CUSTOMER SERVICE ON TWITTER

CUSTOMER SERVICE ON TWITTER
CUSTOMER SERVICE ON TWITTER
A Simply Measured Study - March 2014
Table of Contents
INTRODUCTION | 01
DEFINITIONS | 04
KEY FINDINGS | 05
1) Mentions of dedicated customer service
handles increased by 44% year-over-year
2) Brands have increased their response rate
by 43% YOY, now averaging 60%
3) Average response time has slowed down by 10% YOY
TACTICS FOR MANAGING | 09
ASKAMEX - BEST IN CLASS CASE STUDY | 12
7 BEST PRACTICES FOR STELLAR CUSTOMER SERVICE ON TWITTER | 16
CONCLUSION | 18
ABOUT SIMPLY MEASURED
HOW THE WORLD’S BEST BRANDS USE TWITTER FOR
CUSTOMER SERVICE A SIMPLY MEASURED STUDY | MARCH 2014
In the lead-up to the Sochi Winter
Olympics, Twitter was on fire with
Tweets from journalists talking
about conditions in the city –
including things like “dangerous
water”, side-by-side toilets, unfinished
hotels and uncovered manholes.
This proliferation of feedback is an
interesting demonstration of the
way Twitter users have adopted
the platform to alert businesses to
customer service issues. Over the
past seven years, the ways in which
users use Twitter to contact brands has been a snowball effect. At first, users
were pleasantly surprised if brands responded to customer service issues;
today, users have come to expect a response and are surprised when brands
DON’T. And brands find that when they don’t respond in a timely fashion, the
negative sentiment generated around the brand can become a PR nightmare.
At this stage in the digital game, many brands are well aware that they
cannot afford not to address customer service issues that arise on Twitter.
The word-of-mouth negative Tweets generate greatly impacts their brand’s
image. Many top brands are responding by improving their customer service
strategies on social networks.
As we continue to monitor social media trends, we've found that best-inclass brands benefit from a dedicated customer service handle.
1
Last year, we published two studies on customer service on Twitter and
found that 32% of the Interbrand 100 companies, the world’s biggest
brands, were actively using dedicated customer service handles to respond
to customer issues. This year, we decided to revisit the list and measure the
change in both user adoption of these dedicated handles (as measured by
the number of mentions of the dedicated handle; the “inbound” flow) and the
brand adoption of a dedicated customer service handle.
After completing the study, we found that the number of Interbrand 100
companies that adopted a dedicated customer service handle hasn’t
changed. However, we found that users have adopted these dedicated
handles and the increase in mentions grew by 44% year-over-year (YOY). In
addition, we found that the brands with dedicated customer service handles
have shown improvements in response rate despite the overwhelming
increase in mentions. The best-in-class brands, the top 10 brands on the list,
have averaged a whopping 83% response rate to all inbound mentions of
the dedicated handle. It’s a testament to these brands’ world-class customer
service performance.
Only 32 of the Interbrand 100 companies
have a dedicated customer service
presence on Twitter.
So if the benefits are so great, why aren’t more brands doing it?
Our study will try to answer this and other questions. We’ll outline what the
world’s best brands are doing and how you can leverage the data to help
manage your brand’s reputation on Twitter. But first, let’s define a few terms
we’ve used in this study that will help clarify the process as we go over key
ways you can improve your Twitter customer service.
2
32
Companies with customer service handles
31
Days of data (Beginning in January 2014)
186,013
3
Total Tweets analyzed
95,646
Total Mentions analyzed
57,613
Total @Replies analyzed
32,754
Total Sent Tweets analyzed
DEFINITIONS
Customer Service Handles
When we use the term “dedicated customer service handle”, we’re talking
about handles like @NikeSupport, @AskAmex, or @AmazonHelp. These are
Twitter handles dedicated specifically to handle customer service requests,
independent of the brand’s main Twitter account.
Total Mentions
The total mentions metric is gauged by how many times your brand is
mentioned – excluding retweets. In this study, it applies to only handles
dedicated to customer service.
Total Responses
Total responses are measured by the number of times your brand responds
to mentions of your customer service @handle.
Response Time
This is the amount of time it takes an account to respond to a Tweet and can
be measured by subtracting the time of the original inbound Tweet from the
time of your response.
Average Response Time
The average of your response time during a specific time frame; in this study,
January 2014.
Response Rate
Your response rate is based on the number of Tweets you respond to. To
measure it, divide the number of mentions you’ve responded to by the total
number of Tweets that mention your brand handle.
Tweets Sent
In this study, we’ve counted the number of overall Tweets sent by a customer
service brand handle, including responses to users who may have sent a
Tweet to the regular brand handle. Since we couldn’t count the number of
customer service Tweets that mention the primary brand handle, this number
is the best way to indicate the additional responses that the customer
service handle sent out in response to those Tweets.
4
KEY FINDINGS
#1: Users are adopting Twitter as a legitimate and valid customer service
channel. Mentions of dedicated customer service handles increased by
44% year-over-year.
Customer Service @handle Mentions (monthly average)
120,000
95,646
100,000
80,000
66,210
69,659
60,000
40,000
20,000
0
Q1 2013
Q2 2013
Jan 2014
During January 2014, the customer service handles in this study received
a total of 95,646 mentions. This represents a 44% increase year-over-year
compared to the monthly average during Q1 of 2013.
This shows that users have adopted Twitter and these dedicated handles as
a legitimate and valid way to interact with the brand’s customer service team.
This overwhelming increase in inbound Tweets is also a testament to the
brand’s ability to direct users to interact with these customer service handles
rather than the brand’s primary handle.
7
5
#2: Despite the increase in inbound flow of customer service tweets, brands
have increased their response rate by 43% YOY, now averaging at 60%.
Average Response Rate (monthly average)
70%
60%
60%
50%
42%
45%
Q1 2013
Q2 2013
40%
30%
20%
10%
0%
Jan 2014
Total Responses (monthly average)
70K
57,613
60K
50K
27,652
31,258
Q1 2013
Q2 2013
40K
30K
20K
10K
0
Jan 2014
The brands with dedicated customer service handles have shown
improvement in overall response rate, despite the increase in inbound
Tweets. This indicates that more resources are given to these customer
service teams to handle customer service interaction on Twitter.
Overall, the brands have grown their response rate by 43%, but given the
increase in inbound Tweets, they had to more than double their total direct
responses (Tweets with @reply). The monthly average increased from 27,652
in Q1 of 2013 to 57,613 in January 2014; an increase of 208% YOY.
These brands are getting better, not only at replying to the Tweets sent directly
to the customer service handle (measured as total mentions), but also at
interacting with customers that Tweet directly to the brand’s primary handle.
6
Sent Tweets by Customer Service Handles
(breakdown of monthly average)
100,000
90,367
80,000
60,000
40,000
20,000
27,652
19,446
57,613
54,013
47,098
22,755
31,258
32,754
0
Q1 2013
Sent Tweets not @Replies
Q2 2013
Total Responses to mentions
Jan 2014
Total Sent Tweets
by Customer Service Handle
The graph above shows the total number of Tweets sent from the customer
service handles on a monthly basis during the three time periods analyzed
along with the total responses sent in that time frame (Tweets starting with
@reply), and the remaining Tweets sent by customer service handles.
The total sent Tweets represent the entire activity the customer service
handles generated during the time period. The total responses represent
the activity the team handled responding to specific Tweets directed to the
customer service handle. The difference between them shows the additional
activity the team had outside of responding to inbound Tweets.
We can assume that the vast majority of that activity had two purposes
– promoting the existence of the dedicated handle and responding to
customer service Tweets sent to the brand’s primary handle.
The growth in all three numbers show the sheer volume of activity the
customer service team had to manage on an ongoing basis. With such an
increase in activity volume, you would expect that without scaling the teams,
response rate would decline, response time would increase, or worse, both
would deteriorate. If response rate actually improved, what happened with
response time?
7
#3: While response rate has increased, average response time has slowed
down by only 10% YOY.
Average Response Time (hours)
6:00
5:36
5:06
4:36
4:45
3:30
2:30
1:15
0
Q1 2013
Q2 2013
Jan 2014
Response time improved in Q2 of 2013 going down to an average of 4:36
hours. With increased Tweet volume in Q1 of 2014, though, the average
response time increased - slowing the response time down to 5:36 hours.
Though response time increased the fact that it only increased by 10%
is remarkable. With a 208% increase in outbound Tweets, we would have
expected a much longer response time.
In many industries an average response time of less than 24 hours is acceptable
and over 90% of the brands responded to Tweets within that time frame.
Average Customer Service Account Response Times
% of Dedicated CS Accounts
100%
97%
94%
81%
88%
March - May 2013
80%
January 2014
60%
47%
40%
34%
22%
16%
20%
6%
13%
0%
Within 24 hours
Within 16 hours
Within 4 hours
Within 2 hours
Within 1 hours
However, in some industries, customers expect an almost-immediate response
to their inquiry. In those cases, we believe customers would rather use a more
traditional customer service channel like a call center or online help.
8
LEARNING FROM THE BEST-IN-CLASS:
TACTICS FOR MANAGING CUSTOMER SERVICE ON TWITTER
Customer Service Brand Performance
100%
@NikeSupport
Average Response Rate
90%
@NokiaHelps
80%
@Microsofthelps
70%
@UPSHelp
60%
@AskAmex
50%
@SamsungSupport
40%
30%
@AmazonHelp
20%
@DellCares
10%
@AdobeCare
0%
0
2
4
6
8
10
12
14
16
18
@HSBC_UK_Help
Average Response Time in Hours
We looked at top brands, including Nike, American Express, and Amazon, to
find out what they’re doing to improve their customer service strategy using
a dedicated customer service handle. We were able to pinpoint just what
best-in-class brands are doing to excel at customer service
Managing response rate: Over the past year, we found that the average
response rate increased to 60%, with the top business coming in at a
response rate average of 83%. This means that as users turn to Twitter to
give feedback or ask questions, these brands are scaling their customer
service efforts to keep up with demand.
Managing response time: As the number of customer service Tweets
increases so does the average response time, with brands working diligently
to keep up with demand. In considering response rate as a function of
response time, one impressive statistic stands out: that response time only
went up 10%. This figure is amazing considering the significant increase in
requests. The top brand is able to respond in less than 30 minutes, which is
a significantly shorter length of time than last year.
9
Managing how they respond: Many brands are creating tactics to handle
customer service on Twitter, especially if their customer service handle is
new, and these tactics have changed very little over the last year. One of the
most common tactics used in Twitter customer service is to direct users to a
brand web page – whether a FAQ or otherwise. This tactic only accounts for
about 23% of total Tweets, while about 17% of total Tweets request that the
user contact the company directly by mail, phone, or direct message.
Overlap in Competitor Mentions vs. Share of Voice
Direct users to site
Request more info
Direct users to email
Direct users to call
Direct users to DM
@NikeSupport
@NokiaHelps
@Microsofthelps
@UPSHelp
@AskAmex
@SamsungSupport
@AmazonHelp
@DellCares
@AdobeCare
@HSBC_UK_Help
0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
100%
Percentage of Tactical Sent Brand Tweets
From this statistic, we can assume that brands are relying heavily on perdetermined customer service responses to keep up with customer service
demands. For brands that see a large number of customer service requests
that they must respond to, these “canned responses” can be an effective
way to help the largest number of people in the shortest amount of time,
especially if you’re a business trying to maximize your response rate and
minimize your response time.
Note: Not all mentions even require a response. Brands are also fielding
mentions that have been directed at the main brand handles in lieu of a
dedicated customer service handle.
10
Managing when they respond: One statistic we noticed for accounts with
a dedicated customer service handle is that the response time goes down
significantly during business hours. With employees there to staff the
customer service accounts, many businesses see a rise in both mentions and
response times between 7:00am and 2:00pm. Twitter users are likely to get
a prompt answer from a brand’s customer service handle when they know
the account is staffed.
This may seem obvious, but the valuable lesson here is that if a brand is
looking to decrease response time and increase response rate to handle
the largest number of customer service Tweets, the brand must scale up
personnel who handle these customer service accounts to compensate for
the increase in demand.
Brands with a significant number of after-hours customer service requests
may consider adding to their customer service team to make sure that the
customer service handle is adequately staffed.
13
11
CASE STUDY – AMERICAN EXPRESS
American Express has adopted a customer service handle, @AskAmex, to
answer customer support issues. The account currently has 47.1K followers
and answers questions on everything from card-member benefit questions,
to account issues, to questions about contests and promotions.
Response Rates for @AskAmex
We ran a Simply Measured Twitter Customer Service analysis on the
@AskAmex handle to find trends in both customer requests and customer
service. Looking at the Twitter Account Activity and Engagement report,
it’s clear that during the first week of 2013, the @AskAmex account had
around 800 mentions (excluding retweets) and at the highest point, was
receiving around 24,255 mentions (in the beginning of December). This is
an unbelievable number – an increase of almost 3000% shows how well
American Express has done in driving adoption of the @AskAmex handle by
its user base.
Twitter Account Activity and Engagement
Retweets
Mentions Excl. RTs
4K
3.5K
3K
2.5K
2K
1.5K
1K
.5K
0
25K
20K
15K
10K
5K
0
60K
Tweets Sent
Favorites
30K
Retweets
Tweets Sent
Retweets & Mentions
Tweets Sent
Engagement Details
1,025
Mentions
Excl. RTs
114K
Favorites 175
1 year of tweets: December 30, 2012 to January 4, 2014 (Weeks)
50K
45K
40K
35K
30K
25K
20K
15K
10K
5K
0
Followers
Account Follower Totals
Followers Added
1K
800
600
400
200
0
1 year of tweets: December 30, 2012 to January 4, 2014 (Weeks)
12
1.2K
New Followers
Total Followers
Total Account Followers
45.2K
Followers
Followers
Added
14.1K
How follower counts impact response rate
Looking at the follower count for @AskAmex, we see that the follower
number jumped up in the same week they saw a spike in mentions, adding
an extra 1,107 followers to the account. This shows the obvious challenges
in trying to respond to every customer’s needs during periods with large
numbers of customer service issues.
To confirm this assumption we looked at the Response Frequency by
Follower Count and found that as the customer service request load grew,
the response frequency dropped from 80% to 14%. Since many mentions
don’t warrant a response, we can assume that with the huge jump in
mentions, the @AskAmex account became more selective about when it
responded and who it responded to.
It’s also very likely that not all of the followers added mentioned the @AskAmex
handle specifically for a customer service request. More importantly, a number
of the mentions of the customer service handle also came from other American
Express handles like @AmericanExpress and @AmexServe, or other companies
altogether, which would influence response rate.
JetBlue Airways @JetBlue • Dec 21
@dagongster We think it’s great that we each remind you
of the other! We love @AskAmex. #Partners
13
Effectively managing response times
The @AskAmex account performed well in response time. 76% of customer
service responses from the handle happened in 30 minutes or less. Even
accounting for longer response times – for example, after hours – the
average response time per mention is only 189 minutes (just over 3 hours).
This means that there are enough customer service representatives on
staff to keep the response time low. We can also assume a number of the
responses are canned – that @AskAmex has a standard policy on how to
respond to these requests.
Brand Response Time Distribution
76%
80%
70%
60%
50%
40%
30%
20%
5%
6%
9%
30 to 60 Mins
1 hr - 6 hrs
6 hrs - 24 hrs
10%
3%
0%
<30 Mins
>24 hours
We can correlate this data with the company’s business hours. Between
8:00 am and 8:00 pm, we found that the brand was able to handle a
proportionate number of mentions in a low response time.
Avg. Response Time
8K
Mentions
500
450
400
350
300
250
200
150
100
50
0
@Replies
Mentions & Replies
7K
6K
5K
4K
3K
2K
1K
14
PM
10
:0
0
PM
8:
00
PM
6:
00
PM
4:
00
PM
00
2:
12
:0
0
PM
AM
10
:0
0
AM
8:
00
AM
6:
00
AM
4:
00
AM
00
2:
12
:0
0
AM
0
Response Time (in minutes)
Twitter Account Activity by Hour
@AskAmex also does a great job of alerting their customers to when the
account is staffed, using Tweets like the following:
Ask Amex @AskAmex • Mar 6
Good morning & happy Thursday! Please reach out if we
can be of assistance.
Ask Amex @AskAmex • 18h
We are heading out the door. We’ll tweet you in the
morning when we return. Have a good one!
Here, they are setting expectations for when the customer service account
is staffed which reduces the amount of mentions after hours. If we correlate
this to the above chart, we can assume that because @AskAmex lets
their followers know when the account is staffed, the users who follow the
customer service handle do not send in many requests after hours.
For brands that do not staff a customer service handle around the clock, this
is a great example of ways to manage outliers that could skew reporting.
Directing users to the customer service handle
American Express uses several different handles for several areas of
business, but users often direct their questions to the handle they converse
with the most. Each handle is diligent in making sure they route these users
to the customer service handle when appropriate.
Matt Lewandowsky @lewellyn • Feb20
Guess I’m going to the bank today. Finally tried to add a
check to @AmexServe and the iOS app crashes and the
Android app can’t read it. :(
Amex Serve @AmexServe • Feb20
@lewellyn Hi Matt. We are so sorry for this inconvenience.
Looping in our customer care team @AskAmex who would
be happy to assist you.
15
7
BEST PRACTICES FOR STELLAR
CUSTOMER SERVICE ON TWITTER
In an age where Twitter has become the go-to medium for customers
looking to provide feedback or solve problems, brands must adapt their
Twitter strategy to better serve their customers. We’ve provided a checklist
for the five practices best-in-class brands adopt to better handle customer
service requests and maintain positive sentiment about their brand.
1. Dedicated handle
As we mentioned in the beginning of this guide, brands who have adopted
dedicated customer service handles have an easier time managing customer
service requests for both the dedicated handle, and for the brand’s main
handle. With a dedicated handle, brands can ensure that customer service
requests are being taken care of in a manner consistent with the brand’s
overall customer retention strategy.
A dedicated customer service handle can help your brand separate a wide
range of customer service requests from other types of mentions so you can
effectively monitor your social customer service process. In addition, it can
be a great way to naturally gain followers. Through proactive monitoring and
engagement, you have the ability to build positive sentiment around your brand,
which will help increase your audience size and encourage engagement.
2. Dedicate team and the right tools
The data shows that when a customer service handle isn’t staffed, the
response time increases dramatically while the response rate decreases.
Knowing when most of your customer service requests come in via Twitter
can help you determine the best time to staff your customer service
accounts. You can monitor your most active Tweet times using the
Simply Measured Twitter Account Report.
16
3. Canned answers + resources
Our study shows that having responses on-hand can help reduce your
response time and help increase response rate, as your customer service
representatives have more sophisticated resources available to resolve issues.
In addition, outline where you’ll direct different types of customer service
requests, whether you ask for more information from your customers, direct
them to email, direct them to a webpage, or solve the issue in a direct message.
4. Rules of engagement and primary handle guidelines
If you’re debating on whether or not to set up a dedicated customer service
handle, you’ll want to determine how to handle customer service requests that
are directed to the primary handle. You’ll also want to monitor mentions of your
brand name in the event that Twitter users aren’t following, or aren’t aware of
your brand handles. Effective monitoring can help resolve customer issues
before they start – helping to keep sentiments positive around your brand
handle. Not only that, but as we saw in the @AskAmex case study, letting your
followers know (daily) when your customer service handle is staffed will greatly
help reduce posts when that handle is not staffed.
5. Promoting your handle
When you’re setting up a dedicated customer service handle, consider where
you’ll promote the handle – for example, you may want to link your handle
via your customer support page, so that users have a range of options to
contact your customer service representatives. You may want to also find a
way to link your main handle to your customer service handle (for example, in
your brand bio) so that users who visit your profile are aware that you’ve got
a dedicated customer service handle.
19
17
6. Reducing your response time
This is one way of letting your followers know that they are important to your
business. In addition, it’s a proactive way to address negative word of mouth
that may affect the sentiment generated around your brand.
7. Responding to as many mentions as possible
Responding to a majority of requests is a great way to keep your followers
happy, and engaged. If your brand responds to as many mentions as
possible, your users are more likely to mention your brand handle more
often, which means your handle has the potential to reach followers who
may be outside your reach.
CONCLUSION:
Understanding the rules of engagement for customer service on Twitter is
a crucial step to managing your overall customer service strategy. As more
and more users turn to Twitter to ask questions, give feedback, praise or
complain about a brand, brands need to be proactive in managing their
brand image – by showing customers that they’re listening, and that they care.
Since Twitter is a word-of-mouth platform, these steps are essential for any
company looking to increase their business in the digital world.
18
ABOUT SIMPLY MEASURED
Simply Measured is a fast-growing team of data geeks dedicated to making
the world of analytics and reporting a better, more beautiful place.
Our goal is to put the tools to understand business data in the hands
of business users. We think reporting should be simple, beautiful, and
accessible for everyone – not just data scientists. Our software streamlines
the process from data to deliverables and eliminates the countless hours
spent on everyday reporting tasks. We do this by putting cloud data sources
at your fingertips, providing a marketplace of best practice reports, and
generating beautiful deliverables on the web, in Excel, and in PowerPoint
with a couple of clicks.
Want to try Simply Measured?
Request a Free 14 Day Trial
Copyright © 2010–2014 Simply Measured, Inc. All Rights Reserved.
Was this manual useful for you? yes no
Thank you for your participation!

* Your assessment is very important for improving the work of artificial intelligence, which forms the content of this project

Download PDF

advertisement