Panasonic DP-8025 Fax Machine User Manual

Panasonic DP-8025 Fax Machine User Manual

Operating Instructions

(For Facsimile and Internet Fax/Email Functions)

Digital Imaging Systems

Model No.

DP-8032 / 8025

Before operating this equipment, please carefully read this manual, and keep this documentation in a safe place for future reference.

(Illustration shows optional accessories that may not be installed on your machine.)

English

2

IMPORTANT INFORMATION

When requesting information, supplies, or service, always refer to the model, and serial number of your machine. The model, and serial number plate (Main Name Plate) is located on the machine as shown on page 10. For your convenience, space is provided below to record information you may need in the future for reference, or troubleshooting.

Model No.: Serial No.:

Date of Purchase:

Dealer:

Address:

Telephone Number:

Supplies Telephone Number:

Service Telephone Number:

For the total system to work properly via LAN, certain information, and additional parameters must be set. Please contact your network administrator for the required information, and connection to the LAN.

(Please confirm other required Internet parameter in General Settings. This setting list is printed by following the steps below:

FUNCTION GENERAL SETTINGS 09 Key Operator Mode

, Input Key Operator's password,

OK

00 Print General Settings

Start OK

.)

User Information

Company Name:

Address:

Dept.:

City:

Tel. No.:

State:

Fax No.:

Zip Code:

Internet Parameters (See page 122)

EMAIL Address:

SMTP Server Name:

SMTP AUTH Name: or SMTP Server IP:

SMTP AUTH Password:

** TCP/IP Default Gateway:

** DNS Server Address:

** 2nd DNS Server Address:

POP Server Name:

LDAP Server Name:

LDAP User Name: or POP Server IP:

POP User Name:

POP Password: (for security, do not write it in - but keep it in a safe place) or LDAP Server IP:

LDAP Password:

LDAP Search Base:

PORT No:

PORT No:

PORT No:

"**" These parameters are located in the Copier mode.

Useful Office Functions

1.

2.

Facsimile

• Plain Paper High-speed Super G3 compatible

Fax with JBIG compression when optional Fax

Communication Board (DA-FG300) is installed.

• Quick-Scan

• Quick Memory Transmission

Internet Fax

• Capable of using Email (Internet Fax) Function

Document Distribution System

• When your machine is installed with the Fax

Communication Board (DA-FG300) option, your machine will allow Fax Forwarding to the

Document Distribution System (DA-WR10).

• The Document Distribution System automatically distributes received data

(scanner data, data received via FAX, and data received via Internet Fax) to specified recipients via a predefined delivery mechanism.

The system administrator uses the system to specify the delivery mechanisms, and the recipients.

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4

Table of Contents

Getting to Know Your Machine

Safety Information ...................................................................................... 9

Connecting the Cables...................................................................................

12

Control Panel .................................................................................................................. 14

Before Starting

Loading Documents....................................................................................................... 17

How to Load Documents................................................................................ 17

Sending Non-Standard Size Documents ....................................................... 17

Basic Transmission Settings ........................................................................................ 18

General Description ....................................................................................... 18

Contrast ......................................................................................................... 18

Resolution ...................................................................................................... 19

Original (Text/Photo)...................................................................................... 20

Others ............................................................................................................ 20

Sending Documents....................................................................................................... 21

Flatbed Scanning ........................................................................................... 23

Searching and Editing the Address Book ...................................................... 23

Facsimile Features

Sending Documents....................................................................................................... 25

General Description ....................................................................................... 25

Memory Transmission.................................................................................... 25

Rotated Transmission .................................................................................... 27

2-Sided Transmission (Receiving) ................................................................. 27

On-Hook Dialing............................................................................................. 28

Transmission Reservation .............................................................................

29

Redialing ........................................................................................................ 31

Receiving Documents.................................................................................................... 32

General Description ....................................................................................... 32

Automatic Reception...................................................................................... 32

Manual Reception ..........................................................................................

32

Print Reduction .............................................................................................. 34

Receiving Oversize Documents ..................................................................... 35

Substitute Memory Reception........................................................................ 36

Mode Setting................................................................................................................... 37

Setting the Mode Setting................................................................................ 37

Batch Transmission ....................................................................................................... 41

General Description ....................................................................................... 41

Timer Controlled Communications .............................................................................. 42

General Description ....................................................................................... 42

Deferred Transmission...................................................................................

42

Deferred Polling ............................................................................................. 44

Polling ............................................................................................................................. 46

General Description ....................................................................................... 46

Preparing to be Polled ...................................................................................

46

Poll Documents from Another Station............................................................ 48

Table of Contents

Facsimile Features

Program Keys ................................................................................................................. 50

General Description........................................................................................ 50

Setting for Group Dialing ................................................................................ 50

Setting for Program Dial ................................................................................. 52

Editing for Group Dialing ................................................................................ 54

Erasing the Program Key Settings ................................................................. 56

Confidential Mailbox ...................................................................................................... 57

General Description........................................................................................ 57

Confidential Mailbox ....................................................................................... 57

Sending a Confidential Document to a Remote Station's Mailbox ................. 58

Polling a Confidential Document from a Remote Station's Mailbox ............... 60

Receiving a Confidential Document to Your Machine's Mailbox .................... 61

Storing a Confidential Document in Your Machine's Mailbox......................... 62

Printing Out a Confidential Document from Your Machine's Mailbox............. 63

Deleting a Confidential Document Stored in Your Machine's Mailbox ........... 64

Sub-Addressing.............................................................................................................. 66

General Description........................................................................................ 66

Setting the Sub-Address into a Address Book Number ................................. 67

Sending a Fax with Sub-Address ................................................................... 69

Using Manual Number Dialing........................................................................ 70

Using Sub-Address Temporarily .................................................................... 71

Fax Cover Sheet ............................................................................................................. 73

General Description........................................................................................ 73

Using the Fax Cover Sheet ............................................................................ 73

Password Communications .......................................................................................... 76

General Description........................................................................................ 76

Setting Password Transmission .................................................................... 77

Setting Password Reception .......................................................................... 79

Using Password Transmission ....................................................................... 81

Receive To Memory........................................................................................................ 83

Setting the RCV To Memory Password.......................................................... 83

Setting RCV To Memory ................................................................................ 84

Printing Documents ........................................................................................ 85

PIN Code Access............................................................................................................ 87

Selecting the Access Method (Prefix or Suffix) .............................................. 87

Dialing with a PIN Code ................................................................................. 89

Selective Reception ....................................................................................................... 91

General Description........................................................................................ 91

Setting the Selective Reception ..................................................................... 91

Department Code ........................................................................................................... 93

General Description........................................................................................ 93

Activating the Department Code Feature ....................................................... 93

Sending Document with Department Code .................................................... 95

Printing a Department Code Journal .............................................................. 96

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6

Table of Contents

Facsimile Features

Edit File Mode ................................................................................................................. 98

General Description ....................................................................................... 98

Printing or Viewing a File List......................................................................... 98

Changing the Start Time or the Station of a File ............................................ 100

Deleting a File ................................................................................................ 102

Printing Out a File .......................................................................................... 103

Adding Documents into a File ........................................................................ 104

Retry an Incomplete File ................................................................................ 105

Internet Fax Features

Pre Installation Information........................................................................................... 107

Internet Fax Features..................................................................................... 107

Setup as SMTP Mail Server........................................................................... 108

Setup as POP3 Client .................................................................................... 109

Internet Communication Features ................................................................................ 112

Internet Fax Transmission ............................................................................. 112

Direct Internet Fax XMT ................................................................................. 113

Internet Mail Reception .................................................................................. 114

Inbound Routing............................................................................................. 115

Fax Forward................................................................................................... 116

Dynamic Host Configuration Protocol (DHCP)............................................... 116

SMTP Authentication ..................................................................................... 116

Lightweight Directory Access Protocol (LDAP) .............................................. 117

Relayed Transmission ................................................................................... 117

Important Information .................................................................................................... 118

User Parameters............................................................................................................. 120

Setting the User (Internet) Parameters .......................................................... 120

Setting the Internet Parameters .................................................................................... 122

Setting the User Parameters for the LAN Interface ....................................... 122

Sending Documents via LAN ........................................................................................ 124

Manual Email Addressing .............................................................................. 124

Address Book Email Addressing.................................................................... 126

Multi Email Station Addressing (Broadcasting) .............................................. 128

Internet Fax Ledger Size Document Transmission........................................ 129

Change the File Format and File Name......................................................... 131

Returned Email .............................................................................................. 133

Using a Mailing List........................................................................................ 134

Receiving Documents via LAN ..................................................................................... 135

General Description ....................................................................................... 135

Receiving Email from a POP Server .............................................................. 137

Program Keys ................................................................................................................. 141

Setting the POP Email Retrieval Key ............................................................. 141

Using the POP Email Retrieval Key ............................................................... 143

Sender Selection ............................................................................................................ 145

General Description ....................................................................................... 145

Setting the Sender Selection ......................................................................... 145

Sending Document with Sender Selection..................................................... 148

Printing the Sender Selection List.................................................................. 149

Table of Contents

Internet Fax Features

Inbound Routing............................................................................................................. 151

Setting the Routing Parameters ..................................................................... 151

Entering Address Book Dialing Numbers for Inbound Routing ...................... 152

Fax Forward .................................................................................................................... 155

Setting Fax Forward ....................................................................................... 155

Fax Forward (Using Document Distribution System) ..................................... 157

Internet Fax Return Receipt .......................................................................................... 158

General Description........................................................................................ 158

Relayed Transmission ................................................................................................... 160

General Description........................................................................................ 160

Relay Network ................................................................................................ 161

Setting Up Your Machine as an Internet Relay Station .................................. 163

Setting Up Your Machine for Relayed Transmission...................................... 164

Sending Documents via Internet Relay .......................................................... 167

Sending Document(s) from a PC to a G3 Fax Machine ................................. 171

Printouts and Reports..................................................................................... 173

Setting Your Machine

Setting the Dialing Method (Tone or Pulse) ................................................................. 175

General Description........................................................................................ 175

Adjusting the Volume .................................................................................................... 176

General Description........................................................................................ 176

Setting the Monitor Volume ............................................................................ 176

User Parameters............................................................................................................. 177

General Description........................................................................................ 177

Setting the User Parameter............................................................................ 177

Address Book ................................................................................................................. 180

Adding Address Book Dialing Numbers ......................................................... 180

Editing the Address Book ............................................................................... 183

Customizing Your Machine ........................................................................................... 188

General Description........................................................................................ 188

Setting the Fax Parameters............................................................................ 188

Fax Parameter Table...................................................................................... 190

Setting Up IPv6 ............................................................................................................... 197

General Description........................................................................................ 197

IPv6 Address .................................................................................................. 199

DNS Server Address ...................................................................................... 203

Printing Journals and Lists

Journals and Lists.......................................................................................................... 205

General Description........................................................................................ 205

Transaction Journal........................................................................................ 205

Communication Journal (COMM. JOURNAL) ............................................... 209

Address Book List .......................................................................................... 211

Group and Program List ................................................................................. 213

Fax Parameter List ......................................................................................... 214

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Table of Contents

Problem Solving

Troubleshooting ............................................................................................................. 215

Information Codes.......................................................................................... 217

Verification Stamp.......................................................................................... 220

Checking the Telephone Line ........................................................................ 221

Appendix

Specifications ................................................................................................................. 223

FCC Notice for User in USA .......................................................................................... 225

Notice to User in Canada............................................................................................... 227

Glossary .......................................................................................................................... 229

ITU-T Image No. 1 ........................................................................................................... 236

Index ................................................................................................................................ 237

Getting to Know Your Machine

Safety Information

WARNING

denotes a potential hazard that could result in serious injury, or death.

• TO PREVENT FIRE OR SHOCK, DO NOT EXPOSE THIS PRODUCT TO RAIN OR ANY TYPE OF

MOISTURE.

• TO MINIMIZE THE POSSIBILITY OF SHOCK OR DAMAGE TO THE MACHINE, IT MUST BE PROPERLY

GROUNDED.

• THIS PRODUCT UTILIZES A LASER. ONLY QUALIFIED SERVICE PERSONNEL SHOULD ATTEMPT TO

SERVICE THIS DEVICE DUE TO POSSIBLE EYE INJURY.

CAUTION

-USE OF CONTROLS OR ADJUSTMENTS OR PERFORMANCE OF PROCEDURES OTHER

THAN THOSE SPECIFIED HEREIN MAY RESULT IN HAZARDOUS RADIATION EXPOSURE.

• THE POWER CORD ON THIS EQUIPMENT MUST BE USED TO DISCONNECT THE MAIN POWER.

PLEASE ENSURE THAT THE SOCKET OUTLET IS NEAR THE EQUIPMENT AND IS EASILY

ACCESSIBLE.

• MAKE SURE THAT THE MACHINE IS INSTALLED IN A SPACIOUS OR WELL VENTILATED ROOM SO

AS NOT TO INCREASE THE AMOUNT OF OZONE IN THE AIR. SINCE OZONE IS HEAVIER THAN AIR,

IT IS RECOMMENDED THAT AIR AT FLOOR LEVEL BE VENTILATED.

9

Safety Information

Model and Serial Number

Manufacturer’s Name and Address

Factory ID

CAUTION

denotes hazards that could result in minor injury, or damage to the machine.

• TO REDUCE THE RISK OF SHOCK OR FIRE, USE ONLY NO. 26 AWG OR LARGER TELEPHONE LINE

CABLE.

• DISCONNECT ALL POWER TO THE MACHINE BEFORE COVER(S) ARE REMOVED. REPLACE THE

COVER(S) BEFORE THE UNIT IS RE-ENERGIZED.

10

IMPORTANT SAFETY INSTRUCTIONS

When using your telephone equipment, basic safety precautions should always be followed to reduce the risk of fire, electric shock, and injury to persons, including the following:

• DO NOT USE THIS PRODUCT NEAR WATER, FOR EXAMPLE, NEAR A BATH TUB, WASH BOWL,

KITCHEN SINK OR LAUNDRY TUB, IN A WET BASEMENT OR NEAR A SWIMMING POOL.

• AVOID USING A TELEPHONE (OTHER THAN A CORDLESS TYPE) DURING AN ELECTRICAL STORM.

THERE MAY BE A REMOTE RISK OF ELECTRIC SHOCK FROM LIGHTNING.

• DO NOT USE THE TELEPHONE TO REPORT A GAS LEAK IN THE VICINITY OF THE LEAK.

• USE ONLY THE POWER CORD, AND BATTERIES INDICATED IN THIS MANUAL. DO NOT DISPOSE OF

BATTERIES IN A FIRE. THEY MAY EXPLODE. CHECK WITH LOCAL CODES FOR POSSIBLE SPECIAL

DISPOSAL INSTRUCTIONS.

SAVE THESE INSTRUCTIONS.

Safety Information

CAUTION

Do not install the machine near heating, or an air conditioning unit.

Avoid exposure to direct sunlight.

Install the machine on a flat surface, leave at least 4 inches (10 cm) of space between the machine, and other objects.

Do not block the ventilation openings.

Do not place heavy objects, or spill liquids on the machine.

11

Safety Information

Connecting the Cables

External Telephone Jack

You can connect an additional standard single line telephone to the machine. To connect the telephone, remove the protective tab on the TEL jack.

Telephone Line Jack

Plug one end of the telephone line cable into the "RJ-11C" telephone jack supplied by the telephone company, and the other end into the LINE jack on the left side of the machine. (Refer to the Dialing

Method, see pages 175, and 190)

RJ-11C

Telephone Jack

12

ACTIVITY Lamp

Blinks when there is data traffic on the LAN.

LAN Connection Jack

(10Base-T/100Base-TX)

LAN Cable

(10Base-T/100Base-TX Cable)

Insert the plug until a click is heard.

(LAN cable is not included with the product.)

Purchase a Category 5 Cable, compliant with

EIA/TIA 568-A-5 standard.

Ethernet-Token-Ring

Bridge

(Optional Order

No. UE-204006)

RX

LINK

LINK Lamp

Illuminates when connected to the LAN.

Lamp will not turn ON if LAN cable is defective

(contains breaks).

Ethernet LAN

(10Base-T/100Base-TX)

Cable (Not included)

Power Switch

After connecting all cables, and the Power Cord, turn the

Main Power Switch on the Back, and the Power Switch on the Left Side of the machine to the ON position.

10Base-T/100Base-TX Ethernet Hub

memo

The illustration of the “ADDRESS BOOK” screen and the

“MODE SETTING” screen used with this manual explains on a screen different from initial setting.

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14

Control Panel

ON LINE Indicator

Blinks : When sending, or

receiving FAX/Email

communication.

Used to select the

FAX/EMAIL mode.

Used to select the original size manually.

[Ex: DP-8032]

Touch Panel Display

PRINT DATA LED (Green)

Flashes:

When receiving printing data.

Lights:

While printing.

STATUS LED (Red)

Lights/Flashes when trouble occurs.

Flashes:

Machine detected an alarm status

No paper in the Tray. (Tray not selected.)

Toner is getting low, etc.

Lights:

Machine detected a trouble status

No paper in the selected tray, or toner has run out.

Machine detected trouble, such as paper misfed, or jammed.

ACTIVE LED (Green)

Flashes:

When machine is active.

Lights:

When the received fax message is in memory.

Control Panel

Used to switch the machine into energy saving mode.

For more details, see

Energy Saver page of the

Operating Instructions (For Copier.)

Used to start, or select the function, and sub-functions.

Used to reset all the previously set functions.

Use this button when correcting entered numbers, or characters.

Press this button when you want to stop the communication, registration operation, or audible tone.

Used to enter a pause when recording, or dialing a telephone number, or to redial the last dialed number/email address.

Used to separate the Sub-Address from the telephone number when dialing, or to access some features of your PBX.

Used to start On-Hook Dialing, or to input a space between numeric entries

(such as, while entering telephone numbers).

Used for adjusting the monitor volume while in the

FAX/EMAIL mode. (See page 176).

Used to set operations.

Press this button to start transmission, email communication, or a manual fax reception.

Keypad

Used for manual number dialing,

recording phone numbers, and

numeric entries.

Tone Key

Used to temporarily change the

dialing mode to Tone when Pulse

mode is set.

15

16 memo

Before Starting

Loading Documents

How to Load Documents

1. On the ADF / Inverting ADF

Face Up

2. On the Platen Glass

Face Down

Original Size

Guide

• Insert the original(s) Face Up into the ADF until the leading edge placed into the machine stops.

Original Size

Guide

• Place a book, or an original Face Down on the

Platen Glass, aligning it with the arrow mark on the original size guides.

Sending Non-Standard Size Documents

When transmitting non-standard size document(s), the machine may perform Rotate

Transmission automatically, and not transmit the portion of the document that exceeds the standard size ("P" portion). (See Note 1)

P

Rotation XMT

Direction

The portion labeled

"P" that exceeds the standard document size is not sent.

NOTE

1. When an oversized original is sent to another machine, sometimes, it is reduced in accordance with the other party's recording paper size.

Ex:

Ledger size Letter size

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18

Basic Transmission Settings

General Description

MMM-dd-yyyy 15:00 0%

Ready To Fax

Original Set

FILE TYPE

AND NAME

You can temporarily change the transmission settings either before, or after you place the document on the

ADF. These settings are as follows:

• CONTRAST

• RESOLUTION

• ORIGINAL (TEXT/PHOTO)

• X-STAMP

• 2-SIDED ORIGINAL

• FILE TYPE AND NAME

After your document(s) have been sent, your machine will automatically return to the preset settings.

Contrast

Your machine is preset to Normal contrast. If you wish to send a document with lighter contrast, change the setting to Lighter. If you wish to send a document with darker contrast, change the setting to Darker.

Lighter Normal Darker

LIGHTER DARKER

Basic Transmission Settings

Resolution

Your machine is preset to Standard resolution, which is suitable for most documents.

Use Fine, or Super Fine for detailed documents. for standard originals

STD for detailed originals

FINE for finer detailed originals

S-FINE for 600 dpi detailed originals

600 dpi

NOTE

1. To change the preset Contrast position, change the setting of Fax Parameter No. 01.

(See page 190)

2. To change the preset Resolution position, change the setting of Fax Parameter No. 02.

(See page 190)

3. If you send a photographic original with gray tones, set the Resolution to Fine, or S-Fine (406 x

391 dpi), and the Original setting to Text/Photo, or Photo. The reproduction of the received document will be determined by the capability of the remote station.

19

Basic Transmission Settings

Original (Text/Photo)

The Original setting is useful when sending photographs, or illustrations with gray tones. Your machine is preset to "TEXT". You can select either "TEXT/PHOTO", or "PHOTO" mode.

for text only originals

TEXT

TEXT/PHOTO for text and photo originals for photo or illustration originals

PHOTO

Others

2-SIDED

ORIGINAL

X-STAMP

COMPLETION

NOTICE

Sending 2-Sided Original(s)

2-Sided scanning selection control is available for the user depending on the original layout. The following selections are available for the 2-Sided scanning option:

• Long Edge : 2-Sided scanning aligned to the long edge of the original.

• Short Edge: 2-Sided scanning aligned to the short edge of the original.

Verification Stamp

• Confirms successful transmissions by stamping the bottom of each successfully transmitted page with a small mark.

You or a selected party can be notified with a Job Completion Notice via a pop up screen on your/their PC when the Copy Job, or the Print Job is completed. You must setup the Job Completion Notice feature prior to starting the job, and properly setup the

Job Status Utility.

Confirms the commication status.

COMM. STATUS

Retrieving the Email temporarily.

GET EMAIL

The File Format can be changed temporarily when sending an Internet Fax.

FILE TYPE

AND NAME

20

NOTE

1. When you select TEXT/PHOTO, or PHOTO, your machine will automatically select Fine Resolution.

2. When you store a document in memory, the Verification Stamp will stamp on the document if it is successfully stored in memory. In this case the Verification Stamp is not a confirmation that the document was successfully transmitted. If you wish to disable the use of the Verification

Stamp when storing document in memory, change the setting of Fax Parameter No. 28. (See page 191)

3. To change the preset Verification, or File Format position, change the setting of Fax Parameter

No. 04, or 177. (See pages 190, and 195)

Sending Documents

Mode Setting

Button

Clear

Key

Stop

Key

DP-8032

i-ADF

Face-Up

FILE TYPE

AND NAME

Face-Down

1

Place original(s)

1a

Place original(s) face up on the ADF.

or

1b

2

Press the

FAX/EMAIL

Key

3

Press the

MODE

SETTING

Button

4 5

Select the

SEND MODE, or adjust the

Press

START

desired Parameter(s)

1

Place a book, or an original face down on the Platen Glass.

2

Press

3

2

Press

ORIGINAL SIZE

FAX/EMAIL

MODE SETTING

Key.

to select the original size.

MMM-dd-yyyy 15:00 0%

Ready To Fax

ORG.SIZE = LTR

Select the Mode(s)

Set the SEND MODE, or desired Parameter(s), if necessary.

(See page 18)

• RESOLUTION

• SEND MODE

• 2-SIDED ORIGINAL

• X-STAMP

• FILE TYPE AND NAME

AFRICA

APOLLO

BRAZIL

AMERICA

ASIA

MMM-dd-yyyy 15:00 0%

Ready To Fax

ORG.SIZE = LTR

ANTARTICA

BERLIN

FILE TYPE

AND NAME

Continued on the next page...

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22

Sending Documents

4

Select either ADDRESS BOOK DIALING, or MANUAL NUMBER

DIALING.

1. ADDRESS BOOK DIALING

Telephone numbers, or Email addresses should be registered in

advance. (See page 180)

Memory Transmit STN(s):001

TO:PANASONIC

5551234

PANASONIC

QUALITY DEPT

LINK_P22

2. MANUAL NUMBER DIALING

1

Facsimile: Enter the telephone number.

Ex:

5 5 5 1 2 3 4

5551234

2

Email: Enter the Email address using the QWERTY

KEYBOARD.

AFRICA

APOLLO

BRAZIL

MMM-dd-yyyy 15:00 0%

Ready To Fax

Original Set

AMERICA

ASIA

ANTARTICA

BERLIN

Ex: [email protected]

Enter Addr(TO) STN(s):000

Enter Station(s) [email protected]

@panasonic.com

@mgcs.co.jp

@abc-net.wxy.com

@host.pana.com

5

NOTE

The document(s) will be stored into memory with a file number.

Then starts dialing the telephone number, or connecting to the LAN immediately after storing the first page.

(See Note 3)

The remaining page(s) continue to store into memory.

1. To utilize the above functions, your machine needs to be setup properly on your network.

Please contact your network administrator for actual network setup.

2. You can register the entered dialing number into the Address Book by pressing the

ADD TO LOCAL DIR. EDIT

in Step 4.

3. This feature is called "Quick Memory Transmission". If you wish to store All the documents into memory first before transmitting, change the Fax Parameter No. 082 (QUICK MEMORY XMT)

to "Invalid". (See page 192)

Sending Documents

Flatbed Scanning

When a book, or an original is placed on the Platen Glass, the message "ANOTHER ORIGINAL?" is shown on the LCD display when

START

is pressed, and the scanning is completed.

• If you wish to store another page, press

YES

and place another original, then press

START

.

• If

NO

is pressed, the machine starts to dial the telephone number.

Searching and Editing the Address Book

You can search, and edit an Address Book entry as follows.

MMM-dd-yyyy 15:00 0%

Ready To Fax

TIFF

1

Search the directory using the Local address book, or the Global directory services LDAP

(Lightweight Directory Access Protocol).

2

Input the Email address, CC (Carbon Copy), BCC (Blind Carbon

Copy), FROM, and SUBJECT.

3

Confirm the destinations.

Enter Letter(s)

_

■ SEARCH

1

Search the Local address book.

2

Search the Global directory services (LDAP).

Continued on the next page...

23

24

Sending Documents

Searching and Editing the Address Book

EMAIL HEADER

Select A Function

Ex: Entering the Email address into the TO: field

1. Press

TO

and the

OK buttons, then enter the

Email address.

2. Confirm the destinations.

■ EMAIL HEADER

1

Select the input item, and press OK.

2

Confirm the destinations.

3

Enter the subject.

Confirm Destinations

Check And Press OK

SALES DEPT [email protected]

PANASONIC SALES

5551234

PANAFAX [email protected]

■ DESTINATIONS

1

Select the address tab.

2

Edit the email address when using manual number dialing.

3

Delete the selected address.

Sending Documents

General Description

You can choose either Memory, or Direct Transmission.

Use Memory Transmission if:

• You want to send the document(s) to multiple stations.

• You have to retrieve the document immediately.

• You want to take advantage of Multi-access design.

• You want to take advantage of Batch Transmission.

Use Direct Transmission if:

• The memory is full.

• You want to send the document(s) immediately.

Memory Transmission

Your machine quickly stores the document(s) into the machine's memory.

Then, starts to dial the telephone number.

If the transmission fails, your machine will re-transmit the remaining unsuccessful page(s) automatically.

1

Store document(s) into memory

2

Transmit

Destination A

3

Receive

A

A

Destination B

A

NOTE

1. While storing, the File Number of the document being stored is shown at the upper right corner of the display. It is also printed on the Communication Journal (COMM. JOURNAL),

Transaction Journal, and the File List. The percentage of memory used is shown on the lower right corner of the display after each page is stored.

Memory Transmit No.026

Page 01 0%

5551234

Continued on the next page...

25

26

Sending Documents

Memory Transmission

2. If memory overflow occurs while storing the document(s), the page will be ejected. The machine will show "MEMORY FULL" on the display. You will need to reload the last page that was ejected back on the ADF, and send the remaining document(s) again when the memory becomes available.

Memory Transmit No.010

Memory Full * 100%

PANASONIC

If Fax Parameter No. 082 (Quick Memory XMT) is set to "Invalid", the machine stores all the documents into memory first before transmitting.

After storing each document, the machine checks the available memory to prevent memory overflow, and stops storing additional document(s) if the stored data approaches a certain percentage* (around 80%).

Then the machine dials, and sends the memory stored documents first, and continues the transmission of the remaining document(s) from the ADF during the same phone call.

If transmitting to multiple stations, or if memory overflows while storing a document, the machine prompts you whether to transmit the successfully stored documents, or to cancel the transmission. Press

NO

to terminate the transmission, or press

YES

For image memory capacity, see the Specifications page. (See page 223)

to transmit.

If no action is taken within 10 seconds, the machine will start transmitting the stored documents.

* The percentage varies, and is dependent on the type of documents you are storing, machine settings, or whether an optional memory card is installed.

3. An Information Code will be displayed if the transmission has failed, or there was no answer at the receiving side after the last automatic redial.

The document stored for this transmission will be erased from the memory automatically, and the information code is printed for the transmission on the Communication Journal (COMM.

JOURNAL).

If you need to retain the incomplete documents even after the last redial, change Fax

Parameter No. 031 (INC. FILE SAVE) to "Valid" in advance (See page 191). To retry the

incomplete documents, refer to page 105.

4. To stop the transmission, press

The display shows:

STOP

.

Communication Stop?

YES

N O

Press

YES

to stop the transmission. The document you stored will be erased automatically.

If you do not want to erase the documents, change the setting of Fax Parameter No. 031 (INC.

FILE SAVE) to "Valid" in advance. (See page 191)

Then the following display will appear, and you can select whether to save the file as an incomplete file for editing, and retry, or delete the file manually.

Save AS Incomp. File?

YES

N O

5. If you would like to print a Communication Journal (COMM. JOURNAL) after stopping a transmission, press

YES

when the display shows:

Print Comm. Journal?

YES

N O

Sending Documents

Rotated Transmission

Letter, or A4 Original(s) are placed in a Portrait ( ) direction, the document(s) will be rotated by 90º, and then transmitted in a Landscape ( ) direction. The document(s) will be printed the same size as the transmitted originals at the Receiving Station.

Rotation XMT Fax Parameter No. 078 (ROTATION XMT) set to:

Invalid

Letter or A4 Original

Receiving Station:

Letter or A4 Paper

Sends with

70% Reduction

Valid (Default Position)

Letter or A4 Original

Receiving Station:

Letter or A4 Paper

Sends with

Rotated Transmission

2-Sided Transmission (Receiving)

This machine has duplex SCAN & PRINT capabilities.

Duplex Scan 2-Sided Original on the Basic Menu:

2-Sided Original = ON

Receiving Station

Duplex Scan

Duplex Print Fax Parameter No. 095 (DUPLEX PRINT) set to:

Duplex Print = Valid (Default Position is "Invalid")

Sending Station

(Letter or A4 Originals)

Duplex Print

NOTE

1. Rotation XMT requires the use of Memory Transmission.

2. Verification Stamp is disabled during Duplex Scan.

27

Sending Documents

On-Hook Dialing

On-Hook Dialing

For On-Hook Dialing, follow the steps below.

1a

1b

or

Place original(s) face up on the ADF.

Place a book, or an original face down on the Platen Glass.

2

You will hear dial tone through the monitor speaker.

SET

key, and adjust the Monitor volume. If required, press the

(See page 176)

3

Dial the telephone number using the keypad.

Ex:

5 5 5 1 2 3 4

4

When you hear a beep,

28

NOTE

1. If you need a special access number to get an outside line, dial it first then press

PAUSE

to enter a pause (represented by a "-") before dialing the full number.

Ex: 9 PAUSE 5551234

2. If you are using Pulse dialing, and you wish to change to Tone dialing in the middle of dialing, press

TONE

(represented by a "/").

The dialing mode will be changed from Pulse to Tone after dialing the digit "/".

Ex: 9 PAUSE TONE 5551234

Sending Documents

Transmission Reservation

Direct Transmission Reservation (Priority Transmission Reservation)

If you are in a rush to send an urgent document, however there are many files in the memory, use Direct

Transmission Reservation to send the urgent document. The urgent document will be sent immediately after the current communication is finished.

Note: that you cannot send document(s) to multiple stations.

To reserve your machine for sending the urgent documents

1

Your machine is On-Line, the ON LINE lamp is blinking, or printing received documents.

2a

2b

Place original(s) face up on the ADF.

or

Place a book, or an original face down on the Platen Glass.

3

MODE SETTING

DIRECT

Make sure that "DIRECT" is displayed, if "MEMORY" appears, press

DIRECT

to change to Direct Transmission.

MMM-dd-yyyy 15:00 0%

Ready To Fax

Original Set

TIFF

FILE TYPE

AND NAME

4

Dial by using any one of the following methods:

• Manual Number Dialing, and press

• Address Book Dialing

OK

(For details, see page 22.)

Ex:

PANASONIC

You can make reservation to send an urgent document to a single station only. A message “Direct XMT Reserved” will be shown on the display.

29

30

Sending Documents

Transmission Reservation

To cancel the direct transmission reservation

1

Make sure the document is on the ADF.

MMM-dd-yyyy 15:00 No.013

Ready To Fax

Original Set

FILE TYPE

AND NAME

2

3

YES

and then remove the document from the ADF.

TIFF

Communication Stop?

YES

N O

Sending Documents

Redialing

Automatic Redialing

If a busy line is detected, the machine will redial the number up to 5 times at 3 minutes interval.

However, if a busy line is not detected, the machine will redial only one time. During that time, a message will appear as shown to the right.

A file number is shown in the upper right hand corner of the display if it is a memory transmission file.

Memory Transmit No.014

Wait To Dial

SALES DEPT

TIFF

AFRICA

APOLLO

BRAZIL

AMERICA

ASIA

ANTARTICA

BERLIN

Manual Redialing

You can also redial the last dialed number manually by pressing

REDIAL

key.

1a

1b

Place original(s) face up on the ADF.

or

Place a book, or an original face down on the Platen Glass.

2

5551234

Press

OK

to confirm the displayed telephone number.

3

The document is stored into memory with a file number. Then dials the last dialed number.

NOTE

1. While the unit is displaying "WAITING TO DIAL", you can press immediately.

REDIAL

to start redialing

31

32

Receiving Documents

General Description

Your machine is provided with both automatic, and manual reception modes. The selection of either reception mode is made with Fax Parameter No. 017 (RECEIVE MODE).

Automatic Reception

Your machine will receive documents automatically if the Fax Parameter No. 017 (RECEIVE MODE) is set

to "Auto". (See page 191)

Manual Reception

You may wish to receive documents manually if you use the telephone line in your office primarily as a personal telephone, and occasionally for your facsimile machine.

To receive documents manually, change the Fax Parameter No. 017 (RECEIVE MODE) to "Manual" (See page 191), and the following message will be shown on the display.

MMM-dd-yyyy 15:00 0%

Ready To Fax

Manual Receive

TIFF

AFRICA

APOLLO

BRAZIL

AMERICA

ASIA

ANTARTICA

BERLIN

Receiving Documents

Manual Reception

To receive documents manually

1

When the telephone rings, lift the handset. (See Note 1)

If you hear a beep, the sound tells you that someone wants to send a document.

MMM-dd-yyyy 15:00 0%

Ready To Fax

Phone Off-Hook

TIFF

AFRICA

APOLLO

BRAZIL

AMERICA

ASIA

ANTARTICA

BERLIN

2

Remove any documents from the ADF.

3

Your machine starts receiving the document.

Receive

On Line

AFRICA

APOLLO

BRAZIL

AMERICA

ASIA

4

Hang up the telephone.

ANTARTICA

BERLIN

NOTE

1. Your machine requires an external telephone connected to the TEL jack on the left side of the machine.

2. If you receive a document with Super Fine resolution (406 pels/inch x 391 lines/inch), it may be divided into multiple pages with no reduction.

33

Receiving Documents

Print Reduction

This machine can use Letter, Legal, or A4 size plain paper for recording. Sometimes, oversized documents sent to you by the other parties cannot be printed within a single page. When this occurs, the document will be divided into separate pages.

This machine is equipped with a Print Reduction function to solve this problem. You may select the most appropriate setting from the selections described below.

1. Automatic Reduction

Each page of a received document is first stored in memory. Based on the document length, your machine will automatically calculate the suitable reduction ratio (70% to 100%) to print the entire document on a single page. If the received document is extremely long (over 39% longer than the recording paper), the document will be divided into separate pages, and print without reduction.

2. Fixed Reduction

You can pre-determine the reduction ratio from 70% to 100% in 1% steps. The document(s) you receive will be reduced to the fixed ratio regardless of size.

Selecting the Print Reduction Mode

Set Fax Parameters as shown below. (See page 191)

1. To set Automatic Reduction mode.

a) Set Parameter No. 24 (Print Reduction) to “Auto".

2. To set Fixed Reduction mode.

a) Set Parameter No. 24 (Print Reduction) to “Fixed”.

b) Set Parameter No. 25 (Reduction Ratio) to any number between 70% through 100%. (See Note 1)

Ex: A4 to A4 96%

A4 to Letter

Letter to Letter

Legal to Letter

90%

96%

75%

34

NOTE

1. If the sending side is set to print the header on the outside of the copy area, more reduction ratio will be required.

Receiving Documents

Receiving Oversize Documents

If the received document is extremely long (over 39% longer than the recording paper), the document will be divided into separate pages. When printing on separate pages, the bottom 0.5 in (13 mm) of the first page will be overlapped on top of the next page.

Transmitted Document

Received Document

Overlap print.

0.5 in (13 mm)

The receiving document is divided into two sheets with overlap printing.

NOTE

1. If the reduction method is set to the Automatic Reduction mode, the document is printed out with no reduction when printing out separate pages. If the reduction method is set to Fixed

Reduction mode, the document is printed out by the ratio you set in Fax Parameter No. 25.

35

Receiving Documents

Substitute Memory Reception

If the recording paper runs out, or if the toner runs out during reception, the machine automatically starts receiving documents into its image data memory. Stored documents are printed automatically after replenishing the recording paper, or toner. (See Note 1, and 2)

1

When the machine completes the memory reception, and there is no recording paper, or toner, an Information Code will appear on the display.

MMM-dd-yyyy 15:00 01%

Ready To Fax

Message In Memory

TIFF

AFRICA

APOLLO

BRAZIL

AMERICA

ASIA

ANTARTICA

BERLIN

2

Replenish the recording paper, or the toner.

The machine will automatically start printing the document(s) stored in memory.

Memory Rcv'd Doc

* Printing *

TIFF

AFRICA

APOLLO

BRAZIL

AMERICA

ASIA

ANTARTICA

BERLIN

36

NOTE

1. If the memory overflows, the machine will stop receiving, and release the communication line.

The document(s) stored in the memory up to that moment will be printed out.

2. If you wish to turn off the substitute reception function, change the setting of Fax Parameter

No. 22 to "Invalid". (See page 191)

Mode Setting

Setting the Mode Setting

You can temporarily change the Basic Menu, Deferred Communication, Polling/Advanced Communication,

Select Mode, Edit File Mode, and Print Out.

Mode Setting

Button

Clear

Key

Stop

Key

i-ADF

DP-8032

Face-Up

FILE TYPE

AND NAME

1

Place original(s)

2

Press the

FAX/EMAIL

Key

3

Press the

MODE

SETTING

Button

4

Select the

Press START

Key

SEND MODE

, or adjust the desired Parameter(s)

■ How to change the MODE SETTING

AFRICA

APOLLO

BRAZIL

MMM-dd-yyyy 15:00 0%

Ready To Fax

Original Set

AMERICA

ASIA

ANTARTICA

BERLIN

TIFF

MODE SETTING

changes to the Mode Setting display.

MMM-dd-yyyy 15:00 0%

Ready To Fax

Original Set

FILE TYPE

AND NAME

Press the appropriate Index tab, and select the desired setting.

• Basic Menu

• Deferred Communication

• Polling/Advanced Communication

• Select Mode

• Edit File Mode

• Print Out

ADDRESS BOOK

changes to the Address Book display.

Continued on the next page...

37

38

Mode Setting

Setting the Mode Setting

MMM-dd-yyyy 15:00 0%

Ready To Fax

Original Set

FILE TYPE

AND NAME

BASIC MENU

1

2

3

4

5

6

Selects SEND MODE (MEMORY, DIRECT)

(See pages 21, 25 and 29)

2-SIDED ORIGINAL

(See page 20)

X-STAMP

(See page 20)

COMPLETION NOTICE

(See page 20)

COMM. STATUS

(See page 20)

GET EMAIL

(See page 20)

7

Change FILE TYPE AND NAME

(See pages 20, and 131)

Deferred Communication

Select A Function

BASIC MENU

DEFERRED

COMM.

POLLING/

ADV.COMM.

SELECT

MODE

EDIT FILE

MODE

PRINT OUT

TIFF

MEMORY XMT

ADDRESS BOOK

STD

FINE

600dpi

S-FINE

TRANSMIT POLLING

LIGHTER DARKER

TEXT

TEXT/PHOTO

PHOTO

DEFERRED COMM.

1

Setting the Deferred Transmission. (See page 42)

2

Setting the Deferred Polling. (See page 44)

Setting the Mode Setting

Polling/Advanced Comm

Select A Function

BASIC MENU

DEFERRED

COMM.

POLLING/

ADV.COMM.

POLLING

SELECT

MODE

EDIT FILE

MODE

PRINT OUT

POLLED

SUB ADDRESS TRANSMIT MAILBOX

LAN RELAY XMT

TIFF

MEMORY XMT

ADDRESS BOOK

STD

FINE

600dpi

S-FINE

LIGHTER DARKER

TEXT

TEXT/PHOTO

PHOTO

POLLING/ADV. COMM.

1

Setting the Polling. (See page 48)

2

Setting the Polled. (See page 46)

3

Setting the Mailbox. (See page 57)

4

Setting the Sub Address Transmission. (See page 66)

5

LAN Relay XMT (See page 160)

Select Mode

Select A Function

BASIC MENU

DEFERRED

COMM.

POLLING/

ADV.COMM.

PASSWORD-XMT

SELECT

MODE

EDIT FILE

MODE

PRINT OUT

COMM. JOURNAL

COVER SHEET

LEDGER EMAIL XMT

RECEIVE TO MEMORY

DELIVERY NOTICE

TIFF MEMORY XMT

ADDRESS BOOK

STD

FINE

600dpi

S-FINE

LIGHTER DARKER

TEXT

TEXT/PHOTO

PHOTO

SELECT MODE

1

2

Setting the Password Transmission. (See page 81)

Setting the Communication Journal. (See page 209)

3

4

Setting the Cover Sheet. (See page 73)

Setting the Receive to Memory. (See page 84)

5

6

Ledger Email XMT (See page 129)

Delivery Notice (See pages 112, and 195)

Mode Setting

Continued on the next page...

39

40

Mode Setting

Setting the Mode Setting

Edit File Mode

Select A Function

BASIC MENU

DEFERRED

COMM.

POLLING/

ADV.COMM.

FILE LIST

SELECT

MODE

EDIT FILE

MODE

PRINT OUT

CHANGE TIME/STN

DELETE FILE PRINT FILE

ADD DOCUMENT RETRY INCOMP. FILE

STD

MEMORY XMT

ADDRESS BOOK

600dpi

FINE

S-FINE

LIGHTER DARKER

TEXT

TEXT/PHOTO

PHOTO

EDIT FILE MODE

1

Printing, or Viewing a File List. (See page 98)

2

Changing the Start Time, or the Station of a File. (See page 100)

3

Deleting a File. (See page 102)

4

Printing Out a File. (See page 103)

5

Adding Documents into a File. (See page 104)

6

Retry an Incomplete File. (See page 105)

Printout

Select A Function

BASIC MENU

DEFERRED

COMM.

POLLING/

ADV.COMM.

JOURNAL

SELECT

MODE

EDIT FILE

MODE

PRINT OUT

ADDRESS BOOK LIST

FAX PARAMETER LIST PROGRAM LIST

IND. XMT JOURNAL

TIFF

MEMORY XMT

ADDRESS BOOK

STD

FINE

600dpi

S-FINE

LIGHTER DARKER

TEXT

TEXT/PHOTO

PHOTO

PRINT OUT

1

2

3

4

5

Journal (See page 205)

Address Book List (See page 211)

Program List (See page 213)

Fax Parameter List (See page 214)

Individual XMT Journal

Batch Transmission

General Description

To reduce transmission time, and cost, this feature allows your machine to accumulate different documents for the same destination(s) to be transmitted in a single phone call.

Real-Time Batch Transmission

During memory transmission, your machine searches its memory for reserved files (Up to 5 files) to transmit to the same destination, automatically batching, and transmitting them in a single phone call.

The following is an example of Real-time Batch Transmission. (See Note 1)

Delayed Batch Transmission

Assign a time for batch transmission to a Program Key in advance. All transmission(s) using the Program

Key are batched, and transmitted at the reserved time.

The following is an example of Delayed Batch Transmission.

NOTE

1. The machine can not Batch to a file(s) that is/are Waiting to Redial, or is currently being sent, but it will Batch to files that are pending to dial.

41

42

Timer Controlled Communications

General Description

You can send document(s) to one, or multiple stations at any preset time within the next 24 hours. Up to 50 built-in timers can be set for deferred communication.

Deferred Transmission

to select the "FAX/EMAIL" mode.

Make sure that the FAX/EMAIL lamp is ON. If not, press

1a

1b

or

Place original(s) face up on the ADF.

2

Place a book, or an original face down on the Platen Glass.

MODE SETTING DEFERRED COMM.

Deferred Communication

Select A Function

BASIC MENU

DEFERRED

COMM.

POLLING/

ADV.COMM.

SELECT

MODE

EDIT FILE

MODE

PRINT OUT

TIFF

MEMORY XMT

ADDRESS BOOK

TRANSMIT POLLING

STD

FINE

600dpi

S-FINE

LIGHTER DARKER

TEXT

TEXT/PHOTO

PHOTO

3

TRANSMIT

Deferred Transmit

Enter The Start Time

--:--

Timer Controlled Communications

Deferred Transmission

4

Enter the start time from the keypad, and press

(Use a 4-digit, 24-hour clock)

OK

.

Ex:

(11:30 p.m.) and

2 3 3 0

OK

Memory Transmit STN(s):000

Enter Station(s)

TIFF

AFRICA

APOLLO

BRAZIL

AMERICA

ASIA

ANTARTICA

BERLIN

5

Dial by any combination of the following methods:

• Manual Number Dialing, press stations)

OK

after each station is entered (Up to 70

• Address Book Dialing (Up to 200 stations)

Ex:

PANASONIC

Memory Transmit STN(s):001

TO: PANASONIC

5551234

TIFF

PANASONIC

QUALITY DEPT

6

To store document(s) into the memory.

NOTE

1. If you enter a wrong time in Step 4, press

CLEAR

then re-enter the correct time.

2. To change, or cancel the Deferred Communication settings, see pages 100 to 102.

43

44

Timer Controlled Communications

Deferred Polling

to select the "FAX/EMAIL" mode.

Make sure that the FAX/EMAIL lamp is ON. If not, press

1

MODE SETTING DEFERRED COMM.

Deferred Communication

Select A Function

BASIC MENU

DEFERRED

COMM.

POLLING/

ADV.COMM.

SELECT

MODE

EDIT FILE

MODE

PRINT OUT

TIFF

MEMORY XMT

ADDRESS BOOK

FINE

600dpi

S-FINE STD

TRANSMIT POLLING

LIGHTER DARKER

TEXT

TEXT/PHOTO

PHOTO

2

POLLING

Deferred Polling

Enter The Start Time

--:--

3

Enter the start time from the keypad, and press

(Use a 4-digit, 24-hour clock)

OK

.

Ex:

(3:30 a.m.) and

0 3 3 0

OK

Defferred Polling

Enter Password

4-digit

_

4

Enter a 4-digit polling password, and press .

Ex:

9 8 7 6

and

OK

OK

Polling STN(s):000

Enter Station(s)

TIFF

AFRICA

APOLLO

BRAZIL

AMERICA

ASIA

ANTARTICA

BERLIN

Timer Controlled Communications

Deferred Polling

5

Dial by any combination of the following methods:

• Manual Number Dialing, press after each station is entered (Up to 70 stations)

OK

• Address Book Dialing (Up to 200 stations)

(For details, see page 22.)

Ex:

PANASONIC

Polling STN(s):001

TO:PANASONIC

5551234

TIFF

PANASONIC

QUALITY DEPT

6

NOTE

1. If you enter a wrong number in Step 4, press

CLEAR

, then re-enter the right number.

2. To change, or cancel the Deferred Communication settings, see pages 100 to 102.

45

46

Polling

General Description

Polling means calling other station(s) to retrieve document(s). The other station must know in advance that you will call, and must have document(s) set on the ADF, or stored in the memory. You may need to set a polling password, shared by the other station, to ensure security.

Preparing to be Polled

In order to let other stations poll your machine, you must prepare your machine with a document stored in memory. Be sure to set the polling password before storing the document into memory. After being polled, the documents stored in the memory will be erased automatically. To retain the documents in memory so that they can be polled repeatedly change Fax Parameter No. 27 (POLLED FILE SAVE) to "Valid".

Make sure that the FAX/EMAIL lamp is ON. If not, press to select the "FAX/EMAIL" mode.

1a

1b

Place original(s) face up on the ADF.

or

Place a book, or an original face down on the Platen Glass.

2

MODE SETTING POLLING/ADV.COMM.

Polling/Advanced Comm

Select A Function

BASIC MENU

DEFERRED

COMM.

POLLING/

ADV.COMM.

POLLING

SELECT

MODE

EDIT FILE

MODE

PRINT OUT

POLLED

MAILBOX SUB ADDRESS TRANSMIT

LAN RELAY XMT

TIFF

MEMORY XMT

ADDRESS BOOK

STD

FINE

600dpi

S-FINE

LIGHTER DARKER

TEXT

TEXT/PHOTO

PHOTO

3

POLLED

Polled

Enter Password

4-digit

_

Preparing to be Polled

4

Enter a 4-digit polling password, and then press

(See Note 3)

OK

.

Ex:

4 3 2 1

and press

OK

.

The document(s) will be stored into memory.

Polled No.345

Page= 1 1%

AFRICA

APOLLO

BRAZIL

AMERICA

ASIA

ANTARTICA

BERLIN

TIFF

Polling

NOTE

1. You can still send, or receive documents even when set to be polled.

2. Only 1 polled file can be stored in memory. If you need to add document(s) into the same

polled file, see page 104.

3. If you have set the polling password in Fax Parameter No. 26, the password will appear on the display.

You can still change the password temporarily by overwriting it with a new one.

47

48

Polling

Poll Documents from Another Station

The following procedure lets you poll document(s) from one, or multiple stations. Be sure to set the polling

password before polling. (See page 46)

Make sure that the FAX/EMAIL lamp is ON. If not, press to select the "FAX/EMAIL" mode.

1

MODE SETTING POLLING/ADV.COMM.

Polling/Advanced Comm

Select A Function

BASIC MENU

DEFERRED

COMM.

POLLING/

ADV.COMM.

POLLING

SELECT

MODE

EDIT FILE

MODE

PRINT OUT

POLLED

SUB ADDRESS TRANSMIT MAILBOX

LAN RELAY XMT

TIFF

MEMORY XMT

ADDRESS BOOK

STD

FINE

600dpi

S-FINE

LIGHTER DARKER

TEXT

TEXT/PHOTO

PHOTO

2

POLLING

Polling

Enter Password

4-digit

_

3

Enter a 4-digit polling password, and then press

(See Note 1)

OK

.

Ex:

and press

1 1 1 1

OK

Polling STN(s):000

Enter Station(s)

AFRICA

APOLLO

BRAZIL

AMERICA

ASIA

ANTARTICA

BERLIN

TIFF

Poll Documents from Another Station

4

Dial by any combination of the following methods:

• Manual Number Dialing, press stations)

OK

after each station is entered (Up to 70

• Address Book Dialing (Up to 200 stations)

(For details, see page 22.)

Ex:

PANASONIC

Polling STN(s):001

TO:PANASONIC

5551234

PANASONIC

QUALITY DEPT

TIFF

Polling

5

NOTE

1. If a password is not set in the polled station, you may poll the other station even though your machine has a password.

49

50

Program Keys

General Description

Your fax machine has special Program Keys. These keys are useful if you frequently need to send, or poll the same group of stations. You can use these keys to assign registered Address Book stations as a group key, a sequence of stations to be polled, a deferred transmission sequence, or an additional address book entry.

Setting for Group Dialing

To set a Program Key for Group Dialing

1

Function Mode

Select A Function

GENERAL SETTINGS

FAX/EMAIL SETTINGS

SCANNER SETTINGS

2

3

FAX/EMAIL SETTINGS 01 Program Keys

Program Keys

Select An Item

00 Print Program List

01 Group Dial

02 Program Dial

03 Modify Group Dial

04 Delete Program/GRP

01 Group Dial

Group Dial

Enter Name

_

COPIER SETTINGS

PRINTER SETTINGS

01

02

Setting for Group Dialing

4

Enter the Group Name (Up to 15 characters), and press .

Ex:

CAPS

PROG. A and press

OK

OK

Group Dial

Enter Key Name

PROG.A

_

Program Keys

5

Enter a Key Name (Up to 15 characters), and press

OK

.

Group Dial STN(s):000

Enter Station(s)

Then Press OK

AFRICA

APOLLO

BRAZIL

AMERICA

ASIA

FAVORITE

ANTARTICA

BERLIN

6

Enter the Address Book Dialing.

If you find an error, press

CLEAR

to erase the displayed station.

Group Dial STN(s):002

AFRICA

224567222

AFRICA

APOLLO

BRAZIL

AMERICA

ASIA

ANTARTICA

BERLIN

7

OK

or

You can now set other Program Keys by repeating the procedures from Step

3, or return to standby by pressing

STOP

.

Program Keys

Select An Item

00 Print Program List

01 Group Dial

02 Program Dial

03 Modify Group Dial

04 Delete Program/GRP

01

02

OK

CANCEL

OK

CANCEL

51

52

Program Keys

Setting for Program Dial

to select the "FAX/EMAIL" mode.

Make sure that the FAX/EMAIL lamp is ON. If not, press

1

Function Mode

Select A Function

GENERAL SETTINGS

FAX/EMAIL SETTINGS

SCANNER SETTINGS

COPIER SETTINGS

PRINTER SETTINGS

2

FAX/EMAIL SETTINGS 01 Program Keys

Program Keys

Select An Item

00 Print Program List

01 Group Dial

02 Program Dial

03 Modify Group Dial

04 Delete Program/GRP

3

02 Program Dial

Program Dial

Enter Name

_

01

02

4

Enter the Program Name (Up to 15 characters), and press .

Ex: PRO.POLL and press

OK

.

OK

Program Dial

Enter Key Name

PRO.POLL

_

Program Keys

Setting for Program Dial

5

Enter the Program Key Name (Up to 15 characters), and press

OK

.

Deferred Communication

Select A Function

SELECT

MODE

BASIC MENU

DEFERRED

COMM.

POLLING/

ADV.COMM.

EDIT FILE

MODE

PRINT OUT

TIFF

MEMORY XMT

ADDRESS BOOK

STD

FINE

600dpi

S-FINE

TRANSMIT POLLING

LIGHTER DARKER

TEXT

TEXT/PHOTO

PHOTO

6

Program each Function.

• Deferred Communication (See page 42)

• Polling Communication (See page 46)

7

You can now set other Program Keys by repeating the procedures from Step

3, or return to standby by pressing .

STOP

53

54

Program Keys

Editing for Group Dialing

If you have to change, or erase any of the Group Dialing, follow the steps below.

To change the setting of Group Dialing

to select the "FAX/EMAIL" mode.

Make sure that the FAX/EMAIL lamp is ON. If not, press

1

Function Mode

Select A Function

GENERAL SETTINGS

FAX/EMAIL SETTINGS

SCANNER SETTINGS

COPIER SETTINGS

PRINTER SETTINGS

2

3

FAX/EMAIL SETTINGS 01 Program Keys

Program Keys

Select An Item

00 Print Program List

01 Group Dial

02 Program Dial

03 Modify Group Dial

04 Delete Program/GRP

03 Modify Group Dial

Modify Group Dial

01

02

GROUP.A

PRO.POLL

TIMER XMT

4

Enter the Group Dial you wish to change, and press .

Ex: GROUP.A and press

OK

.

OK

Modify Group Dial

Enter Name

GROUP.A

Editing for Group Dialing

5

Enter the new Group Name (Up to 15 characters), and press

(See Note 1)

.

Ex: NEW GROUP and press .

OK

OK

Modify Group Dial

Enter Key Name

GROUP.A

Program Keys

6

Enter the new Key Name (Up to 15 characters), and press

(See Note 1)

.

Ex: NEW GROUP and press .

OK

OK

Group Dial STN(s):002

Enter Station(s)

Then Press OK

AFRICA

APOLLO

BRAZIL

AMERICA

ASIA

ANTARTICA

BERLIN

7

Enter the Address Book Dialing.

Press the Address Book Dialing you wish to enter, or erase the displayed station.

Group Dial STN(s):004

APOLLO

12345678

AFRICA

APOLLO

BRAZIL

AMERICA

ASIA

ANTARTICA

BERLIN

8

OK

or

You can now set other Program Keys by repeating the procedures from Step

3, or return to standby by pressing

STOP

.

NOTE

OK

CANCEL

1. If you make a mistake, use or to move the cursor beyond the incorrect character, press

CLEAR

then re-enter the correct Department Name.

2. The Group Dialing cannot be changed, or erased until the communication has finished. To change, or erase the settings, cancel the communication first by Edit File Mode. (See pages

100 to 102)

55

Program Keys

Erasing the Program Key Settings

To erase the settings in a Program Key

1

Function Mode

Select A Function

GENERAL SETTINGS

FAX/EMAIL SETTINGS

SCANNER SETTINGS

2

3

FAX/EMAIL SETTINGS 01 Program Keys

Program Keys

Select An Item

00 Print Program List

01 Group Dial

02 Program Dial

03 Modify Group Dial

04 Delete Program/GRP

04 Delete Program/GRP

Delete Program/GRP

Select Prog To Delete

TIMER XMT

PRO.POLL

COPIER SETTINGS

PRINTER SETTINGS

01

02

4

Press the Program key you want to erase.

Ex:

PRO.POLL

Delete Program/GRP

PRO.POLL

PRO.POLL

TIMER XMT

56

5

6

OK YES

You can now erase other Program Keys by repeating the procedures from

Step 4, or return to standby by pressing

STOP

.

NOTE

1. The Program Key cannot be changed, or erased until the communication has finished. To change, or erase the settings, cancel the communication first by Edit File Mode. (See pages

100 to 102)

Confidential Mailbox

General Description

Your machine is equipped with two Confidential Communication features which ensure that the Confidential information you send is received only by the person with the correct confidential code.

Confidential Mailbox

The confidential mailbox feature can be used as a mailbox to communicate with other compatible models using a 4-digit confidential code. The Confidential Mailbox feature receives document(s) with a confidential code into memory. These documents can only be printed by the person who has the correct confidential code.

Panasonic

Compatible

Model

Panasonic

Compatible

Model

Send with

A

Conf. Code

1000

Send with

B

Conf. Code

2000

Panasonic Compatible Model

(Note 5)

MAILBOX

Document "A", and "B" are stored into memory.

Panasonic

Compatible

Model

B

Polling with

A

Conf.Code

1000

(Note 5)

Print out with

Conf.Code

2000

Compatibility with Other Machines

Table 1 shows a list of compatible Panafax models which have the Confidential Mailbox feature. It also shows whether, or not special settings are required.

Table 1 : Confidential Mailbox Requirement

Special Settings Compatible Model

DP-180 DP-190 DP-1820E DP-1820P DP-2330 DP-3030 DP-3530

DP-6030 DP-8020P DP-8020E DP-8032 DP-8025 DP-8035 DP-8045

DP-4530

DP-8060

DP-C213 DP-C262 DP-C263 DP-C264 DP-C265 DP-C305 DP-C322 DP-C323

DP-C354 DP-C405 DX-800 UF-733 UF-6000 UF-9000

Not required.

NOTE

1. If your machine receives two confidential faxes with same confidential code, both documents are stored together in the same confidential mailbox.

2. Up to 50 Mailbox files can be stored in memory. So, you can receive the confidential fax using

50 different confidential codes.

3. If the memory overflows, the machine will stop receiving, and release the line.

4. We recommend that optional flash memory card be installed when this function is used. See

page 223 on Image Memory Capacity.

5. If confidential faxes were received in the mailbox of UF-733, you cannot poll those documents.

The UF-733 is designed to print out the received confidential document locally only.

57

58

Confidential Mailbox

Sending a Confidential Document to a Remote Station's Mailbox

to select the "FAX/EMAIL" mode.

Make sure that the FAX/EMAIL lamp is ON. If not, press

1a

1b

Place original(s) face up on the ADF.

or

Place a book, or an original face down on the Platen Glass.

2

MODE SETTING POLLING/ADV.COMM.

Polling/Advanced Comm

Select A Function

BASIC MENU

DEFERRED

COMM.

POLLING/

ADV.COMM.

SELECT

MODE

EDIT FILE

MODE

PRINT OUT

POLLING POLLED

MAILBOX SUB ADDRESS TRANSMIT

LAN RELAY XMT

TIFF

MEMORY XMT

ADDRESS BOOK

STD

FINE

600dpi

S-FINE

LIGHTER DARKER

TEXT

TEXT/PHOTO

PHOTO

3

MAILBOX TRANSMIT

Confidential Transmit

Enter Password

4-digit

_

__

4

Enter a 4-digit Confidential Code, and press .

Ex:

2 2 3 3

and press

OK

OK

Conf. Transmit STN(s):000

Enter Station(s)

AFRICA

APOLLO

BRAZIL

AMERICA

ASIA

ANTARTICA

BERLIN

TIFF

Confidential Mailbox

Sending a Confidential Document to a Remote Station's Mailbox

5

Dial by any one of the following methods:

• Manual Number Dialing, press stations)

OK

after each station is entered (Up to 70

• Address Book Dialing (Up to 200 stations)

Ex:

PANASONIC

6

7

If necessary, inform the receiving person, and tell them the Confidential Code.

59

Confidential Mailbox

Polling a Confidential Document from a Remote Station's Mailbox

After you have been informed that someone has transmitted a confidential document to a remote station's mailbox, you can poll the confidential document from the remote station by following the procedure below.

to select the "FAX/EMAIL" mode.

Make sure that the FAX/EMAIL lamp is ON. If not, press

1

MODE SETTING POLLING/ADV.COMM.

Polling/Advanced Comm

Select A Function

BASIC MENU

DEFERRED

COMM.

POLLING/

ADV.COMM.

SELECT

MODE

EDIT FILE

MODE

PRINT OUT

POLLING POLLED

TIFF

MEMORY XMT

ADDRESS BOOK

600dpi

S-FINE STD

FINE

MAILBOX SUB ADDRESS TRANSMIT

LIGHTER DARKER

LAN RELAY XMT

TEXT

TEXT/PHOTO

PHOTO

2

MAILBOX POLLING

Confidential Polling

Enter Password

4-digit

_

3

Enter a 4-digit Confidential Code, and press .

Ex:

2 2 3 3

and press

OK

OK

Conf. Poll STN(s):000

Enter Station(s)

AFRICA

APOLLO

BRAZIL

AMERICA

ASIA

ANTARTICA

BERLIN

4

Dial by any one of the following methods:

• Manual Number Dialing, press stations)

OK

after each station is entered (Up to 70

• Address Book Dialing (Up to 200 stations)

Ex:

5

PANASONIC

TIFF

60

NOTE

1. The confidential file will be erased automatically at the center station after being polled.

Confidential Mailbox

Receiving a Confidential Document to Your Machine's Mailbox

No special setting is required, your machine comes with this feature ready to use. Your machine receives a confidential fax the same way it receives a normal fax message. When receiving the confidential fax, the display shows the following message (CONF. RCV REPORT), and prints out the Confidential Receive

Report.

Sample CONF. RCV Report

*************** -CONF. RCV REPORT- **************** DATE MMM-dd-yyyy ***** TIME 15:00 ********

** NOTICE OF CONFIDENTIAL DOCUMENT HELD **

(1) (2) (3) (4)

FILE NO. RECEIVED FROM PAGES TIME RECEIVED

040 PANAFAX 001 MMM-dd 15:00

-PANASONIC -

****** DP-xxxx ********************* -HEAD OFFICE - ***** - 201 555 1212- *********

Explanation of Contents

(1) File number

(2) Received remote station's ID

(3) Number of pages received

(4) Received date, and time

: 001 to 999

: Character ID or Numeric ID

NOTE

1. If your machine receives two confidential faxes with same confidential code, both documents are stored together in the same confidential mailbox.

2. Up to 20 Mailbox files can be stored in memory. So, you can receive the confidential fax using

20 different confidential codes.

3. If the memory overflows, the machine will stop receiving, and release the line.

61

Confidential Mailbox

Storing a Confidential Document in Your Machine's Mailbox

Use the following procedure to store a document in a confidential mailbox in your machine. Once the confidential document is stored in your machine, it can be polled by another machine.

Make sure that the FAX/EMAIL lamp is ON. If not, press to select the "FAX/EMAIL" mode.

1a

1b

Place original(s) face up on the ADF.

or

Place a book, or an original face down on the Platen Glass.

2

MODE SETTING POLLING/ADV.COMM.

Polling/Advanced Comm

Select A Function

BASIC MENU

DEFERRED

COMM.

POLLING/

ADV.COMM.

POLLING

SELECT

MODE

EDIT FILE

MODE

PRINT OUT

POLLED

SUB ADDRESS TRANSMIT MAILBOX

LAN RELAY XMT

TIFF

MEMORY XMT

ADDRESS BOOK

STD

FINE

600dpi

S-FINE

LIGHTER DARKER

TEXT

TEXT/PHOTO

PHOTO

3

MAILBOX POLLED

Confidential Polled

Enter Password

4-digit

_

4

Enter a 4-digit Confidential Code, and press .

Ex:

2 2 3 3

and press

OK

OK

5

The document(s) will be stored into memory.

If necessary, inform the receiving party of the confidential document, and tell them the confidential code needed to poll the document.

62

NOTE

1. The confidential file will be erased automatically after being polled.

If you wish to retain the confidential file even after being polled, change the setting of Fax

Parameter No. 42 (CONF. POLLED FILE SAVE) to "Valid".

Confidential Mailbox

Printing Out a Confidential Document from Your Machine's Mailbox

After you have been notified that someone has transmitted a confidential document to your machine's mailbox, use the following procedure to print out the confidential document.

Make sure that the FAX/EMAIL lamp is ON. If not, press to select the "FAX/EMAIL" mode.

1

MODE SETTING POLLING/ADV.COMM.

Polling/Advanced Comm

Select A Function

BASIC MENU

DEFERRED

COMM.

POLLING/

ADV.COMM.

POLLING

SELECT

MODE

EDIT FILE

MODE

PRINT OUT

POLLED

SUB ADDRESS TRANSMIT MAILBOX

LAN RELAY XMT

TIFF

MEMORY XMT

ADDRESS BOOK

STD

FINE

600dpi

S-FINE

LIGHTER DARKER

TEXT

TEXT/PHOTO

PHOTO

2

MAILBOX PRINT FILE

Print Conf. File

Enter Password

4-digit

_

3

Enter the Confidential Code of the document you want to print, and then press

.

OK

Ex:

and press

2 2 3 3

OK

4

The machine will print out the confidential documents.

NOTE

1. The confidential file will be erased automatically after being printed out even if the setting of

Fax Parameter No. 42 (CONF. POLLED FILE SAVE) is changed to "Valid".

63

64

Confidential Mailbox

Deleting a Confidential Document Stored in Your Machine's Mailbox

If your memory becomes full, or you just want to clean out your confidential documents, you may delete one, or more confidential faxes stored in your machine by using the following procedure.

There are two types of confidential file deletions, one is to delete the file individually by its Confidential

Code, and the other is to delete all confidential files in memory.

To delete a file using Confidential Code

Make sure that the FAX/EMAIL lamp is ON. If not, press to select the "FAX/EMAIL" mode.

1

MODE SETTING POLLING/ADV.COMM.

Polling/Advanced Comm

Select A Function

BASIC MENU

DEFERRED

COMM.

POLLING/

ADV.COMM.

POLLING

SELECT

MODE

EDIT FILE

MODE

PRINT OUT

POLLED

SUB ADDRESS TRANSMIT MAILBOX

LAN RELAY XMT

TIFF

MEMORY XMT

ADDRESS BOOK

STD

FINE

600dpi

S-FINE

LIGHTER DARKER

TEXT

TEXT/PHOTO

PHOTO

2

MAILBOX DELETE FILE

Delete Conf. File

Enter Password

4-digit

_

3

Enter a 4-digit Confidential Code, and press .

Ex:

2 2 3 3

and press

OK

OK

Confidential Mailbox

Deleting a Confidential Document Stored in Your Machine's Mailbox

To delete all confidential files in memory

Make sure that the FAX/EMAIL lamp is ON. If not, press to select the "FAX/EMAIL" mode.

1

MODE SETTING POLLING/ADV.COMM.

Polling/Advanced Comm

Select A Function

BASIC MENU

DEFERRED

COMM.

POLLING/

ADV.COMM.

POLLING

SELECT

MODE

EDIT FILE

MODE

PRINT OUT

POLLED

SUB ADDRESS TRANSMIT MAILBOX

LAN RELAY XMT

TIFF

MEMORY XMT

ADDRESS BOOK

STD

FINE

600dpi

S-FINE

LIGHTER DARKER

TEXT

TEXT/PHOTO

PHOTO

2

MAILBOX DELETE FILE

Delete Conf. File

Enter Password

4-digit

3

OK

Delete All Files?

YES NO

4

YES

65

Sub-Addressing

66

General Description

The Sub-Addressing function allows you further routing, forwarding, or relaying of document(s) to the desired recipient(s) when used in combination with the Networking version of HydraFax/LaserFAX software.

This function conforms to the ITU-T recommendation for T. Routing-Facsimile Routing utilizing the Sub-

Address.

Example of a Network

Document

Ex:

Dial : 2013331234

SUB=004 aaa

Extension Network

PBX

Tel No.

-

-

201-333-1234

RJ11C

PSTN

Network

Ext. No.

1000

1001

1002 aaa bbb

Document with SUB

Ex:

Dial: 2013331234

SUB=003

LaserFax

G3 fax G3 fax

LAN Network

Automatic Routing Table of LaserFax

SUB

001

002

003

004

005

006

Destination

John

Dave

Bob

1000

1001

9-2126667777

Bob

Dave John bbb

Compatibility with Other Machines

• Sub-Addressing Transmission: D350F/DF-1100/DP-135FP/150FP/150FX/180/190/1810F/1820P/1820E/2000/2310/

2330/2500/3000/3010/3030/3510/3520/3530/4510/4520/4530/6010/6020/6030/DX-

600/800/1000/2000/FP-D250F/UF-332/333/342/344/490/550/560/585/590/595/770/

780/788/790/880/885/890/895/990/7000/8000/9000 (See Note 2)

• Sub-Addressing Reception: DX-600/800, and DP-180/190/1810F/1820E/1820P/2000/2310/2330/2500/3000/3010/

3030/3510/3520/3530/4510/4520/4530/6010/6020/6030/UF-7000/8000/9000/DP-

8020P/8020E/8060/8045/8035 with Internet Fax.

Sub-Addressing Transmission Methods

You can send a document with Sub-Address information to the desired recipient by the following methods.

• By registering the Sub-Address information into the Address Book stations.

• By specifying the Sub-Address information in the Manual Dialing Mode.

Setting of Routing, Forwarding or Relaying

You can customize the Automatic Routing to any combination of LAN (Local Area Network), PSTN (Public Switched

Telephone Network), or PBX Extension with HydraFax/LaserFAX Routing Table (please refer to the HydraFax/LaserFAX

User Manual).

NOTE

1. HydraFax and LaserFAX are trademarks of Wordcraft International Ltd.

2. UF-788 with PC Interface Option, or the Option ROM installed.

Sub-Addressing

Setting the Sub-Address into a Address Book Number

1

Function Mode

Select A Function

GENERAL SETTINGS

FAX/EMAIL SETTINGS

SCANNER SETTINGS

COPIER SETTINGS

PRINTER SETTINGS

2

FAX/EMAIL SETTINGS

01 Add Telephone Number

00 Address Book

Add Telephone Number

Enter Number

_

3

Enter the telephone number, press

(Up to 20 digits)

SUB-ADDR

then enter the Sub-address.

(Up to 36 digits including telephone number, pauses, spaces, FLASH, and

Sub-address)

Ex: Telephone number = 5551234, Sub-address =2762

Enter as:

5 5 5 1 2 3 4 SUB-ADDR 2 7 6 2

Add Telephone Number

Enter Number

5551234s2762_

Continued on the next page...

67

Sub-Addressing

Setting the Sub-Address into a Address Book Number

4

OK

And then continue to enter the station name, key name, and favorite key setting.

Add Telephone Number

Enter Name

_

5

68

NOTE

1.

SUB-ADDR

separates the Sub-address from the Telephone number, and is indicated by an

"s" in the display.

Sub-Addressing

Sending a Fax with Sub-Address

Using the Address Book Dialing Numbers

The operation is the same as for normal dialing

Make sure that the FAX/EMAIL lamp is ON. If not, press

1a

1b

Place original(s) face up on the ADF.

or

Place a book, or an original face down on the Platen Glass.

2

Ex:

SALES DEPT

Memory Transmit STN(s):001

TO: SALES DEPT

5551234s1234

SALES DEPT

to select the "FAX/EMAIL" mode.

TIFF

3

The document is stored into memory, and your machine starts to dial the number of the station, and sends the document(s) with Sub-addressing information.

69

Sub-Addressing

Using Manual Number Dialing

Use

SUB-ADDR

to separate the Telephone number, and the Sub-address.

to select the "FAX/EMAIL" mode.

Make sure that the FAX/EMAIL lamp is ON. If not, press

1a

1b

Place original(s) face up on the ADF.

or

Place a book, or an original face down on the Platen Glass.

2

Enter the telephone number, press

(Up to 20 digits).

SUB-ADDR

then enter the Sub-address

(Up to 36 digits including telephone number, pauses, spaces, FLASH, and

Sub-address)

Ex: Telephone number = 5551234, Sub-address =2762

Enter as:

5 5 5 1 2 3 4 SUB-ADDR 2 7 6 2 OK

Memory Transmit STN(s):001

Add More STN(s)

Press START To Send

TIFF

AFRICA

APOLLO

BRAZIL

AMERICA

ASIA

ANTARTICA

BERLIN

3

The document is stored into memory, and your machine starts to dial the number of the station, and sends the document(s) with Sub-addressing information.

70

NOTE

1.

SUB-ADDR

separates the Sub-address from the Telephone number, and is indicated by an "s" in the display.

2. Manual Off-Hook, or On-Hook Dialing cannot be used with the Sub-addressing Transmission.

3. The Sub-address is not transmitted during Manual Redial Mode.

Sub-Addressing

Using Sub-Address Temporarily

to select the "FAX/EMAIL" mode.

Make sure that the FAX/EMAIL lamp is ON. If not, press

1a

1b

Place original(s) face up on the ADF.

or

Place a book, or an original face down on the Platen Glass.

2

MODE SETTING POLLING/ADV.COMM.

Polling/Advanced Comm

Select A Function

BASIC MENU

DEFERRED

COMM.

POLLING/

ADV.COMM.

POLLING

SELECT

MODE

EDIT FILE

MODE

PRINT OUT

POLLED

SUB ADDRESS TRANSMIT MAILBOX

LAN RELAY XMT

TIFF

MEMORY XMT

ADDRESS BOOK

STD

FINE

600dpi

S-FINE

LIGHTER DARKER

TEXT

TEXT/PHOTO

PHOTO

3

SUB ADDRESS TRANSMIT

Sub-Address Transmit

Enter Sub-Address

_

__

4

Enter the Sub-Address (Up to 20 digits), and then press .

Ex:

2 7 6 2

and press

OK

OK

Sub-Address Transmit

Enter Password

_

Continued on the next page...

71

72

Sub-Addressing

Using Sub-Address Temporarily

5

Enter the Password (Up to 20 digits), and then press .

Ex:

1 2 3 4 5

and press

OK

OK

Sub-address XMT STN(s):000

Enter Station(s)

AFRICA

APOLLO

BRAZIL

AMERICA

ASIA

ANTARTICA

BERLIN

6

Dial by any one of the following methods:

• Manual Number Dialing, press stations)

OK

after each station is entered (Up to 70

• Address Book Dialing (Up to 200 stations)

7

TIFF

Fax Cover Sheet

General Description

A Fax Cover Sheet can be automatically attached to your transmit document(s) that shows the recipient's name, originator's name, and the number of pages attached.

Transmitted as: Received as:

Page 1 Page 2

Fax

Cover

Sheet

Header P.01

Header P.02

Page 1 Page 2

Total P.02

Using the Fax Cover Sheet

To attach a Fax Cover Sheet to a transmission, follow the procedure below.

Make sure that the FAX/EMAIL lamp is ON. If not, press to select the "FAX/EMAIL" mode.

1a

1b

Place original(s) face up on the ADF.

or

Place a book, or an original face down on the Platen Glass.

2

MODE SETTING SELECT MODE

Select Mode

Select A Function

TIFF

PASSWORD-XMT

COVER SHEET

LEDGER EMAIL XMT

COMM. JOURNAL

RECEIVE TO MEMORY

DELIVERY NOTICE

3

COVER SHEET

Cover Sheet

Select A Function

Continued on the next page...

73

Fax Cover Sheet

Using the Fax Cover Sheet

4

OFF or

ON

(Cover Sheet is not attached)

(Cover Sheet is attached)

5

OK

MMM-dd-yyyy 15:00 0%

Ready To Fax

Original Set

AFRICA

APOLLO

BRAZIL

AMERICA

ASIA

ANTARTICA

BERLIN

6

Dial by any one of the following methods:

• Manual Number Dialing, press stations)

OK

after each station is entered (Up to 70

• Address Book Dialing (Up to 200 stations)

Ex:

PANASONIC

7

74

NOTE

1. To change the preset Fax Cover Sheet Setting, change the setting of Fax Parameter No. 56,

see page 192.

2. This function is available for memory, or direct transmission modes.

3. The Fax Cover Sheet is not counted in the number of pages column of the journals.

4. When the Fax Cover Sheet setting is set to On, the Quick Memory XMT feature is disabled.

Using the Fax Cover Sheet

Fax Cover Sheet Sample

***** FACSIMILE COVER SHEET *****

(1)

MMM-dd-yyyy 15:00

(2)

Message To:

SALES DEPT.

(3)

Message From:

PANASONIC

201 555 1212

Fax Cover Sheet

(4)

02

Page(s)

Following This Cover Page

Explanation of Contents

(1) Starting time of communication.

(2) Recorded name in the Address Book station.

(3) Your LOGO (Up to 25 characters), and ID Number (Up to 20 digits).

(4) The number of pages to follow. This information is not shown when transmitting by Direct Transmission Mode.

75

Password Communications

General Description

Password Communications, including Password Transmission, and Password Reception will prevent your machine from sending a fax to a wrong station, or receiving a fax from an unauthorized stations. You can set Password Transmission, and Password Reception independently, or both together.

To use Password Transmission, you must set a 4-digit transmission password in advance. The password must be shared with other compatible Panafax machine(s). If the transmission password in your machine does not match the transmission password in the other compatible Panafax machine(s), the transmission will fail. You can select password transmission by setting MODE SETTING-SELECT MODE-PASSWORD-

XMT to "ON" when you send a document.

To use Password Reception, you must set a 4-digit receiving password in advance. The password must be shared with the other compatible Panafax machine(s). If the password in your machine does not match the receiving password in the other compatible Panafax machine(s), the reception will fail. Once you set password reception, and set the parameter to “ON”, it stays until you change the setting to “OFF”.

Compatibility with Other Machines

You can only use password transmission, and reception with another Panafax compatible machine(s) listed below.

• DP-180

• DP-190

• DP-1820E

• DP-1820P

• DP-2330

• DP-3030

• DP-3530

• DP-4530

• DP-6030

• DP-8020P

• DP-8020E

• DP-8032

• DP-8025

• DP-8035

• DP-8045

• DP-8060

• DP-C213

• DP-C262

• DP-C263

• DP-C264

• DP-C265

• DP-C305

• DP-C322

• DP-C323

• DP-C354

• DP-C405

• DX-800

• UF-6000

• UF-9000

76

NOTE

1. Special settings are required. Please refer to the individual Operating Instructions of each model.

Password Communications

Setting Password Transmission

To set transmission password, and parameter,

1

Function Mode

Select A Function

GENERAL SETTINGS

FAX/EMAIL SETTINGS

SCANNER SETTINGS

COPIER SETTINGS

PRINTER SETTINGS

2

FAX/EMAIL SETTINGS 04 Key Operator Mode

3

Input Key Operator’s password, and press .

(8 digits: alpha-numeric; alphabet (case-sensitive), numbers, symbols

(@,.,_,and SPACE))

OK

Function Mode: FAX/EMAIL

Select An Item

00 User Parameters

01 Fax Parameters

02

03

04

4

Press

01 Fax Parameters

Parameter.

(See page 190)

Ex:

043 Password-Transmit

or to scroll the display to the desired Fax

Fax Parameters

Input Number; Press OK

Password-Transmit

_

or

Press

01 Fax Parameters

and enter the Fax Parameter number directly from the keypad, and press

SET

or

START

key.

Continued on the next page...

77

Password Communications

Setting Password Transmission

5

Enter a 4-digit Transmission Password, and press .

Ex:

1 2 3 4

and press

OK

OK

Off

Fax Parameters

Select And Press OK

Password-Transmit

On

6

Off or

On

(password is not checked)

(password is checked)

7

OK

78

NOTE

1. You can change the setting temporarily by using

PASSWORD-XMT

MODE SETTING

SELECT MODE

for each transmission. See page 81 for details.

2. To change the password, press

CLEAR

in step 4. Then re-enter a new one.

Password Communications

Setting Password Reception

To set receiving password, and parameter,

1

Function Mode

Select A Function

GENERAL SETTINGS

FAX/EMAIL SETTINGS

SCANNER SETTINGS

COPIER SETTINGS

PRINTER SETTINGS

2

FAX/EMAIL SETTINGS 04 Key Operator Mode

3

Input Key Operator’s password, and press .

(8 digits: alpha-numeric; alphabet (case-sensitive), numbers, symbols

(@,.,_,and SPACE))

OK

Function Mode: FAX/EMAIL

Select An Item

User Parameters

Fax Parameters

4

Press

01 Fax Parameters

Parameter.

(See page 190)

Ex:

044 Password-Receive

or to scroll the display to the desired Fax

Fax Parameters

Input Number; Press OK

Password-Receive

_

or

Press

01 Fax Parameters

and enter the Fax Parameter number directly from the keypad, and press

SET

or

START

key.

Continued on the next page...

79

Password Communications

Setting Password Reception

5

Enter a 4-digit Receiving Password, and press .

Ex:

1 2 3 4

and press

OK

OK

Off

Fax Parameters

Select And Press OK

Password-Receive

On

6

Off or

On

(password is not checked)

(password is checked)

7

OK

80

NOTE

1. Once you set the parameter, you cannot select the parameter, “OFF”, or “ON”, for each reception. It is always “OFF”, or “ON” until you change the setting.

2. To change the password, press

CLEAR

in step 4. Then re-enter a new one.

Password Communications

Using Password Transmission

To use Password Transmission, you can select PASSWORD-XMT “OFF”, or “ON” for each Transmission by following the procedure below.

Make sure that the FAX/EMAIL lamp is ON. If not, press to select the "FAX/EMAIL" mode.

1a

1b

Place original(s) face up on the ADF.

or

Place a book, or an original face down on the Platen Glass.

2

MODE SETTING SELECT MODE

Select Mode

Select A Function

TIFF

PASSWORD-XMT

COVER SHEET

LEDGER EMAIL XMT

COMM. JOURNAL

RECEIVE TO MEMORY

DELIVERY NOTICE

3

PASSWORD-XMT

Password-Transmit

Select A Function

4

OFF or

ON

(password is not checked)

(password is checked)

Continued on the next page...

81

82

Password Communications

Using Password Transmission

5

OK

MMM-dd-yyyy 15:00 0%

Ready To Fax

Original Set

AFRICA

APOLLO

BRAZIL

AMERICA

ASIA

ANTARTICA

BERLIN

6

Dial by any combination of the following methods:

• Manual Number Dialing, press stations)

OK

after each station is entered (Up to 70

• Address Book Dialing (Up to 200 stations)

(For details, see page 22.)

Ex:

PANASONIC

7

If your machine's Transmission Password coincides with the other station's

Transmission Password, your machine starts sending the document.

When transmission is completed, PASSWORD-XMT returns to standard setting (“OFF”, or “ON”).

Using Password Reception

There is no additional operation required once you set the parameter by following the procedure on page

79. The parameter, “OFF”, or “ON”, cannot be selected for each reception. It is always “OFF”, or “ON” until

you change the setting.

Receive To Memory

Setting the RCV To Memory Password

This feature is used to secure all received documents by storing them into memory. To print the document(s) received in memory, the authorized operator must enter the correct password.

1

Function Mode

Select A Function

GENERAL SETTINGS

FAX/EMAIL SETTINGS

SCANNER SETTINGS

COPIER SETTINGS

PRINTER SETTINGS

2

FAX/EMAIL SETTINGS 04 Key Operator Mode

3

Input Key Operator’s password, and press .

(8 digits: alpha-numeric; alphabet (case-sensitive), numbers, symbols

(@,.,_,and SPACE))

OK

Function Mode: FAX/EMAIL

Select An Item

00 User Parameters

01 Fax Parameters

02

03

04

4

Press

01 Fax Parameters

Parameter. (See page 190)

or to scroll the display to the desired Fax

037 Receive To Memory

Fax Parameters

Input Number; Press OK

Receive To Memory

_

or

Press

01 Fax Parameters

and enter the Fax Parameter number directly from the keypad, and press or key.

1 2 3 4

SET

5

Enter a 4-digit RCV to Memory Password, and then press .

Ex:

and press

OK

START

OK

6

83

Receive To Memory

Setting RCV To Memory

to select the "FAX/EMAIL" mode.

Make sure that the FAX/EMAIL lamp is ON. If not, press

1

MODE SETTING

MMM-dd-yyyy 15:00 0%

Ready To Fax

BASIC MENU

DEFERRED

COMM.

POLLING/

ADV.COMM.

SELECT

MODE

MEMORY

DIRECT

LETTER

EDIT FILE

MODE

PRINT OUT

2-SIDED

ORIGINAL

COMPLETION

NOTICE

X-STAMP

COMM.STATUS

GET EMAIL

FILE TYPE

AND NAME

MEMORY XMT

ADDRESS BOOK

STD

FINE

600dpi

S-FINE

LIGHTER DARKER

TEXT

TEXT/PHOTO

PHOTO

2

SELECT MODE RECEIVE TO MEMORY

Receive To Memory

Select A Function

3

ON

Receive To Memory

Select A Function

4

OK

AFRICA

APOLLO

BRAZIL

MMM-dd-yyyy 15:00 0%

Ready To Fax

Receive To Memory

AMERICA

ASIA

ANTARTICA

BERLIN

84

NOTE

1. When the memory overflows, the machine will stop receiving, and release the line. The machine will not answer the next incoming call until there is space available in memory.

2. We recommend that optional flash memory card is installed when this function is used. See

page 223 on Image Memory Capacity.

Receive To Memory

Printing Documents

After receiving documents with the Receive To Memory feature, the following message will appear on the display.

MMM-dd-yyyy 15:00 05%

Ready To Fax

Message In Memory

TIFF

AFRICA

APOLLO

BRAZIL

AMERICA

ASIA

ANTARTICA

BERLIN

To print the document(s), follow the steps below.

Make sure that the FAX/EMAIL lamp is ON. If not, press

1

MODE SETTING

to select the "FAX/EMAIL" mode.

MMM-dd-yyyy 15:00 5%

Ready To Fax

Message In Memory

BASIC MENU

DEFERRED

COMM.

POLLING/

ADV.COMM.

SELECT

MODE

MEMORY

DIRECT

LETTER

EDIT FILE

MODE

PRINT OUT

2-SIDED

ORIGINAL

COMPLETION

NOTICE

X-STAMP

COMM.STATUS

GET EMAIL

FILE TYPE

AND NAME

TIFF

MEMORY XMT

ADDRESS BOOK

STD

FINE

600dpi

S-FINE

LIGHTER DARKER

TEXT

TEXT/PHOTO

PHOTO

2

SELECT MODE RECEIVE TO MEMORY

Receive To Memory

Select A Function

3

PRINT

Receive To Memory

Select A Function

4

OK

Continued on the next page...

85

Receive To Memory

Printing Documents

5

Enter the password to print the document(s), and then press

(See Note 1)

OK

.

Ex:

and press

1 2 3 4

OK

6

Machine will start to print the document(s).

86

NOTE

1. If the password has not been set, your machine will not prompt you to enter the password.

The document(s) will be printed immediately after pressing

OK

in Step 4.

2. Once the RCV TO MEMORY feature is set to "ON", the password cannot be changed (Fax

Parameter No. 037 will not be selectable on the LCD display). If you wish to change the

password, set the RCV TO MEMORY feature to "OFF" first. Then change the password. (See page 84)

PIN Code Access

Selecting the Access Method (Prefix or Suffix)

If your PBX requires a PIN (Personal Identification Number) code to get an outside line, your machine can be set to prompt the user to enter a PIN code before any dialing.

1

Function Mode

Select A Function

GENERAL SETTINGS

FAX/EMAIL SETTINGS

SCANNER SETTINGS

COPIER SETTINGS

PRINTER SETTINGS

2

FAX/EMAIL SETTINGS 04 Key Operator Mode

3

Input Key Operator’s password, and press .

(8 digits: alpha-numeric; alphabet (case-sensitive), numbers, symbols

(@,.,_,and SPACE)).

OK

Function Mode: FAX/EMAIL

Select An Item

00 User Parameters

01 Fax Parameters

04

4

Press

01 Fax Parameters

Parameter. (See page 190)

or to scroll the display to the desired Fax

Fax Parameters

039 PIN Code Access

Select And Press OK

PIN Code Access

None

Suffix

Prefix or

02

03

Press

01 Fax Parameters the keypad, and press

and enter the Fax Parameter number directly from

SET

or

START

key.

Continued on the next page...

87

88

PIN Code Access

Selecting the Access Method (Prefix or Suffix)

5

Suffix

for suffix code.

or

Prefix

for prefix code.

None

Fax Parameters

Select And Press OK

PIN Code Access

Suffix

Prefix

6

OK

PIN Code Access

Dialing with a PIN Code

to select the "FAX/EMAIL" mode.

Make sure that the FAX/EMAIL lamp is ON. If not, press

1a

1b

Place original(s) face up on the ADF.

or

Place a book, or an original face down on the Platen Glass.

2

Dial by any combination of the following methods:

• Manual Number Dialing, press after each station is entered (Up to 70 stations)

OK

• Address Book Dialing (Up to 200 stations)

Ex:

PANASONIC

Memory Transmit STN(s):001

TO: PANASONIC

5551234

TIFF

QUALITY DEPT

PANASONIC

3

Enter PIN Code

_

4

Ex:

9 8 7 6

(Up to 36 digits)

Enter PIN Code

9876_

Continued on the next page...

89

PIN Code Access

Dialing with a PIN Code

5

OK

or

Your machine stores the document, and starts dialing the PIN code, and telephone number as you specified.

Memory Transmit No.001

Page= 01 1%

PANASONIC

TIFF

AFRICA

APOLLO

BRAZIL

AMERICA

ASIA

ANTARTICA

BERLIN

90

NOTE

1. The PIN code is shown as "

*

" on the display when dialing the number.

2. This feature is not available when dialing a number by using Off-Hook, or On-Hook Direct

Dialing mode.

Selective Reception

General Description

Your machine has a special feature, Selective Reception, which can prevent the receiving of unnecessary documents (Ex: junk fax, direct mail, etc.).

Before receiving the document, the last 4 digits of the ID Number received from the sending machine will be compared with the last 4 digits of the telephone number programmed in each Address Book station. When a match is found, your machine will start receiving the document. If a match is not found, your machine will cancel the reception, and an Information Code 406 will be recorded on the Journal.

Setting the Selective Reception

1

Function Mode

Select A Function

GENERAL SETTINGS

FAX/EMAIL SETTINGS

SCANNER SETTINGS

2

FAX/EMAIL SETTINGS 04 Key Operator Mode

COPIER SETTINGS

PRINTER SETTINGS

3

Input Key Operator’s password, and press .

(8 digits: alpha-numeric; alphabet (case-sensitive), numbers, symbols

(@,.,_,and SPACE))

OK

Function Mode: FAX/EMAIL

Select An Item

00 User Parameters

01 Fax Parameters

02

03

04

Continued on the next page...

91

Selective Reception

Setting the Selective Reception

4

Press

01 Fax Parameters

Parameter. (See page 190)

or to scroll the display to the desired Fax

046 Select Receive

Fax Parameters

Select And Press OK

Select Receive

Invalid

Valid or

5

Press

01 Fax Parameters

and enter the Fax Parameter number directly from the keypad, and press

SET

or

START

key.

Valid

Fax Parameters

Select And Press OK

Select Receive

Invalid

Valid

6

OK

92

NOTE

1. When the Selective Reception is set, your machine can receive only from those stations which are programmed in the built-in Address Book.

2. If your ID number has not been set, your machine might not be able to receive from some

models. To set your ID number, see page 179.

Department Code

General Description

This operation requires the user to input a preset Department Code (8-digit maximum) before transmission.

The Department Name of the selected Department Code is printed on the Header of each page sent,

COMM. Journal, and Individual Transmission Journal.

When the Department Code is set, the Transaction Journal will be sorted by the Department Code number

(001 - 300) when it is printed. For details on how to setup the Department Codes, refer to Operator

Instructions (for Copier).

If you wish to use the Department Code function, please ask your authorized Panasonic dealer to activate this feature.

Activating the Department Code Feature

1

Function Mode

Select A Function

GENERAL SETTINGS

FAX/EMAIL SETTINGS

SCANNER SETTINGS

COPIER SETTINGS

PRINTER SETTINGS

2

FAX/EMAIL SETTINGS 04 Key Operator Mode

3

Input Key Operator’s password, and press .

(8 digits: alpha-numeric; alphabet (case-sensitive), numbers, symbols

(@,.,_,and SPACE))

OK

Function Mode: FAX/EMAIL

Select An Item

00 User Parameters

01 Fax Parameters

02

03

04

Continued on the next page...

93

94

Department Code

Activating the Department Code Feature

4

Press

01 Fax Parameters

, and use or to scroll the display to the

desired Fax Parameter. (See page 190)

Fax Parameters

077 Department Code

Select And Press OK

Department Code

Invalid

Valid or

5

Press

01 Fax Parameters

and enter the Fax Parameter number directly from the keypad, and press

SET

or

START

key.

Valid

Fax Parameters

Select And Press OK

Department Code

Invalid

Valid

6

OK

Department Code

Sending Document with Department Code

to select the "FAX/EMAIL" mode.

Make sure that the FAX/EMAIL lamp is ON. If not, press

1a

1b

Place original(s) face up on the ADF.

or

Place a book, or an original face down on the Platen Glass.

2

Enter a Identification Code (Department Code), and press

OK

.

Input Identification Code

_

3

Dial by any combination of the following methods:

• Manual Number Dialing, press stations)

OK

after each station is entered (Up to 70

• Address Book Dialing (Up to 200 stations)

Ex:

PANASONIC

Memory Transmit STN(s):001

TO: PANASONIC

5551234

TIFF

PANASONIC

QUALITY DEPT

4

5

The document is sent with the header of the selected Department Name. The selected Department Name is printed on the COMM. Journal, and Individual

Transmission Journal.

95

96

Department Code

Printing a Department Code Journal

When the Department Code is set, the Transaction Journal will be sorted by the Department Code number when it is printed. All contents of the Journal will be erased automatically after being printed.

Make sure that the FAX/EMAIL lamp is ON. If not, press to select the "FAX/EMAIL" mode.

1

MODE SETTING PRINT OUT

Printout

Select A Function

BASIC MENU

DEFERRED

COMM.

POLLING/

ADV.COMM.

SELECT

MODE

EDIT FILE

MODE

PRINT OUT

JOURNAL

PROGRAM LIST

ADDRESS BOOK LIST

FAX PARAMETER LIST

IND. XMT JOURNAL

TIFF

MEMORY XMT

ADDRESS BOOK

STD

600dpi

FINE

S-FINE

LIGHTER DARKER

TEXT

TEXT/PHOTO

PHOTO

2

JOURNAL LIST PRINT

Journal

* Printing *

TIFF

AFRICA

APOLLO

BRAZIL

AMERICA

ASIA

ANTARTICA

BERLIN

Department Code

Printing a Department Code Journal

Sample Department Code Journal / Originated Calls

*************** -Dept Code Journal- ******************* DATE MMM-dd-yyyy ***** TIME 15:00 *** P.01

ORIGINATED CALLS

MMM-dd TO MMM-dd (1)

(2) (3)

TOTAL PAGES = 000038 TOTAL TIME = 00:23:56

(4) (5)

01: Panafax Sales

--------------------------------

NO. COMM. PAGES FILE DURATION X/R IDENTIFICATION DATE TIME DIAGNOSTIC

01 OK 005 00:05:13 XMT

5551234

21 OK 021/021 019 00:10:15 FWD FAX FORWARD

(6) (7)

TOTAL PAGES = 000026 TOTAL TIME = 00:15:28

MMM-dd 15:10 C0044903C0000

MMM-dd 18:10 C0044903C0000

02: Panafax Service

--------------------------------

NO. COMM. PAGES FILE DURATION X/R IDENTIFICATION DATE TIME DIAGNOSTIC

19 OK 001/001 017 00:00:13 XMT

5551234

30 OK 011/011 045 00:08:15 XMT SERVICE DEPT.

MMM-dd 10:10 C0044903C0000

MMM-dd 13:10 C0044903C0000

TOTAL PAGES = 000012 TOTAL TIME = 00:08:28

-PANASONIC -

****** DP-xxxx ********************* -HEAD OFFICE - ********* - 201 555 1212 - ********

Sample Department Code Journal / Received Calls

*************** -Dept Code Journal- ******************* DATE MMM-dd-yyyy ***** TIME 15:00 *** P.02

RECEIVED CALLS

AUG-15 TO AUG-15 (1)

(2) (3)

TOTAL PAGES = 000011 TOTAL TIME = 00:13:41

NO. COMM. PAGES FILE DURATION X/R IDENTIFICATION DATE TIME DIAGNOSTIC

55 OK 005 00:05:13 RCV 4445678 MMM-dd 12:10 C0044903C0000

56 OK 005/005 020 00:08:15 PLD 111 222 333 MMM-dd 19:15 C0044903C0000

70 OK 001 017 00:00:13 RCV 44567345 MMM-dd 10:10 C0044903C0000

-PANASONIC -

****** DP-xxxx ********************* -HEAD OFFICE - ********* - 201 555 1212 - ********

Explanation of Contents

(1) Period date of this journal

(2) Number of total pages transmitted/received for this machine.

(3) Total transmitted/received time for this machine.

(4) Department Code Number

(5) Department Name

(6) Number of total pages transmitted/received for this department.

(7) Total transmitted/received time for this department.

01-300

97

98

Edit File Mode

General Description

Your machine has a document image memory which enables you to reserve memory transmission, memory deferred transmission, memory polling, and so on.

After reserving the communications in memory, you may need to change the settings of the communication(s) while it is still in memory. This section describes how to use the file editing features.

Printing or Viewing a File List

The contents of the communication settings may have to be modified, or deleted. To verify the contents, follow the steps below to print out a file list.

to select the "FAX/EMAIL" mode.

Make sure that the FAX/EMAIL lamp is ON. If not, press

1

MODE SETTING EDIT FILE MODE

Edit File Mode

Select A Function

BASIC MENU

DEFERRED

COMM.

POLLING/

ADV.COMM.

FILE LIST

DELETE FILE

SELECT

MODE

EDIT FILE

MODE

PRINT OUT

CHANGE TIME/STN

PRINT FILE

ADD DOCUMENT RETRY INCOMP. FILE

TIFF

MEMORY XMT

ADDRESS BOOK

STD

600dpi

FINE

S-FINE

LIGHTER DARKER

TEXT

TEXT/PHOTO

PHOTO

2

FILE LIST

File List

Check Setting

Press OK

MEMORY XMT No.003 P002

INCOMP SALES DEPT

MEMORY XMT No.014 P002

INCOMP SALES DEPT

3a

To print the File List.

LIST PRINT

File List

* Printing *

MEMORY XMT No.003 P005

INCOMP SALES DEPT

MEMORY XMT No.014 P002

INCOMP SALES DEPT

3b

To view the File List.

or repeatedly until the display shows the file you want to view.

4

Edit File Mode

Printing or Viewing a File List

Sample File List

*************** -FILE LIST- *********************** DATE MMM-dd-yyyy ***** TIME 15:00 ********

(1) (2) (3) (4) (5) (6)

FILE COMM. TYPE CREATED TIME START TIME PAGES DESTINATION(S)

No.

001 DEFERRED XMT MMM-dd 13:20 20:30 [PANAFAX]

002 MEM. DEF. XMT MMM-dd 13:20 22:30 003 [SALES DEPT] [TOKYO]

-PANASONIC -

****** DP-xxxx ********************* -HEAD OFFICE - ***** - 201 555 1212- *********

Explanation of Contents

(1) File number

(2) Communication type

(3) Stored date/time

(4) Executing time

If the file is now being executed, a "*" is indicated on the left of the file number.

Date/time that these files were stored.

If the file is a Timer Controlled Communication, the start time is printed in this column.

If the file is an incomplete file, "INCOMP" is printed in this column.

(5) Number of stored page(s)

(6) Destination Key name(s) / Manual dialing location(s).

99

100

Edit File Mode

Changing the Start Time or the Station of a File

To change the start time, and/or stations in a communication file, follow the steps below.

Make sure that the FAX/EMAIL lamp is ON. If not, press to select the "FAX/EMAIL" mode.

1

MODE SETTING EDIT FILE MODE

Edit File Mode

Select A Function

BASIC MENU

DEFERRED

COMM.

POLLING/

ADV.COMM.

FILE LIST

DELETE FILE

SELECT

MODE

EDIT FILE

MODE

PRINT OUT

CHANGE TIME/STN

PRINT FILE

ADD DOCUMENT RETRY INCOMP. FILE

MEMORY XMT

ADDRESS BOOK

STD

600dpi

FINE

S-FINE

LIGHTER DARKER

TEXT

TEXT/PHOTO

PHOTO

2

CHANGE TIME/STN

Change Time/Stn

Check Setting

Press OK

MEMORY XMT No.003 P002

INCOMP SALES DEPT

MEM. DEF. XMT No.014 P001

DEFERRED COMM. 22:00 TOKYO

MEM. DEF. XMT No.018 P002

DEFERRED COMM. 20:30 PANASONIC

3

Select the file that you want to change, and press

OK

.

• Enter the new start time by over writing the current start time.

Defferred Transmit

Enter The Start Time

20:30

4

Enter a new start time, and press

OK

.

Confirm Destinations

Check And Press OK

PANASONIC

5551234

Edit File Mode

Changing the Start Time or the Station of a File

5

To delete the station(s), press or key until the station you want to delete appears. Then press

DELETE

.

or

To add additional station(s), press want to add from the Address Book.

ADD

and select the station(s) that you

6

When finished, press

OK

101

Edit File Mode

Deleting a File

To delete the file in memory, follow the steps below.

to select the "FAX/EMAIL" mode.

Make sure that the FAX/EMAIL lamp is ON. If not, press

1

MODE SETTING EDIT FILE MODE

Edit File Mode

Select A Function

BASIC MENU

DEFERRED

COMM.

POLLING/

ADV.COMM.

FILE LIST

DELETE FILE

SELECT

MODE

EDIT FILE

MODE

PRINT OUT

CHANGE TIME/STN

PRINT FILE

ADD DOCUMENT RETRY INCOMP. FILE

TIFF

MEMORY XMT

ADDRESS BOOK

STD

600dpi

FINE

S-FINE

LIGHTER DARKER

TEXT

TEXT/PHOTO

PHOTO

2

DELETE FILE

Delete File

Check Setting

Press OK

MEMORY XMT No.003 P002

INCOMP SALES DEPT

MEM. DEF. XMT No.014 P001

DEFERRED COMM. 22:00 TOKYO

MEM. DEF. XMT No.018 P002

DEFERRED COMM. 20:30 PANASONIC

3

Select the file that you want to delete, and press

OK

.

Delete?

YES NO

4

YES

102

NOTE

1. Your machine cannot delete the file while it is being sent.

2. If you want to delete all files in Step 3, press

ALL FILES

in progress).

The following message is shown on the display.

with no file selected (except the file

Delete All Files?

YES

NO

Press

YES

to delete all files.

Edit File Mode

Printing Out a File

To print the contents of the communication file, follow the steps bellow.

Make sure that the FAX/EMAIL lamp is ON. If not, press to select the "FAX/EMAIL" mode.

1

MODE SETTING EDIT FILE MODE

Edit File Mode

Select A Function

BASIC MENU

DEFERRED

COMM.

POLLING/

ADV.COMM.

SELECT

MODE

EDIT FILE

MODE

PRINT OUT

FILE LIST CHANGE TIME/STN

DELETE FILE PRINT FILE

ADD DOCUMENT RETRY INCOMP. FILE

TIFF

MEMORY XMT

ADDRESS BOOK

STD

600dpi

FINE

S-FINE

LIGHTER DARKER

2

PRINT FILE

Print File

Check Setting

Press OK

MEMORY XMT No.003 P002

INCOMP SALES DEPT

MEM. DEF. XMT No.014 P001

DEFERRED COMM. 22:00 TOKYO

MEM. DEF. XMT No.018 P002

DEFERRED COMM. 20:30 PANASONIC

3

Select the file that you want to print, and press

OK

.

4

Your machine will print the file. The document(s) will remain in memory even after printing the file.

TEXT

TEXT/PHOTO

PHOTO

NOTE

1. Your machine cannot print the file while it is being sent.

103

Edit File Mode

Adding Documents into a File

To add documents into the file, follow the steps bellow.

Make sure that the FAX/EMAIL lamp is ON. If not, press

1a

to select the "FAX/EMAIL" mode.

1b

Place original(s) face up on the ADF.

or

Place a book, or an original face down on the Platen Glass.

2

MODE SETTING EDIT FILE MODE

Edit File Mode

Select A Function

BASIC MENU

DEFERRED

COMM.

POLLING/

ADV.COMM.

FILE LIST

DELETE FILE

SELECT

MODE

EDIT FILE

MODE

PRINT OUT

CHANGE TIME/STN

PRINT FILE

ADD DOCUMENT RETRY INCOMP. FILE

TIFF

MEMORY XMT

ADDRESS BOOK

STD

600dpi

FINE

S-FINE

LIGHTER DARKER

TEXT

TEXT/PHOTO

PHOTO

3

ADD DOCUMENT

Add Document

Check Setting

Press OK

MEM. DEF. XMT No.014 P001

DEFERRED COMM. 22:00 TOKYO

MEM. DEF. XMT No.018 P002

DEFERRED COMM. 20:30 PANASONIC

4

Select the file that you want to add document(s) to, and press

OK

.

5

Your machine will start storing the document(s) into a file.

104

NOTE

1. Your machine cannot add the document into the file while it is being sent, or waiting to redial.

Edit File Mode

Retry an Incomplete File

If a memory communication has been unsuccessful due to a busy line, or no answer, the document you stored is automatically erased from memory after the last redial.

If you need to retain the document even if the communication failed, change the setting of Fax Parameter

No. 031 (INC. FILE SAVE) to Valid in advance. (See page 191)

To retry the incomplete file, print a File List first to verify the file number. (See page 103)

Then, follow the steps below.

to select the "FAX/EMAIL" mode.

Make sure that the FAX/EMAIL lamp is ON. If not, press

1

MODE SETTING EDIT FILE MODE

Edit File Mode

Select A Function

BASIC MENU

DEFERRED

COMM.

POLLING/

ADV.COMM.

FILE LIST

SELECT

MODE

EDIT FILE

MODE

PRINT OUT

CHANGE TIME/STN

MEMORY XMT

ADDRESS BOOK

600dpi

STD

FINE

S-FINE

DELETE FILE PRINT FILE

LIGHTER DARKER

ADD DOCUMENT RETRY INCOMP. FILE

TEXT

TEXT/PHOTO

PHOTO

2

RETRY INCOMP. FILE

Retry Incomp. File

Check Setting

Press OK

MEMORY XMT No.003 P002

INCOMP SALES DEPT

3

Select the file that you want to retry.

Retry Incomp. File

Check Setting

Press OK

MEMORY XMT No.003

P002

INCOMP SALES DEPT

4

NOTE

OK

Your machine will retry the file, and start dialing immediately.

1. To confirm, or change the entered telephone number for the file, see pages 98, and 100.

2. If you set Fax Parameter No.031 to Valid, all incomplete files will remain in the memory. To avoid memory overflow, please check the memory content frequently. We recommend that

optional flash memory card is installed when this function is used. (See page 223)

3. If you want to retry all files in Step 3, press

ALL FILES

with no file selected (except the file in progress). The following message is shown on the display. to Cancel.

YES

to retry all files.

NO

105

106 memo

Internet Fax Features

Pre Installation Information

Internet Fax Features

Before setting up your Panasonic machine on your network, please read this entire section to be familiar with its functions.

Your machine is able to perform the following when connected to a 10Base-T/100Base-TX Ethernet LAN

(local area network):

• Send paper-based information as an Internet Email.

• Send Internet fax message (Direct Internet Fax XMT).

• Receive, and print an Internet Email automatically.

• Forward received G3 fax message, or Email automatically to the preprogrammed Email address, or

regular G3 fax machine (see "Fax Forward" on page 155).

• Route received G3 fax message automatically to the sender-specified Email address, or G3 fax machine

using ITU-T SUB-Address (see "Inbound Routing" on page 151).

• Route received G3 fax messages automatically to the preprogrammed Email address, or G3 fax machine

using the sender’s fax ID code (see "Inbound Routing" on page 151).

• Relay an Internet Email to a G3 fax machine via regular fax transmission (see "Relayed Transmission" on

page 160).

• Scan to Email.

To utilize the above functions, your machine needs to be set up properly on your network. Please contact

your network administrator for actual network setup.

Copy the Pre-installation Information form found at the end of this section on page 110, record the MAC

Address on the form, and ask your network administrator to complete the remaining information on the form.

The MAC Address of your machine can be found on the 2nd page of the General Settings List printout.

To print the General Settings List, follow the steps below:

Press

FUNCTION GENERAL SETTINGS 09 Key Operator Mode

OK

00 Print General Settings

Start OK

.

, Input Key Operator’s password,

Your machine can be set up as either SMTP Mail Server, or POP3 Client. Depending on the type of setup, different functions are available as follows.

Function

Sending paper-based information as an Internet Email

Sending, and Receiving the Internet fax message with

Direct SMTP protocol.

Receive, and print an Internet Email automatically

Receive, and print an Internet Email manually

Forward received G3 fax message, or Email automatically

Route received G3 fax message automatically

Relay an Internet Email to G3 fax machine

SMTP Server Setup POP3 Client Setup

Yes Yes

Yes No

Yes

No

Yes

Yes

Yes

Yes

Yes

Yes

Yes

No

NOTE

1. To function as SMTP mail server, your machine's email address must include its unique Host name within your company domain. This unique Host name must be registered within your

network’s DNS (Domain Name System) server. Ex: [email protected]

2. Automatically refers to immediate SMTP transfer, or immediate POP3 retrieval. Manually refers to manual retrieval of mail when configured as POP3 client.

3. If you are using DHCP to acquire the network parameters, contact your Network Administrator to reserve the obtained IP Address printed on the Fax Parameter List.

4. Your machine will receive, print, forward, or relay emails in text message format, and TIFF-F image file attachment only.

107

108

Pre Installation Information

Setup as SMTP Mail Server

To install your machine as SMTP Mail Server, the following network parameters need to be programmed on your network, and on your machine.

• TCP/IP Address of your machine

• TCP/IP Subnet Mask of your machine

• TCP/IP Address of the Default Gateway

• Host Name

• TCP/IP Address of the DNS Server (if not available, see Note 2)

• Email Address of your machine (See Note 1)

• Name, or IP Address of the Default SMTP mail server

• SMTP Authentication Name (when the authentication with the SMTP server is required)

• SMTP Authentication Password (when the authentication with the SMTP server is required)

Email (from your machine to a PC) and Direct Internet Fax XMT Transmission

[email protected]

SMTP01.panasonic.com

(SMTP Mail Server)

Direct Internet Fax XMT

Gateway(Router)

SMTP

POP3 [email protected]

[email protected]

POP02.panasonic.com

(POP Server)

Email (from a PC to your machine) and Direct Internet Fax XMT Reception

[email protected]

SMTP01.panasonic.com

(SMTP Mail Server)

Direct Internet Fax XMT

Gateway(Router)

NOTE

SMTP [email protected]

[email protected]

1. To function as SMTP mail server, your machine's email address must include its unique Host name within your company domain. This unique Host name must be registered within your

network’s DNS (Domain Name System) server. Ex: [email protected]

2. By default the machine requires the IP Address of the DNS Server, and prompts you to enter the SMTP Server Name.

If the DNS Server is not available, change the 27(DNS Server Address) of General Settings to

"No".

Press

FUNCTION GENERAL SETTINGS 09 Key Operator Mode

Operator’s password,

OK 27 DNS Server Address

.

, Input Key

Pre Installation Information

Setup as POP3 Client

To install your machine as POP3 Client, the following network parameters need to be programmed on your network.

• TCP/IP Address of your machine

• TCP/IP Subnet Mask of your machine

• TCP/IP Address of the Default Gateway

• TCP/IP Address of the DNS Server (if not available, see Note 2)

• Email Address of your machine (See Note 1)

• Name or IP Address of the Default SMTP mail server

• POP Server Name or IP Address

• POP User Account Name

• POP Password

Email Transmission (from your machine to a PC)

[email protected]

SMTP01.panasonic.com

(SMTP Mail Server)

Direct

Internet Fax

XMT

Gateway(Router) [email protected]

Email reception (from a PC to your machine)

[email protected]

SMTP [email protected]

SMTP01.panasonic.com

(SMTP Mail Server)

Gateway(Router)

SMTP

POP3

POP02.panasonic.com

(POP Server) [email protected]

NOTE

1. The email address format can be the same as your regular email address. If your email address is [email protected], your machine's email address can be

[email protected]

2. By default the machine requires the IP Address of the DNS Server, and prompts you to enter the SMTP, and POP Server Names.

If the DNS Server is not available, change the 27(DNS Server Address) of General Settings to

"No" .

Press

FUNCTION GENERAL SETTINGS 09 Key Operator Mode

Operator’s password,

OK 27 DNS Server Address

.

, Input Key

109

Pre Installation Information

1.

2.

3.

4.

5.

1.

2.

3.

4.

5.

For the total system to work properly via LAN, certain information, and additional parameters must be set.

Please contact your network administrator for the required information, and connection to the LAN.

Important: Make a copy of this page, and ask the Network Administrator to complete the required information. After its returned, transfer the information to the back side of the front cover for future reference, and troubleshooting.

User Information

Company Name

Address

Dept.

City

Tel. No.

Zip Code State

Fax No.

Internet Parameters (See page

122

)

(1) IP Address:

(2) Subnet Mask:

(3) Default Gateway IP Address:

(4) Primary DNS IP Address:

(5) Secondry DNS IP Address:

(7) SMTP Server Name :

(6) Email Address: or

*SMTP Server IP Address:

(8) SMTP Auth Name :

(9) SMTP Auth Password :

(10) POP Server Name: or

*POP Server IP Address:

(11) POP User Name:

(13) LDAP Server Name:

(12) POP Password: or

LDAP Server IP Address

(14) LDAP User Name:

(15) LDAP Password:

(16) LDAP Search Base:

(17) Host Name:

(18) Default Subject:

(19) Default Domain:

(20) Selectable Domains:

6.

7.

8.

9.

10.

(21) Remote Password:

(22) Relay XMT Password:

(23) Manager’s Email Address:

(24) Insert Email Text:

(25) Relay Domains (Domains Authorized for Relay Transmission):

6.

7.

8.

9.

10.

(26) Community Name (1):

(27) Community Name (2):

(28) Device Name:

(29) Device Location:

110

NOTE

1.

Items in Bold, depict information obtained from you Network Administrator.

2. By default the machine requires the IP Address of the DNS Server, and prompts you to enter the SMTP, and POP Server Names (items 7, and 10 above).

If the DNS Server is not available, change the 27(DNS Server Address) of General Settings to "No".

Press

FUNCTION GENERAL SETTINGS 09 Key Operator Mode

, Input Key

Operator’s password,

OK 27 DNS Server Address

.

Then the machine will prompt you to enter the IP Address of the SMTP, and POP Servers.

3. If required, the MAC Address of your machine can be obtained from the 2nd page of the General Settings

List printout, by pressing

FUNCTION GENERAL SETTINGS 09 Key Operator Mode

Operator’s password,

OK

00 Print General Settings

Start OK

.

Pre Installation Information

Explanation of Contents

MAC Address

:

MAC Address from the 2nd page of the General Settings List printout

FUNCTION GENERAL SETTINGS

09 Key Operator Mode

, Key Operator’s password,

00 Print General Settings

Start OK

.

OK

(1)

(2)

(3)

IP Address

Subnet Mask

Default Gateway IP Address

: The Internet Protocol (IP) Address assigned to your machine.

: The Subnet Mask number.

: The Default Gateway's IP Address.

(4)

(5)

(6)

(7)

(8)

(9)

Primary DNS Server IP Address : The IP address of the Primary DNS Server.

Secondry DNS Server IP Address : The second IP address of the Primary DNS Server.

Email Address

SMTP Server Name or SMTP

Server IP Address

SMTP Auth Name

SMTP Auth Password

(10)

POP Server Name or POP Server

IP Address

(11) POP User Name

(12)

(13)

POP Password

LDAP Server Name or LDAP Server IP Address

:

: The email address assigned to your machine. (Up to 60 characters)

The SMTP Server Name (Up to 60 characters). The SMTP Server IP

Address.

The SMTP Auth Name.

The SMTP Auth Password. (Up to 30 characters)

: The POP Server Name (Up to 60 characters). The POP Server IP Address.

: POP User Name. (Up to 40 characters)

: POP Password. (Up to 30 characters)

: The LDAP Server Name or IP Address. (Up to 60 characters)

(14) LDAP User Name

(15) LDAP Password

(16) LDAP Search Base

(17) Host Name

(18)

(19)

(20)

(21)

(22)

(23)

(24)

(25)

(26)

(27)

(28)

(29)

Default Subject

Default Domain

Selectable Domains

Remote Password

Relay XMT Password

Manager’s Email Address

Insert Email Text

Relay Domain (01 to 10)

Community Name (1)

Community Name (2)

Device Name

Device Location

:

:

:

:

:

:

:

:

:

: LDAP Login Name. (Up to 60 characters)

: LDAP Password. (Up to 30 characters)

: LDAP Search Base. (Up to 60 characters)

: The name assigned to your machine. (Up to 60 characters)

The information to be added to the Subject Line for all outgoing emails.

(Up to 40 characters)

Specify the Domain Name (Up to 50 characters) to be added to frequently used, or incomplete outgoing email addresses (Ex: @yourcompany.com).

Enter up to 10 Domain Names that can be selected during manual email addressing. (Up to 30 characters)

Enter a security password (Up to 10 characters) to allow Remote

Programming of the Internet Parameters, and Auto Dialer, or the retrieval of the Journal via email.

Enter a password to provide network security to your Relay Station (for G3 relay purposes). (Up to 10 characters)

Enter you Department Manager’s email address for notification of all

Internet relayed transmissions for supervision, and cost control purposes.

(Up to 60 characters)

The email text can be changed. Requires an authorized service provider to activate this feature. (Up to 40 characters)

Enter up to 10 Domain Names that are authorized to access your Internet

Fax for Relayed Transmission Request. (Up to 30 characters)

Relay Domain, a.k.a. Domain Name in your machine.

Community Name used for the Network Device Locator. (Up to 32 characters).

Community Name used for the Network Device Locator. (Up to 32 characters).

: Device Name used for the Network Device Locator. (Up to 32 characters).

: Device Location for the Network Device Locator. (Up to 32 characters).

111

Internet Communication Features

Internet Fax Transmission

Your machine allows you to transmit documents over the Internet to another Internet Fax, or a PC. The document is first scanned, and converted into a TIFF-F, or PDF* file, and then transmitted to the remote location as an attachment file to an email using MIME encoding.

Note: PDF file is only available if sending the document(s) to a PC.

The email system at the receiving end must support MIME. Otherwise, the attachment file will be detached, and lost.

When you send an email message to someone, your machine uses Simple Mail Transfer Protocol (SMTP) to transfer your outgoing mail to your SMTP mail server, which in turn uses SMTP to send your mail to the

Internet.

Internet Fax Delivery Notice (MDN)

If the sender (Internet Fax) desires a processing confirmation, it must request a Message Disposition

Notification when sending the message itself to a device supporting this notification function.

Several email applications such as Eudora, and Outlook Express support, and are able to respond to the delivery confirmation notification sent from the Internet Fax. As well as send a request for notification to the

Internet Fax by email applications that support MDN (Message Disposition Notification) function.

For additional details on MDN, consult a suitable reference such as the Help file, and the User's guide of each respective email application.

Internet Fax Transmission

MDN

request

Message Delivery Notification (MDN) response Capability Notification se

Internet Fax Internet Fax

Capability

MDN reque st

MDN respons e

PC

Eudora, Outlook Express, etc.

112

PC

Eudora, Outlook Express, etc.

Eudora is a registered trademark of QUALCOMM Incorporated.

Legend :

: MDN Request from the Originator

: MDN Response with Capability Notification from the Recepient

: MDN Response from the Recipient

Internet Communication Features

Direct Internet Fax XMT

Direct Internet FAX XMT uses Simple Mail Transfer Protocol (SMTP) to transfer mail reliably, and efficiently.

An important feature of SMTP is its capability to transport mail across networks, usually referred to as SMTP mail relay by employing SMTP server.

Direct Internet FAX XMT allows you to transmit documents to another Internet Fax directly without using an

SMTP server. For this feature to work reliably, the IP Address should remain unchanged (ask your Network

Administrator to reserve the IP Address). The Domain Name of the machines, and other record information must be properly registered in the DNS server.

Further more, in common cases only email, and web service from the Internet are permitted into the corporate intranet, and corporate network administrators are extremely unwilling to open the firewall for other, incoming services, since each opened path represents additional, potential security threats.

This makes Direct Internet FAX XMT attractive because it can operate throughout the organization's

Intranet.

LAN

Direct Internet FAX XMT

Internet Fax

Typical SMTP

Routing

Internet Fax

SMTP Server

Internet

113

114

Internet Communication Features

Internet Mail Reception

Your machine allows you to receive, and print a PC transmitted email automatically, or manually, depending on its setup configuration. However, if the received email includes a file attachment in a format other than

TIFF-F, such as PDF, Word, Excel, Power Point, your machine prints an error message instead.

Internet Fax Internet Fax

LAN

Internet Fax

Transmission

Internet

LAN

Internet Mail

Reception

PC

PC

Internet Communication Features

Inbound Routing

Using the Inbound Routing feature, your machine can route documents received from a G3 fax machine to email address(s), or to Internet Fax machine(s) connected to a LAN as an email, as well as to other G3 fax machine(s) over the telephone line.

When an incoming Internet Fax, Email, or a regular Fax document is received, your machine checks for the following:

1. First, your machine checks whether a sub-address is included. If it is, it will look for a sub-address match within its auto dialer, and will route the documents to the corresponding stations email address(s), and/or telephone number(s).

2. If no sub-address is specified, then your machine tries to match the originating fax machine’s Numeric ID

(TSI) with the TSI routing within its auto dialer, and will route the documents to the corresponding stations email address(s), and/or telephone number(s).

Internet Fax

LAN

Email

Fax Reception

Internet Fax

G3 Fax

Transfer to a G3 Fax

PC

NOTE

G3 Fax

1. If the originating fax machine does not support the above sub-address function, sub-address destination(s) cannot be selected.

2. Your machine will allow you to register the same sub-address number for an email address, and a telephone number.

115

Internet Communication Features

Fax Forward

Your machine is capable of transferring all received Internet email, or regular G3 fax documents to a preprogrammed G3 fax, or a PC destination.

Internet Fax

LAN

Transfer to a G3 Fax

G3 Fax or

Email

Transfer to a PC

G3 Fax

Document Distribution System

(DDS Server)

Routing

PC

Dynamic Host Configuration Protocol (DHCP)

DHCP is a protocol for dynamically assigning IP addresses to Internet Fax, and client PCs. With DHCP, an

Internet Fax can automatically acquire a unique IP address each time it connects to a network making IP address management an easier task for network administrators. When an Internet Fax logs on to the network, the DHCP server selects an IP address from a master list, and assigns it to the system.

If you wish to enable the following options on your Internet Fax, a static (reserved by a Network

Administrator) IP address, and configurations must be used instead of the DHCP operation.

SMTP Receiving

G3 Gateway

Direct Internet Fax XMT

116

SMTP Authentication

The Internet's emergence as a worldwide digital infrastructure has dramatically encouraged a market for communications-oriented appliances. However, the no object security technique has gained widespread, and dominant use over the Internet due to several reasons.

1. Internet mail is a multi-hop store, and forward architecture, and use of channel-based security is generally difficult.

2. No single technique is recommended by the Internet Fax standard.

To improve, and robust the system, Authentication through encryption based techniques are provided as a typical solution. The techniques may be associated with the transmission channel, such as by using Simple

Authentication, and Security layer (SASL).

Some Internet Service Providers (ISP) take advantage of Internet mail service by providing an

Authentication feature.

Your Internet Fax provides the following three Authentication options.

1. SMTP Service Extension for Authentication (SMTP AUTH) -- while sending

2. Lightweight challenge-response mechanism POP (APOP) -- while receiving

3. POP before SMTP -- performs POP procedure prior to every SMTP transaction

Internet Communication Features

Lightweight Directory Access Protocol (LDAP)

For convenience, your Internet Fax has an LDAP client feature to enable the search for recipient's email addresses from the LDAP server, which assists the entering of long email addresses.

The Lightweight Directory Access Protocol (LDAP) is a protocol for accessing online directory services. An

LDAP client connects to an LDAP server, and asks a question. The server responds with an answer.

Your Internet Fax indicates the search result from the LDAP server on the LCD display. This enables you to easily choose the recipients you wish to send to, and saves you time from entering long, and intricate email addresses.

Relayed Transmission

Your machine allows you to transmit an email received from an Internet Fax, or PC connected to the LAN to multiple fax machines via a telephone line. You can attach files with the TIFF-F format to this email.

Using the Sub-address specified by the originating fax machine, your machine can then route the received documents to the remote machine via an email, which can then relay these documents to final destinations where the final recipient is a regular G3 fax machine.

Your machine also allows you to convert a data file from various application programs such as spreadsheet into a TIFF-F format file, and then transmit this file attached to an email.

To convert applications into a TIFF-F formatted file, however, requires you to first download the software

(printer driver) from the web site listed below. The second part requires you to install the software on your

PC.

(See the web site for details about the printer driver installation, and operation.)

You can download the Panasonic’s printer driver from any of the following URL addresses: http://panasonic.co.jp/pcc/en/

Internet Fax

Transfer to a G3 Fax

LAN

Internet Fax

G3 Fax

Transfer to a G3 Fax

Email

Transfer to a G3 Fax

G3 Fax

PC

G3 Fax

117

Important Information

118

Your machine uses the same communication protocols as email: the Simple Mail Transfer Protocol (SMTP).

The differences from a standard G3 fax communication using the Public Telephone Network (PSTN) are as follows.

Differences between Internet Fax and Regular Fax

A regular Fax machine goes off-hook, dials, and the phone network completes a circuit over phone lines to the receiving fax. You pay for the circuit. The two faxes negotiate a connection, synchronize, and exchange image data.

The Internet Fax works like an email, the image data is broken down into packets, and transmitted through your Local Area Network (LAN) to the Internet, or Intranet instead of using a telephone company’s network, thus saving you long distance costs.

Transmitted Document Confirmation

1. Your machine does not directly connect to the final destination (See Note below), but rather connects to a

Mail Server via LAN. Therefore, if a document cannot be correctly transmitted due to an error, the erroneous mail may be returned from the Mail Server to your machine.

2. The erroneous mail may take a long time to return (20 to 30 minutes) depending on the destination location, traffic on the network, or LAN system configuration.

3. Depending on the Mail Server, it is also possible that erroneous mail is not returned at all. Therefore, when transmitting important, or time sensitive documents, it is recommended that you follow up with a telephone call to confirm reception.

4. Documents cannot be transmitted correctly if the destination Mail Server does not conform to the MIME protocol. Erroneous mail may not be returned depending on the Mail Server.

Note:

1) Fax Parameter 172 (DIRECT Internet Fax XMT), if set to "Valid," allows you to configure Address Book so that you can directly send to the destination without medium of SMTP.

2) Your machine supports the Delivery Notice feature (See page 195).

Your machine Cannot Make a Phone Call via LAN

Your machine can only make a phone call using a regular telephone line (PSTN).

Dual Port Communication

Your machine's dual port capability, allows simultaneous G3 Fax Communication over regular telephone line

(PSTN), and LAN Communication.

Transmission Resolution

In view of PC transmission, the factory default setting for the resolution is set to FINE mode. If required, this setting can be changed to Normal.

Internet Mail Reception

1. Your machine can receive text email from a PC, and print ANSI characters. It will print a "

❚" symbol if an unrecognized character is received.

2. Received email font, and character size are fixed, and cannot be changed.

3. Text email will be printed at about 72 lines per page. It is recommended that you use A4/Letter size recording paper.

4. If the received text email includes a file attachment in a format other than TIFF-F, such as PDF, Word,

Excel, Power Point, your machine prints an error message instead.

5. If the received email includes attached TIFF-F formatted image files, the text, and TIFF-F formatted image file will be printed on separate pages.

Important Information

Sending a Document to a PC via LAN

When transmitting a document to an email address, the following instructions are sent as text message in addition to the TIFF-F formatted image file.

An Image data in TIFF-F format has been attached to this email. You can download the TIFF-F Image

Viewer from the following URL addresses: http://panasonic.co.jp/pcc/en/

Note: If the document(s) being sent are in the PDF format, the following message is shown instead.

An image data in PDF format has been attached to this email.

Internet Relayed Transmission

To prevent unauthorized stations from accessing your Relay Station for Internet Relayed Transmission, you must set up your Network security. Enter a Relay Station Name, which is concealed from the final destinations, and a Manager’s Email Address for notification of all Internet Relayed Transmissions.

119

User Parameters

Setting the User (Internet) Parameters

See Operating Instructions (For Facsimile) if you wish to set the basic settings (User Parameters).

Before starting, you will need a completed copy of page 107 (Pre Installation Information). For your

machine to be able to operate as an Internet Fax on the Network properly, the following five (5) Basic

Parameters must be pre-programmed into the machine.

• TCP/IP Address of your machine

• TCP/IP Subnet Mask of your machine

• TCP/IP Address of the Default Gateway

• Email Address of your machine

• Name or IP Address of the Default SMTP mail server

1

Function Mode

Select A Function

GENERAL SETTINGS

FAX/EMAIL SETTINGS

SCANNER SETTINGS

COPIER SETTINGS

PRINTER SETTINGS

2

FAX/EMAIL SETTINGS 04 Key Operator Mode

120

3

Input Key Operator’s password, and press .

(8 digits: alpha-numeric; alphabet (case-sensitive), numbers, symbols

(@,.,_,and SPACE))

OK

Function Mode: FAX/EMAIL

Select An Item

00 User Parameters

01 Fax Parameters

02

03

04

4

00 User Parameters

User Parameters

Select An Item

00 Print User Parameter List

01 Logo

02 Character ID

03 ID NO.

04 Time Zone

01

10

User Parameters

Setting the User (Internet) Parameters

5

Press or

(See page 122)

to scroll the display to the desired User (Internet) Parameters.

SMTP Server Name

Ex:

06 SMTP Server Name

Enter Text

_

6

Enter the SMTP Server Name, and press

To advance to the next parameter, press

OK

.

CANCEL press to return to standby.

to return to Step 5, or

STOP

NOTE

1. To scroll the display to desired User Parameter in Step 5, press or .

2. All IP Address fields require an entry. If you wish to leave an IP Address field Blank, or wish to erase one, press

CANCEL

and press

OK

.

3. If the DNS Server is not available, change the setting of the 27 (DNS Server Address) of

General Settings to "No".

Press

FUNCTION GENERAL SETTINGS 09 Key Operator Mode

Operator’s password,

OK

27 DNS Server Address

.

, Input Key

121

Setting the Internet Parameters

122

Setting the User Parameters for the LAN Interface

Depending on how your machine will be configured to communicate on the LAN, the appropriate

parameters listed in the table below must be stored first. (See pages 107 to 111)

Parameter Comments

01

02

03

04

05

Logo

Character ID

ID No.

Time Zone

Email Address

Up to 25 characters & digits.

Up to 16 characters & digits.

Your Fax Telephone Number. (Up to 20 digits)

The Time Zone is required as part of the Email header information when sending

Internet faxes.

The Email Address assigned to your machine for sending, and receiving. (Up to 60 characters)

The name of the SMTP Mail Server with Port Number. (Up to 60 characters) 06 SMTP Server Name

07

08

09

10

11

12

SMTP Server IP

SMTP Auth Name

SMTP Auth Password

POP Server Name

POP Server IP

POP User Name

13 POP Password

15 LDAP Server Name

16 LDAP Server IP

17 LDAP User Name

IP Address of the SMTP Mail Server with Port Number.

The SMTP Auth Name.

The SMTP Auth Password. (Up to 30 characters)

The name of the POP Mail Server with Port Number. (Up to 60 characters).

IP Address of the POP Mail Server with Port Number.

User Name assigned to your machine. (Up to 40 characters)

Password assigned to your machine. (Up to 30 characters)

The name of the LDAP Server with Port Number. (Up to 60 characters)

IP Address of the LDAP Server with Port Number.

Login Name assigned to your machine. (Up to 60 characters)

18

19

21

22

LDAP Password

LDAP Search Base

Default Subject

Default Domain

Password assigned to your machine. (Up to 30 characters)

ID for starting the search in the directory on the LDAP Server with Port Number. (Up to

60 characters)

The default information to be added to the Subject Line for all outgoing Email (Up to 40 characters).

When the outgoing email address is incomplete by SMTP standards, the Frequently

Sent Domain specified here will be automatically added to the email address. This feature is also useful as a shortcut when manually entering email addresses to a frequently used Domain. (Up to 50 characters)

Enter up to 10 Domain Names that can be selected using the "\/ or /\" key during

Manual email addressing. (Up to 30 characters)

Sets the DNS server.

25~

34

Selectable Domains

(01) ~ (10)

27 DNS Server Address

35 Remote Password This is a security password that allows Remote Programming of the Internet

Parameters, and Auto Dialer, or the retrieval of the Journal via an Email. (Up to 10 characters)

36 Relay XMT Password A password that provides Network security for your Relay Station (used exclusively for

G3 relay purposes). (Up to 10 characters)

37 Manager’s Email Address Department Manager’s Email Address for notification of all Internet relayed transmissions for supervision, and cost control purposes. (Up to 60 characters)

Setting the Internet Parameters

Setting the User Parameters for the LAN Interface

Parameter

38 Insert Email Text

Comments

The email text can be changed. Requires an authorized service provider to activate this feature. (Up to 40 characters)

40~

49

Relay Domain

(01) ~ (10)

Enter up to 10 Domain Name(s) that have been authorized to access your Internet Fax for Relayed XMT Request. (Up to 30 characters)

Relay Domain, a.k.a. Domain Name in your machine.

* Contact your Network Administrator for this Information.

123

Sending Documents via LAN

Manual Email Addressing

124

Make sure that the FAX/EMAIL lamp is ON. If not, press

1a

1b

Place original(s) face up on the ADF.

or

Place a book, or an original face down on the Platen Glass.

2

KEYBOARD

Enter Addr(TO) STN(s):000

Enter Station(s)

to select the "FAX/EMAIL" mode.

panasonic.com

mgcs.co.jp

abc-net.wxy.com

world.service.com

3a

Enter the full email address using the QWERTY keyboard (Up to 60 characters).

If you make a mistake, press

BACK SPACE

to erase the character then reenter the correct character.

Ex: [email protected]

Enter Addr(TO) STN(s):000

Enter Station(s) [email protected]_

or panasonic.com

mgcs.co.jp

abc-net.wxy.com

world.service.com

3b

Enter the User portion of the email address, and press

OK

. The machine will complete the email address with the Default Domain preprogrammed in the

User (Internet) Parameters. (Ex: will add "panasonic.com" to the email address)

(See Note 4)

Ex: abc

Enter Addr(TO) STN(s):000

Enter Station(s) abc_

or panasonic.com

mgcs.co.jp

abc-net.wxy.com

world.service.com

Sending Documents via LAN

Manual Email Addressing

3c

If you want to send to a different Domain, choose the desired domain from

Domain List.

(See Note 4)

Enter Addr(TO) STN(s):000

Enter Station(s)

Ex: abc panasonic.com

[email protected]_

panasonic.com

mgcs.co.jp

abc-net.wxy.com

world.service.com

4

5

OK

You can add up to 70 additional full email addresses.

The document(s) begin to store into memory with a file number.

Then starts connecting to the LAN immediately after storing the first page.

(See Note 5)

While sending the document(s) via LAN, the remaining page(s) continue to store into memory.

NOTE

1. If your machine sounds an alarm (pi-pi-pi) when pressing the KEYBOARD Button, or any

Address Book entries that contain an email address, one, or more of the required 5 Basic

Internet Parameters may have been omitted in the User (Internet) Parameter(s). (See page

122)

2. If you want to specify two, or more destinations, press

OK

after completing the full email address so you can select another destination.

3. If the transmission cannot be completed for any reason, the email may be returned undelivered; otherwise no reply will be printed.

4. For the machine to perform the email address completion the Fax Parameter No. 160

(DEFAULT DOMAIN) must be set to "Valid", and the DEFAULT DOMAIN must be

preprogrammed in the User (Internet) Parameters. (See pages 122, and 195)

5. The “QUICK MEMORY TRANSMISSION” feature is disabled if multiple stations are set.

125

126

Sending Documents via LAN

Address Book Email Addressing

Address Book Addressing allows you to send email(s) by entering the full email address with a single key.

To use this method, you must first preprogram the email addresses into the Address Book.

Make sure that the FAX/EMAIL lamp is ON. If not, press to select the "FAX/EMAIL" mode.

1a

1b

Place original(s) face up on the ADF.

or

Place a book, or an original face down on the Platen Glass.

2

Press the appropriate Index Tab.

Ex:

OPQ

MMM-dd-yyyy 15:00 0%

Ready To Fax

Set Original

PANASONIC QUALITY DEPT

TIFF

3

Press the key name for the desired station.

Ex:

PANASONIC

Memory Transmit STN(s):001

TO: PANASONIC [email protected]

PANASONIC

QUALITY DEPT

4

If the key name for the station that you want to send to is not displayed on the

LCD, press or to scroll to the desired display page.

You can select multiple destinations (Up to 270 stations).

(Address Book Email Addressing: Up to 200 stations;

Manual Email Addressing: Up to 70 stations)

TIFF

Sending Documents via LAN

Address Book Email Addressing

5

The document(s) begin to store into memory with a file number.

Then starts connecting to the LAN immediately after storing the first page.

(See Note 1)

While sending the document(s) via LAN, the remaining page(s) continue to store into memory.

NOTE

1. The “QUICK MEMORY TRANSMISSION” is disable if multiple stations are set.

2. If the transmission cannot be completed for any reason, the email may be returned undelivered; otherwise no reply will be printed.

3. The unit will accept a combination of email address, and PSTN dialing numbers.

127

Sending Documents via LAN

Multi Email Station Addressing (Broadcasting)

You can store the document(s) into memory, and then send to multiple stations (Up to 270 addresses) via

LAN.

Make sure that the FAX/EMAIL lamp is ON. If not, press to select the "FAX/EMAIL" mode.

1

Set document(s).

You can temporarily change the transmission setting.

2

Enter email addresses by any combination of the following methods:

• Manual Email Addressing, press after each station is entered. (Up to

70 stations)

OK

• Address Book Email Addressing.

(Up to 200 stations)

Ex:

PANASONIC

Memory Transmit STN(s):001

TO: PANASONIC [email protected]

TIFF

PANASONIC

QUALITY DEPT

3

The document(s) begin to store into memory with a file number.

Then starts connecting to the LAN immediately after storing the first page.

(See Note 4)

While sending the document(s) via LAN, the remaining page(s) continue to store into memory.

128

NOTE

1. If your machine sounds an alarm (pi-pi-pi) in Step 2 above, this indicates that the Dialer is Full

(more than 70 full email addresses are entered, or 70 transmission reservations including G3 communication have been already reserved).

2. If the transmission cannot be completed for any reason, the email may be returned undelivered; otherwise no reply will be printed.

3. The unit will accept a combination of email addresses, and PSTN dialing numbers.

4. The “QUICK MEMORY TRANSMISSION” is disable if multiple stations are set.

Sending Documents via LAN

Internet Fax Ledger Size Document Transmission

When transmitting via LAN, the transmitter is incapable of identifying the receiver's recording paper size capability, and thus it will not reduce the document size during transmission. Therefore, it is recommended that you send only A4/Letter size documents for LAN transmission. If a Ledger size document is transmitted, and the receiver is only able to print A4/Letter size documents, the communication will fail when the temporary setting "LEDGER EMAIL XMT" of the Select Mode is set to its default position (ON).

To send without reduction, follow the steps below.

Make sure that the FAX/EMAIL lamp is ON. If not, press

1a

1b

Place original(s) face up on the ADF.

or

Place a book, or an original face down on the Platen Glass.

2

MODE SETTING SELECT MODE

Select Mode

Select A Function

to select the "FAX/EMAIL" mode.

TIFF

PASSWORD-XMT

COVER SHEET

LEDGER EMAIL XMT

COMM. JOURNAL

RECEIVE TO MEMORY

DELIVERY NOTICE

3

LEDGER EMAIL XMT

Ledger EMAIL Transmit

Select A Function

Continued on the next page...

129

Sending Documents via LAN

Internet Fax Ledger Size Document Transmission

4

Make sure that the setting is

ON

and press

OK

Dial by any combination of the following methods:

.

• Manual Email Addressing, press after each station is entered. (Up to

OK

70 stations)

• Address Book Email Addressing.

(Up to 200 stations)

Ex:

PANASONIC

Memory Transmit STN(s):001

TO: PANASONIC [email protected]

TIFF

PANASONIC

QUALITY DEPT

5

130

The document(s) is stored into memory with a file number.

The machine then connects to the LAN, and transmits the Ledger size document(s).

(After the document(s) are sent, the "Ledger Email Transmit" Select Mode will automatically return to the preset position (ON))

To send with reduction, follow the steps below.

Repeat steps 1 to 5, except in step 4, set the "Ledger Email Transmit" setting to "OFF" position.

When the Select Mode "Ledger Email Transmit" setting is set to the "OFF" position, the transmission reduction is according to the setting of Fax Parameter No. 141 (LAN XMT Reduction). (See the Table below)

Ledger Email Transmit = ON

Ledger Email Transmit = OFF :

:

Transmits actual document size (without reduction).

Reduces LEDGER size document to B4 size, or to A4/Letter before transmission. (According to the Fax Parameter No. 141

(LAN XMT Reduction) setting, see Table below)

Document Size

LEDGER

B4

A4/Letter

LEDGER

B4

A4/Letter

Document Size Transmission

Ledger Email Transmit = ON

Ledger Email Transmit = OFF

Fax Parameter No. 141

(LAN XMT Reduction) set to "Invalid"

Fax Parameter No. 141

(LAN XMT Reduction) set to "Valid"

B4

B4

A4/Letter

A4/Letter

A4/Letter

A4/Letter

NOTE

1. Factory default setting for Fax Parameter No. 141 (LAN XMT Reduction) is "Invalid".

Sending Documents via LAN

Change the File Format and File Name

Your machine can change the File Type, and File Name can change only the File Type.

to select the "FAX/EMAIL" mode.

Make sure that the FAX/EMAIL lamp is ON. If not, press

1a

1b

Place original(s) face up on the ADF.

or

2

Place a book, or an original face down on the Platen Glass.

MODE SETTING

MMM-dd-yyyy 15:00 0%

Ready To Fax

ORG. SIZE = LTR

FILE TYPE

AND NAME

3

FILE TYPE

AND NAME

File Type and Name

4a

Select (TIFF or PDF) File Type, and

OK

When you select

TIFF

or

PDF

File Name will be displayed as

“image.tif or image.pdf”.

, the

MMM-dd-yyyy 15:00 0%

Ready To Fax

ORG. SIZE = LTR

FILE TYPE

AND NAME

Continued on the next page...

131

Sending Documents via LAN

Change the File Format and File Name

4b

Select File Name (Customer Name)

• The File Name is displayed on upper LCD. You can Change the

File Name by pressing

CUSTOM

after selecting the File

Type (TIFF or PDF)

• Enter the new File Name (Up to

20 characters) by using the character keys, and press

OK

.

Edit File Name

Enter Text image

MMM-dd-yyyy 15:00 0%

Ready To Fax

ORG. SIZE = LTR

132

5

ADDRESS BOOK

FILE TYPE

AND NAME

AFRICA

APOLLO

BRAZIL

MMM-dd-yyyy 15:00 0%

Ready To Fax

ORG. SIZE = LTR

AMERICA

ASIA

6

Enter email address by any combination of the following methods:

• Manual Number Dialing, press

OK

after each station is entered (Up to 70 stations)

• Address Book Dialing (Up to

200 stations)

Ex: PANASONIC

7

Memory Transmit STN(s):001

TO:PANASONIC [email protected]

PANASONIC

QUALITY DEPT

ANTARTICA

BERLIN

The document(s) is stored into memory, and with a file number.

NOTE

1. PDF file is only available if sending the document(s) to a PC.

Sending Documents via LAN

Returned Email

When using the Internet communication mode, a failure report will print automatically for each transaction if the email is returned undelivered by the mail server. The printout will consist of the undelivered message contents supplied by the mail server, and a portion of the first page’s image for that particular transaction.

Failure Report Sample (User unknown)

Received: from localhost (localhost) by ifeifl.rdmg.mgcs.mei.co.jp (8.6.12/3.4W3) with internal id OAA24381; THU, dd MMM yyyy 14:52:57 +0900

Date: THU, dd MMM yyyy 14:52:57 +0900

From: Mail Delivery Subsystem <[email protected]>

Subject: Returned mail: User unknown

Message-Id: <[email protected]>

To: <[email protected]>

The original message was received at THU, dd MMM yyyy 14:52:54 +0900 from nwpc31.rdmg.mgcs.mei.co.jp [172.21.22.51]

----- The following addresses had delivery problems -----

<[email protected]> (unrecoverable error)

----- Transcript of session follows -----

.... while talking to nwr39.rdmg.mgcs.mei.co.jp.:

>>> RCPT To:<[email protected]>

<<< 550 <[email protected]>... User unknown

550 <[email protected]>... User unknown

----- Original message follows -----

Return-Path: [email protected]

Received: from nwpc31.rdmg.mgcs.mei.co.jp (Internet FAX) (nwpc31.rdmg.mgcs.mei.co.jp [172.21

.22.51]) by ifeifl.rdmg.mgcs.mei.co.jp (8.6.12/3.4W3) with SMTP id OAA24380 for <[email protected]

.rdmg.mgcs.mei.co.jp>; THU, dd MMM yyyy 14:52:54 +0900

Message-ID: <[email protected]>

Mime-Version: 1.0

Content-Type: image/tiff

Content-Transfer-Encoding: base64

Content-Disposition: attachment; filename="image.tif"

Content-Description: image.tif

X-Mailer: Internet FAX, MGCS

Date: THU, dd MMM yyyy 14:49:00 +0900

From: "Panasonic Machine" <[email protected]>

Subject: IMAGE from Internet FAX

To: [email protected]

5

MMM-dd-yyyy 14:49 Inter Fax P.001/001

133

134

Sending Documents via LAN

Using a Mailing List

Using a Mailing List stored in the mail server simplifies the process of entering multiple locations, and allows you to send to an unlimited number of email addresses with one easy operation.

Ask your Network System administrator for information on how to utilize the Mailing List.

Receiving Documents via LAN

General Description

Your machine offers you a choice to receive Fax documents unattended (by default), or manually over regular telephone lines.

Your machine also offers the same choice to receive, and print Internet email messages via LAN unattended, or manually when subscribing to a POP mail server. However, when your machine is configured to receive email using SMTP protocol, the email can only be received, and printed unattended.

Internet Fax Received on a PC

Figure 1: Outlook Express Inbox Sample

mm/dd/yy 3:15 PM mm/dd/yy 3:17 PM mm/dd/yy 3:18 PM mm/dd/yy 3:19 PM mm/dd/yy 3:20 PM mm/dd/yy 3:21 PM mm/dd/yy 3:21 PM

• The "Subject" column in the above example shows samples of email messages received on a PC from your machine, and Internet FAX.

• For your reference, the above example is from Outlook Express Inbox running under Microsoft

®

Windows.

If you are using a different email application software, please refer to your application’s User Manual.

Continued on the next page...

135

Receiving Documents via LAN

General Description

Figure 2: Internet Fax Received on a PC

MMM, dd, yyyy

http://panasonic.co.jp/pcc/en/

136

• For your reference, the above example is from Windows Messaging running under Microsoft

®

Windows.

• To run the Viewer, please refer to your application’s User Manual. The attached file is composed of TIFF-

F (Tagged Image File Format with Modified Hoffman coded image). TIFF Viewers come in many flavors, a majority of TIFF Viewers will open, and view this file, however, a handful of Viewers may not support this format.

• You can download the TIFF-F Image Viewer into your PC from the following URL addresses: http://panasonic.co.jp/pcc/en/

• License agreement of Panasonic’s TIFF-F Image Viewer application

You must carefully read the license agreement before installing the TIFF-F Image Viewer application on your PC. If you do not agree to all the terms of this agreement, do not use the software, and destroy all of the copies thereof.

You must assume full responsibility for selection of the software, and its operation/non-operation, and results obtained therefrom.

• If you receive an email (Internet Fax) with a PDF file formatted attachment, the following text message is shown in the Email body.

An image data in PDF format has been attached to this email.

Receiving Documents via LAN

Receiving Email from a POP Server

Your machine offers a choice to receive, and print Internet email messages via LAN unattended, or manually when subscribing to a POP mail server.

Setting the POP Parameters

Set the parameters pertinent to the POP server (Fax Parameters No. 146 to 149).

No. 146 (POP TIMER): Enter the interval to check, and retrieve email from the POP server (0 to 60 minutes). If "0 minutes" is entered, the POP server is not checked for mail.

No. 147 (AUTO POP Receive): When there is mail to be retrieved from the POP server, your machine will retrieve it, and print the email unattended. If this parameter is set to "1:Invalid", the machine will not retrieve it, but displays the number of mails on the POP server.

No. 148 (DEL POP Receive MAIL): Select whether the email is deleted from the POP server after it is retrieved by your machine.

No. 149 (DEL POP ERROR MAIL): Select whether to delete the email from the POP server when the file attachment format is not supported.

To set the above POP parameters, follow the steps below.

1

Function Mode

Select A Function

GENERAL SETTINGS

FAX/EMAIL SETTINGS

SCANNER SETTINGS

COPIER SETTINGS

PRINTER SETTINGS

2

FAX/EMAIL SETTINGS 04 Key Operator Mode

3

Input Key Operator’s password, and press .

(8 digits: alpha-numeric; alphabet (case-sensitive), numbers, symbols

(@,.,_,and SPACE))

OK

Function Mode: FAX/EMAIL

Select An Item

00 User Parameters

01 Fax Parameters

02

03

04

Continued on the next page...

137

138

Receiving Documents via LAN

Receiving Email from a POP Server

4

Press

01 Fax Parameters

Parameter.

(See page 190)

Ex:

146 POP Timer

or to scroll the display to the desired Fax

Fax Parameters

Input Number; Press OK

POP Timer

or

Press

01 Fax Parameters

and enter the Fax Parameter number directly from the keypad, and press

SET

or

START

key.

5

Enter the desired retrieval interval time (0 to 60 minutes) from the keypad, and press .

to erase the time interval, and then reIf you make a mistake, press enter the correct value.

CLEAR

6

147 Auto POP Receive

Fax Parameters

Select And Press OK

Auto POP Receive

Invalid

Valid

7

Select the desired setting, and press

OK

.

Fax Parameters

Select And Press OK

Del POP Receive Mail

Invalid

Valid

8

Select the desired setting, and press

OK

. Press

149 Del POP Error Mail

Fax Parameters

Select And Press OK

Del POP Error Mail

.

Invalid

Valid

Receiving Documents via LAN

Receiving Email from a POP Server

9

Select the desired setting, and press

OK

.

Function Mode; FAX/EMAIL

Select An Item

145 Sender Selection Invalid

146 POP Timer 5

147 Auto POP Receive Valid

148 Del POP Receive Mail Valid

149 Del POP Error Mail Invalid

10

30

37

To return to standby.

NOTE

1. When an unsupported file attachment is received, an error message is printed to inform you that the file attachment could not be printed.

2. When Fax Parameter No. 148 (DEL POP Receive MAIL), and/or Fax Parameter No. 149 (DEL

POP ERROR MAIL) are set to 1:Invalid, email with errors will not be erased. This will allow you to retrieve this email from your PC later.

Furthermore, if these Fax Parameters are set to "1:Invalid", you will need to delete mails from the POP server periodically. POP servers allocate a certain amount of space per account, and if mail is not deleted regularly, your mail box will overflow, and new incoming mail will be rejected.

Either retrieve these mails from your PC, or set the Fax Parameters to "2:Valid" triggering your machine to receive, print, and delete all the mails from the POP server. This procedure, however, might cause mail that had been printed before to print again.

139

Receiving Documents via LAN

Receiving Email from a POP Server

Unattended Reception from the POP Server

When the Fax Parameter No. 146 (POP TIMER) is set to a value between 1, and 60 minutes, and Fax

Parameter No. 147 (AUTO POP Receive) is set to "2:Valid", the machine will query the POP server at the specified interval for new mail.

Any mail on the POP server is retrieved, and printed unattended.

When the Fax Parameter No. 146 (POP TIMER) is set to "0", the machine will not query the POP server, and the mail is not retrieved automatically. With this setting, mail must be retrieved manually from the POP server.

When the Fax Parameter No. 147 (AUTO POP Receive) is set to "1:Invalid", the machine will query the

POP server for new mail at the interval specified by Fax Parameter No. 146. If new mail has arrived at POP server, the machine will not retrieve it, but displays the number of mails on the POP server.

Manual Reception from the POP Server

To receive manually from the POP server, follow the steps below:

1

MODE SETTING GET EMAIL

2

If the POP server has not received any new mail, the following message is displayed.

POP Receive

No New Mail

FILE TYPE

AND NAME

3

If POP server received new mail, the machine will display the number of mails on the server, then receive, and print the email.

POP Receive

1 New Mail(s)

140

FILE TYPE

AND NAME

NOTE

1. If you program a user name, and password in the Program key, you can receive mail from the

POP server using a user name other than the name set as the user parameter.

2. If the machine is in the Shutdown mode, it can not wakeup when receiving Email.

Program Keys

Setting the POP Email Retrieval Key

This function allows others to share your machine to retrieve their emails from the POP server by preprogramming their POP User Names, and POP Passwords into the Program Keys. They will be able to retrieve their emails by simply pressing the associated Program Key. (See Note 1)

1

Function Mode

Select A Function

GENERAL SETTINGS

FAX/EMAIL SETTINGS

SCANNER SETTINGS

COPIER SETTINGS

PRINTER SETTINGS

2

3

FAX/EMAIL SETTINGS 01 Program Keys

Program Keys

Select An Item

00 Print Program List

01 Group Dial

02 Program Dial

03 Modify Group Dial

04 Delete Program/GRP

05 Manual POP RCV

Manual POP RCV

Enter Account Name

_

01

02

4

Enter the POP user name (Up to 40 characters), and press

OK

.

Manual POP RCV

Enter Key Name

Ex:

CAPS

POP1

OK

POP1

_

Continued on the next page...

141

Program Keys

Setting the POP Email Retrieval Key

5

Enter the POP key name (Up to 15 characters), and press .

(By default, the POP key name is the first 15 characters of the POP user name. If you do not want to change it, press .)

OK

OK

Manual POP RCV

Enter Password

_

6

Enter the POP password (Up to 30 characters), and press

Ex:

OK

.

1 1 1 1

OK

Manual POP RCV

Select And Press OK

Delete POP Receive Mail

Invalid

Valid

7

Select whether to delete the retrieved POP email from the POP server, and press .

(Valid = will delete after email retrieval; Invalid = will not delete after email retrieval)

8

142

NOTE

1. If security is a concern, and to prevent unauthorized personnel from retrieving your email from the POP server, when programming the Program Key, leave the POP Password field "Blank".

By leaving it "Blank", the machine will prompt you to enter the POP Password when the

Program Key is pressed to retrieve mail.

Program Keys

Using the POP Email Retrieval Key

To retrieve your Email from the POP Server by using the Program Key, follow the procedure below.

Make sure that the FAX/EMAIL lamp is ON. If not, press to select the "FAX/EMAIL" mode.

1

Press the Program key programmed for POP Retrieval Key.

Ex: POP1

If the POP User Account Name is not entered in the Program Key, enter the

POP User Name (Up to 40 characters).

MMM-dd-yyyy 15:00 0%

Ready To Fax

TIFF

POP1

Manual POP RCV

Enter Account Name

_

2

If the POP Password is not entered in the Program Key, enter the POP

Password (Up to 30 characters), and press

START

.

Manual POP RCV

Enter Password

_

Continued on the next page...

143

144

Program Keys

Using the POP Email Retrieval Key

3

If the POP server has not received any new mail, the following message is displayed.

POP RCV

No New Mail

TIFF

AFRICA

APOLLO

BRAZIL

AMERICA

ASIA

ANTARTICA

BERLIN

4

If POP server received new mail, the machine will display the number of mails on the server, then receive, and print the email.

RCV

On Line(LAN) [email protected]

TIFF

AFRICA

APOLLO

BRAZIL

AMERICA

ASIA

ANTARTICA

BERLIN

Memory RCV'd Doc

* Printing *

AFRICA

APOLLO

BRAZIL

AMERICA

ASIA

ANTARTICA

BERLIN

TIFF

Sender Selection

General Description

This operation allows the user to select one of the 25 preset User Names, and Email Addresses before a transmission. The selected User Names is printed on the Header of each page sent, and on the Comm.

Journal. When sending email, the selected user name, and/or email address appears in the "From:" field of the email message.

Setting the Sender Selection

1

Function Mode

Select A Function

GENERAL SETTINGS

FAX/EMAIL SETTINGS

SCANNER SETTINGS

2

FAX/EMAIL SETTINGS 04 Key Operator Mode

COPIER SETTINGS

PRINTER SETTINGS

3

Input Key Operator’s password, and press .

(8 digits: alpha-numeric; alphabet (case-sensitive), numbers, symbols

(@,.,_,and SPACE))

OK

Function Mode: FAX/EMAIL

Select An Item

00 User Parameters

01 Fax Parameters

02

03

04

Continued on the next page...

145

146

Sender Selection

Setting the Sender Selection

4

Press

01 Fax Parameters

Parameter.

(See page 190)

or to scroll the display to the desired Fax

Fax Parameters

Select And Press OK

Sender Selection

Invalid

Valid

145 SENDER SELECTION or

Press

01 Fax Parameters

and enter the Fax Parameter number directly from the keypad, and press

SET

or

START

key.

5

Valid OK

Sender Selection

00 PANASONIC

01

02

03

04

6

Select the Sender Selection Key (No. 01~24).

Ex: 01

No.01

Enter Name

_

01

05

7

Enter your User Name (Up to 25 characters) by using character keys, and

Ex:

P A N A S O N I C SPACE S A L E S OK

No.01

Enter Email Address

_

Sender Selection

Setting the Sender Selection

8

Enter an email address to be printed on the "From" field of the email message

(Up to 60 characters), and press

OK

.

Ex: [email protected]

OK

No.02

Enter Name

_

9

To record another User Name, repeat Steps 6 to 8.

To return to standby, press

STOP

.

147

148

Sender Selection

Sending Document with Sender Selection

to select the "FAX/EMAIL" mode.

Make sure that the FAX/EMAIL lamp is ON. If not, press

1a

1b

Place original(s) face up on the ADF.

or

Place a book, or an original face down on the Platen Glass.

2

Enter email address, or telephone number.

(See Note 1)

3

Select Sender

00 PANASONIC

01 SALES DEPT

02

03

04

4

Press or to scroll the display to select the User Name that you want to use. (See Note 2)

No.01

SALES DEPT [email protected]

Ex:

01 SALES DEPT

00 PANASONIC

01

05

01 SALES DEPT

02

03

04

01

05

5

The document is sent as an email message with the selected user name, and/ or email address appearing in the "From" field of the email message.

NOTE

1. The Sender Selection function cannot be used in the Voice Dialing Mode for ordinary transmission.

2. If you do no select a User Name in the Step 4, the unit selects the default User Name (00) that was programmed in the User Parameters for ordinary transmission.

Sender Selection

Printing the Sender Selection List

The Sender Selection List can be printed out following the Fax Parameter List.

To enable the printing of the Sender Selection List, change the setting of Fax Parameter No. 145 (SENDER

SELECTION) to "Valid". (See page 194)

to select the "FAX/EMAIL" mode.

Make sure that the FAX/EMAIL lamp is ON. If not, press

1

MODE SETTING PRINT OUT

Printout

Select A Function

BASIC MENU

DEFERRED

COMM.

POLLING/

ADV.COMM.

SELECT

MODE

EDIT FILE

MODE

PRINT OUT

JOURNAL

PROGRAM LIST

ADDRESS BOOK LIST

FAX PARAMETER LIST

IND. XMT JOURNAL

TIFF

MEMORY XMT

ADDRESS BOOK

STD

600dpi

FINE

S-FINE

LIGHTER DARKER

TEXT

TEXT/PHOTO

PHOTO

2

FAX PARAMETER LIST

Fax Parameter List

* Printing *

BASIC MENU

DEFERRED

COMM.

SEND MODE

MEMORY

DIRECT

POLLING/

ADV.COMM.

SELECT

MODE

LETTER

EDIT FILE

MODE

PRINT OUT

2-SIDED

ORIGINAL

COMPLETION

NOTICE

X-STAMP

COMM.STATUS

GET EMAIL

FILE TYPE

AND NAME

MEMORY XMT

ADDRESS BOOK

STD

FINE

600dpi

S-FINE

LIGHTER DARKER

TEXT

TEXT/PHOTO

PHOTO

Continued on the next page...

149

150

Sender Selection

Printing the Sender Selection List

Sample Sender Selection List (Prints following the Fax Parameter List)

*************** -FAX PARAMETER LIST- ***************** DATE MMM-dd-yyyy ***** TIME 15:00 ***P.03

SENDER SELECTION LIST

(1) (2) (3)

NO. USER NAME EMAIL ADDRESS

01 Panafax Sales [email protected]

02 Panafax Service [email protected]

03 Panafax Accounting [email protected]

24 Panafax Engineering [email protected]

- PANASONIC -

****** DP-xxxx ******************************** -HEAD OFFICE - ****** - 201 555 1212- ******

Explanation of Contents

(1)

(2)

(3)

Sender Selection Number

User Name

Email Address

: 01-24

: Up to 25 characters

: Up to 60 characters

Inbound Routing

Setting the Routing Parameters

Your machine can route documents received from a G3 fax machine to email address(s), or to Internet Fax machine(s) connected to a LAN as an email, as well as to other G3 fax machine(s) over the telephone line.

To use this feature, the Fax Parameter No. 152 "Sub-Addr Routing", and/or No. 153 "TSI Routing" must be set to "2:Valid".

No. 152 Sub-Addr Routing: Set this parameter to perform an ITU-T sub-address query within its auto dialer, and to route the received document(s) to the corresponding stations email address(s), or telephone number(s).

No. 153 TSI Rout: Set this parameter to perform a Numeric ID (TSI frame information) query within its auto dialer, and to route the received document(s) to the corresponding stations email address(s), or telephone number(s).

No. 154 Rout Header FMT: Use this parameter to select the type of email header to be included in the

"From" field of each routed faxes. (Default setting is "1:Originator")

Originator : The originating fax machine’s TSI will appear in the "From" field of the routed email.

Relay Station : The routing station’s email address will appear in the "From" field of the routed email.

No. 155 Print Routed Doc: Set this parameter to select whether a received fax to be routed is always printed on your machine, or only when the routing operation fails.

To set the above Inbound Routing parameters, follow the steps below.

151

152

Inbound Routing

Entering Address Book Dialing Numbers for Inbound Routing

If the Inbound Routing parameters are set, an ITU-T sub-address, and/or originator's Numeric ID (TSI frame information) can be programmed with each email address in Address Book numbers.

1

FAX/EMAIL SETTINGS 00 Address Book

Address Book

Select An Item

00 Print Address Book List

01 Add Telephone Number

02 Add EMAIL Address

03 Modify Station

04 Delete Station

2

01 Add Telephone Number

Add Telephone Number

Enter Number

or

02 Add EMAIL Address

_

Add EMAIL Address

Enter Email Address

_

Inbound Routing

Entering Address Book Dialing Numbers for Inbound Routing

3

Enter a telephone number (Up to 36 digits), or an email address (Up to 60 characters) .

Add Telephone Number

Enter Number

5551234_

Add EMAIL Address

Enter Email Address [email protected]_

4

OK then enter the station name by using the QWERTY keyboard.

(Up to 15 characters)

Ex:

CAPS S A L E S SPACE

D E P T

(Use the same procedure for the remaining steps, as they are the same for adding Email Addresses, and Telephone numbers)

Add Telephone Number

Enter Name

SALES DEPT_

5

OK then enter the key name (Up to 15 characters).

(By default, the key name is the first 15 characters of the station’s name. If you do not want to change it, press

OK

.)

Add Telephone Number

Enter Key Name

SALES DEPT_

Continued on the next page...

153

Inbound Routing

Entering Address Book Dialing Numbers for Inbound Routing

6

OK

Add Telephone Number

Add To Favorites?

Selecting whether to add to the favorites.

YES NO

7

YES

NO

or then enter the Sub-Address (Up to 20 characters).

Ex:

1 2 3 4 5 6 7

Add Telephone Number

Routing: Sub-Address

1234567_

8

OK then enter a Numeric ID (TSI) (Up to 20 characters).

Ex:

5 5 5 6 7 8 9

Add Telephone Number

Routing: TSI

5556789_

9

OK

To return to standby, press

STOP

.

154

NOTE

1. "+", and "SPACE" entries in the "ROUTING: TSI" field are ignored by the receiving machine.

Fax Forward

Setting Fax Forward

This feature allows all incoming faxes, or emails to be forwarded to the station registered in the Address

Book. Once the faxes, or emails are received in the memory, the machine will forward the received document(s) to the telephone number, or the email address registered in the Address Book.

This function is convenient when you would like to receive faxes, or emails in another place (Ex: your home) at night, or during a holiday.

Document Distribution System

(DDS Server)

Routing

AAA

Forwarding

G3 Fax

Internet Fax

1

First register the destination telephone number, or email address into the

Address Book.

(See page 180)

2

Function Mode

Select A Function

GENERAL SETTINGS

FAX/EMAIL SETTINGS

SCANNER SETTINGS

COPIER SETTINGS

PRINTER SETTINGS

3

FAX/EMAIL SETTINGS 04 Key Operator Mode

4

Input Key Operator’s password, and press

(8 digits: alpha-numeric;

.

alphabet (case-sensitive),

OK

Function Mode: FAX/EMAIL

Select An Item

numbers, symbols

(@,.,_,and SPACE))

00 User Parameters

01 Fax Parameters

02

03

04

Continued on the next page...

155

Fax Forward

Setting Fax Forward

5

Press

01 Fax Parameters

Parameter.

(See page 190)

or to scroll the display to the desired Fax

Fax Parameters

Select And Press OK

Fax Forward

054 Fax Forward

Invalid

Valid or

6

Press

01 Fax Parameters

and enter the Fax Parameter number directly from the keypad, and press

SET

or

START

key.

Valid

Fax Parameters

Select And Press OK

Fax Forward

Invalid

Valid

156

7

OK then enter the station to forward the received faxes, or emails to, by assigning a destination station in the Address Book.

Fax Forward

PANASONIC

5551234

FAVORITE

PROGRAM/

GROUP

PANASONIC

QUALITY DEPT

OK

CANCEL

8

OK

NOTE

1. When the Fax Forward feature is set, the assigned address book station will be restricted from editing. Please change this function to "Invalid" when you would like to edit the telephone number, or email address.

2. If the communication to transfer a received fax, or email fails, the received fax, or email will print out, and then is erased from memory. If the Fax Parameter No. 156 (PRT FORWARD.

DOC) is set to "Always", the received fax, or email will print even when the transmission is successful.

3. It is not possible to receive a document if the memory of your machine overflows or, is about

95% used.

4. When the Fax Forward feature is set, the Manual POP Reception will not be available. (See

pages 140, and 143)

Fax Forward

Fax Forward (Using Document Distribution System)

When your machine is installed with the Fax Communication Board (DA-FG300) options, your machine will allow Fax Forwarding to the Document Distribution System (DA-WR10).

This function is convenient when receiving faxes, or emails, as you can route them using the

Document Distribution System.

1

Setup the Fax Forward setting by following

steps 1 to 6. (See page 155)

Fax Parameters

Select And Press OK

Fax Forward

Invalid

Valid

2

OK then enter the email address of the

DDS Server into the Address Book.

Ex: PANA DDS Server

(Document Distribution System

Server)

Fax Forward

PANA DDS Server

[email protected]

PANA DDS Server

3

OK

When you select an email address station, the DDS Server confirmation request will be displayed.

4

YES

FAVORITE

PROGRAM/

GROUP

Fax Forward

Doc. Dist Server?

YES NO

OK

CANCEL

157

Internet Fax Return Receipt

General Description

Your machine automatically sends an Internet Fax Return Receipt to the sender confirming email reception from another Panasonic Internet Fax.

To disable this feature, follow the steps below.

1

Function Mode

Select A Function

GENERAL SETTINGS

FAX/EMAIL SETTINGS

SCANNER SETTINGS

COPIER SETTINGS

PRINTER SETTINGS

2

FAX/EMAIL SETTINGS 04 Key Operator Mode

158

3

Input Key Operator’s password, and press .

(8 digits: alpha-numeric; alphabet (case-sensitive), numbers, symbols

(@,.,_,and SPACE))

OK

Function Mode: FAX/EMAIL

Select An Item

00 User Parameters

01 Fax Parameters

02

03

04

4

Press

01 Fax Parameters

Parameter.

(See page 190)

or to scroll the display to the desired Fax

Fax Parameters

Select And Press OK

Ifax Return Receipt

Invalid

Valid

150 Ifax Return Receipt or

Press

01 Fax Parameters the keypad, and press

and enter the Fax Parameter number directly from

SET

or

START

key.

General Description

5

Select the desired setting, and press

OK

.

6

Internet Fax Return Receipt

To return to standby.

NOTE

1. Your machine sends the Internet Fax Return Receipt only when receiving from another

Panasonic brand Internet Fax. It will not confirm email sent from a PC. (The default setting for this parameter is "2:Valid".)

159

Relayed Transmission

160

General Description

The Internet Relayed Transmission feature can save you time, and transmission costs if you need to send the same documents to multiple G3 fax machines.

This is especially true if the transmissions are long distance.

You can send documents to any G3 fax machine by using the Internet via a LAN from your machine to another Relay Station.

You can also send an email with attached TIFF-F file(s) to any G3 fax machine from your PC using your current email application through a Relay Station.

To use the Internet Relayed Transmission, the Relay Station must be set up properly.

Example 1: Internet Relay Transmission

Initial Sending Station

Internet Fax or PC

Internet

Email

Relay

Station

Internet Fax

End Receiving

Station

G3 Fax

Stockholm

New York

COMM.

Journal

London

G3 Fax

Berlin

Local Telephone Call

G3 Fax

Rome

From your PC, or your machine you can send documents to a Relay Station with the telephone number of the End Receiving Station(s).

After the Relay Station completes its transmission to the End Receiving Station, your PC, or your machine receives a COMM. Journal from the Relay Station. This COMM. Journal confirms whether the Internet

Relayed Transmission was successful.

Example 2: Fax Server (Intranet Relay Transmission)

Mail Server

PC PC

G3

(1)

(3)

(2)

(3)

P

S

T

N

G3

PC PC

G3

DP-8032

(1) Initiate a Relay Transmission via email to the Mail Server

(2) Mail Server transfers the email to your machine with relay instructions to transmit to a G3 machine

(3) Your machine initiates a telephone call to a G3 machine, and transmits the document

Relayed Transmission

Relay Network

This Feature saves you time, and long distance phone line costs when sending an Internet Fax directly from your machine to the end receiving station(s).

A Relay Network is basically composed of an Originating Station, which can be an Internet Fax Machine

(your machine), or a PC, a Relaying Internet Fax Machine (another machine), and End-receiving station(s), which can be regular G3 Fax machines.

By simply sending a Document(s) from your machine, or an email message from a PC, to the Relay

Machine, which is then transmitted by your machine to the end receiving station(s) using regular phone lines as a normal G3 Fax message. (PC can have TIFF-F, or text (.txt) file attachment)

The end receiving station(s) are usually local in relation to the Relay Station, which incurs a local telephone charge for the Fax Transmission.

After the Relay Station completes its transmission to the end receiving station(s), a Communication Journal is sent back to the originator from the Relaying Internet Fax confirming whether the Internet Relayed

Transmission was successful. Any Relay activity information is sent by email from the Relaying Internet Fax to its Manager’s Email Address, which is programmed in the Relaying Internet Fax machine’s User

Parameters. (See page 122)

To use the Internet Relayed Transmission, just follow the set up procedure described on pages 163 to 174,

and obtain certain information provided by the Relaying machine operator. A sample network is shown in

Figure 1.

Figure 1 shows a sample network as seen from New York (Initiating Station), London, and Singapore

are (Relay Stations) connected to New York, and the (End Receiving Stations) are Stockholm, Rome,

Tokyo, Hong Kong, and Sydney.

With this simple network using two Relay Stations, you can send a document with one operation to any combination of stations in the network via the London Relay Station, and/or Singapore Relay Station.

New York

Email Address: [email protected]

Host Name: newyork

Relay XMT Password: usa-rly

London

Email Address: [email protected]

Host Name: london

Relay XMT Password: uk-rly

New York

London

Stockholm

Tel. No.: 46 8 111 1234

Berlin

Tel. No.: 46 611 111 1234

Rome

Tel. No.: 39 6 111 1234

Singapore

Tokyo

Hong Kong

Tel. No.: 81 33 111 1234

Sydney

Tel. No.: 61 2 111 1234

Wellington

Tel. No.: 64 4 111 1234

Singapore

Email Address: [email protected]

Host Name: singapore

Relay XMT Password: sg-rly

Figure 1 : Sample Network

161

Relayed Transmission

Relay Network

Table 2, 3, and 4 are sample settings for the Sample Network shown in Figure 1.

Table

2

: Sample Parameter and Address Book Dialing Number Table for New York (Originating Station)

Telephone Number

Email Address(SMTP)

: 212 111 1234

: [email protected]

Host Name

Relay XMT Password

: newyork

: usa-rly

Station Name

London

Stockholm

Singapore

Tokyo

London Relay

Singapore Relay

Rome

Hong Kong

Sydney

Email Address / Telephone Number

[email protected]

46 8 111 1234

[email protected]

81 33 111 1234 [email protected]

[email protected]

39 6 111 1234

852 23123456

61 2 111 1234

Relay Station Address

---

[London Relay]

---

[Singapore Relay]

---

---

[London Relay]

[Singapore Relay]

[Singapore Relay]

Table

3

: Sample Parameter and Address Book Dialing Number Table for London (Relaying Station)

Telephone Number : 71 111 1234

Email Address(SMTP)

Host Name

Relay XMT Password

: [email protected]ondon.panasonic.co.uk

: london

: uk-rly

Station Name

New York

Stockholm

Singapore

Tokyo

Singapore Relay

Rome

Hong Kong

Sydney

London Relay

Email Address / Telephone Number

[email protected]

46 8 111 1234

[email protected]

81 33 111 1234 [email protected]

39 6 111 1234

852 23123456

61 2 111 1234 [email protected]

Relay Station Address

---

[London Relay]

---

[Singapore Relay]

---

[London Relay]

[Singapore Relay]

[Singapore Relay]

---

Table

4

: Sample Parameter and Address Book Dialing Number Table for Singapore (Relaying Station)

Telephone Number

Email Address(SMTP)

: 65 111 1234

: [email protected]

Host Name

Relay XMT Password

: singapore

: sg-rly

Station Name

London

Stockholm

New York

Tokyo

London Relay

Rome

Hong Kong

Sydney

Singapore Relay

Email Address / Telephone Number

[email protected]

46 8 111 1234 [email protected]

81 33 111 1234 [email protected]

39 6 111 1234

852 23123456

61 2 111 1234 [email protected]

Relay Station Address

---

[London Relay]

---

[Singapore Relay]

---

[London Relay]

[Singapore Relay]

[Singapore Relay]

---

162

NOTE

1. The Relay XMT Password must be registered for your machine to work as a Relay Station.

(See page 163)

2. To prevent unauthorized stations from accessing your Relay Station for Internet Relayed

Transmissions, you must setup your network security. Enter acceptable Domain Name(s), and

the Manager’s Email Address for notification of all Internet Relayed Transmissions. (See page

163)

Relayed Transmission

Setting Up Your Machine as an Internet Relay Station

To set up your machine as a Relay Station, the following parameters must be set properly.

1. Relay XMT (Fax Parameter No. 142)

Selecting whether the machine will accept, and performs G3 relayed transmission. (See page 193)

1) Invalid

2) Valid

- Machine will not accept a Relay XMT request.

- Machine will accept a Relay XMT request.

2. Relay XMT Report (Fax Parameter No. 143)

Selecting how the COMM. Journal for relayed transmission is sent to the originator.

1) Off

2) Always

3) Inc. Only

- Do not send

- The COMM. Journal is always sent after a Relay Communication is completed, or has failed.

- The COMM. Journal is sent if the Relay Communication to the destination has failed.

3. Relay XMT Password (User’s Parameter) (See Note 1)

Enter a Relay XMT Password (Up to 10 characters) to be used for protection against unauthorized

(outside) stations from accessing your machine to relay messages to a G3 fax machine via PSTN. This password should be given out to authorized people only.

4. Relay Address (Auto Dialer)

Enter the address book station that will assign the Relay Email Address of the Relay Station your machine will use.

5. Manager’s Email Address (User’s Parameter)

Register the Department Manager’s Email Address for supervision, and cost control purposes. Once registered, the machine will send an email notification to this email address for each Relayed XMT

Request received from a remote station. The following information is sent.

(From : The email address of the originating station.)

(To : The telephone number of the destination G3 fax machine.)

6. Domain Names (User’s Parameter) (See Note 2)

Register up to 10 Domain Names (Up to 30 characters) that your machine will accept Relayed

Transmission Requests to relay a message to another G3 fax machine via PSTN.

Ex: Registered Domain Names

(01): abc.co.jp

(02): def.co.jp

(03): panasonic.com

In the example above, the Relayed XMT Request will be accepted only from the email addresses that include the Domain Name of abc.co.jp, def.co.jp, or panasonic.com.

NOTE

1. This should be different than your machine's Email Address used to receive regular email, or

Internet Fax, as your machine's Email Address is always included in the header of all email messages sent. So, anyone receiving an Internet Fax from the machine will easily know the

Relay XMT Password if it is the same as the Email Address.

2. If all the Domain Names are left blank, the Internet Fax will accept Relayed XMT Requests from any domain.

163

164

Relayed Transmission

Setting Up Your Machine for Relayed Transmission

Programming the End Receiving Station into your Address Book

If the Fax Parameter No. 140 (LAN RELAY XMT REQUEST) is set to "Valid", you can enter the Relay

Address by the following procedure.

To set an Address Book Station for Relayed Transmission Request

1

Function Mode

Select A Function

GENERAL SETTINGS

FAX/EMAIL SETTINGS

SCANNER SETTINGS

COPIER SETTINGS

PRINTER SETTINGS

2

3

FAX/EMAIL SETTINGS 00 Address Book

Address Book

Select An Item

00 Print Address Book List

01 Add Telephone Number

02 Add EMAIL Address

03 Modify Station

04 Delete Station

01 Add Telephone Number

Add Telephone Number

Enter Number

_

4

Enter the telephone number.

(Up to 36 digits including pauses, and spaces)

Ex:

3 9 6 1 1 1 2 3 4

Add Telephone Number

Enter Number

396111234_

Relayed Transmission

Setting Up Your Machine for Relayed Transmission

5

OK then enter the station name by using the QWERTY keyboard.

(Up to 15 characters)

Add Telephone Number

Ex:

CAPS R O M E

Enter Name

ROME_

6

OK then enter the key name (Up to 15 characters).

(By default, the key name is the first 15 characters of the station’s name. If you do not want to change it, press

OK

.)

Add Telephone Number

Enter Key Name

ROME_

7

OK

Add Telephone Number

Add To Favorites?

YES NO

8

Select the favorite setting.

APOLLO

BRAZIL

Select Address

And Press OK

AMERICA

ASIA

FAVORITE

PROGRAM/

GROUP

ANTRATICA

BERLIN

OK

CANCEL

Continued on the next page...

165

166

Relayed Transmission

Setting Up Your Machine for Relayed Transmission

9

Enter the Address Book station of the Relay Station that you want to assign to this End Receiving Station.

Ex:

LONDON RLY

LONDON RLY [email protected]

FAVORITE

OK

CANCEL

10

To record another Relay Station, repeat Steps 5 to 9.

To return to standby, press .

STOP

Relayed Transmission

Sending Documents via Internet Relay

Once you have recorded all the necessary parameters in your machine, you can send a document to one, or multiple G3 fax machines automatically through the Internet Relay Station by using the procedure described below. The Internet Relay Station must have all the necessary parameters setup.

To a Location That Has a Pre-programmed Relay Station

1a

1b

Place original(s) face up on the ADF.

or

Place a book, or an original face down on the Platen Glass.

2

Enter only the telephone number(s) of the End Receiving Station(s) that is preprogrammed the Relay Station.

Using any combination of the following methods:

• Address Book Email Addressing.

(Up to 200 stations)

(For details, see page 22.)

Ex:

STOCKHOLM

Memory Transmit STN(s):001

TO: STOCKHOLM

4681111234

TIFF

ROME

STOCKHOLM

SG-RELAY

SYDNEY

SINGAPORE

Continued on the next page...

167

Relayed Transmission

Sending Documents via Internet Relay

3

The document(s) is stored into memory, and your machine starts sending the document(s) to the Relay email address of the Relay Station with the telephone number for the End Receiving Station.

Ex: End Receiving Station: 4681111234

(Telephone number)

[see Note 1]

Relay Station: [email protected]

After the Relay Station completes its transmission to the End Receiving

Station(s), your machine receives a COMM. Journal from the Relay Station.

This Journal confirms whether the Internet Relayed Transmission was successful.

168

NOTE

1. If the Relay Station requires a special access number to get an outside line, enter that access number first then press full number.

PAUSE

to enter a pause (represented by a "-") before entering the

Relayed Transmission

Sending Documents via Internet Relay

To a Location That Does Not Have a Pre-programmed Relay Station

to select the "FAX/EMAIL" mode.

Make sure that the FAX/EMAIL lamp is ON. If not, press

1a

1b

Place original(s) face up on the ADF.

or

Place a book, or an original face down on the Platen Glass.

2

MODE SETTING POLLING/ADV.COMM.

LAN RELAY XMT

LAN Relay Transmit

Enter Relay Station

TIFF

AFRICA

APOLLO

BRAZIL

AMERICA

ASIA

3

Assign a Relay Station by the following method.

• Address Book Email Addressing

Ex:

LONDON RLY

Relay Station STN(s):001

TO: LONDON RELAY [email protected]

LONDON RLY

ANTARTICA

BERLIN

TIFF

Continued on the next page...

169

Relayed Transmission

Sending Documents via Internet Relay

4

Enter only the telephone number(s) of the End Receiving Station(s) that is preprogrammed the Relay Station.

Using any combination of the following methods:

• Manual Number Dialing, press

70 stations)

(See Note 1)

• Address Book Dialing.

(Up to 200 stations)

Ex:

STOCKHOLM

OK

after each station is entered. (Up to

LAN Relay XMT STN(s):001

TO: STOCKHOLM

4681111234

TIFF

SINGAPORE ROMA

STOCKHOLM

SG-RELAY

SYDNEY

5

The document(s) is stored into memory, and your machine starts sending the document(s) to the Relay email address of the Relay Station with the telephone number for the End Receiving Station.

Ex: End Receiving Station: 4681111234

(Telephone number)

[see Note 1]

Relay Station: [email protected]

After the Relay Station completes its transmission to the End Receiving

Station(s), your machine receives a COMM. Journal from the Relay Station.

This Journal confirms whether the Internet Relayed Transmission was successful.

170

NOTE

1. If the Relay Station requires a special access number to get an outside line, enter that access number first then press

PAUSE

to enter a pause (represented by a "-") before entering the full number.

2. The "#" character is not available for the email address of the relay station.

Relayed Transmission

Sending Document(s) from a PC to a G3 Fax Machine

Using your email application, you can send any document(s) from your PC as a TIFF-F attachment to one, or multiple G3 fax machines automatically through the Internet Relay Station.

The Internet Relay Station (your machine) must be properly setup with all the required parameters.

To send a Relayed Transmission from your PC using your email application, follow the example below.

Ex: In the "To:" box of your email application, type the following: sg-rly#[email protected]

• Relay XMT Password:

• # + End Receiving Station (with Phone Number):

• @ + Relay Station's Domain Name: sg-rly

#81331111234 (See Note 1)

@singapore.panasonic.co.sg

Your PC sends the text document(s) to the Relay email address of the Relay Station with the telephone number of the End Receiving Station.

After the Relay Station completes its transmission to the End Receiving Station(s), your PC receives a

COMM. Journal from the Relay Station. This Journal confirms whether the Internet Relayed Transmission was successful.

NOTE

1. The "#", and "*" symbol must be entered after the Relay XMT Password as it indicates to your machine that a phone number for the End Receiving Station will follow.

2. If the Relay Station requires a special access number to get an outside line, enter that access number first then enter a hyphen (represented by a "-") before entering the full number.

171

172

Relayed Transmission

Sending Document(s) from a PC to a G3 Fax Machine

A TIFF Converter software is used on your PC to convert document(s) into a "TIFF" file format, which allows the Internet FAX to receive the document as an attachment to an email. When you are sending a detailed graphic document(s) to a Panasonic Internet Fax, you can specify 600 dpi resolution for better clarity.

Internet Fax Mailer software is an add-in program for the TIFF Converter that links the email client for MAPI to the TIFF converter for the Internet FAX.

Before sending a printing image as email from the application to the Internet FAX, you have to convert the file into the format that the Internet FAX is allowed to receive, and print as an email using the TIFF file creation function. You also have to send that file to the Internet FAX as an attached document.

Internet Fax Mailer, allows you to automatically create TIFF files by pressing one button form the TIFF

Converter for the Internet FAX.

You can download the Panasonic's TIFF Converter, and Internet Fax Mailer software, and their respective

User's Guides from any of the following URL addresses.

http://panasonic.co.jp/pcc/en/

To simplify the Relay Transmission operation, Panasonic has an Optional Panafax Fax Gateway software.

Please visit the following URL address for more details: http://www.panasonic.com/office

Relayed Transmission

Printouts and Reports

When you use Relayed Transmission, relay station will send the following two reports to help you check, and keep track of your faxes.

1. Relay XMT Report (COMM. JOURNAL)

When the relay station finishes transmitting to the End Receiving Station, it will send a Comm. Journal to you when the Fax Parameter No. 143 is set to "Always", or "Inc. only", this tells you whether the transmission was successful, or not.

2. Transmission Journal

When the Relay Station receives instructions for a relayed transmission, a notification is emailed to the

registered manager (see "Setting up Your machine as an Internet Relay Station" on page 163).

Sample Relay XMT Report (COMM. JOURNAL)

************** -COMM. JOURNAL - ***************** DATE MMM-dd-yyyy **** TIME 15:00 ********

(1) (2) (3)

MODE = RELAYED TRANSMISSION START=MMM-dd 15:00 END=MMM-dd 15:00

FILE NO.= 050 (4)

(5)

(6) (7) (8) (9) (10)

STN COMM. KEY NAME STATION NAME/EMAIL ADDRESS/TELEPHONE NO. PAGES DURATION

NO.

001 R-OK STOCKHOLM 001/001 00:00:15

002 R-OK ROME 001/001 00:00:15

- PANASONIC -

***** DP-xxxx ************************* - HEAD OFFICE - ****** - 201 555 1212 - *******

Explanation of Contents

(1) Indication of communication mode

(2) Start time of communication

(3) End time of communication

(4) File number

(5) Sequential number of the stations

(6) Communication result

: 001 to 999

: "R-OK" indicates that the Relayed XMT Request was successful.

"3-digit Info Code" (see page 217) indicates that the communication has

failed.

(7) Key Name

(8) Telephone Number, Email Address, or Station Name of the end receiving station

(9) Number of pages transmitted

(10) Duration of Communication

: 3-digit number represents the number of pages successfully transmitted.

NOTE

1. If you transmit through more than one Relay Station, you will receive a separate Result Report.

173

174

Relayed Transmission

Printouts and Reports

Sample Relayed Transmission Notification Email to a Manager

MMM, DD, yyyy

(2)

Explanation of Contents

(1) Email address of the sender's Internet Fax (Your machine), or PC

(2) End Receiving Station's G3 fax telephone number(s)

(1)

Setting Your Machine

Setting the Dialing Method (Tone or Pulse)

General Description

Your machine can operate with either of two dialing methods (Tone or Pulse), depending on the type of telephone line you are connected to. If you need to change the dialing method to Tone or Pulse, follow the procedure below.

1

Function Mode

Select A Function

GENERAL SETTINGS

FAX/EMAIL SETTINGS

SCANNER SETTINGS

COPIER SETTINGS

PRINTER SETTINGS

2

FAX/EMAIL SETTINGS 04 Key Operator Mode

4

5

3

Input Key Operator’s password, and press .

(8 digits: alpha-numeric; alphabet (case-sensitive), numbers, symbols

(@,.,_,and SPACE))

OK

Function Mode: FAX/EMAIL

Select An Item

00 User Parameters

01 Fax Parameters

02

03

04

01 Fax Parameters or

Tone

Pulse

006 Dialing Method

Tone

Fax Parameters

Select And Press OK

Dialing Method

Pulse

6

OK

175

176

Adjusting the Volume

General Description

You can adjust the monitor volume on your machine. The built-in speaker enables you to hear the dial tone, dialing signals, and busy tone.

Setting the Monitor Volume

Make sure that the FAX/EMAIL lamp is ON. If not, press

1

You will hear the dial tone through the speaker.

to select the "FAX/EMAIL" mode.

MMM-DD-YYYY 15:00 00%

* Monitor *

> > > > > > >

2

Press or repeatedly to raise, or lower the Volume.

3

OK

User Parameters

General Description

Your facsimile machine has several basic settings (User Parameters) to help you keep records of the documents you send, or receive. For example, the built-in clock keeps the current date, and time, and your

LOGO, and ID Number help to identify you when you send, or receive documents.

Setting the User Parameter

At standby the display will show the date, and time. Once the standby display is set, it will automatically be updated.

1

Function Mode

Select A Function

GENERAL SETTINGS

FAX/EMAIL SETTINGS

SCANNER SETTINGS

COPIER SETTINGS

PRINTER SETTINGS

2

FAX/EMAIL SETTINGS 04 Key Operator Mode

3

Input Key Operator’s password, and press .

(8 digits: alpha-numeric; alphabet (case-sensitive), numbers, symbols

(@,.,_,and SPACE))

OK

Function Mode: FAX/EMAIL

Select An Item

00 User Parameters

01 Fax Parameters

02

03

04

4

00 User Parameters

User Parameters

Select An Item

00 Print User Parameter List

01 Logo

02 Character ID

03 ID NO.

04 Time Zone

01

10

Continued on the next page...

177

User Parameters

Setting the User Parameter

5

01 Logo

Logo

Enter Text

_

6

Enter your LOGO (Up to 25 characters, and digits) by using the QWERTY

Keyboard.

Ex:

CAPS P A N A S O N I C

Logo

Enter Text

PANASONIC_

7

If you make a mistake, use or to move the cursor one space beyond the incorrect character, press

CLEAR

then re-enter the new character.

OK 02 Character ID

Character ID

Enter Text

_

8

Enter your Character ID (Up to 16 characters, and digits) by using the

QWERTY Keyboard.

Ex:

CAPS H E A D SPACE O F F I C E

Character ID

Enter Text

HEAD OFFICE_

178

If you make a mistake, use or to move the cursor one space beyond the incorrect character, press

CLEAR

then re-enter the new character.

User Parameters

Setting the User Parameter

9

OK 03 ID NO.

User Parameters

Input Number; Press OK

ID NO.

_

10

Enter your ID (Up to 20 digits) by using the keypad, and enter a space between numbers.

MONITOR

key to

Ex:

2 0 1

MONITOR

5 5 5

MONITOR

1 2 1 2

User Parameters

Input Number; Press OK

ID NO.

201 555 1212_

If you make a mistake, use or to move the cursor one space beyond

11

the incorrect number, press

CLEAR

then re-enter the new number.

OK

NOTE

1. The current Date & Time must be set because it is required by the Telephone Consumer Act of

1991. (For details, see FCC NOTICE at the end of this User's Guide)

2. Your Company Name, or your name must be set because it is required by the Telephone

Consumer Act of 1991. (For details, see FCC NOTICE at the end of this User's Guide)

3. You may use to enter a "+" character at the beginning of the ID number to indicate the following digit(s) for your country code.

Ex:

+1 201 555 1212 +1 for U.S.A. country code.

+81 3 111 2345 +81 for Japan country code.

4. Your Fax Telephone Number must be set as your ID Number because it is required by the

Telephone Consumer Act of 1991. (For details, see FCC NOTICE at the end of these

Operating Instructions)

179

180

Address Book

Adding Address Book Dialing Numbers

The Address Book contains Speed dialing numbers. To use this dialing method, you must first store the telephone numbers, or Email addresses using the following procedure. (Up to 200 stations, plus an additional 800 with the optional Hard Disk Drive (DA-HD31) is installed)

To add a Telephone Number, or Email Address, follow the steps below

1

Function Mode

Select A Function

GENERAL SETTINGS

FAX/EMAIL SETTINGS

SCANNER SETTINGS

COPIER SETTINGS

PRINTER SETTINGS

2

FAX/EMAIL SETTINGS 00 Address Book

Address Book

Select An Item

00 Print Address Book List

01 Add Telephone Number

02 Add EMAIL Address

03 Modify Station

04 Delete Station

3

or

01 Add Telephone Number

02 Add Email Address

Add Telephone Number

Enter Number

_

Add EMAIL Address

Enter Email Address

_

Address Book

Adding Address Book Dialing Numbers

4

Enter a telephone number (Up to 36 digits), or an email address (Up to 60 characters).

Add Telephone Number

Enter Number

5551234_

Add EMAIL Address

Enter Email Address [email protected]_

5

OK then enter the station name by using the QWERTY keyboard.

(Up to 15 characters)

Ex:

CAPS S A L E S SPACE

D E P T

(As for the rest, it is the same procedure of the add Email address as the

Telephone number.)

Add Telephone Number

Enter Name

SALES DEPT_

Continued on the next page...

181

182

Address Book

Adding Address Book Dialing Numbers

6

OK then enter the key name (Up to 15 characters).

(By default, the key name is the first 15 characters of the station’s name. If you do not want to change it, press

OK

.)

Add Telephone Number

Enter Key Name

SALES DEPT _

7

OK

8

YES NO

or

To record another number repeat steps 4 to 8.

To return to standby, press

STOP

.

Add Telephone Number

Add To Favorites?

YES NO

Address Book

Editing the Address Book

If you have to change, or erase any of the Speed dialing numbers, follow the steps below.

To change the settings of a Speed dialing number

1

Function Mode

Select A Function

GENERAL SETTINGS

FAX/EMAIL SETTINGS

SCANNER SETTINGS

COPIER SETTINGS

PRINTER SETTINGS

2

3

FAX/EMAIL SETTINGS 00 Address Book

Address Book

Select An Item

00 Print Address Book List

01 Add Telephone Number

02 Add EMAIL Address

03 Modify Station

04 Delete Station

03 Modify Station

Modify Station

Select Address

And Press OK

AFRICA

APOLLO

BRAZIL

AMERICA

ASIA

FAVORITE

PROGRAM/

GROUP

ANTARTICA

BERLIN

OK

CANCEL

4

Select the station you wish to change.

Ex:

PANASONIC

Modify Station

PANASONIC

5551234

PANASONIC

QUALITY DEPT

FAVORITE

PROGRAM/

GROUP

OK

CANCEL

Continued on the next page...

183

184

Address Book

Editing the Address Book

5

OK then enter a new telephone number. (See Note 1)

(Up to 36 digits including pauses, and spaces)

Ex:

9 PAUSE 5 5 5

MONITOR

3 4 5 6

Modify Station

Enter Number

9-555 3456_

6

OK then enter a new station name. (See Note 1)

Ex:

CAPS

P A N A F A X

Modify Station

Enter Name

PANAFAX_

7

OK then enter a new key name. (See Note 1)

Ex:

CAPS

P A N A F A X

Modify Station

Enter Key Name

PANAFAX_

Editing the Address Book

8

OK

9

YES NO

or

To return to standby, press

STOP

.

Address Book

Modify Station

Add To Favorites?

YES NO

NOTE

1. If you make a mistake, use or to move the cursor beyond the incorrect number, press then

CLEAR

re-enter the new number.

2. The Address Book cannot be changed, or erased until the communication has finished.

To change, or erase the settings, cancel the communication first by Edit File Mode. (See pages

100 to 102)

185

186

Address Book

Editing the Address Book

To erase an entry from the Address Book

1

Function Mode

Select A Function

GENERAL SETTINGS

FAX/EMAIL SETTINGS

SCANNER SETTINGS

2

3

FAX/EMAIL SETTINGS 00 Address Book

Adress Book

Select An Item

00 Print Address Book List

01 Add Telephone Number

02 Add EMAIL Address

03 Modify Station

04 Delete Station

04 Delete Station

Select Address

And Press OK

AFRICA

APOLLO

BRAZIL

AMERICA

ASIA

4

Enter the station you wish to erase.

Ex:

SALES DEPT

Delete Station

SALES DEPT

9-555 3456

SALES DEPT

COPIER SETTINGS

PRINTER SETTINGS

FAVORITE

PROGRAM/

GROUP

ANTRATICA

BERLIN

FAVORITE

PROGRAM/

GROUP

OK

CANCEL

OK

CANCEL

Editing the Address Book

5

OK

6

YES

To return to standby, press

STOP

.

Address Book

Delete Station

SALES DEPT

9-555 3456

YES NO

NOTE

1. If the Address Book Station has been used for a communication reservation, the settings cannot be changed, or erased until the communication has finished.

To change, or erase the settings, cancel the communication first by Edit File Mode. (See pages

100 to 102)

187

188

Customizing Your Machine

General Description

Your facsimile machine has a variety of adjustable Fax Parameters. These parameters, listed in the

Parameter Table, are preset for you, and do not need to be changed. If you do want to make a change, read the table carefully. Some parameters, such as the Resolution, Contrast, and Verification Stamp parameters, can be temporarily changed by simple key operation just before a transmission is made. When the transmission ends, however, these parameters return to their preset values (Home position). Other parameters can only be changed by the procedure described below.

Setting the Fax Parameters

1

Function Mode

Select A Function

GENERAL SETTINGS

FAX/EMAIL SETTINGS

SCANNER SETTINGS

2

FAX/EMAIL SETTINGS 04 Key Operator Mode

COPIER SETTINGS

PRINTER SETTINGS

3

Input Key Operator’s password, and press .

(8 digits: alpha-numeric; alphabet (case-sensitive), numbers, symbols

(@,.,_,and SPACE))

OK

Function Mode: FAX/EMAIL

Select An Item

00 User Parameters

01 Fax Parameters

02

03

04

Customizing Your Machine

Setting the Fax Parameters

4

Press

01 Fax Parameters

Parameter.

(See page 190)

Ex:

004 Stamp

or to scroll the display to the desired Fax

Off

Fax Parameters

Select And Press OK

Stamp (HOME)

On or

Press

01 Fax Parameters

and enter the Fax Parameter number directly from

or

START

key.

the keypad, and press

5

Enter the new setting value.

Ex:

On

SET

Fax Parameters

Select And Press OK

Stamp (HOME)

Off

On

6

OK

To set another parameter, press

STOP

to return to standby.

CANCEL

to return to Step 3, or press

NOTE

1. To scroll the Fax Parameters in Step 4, press or .

2. To print out a Fax Parameter List, see page 214.

189

Customizing Your Machine

Fax Parameter Table

190

* = Factory default setting

No.

Parameter

000 Print Fax Parameter List

001

002

003

004

005

006

007

008

009

012

013

Contrast

(HOME)

Resolution

(HOME)

Original

(HOME)

Stamp

(HOME)

Memory

(HOME)

Dialing Method

Header Print

Header Format

RCV'D Time Print

Comm. Journal

(HOME)

Auto JRNL Print

Setting

Stop Prints the Fax Parameter List.

Comments

Start

1 (Lightest) Setting the home position for the CONTRAST.

----

*4 (Normal)

----

7 (Darkest)

Setting the home position for the RESOLUTION.

STD

*Fine

S-Fine

*Text

Txt/Pht

Photo

*Off

On

Setting the home position for the ORIGINAL.

Setting the home position for the STAMP.

To select the stamp function when document is stored in memory, see

Fax Parameter No. 28.

Setting the home position for the MEMORY.

Off

*On

Pulse

*Tone

*Inside

Outside

No Print

Selecting the dialing method.

Selecting the printing position of the header.

Inside

: Inside TX copy area.

Outside : Outside TX copy area.

No Print : Header is not printed.

*Logo, ID

No.

From To

*Invalid

Valid

Selecting the header format.

Off

Always

*Inc. only

Invalid

*Valid

Selecting whether the machine prints the received date & time, remote

ID, percentage of reduction, and page number on the bottom of each received document.

Selecting the home position of printout mode for COMM. Journal Off/

Always/Inc. only.

Off

: Does not print

Always

: Always prints

Inc. only : Prints only when communication has failed.

Selecting whether the machine prints the journal automatically after every 200 transactions.

Customizing Your Machine

Fax Parameter Table

* = Factory default setting

No.

Parameter

014 File Acceptance Report

017

022

024

025

026

027

Polling Password

Polled File Save

028 Stamp At Memory XMT

031

033

037

039

042

Receive Mode

Substitute Receive

Print Reduction

Reduction Ratio

Incomplete File Save

XMT Reduction

Receive to Memory

PIN Code Access

Conf. File Save

70%

----

100%

(----)

*Invalid

Valid

Invalid

*Valid

*Invalid

Valid

Invalid

*Valid

(----)

Setting

*Invalid

Valid

Manual

*Auto

Invalid

*Valid

Fixed

*Auto

Comments

Selecting whether the machine prints the file acceptance journal.

If you set this parameter to valid, a journal will print out after any memory communication.

Setting the reception mode to automatic, or manual.

Selecting whether the machine receives to memory when the recording paper runs out, toner runs out, or the recording paper is jammed.

Selecting print reduction mode.

Fixed : Reduce received document according to setting of Parameter

No. 25.

Auto : Automatically determines, and reduces the incoming document to print onto the paper loaded in the machine.

Selecting the fixed print reduction ratio from 70% to 100%. This parameter functions only when the fixed print reduction is selected on

Fax Parameter No. 24.

Setting a 4-digit password for secured polling. (See page 48)

Selecting whether the machine retains the polled document in memory even after the document is polled once.

Selecting whether the machine stamps the original documents when storing the documents into memory.

(Depends on the Stamp setting on the Control Panel)

Selecting whether the machine retains the document in memory if the document is not successfully transmitted.

Selecting whether the machine performs reduction when the transmitting original is wider than the recording paper used at the receiving machine.

Enter a 4-digit password for printing the received document(s) in memory by using

MODE SETTING

SELECT MODE

RECEIVE TO MEMORY

.

*None

Suffix

Prefix

*Invalid

Valid

When

RECEIVE TO MEMORY

is set to ON, this parameter is not

selectable on the LCD display. (See page 84)

Selecting the access method (Prefix or Suffix) to dial a number with PIN

Code. (See page 87)

Selecting whether the machine saves the confidential polled file even after the file is polled once.

Continued on the next page...

191

192

Customizing Your Machine

Fax Parameter Table

* = Factory default setting

No.

Parameter

043 Password-Transmit

044

046

052

053 Sub Address Password

054 Fax Forward

056

077

078

082

086

089

095

Password-Receive

Select Receive

Diagnostic Password

Cover Sheet

(HOME)

Rotation XMT

Quick Memory XMT

Ringer Volume

List Output Tray

Duplex Print

Off

* Soft

Loud

*Upper

Bottom

Inner 1

Inner 2

Outer

*Invalid

Valid

(----)

*Invalid

Valid

*Off

On

*Invalid

Valid

Invalid

*Valid

Invalid

*Valid

Setting

*Off

On

*Off

On

*Invalid

Valid

(----)

Comments

Setting a 4-digit XMT-Password, and selecting whether the machine performs, and checks the XMT-Password of the receiving station when

transmitting. (See page 77)

Setting a 4-digit RCV-Password, and selecting whether the machine performs, and checks the RCV-Password of the transmitting station

when receiving. (See page 79)

Selecting whether the machine performs selective reception.

(See page 91)

Setting the password for Remote Diagnostic Mode. Please ask your

Panasonic Authorized Dealer for details.

Setting a 20-digit password for secured sub-address communication.

Selecting whether the machine performs Fax Forwarding to the specified destination.

Setting the home position of the Cover Sheet parameter in the Select

Mode. (See page 73)

Selecting whether the machine performs the Department Code

operation. (See page 93)

Selecting whether the machine performs rotation transmission.

Selecting whether the machine performs Quick Memory Transmission.

Invalid :Stores all documents into memory first before dialing the telephone number.

Valid

:Starts dialing the telephone number immediately after storing the first page.

Setting the home position of the ringer volume when your machine receives a call.

Selecting the Output Tray home position for List printout.

Upper :The List printout exits to the Upper Output Tray.

Bottom :The List printout exits to the Bottom Output Tray.

Selecting whether the machine performs duplex print when Letter/A4 originals are received.

Customizing Your Machine

Fax Parameter Table

* = Factory default setting

No.

097

099

118

131

Parameter

Special Tray

No.1 - 3

Memory Size

(Flash Memory)

FAX Function Detect

132 Via Fax Server

Fax Server Mail Address

140 LAN RLY XMT Request

141

142

143

Job Tracking

LAN XMT Reduce

Relay XMT

Relay XMT Report

Invalid

4-Digits

5-Digits

*6-Digits

7-Digits

8-Digits

*None

Tx

Rx

Tx&Rx

Setting

*None

Tray 1

Tray 2

Tray 3

-

Comments

Select up to 3 Special Trays that will not be used for printing received faxes. One Tray must always be available for receiving Faxes.

(You can specify one Tray (1 ~ 3) for each selection No. 1, No. 2, and/or

No 3.)

Displays the amount of base, and optional memory installed.

(Base Memory + Optional Memory)

Setting the number of digits for detecting a Fax Telephone number.

Upon detecting the specified number of digits, the machine will automatically switch to the FAX Mode when it is in the Copier Mode.

*Invalid

Valid

Selecting Job Tracking function.

None : Does not function.

TX

Rx

: Valid only in sending.

: Valid only in receiving.

Tx&Rx : Valid both in sending, and receiving.

Note: • Before performing this setup, you first need to set the FAX

FORWORD (Fax Parameter No. 054) parameter to Invalid.

Copy, Fax, Scanner, or Printer in the User Authentication

(General setting - Key Operater Mode No. 050)need to set

"Valid".

Enter the Email address of the RightFax server when you enable the

RightFax function for the first time.

Note: • Before performing this setup, you first need to set the User

Parameter setting (General setting - Key Operater Mode

No. 000) in the Genral settings (For Key Operator) and, FAX/

EMAIL Settings (For Key Operator).

Selecting whether the machine performs LAN Relay XMT Request.

*Invalid

Valid

*Invalid

Valid

Selecting whether to automatically reduce from LEDGER / B4 to A4, when LEDGER / B4 documents are transmitted via LAN.

Invalid :No reduction

Valid

:Automatic reduction from LEDGER / B4 to A4

Selecting whether the machine accepts, and performs G3 relayed transmission. (Relay Station Functions)

Invalid

*Valid

Off

*Always

Inc. only

Setting how the COMM. Journal for relayed transmission is sent to the originator.

Off

: Don’t send.

Always

: Always send.

Inc. only : Send only if communication has failed.

Continued on the next page...

193

194

Customizing Your Machine

Fax Parameter Table

* = Factory default setting

No.

144

145

146

147

148

149

150

151

152

153

154

155

156

157

Parameter

EMAIL Character Set

Sender Selection

POP Timer

Auto POP Receive

Del POP Receive Mail

Del POP Error Mail

Ifax Return Receipt

EMAIL Header FMT

Sub-Addr Routing

TSI Routing

Route Header FMT

Print Routed Doc

Print Forward Doc

Transaction JRNL

Setting Comments

Japanese Selecting the Character Set when receiving, or sending email text.

*English

*Invalid

Valid

Selecting a pre-programmed sender’s name, and email address before each transmission.

0 to 60 min. Setting the time interval for the machine to check for email on the POP

Server.

(0 = Does not check the POP Server for email.)

Invalid Selecting whether the machine automatically downloads an email from the POP Server.

*Valid

Invalid Selecting whether the email will be deleted automatically after retrieval from the POP Server.

*Valid

*Invalid Selecting whether to delete the email that includes an incompatible file attachment from the POP Server.

Valid

Invalid Selecting whether to send a return receipt when receiving from another

Panasonic Internet Fax.

*Valid

All

S/F/T

Off

Selecting the header information to print when an email is received.

(Normally used for Troubleshooting. It shows the path of the email transmission before arriving at your machine.)

*Invalid

Valid

Selecting whether to automatically route a received fax, or email using

ITU-T sub-address.

*Invalid

Valid

Selecting whether to route a received fax to a telephone number, or an email address preprogrammed in the Address Book using the originating fax’s Numeric ID (TSI frame information).

*Originator Selecting the type of email header to be included in the "From" field of

Relay

Station each routed fax.

Originator

: The originating fax machine’s TSI will appear in the

"From" field of the routed email.

Relay Station : The routing station’s email address will appear in the

"From" field of the routed email.

*Inc. only Selecting whether a received fax to be routed is always printed, or only when the routing operation fails.

Always

*Inc. only Selecting whether a memory received fax, or email to be forwarded is always printed, or only when forwarding is incomplete.

Always

*Invalid Selecting whether the machine sends a transaction journal to the pre-programmed email address.

Valid

Customizing Your Machine

Fax Parameter Table

* = Factory default setting

No.

Parameter

158 PC Remote Update

160

162

163

164

170

171

172

173

174

177

Default Domain

TIFF Viewer URL

Routing Header

Ifax XMT Header

(Email only)

SMTP Authentication

POP Before SMTP

Direct IFax XMT

Delivery Notice

APOP Authentication

XMT File Type

*Invalid

Valid

*Invalid

Valid

*Invalid

Valid

*Off

On

Setting Comments

*Invalid

Valid

Invalid

Selecting whether the machine will accept commands from an email application, to:

(a) Program the Internet Parameters

(b) Program the Address Book

(c) Allow retrieval of the Journal

Selecting whether the machine accepts to insert the Default Domain when entering Manual Number Dialing.

*Valid

None Selecting whether to include the URL address in the email message body.

*English

English+

Japanese

*Off Selecting whether to add the Header Print information of the Routing

Station on the top edge of each routed page.

On

*Included Selecting whether to include the header when sending a document to an

Not Inc addressee in the same Domain as specified in the Default Domain parameter. (This is useful when using the machine to scan documents back to your PC)

Note: When sending to a Domain other than as specified in the

Default Domain parameter, the header will be included regardless of the selection.

If you transmit to the SMTP server, user name, and password are used for authentication. Selecting "Valid" allows you to set up the user name, and password.

If you transmit to the SMTP server, POP user name, and POP password are used for authentication.

*Invalid

Valid

*TIFF

PDF

Selecting whether to be prompted during Address Book registration if the station you are programming is to receive Internet Fax directly without going through a Mail Server.

Setting the home position of whether to request a Message Disposition

Notification (MDN) for a delivery processing confirmation indicating that the message (email) was read, when sending an email/Internet Fax.

Delivery Notice key will appear by pressing

MODE SETTING

SELECT MODE

.

This parameter allows you to encrypt the protocol for the POP password security when connecting with the POP server.

Selecting whether the document(s) are converted into a TIFF-F, or PDF format when sending an Internet Fax. (The setting can be temporarily changed when sending an Internet Fax.)

Note: PDF file is only available if sending the document(s) to a PC

(Network Scanning).

Continued on the next page...

195

Customizing Your Machine

Fax Parameter Table

* = Factory default setting

No.

Parameter

182 Send Comm. JNL

Setting

*Print

Email

Both

Comments

Selecting whether the Communication Jornal is printed, emailed, or both.

Print : Prints

Email : Emailed to the address selected in the Sender Selection

(See page 145).

Both : Prints and Emailed

196

NOTE

1. The factory standard, and the current settings are also shown on the Fax Parameter List

printout. To print the Fax Parameter List, see page 214.

Setting Up IPv6

General Description

This chapter describes the procedures for setting up the IPv6

Note:

Although the address setting of "IPv6" can choose an automatic setting or manual setting, it recommends an automatic setting.

No.

Modes Function

Initial

Setting

Yes 27 DNS Server Address

60 IPv6

61 IPv6 Link-Local Address

62 IPv6 Auto Configuration

63 IPv6 Address

Set up IPv6 primary server address and IPv6 secondary DNS server address.

* Set up “HOST NAME”, “DOMAIN NAME” and IPv6 sever address in the same screen.

● No, Yes

Set the IPv6.

● Off, On

Address used by communication in the same link. It will be generated automatically.

Based on the information from a router, IPv6 address and IPv6

Default Router address are generated automatically.

● Off, On

Set up IPv6 address. It is possible to be set up when IPv6 Auto

Configuration is Off.

-

-

Off

On

64 IPv6 Default Router Sets up IPv6 Default Router address. It is possible to be setup when

IPv6 Auto Configuration is Off.

-

* When Functions No. 27 and No. 60 to 64 are set, cycle the power by turning the Power Switch on the Left side of the machine OFF and ON.

Functional restriction item

Although all the functions of this machine can be used in the dual network environment of IPv4 and IPv6, a function except PC Print and Internet Fax Features cannot be used in the network environment of only IPv6.

■ When you use the following functions, please use it in the network environment of IPv4.

●To set Automatic Reduction mode.

- Network Scanner

- Global Search

- Internet Fax function

- User Authentication

- Tandem / Remote Copy

●Standard attachment software

- Fax Driver

- Panafax Desktop

- Device Explorer / Device Monitor

- Network Configuration and Address Book Editor

- Job Status Utility

●Optional software

- Accounting Software

- Document Distribution System

- DD Server Software

NOTE

1. For IPv6 address, contact your network administrator

* This machine corresponds to IPv6 (Internet Protocol Version 6). IPv6 is the new Internet

Protocol developed to deal with the problem by former style (IPv4) like IP address shortage and others. It is possible to set up almost infinite address by using 128 bit IP address. Therefore, it is thought to be possible to construct the Internet environment used new function like interactive

Internet communication and others that was difficult in former IPv4 style.

197

Setting Up IPv6

General Description

Preparation of a setup

Arrangement and explanation of an IPv6 address input key

First Field

Last Field

OK key key

Keypad

CANCEL key

<LCD panel key board screen>

Ten key

Reset key

Stop key

* key

198

Key name

Field

Ten key

OK key

CANCEL key

* key

Reset key

Clear key

Stop key key

Clear key

<Arrangement of an operation panel key>

Function

Display 4 characters address divided by [ : ] of IPv6. Call [First Field] [Second Field] from the left ···

[Last Field] for the last.

An IP address is inputted. Since it sets up by a hexadecimal number, 1 - F can be inputted. Either a panel screen or a control panel can be inputted.

Move the cursor in the input field.

Press key, and then the cursor moves to the left fields. If it is in the [First Field], it moves to the

[Last Field].

Press key, and then the cursor moves to the right fields. If it is in the [Last Field], it moves to the

[First Field].

The input content is fixed, and then advances to the following screen.

Cancel the input content, and then returns to previous screen.

Move the cursor to the right field. If it is on the [Last Field], it moves to the [First Field].

Return to the start screen.

Delete a letter on the cursor in the Field. If all the indicated letters are deleted, only the cursor [ _ ] will be indicated.

Return to the start screen.

Setting Up IPv6

IPv6 Address

Setting the IPv6 Address

The setting method of the IPv6 address is explained.

A setup of IPv6 is performed by FUNCTION MODE on a panel screen.

Setting Item

- IPv6

- IPv6 Auto Configuration

- IPv6 Address

- IPv6 Default Router

1

Function Mode

Select A Function

GENERAL SETTINGS

FAX/EMAIL SETTINGS

SCANNER SETTINGS

2

GENERAL SETTINGS

09 Key Operator Mode

COPIER SETTINGS

PRINTER SETTINGS

3

Input Key Operator’s password, and press .

(8 digits: alpha-numeric; alphabet (case-sensitive), numbers, symbols

(@,.,_,and SPACE))

OK

x12

4

60 IPv6

Continued on the next page...

199

200

Setting Up IPv6

IPv6 Address

5

On OK

6

IPv6 will become effective if

On

is chosen.

62 IPv6 Auto Configuration

7

On Off OK

or

When manually.

Off

When

On automatically.

is chosen, IPv6 address and IPv6 Default Router address is set

is chosen, IPv6 address IPv6 Default Router address is set up

Ex:

On

8

63 IPv6 Address

9a

Ex: Incase

IPv6 Address will be indicated.

On or

IPv6 Address

9b

Ex: Incase

Input the IPv6 address.

Off

Setting Up IPv6

10

OK

11

64 IPv6 Default Router

12a

Ex: Incase

IPv6 Default Router Address will be indicated.

or

12b

Ex: Incase

Input the IPv6 Default Router address.

62 IPv6 Auto Configuration Off

Continued on the next page...

201

Setting Up IPv6

IPv6 Address

13

OK

14

After completing the setup, cycle the power by turning the Power Switch on the

Left side of the machine OFF and ON.

202

NOTE

1 Link-Local Address will be generated automatically.

Setting Up IPv6

DNS Server Address

Setting the DNS Server Address

DNS Server Address is set up about the IPv6 Address.

DNS Server Address setting screen

2 1 4

Setting up the DNS Server Address

1

3

Function Mode

Select A Function

No. Function

1

2

3

HOST NAME

DOMAIN NAME

1. IPv4 Primary DNS server address

2. IPv4 Secondly DNS server address

4

1. IPv6 Primary DNS server address

2. IPv6 Secondly DNS server address

GENERAL SETTINGS

FAX/EMAIL SETTINGS

SCANNER SETTINGS

COPIER SETTINGS

PRINTER SETTINGS

2

GENERAL SETTINGS

09 Key Operator Mode

3

Input Key Operator’s password, and press .

(8 digits: alpha-numeric; alphabet (case-sensitive), numbers, symbols

(@,.,_,and SPACE))

OK

x5

27 DNS Server Address

Continued on the next page...

203

Setting Up IPv6

DNS Server Address

4

YES OK

Selection of

NO

will forbid Internet Fax by IPv6.

5

INPUT

IPv6 DNS server address setting

6

OK

The IPv6 address will be indicated.

7

After completing the setup, cycle the power by turning the Power Switch on the

Left side of the machine OFF and ON.

204

NOTE

1 Please refer to the Operating Instructions for Setting Up about the setting of "HOST NAME",

"DOMAIN NAME", "IPv4".

2 If IPv4 DNS server address is set up, IPv4 will be connected preferentially.

Printing Journals and Lists

Journals and Lists

General Description

To help you maintain records of the documents you sent, and received, as well as lists of the numbers you record, your facsimile machine is equipped to print the following journals, and lists: Transaction Journal,

Individual Transmission Journal, Communication Journal, Address Book List, Program List, Fax Parameter

List, File List.

Transaction Journal

The "Journal" is a record of the last 200 transactions (a transaction is recorded each time you send, or receive a document). It is printed out automatically after every 200 transactions (see Note 1), or you can print, or view it manually by using the following procedure:

Make sure that the FAX/EMAIL lamp is ON. If not, press to select the "FAX/EMAIL" mode.

1

MODE SETTING PRINT OUT

Printout

Select A Function

BASIC MENU

DEFERRED

COMM.

POLLING/

ADV.COMM.

JOURNAL

SELECT

MODE

EDIT FILE

MODE

PRINT OUT

ADDRESS BOOK LIST

FAX PARAMETER LIST PROGRAM LIST

IND. XMT JOURNAL

TIFF

MEMORY XMT

ADDRESS BOOK

STD

600dpi

FINE

S-FINE

LIGHTER DARKER

TEXT

TEXT/PHOTO

PHOTO

2

JOURNAL

Journal

Select A Function

3a

LIST PRINT

to print a Journal

3b

XMT ONLY (VIEW)

to view transmission transactions only

3c

ALL (VIEW)

to view all transactions

You can view the transactions in the journal by pressing or . Press to return to standby.

STOP

Continued on the next page...

205

Journals and Lists

Transaction Journal

Date & Time File Number

MM-dd 10:00 No.001 p001 OK

XMT 5551234

Type of Communication

XMT : Transmission

RCV : Reception

POL : Polling

PLD : Polled

FWD : Fax Foward

Received ID,

Recorded name,

Dialed telephone number,

or email address

Communication Result

OK : Communication was successful.

B-OK : Batch Transmission was successful.

P-OK : Reserved transmission was successful

under memory full condition.

R-OK : Relayed transmission was successful.

- - : LAN Transmission

STOP : STOP was pressed.

3-digit Info Code : Communication has failed.

(Refer to page 217 for details.)

Number of pages successfully transmitted, or received.

206

NOTE

1. If you wish to disable the automatic printing of the Transaction Journal, change the setting of

Fax Parameter No. 13 to "Invalid". (See page 190)

Journals and Lists

Transaction Journal

Sample Transaction Journal

(1) (2)

*************** -JOURNAL- ************************* DATE MMM-dd-yyyy ***** TIME 15:00 ***** p.01

(3) (4) (5) (6) (7) (8) (9) (10) (11) (12)

NO. COMM. PAGES FILE DURATION X/R IDENTIFICATION DATE TIME DIAGNOSTIC

01 OK 001/001 149 00:00:52 XMT

214

02 -- 001/001 151 00:00:02 XMT TEST

03 -- 003/003 153 00:00:20 XMT [email protected]

04 OK 003 154 00:00:21 RCV [email protected]

05 OK 001 155 00:00:19 XMT

215

06 634 000/003 156 00:00:00 XMT

216

07 408 *003 00:02:14 XMT

217

MMM-dd 20:04 C8444B0577000

MMM-dd 20:07 01 STN(S) LAN

MMM-dd 20:09 01 STN(S) LAN

MMM-dd 20:10 LAN

MMM-dd 20:11 C0542B0577000

MMM-dd 20:14 0800420000000

MMM-dd 21:17 0040440A30080

49 OK 000/001 159 00:00:07 XMT TEL XMT MMM-dd 20:18 CA40462000000

50 OK 001/001 160 00:00:16 XMT TEL XMT MMM-dd 20:19 C8444B0577000

<< CONTINUE >>

(13)

-PANASONIC -

****** DP-xxxx ******************* -HEAD OFFICE - ***** - 201 555 1212- *********

(15) (14)

(1) (2)

*************** -JOURNAL- ************************* DATE MMM-dd-yyyy ***** TIME 15:00 ***** p.04

(3) (4) (5) (6) (7) (8) (9) (10) (11) (12)

NO. COMM. PAGES FILE DURATION X/R IDENTIFICATION DATE TIME DIAGNOSTIC

151 OK 001/001 229 00:00:48 XMT PANAFAX MMM-dd 22:04 C8444B0577000

152 -- 001/001 230 00:00:01 XMT PANASONIC MMM-dd 23:07 01 STN(S) LAN

153 -- 003/003 231 00:00:12 XMT [email protected] MMM-dd 23:09 01 STN(S) LAN

154 OK 003 231 00:00:14 RCV [email protected] MMM-dd 24:10 LAN

200 OK 000/001 332 00:01:10 XMT AAAAAA MMM-dd 23:19 C8444B0577000

(13)

-PANASONIC -

****** DP-xxxx ******************* -HEAD OFFICE - ***** - 201 555 1212- *********

(15) (14)

Continued on the next page...

NOTE

1. Email transmission sent to multiple locations is recorded as a single transaction on the Journal.

207

208

Journals and Lists

Transaction Journal

Explanation of Contents

(1) Printout date

(2) Printout time

(3) Journal number

(4) Communication result

(5) Number of pages transmitted, or received

(6) File number

"OK" indicates that the communication was successful.

"BUSY" indicates that the communication has failed because of busy line.

"STOP" indicates that STOP was pressed during communication.

"P-OK" indicates that memory overflow occurred while storing the documents into memory for transmission but successfully stored document(s) was sent.

"R-OK" indicates that the Relayed XMT was successful.

"B-OK" indicates that the Batch Transmission was successful.

"- -" indicates LAN transmission.

"3-digit Info Code" (See page 217) indicates that the communication has failed.

The 3-digit number is the number of pages successfully transmitted, or received.

When the documents are stored into memory, two 3-digit numbers will appear.

The first 3-digit number represents the number of pages successfully transmitted. The second 3-digit number represents the total number of pages that were attempted to be transmitted.

Asterisk "*" indicates that the quality of some received copies was poor.

001 to 999 (If the communication is stored into memory, a file number is assigned for each communication.)

(7) Duration of communication

(8) Type of communication

(9) Remote station identification

"XMT" means Transmission

"RCV" means Reception

"POL" means Polling

"PLD" means Polled

"FWD" means Fax Forward

Name : Recorded name in the Address Book, or remote station's Character ID.

☎ number : Dialed telephone number. (PIN code will not be shown)

Number : Remote station's ID number.

Email address

(10) Communication date

(11) Communication Start time

(12) Diagnostic

(13) Own LOGO

(14) Own ID number

(15) Own Character ID

For service personnel only

Up to 25 characters

Up to 20 digits

Up to 16 characters

Journals and Lists

Communication Journal (COMM. JOURNAL)

The Communication Journal (COMM. JOURNAL) lets you verify whether the transmission, or polling was successful. You may select the printout condition (Off/Always/Inc. only) in Fax Parameter No. 12.

Sample COMM. JOURNAL

************** - COMM. JOURNAL - ***************** DATE MMM-dd-yyyy **** TIME 15:00 **** p.01

(1) (2) (3)

MODE = MEMORY TRANSMISSION START=MMM-dd 14:50 END=MMM-dd 15:00

FILE NO.= 050 (4)

(5) (6) (7) (8) (9) (10)

STN COMM. KEY NAME STATION NAME/EMAIL ADDRESS/TELEPHONE NO. PAGES DURATION

NO.

001 OK [SERVICE ] SERVICE DEPT. 001/001 00:01:30

002 OK [SALES DEPT] SALES DEPT. 001/001 00:01:25

003 407 [ACCOUNTING] ACCOUNTING DEPT. 000/001 00:01:45

004 BUSY

☎ 021 111 1234

000/001 00:00:00

- PANASONIC -

****** DP-xxxx ********************** - HEAD OFFICE - ****** - 201 555 1212 - *******

Continued on the next page...

209

210

Journals and Lists

Communication Journal (COMM. JOURNAL)

Explanation of Contents

(1) Indication of communication mode

(2) Start time of communication

(3) End time of communication

(4) File number

(5)

(6)

Station number

Communication result

001 to 999 (When the communication is stored into memory, a file number is assigned for each communication.)

Sequential number of the Stations.

"OK" indicates that the communication was successful.

"BUSY" indicates that the communication has failed because of busy line.

"STOP" indicates that STOP was pressed during communication.

"P-OK" indicates that memory overflow occurred while storing the documents into memory for transmission but successfully stored document(s) was sent.

"B-OK" indicates that the Batch Transmission was successful.

"R-OK" indicates that the Relayed XMT was successful.

"- -" indicates LAN transmission.

"3-digit Info Code" (See page 217) indicates that the communication has

failed. In this case, the machine will print the attached report with first page of your document as shown on the previous page.

☎ mark indicates dialed by direct number dial.

(7) Key name or

☎ mark

(8) Recorded name in the Address Book, direct dialing number, or email address

(9) Number of pages transmitted, or received

The 3-digit number is the number of pages successfully transmitted, or received.

When the documents are stored into memory, two 3-digit numbers will appear.

The first 3-digit number represents the number of pages successfully transmitted.

The second 3-digit number represents the total number of pages that were attempted to be transmitted.

(10) Duration of Communication

Journals and Lists

Address Book List

To print a Address Book List of the telephone numbers, and email addresses you have stored.

Make sure that the FAX/EMAIL lamp is ON. If not, press to select the "FAX/EMAIL" mode.

1

MODE SETTING PRINT OUT

Printout

Select A Function

BASIC MENU

DEFERRED

COMM.

POLLING/

ADV.COMM.

SELECT

MODE

JOURNAL

PROGRAM LIST

EDIT FILE

MODE

PRINT OUT

ADDRESS BOOK LIST

FAX PARAMETER LIST

IND. XMT JOURNAL

MEMORY XMT

ADDRESS BOOK

600dpi

FINE

S-FINE STD

LIGHTER DARKER

TEXT

TEXT/PHOTO

PHOTO

2

ADDRESS BOOK LIST

Continued on the next page...

211

212

Journals and Lists

Address Book List

Sample Address Book List

************* -ADRESS BOOK LIST- ***************** DATE MMM-dd-yyyy ***** TIME 11:11 ********

(1)

(2) (3) (4)

KEY NAME STATION NAME EMAIL ADDRESS / TELEPHONE NO.

ROUTING SUB-ADDR (6) ROUTING TSI (7) (8) RELAY ADDR

[B][Bob Jones ] Bob Jones [email protected]

123456 201 555 1212

[J][John Smith] John Smith

☎ 201 555 3456

4452 +1 201 123 4567 [RELAY1]

[Jane Smith] Jane Smith

☎ 201 555 1212

1212 212 555 1234 [RELAY2]

[P][Panafax1 ] Panafax1 [email protected] co.jp

4827 +81 03 5251 1234

[Panafax2 ] Panafax2 [email protected] co.jp

1773 +81 0467 5251 1234

NO. OF STATIONS = 05 (5)

-PANASONIC -

****** DP-xxxx ********************** -HEAD OFFICE - ***** - 201 555 1212- *******

Explanation of Contents

(1) The first letter of station name recorded in your machine

(2) Key name recorded in the machine

(3) Station name recorded in the machine

Up to 15 characters

Up to 15 characters

(4) Telephone number recorded in the machine Up to 36 digits (Telephone number)

Email address recorded in the machine Up to 60 characters (Email address)

(5) Number of recorded Address Book stations Telephone Number/Email Address programmed into the Address

Book.

(6)

(7)

Routing Sub-address

Routing TSI

(8) Relay Address

Up to 20 digits

Up to 20 digits

Journals and Lists

Group and Program List

To print a Program List of the Dialing Patterns that you have previously entered into the Program Keys.

Make sure that the FAX/EMAIL lamp is ON. If not, press to select the "FAX/EMAIL" mode.

1

MODE SETTING PRINT OUT

Printout

Select A Function

BASIC MENU

DEFERRED

COMM.

POLLING/

ADV.COMM.

SELECT

MODE

EDIT FILE

MODE

PRINT OUT

JOURNAL

PROGRAM LIST

ADDRESS BOOK LIST

FAX PARAMETER LIST

IND. XMT JOURNAL

TIFF

MEMORY XMT

ADDRESS BOOK

STD

600dpi

FINE

S-FINE

LIGHTER DARKER

TEXT

TEXT/PHOTO

PHOTO

2

PROGRAM LIST

Sample Program List

*************** -PROGRAM LIST- ****************** DATE MMM-dd-yyyy ***** TIME 15:00 **********

(1) (2) (3) (4)

KEY NAME PROGRAM NAME TYPE TIMER DESTINATION(S)

[TEST ] TEST GROUP ----- [PANAFAX][SALES DEPT]

[ACCOUNT ] ACCOUNT POP ----- DELETE EMAIL : Invalid (5)

[ACC ] ACC POP ----- DELETE EMAIL : Valid

[PROG.B ] PROG.B GROUP ----- [PANAFAX][PANASONIC]

-PANASONIC -

****** DP-xxxx ********************* -HEAD OFFICE - ***** - 201 555 1212- *********

Explanation of Contents

(1) Key name

(2) Program name

(3) Type of communication

(4) Numbers recorded in the program key

(5) Deletion of received Email

Up to 15 characters

"GROUP" indicates that the Program key is programmed as a group key.

"POP" indicates that the Program key is programmed as a POP access key.

ADDRESS BOOK numbers, or password.

Email address programmed into Program Key.*

"Valid" means that the received email will be deleted. "Invalid" means that the received email will be retained.

* When using group dialing, or program dialing, the key name specified as a sender in the Fax Address

Book appears in the program list.

213

214

Journals and Lists

Fax Parameter List

To Print a Fax Parameter List:

Make sure that the FAX/EMAIL lamp is ON. If not, press to select the "FAX/EMAIL" mode.

1

MODE SETTING PRINT OUT

Printout

Select A Function

BASIC MENU

DEFERRED

COMM.

POLLING/

ADV.COMM.

SELECT

MODE

JOURNAL

PROGRAM LIST

EDIT FILE

MODE

PRINT OUT

ADDRESS BOOK LIST

FAX PARAMETER LIST

IND. XMT JOURNAL

TIFF

MEMORY XMT

ADDRESS BOOK

STD

600dpi

FINE

S-FINE

LIGHTER DARKER

TEXT

TEXT/PHOTO

PHOTO

2

FAX PARAMETER LIST

Sample Fax Parameter List

************* -FAX PARAMETER LIST- ************** DATE MMM-dd-yyyy ***** TIME 15:00 ***** p.01

(1) (2) (3) (4) (5)

No. DESCRIPTION SELECTION CURRENT STANDARD

SETTING SETTING

000 Print Fax Parameter List

(6)

001 Contrast(HOME) (1 2 3 4 5 6 7) 4 4

* 002 Resolution(HOME) (STD Fine S-Fine) STD Fine

182 Send Comm. JNL (Print Email Both) Print Print

-PANASONIC

****** DP-xxxx ******************** -HEAD OFFICE - ***** - 201 555 1212- *********

Explanation of Contents

(1) Parameter number

(2) Description "(HOME)" means home position setting.

(3) Selection

(4) Current setting "----" indicates code, or password is not set. When the code, or password is set, it is represented by asterisk(*).

(5) Standard setting Factory preset standard setting

(6) Changed setting "*" indicates that the Factory preset setting was changed.

Problem Solving

Troubleshooting

If You Have Any of These Problems

Mode

During Transmission

Transmission Copy

Quality

Symptom

Document doesn't feed/multiple feed

Possible Cause / Action Page

1. Check that your document is free of staples, and paper clips, and that it is not greasy, or torn.

2. Check that your document is the right type to send through an ADF by consulting the list on "Originals You Cannot

Send". If your document has the characteristics listed, use the Platen instead.

3. Check that the document is loaded properly.

17

Does not stamp Check Fax parameter No. 04, and No. 28 settings.

Stamp too light

: Add Paper

Replace stamp, or refill ink.

Vertical lines on the transmitted document

Check own copy quality. If copy is OK, your machine has no problem, report to the receiving party that they have a problem. If copy is NG, clean the Document Scanning Area.

Transmitted document is blank

---

Replenish the recording paper.

---

190

191

220

During Reception

Recording paper misfeed

Remove the misfed paper.

(See the Operating Instructions for Copier)

---

Recording paper doesn't advance into machine

Make sure that there is paper in the Paper Cassette. Follow the instructions for loading paper.

---

Recording paper doesn't eject after printing

Check to see if the recording paper is jammed inside of the machine.

Document auto reduction doesn't work

Check Print Reduction settings.

: Add Toner

Replace the Toner Bottle.

---

34

---

Box

: No Waste Toner

Install the Waste Toner Box.

---

Continued on the next page...

215

216

Troubleshooting

Mode

Communication

No Unit Operation

Symptom

No dial tone

No auto answer

Cannot transmit, or receive

No unit operation

Possible Cause / Action

1. Check the connection of the telephone line.

2. Check the telephone line.

Page

221

1. Check the connection of the telephone line.

2. Check the Reception mode setting.

3. If the Fax Parameter No. 013 (AUTO JOURNAL PRINT) is set to "Valid" (default setting), and the machine is printing the received document(s) from memory, which also happens to be the 200th transaction, the machine will not auto answer until the Transaction Journal completes printing.

221

32

An information code will be shown on the display. Refer to the information code table to find out the trouble.

217

To reset the machine, turn-off the Power Switch for a few seconds then turn it on again.

12

Troubleshooting

Information Codes

When something unusual occurs, the display may show one of the Information Codes listed below. These will help you to identify, and correct the problem.

Info.

Code

Meaning

030 Document is misfeeding.

Possible Action

1. Reload the document properly.

2. Remove the document jam.

3. Adjust ADF.

031 Document is too long, or jammed.

Document length exceeds 78.8 inches (2 meters) in

"Normal", and "Fine" mode only. The length limitation for "Super Fine", and "600 dpi" mode, is subject to the available Memory size.

1. Reload the document properly.

2. Remove the document jam.

3. Add additional Flash Memory.

Page

17

17

Super Fine 600dpi

(Max. Length) (Max. Length)

A4/Letter Width: 55 in (1400 mm) 24 in (600 mm)

A3/Ledger Width : 39 in (990 mm) 17 in (430 mm)

061 ADF Door (Document Return Guide) is open.

400 During initial handshake, receiving station did not respond, or communication error occurred.

401 Remote station required a Receiving Password to receive the document.

Remote station does not have Confidential Mailbox.

402 During initial handshake, communication error occurred.

403 No polling capability at the remote side.

404/405 During initial handshake, communication error occurred.

406 Transmission Password does not match.

Receiving Password does not match.

Received from an unauthorized station in Selective

Reception mode.

407 No confirmation from the receiving station for the previous page sent.

Close the ADF Door.

1. Check with the other party.

2. Reload the document, and send again.

Check the remote station.

Reload the document, and send again.

Ask remote side to set "POLLED=ON".

Reload the document, and send again.

Check the password, or the telephone number in Address Book.

Wait a few minutes, and send again.

408/409 Remote side confirmation of previous page is illegible. Wait a few minutes, and send again.

410 Communication aborted by the transmitting side.

Check with the other party.

411 Polling password does not match.

Check the polling password.

412

414

415

416/417/

418/419

No data from the transmitting side.

Polling password does not match.

Polling transmission error.

Received data has too many errors.

Check with the other party.

Check the polling password.

Check the polling password.

Check with the other party.

420/421 Machine goes to receiving mode, but receives no command from the transmitting side.

422/427 Interface is incompatible.

430/434 Communication error occurred while receiving.

436/490 Received data has too many errors.

1. Remote side misdial.

2. Check with the other party.

Check with the other party.

Check with the other party.

Check with the other party.

Continued on the next page...

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91

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218

Troubleshooting

Information Codes

Info.

Code

Meaning Possible Action Page

456 • Unit received a confidential document, or was requested to be polled of a confidential document under any of following conditions.

1.Not enough space in memory to receive the confidential document.

2.Confidential Mailbox is full.

3.While printing received document.

• Unit was requested to relay a document.

492/493/

494

Communication error occurred while receiving.

495 Telephone line disconnected.

1. Print a File List, and check the contents.

2. Wait until unit finishes printing.

Check with the other party.

Check with the other party.

501/502/

504

Communication error occurred using the internal V.34

Modem.

Check with the other party.

98

--

540/541/

542/

543/544

Communication error occurred while transmitting.

550 Telephone line disconnected.

552/553/

554/555

Communication error occurred while receiving.

580

581

630

631

634

1. Reload the document, and send again.

2. Check with the other party.

Check with the other party.

Check with the other party.

--

Sub-address transmission to a unit that has no Subaddress function.

Check the remote station.

Sub-address Password transmission to a unit that has no Password Sub-address function.

Check the remote station.

Redial was not successful due to a busy line.

Reload the document, and send again.

During dialing, STOP was pressed.

Redial was not successful due to no response from the called station, or wrong number dialed.

66

66

Reload the document, and send again.

Check the telephone number, and send again.

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638

711

712

714

715

716

717

Note: If busy tone was not detected, the machine will only redial once.

Power failure occurred during the communication.

Check the power cord, and plug.

Incorrect LDAP settings.

Incorrect email address.

Check the LDAP Server Name, LDAP Log in

Name, LDAP password, LDAP Search Base.

Check the registered email address.

Check the IP Address of the SMTP Server with the Network Administrator.

Cannot Log on to the LAN.

TCP/IP connection timed out.

Cannot logon to the designated SMTP Server.

Incomplete SMTP Protocol transmission. SMTP

Server’s hard disk may be full.

Check the 10Base-T/100Base-TX cable connection. An unexpected LAN problem occurred. Contact the Network Administrator.

Check the Internet Fax parameter settings.

Verify the IP Address, Default Gateway IP

Address, SMTP Server IP Address.

Check the SMTP Server IP Address setting.

Contact the Network Administrator.

SMTP Server is defective.

Contact the Network Administrator.

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Troubleshooting

Information Codes

Info.

Code

Meaning Possible Action

718 Page Memory Overflow occurred while receiving printing data. The paper size selected within your application to print is larger than the paper size loaded in the cassette(s).

Check the document size, and resolution.

Ask originator to re-send in a supported size, and resolution.

719 Received data via LAN is in a format that is not supported.

720 Cannot connect to the POP Server. (Incorrect POP

Server IP Address) POP Server is down.

721 Cannot connect to the POP Server. (User Name, or

Password error)

Ask the originator to re-send with a supported file attachment format:

* In a TIFF-F format.

* Image data conforming to recording paper size.

Check the POP Server IP Address.

Contact the Network Administrator.

Check the POP User Name, and Password, or the APOP settings.

Contact the Network Administrator.

722 Failed to obtain IP address from the DHCP server.

725

726

DNS Server connection timed out. DNS Server is down.

Received an error response from the DNS Server.

Check the 10Base-T/100Base-TX cable connection.

Confirm that the Internet Parameter, and the DHCP server are correctly configured before turning on, or turning off the power.

Contact the Network Administrator.

Check the DNS Server IP Address.

Contact the Network Administrator.

Check the POP Server Name.

Check the SMTP Server Name.

728 The document was sent to the Internet Fax in an incompatible file format (PDF).

Note: PDF file format is only used when sending an

Internet Fax to a PC (Network Scanning).

Change the XMT File Format (Fax Parameter

#177) to "TIFF".

729 Failed to authenticate (SMTP AUTHENTICATION) when connecting with the SMTP server.

Check the SMTP AUTHENT. User Name, and

Password.

Contact the Network Administrator.

730 Cannot retrieve the Journal nor program the Internet

Parameters, and the Auto Dialer remotely via email from a PC.

Check that the Fax Parameter No. 158 (PC

REMOTE UPDATE) is set to "2:Valid".

731 The dialer buffer for manual dialing was full

(70 stations) when the Relay Transmission Request was received.

Request the originator to re-send the Relay

Transmission Request after the reserved communication is finished.

742 Unable to dial to Key Operator (Job Tracking, NYSE) Incorrect setting or wrong number set.

Check with the other party.

800/814

/816/825

Unit was requested to relay a document, or

Confidential Communication but has no capability.

815 Mailbox is full.

Install Optional Flash Memory Card.

850 Because the Dept. code that had been input to Fax Driver /

Panafax Desktop was not in accord with the Dept. code registered in the machine, the directed relay was refused.

Confirm the Dept. code registered in the Fax

Driver / Panafax Desktop or the machine.

870 Memory overflow occurred while storing documents into memory for transmission.

1. Transmit documents without storing into memory.

2. Install Optional Memory Card.

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195

195

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29

NOTE

1. After identifying the problem, and verifying the recommended action, if the information Codes keep reoccuring, or for help on Information Codes that appear on your machine but are not listed above, please contact your local Panasonic Authorized Dealer.

(For mechanical failures, see the Troubleshooting section in the Operating Instructions (For

Copy & Network Scan Functions) included on the CD)

219

3

4

Troubleshooting

Verification Stamp

1

To remove the Stamp

Open the ADF cover.

2

ADF Cover

Open the ADF Input Tray.

Open the ADF Exit Cover.

5

1. Remove by pulling the Stamp Assembly upward.

2. Remove the Stamp. Replace the stamp with a new one, or refill the stamp with a few drops of the specified ink into the back of the stamp.

Verification Stamp Order No.:

DZHT000027 (for USA and Canada)

DZHT000004 (for other countries)

Reinstall the Stamp Assembly.

220

CAUTION

Keep stamp, and small parts out of reach of children to prevent chocking, or poisoning. If a stamp is swallowed accidentally, get medical treatment immediately.

NOTE

1. Please contact your local Authorized Panasonic Dealer to purchase a new stamp.

2. Stamp ink refills can be purchased from a stationary store. Use blue Shachihata" X" Stamp ink

(No. 22113), or its equivalent.

Troubleshooting

Checking the Telephone Line

If you do not hear a dial tone when the

MONITOR

key is pressed, or the incoming call does not ring on

1

your machine (No automatic receive).

Unplug the Telephone Line Cable from the telephone jack that was supplied by the telephone company.

2

Plug a different regular telephone into the same telephone jack.

3

Check for dial tone through the handset. If there is still no dial tone, report it to your local telephone company.

or

Call from another telephone to this number. If the telephone does not ring, report it to your local telephone company.

221

222 memo

Appendix

Specifications

[ For G3 Facsimile ]

Compatibility

ITU-T Group 3

JBIG, MH, MR, MMR (Conforms to ITU-T Recommendations)

Coding Scheme

Modem Type

Modem Speed

Document Size

ITU-T V.34, V.17, V.33, V.29, V.27 ter, and V.21

2,400 - 33,600 bps

Ledger/Legal/Letter/Letter-R/Invoice/Invoice-R

Max : Platen

ADF :

11" x 17" (Ledger)

11.7" (Original's Width)

Min : Platen

ADF

: 5.5" x 8.5" (Invoice)

Sheet Feeding with CCD type image sensor

Scanning Method

Effective Scanning Width

Scanner Resolution

11.5" (292 mm)

Horizontal

: 203 pels/inch (8 pels/mm)

Vertical

: Standard and Fine Resolution

: 406 pels/inch (16 pels/mm) : Super Fine Resolution

: 98 lines/inch (3.85 lines/mm) : Standard Resolution

: 196 lines/inch (7.7 lines/mm) : Fine Resolution

: 391 lines/inch (15.4 lines/mm) : Super Fine Resolution

Address Book Memory Capacity 200 stations (plus an additional 800 stations with the optional Hard Disk Drive

(DA-HD31) installed)

Each station can register up to 36 digits for each telephone number (including pauses and spaces), and up to 15 characters for each station name

Image Memory Capacity Base Memory with 4 MB Flash Memory Card with 8 MB Flash Memory Card

:

:

: 180 pages

500 pages

820 pages

(Based on ITU-T Image No.1 using Standard Resolution)

Power Consumption Normal Operation Mode

: Approx.

Energy-Saver Mode

: Approx.

Sleep Mode

: Approx.

140 Wh

28 Wh

18 Wh

FCC Registration Number

Ringer Equivalence

US:ACJFA15BDP-3010

1.5 B

[ For Internet Fax (Email) ]

Standard Compliance

10Base-T Ethernet (IEEE 802.3), 100Base-TX Fast Ethernet (IEEE802.3u)

Connector Interfaces

Compatibility

Communication Protocol

10/100 Base-TX port: RJ-45

IETF RFC 3965, ITU-T T.37

TCP/IP, SMTP, POP3. MIME

Continued on the next page...

223

224

Specifications

File Format

Email Receiving Width

TIFF [IETF RFC 3949 Profile S, F, J]

PDF

Maximum LEDGER size

FCC Notice for User in USA

WARNING

This equipment has been tested, and found to comply with the limits for a Class A digital device, pursuant to part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference when the equipment is operated in a commercial environment. This equipment generates, uses, and can radiate radio frequency energy, and if not installed, and used in accordance with the

Operating Guide, may cause harmful interference to radio communications.

Operation of this equipment in a residential area is likely to cause harmful interference in which case the user will be required to correct the interference at his/her own expense.

Any unauthorized changes, or modifications to this equipment would void the users authority to operate this device.

Warning: To assure continued compliance, use only shielded interface cable when connecting the facsimile machine parallel interface port to host computer. Also, any changes, or modifications not expressly approved by the party responsible for compliance could void the user's authority to operate this equipment.

This device complies with Part 15 of the FCC Rules. Operation is subject to the following two conditions:

(1) This device may not cause harmful interference, and

(2) This device must accept any interference received, including interference that may cause undesired operation.

Responsible Party:

FCC Inquiries Only:

Panasonic Corporation of North America

One Panasonic Way, Secaucus, NJ 07094

Panasonic Communications Company of North America/Technical Support

Department

Three Panasonic Way, Secaucus, NJ 07094

1-800-225-5329 (see

Note

below)

Email: [email protected]

Note: For Technical Support, please contact your Authorized Panasonic selling dealer.

This equipment complies with Part 68 of the FCC rules, and the requirements adopted by the ACTA.

On the rear panel of this equipment is a label that contains, among other information, a product identifier in the format US:AAAEQ##TXXXX. If requested, this number must be provided to the telephone company.

Ask your telephone company, or installer to install the jack suitable for your device if such is not available.

A plug, and jack used to connect this equipment to the premises wiring, and telephone network must comply with the applicable FCC Part 68 rules, and requirements adopted by the ACTA. A compliant telephone cord, and modular plug is provided with this product. It is designed to be connected to a compatible modular jack that is also compliant. See installation instructions for details.

The REN is used to determine the number of devices that may be connected to a telephone line. Excessive

RENs on a telephone line may result in the devices not ringing in response to an incoming call. In most but not all areas, the sum of RENs should not exceed five (5.0). To be certain of the number of devices that may be connected to a line, as determined by the total RENs, contact the local telephone company. The REN for this product is part of the product identifier that has the format US:AAAEQ##TXXXX. The digits represented by ## are the REN without a decimal point (Ex: 03 is a REN of 0.3).

If your telephone equipment causes harm to the telephone network, the Telephone Company may discontinue your service temporarily. If possible, they will notify you in advance. But if advance notice isn't practical, you will be notified as soon as possible. You will be informed of your right to file a complaint with

FCC.

Continued on the next page...

225

226

FCC Notice for User in USA

Your telephone company may make changes in it's facilities, equipment, operations, or procedures that could affect the proper functioning of your equipment. If they do, you will be notified in advance to give you an opportunity to maintain uninterrupted telephone service.

If you experience trouble with this telephone equipment, please contact the manufacturer's authorized service agency for information on obtaining service, or repairs. The telephone company may ask that you disconnect this equipment from the network until the problem has been corrected, or until you are sure that the equipment is not malfunctioning.

For protection against the risk of electric shock, always disconnect all cables from the wall outlet before servicing, modifying, or installing the equipment.

This equipment may not be used on coin service provided by the telephone company nor connected to party lines. Connection to party line service is subject to state tariffs. (Contact the state public utility commission, public service commission, or corporation commission for information.)

If your home has specially wired alarm equipment connected to the telephone line, ensure the installation of this equipment does not disable your alarm equipment. If you have questions about what will disable alarm equipment, consult your company, or a qualified installer.

The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer, or other electronic device to send any message via telephone facsimile machine unless such message clearly contains in a margin at the top, or bottom of each transmitted page, or on the first page of transmission the following information:

1. Date and Time of transmission, and

2. Identification of either business, business entity, or individual sending the message, and

3. Telephone number of either the sending machine, business, business entity, or individual.

In order to program this information into your facsimile machine, you should refer to page number 177, and

179 in this Operating Instructions to complete the steps.

Example of Header Format (LOGO, ID Number setting)

MMM-dd-yyyy 09:00 PANASONIC 201 348 7000 P.01/05

1) Date and Time 2) LOGO 3) ID Number

Notice to User in Canada

NOTICE

Before installing this equipment, users should ensure that it is permissible to be connected to the facilities of the local telecommunications company. The equipment must also be installed using an acceptable method of connection. The customer should be aware that compliance with the above conditions may not prevent degradation of service in some situations.

Repairs to this equipment should be made by an authorized Canadian maintenance facility designated by supplier. Any repairs, or alterations made by the user to this equipment, or equipment malfunctions, may give the telecommunications company cause to request the user to disconnect the equipment.

Users should ensure for their own protection that the electrical ground connections of the power utility, telephone lines, and internal metallic water pipe system, if present, are connected together. This precaution may be particularly important in rural areas.

CAUTION

Users should not attempt to make such connections themselves, but should contact the appropriate electric inspection authority, or electrician, as appropriate.

NOTICE

This equipment meets the applicable Industry Canada Terminal Equipment Technical Specifications. This is confirmed by the registration number. The abbreviation, IC, before the registration number signifies that registration was performed based on a Declaration of Conformity indicating that Industry Canada technical specifications were met. It does not imply that Industry Canada approved the equipment.

On the rear panel of this equipment is a label that contains, among other information, the Registration

Number, and Ringer Equivalence Number (REN) for this equipment.

The REN assigned to each terminal equipment provides an indication of the maximum number of terminals allowed to be connected to a telephone interface. The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the Ringer Equivalence Numbers of all devices does not exceed five.

Continued on the next page...

227

228

Notice to User in Canada

Avis

Avant d'installer ce matériel, l'utilisateur doit s'assurer qu'il est permis de le raccorder aux installations de l'entreprise locale de télécommunication. Le matériel doit également être installé en suivant une méthode acceptée de raccordement. L'abonné ne doit pas oublier qu'il est possible que la conformité aux conditions

énoncées ci-dessus n'empêche pas la dégradation du service dans certaines situations.

Les réparations de matériel homologué doivent être effectuées par un centre d'entretien canadien autorisé désigné par le fournisseur. La compagnie de télécommunications peut demander à l'utilisateur de débrancher un appareil à la suite de réparations ou de modifications effectuées par l'utilisateur ou à cause de mauvais fonctionnement.

Pour sa propre protection, l'utilisateur doit s'assurer que tous les fils de mise à la terre de la source d'énergie électrique, des lignes téléphoniques et des canalisations d'eau métalliques, s'il y en a, sont raccordé ensemble. Cette précaution est particulièrement importante dans les régions rurales.

Avertissement

L'utilisateur ne doit pas tenter de faire ces raccordements lui-même; il doit avoir recours à un service d'inspection des installations électriques, ou à un électricien, selon le cas.

Avis

Le présent matériel est conforme aux spécifications techniques d’Industrie Canada applicables au matériel terminal. Cette conformité est confirmée par le numéro d’enregistrement. Le sigle IC, placé devant le numéro d’enregistrement, signifie que l’enregistrement s’est effectué conformément à une déclaration de conformité et indique que les spécifications techniques d’Industrie Canada ont été respectées. Il n’implique pas qu’Industrie Canada a approuvé le materiel.

Sur le panneau arrière de cet appareil se trouve une étiquette, sur laquelle est indiqué, entre autres, le numéro d’enregistrement et le Numéro d’Equivalence de Sonnerie (REN) pour cet appareil.

L’IES assigné à chaque dispositif terminal indique le nombre maximal de terminaux qui peuvent être raccordés à une interface téléphonique. La terminaison d’une interface peut consister en une combinaison quelconque de dispositifs, à la seule condition que la somme d’indices d’équivalence de la sonnerie de tous les dispositifs n’excède pas 5.

Glossary

10Base-T/100Base-TX

Access Code

Address Book

An Ethernet standard for cable.

The 10/100 refers to its 10/100 Mbps bandwidth, the base to single channel baseband, and the T to the Twisted pair.

The cable uses two pairs of unshielded twisted wires.

A 4-digit programmable access code that prevents unauthorized operation of your Fax.

The ability to store full phone numbers, or email addresses into the dialer, and then utilizing a single keystroke to speed dial that number/email address in the future.

The ability to dial an entire telephone number/email address by pressing one key.

The mechanism that delivers a stack of document pages to the scanner one page at a time.

Address Book Dialing

ADF (Automatic

Document Feeder)

Auto Print Reduction

Automatic Reception

Batch Transmission

The method of automatically reducing a received document so that it can be printed onto a standard size piece of plain paper. For example, your machine will reduce an incoming legal size page to 75% of its original size so it could fit on a letter size page.

The mode that allows you to receive fax documents without user intervention.

The ability to accumulate different document files for the same destination(s) to be transmitted in a single phone call.

BPS (Bits Per Second)

The amount of data that is transmitted over the phone line. Your machine can start at each

Max. Modem speed, and automatically steps down to suitable speed depending on the phone line condition, and the receiving machines capabilities.

(Max. Modem Speed is 33600 BPS)

CCITT

Character ID

Consultative Committee on International Telegraph, and Telephone. This organization has presently developed four groups of industry standards that insure facsimile compatibility.

A programmed proprietary code name that allows up to 16 alphanumeric characters identifying your facsimile machine.

Character Keys

Client

The keys that are used to enter letters, and symbols for various programming functions.

Clients are computers that run software programs used to contact, and obtain data from

Server software program on another computer, often across a great distance.

Coding Scheme

Comm. Journal

The data compression method used by facsimile machines. Your machine utilizes Modified

Huffman (MH), Modified Read (MR), Modified Modified Read (MMR), and Joint Bi-level

Experts Group (JBIG) coding schemes.

Refers to either the Communication Journal, Relay Transmission Report, or the Confidential

XMT Report.

Confidential RCV Report The report that gives you information about a confidential document(s) that is held in your machine's memory.

Contrast

Signifies the scanning sensitivity in terms of lightness, and darkness of your original transmitting pages.

Cover Sheet

A Fax Cover Sheet can be attached to your transmit document(s) that shows the recipient's name, originator's name, and number of pages attached.

Continued on the next page...

229

Glossary

230

DDD (Direct Distance

Dialing)

DDS (Document

Distribution System)

Default Gateway IP

Address

A telephone service that allows unassisted dialing, no operator assistance is required.

The Document Distribution System automatically distributes received data (scanner data, data received via FAX, and data received via Internet Fax) to specified recipients via a predefined delivery mechanism. The system administrator uses the system to specify the delivery mechanisms, and the recipients.

This is your Gateway's Address, it is used by other Networks to determine which route to take when communicating with your Internet Fax.

Deferred Polling

The ability to retrieve documents from other stations at a later time.

Deferred Transmission

The ability to send documents to other stations at a later time.

Delivery Notice

Department Code

Delivery Notice is a Message Disposition Notification (MDN) request initiated by the sending

Internet Fax to the destination Internet Fax. The receiving Internet Fax replies with a delivery processing confirmation after the message (email) was read.

This operation require the user to input a preset 4-digit Department Code before transmission. The Department Name of selected Department Code is printed on the Header of each page sent, Cover Sheet, Comm. Journal, and Individual Transmission Journal.

The method of dialing where you enter the entire telephone number through the keypad.

Direct Dialing

Direct Internet Fax XMT

Allows Internet Fax machines to communicate directly with each other within the Firewall

(Intranet) without going through the Mail Server, thus alleviating the burden on the mail server.

Directory Search Dialing Allows you to dial a full telephone number, or email address by searching the station's name entered in the Address Book.

Directory Sheet

The list that contains the station names that are programmed into your unit.

DNS (Domain Name

Server)

Domain Name

The purpose of the DNS is to store records containing domain information, such as Fully

Qualified Domain Names (FQDN), and translate them to TCP/IP addresses.

A unique name that identifies an Internet site.

Domain Names always have 2, or more parts, separated by dots.

The part on the left is the most specific, and the part on the right is the most general.

DTMF (Dual Tone Multi-

Frequency)

Dialing method that sends a different set of frequencies for each digit of the telephone keypad. Commonly refers to touch tone dialing.

Duplex Scan

The ability to scan both sides of 2-sided original(s) for transmission.

ECM (Error Correction

Mode)

The ability to correct transmission errors as detected during the transmitting phone call.

Email Address

The address for sending, and receiving data by email. It consists of User name, Sub-domain name, and Domain name.

End Receiving Station

In a relay network, the final station designated to receive the document.

Energy-Saver Mode

Saves energy by consuming less power than when in standby mode by turning off the fuser unit after the specified time.

Glossary

Ethernet

FCC

Fax Forward

Fax Parameter List

A very common method of networking computers, and equipment in a LAN.

Ethernet can handle up to 100 Mbps, and can be used with almost any kind of computer.

Federal Communications Commission. The U.S. Government organization that regulates communications originating, or terminating in the United States.

The ability to forward all incoming faxes to the specified station registered in the Address

Book.

The list that contains the home FAX parameters settings that you have programmed into your machine.

FAX/TEL Auto Switching The ability to share a single telephone line for both fax, and voice usage.

File

A task that has been stored into the memory of your unit. Examples are deferred transactions.

Fixed Print Reduction

The method that allows you to determine one reduction rate, such as 75%, for all incoming documents.

The control panel key that will be utilized to begin an operation, or configuration of a feature.

Function

G3 Mode (Group 3)

Group Dialing

Refers to the standards, and transmission capabilities of the current generation of facsimile machines.

The ability to program many telephone numbers into a single station so that many locations can be dialed in sequence utilizing a single keystroke.

Handshaking

Header

Home Page

The exchange of a group of control signals that communicate between the transmitter, and receiver. These signals determine the condition at which communication can occur.

A row of information that is transmitted by the sending machine, and printed on the top of each page by the receiving unit. This identifies the transmitting unit, and information about the transmission, such as time, and date.

The page that your Browser displays when it starts up, or the main web page for a business, organization, etc.

Host

Any computer on a network that is a repository for services available to other computers on the network.

A Host must have a unique Host name within a domain.

The host is the first (left most) section of the Fully Qualified Domain Name (FQDN).

The remainder of the FQDN is the domain, and often tells you something about where your machine is located (Ex: at Panasonic).

Ex:

Your machine's email address is: [email protected]

In the example above "fax01" is the host, and "panasonic.com" is the domain.

ID

A programmable address of up to 20 digits identifying your machine.

Image Memory Capacity This signifies the amount of memory available in your unit capable of storing pages of documents. All page units of measure are based on the ITU-T Image No.1.

Index Keys

A series of alphabetized keys for easy access to the stations programmed in the Address

Book.

Continued on the next page...

231

Glossary

232

Individual Transmission

Journal

A report that is printed by the transmitting unit stating information regarding the last document transaction.

Industry Canada (D.O.C) Department of Communications. The Canadian Government organization that regulates communications originating, or terminating in Canada.

Information Code

A code that is internally generated by your Fax stating a specific operational error, or machine failure.

Initial Sending Station

Internet

In a relay network, the station that is originating the document transmission.

The vast collection of inter-connected networks that all use the TCP/IP protocols. The

Internet connects independent networks into a vast global internet.

Intranet

IP Address

ISP (Internet Service

Provider)

ITU-T

ITU-T Image No.1

A private network inside a company, or organization that uses the same kinds of software that you would find on the public Internet, but that is only for internal use.

A unique number used to identify equipment, or host computers on the Internet.

An institution that provides access to the Internet in some form, usually for money.

International Telecommunication Union - Telecommunication, formerly known as C.C.I.T.T.

An industry standard document that allows comparisons of the transmission speeds, and capabilities of facsimile machines.

Journal

Key Name

Key Operator’s password

Keypad

LAN (Local Area

Network)

LCD

LDAP

LOGO

MAC Address

Mail Gateway IP

Address

A report that is printed by your unit listing the last 200 transactions.

An alternate to the station name that can be programmed for each Address Book dialing key.

(By default it displays the first 15-characters of the station Name)

A password for the Key Operator (administrator) to set the machine. Key Operator's password is set by combining the alphanumeric characters of eight digits, including four kinds of symbol characters (@. _ space). The capital letter, and the small letter of the alphabet are distinguished.

A group of numeric keys located on your control panel.

A computer network system, and printer limited to an immediate area, such as an Office,

Factory, and University used to integrate, and exchange data.

Liquid Crystal Display. The display area of your machine.

Lightweight Directory Access Protocol (LDAP) is a directory service protocol that runs over

TCP/IP.

Your programmed company name, or identification up to 25 alphanumeric characters.

Its the hardware address, often referred to as MAC (Media Access Control) address that is assigned to the equipment. MAC address is hard-coded, and is not configurable.

The MAC address consists of 6 hexadecimal numbers separated by colons.

Ex: 00:00:c0:34:f1:50

The Address of the Mail Server.

The Internet Fax communicates with your existing Mail Server for all communication traffic.

Glossary

Mailing List

Manual Reception

MAPI

A system that allows people to send an email to one address, whereupon their message is conveyed to multiple subscribers on the Mailing List.

A mode that requires operator intervention to receive an incoming document.

Acronym for Message Application Programming Interface.

A standard Windows interface for messaging that enables different mail programs, and other mail-aware applications like word processors, and spreadsheets to exchange messages, and attachments with each other.

MDN

This Message Disposition Notification (MDN) is requested by the sender for a delivery processing confirmation indicating that the message (email) was read.

Memory Transmission

The documents are scanned into memory before actual connection to the phone line for transmission.

MIME (Multipurpose

Internet Mail Extension)

A standard used for attaching non-text (image) files to Internet email messages.

Modem

Multi-station

Transmission

A device that converts signals from your fax machine into signals that can be transmitted over telephone lines.

The ability to broadcast the same set of documents to a programmed number of locations.

Multiple Logo

Network

Network Address

Network Password

The user can select one of 25 preset LOGOs before a transmission.

Any time you connect 2, or more computers together so that they can share resources, you have a computer network. Connect 2, or more networks together, and you have an internet.

An individual 4-digit addressing number assigned to an Address Book station that identifies a particular station in a relay network.

A 4-digit password assigned to a network address to prevent unauthorized stations from accessing a relay station.

The direct dialing of a telephone number with the handset out of the cradle, or "off the hook."

The direct dialing of a telephone number with the handset in the cradle, or "on the hook."

Off-hook Dialing

On-hook Dialing

Overlap Printing

Panasonic Super

Smoothing

PDF

Documents too long to be reduced are automatically printed on two pages with approximately

13 mm overlap.

An electronic image enhancement (Panasonic Super Smoothing) that will create a particular pattern for the improvement of copy quality.

Photo

Polling

Polling Password

Adobe

®

Portable Document Format (PDF) is a universal file format that preserves all the fonts, formatting, graphics, and color of any source document, regardless of the application, and platform used to create it.

A scanning technique to distinguish levels of gray from black, and white. Your machine can detect up to 256 levels of gray in photo mode.

The ability to retrieve a document from another facsimile machine.

A 4-digit programmed code that enables the security of a document being polled.

Continued on the next page...

233

Glossary

234

POP (Post Office

Protocol)

Power Saver Mode

To reduce the power consumption of the machine in standby, select the time period to turn

OFF the high temperature fuser unit when the printer is idle.

The ability to stack received documents in the correct order.

Print Collation

Print Reduction Modes

The methods used to determine how an incoming document will be reduced to print onto the paper loaded in your machine.

Keys that are defined for storing a sequence of stations to be dialed, or polled.

Program Keys

Protocol

A protocol is the special set of rules for communicating that the end points in a telecommunication connection use when they send signals back, and forth. Both end points must recognize, and observe the protocol.

PSTN

POP refers to the way email software such as Eudora, or your machine gets email from a mail server.

You must always have a POP account that you tell your email software to use to retrieve your mail.

Qwerty Keyboard

Public Switched Telephone Network. Network of interconnected switching equipment, and transmission facilities.

A keyboard on the Touch Panel Display that is used to enter letters, and symbols for various programming functions.

Receiving Password

Relay Address

Relay Network

Relay Station

A 4-digit password that is checked before a document is received.

A 3-digit code that identifies your machine is programmed in a relay network.

A group of facsimile machines that communicate via a relay station.

A certain type of facsimile machine that can store, and forward documents to an end receiving station, and/or a relay station in another relay network.

Your machine can not be used as a relay station.

Relay Transmission

Report

A report that contains information regarding the last document transmission to a relay station.

Relayed Transmission

Sending a document to a relay station, which in turn, sends the document to the end receiving station.

Resolution

Relates to the number of dots scanned, or printed per certain square. The quality of the image increases as the number of dots per certain square increases.

Rotation XMT

The document is set as ( ), the image is rotated by 90º, and then transmitted as ( ).

Router (Gateway)

Selective Reception

Sender Selection

A special purpose computer (or software package) that handles the connection between 2, or more networks.

Gateways act like traffic cops, they spend their time looking at the destination addresses of the packets passing through them, and deciding which route to send them on.

A function that can be set so that your unit will receive from only those machines programmed into your dialer.

The user can select one of 24 pre-programmed sender’s name, and email address/telephone number before each transmission.

Glossary

Server

Substitute Memory

Reception

TCP/IP (Transmission

Control Protocol/

Internet Protocol)

TIFF Image Viewer

A computer, or a software package, that provides a specific kind of service to client software running on other computers.

A single server machine could have several different server software packages running on it, thus providing many different servers to clients on the network.

Sleep Mode

The lowest power state that the machine enters after the specified time without actually turning off.

This is the main communication protocol used to send, and receive email on the Internet.

SMTP (Simple Mail

Transfer Protocol)

Station Name

Stored Documents

Sub-address

Alphanumeric ID which can be programmed for each phone number, or email address location in the Address Book.

Documents that have been scanned, and now are stored in your machine's memory.

ITU-T recommendation for further routing, forwarding, or relaying of incoming faxes.

Sub-address Password

ITU-T recommendation for additional security that corresponds to the Sub-address.

Subnet Mask

A mask bit used to manage sub-segments of the network which is defined with network IDs.

Your machine's ability to store an incoming document into its memory, when it runs out of recording paper, or toner.

TCP/IP is a suite of protocols used to connect to the Internet, and wide-area networks.

TIFF-F (Tagged Image

File Format)

An application software to view the contents of TIFF-F File.

Some TIFF Image Viewers may not display the data properly.

An image file format for attachments of graphic data for smooth transmission between different units.

The coding method of this format supports the same coding as Modified Huffman (MH), and multiple-page image data.

Transmission Password A 4-digit password that is checked when a document is transmitted.

Transmission

Reservation

User Parameter

The ability to preset a telephone number so that you may reserve a transmission while your unit is performing another function.

Programmed parameters that provide information to other stations. Examples are logo, character ID, date, and time.

Verification Stamp

View Mode - File List

View Mode - Journal

A user selectable transmission verification stamp can be placed on scanned documents that are successfully transmitted, or stored in memory.

Allows you to view the brief contents of the memory files through the LCD display without having to print the Memory File List.

Allows you to view the brief contents of the journal through the LCD display without having to print the journal.

235

236

ITU-T Image No. 1

All specifications are based on the ITU-T Image No. 1 (The sample shown below is not to scale).

Index

Numerics

2-Sided Transmission (Receiving) ...................... 27

A

Activating the Department Code Feature............ 93

Adding Telephone Numbers ............................. 180

Address Book.................................................... 180

Address Book Email Addressing....................... 126

Address Book List ............................................. 212

ADF ..................................................................... 17

Automatic Reception ........................................... 32

Automatic Reduction ........................................... 34

B

Batch Transmission............................................. 41

C

Communication Journal (COMM. JOURNAL) ... 209

Confidential Mailbox............................................ 57

Contrast............................................................... 18

Control Panel ...................................................... 14

D

Deferred Polling .................................................. 44

Deferred Transmission........................................ 42

Department Code................................................ 93

Dialing Method (Tone or Pulse) ........................ 175

Direct Internet Fax XMT .................................... 113

Direct Transmission Reservation ........................ 29

DNS Server Address......................................... 203

Document Size.................................................. 223

E

Edit File Mode ..................................................... 98

Editing the Address Book.................................. 183

F

Fax Cover Sheet ................................................. 73

Fax Forward ...................................................... 155

Fax Parameter List............................................ 214

Fax Parameter Table ........................................ 190

Fixed Reduction .................................................. 34

Flatbed Scanning ................................................ 23

G

Group and Program List.................................... 213

Group Dialing ...................................................... 50

I

Image Memory Capacity ................................... 223

Inbound Routing........................................ 115, 151

Internet Communication .................................... 112

Internet Fax Return Receipt .............................. 158

Internet Parameters ...................................... 2, 122

IPv6 Address..................................................... 199

ITU-T Image No. 1 ............................................ 236

J

Journal ...............................................................205

L

LAN Interface.....................................................122

LDAP..........................................................111, 117

Ledger Size Document Transmission ................129

Loading Documents .............................................17

M

Mailing List .........................................................134

Manual Email Addressing ..................................124

Manual Reception................................................32

Memory Transmission..........................................25

Monitor Volume..................................................176

Multi Email Station Addressing (Broadcasting)..128

O

On-Hook Dialing...................................................28

Original (Text/Photo)............................................20

Overlap Printing ...................................................35

P

Pause...................................................................15

PIN Code Access.................................................87

Polling ..................................................................46

POP Email Retrieval Key ...........................141, 143

POP Parameters................................................137

POP Server........................................................137

POP3 Client .......................................................109

Pre Installation Information ................................107

Print Reduction Mode ..........................................34

Printing Documents..............................................85

Program Keys ..............................................50, 141

R

Receive To Memory.............................................83

Receiving Documents via LAN ..........................135

Receiving Password ............................................79

Redialing..............................................................31

Relay Network....................................................161

Relay XMT Report (COMM. JOURNAL)............173

Relayed Transmission .......................................160

Resolution ............................................................19

Retry an Incomplete File ....................................105

Returned Email ..................................................133

Rotated Transmission ..........................................27

S

Scanner Resolution............................................223

Selective Reception .............................................91

Sender Selection................................................145

Sender Selection List.........................................149

Sending Documents via LAN .............................124

Sending Non-Standard Size Documents .............17

Setting RCV To Memory ......................................84

237

238

Index

Setting the RCV To Memory Password ...............83

Setting Up IPv6 ..................................................197

Setting Up Your Machine as an Internet Relay

Station .............................................................163

SMTP Authentication .........................................116

SMTP Mail Server..............................................108

Sub-Addressing ...................................................66

Substitute Memory Reception..............................36

T

Transmission Password.......................................77

U

User Parameters........................................120, 177

V

Verification Stamp........................................20, 220

memo

239

The following trademarks and registered trademarks are used throughout this manual:

Microsoft, Windows, Windows NT, Windows Server, Windows Vista, Excel, PowerPoint, Outlook &

Windows logo are either registered trademarks or trademarks of Microsoft Corporation in the USA and other countries.

Adobe, Acrobat Reader & Adobe logo are either registered trademarks or trademarks of Adobe Systems

Incorporated.

All other trademarks identified herein are the property of their respective owners.

Eudora is a registered trademark of QUALCOMM Incorporated.

PEERLESSPage™ is a trademark of the PEERLESS Systems Corporation, and

PEERLESSPrint™ and Memory Reduction Technology® are registered trademarks of PEERLESS

Systems Corporation, and COPYRIGHT © 2002 PEERLESS Systems Corporation.

Monotype® is a registered trademark of Monotype Imaging Inc. registered in the U.S. Patent and

Trademark Office and may be registered in other jurisdictions.

ColorSet™ is a registered trademark of Monotype Imaging Inc. registered in the U.S. Patent and

Trademark Office and may be registered in other jurisdictions.

ColorSet™ Profile Tool Kit, Profile Studio and Profile Optimizer are trademarks of Monotype Imaging Inc. and may be registered in certain jurisdictions.

Captaris and RightFax are trademarks of Captaris, Inc.

Novell and NetWare are registered trademarks of Novell, Inc. in the United States and other countries.

USA Only

WARRANTY

PANASONIC COMMUNICATIONS COMPANY OF NORTH AMERICA MAKES NO WARRANTIES,

GUARANTEES OR REPRESENTATIONS, EXPRESSED OR IMPLIED, TO CUSTOMER WITH RESPECT

TO THIS PANASONIC MACHINE, INCLUDING BUT NOT LIMITED TO, ANY IMPLIED WARRANTY OF

MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE.

PANASONIC COMMUNICATIONS COMPANY OF NORTH AMERICA ASSUMES NO RISK AND SHALL

NOT BE SUBJECT TO LIABILITY FOR ANY DAMAGE, INCLUDING, BUT NOT LIMITED TO DIRECT,

INDIRECT, SPECIAL, INCI-DENTAL OR CONSEQUENTIAL DAMAGES OR LOSS OF PROFITS

SUSTAINED BY THE CUSTOMER IN CONNECTION WITH THE USE OR APPLICATION OF THIS

PANASONIC MACHINE. SEE YOUR DEALER FOR DETAILS OF DEALER’S WARRANTY.

For Service, Call:

Panasonic Communications Company of North America

Unit of Panasonic Corporation of North America

One Panasonic Way

Secaucus, New Jersey 07094 http://panasonic.co.jp/pcc/en/

Panasonic Canada Inc.

5770 Ambler Drive,

Mississauga, Ontario L4W 2T3 http://www.panasonic.ca

© 2008 Panasonic Communications Co., Ltd. All Rights Reserved.

Unauthorized copying and distribution is a violation of law.

The contents of these Operating Instructions are subject to change without notice.

C0708-0 (01)

PJQMC1208ZB

July 2008

Published in Japan

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