telephone line) 1-5
Jams
clearing 9-2, 9-3
in ADF 9-2
in multi-purpose tray 9-3
K
KEYPAD VOLUME setting 8-3
L
Language, setting 1-7
LCD 2-3
messages 9-18 to 9-22 (See also
individual message names)
Letters, entering 2-5, 2-6
LINE MONITOR VOL setting
8-3
Line, telephone 1-5, 1-13
List (See individual list names)
LOAD PAPER message 9-21
Loading
documents 3-3
paper 1-11, 1-12
Location, safety instructions ix
LOCK PHONE setting 8-6
Long-distance dialling 2-19
Lowercase letter mode 2-5, 2-6
MID PAUSE SET setting 8-4
Mistakes, correcting 2-7
Modes, switching number and
letter 2-6
Multi-purpose tray 2-2
capacity 4-2
jams in 9-3
loading paper in 1-12
MULTI TX/RX (Transaction)
REPORT 8-12
N
NO DATA message 9-21
NO RX PAPER message 9-21
NOT AVAILABLE message 9-22
Nozzle check pattern
printing 9-7
Number mode 2-5, 2-6
Numbers, entering 2-5 to 2-7
Numeric buttons 2-3, 2-5
O
OFFHOOK ALARM setting
6-6, 8-3
One-touch speed dialling
buttons 2-3
description 2-12
list (See One-touch speed dialling
list)
registering numbers and names
for 2-12, 2-13
sending a document using 2-18
One-touch speed dialling list
description 8-9
printing 8-7
sample 8-9
Operation panel 2-2 to 2-4
Optional handset
connecting 1-5
Outside line access number,
registering 1-14, 1-15
I-3
Index
P
Paper
guide 2-2
guidelines 1-11
limit mark (See Paper limit mark)
loading 1-11, 1-12
loading in multi-purpose tray
1-12
quantity 4-2
requirements 4-2
rest 2-2
size 4-2
thickness lever (See Paper
thickness lever)
weight 4-2
Paper feeding problems 9-11
Paper limit mark 1-11, 1-12
Paper rest 2-2
PAPER SIZE setting 8-5
Paper thickness lever 2-2
PASSWORD setting 8-6
Pause, entering 1-14
PBX
ACCESS NUMBER setting 8-3
ACCESS TYPE setting 8-3
Polling button 2-3, 7-11
Power cord 1-2, 1-7
Power failure
during 9-23
in case of 9-23
Power supply, safety instructions
ix
Print head
cleaning 9-8
testing 9-7
Print quality problems 9-17
PRINT WITH IMAGE setting
8-4
Printable area 4-2
Printer cover 2-2
Printer cover tab 2-2
PRINTER SETTINGS
menu 8-2
menu list 8-5
Printing
I-4
1-TOUCH SPD DIAL LIST 8-7
ACTIVITY REPORT 8-7
CODED SPEED DIAL LIST
8-7
DOC. MEMORY LIST 8-7
document in memory 6-13
GROUP DIAL LIST 8-7
list of document in memory 6-13
nozzle check pattern 9-7
USER DATA LIST 8-7
Problem documents 3-2
Problems
copying 9-16
faxing 9-12 to 9-15
general 9-17
paper feeding 9-11
print quality 9-17
receiving 9-13 to 9-15
receiving in memory when 7-10
sending 9-12, 9-13
telephone 9-16
PSTN setting 8-3
PUT IN CARTRIDGE message
1-9, 9-22
Q
Quality
adjusting 6-2, 6-3
print problems 9-17
Quantity, paper 4-2
R
R button 1-14, 2-3
registering 1-14, 1-15
R-KEY SETTING 1-14, 8-3
REC’D IN MEMORY message
9-22
Receive mode Chapter 7
Receive mode button 2-4,
Chapter 7
Receiving (See also individual
receive modes)
cancelling 7-12
in memory when problem occurs
7-10
methods 7-2
problems 9-13 to 9-15
while performing other tasks
7-10
with answering machine 7-9
REDIAL INTERVAL setting
6-11, 8-4
Redial/Pause button 2-4,
2-19, 6-9
REDIAL TIMES setting 6-11,
8-4
Redialling
automatic 6-9 to 6-11
manual 6-9
REDUCE DIMENSION setting
8-5
Registering
access type 1-14, 1-15
coded speed dialling numbers and
names 2-14
fax/telephone number 2-10,
2-11
group dialling numbers and
names 2-15 to 2-17
name 2-10, 2-11
one-touch speed dialling numbers
and names 2-12, 2-13
outside line access number 1-14,
1-15
R button 1-14, 1-15
sender information 2-8 to 2-11
Replacing BJ cartridge
9-8 to 9-10
Report button 2-3, 8-7
REPORT SETTINGS
menu 8-2
menu list 8-4
Resolution
setting scanning 6-2
Restricting use of fax 8-13 to 8-15
RING COUNT setting 8-5
ROTARY PULSE setting
1-13, 8-3
RX CALL LEVEL setting 8-3
RX CONDITION
description 8-5
setting 7-14
Index
RX REDUCTION setting 8-5
RX (Reception) REPORT
description 8-12
setting 8-4
RX RESTRICTION
description 8-5
setting 7-13
RX SETTINGS
menu 8-2
menu list 8-5
RX START SPEED setting 8-6
S
Safety instructions
handling and maintenance viii
location ix
power supply ix
SCAN CONTRAST setting 8-3
Scanning
contrast, setting 6-2, 6-3
document requirements 3-2
resolution, setting 6-2
Sender information, registering
2-8 to 2-11
Sending
cancelling 6-8
delayed 6-15, 6-16
documents 6-5 to 6-7
manual 6-6
memory 6-3, 6-5
messages displayed during 6-7
methods 6-3
preparing for 6-2 to 6-4
problems 9-12, 9-13
sequential broadcasting 6-12
setting scanning contrast 6-2,
6-3
setting scanning resolution 6-2
to more than one location (See
Sequential broadcasting)
using coded speed dialling 2-18
using group dialling 2-18
using one-touch speed dialling
2-18
Sequential broadcasting 6-12
Set button 2-3, 8-2
Setting date and time 2-9
Setting language and country 1-7
Shipping materials, removing 1-3
Sorted list 8-9
Space button 2-3, 2-6, 2-7, 2-10,
2-13
Special
dialling 2-19
function buttons 2-3 (See also
individual button names)
Speed dialling
coded 2-14, 2-18
group dialling 2-15 to 2-18
lists 8-9
one-touch 2-12, 2-13, 2-18
printing lists 8-7
Start/Resume (Start) button 2-4
Stop button 2-4
Switchboard, dialling through
1-14, 1-15
Symbols, entering 2-5, 2-7
SYSTEM SETTINGS
menu 8-2
menu list 8-6
T
TEL LINE TYPE setting
1-13, 8-3
Telephone
connecting 1-5
problems 9-16
TELEPHONE # MARK setting
8-3
Telephone line 1-2
connecting 1-5
setting type 1-13
Telephone problems 9-16
Testing
BJ cartridge print head 9-7
fax 1-16
TIME OUT setting 8-4
Time, setting 2-9
Timer button 2-3, 6-15, 6-16
Tone/+ button 2-3, 2-19
TOUCH TONE setting 1-13, 8-3
Tray, multi-purpose 2-2
TTI (Transmit Terminal
Identification) 2-8
TTI position setting 8-3
TX (Transmission) REPORT
description 8-11
setting 8-4
TX SETTINGS
menu 8-2
menu list 8-4
TX START SPEED setting 8-6
TX TERMINAL ID setting 8-3
TX/RX CANCELLED message
9-22
TX/RX NO. nnnn message 9-22
TX/RX NO. nnnn, SCANNING
P.nnn, MEMORY FULL
message 9-22
U
UN/LOCK PHONE setting 8-6
UNIT NAME setting 8-3
UNIT TELEPHONE # setting
8-3
Unpacking 1-2, 1-3
Unsorted list 8-9
Uppercase letter mode 2-5, 2-6
USER SETTINGS
menu 8-2
menu list 8-3
USER’S DATA LIST
description 8-10
printing 8-7
sample 8-10
V
Volume
ALARM VOLUME setting 8-3
CALLING VOLUME setting
8-3
KEYPAD VOLUME setting
8-3
LINE MONITOR VOL setting
8-3
I-5
Index
VOLUME CONTROL setting
8-3
VOLUME CONTROL setting 83
W
WAIT COOLING message 9-22
Warranty 1-2
Weight
document 3-2
fax ix, S-1
paper 4-2
I-6