SCHOOL YARD IMPROVEMENT AREAS AND PLAYGROUND EQUIPMENT PROCEDURE 556

SCHOOL YARD IMPROVEMENT AREAS AND PLAYGROUND EQUIPMENT PROCEDURE 556
PROCEDURE 556
Adopted
Last Revised
Review Date
November 28, 2000
February 2016
February 2021
SCHOOL YARD IMPROVEMENT AREAS AND
PLAYGROUND EQUIPMENT
1) PURPOSE
The following procedure applies to the installation and maintenance of various plants, trees,
walkways, signs, sun shelters playground equipment and other improvements to Board property
through school fundraising programs.
2) SCHOOL YARD IMPROVMENTS
a) Guidelines entitled Break New Ground....Diversify Your Schoolyard!—A Resource
Document for Schoolyard Improvement should be used by schools to prepare plans for
submission approval. Individuals should obtain approval through a school yard
improvement committee prior to instituting a plan including public fundraising.
b) Students, school council representatives, parents or school staff may become involved in
planning, installation and maintenance of school yard improvement areas, by formation of
a school committee approved by the school principal.
c) The school committee must provide all funds for installation, repair and maintenance of
the areas.
d) School committees involved with installation, repair and maintenance of school yard
improvement areas must ensure that approval of a plan prior to construction and public
fundraising is obtained from the school principal who will seek approvals from the school
superintendent and Controller of Facility Services using Form 556-3 Application for
Approval of School Yard Improvement Project.
3) PLAYGROUND EQUIPMENT
a) All new installations and renovations to playground equipment must adhere to CSA
Standard Z614-98 or latest edition.
b) Schools requesting installation of the equipment must provide all funds for installation,
repair and maintenance of the equipment.
c) The school must contact the Facility Services Department during the early planning
stages of the project to seek guidance with respect to appropriate equipment and
locations for installations.
Hastings and Prince Edward District School Board
Administrative Procedures Manual
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School Yard Improvement and Playground Equipment
Administrative Procedure 556
d) Once a plan has been developed by the school, the principal shall seek approval from the
Controller of Facility Services and school superintendent using Form 556-3 Application
for Approval of School Yard Improvement Project.
e) Playground equipment must be installed and inspected by certified playground equipment
installers and inspectors as defined in CSA specifications. The equipment manufacturer
is to submit a letter of compliance and a copy of the warranty to the Facility Services
Department.
4) PLAYGROUND EQUIPMENT REPAIR, MAINTENANCE AND INSPECTION
a) The Facility Services Department shall perform ongoing inspection of playground
equipment.
b) The school custodian shall perform weekly and monthly inspections and record any
deficiencies. The custodian, in consultation with the principal, may place the equipment
out-of-bounds if a deficiency is found. The custodian shall log all inspections and the
principal shall periodically review the log.
c) Upon finding a deficiency, the school principal shall notify the custodian and request a
correction.
d) A certified inspector shall periodically inspect all playground equipment as prescribed in
CSA specifications.
e) If deemed unsafe by the school principal or a certified inspector, playground equipment
shall be placed out-of-bounds or removed.
f)
Older playground equipment may continue to be deemed safe by the principal and will be
upgraded to CSA specifications as funds permit.
g) Repairs and maintenance of playground equipment must be performed by qualified
personnel, familiar with CSA specifications.
5) PLAYGROUND EQUIPMENT USE AND SUPERVISION
a) Playground equipment use shall be supervised by assigned school staff during normal
school hours.
b) Playground equipment used outside of normal school hours will not be supervised and a
sign will be posted to indicate to the public that parents or guardians are responsible for
supervision of children using the equipment.
c) The school principal may declare playground equipment out-of-bounds if conditions
including weather and maintenance warrant.
6) SIGNS
a) Signs installed to identify school buildings and athletic fields shall be approved by the
Superintendent of Education.
Hastings and Prince Edward District School Board
Administrative Procedures Manual
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School Yard Improvement and Playground Equipment
Administrative Procedure 556
b)
School identification signs shall include the name of the school, school logo and the
Hastings and Prince Edward District School Board logo. The Board logo shall be a
minimum of 30 centimetres in diameter and match Board designated colours.
c) Traffic and parking control signs may be installed by facility services where required and
when requested by school administrators or authorities having jurisdiction such as police
or fire inspection agencies.
d)
Signs exceeding 1.5 square meters in area and 2.0 meters in height, shall be approved
by facility services and reviewed by a professional engineer to ensure integrity of
structural components.
7) SUN SHELTERS
a)
Sun shelters and other school ground structures shall be approved by the
Superintendent of Education and Controller of Facility Services.
b)
Sun shelters and other school ground structures must be constructed by qualified
building trades and designed by a professional engineer or architect.
c)
A building permit must be obtained from the local municipal building department prior to
construction and submitted to facility services for review.
8) INSTALLATION, REPAIR AND MAINTENANCE COSTS
a) All costs for installation and future repair and maintenance of school yard improvements
and playground equipment need to be considered by the school prior to submitting a plan
for approval.
b) School fundraising programs shall include installation, repair and maintenance costs.
c) Schools must establish a fund to provide for future maintenance and repairs of school
yard improvements and playground equipment. The fund must represent a minimum 10%
of the original construction cost and be maintained as funds are used for repairs.
d) The improvement plan must be approved by the Controller of Facility Services and school
superintendent prior to public fundraising programs.
Legal References:


Education Act, section 170 Duties of Boards: Repair Property; section 265 Duties of Principal: Care of Pupils and
Property; section 286 Duties of Supervisory Officers: Supervise Buildings and Property
Ontario Regulation 298—Operation of Schools, section 11 Duties of Principals: Report Required Repairs
District References:




Administrative Procedure 175 - School Councils
Administrative Procedure 182 - Sponsorship/Partnership/Fund-Raising
Administrative Procedure 420H – In-school Health and Safety Guidelines
Administrative Procedure 552 - Maintenance of Buildings, Grounds and Equipment
Resources:
A Resource Document for Schoolyard Improvement
Hastings and Prince Edward District School Board
Administrative Procedures Manual
Page 3 of 3
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