Fujitsu 32 Scanner User Manual

P2WW-1850-01ENZ0
Organizer
User’s Guide
CONTENTS
1.Introduction ................................................................................ 1
1.1. System Requirements ......................................................................... 3
2.Using ScanSnap Organizer ....................................................... 4
2.1. Starting ScanSnap Organizer.............................................................. 4
2.2. Operating Window ............................................................................... 5
2.2.1. Menu Bar ............................................................................................................... 6
2.2.2. Toolbar................................................................................................................... 9
2.2.3. Thumbnail View .................................................................................................. 10
2.3. Connecting to ScanSnap................................................................... 12
2.3.1. Preparing............................................................................................................. 12
2.3.2. Scanning ............................................................................................................. 13
2.3.3. Sorting Files........................................................................................................ 14
2.4. Copying/Moving ................................................................................. 16
2.5. Importing Files ................................................................................... 17
2.6. Exporting Files ................................................................................... 18
2.7. Printing ............................................................................................... 19
2.8. Sending Files Attached to E-mail...................................................... 19
2.9. Deleting............................................................................................... 20
2.10. Updating............................................................................................ 21
i
1.Introduction
Thank you for purchasing ScanSnap Organizer.
This product is a software application that displays PDF files and JPEG files in a catalog for
sorting.
ScanSnap allows you to preview scanned images without opening the files, create folders for
different subjects and sort the files.
Also, other than displaying thumbnails for multiple pages of PDF files, you can check the
images by turning the pages.
This manual explains the functions of ScanSnap Organizer and its usage. Before you start using
this application, be sure to read this guide to ensure correct use.
Trademarks
Fujitsu is the registered trademark of Fujitsu Ltd.
ScanSnap is the trademark of PFU Limited.
Microsoft and Windows are registered trademarks of Microsoft Corporation in the United
States and/or other countries.
Adobe, the Adobe logo, and Acrobat are either registered trademarks or trademarks of
Adobe Systems Incorporated.
Other company names and product names are the registered trademarks or trademarks of
the respective companies.
How Trademarks Are Indicated In This Manual
The following abbreviated terms used in this guide are described.
Windows 98:
®
®
®
®
®
®
®
®
®
®
Microsoft Windows 98 operating system
Windows Me: Microsoft Windows Millennium Edition operating system
Windows 2000: Microsoft Windows 2000 Professional operating system
Windows XP:
Microsoft Windows XP Professional operating system,
Microsoft Windows XP Home Edition operating system
Where there is no distinction between the different versions of the above operating
systems, the term “Windows” is used.
®
®
Adobe Acrobat 6.0: Adobe Acrobat 6.0 Standard
Where there is no distinction between the different versions of the above application, the
term “Adobe Acrobat” is used.
1
Use in High-safety Applications
This product has been designed and manufactured on the assumption that it will be used
in office, personal, domestic, regular industrial, and general-purpose applications. It has
not been designed and manufactured for use in applications (simply called "high-safety
applications" from here on) that directly involve danger to life and health when a high
degree of safety is required, for example, in the control of nuclear reactions at nuclear
power facilities, automatic flight control of aircraft, air traffic control, operation control in
mass-transport systems, medical equipment for sustaining life, and missile firing control
in weapons systems, and when provisionally the safety in question is not ensured. The
user should use this product with adopting measures for ensuring safety in such
high-safety applications. PFU LIMITED assumes no liability whatsoever for damages
arising from use of this product by the user in high-safety applications, and for any claims
or compensation for damages by the user or a third party.
Copyright
Other than restricted usage equivalent to personal use or within the family, copyrighted
materials such as books, drawings, prints, maps, and blueprints cannot be copied without
the consent of the copyright owners.
Manufacturer
PFU Limited
International Sales Dept., Imaging Business Division, Products Group
Solid Square East Tower, 580 Horikawa-cho, Saiwai-ku, Kawasaki-shi Kanagawa
212-8563, Japan
Phone: (81-44) 540-4538
All Rights Reserved, Copyright © PFU LIMITED 2005
2
Symbols Used In This Manual
This manual uses the following symbols in explanation.
This symbol alerts operators to particularly important information. Be sure to read this
information.
This symbol alerts operators to helpful advice regarding operation.
Screen Examples In This Manual
The screen examples in this manual are subject to change without notice in the interest of
product improvement.
If the actual displayed screen differs from the screen examples in this manual, operate by
following the actual displayed screen.
1.1. System Requirements
The following system requirements are essential for ScanSnap Organizer.
PC
CPU
RAM
Hard disk
space
Operating System
Intel® Pentium® III Processor 600MHz or higher
(Intel® Pentium® 4 Processor 1.8GHz or higher
recommended)
128MB or more
70MB or more of free hard disk space is essential
Windows 98, or Windows 98 Second Edition
Windows Me
Windows 2000
Windows XP
・
・
・
・
3
2.Using ScanSnap Organizer
This chapter explains how to use ScanSnap Organizer.
2.1. Starting ScanSnap Organizer
1. From the [Start] menu, select [All Programs] -> [ScanSnap Organizer] ->
[ScanSnap Organizer].
=> The ScanSnap Organizer window appears.
You can also double-click the ScanSnap Organizer icon
4
on the desktop.
2.2. Operating Window
ScanSnap Organizer uses the following window.
Menu Bar
Toolbar
Displays the menu used in SnapSnap
Organizer.
Frequently-used functions are indicated by
icons.
Folder View
File View
Folders selected in ScanSnap Organizer
are displayed.
PDF or JPEG files in the selected folder are
displayed as thumbnails.
Pop-up Thumbnail Window
The selected page is displayed in a pop-up window.
PDF and JPEG files are displayed as thumbnails in the Folder view.
Other files are displayed as icons associated with their applications.
5
2.2.1. Menu Bar
File
Open
New
Delete
Rename
Properties
Import
Export
Print
Attach to E-mail
Exit
Edit
Undo
Cut
Copy
Paste
Select All
Starts the associated application and opens the selected file.
(Example: For a PDF file, [Adobe Acrobat] is started.)
Cabinet:
Creates a new Cabinet directly under [My ScanSnap] folder.
Folders or files can be stored inside it.
Folder:
Creates a new Folder under the selected Cabinet.
Files can be stored inside it.
™ Folders cannot be created under [My ScanSnap] folder.
Also, if a new folder is created directly under [My
ScanSnap] folder in other programs such as Windows
Explorer, it is shown as [Cabinet] in ScanSnap Organizer.
Folder Link:
Creates a Folder Link to any existing folder directly under [My
ScanSnap] folder.
The files selected within the folder can be previewed in
ScanSnap Organizer.
™ [My ScanSnap] folder cannot be designated as a Folder
Link.
Deletes the selected file, folder, or Cabinet.
™ The linked folder is not deleted even if the Folder Link is
deleted.
Renames the selected file, folder, or Cabinet.
Shows information about the selected Folder Link.
This item is available only when Folder Link is selected.
Copies PDF or JPEG files in other folders to the selected folder.
Copies the selected PDF or JPEG files to other folders.
™ Files cannot be exported to [My ScanSnap] folder.
Prints the selected PDF or JPEG file.
™ When printing, the [Set as default printer] in Windows is
used. If you want to print using another printer, double-click
the displayed thumbnail, and then change to the desired
printer in the associated application’s Print command.
Opens your e-mail program with the selected PDF or JPEG file
attached.
Exits ScanSnap Organizer.
Undoes the most recent action.
Cuts the selected file or folder.
Copies the selected file or folder.
Pastes the cut or copied file or folder.
™ If [folder] is pasted directly under [My ScanSnap] folder, it
is changed to [Cabinet] in ScanSnap Organizer.
Selects all files displayed in File View.
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View
File Name
Shows the file name under the
displayed thumbnail when the
check box is selected.
Pop-up Thumbnail
Shows the thumbnail when
you select the file.
Format
Changes the display of File View to either Large, Medium, Small, or
Top Thumbnail view.
Large Thumbnail: 196 X 196 (Pixels)
Medium Thumbnail: 128 X 128 (Pixels)
Small Thumbnail: 96 X 96 (Pixels)
Thumbnail Top: Shows the upper part of the file
Sorts the folders displayed in Folder view in ascending or
descending order according to folder names.
By Name
You can sort the display of File View in ascending order (A -> Z)
according to the name.
By Size
You can sort the display of File View in ascending order (Small ->
Large) according to the size.
By Date
You can sort the display of File View in descending order (New ->
Old) according to the date.
Refreshes the display of Folder View and File View to the latest
information.
Sort Folders
Sort Files
Refresh
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Tools
Options
[General Settings] tab
● My ScanSnap folder:
Specifies the location of My ScanSnap folder when
ScanSnap Organizer is started. The specified folder and the
sub-folders can be displayed by ScanSnap Organizer.
● Append folder name to file when moving/copying
When moving or copying a file, the destination folder’s
name is appended in front of the file name.
Eg: When moving/copying a file named Snap001.pdf to a
folder named Scan.
File name after moving/copying: Scan_Snap001.pdf
Help
Search Topics
About ScanSnap
Organizer
Online Update
Displays ScanSnap Organizer’s help.
Displays ScanSnap Organizer’s version information.
Updates ScanSnap Organizer to the latest version.
™
It is essential that Internet Explorer is installed in a system which can
access the Internet.
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2.2.2. Toolbar
New Cabinet:
Creates a Cabinet in Folder view.
New Folder:
Creates a Folder in Folder view.
™ Folders cannot be created under [My ScanSnap] folder.
Also, if a new folder is created directly under [My ScanSnap] folder in other
programs such as Windows Explorer, it is shown as [Cabinet] in ScanSnap Organizer.
New Folder Link:
Creates an optional Folder Link (Shortcut).
Display:
Changes the display of File View to either Large, Medium, Small, or Top
Thumbnail view.
Large Thumbnail: 196 X 196 (Pixels)
Medium Thumbnail: 128 X 128 (Pixels)
Small Thumbnail: 96 X 96 (Pixels)
Thumbnail Top: Shows the upper part of the file
Sort:
Sorts files displayed in File View according to name, size, or date.
Import:
Copies PDF or JPEG files in other folders to the selected folder.
Export:
Copies the selected PDF or JPEG files to other folders.
Attach to e-mail:
Opens your e-mail program with the selected PDF or JPEG file attached.
Print:
Prints the selected PDF or JPEG file.
Cut:
Cuts the selected file or folder.
Copy:
Copies the selected file or folder.
Paste:
Pastes the cut or copied file/folder.
™ If [folder] is pasted directly under [My ScanSnap] folder, it is changed to [Cabinet] in
ScanSnap Organizer.
Delete:
Deletes the selected file, folder, or Cabinet.
™ The linked folder is not deleted even if the Folder Link is deleted.
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2.2.3. Thumbnail View
(Thumbnail Large/Medium/Small)
Thumbnail Image
Displays a miniature image of the file.
Page Number
Shows (current page number/total page number)
You can double-click it and type any number to show
any page.
“Zoom-in/Zoom-out” Button
Magnifies or reduces the current “Pop-up Thumbnail
Image”.
file name
Page Forward button
If a file has multiple pages, you can page forward to any
page to see the thumbnail.
(Thumbnail Top)
●
●
PDF and JPEG files are displayed as thumbnails in the File view.
Other files are displayed as icons associated with their applications.
Thumbnails of password-protected PDF files cannot be displayed due to security
restrictions*. In this case, the Adobe Acrobat icon is displayed, and a lock icon( )is
displayed on the lower left-hand corner.
* However, if “Fixed Password” is set in ScanSnap Manager’s “PDF File Options”,
thumbnails of PDF files with the same password can be displayed.
For more information on setting a fixed password, please refer to “ScanSnap
fi-5110EOX2 Operator’s Guide”.
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Mouse Operations
Point to the Thumbnail image
A larger Thumbnail is displayed in a pop-up
window.
The file is selected.
The associated application is started and the file
is opened.
(E.g.: In PDF’s case, “Adobe Acrobat” is
started.)
The file name can be changed.
The page number can be entered.
The thumbnail of the entered page is displayed.
Click the Thumbnail image
Double-click the Thumbnail image
Double-click the file name
Double-click the Page Number
Click the “Zoom-in/Zoom-out” Button
For
, the pop-up thumbnail is magnified,
, the pop-up thumbnail is reduced.
while for
The thumbnail image changes as follows:
Click the Page Forward button
For
, advances by 1 page.
For
, advances to the last page.
For
, goes back by 1 page.
For
, goes back to the first page.
The selected file is moved to the location.
Drag the Thumbnail image and drop it on
to any location
Drag the Thumbnail image and press the
[Ctrl] key before dropping it on to any
location
The selected file is copied to the location.
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2.3. Connecting to ScanSnap
This section explains how to use ScanSnap Organizer to display and arrange images scanned by
ScanSnap.
2.3.1. Preparing
1. Right-click the [ScanSnap Manager icon]
on the Taskbar, and choose
[Settings] from the menu that appears.
=> The “Scan and Save Settings” window appears.
2. Select "ScanSnap Organizer" on the "Application" tab.
3. Click the [OK] button.
=> The “Scan and Save Settings” window closes.
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2.3.2. Scanning
1. Load the document onto the scanner.
2. Press the [SCAN] button.
=> Scanning is started.
When scanning stops, "ScanSnap Organizer" starts, and the scanned image is displayed
as a thumbnail.
The scanned image is saved in the folder specified in [My SnapSnap Folder] on the [Option
Settings] window. (Refer to page 8)
™ The initial setting is [My SnapSnap Folder] under [My Documents].
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2.3.3. Sorting Files
This section explains the procedure to create a new Cabinet and folder, and how to move
scanned files to the Cabinet and folder.
The idea is similar to arranging a big pile of documents (files) in the room ([My ScanSnap]
folder), purchasing a new shelf (Cabinet) and a new document tray (folder), and classifying
them according to subject to sort out the documents.
1. On the [File] menu, select [New] -> [Cabinet].
=> Under [My ScanSnap] folder in Folder View, [New Cabinet] is created.
2. Enter a name for the Cabinet.
Enter the name “Investigation Report” here.
In case you want to change the name once it is decided, select the name you want to
change and click it. Or, select the name and then select [Rename] on the [File] menu.
3. Select the Cabinet created in Step 1.
4. On the [File] menu, select [New] -> [Folder].
=> Under the Cabinet created in Step 1, [New Folder] is created.
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5. Enter a Folder name.
In case you want to change the name once it is decided, select the name you want to
change and click it. Or, select the name and then select [Rename] on the [File] menu.
6. Repeat Steps 4, 5 to create folders as needed.
As an example, create two folders named [July 2004] and [August 2004].
7. Select [My ScanSnap] folder, and then select the file you want to move.
=> The selected file is shown in a red frame.
You can select several files at one time when you press and hold down the [Ctrl] key while
selecting the files.
8. Drag-and-drop the selected file to the destination folder.
=> The selected file is moved to the destination folder.
When you drag and press the [Ctrl] key before dropping, the selected file is copied.
9. Repeat Steps 7, 8 to store files in the destination folders.
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2.4. Copying/Moving
This section explains how to copy/move files and folders to other Cabinets or folders in [My
ScanSnap] folder.
1. Select the files you want to copy or move in File View.
In case of folders, select in Folder View.
●
●
●
You can select several files at one time when you press and hold down the [Ctrl] key.
When you copy or move a folder, all the folders or files inside the folder are also
moved.
You cannot copy/move a Folder Link.
2. When copying, select [Copy] on the [Edit] menu, or click the
icon on
the Toolbar.
When moving, select [Cut] on the [Edit] menu, or click the
icon on the
Toolbar.
3. Select the destination cabinet or folder in Folder View.
4. Select [Paste] on the [Edit] menu, or click the
icon on the Toolbar.
=> The selected file/folder is copied/moved to the destination Cabinet or folder.
If [folder] is pasted directly under [My ScanSnap] folder, it is changed to [Cabinet] in
ScanSnap Organizer.
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2.5. Importing Files
This section explains how to copy files in folders other than [My ScanSnap] folder to any
Cabinet or folder in [My ScanSnap] folder.
1. In Folder View, select the Cabinet or folder you want to copy to.
(Files will be copied here.)
2. Select [Import] on the [File] menu, or click the
icon on the Toolbar.
=> The “Open” window appears.
3. Select the file, and click the [Open] button.
=> The file is copied to the Cabinet or folder selected in Step 1.
When the copied file is not shown in File View immediately, please select [Refresh] on the
[View] menu.
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2.6. Exporting Files
This section explains how to copy files in [My ScanSnap] folder to a folder other than [My
ScanSnap] folder.
1. In File View, select the file.
=> The selected file is shown in a red frame.
2. Select [Export] on the [File] menu, or click the
icon on the Toolbar.
=> The “Browse for Folder” window appears.
3. Select the destination folder for the file, and click the [OK] button.
=> The file selected in Step 1 is copied to the folder.
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2.7. Printing
This section explains how to print the selected files using a printer.
1. In File View, select the file.
2. Select [Print] on the [File] menu, or click the
icon on the Toolbar.
=> The selected file is printed using a printer.
● When printing, the printer “Set as default printer” in Windows is used.
If you want to print using another printer, double-click the displayed thumbnail, and then
change to the desired printer in the associated application’s Print command.
● If no print action is specified when printing JPEG file, an “Associated application of %1
not found” error occurs. In this case open the file with an application supporting the
JPEG file and print it.
2.8. Sending Files Attached to E-mail
This section explains how to send the selected files attached to e-mails.
1. In File View, select the file.
2. Select [Attach to E-mail] on the [File] menu, or click the
icon on the
Toolbar.
=> The e-mail program opens with the selected files attached.
● The e-mail program opened is the application set in [E-mail:] of the [Programs] tab of
[Internet Options] in Internet Explorer’s [Tools] menu.
The e-mail programs which are confirmed to be compatible are as follows:
®
®
・
Microsoft Outlook
・
Microsoft® Outlook Express
・
Netscape Messenger V4.5
・
Eudora Pro® V4.0.1
● It is known that if you use Hotmail as an associated e-mail application and fail
to send an e-mail, the extension of the attached file is changed (to the one
including “^”). This symptom occurs only when you use Hotmail with Windows
XP and it also occurs when sending an e-mail from Internet Explorer as well.
To prevent the error, use any associated e-mail application other than Hotmail.
(As of December, 2004)
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2.9. Deleting
This section explains how to delete unnecessary Cabinets, folders, Folder Links, and files.
1. Select the Cabinet, folder, Folder Link, and file you want to delete.
When deleting Cabinets, folders, and Folder Links, use Folder View;
when deleting files, use File View.
●
●
●
You can select several files at one time when you press and hold down the [Ctrl] key.
When you delete a Cabinet as well as a folder, all the files or folders inside the
Cabinet or folder are also deleted.
When you delete a Folder Link, only the Folder Link information displayed in Folder
View is deleted. The destination folder as well as the files inside the folder remains.
2. Select [Delete] on the [File] menu, or click the
=> The “Confirm File Delete” window appears.
3. Click the [Yes] button.
=> The selected file is deleted.
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icon on the Toolbar.
2.10. Updating
In an effort to improve the usability and functionality of ScanSnap Organizer, program updates
are carried out timely.
ScanSnap Organizer can automatically detect whether the latest program (Update Pack) is
available and update the program.
Update Packs are made available without notice. We recommend that you update your
program regularly.
When updating ScanSnap Organizer, follow the instructions below.
●
●
When updating, it is essential that Internet Explorer is installed in a system which can
access the Internet.
For Windows XP or Windows 2000, you must log on as an administrator.
1. On the [Help] menu, select [Online Update].
=> A message window to confirm whether or not to update ScanSnap Organizer appears.
2. Click the [Yes] button.
=> If the latest Update program is available, a message window to confirm the download
and installation of the program appears.
In case the latest update is already installed, the message below appears.
Click the [OK] button to close the message.
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3. Click the [Install] button.
When you click the [Information] button, Internet Explorer opens and information about the
latest update for ScanSnap Organizer appears.
=> Installation starts, and the “Welcome to InstallShield Wizard for ScanSnap Organizer”
window appears.
Follow the instructions on the screen to install.
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ScanSnap Organizer
User’s Guide
P2WW-1850-01ENZ0
Date of Issuance: January, 2005
Issuance Responsibility: PFU Limited
• The contents of this manual are subject to change without notice.
• PFU Limited assumes no liability for incidental or consequential
damages arising from the use of this manual, and any claims by
a third party.
• Copying of the contents of this manual in whole or in part is
forbidden under the copyright law.