Panasonic KX-FP250 Fax Machine Operating instructions

Quick Start

Compact Plain Paper FAX

Model No.

KX-FP250

KX-FP245

To get started, please read the

Quick Start section

(pages 4 to 11).

OPERATING

INSTRUCTIONS

Please read these Operating Instructions before using the unit and save for future reference.

FOR OPERATION ASSISTANCE,

CALL 1-800-HELP-FAX (1-800-435-7329)

OR SEND A FAX TO 1-215-741-6376.

●

●

This unit is designed for use in the United

States of America, and may not operate in other countries. (See page 97 for more details.)

Este producto ha sido diseñado para su uso en los Estados Unidos de América, y puede no funcionar correctamente en otros países.

(Consulte la página 97 para tener más detalles.)

Comienzo Rápido

(p. 98)

Thank you for purchasing a Panasonic facsimile.

Welcome to the world of Panasonic facsimiles.

This product combines the facsimile, telephone and copier features to provide you with more efficient office or home use. By utilizing these convenient features, you can maximize the effectiveness of this unit.

Things you should keep record of

Attach your sales receipt here

For your future reference

Date of purchase

Dealer’s name and address

Serial number

(found on the bottom of the unit)

Dealer’s telephone number

Caution:

●

The Telephone Protection Act of 1991 requires the following information to be clearly stated either at the top or bottom margin of the first message page when transmitting messages via telephone facsimile;

— Date and time of transmission,

— Identification of the business, entity or person(s) sending the facsimile, and

— Telephone number of the business, entity or person(s).

●

To program this information into your unit, complete all the instructions on pages 25 through 28.

Note that the images of copied or received documents will remain on the used film. When disposing of the

●

● used film, use discretion.

Do not rub or use an eraser on the printed side, as the print may smear.

If you have not applied to the pages 44 to 46).

R service, you will not be able to use the IQ-FAX function (see

Trademark

is a registered trademark of FaxSav Incorporated.

Hammermill

R is a registered trademark of INTERNATIONAL PAPER in the United States and/or other countries.

Copyright:

This manual is copyrighted by Kyushu Matsushita Electric Co., Ltd. (KME) and its licensee. Under the copyright laws, this manual may not be reproduced in any form, in whole or part, without the prior written consent of KME and its licensee.

©

Kyushu Matsushita Electric Co., Ltd. 1998

2

Important safety instructions

When using this unit, basic safety precautions should always be followed to reduce the risk of fire, electric shock, or personal injury.

1. Read and understand all instructions.

2. Follow all warnings and instructions marked on this unit.

3. Unplug this unit from AC outlets before cleaning. Do not use liquid or aerosol cleaners.

Use a damp cloth for cleaning.

4. Do not use this unit near water, for example near a bath tub, wash bowl, kitchen sink, or the like.

5. Place the unit securely on a stable surface.

Serious damage and/or injury may result if the unit falls.

6. Do not cover slots and openings on the unit.

They are provided for ventilation and protection against overheating. Never place the unit near radiators, or in a place where proper ventilation is not provided.

7. Use only the power source marked on the unit.

If you are not sure of the type of power supplied to your home, consult your dealer or local power company.

8. For safety purposes this unit is equipped with a three prong grounded plug. If you do not have this type of outlet, please have one installed. Do not use any type of adaptor plug to defeat this safety feature.

9. Do not place objects on the power cord. Install the unit where no one can step or trip on the cord.

10. Do not overload wall outlets and extension cords. This can result in the risk of fire or electric shock.

11. Never push any objects through slots in this unit. This may result in the risk of fire or electric shock. Never spill any liquid on the unit.

12. To reduce the risk of electric shock, do not disassemble this unit. Take the unit to an authorized servicenter when service is required. Opening or removing covers may expose you to dangerous voltages or other risks. Incorrect reassembly can cause electric shock when the unit is subsequently used.

13. Unplug this unit from the wall outlet and refer servicing to an authorized servicenter when the following conditions occur:

A. When the power supply cord or plug is damaged or frayed.

B. If liquid has been spilled into the unit.

C. If the unit has been exposed to rain or water.

D. If the unit does not work normally by following the operating instructions. Adjust only controls covered by the operating instructions. Improper adjustment may require extensive work by an authorized servicenter.

E. If the unit has been dropped or physically damaged.

F. If the unit exhibits a distinct change in performance.

14. During thunderstorms, avoid using telephones except cordless types. There may be a remote risk of an electric shock from lightning.

15. Do not use this unit to report a gas leak, when in the vicinity of the leak.

SAVE THESE

INSTRUCTIONS

INSTALLATION:

1. Never install telephone wiring during a lightning storm.

2. Never install telephone jacks in wet locations unless the jack is specifically designed for wet locations.

3. Never touch uninsulated telephone wires or terminals unless the telephone line has been disconnected at the network interface.

4. Use caution when installing or modifying telephone lines.

WARNING:

●

To prevent the risk of fire or electrical shock, do not expose this product to rain or any type of moisture.

OTHER INFORMATION

●

Keep the unit away from electrical noisegenerating devices, such as fluorescent lamps

● and motors.

The unit should be kept free from dust, high

● temperature and vibration.

The unit should not be exposed to direct sunlight.

●

Do not place heavy objects on top of this unit.

●

Do not touch the plug with wet hands.

For Assistance, Call 1-800-435-7329

3

Quick Start

Installation

Remove the shipping tape from the unit and stacker, and install as follows.

Shipping tape

1

Shipping tape

Film cartridge

(See page 19.)

A.

Slide the cover open lever forward.

B.

The cover is under tension to improve print quality.

Pull up hard enough to open.

C.

Remove the leaflet from the unit.

D.

If the film in the film cartridge is slack, tighten it by winding the bottom side gears.

Incorrect

Correct

Tight

E.

Install the film cartridge into the unit.

F.

Make sure that the blue label on the cartridge matches the one on the unit.

G.

Close the cover securely by pushing down on both corners.

Blue label

Cover

Cover open lever

Blue labels

Blue gear

Bottom side gears

4


Leaflet

Quick Start

2

Stacker

(See page 21.)

A.

Lift the front of the unit, insert the stacker into the slots and slide it until it stops.

3

Paper tray

(See page 22.)

A.

Open the paper tray.

B.

Insert the two tabs on the paper tray into the slots on the back of the unit.

Tab

Recording paper set lever

Bottom

Slots

4

Recording paper

(See page 22.)

A.

Pull the recording paper set lever forward.

B.

Fan the stack of paper to prevent a paper jam and insert the paper into the paper tray.

C.

Move the recording paper set lever back.


5

Quick Start

Connections

1

Handset cord

A.

Connect to the unit.

B.

Connect to the handset.

Answering machine (not included)

For further details, see page 61.

2

Telephone line cord

A.

Connect to “LINE” on the unit.

B.

Connect to a single telephone line jack.

RJ11C protector

3

Power cord

A.

Connect to the unit.

B.

Connect to a power outlet.

120 V, 60 Hz protector

●


6


Voice call - making/answering

Voice call - making

1

Lift the handset.

Quick Start

2

Dial the number.

3

When finished, hang up the handset.

●


●

If you have a trouble, see page 81.


7

Quick Start

Voice call - answering

1

When the unit rings, lift the handset.

2

When finished, hang up the handset.

●


●


8


Fax - sending/receiving

Fax - sending

1

Open the document feeder tray.

Quick Start

2

Adjust the width of the document guides to the size of the document.

3

Insert the document until a single beep is heard and the unit grabs the document.

FACE D

OWN s)

4

5

Dial the fax number.

6

When a fax tone is heard, press

●

●


If you have a trouble, see pages 81 and 82.


9

Quick Start

Fax - receiving

1

When the unit rings, lift the handset.

2

When:

— document reception is required,

— a fax calling tone (slow beep) is heard, or

— no sound is heard, press

3

Hang up the handset.

●

●


You can select the desired option to receive calls according to your needs.

●

See pages 56 and 57.


10


Copy - making

1


Quick Start

2


3

Insert the document until a single beep is heard and the unit grabs the document.

●

Make sure the handset

is hung up.

FACE D

OWN s)

4

5

Enter the number of copies (up to 99).

6

●

●




11

Initial

Preparation

Table of Contents

Accessory

Help Button

Finding the

Controls

Setup

Volume

Included accessories . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

Accessory order information . . . . . . . . . . . . . . . . . . . . . . . 14

Help function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

Location . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

Film cartridge . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

Stacker . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

Paper tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

Recording paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

Connections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24

Date and time, your name and facsimile telephone number . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

Adjusting volumes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

12

Telephone

Fax/Copy

Making and

Voice call - making . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30

Answering Calls

Voice call - answering . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31

TONE, FLASH and PAUSE buttons . . . . . . . . . . . . . . . . . 32

Dialing mode (touch tone or pulse) . . . . . . . . . . . . . . . . . . 33

One-Touch

Dial

Storing names and telephone numbers in One-Touch Dial . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34

Making a voice call using One-Touch Dial . . . . . . . . . . . . 36

JOG DIAL

Storing names and telephone numbers in the JOG DIAL directory . . . . . . . . . . . . . . . . . . . . . . 37

Making a voice call using the JOG DIAL directory . . . . . . 39

Voice Contact

Talking to the caller after fax transmission or reception . . 40

Sending Faxes

Sending a fax manually . . . . . . . . . . . . . . . . . . . . . . . . . . . 41

Sending a fax using One-Touch Dial . . . . . . . . . . . . . . . . . 42

Sending a fax using the JOG DIAL directory . . . . . . . . . . . 43

IQ-FAX . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44

Documents you can send . . . . . . . . . . . . . . . . . . . . . . . . . 47

Confirmation report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48

Automatic journal report printing . . . . . . . . . . . . . . . . . . . . 49

Delayed transmission (sending a fax at a specific time) . . . 50

From memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51

Multiple stations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52

Overseas . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54

Connecting tone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55

Receiving Faxes

Setting the unit to receive calls . . . . . . . . . . . . . . . . . . . . . 56

TEL mode (answering all calls manually) . . . . . . . . . . . . . 58

FAX ONLY mode (all calls are received as faxes) . . . . . . 59

Using with an answering machine . . . . . . . . . . . . . . . . . . . 61

Distinctive Ring service (ring pattern detection feature) . . 64

TEL/FAX mode (receiving voice calls with rings and fax calls without rings when you are near the unit) . . . 66

Extension telephone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70

Fax activation code . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70

(continued)


Fax/Copy

Receiving Faxes

Other size documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71

Silent detection (receiving faxes from older model fax machines) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72

Memory reception alert . . . . . . . . . . . . . . . . . . . . . . . . . . . 73

Friendly reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73

Pager call - when your unit receives a fax . . . . . . . . . . . . . 74

Film detection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75

Copying

Making a copy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76

Help

Error Messages

Printed reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78

LCD display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79

Operations

When a function does not work, check here before requesting help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81

If a power failure occurs . . . . . . . . . . . . . . . . . . . . . . . . . . 84

Jams

Recording paper jam . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 85

Sending document jams . . . . . . . . . . . . . . . . . . . . . . . . . . 87

Sending documents does not feed, or multi-feeds . . . . . . 87

Ink Film

How much film you have left . . . . . . . . . . . . . . . . . . . . . . . 88

Replacing the film or film cartridge . . . . . . . . . . . . . . . . . . 88

Cleaning

Document feeder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90

Thermal head and black bar . . . . . . . . . . . . . . . . . . . . . . . 90

General

Reports

Printing the feature settings, telephone numbers, the journal and printer test list . . . . . . . . . . . . . . . . . . . 91

Information

Display Contrast

Changing the LCD display contrast . . . . . . . . . . . . . . . . . . 92

Reset

Resetting the advanced features . . . . . . . . . . . . . . . . . . . . 92

FCC Information

List of FCC requirements and information . . . . . . . . . . . . . 93

Warranty

Specifications

Limited Warranty . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 94

Servicenter Directory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 95

Notes for product service and shipping the product . . . . . 96

Technical data about this product . . . . . . . . . . . . . . . . . . . 97

Comienzo rápido en español


. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 98

Index

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .108

Features Summary

Summary of user programmable features . . . . . . . . . . . . .110


13

Accessory

Included accessories

To order, call toll free 1-800-435-7329 or see the fax order instructions below.

Power cord. . . . . . . . 1 pc.

Part No. PQJA200Z

Telephone line cord . . . . . . . . . . . . . . 1 pc.

Part No. PQJA59V

Handset . . . . . . . . . . 1 pc.

Part No. PFJXE0105Z

Handset cord . . . . . . 1 pc.

Part No. PQJA212M

Stacker . . . . . . . . . . 1 pc.

Part No. PFZE1FP250M

Paper tray . . . . . . . . 1 pc.

Part No. PFYEFP200M

Film cartridge. . . . . . 1 pc.

(with free starter film)

●

If any items are missing or damaged, check with the place of purchase.

●

The part numbers listed above are subject to change without notice.

●

Save the original carton and packing materials for future shipping and transportation of the unit.

Accessory order information

The free starter film is only 20 meters (65') long. We recommend that you buy regular film

[100 m (328')] for uninterrupted use of your unit.

For best results, use Panasonic replacement film, KX-FA135 or KX-FA136.

To order, call toll free 1-800-435-7329 or see the fax order instructions below.

Fax order: Please send a fax to 1-800-237-9080. Include: Your name, shipping address,

telephone number, credit card type, number, expiration and your signature, order part number and quantity, delivery method – overnight, 2nd day, or ground.

Model No.

Description

KX-FA135 Film cartridge

Specifications

1 cartridge and 1 film [216 mm x 100 m (8

1

/

2

" x 328') roll]

(The film has already been installed in the cartridge.)

KX-FA136 Replacement film

2 films [216 mm x 100 m (8

1

/

2

" x 328') rolls]

(Film only. Use with your original cartridge.)

Note:

●

The film is not reusable. Do not rewind and use the film again.

●

The films above can be used for your unit even though the model number of your unit

(KX-FP250/KX-FP245) is not listed on the film’s box.

14

For accessory order, call toll free 1-800-435-7329

Help Button

Help function

You can print a quick reference for assistance as follows.

1

Press

HELP

.

Display: PRESS[

▼ ▲

]&[SET]

2

Press or until the desired item is displayed. The following items are available.

1. How to program your unit

1.HOW TO SET UP

2. How to store names in the JOG

DIAL directory and how to dial them

2.JOG/AUTO DIAL

3. Help with problems sending faxes

3.FAX SENDING

4. Help with problems receiving faxes

4.FAX RECEIVING

5. How to use the copier function

5.COPIER

6. Frequently asked questions and the answers

6.Q and A

7. Explanation of some error messages shown on the display

7.ERRORS

8. List of available reports

8.REPORTS

3

Press START/COPY/SET .

PRINTING

Note:

●

When you press

HELP

during programming, the unit will print out a quick reference for that feature.


HELP

/

START/COPY/SET

15

Finding the Controls

Location

●

Used to change from pulse

to tone during dialing (p. 32).

Dial keypad

●

Used to check the amount of remaining film (p. 88).

●

In the copy mode, used to choose between “Collated

and Uncollated” (p. 76, 77).

●

Used to print a quick

reference (p. 15).

●

Used to send faxes using

the IQ-FAX function (p. 46).

●

Used to turn on/off the auto

answer mode (p. 56).

Display panel

GHI

ABC DEF

JKL MNO

PQRS TUV WXYZ

OPER

TONE

FLASH REDIAL /PAUSE MUTE

SP-PHONE

HELP

MEMORY%

IQ-FAX

AUTO ANSWER

FA X ON

VOLUME

RINGER/HANDSET/SPEAKER

FILM REMAINING

STOP

ZOOM COLLATE

START/ COPY/ SET

●

Used as a hookswitch

(p. 32).

●

●

Used for voice muting

(p. 30).

Used for speakerphone

operation.

●

Used to stop an operation

or cancel programming.

●

Used to adjust volumes (p. 29).

●

Used to select feature settings

during programming.

●

In the copy mode, used to select an

enlargement/reduction rate (p. 76, 77).

●

Used to redial the last number dialed (p. 30, 41).

●

Used to insert a pause during dialing (p. 32).

●

Used to initiate fax transmission,

reception or copying.

●

Used to store a setting during

programming.

16

●

Used to select a resolution

(p. 41).

FWD

1

6

HYPHEN

2

7

INSERT

3

8 SECRET

4

9

5

10

NAME/TEL NO.

LOWER

RESOLUTION

MENU

DIRECTORY

PROGRAM

BACK

MIC


●

Used for transmission to multiple

stations (p. 52, 53).

●

Used to insert a hyphen (p. 27, 34, 35).

●

Used to insert one character or one space

(p. 26, 27, 35).

●

Used for One-Touch Dial (p. 34, 36, 42).

●

Used as command keys (p. 27, 35).

●

Used to confirm a stored telephone number

(p. 39).

●

Used to select stations 6-10 for One-Touch

Dial (p. 34, 36, 42).

●

Used to keep the telephone number

secret (p. 34, 35, 37).

●

Used to store or edit names and telephone

numbers (p. 34, 37, 38, 52).

●

Used to initiate or exit programming.

●

Used to talk with the other party

when using the speakerphone.

●

Used to search for a stored name

(p. 39, 43).

●

Used to select characters during

programming (p. 27, 35).

●

Used to select the basic features during

programming (p. 110).

17


Overview

Document guides

Document entrance

Speaker

Document feeder tray

Stacker

Document exit

Recording paper exit

Cover

Cover open lever

Paper tray

Recording paper entrance

Recording paper set lever

18

Setup

Film cartridge

The free starter film prints about 65 letter size pages. A normal film roll prints about 330 letter size pages.

Purchase one of the following full size replacement film kits as soon as possible for uninterrupted use of your

Panasonic plain paper fax machine.

Full size replacement film kits:

●

KX-FA135 Film cartridge

Complete kit includes: Film roll, gears and cartridge.

(prints about 330 letter size pages)

●

KX-FA136 Replacement film Two replacement film rolls only. Use these film rolls to refill the cartridge.

(prints a total of about 660 letter size pages)

Caution:

●

The film can only be used once. When the unit displays “FILM EMPTY”, refill or replace the cartridge with one of the above kits (see page 14 for ordering instructions). If the film is rewound, the print quality will be greatly reduced, and the unit may jam.

1

Remove the shipping tape from the unit.

Shipping tape

2


Cover

Cover open lever

3

The cover is under tension to improve print quality. Pull up hard enough to open.

(continued)

19

Setup

4

Remove the leaflet from the unit.

5

If the film in the film cartridge is slack, tighten it by winding the bottom side gears.

6

Install the film cartridge into the unit.

Blue label

Leaflet

Incorrect Correct

Tight

Film

Bottom side gears

Film cartridge

7

Make sure that the blue label on the cartridge matches the one on the unit.

Installation label

Blue labels

Blue gear

8


20

Setup

Stacker

1

Remove the shipping tape from the stacker.

2

Lift the front of the unit, insert the stacker into the slots.

3

Confirm the stacker is locked with the center slots.

Bottom

Slots

Shipping tape

Stacker

Center slots

Stacker

4

Slide the stacker until it stops.

Using legal size paper

1

Press the dotted area on the stacker extender.

Stacker

RIR

N

UV

PE

R O OU

O O

R P

T

SE

SH

US

PU

PO

Dotted area

Stacker extender

2

Open the stacker extender.

Stacker extender

21

Setup

Paper tray

1

Open the paper tray.

Paper tray

2

Insert the two tabs on the paper tray into the slots on the back of the unit.

●

Do not place the unit in areas where the paper tray may be obstructed by walls, etc.

Slots

Tabs

Paper tray

Recording paper

Letter or legal size recording paper can be loaded. The paper tray can hold up to 150 sheets of 75 g

/m

2

(20 lb.) paper. You may use 60 g

/m 2 to 90 g

/m 2 (16 lb. to 24 lb.) paper.

For best results, use inkjet paper like Hammermill

R

Jet Print only. If you use other types of paper, the print quality may be affected.

1

Pull the recording paper set lever forward.

Recording paper set lever

22

2

Fan the stack of paper to prevent a paper jam and insert the paper into the paper tray.

●

The height of the stack of the paper should not exceed the upper limit on the paper tray, otherwise a paper jam or multi-feed may occur.

●

The paper should not be over the tab.

●

If the paper is not inserted correctly, readjust the paper or a paper jam may occur.

Correct Incorrect

Stack of paper

Paper tray

3

Move the recording paper set lever back.

Setup

Upper limit

Tab


Note:

●

Avoid paper with a cotton and/or fiber content that is over 20%, such as letterhead paper or those

●

used for resumes.

Do not use different types or thicknesses of paper in the paper tray at the same time. This may cause a paper jam.

●

Avoid extremely smooth or shiny paper that is highly textured. Also avoid paper that is coated,

●

●

damaged or wrinkled.

Avoid double-sided printing.

Do not use paper printed from this unit for double-sided printing with other copiers or printers, or a paper jam may occur.

Adding paper to the paper tray

1. Pull the recording paper set lever forward.

●

The unit will beep and the following message is displayed.

Display:

CHECK LEVER

2. Remove the installed paper.

3. Add paper to the removed paper and straighten it.

4. Fan the stack of paper and insert it into the paper tray.

5. Move the recording paper set lever back.


23

Setup

Connections

1

2

3

Connect the handset cord.

Connect the telephone line cord.

Connect the power cord.

●

When the power is turned on for the first time, the unit will print some basic information.

Power cord

120 V, 60 Hz protector

Handset cord

RJ11C Connect to “LINE”.

protector

Telephone line cord

Note:

●

The warranty does not cover damage due to power line surges or lightning.

For additional equipment protection, we recommend the use of a surge protector. The following types are available; TELESPIKE BLOK MODEL TSB (TRIPPE MFG. CO.), SPIKE BLOK MODEL SK6-0 (TRIPPE

MFG. CO.), SUPER MAX (PANAMAX) or MP1 (ITW LINX).

●

●

When you operate this product, the power outlet should be near the product and easily accessible.

If you wish to connect an answering machine to the unit, see page 61.

●

If the following message is displayed when the unit is plugged in, the recording paper set lever is released.

Display:

CHECK LEVER

Move the lever back (see step 3 on page 23).

Automatic dialing mode setting

●

When the telephone line cord and the power cord are connected, the unit will automatically start to detect the dialing mode.

Display:

CHECKING LINE

Wait until one of the following messages is displayed.

— If your line has touch tone service:

LINE IS TONE

— If your line has rotary pulse dial service:

LINE IS PULSE

●

If the power cord is disconnected or a power failure occurs, the unit will detect the dialing mode again when power is restored.

●

You can change the dialing mode setting manually. See page 33.

●

If you connect the power cord before connecting the telephone line cord, the following messages will be shown alternately.

Display:

INSERT TEL LINE NO TEL LINE

Connect the telephone line cord.

24

Setup

Date and time, your name and facsimile telephone number

You should program the date and time, your logo and facsimile telephone number. This information will be printed on each page transmitted from your unit, fulfilling the requirements of the Telephone Protection Act of 1991.

Your logo Your facsimile telephone number

Date and time

Example:

FROM : Panasonic Fax FAX NO. : 1234567 Feb. 26 1998 04:02PM P1

Fax Correspondence

Setting the date and time

1

Press

MENU

.

Display:

2

Press , then

0 1

.

1.SYSTEM SET UP

SET DATE & TIME

3

Press


.

4

M:01/D:01/Y:98

Cursor

Enter the correct month/day/year by selecting each 2 digits using the dial keypad or

JOG DIAL

.

If using cursor.

JOG DIAL

, press to move the

Example (using the dial keypad): Aug. 10, 1998

Press

0 8 1 0 9 8

.

M:08/D:10/Y:98

5


TIME: 12:00AM

6

Enter the correct hour/minute by selecting each 2 digits using the dial keypad or

JOG DIAL

.

If using cursor.

JOG DIAL

, press

Press to select “AM” or “PM”.

to move the

Example (using the dial keypad): 3:15PM

1. Press

0 3 1 5

.

TIME: 03:15AM

2. Press until “PM” is displayed.

TIME: 03:15PM

7

Press


.

SETUP ITEM [ ]

8

Press

MENU

.

Dial keypad

MENU

STOP

/


JOG DIAL

Note:

●

The key can be used to select “AM” or

●

“PM” wherever the cursor is located.

The accuracy of the clock is approximately

±60 seconds a month.

To correct a mistake

●

Press or to move the cursor to the incorrect number, then make the correction.

●

If you press

STOP

while programming, the display will return to the previous one.

25

Setup

Setting your logo

The logo can be your company, division or name.

1

Press

MENU

.

Display:

1.SYSTEM SET UP

2

Press , then

0 2

.

YOUR LOGO

3


LOGO=

4

Enter your logo, up to 30 characters, by using the dial keypad or

JOG DIAL

(see the next page).

Example (using the dial keypad): Bill

1. Press

2

twice.

LOGO=B

Cursor

2. Press

4

six times.

LOGO=Bi

3. Press

5

six times.

LOGO=Bil

4. Press to move the cursor to the next space and press

5

six times.

LOGO=Bill

5


SETUP ITEM [ ]

6

Press

MENU

.

Dial keypad

MENU

One-Touch

Dial keys

STOP

/


INSERT

JOG DIAL


●

Press or to move the cursor to the incorrect character, then make the correction.

To delete a character

●

Move the cursor to the character you want to delete and press

STOP

.

To insert a character

1. Press or to move the cursor to the position to the right of where you want to insert the character.

2. Press

INSERT

(One-Touch Dial key 2) to insert a space and enter the character.

26

Setup

To select characters with the dial keypad

Pressing the dial keys will select a character as shown below.

Keys

Dial keys

One-Touch

Dial keys

1

2

3

4

1

2

5

6

7

8

9

0

Arrow keys

Characters

1 [ ] { } + – / = ,

A B C a b c 2

D E F d e f 3

G H I g h i 4

J K L j k l 5

M N O m n o 6

P Q R S p q r s 7

T U V t u v 8

W X Y Z w x y z 9

.

_

‚

: ; ?

|

0 ( ) !

" # $ % & ¥

HYPHEN key (Used to insert a hyphen.)

INSERT key (Used to insert one character or one space.)

@ ^ ’

¤ key (Used to move the cursor to the left.) key (Used to move the cursor to the right.)

To enter another character using the same number key, move the cursor to the next space.

To select characters using the JOG DIAL

Instead of pressing the dial keys, you can select characters using the JOG DIAL.

1. Rotate

JOG DIAL

is displayed.

until the desired character

2. Press to move the cursor to the next space.

●

The character displayed in step 1 is inserted.

3. Return to step 1 to enter the next character.

Display order of characters

Capital alphabet

Lower case alphabet

Number

Symbol

: Rotating to

the right

: Rotating to

the left

JOG DIAL

27

Setup

Setting your facsimile telephone number

1

Press

MENU

.

Display:

2

Press , then

0 3

.

1.SYSTEM SET UP

YOUR FAX NO.

3


NO.=

4

Enter your facsimile telephone number up to 20 digits using the dial keypad or

JOG DIAL

.

If using cursor.

JOG DIAL

, press to move the

Example:

NO.=1234567

5


SETUP ITEM [ ]

6

Press

MENU

.

Dial keypad

MENU

STOP

/


JOG DIAL

Note:

●

The button replaces with a space and the button replaces with a “+”.

Example (using the dial keypad): +234 5678

Press

2 3 4 5 6 7 8

.


●

Press or to move the cursor to the incorrect number, then make the correction.

To delete a number

●

Move the cursor to the number you want to delete and press

STOP

.

28

Volume

Adjusting volumes

Ringer volume

4 levels (high/middle/low/off) are available.

While the unit is idle, press or .

¡

To turn the ringer off:

1. Press repeatedly until the following message is displayed.

Display:

RINGER OFF= OK?

YES: PRESS SET

2. Press


.

●

To turn the ringer back on, press .

¡

While the ringer volume is set to off:

The display will show the following message.

RINGER OFF

When receiving a call, the unit will not ring and will display the following.

INCOMING CALL

Handset receiver volume

5 levels (high to low) are available.

While using the handset, press or .

Speaker volume

8 levels (high to low) are available.

While using the speakerphone, press or .

/


29

Making and Answering Calls

Voice call - making

1

Press

SP-PHONE

or lift the handset.

Display: TEL=

2

Dial the telephone number.

Example:

TEL=2345678

3

●

If you misdial, hang up and dial again.

When the other party answers, talk into the microphone or handset.

4

When finished, press handset.

SP-PHONE

or hang up the

Dial keypad

Handset

MUTE

REDIAL/PAUSE

SP-PHONE

/

Microphone

To redial the last number

1. Press

SP-PHONE


●

If the line is busy when using the

SP-PHONE

button, the unit will automatically redial the number up to 14 times.

●

During redial, the following will be displayed.

Display:

WAITING REDIAL

To mute your voice to the other party

1. Press

MUTE

during a telephone conversation.

Display:

<MUTE>

●

The other party cannot hear you, but you can hear them.

2. To resume the conversation, press

MUTE

.

Hints for speakerphone operation

●

●

Use the speakerphone in a quiet room.

If you have difficulty hearing the other party,

● adjust the volume using or .

If you and the other party speak at the same time, parts of your conversation will be cut off.

●

To switch to the handset, lift the handset.

To switch back to the speakerphone, press

SP-PHONE

.

30


Voice call - answering

1

When the unit rings, press handset.

SP-PHONE

or lift the

2


SP-PHONE

or hang up the

Handset

MUTE

SP-PHONE

/

31


TONE, FLASH and PAUSE buttons

TONE button

The

TONE

( ) button is used for rotary pulse dial services and allows you to temporarily change from the pulse to tone mode during a dialing operation.

When you hang up, the unit will automatically return to the pulse mode.

TONE

FLASH button

The

FLASH

button functions as the hookswitch on a regular telephone. If you misdial a telephone number, press the

FLASH

button firmly.

The

FLASH

button also allows you to use special features of a host exchange (if connected) or local telephone company services such as call waiting.

For further details, contact your host exchange supplier or local telephone company.


FLASH

Entering pauses

When the REDIAL/PAUSE button is pressed during dialing, a pause will be inserted. Pressing

REDIAL/PAUSE once creates a 5 second pause.

Example 1:

When your unit is connected to a host exchange, insert a pause before the telephone number to get an outside line.

9 PAUSE Telephone number

Line access code

Example 2:

If a transmission error occurs during an overseas transmission, add two pauses at the end of the telephone number.

International access code

Country code

Telephone number

PAUSE PAUSE

Note:

●

TONE, FLASH and PAUSE can be stored into a telephone number in One-Touch

Dial and the JOG DIAL directory.

32


Dialing mode

(touch tone or pulse)

The unit will automatically set the dialing mode to “TONE” or “PULSE” when the unit is turned on if this feature is set to “AUTO”.

If you cannot dial, change the dialing mode setting to “TONE” or “PULSE” by following the instructions below.

Dial keypad

MENU

1

2

Press

MENU

.

Display:

Press , then

1 3

.

1.SYSTEM SET UP

DIALING MODE

3

Press


.

MODE=AUTO

▼ ▲

4

Press or to select the desired setting.

5


SETUP ITEM [ ]

6

Press

MENU

.

/


Note:

●

If you change to a different telephone company and this company has a different dialing mode service, reset your dialing mode.

33

One-Touch Dial

Storing names and telephone numbers in

One-Touch Dial

The unit’s memory allows you to use One-Touch Dial for rapid access to your most frequently dialed numbers.

10 stations are available.

●

The One-Touch Dial key 1 can be used as One-Touch Dial key 1 (DIAL MODE) or as a broadcast key

(BROADCAST). Both functions cannot be used at the same time. For the broadcast function, see pages 52 and 53.

1

Press

DIRECTORY PROGRAM

.

Display: PRESS STATION

Dial keypad

HYPHEN

SECRET

LOWER

One-Touch

Dial keys

2

3

OR USE JOG-DIAL

For stations 1–5

Press one of the One-Touch Dial keys.

●

If you select One-Touch Dial key 1, select

“DIAL MODE” by pressing . Then press

START/COPY/SET to go to the next prompt.


Press

LOWER

, then press one of the One-Touch

Dial keys.

Enter the station name, up to 10 characters, by following the instructions on the next page.

Example:

NAME=John

4


Example: <S02>=

5

Enter the telephone number up to 30 digits.

●

To enter a hyphen in a telephone number, press

HYPHEN

(One-Touch Dial key 1).

Example:

<S02>=1114497

6


REGISTERED



Helpful hints:

●

●

To confirm the stored telephone numbers and station names, print a telephone number list (see page 91).

The stored names in One-Touch Dial can be searched for using the JOG DIAL directory.

Example:

John <S02>

PRESS STATION

OR USE JOG-DIAL

7

●

To program other stations, repeat steps 2 to 6.

Press


program.

to exit the

To keep the telephone number secret

Press

SECRET

(One-Touch Dial key 3) after entering the telephone number in step 5.

●

You can never view a secret number after this is set.

●

●

The telephone number will not appear on the telephone number list.

Pressing

SECRET

does not count as a digit.

To edit a stored station name and number

Enter the desired name in step 3.

Enter the desired number in step 5.

To erase a stored station name and number, see page 38.

34

One-Touch Dial

To select characters with the dial keypad

Pressing the dial keys will select a character as shown below.

Dial keys

Keys

1

7

8

9

0

3

4

5

6

1

2

One-Touch

Dial keys

2

3

Arrow keys

Characters

1 [ ] { } + – / = ,

A B C a b c 2

D E F d e f 3

G H I g h i 4

J K L j k l 5

M N O m n o 6

P Q R S p q r s 7

T U V t u v 8

W X Y Z w x y z 9

.

_

‚

: ; ?

|

0 ( ) !

" # $ % & ¥

HYPHEN key (Used to insert a hyphen.)

INSERT key (Used to insert one character or one space.)

SECRET key (Used to keep the telephone number secret.)

@ ^ ’

¤ key (Used to move the cursor to the left.) key (Used to move the cursor to the right.)

To enter another character using the same number key, move the cursor to the next space.

Note:

●

A hyphen entered in a telephone number is counted as two digits.

To select characters using the JOG DIAL

Instead of pressing the dial keys, you can select characters using the JOG DIAL.

1. Rotate

JOG DIAL

is displayed.

until the desired character

2. Press to move the cursor to the next space.

●

The character displayed in step 1 is inserted.

3. Return to step 1 to enter the next character.

Display order of characters

Capital alphabet

Lower case alphabet

Number

: Rotating to

the right

: Rotating to

the left

Symbol

JOG DIAL

35

One-Touch Dial

Making a voice call using One-Touch Dial

Before using this feature, program the desired names and telephone numbers into One-Touch Dial (see page

34).

1

Press

SP-PHONE


Display:

TEL=

●

Confirm there are no documents in the document feeder tray.

2


Press the desired One-Touch Dial key.


Press

LOWER

, then press the desired

One-Touch Dial key.

Example:

TEL=<John>

3

When the other party answers, talk into the microphone or handset.

Handset

One-Touch

Dial keys

SP-PHONE

LOWER

JOG DIAL

Microphone

4


SP-PHONE

or hang up the

Helpful hints:

●

To confirm the items stored in One-Touch Dial, print a

● telephone number list (see page 91).

You can use the JOG DIAL directory to select the station name instead of using the One-Touch Dial keys. Rotate

JOG DIAL

until the desired name is displayed, then press

SP-PHONE


36

JOG DIAL

Storing names and telephone numbers in the JOG DIAL directory

For rapid access to frequently dialed numbers, the unit also provides a JOG DIAL directory (100 stations for

KX-FP250, 60 stations for KX-FP245) besides One-Touch Dial. For your convenience, the following 2 stations have been preprogrammed in the JOG DIAL directory.

HELP-FAX (1-800-435-7329): If you cannot correct the problem after trying the help function (see page 15), call using this station (see page 39).

IQ-FAX-CS (IQ-FAX Customer Service Center) (1-888-332-9728): If you have a problem with IQ-FAX, call using this station (see page 39).

If you do not need the above stations, you can edit or erase them (see page 38).

1

Press


.


Dial keypad

OR USE JOG-DIAL

2

Rotate

JOG DIAL

until the following is displayed.

NAME=

3

Enter the name, up to 10 characters, by following the instructions on page 35.

Example:

NAME=Alice

4


NO.=

5

Enter the telephone number up to 30 digits.

Example:

NO.=5552233

6

Press


.

REGISTERED

NAME=

7

●

To program other items, repeat steps 3 to 6.

Press


program.

to exit the


●

Press or to move the cursor to the incorrect character, then make the correction.

To delete a character

●

Move the cursor to the character you want to delete and press

STOP

.

STOP SECRET

/

JOG DIAL



Note:

●

To confirm the stored names and telephone numbers, print a telephone number list (see page 91).

●

You can store items during a telephone conversation.

●

When the following message is displayed in step 6, you can store 5 items only.

Display:

SPACE= 5 DIRS.

●

If the unit shows “JOG-DIAL FULL” in step 1, there is no space to store new stations. Edit or erase unnecessary stations (see page 38).

●

By rotating

JOG DIAL

to the right, stored items can be displayed. The order is as follows: alphabet, number, symbol and telephone number (when a name is not stored).

To keep the telephone number secret

Press

SECRET

(One-Touch Dial key 3) after entering the telephone number in step 5.

●

You can never view a secret number after this is set.

●

The telephone number will not appear on the

● telephone number list.

Pressing

SECRET

does not count as a digit.

37

JOG DIAL

Editing a stored name and number

1

Rotate

JOG DIAL

displayed.

until the desired name is

Example:

Mary

2

Press


.

EDIT= DELETE=#

3

Press to select “EDIT”.

NAME=Mary

4

5

●

If you do not need to edit the name, skip to step 5.

Edit the name by following the instructions on page 35.

Press


.

6

7

Example:

NO.=0123456

●

If you do not need to edit the telephone number, skip to step 7.

Edit the telephone number. For further details, see page 37.


REGISTERED

Dial keypad

JOG DIAL



Erasing a stored name and number

You can also erase a name and number stored for One-Touch Dial by following the instructions below.

1

Rotate

JOG DIAL

displayed.


Example: Smith

2

Press


.

EDIT= DELETE=#

3

Press to select “DELETE”.

DELETE OK?

YES: PRESS SET

4

●

If you do not want to erase the item, press

STOP

.


DELETED

●

The stored name and number are deleted.

STOP JOG DIAL



38

JOG DIAL

Making a voice call using the JOG DIAL directory

Before using this feature, program the desired names and telephone numbers into the directory (see page 37).

1

Rotate

JOG DIAL

displayed.


Example:

Lisa

Handset

2

Press

SP-PHONE


●

The unit will start dialing automatically.

DIALING

3

When the other party answers, talk into the microphone or the handset.

TEL=<Lisa>

4


SP-PHONE

or hang up the

SP-PHONE

STOP

Microphone

JOG DIAL

NAME/TEL NO.

Helpful hint:

●

To confirm the items stored in the directory, print a telephone number list (see page 91).

Note:

●

If the desired name has not been stored, press

STOP

and dial the number manually.

To store the name and number, see page 37.

To search for a name by the initial

Example: When you want to search for the name

“Lisa”

1. Rotate

JOG DIAL

until any name is displayed.

Example: Alan

2. Press

5

repeatedly until any name with the initial “L” is displayed (see the character table on page 35).

Larry

3. Rotate

JOG DIAL

displayed.

to the right until “Lisa” is

Lisa

●

To stop the operation, press

STOP

.

4. Press

SP-PHONE

or lift the handset, and the unit will automatically dial the number.

To confirm a stored telephone number

1. Rotate

JOG DIAL

displayed.


Example:

Kim

2. Press NAME/TEL NO. .

4567890

●

To stop the operation, press

STOP

.

3. Press

SP-PHONE

or lift the handset, and the unit will automatically dial the number.

39

Voice Contact

Talking to the caller after fax transmission or reception

You can have a conversation during the same call after the fax message is completed. This will save the added expense and time of making another call.

This feature only works when the other party’s fax machine is equipped with a voice contact feature.

Initiating voice contact

1

Press

SP-PHONE

documents.

while transmitting or receiving

Display: VOICE STANDBY

Handset

FACE DOWN

●

Your unit will call the other party with a distinctive

● ring.

When the other party answers, your unit will emit a distinctive ring.

2

Press talking.

SP-PHONE

or lift the handset to start

SP-PHONE

Note:

●

If you initiate voice contact during transmission, the

● unit will call you with a distinctive ring after all of the documents have been transmitted.

If you initiate voice contact during reception, the unit will call you with a distinctive ring after the current page of the document is received.

Receiving a request for voice contact

1

If the other party initiates voice contact, your unit will sound a distinctive ring and the following will be displayed.

Display: PLEASE PICK UP

2

Press

SP-PHONE

or lift the handset within

10 seconds of the distinctive ring to start talking.

Handset

SP-PHONE

40

Sending Faxes

Sending a fax manually

1

2

3



Insert the document (up to 15 pages) FACE

DOWN until a single beep is heard and the unit grabs the document.

Display:

STANDARD

4

5

If necessary, press

RESOLUTION

repeatedly to select the desired setting (see the bottom of this page).

Press

SP-PHONE


TEL=

6

Dial the fax number.

Example:

TEL=5678901

7

When a fax tone is heard:

Press START/COPY/SET handset if using it.

, and hang up the

OR

When the other party answers your call:

Ask them to press their start button. When a fax tone is heard, press your

START/COPY/SET and hang up the handset if using it.

CONNECTING.....

To feed more than 15 pages at a time

Insert the first 15 pages of the document. Add the extra pages (up to 15) before the last page is fed into the unit.

To redial the last number

●

●

If the line is busy, the unit will automatically redial the number up to 5 times.


Display:

WAITING REDIAL

To stop transmission

To eject the document, press

STOP

again.

Document feeder tray

Document guides

Dial keypad

FACE DOWN

STOP

SP-PHONE


RESOLUTION


Note:

●

If you cannot send a fax, confirm the problem by printing a journal report (see page 91) and try to solve the problem (see page 78).

To select the resolution

Select the desired resolution according to the type of document.

STANDARD

FINE

SUPER FINE

HALF TONE

For printed or typewritten originals with normal-sized characters.

For originals with small printing.

For originals with minute printing.

For originals containing photographs, shaded drawings, etc.

●

Using the fine, super fine or half tone setting will

● increase the transmission time.

If the resolution setting is changed during feeding,

● it will be effective from the next sheet.

The super fine resolution only works with other compatible fax machines.

41

Sending Faxes

Sending a fax using One-Touch Dial

Before using this feature, program the desired names and telephone numbers into One-Touch Dial (see page

34).

Document guides

1


2


3



Display: STANDARD

4

If necessary, press

RESOLUTION

repeatedly to select the desired setting (see the bottom of page 41).

5


Press the desired One-Touch Dial key.


Press

LOWER

, then press the desired

One-Touch Dial key.

Example: FAX=<John>


FACE DOWN

One-Touch

Dial keys

SP-PHONE STOP


LOWER

JOG DIAL

RESOLUTION

Helpful hints:

●

To confirm the items stored in One-Touch Dial, print a


You can use the JOG DIAL directory to select the station name instead of using the One-Touch Dial keys. Rotate

JOG DIAL


● displayed, then press START/COPY/SET .

The connecting tone will be heard during dialing to tell you the status of the other party’s machine (see page 55).

Note:

●

If your fax does not transmit, press

SP-PHONE

and then repeat step 5. Verify that the number dialed is answered by the other party’s fax machine.

Fax auto redial

If the line is busy or there is no answer, the unit will automatically redial the number up to

5 times.

●

This feature is also available for;

— sending faxes using the JOG DIAL directory (page 43), and

— delayed transmission (page 50).

●


Display:

WAITING REDIAL

●

To cancel redialing, press

STOP

.

42

Sending Faxes

Sending a fax using the JOG DIAL directory

Before using this feature, program the desired names and telephone numbers into the directory (see page 37).

1


2


3



Display:

STANDARD

4

If necessary, press

RESOLUTION


5

Rotate

JOG DIAL

displayed.


Example:

Alice

●

To confirm the number, press NAME/TEL NO. .

6


Example: FAX=<Alice>

CONNECTING.....

●

The unit will start transmission.


NAME/TEL NO.

Document guides

FACE DOWN

SP-PHONE

STOP JOG DIAL


RESOLUTION

Helpful hints:

●

To confirm the items stored in the directory, print a


The connecting tone will be heard during dialing to tell you the status of the other party’s machine (see page 55).

Note:

●

If the desired name has not been stored, press and dial the number manually.

To store the name and number, see page 37.

STOP

●

For further details about using the JOG DIAL, see page 39.

●

If your fax does not transmit, press

SP-PHONE

then repeat steps 5 and 6. Verify that the number and dialed is answered by the other party’s fax machine.

43

Sending Faxes

IQ-FAX

This feature can only be used by those who apply to the FaxSav service.

IQ-FAX is intelligent faxing which allows you to send faxes via the internet by using the IQ-FAX button. Behind the IQ-FAX button is the FaxSav Global Fax Network which manages the delivery of your fax to any fax machine in the world. It routes your fax via the best and most time efficient route and will automatically resend your fax for you, if the receiving fax machine is unavailable.

This “fax-only” network has the added advantage of cost efficiency due to the internet being integrated into the network. Every fax is secure since the FaxSav network utilizes the highest encryption legally allowed, ensuring that your documents stay secure. You get the benefits of carefree faxing with savings associated with the use of the internet. It is simple, quick, and secure.

For more information, contact FaxSav at 1-888-332-9728. This number is pre-programmed in the JOG DIAL directory (see page 37).

How your fax is sent to the other party’s fax machine

R

1 2

Fax server

Your unit will send a fax to the fax server.

The fax server will receive a fax from your unit, then send it to the other party’s fax machine.

The other party’s fax machine will receive a fax from the fax server.

1 If any transmission errors occur between your unit and the fax server, your unit will automatically redial to the fax server up to 2 times.

2 If any transmission errors occur between the fax server and the other party’s fax machine, the fax server will automatically redial to the other party’s fax machine up to 4 times. If your fax is still not transmitted after 4 attempts, the fax server will fax a Non-Delivery Notice to you. In this case, there is no charge to you. Set your unit to receive a fax.

How to apply for the FaxSav Internet service for your unit

1

2

Fill out the attached application form and fax it to 1-800-909-6649.

●

The FaxSav company will send you a welcome fax after they have activated your account.

●

There is no application or monthly fee. You pay only for the faxes you send.

To enable the IQ-FAX function from your fax machine, set feature setting #75 to ON (see page 45).

44

Sending Faxes

Turning on the IQ-FAX function

Before programming, confirm that your application has been processed by FaxSav.

Dial keypad

MENU

1

2

Press

MENU

.

Display:

Press , then

7 5

.

1.SYSTEM SET UP

IQ-FAX

3

Press


.

MODE=OFF

▼ ▲

4

Press or to select “ON”.

MODE=ON

●

If this feature is not required, select “OFF”.

▼ ▲

5


SETUP ITEM [ ]

6

Press

MENU

.

START/COPY/SET /

45

Sending Faxes

Sending a fax using the Internet

1

2

3





Display:

STANDARD

4

If necessary, press

RESOLUTION


5

Press

IQ-FAX

.

IQFAX TO WHERE?

6

Enter the fax number using the dial keypad,

One-Touch Dial or

JOG DIAL

.

●

You can use the

BROADCAST

52 and 53).

key (see pages

FAX=

7

Press


.

TRYING IQ-FAX

CONNECTING.....


One-Touch Dial keys

BROADCAST

Document guides

Dial keypad

FACE DOWN

IQ-FAX

JOG DIAL


RESOLUTION

SENDING P1

SENT TO SERVER

●

If the number you dialed is out of the FaxSav network service area, the unit will show the following messages and send the fax directly over the telephone line.

OUT OF NETWORK

SENDING NORMAL

●

If “OUT OF NETWORK” is displayed when sending a fax long distance or internationally when using IQ-FAX, then contact FaxSav at

1-888-332-9728.

If you cannot send a fax

Contact FaxSav at 1-888-332-9728.

The FaxSav customer service center may send you a program update. While receiving this update, you will not be able to operate the unit and the following message will be displayed for about 3 minutes. During this time, you also will not be able to operate extension telephones, if they are connected.

Display:

LOADING IQ-DATA

If a loading error occurs, the unit will display the following message.

LOADING ERROR

In this case, contact FaxSav at 1-888-332-9728.

46

Sending Faxes

Documents you can send

Minimum size Maximum size Effective scanning area

128 mm

(5")

216 mm (8

1

/

2

")

Scanned area

4 mm

208 mm (8

3

/

16

")

Paper width

216 mm (8

1

/

2

")

Document weight

Single sheet:

45 g

/m 2 to 90 g

(12 lb. to 24 lb.)

/m 2

Multiple sheets:

60 g

/m 2 to 75 g

(16 lb. to 20 lb.)

/m 2

Note:

●

●

Remove clips, staples or other similar fastening objects.

Check that ink, paste or correction fluid has dried.

●

Do not send the following types of documents. Use copies for fax transmission.

— Chemically treated paper such as carbon or carbonless duplicating paper

— Electrostatically charged paper

— Heavily curled, creased or torn paper

— Paper with a coated surface

— Paper with a faint image

— Paper with printing on the opposite side that can be seen through the front (e.g. newspaper)

47

Sending Faxes

Confirmation report

The sending report will provide you with a printed record of the fax transmission result.

One of the following choices is available.

ERROR: The sending report will print out only when fax transmission fails (pre-selected setting).

ON:

The sending report will always print out, indicating whether fax transmission is successful or not.

OFF:

The sending report will not print.

Dial keypad

MENU

1

2

Press

MENU

.

Display:

Press , then

0 4

.

1.SYSTEM SET UP

SENDING REPORT

3


MODE=ERROR

▼ ▲

4


5


SETUP ITEM [ ]

6

Press

MENU

.

/


Sample of a sending report

SENDING REPORT

NO.

OTHER FACSIMILE

01 2345678

START TIME

Jan. 20 01:18PM

USAGE TIME MODE

00'51 SND

PAGES

00

Jan. 20 1998 01:19PM

RESULT

CODE

COMMUNICATION ERROR (43)

SND: Sent directly.

IQ-FAX: Sent to the fax server.

Communication message

(See page 78.)

Error code

(for service personnel use only)

Note:

●

If your fax is not transmitted to the other party’s fax machine using the FaxSav network, the FaxSav network will send a Non-Delivery Notice to your unit.

48

Sending Faxes

Automatic journal report printing

This feature prints a journal report automatically after every 35 new fax communications.

After printing, only the oldest communication result will be erased when a new communication occurs.

When this feature is deactivated, the unit will store the records of the fax communications, but will not print the journal report automatically.

Dial keypad

MENU

1

2

Press

MENU

.

Display:

Press , then

2 2

.

1.SYSTEM SET UP

AUTO JOURNAL

3


MODE=ON

▼ ▲

4


●


/


5

Press


.

SETUP ITEM [ ]

6

Press

MENU

.

Sample of a journal report

JOURNAL

NO.

OTHER FACSIMILE

01

02

03

04

05

3332222

9998765

John

555556677

Jan. 25 1998 05:22PM

START TIME

Jan. 21 02:14PM

Jan. 21 03:17PM

Jan. 21 05:18PM

Jan. 22 10:35AM

USAGE TIME

00'45

00'58

00'48

02'45

03'50

MODE

SND

IQ-FAX

RCV

SND

SND

RCV

PAGES

01

02

01

03

05

03

RESULT CODE

OK

OK

OK

COMMUNICATION ERROR (43)

OK

OK

SND: Sent directly.

IQ-FAX: Sent to the fax server.

RCV: Received directly.

Communication message

(See page 78.)

Error code

(for service personnel use only)

Note:

●

If your fax is not transmitted to the other party’s fax machine using the FaxSav network, the FaxSav network will send a Non-Delivery Notice to your unit.

49

Sending Faxes

Delayed transmission

(sending a fax at a specific time)

Using a built-in clock, this unit can send documents automatically at a specific time. This allows you to take advantage of low-cost calling hours offered by your telephone company. The delayed transmission can be reserved to take place up to 24 hours in advance.

1

Insert the document FACE DOWN.

Display:

STANDARD

2

Press

MENU

.

1.SYSTEM SET UP

3

Press , then

2 5

.

DELAYED SEND

4


MODE=OFF

▼ ▲

5


MODE=ON

▼ ▲

6

Press


.

FAX=

7


One-Touch Dial or

JOG DIAL

.

8


TIME=12:00AM

9

Enter the transmission start time.

Example (using the dial keypad): 11:30PM

Press

1 1 3 0

, then press to select “PM”.

TIME=11:30PM

10

●

To select “AM”, press until “AM” is displayed.


SETUP ITEM [ ]

Press

MENU

.

11

SEND AT 11:30PM

●

When the programmed time arrives, the unit will automatically start transmission.

Dial keypad

FACE DOWN

One-Touch

Dial keys

/

STOP MENU


JOG DIAL

Note:

●

You can receive, transmit and copy documents while delayed transmission is set.

To cancel the delayed transmission setting

1. Press

STOP

while the unit is idle.

Display: SEND CANCELED?

YES: PRESS SET

2. Press START/COPY/SET .

50

Sending Faxes

From memory

The unit is able to scan and store documents into memory, and then transmit the stored documents.

The memory capacity is approx. 25 pages based on the CCITT No. 1 test chart in standard resolution. For the

CCITT No. 1 test chart, see page 97.

Setting memory transmission

1

2

Press

MENU

.

Display:

Press , then

1 5

.

1.SYSTEM SET UP

SEND BY MEMORY

3


MODE=OFF

▼ ▲

Dial keypad

4


MODE=ON

●


▼ ▲

5


SETUP ITEM [ ]

6

Press

MENU

.

Transmitting documents from memory

MENU

/


1

2



One-Touch Dial or

JOG DIAL

.

Dial keypad

One-Touch

Dial keys

3

FACE DOWN

When using the dial keypad or

START/COPY/SET .

JOG DIAL

, press

●

The document will be fed into the unit and scanned into memory.

After storing all of the pages, the unit will transmit the documents.

●

The amount of memory used will be shown as a percentage on the display.

STOP JOG DIAL

Display:

PAGES=01 05


Amount of memory used

Note:

●

The stored documents will be automatically erased after transmission.

●

●

●

To cancel the memory transmission, press

STOP

during or after scanning the document.

If you select the fine, super fine or half tone resolution, the number of documents that can be sent will decrease.

If the stored pages exceed the memory capacity, the transmission will be canceled.

51

Sending Faxes

Multiple stations

This feature is useful when frequently sending the same documents to selected parties whose telephone numbers are stored in One-Touch Dial and the JOG DIAL directory. You must program the desired parties into the BROADCAST key (One-Touch Dial key 1).

Important:

●

Before programming, make sure that the desired telephone numbers have been stored into One-Touch Dial or the JOG DIAL directory.

●

The BROADCAST key can be used as One-Touch Dial key 1 or as the broadcast key.

Programming the BROADCAST key with telephone numbers

1

Press


.


6

Press START/COPY/SET all of the desired stations.

after entering

7

Press


the program.

to exit

OR USE JOG-DIAL

2

Press

BROADCAST

.

3

Press or

DIAL MODE

▼ ▲ to select “BROADCAST”.

BROADCAST

▼ ▲

4

Press


.

DIR= [000]

5

Enter the stations.

a: Using One-Touch Dial:

For stations 2-5, press the preset One-Touch

Dial key.

For stations 6-10, press

LOWER

the preset One-Touch Dial key.

, then press

Example: DIR=Luke [001]

b: Using JOG DIAL directory:

Rotate

JOG DIAL

until the desired name is displayed (up to 100 stations for KX-FP250,

60 stations for KX-FP245).

Example:

John [001]


Example: John [002]

●

To enter other stations, repeat this step (up to

109 stations for KX-FP250, 69 stations for

KX-FP245).

LOWER

BROADCAST

One-Touch

Dial keys

STOP

/

JOG DIAL



Note:

●

If you make a mistake while programming,

● press

STOP

, then make the correction.

Confirm the stored numbers by printing a telephone number list (see page 91).

52

Sending Faxes

Using the BROADCAST key

The documents will be scanned and stored into memory when using the BROADCAST key. After transmission, the stored documents will be erased automatically.

The memory capacity is approx. 25 pages based on the CCITT No. 1 test chart in standard resolution. For the

CCITT No. 1 test chart, see page 97.

1

2


Press

BROADCAST

.

● The documents will be fed into the unit and scanned into memory. Then the unit will transmit the data to each station, calling each number sequentially.

Note:

●

If you select the fine, super fine or half tone resolution, the number of pages that the unit can transmit will

● decrease.

If one of the stations is busy or does not answer, the station will be skipped. All skipped stations will be redialed up to 5 times after all of the other stations have been called.

BROADCAST

FACE DOWN

STOP


To cancel the broadcast setting

1. Press

STOP

while the unit displays

“BROADCASTING”.

Display:

SEND CANCELED?

YES: PRESS SET

2. Press START/COPY/SET .

Broadcast report

After all of the transmissions have been completed, the unit will automatically print the following report.

Sample of a broadcast report:

BROADCAST REPORT

NO.

001

002

003

004

OTHER FACSIMILE

Mike

Peter

Sam

Kim

START TIME

Jan. 10 03:31PM

Jan. 10 03:33PM

Jan. 10 03:34PM

Jan. 10 03:35PM

TOTAL

USAGE TIME

01'10

01'08

01'09

01'10

004'37

PAGES (IQ-FAX)

02

02

02

02

008 (008)

Jan. 10 1998 03:36PM

(1/1)

RESULT

OK

OK

OK

OK

Total number of pages sent to the fax server.

The “ ” mark in this column shows the fax has been sent to the fax server.

53

Sending Faxes

Overseas

You may experience difficulty when transmitting documents overseas. This feature makes sending documents easier as the transmission speed is slowed down. Before starting transmission, follow the steps below.

1

2

Press

MENU

.

Display:

Press , then

2 3

.

1.SYSTEM SET UP

OVERSEAS MODE

3

Press


.

MODE=OFF

▼ ▲

4


MODE=ON

▼ ▲

● If this feature is not required, select “OFF”.

5


SETUP ITEM [ ]

6

Press

MENU

.

Dial keypad

MENU

/


Note:

●

●

●

After transmission, this feature will turn off automatically.

This feature is not available for transmission using the

BROADCAST key.

The calling charges will be higher when using this feature.

54

Sending Faxes

Connecting tone

This feature allows you to hear connecting tones, such as a fax tone, ring back tone or busy tone for several seconds when you send a fax using One-Touch Dial or the JOG DIAL directory. This will tell you the status of the other party’s machine.

If you hear a:

— Fax tone: The other party’s machine is ready for reception.

— Ring back tone: If this tone continues, the other party’s machine may not be a facsimile or ran out of paper.

— Busy tone:

Check with the other party.

The other party’s machine is busy. Let the unit continue redialing or press

STOP

and try again later.

If this feature is not required, turn it off.

1

2

Press

MENU

.

Display:

Press , then

7 6

.

1.SYSTEM SET UP

CONNECTING TONE

3


MODE=ON

▼ ▲

4


● If this feature is not required, select “OFF”.

5


SETUP ITEM [ ]

6

Press

MENU

.

Dial keypad

MENU

STOP

/


Note:

●

The connecting tone volume cannot be adjusted.

55

Receiving Faxes

Setting the unit to receive calls

Option A

To answer all voice and fax calls yourself.

How you want to use the unit to receive faxes

Option B

You have a separate telephone line just for fax calls.

Voice/Fax call Fax call

You have to set this.

TEL mode

(See page 58.)

AUTO ANSWER is OFF.

FAX ONLY mode

(See pages 59 and 60.)

PRE-SELECTED SETTING

AUTO ANSWER is ON.

AUTO ANSWER

FAX ON

AUTO ANSWER light

●

When the AUTO ANSWER light is on,

AUTO ANSWER is on.

●

When the AUTO ANSWER light is off,

AUTO ANSWER is off.

●

To turn the AUTO ANSWER light on/off,

This is how the unit will operate when set this way.

When the unit rings, you must answer all calls.

●

If you hear a fax calling tone (slow beep) or no sound is heard, press

●


An answering machine can also answer the incoming calls (see page 61).

All incoming calls will be answered as a fax.

In FAX ONLY mode, any call which comes in on the attached telephone line will be answered, and the unit will try to receive a fax - the display will show “CONNECTING.....”. If it does not show “RECEIVING P1”, then the incoming call was not a fax.

56

Receiving Faxes

Option C

You have Distinctive Ring service from the telephone

company (this allows you to have up to 3 telephone numbers on the same line).

2 number example

To the same line

Telephone

(No.:555-1111)

Facsimile (No.:555-1333)

To activate the Distinctive Ring mode, select the same ring pattern as assigned to the facsimile number in feature #31 (see pages 64 and

65):

A: Standard ring (one long ring)

B: Double ring (two short rings)

C: Triple ring (short-long-short rings)

D: Other triple ring (short-short-long rings)

The unit will automatically answer calls which come in on your facsimile number. If a call comes in on the other telephone number, the unit will operate based on the receive mode you have set.

Option D

You want to use the fax machine with an answering machine.

Answering machine

(not included)

Other options

If you have a voice mail service from your telephone company, you also need to subscribe to a

Distinctive Ring service. See pages 64 and

65.

Voice/Fax call

If you have a computer attached to the same telephone line, see page

62.

1. Connect an answering machine to the EXT jack.

2. Set the number of rings on the answering machine to less than 4.

3. Record a greeting message to the answering machine.

4. Turn on the answering machine.

5. Program the remote activation ID into your fax machine.

For further details, see pages 61 to

63.

Use with TEL mode or FAX ONLY mode.

If you use with FAX ONLY mode, set the FAX ONLY mode ring count to “5 EXT.TAM” (see page 60).

If you are near the unit and want to use it to receive all of your voice and fax calls, see pages 66 to 69.

When receiving voice calls:

The answering machine will record voice messages.

When receiving fax calls:

The fax machine will receive documents.

If you answer a telephone in another room and hear a fax being received, you can activate the unit remotely by pressing 9.

See page 70.

57

Receiving Faxes

TEL mode

(answering all calls manually)

Turn off the AUTO ANSWER mode by pressing

AUTO ANSWER

until the AUTO ANSWER light turns off.

●

The display will show the following.

Display:

TEL MODE

Handset

1

When the unit rings, press handset to answer the call.

SP-PHONE

or lift the

2

When:



— no sound is heard, press START/COPY/SET .

CONNECTING.....

3

Hang up the handset, if using it.

●

The unit will start reception.

Note:

●

If you do not answer the call within 15 rings, the unit will temporarily switch to the fax and the caller can send documents.

To stop receiving

Press

STOP

.

Friendly reception feature

When you answer a call and hear a fax calling tone (slow beep), the unit will automatically start receiving even if you do not press START/COPY/SET .

●

If this feature is not required, set to “OFF” (see page 73).

SP-PHONE

AU TO ANSWER

F X ON

OFF

STOP


Memory reception

When a printing problem is detected, the unit will temporarily store the received document into memory.

While documents are in memory, the unit will:

— display an error message and the following message alternately;

Display:

FAX IN MEMORY

— alert you with a slow beep (Receive alert).

●

Follow the instructions on pages 79 and 80 to solve the problem and print the stored document.

●

For memory capacity, see page 97.

58

Receiving Faxes

FAX ONLY mode

(all calls are received as faxes)

Activating the FAX ONLY mode

Turn on the AUTO ANSWER mode by pressing

AUTO ANSWER

until the AUTO ANSWER light turns on.

●

The display will show the following.

Display: FAX ONLY MODE

●

The unit will automatically answer all calls and only receive fax documents.

●

The number of rings before a call is answered can be changed (see page 60).

Note:

●

This mode should not be used on a telephone line which is used for both voice and fax calls. When the unit answers the call, fax communication is attempted with the other fax machine even if someone is trying to call you.

F X ON

ON

If you have a telephone line just for receiving faxes, we recommend the following setup.

Line 1 – Voice calls

Wall jack

Line 2 – Fax calls

Only a fax machine is connected.

Example: A telephone line is used for voice calls and a separate telephone line for the fax machine.

Therefore, two telephone lines are used. When someone is sending a fax, the fax machine will ring once (see page 60).

59

Receiving Faxes

Setting the FAX ONLY mode ring count

This setting determines the number of rings before the unit answers a call in the FAX ONLY mode.

You can choose from 1 to 5 rings. If you use the unit with an answering machine, select “5 EXT.TAM”

(see pages 60 to 63).

Helpful hints:

●

●

To answer a call before the unit does, increase the number of rings.

If you have difficulty receiving faxes, the other parties may have tried to send faxes before confirming if your unit answered. Decrease the number of rings.

1

2

Press

MENU

.

Display:

Press , then

0 7

.

1.SYSTEM SET UP

FAX RING COUNT

3


RING=1

▼ ▲

4

Press or to select the desired number or enter the desired number using the dial keypad.

5


SETUP ITEM [ ]

6

Press

MENU

.

Dial keypad

MENU

/


60

Receiving Faxes

Using with an answering machine

Setting up the fax machine and an answering machine

1

Connect the answering machine to the EXT jack on the back of the fax machine.

Peel off the tape on the EXT jack and connect the cord.

Answering machine

(not included)

Telephone line cord

2

If you plan to use the FAX ONLY mode on the fax machine, set the number of rings on the answering machine to less than 4.

●

This will allow the answering machine to answer the call first.

3

Record a greeting message on the answering machine.

Example:

“This is (your name, business and/or telephone number). We are unable to answer the phone right now. To send a fax, start transmission. To leave a message, please speak after the beep. Thank you.”

4

Turn on the answering machine.

5

Set the receive mode of the fax machine to the TEL mode (see page 58) or FAX ONLY mode (see page 59).

●

When you set the FAX ONLY mode, set the FAX ONLY mode ring count (feature setting #07) to

“5 EXT.TAM” (see page 60). The number of rings on the answering machine should be less than the

FAX ONLY mode ring count so that the answering machine will answer a call first. Using the FAX

ONLY mode will allow you to receive faxes if the answering machine is full.

6

Check the remote access code of your answering machine and program the same code into the remote operation ID of the fax machine (feature setting #12). See page 63.

Note:

●

Do not pause for 4 seconds or more during the greeting message. If a 4 second pause is stored in the greeting message, all incoming calls will be routed to the unit from the answering machine even while the greeting message is playing.

●

We recommend you keep the greeting message around 10 seconds long. If the greeting message is too long, some incoming fax calls may not be answered by the fax machine.

●

Every time the unit receives a document, a silent pause or fax tone may be recorded on the answering machine.

61

Receiving Faxes

How the fax machine and answering machine work

Receiving voice calls

The answering machine will record voice messages automatically.

Receiving fax calls

The fax machine will receive documents automatically.

Receiving a voice message and fax document in one call

The answering machine will record the voice message first. Then, the fax machine will be activated by the caller’s request and receive the document. For further details, see page 63.

To use with an answering machine and computer, we recommend the following setup.

Always connect the fax machine directly to the wall jack.

Wall jack

Fax machine

Computer

Answering machine

Note:

●

Set the TEL mode on the fax machine.

●

The device which has the shortest ring count will answer a call first. Confirm the ring count for each device.

●

If you use your computer as an answering machine, connect the telephone line cord from the EXT jack on the back of the fax machine to the computer.

62

Receiving Faxes

Remote operation of your answering machine (remote activation ID)

Some answering machines will allow you to retrieve voice messages from a remote location. To deactivate the fax machine while you are checking your messages, set the remote activation ID code for the answering machine.

Important:

●

This ID must be different from the fax activation code (see page 70).

1

Press

MENU

.

Display:

2

Press , then

1 2

.

1.SYSTEM SET UP

3


MODE=OFF

▼ ▲

4

Press or

REMOTE TAM ACT.

to select “ON”.

MODE=ON

▼ ▲

Dial keypad

MENU

/


5


ID=11

●

The display will show the pre-selected ID.

6

Enter your ID number.

●

This ID can be from 1 to 5 digits in length using

0 - 9, and #.

7

Press


.

SETUP ITEM [ ]

8

Press

MENU

.

Receiving a voice message and fax document in one call

The caller can leave a voice message and send a fax document during the same call.

Inform the caller of the following procedures beforehand.

1. The caller calls your fax machine.

●

The answering machine will answer the call.

2. The caller can leave their message after the greeting message.

3. The caller presses

9

(pre-selected fax activation code).

●

The fax machine will activate the fax function.

4. The caller presses their start button to send a document.

Note:

●

The fax activation code can be changed (see page 70).

●

If the wrong fax activation code is entered, the caller must wait at least 5 seconds to reenter the correct code.

63

Receiving Faxes

Distinctive Ring service

(ring pattern detection feature)

This feature can only be used when you subscribe to a Distinctive Ring service from your telephone company. For more information on the availability of this service, contact your telephone company before activating this feature.

This feature will work irregardless of the AUTO ANSWER or receive mode settings.

What is a Distinctive Ring service?

A Distinctive Ring service will give you up to 3 telephone numbers on a single telephone line, each having a different ringing pattern.

Ring patterns:

Standard ring (one long ring)

Double ring (two short rings)

Triple ring (short-long-short rings)

Other triple ring (short-short-long rings)

When you subscribe to a Distinctive Ring service, you can assign telephone numbers for personal telephone numbers, business telephone numbers, fax telephone numbers, and so on.

When a call is received, you will know which number is being called by the ringing pattern.

Example:

Your telephone number

012 1234

012 5678

012 9876

Ring pattern

Standard ring

Double ring

Triple ring

Use

Personal

Business

Facsimile

To use one of the telephone numbers as a facsimile number

Program the ring pattern assigned to the facsimile number (see the next page).

When the unit detects a call matching the selected Distinctive Ring pattern, it will activate the fax function.

64

Receiving Faxes

Setting the Distinctive Ring pattern assigned for faxes

Select the ring pattern of the facsimile number that is assigned by your telephone company.

1

Press

MENU

.

Display:

2

Press , then

3 1

.

1.SYSTEM SET UP

RING DETECTION

3


MODE=OFF

▼ ▲

4

Press or to select the ring pattern assigned to the facsimile number.

A:

Standard ring (one long ring)

B:

Double ring (two short rings)

C:

Triple ring (short-long-short rings)

D:

Other triple ring (short-short-long rings)

OFF: Turns off the feature (pre-selected setting).

5


PRINTING

●

The unit will print an information list.

SETUP ITEM [ ]

6

Press

MENU

.

Dial keypad

MENU

/


Note:

●

The unit will automatically answer a Distinctive Ring

● call after the first ring irregardless of the AUTO

ANSWER, receive mode or ring count setting.

If you have only 1 Distinctive Ring number, you most likely will use setting “B”.

65

Receiving Faxes

TEL/FAX mode

(receiving voice calls with rings and fax calls without rings when you are near the unit)

Use this mode when you are always near the unit, are not using an answering machine, and you want the fax machine to detect faxes without ringing. When a call is received, the unit will work as follows. If you have connected an extension telephone, see page 67.

The unit will ring up to

3 times.***

R

R

R

R

R

R

R

R

R

Answer the call using the handset.

OR

Voice calling

The unit will not ring.*

Silent fax recognition ring count

If the call is not answered, the unit will automatically activate the fax function for fax machines that do not send a fax calling tone.

A call is received.

TEL/FAX delayed ring count

Fax calling tone**

The unit will automatically receive documents without ringing.

** * A telephone fee will be charged to the caller from this point.

* ** A fax calling tone is automatically generated by the sending fax machine. Some fax machines do not have this capability.

*** While ringing, the unit will emit a different ring back tone to the calling party.

Note:

●

Some fax messages that are transmitted manually may not send a fax calling tone. These calls must be

● received manually.

You must set the ringer to ON.

66

Receiving Faxes

Ring pattern when an extension telephone is connected

Voice calling

The extension telephone will ring once.

(The unit will not ring.)

The unit will ring up to

3 times.

(The extension telephone will not ring.)

OR

Answer the call using the handset.

RRR

RRR

RRR


If the call is not answered, the unit will automatically activate the fax function for fax machines that do not send a fax calling tone.

A call is received.

RRR

RRR


Fax calling tone**

The unit will automatically receive documents without ringing.

TEL/FAX delayed ring count:

One to four ring signals will be generated before the unit answers, depending on feature setting #78 on page 69. In the TEL/FAX mode, the unit will not generate an audible ring during this period.

Silent fax recognition ring count: The unit generates audible rings to indicate that it is receiving a voice call.

Three to six rings will be generated, depending on feature setting #30 on page 69. This signal will not ring at an extension telephone.

Note:

●

The unit will display the following when an extension telephone starts to ring.

Display:

INCOMING CALL

●

You must set the ringer to ON.

67

Receiving Faxes

Changing the FAX ONLY mode to the TEL/FAX mode

Change the AUTO ANSWER setting from the FAX ONLY mode to the TEL/FAX mode.

1

Press

MENU

.

Display:

2

Press , then

7 7

.

1.SYSTEM SET UP

3


MODE=FAX ONLY

▼ ▲

4

Press or

AUTO ANSWER to select “TEL/FAX”.

MODE=TEL/FAX

▼ ▲

5


PRINTING

6

●

The unit will print an information list.

SETUP ITEM [ ]

Press

MENU

.

7

If the AUTO ANSWER light is off, turn it on by pressing

AUTO ANSWER

.

TEL/FAX MODE

Dial keypad

F X ON

ON

MENU

/


Note:

●

To return to the FAX ONLY mode, select

“FAX ONLY” in step 4.

We recommend the following setup.

Wall jack

68

Only a fax machine is connected.

You are always close to the unit.

Answering machine

Do not connect an answering machine when using the

TEL/FAX mode.

Wall jack

Receiving Faxes


This setting determines the number of times the extension telephone rings in the TEL/FAX mode. You can choose from 1 to 4 rings.

When an extension telephone is not connected, this setting does not need to be changed.

1

2

Press

MENU

.

Display:

Press , then

7 8

.

1.SYSTEM SET UP

TEL/FAX RING

3


RING=1

▼ ▲

4


5


SETUP ITEM [ ]

6

Press

MENU

.

Dial keypad

MENU

/


Note:

●

If the number of rings is increased, you may not be able to receive documents from some older model fax machines which do not send a fax calling tone.


When the unit detects a voice call in the TEL/FAX mode, it will ring up to 3 times. The number of rings can be changed up to 6. If a voice call is not answered within the selected number of rings (3 to 6 rings), the unit will automatically start to receive a fax.

Dial keypad

MENU

1

2

Press

MENU

.

Display:

Press , then

3 0

.

1.SYSTEM SET UP

SILENT FAX RING

3

Press


.

RING=3

▼ ▲

4


5


SETUP ITEM [ ]

6

Press

MENU

.

/


Note:

●

If the number of rings is increased, you may not be able to receive documents from some older model fax machines which do not send a fax calling tone.

69

Receiving Faxes

Extension telephone

1

2

When you connect an extension telephone to your unit or on the same line, you can receive fax documents using the extension telephone.

You do not have to go to the unit and press START/COPY/SET .

Important:

●

Use a touch tone telephone as the extension telephone and enter the fax activation code firmly.

When the extension telephone rings, lift the handset of the extension telephone.

When:



— no sound is heard, press

firmly.

9

(pre-selected fax activation code)

Extension telephone

To the EXT jack or the same line

3

Hang up the handset.

● The unit will start reception.

Note:

●

You can change the fax activation code (see below).

Fax activation code

The fax activation code is used in the following cases;

— when receiving faxes using an extension telephone (see above).

— when receiving a voice message and fax document in the same call (see page 63).

Important:

●

This code should be different from the remote activation ID (see page 63).

1

Press

MENU

.

Display:

1.SYSTEM SET UP

Dial keypad

2

Press ,

4 1

.

FAX ACTIVATION

3

MODE=ON

▼ ▲

4


●


5

6

CODE= 9

●

The display will show the pre-selected code.

Enter the new code number.

●

This code can be from 2 to 4 digits in length using 0 - 9 and

.

7

8

70

Press

MENU

.

SETUP ITEM [ ]

MENU

/


Note:

●

If you subscribe to some special telephone company services, all or part of the fax activation code must be different from the

● service access code.

The fax activation code should not be set to

“0000”.

Receiving Faxes

Other size documents

When the size of the documents sent by the other party is as large as, or larger than the recording paper, the unit can reduce each page of the document and print it out on the recording paper by programming a suitable reduction rate.

The reduction rate is determined by a combination of the size of the recording paper and received document.

Recommended reduction rate:

Mode

100%

92%

(pre-selected)

Size of recording paper

Legal

Letter

Legal

86%

72%

Letter

Letter

Letter = 216 mm x 279 mm (8

1

/

2

" x 11")

Legal = 216 mm x 356 mm (8 1 /

2

" x 14")

A4 = 210 mm x 297 mm (May not be available in the United States.)

Size of original document

Letter, A4

Letter

Legal

A4

Legal

1

2

Press

MENU

.

Display:

Press , then

3 6

.

1.SYSTEM SET UP

RCV REDUCTION

3


MODE=92%

▼ ▲

Dial keypad

MENU

4


●

If this feature is not required, select “100%”.

/


5


SETUP ITEM [ ]

6

Press

MENU

.

Note:

●

Documents received by fax machines usually have a heading on the top of each page which contains the sender’s name/telephone number. This increases the length of each page. Therefore, it is recommended to

● use the reduction mode.

If the appropriate reduction rate is not programmed, the document will be divided.

71

Receiving Faxes

Silent detection

(receiving faxes from older model fax machines)

This feature allows the unit to activate the fax function automatically if a silent pause longer than 4 seconds is detected when using an answering machine.

Helpful hints:

●

If you wish to receive documents from fax machines that do not send a fax calling tone, activate this feature.

●

If you use an answering machine to give greeting messages and record incoming messages on a single cassette tape, deactivate this feature.

1

2

Press

MENU

.

Display:

Press , then

4 0

.

1.SYSTEM SET UP

SILENT DETECT.

3


MODE=ON

▼ ▲

4


●


Dial keypad

MENU

/


5


SETUP ITEM [ ]

6

Press

MENU

.

72

Receiving Faxes

Memory reception alert

When received documents are stored into memory, the unit will alert you with beep tones. If you hear slow beeps, clear the printing problem or supply paper to print the stored documents. The beep tones will stop.

Dial keypad

MENU

1

2

Press

MENU

.

Display:

Press , then

4 4

.

1.SYSTEM SET UP

RECEIVE ALERT

3


MODE=ON

▼ ▲

4


●


5


SETUP ITEM [ ]

6

Press

MENU

.

/


Friendly reception

The friendly reception feature allows you to receive fax documents automatically without pressing

START/COPY/SET (see page 58).

When this feature is deactivated, you will have to press time you answer a fax call.

START/COPY/SET to receive fax documents each

1

2

Press

MENU

.

Display:

Press , then

4 6

.

1.SYSTEM SET UP

FRIENDLY RCV

3


MODE=ON

▼ ▲

4


●


5


SETUP ITEM [ ]

6

Press

MENU

.

Dial keypad

MENU

/


73

Receiving Faxes

Pager call - when your unit receives a fax

This feature allows your unit to call your pager when your unit receives a fax document.

1

2

Press

MENU

.

Display:

Press , then

7 0

.

1.SYSTEM SET UP

3


MODE=OFF

4

Press or

FAX PAGER CALL to select “ON”.

MODE=ON

▼ ▲

▼ ▲

●


5

Press


.

NO.=

6

Enter your pager number.

●

You can enter a total of 46 digits and/or pauses.

Example:

1 202 555 1234PPP12345678PPP5555#

Your pager number

Pauses

Your pager access code, if required.

Message you want to see on your pager when you receive a fax.

7


●

The unit will dial the stored number.

PAGER TEST

8

Confirm if the message is displayed on your pager.

9

Press

SP-PHONE

.

Dial keypad

MENU

SP-PHONE

/



(Pause)

How your unit and pager work

Pager

74

When your unit receives a fax document, it will call your pager company.

Your pager company

Your pager company will call your pager.

5 5 5 5

A few minutes later, your pager will display the same message you entered in step 6.

(For this example: 5555)

Receiving Faxes

Film detection

If this feature is activated, the display will show the following message when the remaining film prints about

15 letter size documents.

Display: FILM NEAR EMPTY

●

If you are using regular film (100 m roll) when the above message is displayed, the unit will also print a report.

Dial keypad

MENU

1

2

Press

MENU

.

Display:

Press , then

7 9

.

1.SYSTEM SET UP

FILM DETECTION

3


MODE=ON

▼ ▲

4


●


/


5


SETUP ITEM [ ]

6

Press

MENU

.

75

Copying

Making a copy

The unit can make single or multiple copies (up to 99). Any transmittable document (see page 47) can be copied.

1


●

If the display shows “CHECK PAPER”, make sure you pull the paper set lever when installing paper.

2


BLANK

PAPER

Paper set lever

3



Display:

STANDARD

●

Make sure the handset is hung up.

4

If necessary, press

RESOLUTION


5


NUMBER=1 [100%]



COLLATE

Document guides

6

7

Enter the number of copies (up to 99).

If necessary, choose an enlargement/reduction rate by pressing page.

ZOOM

( / ). See the next

●

If you select “200%”, you cannot make multiple copies (see the instructions on the right) or change the resolution.

8

If you wish to print collated, press

COLLATE

until the following is displayed. See the instructions on the next page.

COLLATE=ON

ZOOM

( / )

FACE DOWN

STOP

RESOLUTION


9

Press


.

●

The unit will start printing.

COPYING

Note:

●

If a resolution is not selected, FINE resolution will

● automatically be selected.

You can make or receive a voice call while making

● copies.

After copying, the enlargement/reduction rate setting will return to “100%”.

76

To stop copying

Press

STOP

.

To eject the document, press

STOP

again.

To make multiple copies of an enlarged document

Make a single enlarged copy by selecting

“200%” using

ZOOM

( ) first, then make multiple copies of the enlarged document.

Copying

Printing collated

The unit will print uncollated. You can also print collated. See the example below.

For example: Making two copies of 4 page original document

4

4

3

3

2

2

1

1

(Uncollated)

1

2

3

1

2

3

4

(Collated)

4

●

●

If you turn the collating feature on, the unit will store the document into memory and print it. If memory becomes full while storing, the unit will only print out the stored pages.

After copying, the collating feature will turn off automatically.

Choosing an enlargement/reduction rate

The unit can make enlarged or reduced copies of a document.

■

To enlarge a document:

Select “200%” by pressing

ZOOM

( ), then insert the document into the unit from the top side. The unit will only enlarge the center part of the top half of the document. See the example below.

Sample of an enlarged copy:

Original document

Top side

Center part of the top half

Enlarged copy

A B C D Top half

Insert the document into the unit from the top side FACE DOWN.

E F G H

Bottom half

B C

■

To reduce a document:

When you copy documents that are longer than the recording paper, the unit can reduce the original document by programming a suitable reduction rate. The reduction rate is determined by the size of the recording paper and original document. Select among 100%, 92%, 86% and 72% by pressing

( / ).

ZOOM

Recommended reduction rate:

Mode Size of recording paper Size of original document

Letter Letter

100% (pre-selected)

Legal Letter, A4, Legal

92%

Letter A4

86%

Letter A4

72%

Letter Legal

Letter = 216 mm x 279 mm (8 1 /

2

" x 11")

Legal = 216 mm x 356 mm (8 1 /

2

" x 14")

A4 = 210 mm x 297 mm (May not be available in the United States.)

Note:

●

If the appropriate reduction rate is not programmed, the document may be divided and the top of the second sheet will be deleted.

77

Error Messages

Printed reports

When your fax does not transmit, check the following items first.

– The number you dialed is correct, and

– The other party’s machine is a facsimile.

If the problem remains, correct the problem by following the communication message printed on the sending and journal reports (see pages 48 and 49).

Communication message

COMMUNICATION ERROR

DOCUMENT JAMMED

ERROR-NOT YOUR UNIT

MEMORY FULL

NO DOCUMENT

OTHER FAX NOT RESPOND

PRESSED THE STOP KEY

Error code

41–72

FF

—

54, 59

70

Cause & Remedy

●

A transmission or reception error occurred. Try again or check with the other party.

●

●

The document is jammed. Remove the jammed document (p. 87).

A transmission or reception error occurred because of a problem with the other party’s fax machine. Check with the other party.

—

—

●

The document was not received due to memory being full.

●

The document was not fed into the unit properly. Reinsert the document and try again.

—

—

●

The other party’s fax machine was busy or ran out of recording paper. Try again.

●

The document was not fed properly. Reinsert the document and

● try again.

The other party’s fax machine rings too many times. To send a fax manually, dial the number, confirm the fax tone, and press

●


.

The other party’s machine is not a facsimile. Check with the other

● party.

The number you dialed is not in service.

●

The

STOP

canceled.

button was pressed and fax communication was

THE COVER WAS OPENED

OK

—

—

●

●

The cover was opened. Close it and try again.

Fax communication was successful.

78


Error Messages

LCD display

If the unit detects a problem, one or more of the following messages will appear on the display.

Display message

CALL SERVICE

CHECK COVER

CHECK DOCUMENT

CHECK FILM

CHECK LEVER

CHECK MEMORY

CHECK PAPER

FAX IN MEMORY

FILM EMPTY

FILM NEAR EMPTY

FREE FILM EMPTY

JOG-DIAL FULL

LOADING ERROR

MEMORY FULL

NO FAX REPLY

Cause & Remedy

●

There is something wrong with the unit. Contact our service personnel.

●

The cover is open. Close it.

●

The document is not fed into the unit properly. Reinsert the document. If misfeeding occurs frequently, clean the document feeder rollers and try again

(p. 90). If the problem remains, adjust the feeder pressure (p. 87).

●

The film cartridge is not inserted properly. Reinsert it correctly (p. 88, 89).

●

The recording paper set lever is released. Push it back to set the lever (p. 23).

●

Memory (telephone numbers, parameters, etc.) has been erased. Re-program.

●

The recording paper is not installed or the unit ran out of paper. Install paper

(p. 22).

●

The recording paper is not fed into the unit properly or has jammed near the recording paper entrance. Clear the jammed paper (see “When paper has jammed near the recording paper entrance” on page 86).

Do not install folded or heavily curled paper in the paper tray.

●

The unit has (a) document(s) in memory. See the other message instructions to print out the document(s).

●

The film is empty. Replace the film or film cartridge with a new one (p. 88, 89).

●

The film is slack. Tighten it (see step 9 on page 89) and install again.

●

The remaining film can print about 15 pages of letter size documents. Prepare a new film or film cartridge (p. 14).

●

The free starter film is empty. Replace the film or film cartridge with a new one

(p. 88, 89).

●

There is no space to store new stations in the JOG DIAL directory. Edit or erase unnecessary stations (p. 38).

●

A loading error occurred while receiving data from FaxSav. Contact FaxSav at 1-888-332-9728.

●

Memory is full of received documents due to a lack of recording paper or a

● recording paper jam, etc. Install paper or clear the jammed paper.

When performing memory transmission, the document being stored exceeds the memory capacity of the unit. Transmit the entire document by using manual or automatic transmission.

●

The other party’s fax machine is busy or ran out of recording paper. Try again.


(continued)

79

Error Messages

Display message

PAPER JAMMED

PLEASE WAIT

REDIAL TIME OUT

REMOVE DOCUMENT

TRANSMIT ERROR

UNIT OVERHEATED

Cause & Remedy

●

A recording paper jam occurred under the film cartridge. Clear the jammed paper

(p. 85).

●

The unit is checking if the film is set correctly. Wait for a while.

●

The other party’s fax machine is busy or ran out of recording paper. Try again.

●

The document is jammed. Remove the jammed document (p. 87).

●

Attempted to transmit a document longer than 600 mm (23 5 /

8

"). Press the

STOP

button to remove the document. Divide the document into two or more sheets and try again.

●

A transmission error occurred. Try again.

●

The unit is too hot. Let the unit cool down.

80


Operations

When a function does not work, check here before requesting help

General

The

Problem

I cannot make and receive calls.

I cannot make calls.

The unit does not work.

The unit does not ring.

The other party complains they only hear a fax tone and cannot talk.

The speakerphone is not working as expected.


not function properly.

button does

The receive mode does not function as explained on page 56.

During programming, I cannot enter the code or the ID number.

Film does not last long enough.

Cause & Remedy

●

The power cord or telephone line cord is not connected. Check the connections (p. 24).

●

The dialing mode setting is wrong. Change to “TONE” or “PULSE”

(p. 33).

●

Disconnect the unit from the telephone line and connect the line to a known working telephone. If the working telephone operates properly, contact our service personnel to have the unit repaired. If the working telephone does not operate properly, contact your telephone company.

●

The ringer volume is set to off. Adjust it to a suitable level (p. 29).

●

The FAX ONLY mode is set. Tell them the number is used for faxes only or change to another mode (p. 56, 57).

●

Use the speakerphone in a quiet room.

●

If you have difficulty hearing the other party, adjust the volume

● using or .

If parts of your conversation are cut off, you and the other party spoke at the same time. Speak alternately.

●

If this button is pressed during dialing, a pause will be inserted. If pressed immediately after a dial tone is obtained, the last number dialed will be redialed.

●

A Distinctive Ringing pattern is set (p. 64, 65).

●

The TEL/FAX mode is set (p. 66 to 69).

●

All or part of their numbers are the same. Change the number

(p. 63, 70).

●

The HELP button, copy function, and reports all use film.

Fax transmission

Problem

I cannot send documents.

Cause & Remedy

●

The telephone line cord is connected to the EXT jack on the unit.

●

Connect to the LINE jack (p. 24).

The other party’s fax machine was busy or ran out of paper. Try

● again.

The other party’s machine is not a facsimile. Check with the other

● party.

The other party’s fax machine rings too many times. Send a fax manually - dial the number, confirm the fax tone, then press



(continued)

81

Operations

Fax transmission

Problem

The other party complains that letters on their received document are distorted.

The other party complains that dirty patterns or black lines appear on their received documents.

I cannot make an international fax call.

Cause & Remedy

●

If your line has special telephone services such as call waiting, the service may have been activated during fax transmission. Connect the unit to a line that does not have these services.

●

The extension telephone on the same line is off the hook. Hang up the extension telephone and try again.

●

The glass or rollers are dirty. Clean them (p. 90).

●

Use the overseas transmission mode (p. 54).

●

Add two pauses at the end of the telephone number (p. 32) or dial manually.

Fax reception

Problem

I cannot receive documents.

Cause & Remedy

●

The telephone line cord is connected to the EXT jack on the unit.

Connect to the LINE jack (p. 24).

I cannot receive documents automatically.

●

The receive mode is set to the TEL mode. Set to the FAX ONLY or

●

TEL/FAX mode.

The time to answer the call is too long. Decrease the number of rings (p. 60, 69).

The display shows “CONNECTING.....” but faxes are not received.

●

The incoming call is not a fax. Change the receive mode.

The recording image is faint.

The printing quality is poor.

A blank sheet is ejected after the received documents are printed out.

●

The sender transmitted a faint document. Ask them to transmit a

● clearer copy of the document.

The thermal head is dirty. Clean it (p. 90).

●

Some paper has instructions recommending which side to print on.

Try turning the paper over. We recommend smooth paper such as

Hammermill

R

Jet Print for clearer printing.

●

The receiving reduction rate is not programmed correctly. Program the proper rate (p. 71).

Receive mode

Problem

I cannot select the desired receive mode.

Cause & Remedy

●

If you set the FAX ONLY or TEL/FAX mode:

– Select the desired mode using feature #77 (p. 68), and

– Press

AUTO ANSWER

to turn on the AUTO ANSWER light.

F X ON

ON

●

If you set the TEL mode:

– Press

AUTO ANSWER

to turn off the AUTO ANSWER light.

AU TO ANSWER

F X ON

OFF

82


Operations

Copying

Problem

When you try to make a copy, the unit beeps and the display shows

“CHECK PAPER”.

The unit does not make a copy.

A dirty pattern or a black line appears on the copied documents.

The copied image is distorted.

The document is not copied properly.

The copied document is blank.

The printing quality is poor.

The printing is light.

Original

A B C

Cause & Remedy

●

Pull the paper set lever, make sure the paper is inserted correctly and push the paper set lever.

●

You may be programming the unit. Try to make a copy after programming or stop the programming.

●

The glass or rollers are dirty. Clean them (p. 90).

●

The thermal head is dirty. Clean it (p. 90).

●

The film is not inserted correctly. Insert it correctly (p. 88, 89).

●


●

Some paper has instructions recommending which side to print on.

Try turning the paper over. We recommend smooth paper such as

Hammermill

R


●

You may have used paper with a cotton and/or fiber content that is over 20%, such as letterhead or resume paper. We recommend smooth paper such as Hammermill

R


Copy

A paper jam occurs during copying.

●


Using an answering machine

Problem

I cannot receive documents automatically.

Cause & Remedy

I cannot receive voice messages.

I cannot retrieve recorded voice messages on the answering machine from a remote location.

●

Your greeting message on the answering machine is too long.

●

Shorten the message (up to 10 seconds).

The answering machine rings too many times. Set to 1 or 2 rings.

●

The silent detection feature is deactivated. Activate this feature

(p. 72).

●

Check if the answering machine is turned on and connected to the

● unit properly (p. 61).

Set the number of rings on the answering machine to 1 or 2.

●

The remote access code on your answering machine is the same

● as your fax activation code. Set a different number for each code.

You did not program your remote access code in your fax machine correctly. Program the same code that is programmed on the answering machine (p. 63).

(continued)


83

Operations

Using an answering machine

Problem

The greeting message on your answering machine is interrupted halfway and the caller cannot leave a voice message.

I pressed the remote access code to access the answering machine remotely, but the line was disconnected.

Callers complain that their voice message is interrupted halfway and they cannot leave a message.

Callers complain that they cannot send a document.

When I answer a call with the extension telephone, the unit switches to the fax mode and

I cannot talk with the other party.

Cause & Remedy

●

The greeting message has a silent pause longer than 4 seconds.

Re-record the greeting message.

●

The code may include “#” which is used for certain features provided by the telephone company. Change the code on the answering machine to another number which does not include “#”

(p. 63).

●

Advise the caller not to pause for over 4 seconds while recording their voice message.

●

Your answering machine ran out of recording tape. Rewind the

● tape to record messages.

You set the answering machine to only give a greeting message.

●

You paused for over 4 seconds during the conversation. To resume the conversation, press the

STOP

button on the unit.

If a power failure occurs

●

●

The unit will not function.

Transmission and reception will be interrupted. Check the transactions by printing a journal report.

●

If fax documents are stored in memory, they will be lost. When power is restored, a power-down report will

● be printed out stating which contents in memory have been erased.

If delayed transmission is programmed and the start time has passed during a power failure, transmission will be attempted soon after power is restored.

●

If an extension telephone/answering machine is connected to the unit, you can use it during a power failure.

Power-down report

The power-down report will be automatically printed out after power is restored.

The report will not be printed out when there are no documents stored in memory.

Sample of a power-down report

POWER DOWN REPORT

POWER DOWN AT:Jan. 05 1998 04:30AM

RESTARTED AT:Jan. 05 1998 04:31AM

<< WARNING >>

CONTENTS HAVE BEEN CLEARED DUE TO POWER DOWN.

FOR ADDITIONAL INFORMATION, PLEASE SEE THE JOURNAL REPORT.

NO.

01

OTHER FACSIMILE

<FAX # NOT AVAIL.>

MODE

RCV

PAGES

01

FUNCTION

MEMORY RECEIVE

84


Jams

Recording paper jam

If the unit does not eject any recording paper during reception or copying, the recording paper has jammed.

Remove the jammed paper by following the display message on this page and page 86.

When paper has jammed under the film cartridge


Display:

PAPER JAMMED

Remove the jammed paper as follows.

1


2

The cover is under tension to improve print quality. Pull up hard enough to open.

3

Remove the film cartridge.

Cover open lever

Film cartridge

4

Remove the jammed recording paper.

5

If the film is slack, tighten it by winding the bottom side gears.

Incorrect Correct

Tight

6

Replace the film cartridge by matching the blue label side of the cartridge with the one on the unit.

7


Bottom side gears

Blue labels

Film cartridge

85


Jams

When paper has jammed near the recording paper entrance


Display:

CHECK PAPER

Remove the jammed paper as follows.

Pull the recording paper set lever forward, then pull out the jammed recording paper from the recording paper entrance.

Push the set lever back.


When paper has not been ejected though neither

“PAPER JAMMED” nor “CHECK PAPER” is displayed

Confirm the recording paper exit. If there is a jammed paper, remove it as follows:

1

First, lift the front of the unit. Pull the stacker forward until it stops, then press the center slots to unlock and remove the stacker.

Stacker

Center slots

2

Tilt the unit up and push the jammed recording paper out through the triangular window on the bottom of the unit.

3

Remove the jammed recording paper from the recording paper exit.

●

If you cannot remove the jammed paper, remove it by following the instructions on page 85.

Triangular window

86


Jams

Sending document jams

If the unit does not release the document during feeding, remove the document as follows.

1


2



3

Remove the jammed document carefully.

4


Cover open lever

Sending documents does not feed, or multi-feeds

If no feeding or multiple feeding occurs frequently, adjust the feeder pressure.

1


2



3

Shift the position of the lever by using an instrument with a pointed end, like a paper clip.

Position A: When documents do not feed.

Position B: Standard position (pre-selected)

Position C: When documents multiple feed.

4


Lever

Cover open lever

A

B

C

87


Ink Film

How much film you have left

To check the amount of remaining film, press the approximate amount of remaining film.

FILM REMAINING

while the unit is idle. The display indicates

Display:

FILM E F

FILM E F

When the film indicator points to this position, the remaining film will print up to 25 pages of letter size documents. Prepare a new film or film cartridge for replacement.

Replacing the film or film cartridge

When the unit detects the end of the film, the following message will be displayed.

Display:

FILM NEAR EMPTY

The remaining film prints about 15 pages of letter size documents.

Prepare a new film or film cartridge.

FILM EMPTY

The film is empty. Install a new film or film cartridge.

The following replacement kits are available:

KX-FA135: Film cartridge (1 cartridge and 1 film)

KX-FA136: Replacement film (2 films)

To order replacement kits, see page 14.


1

2



3

Remove the film cartridge.

●

If you have purchased a film cartridge (Model no.

●

KX-FA135) for replacement, skip to step 10.

To replace only the film, go to step 4.

Film cartridge

Cover open lever

4

Unlock the four gears by (

A

) pulling the top side gears (blue and green gears) forward and (

B

) pushing back the bottom side gears (green gears).

Remove the used film.

B

A

Blue gear

Top side gears

Green gear

Bottom side gears

B

Green gear

A

Green gear

Gears

5

Remove the four gears from the used film cores.

Caution:

●

The film is not reusable. You can order a new film for replacement through your nearest

Panasonic dealer or call 1-800-435-7329.

Film cores

88

Gears


6

Insert the blue gear into the blue core of the new film.

Ink Film

Blue core

Blue gear

7

Insert the three green gears into the remaining cores of the new film.

Guide tabs

Guide tabs

Slots

Green gears

8

Insert the film into the cartridge so that the blue gear matches the blue label on the cartridge.

●

The shiny side should be facing up.

Blue gear

Slots

Blue label

Film

Cartridge

9

Lock the four gears of the film by (

A

) pushing back the top side gears and (

B

) pulling the bottom side gears forward until they lock into place.

●

If the film is slack, tighten it by winding the bottom side gears.

Incorrect Correct

Bottom side gears

Tight

10

Insert the film cartridge by matching the blue label on the cartridge with the one on the unit.

11


●

The unit will check if the film is installed correctly.

The following message will be displayed.

Display:

PLEASE WAIT

●

If the following message is displayed, the film is not inserted correctly in the cartridge.

CHECK FILM

Reinsert it correctly.


Top side gears

Bottom side gear

Top side gear

B

Blue labels

A

Film cartridge

89

Cleaning

Document feeder

If misfeeding occurs frequently or if dirty patterns or black bands appear on a copied or transmitted document, clean the document feeder.

1

Disconnect the power cord and the telephone line cord.

2


3



4

Clean the document feeder rollers, sub roller and rubber flap with a cloth moistened with isopropyl rubbing alcohol, and let all parts dry thoroughly.

5

6

7

Clean the white plate and glass with a soft dry cloth.


Connect the power cord and the telephone line cord.

Cover open lever

Rubber flap

Telephone line cord

Power cord

Sub roller

Document feeder rollers

Caution:

●

Do not use paper products, such as paper towels or tissues, to clean the inside of the unit.

White plate

Glass

Thermal head and black bar

If dirty patterns or black or white bands appear on a copied or received document, clean the thermal head and black bar.

1 Disconnect the power cord and the telephone line cord.

Thermal head

5

6

2


3



4

Clean the thermal head and black bar with a cloth moistened with isopropyl rubbing alcohol, and let it dry thoroughly.


Connect the power cord and the telephone line cord.

Black bar

Caution:

●

To prevent a malfunction due to static electricity, do not use a dry cloth and do not touch the thermal head directly with your fingers.

90


Caution:

● Do not push on

the black cover.

Reports

Printing the feature settings, telephone numbers, the journal and printer test list

You can print out the following documents.

Feature list: provides you with the current settings of the basic and advanced programming features (see pages 110 and 111).

Telephone number list: provides you with names and telephone numbers which are stored in One-Touch Dial and the JOG DIAL directory. The telephone number codes are as shown below.

P: A pause has been entered.

F: A flash has been entered.

[ ]: A secret telephone number has been entered. (The telephone number is not printed.)

Journal report: keeps records of fax transmissions and receptions. Also, this report will be printed automatically after every 35 fax communications (see page 49).

Printer test list: allows you to check the print quality of your unit. If the test print has a dirty pattern, or blurred points or lines, clean the thermal head (see page 90).

1

Press

MENU

two times.

Display:

2.PRINT REPORT

2

For the feature list, press , then

1

.

SETUP LIST

For the telephone number list, press , then

3

.

TEL NO. LIST

For the journal report, press , then

4

.

JOURNAL REPORT

For the printer test list, press , then

5

.

PRINTER TEST

3

Press START/COPY/SET to start printing.

PRINTING

●

To stop printing, press

STOP

.

●

After printing, the following will be displayed.

PRINT ITEM [ ]

4

Press

MENU

.

Note:

●

In step 2, you can select the desired item by rotating

JOG DIAL

.

Dial keypad

MENU

STOP JOG DIAL


91

Display Contrast / Reset

Changing the LCD display contrast

Use this feature to adjust the display contrast.

NORMAL:

(Pre-selected setting)

DARKER:

Used when the display contrast is too light.

1

2

Press

MENU

.

Display:

Press , then

3 9

.

1.SYSTEM SET UP

LCD CONTRAST

Dial keypad

3


MODE=NORMAL

▼ ▲

4

5



SETUP ITEM [ ]

6

Press

MENU

.

MENU

/


Resetting the advanced features

Use this feature to return the advanced features (see pages 110 and 111) to their pre-selected settings.

1

2

Press

MENU

.

Display:

Press , then

8 0

.

1.SYSTEM SET UP

SET DEFAULT

Dial keypad

MENU

3


RESET=NO

4

Press or

▼ ▲ to select “YES”.

RESET=YES

▼ ▲

5


RESET OK?

●

If this feature is not required, press

STOP

.

6

Press START/COPY/SET again for confirmation.

RESET COMPLETED

STOP

/


SETUP ITEM [ ]

7

92

Press

MENU

.

FCC Information

List of FCC requirements and information

If required by the telephone company, inform them of the following.

●

FCC Registration No.:

●


Ringer Equivalence No.:


●

The particular telephone line to which the equipment is connected.

This unit must not be connected to a coin operated line. If you are on a party line, check with your local telephone company.

alteration of such terminal equipment, or otherwise materially affect its use or performance, the customer shall be given adequate notice in writing, to allow the customer an opportunity to maintain uninterrupted service.

CAUTION:

Any changes or modifications not expressly approved by the party responsible for compliance could void the user’s authority to operate this device.

Ringer Equivalence Number (REN):

This REN is useful in determining the quantity of devices you may connect to your telephone line and still have all of those devices ring when your telephone number is called. In most but not all areas, the sum of the REN’s of all devices connected to one line should not exceed five (5.0).

To be certain of the number of devices you may connect to your line, as determined by the REN, you should contact your local telephone company to determine the maximum REN for your calling area.

When programming emergency numbers and/or making test calls to emergency numbers:

1. Remain on the line and briefly explain to the dispatcher the reason for the call before hanging up.

2. Perform such activities in the off-peak hours; such as early morning or late evenings.

This telephone provides magnetic coupling to hearing aids.

In the event that terminal equipment causes harm to the telephone network, the telephone company should notify the customer, if possible, that service may be stopped. However, where prior notice is impractical, the company may temporarily cease service providing that they: a) Promptly notify the customer.

b) Give the customer an opportunity to correct the problem with their equipment.

c) Inform the customer of the right to bring a complaint to the Federal Communication

Commission pursuant to procedures set out in

FCC Rules and Regulations Subpart E of Part

68.

NOTE:

This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses, and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one or more of the following measures:

The Telephone Company may make changes in its communications facilities, equipment operations, or procedures where such action is reasonably required in the operation of its business and is not inconsistent with the rules and regulations in FCC

Part 68. If such changes can be reasonably expected to render any customer terminal equipment incompatible with telephone company communications facilities, or require modification or

— Reorient or relocate the receiving antenna.

— Increase the separation between the equipment and receiver.

— Connect the equipment into an outlet on a circuit different from that to which the receiver is connected.

— Consult the dealer or an experienced radio/TV technician for help.

93

Warranty

Panasonic Consumer Electronics Company,

Division of Matsushita Electric Corporation of America

One Panasonic Way, Secaucus,

New Jersey 07094

Panasonic Sales Company

Division of Matsushita Electric of

Puerto Rico, Inc.

Ave. 65 de Infantería, Km. 9.5, San Gabriel

Industrial Park, Carolina, Puerto Rico 00985

PANASONIC

Facsimile Products

Limited Warranty

Panasonic Consumer Electronics Company or Panasonic Sales Company (collectively referred to as “the warrantor”), will repair this product with new or refurbished parts, free of charge, in the USA or Puerto Rico for one (1) year from the date of original purchase in the event of a defect in materials or workmanship.

This Limited Warranty Excludes both Labor and Parts for: batteries, antennas, and cosmetic parts

(cabinet).

Carry-in or mail-in service in the USA or Puerto Rico can be obtained during the warranty period by contacting a Panasonic Services Company (PASC) Factory Servicenter listed in the Servicenter Directory.

Or call, toll free, 1-800-HELP FAX (1-800-435-7329) to locate a PASC Factory Servicenter. Carry-in or mail-in service in Puerto Rico can be obtained during the warranty period by calling the Panasonic Sales

Company telephone number listed in the Servicenter Directory.

This warranty is extended only to the original purchaser. A purchase receipt or other proof of date of original purchase will be required before warranty service is rendered.

This warranty only covers failures due to defects in material or workmanship which occur during normal use and (when applicable) does not cover the print and ink cartridge, the toner cartridge and drum unit or the film cartridge. The warranty does not cover damages which occur in shipment, or failures which are caused by products not supplied by the warrantor, or failures which result from accident, misuse, abuse, neglect, mishandling, faulty installation, misapplication, set-up adjustments, improper operation or maintenance, alteration, modification, power line surge, improper voltage supply, lightning damage, signal reception problems, commercial use such as hotel, office, restaurant, or other business or rental use of the product, or service by anyone other than a PASC Factory Servicenter or a PASC authorized

Servicenter, or damage that is attributable to acts of God.

LIMITS AND EXCLUSIONS

There are no express warranties except as listed above.

THE WARRANTOR SHALL NOT BE LIABLE FOR INCIDENTAL OR CONSEQUENTIAL DAMAGES

RESULTING FROM THE USE OF THIS PRODUCT, OR ARISING OUT OF ANY BREACH OF THIS

WARRANTY. ALL EXPRESS AND IMPLIED WARRANTIES, INCLUDING THE WARRANTIES OF

MERCHANTABILITY, ARE LIMITED TO THE APPLICABLE WARRANTY PERIOD SET FORTH

ABOVE.

Some states do not allow the exclusion or limitation of incidental or consequential damages, or limitations on how long an implied warranty lasts, so the above exclusions or limitations may not apply to you.

This warranty gives you specific legal rights and you may also have other rights which vary from state to state. If a problem with this product develops during or after the warranty period, you may contact your dealer or Servicenter. If the problem is not handled to your satisfaction, then write to the Customer

Satisfaction Center at the company address indicated above.

94

Warranty

Servicenter Directory

For Product Information, Operating Assistance, Literature Request, Dealer

Locations, and all Customer Service inquiries please contact:

1-800-HELP-FAX (435-7329), Monday-Friday 9am - 8pm EST.

Web Site: http://www.Panasonic.com

You can purchase parts, accessories or locate your nearest servicenter by visiting our Web Site.

Factory Servicenters Locations

CALIFORNIA

6550 Katella Avenue

Cypress, CA 90630

800 Dubuque Avenue

S. San Francisco,

CA 94080

20201 Sherman Way

Suite 102

Canoga Park, CA 91306

3878 Ruffin Road

Suite A

San Diego, CA 92123

COLORADO

1640 South Abilene Street

Suite D

Aurora, CO 80012

FLORIDA

3700 North 29 th Avenue

Suite 102

Hollywood, FL 33020

GEORGIA

8655 Roswell Road

Suite 100

Atlanta, GA 30350

ILLINOIS

9060 Golf Road

Niles, IL 60714

1703 North Randall Road

Elgin, IL 60123

(Pick-up / Drop-off only)

MARYLAND

62 Mountain Road

Glen Burnie, MD 21061

MASSACHUSETTS

60 Glacier Drive

Suite G

Westwood, MA 02090

MICHIGAN

37048 Van Dyke Avenue

Sterling Heights, MI

48312

MINNESOTA

7850-12 th Avenue South

Airport Business Center

Bloomington, MN 55425

OHIO

2236 Waycross Road

Civic Center Plaza

Forest Park, OH 45240

PENNSYLVANIA

2221 Cabot Blvd. West

Suite B

Langhorne, PA 19047

Chartiers Valley

Shopping Center

1025 Washington Pike

Bridgeville, PA 15017

TENNESSEE

3800 Ezell Road

Suite 806

Nashville, TN 37211

TEXAS

7482 Harwin Drive

Houston, TX 77036

13615 Welch Road

Suite #101

Farmers Branch,

TX 75244

WASHINGTON

20425-84 th Avenue South

Kent, WA 98032

HAWAII

99-859 Iwaiwa Street

Aiea, Hawaii 96701

Phone (808) 488-1996

Fax (808) 486-4369

Service in Puerto Rico

Matsushita Electric of Puerto Rico, Inc. Panasonic Sales Company/ Factory Servicenter:

Ave. 65 de Infantería, Km. 9.5, San Gabriel Industrial Park, Carolina, Puerto Rico 00985

Phone (787) 750-4300 Fax (787) 768-2910

Accessory Purchases:

Customer Orders Only 1-800-HELP-FAX (435-7329)

As of Mar. ’98

95

Warranty

Notes for product service and shipping the product

For product service

●

Servicenters are listed on page 95.

●

Call toll free 1-800-HELP-FAX (435-7329) for the location of an authorized servicenter.

When you ship the product

●

Carefully pack your unit, preferably in the original carton.

●

Attach a letter, detailing the symptom or problem, to the outside of the carton.

●

●

Send the unit to an authorized servicenter, prepaid and adequately insured.

Do not send your unit to the Panasonic Consumer Electronics Company or to any executive or regional sales offices. These locations do not repair consumer products.

96

Specifications

Technical data about this product

Applicable Lines:

Document Size:

Effective Scanning Width:

Recording Paper Size:

Effective Printing Width:

Transmission Time*:

Scanning Density:

Public Switched Telephone Network

Max. 216 mm (8 1 /

2

") in width

Max. 600 mm (23 5 /

8

") in length

208 mm (8

3

/

16

")

Letter: 216 mm

~

279 mm (8

1

/

2

"

~

11")

Legal: 216 mm

~

356 mm (8

1

/

2

"

~

14")

208 mm (8 3 /

16

")

Approx. 15 s/page (Original mode)

Approx. 30 s/page (G3 Normal mode)

Horizontal: 8 pels/mm (203 pels/inch)

Vertical: 3.85 lines/mm (98 lines/inch) —STANDARD mode

7.7 lines/mm (196 lines/inch) —FINE/HALF TONE mode

15.4 lines/mm (392 lines/inch) —SUPER FINE mode

Halftone Level:

Scanner Type:

Printer Type:

Data Compression System:

Modified Huffman (MH), Modified READ (MR)

Modem Speed:

9,600 / 7,200 / 4,800 / 2,400 bps; Automatic Fallback

Operating Environment:

Dimensions (H

~

W

~

D):

5 °C – 35 °C (41 °F – 95 °F), 20 % – 80 % RH (Relative Humidity)

154 mm

~

365 mm

~

355 mm (6

1

/

16

"

~

14

3

/

8

"

~

13

31

/

32

")

Mass (Weight):

Power Consumption:

64-level

CCD image sensor

Thermal Printing

Power Supply:

Memory Capacity:

Approx. 4.85 k g

(10.7 lb.)

Standby: Approx. 4.0 W

Transmission: Approx. 13 W

Reception:

Copy:

Maximum:

Approx. 37 W (When receiving a 20% black document)

Approx. 48 W (When copying a 20% black document)

Approx. 160 W (When using a 100% black document)

120 V AC, 60 Hz (This unit will not function at 50 Hz.)

Approx. 28 pages memory reception

Approx. 25 pages memory transmission

(Based on CCITT No. 1 Test Chart in standard resolution)

* Transmission speed depends upon the contents of the pages, resolution, telephone line conditions and capability of the receiving unit.

The 15 second speed is based upon CCITT No.1 Test Chart.

CCITT No.1 Test Chart

Note:

●

●

Any details given in these instructions are subject to change without notice.

The pictures and illustrations in these instructions may vary slightly from the actual product.

97


●

Esta guía le ofrece una explicación básica en español sobre cómo utilizar su facsímil.

98

Índice

Página

Instalación ..................................................................................... 99

Conexiones ................................................................................... 100

Programación inicial ...................................................................... 101

Memorización de nombres y números de teléfono para la marcación de un toque................................................ 102

Memorización de nombres y números de teléfono en el directorio JOG DIAL........................................................ 103

Para hacer/contestar una llamada de voz ...................................... 104

Envío de un fax................................................................................ 105

Reciviendo un fax ............................................................................ 106

Para hacer una copia ...................................................................... 107


Instalación

Quite la cinta de transporte de la unidad y del apilador y haga la instalación de la forma siguiente.

Cinta de transporte

1

Cinta de transporte

Cartucho de película

A.

Deslice hacia adelante la palanca de abertura de la cubierta.

B.

La cubierta está bajo tensión para mejorar la calidad de la impresión. Tire hacia arriba con fuerza suficiente para abrirla.

C.

Quite la hoja de la unidad.

D.

Si la película está floja en su cartucho, ténsela girando los engranajes del lado inferior.

Incorrecto

Correcto

Tensa

E.

Instale el cartucho de película en el interior de la unidad.

F.

Asegúrese de que la etiqueta azul del cartucho concuerde con la de la unidad.

G.

Cierre firmemente la cubierta empujando hacia abajo sobre ambas esquinas.

Etiqueta azul

Cubierta

3

Palanca de abertura de la cubierta

Bandeja de papel

A.

Abra la bandeja de papel.

B.

Inserte las dos lengüetas de la bandeja de papel en las ranuras de la parte trasera de la unidad.

Etiquetas azules

Engranaje azul

Engranajes del lado inferior

Lengüeta

Palanca de ajuste del papel de impresión

Parte inferior

Ranuras

2

Apilador

A.

Levante la parte delantera de la unidad, inserte el apilador en las ranuras y deslícelo hasta que se pare.

4

Hoja

Papel de impresión

A.

Tire hacia adelante de la palanca de ajuste del papel de impresión.

B.

Separe el papel para evitar que se atasque e insértelo en el interior de la bandeja de papel.

C.

Mueva hacia atrás la palanca de ajuste del papel de impresión.

99


Conexiones

1

Cable del auricular

A.

Conéctelo a la unidad.

B.

Conéctelo al auricular.

Contestador automático

(no incluido)

2

Cable de línea telefónica

A.

Conéctelo a “LINE” de la unidad.

B.

Conéctelo a una toma de línea telefónica sencilla.

RJ11C

3

Cable de electricidad

A.

Conéctelo a la unidad.

B.

Conéctelo a una toma de corriente.

120 V, 60 Hz

100


Programación inicial

Ajuste de la fecha y la hora

1

Pulse

MENU

.

2

Pulse , y luego

0 1

.

3

Pulse START/COPY/SET .

4

Introduzca el mes/día/año correcto seleccionándolos con 2 dígitos para cada uno utilizando el teclado de marcación o

JOG DIAL

. Si utiliza

JOG DIAL

, pulse para mover el cursor.

5


6

Introduzca la hora/minuto correcto seleccionando cada uno de ellos mediante 2 dígitos con el teclado de marcación o

JOG DIAL

. Si utiliza

JOG DIAL


Pulse para seleccionar “AM” o “PM”.

7


8

Pulse

MENU

.

Ajuste de su logotipo

1

Pulse

MENU

.

2

Pulse , y luego

0 2

.

3


4

Introduzca su logotipo, con un máximo de

30 caracteres, utilizando el teclado de marcación

(consulte las instrucciones de la derecha) o

JOG DIAL

(consulte la página siguiente).

●

Para introducir continuamente el mismo número, pulse para mover el cursor al siguiente espacio.

5


6

Pulse

MENU

.

Ajuste del número de teléfono de su facsímil

1

2

Pulse

MENU

.

Pulse , y luego

0 3

.

3


4

Introduzca el número de teléfono de su facsímil con un máximo de 20 dígitos utilizando el teclado de marcación o

JOG DIAL

. Si utiliza

JOG DIAL


●

El botón reemplaza un caracter por un espacio y el botón reemplaza un caracter por un signo “+”.

5


6

Pulse

MENU

.

Teclado de marcación

MENU

Teclas de marcación de un toque

INSERT

STOP


/

JOG DIAL

Selección de caracteres con el teclado de marcación

Teclas Caracteres

1

1 [ ] { } + – / =

‚

, .

_ : ; ?

|

2 A B C a b c 2

3 D E F d e f 3

4 G H I g h i 4

5 J K L j k l 5

6 M N O m n o 6

7 P Q R S p q r s 7

8 T U V t u v 8

9 W X Y Z w x y z 9

0 ( ) < > !

" # $

0

Teclado de marcación de un toque

% & ¥ @ ^ ’

¤

Tecla INSERT

(Se utiliza para insertar un carácter o un espacio.)

Para corregir un error

●

Pulse o para mover el cursor al carácter incorrecto, y luego haga la

● corrección.

Para borrar un carácter, mueva el cursor al carácter que desee borrar y pulse

STOP

para las características número #02 y #03.

101


Memorización de nombres y números de teléfono para la marcación de un toque

1

2

Pulse


.

Para las estaciones 1-5

Pulse una de las teclas de marcación de un toque.

●

Si selecciona la tecla de marcación de un toque 1, seleccione “DIAL MODE” pulsando , y luego pulse START/COPY/SET indicación.

para ir a la siguiente


Pulse

LOWER

, y luego pulse una de las teclas de marcación de un toque.

3

Introduzca el nombre de la estación, un máximo de

10 caracteres, utilizando el teclado dè marcación

(consulte la página 101) o abajo).

JOG DIAL

(consulte

6

7

4

5


Introduzca el número de teléfono, un máximo de

30 dígitos.


Pulse


programación.

para salir de la


Teclas de marcación de un toque

LOWER

(

@

)/


JOG DIAL


Selección de caracteres con

JOG DIAL

En lugar de pulsar las teclas de marcación podrá seleccionar caracteres utilizando JOG DIAL.

1. Gire

JOG DIAL

deseado.

hasta que se visualice el carácter

2. Pulse espacio.

para mover el cursor al siguiente

●

Se inserta el carácter visualizado en el paso 1.

3. Vuelva al paso 1 para introducir el siguiente carácter.

Orden de visualización de los caracteres

Letra mayúscula

Letra minúscula

Número

: Girándolo hacia

la derecha

: Girándolo hacia

la izquierda

Símbolo

102


Memorización de nombres y números de teléfono en el directorio JOG DIAL

Para acceder rápidamente a los números marcados frecuentemente, además de la marcación de un toque, la unidad proporciona también el directorio JOG DIAL (100 estaciones para el KX-FP250, 60 estaciones para el

KX-FP245).

1

Pulse


.

2

Gire

JOG DIAL

e introduzca el nombre, hasta

10 caracteres, utilizando el teclado dé marcación

(consulte la página 101) o

JOG DIAL

(consulte la página 102).

3

Pulse


.

4

Introduzca el número de teléfono, un máximo de

30 dígitos.

5


6

Pulse


programación.

para salir de la


/

STOP JOG DIAL



Para corregir un error

●

Pulse o para mover el cursor al carácter incorrecto, y luego haga la corrección.

Para borrar un carácter

●

Mueva el cursor al carácter que desee borrar y pulse

STOP

.

103


Para hacer/contestar una llamada de voz

■

Para hacer manualmente una llamada de voz

Levante el auricular.

1

2

Marque el número.

3

Cuelgue el auricular cuando termine.

■

Para hacer una llamada de voz utilizando la marcación de un toque

1


2


Pulse la tecla de marcación de un toque deseada.


marcación de un toque deseada.

3


■

Para hacer una llamada de voz utilizando el directorio JOG DIAL

1

deseado.

2


●

La unidad empezará a marcar

automáticamente.

3


■

Para contestar una llamada de voz

1

Levante el auricular cuando oiga el timbre de la unidad.

2


104


Envío de un fax

■

Envío manual de un fax

1

2

Abra la bandeja del alimentador de documentos.

Ajuste la anchura de las guías de documentos según el tamaño del documento.

Inserte el documento hasta que se oiga un pitido.

3

4

5

Marque el número del fax.

6

1

del fax.

■

Envío de un fax utilizando la marcación de un toque


2

3



CARA

IMPR

15 ho

AJO jas)

CARA

IMPR

(hasta

15 ho jas)

4

Para las estaciones 1–5

Pulse la tecla de marcación de un toque deseada.

Para las estaciones 6–10

marcación de un toque deseada.

■

Envío de un fax utilizando el directorio JOG DIAL


1

2

3



4

deseado.

5

CARA

(hasta

IA AB

AJO jas)

105


Reciviendo un fax

■

Recepción manual de un fax

1

Levante el auricular cuando oiga el timbre de la unidad.

2

Cuando:

— sea necesario recibir un documento,

— se oiga un tono de llamada de fax (pitido lento), o

— no se oiga sonido,

3

Cuelgue el auricular.

■

Recepción automática de un fax

1

Ponga la unidad en el modo AUTO ANSWER se encienda el indicador AUTO ANSWER.

F X ON

Encendido

106

Para hacer una copia


1

2


3



4

5

Introduzca el número de copias (hasta 99).

6

CARA

IMPR

15 ho

AJO jas)

107

Index

Index

A

Accessories . . . . . . . . . . . . . . . . . . . . . . 14

Advanced features . . . . . . . . . . . . .110, 111

(Resetting) . . . . . . . . . . . . . . . . . . . . . 92

Answering machine . . . . . . . . . . 61, 62, 63

AUTO ANSWER button . . . . . . . 56, 59, 68

AUTO ANSWER mode . . . . . . . . 56, 59, 68

Automatic dialing mode setting . . . . . . . . 24

B

Basic features . . . . . . . . . . . . . . . . . . . . .110

BROADCAST key . . . . . . . . . . . . . . . 52, 53

Broadcast report . . . . . . . . . . . . . . . . . . . 53

C

Character table . . . . . . . . . . . . . . . . . 27, 35

Cleaning . . . . . . . . . . . . . . . . . . . . . . . . . 90

COLLATE button . . . . . . . . . . . . . . . . . . 76

Communication messages . . . . . . . . . . . 78

Connecting tone . . . . . . . . . . . . . . . . . . . 55

Connections . . . . . . . . . . . . . . . . . . . . 6, 24

Copy (Collated) . . . . . . . . . . . . . . . . . 76, 77

(Enlargement/reduction) . . . . . 76, 77

(Multiple copies) . . . . . . . . . . . . . . 76

COPY button . . . . . . . . . . . . . . . . . . 11, 76

D

Date and time . . . . . . . . . . . . . . . . . . . . . 25

Delayed transmission . . . . . . . . . . . . . . . 50

Dialing mode . . . . . . . . . . . . . . . . . . . . . . 33

Directory feature . . . . . . . . . . . . . 37, 39, 43

DIRECTORY

PROGRAM button . . . . . . 34, 37, 38, 52

Display contrast . . . . . . . . . . . . . . . . . . . 92

Distinctive Ring service . . . . . . . . . . 64, 65

Document feeder cleaning . . . . . . . . . . . 90

Document jam . . . . . . . . . . . . . . . . . . . . . 87

Document size . . . . . . . . . . . . . . . . . 47, 97

E

Enlarge/Reduce copy . . . . . . . . . . . . 76, 77

Error messages . . . . . . . . . . . . . 78, 79, 80

Extension telephone . . . . . . . . . . . . . 67, 70

F

Facsimile telephone number . . . . . . . . . . 28

Fax activation code . . . . . . . . . . . . . . . . . 70

Fax auto redial . . . . . . . . . . . . . . . . . . . . 42

FAX ONLY mode . . . . . . . . . . . . 56, 59, 60

FAX ONLY ring count . . . . . . . . . . . . . . . 60

Fax pager . . . . . . . . . . . . . . . . . . . . . . . . 74

Feature list . . . . . . . . . . . . . . . . . . . . . . . 91

Feeder cleaning . . . . . . . . . . . . . . . . . . . 90

Feeder jam . . . . . . . . . . . . . . . . . . . . . . . 87

Feeder pressure . . . . . . . . . . . . . . . . . . . 87

Film detection . . . . . . . . . . . . . . . . . . . . . 75

Film/Film cartridge (Installing) . . . 4, 19, 20

(Replacing) . . . . . 88, 89

FILM REMAINING button . . . . . . . . . . . . 88

FLASH button . . . . . . . . . . . . . . . . . . . . . 32

Friendly reception . . . . . . . . . . . . . . . 58, 73

108

H

Handset cord . . . . . . . . . . . . . . . . . . . 6, 24

Handset receiver volume . . . . . . . . . . . . 29

HELP button . . . . . . . . . . . . . . . . . . . . . . 15

HYPHEN key . . . . . . . . . . . . . . . 27, 34, 35

I

Ink film . . . . . . . . . . . . . . . . . . . . . . . 88, 89

INSERT key . . . . . . . . . . . . . . . . 26, 27, 35

IQ-FAX . . . . . . . . . . . . . . . . . . . . 44, 45, 46

IQ-FAX button . . . . . . . . . . . . . . . . . . . . . 46

J

Jam . . . . . . . . . . . . . . . . . . . . . . . 85, 86, 87

JOG DIAL (Making a voice call) . . . . . . . 39

(Selecting characters) . . 27, 35

(Sending faxes) . . . . . . . . . . 43

(Storing) . . . . . . . . . . . . . 37, 38

Journal auto print . . . . . . . . . . . . . . . . . . 49

Journal report . . . . . . . . . . . . . . . . . . 49, 91

L

LCD contrast . . . . . . . . . . . . . . . . . . . . . . 92

LCD display (Error messages) . . . . . 79, 80

Legal paper . . . . . . . . . . . . . . . . . . . . . . . 21

List (Feature) . . . . . . . . . . . . . . . . . . . . . 91

(Printer test) . . . . . . . . . . . . . . . . . . . 91

(Telephone number) . . . . . . . . . . . . . 91

Location panel . . . . . . . . . . . . . . . . . 16, 17

Logo . . . . . . . . . . . . . . . . . . . . . . . . . 26, 27

LOWER key . . . . . . . . . . . . . . . . 34, 36, 42

M

Memory reception alert . . . . . . . . . . . 58, 73

Memory transmission . . . . . . . . . . . . . . . 51

MUTE button . . . . . . . . . . . . . . . . . . . . . . 30

N

NAME/TEL NO. key . . . . . . . . . . . . . . . . 39

O

One-Touch Dial (Making a voice call) . . . 36

(Sending faxes) . . . . . . . 42

(Storing) . . . . . . . . . 34, 35

Other size documents . . . . . . . . . . . . . . . 71

Overseas transmission mode . . . . . . . . . 54

Overview . . . . . . . . . . . . . . . . . . . . . . . . . 18

P

Pager call . . . . . . . . . . . . . . . . . . . . . . . . 74

Paper jam . . . . . . . . . . . . . . . . . . . . . 85, 86

Paper tray . . . . . . . . . . . . . . . . . . . . . . 5, 22

PAUSE button . . . . . . . . . . . . . . . . . . . . . 32

Power down report . . . . . . . . . . . . . . . . . 84

Power failure . . . . . . . . . . . . . . . . . . . . . . 84

Power supply/cord . . . . . . . . . . . . 6, 24, 97

Printing paper size . . . . . . . . . . . . . . . . . 97

Printing reports . . . . . . . . . . . . . . . . . . . . 91

Problem solving . . . . . . . . . . . 81, 82, 83, 84

Programmable features . . . . . . . . .110, 111

Pulse . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33

Index

R

Receiving (Fax) . . . . . . . . . . . . . . . . 10, 58

(Setting) . . . . . . . . . . . . . . 56, 57

Receiving reduction . . . . . . . . . . . . . . . . 71

Recording paper . . . . . . . . . . . 5, 22, 23, 97

Recording paper jam . . . . . . . . . . . . 85, 86

REDIAL button . . . . . . . . . . . . . . . . . 30, 41

Remote activation ID . . . . . . . . . . . . . . . 63

Report (Broadcast) . . . . . . . . . . . . . . . . . 53

(Feature setting) . . . . . . . . . . . . . 91

(Journal) . . . . . . . . . . . . . . . . 49, 91

(Printer test list) . . . . . . . . . . . . . . 91

(Sending) . . . . . . . . . . . . . . . . . . 48

(Telephone numbers) . . . . . . . . . 91

Reset . . . . . . . . . . . . . . . . . . . . . . . . . . . 92

RESOLUTION button . . . . 41, 42, 43, 46, 76

Ring count . . . . . . . . . . . . . . . . . . . . 60, 69

Ring pattern detection . . . . . . . . . . . 64, 65

Ringer volume . . . . . . . . . . . . . . . . . . . . . 29

S

SECRET key . . . . . . . . . . . . . . . 34, 35, 37

Sending (From memory) . . . . . . . . . . . . . 51

(IQ-FAX) . . . . . . . . . . . . 44, 45, 46

(JOG DIAL) . . . . . . . . . . . . . . . . 43

(Manually) . . . . . . . . . . . . . . . 9, 41

(Multiple stations) . . . . . . . . 52, 53

(One-Touch Dial) . . . . . . . . . . . 42

Sending documents (Does not feed or multi-feeds) . . . . . . . . . . . . . . . . . . . . 87

Sending jam . . . . . . . . . . . . . . . . . . . . . . 87

Sending report . . . . . . . . . . . . . . . . . . . . 48

Set default . . . . . . . . . . . . . . . . . . . . . . . . 92

Silent detection . . . . . . . . . . . . . . . . . . . . 72

Silent fax recognition ring . . . . . . . . . . . . 69

SP-PHONE button . . . . . . . . . . . 30, 31, 40

Speaker volume . . . . . . . . . . . . . . . . . . . 29

Specifications . . . . . . . . . . . . . . . . . . . . . 97

Stacker . . . . . . . . . . . . . . . . . . . . . . . . 5, 21

Storing (JOG DIAL) . . . . . . . . . . . . . 37, 38

(One-Touch Dial) . . . . . . . . . 34, 35

T

TEL mode . . . . . . . . . . . . . . . . . . . . . 56, 58

TEL/FAX delayed ring count . . . . . . . . . . 69

TEL/FAX mode . . . . . . . . . . . 66, 67, 68, 69

Telephone line cord . . . . . . . . . . . . . . 6, 24

Telephone number list . . . . . . . . . . . . . . 91

Thermal head cleaning . . . . . . . . . . . . . . 90

TONE button . . . . . . . . . . . . . . . . . . . . . . 32

Transmission (IQ-FAX) . . . . . . . . 44, 45, 46

(JOG DIAL) . . . . . . . . . . . . 43

(Manually) . . . . . . . . . . 9, 41

(One-Touch Dial) . . . . . . . 42

Transmittable document . . . . . . . . . . 47, 97

V

Voice call (Answering) . . . . . . . . . . . . 8, 31

(JOG DIAL) . . . . . . . . . . . . . . . 39

(Making) . . . . . . . . . . . . . . . 7, 30

(One-Touch Dial) . . . . . . . . . . 36

Voice contact . . . . . . . . . . . . . . . . . . . . . 40

VOLUME button . . . . . . . . . . . . . . . . . . . 29

Z

ZOOM button . . . . . . . . . . . . . . . . . . 76, 77

109


Summary of user programmable features

Basic features

Available settings Meaning Code

Feature & Display

Setting the date and time

#01

SET DATE & TIME

(2 digits for each entry) mm/dd/yy hh:mm

#02

Setting your logo

YOUR LOGO

(Up to 30 characters)

Page

25

26

#03

Setting your facsimile telephone number

YOUR FAX NO.

(Up to 20 digits) 28

#04

Printing the sending report

SENDING REPORT

#07

Setting the FAX ONLY mode ring count

FAX RING COUNT

ERROR

ON

OFF

1, 2, 3, 4,

5 EXT.TAM

If transmission fails

Activate

Deactivate

1 to 5 rings

(5 rings for use with an answering machine)

Activate

48

60

#12

Securing the remote operation for the answering machine

REMOTE TAM ACT.

ON / ID=11

63

OFF

Deactivate

#13

Setting the dialing mode

DIALING MODE

AUTO

TONE

PULSE

ON

Sets the dialing mode automatically

Sets to TONE

Sets to PULSE

Activate

33

#15

Setting the memory transmission

SEND BY MEMORY

51

OFF

Deactivate

(The pre-selected is in bold.)

Note:

●

You can display the basic features in the order above by rotating number (#01, #02, etc.).

JOG DIAL

instead of entering the code

Advanced features

Meaning Page Code

#22


Setting the journal report to print automatically

AUTO JOURNAL

#23

#25

#30

Available settings

ON

OFF

Sending documents overseas

OVERSEAS MODE

Sending a fax at a specific time

DELAYED SEND

Setting the silent fax recognition ring count

SILENT FAX RING

ON

OFF

ON

OFF

3, 4, 5, 6

Activate

Deactivate

Activate

Deactivate

Activate

Deactivate

3 to 6 rings

49

54

50

69

110


Advanced features

Code


Setting the Distinctive Ring pattern

#31

RING DETECTION

#36

#39

#40

#41

Receiving other sizes of documents

RCV REDUCTION

Changing the LCD display contrast

LCD CONTRAST

Setting the silent detection

SILENT DETECT.

Changing the fax activation code

FAX ACTIVATION

ON

OFF

ON

OFF

Available settings

A, B, C, D

OFF

100%

92%

86%

72%

NORMAL

DARKER

ON

OFF

ON / CODE=

9

OFF

Meaning

Patterns A-D

Deactivate

Deactivate reduction

92% reduction

86% reduction

72% reduction

Normal contrast

Darker contrast

Activate

Deactivate

Activate

Deactivate

Activate

Deactivate

Activate

Deactivate

#44

#46

Setting the memory reception alert

RECEIVE ALERT

Setting the friendly reception

FRIENDLY RCV

#70

Signaling your pager when your unit receives a fax

FAX PAGER CALL

ON Activate

OFF

Deactivate

#75

#76

Setting the IQ-FAX function

IQ-FAX

Setting the connecting tone

CONNECTING TONE

ON

OFF

ON

OFF

FAX ONLY

TEL/FAX

Activate

Deactivate

Activate

Deactivate

Facsimile only mode

Telephone/Facsimile mode

#77

Changing the AUTO ANSWER setting

AUTO ANSWER

#78

Setting the TEL/FAX delayed ring count

TEL/FAX RING

#79

Setting the film detection

FILM DETECTION

#80

Resetting the advanced features

SET DEFAULT

1, 2, 3, 4

ON

OFF

1 to 4 rings

Activate

Deactivate

YES Reset

NO

Will not reset

(The pre-selected is in bold.)

Page

65

71

92

72

70

73

73

74

45

55

68

69

75

92

111

@@ @@

@@ @@ @@

@@ @@ @@

@@ @@

@@ @@ @@

@@ @@ @@

@@@@@@@@e?

@@@@@@@@e?

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@@@@@@@@ @@@@@@@@

@@h?

@@h?

@@h?

@@h?

@@h?

@@h?

@@ @@ @@

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@@

@@

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@@ @@ @@

@@ @@

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@@g

@@g @@g

@@g @@g @@g

@@@@@@@@ @@@@@@@@

KX-FP250

KX-FP245

Proof of Purchase

?@@ ?@@

?@@ ?@@ ?@@

?@@@@@@@@?e@@@@@@@@e?@@@@@@@@?e@@@@@@@@e?@@@@@@@@?e@@@@@@@@e?@@@@@@@@?e@@@@@@@@e?@@@@@@@@?e@@@@@@@@e?@@@@@@@@?e@@@@@@@@e?@@@@@@@@?e@@@@@@@@e?@@@@@@@@?e@@@@@@@@e?@@@@@@@@?e@@@@@@@@e?@@@@@@@@?e@@@@@@@@e?@@@@@@@@?e@@@@@@@@e?@@@@@@@@?e@@@@@@@@ ?@@@@@@@@?e@@@@@@@@e?@@@@@@@@?e@@@@@@@@e?@@@@@@@@?e@@@@@@@@e?@@@@@@@@?e@@@@@@@@e?@@@@@@@@?e@@@@@@@@e?@@@@@@@@?e@@@@@@@@e?@@@@@@@@?e@@@@@@@@e?@@@@@@@@?e@@@@@@@@e?@@@@@@@@?e@@@@@@@@e?@@@@@@@@?e@@@@@@@@e?@@@@@@@@?e@@@@@@@@e?@@@@@@@@?e@@@@@@@@ ?@@@@@@@@ ?@@@@@@@@

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Panasonic FAX ADVANTAGE PROGRAM

Free peace of mind, direct from Panasonic

N O EXTRA C O S T

F

A

A

D AN AG

P

R GRA

■

1-year limited warranty

1

parts & labor

■

Toll-free help line

■

Free overnight replacement

2

and repair program

The Panasonic Fax Advantage Consumer Service Program.

Panasonic knows that if your fax machine is not up and running, neither is your business. That’s why we created the Panasonic Fax

Advantage Program. Included at no extra cost with the purchase of a

Panasonic Fax Machine, the Fax Advantage Program can provide a free replacement unit

2 overnight if your original unit is in need of repair.

Here’s how it works:

1. If you have a problem with your fax while it is covered by the oneyear limited warranty 1 , call our toll-free help-line at 1-800-HELPFAX.

2. Talk to one of our technical experts to diagnose your problem over the phone.

3. If repairs are necessary and you are entitled to service under the terms and conditions of the limited warranty

3

, we will send a refurbished replacement unit to you overnight or second business day delivery, depending on the time of your call.

A second option available under our one-year limited warranty is to mail-in or carry-in your fax to one of our Regional Service centers, where the unit will be repaired and returned to you.

Instructions

If you choose to receive a replacement unit under the Fax Advantage

Program, Panasonic will provide a replacement unit which will be completely refurbished, quality-tested by Panasonic technicians and individually hand-inspected before it is shipped to you. You will keep the replacement unit and send the original unit to us in the replacement unit’s box. UPS will pick up the unit at no charge to you, should it be determined that you are entitled to warranty service. A proof-of-purchase must be included with the returned product. Any unit that is replaced by

Panasonic and not shipped with proper proof-of-purchase by you will be subject to a minimum $100.00 charge. The original unit must be properly packaged in the same manner as the replacement unit, utilizing the packing materials provided. Damage due to improper or inadequate packing will be charged to you as an out-of-warranty cost.

If our 1-800-HELPFAX technicians determine that your unit may be an

“out-of-box failure”

4

, we will attempt to provide you with a factory-new replacement unit

5

. You must ship a copy of your receipt with your original unit to verify that you purchased the unit within 10 days prior to your 1-800-HELPFAX call.

Requirements

You must give our technicians a valid credit card number (Discover,

VISA, Master Card, or American Express/Optima). Product that is not returned to Panasonic by 10 business days after shipment of the replacement product will be charged to your credit card account at

Panasonic’s Suggested Retail Price (see dealer for details). If your original unit is not eligible for warranty service, your card will be charged for the non-warranty repair of the unit at Panasonic’s current rate for parts and labor and for any shipping charges associated with this program. If you do not wish to pay out-of-warranty repair costs, you will be responsible for returning the replacement unit to Panasonic and for paying all shipping charges associated with this program including the overnight delivery of the replacement product to you, shipment of the problem unit to Panasonic, shipment of the replacement unit back to Panasonic and the return of your original unit back to you. Credit status will be verified prior to sending the replacement product.

1. See dealer for limited warranty details.

2. Replacement unit is refurbished.

3. Replacement program excludes Puerto Rico and is subject to termination at any time without advance notice.

4. “Out-of-box failure” is an inoperable unit that was purchased no more than 10 days prior to your 1-800-HELPFAX call, and would otherwise qualify for warranty service under the terms and conditions of the limited warranty.

5. Panasonic reserves the right to send a refurbished unit.

Panasonic Consumer Electronics

Company, Division of Matsushita

Electric Corporation of America

One Panasonic Way, Secaucus,

New Jersey 07094

Printed in Malaysia

Panasonic Sales Company,

Division of Matsushita Electric of Puerto Rico, Inc. (“PSC”)

Ave. 65 de Infantería, Km. 9.5

San Gabriel Industrial Park, Carolina,

Puerto Rico 00985

PFQX1192ZB

KM0398MK2058

Panasonic KX-FP250 Fax Machine Operating instructions

Compact Plain Paper FAX

To get started, please read the

Quick Start section

(pages 4 to 11).

OPERATING

INSTRUCTIONS

FOR OPERATION ASSISTANCE,

CALL 1-800-HELP-FAX (1-800-435-7329)

OR SEND A FAX TO 1-215-741-6376.

Comienzo Rápido

Thank you for purchasing a Panasonic facsimile.

Welcome to the world of Panasonic facsimiles.

Things you should keep record of

Attach your sales receipt here

Caution:

Trademark

Copyright:

©

Important safety instructions

SAVE THESE

INSTRUCTIONS

INSTALLATION:

WARNING:

OTHER INFORMATION

For Assistance, Call 1-800-435-7329

Installation

Film cartridge

Blue label

Cover

Blue labels

Blue gear

Bottom side gears

For Assistance, Call 1-800-435-7329

Leaflet

Stacker

Paper tray

Tab

Bottom

Slots

Recording paper

For Assistance, Call 1-800-435-7329

Connections

Handset cord

Telephone line cord

Power cord

For further details, see page 24.

For Assistance, Call 1-800-435-7329

Voice call - making/answering

Voice call - making

Lift the handset.

Dial the number.

When finished, hang up the handset.

For further details, see page 30.

If you have a trouble, see page 81.

For Assistance, Call 1-800-435-7329

Voice call - answering

When the unit rings, lift the handset.

When finished, hang up the handset.

For further details, see page 31.

If you have a trouble, see page 81.

For Assistance, Call 1-800-435-7329

Fax - sending/receiving

Fax - sending

Open the document feeder tray.

Adjust the width of the document guides to the size of the document.

Insert the document until a single beep is heard and the unit grabs the document.

FACE D

OWN s)

Dial the fax number.

When a fax tone is heard, press

For further details, see page 41.

If you have a trouble, see pages 81 and 82.

For Assistance, Call 1-800-435-7329

Fax - receiving

When the unit rings, lift the handset.

When:

— document reception is required,

— a fax calling tone (slow beep) is heard, or

— no sound is heard, press