Panasonic 403171 All in One Printer User Manual

Panasonic 403171 All in One Printer User Manual

U.S.A. Only

Digital Copier

Operating Instructions (For Facsimile)

DP-2000

Options

DA-AR250/AS200/DS200/DS210/FG230/FG231/FK200/FK210/FS200/MD200

DA-NE200/PC200/PC210/SM08B/SM16B/SM28B/UC200/XN200/XT200; UE-410047/410048/403171

For Service Call:

Matsushita Electric Industrial Co., Ltd.

Osaka 542-8588, Japan

DZSD001199-1 T1100-1041

April 2001

Printed in Japan

English

Before operating this equipment, please read these instructions completely and keep these operating instructions for future reference.

English

IMPORTANT INFORMATION

When requesting information, supplies or service always refer to the model and serial number of your machine. The model and serial number plate (Main Name Plate) is located on the machine as shown below.

For your convenience, space is provided below to record information you may need in the future.

Model No.

Serial No.

Date of Purchase

Dealer

Address

Telephone Number

( ) -

Supplies Telephone Number

( ) -

Service Telephone Number

( ) -

Model and Serial

Number

Copyright

©

2000 by Matsushita Graphic Communication Systems, Inc.

All rights reserved. Unauthorized copying and distribution is a violation of law. Printed in Japan.

The contents of these Operating Instructions are subject to change without notice.

Table of Contents

Getting to Know Your Machine

Safety Information .....................................................................................................................................

5

Function Key .............................................................................................................................................

8

External View .............................................................................................................................................

9

Control Panel .............................................................................................................................................

10

Installing your Machine

Adjusting the Volume ...............................................................................................................................

13

Setting the Monitor Volume ...........................................................................

13

Setting the Ringer Volume ............................................................................

14

User Parameters ........................................................................................................................................

15

Setting the Date and Time ............................................................................

15

Setting Your LOGO .......................................................................................

16

Setting Your Character ID .............................................................................

17

Setting Your ID Number (Fax Telephone Number) .......................................

18

Programming Your Machine

One-Touch/Abbreviated Dialling Numbers .............................................................................................

19

Entering One-Touch/Abbreviated Dialling Numbers .....................................

19

Changing or Erasing One-Touch/Abbreviated Dialling Numbers ..................

23

Printing Out a Directory Sheet .......................................................................

26

Customizing Your Machine ......................................................................................................................

27

Setting the Fax Parameters ...........................................................................

27

Fax Parameter Table .....................................................................................

28

Basic Operations

Loading Originals ......................................................................................................................................

33

How To Load Originals ..................................................................................

33

Sending Non-Standard Size Originals ...........................................................

33

Flatbed Scanning ..........................................................................................

33

Basic Transmission Settings ...................................................................................................................

34

Contrast .........................................................................................................

34

Resolution .....................................................................................................

34

Original (Text/Photo) .....................................................................................

35

Verification Stamp .........................................................................................

35

Communication Journal (COMM. JOURNAL) ...............................................

36

Sending Documents .................................................................................................................................

37

Memory Transmission ...................................................................................

37

Manual Number Dialling ................................................................................

39

One-Touch Dialling ........................................................................................

41

Abbreviated Dialling ......................................................................................

42

Directory Search Dialling ...............................................................................

43

Multi-Station Transmission (Broadcasting) ....................................................

45

Direct Transmission .......................................................................................

47

Manual Number Dialling (Direct Transmission) .............................................

47

One-Touch Dialling (Direct Transmission) ....................................................

48

Abbreviated Dialling (Direct Transmission) ...................................................

49

Directory Search Dialling (Direct Transmission) ............................................

50

Rotated Transmission ...................................................................................

51

Rotation XMT Fax Parameter set to: .............................................................

51

Double-Sided Transmission (Receiving) .......................................................

51

Duplex Scan Select Mode set to: ..................................................................

51

Duplex Print Fax Parameter set to: ...............................................................

51

1

2

Basic Operations (Continued)

Setting Rotation Transmission ......................................................................

52

Duplex Scan ..................................................................................................

53

Sending Document(s) Using Duplex Scan ....................................................

53

Setting Duplex Print ......................................................................................

55

Voice Mode Transmission .............................................................................

56

Off-Hook Dialling ...........................................................................................

56

On-Hook Dialling ...........................................................................................

57

Transmission Reservation .............................................................................

58

Memory Transmission Reservation (Multi-tasking) .......................................

58

Direct Transmission Reservation (Priority Transmission Reservation) .........

60

Redialling ......................................................................................................

62

Automatic Redialling .....................................................................................

62

Manual Redialling ..........................................................................................

62

Receiving Documents ..............................................................................................................................

64

Automatic Reception .....................................................................................

64

Manual Reception .........................................................................................

64

Print Reduction ..............................................................................................

65

Selecting the Print Reduction Mode ..............................................................

65

Receiving Oversize Documents ....................................................................

66

Substitute Memory Reception .......................................................................

67

Advanced Features

Batch Transmission ..................................................................................................................................

69

Real-Time Batch Transmission .....................................................................

69

Delayed Batch Transmission ........................................................................

69

Timer Controlled Communications .........................................................................................................

70

Deferred Transmission ..................................................................................

70

Deferred Polling ............................................................................................

71

Polling ........................................................................................................................................................

73

Setting the Polling Password ........................................................................

73

Preparing to be Polled ...................................................................................

74

To Poll Documents from Another Station ......................................................

75

Program Keys ............................................................................................................................................

76

Setting for Group Dialling ..............................................................................

76

Setting for Deferred Transmission ................................................................

77

Setting for Deferred Polling ...........................................................................

79

Setting for Normal Polling .............................................................................

81

Setting for One-Touch Key ............................................................................

83

Changing or Erasing the Program Key Settings ...........................................

84

Edit File Mode ............................................................................................................................................

85

Printing a File List ..........................................................................................

85

Viewing the Contents of a File List ................................................................

86

Changing the Start Time or the Station of a File ...........................................

87

Deleting a File ...............................................................................................

89

Printing a File ................................................................................................

90

Adding Documents into a File .......................................................................

91

Retry an Incomplete File ...............................................................................

92

Receive To Memory ..................................................................................................................................

93

Setting the RCV To Memory Password ........................................................

93

Setting RCV To Memory ...............................................................................

94

Printing Documents .......................................................................................

95

Fax Cover Sheet ........................................................................................................................................

96

General Description ......................................................................................

96

Using the Fax Cover Sheet ...........................................................................

96

Advanced Features (Continued)

Department Code ......................................................................................................................................

99

General Description .......................................................................................

99

Setting the Department Code ........................................................................

99

Changing or Erasing the Department Code .................................................. 101

Sending a Document with Department Code ................................................ 103

Sending a Document with Department Code (Voice Mode Transmission) ... 104

Printing a Department Code List ................................................................... 105

Printing a Department Code Journal ............................................................. 106

Network Features

Selective Reception .................................................................................................................................. 109

Setting the Selective Reception. ................................................................... 109

Password Communications ..................................................................................................................... 110

General Description ....................................................................................... 110

Compatibility with Other Machines ................................................................ 110

Setting Password Transmission .................................................................... 111

Setting Password Reception ......................................................................... 112

Using Password Transmission ...................................................................... 113

Using Password Reception ........................................................................... 114

Confidential Mailbox ................................................................................................................................. 115

Confidential Mailbox ...................................................................................... 115

Compatibility with Other Machines ................................................................ 115

Sending a Confidential Document to a Remote Station's Mailbox ................ 116

Polling a Confidential Document from a Remote Station's Mailbox .............. 118

Receiving a Confidential Document to Your Machine's Mailbox ................... 119

Storing a Confidential Document in Your Machine's Mailbox ........................ 120

Printing a Confidential Document from Your Machine's Mailbox .................. 121

Deleting a Confidential Document Stored in Your Machine's Mailbox .......... 122

Sub-Addressing ........................................................................................................................................ 124

General Description ....................................................................................... 124

To set the Sub-Address into a One-Touch/ABBR. dialling Numbers ............ 125

To send a Document with Sub-Address ........................................................ 126

Printout Journals and Lists

Journals and Lists .................................................................................................................................... 129

Transaction Journal ....................................................................................... 129

Individual Transmission Journal (IND. XMT JOURNAL) ............................... 131

Communication Journal (COMM. JOURNAL) .............................................. 135

One-Touch/Abbreviated and Directory Search List ....................................... 137

Program List .................................................................................................. 140

FAX Parameter List ....................................................................................... 141

Problem Solving

Troubleshooting ........................................................................................................................................ 143

If You Have Any of These Problems ............................................................. 143

Information Codes ......................................................................................... 145

Verification Stamp ......................................................................................... 147

Checking the Telephone Line ....................................................................... 148

Appendix

Specifications ............................................................................................................................................ 149

Options and Supplies ............................................................................................................................... 151

Glossary ..................................................................................................................................................... 152

INDEX ......................................................................................................................................................... 156

3

4

This page is intentionally left blank.

Getting to Know Your Machine

Safety Information

Declaration of Conformity (DoC)

"Hereby Matsushita Graphic Communication Systems, Inc. / Panasonic Testing Centre (Europe)

GmbH (PTC), declares that this G3 Facsimile equipment is in compliance with the essential requirements and other relevant provisions of the Directive 1999/5/EC"

Hint:

If you want to get a copy of the original DoC of our products which relates to the R&TTE, please contact our web address: http://doc.panasonic-tc.de

Network Compatibility

This product, Model DP-2000 with DA-FG230/FG231-** (** means country suffixes as table below), is designed as to work with an analogue Public Switched Telephone Network (PSTN) in the each country.

** Country

AA Austria

AD Denmark

AF Finland

AH The Netherlands

**

AJ

AM

AN

AP

Spain

Country

Switzerland

Norway

Portugal

**

AQ

AR

AS

AV

Country

Ireland

Belgium

Sweden

France

**

EE Itary

YG

AB

AG

UK

Country

Greece

Germany

!

WARNING

denotes a potential hazard that could result in serious injury or death.

• TO PREVENT FIRE OR SHOCK, DO NOT EXPOSE THIS PRODUCT TO RAIN OR ANY TYPE OF

MOISTURE.

• TO MINIMIZE THE POSSIBILITY OF SHOCK OR DAMAGE TO THE MACHINE, IT MUST BE PROPERLY

GROUNDED.

• THIS PRODUCT CONTAINS HAZARDOUS RADIATION. IF YOU DO NOT FOLLOW THESE INSTRUCTIONS

OR USE CONTROLS, MAKE ADJUSTMENTS OR PROCEDURES OTHER THAN THOSE SPECIFIED HEREIN,

YOU MAY EXPOSE YOURSELF TO HAZARDOUS RADIATION.

• WHEN YOU OPERATE THIS EQUIPMENT, THE SOCKET-OUTLET SHOULD BE NEAR THE EQUIPMENT

AND BE EASILY ACCESSIBLE.

• MAKE SURE THAT THE MACHINE IS INSTALLED IN A SPACIOUS OR WELL-VENTILATED ROOM SO AS

NOT TO INCREASE THE AMOUNT OF OZONE IN THE AIR. SINCE OZONE IS HEAVIER THAN AIR, IT IS

RECOMMENDED THAT AIR AT FLOOR LEVEL BE VENTILATED.

• PLUG POWER SUPPLY CORD INTO ORDINARY AC OUTLET BEFORE CONNECTING TELEPHONE LINE CORD.

DISCONNECT TELEPHONE LINE CORD BEFORE UNPLUGGING POWER SUPPLY CORD FROM AC OUTLET.

• DISCONNECT THE EQUIPMENT IMMEDIATELY SHOULD IT EVER SUFFER PHYSICAL DAMAGE WHICH

RESULTS IN THE INTERNAL PARTS BECOMING ACCESSIBLE IN NORMAL USE. IN THIS INSTANCE

USERS SHOULD HAVE THE EQUIPMENT REPAIRED OR DISPOSE OF.

• IF THE POWER SUPPLY CORD AND/OR TELEPHONE LINE CORD OF THIS EQUIPMENT ARE DAMAGED,

THEY MUST BE REPLACED BY THE SPECIAL CORDS SUPPLIED BY AN AUTHORIZED PANASONIC

SERVICE CENTRE.

!

CAUTION

denotes hazards that could result in minor injury or damage to the machine.

• THIS PRODUCT CONTAINS A LITHIUM BATTERY. DANGER OF EXPLOSION IF BATTERY IS INCORRECTLY

REPLACED OR DISPOSED IN A FIRE.

REPLACE ONLY WITH THE SAME OR EQUIVALENT TYPE. DISPOSE OF USED BATTERIES ACCORDING

TO THE INSTRUCTIONS OF YOUR LOCAL SOLID WASTE OFFICIALS.

1 When you know that a thunderstorm is coming, we recommend that you:

(1) Unplug the telephone line cord from the phone jack.

(2) Turn off the power and unplug the power supply cord from AC outlet.

5

6

GETTING TO KNOW YOUR MACHINE

Safety Information

2 This equipment may not necessarily provide for the effective hand-over of a call to or from a telephone connected to the same line.

3 The operation of this equipment on the same line as telephones or other equipment with audible warning devices or automatic ring detectors will give rise to bell tinkle or noise and may cause false tripping of the ring detector. Should such problem occur, the user is not to contact telecom (telephone company) faults service.

• TO REDUCE THE RISK OF SHOCK OR FIRE, USE ONLY NO. 26 AWG OR LARGER TELEPHONE LINE

CABLE.

• DISCONNECT ALL POWER TO THE MACHINE BEFORE COVER(S) ARE REMOVED. REPLACE THE

COVER(S) BEFORE THE UNIT IS RE-ENERGIZED.

!

IMPORTANT SAFETY INSTRUCTIONS

When using your telephone equipment, basic safety precautions should always be followed to reduce the risk of fire, electric shock and injury to persons, including the following:

• DO NOT USE THIS PRODUCT NEAR WATER, FOR EXAMPLE, NEAR A BATH TUB, WASH BOWL,

KITCHEN SINK OR LAUNDRY TUB, IN A WET BASEMENT OR NEAR A SWIMMING POOL.

• AVOID USING A TELEPHONE (OTHER THAN A CORDLESS TYPE) DURING AN ELECTRICAL STORM.

THERE MAY BE A REMOTE RISK OF ELECTRIC SHOCK FROM LIGHTNING.

• DO NOT USE THE TELEPHONE TO REPORT A GAS LEAK IN THE VICINITY OF THE LEAK.

GETTING TO KNOW YOUR MACHINE

Safety Information

!

CAUTION

denotes hazards that could result in minor injury or damage to the machine.

Do not install the machine near heating or an air conditioning unit.

Avoid exposure to direct sunlight.

Install the machine on a flat surface, leave at least 10 cm of space between the machine and other objects.

Do not block the ventilation openings.

Do not place heavy objects or spill liquids on the machine.

7

GETTING TO KNOW YOUR MACHINE

Function Key

Any function can be started by first pressing

FUNCTION

and then enter the function number, or by pressing

or scroll key repeatedly until the desired function appears on the display.

1

Deferred Communication

1 = XMT

2 = Polling

3 = Advanced Communication

2

Advanced Communication

2 = Confidential Communication

4 = Sub-Address XMT

7

Set Mode

1 = User Parameters

• Date & Time

• Logo

• Character ID

• ID Number (Fax Telephone Number)

2 = One-Touch/Abbreviated Numbers

3 = Program Keys

4 = Fax Parameters

3

Polling

1 = Polling

2 = Polled

6

Printout

1 = Journal (Print/View)

2 = One-Touch/Abbreviated/

Directory Search List

3 = Program List

4 = Fax Parameter List

5 = Not used

6 = Individual XMT Journal

7 = Directory Sheet

8

9

Select Mode

1 = Communication Journal = OFF/ON/INC

2 = Duplex Scan = OFF/ON

3 = Cover Sheet = OFF/ON

4 = Password-XMT = OFF/ON (See Note 1)

5 = RCV to Memory = OFF/ON/PRINT

Edit File Mode

1 = File List (Print/View)

2 = Change Time/Station

3 = Delete File

4 = Print File

5 = Add Document

6 = Retry Incomplete File

(see Note 1)

8

NOTE

1. If Fax Parameter is not preset to a Valid position, which enables you to use the function, the display will not show the function.

External View

GETTING TO KNOW YOUR MACHINE

Power switch

• After connecting all cables and the Power Cord, turn the power switch ON.

Telephone Line Jack

• Plug one end of the telephone line cable into the telephone jack supplied by the telephone company and the other end into the

LINE jack on the back of the machine.

Telephone Jack

9

GETTING TO KNOW YOUR MACHINE

Control Panel

Control Pane

• Used to store a job in memory (See operating Instructions For Copier, page 25)

Also used to enter “.” (period) while entering LOGO, character ID and station name.

• Used to select the FAX mode.

ON LINE Indicator

Blinks : When sending or receiving faxes.

• Used to turn the verification stamp ON or OFF.

(See page 35)

Also used to enter “-” (dash) while entering LOGO, character ID and station name.

• Used to select either memory or direct communication.

(See page 37 to 43)

Also used to enter “_” (underscore) while entering LOGO, character ID and station name.

LCD Display

Indicates date and time, or the current operation.

MULTI-SIZE FEED

2SIDED

COPY

1SIDED

COPY

SORT

STAPLE

SHIFT

01

COPIED

2 in 1

BLANK

OHP a

2PAGE

COPY f

02 b g

MEMORY IN

03

BOOK c h

04

STAMP

M1

EDGE d i

05

MEM XMT

M2

MARGIN e j

06 o

11

16

P1 k

07 p

12 u

17 z

P2 l

08 q

13 v

18 m

09 r

14 w

19 n

10 s

15 x

20

@

P3

SPACE

P4

SYMBOLS

P5

CAPS t y

FINE S-FINE

RESOLUTION LINE SELECT

COPY

FAX

INTERNET

ON LINE

OUTPUT

TRAY

PRINTER

ON LINE

DATA

PAPER

TRAY

DP-2000

DIRECTORY

SEARCH

PHOTO

TEXT/

PHOTO

TEXT

LIGHTER DARKER

ZOOM/VOL

One-Touch Keys (01-20)

• Used for One-Touch Dialling.

(See page 41 and 48)

Program Keys (P1-P5)

• Used to record long dialling procedures or Group Dialling

Number keys.

(See page 76 to 84)

Character key

• One-Touch Keys and

Program Keys also serve as character and symbol input keys which are used to record your LOGO, character

ID and station name. The character key template is printed on the panel under the directory sheet cover.

10

• Used to manually select the communications port for each transmission. Available when the

Optional 2nd G3 Fax Communication

Port Kit has been installed. (See

Operating Instructions (For Copier))

• Used to set Standard,

Fine, Super-Fine.

(See page 34)

• Used to search for a station name.

(See page 43 and

50)

• Used to insert a space while entering LOGO, character ID and station name.

• Used to enter a symbol (, ’ & ( ) : + /

% Å å Ä ä Ö ö Ü ü È è É é Æ æ Ñ) for LOGO, character ID and station name. Use or to select the symbols.

• Used to switch between upper and lower character set.

Used for the following:

• Adjust the CONTRAST.

• Adjust the monitor and ringer volume. (See

page 13 to 14)

• Move the cursor while entering numbers and characters.

• Search the station name for Directory

Search Dialling.

• Confirm the entered station for multi-station communication.

• Select functions.

• Confirm the current communication modes

(e.g. Page number, ID, Dialed Telephone number, File number) when the unit is ON

LINE.

INTERRUPT FUNCTION RESET

COPY

SIZE

REDIAL /

PAUSE

FLASH/

SUB-ADDR

ABBR

MONITOR

SET

1

GHI

4

PQRS

7

ABC

2

JKL

5

TUV

8

0

DEF

3

MNO

6

WXYZ

9

CLEAR

STOP

START

ALARM ACTIVE

GETTING TO KNOW YOUR MACHINE

Control Panel

MULTI-SIZE FEED

2SIDED

COPY

1SIDED

COPY

SORT

STAPLE

SHIFT

RESOLUTION LINE SELECT

COPY

FAX

INTERNET

ON LINE

OUTPUT

TRAY

PRINTER

ON LINE

DATA

PAPER

TRAY

• Used to switch the machine into energy saving mode.

For more details, see page 24 of the Operating

Instructions (For Copier.)

• Used to select the original size manually.

• Used to start or select the function and subfunctions. These functions are explained in detail on

page 8.

• Use this button when resetting all the previously set functions.

ENERGY SAVER INTERRUPT FUNCTION RESET

DP-2000

DIRECTORY

SEARCH

LIGHTER

PHOTO

TEXT/

PHOTO

TEXT

DARKER

ORIGINAL

SIZE

LEDGER

COPY

SIZE

REDIAL /

PAUSE

FLASH/

SUB-ADDR

LEGAL

ABBR

LETTER

MONITOR

LETTER

SET

INVOICE

ZOOM/VOL

1

GHI

4

PQRS

7

ABC

2

JKL

5

TUV

8

0

DEF

3

MNO

6

WXYZ

9

ALARM ACTIVE

CLEAR

STOP

START

• Use this button when correcting entered numbers or characters.

• Press this button when you want to stop telecommunication, registration operation, or audible tone.

• Press this button to start transmitting or receiving a fax.

Keypad

• Used for manual number dialling, recording phone numbers, and numerical entries.

• Used to enter a pause when recording or dialling a telephone number, or to redial the last dialed number.

• Used to separate the Sub-Address from the telephone number when dialling, or to access some features of your PBX.

• Used to start Abbreviated Dialling. (See page 42 and 49)

• Used to start On-Hook Dialling. (See page 57)

• Used to set operations.

11

GETTING TO KNOW YOUR MACHINE

This page is intentionally left blank.

12

Installing your Machine

Adjusting the Volume

You can adjust the monitor and ringer volume on your machine. The built-in speaker enables you to hear the dial tone, dialling signals, and busy tone. The ringer sounds when your machine receives a call.

Setting the Monitor Volume

Make sure that the FAX lamp is ON. If not, press

1

You will hear the dial tone through the speaker.

to select the "FAX MODE".

* MONITOR *

2

repeatedly to raise the volume.

MONITOR VOLUME

LOW [

❚❚❚❚❚❚❚❚] HIGH

or

repeatedly to lower the volume.

MONITOR VOLUME

LOW [

] HIGH

3

(see Note 1)

NOTE

1. You can also adjust the volume of the key touch tone and the volume of the buzzer in the Fax Parameter No. 010

(KEY/BUZZER VOLUME). (See page 28)

13

14

INSTALLING YOUR MACHINE

Adjusting the Volume

Setting the Ringer Volume

Make sure that the FAX lamp is ON. If not, press

1

2

Standby

repeatedly to raise the volume.

to select the "FAX MODE".

12-NOV-2000 15:00

00%

RINGER VOLUME

((((

))))

or

repeatedly to lower the volume.

RINGER VOLUME

3

INSTALLING YOUR MACHINE

User Parameters

Your facsimile machine has several basic settings (User Parameters) to help you keep records of the documents you send or receive. For example, the built-in clock keeps the current date and time, and your LOGO and ID

Number help to identify you when you send or receive documents.

Setting the Date and Time

At standby the display will show the date and time. Once the standby display is set, it will automatically be updated.

to select the "FAX MODE".

Make sure that the FAX lamp is ON. If not, press

1

2

3

4

Enter the new date and time.

Ex:

1 2

1 1

2 0 0 0

Date : 12th

Month : November

Year : 2000

1 5 0 0

Time : 3:00 PM

If you make a mistake, use or to move the cursor over the incorrect number, then overwrite it with a correct one.

SET MODE (1-4)

ENTER NO. OR

∨ ∧

1:USER PARAMETERS?

PRESS SET TO SELECT

DATE & TIME

❚1-01-2000 00:00

DATE & TIME

12-11-2000 15:00

5

15

16

INSTALLING YOUR MACHINE

User Parameters

Setting Your LOGO

When you send a document, your LOGO appears on the top of the copy printed out at the other station.

The LOGO helps to identify you to someone who receives your document.

Make sure that the FAX lamp is ON. If not, press to select the "FAX MODE".

1

SET MODE (1-4)

ENTER NO. OR

∨ ∧

2

1:USER PARAMETERS?

PRESS SET TO SELECT

3

repeatedly until display shows;

LOGO

4

Enter your LOGO (max. 25 characters and digits) by using

the Character keys (See page 10).

Ex:

P A N A S O N I C

If you make a mistake, use or to move the cursor beyond the incorrect character, press CLEAR then reenter the new character.

If more than 19 characters are entered, the left side characters will scroll off the display.

5

LOGO

PANASONIC

INSTALLING YOUR MACHINE

User Parameters

Setting Your Character ID

If the remote machine has a Character ID capabilities, when you are sending or receiving, your Character ID will appear on the remote machine's display and the remote machine's Character ID will appear on your display.

Make sure that the FAX lamp is ON. If not, press to select the "FAX MODE".

1

SET MODE (1-4)

ENTER NO. OR

∨ ∧

2

1:USER PARAMETERS?

PRESS SET TO SELECT

3

repeatedly until display shows;

4

Enter your Character ID (max. 16 characters and digits)

by using the Character keys (See page 10).

Ex:

H E A D SPACE O F F I C E

If you make a mistake, use or to move the cursor beyond the incorrect character, press enter the new character.

CLEAR then re-

5

(see Note 1)20

CHARACTER ID

CHARACTER ID

HEAD OFFICE

NOTE

1. The special characters of Å, å, Ä, ä, Ö, ö, Ü, ü, È, è, É, é, Æ, æ and Ñ cannot be used for Character ID.

17

INSTALLING YOUR MACHINE

User Parameters

Setting Your ID Number (Fax Telephone Number)

If the remote machine does not have a Character ID but it has an ID Number, when sending or receiving, your

ID Number will appear on the remote machine's display and their ID Number will appear on your display.

We suggest you use your facsimile telephone number as your ID number. (max. 20 digits)

to select the "FAX MODE".

Make sure that the FAX lamp is ON. If not, press

1

2

3

repeatedly until display shows;

4

Enter your ID (max. 20 digits) by using the key pad and

SPACE .

Ex:

2 0 1 SPACE 5 5 5 SPACE 1 2 1 2

If you make a mistake, use or to move the cursor beyond the incorrect number, press enter the new number.

CLEAR then re-

5

(see Note 1)

SET MODE (1-4)

ENTER NO. OR

∨ ∧

1:USER PARAMETERS?

PRESS SET TO SELECT

ID NO.

ID NO.

201 555 1212

18

NOTE

1. You may use to enter a "+" character at the beginning of the ID number to indicate the following digit(s) for your country code.

Ex :+1 201 555 1212 +1 for U.S.A. country code.

+81 3 111 2345 +81 for Japan country code.

Programming Your Machine

One-Touch/Abbreviated Dialling Numbers

Entering One-Touch/Abbreviated Dialling Numbers

One-Touch and Abbreviated Dialling are two fast ways of dialling full telephone numbers. To use these dialling methods, you must first store the telephone number using the following procedure.

1

To enter a One-Touch key, follow the steps below

2

3

SET MODE (1-4)

ENTER NO. OR

∨ ∧

1:ONE-TOUCH

2:ABBR NO.

ONE-TOUCH< >

PRESS ONE-TCH OR

∨ ∧

4

Ex:

5

Enter the telephone number

(up to 36 digits including pauses and spaces).

Ex:

9 PAUSE 5 5 5 SPACE 1 2 3 4

6

7

Enter the station name using character keys

(up to 15 characters).

Ex:

S A L E S

SPACE

D E P T

• If your machine does not have the 2nd G3 Fax

Communication Port Kit installed, proceed to Step 10.

8

• If your machine has the 2nd G3 Fax Communication Port

Kit installed, you can pre-select which telephone line should be used for this station by pressing “

1 2

3 “.

• If “AUTO” (default) is selected, the machine will automatically select the available telephone line.

<01>

ENTER TEL. NO.

<01>

9-555 1234

<01> ENTER NAME

9-555 1234

<01> SALES DEPT

9-555 1234

Note1

LINE SELECTION=AUTO

1:L-1 2:L-2 3:AUTO

Continued on the next page...

19

PROGRAMMING YOUR MACHINE

One-Touch/Abbreviated Dialling Numbers

9

Select the telephone line to be used for the communication.

Ex:

2

for “L-2” (Line 2, Second Telephone line)

10

To record another number, repeat step 4 to 10.

To return to standby, press

STOP

.

(see Note 1)

LINE SELECTION=L-2

1:L-1 2:L-2 3:AUTO

ONE-TOUCH< >

PRESS ONE-TCH OR

∨ ∧

20

NOTE

1. This field (AUTO, Line-1 or Line-2) appears only when the 2nd G3 Fax Communication Port Kit is installed.

PROGRAMMING YOUR MACHINE

One-Touch/Abbreviated Dialling Numbers

1

To set an Abbreviated Dialling Number, follow the steps below

2

3

SET MODE (1-4)

ENTER NO. OR

∨ ∧

1:ONE-TOUCH

2:ABBR NO.

ABBR.[

❚ ]

ENTER NO. OR

∨ ∧

4

Ex:

0 2 2

(001 to 175)

5

Enter the telephone number

(up to 36 digits including pauses and spaces).

Ex:

9 PAUSE 5 5 5 SPACE 2 3 4 5

6

7

Enter the station name using character keys

(up to 15 characters).

Ex:

A C C O U N T I N G

• If your machine does not have the 2nd G3 Fax

Communication Port Kit installed, proceed to Step 10.

8

9

• If your machine has the 2nd G3 Fax Communication Port

Kit installed, you can pre-select which telephone line should be used for this station by pressing “ 1 2

3

“.

• If “AUTO” (default) is selected, the machine will automatically select the available telephone line.

Select the telephone line to be used for the communication.

Ex:

2 for “L-2” (Line 2, Second Telephone line)

[022]

ENTER TEL. NO.

[022]

9-555 2345

[022]ENTER NAME

9-555 2345

[022]ACCOUNTING

9-555 2345

Note4

LINE SELECTION=AUTO

1:L-1 2:L-2 3:AUTO

LINE SELECTION=L-2

1:L-1 2:L-2 3:AUTO

Continued on the next page...

21

PROGRAMMING YOUR MACHINE

One-Touch/Abbreviated Dialling Numbers

10

To record another number, repeat step 4 to 10.

To return to standby, press

STOP

.

(see Note 1) (see Note 2) (see Note 3) (see Note 4)

ABBR.[

❚ ]

ENTER NO. OR

∨ ∧

22

NOTE

1. If you require a special access number to get an outside line, enter it first and then press

A hyphen "-" is displayed for pause.

PAUSE

.

2. Use

SPACE

or

MONITOR

to enter a space between the numbers to make it easier to read.

3. You can search for an unused One-Touch key or ABBR. number by pressing or in step 3 or 4.

4. This field (AUTO, Line-1 or Line-2) appears only when the 2nd G3 Fax Communication Port Kit is installed.

PROGRAMMING YOUR MACHINE

One-Touch/Abbreviated Dialling Numbers

Changing or Erasing One-Touch/Abbreviated Dialling Numbers

If you have to change or erase any of the One-Touch/Abbreviated dialling numbers, follow the steps below.

1

To change the settings of a One-Touch/ABBR. dialling number

2

Select

1

for One-Touch Dialling number

Select 2 for ABBR. Dialling Number

1:ONE-TOUCH

2:ABBR NO.

ONE-TOUCH< >

PRESS ONE-TCH OR

∨ ∧

Ex:

1

3

Ex:

4

then enter a new telephone number. (See Note 1)

<01> SALES DEPT

9-555 1234

<01> SALES DEPT

ENTER TEL. NO.

<01> SALES DEPT

9-555 3456

Ex:

9 PAUSE 5 5 5 SPACE 3 4 5 6

5

6

Ex:

P A N A F A X

7

8

• If your machine has the 2nd G3 Fax Communication Port

Kit installed, you can pre-select which telephone line should be used for this station by pressing “

1 2

3

“.

• If “AUTO” (default) is selected, the machine will automatically select the available telephone line.

Select the telephone line to be used for the communication.

Ex:

2

for “L-2” (Line 2, Second Telephone line)

Continued on the next page...

<01> SALES DEPT

9-555 3456

<01> ENTER NAME

9-555 3456

<01> PANAFAX

9-555 3456

Note3

LINE SELECTION=AUTO

1:L-1 2:L-2 3:AUTO

LINE SELECTION=L-2

1:L-1 2:L-2 3:AUTO

23

PROGRAMMING YOUR MACHINE

One-Touch/Abbreviated Dialling Numbers

9

To record another number, repeat step 3 to 9.

To return to standby, press

STOP

.

(see Note 1)

(see Note 2) (see Note 3)

ONE-TOUCH< >

PRESS ONE-TCH OR

∨ ∧

24

NOTE

1. If you make a mistake, use or to move the cursor beyond the incorrect number, press re-enter the new number.

CLEAR

then

2. If the One-Touch/Abbreviated dialling number has been used for a communication reservation, the settings cannot be changed or erased until the communication has finished.

To change or erase the settings, cancel the communication first by Edit File Mode. (See page 85)

3. This field (AUTO, Line-1 or Line-2) appears only when the 2nd G3 Fax Communication Port Kit is installed.

PROGRAMMING YOUR MACHINE

One-Touch/Abbreviated Dialling Numbers

4

5

To erase the settings of One-Touch/ABBR. Dialling number

1

2

Select

1

for One-Touch Dialling number

Select

2

for ABBR. Dialling Number

Ex:

1

Enter the station you wish to erase.

3

Ex:

To return to standby, press

STOP

.

1:ONE-TOUCH

2:ABBR NO.

ONE-TOUCH< >

PRESS ONE-TCH OR

∨ ∧

<01> SALES DEPT

9-555 1234

<01> SALES DEPT

ENTER TEL. NO.

ONE-TOUCH< >

PRESS ONE-TCH OR

∨ ∧

(see Note 1)

NOTE

1. If the One-Touch/Abbreviated dialling number has been used for a communication reservation, the settings cannot be changed or erased until the communication has finished.

To change or erase the settings, cancel the communication first by Edit File Mode. (See page 89)

25

26

PROGRAMMING YOUR MACHINE

One-Touch/Abbreviated Dialling Numbers

Printing Out a Directory Sheet

After programming a one-touch dialling number, you can print out the directory sheet which includes the first

12 characters of each station name. Cut along the dotted line and place it over the One-Touch key under the

Directory Sheet Cover. To print out a directory sheet, follow the steps below.

1

PRINT OUT (1-7)

ENTER NO. OR

∨ ∧

2

* PRINTING *

DIRECTORY SHEET

Your machine prints out the directory sheet.

****************** -DIRECTORY SHEET- ******************* DATE 12-NOV-2000 ***** TIME 15:00 ***** dotted line

01

SALES DEPT

06

02

ENG. DEPT

07

03

ACCT. DEPT

08

04

EXPORT DEPT

09

05

10

11

16

12

17

13

18

14

19

15

20

P1 P2 P3

*

*

*

*

*

P4 P5

-PANASONIC -

********************************************* -HEAD OFFICE - ****** - 201 555 1212- *******

Directory Sheet Cover

PROGRAMMING YOUR MACHINE

Customizing Your Machine

Your facsimile machine has a variety of adjustable Fax Parameters. These parameters, listed in the Parameter

Table, are preset for you and do not need to be changed. If you do want to make a change, read the table carefully. Some parameters, such as the Resolution, Contrast, and Verification Stamp parameters, can be temporarily changed by simple key operation just before a transmission is made. When the transmission ends, however, these parameters return to their preset values (Home position). Other parameters can only be changed by the procedure described below.

Setting the Fax Parameters

Make sure that the FAX lamp is ON. If not, press to select the "FAX MODE".

1

2

3

Enter Fax Parameter number from the Parameter Table.

(See page 28 to 31)

Ex:

0 0 4

for STAMP

4

5

Enter the new setting value.

Ex:

2

for ON

6

To set another parameter, press CLEAR to return to step

3 or press

STOP

to return to standby.

(see Note 1) (see Note 2)

SET MODE (1-4)

ENTER NO. OR

∨ ∧

FAX PARAMETER(1-99)

NO.=

FAX PARAMETER(1-99)

NO.=004

04 STAMP(HOME)

1:OFF

04 STAMP(HOME)

2:ON

05 MEMORY(HOME)

2:ON

NOTE

1. To scroll the Fax Parameters in Step 2 or 4, press or .

2. To print a Fax Parameter List, see page 141.

27

PROGRAMMING YOUR MACHINE

Customizing Your Machine

28

Fax Parameter Table

No.

001

002

003

004

005

007

008

009

010

012

013

014

Parameter

CONTRAST

RESOLUTION

ORIGINAL

STAMP

MEMORY

HEADER PRINT

HEADER FORMAT

RCV'D TIME PRINT

KEY/BUZZER VOLUME

COMM. JOURNAL

AUTO JOURNAL PRINT

FILE ACCEPTANCE

REPORT

3

4

1

2

1

2

1

3

1

2

1

2

1

2

3

1

2

1

2

2

3

Setting

Number

1

2

5

1

3

4

2

3

Setting Comments

Lightest

Lighter

Normal

Darker

Darkest

Standard

Fine

S-Fine

Setting the home position for the CONTRAST.

Setting the home position for the RESOLUTION.

TEXT

TEXT/PHOTO

Setting the home position for the ORIGINAL.

PHOTO

Off

On

Off

On

Setting the home position of the STAMP.

To select the stamp function when the document is stored in memory, see Fax Parameter No. 28.

Setting the home position for the MEMORY.

Inside

Outside

Selecting the printing position of the header.

Inside : Inside TX copy area.

Outside : Outside TX copy area.

No Print : Header does not printed.

No Print

Logo, ID No.

Selecting the header format.

From To

Invalid

Valid

Off

Soft

Selecting whether the machine prints the received date & time, remote ID, percentage of reduction and page number on the bottom of each received page.

Selecting the volume of the Key/Buzzer tone.

Medium

Loud

Off

Always

Inc. Only

Selecting the home position for the printing mode of the COMM.

Journal Off/Always/INC.

Off : Does not print

Always : Always prints

Inc. Only: When communication has failed.

1

2

Invalid

Valid

Selecting whether the machine prints the journal automatically after every 100 transactions.

1

2

Invalid

Valid

Selecting whether the machine prints the file acceptance journal.

If you set this parameter to valid, a report will print after the document is stored into memory.

Continued on the next page...

PROGRAMMING YOUR MACHINE

Customizing Your Machine

No.

017

022

024

Parameter

RECEIVE MODE

SUBSTITUTE RCV

PRINT REDUCTION

Setting

Number

1

2

1

2

1

025 REDUCTION RATIO

2

70

----

100

026

027

POLLING PASSWORD

POLLED FILE SAVE

028

031

033

STAMP AT MEM. XMT

INCOMPLETE FILE

SAVE

XMT REDUCTION

1

2

1

2

1

2

1

2

037 RCV TO MEMORY

042

043

044

046

048

CONF. POLLED FILE

SAVE

PASSWORD-XMT

PASSWORD-RCV

SELECT RCV

TELEPHONE LINE

1

2

1

2

1

2

1

2

1

2

Invalid

Valid

Off

On

Off

On

Invalid

Valid

PSTN

PBX

(----)

70%

----

100%

(----)

Invalid

Valid

Invalid

Valid

Invalid

Valid

Invalid

Valid

Setting

Manual

Auto

Invalid

Valid

Fixed

Auto

Comments

Setting the reception mode to automatic or manual.

Selecting whether the machine receives to memory when the recording paper runs out, toner runs out or the recording paper is jammed.

Selecting the print reduction mode.

Fixed: Reduce received document according to setting of

Parameter No. 25.

Auto: Reduce received document according to the length of received originals.

Selecting the fixed print reduction ratio from 70% to 100%. This parameter functions only when the fixed print reduction is selected on Fax Parameter No. 24.

(----)

Setting a 4-digit password for secured polling. (See page 73)

Selecting whether the machine retains the polled document(s) in memory even after the document(s) is polled once.

Selecting whether the machine stamps the originals when storing into memory.

(depending on the Stamp setting on the Control Panel)

Selecting whether the machine retains the document in memory if it is not successfully transmitted.

Selecting whether the machine performs reduction when the transmitting original is wider than the recording paper used at the receiving machine.

Enter a 4-digit password for printing the received document(s) in memory by using F8-5 (RCV TO MEMORY).

When F8-5 (RCV TO MEMORY) is set to ON, this parameter is not

selectable on the LCD display. (See page 93)

Selecting whether the machine saves the confidential polled file even after the file is polled once.

Setting a 4-digit XMT-Password and selecting whether the machine performs and checks the XMT-Password of the receiving

station when transmitting. (See page 111)

Setting a 4-digit RCV-Password and selecting whether the machine performs and checks the RCV-Password of the

transmitting station when receiving. (See page 112)

Selecting whether the machine performs selective reception.

(See page 109)

Selecting the type of line connected.

Setting PSTN Access Code. (max. 4 digits) 049 PSTN ACCESS

CODE

Continued on the next page...

29

30

PROGRAMMING YOUR MACHINE

Customizing Your Machine

No.

052

053

056

063

077

078

082

085

088

089

095

097

Parameter

DIAGNOSTIC

PASSWORD

SUB-ADDRESS

PASSWORD

COVER SHEET

PC-FAX RCV MODE

[See Note 2]

DEPARTMENT CODE

ROTATION XMT

FAX OUTPUT TRAY

LINE SELECTION

[See Note 3]

LIST OUTPUT TRAY

DUPLEX PRINT

SPECIAL TRAY

NO.1 - 3

1

2

1

2

3

1

2

1

2

1

2

3

3

4

5

Setting

Number

1

2

1

2

1

2

1

2

3

1

2

3

Setting Comments

Inner 1

Inner 2

Outer

Invalid

Valid

None

Tray 1

Tray 2

Tray 3

Tray 4

(----)

Setting the password for Remote Diagnostic Mode. Please ask your Panasonic Authorized Dealer for details.

(----)

Off

Setting a 20-digit password for secured sub-address communication.

Setting the home position for the Cover Sheet parameter in the

Select Mode. (See page 96)

On

Print

Upload & Print

Upload

Selecting how the machine will execute the receiving Fax document(s).

Print : Print the received document(s).

Upload & Print : Print the received document(s) and upload it’s

Upload file.

: Upload the received document file.

Selecting whether the machine performs the Department Code

operation. (See page 99)

Invalid

Valid

Invalid

Valid

Invalid

Selecting whether the machine performs rotation transmission.

Selecting whether the machine performs Quick Memory

Transmission. (See page 39 to 43)

Valid

Inner 1

Inner 2

Outer

Auto

Invalid: Stores all documents into memory first before dialling the telephone number.

Valid: Starts dialling the telephone number immediately after storing the first page.

Selecting the Output Tray home position for received document(s).

Inner 1 : Received document(s) exit to the Bottom Output Tray.

Inner 2 : Received document(s) exit to the Upper Output Tray

(Blue).

Line-1

Line-2

Setting the home position for the Telephone Line selection.

Auto: Selects the available telephone line for transmission automatically.

Line-1: Selects this as the default telephone line, unless manually selecting an alternate phone line.

Line-2: Selects this as the default telephone line, unless manually selecting an alternate phone line.

Selecting the Output Tray home position for List printout.

Inner 1 : The List printout exits to the Bottom Output Tray.

Inner 2 : The List printout exits to the Upper Output Tray (Blue).

Selecting whether the machine performs duplex print.

Select up to 3 Special Trays that will not be used for printing received faxes (4-Tray configuration). One Tray must always be available for receiving Faxes.

(You can specify one Tray (1 ~ 4) for each selection No. 1, No. 2 and/or No. 3)

PROGRAMMING YOUR MACHINE

Customizing Your Machine

No.

099

Parameter

MEMORY SIZE

(Flash Memory)

(see Note 1)

(see Note 2)

(see Note 3)

(see Note 4)

Setting

Number

-

Setting

-

Comments

Displays the amount of base and optional memory installed.

(Base Memory + Optional Memory)

NOTE

1. The standard settings are printed on the Fax Parameter List. To print out Fax Parameter List, (See page 141).

2. This parameter is available only when the Parallel Port Interface Option is installed.

3. This parameter is available only when the G3 Communication Port Option is installed.

4. The contents of Fax Parameter may differ depending on the each country’s regulation or specification.

31

PROGRAMMING YOUR MACHINE

This page is intentionally left blank.

32

Basic Operations

Loading Originals

How To Load Originals

1. On the ADF / Inverting ADF

Face Up

2. On the Platen Glass

Face Down

Original Size

Guide

Original Size

Guide

• Place the original(s) Face Up on the ADF until the leading edge placed into the machine stops.

• Place a book or an original Face Down on the

Platen Glass, aligning it with the arrow mark on the original size guides.

Sending Non-Standard Size Originals

Rotation XMT

When transmitting non-standard size document(s), the machine may perform

Rotate Transmission automatically and not transmit the portion of the document that exceeds the standard size ("P" portion).

(See Note 1)

Direction

P

The part which protrudes from the

Fixed size is not sent.

Flatbed Scanning

When a book or an original is placed on the Platen Glass, the message “ANOTHER ORIGINAL?” is shown on the LCD display when

START

is pressed and the scanning is completed.

• If you wish to store another page, press

YES

and place another original, then press

START

.

• If

NO

is pressed, the machine starts to dial the telephone number.

(see Note 1)

NOTE

1. When an oversized original is sent to another machine, sometimes, it is reduced in accordance with the other party’s recording paper size.

EX:

A3 size A4 size

33

BASIC OPERATIONS

Basic Transmission Settings

You can temporarily change the transmission settings either before or after you place the original on the ADF.

These settings are as follows:

• Contrast

• Resolution

• Original (Text/Photo)

• Stamp

• Communication Journal

• Duplex Scan

• Cover Sheet

• Password-XMT

After the document(s) have been sent, your machine will automatically return to the preset settings.

Contrast (see Note 1)

Your machine is preset to Normal contrast. If you wish to send an original with lighter contrast, change the setting to Lighter. If you wish to send a original with darker contrast, change the setting to Darker.

CONTRAST

Resolution (see Note 2)

Your machine is preset to Standard resolution, which is suitable for most originals. If you want to send it with more detail, change the setting to Fine or Super-Fine.

RESOLUTION for standard originals for detailed originals for finer detailed originals

(see Note 3)

34

NOTE

1. To change the preset Contrast position, change the setting of Fax Parameter No. 001. (See page 28)

2. To change the preset Resolution position, change the setting of Fax Parameter No. 002. (See page 28)

3. If you send a photographic original with gray tones, set the Resolution to Fine or S-Fine (406 x 391 dpi) and the

Original setting to Text/Photo or Photo. The reproduction of the received document will be determined by the capability of the remote station.

BASIC OPERATIONS

Basic Transmission Settings

Original (Text/Photo)

The Original setting is useful when sending photographs or illustrations with gray tones. Your machine is preset to "TEXT". You can select either "TEXT/PHOTO" or "PHOTO" mode.

for text only originals for text and photo originals for photo or illustration originals

Verification Stamp

The Verification Stamp helps you to confirm successful transmissions by stamping the bottom of each successfully transmitted page with a small mark.

(see Note 1) (see Note 2) (see Note 3)

STAMP=OFF STAMP=ON

NOTE

1. When you select TEXT/PHOTO, or PHOTO, you machine will automatically select Fine Resolution.

2. When you store document(s) into memory, the Verification Stamp will stamp on the original if it is successfully stored into memory. In this case the Verification Stamp is not a confirmation that the document was successfully transmitted. If you wish to disable the use of the Verification Stamp when storing document(s) into memory,

change the setting of Fax Parameter No. 028. (See page 29)

3. To change the preset Verification Stamp setting, change the Fax Parameter No. 004. (See page 28)

35

BASIC OPERATIONS

Basic Transmission Settings

Communication Journal (COMM. JOURNAL)

A Communication Journal lets you verify if the transmission was successful. You can select the condition to print the Communication Journal as follows.

When you set COMM. JOURNAL = OFF:

When you set COMM. JOURNAL = ON:

When you set COMM. JOURNAL = INC.: a Communication Journal will not be printed out.

a Communication Journal is printed out automatically after every communication.

a Communication Journal is printed out automatically only if the communication has failed.

Make sure that the FAX lamp is ON. If not, press

1

2

3

or

for “OFF”.

or

for “ON” (Always print out).

for “INCOMPLETE” only.

4

(see Note 1)

to select the "FAX MODE".

SELECT MODE (1-5)

ENTER NO. OR

∨ ∧

COMM. JOURNAL=INC

1:OFF 2:ON 3:INC

COMM. JOURNAL=OFF

1:OFF 2:ON 3:INC or

COMM. JOURNAL=ON

1:OFF 2:ON 3:INC or

COMM. JOURNAL=INC

1:OFF 2:ON 3:INC

36

NOTE

1. To change the preset Comm.Jornal condition, change the setting of Fax Parameter No. 012. (See page 28)

BASIC OPERATIONS

Sending Documents

You can choose either Memory or Direct Transmission.

Use Memory Transmission if:

• You want to send the document to multiple stations.

• You have to retrieve the document immediately.

• You want to take advantage of the Dual Operation design.

• You want to take advantage of Batch Transmission.

Use Direct Transmission if:

• The memory is full.

• You want to send the document immediately.

Use Voice Mode Transmit if:

• You want to send the document after talking with the other party.

• You want to send the document after listening to a voice prompting.

Memory Transmission

Your machine quickly stores the document into the machine's memory.

Then, starts to dial the telephone number.

If the transmission fails, your machine will re-transmit the remaining unsuccessful page(s) automatically.

1

Store document in memory

2

Transmit

Destination A

3

Receive

A

A

Destination B

A

Continued on the next page...

37

BASIC OPERATIONS

Sending Documents

(see Note 1)Å (see Note 2)Å@ (see Note 3)Å@Å@ (see Note 4) (see Note 5)

38

NOTE

1. While storing the File Number of the document being stored is shown at the upper right corner of the display while storing the document. It is also printed on the

Communication Journal (COMM. JOURNAL), Transaction Journal and File List. The percentage of memory used is shown on the lower right corner of the display after each page is stored.

2. If memory overflow occurs while storing documents, the current and remaining documents on the ADF will be ejected. The machine will show “OUT OF MEMORY” on the display and prompt you whether to transmit the successfully stored documents or to cancel the transmission. Press

1

to cancel or press

2

to transmit.

If Fax Parameter No. 082 (Quick Memory XMT) is set to "Invalid", the machine stores all the documents into memory first before transmitting.

After storing each document, the machine checks the available memory to prevent memory overflow and stops storing additional document(s) if the stored data approaches a certain percentage* (around 80%).

Then the machine dials and sends the memory stored documents first and continues the transmission of the remaining document(s) from the ADF during the same phone call.

If transmitting to multiple stations or if memory overflows while storing a document, the machine prompts you whether to transmit the successfully stored documents or to cancel the transmission. Press

1

to cancel or press

2

to transmit.

See the Specifications on page (See page 150.) for the image memory capacity.

If no action is taken within 10 seconds, the machine will start transmitting the stored documents.

* The percentage varies and its dependent on the type of documents you are storing, machine settings or whether an optional memory card is installed.

3. An Information Code will be displayed if the transmission has failed or no answer at the receiving side after the last automatic redial.

The document stored for this transmission will be erased from the memory automatically and the information code is printed for the transmission on the

Communication Journal (COMM. JOURNAL).

If you need to retain the incomplete documents even after the last redial, change

Fax Parameter No. 031 (INC. FILE SAVE) to "Valid" in advance. (See page 29) To

retry the incomplete documents, refer to page 92.

4. To stop the transmission, press

The display shows:

STOP

.

* STORE * NO.003

PAGES=002 10%

* STORE * COMPLETED

TOTAL PAGES=005 30%

OUT OF MEMORY

INFO. CODE=870

15 PAGES COMPLETED

DELETE? 1:YES 2:NO

INCOMPLETE

INFO. CODE=XXX

COMMUNICATION STOP?

1:YES 2:NO

Press

1

to stop the transmission. The document you stored will be erased automatically.

If you do not want to erase the documents, change the setting of Fax Parameter No. 031 (INC. FILE SAVE) to

"Valid" in advance. (See page 29)

Then the following display will appear and you can select whether to save the file as an incomplete file for editing and retry, or delete the file manually.

SAVE AS INCOMP.FILE?

1:YES 2:NO

5. If you would like to print a Communication Journal (COMM. JOURNAL) after stopping a transmission, press when the display shows:

1

PRINT COMM. JOURNAL?

1:YES 2:NO

BASIC OPERATIONS

Sending Documents

Manual Number Dialling

To dial the telephone number manually, follow the steps below.

(see Note 1) (see Note 2) (see Note 3)

Make sure that the FAX lamp is ON. If not, press to select the "FAX MODE".

1 a

Place original(s) face up on the ADF.

or

1 b

Place a book or an original face down on the Platen

Glass.

ENTER STATION(S)

THEN PRESS START 00%

2

3

Make sure that the MEMORY lamp is on.

If not, press

MEM XMT

to set “On”.

Enter a telephone number from the keypad.

Ex:

5 5 5 1 2 3 4

• If your machine does have the 2nd G3 Fax

Communication Port Kit installed, the machine will automatically select the available telephone line for transmission (indicated by “AUTO” on the LCD display).

• If you wish, you can change which telephone line the machine should use by selecting Line-1 or Line-2 with the

LINE SELECT

key on the Control Panel.

Note3

TEL. NO. (AUTO)

5551234

Continued on the next page...

39

BASIC OPERATIONS

Sending Documents

4

The document(s) begin to store into memory with a file number.

Then starts dialling the telephone number immediately after storing the first page. (See Note 3)

The remaining page(s) continue to store into memory.

* STORE * NO.002

PAGES=001 05%

* DIALLING * NO.002

5551234

40

NOTE

1. If you need a special access number to get an outside line, dial it first then press

(represented by a "-") before dialling the full number.

Ex

: 9 PAUSE 5551234

PAUSE

to enter a pause

2. This feature is called “Quick Memory Transmission”. If you wish to store All the document(s) into memory first

before transmitting, change the Fax Parameter No. 082 (QUICK MEMORY XMT) to “ Invalid”. (See page 30)

3. This field (AUTO, Line-1 or Line-2) appears only when the 2nd G3 Fax Communication Port Kit is installed.

BASIC OPERATIONS

Sending Documents

One-Touch Dialling

One-Touch Dialling allows you to dial a full telephone number by pressing a single key. To set up the One-

Touch keys, see page 21.

Make sure that the FAX lamp is ON. If not, press to select the "FAX MODE".

1 a

Place original(s) face up on the ADF.

or

1 b

Place a book or an original face down on the Platen

Glass.

2

3

Make sure that the MEMORY lamp is on.

If not, press MEM XMT to set “On”.

Press a One-Touch key.

Ex:

4

ENTER STATION(S)

THEN PRESS START 00%

<01>(Station name)

5551234

* STORE * NO.002

PAGES=001 05%

(see Note 1)

The document(s) begin to store into memory with a file number.

Then starts dialling the telephone number immediately after storing the first page. (See Note 1)

The remaining page(s) continue to store into memory.

* DIALLING * NO.002

(Station name)

NOTE

1. This feature is called “Quick Memory Transmission”. If you wish to store All the document(s) into memory first

before transmitting, change the Fax Parameter No. 082 (QUICK MEMORY XMT) to “Invalid”. (See page 30)

41

BASIC OPERATIONS

Sending Documents

Abbreviated Dialling

Abbreviated dialling is a speedy way to dial a frequently dialed telephone number by preprogramming the telephone number into the built-in auto-dialer with a 3-digit abbreviated code. To program an abbreviated

dialling number, see page 21.

Make sure that the FAX lamp is ON. If not, press to select the "FAX MODE".

1 a

Place original(s) face up on the ADF.

or

1 b

Place a book or an original face down on the Platen

Glass.

2

Make sure that the MEMORY lamp is on.

If not, press MEM XMT to set “On”.

3

Press

ABBR

then enter a 3-digit code.

ENTER STATION(S)

THEN PRESS START 00%

[010](Station name)

5553456

Ex:

4

* STORE * NO.002

PAGES=001 05%

42

(see Note 1)

The document(s) begin to store into memory with a file number.

Then starts dialling the telephone number immediately after storing the first page. (See Note 1)

The remaining page(s) continue to store into memory.

* DIALLING * NO.002

(Station name)

NOTE

1. This feature is called “Quick Memory Transmission”. If you wish to store All the document(s) into memory first

before transmitting, change the Fax Parameter No. 082 (QUICK MEMORY XMT) to “Invalid”. (See page 30)

BASIC OPERATIONS

Sending Documents

Directory Search Dialling

Directory Search dialling allows you to dial a full telephone number by searching the station name entered in

One-Touch keys or Abbreviated dialling numbers.

Make sure that the FAX lamp is ON. If not, press to select the "FAX MODE".

1 a

Place original(s) face up on the ADF.

or

1 b

Place a book or an original face down on the Platen

Glass.

2

Make sure that the MEMORY lamp is on.

If not, press MEM XMT to set “On”.

3

4

Enter the full station name or part of a station name by

using the Character keys. (See page 10)

Ex:

P A N A

for searching PANASONIC

5

or repeatedly until the display shows the station name you want to send to.

ENTER STATION(S)

THEN PRESS START 00%

ENTER LETTER(S)

ENTER LETTER(S)

PANA

[010] PANASONIC

5553456

Continued on the next page...

43

BASIC OPERATIONS

Sending Documents

6

* STORE * NO.002

PAGES=001 05%

(see Note 1)

The document(s) begin to store into memory with a file number.

Then starts dialling the telephone number immediately after storing the first page. (See Note 1)

The remaining page(s) continue to store into memory.

* DIALLING * NO.002

PANASONIC

44

NOTE

1. This feature is called “Quick Memory Transmission”. If you wish to store All the document(s) into memory first

before transmitting, change the Fax Parameter No. 082 (QUICK MEMORY XMT) to “Invalid”. (See page 30)

BASIC OPERATIONS

Sending Documents

Multi-Station Transmission (Broadcasting)

If you have to send the same document(s) to multiple stations, you can save time in feeding the document(s) by using memory transmission. That is, you can store the document(s) into memory and then send it to the station(s) automatically. (see Note 1)

Make sure that the FAX lamp is ON. If not, press to select the "FAX MODE".

1 a

Place original(s) face up on the ADF.

or

1 b

Place a book or an original face down on the Platen

Glass.

2

3

Make sure that the MEMORY lamp is on.

If not, press

MEM XMT

to set “On”.

Dial by any combination of the following methods:

• One-Touch Dialling

• Abbreviated Dialling

• Manual Number Dialling, press station is entered (Up to 70 stations)

SET after each

• Directory Search Dialling, press station is entered

(For details, see page 39 to 43.)

SET

after each

Ex:

ENTER STATION(S)

THEN PRESS START 00%

If you want to confirm the number of stations you have entered, press

SET

.

<01>(Station name)

5551234

[010](Station name)

5553456

2 STN(S) ARE SET

ADD MORE OR START

Continued on the next page...

45

BASIC OPERATIONS

Sending Documents

4

(see Note 1)

All document(s) are stored into memory with a file number. (See Note 2)

Then starts dialling the telephone numbers in sequence.

* STORE * NO.001

PAGES=001 01%

* STORE * COMPLETED

TOTAL PAGE=005 25%

* DIALLING * NO.002

(Station name)

46

NOTE

1. You can review the stations you entered in step 3 before storing your document into memory by pressing or

. Press

CLEAR

to clear an entered station or group shown on the display if needed.

1. The “Quick Memory Transmission” is disabled if multiple stations are set.

BASIC OPERATIONS

Sending Documents

Direct Transmission

If your machine's memory is full or you wish to send the document immediately, use Direct Transmission.

Manual Number Dialling (Direct Transmission)

To dial the telephone number manually, follow the steps below.

2

3

4

Make sure that the FAX lamp is ON. If not, press

1 a

Place original(s) face up on the ADF.

or

to select the "FAX MODE".

ENTER STATION(S)

THEN PRESS START 00%

1 b

Place a book or an original face down on the

Platen Glass.

Make sure that the lamp goes off.

Enter a telephone number from the keypad.

Ex:

5 5 5 1 2 3 4

ENTER STATION

THEN PRESS START 00%

TEL NO. (AUTO)

5551234

Note3

* DIALLING *

5551234

Your machine starts to dial the telephone number.

(see Note 1) (see Note 2) (see Note 3)

NOTE

1. If you need a special access number to get an outside line, dial it first then press

(represented by a "-") before dialling the full number.

Ex

: 9 PAUSE 5551234

PAUSE

to enter a pause

STOP

.

2. To stop the transmission, press

The display shows:

COMMUNICATION STOP?

1:YES 2:NO

Press

1

to stop the transmission. The Communication Journal will not print out regardless of the printout mode setting of the Communication Journal.

3. This field (AUTO, Line-1 or Line-2) appears only when the 2nd G3 Fax Communication Port Kit is installed.

47

48

BASIC OPERATIONS

Sending Documents

One-Touch Dialling (Direct Transmission)

One-Touch Dialling allows you to dial a full telephone number by pressing a single key. To set up the One-

Touch keys, see page 19.

Make sure that the FAX lamp is ON. If not, press to select the "FAX MODE".

1 a

Place original(s) face up on the ADF.

or

1 b

Place a book or an original face down on the Platen

Glass.

2

3

Make sure that the lamp goes off.

Press a One-Touch key.

Ex:

The display will show the One-Touch number and station name. The full number (e.g. 5551234) will then be dialed.

ENTER STATION(S)

THEN PRESS START 00%

ENTER STATION

THEN PRESS START 00%

<01>(Station name)

5551234

* DIALLING *

(Station name)

BASIC OPERATIONS

Sending Documents

Abbreviated Dialling (Direct Transmission)

Abbreviated dialling is a speedy way to dial a frequently dialed telephone number by preprogramming the telephone number into the built-in auto-dialer with a 3-digit abbreviated code. To program an abbreviated

dialling number, see page 21.

Make sure that the FAX lamp is ON. If not, press to select the "FAX MODE".

1 a

Place original(s) face up on the ADF.

or

1 b

Place a book or an original face down on the Platen

Glass.

2

Make sure that the lamp goes off.

3

Press

ABBR

then enter a 3-digit code.

The display will show the ABBR number and station name. The full number (e.g. 5553456) will then be dialed.

ENTER STATION(S)

THEN PRESS START 00%

ENTER STATION

THEN PRESS START 00%

[010](Station name)

5553456

* DIALLING *

(Station name)

49

50

BASIC OPERATIONS

Sending Documents

Directory Search Dialling (Direct Transmission)

Directory Search dialling allows you to dial a full telephone number by searching the station name entered in

One-Touch keys or Abbreviated dialling numbers.

Make sure that the FAX lamp is ON. If not, press to select the "FAX MODE".

1 a

1 b

Place original(s) face up on the ADF.

or

Place a book or an original face down on the Platen

Glass.

2

Make sure that the lamp goes off.

3

4

Enter the full station name or part of a station name by

using the Character keys. (See page 10)

Ex:

P A N A

for searching PANASONIC

5

or repeatedly until display shows the station name you want to send to.

6

ENTER STATION(S)

THEN PRESS START 00%

ENTER STATION

THEN PRESS START

00%

ENTER LETTER(S)

ENTER LETTER(S)

PANA

[010]PANASONIC

5553456

* DIALLING *

PANASONIC

The full number (e.g. 5553456) will be dialed.

BASIC OPERATIONS

Sending Documents

Rotated Transmission

Letter or A4 Original(s) are placed in a Portrait( transmitted in a Landscape (

) direction, the document(s) will be rotated by 90

°

and then

) direction. The document(s) will be printed the same size as the transmitted originals at the Receiving Station.

Rotation XMT Fax Parameter set to:

• Invalid

Letter or A4 Original

Receiving Station:

Letter or A4 Paper

• Valid

Sends with

70% reduction

Letter or A4 Original

Receiving Station:

Letter or A4 Paper

Sends with

Rotated Transmission

Double-Sided Transmission (Receiving)

This machine has duplex SCAN & PRINT capabilities.

(see Note 1) (see Note 2)

Duplex Scan Select Mode set to:

• Duplex Scan = ON

Duplex Scan

DP-2000

Receiving Station

Duplex Print Fax Parameter set to:

• Duplex Print = Valid

Sending Station

Duplex Print

DP-2000

NOTE

1. Rotation XMT requires the use of Memory Transmission.

2. Verification Stamp is disabled during Duplex Scan.

51

52

BASIC OPERATIONS

Sending Documents

Setting Rotation Transmission

Make sure that the FAX lamp is ON. If not, press

1

2

3

4

5

to select the "FAX MODE".

SET MODE (1-4)

ENTER NO. OR

∨ ∧

FAX PARAMETER 1-99

NO.=

078 ROTATION XMT

1:INVALID

078 ROTATION XMT

2:VALID

BASIC OPERATIONS

Sending Documents

Duplex Scan

Sending Document(s) Using Duplex Scan

Make sure that the FAX lamp is ON. If not, press to select the "FAX MODE".

1 a

Place original(s) face up on the ADF.

or

1 b

Place a book or an original face down on the Platen

Glass.

2

3

4

5

Dial by any combination of the following methods:

• One-Touch Dialling

• Abbreviated Dialling

• Manual Number Dialling, press station is entered

(Up to 70 stations)

SET after each

• Directory Search Dialling, press station is entered

(For details, see page 39 to 43.)

SET after each

Continued on the next page...

SELECT MODE (1-5)

ENTER NO. OR

∨ ∧

DUPLEX SCAN=OFF

1:OFF 2:ON

ENTER STATION(S)

THEN PRESS START 00%

53

BASIC OPERATIONS

Sending Documents

6

(see Note 1) (see Note 2)

54

NOTE

1. The Duplex Scan function will reset back to OFF after the communication is completed.

2. Duplex Scan is only available with the inverting ADF option.

BASIC OPERATIONS

Sending Documents

Setting Duplex Print

Make sure that the FAX lamp is ON. If not, press

1

2

3

4

5

to select the "FAX MODE".

SET MODE (1-4)

ENTER NO. OR

∨ ∧

FAX PARAMETER(1-99)

NO.=

095 DUPLEX PRINT

1:INVALID

095 DUPLEX PRINT

2:VALID

55

BASIC OPERATIONS

Sending Documents

Voice Mode Transmission

If you wish to send the document after talking with other party, use Voice Mode Transmission. Your machine requires an external telephone.

Off-Hook Dialling

For Off-Hook Dialling, follow the steps below.

Make sure that the FAX lamp is ON. If not, press

1 a

1 b

Place original(s) face up on the ADF.

or

2

to select the "FAX MODE".

Place a book or an original face down on the Platen

Glass.

Lift the external telephone and dial the telephone number from the keypad.

ENTER STATION(S)

THEN PRESS START 00%

3

Ex:

5 5 5 1 2 3 4

When you hear the voice of the other party, tell the other party to prepare to receive a document.

Then, when you hear a beep,

ON LINE * XMT * and hang up the handset.

(see Note 1) (see Note 2)

56

NOTE

1. To stop the transmission, press

The display shows:

COMMUNICATION STOP?

1:YES 2:NO

STOP

.

Press

1

to stop the transmission. The Communication Journal will not print out regardless of the printout mode setting of the Communication Journal.

2. The second Telephone Line (L-2) is not available for Off-Hook Dialling.

BASIC OPERATIONS

Sending Documents

On-Hook Dialling

For On-Hook Dialling, follow the steps below.

Make sure that the FAX lamp is ON. If not, press to select the "FAX MODE".

1 a

Place original(s) face up on the ADF.

or

1 b

Place a book or an original face down on the Platen

Glass.

2

3

You will hear dial tone through the monitor speaker.

Dial the telephone number from the keypad.

Ex:

5 5 5 1 2 3 4

When you hear a beep,

4

ENTER STATION(S)

THEN PRESS START 00%

* MONITOR *

* DIALLING *

5551234

ON LINE * XMT *

(see Note 1) (see Note 2)

NOTE

1. If you need a special access number to get an outside line, dial it first then press

(represented by a "-") before dialling the full number.

Ex

: 9 PAUSE 5551234

2. The second Telephone Line (L-2) is not available for On-Hook Dialling.

to enter a pause

57

BASIC OPERATIONS

Sending Documents

Transmission Reservation

You can do the following while sending a document from memory or receiving a document.

• Reserve the next transmission into memory for up to 70 different files.

• Reserve a priority transmission.

Memory Transmission Reservation (Multi-tasking)

If your machine is on-line busy transmitting from memory, receiving or printing received documents, you can reserve a transmission by the following procedure.

1

Your machine is on-line, the ON LINE lamp is blinking or printing received documents.

ON LINE * MEM.XMT *

ID:(Identification)

ON LINE * RCV *

ID:(Identification)

ON LINE

PC MODE

* PRINTING *

MEMORY RCV’D DOC

2 a

2 b

Place a book or an original face down on the Platen

Glass.

3

Place original(s) face up on the ADF.

or

Make sure that the MEMORY lamp is on.

If not, press MEM XMT to set “On”.

ENTER STATION(S)

THEN PRESS START 00%

58

Continued on the next page...

BASIC OPERATIONS

Sending Documents

4

Dial by any combination of the following methods:

• One-Touch Dialling

• Abbreviated Dialling

• Manual Number Dialling, press entered

(Up to 70 stations)

• Directory Search Dialling, press entered

(For details, see page 39 to 43.)

SET

SET

after each station is

after each station is

Ex:

<01>(Station name)

5551234

5

* STORE * NO.005

PAGES=001 01%

* STORE * COMPLETED

TOTAL PAGES=005 25%

Your machine will store the document(s) into memory.

(see Note 1) (see Note 2)

NOTE

1. To cancel the memory transmission reservation, see page 89.

2. If the same station has been reserved with different files, the files will be executed in a single transmission (Batch

Transmission). (See page 69)

59

BASIC OPERATIONS

Sending Documents

Direct Transmission Reservation (Priority Transmission Reservation)

If you are in a rush to send an urgent document, however there are many files in the memory, use Direct

Transmission Reservation to send the urgent document. The urgent document will be sent immediately after the current communication is finished.

Note that you cannot send documents to multiple stations.

1

To reserve your machine for sending urgent documents

Your machine is on-line, the ON LINE lamp is blinking or printing received documents.

ON LINE * MEM.XMT *

ID:(Identification)

ON LINE * RCV *

ID:(Identification)

ON LINE * PC MODE *

* PRINTING *

MEMORY RCV’D DOC

2 a

Place original(s) face up on the ADF.

or

2 b

Place a book or an original face down on the Platen

Glass.

3

Make sure that the lamp goes off.

ENTER STATION(S)

THEN PRESS START 00%

ENTER STATION

THEN PRESS START 00%

60

Continued on the next page...

BASIC OPERATIONS

Sending Documents

4

Dial by using any one of the following methods:

• One-Touch Dialling

• Abbreviated Dialling

• Manual Number Dialling and press START

• Directory Search Dialling and press

(For details, see pages 39 to 43.)

START

Ex:

You can reserve sending an urgent document to a single station only.

A message “DIRECT XMT RESERVED” will be shown on the display.

1

To cancel the direct transmission reservation

Make sure the document is on the ADF.

2

<01>(Station name)

5551234

DIRECT XMT RESERVED

<01>(Station name)

DIRECT XMT RESERVED

<01>(Station name)

CANCEL XMT RESERVE?

1:YES 2:NO

3

and then remove the document from ADF.

61

BASIC OPERATIONS

Sending Documents

Redialling

Automatic Redialling

If a busy line is detected, the machine will redial the number up to 5 times at 3 minutes interval. However, if a busy line is not detected, the machine will redial only one time. During that time, a message will appear as shown to the right.

A file number is shown in the upper right hand corner of the display if it is a memory transmission file.

WAIT TO DIAL NO.001

(Telephone number)

Manual Redialling

You can also redial the last dialed number manually by pressing

To redial the last dialed number through memory

REDIAL

key.

Make sure that the FAX lamp is ON. If not, press to select the "FAX MODE".

1

ENTER STATION(S)

THEN PRESS START 00%

Set document(s) face down.

Make sure that the MEMORY lamp is on.

2

3

TEL. NO.

5551234

* STORE * NO.002

PAGES=001 01%

* DIALLING * NO.002

5551234

The document is stored into memory with a file number.

Then dials the last dialed number.

(see Note 1)

62

NOTE

1. While the unit is displaying "WAIT TO DIAL", you can press

REDIAL

to start redialling immediately.

BASIC OPERATIONS

Sending Documents

1

To redial the last dialed number through the ADF

Set document(s) face down.

2

Make sure that the lamp goes off.

3

(see Note 1)

Your machine starts to dial the last dialed number.

ENTER STATION(S)

THEN PRESS START 00%

ENTER STATION

THEN PRESS START 00%

TEL NO.

5551234

* DIALLING *

5551234

NOTE

1. While the unit is displaying "WAIT TO DIAL", you can press

REDIAL

to start redialling immediately.

63

BASIC OPERATIONS

Receiving Documents

Your machine is provided with both automatic and manual reception modes. The selection of either reception mode is made with Fax Parameter No. 017 (RECEIVE MODE).

Automatic Reception

Your machine will receive documents automatically if the Fax Parameter No. 017 (RECEIVE MODE) is set to

“Auto”. (See page 29)

Manual Reception

You may wish to receive documents manually if you use the telephone line in your office primarily as a personal telephone and occasionally for your facsimile machine.

To receive documents manually, change the Fax Parameter No. 017 (RECEIVE MODE) to “Manual” (See page 29) and the following message will be shown on the display.

NOV-12-2000 15:00

MANUAL RCV 00%

To receive documents manually

1

When the telephone rings, lift the handset. (See Note 1)

If you hear a beep, the sound tells you that someone wants to send a document.

* PHONE OFF HOOK *

00%

2

Remove any documents from the ADF.

3

ON LINE * RCV *

4

(see Note 1)

(see Note 2)

Your machine starts receiving the document.

Hang up the telephone.

64

NOTE

1. Your machine requires an external telephone connected to the TEL jack on the left rear cover of the machine.

2. If you receive a document with Super Fine resolution (406 pels/inch x 391 lines/inch), it might be divided into multiple pages with no reduction.

BASIC OPERATIONS

Receiving Documents

Print Reduction

This machine can use Letter, Legal, Ledger, A3 or A4 size plain paper for recording. Sometimes, oversized documents sent to you by the other parties cannot be printed within a single page. When this occurs, the document will be divided into separate pages.

This machine is equipped with a Print Reduction function to solve this problem. You may select the most appropriate setting from the selections described below.

• 1.Automatic Reduction

Each page of a received document is first stored in memory. Based on the document length, your machine will automatically calculate the suitable reduction ratio (70% to 100%) to print the entire document on a single page. If the received document is extremely long (over 39% longer than the recording paper), the document will be divided into separate pages and print without reduction.

• 2. Fixed Reduction

You can pre-determine the reduction ratio from 70% to 100% in 1% steps. The document(s) you receive will be reduced to the fixed ratio regardless of size.

Selecting the Print Reduction Mode

Set Fax Parameters as shown below. (See page 28)

1. To set Automatic Reduction mode.

(1) No. 24 Print Reduction set to “Auto”.

2. To set Fixed Reduction mode.

(1) No. 24 Print Reduction set to “Fixed”.

(2) No. 25 Reduction Ratio set to any number between 70% through 100%. (See Note 1)

EX:

A4 to A4 - 96%

A4 to Letter - 90%

Letter to Letter - 96%

Legal to Letter - 75%

(see Note 1)

NOTE

1. If the sending side is set to print the header on the outside of the copy area, more reduction ratio will be required.

65

BASIC OPERATIONS

Receiving Documents

Receiving Oversize Documents

If the received document is extremely long (over 39% longer than the recording paper), the document will be divided into separate pages. When printing on separate pages, the bottom 13 mm of first page will be overlapped on top of the next page.

(see Note 1)

Transmitted Document Received Document

Overlap print.

13 mm

The receiving document is divided into two sheets with overlap printing.

66

NOTE

1. If the reduction method is set to the Automatic Reduction mode, the document is printed out with no reduction when printing out separate pages. If the reduction method is set to Fixed Reduction mode, the document is printed by the ratio you set in Fax Parameter No. 025.

BASIC OPERATIONS

Receiving Documents

Substitute Memory Reception

If the recording paper runs out or jams or if the toner runs out during reception, the machine automatically starts receiving documents into its image data memory. Stored documents are printed automatically after replacing the recording paper or the toner cartridge. (See Note 1 and 2)

1

When the machine finishes the memory reception and there is no recording paper or toner, an Information Code appears on the display.

ADD PAPER

OUT OF TONER

REPLACE CARTRIDGE

2

Install the recording paper or replace the toner cartridge.

The machine will automatically start printing the document stored in the memory.

(see Note 1) (see Note 2)

* PRINTING *

MEMORY RCV’D DOC

NOTE

1. If the memory overflows, the machine will stop receiving and release the communication line. The document(s) stored in memory up to that moment will be printed.

2. If you wish to turn off the substitute reception function, change the setting of Fax Parameter No.022 to “Invalid”.

67

BASIC OPERATIONS

This page is intentionally left blank.

68

Advanced Features

Batch Transmission

To reduce transmission time and cost, this feature allows your machine to accumulate different documents for the same destination(s) to be transmitted in a single phone call.

Real-Time Batch Transmission

During memory transmission, your machine searches its memory for reserved files (up to 5 files) to transmit to the same destination, automatically batching and transmitting them in a single phone call.

The following is an example of Real-time Batch Transmission. (See Note 1)

Delayed Batch Transmission

Assign a time for batch transmission to a Program Key in advance. All transmission(s) using the Program Key are batched and transmitted at the reserved time.

The following is an example of Delayed Batch Transmission.

(see Note 1)

NOTE

1. The machine can not Batch to a file(s) that is/are Waiting to Redial or is currently being sent, but it will Batch to files that are pending to dial.

69

70

ADVANCED FEATURES

Timer Controlled Communications

You can send a document to one or multiple stations at any preset time within the next 24 hours. Up to 50 built-in timers can be set for deferred transmission and deferred polling.

Deferred Transmission (see Note 1) (see Note 2) (see Note 3)

Make sure that the FAX lamp is ON. If not, press to select the "FAX MODE".

1 a

Place original(s) face up on the ADF.

or

1 b

Place a book or an original face down on the Platen

Glass.

2

3

4

Enter the start time from the keypad.

(Use a 4-digit, 24-hour clock)

Ex:

2 3 3 0

(11:30 p.m.) and

ENTER STATION(S)

THEN PRESS START 00%

DEFERRED COMM. (1-3)

ENTER NO. OR

∨ ∧

DEFERRED XMT

START TIME

❚ :

ENTER STATION(S)

THEN PRESS START

ADVANCED FEATURES

Timer Controlled Communications

5

Dial by any combination of the following methods:

• One-Touch Dialling

• Abbreviated Dialling

• Manual Number Dialling, press entered

(Up to 70 stations)

• Directory Search Dialling, press entered

(For details, see page 39 to 43.)

SET

SET

after each station is

after each station is

Ex:

<01>(Station name)

5551234

6

* STORE * NO.002

PAGES=001 05%

to store documents into the memory.

* STORE * COMPLETED

TOTAL PAGES=005 30%

Deferred Polling

Make sure that the FAX lamp is ON. If not, press

1

2

Continued on the next page...

to select the "FAX MODE".

DEFERRED COMM. (1-3)

ENTER NO. OR

∨ ∧

DEFERRED POLLING

START TIME

❚ :

NOTE

1. If you enter a wrong number in Step 4, press

CLEAR

then re-enter the right number.

2. To change or cancel the Deferred Communication settings, see page 87 and 89.

3. When you reserve a deferred transmission without storing document into memory, the following message will be shown on the display after pressing

START

in the last step.

DEF DIRECT XMT RSV’D

<01>(Station name)

71

ADVANCED FEATURES

Timer Controlled Communications

3

4

5

6

Enter the start time from the keypad.

(Use a 4-digit, 24-hour clock)

Ex:

0 3 3 0

(3:30 a.m.) and

SET

DEFERRED POLLING

PASSWORD=

❚❚❚❚

Enter a 4-digit polling password.

Ex:

9 8 7 6 and SET

Dial by any combination of the following methods:

• One-Touch Dialling

• Abbreviated Dialling

• Manual Number Dialling, press entered

(Up to 70 stations)

• Directory Search Dialling, press entered

(For details, see page 39 to 43.)

SET

SET

after each station is

after each station is

ENTER STATION(S)

THEN PRESS START

Ex:

<01>(Station name)

5551234

* STORE * NO.001

(see Note 1) (see Note 2)

72

NOTE

1. If you enter a wrong number in Step 3, press

CLEAR

, then re-enter the right number.

2. To change or cancel the Deferred Communication settings, see page 87 and 89.

ADVANCED FEATURES

Polling

Polling means calling other station(s) to retrieve a document. The other station must know in advance that you will call and must have a document set on the ADF or stored in the memory. You may need to set a polling password, shared by the other station, to ensure security.

Setting the Polling Password

If the polling password does not match with the polled station, your polling request will be refused automatically.

To set the polling password, follow the steps below.

Make sure that the FAX lamp is ON. If not, press to select the "FAX MODE".

1

2

3

4

Enter a 4-digit polling password.

Ex:

1 2 3 4

5

(see Note 1) (see Note 2)

SET MODE (1-4)

ENTER NO. OR

∨ ∧

FAX PARAMETER(1-99)

NO.=

26 POLLING PASSWORD

❚❚❚❚

26 POLLING PASSWORD

1234

NOTE

1. Polling might not function with all fax machines. We suggest you attempt a trial polling before you actually poll important documents.

2. If a password is not set in the polled station, you may poll the other station even though your machine has a password.

73

74

ADVANCED FEATURES

Polling

Preparing to be Polled

In order to let other stations poll your machine, you must prepare your machine with a document stored in memory. Be sure to set the polling password before storing the document into memory. After being polled, the documents stored in the memory will be erased automatically. To retain the documents in memory so that they can be polled repeatedly change Fax Parameter No. 027 (POLLED FILE SAVE) to "Valid".

to select the "FAX MODE".

Make sure that the FAX lamp is ON. If not, press

1 a

1 b

Place original(s) face up on the ADF.

or

Place a book or an original face down on the Platen

Glass.

2

3

4

Enter a 4-digit polling password. (See Note 3)

Ex:

4 3 2 1

5

ENTER STATION(S)

THEN PRESS START 00%

POLLING NO.=

1:POLLING 2:POLLED

POLLED

PASSWORD=1234

POLLED

PASSWORD=4321

* STORE * NO.015

PAGES=001 01%

* STORE * COMPLETED

TOTAL PAGES=005 24%

The document(s) will be stored into memory.

(see Note 1) (see Note 2) (see Note 3)

NOTE

1. You can still send or receive documents even when set to be polled.

2. Only 1 polled file can be stored in memory. If you need to add document(s) into the same polled file, see page 91.

3. If you have set the polling password in Fax Parameter No. 026, the password will appear on the display.

You can still change the password temporarily by overwriting it with a new one.

ADVANCED FEATURES

Polling

To Poll Documents from Another Station

The following procedure lets you poll a document from one or multiple stations. Be sure to set the polling

password before polling. (See page 73)

1

POLLING NO.=

1:POLLING 2:POLLED

2

POLLING

PASSWORD=1234

3

4

Enter a 4-digit polling password. (See Note 2)

Ex:

1 1 1 1

5

6

POLLING

PASSWORD=1111

ENTER STATION(S)

THEN PRESS START

Dial by any combination of the following methods:

• One-Touch Dialling

• Abbreviated Dialling

• Manual Number Dialling, press entered

(Up to 70 stations)

• Directory Search Dialling, press entered

(For details, see page 39 to 43.)

SET

SET

after each station is

after each station is

<01>(Station name)

5551234

Ex:

* STORE * NO.001

(see Note 1) (see Note 2)

NOTE

1. You can review the entered stations in step 5 by pressing or key, press station or group as needed.

CLEAR

to erase the displayed

2. If you have set the polling password in Fax Parameter No. 026, the password will appear on the display.

You can still change the password temporarily by overwriting it with a new one.

75

76

ADVANCED FEATURES

Program Keys

Your fax machine has special Program Keys. These keys are useful if you frequently need to send or poll the same group of stations. You can use these keys to store a One-Touch group key, a sequence of stations to be polled, a deferred transmission or polling sequence or an additional One-Touch key.

Setting for Group Dialling

To set a Program Key for Group Dialling

Make sure that the FAX lamp is ON. If not, press to select the "FAX MODE".

1

2

3

Ex:

4

Enter the station name (up to 15 characters) by using the

Character keys. (See page 10)

Ex: PROG.A and

SET

PROGRAM (1-4)

ENTER NO. OR

∨ ∧

PROGRAM[P ]

PRESS PROGRAM KEY

PROGRAM[P1] NAME

ENTER NAME

ENTER STATION(S)

THEN PRESS START

5

Enter the station numbers by using One-Touch Key or

ABBR

and 3-digit code.

Ex:

and

You may use the or keys to review the entered station(s) before going to next step. If you find an error, press

CLEAR

to erase the displayed station.

<01>(Station name)

5551234

[010](Station name)

5553456

6

PROGRAM[P ]

PRESS PROGRAM KEY

You can now set other Program Keys by repeating the procedures from Step 3, or return to standby by pressing

STOP

.

ADVANCED FEATURES

Program Keys

Setting for Deferred Transmission

To set a Program Key for deferred transmission

Make sure that the FAX lamp is ON. If not, press to select the "FAX MODE".

1

2

3

Ex:

4

Enter the station name (up to 15 characters) by using the

Character keys. (See page 10)

Ex: PROG.A and SET

PROGRAM (1-4)

ENTER NO. OR

∨ ∧

PROGRAM[P ]

PRESS PROGRAM KEY

PROGRAM[P1] NAME

ENTER NAME

PROGRAM[P1]

PRESS FUNCTION KEY

5

6

Enter the starting time using 4 digits.

Ex:

2 3 3 0

(11:30 p.m.) and SET

DEFERRED XMT

START TIME

❚ :

ENTER STATION(S)

THEN PRESS START

Continued on the next page...

77

78

ADVANCED FEATURES

Program Keys

7

Enter the stations by any combination of the following methods:

• One-Touch Dialling

• Abbreviated Dialling

• Directory Search Dialling, press entered

(For details, see page 39 to 43.)

SET after each station is

Ex:

<01>(Station name)

5551234

8

PROGRAM[P ]

PRESS PROGRAM KEY

You can now set other Program Keys by repeating the procedures from Step 3, or return to standby by pressing

STOP

.

ADVANCED FEATURES

Program Keys

Setting for Deferred Polling

To set a program Key for deferred polling

Make sure that the FAX lamp is ON. If not, press to select the "FAX MODE".

1

2

3

Ex:

4

Enter the station name (up to 15 characters) by using the

Character keys. (See page 10)

Ex: PROG.A and SET

5

6

Enter the starting time.

Ex:

2 2 0 0

(10:00 p.m.) and SET

PROGRAM (1-4)

ENTER NO. OR

∨ ∧

PROGRAM[P ]

PRESS PROGRAM KEY

PROGRAM[P1] NAME

ENTER NAME

PROGRAM[P1]

PRESS FUNCTION KEY

DEFERRED POLLING

START TIME

❚:

DEFERRED POLLING

PASSWORD=

❚❚❚❚

7

Enter a 4-digit polling password.

Ex:

1 1 1 1

and SET

The polling password appears if it has been previously set.

ENTER STATION(S)

THEN PRESS START

Continued on the next page...

79

80

ADVANCED FEATURES

Program Keys

8

Enter the station(s) by any combination of the following methods:

• One-Touch Dialling

• Abbreviated Dialling

• Directory Search Dialling, press entered

(For details, see page 39 to 43.)

SET after each station is

Ex:

<01>(Station name)

5551234

9

PROGRAM[P ]

PRESS PROGRAM KEY

You can now set other Program Keys by repeating the procedures from Step 3, or return to standby by pressing

STOP .

ADVANCED FEATURES

Program Keys

Setting for Normal Polling

To set a program Key for normal polling

Make sure that the FAX lamp is ON. If not, press to select the "FAX MODE".

1

2

3

Ex:

4

Enter the station name (up to 15 characters) by using the

Character keys. (See page 10)

Ex: PROG.A and SET

PROGRAM (1-4)

ENTER NO. OR

∨ ∧

PROGRAM[P ]

PRESS PROGRAM KEY

PROGRAM[P1] NAME

ENTER NAME

PROGRAM[P1]

PRESS FUNCTION KEY

5

6

Enter a 4-digit polling password.

Ex:

1 1 1 1

and SET

The polling password appears if it has been previously set.

POLLING

PASSWORD=

❚❚❚❚

ENTER STATION(S)

THEN PRESS START

Continued on the next page...

81

82

ADVANCED FEATURES

Program Keys

7

Enter the station(s) by any combination of the following methods:

• One-Touch Dialling

• Abbreviated Dialling

• Directory Search Dialling, press entered

(For details, see page 39 to 43.)

SET after each station is

<01>(Station name)

5551234

Ex:

8

PROGRAM[P ]

PRESS PROGRAM KEY

You can now set other Program Keys by repeating the procedures from Step 3, or return to standby by pressing

STOP .

ADVANCED FEATURES

Program Keys

Setting for One-Touch Key

To set a program key for one-touch key

Make sure that the FAX lamp is ON. If not, press to select the "FAX MODE".

1

2

3

Ex:

4

Enter the station name (up to 15 characters) by using the

Character keys. (See page 10)

Ex: PROG.A and SET

PROGRAM (1-4)

ENTER NO. OR

∨ ∧

PROGRAM[P ]

PRESS PROGRAM KEY

PROGRAM[P1] NAME

ENTER NAME

[P1] PROG.A

ENTER TEL. NO.

5

Enter a telephone number (up to 36 digits including pauses and spaces).

Ex:

9 PAUSE 5 5 5 SPACE 1 2 3 4

6

[P1] PROG.A

9-555 1234

PROGRAM[P ]

PRESS PROGRAM KEY

You can now set other Program Keys by repeating the procedures from Step 3, or return to standby by pressing

STOP .

83

84

ADVANCED FEATURES

Program Keys

Changing or Erasing the Program Key Settings

To change the settings in a Program Key, follow the procedure on setting a Program Key on pages 76 to 83.

• Start time or station(s) for deferred transmission

• Station(s) for normal polling

• Start time or station(s) for deferred polling

• Station(s) for group dialling

• Telephone number and station name for One-Touch key

To erase the settings in a program key

1

PROGRAM (1-4)

ENTER NO. OR

∨ ∧

2

PROGRAM[P ]

PRESS PROGRAM KEY

3

Press the Program key you want to erase.

Ex:

PROGRAM[P1]

DELETE? 1:YES 2:NO.

4

* DELETING *

PROGRAM[P1]

5

You can now erase other Program Keys by repeating the procedures from Step 3, or return to standby by pressing

STOP

.

PROGRAM[P ]

PRESS PROGRAM KEY

ADVANCED FEATURES

Edit File Mode

Your machine has a document image memory which enables you to reserve memory transmission, memory deferred transmission, memory polling and so on.

After reserving the communications in memory, you may need to change the settings of the communication(s) while it is still in memory. This section describes how to use the file editing features.

Printing a File List

The contents of the communication settings may have to be modified or deleted. To verify the contents, follow the steps below to print a file list.

to select the "FAX MODE".

EDIT FILE MODE (1-6)

ENTER NO. OR

∨ ∧

Make sure that the FAX lamp is ON. If not, press

1

2

3

4

1:FILE LIST?

PRESS SET TO SELECT

FILE LIST

1:PRINT 2:VIEW

* PRINTING *

FILE LIST

Sample File List

*************** -FILE LIST- *********************** DATE 12-NOV-2000 ***** TIME 15:00 *********

(1) (2) (3) (4) (5) (6)

FILE COMM. TYPE CREATED TIME START TIME PAGES DESTINATION(S)

No.

001 DEFERRED XMT 12-NOV 13:20 20:30 [001]

002 MEM. DEF. XMT 12-NOV 13:20 22:30 003 [011] [012] [013] [016] [017]

-PANASONIC -

************************************ -HEAD OFFICE - ***** - 201 555 1212- *********

Explanation of Contents

(1) File number

(2) Communication type

(3) Stored date/time

(4) Executing time

(5) Number of stored page(s)

(6) Destination

:

: If the file is now being executed, a "*" is indicated on the left of the file number.

: Date/time that these files were stored.

: If the file is a Timer Controlled Communication, the start time is printed in this column.

If the file is an incomplete file, "INCOMP" is printed in this column.

:

: ABBR. No./One-Touch No./Manual Dialling No.

85

86

ADVANCED FEATURES

Edit File Mode

Viewing the Contents of a File List

To view the contents of a file list on the display without printing it, follow the steps below.

1

EDIT FILE MODE (1-6)

ENTER NO. OR

∨ ∧

2

1:FILE LIST?

PRESS SET TO SELECT

3

4

5

FILE LIST

1:PRINT 2:VIEW

USE THE

∨ ∧

KEYS TO

SCROLL EACH FILE

or

Sample display

Type of File

repeatedly until the display shows a file you want to edit.

XMT:

POLL:

Transmission

Polling

POLLED:

Polled

RCV TO MEM: Receive to Memory

CONF. MAIL:

Conf. RCV / Conf. Polled

PC JOB:

PC Interface Job (Option)

FILE XMT:

JOURNAL:

File Transmission

Journal / Report

Status nn:nn:

Start time

IN PRG:

In progress

REDIAL:

Waiting to redial

INCOMP: Incomplete file

001 XMT 10:00 P010

<01>(Station name)

File Number Entered station Number of pages

6

ADVANCED FEATURES

Edit File Mode

Changing the Start Time or the Station of a File

To change the start time and/or stations in a communication file, follow the steps below.

1

EDIT FILE MODE (1-6)

ENTER NO. OR

∨ ∧

2

ENTER FILE NO.OR

∨ ∧

FILE NO.=

❚❚❚

3

Enter the file number or use that you want to change.

or to select the file

Ex:

0 0 1

4

(See Note 2)

ENTER FILE NO.OR

∨ ∧

FILE NO.=001

DEFERRED XMT

START TIME 22:30

5

Enter a new start time.

Ex:

0 6 0 0

(6:00 a.m.)

(If you do not have to change the time, skip to step 6.)

6

DEFERRED XMT

START TIME 06:00

TEL. NO.

5551234

Continued on the next page...

87

ADVANCED FEATURES

Edit File Mode

7

To delete the station(s), press or key until the station you want to delete appears. Then press

CLEAR

.

or

Enter the station(s) you want to add.

Ex:

8

ENTER STATION(S)

THEN PRESS START

1 STN(S) ARE SET

ADD MORE OR START

(see Note 1) (see Note 2) (see Note 3)

88

NOTE

1. Your machine cannot change the start time and/or stations in the file while it is being sent or waiting to redial.

2. If the file is not a Deferred Communication File, the following message is shown on the display.

SET DEFERRED COMM.?

1:YES 2:NO

Press

1

to change the type of the file for deferred communication file.

3. If you edit the file that is saved as an incomplete file, after pressing you whether to execute the file immediately.

The display shows:

START

in step 8, your machine will prompt

RETRY INCOMP. FILE?

1:YES 2:NO

Press

1

to execute the file immediately.

ADVANCED FEATURES

Edit File Mode

Deleting a File

To delete the file in memory, follow the steps below.

Make sure that the FAX lamp is ON. If not, press to select the "FAX MODE".

1

2

3

Enter the file number or use that you want to change.

or to select the file

Ex:

0 0 1

(See Note 2)

4

EDIT FILE MODE (1-6)

ENTER NO. OR

∨ ∧

ENTER FILE NO.OR

∨ ∧

FILE NO.=

❚❚❚

ENTER FILE NO.OR

∨ ∧

FILE NO.=001

DELETE FILE NO.001?

1:YES 2:NO

5

(see Note 1)

(see Note 2)

Enter the next file number you want to delete or press

STOP to return to standby.

* DELETING *

FILE NO.=001

ENTER FILE NO.OR

∨ ∧

FILE NO.=

❚❚❚

NOTE

1. Your machine cannot delete the file while it is being sent.

2. Enter as the file number and press

The following message is shown on the display.

DELETE ALL FILES?

1:YES 2:NO

SET

to delete all files (except the file in progress).

Press

1

to delete all files.

89

ADVANCED FEATURES

Edit File Mode

Printing a File

To print the contents of the communication file, follow the steps below.

Make sure that the FAX lamp is ON. If not, press to select the "FAX MODE".

1

2

3

Enter the file number or use that you want to change.

or to select the file

Ex:

0 0 1

(See Note 2)

4

Your machine will print the file. The document(s) will remain in memory even after printing the file.

(see Note 1)

EDIT FILE MODE (1-6)

ENTER NO. OR

∨ ∧

ENTER FILE NO.OR

∨ ∧

FILE NO.=

❚❚❚

ENTER FILE NO.OR

∨ ∧

FILE NO.=001

* PRINTING *

PAGE=001/003

90

NOTE

1. Your machine cannot print the file while it is being sent.

ADVANCED FEATURES

Edit File Mode

Adding Documents into a File

To add documents into the file, follow the steps bellow.

Make sure that the FAX lamp is ON. If not, press to select the "FAX MODE".

1 a

1 b

Place a book or an original face down on the Platen

Glass.

2

Place original(s) face up on the ADF.

or

3

Enter the file number or use or to select the file that you want to add.

Ex:

0 0 1

4

Your machine will start storing the document(s) into a file.

(see Note 1)

ENTER STATION(S)

THEN PRESS START 00%

EDIT FILE MODE (1-6)

ENTER NO. OR

∨ ∧

ENTER FILE NO.OR

∨ ∧

FILE NO.=

❚❚❚

ENTER FILE NO.OR

∨ ∧

FILE NO.=001

* STORE * NO.001

PAGES=001 10%

NOTE

1. Your machine cannot add the document into the file while it is being sent or waiting to redial.

91

ADVANCED FEATURES

Edit File Mode

Retry an Incomplete File

If a memory communication has been unsuccessful due to a busy line or no answer, the document you stored is automatically erased from memory after the last redial.

If you need to retain the document even if the communication failed, change the setting of Fax Parameter No.

031 (INC. FILE SAVE) to Valid in advance. (See page 29)

To retry the incomplete file, print a File List first to verify the file number. (See page 85)

Then, follow the steps below.

Make sure that the FAX lamp is ON. If not, press to select the "FAX MODE".

1

EDIT FILE MODE (1-6)

ENTER NO. OR

∨ ∧

2

ENTER FILE NO.OR

∨ ∧

FILE NO.=

❚❚❚

3

Enter the file number or use want to change.

or to select the file that you

ENTER FILE NO.OR

∨ ∧

FILE NO.=001

Ex:

0 0 1

4

* STORE * NO.001

Your machine will retry the file and start dialling immediately.

* DIALLING * NO.001

PANASONIC

(see Note 1) (see Note 2)

92

NOTE

1. To confirm or change the entered telephone number for the file, see page 85 and 87.

2. If you set Fax Parameter No.031 to Valid, all incomplete files will remain in the memory. To avoid memory overflow, please check the memory content frequently. We recommend that optional flash memory card is installed when this function is used. See the Operating Instructions (For Copier).

ADVANCED FEATURES

Receive To Memory

This feature is used to secure all received documents by storing them into the memory. To print the documents from memory, the authorized operator must enter the correct password.

Setting the RCV To Memory Password

Make sure that the FAX lamp is ON. If not, press to select the "FAX MODE".

1

2

3

4

Enter a 4-digit RCV to Memory Password.

Ex:

1 2 3 4

5

SET MODE (1-4)

ENTER NO. OR

∨ ∧

FAX PARAMETER (1-99)

NO.=

37 RCV TO MEMORY

❚❚❚❚

37 RCV TO MEMORY

1234

93

ADVANCED FEATURES

Receive To Memory

Setting RCV To Memory

Make sure that the FAX lamp is ON. If not, press

1

2

3

4

(see Note 1) (see Note 2)

to select the "FAX MODE".

SELECT MODE (1-5)

ENTER NO. OR

∨ ∧

RCV TO MEMORY=OFF

1:OFF 2:ON 3:PRINT

RCV TO MEMORY=ON

1:OFF 2:ON 3:PRINT

12-NOV-2000 15:00

< RCV TO MEMORY >

94

NOTE

1. When the memory overflows, the machine will stop receiving and release the line. The machine will not answer the next incoming call until there is space available in the memory.

2. We recommend that optional flash memory card is installed when this function is used. See the Operating

Instructions (For Copier).

ADVANCED FEATURES

Receive To Memory

Printing Documents

After receiving a document with the Receive To Memory feature, the following message will appear on the display.

MESSAGE IN MEMORY

< RCV TO MEMORY >

To print the documents, follow the steps below.

Make sure that the FAX lamp is ON. If not, press

1

2

3

4

5

Enter the password to print the documents.

(See Note 1)

Ex:

1 2 3 4

6

Machine will start to print the documents.

(see Note 1) (see Note 2)

to select the "FAX MODE".

SELECT MODE (1-5)

ENTER NO. OR

∨ ∧

RCV TO MEMORY=ON

1:OFF 2:ON 3:PRINT

RCV TO MEMORY=PRINT

1:OFF 2:ON 3:PRINT

INPUT PASSWORD

❚❚❚❚

INPUT PASSWORD

1234

* PRINTING *

MEMORY RCV’D DOC

NOTE

1. If the password has not been set, your machine will not prompt you to enter the password.

The documents will be printed immediately after pressing

SET

in step 4.

2. Once the RCV TO MEMORY feature is set to "On", the password cannot be changed (Fax Parameter No. 037 will not be shown on the LCD display). If you wish to change the password, set RCV TO MEMORY feature to

“Off” first. Then change the password. (See page 94)

95

96

ADVANCED FEATURES

Fax Cover Sheet

General Description

A Fax Cover Sheet can be automatically attached to your transmit document(s) that shows the recipient's name, originator's name and the number of pages attached.

Transmitted as: Received as:

Header P.01

Header P.02

Page 1 Page 2

Fax

Cover

Sheet

Page 1

Using the Fax Cover Sheet

To attach a Fax Cover Sheet to a transmission, follow the procedure below.

Page 2

Total P.02

Make sure that the FAX lamp is ON. If not, press to select the "FAX MODE".

1 a

1 b

Place a book or an original face down on the Platen

Glass.

2

Place original(s) face up on the ADF.

or

3

ENTER STATION(S)

THEN PRESS START 00%

SELECT MODE (1-5)

ENTER NO. OR

∨ ∧

COVER SHEET=OFF

1:OFF 2:ON

ADVANCED FEATURES

Fax Cover Sheet

4

or

or “OFF” (Cover Sheet is not attached)

for “ON” (Cover Sheet is attached)

COVER SHEET=OFF

1:OFF 2:ON or

COVER SHEET=ON

1:OFF 2:ON

5

ENTER STATION(S)

THEN PRESS START 00%

6

Dial by any combination of the following methods:

• One-Touch Dialling

• Abbreviated Dialling

• Manual Number Dialling, press entered

(Up to 70 stations)

SET

after each station is

• Directory Search Dialling, press entered

(For details, see page 39 to 43.)

SET

after each station is

Ex:

<01>(Station name)

5551234

7

(see Note 1) (see Note 2) (see Note 3) (see Note 4)

NOTE

1. To change the preset Fax Cover Sheet Setting, change the setting of Fax Parameter No. 056, see page 30.

2. This function is available for memory or direct transmission modes.

3. The Fax Cover Sheet is not counted in the number of pages column of the journals.

4. When the Fax Cover Sheet setting is set to On, the Quick Memory XMT feature is disabled.

97

98

ADVANCED FEATURES

Fax Cover Sheet

Fax Cover Sheet Sample

***** FACSIMILE COVER SHEET *****

(1)

12-NOV-2000 15:00

(2)

Message To:

SALES DEPT.

(3)

Message From:

PANASONIC

201 555 1212

(4)

02

Page(s)

Following This Cover Page

Explanation of contents

(1) Starting time of communication.

(2) Recorded name in the One-Touch, ABBR. No. or dialed telephone number.

(3) Your LOGO (up to 25 characters) and ID Number. (Up to 20 digits)

(4) The number of pages to follow. This information is not shown when transmitting by Direct Transmission Mode.

ADVANCED FEATURES

Department Code

General Description

This operation requires the user to input a preset 4-digit Department Code before transmission. The Department

Name of the selected Department Code is printed on the Header of each page sent, Cover Sheet, COMM.

Journal and Individual Transmission Journal. When the Department Code is set, the Transaction Journal will be sorted by the Department Code number (01 - 50) when it is printed.

If you wish to prevent unauthorized persons from setting, changing or erasing the Department Code settings, you should set the Access Code to restrict these settings.

Setting the Department Code

to select the "FAX MODE".

Make sure that the FAX lamp is ON. If not, press

1

2

3

4

SET MODE (1-4)

ENTER NO. OR

∨ ∧

FAX PARAMETER (1-99)

NO.=

77 DEPT. CODE

1:INVALID

77 DEPT. CODE

2:VALID

5

6

Enter Department Code number.

Ex:

1 2

(01 to 50)

DEPT. CODE (01-50)

ENTER NO. OR

∨ ∧

INPUT DEPT. NAME

12

Continued on the next page...

99

ADVANCED FEATURES

Department Code

7

Enter your Department Name (max. 25 characters and

digits) by using Character keys. (See page 10)

Ex:

P A N A S O N I C SPACE

S A L E S

(See Note 1)

8

9

Enter a 4-digit Department Code.

Ex:

1 2 3 4

INPUT DEPT. NAME

12 PANASONIC SALES

INPUT DEPT. CODE

❚❚❚❚

INPUT DEPT. CODE

1234

10

To record another Department Code, repeat step 6 to 10.

To return to standby, press

STOP

.

(see Note 1)

(see Note 2)

INPUT DEPT. NAME

13

100

NOTE

1. Use

COPY

to copy the default LOGO which is set in the User Parameters. You can add the department name following the default LOGO.

2. When enabling the Dept. Code feature for the first time, it is important to Print the Journal by pressing

FUNCTION

,

6

,

1

,

SET

and

1

in order to erase the previous journal contents.

ADVANCED FEATURES

Department Code

Changing or Erasing the Department Code

If you have to change or erase any of the Department Codes, follow the steps below.

Make sure that the FAX lamp is ON. If not, press to select the "FAX MODE".

1

2

3

4

5

Enter the Department Code number you wish to change or erase.

Ex:

1 2

(01 to 50)

SET MODE (1-4)

ENTER NO. OR

∨ ∧

FAX PARAMETER(1-99)

NO.=

77 DEPT. CODE

2:VALID

DEPT. CODE (01-50)

ENTER NO. OR

∨ ∧

INPUT DEPT. NAME

12 PANASONIC SALES

Continued on the next page...

101

102

ADVANCED FEATURES

Department Code

6

then enter a new LOGO. (See Note 1 and 2)

Ex:

P A N A F A X

SPACE

S A L E S or just go to step 10 to erase the Department Code.

7

8

Then enter a new Department Code.

Ex:

5 6 7 8

9

To change or erase another Department Code, repeat steps 6 to 10. To return to standby, press STOP .

INPUT DEPT. NAME

12

INPUT DEPT. NAME

12 PANAFAX SALES

INPUT DEPT. CODE

1234

INPUT DEPT. CODE

❚❚❚❚

INPUT DEPT. CODE

5678

INPUT DEPT. NAME

13

ADVANCED FEATURES

Department Code

Sending a Document with Department Code

Make sure that the FAX lamp is ON. If not, press

1 a

to select the "FAX MODE".

ENTER STATION(S)

THEN PRESS START 00%

1 b

Place original(s) face up on the ADF.

or

2

Place a book or an original face down on the Platen

Glass.

Dial by any combination of the following methods:

• One-Touch Dialling

• Abbreviated Dialling

• Manual Number Dialling, press entered

(Up to 70 stations)

SET

after each station is

• Directory Search Dialling, press entered

(For details, see page 39 to 43.)

SET after each station is

Ex:

<01>(Station name)

5551234

3

INPUT DEPT. CODE

❚❚❚❚

4

5

Enter a 4-digit Department Code.

Ex:

1 2 3 4

The document is sent with the header of the selected

Department Name. The selected Department Name is printed on the COMM. Journal, Individual Transmission

Journal and Cover Sheet.

INPUT DEPT. CODE

1234

103

104

ADVANCED FEATURES

Department Code

Sending a Document with Department Code (Voice Mode Transmission)

1 a

ENTER STATION(S)

THEN PRESS START 00%

Place original(s) face up on the ADF.

or

1 b

Place a book or an original face down on the Platen

Glass.

2

Lift the external telephone or press

MONITOR

.

Ex: Press MONITOR

3

Enter a 4-digit Department Code.

Ex:

1 2 3 4

4

INPUT DEPT. CODE

❚❚❚❚

INPUT DEPT. CODE

1234

* MONITOR *

5

6

Dial the telephone number from the keypad.

Ex:

5 5 5 1 2 3 4

When you hear a beep,

* DIALLING *

5551234

ON LINE * XMT *

The document is sent with the header of the selected

Department Name. The selected Department Name is printed on the COMM. Journal, Individual Transmission

Journal and Cover Sheet.

ADVANCED FEATURES

Department Code

Printing a Department Code List

The Department Code List will be printed following the Fax Parameter List.

1

PRINT OUT (1-7)

ENTER NO. OR

∨ ∧

2

* PRINTING *

FAX PARAMETER LIST

Sample Department Code List (Prints following the Fax Parameter List)

*************** -FAX PARAMETER LIST- ************** DATE 12-NOV-2000 ***** TIME 15:00 *** P.02

DEPARTMENT CODE LIST

(1) (2) (3)

NUMBER DEPARTMENT NAME DEPARTMENT CODE

01

02

03

Panafax Sales

Panafax Service

Panafax Accounting

0001

0002

0003

50 Panafax Engineering 0050

-PANASONIC -

************************************ -HEAD OFFICE - ********* - 201 555 1212 - ********

Explanation of contents

(1) Department Code Number

(2) Department Name

(3) Department Code

: 01-50

: Up to 25 characters

: 4 digits

105

ADVANCED FEATURES

Department Code

Printing a Department Code Journal

When the Department Code is set, the Transaction Journal will be sorted by the Department Code number when it is printed. All contents of the Journal will be erased automatically after being printed.

1

PRINT OUT (1-7)

ENTER NO. OR

∨ ∧

2

JOURNAL

1:PRINT 2:VIEW

3

* PRINTING *

JOURNAL

Sample Department Code Journal / Originated Calls

*************** -JOURNAL- ************************* DATE 12-NOV-2000 ***** TIME 15:00 *** P.01

ORIGINATED CALLS

10-NOV TO 12-NOV (1)

(2) (3)

TOTAL PAGES = 000038 TOTAL TIME = 00:23:56

(4) (5)

01: Panafax Sales

--------------------------------

NO. COMM. PAGES FILE DURATION X/R IDENTIFICATION DATE TIME DIAGNOSTIC

01 OK 005 00:05:13 XMT

5551234

21 OK 021/021 019 00:10:15 FWD FAX FORWARD

(6) (7)

TOTAL PAGES = 000026 TOTAL TIME = 00:15:28

10-NOV 15:10 C0044903C0000

10-NOV 18:10 C0044903C0000

02: Panafax Service

--------------------------------

NO. COMM. PAGES FILE DURATION X/R IDENTIFICATION DATE TIME DIAGNOSTIC

19 OK 001/001 017 00:00:13 XMT

5551234 11-NOV 10:10 C0044903C0000

30 OK 011/011 045 00:08:15 XMT SERVICE DEPT.

12-NOV 13:10 C0044903C0000

TOTAL PAGES = 000012 TOTAL TIME = 00:08:28

-PANASONIC -

************************************ -HEAD OFFICE - ********* - 201 555 1212 - ********

Continued on the next page...

106

ADVANCED FEATURES

Department Code

Sample Department Code Journal / Received Calls

*************** -JOURNAL- ************************* DATE 12-NOV-2000 ***** TIME 15:00 *** P.02

RECEIVED CALLS

10-NOV TO 12-NOV (1)

(2) (3)

TOTAL PAGES = 000011 TOTAL TIME = 00:13:41

NO. COMM. PAGES FILE DURATION X/R IDENTIFICATION DATE TIME DIAGNOSTIC

55 OK 005 00:05:13 RCV 4445678 10-NOV 12:10 C0044903C0000

56 OK 005/005 020 00:08:15 PLD 111 222 333 10-NOV 19:15 C0044903C0000

70 OK 001 017 00:00:13 RCV 44567345 11-NOV 10:10 C0044903C0000

-PANASONIC -

************************************ -HEAD OFFICE - ********* - 201 555 1212 - ********

Explanation of contents

(1) Period date of this journal

(2) Number of total pages transmitted/received for this machine.

(3) Total transmitted/received time for this machine.

(4) Department Code Number

(5) Department Name

(6) Number of total pages transmitted/received for this department.

(7) Total transmitted/received time for this department.

: 01-50

107

ADVANCED FEATURES

This page is intentionally left blank.

108

Network Features

Selective Reception

Your machine has a special feature, Selective Reception, which can prevent the receiving of unnecessary documents (i.e. junk fax, direct mail, etc.).

Before receiving the document, the last 4 digits of the ID Number received from the sending machine will be compared with the last 4 digits of the telephone number programmed in each One-Touch or Abbreviated station.

When a match is found, your machine will start receiving the document. If a match is not found, your machine will cancel the reception and an Information Code 406 will be recorded on the Journal.

Setting the Selective Reception.

Make sure that the FAX lamp is ON. If not, press to select the "FAX MODE".

1

SET MODE (1-4)

ENTER NO. OR

∨ ∧

2

FAX PARAMETER(1-99)

NO.=

3

46 SELECT RCV

1:INVALID

4

46 SELECT RCV

2:VALID

5

(see Note 1)

(see Note 2)

NOTE

1. When the Selective Reception is set, your machine can receive only from those stations which are programmed in the built-in auto-dialer.

2. If your ID number has not been set, your machine might not be able to receive from some models.

To set your ID number, see page 18.

109

NETWORK FEATURES

Password Communications

General Description

Password Communications, including Password Transmission and Password Reception will prevent your machine from sending a fax to a wrong station or receiving a fax from an unauthorized stations. You can set

Password Transmission and Password Reception independently, or both together.

To use Password Transmission, you must set a 4-digit transmission password in advance. The password must be shared with other compatible Panafax machine(s). If the transmission password in your machine does not match the transmission password in the other compatible Panafax machine(s), the transmission will fail. You can select password transmission by setting Function 8-4 (PASSWORD-XMT) to "ON" when you send a document.

To use Password Reception, you must set a 4-digit receiving password in advance. The password must be shared with the other compatible Panafax machine(s). If the password in your machine does not match the receiving password in the other compatible Panafax machine(s), the reception will fail. Once you set password reception and set the parameter to “ON”, it stays until you change the setting to “OFF”.

Compatibility with Other Machines

You can only use password transmission and reception with another Panafax compatible machine(s) listed below.

Model Special Settings

UF-560

UF-585

UF-595

UF-650

UF-733

UF-744

UF-745

UF-750

UF-750D

UF-755

UF-755e

UF-766

UF-770

UF-788

UF-880

UF-885

UF-895

UF-M500

DF-1100

DP-2000

DP-2500

FP-D250F

FP-D350F

UF-160

UF-160M

UF-170

UF-260

UF-270

UF-270M

UF-280M

UF-300

UF-312

UF-322

UF-550

Required.

Please refer to the individual User's Guide of each model.

110

NETWORK FEATURES

Password Communications

Setting Password Transmission

To set transmission password and parameter,

Make sure that the FAX lamp is ON. If not, press to select the "FAX MODE".

1

2

3

4

Enter a 4-digit Transmission Password.

Ex:

1 2 3 4

and press

5

or

for “OFF” (password is not checked)

for “ON” (password is checked)

SET MODE (1-4)

ENTER NO. OR

∨ ∧

FAX PARAMETER(1-99)

NO.=

43 PASSWORD-XMT

❚❚❚❚

43 PASSWORD-XMT

1:OFF 1234

43 PASSWORD-XMT

1:OFF 1234 or

43 PASSWORD-XMT

2:ON 1234

6

(see Note 1) (see Note 2):

NOTE

1. You can change the setting temporarily by using FUNCTION 8-4 (PASSWORD-XMT) for each transmission. See

page 113 for details.

2. To change the password, press

CLEAR

in step 4. Then re-enter a new one.

111

NETWORK FEATURES

Password Communications

Setting Password Reception

To set receiving password and parameter,

Make sure that the FAX lamp is ON. If not, press to select the "FAX MODE".

1

2

3

4

Enter a 4-digit Receiving Password.

Ex:

1 2 3 4

and press

5

or

for “OFF” (password is not checked)

for “ON” (password is checked)

SET MODE (1-4)

ENTER NO. OR

∨ ∧

FAX PARAMETER(1-99)

NO.=

44 PASSWORD-RCV

❚❚❚❚

44 PASSWORD-RCV

1:OFF 1234

44 PASSWORD-RCV

1:OFF 1234 or

44 PASSWORD-RCV

2:ON 1234

6

(see Note 1) (see Note 2)

112

NOTE

1. Once you set the parameter, you cannot select the parameter, “OFF” or “ON”, for each reception. It is always

OFF” or “ON” until you change the setting.

2. To change the password, press

CLEAR

in step 4. Then re-enter a new one.

NETWORK FEATURES

Password Communications

Using Password Transmission

To use Password Transmission, you can select PASSWORD-XMT “OFF” or “ON” for each Transmission by following the procedure below.

Make sure that the FAX lamp is ON. If not, press to select the "FAX MODE".

1a

1b

Place a book or an original face down on the Platen

Glass.

2

Place original(s) face up on the ADF.

or

3

4

for “OFF” (password is not checked)

or

for “ON” (password is checked)

5

ENTER STATION(S)

THEN PRESS START 00%

SELECT MODE (1-5)

ENTER NO. OR

∨ ∧

PASSWD-XMT=OFF

1:OFF 2:ON

PASSWD-XMT=OFF

1:OFF 2:ON or

PASSWD-XMT=ON

1:OFF 2:ON

ENTER STATION(S)

THEN PRESS START

113

114

NETWORK FEATURES

Password Communications

Continued on the next page...

6

Dial by any combination of the following methods:

• One-Touch Dialling

• Abbreviated Dialling

after each station is • Manual Number Dialling, press entered

(Up to 70 stations)

• Directory Search Dialling, press entered

(For details, see page 39 to 43.)

after each station is

<01>(Station name)

5551234

Ex:

7

If your machine's Transmission Password coincides with the other station's Transmission Password, your machine starts sending the document.

When transmission is completed, PASSWORD-XMT returns to standard setting (“OFF” or “ON”).

Using Password Reception

There is no additional operation required once you set the parameter by following the procedure on page 112.

The parameter, “OFF” or “ON”, cannot be selected for each reception. It is always “OFF” or “ON” until you change the setting.

NETWORK FEATURES

Confidential Mailbox

Your machine is equipped with two Confidential Communication features which ensure that the Confidential information you send is received only by the person with the correct confidential code.

Confidential Mailbox

The confidential mailbox feature can be used as a mailbox to communicate with other compatible models using a 4-digit confidential code. The Confidential Mailbox feature receives document(s) with a confidential code into memory. These documents can only be printed by the person who has the correct confidential code.

Panafax

Compatible

Model

Panafax

Compatible

Model

Send

A with

Conf.Code

1000

Send

B with

Conf.Code

2000

Panafax Compatible Model

(Note 5)

MAILBOX

Document "A" and "B" are stored into memory.

Panafax

Compatible

Model

B

Polling with

A

Conf.Code

1000

(Note 5)

Print out with

Conf.Code

2000

Figure 1 : Confidential Mailbox

Compatibility with Other Machines

Table 1 shows a list of compatible Panafax models which have the Confidential Mailbox feature. It also shows whether or not special settings are required.

(see Note 1) (see Note 2) (see Note 3) (see Note 4) (see Note 5)

Table 1 : Confidential Mailbox Requirement

Special Settings Compatible Model

DF-1100 DP-2000 DP-2500 UF-280M UF-312 UF-322 UF-332

UF-333 UF-342 UF-344 UF-550 UF-560 UF585 UF595

UF-733 UF-744 UF-745 UF-755 UF-755e UF-766 UF-770

UF-788 UF-880 UF-885 UF-895

Not Required.

NOTE

1. If your machine receives two confidential faxes with same confidential code, both documents are stored together in the same confidential mailbox.

2. Up to 20 Mailbox files can be stored in memory. So, you can receive the confidential fax using 20 different confidential codes.

3. If the memory overflows, the machine will stop receiving and release the line.

4. We recommend that optional flash memory card be installed when this function is used. See page 150 on Image

Memory Capacity.

5. If confidential faxes were received in the mailbox of UF-733, you cannot poll those documents. The UF-733 is designed to print the received confidential document locally only.

115

116

NETWORK FEATURES

Confidential Mailbox

Sending a Confidential Document to a Remote Station's Mailbox

Make sure that the FAX lamp is ON. If not, press to select the "FAX MODE".

1a

1b

Place a book or an original face down on the Platen

Glass.

2

Place original(s) face up on the ADF.

or

3

4

Enter a 4-digit Confidential Code.

Ex:

2 2 3 3

ENTER STATION(S)

THEN PRESS START 00%

CONF. COMM. (1-5)

ENTER NO. OR

∨ ∧

CONFIDENTIAL XMT

CONF.CODE=

❚❚❚❚

CONFIDENTIAL XMT

CONF.CODE=2233

ENTER STATION

THEN PRESS START

5

6

Dial by any one of the following methods:

• One-Touch Dialling

• Abbreviated Dialling

• Manual Number Dialling

• Directory Search Dialling

Ex:

Continued on the next page...

<01>(Station name)

5551234

Confidential Mailbox

7

If necessary, inform the receiving person and tell them the

Confidential Code.

NETWORK FEATURES

117

NETWORK FEATURES

Confidential Mailbox

Polling a Confidential Document from a Remote Station's Mailbox

After you have been informed that someone has transmitted a confidential document to a remote station's mailbox, you can poll the confidential document from the remote station by following the procedure below.

Make sure that the FAX lamp is ON. If not, press to select the "FAX MODE".

1

2

3

Enter a 4-digit Confidential Code.

Ex:

2 2 3 3

CONF. COMM. (1-5)

ENTER NO. OR

∨ ∧

CONFIDENTIAL POLL

CONF.CODE=

❚❚❚❚

CONFIDENTIAL POLL

CONF.CODE=2233

4

5

Dial by any one of the following methods:

• One-Touch Dialling

• Abbreviated Dialling

• Manual Number Dialling

• Directory Search Dialling

Ex:

6

ENTER STATION

THEN PRESS START

<01>(Station name)

5551234

(see Note 1)

118

NOTE

1. The confidential file will be erased automatically at the center station after being polled.

NETWORK FEATURES

Confidential Mailbox

Receiving a Confidential Document to Your Machine's Mailbox

No special setting is required, your machine comes with this feature ready to use. Your machine receives a confidential fax the same way it receives a normal fax message. When receiving the confidential fax, the display shows the following message (CONF. RCV REPORT) and prints out the Confidential Receive Report.

MESSAGE IN MAIL BOX

Sample CONF. RCV Report

*********************-CONF. RCV REPORT- ***********DATE NOV-12-2000 *****TIME 15:00 ***********

** NOTICE OF CONFIDENTIAL DOCUMENT HELD **

(1) (2) (3) (4)

FILE NO. RECEIVED FROM PAGES TIME RECEIVED

040 PANAFAX 001 12-NOV 15:00

-PANASONIC -

*******************************-HEAD OFFICE -**** - 201 555 1212- *******************

Explanation of contents

(1) File number

(2) Received remote station's ID

(3) Number of pages received

(4) Received date and time

(see Note 1) (see Note 2)

(see Note 3) (see Note 4)

:

:

: 001 to 999

: Character ID or Numeric ID

NOTE

1. If your machine receives two confidential faxes with same confidential code, both documents are stored together in the same confidential mailbox.

2. Up to 20 Mailbox files can be stored in memory. So, you can receive the confidential fax using 20 different confidential codes.

3. If the memory overflows, the machine will stop receiving and release the line.

4. You can verify whether the unit has received a confidential fax by printing out the File List. (See page 90)

119

NETWORK FEATURES

Confidential Mailbox

Storing a Confidential Document in Your Machine's Mailbox

Use the following procedure to store a document in a confidential mailbox in your machine. Once the confidential document is stored in your machine, it can be polled by another machine.

(see Note 1)

to select the "FAX MODE".

Make sure that the FAX lamp is ON. If not, press

1a

1b

Place original(s) face up on the ADF.

or

Place a book or an original face down on the Platen

Glass.

2

3

Enter a 4-digit Confidential Code.

4

Ex:

2 2 3 3

5

The document(s) will be stored into memory.

If necessary, inform the receiving party of the confidential document and tell them the confidential code needed to poll the document.

ENTER STATION(S)

THEN PRESS START 00%

CONF. COMM. (1-5)

ENTER NO. OR

∨ ∧

CONFIDENTIAL POLLED

CONF.CODE=

❚❚❚❚

CONFIDENTIAL POLLED

CONF.CODE=2233

* STORE * NO.002

PAGES=001 01%

120

NOTE

1. The confidential file will be erased automatically after being polled.

If you wish to retain the confidential file even after being polled, change the setting of Fax Parameter

No. 042 (CONF. POLLED FILE SAVE) to "Valid".

NETWORK FEATURES

Confidential Mailbox

Printing a Confidential Document from Your Machine's Mailbox

After you have been notified that someone has transmitted a confidential document to your machine's mailbox, use the following procedure to print the confidential document.

Make sure that the FAX lamp is ON. If not, press to select the "FAX MODE".

1

2

3

Enter the Confidential Code of the document you want to print.

Ex:

2 2 3 3

4

The machine will print the confidential documents.

(see Note 1)

CONF. COMM. (1-5)

ENTER NO. OR

∨ ∧

PRINT CONF. FILE

CONF.CODE=

❚❚❚❚

PRINT CONF. FILE

CONF.CODE=2233

* PRINTING *

PAGE=001/001

NOTE

1. The confidential file will be erased automatically after being printed out even if the setting of Fax Parameter No.

042 (CONF. POLLED FILE SAVE) is changed to "Valid".

121

122

NETWORK FEATURES

Confidential Mailbox

Deleting a Confidential Document Stored in Your Machine's Mailbox

If your memory becomes full, or you just want to clean out your confidential documents, you may delete one or more confidential faxes stored in your machine by using the following procedure.

There are two types of confidential file deletions, one is to delete the file individually by its Confidential Code, and the other is to delete All confidential files in memory.

To delete a file using confidential code

Make sure that the FAX lamp is ON. If not, press to select the "FAX MODE".

1

2

3

Enter a 4-digit Confidential Code.

Ex:

2 2 3 3

4

CONF. COMM. (1-5)

ENTER NO. OR

∨ ∧

DELETE CONF. FILE

CONF.CODE=

❚❚❚❚

DELETE CONF. FILE

CONF.CODE=2233

* DELETING *

CONF.CODE=2233

NETWORK FEATURES

Confidential Mailbox

To delete all confidential files in memory

Make sure that the FAX lamp is ON. If not, press

1

2

3

4

to select the "FAX MODE".

CONF. COMM. (1-5)

ENTER NO. OR

∨ ∧

DELETE CONF. FILE

CONF.CODE=

❚❚❚❚

DELETE ALL CONF.

FILES? 1:YES 2:NO

* DELETING *

ALL CONF. FILES

123

NETWORK FEATURES

Sub-Addressing

General Description

The Sub-Addressing function allows you further routing, forwarding or relaying of document(s) to the desired recipient(s) when used in combination with the Networking version of LaserFAX software. This function conforms to the ITU-T recommendation for T. Routing-Facsimile Routing utilizing the Sub-Address.

Example of a Network

Document with SUB e.g.

Dial 2013331234

SUB=004 aaa

Extension Network

PBX

Tel No.

-

-

201-333-1234

RJ11C

PSTN

Network

Ext. No.

1000

1001

1002 aaa bbb

Document with SUB e.g.

Dial 2013331234

SUB=003

LaserFax

G3 fax G3 fax

LAN Network

Automatic Routing Table of LaserFax

SUB

001

002

003

004

005

006

Destination

John

Dave

Bob

1000

1001

9-2126667777

Bob

Dave John bbb

Compatibility with Other Machines

• Sub-Addressing Transmission: DF-1100/DP-150FP/2000/2500/DX-1000/2000/FP-D250F/D350F/UF-332/

333/342/344/550/560/585/595/770/788/880/885/895 (see Note 2)

• Sub-Addressing Reception: DX-1000/2000 and DF-1100/UF-342/344/550/560/585/595/770/788/880 with PC Interface using the Networking version of LaserFAX software.

Sub-Addressing Transmission Methods

You can send a document with Sub-Address information to the desired recipient by the following methods.

• By registering the Sub-Address information into the Phone Book Numbers.

• By specifying the Sub-Address information in the Manual Number Dialling Mode.

Setting of Routing, Forwarding or Relaying

You can customize the Automatic Routing to any combination of LAN (Local Area Network), PSTN

(Public Switched Telephone Network) or PBX Extension with LaserFAX Routing Table (please refer to the

LaserFAX User Manual).

(see Note 1) (see Note 2)

NOTE

1. LaserFAX is trademarks of Wordcraft International Ltd.

2. UF-788 with PC Interface Option or the Option ROM installed.

124

NETWORK FEATURES

Sub-Addressing

To set the Sub-Address into a One-Touch/ABBR. dialling Numbers

Make sure that the FAX lamp is ON. If not, press

1

2

or

to select “One-Touch”.

to select “ABBR.NO.”.

to select the "FAX MODE".

1:ONE-TOUCH

2:ABBR NO.

5

6

(see Note 1)

Ex:

1

3

Ex:

4

Enter the telephone number, press the Sub-Address. (Up to 20 digits)

FLASH then enter

(Up to 36 digits including telephone number, pauses, spaces, FLASH and Sub-Address)

Ex: Telephone number = 5551234, Sub-Address =2762

Enter as: 5 5 5 1 2 3 4

FLASH

2 7 6 2

Enter the station name. (See page 19)

ONE-TOUCH< >

PRESS ONE-TCH OR

∨ ∧

<01>

ENTER TEL. NO.

<01>

5551234s2762

<01> SALES DEPT

5551234s2762

NOTE

1.

FLASH

separates the Sub-Address from the Telephone number and is indicated by an "s" in the display.

125

126

NETWORK FEATURES

Sub-Addressing

To send a Document with Sub-Address

Using One-Touch/ABBR. Number Dialling

The operation is the same as for normal dialling

Make sure that the FAX lamp is ON. If not, press to select the "FAX MODE".

1a

Place original(s) face up on the ADF.

or

1b

Place a book or an original face down on the Platen

Glass.

2

Ex:

3

ENTER STATION(S)

THEN PRESS START 00%

<01> (Station name)

5551234s2762

* STORE * NO. 001

PAGES=001 01%

The document is stored into memory and your machine starts to dial the number of the station and sends the document(s) with Sub-Addressing information.

Sub-Addressing

Using Manual Number Dialling

Use FLASH to separate the Telephone number and the Sub-Address.

NETWORK FEATURES

Make sure that the FAX lamp is ON. If not, press to select the "FAX MODE".

1a

Place original(s) face up on the ADF.

or

1b

Place a book or an original face down on the Platen

Glass.

2

Enter the telephone number, press the Sub-Address (up to 20 digits).

FLASH then enter

(Up to 36 digits including telephone number, pauses, spaces, FLASH and Sub-Address)

Ex: Telephone number = 5551234, Sub-Address=2762

Enter as: 5 5 5 1 2 3 4

FLASH

2 7 6 2

3

ENTER STATION(S)

THEN PRESS START 00%

TEL. NO.

5551234s2762

* STORE * NO. 001

PAGES=001 01%

The document is stored into memory and your machine starts to dial the number of the station and sends the document(s) with Sub-Addressing information.

(see Note 1) (see Note 2) (see Note 3)

NOTE

1.

FLASH

separates the Sub-Address from the Telephone number and is indicated by an "s" in the display.

2. Manual Off-Hook or On-Hook Dialling cannot be used with the Sub-Addressing Transmission.

3. The Sub-Address is not transmitted during Manual Redial Mode.

127

NETWORK FEATURES

This page is intentionally left blank.

128

Printout Journals and Lists

Journals and Lists

To help you maintain records of the documents you sent and received, as well as lists of the numbers you record, your facsimile machine is equipped to print the following journals and lists: Transaction Journal, Individual

Transmission Journal, Communication Journal, One-Touch/Abbreviated/Directory Search No. List, Program List,

Fax Parameter List, Directory Sheet and File List.

Transaction Journal

The "Journal" is a record of the last 100 transactions (a transaction is recorded each time you send or receive a document). It is printed automatically after every 100 transactions (See Note 1) or you can print or view it manually by using the following procedure:

Make sure that the FAX lamp is ON. If not, press to select the "FAX MODE".

1

2

3 a

for print a Journal

3 b

for view a Journal

4

Select the view mode.

1

to view transmission transactions only

2

to view all transactions

Ex:

2

You can view the transactions in the journal by pressing

or . Press

STOP

to return to standby.

PRINT OUT (1-7)

ENTER NO. OR

∨ ∧

JOURNAL

1:PRINT 2:VIEW

* PRINTING *

JOURNAL

JOURNAL VIEW

1:XMT ONLY 2:ALL

USE THE

∨ ∧

KEYS TO

SCROLL EACH RECORD

Continued on the next page...

129

PRINTOUT JOURNALS AND LISTS

Journals and Lists

Date & Time

01/12 10:00 OK P01

XMT

5551234

(see Note 1)

Type of Communication

XMT : Transmission

RCV : Reception

POL : Polling

PLD : Polled

FWD : Fax Foward

Received ID,

Recorded name or the dialed telephone number

Communication Result

OK

B-OK

P-OK

: Communication was successful.

: Batch Transmission was successful.

: Reserved transmission was successful

R-OK

BUSY

under memory full condition.

: Relayed transmission was successful.

: Line busy

STOP : STOP was pressed.

3-digit Info Code : Communication has failed

Number of pages successfully transmitted or received.

Scroll Marker

: Latest transaction

: Oldest transaction

: Only 1 transaction

130

NOTE

1. If you wish to disable the automatic print of the Transaction Journal, change the setting of Fax Parameter No. 013

to "Invalid". (See page 28)

PRINTOUT JOURNALS AND LISTS

Journals and Lists

Individual Transmission Journal (IND. XMT JOURNAL)

An Individual Transmission Journal contains the information on the latest transmission.

Make sure that the FAX lamp is ON. If not, press to select the "FAX MODE".

1

PRINT OUT (1-7)

ENTER NO. OR

∨ ∧

2

6:IND. XMT JOURNAL?

PRESS SET TO PRINT

3

* PRINTING *

IND. XMT JOURNAL

Continued on the next page...

131

PRINTOUT JOURNALS AND LISTS

Journals and Lists

Sample Transaction Journal

(

1) (2)

***************** -JOURNAL- ************************* DATE 12-NOV-2000 ***** TIME 15:00 *********

(3) (4) (5) (6) (7) (8) (9)

NO. COMM. PAGES FILE DURATION X/R IDENTIFICATION

01 B-OK 005/005 00:00:22 XMT SERVICE DEPT.

002/002 001

003/003 002

02 OK 003 003 00:01:17 RCV 111 222 333

03 OK 001 004 00:00:31 XMT ACCOUNTING DEPT.

04 630 000/005 005 00:00:00 XMT

342345676

05 STOP 000 006 00:00:34 XMT

12324567

06 OK 001/001 007 00:00:20 XMT

44567345

07 408 *003 008 00:02:14 XMT

2345678

(10) (11) (12)

DATE TIME DIAGNOSTIC

11-NOV 17:35 C0044903C0000

11-NOV 17:41 C0044903C0000

11-NOV 17:50 C0044903C0000

11-NOV 17:57 0800420000000

11-NOV 18:35 0210260200000

11-NOV 18:44 C8044B03C0000

11-NOV 18:55 0040440A30080

48 OK 002/002 049 00:00:31 XMT

◆ ☎

0245674533

49 OK 003/003 050 00:01:32 XMT

◆ ☎

0353678980

12-NOV 08:35 C8044B03C1000

12-NOV 08:57 C8044B03C1000

(13)

-PANASONIC -

************************************ -HEAD OFFICE - ***** - 201 555 1212- *********

(15) (14)

132

PRINTOUT JOURNALS AND LISTS

Journals and Lists

Sample Individual Transmission Journal (IND. XMT JOURNAL)

(1) (2)

************** -IND. XMT JOURNAL- **************** DATE 12-NOV-2000 ***** TIME 15:00 *********

(10)(11)

DATE/TIME = 12-NOV-2000 09:00

(3) JOURNAL No. = 21

(4) COMM. RESULT = OK

(5) PAGE(S) = 001

(7) DURATION = 00:00:16

(6) FILE No. = 010

(16) MODE = MEMORY TRANSMISSION

(17) DESTINATION = [001] / 555 1234 /ABCDEFG

(18) RECEIVED ID =

(19) RESOLUTION = STD

(20) LINE NUMBER = 2

(13)

-PANASONIC -

******************************-HEAD OFFICE -*******- 201 555 1212- *****************

(15) (14)

Continued on the next page...

133

PRINTOUT JOURNALS AND LISTS

Journals and Lists

Explanation of contents

(1) Printout date

(2) Printout time

(3) Journal number

(4) Communication result

(5) Number of pages transmitted or received

(6) File number

: "OK" indicates that the communication was successful.

"BUSY" indicates that the communication has failed because of busy line.

"STOP" indicates that STOP was pressed during communication.

: "B-OK" indicates that the Batch Transmission was successful.

: (All batched files are listed below the batched transaction.)

"P-OK" indicates that memory overflow or document misfeeding occurred while storing the documents into memory for transmission but successfully stored document(s) was sent.

"R-OK" indicates that the Relayed XMT or Confidential Communication was successful.

"3-digit Info Code" (See page 145) indicates that the communication has failed.

: The 3-digit number is the number of pages successfully transmitted or received.

When the documents are stored into memory, two 3-digit numbers will appear.

The first 3-digit number represents the number of pages successfully transmitted. The second 3-digit number represents the total number of pages that were attempted to be transmitted.

Asterisk "*" indicates that the quality of some received copies was poor.

: 001 to 999 (If the communication is stored into memory, a file number is assigned for each communication.)

(7) Duration of communication

(8) Type of communication

(9) Remote station identification

: "XMT" means Transmission

"RCV" means Reception

"POL" means Polling

"PLD" means Polled

"FWD" means Fax Forward

: Name : Recorded name in One-Touch or ABBR. Numbers or remote station's

Character ID.

number : Dialed telephone number (PIN code will not be shown)

Number : Remote station's ID number.

"

" means communicated from optional 2nd G3 Fax Communication Port Kit.

(Line-2)

(10) Communication date

(11) Communication Start time

(12) Diagnostic

(13) Own LOGO

(14) Own ID number

(15) Own Character ID

(16) Type of communication

(17) Destination

(18) Received remote station's ID

(19) Resolution:

: For service personnel only

: Up to 25 characters

: Up to 20 digits

: Up to 16 characters

: Transmission or memory transmission

: If a One-Touch or ABBR was used for the transmission:

One-Touch or ABBR. No./Telephone Number/Recorded Name

If not : Telephone number

: Character ID or ID number

: "STD" means standard resolution

"FINE" means fine resolution

"S-FINE" means super fine resolution

(20) Line Number

134

PRINTOUT JOURNALS AND LISTS

Journals and Lists

Communication Journal (COMM. JOURNAL)

The Communication Journal (COMM. JOURNAL) lets you verify whether the transmission or polling was successful. You may select the printout condition (Off/Always/Inc. only) in Function 8-1 or Fax Parameter No. 12.

Sample COMM. JOUR

************** - COMM. JOURNAL - ***************** DATE 12-NOV-2000 **** TIME 15:00 *********

(1) (2) (3)

MODE = MEMORY TRANSMISSION START=12-NOV 14:50 END=12-NOV 15:00

FILE NO.= 050 (4)

(5) (6) (7) (8) (9) (10)

STN NO. COMM. ABBR NO.

STATION NAME/TEL NO. PAGES DURATION

001 OK <01>

002 OK <02>

003 407 <03>

004 BUSY

SERVICE DEPT. 001/001 00:01:30

SALES DEPT. 001/001 00:01:25

ACCOUNTING DEPT. 000/001 00:01:45

021 111 1234 000/001 00:00:00

- PANASONIC -

************************************* - HEAD OFFICE - ****** - 201 555 1212 - *******

Continued on the next page...

135

PRINTOUT JOURNALS AND LISTS

Journals and Lists

Explanation of contents

(1) Indication of communication mode

(2) Start time of communication

(3) End time of communication

(4) File number

(5) Station number

(6) Communication result

: 001 to 999 (When the communication is stored into memory, a file number is assigned for each communication.)

: Sequential number of the Stations.

"

" means communicated from optional 2nd G3 Fax Communication Port Kit.

(Line-2)

: "OK" indicates that the communication was successful.

"BUSY" indicates that the communication has failed because of busy line.

"STOP" indicates that STOP was pressed during communication.

"B-OK" indicates that the Batch Transmission was successful.

"P-OK" indicates that memory overflow or document misfeeding occurred while storing the documents into memory for transmission but successfully stored document(s) was sent.

"R-OK" indicates that the Relayed XMT or Confidential Communication was successful.

"3-digit Info Code" (See page 145) indicates that the communication has failed.

In this case, the machine will print the attached report with first page of your document as shown on the previous page.

:

mark indicates dialed by direct number dial.

(7) Abbreviated number or

mark

(8) Recorded name in One-Touch,

ABBR. or direct dialling number

(9) Number of pages transmitted or received

: The 3-digit number is the number of pages successfully transmitted or received.

When the documents are stored into memory, two 3-digit numbers will appear.

The first 3-digit number represents the number of pages successfully transmitted. The second 3-digit number represents the total number of pages that were attempted to be transmitted.

(10)Duration of Communication

136

PRINTOUT JOURNALS AND LISTS

Journals and Lists

One-Touch/Abbreviated and Directory Search List

To print a One-Touch/Abbreviated Number and Directory Search List of the telephone numbers you have stored.

Make sure that the FAX lamp is ON. If not, press to select the "FAX MODE".

1

PRINT OUT (1-7)

ENTER NO. OR

∨ ∧

2

2:ONE-TCH/ABBR LIST?

PRESS SET TO PRINT

3

4

for One-Touch/ABBR. Number List

1:ONE-TOUCH/ABBR.NO.

2:DIR.SEARCH

* PRINTING *

ONE-TOUCH/ABBR. LIST

* PRINTING *

DIR. SEARCH LIST

for Directory Search List

Continued on the next page...

137

PRINTOUT JOURNALS AND LISTS

Journals and Lists

Sample One-Touch List

*************** -ONE-TOUCH LIST- ****************** DATE 12-NOV-2000 ***** TIME 15:00 ********

(1)

ONE-TOUCH

<01>

<02>

<03>

(2)

STATION NAME

SERVICE DEPT.

SALES DEPT.

ACCOUNTING DEPT

NO. OF STATIONS = 03 (4)

(3)

TELEPHONE NO.

121 555 1234

222 666 2345

313 333 3456

(5)

LINE

AUTO

L-1

L-2

-PANASONIC -

************************************** -HEAD OFFICE - ***** - 201 555 1212- *********

Sample ABBR. Number List

*************** -ABBR. NO. LIST- ****************** DATE 12-NOV-2000 ***** TIME 15:00 ********

(1)

ABBR NO.

(2)

STATION NAME

(3)

TELEPHONE NO.

(5)

LINE

[001]

[002]

[003]

ENG. DEPT.

PURCHASE DEPT.

REGULATION DEPT

NO. OF STATIONS = 003

888 555 1234

999 666 2345

777 333 3456

AUTO

L-1

L-2

-PANASONIC -

*************************************** -HEAD OFFICE - ***** - 201 555 1212- *********

138

PRINTOUT JOURNALS AND LISTS

Journals and Lists

Sample Directory Search List

*************** -DIR. SEARCH LIST- ***************** DATE 12-NOV-2000 ***** TIME 15:00 ********

(11) (2)

STATION NAME

(1)

ABBR NO.

(3)

TELEPHONE NUMBER

(5)

LINE

[A] ACCOUNTING DEPT

[E] ENG. DEPT.

[P] PURCHASE DEPT

[R] REGULATION DEPT

[S] SALES DEPT.

SERVICE DEPT

<03>

[001]

[002]

[003]

<01>

<02>

313 333 3456

888 555 1234

555 666 2345

777 333 3456

121 555 1234

222 666 2345

L-2

L-1

L-2

AUTO

L-1

AUTO

NO. OF STATIONS = 006

(4)

-PANASONIC -

************************************ -HEAD OFFICE - ***** - 201 555 1212 - *********

Explanation of contents

(1) One-Touch number or Abbreviated number

(2) Station name recorded in the machine

(3) Telephone number recorded in the machine

(4) Number of recorded One-Touch and ABBR. numbers

(5) Telephone Line Used

: <nn>

= One-Touch number, [nnn] = Abbreviated number

: Up to 15 characters

: Up to 36 digits

: AUTO, L-1, L-2 (Indicates the Telephone Line (L-1=Line1,

L-2=Line-2) that was used for the communication.)

139

140

PRINTOUT JOURNALS AND LISTS

Journals and Lists

Program List

To print a Program List of the Dialling Patterns that you have previously entered into the Program Keys.

Make sure that the FAX lamp is ON. If not, press to select the "FAX MODE".

1

PRINT OUT (1-7)

ENTER NO. OR

∨ ∧

2

3:PROGRAM LIST?

PRESS SET TO PRINT

3

* PRINTING *

PROGRAM LIST

Sample Program List

*************** -PROGRAM LIST- ******************** DATE 12-NOV-2000 ***** TIME 15:00 ********

(1) (2) (3) (4) (5)

PROGRAM PROGRAM NAME TYPE TIMER ABBR. NOS.

[P1] TIMER XMT XMT 12:00 [001]

[P2] TIMER POLL POLL 19:00 [002]

[P3] PROG. A POLL ----- [001] [002]

[P8] PROG. B ABBR/GRP ----- [001] [002] [003]

-PANASONIC -

************************************ -HEAD OFFICE - ***** - 201 555 1212- *********

Explanation of contents

(1) Program key

(2) Program name

(3) Type of communication

: Up to 15 characters

: "XMT" indicates transmission.

"POLL" indicates polling.

"ABBR/GRP" indicates that the Program key is programmed as a group key.

"ONE-TOUCH" indicates that the Program key is programmed as a One-Touch key.

(4) Timer : Indicates the starting time.

"---- " indicates that the Program key contains "non-deferred" program.

(5) Numbers recorded in the program : One-Touch/ABBR. numbers

PRINTOUT JOURNALS AND LISTS

Journals and Lists

FAX Parameter List

To print out a FAX Parameter List:

Make sure that the FAX lamp is ON. If not, press

1

2

to select the "FAX MODE".

PRINT OUT (1-7)

ENTER NO. OR

∨ ∧

4:FAX PARAM. LIST ?

PRESS SET TO PRINT

3

* PRINTING *

FAX PARAMETER LIST

Sample FAX Parameter List

*************** -FAX PARAMETER LIST- ************** DATE 12-NOV-2000 ***** TIME 15:00 ********

(1) (2) (3) (4) (5)

PARAMETER DESCRIPTION SELECTION CURRENT STANDARD

NUMBER SETTING SETTING

(7)

001 CONTRAST (HOME) (1:Lightest------------- 5:Darkest) 3 3

* 002 RESOLUTION (HOME) (1:Standard 2:Fine 3:S-Fine) 2 1

003 ORIGINAL (HOME) (1:Text 2:T/P 3:Photo) 1 1

099 MEMORY SIZE (FLASH) (2MB + 4MB) (6)

-PANASONIC -

************************************ -HEAD OFFICE - ***** - 201 555 1212- *********

Explanation of contents

(1) Parameter number

(2) Description

(5) Standard setting

: "(HOME)" means home position setting.

(6) Memory size

(3) Selection

(4) Current setting : "----" indicates code or password is not set. When the code or password is set, it is shown in parenthesis.

(7) Changed setting

: Factory preset standard setting

: (Base memory + option memory)

: "*" indicates that the Factory preset setting was changed.

141

PRINTOUT JOURNALS AND LISTS

This page is intentionally left blank.

142

Problem Solving

Troubleshooting

If You Have Any of These Problems

Mode Symptom

During Transmission

Document doesn't feed/multiple feeds

Cause / Action Page

1. Check that your document is free of staples and paper clips, and that it is not greasy or torn.

2. Check that your document is the right type to send through an ADF by consulting the list on "Originals You Cannot

Send". If your document has the characteristics listed, use the Platen instead.

3. Check that the document is loaded properly.

33

Transmission Copy

Quality

Does not stamp

Stamp too light

Check Fax Parameter No. 004 and No. 028 settings.

Replace stamp or refill ink.

Vertical lines on the transmitted document

Check own copy quality. If copy is OK, your machine has no problem, report to the receiving party that they have a problem. If copy is NG, clean the Scanning Area.

Transmitted document is blank

Replenish the recording paper.

: Add Paper

28, 29

147

--

--

During Reception

Recording paper misfeed

Remove the misfed paper.

(See Operating Instructions (for Copier) P.58)

--

Recording paper doesn't advance into machine

Make sure that there is paper in the Paper Tray(s). Follow the instructions for loading paper.

--

Recording paper doesn't eject after printing

Document auto reduction doesn't work

Check Print Reduction settings.

Replace the Toner Cartridge.

: Add Toner

Check to see if the recording paper has misfed inside of the machine.

--

65

--

: No Waste Toner

Box

Install the Waste Toner Box.

--

Continued on the next page...

143

PROBLEM SOLVING

Troubleshooting

Mode

Communication

No Unit Operation

Symptom

No dial tone

No auto answer

Cannot transmit or receive

No unit operation

Cause / Action

1. Check the connection of the telephone line.

2. Check the telephone line.

Page

148

1. Check the connection of the telephone line.

2. Check the Reception mode setting.

3. If the Fax Parameter No. 013 (AUTO JOURNAL PRINT) is set to "Valid" (default setting) and the machine is printing the received document(s) from memory, which also happens to be the 100th transaction, the machine will not auto answer until the Transaction Journal completes printing.

148

64

An information code will be shown on the display. Refer to the information code table to find out the trouble.

145

To reset the machine, turn-off the Power Switch for a few seconds then turn it on again.

9

144

PROBLEM SOLVING

Troubleshooting

Information Codes

When something unusual occurs, the display may show one of the Information Codes listed below. These will help you to identify and correct the problem.

Info.

Code

Meaning

400 During initial handshake, receiving station did not respond or communication error occurred.

401 Remote station required a Receiving Password to receive the original.

Remote station does not have Confidential Mailbox.

402 During initial handshake, communication error occurred.

403 No polling capability at the remote side.

404/405 During initial handshake, communication error occurred.

406 Transmission Password does not match.

Receiving Password does not match.

Received from an unauthorized station in Selective

Reception mode.

407 No confirmation from the receiving station for the previous page sent.

Action

1. Check with the other party.

2. Reload the document(s) and send again.

Check the remote station.

Reload the document(s) and send again.

Ask remote side to set "POLLED=ON".

Reload the document(s) and send again.

Check the password or the telephone number in One-Touch or Abbreviated No. Station.

Wait a few minutes and send again.

408/409 Remote side confirmation of previous page is illegible. Wait a few minutes and send again.

410 Communication aborted on the transmitting side.

Check with the other party.

411 Polling password does not match.

412 No data from the transmitting side.

Check the polling password.

Check with the other party.

414

415

416/417

418/419

Polling password does not match.

Polling transmission error.

Received data has too many errors.

Check the polling password.

Check the polling password.

Check with the other party.

420/421 Machine goes to receiving mode, but receives no command from the transmitting side.

422/427 Interface is incompatible.

430/434 Communication error occurred while receiving.

1. Remote side misdial.

2. Check with the other party.

Check with the other party.

Check with the other party.

436/490 Received data has too many errors.

Check with the other party.

456 • Unit received a confidential document or was requested to be polled of a confidential document under any of following conditions.

1) Not enough space in memory to receive the confidential document.

2) Confidential Mailbox is full.

3) While printing received document(s).

1. Print a File List and check the contents.

2. Wait until unit finishes printing.

492/493

494

• Unit was requested to relay a document.

Communication error occurred while receiving.

495 Telephone line disconnected.

Continued on the next page...

Check with the other party.

Check with the other party.

Page

--

--

--

--

--

109

111

112

--

73

73

--

--

--

73

--

--

--

--

--

85

--

--

145

PROBLEM SOLVING

Troubleshooting

Info.

Code

Meaning Action

501/502 Communication error occurred using the internal V.34

Modem.

Check with the other party.

540/541

542

543/544

Communication error occurred while transmitting.

550 Telephone line disconnected.

1. Reload the document(s) and send again.

2. Check with the other party.

Check with the other party.

552/553

554/555

Communication error occurred while receiving.

Check with the other party.

580 Sub-Address transmission to a unit that has no Sub-

Address function.

Check the remote station.

581 Sub-Address Password transmission to a unit that has no Password Sub-Address function.

Check the remote station.

630 Redial was not successful due to a busy line.

631 During dialling, STOP was pressed.

Reload the document(s) and send again.

Reload the document(s) and send again.

634 Redial was not successful due to no response from the called station or wrong number dialed.

Check the telephone number and send again.

Page

--

--

--

--

124

124

--

--

--

Note: If busy tone was not detected, the machine will only redial once.

638 Power failure occurred during the communication.

870 Memory overflow occurred while storing document(s) into memory for transmission.

Check the power cord and plug.

1. Transmit document(s) without storing into memory.

2. Install Optional Memory Card.

(see Note 1)

--

47

--

146

NOTE

1. After identifying the problem and verifying the recommended action, if the Information Codes keep reoccurring or for help on Information Codes that appear on your machine but are not listed above, please contact your local

Authorized Panasonic Dealer.

(For mechanical failures, see the Troubleshooting section in the Operating Instructions (For Copier)

2

3

PROBLEM SOLVING

Troubleshooting

Verification Stamp

The Verification Stamp contains ink. When the stamp mark appears faded or hard to see, the stamp should be replaced.

To remove the stamp

1

Open the ADF Input Tray.

Open the ADF Exit Cover.

4

(1) Remove by pulling the Stamp Assembly upward.

(2) Remove the Stamp. Replace the stamp with a new one.

Reinstall the Stamp Assembly.

(see Note 1)

NOTE

1. Please contact your local Authorized Panasonic Dealer to purchase a new stamp. See the Operating Instructions (For

Copier) for order number.

147

PROBLEM SOLVING

Troubleshooting

Checking the Telephone Line

If you do not hear a dial tone when the machine (No automatic receive).

MONITOR key is pressed or the incoming call does not ring on your

1

Unplug the Telephone Line Cable from the telephone jack that was supplied by the telephone company.

2

Plug a different regular telephone into the same telephone jack.

3

Check for dial tone through the handset. If there is still no dial tone, report it to your local telephone company.

or

Call from another telephone to this number. If the telephone does not ring, report it to your local telephone company.

148

Appendix

Specifications

Compatibility

Coding Scheme

Modem Type

Modem Speed

Original Size

Original Thickness

ADF Capacity

(Automatic Document

Feeder)

Scanning Method

Effective Scanning Width

Scanner Resolution

ITU-T Group 3

JBIG, MH, MR, MMR (Conforms to ITU-T Recommendations)

ITU-T V.34, V.17, V.33, V.29, V.27 ter and V.21

33600 - 2400 bps

A3/FLS

B4/A4/A5

0.07mm (50g/m

2

) - 0.15mm (110g/m

2

)

Up to 50 sheets (A4, A5: 64g/m

2

)

Up to 30 sheets (A3, FLS

B4 : 64 g/m

2

)

Sheet Feeding or Flatbed with CCD type image sensor

292 mm

Horizontal: 8 pels/mm

: 16 pels/mm

: Standard and Fine Resolution

: Super Fine Resolution

Vertical : 3.85 lines/mm : Standard Resolution

: 7.7 lines/mm : Fine Resolution

: 15.4 lines/mm : Super Fine Resolution

Print Margin

0.16 in

(4 mm)

Continued on the next page...

0.16 in

(4 mm)

0.16 in

(4 mm)

0.16 in

(4 mm)

149

APPENDIX

Specifications

One-Touch / Abbriviated

Dialling Memory Capacity

200 stations

(including 20 One-touch and 5 program keys)

Each station can register up to 36 digits for each telephone number

(including pauses and spaces) and up to 15 characters for each station name

Image Memory Capacity

Power Consumption

Base Memory with 4 MB Flash Memory Card with 8 MB Flash Memory Card

120 pages

440 pages

760 pages

(Based on ITU-T Image No. 1 chart, using Standard Resolution)

Normal Operation Mode :

Energy-Saver Mode :

Sleep Mode

Maximum :

:

165 Wh

70 Wh

3.5 Wh

1.5 kW

150

APPENDIX

Options and Supplies

The DP-2000 is a digital photocopier which can produce images with great clarity. Furthermore, its copying functionality can also be greatly enhanced by the addition of specially selected options and supplies.

For a list of available options and supplies, see the Operating Instructions (For Copier).

151

APPENDIX

Glossary

Glossary

ADF

(Automatic Document

Feeder)

Automatic Reception

Auto Print Reduction

Batch Transmission

BPS

(Bits Per Second)

C.C.I.T.T.

Character ID

Coding Scheme

Comm. Journal

Confidential RCV Report

Contrast

Cover Sheet

DDD

(Direct Distance Dialling)

Deferred Polling

Deferred Transmission

Department Code

The mechanism that delivers a stack of original pages to the scanner one page at a time.

The mode that allows you to receive fax documents without user intervention.

The method of automatically reducing a received document so that it can be printed onto a standard size piece of plain paper. For example, your machine will reduce an incoming legal size page to 75% of its original size so it could fit on a letter size page.

The ability to accumulate different document files for the same destination(s) to be transmitted in a single phone call.

The amount of data that is transmitted over the phone line. Your machine can start at the Max. Modem speed and automatically steps down to suitable speed depending on the phone line condition and the receiving machines capabilities.

(Max. Modem Speed is 33600 BPS)

Consultative Committee on International Telegraph and Telephone. This organization has presently developed four groups of industry standards that insure facsimile compatibility.

A programmed proprietary code name that allows up to 16 alphanumeric characters identifying your facsimile machine.

The data compression method used by facsimile machines. Your machine utilizes Modified Huffman (MH), Modified Read (MR), Modified Modified

Read (MMR) and Joint Bi-level Experts Group (JBIG) coding schemes.

Refers to either the Communication Journal, Relay Transmission Report, or the Confidential XMT Report.

The report that gives you information about a confidential document(s) that is held in your machine's memory.

Signifies the scanning sensitivity in terms of lightness and darkness of your original transmitting pages.

A Fax Cover Sheet can be attached to your transmit document(s) that shows the recipient's name, originator's name and number of pages attached.

A telephone service that allows unassisted dialling, no operator assistance is required.

The ability to retrieve documents from other stations at a later time.

The ability to send documents to other stations at a later time.

This operation require the user to input a preset 4-digit Department Code before transmission. The Department Name of selected Department Code is printed on the Header of each page sent, Cover Sheet, Comm. Journal and Individual Transmission Journal.

152

APPENDIX

Glossary

Direct Dialling

DTMF (Dual Tone Multi-

Frequency)

Duplex Scan

FAX Parameter List

F.C.C.

The method of dialling where you enter the entire telephone number through the keypad.

Dialling method that sends a different set of frequencies for each digit of the telephone keypad. Commonly refers to touch tone dialling.

The ability to scan both sides of 2-sided original(s) for transmission.

ECM (Error Correction Mode) The ability to correct transmission errors as detected during the transmitting phone call.

End Receiving Station

In a relay network, the final station designated to receive the document(s).

The list that contains the home Fax Parameter settings that you have programmed into your machine.

Federal Communications Commission. The U.S. Government organization that regulates communications originating or terminating in the United

States.

File

Fixed Print Reduction

Function

G3 Mode (Group 3)

A task that has been stored into the memory of your unit. Examples are deferred transactions.

The method that allows you to determine one reduction rate, such as 75%, for all incoming documents.

The control panel key that will be utilized to begin an operation or configuration of a feature.

Refers to the standards and transmission capabilities of the current generation of facsimile machines.

Group Dialling

Handshaking

Header

ITU-T

ITU-T Image No. 1

ID

Image Memory Capacity

Individual Transmission

Journal

Industry Canada (D.O.C)

The ability to program many telephone numbers into a single station so that many locations can be dialed in sequence utilizing a single keystroke.

The exchange of a group of control signals that communicate between the transmitter and receiver. These signals determine the condition at which communication can occur.

A row of information that is transmitted by the sending machine and printed on the top of each page by the receiving unit. This identifies the transmitting unit and information about the transmission, such as time and date.

International Telecommunication Union - Telecommunication, formerly known as C.C.I.T.T.

An industry standard original that allows comparisons of the transmission speeds and capabilities of facsimile machines.

A programmable address of up to 20 digits identifying your machine.

This signifies the amount of memory available in your machine for storing pages of documents. All page units of measure are based on the ITU-T

Image No.1.

A report that is printed by the transmitting unit stating information regarding the last document transaction.

Department of Communications. The Canadian Government organization that regulates communications originating or terminating in Canada.

153

APPENDIX

Glossary

Information Code

Initial Sending Station

Journal

Keypad

LCD

Manual Reception

Memory Transmission

A code that is internally generated by your Fax machine stating a specific operational error or machine failure.

In a relay network, the station that is originating the original transmission.

A report that is printed by your unit listing the last 100 transactions.

A group of numeric keys located on your control panel.

Liquid Crystal Display. The display area of your machine.

A mode that requires operator intervention to receive an incoming document.

The documents are scanned into memory before actual connection to the phone line for transmission.

Modem

A device that converts signals from your fax machine into signals that can be transmitted over telephone lines.

Multi-Station Transmission

The ability to broadcast the same set of documents to a programmed number of locations.

Off-Hook Dialling

On-Hook Dialling

The direct dialling of a telephone number with the optional handset out of the cradle or "off the hook."

The direct dialling of a telephone number with the optional handset in the cradle or "on the hook."

One-Touch Dialling

Overlap Printing

The ability to dial an entire telephone number by pressing one key.

Documents too long to be reduced are automatically printed on two pages with approximately 13 mm overlap.

Panasonic Super Smoothing An electronic image enhancement (Panasonic Super Smoothing) that will create a particular pattern for the improvement of copy quality.

Photo

A scanning technique to distinguish levels of gray from black and white.

Your machine can detect up to 256 levels of gray in photo mode.

Polling

Polling Password

The ability to retrieve document(s) from another facsimile machine.

A 4-digit programmed code that enables the security of document(s) being polled.

Print Reduction Modes

Program Keys

Protocol

PSTN

The methods used to determine how an incoming document will be reduced to print onto the paper loaded in your machine.

Keys that are defined for storing a sequence of stations to be dialed or polled.

A protocol is the special set of rules for communicating that the end points in a telecommunication connection use when they send signals back and forth. Both end points must recognize and observe the protocol.

Public Switched Telephone Network. Network of interconnected switching equipment and transmission facilities.

Receiving Password

A 4-digit password that is checked before a document is received.

Relay Transmission Report

A report that contains information regarding the last document transmission to a relay station.

154

APPENDIX

Glossary

Rotation XMT

The document is set as ( transmitted as (

) .

), the image is rotated by 90º and then

Selective Reception

Station Name

Stored Originals

Sub-Address

Documents that have been scanned and now are stored in your machine's memory.

ITU-T recommendation for further routing, forwarding or relaying of incoming faxes.

Sub-Address Password

ITU-T recommendation for additional security that corresponds to the Sub-

Address.

Substitute Memory ReceptionYour machine's ability to store an incoming document into its memory, when it runs out of recording paper or toner.

Transmission Reservation

The ability to preset a telephone number so that you may reserve a transmission while your unit is performing another function.

Transmission Password

User Parameter

Verification Stamp

View Mode - File List

View Mode - Journal

A function that can be set so that your unit will receive from only those machines programmed into your dialer.

Alphanumeric ID which can be programmed for each One-Touch and

Abbreviated dialling number.

A 4-digit password that is checked when a document is transmitted.

Programmed parameters that provide information to other stations.

Examples are logo, character ID, date and time.

A user selectable transmission verification stamp that stamps an "X" mark on the scanned documents that are successfully transmitted or stored in memory.

Allows you to view the brief contents of the memory files through the LCD display without having to print the Memory File List.

Allows you to view the brief contents of the journal through the LCD display without having to print the journal.

155

INDEX

A

Abbreviated Dialling (Direct Transmission) ..........49

Adjusting the Volume ...........................................13

Auto Journal Print.................................................28

Automatic Reception ............................................64

Automatic Redialling ............................................62

Automatic Reduction ............................................65

B

Basic Transmission Settings ................................34

Batch Transmission..............................................69

C

Changing or Erasing the Program Key Settings ..84

Changing the Start Time or the Station of a File ..87

Character ID.........................................................17

Checking the Telephone Line ............................148

Comm. Journal.....................................................28

Communication Journal (Comm. Journal)....36, 135

Compatibility with Other Machines.....................110

Conf. Polled File Save..........................................29

Confidential Mailbox...........................................116

Contrast................................................................34

Control Panel .......................................................10

Cover Sheet .........................................................30

Customizing Your Machine ..................................27

D

Deferred Polling ...................................................71

Deferred Transmission.........................................70

Delayed Batch Transmission ...............................69

Deleting a Confidential Document Stored in

Your Machine's Mailbox .....................................122

Deleting a File ......................................................89

Department Code.................................................30

Diagnostic Password............................................30

Direct Transmission .............................................47

Direct Transmission Reservation .........................60

Double-Sided Transmission (Receiving)..............51

Duplex Print..........................................................30

Duplex Scan.........................................................53

E

Edit File Mode ......................................................85

F

Fax Cover Sheet ..................................................96

Fax Output Tray ...................................................30

FAX Parameter List............................................141

Fax Parameter Table ...........................................28

FILE Acceptance Report ......................................28

File List.................................................................85

156

Fixed Reduction .................................................. 65

Flatbed Scanning ................................................ 33

Function Key ......................................................... 8

G

General Description ............................ 99, 110, 124

H

Header Format .................................................... 28

Header Print ........................................................ 28

How To Load Originals........................................ 33

I

ID Number ........................................................... 18

If You Have Any of These Problems ................. 143

Image Memory Capacity ................................... 153

Incomplete File Save........................................... 29

Individual Transmission Journal

(ind. xmt Journal) .............................................. 131

Information Codes ............................................. 145

J

Journals and Lists ............................................. 129

K

Key/Buzzer Volume............................................. 28

L

Line Selection...................................................... 30

List Output Tray................................................... 30

Loading Originals ................................................ 33

Logo .................................................................... 16

M

Manual Number Dialling ...................................... 39

Manual Number Dialling (Direct Transmission)... 47

Manual Reception ............................................... 64

Manual Redialling................................................ 62

Memory ............................................................... 28

Memory Size (Flash Memory) ............................. 31

Memory Transmission ......................................... 37

Memory Transmission Reservation

(Multi-tasking)...................................................... 58

O

Off-Hook Dialling ................................................. 56

One-Touch/Abbreviated Dialling Numbers.......... 19

On-Hook Dialling ................................................. 57

Original ................................................................ 28

Original (Text/Photo) ........................................... 35

INDEX

P

Password Communications............................... 110

Password Reception ................................. 112, 114

Password Transmission .................................... 111

Password-RCV.................................................... 29

Password-XMT.................................................... 29

PC-FAX RCV Mode ............................................ 30

Poll Documents from Another Station ................. 75

Polled File Save .................................................. 29

Polling ................................................................. 73

Polling a Confidential Document from a Remote

Station's Mailbox ............................................... 118

Polling Password................................................. 29

Power Consumption.......................................... 150

Preparing to be Polled......................................... 74

Print Margin....................................................... 149

Print Reduction.............................................. 29, 65

Printing a Confidential Document from

Your Machine’s Mailbox .................................... 121

Printing a Department Code Journal................. 106

Printing a Department Code List ....................... 105

Printing a File ...................................................... 90

Printing Documents............................................. 95

Priority Transmission Reservation ...................... 60

Program Keys ..................................................... 76

PSTN Access Code ............................................ 29

Q

Quick Memory XMT ............................................ 30

R

RCV TO Memory................................................. 29

RCV’D Time Print................................................ 28

Real-Time Batch Transmission ........................... 69

Receive Mode ..................................................... 29

Receiving a Confidential Document to

Your Machine's Mailbox .................................... 119

Receiving Documents ......................................... 64

Receiving Oversize Documents .......................... 66

Redialling ............................................................ 62

Reduction Ratio................................................... 29

Resolution ..................................................... 28, 34

Rotated Transmission ......................................... 51

Rotation XMT ...................................................... 30

S

Select RCV.......................................................... 29

Selecting the Print Reduction Mode .................... 65

Selective Reception .......................................... 109

Sending a Confidential Document to a Remote

Station's Mailbox ............................................... 116

Sending a Document with Department Code .... 103

Sending Document with Department Code

(Voice Mode Transmission)............................... 104

Sending Document(s) Using Duplex Scan .......... 53

Sending Documents ............................................ 37

Setting Duplex Print............................................. 55

Setting for Group Dialling .................................... 76

Setting Password Transmission ........................ 111

Setting RCV To Memory ..................................... 94

Setting Rotation Transmission ............................ 52

Setting the Date and Time................................... 15

Setting the Department Code.............................. 99

Setting the Fax Parameters................................. 27

Setting the Monitor Volume ................................. 13

Setting Your Character ID ................................... 17

Setting Your LOGO ............................................. 16

Special Tray ........................................................ 30

Stamp .................................................................. 28

Stamp at mem. xmt ............................................. 29

Storing a Confidential Document in

Your Machine's Mailbox .................................... 120

SUB-Address Password...................................... 30

Sub-Addressing................................................. 124

Substitute Memory Reception ............................. 67

Substitute RCV.................................................... 29

T

Telephone Line.................................................... 29

Timer Controlled Communications ...................... 70

To erase the settings of One-Touch/ABBR.

Dialling number ................................................... 25

To Poll Documents from Another Station ............ 75

Transaction Journal........................................... 129

Transmission Reservation................................... 58

Troubleshooting......................................... 143, 147

U

Using Password Reception ............................... 114

Using Password Transmission .......................... 113

Using the Fax Cover Sheet ................................. 96

V

Verification Stamp ....................................... 35, 147

Voice Mode Transmission ................................... 56

X

XMT Reduction.................................................... 29

157

Facsimile Telephone Number Directory

Name Telephone Number

U.S.A. Only

Digital Copier

Operating Instructions (For Facsimile)

DP-2000

Options

DA-AR250/AS200/DS200/DS210/FG230/FG231/FK200/FK210/FS200/MD200

DA-NE200/PC200/PC210/SM08B/SM16B/SM28B/UC200/XN200/XT200; UE-410047/410048/403171

For Service Call:

Matsushita Electric Industrial Co., Ltd.

Osaka 542-8588, Japan

DZSD001199-1 T1100-1041

April 2001

Printed in Japan

English

Before operating this equipment, please read these instructions completely and keep these operating instructions for future reference.

English

Was this manual useful for you? yes no
Thank you for your participation!

* Your assessment is very important for improving the work of artificial intelligence, which forms the content of this project

Download PDF

advertisement

Table of contents