Fujitsu S510 Photo Scanner User Manual

P3PC-1792-01ENZ0
Color Image Scanner
S510
Operator’s Guide
SC
AN
PO
W
ER
Introduction
Thank you for purchasing Color Image Scanner ScanSnap S510 (hereinafter referred to as the
"ScanSnap").
The ScanSnap is a scanner that is capable of double-sided scanning in both monochrome and color.
The ScanSnap has the following advantages:
■ You can turn images on paper into PDF files and made PDF files searchable by just
pressing the [SCAN] button!
You can turn documents cluttering up your desk into PDF files to manage and archive
them on your computer. By using Adobe® Acrobat®, which comes with the ScanSnap,
you can view, edit, and search PDF files right at your fingertips.
PDF files are easy to print and share scanned images by e-mail.
In addition to the advantages above, the ScanSnap can automatically recognize the type
of documents, color or black-and-white, so that the size of the scanned image file can
be reduced when documents containing both color and black-and-white pages are
scanned. (Moreover, the ScanSnap can automatically remove blank pages from the
document to further reduce the size of the file.)
■ You can scan documents with speed and efficiency!
Double-sided color documents of A4 or letter size paper can be scanned at a speed of
about 18 sheets/minute (when Scan mode is set to Normal, Color mode is set to Auto,
and Compression rate is set to 3). (*1)
(*1) -Depending on the document, scanning speed may become slower in "B&W
(Black&White)" mode (due to process for converting data scanned in color to
monochrome data).
Example: Scanning color brochures in "B&W" mode
-When "Correct skewed character strings automatically," "Allow automatic image
rotation," and/or automatic text recognition is enabled, scanning speed may become
slower.
■ You can eliminate the nuisance of a bulky device!
Smaller than a sheet of A4 or letter size paper, the ScanSnap can fit unobtrusively on
your desktop all the time.
■ You can file business cards with ease!
With CardMinder™, which is supplied with the ScanSnap, business cards can be easily
filed and searched for using the OCR function.
ScanSnap S510 Operator's Guide
i
■ The Quick menu is newly added for beginners to operate the ScanSnap with
automatic ease!
When the [SCAN] button is pressed, the Quick menu is displayed. What you should do
is to select the action you want to perform on the Quick menu. The Quick menu is
simple enough for first-time use by completely neophytes. (Quick menu mode)
■ You can send off the scanned image by e-mail or output the scanned image to the
printer immediately after scanning!
Without starting applications, you can attach the scanned image to e-mail or make
copies of the scanned image by outputting it to the printer.
■ You can convert paper documents into Word/Excel/PowerPoint files!
With ABBYY FineReader for ScanSnap™, you can convert the scanned document
directly into the Word/Excel/PowerPoint file.
Note: The ScanSnap does not conform to TWAIN and ISIS standards.
This Operator’s Guide describes how to handle and operate the ScanSnap. Before using the
ScanSnap, be sure to read this document thoroughly for proper operation.
ii
Introduction ................................................................................... i
■ Regulatory Information ........................................................ vi
■ Liability ................................................................................ viii
■ Trademarks ........................................................................... ix
■ Safety Precautions ............................................................... xi
Chapter 1 Before You Start Using the ScanSnap ...................... 1
1.1 Checking the Contents of the Scanner Package ............. 2
1.2 Names and Functions of Components ............................. 3
Chapter 2 Connecting the ScanSnap .......................................... 5
2.1 Installing the Supplied Programs...................................... 6
2.2 Connecting the ScanSnap to your PC ............................ 21
Chapter 3 Using the ScanSnap.................................................. 29
3.1 Flow of Operations .......................................................... 30
3.2 Paper Size of Documents to be Scanned ....................... 46
3.3 Loading Documents ......................................................... 49
Chapter 4 Setting the ScanSnap................................................ 63
4.1 About the ScanSnap Icon ................................................ 64
4.2 Changing Scanning Settings........................................... 67
4.3 Saving Scanning Settings................................................ 92
4.4 Using the ScanSnap Quick Menu ................................. 103
4.5 Changing Carrier Sheet Settings .................................. 106
ScanSnap S510 Operator's Guide
iii
4.6 About Automatic Interaction with Applications........... 111
Chapter 5 About Actions .......................................................... 115
5.1 About Actions in the Action List ................................... 116
5.2 Saving Data in the Specified Folder.............................. 117
5.3 Sending Files by E-Mail ................................................. 129
5.4 Using the ScanSnap as a Copy Machine...................... 145
5.5 Converting into Word / Excel / PowerPoint Files......... 155
Chapter 6 Using the ScanSnap in Various Ways ................... 169
6.1 Using ScanSnap Manager.............................................. 170
6.2 Using Adobe Acrobat ..................................................... 197
6.3 Scanning Business Cards ............................................. 202
6.4 Using ScanSnap Organizer............................................ 208
Chapter 7 Troubleshooting ...................................................... 217
7.1 Clearing Document Jams............................................... 218
7.2 Troubleshooting Checklist ............................................ 220
Chapter 8 Daily Care ................................................................. 229
8.1 Cleaning Materials .......................................................... 230
8.2 Cleaning the Scanner Exterior ...................................... 231
8.3 Cleaning the Inside of the Scanner............................... 232
8.4 Cleaning Carrier Sheet ................................................... 235
iv
Chapter 9 Replacing Consumables and Carrier Sheet.......... 237
9.1 Replacing Consumables ................................................ 238
9.2 Replacing the Pad ASSY................................................ 240
9.3 Replacing the Pick Roller............................................... 243
9.4 Purchasing the Carrier Sheet ........................................ 250
Appendix A Updating ScanSnap Manager ............................................ 251
Appendix B Uninstalling ScanSnap ....................................................... 253
Appendix C Quick Menu Mode / Left-Click Menu Mode ....................... 255
Appendix D Installation Specifications.................................................. 259
Repairs ..................................................................................................... 261
Index......................................................................................................... 263
ScanSnap S510 Operator's Guide
v
■ Regulatory Information
FCC declaration
This equipment has been tested and found to comply with the limits for a Class B digital
device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide
reasonable protection against harmful interference in a residential installation. This
equipment generates, uses, and can radiate radio frequency energy and, if not installed and
used in accordance with the instruction manual, may cause harmful interference to radio
communications. However, there is no guarantee that interference will not occur in a
particular installation. If this equipment does cause harmful interference to radio or
television reception, which can be determined by turning the equipment off and on, the user
is encouraged to try to correct the interference by one or more of the following measures:
• Reorient or relocate the receiving antenna.
• Increase the separation between the equipment and receiver.
• Connect the equipment into an outlet on a circuit different from that to which the receiver
is located.
• Consult your dealer or an experienced radio/TV technician.
CAUTION
ATTENTION
Changes or modifications not expressly approved by the party
responsible for compliance could void the user’s authority to operate the
equipment.
• The use of a shielded interface cable is required to comply with the Class B
limits of Part 15 of FCC rules.
• The length of the AC cable must be 3 meters (10 feet) or less.
Canadian DOC Regulations
This digital apparatus does not exceed the Class B limit for radio noise emissions from
digital apparatus set out in the Radio interference Regulations of the Canadian Department
of Communications.
This Class B digital apparatus complies with Canadian ICES-003.
Le présent appareil numérique n'émet pas de parasites radioélectriques dépassant les limites
applicables aux appareils numériques de la classe B et prescrites dans le Règlement sur le
brouillage radioélectrique dictées par le Ministère des Communications du Canada.
Cet appareil numérique de la classe B est conforme à la norme NMB-003 du Canada.
vi
Bescheinigung des Herstellers / Importeurs
Für den S510 wid folgendes bescheinigt:
•In Übereinsstimmung mit den Bestimmungen der EN45014(CE) funkentstört
•Maschinenlärminformationsverordnung 3. GPSGV: Der höchste Schalldruckpegel beträgt
70 dB (A) oder weniger, gemäß EN ISO 7779.
International ENERGY STAR® Program
As an ENERGY STAR® Partner, PFU LIMITED has determined that
this product meets the ENERGY STAR® guidelines for energy
efficiency.
The International ENERGY STAR® Office Equipment Program is an
international program that promotes energy saving through the
penetration of energy efficient computers and other office equipment.
The program backs the development and dissemination of products with functions that
effectively reduce energy consumption. It is an open system in which business proprietors
can participate voluntarily. The targeted products are office equipment such as computers,
monitors, printers, facsimiles, copiers, scanners, and multifunction devices. Their standards
and logos are uniform among participating nations.
ScanSnap S510 Operator's Guide
vii
■ Liability
READ ALL OF THIS MANUAL CAREFULLY BEFORE USING THIS PRODUCT. IF
THIS PRODUCT IS NOT USED CORRECTLY, UNEXPECTED INJURY MAY BE
CAUSED TO USERS OR BYSTANDERS.
While all efforts have been made to ensure the accuracy of all information in this manual,
PFU assumes no liability to any party for any damage caused by errors or omissions or by
statements of any kind in this manual, its updates or supplements, whether such errors are
omissions or statements resulting from negligence, accidents, or any other cause. PFU
further assumes no liability arising from the application or use of any product or system
described herein; nor any liability for incidental or consequential damages arising from the
use of this manual. PFU disclaims all warranties regarding the information contained herein,
whether expressed, implied, or statutory.
Use in High-safety Applications
This product has been designed and manufactured on the assumption that it will be used in
office, personal, domestic, regular industrial, and general-purpose applications. It has not
been designed and manufactured for use in applications (simply called "high-safety
applications" from here on) that directly involve danger to life and health when a high degree
of safety is required, for example, in the control of nuclear reactions at nuclear power
facilities, automatic flight control of aircraft, air traffic control, operation control in masstransport systems, medical equipment for sustaining life, and missile firing control in
weapons systems, and when provisionally the safety in question is not ensured. The user
should use this product with adopting measures for ensuring safety in such high-safety
applications. PFU LIMITED assumes no liability whatsoever for damages arising from use
of this product by the user in high-safety applications, and for any claims or compensation
for damages by the user or a third party.
About the use of mercury
Hg
Lamp(s) inside this product contain mercury and must be recycled or disposed of
according to local, state, or federal laws.
To avoid unexpected injury, read the following carefully.
Doing the following actions may result in serious personal injuries:
•Do not put the substance in the lamp in your mouth as it contains mercury.
•Do not incinerate, crush, or shred the scanner.
•Do not breathe the chemical liquid contained in the scanner parts.
viii
■ Trademarks
Microsoft, Windows, and PowerPoint are registered trademarks of Microsoft Corporation in
the United States and/or other countries.
Word and Excel are the products of Microsoft Corporation.
Adobe, the Adobe logo, and Acrobat are either registered trademarks of Adobe Systems
Incorporated in the United States and/or other countries.
Intel and Pentium are trademarks or registered trademarks of Intel Corporation its
subsidiaries in the United Sates and other countries.
ScanSnap, ScanSnap logo, and CardMinder are the trademarks of PFU LIMITED.
Other product names are the trademarks or registered trademarks of the respective
companies.
ABBYY™ FineReader™ 7.x Engine © ABBYY Software House 2005.
OCR by ABBYY Software House. All rights reserved.
ABBYY, FineReader are trademarks of ABBYY Software House.
How Trademarks Are Indicated In This Manual
ScanSnap:
ScanSnap S510
CardMinder:
CardMinder™ 3.0
References to operating systems (OSs) are indicated as follows:
Windows 2000:
Microsoft® Windows® 2000 Professional operating system
Windows XP:
Microsoft® Windows® XP Professional operating system (32-bit)
Microsoft® Windows® XP Home Edition operating system (32-bit)
Windows Vista:
Microsoft® Windows® Vista™ Home Basic operating system (32-bit)
Microsoft® Windows® Vista™ Home Premium operating system
(32-bit)
Microsoft® Windows® Vista™ Business operating system (32-bit)
Windows:
Adobe Acrobat:
Microsoft® Windows® Vista™ Ultimate operating system (32-bit)
Windows 2000, Windows XP, and Windows Vista
Adobe® Acrobat®
All descriptions in this manual are based on the premises that Adobe
Acrobat supplied with the ScanSnap is used. Unless otherwise specified,
Adobe Acrobat herein refers to Adobe Acrobat supplied with the
ScanSnap. The version of Adobe Acrobat supplied with the ScanSnap is
subject to change without notice. If the screen examples in this document
differ from actual ones, please refer to "Adobe Acrobat Help."
ABBYY FineReader: ABBYY™ FineReader™ for ScanSnap
PFU TimeStamp: PFU TimeStamp for Adobe® Acrobat®
ATTENTION
The screenshots used in this manual are of Windows XP.
Depending on the operating systems you are using, the screen examples and
operations may differ from the actual ones.
ScanSnap S510 Operator's Guide
ix
About Mouse Operations
In this manual, mouse operations are defined as follows:
Click:
refers to clicking on the left mouse button one time (=> Left-click).
Right-click:
refers to clicking on the right mouse button one time.
Double-click: refers to clicking twice in rapid succession on the left mouse button
down.
Manufacturer
PFU LIMITED
International Sales Dept., Imaging Business Division, Products Group
Solid Square East Tower, 580 Horikawa-cho, Saiwai-ku, Kawasaki-shi Kanagawa 212-8563, Japan
Phone: (81)(44) 540-4538
All Rights Reserved, Copyright © PFU LIMITED 2007.
x
■ Safety Precautions
This manual describes important details for users to use this product safely and correctly.
Read this manual thoroughly before you start using this product.
Be sure to read and fully understand the Safety Precautions in this manual, in particular.
In addition, keep this manual handy during use of this product, so that you can refer to it
quickly when necessary.
Warning Indications Used In This Manual
In this manual, the following signs are used to indicate a risk of physical injury and damage,
so that safe and correct use of this product can be ensured and possible danger and injury to
the operator and other persons can be avoided.
WARNING
This sign warns the operator that improper use, indicated with this sign,
may cause death or severe injury of the operator or people in the
vicinity, if not followed.
CAUTION
This sign warns the operator that improper use, indicated with this sign,
may cause minor injury of the operator, or damage to equipment or
property, if not followed.
Symbols Used In This Manual
In this manual, the following symbols are used to describe operations as well as indicate
warnings.
ATTENTION
This symbol alerts operators to particularly important information. Be sure to
read this information.
This symbol alerts operators to helpful advice regarding operations.
HINT
Operation
Operation
This symbol shows operations to perform on your computer.
This symbol shows operations to perform with your scanner.
ScanSnap S510 Operator's Guide
xi
A TRIANGLE symbol indicates that special care and attention is required.
The drawing inside the triangle shows the specific caution.
A CIRCLE with a diagonal line inside shows action which users may not perform.
The drawing inside or under the circle shows the specific action that is not
allowed.
R
Outline characters on a colored background show instructions users should
follow.
It may also include the drawing that shows the specific instruction.
About the Hot Surface Hazard Warning Label
The following warning labels are attached to this product.
The area around the part to which this warning label is affixed can become very hot.
Please take serious caution as the heat can cause burns.
ATTENTION
Do NOT remove the warning labels from the scanner. Avoid them from being
stained, so that the warning labels are plainly visible.
Screen Examples In This Manual
The screen examples in this manual are subject to change without notice in the interest of
product improvement.
If actual screens differ from those used as examples in this manual, operate by following the
actual ones referring to the User's Manual of the scanner.
The screenshots used in this manual are for the ScanSnap Manager and the CardMinder
applications.
The screen examples in this manual are created according to Microsoft Corporation’s
Guideline.
About Maintenance
Repairs should be done by properly trained repair technicians.
When this product needs servicing, please contact the store where you purchased it or any
authorized FUJITSU Image Scanner service provider.
xii
WARNING
The following describes important warnings described in this manual.
Do not touch the AC cable with wet hands.
Do not touch the power plug with wet hands. Doing so might cause electric
shock.
Do not damage the AC cable.
A damaged AC cable may cause fire or electric shock.
Do not place heavy objects on AC cables, or pull, bend, twist, heat, damage or
modify AC cables.
Do not use damaged AC cables or power plugs, and AC cables or power plugs
when the wall socket is loose.
Use only specified AC cable, AC adapter, and connector cables
Use only the specified AC cable, AC adapter, and connector cables. Failure to
use the correct cables might cause electric shock and equipment failure.
Do not use the AC cable, AC adapter, and connector cables provided with this
scanner for other devices, since this might cause equipment failure and other
troubles or an electric shock.
Use this scanner only at the indicated power voltage. Do not
connect to multiple-power strips.
Use this scanner only at the indicated power voltage and current. Improper
power voltage and current might cause fire or electric shock.
Also, do not connect to multiple-power strips.
Wipe any dust from the power plug.
Wipe off any dust from metal parts on the power plug or metal fittings with a soft,
dry cloth. Accumulated dust might cause fire or electric shock.
ScanSnap S510 Operator's Guide
xiii
Do not install in locations subject to oil smoke, steam, humidity,
and dust.
Do not install the scanner in locations subject to oil smoke, steam, humidity, and
dust. Doing so might cause a fire or electric shock.
Do not use the scanner if you smell strange odor.
If you detect heat coming from the device or detect other problems such as
smoke, strange smells or noises, immediately turn off the scanner and then
disconnect its power plug.
Make sure that the smoking has stopped, and then contact the store where you
bought the scanner or an authorized FUJITSU scanner service provider.
Turn the scanner OFF if it is damaged.
If the scanner is damaged for any reason, turn off the scanner and unplug the
power cable before contacting the store where you purchased the scanner.
Do not put liquids inside the scanner.
• Do not insert or drop metal objects in to the scanner.
• Do not scan wet documents or documents with paper clips or staples.
• Do not splash or allow the scanner to get wet.
If foreign objects (water, small metal objects, liquids, etc.) get inside the scanner,
immediately turn off the scanner and disconnect the power plug from the power
outlet, then contact the store where you bought the scanner or the Maintenance
Service Center.
Pay particular attention to this warning in households where there are small
children.
Do not touch the inside of the scanner unless necessary.
Do not take apart or modify the scanner. The inside of the scanner contains highvoltage components. Touching these components might cause fire or electric
shock.
xiv
CAUTION
The following illustrates important cautions described in this manual.
Do not install the scanner on unstable surfaces.
Install the scanner on a flat, lever surface. Make sure none of the scanner parts
protrudes outside the desktop.
Do not install the scanner on unstable surfaces. Install the scanner on a level
surface that is free of vibration to prevent it from falling.
Install the scanner on a strong surface that will support the weight of the scanner
and other devices.
Firmly insert the power plug.
Firmly insert the power plug into the power outlet as far it can go.
Do not block the ventilation ports.
Do not block the ventilation ports. Blocking the ventilation ports generates heat
inside of scanner, which may results in fire or scanner failure.
Do not place heavy objects or climb on top of the scanner.
Do not place heavy objects on the scanner or use the top surface of the scanner
for performing other work. Improper installation might cause injuries.
Before moving the scanner, unplug the power cord from the
electrical outlet.
Do not move the scanner with the power and interface cables connected as this
might damage the cables, causing fire, electric shock or injuries.
Before moving the scanner, be sure to disconnect the power plug from the power
outlet, and disconnect data cables. Also, make sure that the floor is free of
obstructions.
ScanSnap S510 Operator's Guide
xv
Protect the scanner from static electricity.
Install the scanner away from strong magnetic fields and other sources of
electronic noise. Also, protect the scanner from static electricity as this might
cause the scanner to malfunction.
Do not use aerosol sprays near the scanner.
Do not use aerosol sprays to clean the scanner. Aerosol sprays cause dirt and
dust to enter the scanner, resulting in scanner failure and malfunction.
Avoid any contact when scanner is working.
Avoid touching any scanner mechanism when scanning as this may cause
injuries.
Unplug the power cord from the electrical outlet when the
scanner is not used for an extended period of time.
For your safety, unplug the power cord from the electrical outlet when the
scanner is not used for an extended period of time.
Do not expose the scanner to direct sunlight.
Do not install the scanner in a location exposed to direct sunlight or near any
heating apparatus. Doing so increases the inside temperature of the scanner,
and a fire or failure may occur. Install the scanner in a well-ventilated location.
Do not use the scanner immediately after moving it from a cold
place into a warm room.
Do not use the device immediately after moving it from a cold place into a warm
room. This may cause condensation, which might lead to scanning errors. Let the
device dry about one or two hours before you use it.
xvi
Be careful not to cut your fingers
When handling the paper or Carrier Sheet, be careful not to cut your fingers by
the paper or Carrier Sheet.
ScanSnap S510 Operator's Guide
xvii
xviii
Chapter 1
1
Before You Start Using the ScanSnap
This chapter describes the necessary preparations for using the ScanSnap.
1.1 Checking the Contents of the Scanner Package ................................................. 2
1.2 Names and Functions of Components ................................................................. 3
ScanSnap S510 Operator's Guide
1
1.1
Checking the Contents of the Scanner Package
When you unpack the scanner package, find the packaging list first, and then make sure that the
ScanSnap and all items in the packaging list are present.
If anything is missing or damaged, contact the store where you purchased the product.
2
1.2 Names and Functions of Components
1.2
Names and Functions of Components
This section describes the names of parts and their functions.
1
■ Front View
Before You Start Using the ScanSnap
Paper chute
Open the cover to use the scanner.
⇒Opening the cover turns on the scanner.
ADF
(ADF:Automatic Document Feeder)
Paper chute
After opening it, load the documents to be
scanned on this part.
Side guide
Adjust the side guides to the width of
documents so that the scanned images will
not be skewed.
Cover open lever
To open the ADF, pull this lever toward
you.
Operation button
⇒Refer to the next page.
Stacker
Before using the stacker, unfold and extend it as shown above.
You can also use the ScanSnap without unfolding the Stacker.
HINT
ScanSnap S510 Operator's Guide
3
■ Operation Button
[SCAN] button
Press this button to start the scanning.
[POWER] button
Turns on/off the power.
SCAN
POWER
Power indicator
Indicates the power status of the scanner.
Blue (Solid):
Ready
Blue (Blinking):
Scanning
Orange (Solid):
Error
Light off:
Power off
■ Rear View
AC adapter connector
USB connector
Seal (reminds you that the supplied software
has to be installed first)
After installing the software, remove this seal.
4
Security cable slot
Plug a commercially
available security cable
into this slot (anti-theft).
Chapter 2
Connecting the ScanSnap
2
This chapter describes how to connect the ScanSnap to your personal computer.
Before you connect the ScanSnap, install the supplied programs (Adobe Acrobat, ABBYY
FineReader for ScanSnap, ScanSnap Manager, ScanSnap Organizer, CardMinder, and PFU
TimeStamp) on your personal computer.
ATTENTION
• Be sure to install ScanSnap Manager before connecting the ScanSnap to your
personal computer.
If you connect the ScanSnap to the personal computer before installing
ScanSnap Manager, the ScanSnap will not operate correctly.
* If you have connected the ScanSnap to the personal computer before
installing ScanSnap Manager, the "Found New Hardware Wizard" dialog box
appears (this dialog box might be slightly different depending on the
operating system running on your personal computer). If this dialog box
appears, click the [Cancel] button to close the Wizard dialog box, and install
ScanSnap Manager first.
• When the ScanSnap is connected to a personal computer, other models (fi5110EOX Series or ScanSnap S500) or another S510 cannot be used on the
same personal computer.
For details about the installation area for the scanner, refer to "Appendix C Quick Menu Mode /
Left-Click Menu Mode" (page 255).
2.1 Installing the Supplied Programs.......................................................................... 6
2.2 Connecting the ScanSnap to your PC ................................................................ 21
ScanSnap S510 Operator's Guide
5
2.1
Installing the Supplied Programs
"Installation" of programs is the act of copying the program files supplied with the ScanSnap into
the hard disk of your personal computer so that the environment for using the ScanSnap is created
on the personal computer in which you install the program files.
■ Before Installing the Supplied Programs for the ScanSnap
Before installing the supplied programs for the ScanSnap, perform the following preparations:
1. Check your system.
The system requirements for the ScanSnap are as follows:
■ Operating system
One of the following operating systems is required:
• Windows 2000
• Windows XP
• Windows Vista
Windows 2000
Windows XP
Windows Vista
ScanSnap Manager
3
3*1
3*4
ScanSnap Organizer
3
3*1
3*4
CardMinder
3
3*1
3
3*3
3*2
-
3
3*1
3
Adobe Acrobat
ABBYY FineReader
for ScanSnap
*1: Service Pack 1 or later must be applied
*2: Service Pack 2 or later must be applied
*3: Service Pack 4 or later must be applied
*4: Search and password functions are based on those of Adobe Acrobat, and,
therefore, not guaranteed to work in Windows Vista.
■ Personal computer
•
•
•
6
Intel® Pentium®4 1.8 GHz or higher
CD-ROM drive (used for installation)
USB port (USB 2.0/1.1)
2.1 Installing the Supplied Programs
■ RAM
For Windows 2000 and Windows XP:
256 MB or more (512 MB or more is recommended when you scan documents while
sellecting "Excellent" in the "Image quality" drop down list.)
For Windows Vista:
512 MB or more
■ Free disk space
• ScanSnap Manager
280 MB
• ScanSnap Organizer
320 MB
• CardMinder
120 MB
•
ATTENTION
670 MB
(plus 270 MB for file cache at installation)
ABBYY FineReader for ScanSnap 270 MB
• The ScanSnap may not function if it is connected to the USB port on the
keyboard or the monitor.
• If you are using a commercially available USB hub, use a type equipped with
an AC adapter.
• To connect the ScanSnap with USB 2.0, it is required that the USB port and
the hub be compliant with USB 2.0. When you connect the ScanSnap with
USB 1.1 port, scanning speed may slow down. Therefore, use the USB 2.0
compatible one if your computer has the USB 2.0 compatible port.
• If the CPU and memory do not meet the required specifications, scanning
speed will slow down.
2. Make sure that the ScanSnap is not yet connected to your personal computer.
3. Start up your personal computer.
Log on as a user with "Administrator" privileges (computer administrator privileges when
using Microsoft Windows XP Home Edition operation system).
4. Exit all programs and close all windows.
ScanSnap S510 Operator's Guide
2
Connecting the ScanSnap
•
Adobe Acrobat
7
■ Installing Adobe Acrobat
Install Adobe Acrobat using the following procedure from the "Adobe Acrobat 7.0 CD-ROM"
supplied with the ScanSnap.
ATTENTION
Adobe Acrobat can be used on the following operating systems:
• Windows 2000 (Service Pack 4 or later)
Windows XP (Service Pack 2 or later)
Other requirements:
• Internet Explorer 6.05 or later
• Screen Resolution: 1024 x 768 or higher
Adobe Acrobat is required for viewing the "ScanSnap S510 Operator’s
Guide," "ScanSnap Organizer User’s Guide," and "CardMinder User’s Guide."
Adobe Acrobat can also be linked to the ScanSnap for displaying the scanned
images in Adobe Acrobat.
HINT
* You do not have to install Adobe Acrobat if it is already installed on your
personal computer.
⇒ Proceed to "Installing ABBYY FineReader for ScanSnap" on page 10.
Operation
Prepare the Adobe Acrobat 8.0 CD.
1. Insert the supplied "Adobe Acrobat CD" into the CD-ROM drive.
⇒ The CD-ROM is automatically recognized and the "Adobe Acrobat 8 Standard" window
appears.
HINT
8
This window is not displayed automatically when the "Auto play" setting of your
computer is deactivated. In this case, run "AutoPlay.exe" of this CD directly
using the "Explore" or "My computer."
2.1 Installing the Supplied Programs
2. Click on the folder icon.
2
Connecting the ScanSnap
3. Click the [Next] button.
⇒ Installation is started and the setup dialog box appears.
4. Follow the on-screen instructions to install the software.
HINT
Select "How to install" on the "Adobe Acrobat" dialog box (step 2) to learn more
about the installation of Adobe Acrobat.
Refer to "Adobe Acrobat Help" about how to use Adobe Acrobat.
ScanSnap S510 Operator's Guide
9
■ Installing ABBYY FineReader for ScanSnap
Install ABBYY FineReader for ScanSnap by using the following procedure from the "ABBYY
FineReader CD" supplied with the ScanSnap.
Operation
Prepare the ABBYY FineReader CD.
1. Insert the "ABBYY FineReader CD" into the CD-ROM drive.
⇒ The "ABBYY FineReader for ScanSnap" screen appears.
ATTENTION
• If Windows XP Service Pack 2 is installed in your computer, you may see the
following dialog box when inserting the CD described above. Click the [Yes]
button to show the "ABBYY FineReader for ScanSnap" screen.
If the "In the future, do not show this message." checkbox is marked, you will
not see this dialog box when inserting a CD that attempts to connect to
Microsoft Internet Explorer in the future.
• You may see [Information Bar] instead of the message above. If so, first, click
the [OK] button and then the yellow part with a warning for options.
Next, select [Allow Blocked Content] from the menu.
10
2.1 Installing the Supplied Programs
Finally, click the [Yes] button on the "Security Warning" dialog to proceed.
2. Click [Install>] to proceed with installation.
2
Connecting the ScanSnap
⇒ The file folder containing the setup.exe file appears.
ScanSnap S510 Operator's Guide
11
3. Double-click the [Setup.exe] icon.
4. Select the language for this installation and click [OK].
⇒ The InstallShield Wizard for ABBYY FineReader for ScanSnap appears.
12
2.1 Installing the Supplied Programs
⇒ Follow the on-screen instructions to install the software.
2
Connecting the ScanSnap
HINT
For information about how to use ABBYY FineReader for ScanSnap, refer to
"ABBYY FineReader for ScanSnap User’s Guide."
[All Programs]
Select [Start]
[User’s Guide].
[ABBYY FineReader for ScanSnap™ 3.0]
ScanSnap S510 Operator's Guide
13
■ Installing Supplied Programs
Install the supplied programs from the "ScanSnap Setup CD-ROM" that comes with this scanner.
They are:
• ScanSnap Manager
• ScanSnap Organizer
• CardMinder
<Installing ScanSnap Manager, ScanSnap Organizer, and CardMinder>
Following the procedure below, install ScanSnap Manger, ScanSnap Organizer, and
CardMinder.
Operation
1. Insert the "ScanSnap Setup CD-ROM" into the CD-ROM drive.
⇒ The "ScanSnap Installer" starts up, and the "ScanSnap Setup" dialog box appears.
(1)
(2)
(3)
(4)
(5)
(6)
(1) You can read important information on installation and uninstallation as well as how
the contents of the Setup CD-ROM are organized.
(2) You can install or uninstall ScanSnap Manager, ScanSnap Organizer, and
CardMinder.
(3) You can read manuals.
Click the following buttons to view each of the respective manuals.
[ScanSnap Manager] button: displays "ScanSnap Operator’s Guide (this manual)"
[ScanSnap Organizer] button: displays "ScanSnap Organizer User’s Guide" that
explains how to use ScanSnap Organizer.
[CardMinder] button: displays "CardMinder User’s Guide" that explains how to use
CardMinder.
14
2.1 Installing the Supplied Programs
(4) You can view the contents of the "Setup CD-ROM."
* If you log on to Windows Vista as a standard user, this button is not available. Use
Explore to view the contents of the "Setup CD-ROM."
(5) You can visit our website and view information about support to this product. In the
displayed window, click the URL, http:scansnap.fujitsu.com. (You must have an
Internet connection.)
(6) You can close this window.
HINT
If the "ScanSnap Setup" dialog box is not displayed even when the Setup CD is
inserted into the CD-ROM drive, find "Setup.exe" in the CD-ROM drive by using
Explore, and then double-click the "Setup.exe" icon.
Connecting the ScanSnap
2. Click the [Readme] button in the "ScanSnap Setup" dialog box.
⇒ In the Readme file, things to keep in mind when you install/uninstall programs and how
the Setup CD-ROM is configured are described.
Close the Readme file when you finish reading it.
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15
3. Click the [Install Products] button in the "ScanSnap Setup" dialog box.
Clicking the [Install Products] button installs ScanSnap Manager, ScanSnap Organizer, and
CardMinder.
⇒ The "Welcome to the InstallShield Wizard for ScanSnap" dialog box appears.
4. Click the [Next] button in the "Welcome to the InstallShield Wizard for the ScanSnap"
dialog box.
⇒ The "License Agreement" dialog box is displayed.
16
2.1 Installing the Supplied Programs
5. Read the full text of the "License Agreement." If you agree to the terms of this license,
select "I accept the terms of the license agreement" and click the [Next] button.
2
6. In the "Choose Destination Location" dialog box, choose the destination folder and
click the [Next] button.
To install ScanSnap programs in the default folder, simply click the [Next] button.
In most cases, you do not have to change the directory path. When the selected drive does
not have enough free disk space, change the directory path.
When changing the directory path, click the [Browse] button and display the "Select
Directory" dialog box; select the folder to install ScanSnap programs.
⇒ The "Setup Type" dialog box is displayed.
ScanSnap S510 Operator's Guide
17
Connecting the ScanSnap
⇒ The "Choose Destination Location" dialog box is displayed.
7. Select "Typical," "Compact," or "Custom" from options and click the [Next] button.
Select [Typical] for ordinary use.
⇒ Clicking the [Next] button displays the "ScanSnap Manager Setting 1" dialog box.
HINT
Depending on the selected options, programs are installed as follows:
• Typical
ScanSnap Manager, ScanSnap Organizer, and CardMinder are installed
along with the manuals for these programs.
• Compact
ScanSnap Manager is installed along with its manual.
• Custom
Only the programs of your choice and the manuals of them are installed.
8. In the "ScanSnap Manager Setting 1" dialog box, specify the method of loading the
document, and then click the [Next] button.
When you want to set the document upside down and face down on the ScanSnap, select the
left radio button.
When you want to set the document face up on the ScanSnap, check the right radio button.
18
2.1 Installing the Supplied Programs
⇒ Next, the "ScanSnap Manager Setting 2" dialog box appears.
HINT
• You can also change the setting after installation.
For details, refer to "- Set the documents with its face up (page 82)" in section
"4.2 Changing Scanning Settings."
• This dialog box will not appear when programs are re-installed. The settings
configured before re-installation remain effective.
⇒ Clicking the [Next] button displays the "Start Copying Files" dialog box.
HINT
• You can change this setting after installation.
For details, refer to "Show scanning results" on page 65.
• The dialog box above will not appear when re-installing programs.
The settings configured before the re-installation remain effective.
ScanSnap S510 Operator's Guide
19
2
Connecting the ScanSnap
9. In the "ScanSnap Manager Setting 2" dialog box, if you want to receive notification
about the scanning result, mark the "Notify scanning result" checkbox, and then click
the [Next] button.
If the checkbox is marked, the message appears after scanning to inform you whether blank
pages are automatically removed or whether images are automatically rotated.
10. In the "Start Copying Files" dialog box, check the files that will be installed and click
the [Next] button.
⇒ The installation is started. When the installation is complete, the "InstallShield Wizard
Complete" dialog box will appear.
11. In the "InstallShield Wizard Complete" dialog box, click the [Finish] button.
⇒ Select "Yes, I want to restart my computer now" to restart your personal computer.
⇒ Select "No, I will restart my computer later." to finish the installation. The "ScanSnap
Setup" dialog box appears; click the [Exit] button to close the "ScanSnap Setup" dialog
box.
(To complete the installation, you have to restart your personal computer.)
HINT
• To view the "ScanSnap S510 Operator’s Guide," "ScanSnap Organizer User's
Guide," and "CardMinder User’s Guide," Adobe Acrobat or Adobe® Acrobat®
Reader™ is required. If this software is not installed on the personal computer,
install Adobe Acrobat from the "Adobe Acrobat CD" supplied with the
ScanSnap.
• For how to uninstall these programs, refer to "Appendix B Uninstalling
ScanSnap" on page 253.
20
2.2 Connecting the ScanSnap to your PC
2.2
Connecting the ScanSnap to your PC
Follow the procedure below to connect the ScanSnap to your personal computer.
1. Connect the ScanSnap to a power outlet with the AC cable.
2. Connect the ScanSnap to your personal computer with the USB cable.
ATTENTION
• Be sure to connect the AC cable to an outlet before connecting the USB cable.
• Be sure to install ScanSnap Manager into your personal computer before
connecting the ScanSnap to your personal computer. (For details about the
installation, refer to "Installing the Supplied Programs (page 6)").
Connecting the ScanSnap
The following describes each of the above two procedures.
■ Connecting the Power Cable
Connect the AC cable and adapter as shown below.
CAUTION
Do not use AC adapters other than the following.
Manufacturer
AC-adapter model number
LEI
NU40-2160250-I3
SANKEN ELECTRIC CO,. LTD
SEB55N2-16.0x (x= A-Z or Blank)
Operation
1. Connect the AC cable to the AC adapter (collectively called the power cable).
AC cable
ATTENTION
AC adapter
Use only the supplied AC cable and AC adapter (power cable).
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2
21
2. Plug the power cable into the power connector on the back side of the ScanSnap, and
the other end to a wall outlet.
Outlet
Power connector
22
2.2 Connecting the ScanSnap to your PC
■ Connecting the USB Cable
Connect the USB cable as shown below.
ATTENTION
• Use only the USB cable supplied with the Scanner.
• When connecting to a USB hub, be sure to connect the ScanSnap to the hub
nearest your personal computer (first stage). If you connect it to a USB hub
from the second stage onwards, the ScanSnap may not function correctly.
• If you connect the ScanSnap with USB 2.0, it is required that the USB port and
the Hub be compliant with USB 2.0. The scanning speed may slow down
when you connect the ScanSnap with USB 1.1. If your computer has the USB
2.0 compatible port, use it.
Connecting the ScanSnap
Operation
1. Remove the seal on the back side of the ScanSnap.
DC 16V
USB cable
Seal
2. Connect the USB cable to the USB connector on the ScanSnap, and the other end of
the USB cable into the USB port on your personal computer.
Insert the USB cable into the connector all the way to the end.
USB cable
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2
23
3. Open the paper chute of ScanSnap.
Paper chute
⇒ ScanSnap is automatically turned on and detected by your personal computer.
Operation
4. The ScanSnap is added as new hardware.
How to add hardware varies depending on the operating system running on your computer.
■ Windows 2000
The "Digital Signature Not Found" dialog box appears. Click the [Yes] button.
■ Windows XP
1) When the "Found New Hardware Wizard" dialog box appears, select "No, not this
time," and then click the [Next] button.
24
2.2 Connecting the ScanSnap to your PC
ATTENTION
The windows above will not appear unless Windows XP Service Pack 2 is
installed.
2) Click the [Next] button in the following window.
2
Although the message "If your hardware came with an installation CD or floppy
disk, insert it now." is displayed, you do not have to insert the CD into the CDROM drive.
3) The "Hardware Installation" dialog box appears. Click the [Continue Anyway]
button.
ScanSnap S510 Operator's Guide
25
Connecting the ScanSnap
ATTENTION
4) When the "Found New Hardware Wizard" dialog box informing you that the
Wizard will end is displayed, click the [Finish] button.
⇒ The ScanSnap is added to your personal computer as new hardware.
■ Windows Vista
1) The "Found New Hardware" dialog box appears; select "Locate and install driver
software (recommended)" in the dialog box.
2) The "User Account Control" dialog box appears; click the [continue] button.
26
2.2 Connecting the ScanSnap to your PC
3) The "Windows Security" message appears; select "Install this driver software
anyway."
2
Connecting the ScanSnap
⇒ The ScanSnap is added as a new hardware device.
ATTENTION
It may take some time for the ScanSnap Manager icon on the task bar to
become the ready S status.
Press the [POWER] button on the ScanSnap when the icon appears
in not-ready
S
status.
When you turn on/off the ScanSnap, wait for five seconds.
HINT
To turn on/off the ScanSnap, press the [POWER] button for longer than one
second.
* To prevent unintended operation, the [POWER] button does not work unless
it is pressed for longer than one second.
The ScanSnap is turned on/off when:
• the paper chute on the ScanSnap is opened/closed.
• the personal computer connected to the ScanSnap is turned on/off.
• the [POWER] button on the scanner is pressed (with the paper chute open).
However, power on/off of the ScanSnap is controlled by opening and closing the
paper chute, and therefore, the ScanSnap will not be turned on unless the
paper chute is open, even if the personal computer is turned on.
Leave the ScanSnap connected to the personal computer, and you can turn on/
off the ScanSnap simply by opening/closing the paper chute when necessary.
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28
Chapter 3
Using the ScanSnap
This chapter describes the basic operations of the ScanSnap.
3
3.1 Flow of Operations ............................................................................................... 30
3.2 Paper Size of Documents to be Scanned ........................................................... 46
3.3 Loading Documents ............................................................................................. 49
ScanSnap S510 Operator's Guide
29
3.1
Flow of Operations
This section describes the flow of operations starting with the scanning of documents on the
ScanSnap to the saving of scanned images in PDF format.
■ Basic Flow of Operations
With the document loaded on the ScanSnap, simply press the [SCAN] button, and you can save the
scanned documents to files, attach them to e-mail, and print them with the printer.
The ScanSnap has two buttons as follows:
Simply press this button to scan the document.
To turn on/off the ScanSnap, press this button.
30
3.1 Flow of Operations
With the [SCAN] button
, you can scan documents in two different ways. Perform a scan in
a way that suits the preferences of you.
(1) Select an action you want to perform in the ScanSnap Quick Menu after scanning.
(2) Select an application or a profile before scanning.
Use either way according to your preferences.
Select a profile
3
Using the ScanSnap
Scan the document
by pressing the
[SCAN] button
Select a desired
action in the
ScanSnap Quick
Menu
ScanSnap S510 Operator's Guide
31
HINT
You can switch between the above two modes by checking and unchecking
[Use ScanSnap Quick Menu] in the Right-Click Menu, which pops up when the
ScanSnap Manager icon ( S ) on the task bar is right-clicked. For details, refer
to "Use Quick Menu" (page 65).
1. The way that you select an action after scanning in the menu.
<Quick Menu Mode>
1) Press the [SCAN] button to scan the
document.
2) The ScanSnap Quick Menu appears after
scanning.
3) Select a desirable action in the ScanSnap
Quick Menu.
⇒ An application starts up for you to
perform the selected action.
HINT
32
The Quick Menu Mode has the following features:
• You can perform a desirable action with point and click operations by using the
menu simple enough for beginners.
• This way of scanning is suitable when you want to perform various actions
after scanning. You do not have to specify an application in advance.
3.1 Flow of Operations
2.
The way that you scan the document by using a specific application (profile).
<Left-Click Menu Mode>
1) On the Left-Click Menu, select a desirable
application (profile).
2) Press the [SCAN] button to scan the
document.
⇒ The selected application starts up for you
to perform the selected action.
The Left-Click Menu Mode has the following features:
• You can scan the document at the press of a button.
• This way of scanning is suitable when you want to scan the document by using
a profile you have configured in advance.
• You can add profiles modified to suit the needs or preferences of you.
The following gives you detailed descriptions of a series of operations.
For the combination of
([SCAN] button) and <ScanSnap Quick Menu Mode>, see "Scanning
documents in Quick Menu Mode" on page 35.
For the combination of
([SCAN] button) and <Left-Click Menu Mode>, see "Scanning
documents in Left-Click Menu Mode" on page 40.
ScanSnap S510 Operator's Guide
33
Using the ScanSnap
HINT
3
■ Preparation
Operation
1. Make sure that the Power cable is connected to the ScanSnap.
2. Make sure that the ScanSnap is connected to your personal computer properly.
HINT
You can turn the personal computer on before connecting the ScanSnap to it.
If the ScanSnap is already connected to your personal computer, you do not
have to disconnect them to reconnect.
3. Turn on your personal computer.
⇒ The ScanSnap Manager icon appears on the task bar when Windows starts.
4. Open the paper chute.
Paper chute
⇒ The ScanSnap is turned on and the ScanSnap Manager icon will change from
HINT
34
S
to S .
If the ScanSnap is not automatically turned on even when the paper chute is
opened, press the [POWER] button on the ScanSnap.
3.1 Flow of Operations
■ Scanning documents in Quick Menu Mode
Operation
1. Check for the ScanSnap Manager icon on the task bar as shown below.
[ScanSnap Manager]
[Startup Register] to register it.
2. Check that [Use ScanSnap Quick Menu] is marked in the menu that pops up when
the ScanSnap Manager icon S is right-clicked.
HINT
If [Use ScanSnap Quick Menu] is not marked, scanning is performed in LeftClick Menu Mode. For how to scan the document in the Left-Click Menu Mode,
refer to "Scanning documents in Left-Click Menu Mode" (page 40).
Operation
3. Load the document onto the ScanSnap.
Refer to "3.2 Paper Size of Documents to be Scanned" (page 46) and "3.3 Loading
Documents" (page 49) for more information.
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35
3
Using the ScanSnap
If the ScanSnap Manager icon is not displayed on the task bar, from the [Start]
[ScanSnap Manager]
[ScanSnap Manager]
menu, select [All Programs]
to start up ScanSnap Manager.
Generally, ScanSnap Manager is registered under "Startup" programs, so that
its icon is displayed on the task bar when Windows starts. If it is not registered
under "Startup" programs, from [Start] menu, select [All Programs]
HINT
4. Press the [SCAN] button
on the ScanSnap.
⇒ The scanning is started.
HINT
• By default, documents are scanned in "Duplex" mode when you press the
[SCAN] button. In the "ScanSnap Manager - Scan and Save Settings" dialog
box, you can switch the scanning mode of the [SCAN] button to "Simplex"
mode.
• Scanning can also be started by using the ScanSnap Manager icon S on
the task bar.
For details about this operation, refer to "4.1 About the ScanSnap Icon" (page
64).
ATTENTION
• Do not connect or disconnect other USB devices during the scanning
operation.
• Do not close the paper chute during the scanning operation.
• Do not switch the user to log in during the scanning operation. Otherwise, the
scanning is canceled.
⇒ The power indicator (lamp)
on the ScanSnap blinks blue during the scanning operation.
The following window appears to indicate the scanning status.
⇒ When the scanning is complete, the ScanSnap Quick Menu appears.
36
3.1 Flow of Operations
Operation
5. Select an action you want to perform in the Action List on the left side of the
ScanSnap Quick Menu.
3
Using the ScanSnap
Action List
Descriptions of the selected action
Action List
Action
Description
Save data on this computer *1
PDF files are created from the scanned images, and
ScanSnap Organizer is started to display the scanned
images. Those files are saved in a folder (on your
personal computer) specified in ScanSnap Organizer.
Scan2Folder
PDF files are created from the scanned images and
saved in a specified folder (shared folder).
⇒ "5.2 Saving Data in the Specified Folder" (page
117)
Scan2E-mail
PDF files are created from the scanned images and an
e-mail program is started with the PDF files attached to
e-mail.
⇒ "5.3 Sending Files by E-Mail" (page 129)
Scan2Print
Scanned images are printed with a printer.
⇒ "5.4 Using the ScanSnap as a Copy Machine"
(page 145)
ScanSnap S510 Operator's Guide
37
ABBYY Scan2Word *2
The scanned images are processed through OCR and
converted into Word files.
⇒ "5.5 Converting into Word / Excel / PowerPoint
Files" (page 155)
ABBYY Scan2Excel *2
The scanned images are processed through OCR and
converted into Excel files.
⇒ "5.5 Converting into Word / Excel / PowerPoint
Files" (page 155)
ABBYY Scan2PowerPoint *2
The scanned images are processed through OCR and
converted into PowerPoint files.
"5.5 Converting into Word / Excel / PowerPoint Files"
(page 155)
*1: This Action button does not appear unless ScanSnap Organizer is installed.
*2: This Action button does not appear unless ABBYY FineReader for ScanSnap 3.0 is
installed.
⇒ An application corresponding to the selected action starts up to perform the selected action.
(If you perform "Save data on this computer," PDF files are created based on the scanned
documents and stored in a folder specified in ScanSnap Organizer. Then, ScanSnap
Organizer starts up to display the stored images.)
For details about the settings for the scanning, file name, and destination to save data,
refer to "4.2 Changing Scanning Settings" (page 67).
About the scanning of Business cards, refer to section "6.4 Using ScanSnap Organizer"
(page 208).
38
3.1 Flow of Operations
HINT
• By default, documents are scanned using the settings below.
•
•
•
ATTENTION
• When the ScanSnap Quick Menu is displayed, the ScanSnap does not work
even if you press the [SCAN] button. Select one of actions in the menu and
complete the action before scanning another document.
• Do not move, delete, rename files in other applications when the ScanSnap
Quick Menu is displayed.
ScanSnap S510 Operator's Guide
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3
Using the ScanSnap
•
Image quality: Normal
Color mode: Auto Color Detection
Before scanning documents of printed or handwritten text, mark the "Setting
for text only document" checkbox. In the ScanSnap Manager - Scan and Save
Settings" dialog box, select the [Scanning] tab, and then the [Option] button to
display the "Read mode option" dialog box in which you can enable the above
function. For details, refer to section "4.2 Changing Scanning Settings" (page
67).
In the Quick Menu Mode, scanned images cannot be saved in JPEG format.
To save images in JPEG format, use the Left-Click Menu Mode.
For information about how to scan in the Left-Click Menu Mode, refer to "3.1
Flow of Operations" (page 40).
For details about changing the document scan settings, refer to section "4.2
Changing Scanning Settings" (page 67). In the "ScanSnap Manager - Scan
and Save Settings" dialog box, you can change the following settings:
- Folder in which scanned images are saved
- File name of scanned images
- Scanning mode (whether to perform fast scanning or excellent scanning,
whether to produce sharp text images, whether to automatically remove
blank pages, correct skewed images, change orientation of pages, load
the document face up, and continue scanning another document)
- Whether to text recognize the scanned document to make PDF files
searchable
- Whether to include all scanned pages in a PDF file or create PDF files,
each of which includes a preset number of pages
- Paper size of documents to be scanned
- File size of scanned images (compression rate)
Scanned images may be scaled in some degree.
When ScanSnap Organizer and/or CardMinder is running and one of these
applications becomes active, the ScanSnap automatically interacts with the
active application. Scanned document images are opened with the active
application. Interaction is disabled when the application becomes inactive or
when it is closed.
For details on the automatic interaction, refer to section "4.6 About Automatic
Interaction with Applications" (page 111).
■ Scanning documents in Left-Click Menu Mode
Operation
1. Check for the ScanSnap Manager icon on the task bar as shown below.
If the ScanSnap Manager icon is not present on the task bar, from the [Start]
[ScanSnap Manager]
[ScanSnap Manager]
menu, select [All Programs]
to start up ScanSnap Manager.
Generally, ScanSnap Manager is registered with "Startup," so that its icon
appears on the task bar when Windows starts up. If ScanSnap Manager is not
registered with "Startup," from the [Start] menu, select [All Programs]
HINT
[ScanSnap Manager]
[Startup Register] to register it.
2. Unmark [Use ScanSnap Quick Menu] in the menu that pops up when the ScanSnap
Manager icon S is right-clicked.
HINT
• When [Use ScanSnap Quick Menu] is marked, the document is scanned in
Quick Menu Mode. For details about the Quick Menu Mode, refer to "3.1 Flow
of Operations" (page 35).
Operation
3. Load the document onto the ScanSnap.
Refer to "3.2 Paper Size of Documents to be Scanned" (page 46) and "3.3 Loading
Documents" (page 49) for more information.
40
3.1 Flow of Operations
4. Press the [SCAN] button
on the ScanSnap.
⇒ The scanning is started.
• By default, documents are scanned in "Duplex" mode when you press the
HINT
[SCAN] button. In the "ScanSnap Manager - Scan and Save Settings" dialog
box, you can switch the scanning mode of the [SCAN] button to "Simplex"
mode.
• Scanning can also be started by using the ScanSnap Manager icon S on
the task bar.
For details about this operation, refer to section "4.1 About the ScanSnap
Icon" (page 64).
3
• Do not connect or disconnect other USB devices during the scanning
operation.
• Do not close the paper chute during the scanning operation.
• Do not switch the user to log in during the scanning operation.
⇒ The power indicator (lamp)
on the ScanSnap blinks blue during the scanning operation.
The following window appears to indicate the scanning status.
ScanSnap S510 Operator's Guide
41
Using the ScanSnap
ATTENTION
⇒ The supplied application (ScanSnap Organizer) becomes active, and you can view the
scanned images.
For details about the settings for the scanning, file name, and destination to save data, refer to
section "4.2 Changing Scanning Settings" (page 67).
About the scanning of Business cards, refer to section "6.3 Scanning Business Cards" (page 202).
42
3.1 Flow of Operations
HINT
• By default, documents are scanned using the settings below.
•
•
•
•
•
ScanSnap S510 Operator's Guide
43
3
Using the ScanSnap
•
Image quality: Normal
Color mode: Auto Color Detection
Before scanning documents of printed or handwritten text, mark the "Setting
for text only document" checkbox. In the "ScanSnap Manager - Scan and
Save Settings" dialog box, select the [Scanning] tab, and then the [Option]
button to display the "Read mode option" dialog box in which you can enable
the above function. For details, refer to section "4.2 Changing Scanning
Settings" (page 67).
The application that starts up automatically after scanning is the one selected
on the [Application] tab of the "ScanSnap Manager - Scan and Save Settings"
dialog box.
For details, refer to section "4.2 Changing Scanning Settings" (page 67).
Scanned images can also be saved in JPEG format. To save images in JPEG
format, change scanning settings beforehand.
For information about scanning settings, refer to section "4.2 Changing
Scanning Settings" (page 67).
In the "ScanSnap Manager - Scan and Save Settings" dialog box, you can
change the following
settings:
- Application that interacts with the ScanSnap.
- Folder in which scanned images are saved
- File name of scanned images
- Scanning mode (whether to perform fast scanning or excellent scanning,
whether to produce sharp text images, whether to automatically remove
blank pages, correct skewed images, change orientation of pages, load
the document face up, and continue scanning another document)
- File format of scanned images (*.pdf/*.jpg)
- Whether to text recognize the scanned document to make PDF files
searchable
- Whether to include all scanned pages in a PDF file or create PDF files,
each of which includes a preset number of pages
- Whether to password-protect the created PDF files
- Whether to apply a digital signature/time-stamp
- Paper size of images to be scanned
- File size of scanned images (compression rate)
Scanned images may be scaled in some degree.
In Adobe Acrobat, you can process scanned images (in PDF format)
as follows.
For details, refer to [Acrobat Help].
- Reduce PDF file size
From the menu, select [File] - [Reduce File Size]
When ScanSnap Organizer or CardMinder becomes active, the ScanSnap
automatically interacts with the active application. While an application is
interacting with the ScanSnap, the ScanSnap Quick Menu is disabled, and
scanned images are stored in the active application.Scanned document
images are opened with the active application. Interaction is disabled when
the application becomes inactive or when it is closed.
■ Turning the ScanSnap On/Off
You can turn on/off the ScanSnap by doing either of the following:
- Turn on/off the personal computer.
- Open/close the paper chute of the ScanSnap.
The ScanSnap is turned on/off in conjunction with the personal computer connected. Therefore,
you do not have to press the power button on the ScanSnap to turn it on/off.
• When you turn off the personal computer or close the paper chute of the ScanSnap...
⇒ The power indicator goes off and the ScanSnap is turned off.
• When you turn on the personal computer or open the paper chute of the ScanSnap...
⇒ The power indicator illuminates and the ScanSnap is turned on.
To turn off the ScanSnap with the paper chute open, press the [POWER] button on the ScanSnap.
HINT
ATTENTION
44
To turn on/off the ScanSnap, press the [POWER] button for longer than one
second.
* To prevent unintended operation, the [POWER] button does not work unless
it is pressed for longer than one second.
Depending on specifications of your personal computer, the following
symptoms may occur. Even so, the ScanSnap is not malfunctioning.
• The ScanSnap is initialized several times during startup.
• It may take 2 to 3 minutes until the power indicator goes off after the personal
computer is turned off.
3.1 Flow of Operations
■ Finishing Scanner Operation
Exiting ScanSnap Manager
Operation
When you do not want ScanSnap Manger to stay resident on your computer, right-clicking the
ScanSnap Manager icon S on the task bar, and select "Exit" in the Right-Click menu to exit
ScanSnap Manger.
HINT
If you exit ScanSnap Manager, you can no longer use the ScanSnap.
To activate ScanSnap Manager again, from the [Start] menu, select [All
[ScanSnap Manager]
[ScanSnap Manager].
Programs]
3
Using the ScanSnap
Disconnecting the ScanSnap
Operation
1. Close the paper chute to turn off the ScanSnap.
⇒ The ScanSnap Manager icon on the task bar changes to the inactive state
S
.
2. Disconnect the USB cable from your personal computer.
3. Disconnect the Power cable from the power outlet.
HINT
The ScanSnap is turned on/off in conjunction with the personal computer or
opening/closing of the paper chute. Ordinarily, you can forget about turning on/
off the ScanSnap being connected to the personal computer.
ScanSnap S510 Operator's Guide
45
3.2
Paper Size of Documents to be Scanned
The ScanSnap can scan any paper size in the table below.
Without Using the Carrier Sheet
Type
Weight
Size
Standard office paper
Post cards, Business cards
52 g/m2 to 127 g/m2 (14 lb to 34 lb)
Letter
Legal
A4
A5
A6
B5 (JIS)
B6 (JIS)
Post card
Business card
Custom
(8.5 x 11 in. (216 x 279.4 [mm]))
(8.5 x 14 in. (216 x 355.6 [mm]))
(210 × 297 [mm])
(148 × 210 [mm])
(105 × 148 [mm])
(182 × 257 [mm])
(128 × 182 [mm])
(100 × 148 [mm])
(90 × 55 [mm], 55 × 90 [mm])
Width: 50.8 to 216 [mm] (2 to 8.5 [in.])
Length: 50.8 to 360 [mm] (2 to 14.17 [in.])
With the Carrier Sheet
Type
Weight
Size
46
Standard office paper, Post card, Business card,
Photograph, Clipping
Up to 127 g/m2 (Up to 34 lb) *when scanning half fold paper
Up to 63.5 g/m2 (Up to 17 lb)
A3
A4
A5
A6
B4 (JIS)
B5 (JIS)
B6 (JIS)
Post card
Business card
Letter
11 x 17
Custom
(297 × 420 [mm])
(210 × 297 [mm])
(148 × 210 [mm])
(105 × 148 [mm])
(257 × 364 [mm])
(182 × 257 [mm])
(128 × 182 [mm])
(100 × 148 [mm])
(90 × 55 [mm], 55 × 90 [mm])
(8.5 x 11 [in.] (216 x 279.4 [mm]))
(11 x 17 [in.] (279.4 x 431.8 [mm]))
Width: 50.8 to 216 [mm] (2 to 8.5 [in.])
Length: 50.8 to 297 [mm] (2 to 11.69 [in.])
*For B4, A3 and 11 x 17, fold in two when
scanning
3.2 Paper Size of Documents to be Scanned
ATTENTION
• Documents hand-written with a pencil may be smeared during a scan.
It is recommended that the Carrier Sheet be used.
If such documents are scanned without using the Carrier Sheet, the rollers of
the ScanSnap get dirty and multi-feeding may be caused. In the case where
you scan such documents without using Carrier Sheet, clean the rollers as
often as possible. For details, refer to "8.2 Cleaning the Scanner Exterior"
(page 231).
• Carbonless paper contains chemical substances that may damage the Pad
ASSY and/or rollers such as the pick roller. When scanning documents of
carbonless paper, keep in mind the following:
- Clean the Pad ASSY and rollers as frequently as possible.
- The service life of the ScanSnap may be shorter than you use woodfree
paper.
• The pad and/or rollers of the ScanSnap could be damaged if photographs or
sheets of paper affixed to the document come into contact with the pad and/or
rollers during scanning.
• Documents with paper clips and/or staples (Remove clips and staples to scan
•
•
•
•
these documents.)
Documents before ink goes dry (Scan documents after the ink goes dry)
Documents larger than Legal (width: 8.5 in. length: 14 in.)
Documents folded in half larger than 216 x 297 mm (W x L) (8.5 x 11.7 in.)
Materials other than paper such as the fabric, metal foil, transparency, or
plastic card.
If you scan the following types of documents without using the Carrier Sheet,
the documents may be damaged or scanned incorrectly.
It is recommended that the documents be inserted inside the Carrier Sheet
when you scan the documents described below with the ScanSnap.
• Documents smaller than 2 (width) x 2 (length) in.
• Documents thinner than 52 g/m2 (14 lb) and thicker than 127 g/m2 (34 lb)
• Documents of nonuniform thickness (e.g. envelopes and paper sheets with
•
•
•
•
•
•
•
•
•
•
•
•
other paper sheets affixed)
Wrinkled or curled documents
Folded or torn documents
Tracing paper
Coated paper
Photographs (printing paper)
Perforated or punched documents
Documents of not-square shaped paper
Documents including different widths
Carbonless paper
Thermal paper
Carbon paper
Documents with photographs or sticky notes affixed
ScanSnap S510 Operator's Guide
47
Using the ScanSnap
Do not scan the following types of documents:
HINT
3
In addition, keep in mind the following points when you use the Carrier Sheet.
ATTENTION
• Use the Carrier Sheet only for the ScanSnap.
• Avoid writing letters on, coloring, staining, or cutting the portion striped in black
•
•
•
•
•
•
•
•
•
•
48
and white on the Carrier Sheet. Otherwise, the ScanSnap cannot scan the
document with the Carrier Sheet correctly.
Load the Carrier Sheet one by one on the ScanSnap.
Do not place the Carrier Sheet upside-down on the ScanSnap. Otherwise, a
paper jam may happen, or the Carrier Sheet may be damaged.
Do not leave a document on the Carrier Sheet for an extended period of time.
The ink on the document may be transferred onto the Carrier Sheet.
Do not leave the Carrier Sheet in locations that are exposed to elevated
temperatures; for example, locations exposed to direct sunlight or near a
heating apparatus, for an extended period of time. Do not use the Carrier
Sheet under high-temperature conditions. If used under such a condition, it
may be deformed.
Do not bend or pull the Carrier Sheet by force.
Do not use a damaged Carrier Sheet. Otherwise, the ScanSnap may be
damaged or may malfunction.
To avoid the deformation of the Carrier Sheet, do not put anything heavy on it
and keep it on a level surface when not in use.
Be careful not to cut your fingers touching the edge of the Carrier Sheet.
Do not insert more than one small-size material such as the picture and post
card in the Carrier Sheet per scan. Otherwise, a paper jam may occur. It is
recommended small-size materials be scanned one-by-one.
If a paper jam occurs frequently, feed about 50 sheets of PPC paper or
recycled paper, and then scan the document by using Carrier Sheet.
* You can use either unused or used PPC/recycled paper.
3.3 Loading Documents
3.3
Loading Documents
This section describes how to load documents onto the ScanSnap.
■ How to load documents
1. Align the edges of the document.
Align the edges of the document as follows:
1) Straighten the edges of the document.
Straighten both edges of the document stack for scanning it correctly.
2) Check the number of sheets in the document stack.
The maximum number of sheets that can be loaded on the ScanSnap is as follows:
For A4-size paper or smaller, a document stack of 5 mm or less (50 sheets at 64
g/m2 or at 17 lb).
Step-like
B
a
c
k
Scanning accuracy increases when the
document is loaded onto the ScanSnap so
that the leading edges of the paper form a
step-like pattern as shown in the figure.
Using the ScanSnap
HINT
Scanning direction
In the "ScanSnap Manager - Scan and Save Settings" dialog box, select the
[Scanning] tab, and then click the [Option] button. In the "Read mode option"
dialog box displayed, check whether the "Set the documents with its face up"
checkbox is marked. If marked, load the document its face up and the bottom
edge into ADF.
To prevent paper jams, fan the document as follows:
1) Extract the stack of documents of thickness 5 mm or less.
2) Hold the document with both hands and fan it out as shown in the figure below.
3) Turn the document 90 degrees, and then fan it in the different orientation again.
2. Load the document onto the paper chute.
ScanSnap S510 Operator's Guide
3
49
Load the document so that the front side of the two-sided document (the first page when the
document contains more than one sheet) faces the paper chute.
Do not load the document beyond the reference marks on the side guide.
12345
ABCDE67890
FG
Reference
mark
Paper chute
Side guide
ATTENTION
In the "ScanSnap Manager -Scan
and Save Settings" dialog box, select
the [Scanning] tab, and then click the
[Option] button. In the "Read mode
option" dialog box displayed, check
whether the "Set the documents with
its face up" checkbox is marked. If
marked, load the document its face
up and the bottom edge into ADF.
ABCDE
123456 FG
7890
Pull out the extension of the paper chute to scan long-size documents.
HINT
Extension
Paper chute
50
3.3 Loading Documents
3. Adjust the side guides to the document width.
Move the side guides so that there is no gap between the document edge and side guide on
both sides. Doing so can eliminate skewing of the document during scanning.
Document
Side guide
3
Using the ScanSnap
HINT
When you use the stacker, scanned document sheets are stacked on the
stacker in the collated order when they have passed through the ScanSnap.
Use the stacker as described below.
1. Pull out the stacker toward you.
Stacker
2. Extend the stacker.
ScanSnap S510 Operator's Guide
51
■ Loading Documents Using the Carrier Sheet
The Carrier Sheet is a plastic sheet for loading the document specifically for the ScanSnap S510/
S500/fi-5110EOX2 Series. It allows you to scan documents that cannot be scanned as it is. The
document of larger than A4 size, such as A3 and B4 sizes, can be scanned by folding it in half.
Insert the folded document into the Carrier Sheet and scan it in duplex mode.
You can scan documents that can easily get scratched such as photographs or irregular-shaped
documents difficult to load on the ScanSnap; for example, clippings of magazine and newspaper
articles.
The following explains how to insert the document into the Carrier Sheet.
You can use the Carrier Sheet in two different modes according to the type of documents.
Create facing pages in one
image(page 53)
Use this mode for scanning a document larger than
A4 size such as A3 and B4 sizes.
Fold the document in half, scan it in duplex scanning
mode, and then merge both front and back side
images to make a double-page spread image.
Create front and back images
separately (page 58)
Use this mode for scanning a photograph when you
do not want to get scratches on the photograph, or
for scanning an irregular-shaped document such as
the clipping of articles, which is difficult to scan as
is. The scanned image is output in specified size.
ATTENTION
• To use the Carrier Sheet, select [Automatic Detection] in the Paper size dropdown list on the [Paper size] tab of the ScanSnap Manager -Scan and Save
Settings" dialog box. When you scan the document in "Create facing pages in
one image" mode, set the Scanning side to "Duplex Scan" on the [Scanning]
tab of the ScanSnap Manager -Scan and Save Settings" dialog box. If you set
the Scanning side to "Simplex Scan," the produced image is the same as the
one produced in "Create front and back images separately" and "Simplex
Scan" mode.
For details on how to change the "Carrier Sheet" Settings, refer to section
"4.5 Changing Carrier Sheet Settings" (page 106).
• When the Carrier Sheet is used for scanning, continuous scanning is not
possible. Scan one piece or one page at one time.
52
3.3 Loading Documents
To "Create facing pages in one image"
Use this mode for scanning a document larger than A4 size such as A3 and B4 sizes.
Fold the document in half, scan it in duplex scanning mode, and then merge both front and back
side images to make a double-page spread image.
(You can also merge both front and back side images of a document smaller than A4 size to output
a double-page spread image.)
Operation
1. Right-click the ScanSnap Manager icon S on the task bar, and select "SCAN
Button Settings."
3
Using the ScanSnap
2. On the [Paper Size] tab, click the "Carrier Sheet Settings" button.
ScanSnap S510 Operator's Guide
53
3. In the "Carrier Sheet Settings" window, select "Create facing pages in one image" in
the "Mode" drop-down list, and then click the [OK] button.
4. Select "Automatic Detection" in the "Paper size" drop-down list on the [Paper size]
tab.
54
3.3 Loading Documents
5. Select "Duplex Scan" in the "Scanning side" drop-down list on the [Scanning] tab, and
click the [OK] button.
3
Using the ScanSnap
Operation
6. Fold the sheet to be scanned in half.
Fold the sheet tightly and smooth out the crease. Otherwise, the sheet may be skewed during
scanning.
ScanSnap S510 Operator's Guide
55
7. Open the Carrier Sheet and insert the document.
Align the fold with the right edge of the
Carrier Sheet so that the document fits into
the Carrier Sheet at the upper corner.
8. Load the Carrier Sheet onto the ScanSnap.
• Load the Carrier Sheet with the portion
striped in black and white as the leading
edge as shown in the right figure.
• Adjust the side guides to the width of the
Carrier Sheet to avoid skewing.
• When the Carrier Sheet is used for
scanning, continuous scanning is not
possible. Scan one piece or one sheet at
one time.
SCAN
9. Press the [SCAN] button
.
⇒ The front and back side images are merged into a double-page spread image.
56
POWER
3.3 Loading Documents
ATTENTION
• There may be an interstice between the front and back side images, or a line
ScanSnap S510 Operator's Guide
57
3
Using the ScanSnap
may appear on the output image.
When a sheet of thick paper is scanned, images on the both right and left side
may be skewed to a trapezoidal shape.
The degree of skewing varies depending on the condition of the document
(how it is folded or loaded).
Troubleshoot the problem as follows, and the situation may be improved.
- Is the document neatly folded? If not, fold it neatly.
- Is the edge of the document aligned with the edge of the Carrier Sheet?
If not, align the document with the Carrier Sheet.
- Try to scan the document with the front side of the Carrier Sheet facing
the paper chute or vice verse.
• When "Automatic Detection" is selected from the "Output image size" dropdown list in the "Carrier Sheet Settings" window, the size of the produced
image may be smaller than the original.
(The image is output in A3, B4, or 11" x 17"size, whichever the smallest, so
that all elements on the image are included.)
Example: When you scan the A4 size image printed at the center of an A3 size
paper
A B4 size image is output.
To output an image in the original size, specify the document size in the
[Output image size] drop-down list.
To "Create front and back images separately"
Use this mode for scanning a photograph with the Carrier Sheet when you do not want to get
scratches on the photograph, or for scanning an irregular-shaped document such as the clipping of
articles, which is difficult to scan as is.
Operation
1. Right-click the ScanSnap Manager icon S on the task bar, and select [Scan Button
Settings].
⇒ The "ScanSnap Manager -Scan and Save Settings" dialog box appears.
2. On the [Paper Size] tab, click the [Carrier Sheet Settings] button.
58
3.3 Loading Documents
3. On the "Carrier Sheet Settings" window, select "Create front and back images
separately" in the "Mode" drop-down list, and then click the [OK] button.
3
Using the ScanSnap
4. Select "Automatic detection" in the "Paper size" drop-down list on the [Paper size]
tab.
ScanSnap S510 Operator's Guide
59
Operation
5. Open the Carrier Sheet and insert the material to scan.
Neatly align the top of the material with the
top of the Carrier Sheet.
Center the material so that it is entirely
contained in the Carrier Sheet.
6. Load the Carrier Sheet onto the ScanSnap.
• Load the Carrier Sheet with the portion
Back side
striped in black and white as the leading
edge as shown in the right figure.
• Place the Carrier Sheet so that the back
side of it faces up.
• Adjust the side guides to the width of the
Carrier Sheet to avoid skewing.
• When the Carrier Sheet is used for
scanning, continuous scanning is not
possible. Scan one piece or one sheet at
one time.
SCAN
ATTENTION
60
POWER
In the "ScanSnap Manager -Scan and Save Settings" dialog box, select the
[Scanning] tab, and then the [Options] button to display the "Read mode
option" window. When the "Set the documents with its face up" checkbox is
marked in the "Read mode option" window, load the document so that its front
side faces up in the correct orientation.
3.3 Loading Documents
7. Press the [SCAN] button
.
⇒ Scanning is started and the image data is generated in the specified size.
ATTENTION
• The image is centered and output in the specified size.
When "Automatic Detection" is selected in the "Output image size" dropdown list of the "Carrier Sheet Settings" window, an optimal size is selected
automatically from the available standard sizes (refer to page 108) and the
image is output.
• In the "Carrier Sheet Settings" window, when "Automatic Detection" is
selected in the "Output image size" drop-down list, the size of the produced
image may be smaller than the original.
Example: When you scan the A5 size image printed at the center of an A4
size paper
HINT
If the following symptoms are observed, lay the material over a piece of white
paper to scan.
• The output image is not in a suitable size (when [Automatic Detection] is
selected).
• The outline of the material is shaded.
• Black lines appear around the material cut out in an indefinite shape.
white paper
ScanSnap S510 Operator's Guide
3
Using the ScanSnap
A5 size image is output.
To output an image in the original size, specify the document size in the
[Output image size] drop-down list
61
62
Chapter 4
Setting the ScanSnap
This chapter describes the basic settings of the ScanSnap.
4
4.1 About the ScanSnap Icon .................................................................................... 64
4.2 Changing Scanning Settings ............................................................................... 67
4.3 Saving Scanning Settings.................................................................................... 92
4.4 Using the ScanSnap Quick Menu...................................................................... 103
4.5 Changing Carrier Sheet Settings....................................................................... 106
ScanSnap S510 Operator's Guide
63
4.1
About the ScanSnap Icon
All functional properties on the ScanSnap are managed by ScanSnap Manger.
Ordinarily, the ScanSnap Manager icon S is added to the task bar at the lower right on the
Windows desktop.
Clicking this icon shows the following menus. You can use either of the menus to start scanning,
change settings, and check the status of consumables.
Right-Click Menu
64
Left-Click Menu
4.1 About the ScanSnap Icon
■ Right-Click Menu
This menu appears when the ScanSnap Manager icon S is right-clicked.
In this menu, you can perform the following:
Item
Function
Duplex scan
Both the front and back sides of the document are scanned at the
same time. Scanning is performed according to the settings
configured in the "ScanSnap Manager - Scan and Save Settings"
dialog box.
Simplex scan
Only one side of the document is scanned at one time. Scanning
is performed according to the SCAN Button Settings.
SCAN Button Settings
The "ScanSnap Manger - Scan and Save Settings" dialog box
appears.
Settings configured in this dialog are used when scanning is
performed with a [SCAN] button
4
press.
⇒ Refer to "4.2 Changing Scanning Settings" (page 67).
You can switch between the Quick Menu Mode and Left-Click
Menu Mode by marking/clearing this.
You can select an operational mode that is enabled upon
scanning with a [SCAN] button
Setting the ScanSnap
Use Quick Menu
press.
⇒ Refer to section "3.1 Flow of Operations" (page 30).
Profile Management
The "ScanSnap Manager - Scan and Save Settings" dialog box
appears.
You can edit profiles.
⇒ Refer to "4.3 Saving Scanning Settings" (page 92).
Show scanning results
A message appears after scanning to inform you of the scanning
results, whether blank pages are removed (page 81) and/or the
orientation is changed (page 82).
Check consumable
supplies
The "Check consumable status" dialog box appears.
Reset consumable counters to 0 after you replace consumables.
Refer to section "9.1 Replacing Consumables" (page 238).
Help
You can view the Help topics, the version information of
ScanSnap Manager, and the "Preferences" (page 113) and Online
Update (page 251) dialog boxes.
Exit
You can exit ScanSnap Manger.
ScanSnap S510 Operator's Guide
65
■ Left-Click Menu
This menu appears when the ScanSnap Manager S
icon is left-clicked.
Selectable profiles are listed on the Left-Click Menu.
Select a profile name on this menu, and you can switch between profiles previously configured and
added to the profile list.
The selected profile is used for scanning in Left-Click Menu Mode (page 40).
For how to create and edit profiles, refer to section "4.3 Saving Scanning Settings" (page 92).
HINT
66
The Left-Click Menu is not displayed in Quick Menu Mode (page 35). When you
want to use the Left-Click Menu, unmark [Use ScanSnap Quick Menu] in the
Right-Click Menu.
4.2 Changing Scanning Settings
4.2
Changing Scanning Settings
To change scanning settings for the ScanSnap, use the Right-Click Menu.
The following describes how to change the settings.
Operation
1. Right-click the ScanSnap Manager icon S on the task bar.
When you want to change scanning settings, select [SCAN Button Settings].
4
Setting the ScanSnap
⇒ The "ScanSnap Manager - Scan and Save Settings" dialog box appears.
ScanSnap S510 Operator's Guide
67
You can also display the "ScanSnap Manager - Scan and Save Settings" dialog
HINT
box by double-clicking the ScanSnap Manager icon S , or by pressing [Ctrl],
[Shift], and [Space] keys simultaneously.
2. Change the scanning settings on each tab of the "ScanSnap Manager - Scan and
Save Settings" dialog box.
The following settings can be changed:
• The application that starts automatically and interacts with ScanSnap
[Application](page 71)
• The destination to save scanned images
[Save](page 74)
• Scan mode (fast or slow, excellent or normal, color or black-and-white, enable or disable
"setting for text only document," "automatic blank page removal," "correct skewed
character strings automatically," "allow automatic image rotation," and/or "set the document
with its face up," and whether "Continue scanning after current scan is finished" )
[Scanning] (page 78)
• File format for the scanned image
[File option](page 83)
(file format, OCR, number of pages per PDF file, and password for PDF files)
• Paper size of the document
[Paper size](page 87)
(Carrier Sheet settings)
• File size for saving scanned images
[Compression](page 90)
ATTENTION
Settings for scanning vary between the Quick Menu Mode and Left-Click Menu
Mode.
In this section, the "Scan and Save Settings" dialog box in the Left-Click Menu
Mode is used as examples.
3. Click the [OK] or [Apply] button.
⇒ Settings on the "Scan and Save Settings" dialog box have been changed.
68
4.2 Changing Scanning Settings
<Setting Items>
Each setting item is described below.
Settings you can change for scanning in Quick Menu Mode differ from those in Left-Click
Menu Mode.
For your convenience, each item is marked with a following symbol:
: Items that can be set in Quick Menu Mode
: Items that can be set in Left-Click Menu Mode
* Items with no mark can be changed in both modes.
Select a profile:
4
Setting the ScanSnap
You can switch between profiles configured beforehand by selecting a profile in the "Select a
profile" drop-down list.
By default, the following profiles are in the list.
• Standard
• CardMinder
• Searchable PDF
HINT
You can add profiles configured to suit your needs or preferences.
For details on how to add a profile, refer to "4.3 Saving Scanning Settings"
(page 92).
ScanSnap S510 Operator's Guide
69
■ [Add Profile] Button
You can add new profiles configured to meet your preferences.
■ [Edit Profile] Button
Clicking this button displays the "Profile Management" window.
In this window, you can change profile names, delete profiles, and change the order
listed. However, you cannot change or delete the "Standard" profile (a default profile).
70
4.2 Changing Scanning Settings
[Application] tab
4
Setting the ScanSnap
■ Application:
Specify the application to be linked to the ScanSnap to execute. The specified
application starts up after the document is scanned with the ScanSnap. Click the
drop-down-arrow
to select an application.
The selections are as follows:
• No application is started (Save to File)
• ScanSnap Organizer (
page 208)
• Adobe®Acrobat®
• Adobe®Acrobat® Reader™ or Adobe® Reader®
• CardMinder (
page 202)
• ABBYY Scan2Excel (
page 155)
• ABBYY Scan2Word (
page 155)
• ABBYY Scan2PowerPoint (
• Scan2Folder (
page 117)
• Scan2E-mail (
page 129)
• Scan2Print (
page 155)
page 129)
ScanSnap S510 Operator's Guide
71
HINT
• Only the installed applications are selectable.
• If you select "No application is started (Save to File)," the scanned image is
saved to file, but this operation is transparent to you. Scanning results
(scanned images) are not displayed. Select this when you do not want to view
the scanned image every time a document is scanned.
• When you select "CardMinder " in the "Application" drop-down list on the
[Application] tab, the [Save], [File option], [Paper size], and [Compression]
tabs are hidden.
• When CardMinder is active, the application selected in the "Application" dropdown list on the [Application] tab automatically switches to CardMInder. When
ScanSnap Organizer is active, the application selected in the "Application"
drop-down list on the [Application] tab automatically switches to ScanSnap
Organizer. When either of those applications is deactivated, the application
selected in the "Application" drop-down list on the [Application] tab switches to
the previously selected application.
■ [Applications Settings] button
This button only appears when "Scan2E-mail" or "Scan2Print" is selected in the
"Application" list. With this button, you can change the settings of the selected
application.
■ [Add or Remove] button
Applications can be added to or removed from the "Application" list.
Click the [Add or Remove] button to displayed the dialog box below.
(Up to 10 applications can be added.)
<To add an application>
1) Click the [Add] button.
2) The dialog box below appears.
72
4.2 Changing Scanning Settings
• Click the [Browse] button to select an executable file (.exe) or a shortcut file
(.lnk).
⇒ The path to the selected application is displayed in the "Application Path" field.
• Type in a name for the newly selected application.
⇒ The application name is displayed in the "Application" drop-down list.
3) When you have finished the procedure, click the [OK] button.
4) In the dialog box below, the new application appears in the list. Click the [Close]
button to close the window.
HINT
<To remove an application>
1) Select an application you want to remove in the "Add or remove application"
window, and then click the [Remove] button.
2) The confirmation message appears. Click the [Yes] button to remove the
application.
3) Make sure that the application is removed, and then click the [Close] button.
<To change settings>
1) Select an application you want to change settings (path/name) for in the "Add or
remove application" window, and then click the [Change] button.
2) The "Application Settings" dialog box appears. Change the desired items.
3) After you make changes, click the [OK] button.
4) In the "Add or remove application" window, the application appears with a new
name if you change the name. Click the [Close] button to close the window.
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Setting the ScanSnap
Select an application that handles JPEG (*.jpg) and/or PDF (*.pdf) file format.
Scanned images cannot be displayed properly unless either of these file
formats is supported.
Depending on applications, password-protected or text-recognized (process
through OCR) PDF files may not be opened.
You can check whether the selected application handles the above file formats
by doing the following:
Example: Check that the selected application handles the JPEG file format>
1. Create a shortcut to the application you want to add.
2. Drag a file in JPEG format (*.jpg) onto the shortcut (drag-and-drop action).
⇒ If the application starts up and the file opens, the application handles
the JPEG file formats.
[Save] tab
■ Image saving folder:
Specify a folder to save scanned images.
When you click the [Browse] button, the "Browse for Folder" dialog box appears.
Select a folder to save scanned images, and then click the [OK] button.
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4.2 Changing Scanning Settings
HINT
When "ScanSnap Organizer" is selected in the [Application] drop-down list,
[Image saving folder] and the [Browse] button are grayed out, and you cannot
specify any folder to save images from this window.
In this case, scanned images are saved in the "My ScanSnap Folder" specified
in ScanSnap Organizer (page 211). (If the operating system is Windows Vista,
the folder will be labeled as the "ScanSnap Folder."
■ [Filename format] button
Specify the name of image files to save.
When you click the [File name format] button, the following dialog box appears.
4
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Setting the ScanSnap
You can select one of three settings below.
• "Date and time (Use Operating System Setting)"
Files are named according to the settings of the operating system of your personal
computer.
Characters inappropriate for file names (/;+,*”<>|), if used, will be replaced with
"-" (hyphen).
• "Date and time (yyyyMMddHHmmss)"
The date and time are used for file names.
Example: A file saved at 19:00:50 on December 27th, 2003, in PDF format will be
20031227190050.pdf
• "Custom File Name"
A file name is the combination of a text string typed in the "File Name" field and a
number of digits specified in the "Counter" drop-down list.
(An example name in each format is displayed at the bottom of the dialog box
when you select the format.)
HINT
About "Counter"
• When no file with a name specified in the "File Name" field exists in the save
folder (specified on the [Save] tab), a suffix number combined will be "1" ("001"
if 3 is selected in the "Counter" drop-down list). The number increases in
increments of 1 every time a new file is saved.
• When other files with a name specified in the "File Name" field exist in the
save folder, a number combined will be the smallest available number.
Example: When files, Scan01.pdf, Scan03.pdf, and Scan04.pdf, exist in the
same folder, the file you save next will be Scan02.pdf, and then Scan05.pdf,
Scan06.pdf, Scan07.pdf...as long as you use the same "File Name."
• When the specified number of digits is exceeded (for example, when saving
the 100th file with two digits specified), the number of digits increases by one.
Upon clicking the [OK] button, specified settings take effect.
(An example file name in the format you select is displayed under the [Filename
format] button.)
■ Rename file after scanning
If this checkbox is marked, the "Save scanned image as" dialog box appears after
scanning.
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4.2 Changing Scanning Settings
You can change folders to save the scanned images, or rename files in this window.
HINT
• The file is automatically named with a file name previously specified in the
"File name format" dialog box. If you do not want to rename the file, click the
[Save] button.
• When multiple files are generated per scan, each file name is followed by a
serial number. ( File name + Serial number +.Extension)
Example 1: In the "PDF file format option" dialog box (page 85), select
[Generate one PDF file per xx page(s)]. If a scanned document
contains pages exceeding the specified page number, files are
named as follows:
Scan001.pdf, Scan002.pdf, Scan003.pdf...
Example 2: When files are saved in JPEG format, files are named as follows:
Scan001.jpg, Scan002.jpg, Scan003.jpg...
*The example names above are of files named using "Scan" as the file name.
*The number of digits is a number selected in the "File name format" dialog
box.
4
Setting the ScanSnap
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[Scanning] tab
■ Image quality:
You can specify mode to scan documents, depending on your preferences (whether
you want to scan documents quickly or at high quality.
Select one of the following:
• Normal (Fastest)
Select this mode when you wish to scan documents quickly.
• Better (Faster)
Select this mode when you wish to scan documents at high quality.
• Best (Slow)
Select this mode when you wish to scan documents at higher quality.
• Excellent (Slower)
Select this mode when you wish to scan documents at the highest quality
HINT
78
The resolution of each mode is as follows:
• Normal: equivalent to 150 dpi (color)/300 dpi (black-and-white)
• Fine: equivalent to 200 dpi (color)/400 dpi (black-and-white)
• Best: equivalent to 300 dpi (color)/600 dpi (black-and-white)
• Excellent: equivalent to 600 dpi(color)/1200 dpi (black-and-white)
Generally, the higher quality you specify, the longer it takes to scan documents
and the larger the file size becomes.
4.2 Changing Scanning Settings
■ Color mode:
You can specify whether to scan documents in color or black-and-white.
Select one of the following modes:
• Auto Color Detection
The ScanSnap automatically recognizes color pages and black-and-white pages,
and it switches between color and B&W modes automatically.
• Color
The ScanSnap scans the document in color mode.
This setting suits when color pages are scanned.
• B&W
The ScanSnap scans the document in black-and-white mode.
This setting suits when black-and-white pages, mostly containing text, is scanned.
The file sizes are smaller than those scanned in color mode.
• Color high compression
The ScanSnap saves color document images at a high compression rate.
HINT
• Normally, set this setting to "Auto Color Detection," and you do not have to
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4
Setting the ScanSnap
change the color mode each time you scan a document.
* Note that the following types of documents may be recognized as black-andwhite documents.
- Faintly toned paper
- Partially colored documents
- Documents printed in two colors; many parts of documents are colored in
dark color such as dark gray similar to black
To scan such documents in color mode, select "Color" in the "Color mode"
drop-down list.
• In "Color high compression" mode, characters and backgrounds on the
document are compressed separately, and thus, the file size of the document
that mostly contains text characters becomes smaller while the quality of the
characters is kept high.
However, this mode is not appropriate for scanning photographs or figures
because these graphical materials are recognized as background and
compressed as such, causing degradation in images.
If this setting is specified, the contrast of the image may become higher.
• Depending on the types of documents, file size may increase if you use color
high compression mode than if you do not. The file size of the following types
of documents may become larger.
- Documents that contain many pictures and/or graphics but fewer
characters written in black
- Documents of complex layout (e.g. multiple columns)
- Documents with patterned background
■ Scanning side:
You can select the sides to be scanned (single-sided or double-sided) by pressing the
[SCAN] button
on the ScanSnap.
Select [Duplex Scan] or [Simplex Scan] from the menu.
■ Continue scanning after current scan is finished
If the checkbox is marked, the following message appears after scanning.
To continue scanning, load a document onto the ScanSnap, and then click the
[Continue Scanning] button.
To finish scanning, click the [Finish Scanning] button.
After the [Finish Scanning] button is clicked, the scanned images are saved into one
file.
* It is possible to continue scanning up to 1000 pages for one file.
* The size of a PDF file should be 1Gbyte at the maximum. Although a file larger
than 1Gbyte can be created, such a file may not be opened.
Specifically, when you attempt to open the file with Adobe Acrobat, a message
may appear to tell that the file is corrupted and being fixed.
■ [Option] button
In the dialog box below, you can configure detailed settings.
Clicking the [Option] button displays the "Read mode option" dialog box.
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4.2 Changing Scanning Settings
- Brightness
(Black and White scanning only)
You can set the density for scanning black-and-white images.
Moving the slider control to the left lightens scanned images while moving the
slider control to the right darkens scanned images.
* This setting is valid when "B&W" is selected in the "Color mode" drop-down
list, or when a scanned document is recognized as a black-and-white document
with "Auto Color Detection" selected in the "Color mode" drop-down list.
- Setting for text only document
Mark or clear this checkbox depending on documents.
• Mark this checkbox when scanning documents containing printed or
handwritten text.
• Clear this checkbox when scanning documents containing photographs.
ATTENTION
The following types of documents may be accidentally recognized as blank.
• Almost blank sheet of paper with a few characters on it
• Plain color sheet of paper (including black)
Before discarding the original documents you have scanned, check the
document images for pages accidentally removed. If any, you may have to
scan the documents again.
- Correct skewed character strings automatically
When this checkbox is marked, skewing is automatically detected and corrected to
output images. Up to +/-5 degrees of skews can be corrected.
ATTENTION
This function detects a document skew based on the text lines. Therefore, if the
following types of documents are skewed, the skew may not be corrected:
• Documents on which the pitches of lines or characters are extremely narrow,
or characters are overlapped
• Documents that have many outlined or decorated characters
• Documents that have many photographs or figures but only a few characters
• Documents that have characters on patterned background
• Documents that have characters printed in various direction (e.g. drawings)
• Documents that have long diagonal lines
• Handwritten documents
*When you scan documents above, clear the checkbox.
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Setting the ScanSnap
- Allow automatic blank page removal
When this checkbox is marked, blank pages in a document are automatically
recognized and removed so that the output images include no blank pages.
For example, when both two-sided and one-sided documents are contained in a
batch and the batch is scanned in Duplex mode, this feature removes only the back
side (blank page) of one-sided documents.
* No scanned images are output if all pages of the batch of documents are
recognized as blank.
- Allow automatic image rotation
When this checkbox is marked, pages scanned upside down or in the wrong
orientation are rotated and output in the right orientation.
ATTENTION
This function detects the orientation of a document based on the text lines.
Therefore, the following types of documents may not be rotated correctly:
• Documents which have many extremely large/small characters
• Documents on which pitches of lines or characters are extremely narrow, or
characters are overlapped
• Documents that have many characters contacting underlines or ruled lines
• Documents that have many photographs or figures but a few characters
• Documents that have characters on patterned background
• Documents that have characters printed in various directions (e.g. plans, etc.)
• Documents that have only capital letters
• Handwritten documents
• Documents that have unclear or smeared characters
*When you scan documents above, clear the checkbox.
- Set the documents with its face up
Mark the checkbox if you want to scan the
document as shown in the right figure.
Scanning starts with the last page from
bottom up. After all pages are scanned,
pages are sorted in the reverse order scanned
to save to file.
ATTENTION
82
The scanning speed is slower than usual because scanned images are sorted
after scanning.
4.2 Changing Scanning Settings
[File option] tab
4
You can specify the file format to save scanned images.
Click the down-arrow
• PDF (*.pdf)
and select either of the following:
• JPEG (*.jpg)
ATTENTION
The "JPEG" format is not available when "Auto Color Detection," "B&W," or
"Color high compression" is selected in the [Color mode] drop-down list on the
[Scanning] tab.
When "JPEG" is selected, if you select "Auto Color Detection," "B&W," or
"Color high compression," the file format is automatically switched to "PDF."
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Setting the ScanSnap
■ File format
■ Searchable PDF (OCRs during scan)
You can use this function only when PDF is selected in the [File format] drop-down
list. By marking this checkbox, you can create a searchable PDF file.
■ Select text recognition language:
You can select a language for recognizing text.
■ Select page for text recognition:
• All pages
All pages are recognized as text when a PDF file is created.
• First page
Only the first page is recognized as text when a PDF file is created.
ATTENTION
• Marking this checkbox may require an extended period of processing
depending on your personal computer environment.
• ScanSnap may fail to correctly recognize the following kinds of documents
(characters) as text. However, by changing Color mode and/or improving
Image quality for scanning, such a document may be successfully text
recognized.
- Handwritten documents
- Documents including smaller characters and scanned in low quality
- Skewed documents
- Documents written in languages other than the specified language for text
recognition
- Documents including texts written in Italic characters
- Superscript/subscript letters and complex mathematical formulas
- Characters are written against an unevenly-colored or patterned background
•Characters to which effects (Shadow, Outline, and the like) are applied
•Shaded characters
- Documents of complex layout as well as documents including unreadable
characters (due to print-through and smudges)
(It may take an extended period of time to scan documents described above.)
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4.2 Changing Scanning Settings
■ [Option] button
This function is used for configuring detailed settings of PDF files. This button is
enabled when "PDF(*.pdf)" is specified at [File format:]. Click [Option] button to
display the following dialog box.
• "Multipage PDF (whole batch in one PDF)"
Creates a merged PDF file of all the scanned images.
• "Generate one PDF file per xx pages"
Create a new PDF file at each set page. For example, when "2" pages are set in
this option, scanning 6 pages of documents creates 3 files.
If you select Adobe Acrobat and Adobe Reader (or Acrobat Reader) at
"Application," only the first file is displayed in the dialog box when two or more
files are created by one scanning. (If you select other applications, follow the
specifications of the application to find out how the files are displayed.)
■ Set a password for PDF file
You can set a password for a PDF file created after scanning. It becomes impossible
to open a password-protected file if you do not enter the password for that file.
The "Enter password" dialog box appears whenever the scanning finishes. Enter a
password two times (one is for confirmation), and then click the [OK] button.
*If you click the [Cancel] button, the file is saved as a normal PDF file
without a password.
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Setting the ScanSnap
ATTENTION
4
Use a fixed password
You can set a fixed password in advance for all the PDF files so that the "Enter
password" dialog box will not appear when you scan.
If you select the checkbox, the [Password] and the [Confirm] fields become
enabled. Enter the same password in these two fields.
ATTENTION
• You can set a password using the following:
Maximum number of characters: 16
Characters: A-Z, a-z, 0-9
Symbols: ! " # $ % & ' ( ) * + , - . / : ; < = > ? @ [ \ ] ^ _ ` { | } ~
• To use this function in Windows Vista, Adobe Acrobat must be installed on
your computer.
* Note: If you forget your password, the PDF file cannot be opened.
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4.2 Changing Scanning Settings
[Paper size] tab
4
Click the down-arrow
to select the size. The following paper sizes (W x L) can
be selected.
• Automatic detection
• Letter (8.5 x 11 in (216 x 279.4 mm))
• Legal (8.5 x 14 in (216 x 355.6 mm))
• A4 (210 x 297 mm)
• A5 (148 x 210 mm)
• A6 (105 x 148 mm)
• B5 (JIS) (182 x 257 mm)
• B6 (JIS) (128 x 182 mm)
• Post card (100 x 148 mm)
• Business card (90 x 55 mm, 55 x 90 mm)
• Custom (up to 10 settings can be registered)
ATTENTION
To use the Carrier Sheet, "Automatic detection" must be selected.
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Setting the ScanSnap
■ Paper size:
Specify the size of the document to be loaded on the ScanSnap.
■ [Custom] button
You can use this function to register up to 10 customized document sizes at the
[Paper size] menu. Clicking this button displays the following setting window:
<When adding a customized document size>
1) Click the [Add] button.
2) The following dialog box appears.
- Enter the document size within the range given below.
Width: 50.8 - 216 mm (2 - 8.5 in)
Length: 50.8 - 360 mm (2 - 14.17 in)
- Enter a name in the [Name] field.
⇒ The name is displayed in the [Paper size] field.
3) To complete the setting, click the [OK] button.
⇒ The customized document size will be registered.
4) Click the [Close] button to exit the "Add or Remove Custom sizes" window.
<When deleting a customized document size>
1) In the "Add or Remove Custom sizes" window, select the document size to be
deleted and click the [Remove] button.
2) The confirmation message appears. Click the [Yes] button to delete the customized
size.
3) Make sure that the selected size is deleted from the list. Click the [Close] button to
exit the "Add or Remove Custom sizes" window.
88
4.2 Changing Scanning Settings
<When changing the settings>
1) In the "Add or Remove Custom sizes" window, select the document size to be
changed and click the [Change] button.
2) Change the settings in the "Additional custom size settings" window.
3) To complete the setting, click the [OK] button.
⇒ The window returns to the "Add or Remove Custom sizes" dialog box and the
changes are saved.
4) Click the [Close] button to exit the "Add or Remove Custom sizes" window.
ATTENTION
When you select Business card (90 mm x 55, 55 mm x 90 mm) and scan:
From the scanned length, the horizontal or vertical position is automatically
recognized and scanned.
For length (loading direction), it is the actual scanned length of the card.
For width, it is fixed at 90 mm (horizontal position), or 55 mm (vertical position).
■ "Scan mixed paper size"
By marking the checkbox, you can scan the documents of different widths or sizes at a
time.
Setting the ScanSnap
■ [Carrier Sheet Settings] button
You can set or change settings to scan with the carrier sheet.
ATTENTION
For information about how to set the Carrier Sheet Settings, refer to "4.5
Changing Carrier Sheet Settings" (page 106).
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[Compression] tab
■ Compression rate:
Specify a compression rate to control file sizes of scanned images.
By moving the slider, compression rates can be changed.
The compression rate increases as the slider moves to the right.File sizes become
smaller when the compression rate is high.
ATTENTION
HINT
When the compression rate is increased, the quality of scanned images
deteriorates.
• If you select "Color high compression" mode on the [Scanning] tab, the file
size becomes far more smaller by increasing the compression rate.
• In "Color high compression" mode, characters and backgrounds on the
document are compressed separately, and thus, the file size of the document
that mostly contains text characters becomes smaller while the quality of the
characters is kept high. However, this mode is not appropriate for scanning
photographs or figures because these graphical materials are recognized as
background and compressed as such, causing degradation in images. If this
setting is specified, the contrast of the image may become higher.(page 79)
• Depending on the types of documents, file size may increase if you use color
high compression mode than if you do not. The file size of the following types
of documents may become larger.
- Documents containing many pictures and/or graphics but fewer characters
written in black
- Documents of complex layout (e.g. multiple columns)
- Documents with patterned background
90
4.2 Changing Scanning Settings
About the size of image data
HINT
The following table shows a rough guideline for calculating the size of
images generated when a sheet of a color document is scanned in the
Simplex mode.
File type: PDF
Paper size: A4 (Brochure)
Color mode: Color
Scan mode
Normal quality
Better quality
Best quality
Excellent quality
1
743
1169
2503
10210
Compression rate
2
3
4
312
256
178
548
395
300
1018
790
575
4084
2884
1981
5
100
186
352
1793
Color mode: Color high compression
1
524
787
1107
Compression rate
2
3
4
329
270
180
459
393
137
572
238
176
4
5
159
97
147
Setting the ScanSnap
Scan mode
Normal quality
Better quality
Best quality
Color mode: B&W
Scan mode
Compression rate
Normal quality
158
Better quality
247
Best quality
533
Excellent quality
2076
(unit: Kbytes)
* "Color high compression" is more effective in "Best quality" mode.
* To further decrease file sizes, change settings as follows:
- When scanning documents such as photographs or drawings, change
compression rates (1 to 5).
- When scanning documents containing mostly characters in "Excellent"
mode, select "Color high compression" in Color mode drop-down list.
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4.3
Saving Scanning Settings
You can define up to 12 sets of preferences called profiles for scanning in Left-Click Menu Mode.
With just a click of the ScanSnap Manager icon S , you can retrieve and use the saved profiles.
Left-Click Menu
Once settings that you configure frequently for scanning are preset (profiles), you do not have to
change settings in the ScanSnap Manager dialog box every time you scan documents. You can
switch between profiles with simple point and click operations.
HINT
The descriptions above apply to scanning operations in the Left-Click Menu
Mode.
The following explains the operations.
92
4.3 Saving Scanning Settings
■ Adding Profiles
Operation
1. Right-click the ScanSnap Manager icon S , and make sure that [Use ScanSnap
Quick Menu] is unchecked.
⇒ When you uncheck [Use ScanSanp Quick Menu], the Right-Click Menu above
disappears once.
When [Use ScanSnap Quick Menu] is marked, the [SCAN] button enters Quick
Menu Mode. You cannot add or edit profiles in the Quick Menu Mode.
2. Right-click the ScanSnap Manager icon S , and then select [SCAN Button Settings].
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Setting the ScanSnap
HINT
4
3. In the "ScanSnap Manager - Scan and Save Settings" dialog box, change scanning
settings to meet your preferences.
4. When all changes have been made, click the [Add Profile] button.
⇒ The "Add new profile" dialog box appears.
5. Type in a profile name, and then click the [OK] button.
⇒ The new profile appears in the "Select a profile" drop-down list.
6. Click the [OK] button to close the "ScanSnap Manager - Scan and Save Settings"
dialog box.
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4.3 Saving Scanning Settings
⇒ Now, you have finished adding a new profile.
HINT
• You can add up to 12 profiles, including the "Standard" profile.
(The "Standard" profile cannot be deleted.)
• You can change the sequence of the profiles except for the "Standard" profile.
1. Right-click the ScanSnap Manager icon, and then select [Profile
Management] to open the "Profile Management" window.
2. Select a profile name from the list to arrange profiles in a different
sequence.
3. Click the [Up] or [Down] button to move the profile name up or down.
4
Setting the ScanSnap
4. Click the [Close] button.
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■ Scanning with an Added Profile
Operation
1. Left-click the ScanSnap icon S .
⇒ The Left-Click Menu appears.
(Icons of applications that start-up after scanning appear on the left of each profile.)
2. Select a profile to use for scanning.
⇒ The selected profile is marked.
Operation
3. Load the document on the ScanSnap.
4. Press the [SCAN] button
.
⇒ The document is scanned according to the settings of the selected profile.
96
4.3 Saving Scanning Settings
■ Changing Settings for Profiles
Operation
1. Right-click the ScanSnap icon
S
, and then select [SCAN Button Settings].
2. From the "Select a profile" drop-down list in the "ScanSnap Manager - Scan and Save
Settings" dialog box, select a profile you want to change settings for.
4
Setting the ScanSnap
3. Change settings for the selected profile.
For detailed information on how to configure scanning settings for profiles, refer to "4.2
Changing Scanning Settings" (page 67).
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4. When you finish changing the settings for the selected profile, click the [OK] button.
⇒ A confirmation message appears to ask you whether you want to overwrite the profile
with new settings.
HINT
If you select another profile from the "Select a profile" drop-down list before
clicking the [OK] button, the following message appears.
Upon clicking the [Yes] button in the message window above, new settings
made to the profile take effect, and the profile is switched to another one. If the
[No] button is clicked, no changes are made to the profile, and the profile is
switched to another one. If the [Cancel] button is clicked, you will be returned to
the "ScanSnap Manager - Scan and Save Settings" dialog box.
5. To overwrite the profile, select the [Yes] button. If the [No] button is clicked, changes
are reflected to the "Standard" profile.
If the [Cancel] button is clicked, you will be returned to the "ScanSnap Manager - Scan and
Save Settings" dialog box.
(When the settings are saved for the "Standard" profile, the confirmation message will not
appear.)
98
4.3 Saving Scanning Settings
■ Renaming Profiles
Operation
1. Right-click the ScanSnap icon
S
, and then select [SCAN Button Settings].
⇒ The "ScanSnap Manager - Scan and Save Settings" dialog box appears.
4
2. Click the [Edit Profile] button.
Setting the ScanSnap
⇒ The "Profile Management" dialog box appears.
3. Select a profile name from the list, and click the [Rename] button.
4. In the "Rename" window, type in a new name.
5. Click the [OK] button
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⇒ The selected profile is renamed.
HINT
You can also invoke the "Profile Management" dialog box by right-clicking the
ScanSnap icon S .
The "Profile Management" dialog box appears when [Profile Management] in
the Right-Click Menu, which pops up.
Change profile names as you do in the "ScanSnap Manager - Scan and Save
Settings" dialog box; select a profile name from the list, and then perform steps
3 to 5.
100
4.3 Saving Scanning Settings
■ Deleting Profiles
Operation
1. Right-click the ScanSnap icon S , and then select [SCAN Button Settings].
⇒
The "ScanSnap Manager - Scan and Save Settings" dialog box appears.
4
2. Click the [Edit Profile] button.
Setting the ScanSnap
⇒
The "Profile Management" dialog box appears.
3. Select a profile name from the list, and then click the [Delete] button.
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HINT
You can also invoke the "Profile Management" dialog box by right-clicking the
ScanSnap icon S .
The "Profile Management" dialog box appears when [Profile Management] in
the Right-Click Menu, which pops up.
Delete profile names as you do in the "ScanSnap Manager - Scan and Save
Settings" dialog box; select a profile name from the list, and then click the
[Delete] button.
4. The "Delete Profile" dialog box appears to confirm the deletion. Click the [Yes]
button to delete the profile.
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4.4 Using the ScanSnap Quick Menu
4.4
Using the ScanSnap Quick Menu
When the ScanSnap is in Quick Menu Mode, the ScanSnap Quick Menu pops up upon scanning
with a [SCAN] button press.
4
Setting the ScanSnap
Action List
Descriptions of the selected action
In this menu, you can select an action as follows:
Action List
You can select an action you want to perform with scanned images.
Place the mouse pointer on an action and click it to perform any action.
Up to eight actions are selectable.
Action
Description
Save data on this computer *1
PDF files are created based on the scanned images, and
ScanSnap Organizer is started to display the scanned
images. Those files are saved in a folder
(on your personal computer) specified in ScanSnap
Organizer.
Scan2Folder
PDF files are created based on the scanned images and
saved in a specified folder (shared folder).
⇒ "5.2 Saving Data in the Specified Folder" (page
117)
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Scan2E-mail
PDF files are created based on the scanned images and
an e-mail program is started with the PDF files attached
to an e-mail message.
⇒ "5.3 Sending Files by E-Mail" (page 129)
Scan2Print
Scanned images are printed with the printer.
⇒ "5.4 Using the ScanSnap as a Copy Machine" (page
145)
ABBYY Scan2Word *2
The scanned images are processed through OCR and
converted into Word files.
⇒ "5.5 Converting into Word / Excel / PowerPoint
Files" (page 155)
ABBYY Scan2Excel *2
The scanned images are processed through OCR and
converted into Excel files.
⇒ "5.5 Converting into Word / Excel / PowerPoint
Files" (page 155)
ABBYY Scan2PowerPoint *2
The scanned images are processed through OCR and
converted into PowerPoint files.
⇒ "5.5 Converting into Word / Excel / PowerPoint
Files" (page 155)
*1: This is not available unless ScanSnap Organizer is installed.
*2: This is not available unless ABBYY FineReader for ScanSnap 3.0 is installed.
Descriptions of the selected action
An illustrated description of each action.
The [Settings] button is displayed when there are required settings to be configured for the
selected action.
[Setting] button
When you find an arrow button
on an action button, you can change settings for that
action. Place the mouse cursor on the arrow button
action you want to use.
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to display the [Setting] button of an
4.4 Using the ScanSnap Quick Menu
The [Setting] buttons are displayed when following actions are selected:
• Scan2E-mail ( page 129)
HINT
• Scan2Print (
page 129)
"Do not show this menu again" checkbox
If this checkbox is marked, the ScanSnap Quick Menu is not displayed again.
The mode used for scanning is switched from Quick Menu Mode to Left-Click Menu
Mode.
When you want to use the ScanSnap Quick Menu, mark [Use ScanSnap Quick Menu] on
the Right-Click Menu.
[Close] button
The action is canceled.
When this button is clicked, the following dialog box appears.
4
Scanned images are deleted and the action is canceled.
Scanned images are saved in a folder specified in the
"ScanSnap Manager - Scan and Save Settings" dialog box in
PDF format and the action is canceled.
[Cancel] button: You will be returned to the ScanSnap Quick Menu.
[Help] button:
Help topics about the ScanSnap Quick Menu are displayed.
ATTENTION
• When the ScanSnap Quick Menu is displayed, the ScanSnap does not work
even if you press the [SCAN] button. Select one of actions in the menu and
complete the action before scanning another document.
• Do not move, delete, or rename files in other applications when the ScanSnap
Quick Menu is displayed.
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Setting the ScanSnap
[Yes] button:
[No] button:
4.5
Changing Carrier Sheet Settings
Carrier Sheet settings can be changed in the "Carrier Sheet Settings" dialog box.
The "Carrier Sheet Settings" dialog box appears when the [Carrier Sheet Settings] button on the
[Paper size] tab is clicked.
Right-click the ScanSnap Manager icon S on the task bar, and select [SCAN Button Settings]
from the menu.
⇒ The "ScanSnap Manager - Scan and Save Settings" dialog box appears.
Click the [Carrier Sheet Setting] button on the [Paper size] tab to display "Carrier Sheet Settings"
dialog box.
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4.5 Changing Carrier Sheet Settings
Select mode in
this drop-down
list.
The
procedure in
the selected
mode is
illustrated
The selected
mode is
described briefly
Click to enable settings and close this dialog box
Click to show Help.
4
Click to cancel settings and close this dialog box
Mode
You can specify a method of scanning with the Carrier Sheet.
There are two modes:
•Create facing pages in one image
This mode is used for scanning a document in duplex mode, folding it in
half. A double-page spread image is output, combining the front and back
page images.
Use this mode for scanning a document larger than A4 size up to A3, B4, or
11" x 17" (single side).
•Create front and back images separately
This mode is used for creating scanned images in their original sizes by
cropping them.
Use this mode for scanning documents that are difficult to set directly on the
ScanSnap with the Carrier Sheet.
For examples; photographs, on which you do not want to make scratches, or
irregular-sized documents such as clippings of articles.
In this mode, the front and back side images are output separately, if
scanned in duplex mode.
ATTENTION
• When scanning documents in [Create facing pages in one image] mode,
select [Duplex Scan] in the "Scanning side" drop-down list on the [Scanning]
tab of the "ScanSnap Manager - Scan and Save Settings" dialog box.
• How to load documents differs between modes. For details, refer to "3.3
Loading Documents" (page 49).
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Setting the ScanSnap
The following explains settings you can change in the "Carrier Sheet Settings" dialog box.
Output Image Size
You can specify an image size to output images of scanned documents.
You can select it from the following paper sizes.
Mode: Create facing pages in
one image
Mode: Create front and back images
separately
Automatic Detection
Automatic Detection
A3 (297 x 420 [mm])
-
-
Carrier Sheet size (216 x 297 [mm])
-
A4 (210 x 297 [mm])
-
A5 (148 x 210 [mm])
-
A6 (105 x 148 [mm])
-
Post Card (100 x 148 [mm])
B4 (JIS) (257 x 364 [mm])
-
B5 (JIS) (182 x 257 [mm])
-
B6 (JIS) (128 x 182 [mm])
-
Letter (8.5 x 11 [in.],
216 x 279.4 [mm])
11 x 17 (11 x 17 [in.],
279.4 x 431.8 [mm])
HINT
-
-
Business Card Portrait (55 x 90 [mm])
-
Business Card Landscape (90 x 55 [mm])
-
Custom (up to 10 sizes can be created)
• When you select [Automatic Detection] in the "Output image size" drop-down list,
•
108
-
scanned document sizes are automatically detected, and each image is output in a
standard size (other than Custom and Carrier Sheet Size) in the above table, which
best matches the original document size. You do not have to select a size in the
"Output image size" drop-down list every time.
When you select [Carrier Sheet size] in the "Output image size" drop-down list, images
are output in the Carrier Sheet size. With Adobe Acrobat, you can trim images to
create images in a preferred size.
In Adobe Acrobat, to trim an image, select [Tools] from the menu bar, and select
[Advanced Editing] [Crop tool]. Select an rectangular area you want to trim using the
Crop tool, and then double-click the selected area.
4.5 Changing Carrier Sheet Settings
ATTENTION
• When you select [Automatic Detection] in the "Output image size" drop-down list and
scan an irregular-sized document (not in the table above), the scanned image is output
in a standard size that is larger than and the nearest to the original document size.
If you want to output a scanned document image in its original size, add a custom size
beforehand in the "Add or Remove Custom sizes" dialog box, which appears when the
[Custom] button is clicked, and then select the added size in the "Output image size"
drop-down list.
• When you select [Automatic Detection] in the "Output image size" drop-down list, the
output image size may be larger than the original. If so, try the following:
- Insert a document into the Carrier Sheet so that the sides of the document and
Carrier Sheet becomes parallel.
- Adjust the side guides to the width of the Carrier Sheet to prevent the Carrier Sheet
from skewing.
If the situation does not improve, select a size in the "Output image size" drop-down list.
[Add custom size] button
You can create up to 5 custom sizes.
Clicking the [Add custom size] button displays the following dialog box.
4
Setting the ScanSnap
To add custom size documents
1) Click the [Add] button.
2) The following dialog box appears.
•Type in the width and length.
You can create custom sizes of the following:
Width: 50.8 - 216 mm (2 - 8.5 in.)
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Length: 50.8 - 297 mm (2 - 11.69 in.)
•Type in a name you want to use for the custom size in the "Name"
field.
⇒The new name is added in the "Output image size" drop-down list.
3) When you finish, click the [OK] button.
⇒ A new custom size is added in the list.
4) Click the [Close] button to close the "Add or Remove custom sizes" dialog
box.
To delete custom sizes
1) In the "Add or Remove custom sizes" dialog box, select a custom size you
want to delete, and click the [Delete] button.
2) In the confirmation message window, click the [Yes] button.
3) In the "Add or Remove custom sizes" dialog box, verity that the custom size is
deleted, and then click the [Close] button.
To change settings
1) In the "Add or Remove custom sizes" dialog box, select a custom size you
want to change settings, and then click the [Change] button.
2) The "Additional custom sizes settings" dialog box appears. Make change to
meet your preferences.
3) When you finish, click the [OK] button.
⇒The "Add or Remove custom sizes" dialog box appears, and changes made
take effect.
4) Click the [Close] button to close the "Add or Remove custom sizes" dialog
box.
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4.6 About Automatic Interaction with Applications
4.6
About Automatic Interaction with Applications
ScanSnap Organizer and CardMinder can automatically interact with the ScanSnap upon startup.
There are two ways of interacting.
■
Automatic Interaction Mode (When to Interact)
(1) When any one of above applications is selected (active), the ScanSnap interacts
with it. (Default setting)
When ScanSnap Organizer or CardMinder becomes active, or, in other words, when one of
them is selected on the task bar and its window is brought to the front, an application
selected in the "Application" drop-down list on the [Application] tab of the "ScanSnap
Manager - Scan and Save Settings" dialog box is automatically switched to the active
application. When you scan documents, scanned document images are opened with the
active application.
When the application becomes inactive or it is deselected, the ScanSnap no longer interacts
with the application.
Not interacting
Setting the ScanSnap
Interacting
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111
(2) The ScanSnap always interacts with an application that is running and has
higher priority (when more than one application is running).
When ScanSnap Organizer or CardMinder is running, an application selected in the
"Application" drop-down list on the [Application] tab of the "ScanSnap Manager - Scan and
Save Settings" dialog box is automatically switched to the running application (when more
than one application is running, an application that has higher priority is selected). When
you scan documents scanned document images are opened with the selected application.
Even if the ScanSnap is in Quick Menu Mode, the ScanSnap Quick Menu will not appear
after scanning. Be aware that scanned document images are opened with the selected
application.
The ScanSnap interacts with the application until you exit the application.
When more than one application is running, CardMinder has highest priority, and Rack2
Library lowest.
When the ScanSnap is in Left-Click Mode, the interacting application name on the LeftClick Menu is followed by "is interacting."
When ScanSnap Organizer is interacting with the ScanSnap
112
4.6 About Automatic Interaction with Applications
■
Changing "When to Interact" Options
Follow the procedure below to change "When to Interact" options described above.
Operation
1. Right-click the ScanSnap icon S , and then select [Help]
[Preferences].
4
2. Select either of settings on the [Automatic interaction] tab.
Setting the ScanSnap
When any one of above applications is selected (active), the ScanSnap interacts
with it. (Default setting)
When ScanSnap Organizer or CardMinder becomes active, or, in other words, when one of
them is selected on the task bar and its window is brought to the front, an application
selected in the "Application" drop-down list on the [Application] tab of the "ScanSnap
Manager - Scan and Save Settings" dialog box is automatically switched to the active
application.
The ScanSnap always interacts with an application that is running and has
higher priority (when more than one application is running).
When ScanSnap Organizer or CardMinder is running, an application selected in the
"Application" drop-down list on the [Application] tab of the "ScanSnap Manager - Scan and
Save Settings" dialog box is automatically switched to the running application.
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114
Chapter 5
About Actions
This chapter describes about actions in the Action List.
5
5.1 About Actions in the Action List ....................................................................... 116
5.2 Saving Data in the Specified Folder.................................................................. 117
5.3 Sending Files by E-Mail...................................................................................... 129
5.4 Using the ScanSnap as a Copy Machine.......................................................... 145
5.5 Converting into Word / Excel / PowerPoint Files............................................. 155
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5.1 About Actions in the Action List
The ScanSnap has frequently-used functions at the ready in the Action List to help you make efficient use of your time at your office.
Actions in the Action List are helpful when:
• you want to share document files scanned with the ScanSnap with other members.
⇒ Simply press the [SCAN] button, you can save document files in a shared folder on a
network upon scanning. In addition, all members are informed of the destination
folder path by e-mail.
• you want to send document files used in a meeting about to start to all persons concerned.
⇒ Simply press the [SCAN] button, and you can quickly send an e-mail message with
document files attached.
• you want to use a printer, rather than a copy machine, to make copies of documents.
⇒ Simply press the [SCAN] button, you can print documents with a printer.
• you want to use text in your paper documents but do not want to type it manually.
⇒ Simply press the [SCAN] button, and you can convert an electric picture of text into a
form your text-based applications, such as Word, Excel, and PowerPoint, can use.
The following are explanations on how to use the Action menu.
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5.2 Saving Data in the Specified Folder
5.2 Saving Data in the Specified Folder
This section describes how to save image files scanned with the ScanSnap in a shared folder. By
using this action, you can save image files scanned with the ScanSnap in a networked folder to
share information among group members.
When you scan documents with the ScanSnap, image files are created and saved in a specified
folder.
A function of notifying group members of a path to the folder by e-mail is also ready.
5
About Actions
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ATTENTION
• An e-mail program selected in the "E-mail" drop-down list on the [Programs]
tab of the "Internet Options" dialog box will be used; to display the "Internet
Options" dialog box, select the [Tools] menu within the Microsoft® Internet
Explorer browser, and then select [Internet Options].
If no e-mail program is selected, select an e-mail program you want to use
in the "E-mail" drop-down list.
Operations with the following e-mail programs have been checked.
• Microsoft® Windows® Mail (in Windows Vista)
• Microsoft® Outlook® 2003
• Microsoft® Outlook Express V6.0
• Netscape Messenger V4.5
• Eudora Pro® V4.0.1
• Thunderbird Version 1.5.0.7
• Even if you use an e-mail program selected in the "E-mail" drop-down list on
the [Programs] tab of the "Internet Options" dialog box (in the [Tools] menu
in Microsoft® Internet Explorer), the e-mail program may not interact with
the ScanSnap properly. In this case, contact the manufacturer of that e-mail
program.
• It has been confirmed that attached file extensions are changed if sending
attached files by e-mail failed when the following conditions are met:
- The operating system you are using is Windows XP (Professional, Home
Edition).
- You have set Hotmail as a default e-mail program.
(File extensions are changed to those including a character "^".)
This problem occurs when a combination of Window XP and Hotmail is
used. When you send attached files by e-mail through Explore, the same
problem will occur.
Use other e-mail programs with which correct operations are verified (as of
December 2006).
118
5.2 Saving Data in the Specified Folder
■ Operations in Quick Menu Mode
Operation
1.
Load the document on the ScanSnap.
For details, refer to sections "3.2 Paper Size of Documents to be Scanned" (page 46) and
"3.3 Loading Documents" (page 49).
2.
Press the [SCAN] button
.
⇒ Scanning is started.
⇒ When scanning is complete, the ScanSnap Quick Menu appears.
5
About Actions
Action List
Descriptions of the selected action
Operation
3.
Place the mouse cursor on [Scan2Folder].
⇒ A description of the [Scan2Folder] action is displayed.
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4.
Click the [Scan2Folder] action.
⇒ A preview window appears.
5.
Verify a scanned image in the preview window.
You can also change file names and destination folders and specify whether to state a path to
a destination folder in an e-mail message to notify other members of it.
Preview Window
120
5.2 Saving Data in the Specified Folder
Preview Window
The image of the selected file is displayed.
You can use the following navigation controls for paging through documents:
:
To go to the first page, click this First Page button.
:
To go to the previous page, click this Previous Page button.
:
To go to the next page, click this Next Page button.
:
To go to the last page, click this Last Page button.
:
Current page number / Total page number
:
To zoom in, click this button.
:
To zoom out, click this button.
Drag the vertical scroll bar or use mouse actions to move around the page so that
you can view all the areas of it when the image is enlarged.
Specify file name
The name of a selected file and the number and combined size of files are
displayed under "Specify file name."
You can change file names and select a file to display.
File name
The currently selected file name is displayed.
5
[History] button
File names you have specified before are displayed in the "History" list;
only file names you changed in the "File name" field are added to the list.
(Up to 10 file names can be listed. When the 11th or later file name is
specified, a file name is deleted in chronological order.)
Select a file name, and all file names listed in the "File name" drop-down list
are changed to the selected file name.
Selecting [Clear History] deletes all file names in the list.
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About Actions
You can type a file name in this combo box to change the file name.
Up to 100 characters can be used for a file name.
When there is more than one file to display, click the down-arrow button
( ) to select another file from the drop-down list.
Numbers (X / Y) to the right of "File name" are the currently displayed file’s
position in the list (X) and the total number of files (Y).
[Serialize] button
When there are multiple files, a serial number is appended to the file name;
a file name and serial number is combined using "_" (underbar). The
maximum number of digits you can specify for a serial number is 6.
When you use this button, a currently selected file name is used in common.
Example: When there are three files in the drop-down list, Scan.pdf,
Snap.pdf, and S510.pdf, if you select "Snap.pdf" in the dropdown list and specify "3" as the number of digits, names of these
three files are changed to
Snap_001.pdf, Snap_002.pdf, and Snap_003.pdf.
Combined file
The file size is displayed in megabytes. When there are multiple files, the
combined file size is displayed.
Specify destination folder
A path to a destination folder is displayed. You can change a destination folder in
this dialog box.
Save in
The path name to the currently selected folder is displayed.
You can also type a path name in this field to change destination folders.
Use up to 220 characters for a path name including a file name.
[History] button
The path names of folders you have specified before are displayed in the
History list. (Up to 10 folder names can be added in the list. When the 11th
or later path name is specified, a path name is deleted in chronological
order.)
Select a path name, and the selected path name is displayed in the "Save in"
field.
Selecting [Clear History] deletes all path names.
[Browse] button
Use this button when selecting a destination folder.
"State a path to a destination folder in an e-mail message" checkbox
After files are saved in a specified folder, an e-mail program is started with the
path to the specified folder being stated in an e-mail message.
[Save] button
Clicking this button saves files using settings configured in this dialog box.
122
5.2 Saving Data in the Specified Folder
[Cancel] button
Clicking this button cancels all changes made in this dialog box and returns you to
the previous window (the ScanSnap Quick Menu).
[Help] button
You can view Help topics related to the preview window.
6.
Click the [Save] button
⇒ Files are saved in the specified folder.
⇒ When you mark the "State a path to a destination folder in an e-mail message" checkbox
in this dialog box, an e-mail message is created with the path to the destination folder
being stated.
5
• When the ScanSnap Quick Menu is displayed, the ScanSnap does not work
even if you press the [SCAN] button. Select one of actions in the menu and
complete the action before scanning another document.
• Do not move, delete, or rename files in other applications after the ScanSnap
Quick Menu is displayed and before the "Preview" window is closed.
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About Actions
ATTENTION
■ Operations in Left-Click Menu Mode
Operation
1.
Select [SCAN Button Settings] in the Right-Click Menu, which pops up when the
ScanSnap Manager icon S is right-clicked.
⇒ The "Scan and Save Settings" dialog box appears.
2.
In the "Application" drop-down list on the [Application] tab, select "Scan2Folder."
3.
Click the [OK] button.
⇒ .The "ScanSnap Manager -Scan and Save Settings" dialog box closes
124
5.2 Saving Data in the Specified Folder
Changes you have made in the above procedure take effect from the next time
you scan documents using the Left-Click Menu.
For details on how to change settings, refer to section "4.3 Saving Scanning
Settings" (page 92).
HINT
Operation
4.
Load the document on the ScanSnap.
For details, refer to sections "3.2 Paper Size of Documents to be Scanned" (page 46) and
"3.3 Loading Documents" (page 49)
5.
Press the [SCAN] button
.
⇒ Scanning is started.
⇒ When scanning is complete, the preview window appears.
Operation
6.
5
Verify a scanned image in the preview window.
Preview Window
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About Actions
You can also change file names and destination folders and specify whether to state a path to
a destination folder in an e-mail message to notify other members of it.
Preview Window
The image of the selected file is displayed.
You can use the following navigation controls for paging through documents:
:
To go to the first page, click this First Page button.
:
To go to the previous page, click this Previous Page button.
:
To go to the next page, click this Next Page button.
:
To go to the last page, click this Last Page button.
:
Current page number / Total page number
:
To zoom in, click this button.
:
To zoom out, click this button.
Drag the vertical scroll bar or use mouse actions to move around the page so that
you can view all the areas of it when the image is enlarged.
Specify file name
The name of a selected file and the number and combined size of files are
displayed under "Specify file name."
You can change file names and select a file to display.
File name
The currently selected file name is dispalyed.
You can type a file name in this combo box to change the file name.
Up to 100 characters can be used for a file name.
When there is more than one file to display, click the down-arrow button
( ) to select another file from the drop-down list.
Numbers (X / Y) to the right of "File name" are the currently displayed file’s
position in the list (X) and the total number of files (Y).
[History] button
File names you have specified before are displayed in the "History" list (up
to 10 file names.) When the 11th or later file name is specified, a file name
is deleted in chronological order.
Select a file name, and all file names listed in the "File name" drop-down list
are changed to the selected file name.
Selecting [Clear History] deletes all file names in the list.
[Serialize] button
When there are multiple files, a serial number is appended to the file name;
a file name and serial number is combined using "_" (underbar). The
maximum number of digits you can specify for a serial number is 6.
When you use this button, a currently selected file name is used in common.
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5.2 Saving Data in the Specified Folder
Example: When there are three files in Scan.pdf, Snap.pdf, and S510.pdf, if
you select "Snap.pdf" in the drop-down list and specify "3" as the
number of digits, names of these three files are changed to
Snap_001.pdf, Snap_002.pdf, and Snap_003.pdf.
Combined file
The file size is displayed in megabytes. When there are multiple files, the
combined size files is displayed.
Specify destination folder
A path to a destination folder is displayed. You can change a destination folder in
this dialog box.
Save in
The path name to the currently selected folder is displayed.
You can also type a path in this field to change destination folders. Use up to
220 characters for a path name.
[History] button
Folder names you have specified before are displayed in the "History" list.
(Up to 10 folder names can be added to the list. When the 11th or later path
name is specified, a path name is deleted in chronological order.)
[Browse] button
Click this button when selecting a destination folder.
"State a path to a destination folder in an e-mail message" checkbox
After files are saved in a specified folder, an e-mail program is started with the
path to the specified folder being stated in an e-mail message.
[Save] button
Clicking this saves files using settings configured in this dialog box.
[Cancel] button
Clicking this button cancels saving of files.
[Help] button
You can view Help topics related to the preview window.
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About Actions
Select a folder name, and the selected folder name is displayed in the "Save
in" field.
Selecting [Clear History] deletes all path names in the list.
5
7.
Click the [Save] button.
⇒ Files are saved in the specified folder.
⇒ When you mark the "State a path to a destination folder in an e-mail message" checkbox
in this dialog box, an e-mail message is created with the path to the destination folder
being stated.
ATTENTION
• When the "Preview" window is displayed, the ScanSnap does not work even
if you press the [SCAN] button. Close the "Preview" window before
scanning another document.
• Do not move, delete, or rename files in other applications when the
"Preview" window is displayed.
128
5.3 Sending Files by E-Mail
5.3 Sending Files by E-Mail
This section describes how to send documents scanned with the ScanSnap by e-mail.
After documents are scanned with the ScanSnap, document files are created and an e-mail message
appears with the document files attached.
5
About Actions
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ATTENTION
• An e-mail program selected in the "E-mail" drop-down list on the [Programs]
tab of the "Internet Options" dialog box will be used; to display the "Internet
Options" dialog box, select the [Tools] menu within the Microsoft® Internet
Explorer browser, and then select [Internet Options].
If no e-mail program is selected, select an e-mail program you want to use
in the "E-mail" drop-down list.
Operations with the following e-mail programs have been verified:
•Microsoft® Windows® Mail (in Windows Vista)
•Microsoft® Outlook® 2003
• Microsoft® Outlook Express V6.0
• Microsoft® Windows Mail
• Netscape Messenger V4.5
• Eudora Pro® V4.0.1
• Thunderbird Version 1.5.0.7
• Even if you use an e-mail program selected in the "E-mail" drop-down list on
the [Programs] tab of the "Internet Options" dialog box (in the [Tools] menu
in Microsoft® Internet Explorer), the e-mail program may not interact with
the ScanSnap properly. In this case, contact the manufacturer of that e-mail
program.
•
130
It has been confirmed that attached file extensions are changed if sending
attached files by e-mail failed when the following conditions are met:
- The operating system you are using is Windows XP (Professional, Home
Edition).
- You have set Hotmail as a default e-mail program.
(File extensions are changed to those including a character "^".)
This problem occurs when a combination of Window XP and Hotmail is
used. When you send attached files by e-mail through Explore, the same
problem will occur.
Use other e-mail programs with which correct operations are verified (as of
December 2006).
5.3 Sending Files by E-Mail
■ Operations in Quick Menu Mode
Operation
1.
Load the document on the ScanSnap.
For details, refer to section "3.2 Paper Size of Documents to be Scanned" (page 46) and
section "3.3 Loading Documents" (page 49).
2.
Press the [SCAN] button
.
⇒ Scanning is started.
⇒ When scanning is complete, the ScanSnap Quick Menu appears.
5
About Actions
Action List
Descriptions of the selected action
Operation
3.
Place the mouse cursor on [Scan2E-mail].
⇒ A description of the [Scan2E-mail] action is displayed.
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4.
When you want to change settings on the [Scan2E-mail] action, place the mouse
curso on the (
) mark, and then click the [Setting] button
.
(If you want to use default settings, go to step 5.)
⇒ The following dialog box appears.
In this dialog box, you can change settings on the [Scan2E-mail] action as follows:
"Show preview" checkbox
A preview window appears when scanning is complete.
You can visually check a scanned image before attaching it to an e-mail message.
"Set a ’Document Open’ password for PDF files" checkbox
You can set a "Document Open" password for attached PDF files.
The attached PDF files cannot be opened unless the password is entered.
Therefore, mark this checkbox when you send confidential files by e-mail.
To use this function in Windows Vista, Adobe Acrobat must be installed.
"Save scanned images to file" checkbox
You can save PDF files attached to e-mail messages in a specified folder.
The attached PDF files are saved in a folder specified on the [Save] tab of the
"ScanSnap Manager - Scan and Save Settings" dialog box (page 74).
132
5.3 Sending Files by E-Mail
Attached file size
When attached file size exceeds a set parameter, a Warning message appears.
You can specify a parameter between 1MB and 10MB.
* Even if you see a Warning message, you can send attached files by e-mail.
However, it is recommended that the attached file size be 2MB at the maximum
(it depends on your system environment).
5.
HINT
Click the [OK] button to close the "Scan2E-mail -Options" dialog box.
When the [Settings] button of a selected action is clicked, the selected action
background color changes to yellow, and other actions become unselectable.
To select another action, first close the "Scan2E-mail - Options" dialog box, and
then click on any point in areas other than actions, or place the mouse cursor on
the selected action.
CLICK!
5
About Actions
⇒ The selected action background color is changed to the original color (blue)
and other actions become selectable.
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6.
Click [Scan2E-mail] in the Action List.
⇒ A preview window appears.
(You can change settings not to display a preview window.)
7.
Verify a scanned image in the preview window.
You can also change file names and specify whether to set a "Document Open" password
and whether to save files sent by e-mail.
Preview Window
134
5.3 Sending Files by E-Mail
Preview Window
The image of the selected file is displayed.
You can use the following navigation controls for paging through documents:
:
To go to the first page, click this First Page button.
:
To go to the previous page, click this Previous Page button.
:
To go to the next page, click this Next Page button.
:
To go to the last page, click this Last Page button.
:
Current page number / Total page number
:
To zoom in, click this button.
:
To zoom out, click this button.
Drag the vertical scroll bar or use mouse actions to move around the page so that
you can view all the areas of it when the image is enlarged.
Specify file name
The name of a selected file and the number and combined size of files are
displayed under "Specify file name."
You can change file names and select a file to display.
File name
The currently selected file name is displayed.
5
[History] button
File names you have specified before are displayed in the "History" list;
only file names you changed in the "File name" field are added to the list.
(Up to 10 file names can be added to the list. When the 11th or later file
name is specified, a file name is deleted in chronological order.)
Select a file name, and all file names listed in the "File name" drop-down list
are changed to the selected file name.
Selecting [Clear History] deletes all file names in the list.
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About Actions
You can type a file name in this combo box to change the file name.
Up to 100 characters can be used for a file name.
When there is more than one file to display, click the down-arrow button
( ) to select another file from the drop-down list.
Numbers (X / Y) to the right of "File name" are the currently displayed file’s
position in the list (X) and the total number of files (Y).
[Serialize] button
When there are multiple files, a serial number is appended to the file name;
a file name and serial number is combined using "_" (underbar). The
maximum number of digits you can specify for a serial number is 6.
When you use this button, a currently selected file name is used in common.
Example: When there are three files in the drop-down list, Scan.pdf,
Snap.pdf, and S510.pdf, if you select "Snap.pdf" in the dropdown list and specify "3" as the number of digits, names of these
three files are changed to
Snap_001.pdf, Snap_002.pdf, and Snap_003.pdf.
Combined file
The file size is displayed in megabytes. When there are multiple files, a
combined file size is displayed.
(Depending on the e-mail program you are using, the size of the attached
files in the e-mail program may differ from the file size displayed here. This
is because each e-mail program uses a different computation method; the
actual size is the same.)
"Add a password to PDF file" checkbox
You can set a "Document Open" password for attached PDF files.
The attached PDF files cannot be opened unless a correct password is entered.
Therefore, mark this checkbox when you send confidential files by e-mail.
To use this function in Windows Vista, Adobe Acrobat must be installed.
"Save scanned images to file" checkbox
You can save PDF files attached to e-mail messages in a specified folder.
The attached PDF files are saved in a folder specified on the [Save] tab of the
"ScanSnap Manager - Scan and Save Settings" dialog box (page 74).
"Do not show this dialog again" checkbox
You will not see the preview window from the next time.
You can skip step 7.
[Attach] button
Clicking this button attaches files to an e-mail message using settings configured
in this dialog box.
[Cancel] button
Clicking this button cancels all changes made in this dialog box and returns you to
the previous window (the ScanSnap Quick Menu).
[Help] button
You can view Help topics related to the preview window.
136
5.3 Sending Files by E-Mail
8.
Click the [Attach] button.
⇒ If you marked the "Add a password to PDF file" checkbox in the preview window, the
"Scan2E-mail - Set a password" window will appear.
Enter a password, and then click the [OK] button.
⇒ An e-mail program is started with the selected files being attached to an e-mail message.
5
About Actions
ATTENTION
• When the ScanSnap Quick Menu is displayed, the ScanSnap does not work
even if you press the [SCAN] button. Select one of actions in the menu and
complete the action before scanning another document.
• Do not move, delete, or rename files in other applications after the
ScanSnap Quick Menu is displayed and before the "Preview" window is
closed.
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■ Operations in Left-Click Menu Mode
Operation
1.
Select [SCAN Button Settings] in the Right-Click Menu, which pops up when the
ScanSnap Manager icon S is right-clicked.
⇒ The "ScanSnap Manager - Scan and Save Settings" dialog box appears.
2.
138
In the "Application" drop-down list on the [Application] tab, select "Scan2E-mail."
5.3 Sending Files by E-Mail
3.
When you want to change settings on the [Scan2E-mail] action, click the
[Application Settings] button, and then change settings.
(When you do not want to change settings, go to step 5.)
⇒ The following dialog box appears.
5
"Show preview" checkbox
A preview window appears when scanning is complete.
You can visually check a scanned image before attaching it to an e-mail message.
"Set a ’Document Open’ password for PDF files" checkbox
You can set a "Document Open" password for attached PDF files.
The attached PDF files cannot be opened unless the password is entered.
Therefore, mark this checkbox when you send confidential files by e-mail.
To use this function in Windows Vista, Adobe Acrobat must be installed.
"Save scanned images to file" checkbox
You can save PDF files attached to e-mail messages in a specified folder.
The attached PDF files are saved in a folder specified on the [Save] tab of the
"ScanSnap Manager - Scan and Save Settings" dialog box (page 74).
Attached file size
When attached file size exceeds the set parameter, a Warning message appears.
You can specify a parameter from 1MB to 10MB.
* Even if you see a Warning message, you can send attached files by e-mail.
However, it is recommended that the attached file size be 2MB at the maximum
(it depends on your system environment).
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About Actions
In this dialog box, you can change settings on the [Send by e-mail] action as follows:
4.
Click the [OK] button.
⇒ The "Scan2E-mail - Options" dialog box is closed.
5.
Click the [OK] button.
⇒ The "ScanSnap Manager - Scan and Save Settings" dialog box closes.
Changes you have made in the above procedure take effect from the next time
you scan documents using the Left-Click Menu.
For details on how to change settings, refer to section "4.3 Saving Scanning
Settings" (page 92).
HINT
Operation
6.
Load the document on the ScanSnap.
For details, refer to sections "3.2 Paper Size of Documents to be Scanned" (page 46) and
"3.3 Loading Documents" (page 49).
7.
Press the [SCAN] button
.
⇒ Scanning is started.
⇒ When scanning is complete, a preview window appears.
(You can change settings not to display a preview window.)
140
5.3 Sending Files by E-Mail
Operation
8.
Verify a scanned image in the preview window.
You can also change file names and specify whether to set a "Document Open" password.
5
Preview Window
The image of the selected file is displayed.
You can use the following navigation controls for paging through documents.
:
To go to the first page, click this First Page button.
:
To go to the previous page, click this Previous Page button.
:
To go to the next page, click this Next Page button.
:
To go to the last page, click this Last Page button.
:
Current page number / Total page number
:
To zoom in, click this button
:
To zoom out, click this button
Drag the vertical scroll bar or use mouse actions to move around the page so that
you can view all the areas of it when the image is enlarged.
Specify file name
The name of a selected file and the number and combined size of files are
displayed under "Specify file name."
You can change file names and select a file to display.
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About Actions
Preview Window
File name
The currently selected file name is displayed.
You can type a file name in this combo box to change the file name.
Up to 100 characters can be used for a file name.
When there is more than one file to display, click the down-arrow button
( ) to select another file from the drop-down list.
Numbers (X / Y) to the right of "File name" are the currently displayed file’s
position in the list (X) and the total number of files (Y).
[History] button
File names you have specified before are displayed in the "History" list (up
to 10 file names). When the 11th or later file name is specified,a file name
is deleted in chronological order.
Select a file name, and all file names listed in the "File name" drop-down list
are changed to the selected file name.
Selecting [Clear History] deletes all file names in the "History" list.
[Serialize] button
When there are multiple files, a serial number is appended to the file name;
a file name and serial number is combined using "_" (underbar). The
maximum number of digits you can specify for a serial number is 6.
When you use this button, a currently selected file name is used in common.
Example: When there are three files in the drop-down list, Scan.pdf,
Snap.pdf, and S510.pdf, if you select "Snap.pdf" in the drop-down
list and specify "3" as the number of digits, names of these three
files are changed to
Snap_001.pdf, Snap_002.pdf, and Snap_003.pdf.
Combined file
The file size is displayed in megabytes. When there are multiple files, a
combined file size is displayed.
(Depending on the e-mail program you are using, the size of the attached
files in the e-mail program may differ from the file size displayed here. This
is because each e-mail program uses a different computation method; the
actual size is the same.)
"Add a password to PDF file" checkbox
You can set a "Document Open" password for attached PDF files.
The attached PDF files cannot be opened unless a correct password is entered.
Therefore, mark this checkbox when you send confidential files by e-mail.
To use this function in Windows Vista, Adobe Acrobat must be installed.
142
5.3 Sending Files by E-Mail
"Save scanned images to file" checkbox
You can save PDF files attached to e-mail messages in a specified folder.
The attached PDF files are saved in a folder specified on the [Save] tab of the
"ScanSnap Manager - Scan and Save Settings" dialog box (page 74).
"Do not show this dialog again" checkbox
You will not see the preview window from the next time.
You can skip step 7.
[Attach] button
Clicking this button attaches files using settings configured in this dialog box.
[Cancel] button
Clicking this button cancels all changes made in this dialog box.
[Help] button
You can view Help topics related to the preview window.
9.
Click the [Attach] button
⇒ If you marked the "Add a password to PDF file" checkbox in the preview window, an
"Enter password" window will appear.
5
About Actions
Enter a password, and then click the [OK] button.
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⇒ An e-mail program is started and selected files are attached to an e-mail message.
ATTENTION
• When the "Preview" window is displayed, the ScanSnap does not work even
if you press the [SCAN] button. Close the "Preview" window before
scanning another document.
• Do not move, delete, or rename files in other applications when the
"Preview" window is displayed.
144
5.4 Using the ScanSnap as a Copy Machine
5.4 Using the ScanSnap as a Copy
Machine
This section describes how to print scanned image files with a printer.
By printing scanned images directly from the ScanSnap, you can use the ScanSnap as a copy
machine.
When you scan documents with the ScanSnap, scanned images are printed with a printer.
5
By default, a printer that is "Set as Default Printer" in Windows Control Panel
is used. You might also change settings so that a printer can be selected after
scanning.
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About Actions
ATTENTION
■ Operations in Quick Menu Mode
Operation
1.
Load the document on the ScanSnap.
For details, refer to sections "3.2 Paper Size of Documents to be Scanned" (page 46) and
"3.3 Loading Documents" (page 49).
2.
Press the [SCAN] button
.
⇒ Scanning is started.
⇒ When scanning is complete, the ScanSnap Quick Menu is displayed.
Action List
146
Descriptions of the selected action
5.4 Using the ScanSnap as a Copy Machine
Operation
3.
Place the mouse cursor on [Scan2Print].
⇒ A description of the [Scan2Print] action is displayed.
4.
When you want to change settings on the [Scan2Print] action, place the mouse
cursor on the (
) mark, and then click the [Setting] button
.
(If you want to use default settings, go to step 5.)
5
⇒ The following dialog box appears.
About Actions
In this dialog box, you can change settings on the [Scan2Print] action as follows:
"Keep data used for printing as files" checkbox
Printed document images are saved in PDF format.
PDF files are saved in a folder specified in the "Image saving folder" drop-down
list on the [Save] tab of the "ScanSnap Manager - Scan and Save Settings" dialog
box (page 74).
(By default, this checkbox is not marked.)
"Show preview" checkbox
Before documents are printed, the print setup dialog box is displayed.
5.
Click the [OK] button to close the "Scan2Print - Options" dialog box.
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HINT
When the [Settings] buttons of a selected action is clicked, the selected action
background color changes to yellow, and other actions become unselectable.
To select another action, first close the "Scan2Print - Options" dialog box, and
then click on any point in areas other than actions, or place the mouse cursor on
the selected action.
CLICK!
⇒ The selected action background color is changed to the original color (blue)
and other actions become selectable.
6.
148
Click [Scan2Print] in the Action List.
5.4 Using the ScanSnap as a Copy Machine
⇒ The "Scan2Print -Print" dialog box appears.
(This dialog box will not appear unless the "Show preview" checkbox is marked in step
4, and printing is performed immediately after clicking this action.)
7.
Change settings for printing, and then click the [OK] button.
Find printer
Select a printer to use.
5
To change printers, click the down-arrow button
printer you want to use in the printer list.
, and then select a
[Properties] button
The print setup dialog box is displayed and you can change settings for the
currently selected printer.
Print options
You can change settings as follows:
Copies
You can specify the number of copies you want to print.
Select a number between 1 and 99.
Scaling down
You can select an output size of images; you can fit output images to paper
size or print them in original size.
Same size:
Images are printed in their original sizes.
Scale down to paper size:
Images larger than a paper size are scaled down to the paper size so that the
whole image can be printed on a sheet of paper.
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About Actions
Name
The currently selected printer is displayed.
"Allow automatic rotation" checkbox
Images are rotated according to the length-to-width ratio of images so that
they can be printed in either portrait orientation or landscape orientation,
whichever best fits.
"Center the image and print" checkbox
Images are centered and printed.
"Keep data used for printing as files" checkbox
PDF files are saved in a folder specified in the "Image saving folder" dropdown list on the [Save] tab of the "ScanSnap Manager - Scan and Save
Settings" dialog box (page 74).
"Do not show this dialog again" checkbox
You will not see the preview window from the next time.
You can skip step 7.
[OK] button
Clicking this button prints images using settings configured in this dialog box.
[Cancel] button
Clicking this button cancels all changes made in this dialog box and returns you to
the previous window (the ScanSnap Quick Menu Mode).
[Help] button
You can view Help topics related to the preview window.
⇒ Printing is performed.
ATTENTION
• Once the ScanSnap Quick Menu is displayed, the ScanSnap does not work
until the "Scan2Print - Print" dialog box is closed, even if you press the [SCAN]
button. Complete the action before scanning another document.
• Do not move, delete, or rename files in other applications after the ScanSnap
Quick Menu is displayed and before the " Scan2Print - Pirnt" dialog box is
closed.
150
5.4 Using the ScanSnap as a Copy Machine
■ Operations in Left-Click Menu Mode
Operation
1.
Select [SCAN Button Settings] in the Right-Click Menu, which pops up when the
ScanSnap Manager icon S is right-clicked.
⇒ The "ScanSnap Manager - Scan and Save Settings" dialog box appears.
2.
In the "Application" drop-down list on the [Application] tab, select "Scan2Print."
5
About Actions
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151
3.
When you want to change settings on the [Scan2Print] action, click the [Application
Settings] button, and then change settings.
(When you do not want to change settings, go to step 5.)
⇒ The following dialog box appears.
In this dialog box, you can change settings on the [Print with print] action as follows:
"Keep data used for printing as files" checkbox
Printed document images are saved in PDF format.
PDF files are saved in a folder specified in the "Image saving folder" drop-down
list on the [Save] tab of the "ScanSnap Manager - Scan and Save Settings" dialog
box (page 74).
(By default, this checkbox is not marked.)
"Show preview" checkbox
A preview window appears before printing images.
4.
Click the [OK] button.
⇒ The "Scan2Print - Print" dialog box is closed.
5.
Click the [OK] button.
⇒ The "ScanSnap Manager -Scan and Save Settings" dialog box is closed.
HINT
152
Changes you have made in the above procedure take effect from the next time
you scan documents using the Left-Click Menu.
For details on how to change settings, refer to section "4.3 Saving Scanning
Settings" (page 92).
5.4 Using the ScanSnap as a Copy Machine
Operation
6.
Load the document on the ScanSnap.
For details, refer to sections "3.2 Paper Size of Documents to be Scanned" (page 46) and
"3.3 Loading Documents" (page 49).
7.
Press the [SCAN] button
.
⇒ Scanning is started.
⇒ When scanning is complete, the "Scan2Print - Print" dialog box appears.
(You can change settings not to display the "Scan2Print - Print" dialog box.)
Operation
8.
Configure print setup options, and then click the [OK] button.
5
About Actions
Find printer
Select a printer to use.
Name
The currently selected printer is displayed.
To change printers, click the down-arrow button
printer you want to use in the printer list.
, and then select a
[Properties] button
The print setup dialog box of the currently selected printer is displayed.
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Print options
You can change settings as follows:
Copies
You can specify the number of copies you want to print.
Select a number between 1 and 99.
Scaling down
You can select an output size of images; you can fit output images to paper
size or print them in original size.
Same size:
Images are printed in their original sizes.
Scale down to paper size:
Images larger than a paper size are scaled down to the paper size so that the
whole image can be printed on a sheet of paper.
"Allow automatic rotation" checkbox
Images are rotated according to the length-to-width ratio of images so that
they can be printed in either portrait orientation or landscape orientation,
whichever best fits.
"Center the image and print" checkbox
Images are centered and printed.
"Keep data used for printing as files" checkbox
Printed document images are saved in PDF format.
PDF files are saved in a folder specified under the "Image saving folder" field on
the [Save] tab of the "ScanSnap Manager - Scan and Save Settings" dialog box
(page 74).
"Do not show this dialog again" checkbox
This dialog box does not appear again. Step 7 will be skipped.
[OK] button
Clicking this button prints images using settings configured in this dialog box.
[Cancel] button
Clicking this button cancels printing.
[Help] button
You can view Help topics related to the Print dialog box.
⇒ Printing is performed.
ATTENTION
• While the "Scan2Print - Print" dialog box is open, the ScanSnap does not work
even if you press the [SCAN] button. Close the "Scan2Print - Print" dialog box
before scanning another document.
• Do not move, delete, or rename files when the "Scan2Print - Print" dialog box
is displayed.
154
5.5 Converting into Word / Excel / PowerPoint Files
5.5 Converting into
Word / Excel / PowerPoint Files
This section describes how to convert documents scanned with the ScanSnap into Word/Excel/
PowerPoint files through OCR (Optical Character Recognition). OCR refers to the process that
involves scanning the text from paper form into images, then translating the information into a
format that computers can recognize.
The OCR function of ABBYY FineReader for ScanSnap, which is application software supplied
with the ScanSnap, allows you to convert scanned images into Word format, Excel format, or
PowerPoint format.
5
About Actions
Do
Word
t
cumen
...
ABCD
Exce
A
B
C
l Doc
umen
t
123
4567
-1569
ScanSnap S510 Operator's Guide
155
ATTENTION
• To use the above OCR function, ABBYY FineReader for ScanSnap 3.0 must
be installed on your computer.
• Scanned document images are opened with Microsoft® Word, Microsoft®
Excel, or Microsoft® PowerPoint when Microsoft® Word, Microsoft® Excel
and/or Microsoft® PowerPoint is installed.
When any of them is not installed, scanned document images are simply
saved to file.
* You cannot view the documents converted into Word/Excel/PowerPoint
files unless Microsoft® Word/Microsoft® Excel/Microsoft® PowerPoint is
installed or you have completed user registration to use these
applications. Install the above applications and complete user
registration to view the converted documents on your computer.
• ABBYY FineReader for ScanSnap can be used with the following versions
of Microsoft® Word, Microsoft® Excel, and/or Microsoft® PowerPoint.
Microsoft® Word: 2000 / 2002 / 2003
Microsoft® Excel: 2000 / 2002 / 2003
Microsoft® PowerPoint: 2000 / 2002 / 2003
• If this action is executed while the Print or Search function is being
performed in Microsoft® Word, Microsoft® Excel, or Microsoft® PowerPoint,
an error message, for example, "Call is rejected by callee," is sent. Do not
perform this action and the functions of Microsoft® Word, Microsoft® Excel,
or Microsoft® PowerPoint at the same time.
HINT
156
For details on ABBYY FineReader for ScanSnap, refer to ABBYY FineReader
for ScanSnap User’s Guide.
5.5 Converting into Word / Excel / PowerPoint Files
About the OCR function of ABBYY FineReader for ScanSnap
ATTENTION
• Some types of documents are occasionally misrecognized. Before
recognition, check whether the documents you want to convert are suitable
for conversion according to the following guidelines.
- Suitable for conversion to Word
Documents created by using simple page layout with one or two columns
- Suitable for conversion to Excel
Simple tables in which every border line connects to the outside borders
- Not suitable for conversion to Word
Documents created by using complex page layout comprised of diagrams,
tables, and letters, such as a brochure, magazine, and newspaper
- Not suitable for conversion to Excel
Documents containing tables without borders, complex tables with too
many borders, convoluted tables containing sub-tables, diagrams, graphs
and charts, photographs, and/or characters written in vertical direction
(Diagrams, graphs and charts, photographs, and characters written in
vertical direction are not converted.)
• The following parameters may not be inherited from the originals during
• ABBYY FineReader for ScanSnap can text-recognize only PDF files that
are created by using the ScanSnap, but it cannot text-recognize PDF files
created by using Adobe Acrobat or other applications.
• A converted Excel worksheet can contain up to 65536 rows.
• If documents are scanned upside down or in landscape orientation,
conversion will fail. Mark the "Allow automatic image rotation" checkbox
(page 82), or load documents face down in portrait orientation.
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5
About Actions
conversion. It is recommended that the converted documents be opened
with Microsoft® Word or Microsoft® Excel to correct or edit misrecognized
letters.
- Font and size of characters
- Character spacing and line spacing
- Underline, bold, and Italic
- Superscript and subscript
The following types of documents may be misrecognized. If so, change the
"Color mode" to "Color" and/or increase the resolution (Image quality) to
improve the results of conversion.
- Documents containing handwritten characters
- Text including small characters (smaller than 10 points)
- Skewed documents
- Documents in languages other than the specified language
- Documents containing characters written in an unevenly-colored or
patterned background
(Characters to which effects, such as Shadow, Outline, and Shading, are
applied.)
- Documents of complex layout and documents including unreadable
characters
(It may take an extended period of time to convert these documents.)
• To use this function, more than the recommended memory is required. If a
large number of pages are converted at one time, memory may become
insufficient during conversion.
In this case, change settings for virtual memory configuration, following the
procedure below.
Windows XP
1. Select [Start], right-click [My Computer], and then select [Properties] in
the pop-up menu.
2. In the "System Properties" dialog box,
select the [Advanced] tab, and then
click the [Settings] button under "Performance."
3. In the "Performance Options" dialog
box, select the [Advanced] tab, and
then click the [Change] button under
"Virtual memory."
4. In the "Virthual Memory" dialog box,
select "Custom size, " and then type in
a rather large number in the "Maximum size (MB)" field.
5. Click the [Set] button.
6. Click the [OK] button to close all dialog boxes.
Windows 2000
1. Right-click the [My Computer] icon on the Desktop, and then select
[Properties] in the pop-up menu.
2. In the "System Properties" dialog box,
select the [Advanced] tab, and then
click the [Performance Options] button under "Performance."
3. In the "Performance Options" dialog
box, click the [Change] button under
"Virtual memory."
4. In the "Virthual Memory" dialog box,
type in a rather large number in the
"Maximum size (MB)" field under
"Paging file size for selected drive."
5. Click the [Set] button.
6. Click the [OK] button to close all dialog boxes.
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5.5 Converting into Word / Excel / PowerPoint Files
■ Operations in Quick Menu Mode
Operation
1.
Load the document on the ScanSnap.
For details, refer to sections "3.2 Paper Size of Documents to be Scanned" (page 46) and
"3.3 Loading Documents" (page 49).
2.
Press the [SCAN] button
.
⇒ Scanning is started.
⇒ When scanning is complete, the ScanSnap Quick Menu appears.
5
About Actions
Action List
Descriptions of the selected action
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Operation
3.
Click [ABBYY Scan2Word], [ABBYY Scan2Excel], or [ABBYY Scan2PowerPoint].
⇒ The following window appears and conversion is started.
⇒ When the conversion is complete, Microsoft® Word, Microsoft® Excel, or Microsoft®
PowerPoint starts running, and converted images are displayed in Word format, Excel
format, or PowerPoint format.
HINT
160
When Microsoft® Word, Microsoft® Excel, and/or Microsoft® PowerPoint is not
installed on your computer, scanned document images are simply saved to file.
If you try to convert to Word documents, files are saved in RTF format (.rtf), and if
you try to convert to Excel documents, they are saved in XLS format (.xls). A
confirmation message will appear before the files are saved; specify a folder in
which you want to save images.
5.5 Converting into Word / Excel / PowerPoint Files
ATTENTION
• When the ScanSnap Quick Menu is displayed, the ScanSnap does not work
even if you press the [SCAN] button. Close the ScanSnap Quick Menu
before scanning another document.
• Do not move, delete, or rename files in other applications when the
Scansnap Quick Menu is displayed.
5
About Actions
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■ Operations in Left-Click Menu Mode
Operation
1.
Select [SCAN Button Settings] in the Right-Click Menu, which pops up when the
ScanSnap Manager icon S is right-clicked.
⇒ The "ScanSnap Manager -Scan and Save Settings" dialog box appear.
2.
162
In the "Application" drop-down list on the [Application] tab, select
"ABBYY Scan2Word" to convert documents into Word files.
"ABBYY Scan2Excel" to convert documents into Excel files.
"ABBYY Scan2PowerPoint" to convert documents into PowerPoint files.
5.5 Converting into Word / Excel / PowerPoint Files
3.
Click the [OK] button.
⇒ The "ScanSnap Manager - Scan and Save Settings" dialog box closes.
Changes you have made in the above procedure take effect from the next time
you scan documents using the Left-Click Menu.
For details on how to change settings, refer to section "4.3 Saving Scanning
Settings" (page 92).
HINT
Operation
4.
Load the document on the ScanSnap.
For details, refer to sections "3.2 Paper Size of Documents to be Scanned" (page 46) and
"3.3 Loading Documents" (page 49).
5.
Press the [SCAN] button
.
⇒ Scanning is started.
⇒ When the scanning is complete, the window below appears and a conversion is started.
5
About Actions
⇒ When the conversion is complete, Microsoft® Word, Microsoft® Excel, or Microsoft®
PowerPoint starts running, and converted images are displayed in Word format, Excel
format, or PowerPoint format.
HINT
When Microsoft® Word, Microsoft® Excel, or Microsoft® PowerPoint is not
installed on your computer, scanned document images are simply saved to file.
Word documents are saved in RTF format (.rtf), Excel documents, in XLS format
(.xls), and PowerPoint documents, in format PPT (.ppt). A confirmation message
will appear before the files are saved; specify a folder in which you want to save
images.
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■ About Settings on
ABBYY FineReader for ScanSnap
When you want to change settings on conversion to Word/Excel/PowerPoint file format, use the
"ABBYY FineReader for ScanSnap" dialog box.
From the [Start] menu, select [All Programs] [ABBYY FineReader for ScanSnap(TM) 3.0] and
[ABBYY FineReader for ScanSnap(TM) 3.0]; the following dialog box appears.
Tab
Preferences
This dialog box contains the four tabs:
164
• [General Options] tab
page 165
• [Scan2Word] tab
page 166
• [Scan2Excel] tab
page 167
• [Scan2PowerPoint] tab
page 167
5.5 Converting into Word / Excel / PowerPoint Files
■ [General Options] tab
You can select general options for using ABBYY FineReader for ScanSnap.
On this tab, specify "Recognition languages" for conversion to Word/Excel/
PowerPoint file format and whether to "Delete scanned images after
recognition," and read information about ABBYY FineReader for ScanSnap,
and register your ABBYY FineReader for ScanSnap.
ATTENTION
If you select Japanese as the recognition language, other languages cannot be
selected.
"Delete scanned images after recognition" checkbox
If marked, images scanned with the ScanSnap (in PDF format) are deleted after
documents are converted into Word/Excel/PowerPoint file format.
HINT
• When documents are scanned with the ScanSnap, scanned images are
created in PDF format. ABBYY FineReader for ScanSnap recognizes the
scanned images in PDF format and convert into Word/Excel/PowerPoint file
format.
If you want to keep scanned images in PDF format before recognition, clear
this checkbox.
• Depending on qualities and settings, scanned images may be misrecognized.
It is recommended that this checkbox be cleared unless otherwise needed.
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5
About Actions
Recognition languages
Languages used for text recognition can be selected. In ABBYY FineReader for
ScanSnap, text in multiple languages (for example, English and French) can be
recognized.
Drag the vertical scroll bar and mark languages you want to use.
[About] button
Clicking this button displays the information about ABBYY FineReader for
ScanSnap including the version number.
[Register Now!] button
A dialog box appears for you to fill out the registration form.
■ [Scan2Word] tab
You can configure advanced settings for converting to Word file format.
"Keep line breaks" checkbox
The text is converted to Word file format, keeping line brakes.
"Retain text color" checkbox
The text is output in original colors.
"Remove optional hyphens" checkbox
Optional hyphens used in the original text are replaced with ordinary hyphens (-).
When Japanese is selected as the recognition language, this checkbox is not
available.
Picture quality
Set the quality for saving pictures. Select one of the following values:
High (for printing): If you are planning to print the recognition results.
Medium (for screen): If the recognition results are intended for viewing on the
screen.
Low (web): If you are planning to place the recognition results on the Web.
"With text color" checkbox
If marked, improperly-recognized characters are colored.
"With background color" checkbox
If marked, the background of improperly-recognized characters are colored.
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5.5 Converting into Word / Excel / PowerPoint Files
■ [Scan2Excel] tab
You can configure advanced settings for converting to Excel file format.
"Ignore text outside the tables" checkbox
The text outside the tables is removed and only tables are converted to Excel file
format.
"Convert numeric values to numbers" checkbox
Numeric values in the text are converted to numbers in Excel sheets.
5
■ [Scan2PowerPoint] tab
"Save Mode"
You can specify how scanned document files are converted into PowerPoint files.
Text and pictures only: The recognized text is saved as text, and the pictures, as
pictures.
Page image only: Only the image is saved.
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About Actions
You can configure advanced settings for converting to PowerPoint file format.
"Keep line breaks" checkbox
Set this option if you want the original arrangement into lines to be retained in the
PowerPoint format, otherwise the text will be formatted in a single line in the
PowerPoint file.
"Wrap text" checkbox
If line formatting is preserved (if the "Keep line breaks" checkbox is marked), the
recognized text will fit the width of the text block of the slide.
"Picture quality"
Set the quality for saving pictures. Select one of the following values:
High (for printing): If you are planning to print the recognition results.
Medium (for screen): If the recognition results are intended for viewing on the
screen (default).
Low (for web): If you are planning to place the recognition results on the Web.
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Chapter 6
Using the ScanSnap in Various Ways
This chapter describes a variety of ways you can use the ScanSnap.
6
6.1 Using ScanSnap Manager.................................................................................. 170
6.2 Using Adobe Acrobat ......................................................................................... 197
6.3 Scanning Business Cards.................................................................................. 202
6.4 Using ScanSnap Organizer................................................................................ 208
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6.1
Using ScanSnap Manager
In order for you to use the ScanSnap immediately after opening the package, factory default
settings are optimized.
All you need to do is press the [SCAN] button
to scan documents.
You can also configure the settings as necessary.
This section describes how to scan documents using various settings and how to process scanned
images.
HINT
<Quick Menu Mode>
The default settings of ScanSnap Manager are as follows:
• Application: To be specified after scanning
• Image saving folder: [My ScanSnap] folder under [My Documents]
• File name format: Date and time (Use operating system setting:
yyyyMMddHHmmss (Year, Month, Day, hour, minute, second)
• Rename file after scanning: Disabled
• Image quality: Normal (Fastest)
• Color mode: Auto Color Detection (automatically determines whether the
document is "color" or "black and white")
• Scanning side: Duplex Scan
• Continue scanning after current scan is finished: Disabled
• Scanning Option:
Brightness: Normal
Setting for text only document (in Color mode only): Disabled
Allow automatic blank page removal: Enabled
Correct skewed character strings automatically: Disabled
Allow automatic image rotation: Enabled
Set the documents with its face up: Disabled
• File format: PDF (*.pdf) only
• Searchable PDF (via OCRs): Disabled
• File format Option
PDF File Option: Multipage PDF (whole batch in one PDF)
Set a password for PDF file: Disabled
Use a fixed password: Disabled
• Paper size: Automatic detection
• Scan mixed paper size: Disabled
• Carrier Sheet settings:
Mode: Create facing pages in one image
Output image size: Automatic detection
• Compression
Compression rate: 3
The settings above can be changed in the "ScanSnap Manager Scan and
Save Settings" dialog box.
For details, refer to the "4.2 Changing Scanning Settings" (page 67).
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6.1 Using ScanSnap Manager
HINT
<Left-Click Menu>
The default settings of ScanSnap Manager are as follows:
• Application: ScanSnap Organizer
• Image saving folder: [My ScanSnap] folder under [My Documents]
• Filename format: Date and time (Use operating system setting:
yyyyMMddHHmmss (Year, Month, Day, hour, minute, second)
• Rename file after scanning: Disabled
• Image quality: Normal (Fastest)
• Color mode: Auto Color Detection (automatically determines whether the
document is "color" or "black and white")
• Scanning side: Duplex Scan
• Continue scanning after current scan is finished: Disabled
• Scanning Option:
Brightness: Normal
Setting for text only document (in Color mode only): Disabled
Allow automatic blank page removal: Enabled
Correct skewed character strings automatically: disabled
Allow automatic image rotation: Enabled
Set the documents with its face up: Disabled
• File format: PDF (*.pdf)
• Searchable PDF (via OCRs): Disabled
• File format Option
PDF File Option: Multipage PDF (whole batch in one PDF)
Set a password for PDF file: Disabled
Use a fixed password: Disabled
• Paper size: Automatic detection
• Scan mixed paper size: Disabled
• Carrier Sheet settings:
Mode: Create facing pages in one image
Output image size: Automatic detection
• Compression
Compression rate: 3
6
Using the ScanSnap in Various Ways
The settings above can be changed in the "ScanSnap Manager Scan and
Save Settings" dialog box.
For details, refer to the "4.2 Changing Scanning Settings" (page 67).
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■ Scanning only one side of a document
By default, pressing the [SCAN] button
on the ScanSnap starts scanning in "Duplex" mode.
When you wish to use "Simplex scan," change the settings by following the procedure below.
Operation
1. Right-click the ScanSnap Manager icon S on the task bar, and then select "SCAN
Button Settings" from the menu.
2. Click the [Scanning] tab and select "Simplex scan" from the "Scanning side:" dropdown menu.
3. Click the [OK] button to save changes and close the window.
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6.1 Using ScanSnap Manager
Operation
4. Load the document onto the ScanSnap.
5. Press the [SCAN] button
.
⇒ The document is scanned in the "Simplex" mode.
HINT
To return the setting to the "Duplex" mode, select [Duplex scan] in Step 2. The
selected setting is applied to further scans unless it is changed again.
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Using the ScanSnap in Various Ways
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■ Scanning color document in black and white
As the default, ScanSnap automatically recognizes whether a document is black & white or
colored. Accordingly colored documents are scanned in the color mode, while black & white
documents are scanned monochrome.
If you wish to scan colored document in black & white, change the settings by following the
procedure below.
Operation
1. Right-click the ScanSnap Manager icon S on the task bar, and then select "SCAN
Button Settings" from the menu.
2. Click [Scanning] tab and select "B&W" at "Color mode."
If you scan color documents in color, select "Color."
3. Click the [OK] button to close the dialog box.
Operation
4. Load the document onto the ScanSnap.
5. Press the [SCAN] button
.
⇒ Scanned images will be output in black and white.
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6.1 Using ScanSnap Manager
■ Scanning color documents in high compression mode
With ScanSnap, you can scan and save color documents in "Color high compression" mode so that
the file size of data can be reduced.
If you scan the enormous quantity of documents in the "Color high compression" mode, for
example, you can store colored documents as a space-saving PDF file.
In addition, you can increase the compression rate further by dragging the slider to the right on the
[Compression] tab.
To scan color documents in high compression mode, perform the following steps to change
settings.
Operation
1. Right-click the ScanSnap Manager icon S on the task bar, and then select "SCAN
Button Settings" from the menu.
2. Click the [Scanning] tab and select "Color high compression" at "Color mode."
6
Using the ScanSnap in Various Ways
3. Click the [OK] button to close the dialog box.
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Operation
4. Load the document onto the ScanSnap.
5. Press the [SCAN] button
.
⇒ Scanned documents will be output as highly compressed color images.
ATTENTION
176
In "Color high compression" mode, characters and backgrounds on the
document are compressed separately, and thus, the file size of the document
that mostly contains text characters becomes smaller while the quality of the
characters is kept high. However, this mode is not appropriate for scanning
photographs or figures because these graphical materials are recognized as
background and compressed as such, causing degradation in images. If this
setting is specified, the contrast of the image may become higher.
6.1 Using ScanSnap Manager
■ Skipping blank pages
ScanSnap is able to recognize blank pages and remove them from the output data. When scanning
documents in "Duplex" mode, both sides of the documents are scanned regardless if their
backsides are printed or not. Though the empty back sides are scanned, they are recognized as
"blank" and automatically removed, so they will not appear on the output data.
To change the setting, follow the procedure below.
Operation
1. Right-click the ScanSnap Manager icon S on the task bar, and then select "SCAN
Button Settings" from the menu.
2. Select the [Scanning] tab and click the [Option] button.
6
Using the ScanSnap in Various Ways
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3. Select the "Allow automatic blank page removal" checkbox.
4. Click the [OK] button to close the window.
⇒ The setting is enabled from next scanning.
ATTENTION
178
The following types of documents may be accidentally recognized as blank
pages:
• Almost blank documents containing only a few characters
• Documents of only one color (including black) and without any patterns, lines,
or characters
*When you scan such documents, clear the checkbox.
6.1 Using ScanSnap Manager
■ Correcting skewed documents
ScanSnap is able to automatically correct document skews. To change the setting, follow the
procedure below.
Operation
1. Right-click the ScanSnap Manager icon S on the task bar, and then select "SCAN
Button Settings" from the menu.
2. Select the [Scanning] tab and click the [Option] button.
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Using the ScanSnap in Various Ways
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3. Select the "Correct skewed character strings automatically" checkbox.
4. Click the [OK] button to close the window.
⇒ The setting is enabled from next scanning.
ATTENTION
180
Up to +/-5 degrees of skews can be corrected.
This function determines a document skew based on the characters printed on
the document, so it may not work properly for the following document:
• Documents on which the pitches of lines or characters are extremely narrow,
or characters are overlapped
• Documents with many outline characters or using font styles like this
• Documents with many photographs or figures and only a few characters
• Documents with a background pattern behind characters
• Documents on which characters are printed in various direction (e.g. plans)
• Documents with long diagonal lines
• Documents with handwritten characters
*When you scan such documents, clear the checkbox.
6.1 Using ScanSnap Manager
■ Correcting the orientation of scanned images
When there are different types of page orientation in a document, ScanSnap is able to
automatically correct the orientation of the scanned images for the document. For example, it is
often seen that a document has portrait pages for text contents and landscape pages for tables. For
the case of double-sided documents in calendar style, their rear sides are printed upside down.
To change the setting, follow the procedure below.
Operation
1. Right-click the ScanSnap Manager icon S on the task bar, and then select "SCAN
Button Settings" from the menu.
2. Select the [Scanning] tab and click the [Option] button.
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Using the ScanSnap in Various Ways
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3. Select the "Allow automatic image rotation" checkbox.
4. Click the [OK] button to close the window.
⇒ The setting is enabled from next scanning.
ATTENTION
182
This function determines a document orientation based on the characters
printed on the document. So it may not work properly for the following kinds of
documents:
• Documents with many extremely large/small characters
• Documents on which the pitches of lines or characters are extremely narrow,
or characters are overlapped
• Documents with many characters that contact underlines or ruled lines
• Documents with many photographs or figures and only a few characters
• Documents with a background pattern behind characters
• Documents on which characters are printed in various directions (e.g. plans)
• Documents with only capital letters
• Documents with handwritten characters
*When you scan such documents, clear the checkbox.
6.1 Using ScanSnap Manager
■ Scanning documents of different widths or sizes at a time
By marking the "Scan mixed paper size" checkbox, you can scan documents of different widths or
sizes in one batch.
To scan documents of various sizes, do the following.
Operation
1. Right-click the ScanSnap Manager icon S on the task bar, and then select "SCAN
Button Settings" from the menu.
2. Select the [Paper size] tab.
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Using the ScanSnap in Various Ways
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3. Mark the "Scan mixed paper size" checkbox.
4. Click the [OK] button to close all the windows opened.
ATTENTION
This function is available only when "Automatic detection" is selected from the
"Paper size" drop-down menu.
Operation
5. Align the edge of all documents.
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6.1 Using ScanSnap Manager
6. Load the document onto the paper chute.
SCAN
POWER
ATTENTION
• Place all documents in the center under the pick roller.
(Documents that are not under the pick roller cannot be fed.)
SCAN
POWER
6
that they can be fed straight. If the documents are skewed during a scan, the
quality of scanned images may be degraded (chipped images/slant lines
produced) or scanned images may be output in different size from the original.
If you have difficulties feeding documents straight, it is recommended to scan
documents in several batches; scan documents of about the same width in
one batch.
Note that smaller documents that cannot be guided by the side guide may
cause a jam.
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Using the ScanSnap in Various Ways
• Adjust the side guide to the widest document.
• Carefully load the smaller documents, which cannot contact the side guide, so
7. Press the [SCAN] button
.
⇒ The size of all output images conforms to the respective documents.
ATTENTION
186
If the document was scanned as skewed, the output image size may be
different from the document’s size.
6.1 Using ScanSnap Manager
■ Saving scanned images in multiple files
ScanSnap can save scanned images in multiple files based on the specified number of pages.
For example, you can scan a batch of documents and create files for every single page.
To change the setting, follow the procedure below.
Operation
1. Right-click the ScanSnap Manager icon S on the task bar, and then select "SCAN
Button Settings" from the menu.
2. Select the [File option] tab and click the [Option] button.
6
Using the ScanSnap in Various Ways
ATTENTION
Make sure that "PDF(*.pdf)" is selected at "File format."
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3. In the "PDF file format option" window, select "Generate one PDF file per x page(s)"
and enter a number.
One PDF file is created every time when the specified number of pages have been scanned.
HINT
In "Duplex" mode, two pages (front/back) are created per document sheet. It is
recommended that you clear "Allow automatic blank page removal"; select the
[Option] button to open the window. If this function is
[Scanning] tab
enabled, there may be a discrepancy between the page numbers of the original
document and the resulting document in which blank pages may be deleted.
4. Click the [OK] button to close the window.
⇒ The setting is enabled from next scanning.
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6.1 Using ScanSnap Manager
■ Merging scanned images divided by scanning errors into one PDF
file
When you are scanning documents and saving them in PDF format, the following window appears
if the scanning is interrupted by a paper jam or error.
You can resume or abort the scanning by the following procedure.
<To resume scanning>
Operation
6
1. Check the last scanned page in the "Message" window.
Using the ScanSnap in Various Ways
2. Load the not-yet scanned pages on ADF.
3. Click the [Continue Scanning] button to restart the scanning.
<To quit scanning>
Operation
1. Click the [Quit] button.
⇒ The following window appears.
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2. Click the [Yes] button to delete the data that has been scanned up to the interruption,
or click the [No] button to save the data that has been scanned up to the interruption.
*Click the [Cancel] button not to quit but to return to the previous window.
ATTENTION
The [Continue Scanning] button may not be displayed on the window and an
error message like the example below may appear. In this case, it is not
possible to resume scanning. You will use Adobe Acrobat if you want to merge
two divided image files; this operation is only available for files of PDF format.
The following shows the procedures for this operation:
1. Confirm the last page scanned on the "Message" window.
2. Click the [Quit] button, then the following window appears.
3. Click the [No] button to save the image (PDF file) scanned before the
interruption (this file is called "File A").
4. Scan the remaining documents (this part is called "File B").
5. Open "File A" with Adobe Acrobat.
6. From the menu bar, select [Document] - [Insert Pages].
190
6.1 Using ScanSnap Manager
7. Select "File B" in the "Select File to Insert" window and click the [Select]
button.
⇒ The "Insert Pages" window will appear.
8. Select "After" from the Location menu and "Last" from Page radio buttons,
then click [OK].
6
Using the ScanSnap in Various Ways
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■ Setting Passwords for Scanned Documents
When saving document images scanned with the ScanSnap as PDF files, you can set passwords for
the PDF files.
The password-protected PDF files cannot be opened unless a Document Open password is entered.
If you set a password for sensitive documents or confidential documents, adequate security of
information can be provided.
Passwords can be set only in Left-Click Menu Mode.
To use this function in Windows Vista, Adobe Acrobat must be installed.
Operation
1. Right-click the ScanSnap icon S , and then select "SCAN Button Settings" in the
pop-up menu.
2. On the [File Option] tab, click the [Option] button.
ATTENTION
192
Check that "PDF (*.pdf)" is selected in the "File Format" drop-down list.
6.1 Using ScanSnap Manager
3. Mark the "Set a password for PDF file" checkbox in the "PDF File Option" dialog box.
<To set a different password per scan>
Clear the "Use a fixed password" checkbox.
⇒ You can set a different password per scan.
<To use a preset password>
1) Mark the "Use a fixed password" checkbox.
6
HINT
Using the ScanSnap in Various Ways
⇒ The same password is used for all PDF files.
You do not have to type in a password every time a document is scanned.
2) Type in the same password in the "Password" and "Confirm" fields.
The following characters can be used to set passwords:
Number of characters: Up to 16 characters
Characters: A-Z, a-z, 0-9
Symbols: ! " # $ % & ' ( ) * + , - . / : ; < = > ? @ [ \ ] ^ _ ` { | } ~
4. Click the [OK] button to close all dialog boxes.
Operation
5. Load a document onto the ScanSnap.
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6. Press the [SCAN] button
.
⇒ Scanning starts.
⇒ If the "Use a fixed password" is not marked in step 3, the following dialog box appears.
In the "Password" and "Confirm" fields, type in the same password, and then click the
[OK] button.
• The following characters can be used to set passwords:
HINT
Number of characters: Up to 16 characters
Characters: A-Z, a-z, 0-9
Symbols: ! " # $ % & ' ( ) * + , - . / : ; < = > ? @ [ \ ] ^ _ ` { | } ~
• If you click the [Cancel] button, the PDF file is saved without a password.
⇒ The scanned document is saved as a password-protected PDF file.
ATTENTION
194
If you forget a password, there is no way to open the PDF file. It is a good idea
to store passwords in another secure location in case you forget them.
6.1 Using ScanSnap Manager
■ Performing text recognition when scanning documents
Documents can be text-recognized while being scanned. If text-recognized, PDF files are
searchable.
Operation
1. Right-click the ScanSnap icon S , and then select "SCAN Button Settings" in the
pop-up menu.
2. On the [File Option] tab, select "PDF" from the "File format" drop-down list.
6
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Using the ScanSnap in Various Ways
3. Mark the "Searchable PDF (OCRs during scan)" checkbox.
To perform text recognition for all pages, select "All pages"; for the first page, select "First
page" on the tab.
4. Click the [OK] button to close all dialog boxes.
Operation
5. Load the document onto the ScanSnap.
6. Press the [SCAN] button
.
⇒ Scanning starts.
The document is text-recognized, and a searchable PDF file is created from the scanned
document and saved in a folder.
ATTENTION
• It may take an extended period of processing depending on your personal
computer’s performance.
• The ScanSnap may fail to correctly recognize the following types of
documents (characters) as text. However, by changing Color mode and/or
improving Image quality for scanning, such documents may be successfully
text-recognized.
- Handwritten documents
- Documents scanned in low quality, including smaller characters.
- Skewed documents
- Documents written in languages other than the specified language for text
recognition
- Documents including texts written in Italic characters
- Superscript/subscript letters and complex mathematical formulas
- Characters are written against an unevenly-colored or patterned background
•Characters to which effects (Shadow, Outline, and the like) are applied
•Shaded characters
- Documents of complex layout as well as documents including unreadable
characters (due to print-through and smudges)
(It may take an extended period of time to scan documents described above.)
196
6.2 Using Adobe Acrobat
6.2
Using Adobe Acrobat
You can modify created PDF files with Adobe Acrobat .
HINT
For detailed information about the Adobe Acrobat functions, refer to "Adobe
Acrobat Help."
■ Rotating pages within a PDF file
If the "Allow automatic image rotation" function (page 181) fails to change the view of pages, or
you want to rotate pages in a document, follow the procedure below.
Operation
1. With Adobe Acrobat, open the PDF file.
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2. From the menu bar, select [Document]
[Rotate Pages].
3. Specify pages of which you want to change the view, and then click the [OK] button.
Direction: Select the amount and direction of the rotations.
Page Range: Specify whether all pages, a selection of pages, or a range of pages are to be
rotated.
⇒ The view of the selected page is changed.
198
6.2 Using Adobe Acrobat
■ Deleting pages from a PDF file
If the "Allow automatic blank page removal" function (page 177) fails to remove blank pages from
a PDF file, or you want to delete unwanted pages, follow the procedure below.
Operation
1. With Adobe Acrobat, open the PDF file.
2. From the menu bar, select [Document]
[Delete Pages].
6
3. Specify a range, and then click the [OK] button.
Using the ScanSnap in Various Ways
⇒ The pages within the specified range are deleted.
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■ Converting scanned images to searchable text via OCR
All documents scanned with the ScanSnap are saved as image files, if not text-recognized.
Symbols, characters, and numbers in scanned documents are only text images, and the personal
computer cannot recognize the text images as normal text. This means that you are not able to
search the text in a scanned PDF file.
By using OCR ("Recognize Text" of Adobe Acrobat), you can convert text images into searchable
text.
Follow the procedure below.
Operation
1. With Adobe Acrobat, open the PDF file to be converted.
2. Select [Document]
the menu.
[OCR Text Recognition]
[Recognize Text Using OCR] from
3. In the dialog box below, specify pages and edit settings, and then click the [OK]
button.
200
6.2 Using Adobe Acrobat
⇒ Textual information is added to the text images via OCR.
HINT
To text recognize the images of color documents, select "Better (Faster)" or
"Best (Slow)" in the "Image quality" drop-down list on the [Scanning] tab of the
"ScanSnap Manager - Scan and Save Settings" dialog box (page 78).
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6.3
Scanning Business Cards
CardMinder, which is application software for managing business card images, comes with the
ScanSnap.
By using CardMinder, you can convert business cards into image files, and create a database of
business cards by recognizing their text images via OCR (Optical Character Recognition).
The following describes how to start CardMinder and scan business cards with the ScanSnap.
HINT
202
• For further details, refer to the "CardMinder User’s Guide." If CardMinder is
already installed on your personal computer, you can view the User’s Guide by
[All Programs]
[CardMinder]
[Manual]. (You can also
selecting [Start]
view the User’s Guide from the initial screen of the "Setup CD-ROM" supplied
with the ScanSnap.)
• In Left-Click Menu Mode: When CardMinder is started and becomes active,
"CardMinder" is automatically selected in the "Application" drop-down list on
the [Application] tab. When CardMinder is closed or becomes inactive, the
application selected in the "Application" drop-down list returns to the
previously selected one.
• In Quick Menu Mode: When CardMinder is started and becomes active, the
ScanSanp Quick Menu is not displayed and the ScanSnap interacts with
CardMinder every time a document is scanned. If you want to use other
applications or perform other actions, exit or deselect CardMinder to make it
inactive.
6.3 Scanning Business Cards
■ Starting CardMinder
The following describes how to create scanned images of business cards on ScanSnap.
In this example, the [SCAN] button
on the ScanSnap is used to scan business cards.
Business cards can also be scanned by starting up CardMinder and clicking the
[Scan] button at the upper left of the window.
For details, refer to the "CardMinder User’s Guide."
HINT
<Preparations>
Preparations are different depending on which mode (Quick Menu Mode or Left-Click Menu
Mode) the ScanSnap is in.
In Quick Menu Mode, start CardMinder and scan documents using the Automatic Interaction
function.
In Left-Click Menu Mode, start CardMinder and scan documents using the Automatic Interaction
function or after selecting "CardMinder" in the "Application" drop-down list.
Scanning through Automatic Interaction
Operation
1. From the [Start] menu, select [All Programs]
[CardMinder]
6
[CardMinder].
⇒ CardMinder starts up.
⇒ The ScanSnap automatically interacts with CardMinder.
HINT
When another application is selected (becomes active), the ScanSnap no
longer interacts with CardMinder.
Depending on the setting you select, the application interacts with the ScanSnap differently. For details, refer to "About Automatic Interaction with Applications" on page 111.
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Using the ScanSnap in Various Ways
2. Select "CardMinder" from the "Application" drop-down list on the [Application] tab to
make it active.
Selecting another application
Operation
1. Right-click the ScanSnap Manager icon S on the task bar, and select [SCAN Button
Settings] from the menu that is displayed.
⇒ The "ScanSnap Manager - Scan and Save Settings" dialog box is displayed.
2. Select "CardMinder" from the "Application" drop-down list on the [Application] tab.
⇒ Two tabs, the [Application] and [Scanning] tabs, will be displayed.
204
6.3 Scanning Business Cards
HINT
"Image quality" and "Color mode" can be changed on the [Scanning] tab.
(Refer to "[Scanning] tab" on page 78.)
The defaults are "Best" and "Color" for the scan mode. (In this section,
business cards are scanned using these default settings.)
When CardMinder is selected from the [Application:] drop-down list, the option
"Excellent" in the [Image quality] field on the [Scanning] tab is not available.
3. Click the [OK] button.
⇒ This closes the "Scan and Save Settings" screen.
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Using the ScanSnap in Various Ways
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<Scanning procedure>
Operation
1. Load the business cards onto the ScanSnap.
• Load the business cards face down.
• When you scan more than one business card, set them together.
• Adjust the side guides so that they are touching the business card edges.
Paper chute
Business card
Side guide
[SCAN] button
2. Press the [SCAN] button
on the ScanSnap.
⇒ Scanning will be started. After the scanning has finished, the "CardMinder" screen is
displayed.
ATTENTION
• Do not connect or disconnect other USB devices during the scanning
operation.
• Do not close the paper chute or press the [POWER] button on the ScanSnap
during the scanning operation.
• Do not switch the user to log in during the scanning operation.
HINT
• As the default setting, documents are scanned at "Duplex" mode when you
press the [SCAN] button. Using ScanSnap Manager, you can set the
ScanSnap to scan documents in "Simplex" mode by pressing [SCAN] button.
• You can also start scanning with the ScanSnap Manager icon S on the task
bar.
*For details, refer to "4.2 Changing Scanning Settings" (on page 67).
206
6.3 Scanning Business Cards
Operation
3. Confirm the image data of the scanned business cards in the [CardMinder] main
window.
Data list
Card image
Recognition result
The image data of each business card is displayed on the right.
A list of already saved business cards is displayed on the left.
Under the image, the recognized characters are displayed.
6
HINT
For details on correcting recognized characters, refer to the "CardMinder
User’s Guide."
5. Select [Exit] from the [File] menu to quit CardMinder.
HINT
For further details, refer to the "CardMinder User’s Guide." If CardMinder is
already installed on your personal computer, you can browse the User’s Guide
[All Programs]
[CardMinder]
[Manual]. (You can
by selecting [Start]
also browse the User’s Guide from the "Setup CD-ROM" startup screen
supplied with this scanner.)
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Using the ScanSnap in Various Ways
4. Should there be any mistake of the recognition, correct the data manually.
Correct misrecognized characters if any.
6.4
Using ScanSnap Organizer
ScanSnap Organizer is a software application for displaying and sorting image files such as the
PDF and JPEG files.
Images scanned by ScanSnap can be displayed without opening, folders can be created for
different purposes, and files can also be sorted.
This following explains how to use ScanSnap Organizer.
■ Starting ScanSnap Organizer
For details, refer to "ScanSnap Organizer User’s Guide."
If ScanSnap Organizer has already been installed, you can refer to it by
[All programs]
[ScanSnap Organizer]
[Manual]. (You
selecting [Start]
can also access the manual from the initial screen of the provided software on
the ScanSnap Setup CD-ROM.
HINT
Operation
1. From the [Start] menu, select [All Programs]
Organizer].
⇒ The ScanSnap Organizer window appears.
208
[ScanSnap Organizer]
[ScanSnap
6.4 Using ScanSnap Organizer
HINT
• You can also double-click the ScanSnap Organizer icon
on the
desktop.
• Password-protected PDF files are not thumbnailed because of security
reasons.* These files are displayed in the form of the Adobe Acrobat icon
along with the lock symbol
on the bottom left-hand corner.
* However, PDF files with the same password as the "fixed password" set on
the "PDF file format option" window using ScanSnap Manager can be
thumbnailed.
For details on how to set the fixed password, refer to "Set a password for
PDF file" on page 85.
• If ScanSnap Manager is activated after ScanSanp Organizer is activated,
[Application:] on the [Application] tab will automatically be switched to
"ScanSnap Organizer," and if ScanSnap Manager is activated after ScanSnap
Organizer is deactivated, [Application:] on the [Application] tab will be
switched to the previously-selected application.
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Using the ScanSnap in Various Ways
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■ Interacting with the ScanSnap
This section describes how to scan documents with the ScanSnap to display images in ScanSnap
Organizer.
<Preparation>
Operation
1. Right-click the ScanSnap Manager icon S on the task bar, and then select "SCAN
Button Settings" from the menu.
⇒ The "ScanSnap Manager - Scan and Save Settings" dialog box appears.
2. Select "ScanSnap Organizer" from the "Application" drop-down list on the
[Application] tab.
3. Click the [OK] button.
⇒ The "ScanSnap Manager - Scan and Save Settings" dialog box closes.
210
6.4 Using ScanSnap Organizer
<Scanning>
Operation
1. Load the document onto the ScanSnap.
2. Press the [SCAN] button
.
⇒ Scanning starts.
When scanning is complete, "ScanSnap Organizer" starts and displays the scanned image
as a thumbnail.
6
The scanned image is saved in the folder specified in [My ScanSnap Folder:]
on the "Option Settings" window. (Refer to page 208)
*The initial setting is the [My ScanSnap] folder under [My Documents].
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Using the ScanSnap in Various Ways
HINT
<Sorting Files>
How to create a new Cabinet and folder and how to move scanned files to the Cabinet and folder
are explained here.
The idea is similar to arranging a big pile of documents (files) in the room ([My
ScanSnap] folder), purchasing a new shelf (Cabinet) and a new document tray
(folder), and classifying them according to subject to sort out the documents.
HINT
Operation
1. On the [File] menu, select [New]
[Cabinet].
⇒ Under [My ScanSnap] folder in Folder View, [New Cabinet] is created.
2. Enter a name for the Cabinet.
Enter the name “Investigation Report” here.
3. Select the Cabinet created in Step 1.
4. On the [File] menu, select [New]
[Folder].
⇒ Under the Cabinet created in Step 1, [New Folder] is created.
212
6.4 Using ScanSnap Organizer
5. Enter a Folder name.
6. Repeat Steps 4, 5 to create folders as needed.
As an example, create two folders named [July 2007] and [August 2007].
7. Select the file.
HINT
You can select several files at one time when you press down and hold the
[Ctrl] key.
8. Drag-and-drop the selected file to the destination folder.
6
Using the ScanSnap in Various Ways
9. Repeat Steps 7, 8 to store files in the destination folders.
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<Using the Action Menu>
You can use Actions in the Action menu by dragging thumbnails onto Actions. Using this Action
menu is just like using Actions in the ScanSnap Quick Menu chapter 5 "About Actions" on page
115.
Operation
1. Select a file.
Hold down the Ctrl key to make multiple selections.
HINT
2. Drag the selected file onto an Action you want to use.
⇒ The Action is performed.
214
6.4 Using ScanSnap Organizer
Actions you can select are:
Action
Description
Scan2E-mail
An e-mail program is started with selected files attached
to an e-mail message.
Scan2Print
Selected files are printed with a printer.
ABBYY Scan2Word *1
Selected files are converted into Word file format
through OCR.
ABBYY Scan2Excel *1
Selected files are converted into Excel file format
through OCR.
ABBYY Scan2PowerPoint
*1
Selected files are converted into PowerPoint file format
through OCR.
Note 1: This Action does not appear unless ABBYY FineReader for ScanSnap 3.0 is installed.
HINT
For details about the Action menu of ScanSnap Organizer, refer to "ScanSnap
Organizer User’s Guide."
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216
Chapter 7
Troubleshooting
This chapter describes how to remove jammed documents and resolve other problems.
7
7.1 Clearing Document Jams................................................................................... 218
7.2 Troubleshooting Checklist................................................................................. 220
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7.1
Clearing Document Jams
If a paper jam occurs during scanning, follow the procedure below to remove the jammed
document.
CAUTION
• Open the ADF before removing the jammed document.
• Be careful when removing the jammed document.
• When removing the jammed document, be careful not to get neckties or necklaces
entangled in the ScanSnap.
• The surface of the ADF glass becomes hot during operation. Take care not to get burned.
HINT
Clean the ADF by following the guidelines in "8.3 Cleaning the Inside of the
Scanner" (page 232).
Operation
1. Remove the document on the paper chute.
2. Open the ADF while pulling the cover open lever.
Paper chute
Cover open lever
ADF
218
7.1 Clearing Document Jams
3. Remove the jammed document.
4. Close the ADF.
Paper chute
ADF
7
⇒ You should hear the ADF click when it returns to its original position.
Make sure that the ADF is completely closed. Otherwise, paper jams or other
feeding errors may occur.
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Troubleshooting
ATTENTION
7.2
Troubleshooting Checklist
This section describes common problems that may occur during usage of the ScanSnap and how to
solve the problems.
Before you call a repair service, perform simple troubleshooting steps in the table below.
If performing these troubleshooting steps does not resolve your problem, contact an authorized
FUJITSU scanner service provider.
Symptom
The scanner cannot be
turned on.
220
Check This Item
Resolution
Are the AC/USB cable and
the AC adapter connected
correctly?
Correctly connect the Power/USB
cable.
Is the paper chute closed?
(The scanner’s power is
controlled by closing/
opening the paper chute.)
Open the paper chute.
Is Windows normally
started up?
(This scanner’s power is
controlled by turning on/off
the computer.)
Wait until Windows has started up
completely.
LED will turn off
when Windows is starting up or in
the sleeping mode.
Did you press the
[POWER] button to turn off
the ScanSnap? (The
scanner can be turned off
by pressing [POWER]
button when the paper
chute is opened.)
Press the [POWER] button.
Disconnect and then re-connect the
Power cable.
(* Wait at least 5 seconds before
reconnecting the Power cable)
7.2 Troubleshooting Checklist
Symptom
Scanning does not start.
Check This Item
Resolution
Is the USB cable
connected correctly?
Connect the USB cable correctly.
(When a hub is used, check the
hub’s power supply.)
Does the
LED light
blink continuously?
Disconnect and then re-connect the
Power cable.
(* Wait at least 5 seconds before
reconnecting the Power cable)
Is ScanSnap Manager
started?
(If ScanSnap Manager is
started up successfully, the
ScanSnap Manager icon
If the ScanSnap Manager icon is not
displayed, select [Start]
[All
Programs]
[SnanSnap Manager]
[ScanSnap Manager] to start
ScanSnap Manager.
S appears on the task
bar.)
Is ScanSnap Manager
running properly?
(If ScanSnap Manager is
not running properly, the
ScanSnap Manager icon in
the task bar is displayed as
S .)
the scanned image.
The scanned image
shifts or is distorted.
Is the "ScanSnap Manager
- Scan and Save Settings"
window still displayed?
Close the "ScanSnap Manager Scan and Save Settings" window,
and scan the document.
Is the inside of the ADF
dirty?
Clean the inside of the ADF following
the instructions in Chapter "8 Daily
Care" (page 229).
Is the document loaded
correctly?
Load the document correctly
following the instruction in "3.3
Loading Documents" (page 49)
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7
Troubleshooting
Vertical lines appear in
Do the following:
1. Perform "Scan for hardware
changes" or "Refresh" from
Device Manager.(*1)
If the situation does not improve,
perform step 2.
2. Disconnect and re-connect the
AC cable and AC adapter (Wait
at least 5 seconds before turning
on the power again).
If this does not improve the situation, perform step 3.
3. If a USB hub is used, directly
connect the ScanSnap to your
PC. If this does not improve the
situation, perform step 4.
4. If your PC has multiple USB
ports, connect ScanSnap with
another port. If this does not
improve the situation, perform
step 5.
5. Restart your PC.
If none of the above operations
resolves the problem, uninstall
and re-install ScanSnap
Manager.(*2)
Symptom
Check This Item
Resolution
Is the "Brightness (Black
and White scanning only)"
setting on [Option] of the
[Scanning] tab set to
extremely Light or Dark?
Adjust "Brightness" at [Scanning] [Option] in the "ScanSnap Manager Scan and Save Settings" dialog box.
Lines on the document
are blurred.
(Example: Ruled lines
on a table cannot be
seen.)
Are you scanning in color
mode, documents
including handwritten or
typed text, tables or frames
with ruled lines?
The color mode is used for capturing
colored images like photos in high
quality. For other documents
including textual content, select the
checkbox for [Setting for text only
document] at [Scanning] – [Option]
in the "Scan and Save Settings"
window.
If it does not improve even after you
have tried this method, change
"Image quality" setting.
The scanning speed is
very slow.
Does your PC meet the
recommended system
requirements?
Confirm the system requirements in
"Before Installing the Supplied
Programs for the ScanSnap" (page
6).
Scanning speed will be slower
whenever the recommended CPU
and memory requirements are not
met.
If this is the case, at [Scanning] [Option] in the "ScanSnap Manager Scan and Save Settings" dialog box,
clear the checkboxes of the following
to increase the scanning speed.
• Correct skewed character strings
automatically
• Allow automatic image rotation
Is the USB 1.1 connected?
Note: When using an
USB1.1 interface, the data
transfer rate may be
slower due to large data
sizes.
If your PC has an USB 2.0 port,
connect the ScanSnap to this port.
(If using a USB hub, it must also
support USB 2.0 interfaces.) (*3)
Is the Pad ASSY dirty?
Replace the pad by following the
instructions in "8.3 Cleaning the
Inside of the Scanner" (page 232).
Is the Pad ASSY worn?
Replace the Pad ASSY by following
the instructions in "9.2 Replacing the
Pad ASSY" (page 240).
Is the document stack
thicker than 5 mm?
Reduce the number of sheets in the
document stack to 5 mm thickness
or less.
The image scanned is
too light or too dark.
Multi-feed errors (*4)
occur frequently.
222
7.2 Troubleshooting Checklist
Symptom
Paper is not fed (stops
midway).
Check This Item
Resolution
Is the Pick roller dirty?
Clean the Pick roller by following the
instructions in "8.3 Cleaning the
Inside of the Scanner" (page 232).
Is the Pick roller worn out?
Replace the Pick roller by following
the instructions in "9.3 Replacing the
Pick Roller" (page 243).
Are there any debris on the
document feeding path?
Remove any debris from the
document feeding path. (Refer to
"7.1 Clearing Document Jams"
(page 218).
Do the loaded documents
satisfy the conditions
described in section "3.2
Paper Size of Documents
to be Scanned" (page 46)?
If not, they might not pass
smoothly through the ADF.
Try the following:
• Slightly push through with your
finger the first sheet of the
documents at the start of
scanning.
• Change the insertion direction of
the document.
The scanner is not
recognized even if
ScanSnap Manager is
installed.
Did you connect the
scanner to your PC before
installing ScanSnap
Manager?
Is the scanner registered
as "Other device" in the
"Device Manager"?
On the [Start] menu, select [Control
The file size of a
scanned black & white
image is the same as
that of a scanned color
document image.
Is the B&W document
scanned in the color
mode?
Select "B&W" from the [Color mode]
drop-down list on the [Scanning] tab
in the "ScanSnap Manager - Scan
and Save Settings" dialog box.
Images on the back of
pages, which are
printed-through, are
overlaid on the scanned
image when scanning a
two-sided document.
(This is called "noise" of
the back side image.)
Is the "Setting for text only
document" checkbox
cleared in the "Read mode
option" dialog box ([Option]
on the [Scanning] tab of
the "ScanSnap Manager Scan and Save Settings"
dialog box)?
Mark the "Setting for text only
document" checkbox. (Available only
in color mode) Marking it makes
characters, lines, and contrasts
sharper and clearer, and removes
the noise of the back side image.
Note that you can also use this
mode for documents including
photos and illustrations. Even if this
mode is used, the contrasts and
colors might be affected.
panel]
[System]
[Hardware]
[Device Manager].
Delete the device name such as USB
device (differs with the OS) under
"Other Device" selection in the
[Device Manager] and restart your
PC.
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Troubleshooting
ScanSnap S510 Operator's Guide
7
Symptom
224
Check This Item
Resolution
Scanned images are not
displayed on the screen
(when"Allow automatic
blank page removal" is
enabled).
When "Allow automatic
blank page removal" is
enabled, almost blank
documents with only a
few characters may be
accidentally recognized
as blank pages and
removed from scanned
image data.
Right-click ScanSnap Manager icon
on the task bar, select [Setting]
[Scanning] tab and click the [Option]
button. Then clear the "Allow
automatic blank page removal"
checkbox.
Scanned images are
skewed.
Are the documents fed into
the ADF with a skew of
more than +/-5 degrees?
The "Correct skewed character
strings automatically" function can
correct skewed images up to +/-5
degrees. Load the document onto
the scanner so that the document
skew does not exceed this limit.
Depending on the contents
of document, the automatic
image deskew may not
work properly.
Refer to "Correct skewed character
strings automatically." (page 81)
The orientation of
scanned images is not
displayed correctly
(when "Allow automatic
image rotation" is
enabled).
Depending on the contents
of document, the automatic
image rotation may not
work properly.
Refer to "Allow automatic image
rotation." (page 82)
The scanned images
cannot be read.
Have you scanned
documents written in small
letters?
When small letters are squashed,
right click ScanSnap Manager icon
on the task bar and select "Best" or
"Excellent" in the [Scanning] tab and
scan them again.
A part of the document
does not appear in the
scanned image.
Is the “Allow automatic
blank page removal"
enabled?
Clear the check box for "Allow
automatic blank page removal" on
[Option] of the [Scanning] tab of
[Scan and Save Settings]
A profile cannot be
created with currently
configured settings.
Is the ScanSnap in Quick
Menu Mode?
To create a profile with settings you
want to use, uncheck [Use
ScanSnap Quick Menu] and switch
to Left-Click Menu Mode.
See section "4.3 Saving Scanning
Settings" (page 92).
The document is not fed
properly or gets
jammed.
1. Is the inside of the
scanner dirty?
2. Are you scanning one
of the following?
Thin paper
Torn paper
Folded paper
1. Clean the dirty locations.
2. Use the Carrier Sheet for each
page if you have difficulties feeding the document.
7.2 Troubleshooting Checklist
Symptom
Check This Item
When the document is
scanned with the Carrier
Sheet, a message,
"Document size
incorrect," appears.
Did you put multiple smallsize materials (pictures/
post cards) in Carrier
Sheet for scanning?
When the document is
scanned with the Carrier
Sheet, a paper jam
occurs frequently.
Resolution
Put only one small-size material
(photo/post card) into the Carrier
Sheet per scan.
Feed about 50 sheets of PPC paper
or recycled paper, and then scan the
document by using Carrier Sheet.
* You can use either unused or used
PPC/recycled paper.
----
Is the scanned documents
written with a pencil?
It is recommended the Carrier Sheet
be used for scanning.
If you are not using Carrier Sheet for
scanning such documents, clean
rollers as often as possible.
For information about how to clean
rollers, refer to "8.3 Cleaning the
Inside of the Scanner" (page 232).
The scanned image is
chipped/Slant lines are
produced on the
scanned image/The
output image is wider
than the original.
With "Automatic detection"
being selected in the
"Paper size" drop-down
list, was the document
skewed during a scan?
Neatly align the edges of paper
sheets with Side Guide.
* If you are scanning documents of
mixed paper sizes, marking the
"Scan mixed paper size" checkbox
(page 89), carefully load smaller
documents so that they can be fed
straight.
If those documents cannot be fed
straight, it is recommended to scan
only documents of about the same
size at a time.
The ScanSnap Quick
Menu is hidden.
Is the ScanSnap in LeftClick Menu Mode?
Mark [Use ScanSnap Quick Menu]
on the Right-Click Menu.
Is ScanSnap Organizer,
CardMinder, or Rack2
Library running?
If these applications are running and
one of them is active, the ScanSnap
interacts with the active application
and scanned images are opened
with it. Therefore, the ScanSnap
Quick Menu is not displayed.
To display the ScanSnap Quick
Menu, exit these applications or
deselect them.
See section "4.6 About Automatic
Interaction with Applications" (page
111).
Is the ScanSnap in Quick
Menu Mode? (Is the
ScanSnap Quick Menu
displayed after scanning?)
On the Right-Click Menu, uncheck
[Use ScanSnap Quick Menu].
Is the "ScanSnap
Manager - Scan and Save
Settings" dialog box open?
Close the "ScanSnap Manager Scan and Save Settings" dialog box.
The Left-Click Menu is
hidden.
ScanSnap S510 Operator's Guide
225
7
Troubleshooting
Black lines are
produced on the
scanned document.
Symptom
226
Check This Item
Resolution
Applications cannot be
selected in the
"ScanSnap Manager Scan and Save
Settings" dialog box.
Is the ScanSnap in Quick
Menu Mode?
In Quick Menu Mode, you
do not have to select an
application beforehand.
You can select an
application in the
ScanSnap Quick Menu
after scanning.
If you want to select an application in
advance, use Left-Click Menu Mode.
To use Left-Click Menu Mode,
uncheck [Use ScanSnap Quick
Menu] on the Right-Click Menu.
Business cards cannot
be scanned when the
ScanSnap Quick Menu
is used.
In Quick Menu Mode,
business cards cannot be
scanned.
Start CardMinder, and then press
the [SCAN] button with CardMinder
being active. Scanned business card
images are displayed in CardMinder.
Files created by using
the ScanSnap cannot be
opened with a specified
application.
(For example, an error
occurs when you try to
open a PDF file with
Adobe Acrobat.)
Is a folder specified as the
Image saving folder on
another personal computer
or a hard disk on the
network?
For those who answered
"Yes" to the above
question: did an error
occur while files scanned
with the ScanSnap were
being saved (because, for
example, a LAN cable
came off)?
If such network-related
errors occur, files may not
be saved properly, and
corrupted files may exist in
the folder.
Verify the location of the Image
saving folder, and then delete
corrupted files, if any. After that,
retry scanning.
7.2 Troubleshooting Checklist
Symptom
When you try to execute
"Convert to Word/
Excel," an error
message "Insufficient
memory" or "Not enough
memory" is sent and
conversion cannot be
executed.
Check This Item
Resolution
Is the installed memory
size larger than the
recommended size?
Install additional memory if the
installed memory size is smaller than
the recommended size.
Are other applications
running?
Other applications
consume memory
resources, so that enough
memory cannot be
allocated for execution of
this function.
Exit other applications, and then
retry scanning.
Did you scan a large
number of pages s at one
time?
This function, "Convert to
Word/Excel," requires
large memory. If a large
number of pages are
scanned at one time,
memory may become
insufficient.
Refer to a "Hint" in section "5.5
Converting into Word / Excel /
PowerPoint Files" (page 155) and
change settings for the virtual
memory.
Did the above methods
improve the situation?
If the above three methods did not
improve the situation, install
additional memory.
Note 1: In Windows XP, open the "Device Manager" window. Right-click on a computer name and
perform "Scan for hardware changes."
Note 2:
- Make sure the personal computer and ScanSnap are powered on and connected properly.
- In the "Device Manager" window, check if the ScanSnap is recognized as unknown device.
- Before restarting the personal computer, remove the following folders:
ATTENTION
After uninstalling ScanSnap Manager, delete the following folders and files, and
then restart your computer.
Be careful not to remove any other folders or files; this will affect your system
environment.
ScanSnap S510 Operator's Guide
227
7
Troubleshooting
[System] and delete it.
If so, go to [Control Panel]
- Close ScanSnap Manager
- Go to [Control Panel], select [Add or Remove Programs], and uninstall ScanSnap Manager
and ScanSnap Organizer. Refer to "Appendix B - Uninstalling Supplied Programs (page
253)."
Windows 2000, Windows XP:
Delete the ScanSnap folder under:
⇒ c:\Documents and Settings\<User name>\Application Data\PFU\
Delete the Driver folder under:
⇒ c:Program Files\PFU\ScanSnap\
Windows Vista:
Delete the ScanSnap folder under:
⇒ c:\User\<User name>\AppData\Roaming\PFU\
Delete the Driver folder under:
⇒ c:Program Files\PFU\ScanSnap\
After you have removed the folders, check if the files
- S510.inf
- S510.pnf
in the folder C:\Windows\Inf have been deleted. If the files still exist, remove these two files.
HINT
Note: The folder C:\Windows\Inf may be hidden. To check these two files and
[Tools]
[Folder Options]. In the [View] tab,
remove them, select [Explorer]
check if the checkbox of [Show hidden files and folders] under [Hidden files and
folders] is marked. After this checkbox is marked and the setting is applied, the
hidden C:\Windows\Inf folder becomes visible. Check if the S510.inf and
S510.pnf files exist. If they do, remove them.
- After the folders and files are removed, restart your computer with ScanSnap disconnected.
- Reinstall ScanSnap Manager and restart.
Note 3: If you are not sure about the USB port to which the ScanSnap is connected (USB1.1 or
USB2.0), check the information about the USB port following the procedure below.
First, right-click the ScanSnap Manager icon to display the Right-Click Menu.
Next, on the Right-Click Menu, select [Help]
[About ScanSnap Manager].
Finally, in the "ScanSnap Manager - Version Information" window, click the [Detail]
button. In the "ScanSnap Manager - Scanner and driver information" window, see "USB
type."
Note 4: "Multi-feed" error is an error that occurs when two or more sheets are fed into the scanner
simultaneously.
* Useful information will be provided on the FAQ Corner. For further information, please visit
our website at: http://scansnap.fujitsu.com
228
Chapter 8
8
Daily Care
This chapter describes how to clean the ScanSnap.
WARNING
Fire/Electric Shock
Before you clean the scanner, turn off the scanner and disconnect
the AC adapter from the power outlet.
8.1 Cleaning Materials .............................................................................................. 230
8.2 Cleaning the Scanner Exterior........................................................................... 231
8.3 Cleaning the Inside of the Scanner ................................................................... 232
8.4 Cleaning Carrier Sheet ....................................................................................... 235
ScanSnap S510 Operator's Guide
229
8.1
Cleaning Materials
Cleaning Materials
Parts No.
Cleaner F1
PA03950-0352
Lint-free dry cloth
Commercially available. (*2)
ATTENTION
Remarks
1 bottle (100ml)
(*1)
• Never use paint thinner and other organic solvents.
• During the cleaning, prevent water or moisture from getting inside the scanner.
• Do not use aerosol sprays to clean the scanner. Aerosol sprays cause dirt and
dust to enter the scanner, resulting in scanner failure and malfunction.
• It may take long before the cleaner vaporizes if a large quantity is used. When
cleaning the scanner parts, dampen a cloth with modest quantities of the
cleaner. In addition, wipe off the cleaner completely with a soft lint-free cloth to
leave no residue on the surface of the cleaned parts.
Note 1: To purchase cleaning materials, contact a FUJITSU scanner dealer where you purchased
the scanner.
Note 2: Any lint-free cloth can be used.
230
8.2 Cleaning the Scanner Exterior
8.2
Cleaning the Scanner Exterior
Clean the scanner exterior and the stacker with a cloth moistened with a small amount of Cleaner
F1 or any neutral detergent.
ATTENTION
dust to enter the scanner, resulting scanner failure and malfunction.
• It may take long before the cleaner vaporizes if a large quantity is used. When
cleaning the scanner parts, dampen a cloth with modest quantities of the
cleaner. In addition, wipe off the cleaner completely with a soft lint-free cloth to
leave no residue on the surface of the cleaned parts.
Cloth
Cleaner F1 or
neutral detergent
Paint thinner
ScanSnap S510 Operator's Guide
231
8
Daily Care
• Never use paint thinner and other organic solvents.
• During the cleaning, prevent water or moisture from getting inside the scanner.
• Do not use aerosol sprays to clean the scanner. Aerosol sprays cause dirt and
8.3
Cleaning the Inside of the Scanner
Clean inside of the scanner with a cloth moistened with Cleaner F1.
In an alternating succession of scanning documents, the accumulated paper-powder and dust inside
the scanner causes a scanning error.
As a guideline, clean the ADF every 1,000 scans. Note that this guideline varies according to the
type of the documents you are scanning. For example, the ADF must be cleaned more frequently
when scanning documents on that the toner has not been sufficiently fixed on.
Clean the ADF according to the following procedure and refer to the illustrations on the following
page.
CAUTION
The glass surface inside the ADF becomes hot during the scanner operation.
Before you start to clean the inside of the scanner, disconnect the AC adapter from the outlet
and wait at least 15 minutes to let the scanner cool down.
ATTENTION
• Do not use water or neutral detergent to clean the inside of the scanner.
• Do not use aerosol sprays to clean the scanner. Aerosol sprays cause dirt and
dust to enter the scanner, resulting scanner failure and malfunction.
1. Open the ADF while pulling the cover open lever.
Paper chute
Cover open lever
ADF
232
8.3 Cleaning the Inside of the Scanner
2. Clean the following locations with a cloth moistened with Cleaner F1.
Pad ASSY
Plastic roller
8
Daily Care
Pick roller
Feed roller
Eject roller
ATTENTION
Glass (2 places)
It may take long before the cleaner vaporizes if a large quantity is used. When
cleaning the scanner parts, dampen a cloth with modest quantities of the
cleaner. In addition, wipe off the cleaner completely with a soft lint-free cloth to
leave no residue on the surface of the cleaned parts.
Turn off the scanner before cleaning the following locations.
• Pad ASSY (1 piece)
Wipe the Pad ASSY downwards. When cleaning the Pad ASSY, take care to prevent the
cloth from catching on the metal parts.
• ADF glass surfaces (2 pieces; located on the ADF and opposite side)
Clean lightly.
• Pick roller (1 piece)
Clean lightly taking care not to scratch the surface of the roller. Take particular care in
cleaning the Pick roller since black debris on the roller adversely affects the pickup
performance.
• Plastic rollers (4 pieces on the ADF)
Clean them lightly while rotating the rollers with your finger. Be careful not to roughen the
surface of the rollers. Take particular care in cleaning the plastic rollers since black debris
on the rollers adversely affects the pickup performance.
ScanSnap S510 Operator's Guide
233
Turn on the scanner before cleaning the following locations, and clean the following rollers
while rotating them.
• Feed rollers (2 pieces)
Clean lightly taking care not to roughen the surface of the rollers. Take particular care in
cleaning the feed rollers since black debris on the rollers adversely affect the pickup
performance.
• Eject rollers (2 pieces)
Clean lightly taking care not to roughen the surface of the rollers.
Take particular care in cleaning the eject rollers since black debris on the rollers adversely
affect the pickup performance.
To rotate the feed rollers and the eject rollers, press the [POWER] button while holding
down the [SCAN] button.
As a guideline, six presses of the [POWER] button make the rollers to rotate one full turn.
1. Hold down the [SCAN] button.
2. Press the [POWER] button
while holding down the [SCAN]
button.
⇒ The rollers rotate.
ATTENTION
Connect the AC adapter and AC cable only when cleaning the feed rollers and
eject rollers.
3. Close the ADF.
ADF
ATTENTION
234
Paper chute
After closing the ADF, make sure that it is completely closed. Otherwise, paper
jams or other feeding errors may occur.
8.4 Cleaning Carrier Sheet
8.4
Cleaning Carrier Sheet
If the Carrier Sheet is used extensively, dirt and dust may stick onto the surface or the interior and
cause scanning errors. Clean it regularly to avoid errors.
ATTENTION
• Never use paint thinner or other organic solvents.
• Do not rub the Carrier Sheet too hard. Otherwise, it may be scratched or be
deformed.
• After cleaning the interior of the Carrier Sheet with Cleaner F1 or mild
detergent, dry the Carrier Sheet completely before closing it.
• As a guideline, it is recommended to replace the Carrier Sheet with new one
every 500 scans.
Refer to "9.4 Purchasing the Carrier Sheet" (page 250) for details on the
purchase of a Carrier Sheet.
ScanSnap S510 Operator's Guide
235
8
Daily Care
Cleaning method
Use dry, soft cloth, or soft cloth slightly moistened with Cleaner F1 (sold separately) or a mild
detergent to lightly clean off the dirt and dust from the surface and the interior of the Carrier Sheet.
236
Chapter 9
Replacing Consumables and Carrier
Sheet
9
This chapter describes how to replace consumables.
WARNING
Fire/Electric Shock
Before you replace the consumables, turn off the scanner and disconnect the AC adapter
from the power outlet.
9.1 Replacing Consumables .................................................................................... 238
9.2 Replacing the Pad ASSY .................................................................................... 240
9.3 Replacing the Pick Roller................................................................................... 243
9.4 Purchasing the Carrier Sheet ............................................................................ 250
ScanSnap S510 Operator's Guide
237
9.1
Replacing Consumables
This section describes how to replace consumables.
■ Part Nos. and Replacement Cycle of Consumables
The following tables list the part numbers of consumables and rough guidelines for replacing these
parts.
No.
Description
P/N
Standard Replacement
Cycle
1
Pad ASSY
PA03360-0002
50,000 sheets or one year
2
Pick roller
PA03360-0001
100,000 sheets or one year
These replacement cycles are rough guidelines for the case of using A4/Letter wood-free paper 64
g/m2 (17 lb). So it may differ according to the paper being used.
Use only the consumables specified by PFU LIMITED; do not use consumables made by other
manufacturers.
238
9.1 Replacing Consumables
HINT
By the following procedure, you can create a rough guideline for replacing
consumables and for estimating how many sheets have been already scanned.
1. Right-click the ScanSnap Manager icon S on the task bar.
2. Click [Check consumable supplies] at the menu.
9
window indicates how many times consumables have been used.
Replace consumables referring to "Target value to change supplies" as a rough
guideline.
For details about purchasing consumables, visit the following website or
contact the Fujitsu scanner dealer where you purchased your scanner.
[Website] http://scansnap.fujitsu.com/
ScanSnap S510 Operator's Guide
239
Replacing Consumables and Carrier Sheet
⇒ The window ("Check consumable status" screen) is displayed. This
9.2
Replacing the Pad ASSY
Replace the Pad ASSY following the procedure below.
Operation
1. Remove the documents on the paper chute.
2. Open the ADF while pulling the cover open lever.
Paper chute
Cover open lever
ADF
3. Remove the Pad ASSY.
Pull out the Pad ASSY in the direction of the arrow while pinching both ends of the Pad
ASSY.
ADF
Pad ASSY
240
9.2 Replacing the Pad ASSY
4. Attach the new Pad ASSY.
Pad ASSY
ADF
9
Replacing Consumables and Carrier Sheet
ATTENTION
Make sure that the Pad ASSY is completely attached. Otherwise, document
jams or other feeding errors may occur.
5. Close the ADF.
ADF
Paper chute
⇒ You should hear the ADF click when it returns to its original position.
ScanSnap S510 Operator's Guide
241
6. Turn on the scanner.
7. Right-click the ScanSnap Manager icon S on the task bar, and select [Check
consumable supplies] from the menu.
⇒ This displays the "Check consumable status" window.
8. In the "Check consumable status" window, click the [Reset] button of Pad ASSY
Count.
⇒ The counter is reset to "0."
242
9.3 Replacing the Pick Roller
9.3
Replacing the Pick Roller
Replace the Pick roller following the procedure below.
1. Remove the documents on the paper chute.
2. Open the ADF while pulling the cover open lever.
9
Replacing Consumables and Carrier Sheet
Paper chute
Cover open lever
ADF
3. Adjust the Side guide to the "A5" size.
A5
A5
ScanSnap S510 Operator's Guide
243
4. Remove the sheet guide.
Hold the pick-up tabs on the sheet guide between the thumb and index finger, and then pull
up the sheet guide to remove.
Pick-up tab
Sheet guide
5. Rotate the pick roller bushing (left).
Pick roller
244
Pick roller bushing
Pick roller shaft
Pick-up tab
9.3 Replacing the Pick Roller
6. Remove the pick roller with its shaft.
Slightly pull up the left part of the Pick roller shaft (about 5mm), move it towards the left
side, and then raise it to remove from the scanner.
9
ATTENTION
If the around the pick roller is dirty by paper-powder, it may cause a scanning
error. Remove the dirt using a dry cloth moistened with Cleaner F1.
* Don't use water, mild detergent or air-spray.
7. Remove the pick roller from its shaft.
Pull out the shaft from the pick roller while lifting up its tab.
Tab
Shaft
Pick roller
ScanSnap S510 Operator's Guide
245
Replacing Consumables and Carrier Sheet
Pick roller
Pick roller shaft
ATTENTION
If you push up the pick roller tab using your fingernail, your fingernail may be
hurt or get chipped. If you cannot push it up successfully with your fingernail,
use a paper clip to push up the pick roller tab.
1
2
8. Attach the new pick roller to the shaft.
Insert the shaft aligning the protrusion with the slot on the new pick roller.
Pick roller
Protrusion
Slot
Shaft
9. Install the pick roller with it’s shaft to the scanner.
Insert the right end of the shaft to the roller bushing (right), and set the shaft to the slot while
lowering it.
Pick roller shaft
246
Pick roller
9.3 Replacing the Pick Roller
10. Rotate the roller bushing (left) by rotating it in the direction of the arrow.
9
ATTENTION
Pick roller bushing
Pick roller shaft
Make sure that the Pick roller is completely attached. Otherwise, document
jams or other feeding errors may occur.
11. Attach the sheet guide to the scanner.
Hold the pickup tabs on the sheet guide between the thumb and index finger, and then attach
the sheet guide to the scanner.
Pick-up tab
Pick-up ta
Sheet guide
ScanSnap S510 Operator's Guide
247
Replacing Consumables and Carrier Sheet
Pick roller
⇒ The sheet guide makes a clicking sound when the knobs fix into position.
ATTENTION
Make sure that the sheet guide is completely attached. Otherwise, document
jams or other feeding errors may occur.
12. Close the ADF.
Paper chute
ADF
⇒ You should hear the ADF click when it returns to its original position.
13. Turn on the scanner.
14. Right-click the ScanSnap Manager icon S in the task bar, and select [Check
consumable supplies] from the menu.
⇒ This displays the "Check consumable status" window.
248
9.3 Replacing the Pick Roller
15. In the "Check consumable status" window, click the [Reset] button of the consumable
you replaced.
9
Replacing Consumables and Carrier Sheet
⇒ The counter is reset to "0."
ScanSnap S510 Operator's Guide
249
9.4
Purchasing the Carrier Sheet
If the “Carrier Sheet” bundled in this product cannot be used for scanning due to damage or wearand-tear, you can purchase just the Carrier Sheet separately.
As a guideline, it is recommended to replace the Carrier Sheet every 500 scans.
However, the number of times of use differs according to usage. If scratches and dirt are
conspicuous, replace the Carrier Sheet accordingly.
The description of the Carrier Sheet and its part number are as follows:
Description
ScanSnap Carrier Sheet
250
Qty
P/N
5 pcs
FI-511ES-WW
Appendix A
Updating ScanSnap Manager
In an effort to improve the usability and functionality of ScanSnap Manager, program updates are
carried out timely.
ScanSnap Manager can automatically detect whether the latest program (Update Pack) is available
and update the program.
A
Update Packs are made available without notice. We recommend that you
update your program regularly.
HINT
When updating ScanSnap Manager, follow the instructions below.
ATTENTION
• When updating, it is essential that Internet Explorer is installed in a system
which can access the Internet.
• For Windows XP or Windows 2000, you must log on as an administrator.
Operation
1. Right-click the ScanSnap Manager icon S , and then select [Help] - [Online Update].
⇒ A confirmation message appears for the update.
ScanSnap S500 Operator's Guide
251
2. Click the [Yes] button.
⇒ If the latest Update program is available, a message appears for the confirmation of the
download and installation of the program.
If the latest update is already installed, an informational message appears.
HINT
Click the [OK] button to close the message.
3. Click the [Yes] button.
⇒ The program is downloaded, and a confirmation message to start installation appears.
4. Click the [Install] button.
HINT
When you click the [Information] button, Internet Explorer opens and
information about the latest update for ScanSnap Manager appears.
⇒ Installation starts, and the "Welcome to InstallShield Wizard for ScanSnap Manager"
window appears.
Follow the instructions on the screen to install.
252
Appendix B
Uninstalling ScanSnap
"Uninstallation" removes the ScanSnap program files that were copied during the installation from
the hard disk and restores the system environment to its original state.
This chapter describes how to uninstall ScanSnap.
B
ScanSnap S500 Operator's Guide
253
■ Uninstalling Supplied Programs
Follow the procedure below to uninstall programs (ScanSnap Manager, CardMinder, and
ScanSnap Organizer) supplied with ScanSnap.
1. Start up your PC.
When using Windows 2000 or Windows XP, log in as a user with "Administrator" privileges
(computer administrator privileges in the case of Microsoft Windows XP Home Edition
operation system).
2. Exit all currently running programs.
[Add or Remove Programs] from the [Start] menu.
3. Select [Control Panel]
⇒ The "Add or Remove Programs" screen appears with a list of the currently installed
applications.
4. Select the application to uninstall.
(1) When uninstalling ScanSnap Manager
Select "ScanSnap Manager."
(2) When uninstalling CardMinder
Select "CardMinder V3.0."
(3) When uninstalling ScanSnap Organizer
Select "ScanSnap Organizer."
5. Click the [Change/Remove] button.
⇒ The "Confirm Uninstall" window appears.
6. Click the [OK] button.
⇒ This executes the uninstallation.
7. After the uninstallation is completed, select "Yes, I want to restart my computer now!"
and click the [Finish] button.
ATTENTION
Screen displays may vary slightly depending on the operating system (OS) of
you personal computer. Follow the on-screen instructions of the OS.
Example: When the OS is Windows 2000
• "Add or Remove Programs"
"Add/Remove Applications"
• [Change/Remove] button
254
[Add/Remove] button
Appendix C
Quick Menu Mode / Left-Click Menu Mode
Setting items you can configure in the "ScanSnap Manager - Scan and Save Settings" dialog box
are different depending on which mode the ScanSnap is in.
Switch between Quick Menu Mode (page 35) and Left-Click Menu Mode (page 40) as necessary.
(OK: Selectable / NA: Not selectable)
Setting Items in Quick Menu Mode and Left-Click Menu Mode
Quick Menu
Mode
Left-Click
Menu Mode
Page
Select a profile
NA
OK
page 69
Add Profile
NA
OK
page 70
Edit Profile
NA
OK
page 70
Application
NA *1
OK
page 71
No application is started (Save To File)
NA
OK
ScanSnap Organizer
NA
OK
Adobe® Acrobat®
NA
OK
Adobe® Acrobat® ReaderTMor Adobe®
NA
OK
CardMinder
NA
OK
ABBYY Scan2Excel
NA
OK
ABBYY Scan2Word
NA
OK
ABBYY Scan2PowerPoint
NA
OK
Save in the specified folder
NA
OK
Send by e-mail
NA
OK
Scan2Print
NA
OK
Image saving folder
OK
OK
page 74
File name format
OK
OK
page 74
Rename after scanning
NA
OK
page 76
Image quality
OK
OK
page 78
Normal (Fastest)
OK
OK
Better (scanned high quality)
OK
OK
Best (scanned at higher quality)
OK
OK
Excellent (scanned at highest quality)
OK
OK
Setting Items
Profile
Application
Reader®
Save
Scanning
ScanSnap S510 Operator's Guide
255
C
Setting Items in Quick Menu Mode and Left-Click Menu Mode
Quick Menu
Mode
Left-Click
Menu Mode
Page
OK
OK
page 79
Auto Color Detection
OK
OK
Color
OK
OK
B&W
OK
OK
Color high compression
NA
OK
Scanning side
OK
OK
Continue scanning after current scan is
finished
OK
OK
Option
OK
OK
Brightness (Black and White scanning
only)
OK
OK
Setting for text only document
OK
OK
Allow automatic blank page removal
OK
OK
Correct skewed character strings
automatically
OK
OK
Allow automatic image rotation
OK
OK
Set the document with its face up
OK
OK
NA
OK
PDF (*.pdf)
OK
OK
JPEG (*.jpg)
NA
OK
NA
OK
All pages
NA
OK
First page
NA
OK
OK
OK
Multipage PDF (whole batch in one
PDF)
OK
OK
Generate one PDF file per xx pages
OK
OK
Set a password for PDF file
NA
OK
Setting Items
Scanning
File option
Color mode
File format
Searchable PDF (OCRs during scan)
Option
256
page 80
page 80
page 83
page 84
page 85
Setting Items in Quick Menu Mode and Left-Click Menu Mode
Quick Menu
Mode
Left-Click
Menu Mode
Page
OK
OK
page 87
Automatic detection
OK
OK
A4 (210 mm x 297 mm)
OK
OK
A5 (148 mm x 210 mm)
OK
OK
A6 (105 mm x 148 mm)
OK
OK
B5 (182 mm x 257 mm)
OK
OK
B6 (128 mm x 182 mm)
OK
OK
Post card (100 mm x 148 mm)
OK
OK
Business card (90 mm x 55 mm,
55 mm x 90 mm)
OK
OK
Letter (8.5 in. x 11 in.,
216 mm x 279.4 mm)
OK
OK
Legal
(8.5 in. x 14 in., 216 mm x 355.6 mm)
OK
OK
Custom
OK
OK
page 88
Scan mixed paper size
OK
OK
page 89
Carrier Sheet Settings
OK
OK
Compression rate
OK
OK
1
OK
OK
2
OK
OK
3
OK
OK
4
OK
OK
5
OK
OK
Setting Items
Paper size
Compression
Paper size
page 90
Note 1: In Quick Menu Mode, you can start associated applications by selecting actions in the
ScanSnap Quick Menu. Therefore, the [Application] tab is hidden.
ScanSnap S510 Operator's Guide
257
C
258
Appendix D
Installation Specifications
The following table summarizes the installation specifications of this scanner.
Item
Dimensions
(Note)
Width
Depth
Height
Minimum
284 mm
11.18 in.
157 mm
6.18 in.
158 mm
6.22 in.
Maximum
284 mm
11.18 in.
436.7 mm
17.19 in.
299.5 mm
11.79 in.
Weight
Input power
supply
Power
consumption
Temperature/
Humidity
Allowable
Ranges
Specifications
2.7 kg (approximately 5.95 lb)
Voltage
100 - 240 V (varies regionally)
Number of
phases
Single-phase
Frequency
50/60 Hz
During
operation
28 W or less
During standby
6 W or less
Scanner state
During operation
During standby
During storage/
transportation
Temperature
5 to 35 (°C)
41 to 95 (°F)
-20 to 60(°C)
-4 to140 (°F)
-20 to 60(°C)
-4 to 140 (°F)
Humidity (%)
20-80
8-95
8-95
D
Note) Dimensions
ScanSnap S510 Operator's Guide
259
260
Repairs
Contact the store where you purchased your ScanSnap or an authorized service provider for
performing repairs on this product.
• The user must not perform any repairs on the scanner.
ScanSnap S510 Operator's Guide
261
262
Index
A
Carrier Sheet ...................................52, 250
....... 164
Carrier Sheet Settings ........................... 106
ABBYY Scan2Excel ...................... 160, 162
Carrier Sheet Settings button .................. 89
............ 160, 162
Changing Scanning Settings ................... 67
ABBYY FineReader for ScanSnap
ABBYY Scan2PowerPoint
ABBYY Scan2Word
...................... 160, 162
Cleaner F1
............................................ 230
.................. 91
Cleaning Carrier Sheet .......................... 235
AC adapter connector ............................... 4
Cleaning cycle ....................................... 232
Actions in the Action List ....................... 116
Cleaning Materials
Add custom size button
........................ 109
Cleaning the ADF .................................. 232
Add or Remove button ............................ 72
Clearing Document Jams ...................... 218
ADF ........................................................... 3
Color high compression
Allow automatic blank page removal
Color mode .............................................. 79
About the size of image data
...... 81
................................ 230
.......................... 79
Allow automatic image rotation ............... 82
Color scanning
Application
Compression rate .................................... 90
.............................................. 71
Application tab
........................................ 71
Applications Settings button
................... 72
........................................ 79
Compression tab
..................................... 90
Connecting ScanSnap
............................ 21
Auto Color Detection ............................... 79
Connecting the Power Cable
Automatic detection
Connecting the USB Cable
................................ 87
Automatic Interaction with Applications
111
Consumables
Best quality
.................................. 80
Copy ...................................................... 145
B
........................................ 79
Before Installing the Supplied Programs
..................... 23
........................................ 238
Continue scanning
B&W scanning
.................. 21
.. 6
............................................. 78
Correct skewed character strings
automatically
...................................81, 180
Correcting skewed documents .............. 179
Better quality ........................................... 78
Correcting the orientation of
Brightness ............................................... 81
scanned images
Business Cards ..................................... 202
Cover open lever ....................................... 3
.................................... 181
Create facing pages in one image
C
CardMinder
................................... 203, 204
........ 107
Create front and back images
separately .............................................. 107
Custom button ......................................... 88
ScanSnap S510 Operator's Guide
263
Customized paper size
M
........................... 87
Merging scanned images
...................... 189
D
DAILY CARE
Deskew
N
........................................ 229
................................................... 81
Normal quality
......................................... 78
E
O
Excel format .......................................... 155
Online Update
Excellent quality ...................................... 78
Operation Button
....................................... 251
....................................... 4
Option button .....................................80, 85
F
Output Image Size
................................ 108
factory default settings .......................... 170
P
File format ............................................... 83
File option tab
......................................... 83
Package
.................................................... 2
Filename format button ........................... 75
Pad ASSY
fixed password ........................................ 86
Paper chute ............................................... 3
Flow of Operations .................................. 30
Paper size
............................................. 238
.........................................46, 87
Paper size tab
I
......................................... 87
Paper type ............................................... 46
Image quality
.......................................... 78
password ................................................. 85
image rotation
......................................... 82
Performing text recognition when
Image saving folder
................................ 74
Installation Specifications
..................... 259
scanning documents
Pick roller
............................. 195
.............................................. 238
Installing Adobe Acrobat ..................... 8, 10
POWER button .......................................... 4
Installing CardMinder .............................. 14
Power indicator
Installing PDF Thumbnail View ............... 14
PowerPoint format ................................. 155
Installing ScanSnap Manager ................. 14
Preview window
......................................... 4
............................120, 125
preview window .............................134, 141
L
Printing
.................................................. 145
Left-Click Menu ....................................... 66
Profile
...................................................... 92
Loading Documents ................................ 49
Adding
Loading Documents with the
Changing Settings
Carrier Sheet
Renaming
.......................................... 52
............................................... 93
............................. 97
.......................................... 99
Scanning with an Added Profile
........ 96
Purchasing the Carrier Sheet ................ 250
264
Q
Scanning side .......................................... 80
Quick Menu ............................................. 37
Scanning tab
........................................... 78
ScanSnap Carrier Sheet
ScanSnap Manager - Scan and
R
Rear View
.................52, 250
................................................. 4
....................................67, 68
Save Settings
Recognize Text ..................................... 200
ScanSnap Manager icon ......................... 64
Rename file after scanning
ScanSnap Organizer ............................. 208
Repairs
..................... 76
................................................. 261
...................37, 103
ScanSnap Quick Menu
Replacing the Pad ASSY ...................... 240
ScanSnap Setup
Replacing the Pick Roller ...................... 243
Security cable slot
Right-Click Menu
.................................... 65
Select a profile
........................................ 69
Rotating pages within a PDF file ........... 197
Send by e-mail
...................................... 129
..................................... 15
..................................... 4
Sending Files by E-Mail
Set the documents with its face up
S
Save tab .................................................. 74
Saving Data in a Specified Folder
........ 117
Saving Scan Settings .............................. 92
Saving scanned images in multiple files
187
SCAN button ............................................. 4
Scan mixed paper size
........................... 89
Scan2E-mail
......................................... 131
Scan2E-mail.
........................................ 138
Scan2Folder
................................. 119, 124
Scan2Print
Setting Items
......................................... 255
Setting Passwords for Scanned
Documents
............................................ 192
Setup ....................................................... 15
Shared folder ......................................... 117
Side guide
...........................................3, 51
Skipping blank pages
Stacker
............................ 177
................................................3, 51
.................................... 147, 151
.............................................. 174
......... 82
Setting for text only document ................. 81
T
Scanning color document in black
and white
........................ 129
Troubleshooting
.................................... 217
Scanning color documents in high
Troubleshooting Checklist ..................... 220
compression mode
Turning the ScanSnap On/Off ................. 44
............................... 175
Scanning documents in Left-Click
U
Menu Mode ............................................. 40
Scanning documents in Quick
Uninstalling ScanSnap
Menu Mode ............................................. 35
Uninstalling Supplied Programs
Scanning documents of different
Update ................................................... 251
widths or sizes at a time
USB connector
....................... 183
Scanning only one side of a document . 172
.......................... 253
............ 254
.......................................... 4
Use a fixed password .............................. 86
ScanSnap S510 Operator's Guide
265
W
Weight ..................................................... 46
Word format
266
.......................................... 155
ScanSnap S510 Operator’s Guide
P3PC-1792-01ENZ0
Date of issue: Feburary, 2007
Issuance responsibility: PFU LIMITED
The contents of this manual are subject to change without notice.
z PFU LIMITED assumes no liability for incidental or consequential
damages arising from the use of this manual, and any claims by a
third party.
z Copying of the contents of this manual in whole or in part and
copying of the scanner applications are prohibited under the
copyright law.
z
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