Toshiba 282 All in One Printer User Manual

MULTIFUNCTIONAL DIGITAL SYSTEMS
Scanning Guide
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SOFTWARE LICENSE AGREEMENT
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4
SOFTWARE LICENSE AGREEMENT
TRADEMARKS AND COPYRIGHT
Trademarks
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The official name of Windows 98 is Microsoft Windows 98 Operating System.
The official name of Windows Me is Microsoft Windows Me Operating System.
The official name of Windows 2000 is Microsoft Windows 2000 Operating System.
The official name of Windows XP is Microsoft Windows XP Operating System.
The official name of Windows Vista is Microsoft Windows Vista Operating System.
The official name of Windows Server 2003 is Microsoft Windows Server 2003 Operating
System.
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Microsoft products are trademarks of Microsoft Corporation in the US and other countries.
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Copyright
© 2005 TOSHIBA TEC CORPORATION All rights reserved
Under the copyright laws, this manual cannot be reproduced in any form without prior written
permission of TTEC. No patent liability is assumed, however, with respect to the use of the information contained herein.
TRADEMARKS AND COPYRIGHT
5
Preface
Thank you for purchasing e-STUDIO452 Series or e-STUDIO282 Series Multifunctional Digital
Systems. This guide provides instructions on how to scan the originals using the equipment.
Read this guide before scanning on your e-STUDIO452 Series or e-STUDIO282 Series. Keep
this guide within easy reach, and use it to configure an environment that makes best use of the
e-STUDIO’s functions.
About This Guide
This manual describes how to scan the originals using the equipment.
Conventions
y The term “this equipment” in this manual refers to the e-STUDIO452 Series or e-STUDIO282
Series.
y The term “e-Filing” in this manual is an abbreviation of “electronic filing”.
Lineup of Our Manuals
Thank you for purchasing the TOSHIBA multifunctional digital systems e-STUDIO452 Series or
e-STUDIO282 Series.
We have provided you with these manuals for the operation of this equipment. Select and read
the manual best suited to your needs.
Quick Start Guide
This Quick Start Guide describes the initial setup method of this equipment and accessories of this product such as operator’s manuals and
CD-ROMs.
6
Preface
Operator’s Manual Basic Functions
This Operator’s Manual Basic Functions describes how to use the basic
functions of this equipment mainly focusing on the copying function.
Also this manual contains safety precautions for users to be observed.
Be sure to read it first carefully.
User Functions Guide
This User Functions Guide describes the functions and settings under
the [USER FUNCTIONS] button on the control panel of this equipment.
Other guides are provided by the User Documentation CD-ROM in PDF files:
TopAccess Guide
This TopAccess Guide explains how to operate and set up the network
functions such as the network scanning function and job management,
using the TopAccess (Web-based utility) from client computers.
Preface
7
Network Administration Guide
This Network Administration Guide explains the guidelines for setting up
network servers to provide various network services, and troubleshooting for network administrators.
Printing Guide
This Printing Guide explains how to install the client software for printing
from Microsoft Windows, Apple Mac OS, and UNIX computers, and print
to the equipment.
Scanning Guide
This Scanning Guide explains how to operate the scanning function of
this equipment.
e-Filing Guide
This e-Filing Guide explains how to operate the e-Filing function using
the TWAIN driver, File Downloader and e-Filing web utility.
Network Fax Guide
This Network Fax Guide explains how to use the network fax function
that enable users to operate fax and internet fax sending from a client
computer via network.
8
Preface
User Management Guide
This User Management Guide describes how to manage this equipment
using the functions of “Department Management”, “User Management
Setting” and “User Authentication for Scan to E-mail”.
e-BRIDGE Viewer
The e-BRIDGE Viewer provides the functions to view and find the documents in e-Filing boxes on the TOSHIBA e-STUDIO MULTIFUNCTIONAL DIGITAL SYSTEMS from a client computer via TCP/IP
network, and also it can view and find the files in your computer.
To read manuals in PDF (Portable Document Format) files
Viewing and printing this operator’s manual in PDF files require that you install Adobe Reader or
Adobe Acrobat Reader on your PC. If Adobe Reader or Adobe Acrobat Reader is not installed
on your PC, download and install it from the website of Adobe Systems Incorporated.
Preface
9
Precautions in this manual
To ensure correct and safe use of this equipment, this operator’s manual describes safety precautions according to the three levels shown below.
You should fully understand the meaning and importance of these items before reading this
manual.
Indicates a potentially hazardous situation which, if not avoided, could result
in death, serious injury, or serious damage, or fire in the equipment or surrounding assets.
Indicates a potentially hazardous situation which, if not avoided, may result in
minor or moderate injury, partial damage of the equipment or surrounding
assets, or loss of data.
Indicates a procedure you should follow to ensure the optimal performance of
the equipment and problem-free copying.
Other than the above, this manual also describes information that may be useful for the operation of this equipment with the following signage:
Describes handy information that is useful to know when operating the equipment.
They provide important descriptions of the operation.
Pages describing items related to what you are currently doing. See these
pages as required.
10
Preface
TABLE OF CONTENTS
SOFTWARE LICENSE AGREEMENT ..........................................................3
TRADEMARKS AND COPYRIGHT ...............................................................5
Preface...........................................................................................................6
About This Guide.......................................................................................6
Conventions ......................................................................................... 6
Lineup of Our Manuals ..............................................................................6
To read manuals in PDF (Portable Document Format) files ................9
Precautions in this manual ......................................................................10
Chapter 1
Overview
About Scan Features..................................................................................16
About Scan Mode .................................................................................... 16
Scan to e-Filing Mode ........................................................................16
Scan to File Mode ..............................................................................17
Scan to E-mail Mode .......................................................................... 17
How to Perform Scan Operations .............................................................18
Confirming the Scan Job Status ...............................................................24
Confirming the Scan Log...........................................................................25
Chapter 2
Scan to e-Filing
How to Perform Scan to e-Filing ...............................................................28
How to Use Scanned Data Stored in e-Filing...........................................35
Using Scanned Data in e-Filing from Touch Panel Display.....................35
Using Scanned Data in e-Filing from e-Filing Web Utility........................35
Chapter 3
Scan to File
How to Perform Scan to File......................................................................38
How to Use Scanned Data Stored as Files...............................................47
When Scanned Data Is Stored in MFP LOCAL.......................................47
When Scanned Data Is Stored in REMOTE 1 or 2..................................47
Chapter 4
Scan to E-mail
How to Perform Scan to E-mail .................................................................50
Specifying Destinations ...........................................................................56
TABLE OF CONTENTS
11
Chapter 5
Using Template
Scanning Using Template.......................................................................... 70
Registering Scan Template ....................................................................... 78
Chapter 6
Copy & File
How to Perform Copy & File ......................................................................88
Chapter 7
Internet Fax
About Internet Fax......................................................................................96
Precaution for Internet Transmission....................................................... 96
Internet Fax Transmission Overview ....................................................... 96
How to Perform Internet Fax .....................................................................98
Specifying Destinations .........................................................................101
Advanced Function................................................................................112
Sending 2-sided Originals ................................................................112
Priority Transmission........................................................................113
Receiving Internet Fax .............................................................................115
Chapter 8
Remote Scan
Installing Remote Scan Driver.................................................................118
Planning for Installation .........................................................................118
Installing the Remote Scan Driver .........................................................118
Installing from Client Utilities CD-ROM ............................................118
Installing from TopAccess ................................................................121
Scanning Remotely Using Remote Scan Driver ....................................123
How to Scan ..........................................................................................123
When You Are Running the First Time.............................................124
Configuring Discovery Settings ...................................................126
How to Use Remote Scan Driver...........................................................127
Adding a New Device Using Network Discovery..............................130
Changing the Target Device.............................................................130
Remote Scan Driver Errors......................................................................132
Remote Scan Driver Error Conditions ...................................................132
Cannot Find the Device....................................................................132
Cannot Connect to the Device Found by Discovery.........................132
Cannot Acquire Document ...............................................................133
12
TABLE OF CONTENTS
Chapter 9
Web Service SCAN
Preparing “Web Service Scan” ...............................................................136
Planning and preparation ......................................................................136
Installing a Driver...................................................................................136
How to Perform Web Service Scan Operations.....................................137
INDEX .......................................................................................................................................139
TABLE OF CONTENTS
13
14
TABLE OF CONTENTS
Overview
1.
This section describes the overview of the scan functions.
About Scan Features ..............................................................................................16
About Scan Mode..............................................................................................................................16
How to Perform Scan Operations..........................................................................18
Confirming the Scan Job Status............................................................................24
Confirming the Scan Log .......................................................................................25
1 Overview
About Scan Features
This section describes about the scan features.
About Scan Mode
If the scanning function is used, originals set on the Automatic Document Feeder or on the original glass can easily be scanned as image data. This equipment can save scanned images into
e-Filing or shared folder in the equipment. This equipment also can send scanned images to email addresses.
The scanning function is available only when the Scanner Kit or Printer/Scanner Kit is installed.
This equipment supports four scan modes, Scan to e-Filing, Scan to File, Scan to E-mail and
WS Scan.
Scan to e-Filing Mode
Scan to e-Filing mode allows users to store scanned images as e-Filing documents in the equipment. Once users store the scanned images as e-Filing documents, the documents can be
managed by creating boxes and folders. Users can work with e-Filing documents such as printing them, merging them to create a new document, and so on, using the e-Filing web utility. The
e-Filing documents also can be retrieved into user’s computer using TWAIN driver or File Downloader.
In the e-Filing boxes, up to 5GB of data can be stored. The available size is displayed in the
Device tab page in TopAccess.
y Delete the documents in e-Filing when they are no longer needed.
y You cannot access the e-Filing box in Mac OS.
Scan to e-Filing
Managing e-Filing documents
using the Web browser
e-Filing
Retrieving e-Filing documents
as images using TWAIN driver
or File Downloader
Windows
computer
Windows
computer
For instructions on how to perform Scan to e-Filing, see the following section.
P.27 “Scan to e-Filing”
For more information about e-Filing, please see e-Filing Guide.
16
About Scan Features
Scan to File Mode
Scan to File mode allows users to save scanned images as PDF, XPS or TIFF files either the
shared folder in the equipment, or network folder in another computer. Users can use saved
files by copying them from the folder where users save the scanned images.
In the shared folder in the equipment, up to 5 GB of data can be stored. The available size is
displayed in the Device tab page in TopAccess.
Delete the files in the shared folder when they are no longer needed.
Scan to File
Network Folder
Shared Folder
Copying Files from the
network folder
Windows computer
or
Mac OS X 10.2.4
or later
Copying Files from the shared
folder in the equipment
For instructions on how to perform Scan to File, see the following section.
P.37 “Scan to File”
The Copy & File function, which enables users to copy and store as file at the same time, also
will be available. For instruction on how to perform Copy & File, see the following section.
P.87 “Copy & File”
Scan to E-mail Mode
Scan to E-mail mode allows users to send scanned images to specified e-mail addresses.
When users perform Scan to E-mail, the scanned image will be converted to a PDF, XPS, TIFF,
or JPEG file and send them as an attached file of the E-mail message.
Scan to File
Send email to the Internet
via SMTP server
Internet
SMTP Server
For instructions on how to perform Scan to E-mail, see the following section.
P.49 “Scan to E-mail”
About Scan Features
17
1 Overview
How to Perform Scan Operations
Users can scan originals not only by selecting one of the scan modes, but also by combining two
scan modes at a single operation.
The following procedures describe about the basic instructions on how to perform the scan operations.
P.18 “Scanning Procedure for Single Agent”
P.20 “Scanning Procedure for Dual Agents”
y Users can use a template to perform a scan operation as well. For more information about a
template, see the following section.
P.69 “Using Template”
y Users can perform Copy & File, which enables users to copy the originals as well as storing
the originals as a file. For more information about Copy & File, see the following section.
P.87 “Copy & File”
Scanning Procedure for Single Agent
1
Place the original(s).
2
Press the [SCAN] button on the control panel to enter the scan
menu.
y For instruction about placing the originals, see Operator’s Manual for Basic Function.
y The basic scan menu is displayed.
18
How to Perform Scan Operations
3
Select a button of the desired scan mode.
[SCAN TO E-FILING] — Press this to store the scanned images to e-Filing. When you
store the scanned images to e-Filing, you can manage them using the e-Filing web utility.
You can also retrieve them into your computer using TWAIN driver application or File
Downloader.
[SCAN TO FILE] — Press this to save the scanned images into the shared folder in the
equipment or network folder as files.
[SCAN TO E-MAIL] — Press this to send the scanned images to specified E-mail
addresses.
[WS Scan] — Press this to save the scanned images into your client PC.
4
Set the scanning conditions using the buttons on the touch panel
and digital keys, and press the [ENTER] button to save the settings.
y The above screen shows the example of the SCAN TO E-FILING screen. The setting
options vary depending on the scan mode that you selected. For instructions on how
to set them, see the instructions for each scan mode.
P.28 “How to Perform Scan to e-Filing”
P.38 “How to Perform Scan to File”
P.50 “How to Perform Scan to E-mail”
P.135 “Web Service SCAN”
y When you press the [ENTER] button, the screen returns to the basic scan menu, and
the button that you set will be grayed out.
How to Perform Scan Operations
19
1 Overview
5
Press the [SCAN!] button.
6
If the “To continue, place document on glass. And press Scan!”
message is displayed, place another original on glass and press
[SCAN!] to scan another original, or press the [JOB FINISH] button
to finish scanning.
y When the original is set on the Automatic Document Feeder , this screen is not displayed. However, this screen is displayed when you press the [CONTINUE] button
during scanning the originals.
y If you want to cancel the storage of the scanned data, press the [JOB CANCEL] button.
y You can change the setting of the original type and scanning conditions, using the
[EDIT] button before pressing the [SCAN!] button.
y When you scan more than 1000 pages, the message “The number of originals exceeds the
limits. Will you save stored originals?” is displayed. When you want to perform the scan
operation with scanned originals that contains 1000 pages, press the [YES] button.
y When the temporary workspace of the HDD becomes full, “Not enough Work Space to store
originals. Will you save original(s)?” is displayed. When you want to perform the scan operation with scanned originals, press the [YES] button. The amount of the temporary workspace can be confirmed in the Device tab page of TopAccess.
Scanning Procedure for Dual Agents
1
20
Place the original(s).
y For instruction about placing the originals, see Operator’s Manual for Basic Function.
How to Perform Scan Operations
2
Press the [SCAN] button on the control panel to enter the scan
menu.
y The basic scan menu is displayed.
3
Select a button of the desired scan mode.
[SCAN TO E-FILING] — Press this to store the scanned images to e-Filing. When you
store the scanned images to e-Filing, you can manage them using the e-Filing web utility.
You can also retrieve them into your computer using TWAIN driver application or File
Downloader.
[SCAN TO FILE] — Press this to save the scanned images into the shared folder in the
equipment or network folder as files.
[SCAN TO E-MAIL] — Press this to send the scanned images to specified E-mail
addresses.
[WS Scan] — Press this to save the scanned images into your client PC.
How to Perform Scan Operations
21
1 Overview
4
Set the scanning conditions using the buttons on the touch panel
and digital keys, and press the [ENTER] button to save the settings.
y The above screen shows the example of the SCAN TO E-FILING screen. The setting
options vary depending on the scan mode that you selected. For instructions on how
to set them, see the instructions for each scan mode.
P.27 “Scan to e-Filing”
P.37 “Scan to File”
P.49 “Scan to E-mail”
P.135 “Web Service SCAN”
y When you press the [ENTER] button, the screen returns to the basic scan menu, and
the button that you set will be grayed out.
5
Select the other button of the desired scan mode.
yYou can set two scan modes at a single operation. You cannot set all three scan
modes at the same time.
yWhen the "WS Scan" is selected, another scan mode cannot be set at the same time.
If you want to cancel a scan mode that you set, press the button for the scan mode that
you want to cancel and press the [CANCEL] button in the screen. The screen returns to
the basic scan menu and the button will be unselected (not grayed out).
22
How to Perform Scan Operations
6
Press the [SCAN!] button.
7
If the “To continue, place document on glass. And press Scan!”
message is displayed, place another original on glass and press
[SCAN!] to scan another original, or press the [JOB FINISH] button
to finish scanning.
y When the original is set on the Automatic Document Feeder , this screen is not displayed. However, this screen is displayed when you press the [CONTINUE] button
during scanning the originals.
y If you want to cancel the storage of the scanned data, press the [JOB CANCEL] button.
y You can change the setting of the original type and scanning conditions, using the
[EDIT] button before pressing the [SCAN!] button.
y When you scan more than 1000 pages, the message “The number of originals exceeds the
limits. Will you save stored originals?” is displayed. When you want to perform the scan
operation with scanned originals that contains 1000 pages, press the [YES] button.
y When the temporary workspace of the HDD becomes full, “Not enough Work Space to store
originals. Will you save original(s)?” is displayed. When you want to perform the scan operation with scanned originals, press the [YES] button. The amount of the temporary workspace can be confirmed in the Device tab page of TopAccess.
How to Perform Scan Operations
23
1 Overview
Confirming the Scan Job Status
SCAN JOB displays the status of a job and enables the deletion of job. 4 jobs are listed on each
screen. The jobs for 250 pages (1,000 jobs) can be displayed. Press the [Next] button to display
the 5th job or later, and press the [Prev] button to display the previous page.
To display the scan job status screen, press the [JOB STATUS] button on the control panel and
press the [SCAN] button.
y Items of table
Display the name of the file created or the e-mail address of the recipient.
Agent: Display the function used for the scan job.
Date, Time: Display the date and time of the scan job.
Pages: Display the number of pages scanned or sent via E-mail.
Status: Display the status of jobs.
y Buttons
[Delete]: The button becomes active when the deletable job is selected. When this button is
pressed, the job is deleted.
24
Confirming the Scan Job Status
Confirming the Scan Log
SCAN LOG allows you to list the jobs that have finished being scanned to confirm the results.
To display the scan log screen, press the [JOB STATUS] button on the control panel and press
the [LOG] button in the JOB STATUS screen. Then press the [SCAN] button. When pressing
the [SCAN] button on the log menu, the scanning status of the following items is displayed.
y Storing status in e-Filing by copying
y Storing status in Share folder (SAVE AS FILE) by copying
y Storing status in e-Filing or Share folder (SCAN TO FILE) by scanning
y Sending status of E-mail (SCAN TO E-MAIL) by scanning
y Storing status in Share folder (SAVE AS FILE) by faxing
y Storing status in e-Filing or Share folder by Fax Received Forward
y Storing status in e-Filing or Share folder by Internet Fax Received Forward
y Items of list
Display the storing location of the scanned data or E-mail address of the recipient.
Agent: Display the scanned job in the scan menu.
Date, Time: Display the date and time at the time of scanning.
Pages: Display the number of pages scanned or sent E-mail.
Status: Display the status of job displayed with ‘OK’ or ‘Error code’
y Buttons
[ENTRY]: To register the E-mail address in the scanning status to the address book, press
this button.
[RETURN]: To return to the log menu, press this button.
For more information about the error code that is displayed in the Status section, see Operator’s Manual for Basic Function.
Confirming the Scan Log
25
Scan to e-Filing
2.
This section describes the instructions on how to perform Scan to e-Filing and how to use the stored data in
e-Filing.
How to Perform Scan to e-Filing ...........................................................................28
How to Use Scanned Data Stored in e-Filing .......................................................35
Using Scanned Data in e-Filing from Touch Panel Display...............................................................35
Using Scanned Data in e-Filing from e-Filing Web Utility .................................................................35
2 Scan to e-Filing
How to Perform Scan to e-Filing
In this function, the scanned original data can be stored in the e-Filing. You can scan up to 200
pages per 1 job.
In the e-Filing boxes, up to 5 GB of data can be stored.
After storing the original data, you can print it at any time from the touch panel. Also you can
manage stored documents using the e-Filing web utility. Using the e-Filing web utility, you can
manage stored documents by creating user boxes and folders, printing documents, and merging
several documents to create a new document.
To store the original data, you can specify the public box or one of user boxes. The public box is
a pre-set box since the installation of the equipment, and it will be used to store documents that
any user may need to work with. The user box is the one created by the user, and, if password is
set, you need to enter the password correctly.
Before storing the original data in e-Filing, you need to set up the user boxes using the touch
panel or e-Filing web utility. For setting up the user boxes and printing the stored documents
from the touch panel or e-Filing web utility, see e-Filing Guide. (The instruction on how to set
up the user boxes using the touch panel also describes in Operator’s Manual for Basic Function.)
y It is recommended to back up the data on the equipment's hard disk to prevent loss of data.
You can back it up with the client PC using the File Downloader or e-Filing Backup/Restore
Utility. See e-Filing Guide for details.
y Delete the documents in e-Filing when they are no longer needed.
The SCAN TO e-FILING function is available only when the Scanner Kit or Printer/Scanner Kit is
installed.
You can also store the copied original data in the e-Filing using the copy operation. However,
when you use the original data with the client PC via network, it is recommended to store the
original data using the scanning operation explained here, rather than using the copy operation
because the data stored by the copy operation is proper for output, but not for importing as an
image into your computer.
Scanning Procedure for Scan to e-Filing
1
28
Place the original(s).
y For instruction about placing the originals, see Operator’s Manual for Basic Function.
How to Perform Scan to e-Filing
2
Press the [SCAN] button on the control panel to enter the scan
menu.
y The basic scan menu is displayed.
3
Press the [SCAN TO E-FILING] button.
y The SCAN TO E-FILING screen is displayed.
4
Press the [BOX/FOLDER] button.
y The box list screen is displayed.
How to Perform Scan to e-Filing
29
2 Scan to e-Filing
5
Select the box in which you want to store the data and press the
[ENTER] button.
y Select either the “Public Box” button or desired user box button.
y If the user box that you want to store the data is not shown in the list, press the [Next]
or [Prev] buttons to change the list on the screen. You can also select the user box
by entering the box number using the digital key.
If the user box that you want to store the data has not been registered, you must register
the user box first. For setting up the user boxes, see e-Filing Guide. (The instruction on
how to set up the user boxes using the touch panel also describes in Operator’s Manual
for Basic Function.)
6
If you select a user box that a password is set, the password entry
screen may be displayed. If the password entry screen is displayed, enter the password using the digital keys and press the
[ENTER] button.
y The list of the documents and folders for the selected box is displayed.
30
How to Perform Scan to e-Filing
7
When you want to store the original(s) in an existing folder, select
the folder and press the [OPEN FOLDER] button to display the list
in the folder, and then press the [ENTER] button.
If you want to store the original(s) in the selected box, press the
[ENTER] button.
y The screen returns to the SCAN TO E-FILING screen.
8
Press the [DOCUMENT NAME] button if you want rename the document name of the scanned data.
y The letter entry screen is displayed. Enter the value using the keyboard and digital
keys, and press the [ENTER] button to set the entry.
9
Press the [EDIT] button to set the scanning conditions.
y The screen to set the scan conditions is displayed.
How to Perform Scan to e-Filing
31
2 Scan to e-Filing
10
Specify the following items as you require, and press the [Next]
button.
y SINGLE/2-SIDED SCAN
[SINGLE] — Press this when scanning only the front page of originals.
[BOOK] — Press this when scanning both side of originals in the same direction.
[TABLET] — Press this when scanning front page in the general direction, and scanning
back page rotated 180 degree.
y ROTATION
[0 degree] — Press this not to rotate the scanned image.
[90 degree right] — Press this to rotate the scanned image 90 degrees to the right.
[180 degree] — Press this to rotate the scanned image 180 degree.
[90 degree left] — Press this to rotate the scanned image 90 degrees to the left.
y ORIGINAL MODE
[TEXT] — Press this when scanning the originals that contain texts
[TEXT/PHOTO] — Press this when scanning originals that contain text and photos.
[PHOTO] — Press this when scanning originals that contain photos printed on
photographic paper.
y RESOLUTION
[600] — Press this when scanning originals in 600 dpi.
[400] — Press this when scanning originals in 400 dpi.
[300] — Press this when scanning originals in 300 dpi.
[200] — Press this when scanning originals in 200 dpi.
[150] — Press this when scanning originals in 150 dpi.
11
Specify the following items as you require, and press the [Enter]
button.
y ORIGINAL SIZE
Select the button corresponding to the original size, or select the [AUTO] button to
automatically detect the original size.
When placing different size originals on the Automatic Document Feeder , select the
[MIXED ORIGINAL SIZE] button.
32
How to Perform Scan to e-Filing
y EXPOSURE
Press light or dark buttons to specify the exposure for scanning manually, or press the
[AUTO] button to select auto mode for the exposure mode for scanning.
12
Press the [ENTER] button.
y The screen returns to the basic scan menu.
13
Press the [SCAN!] button.
You can also set another scan agent, by pressing either the [SCAN TO FILE] button or
[SCAN TO E-MAIL] button to set the scanning conditions.
P.38 “How to Perform Scan to File”
P.50 “How to Perform Scan to E-mail”
How to Perform Scan to e-Filing
33
2 Scan to e-Filing
14
If the “To continue, place document on glass. And press Scan!”
message is displayed, place another original on glass and press
[SCAN!] to scan another original, or press the [JOB FINISH] button
to finish scanning.
y When the original is set on the Automatic Document Feeder , this screen is not displayed. However, this screen is displayed when you press the [CONTINUE] button
during scanning the originals.
y If you want to cancel the storage of the scanned data, press the [JOB CANCEL] button.
y You can change the setting of the original type and scanning conditions, using the
[EDIT] button before pressing the [SCAN!] button.
34
How to Perform Scan to e-Filing
How to Use Scanned Data Stored in e-Filing
Scanned data that is stored in e-Filing can be listed from the touch panel or e-Filing web utility.
Using Scanned Data in e-Filing from Touch Panel Display
The scanned data that is stored in e-Filing can be printed or deleted from the touch panel. For
instructions on how to print or delete scanned data in e-Filing from the touch panel, see Operator’s Manual for Basic Function or e-Filing Guide.
Using Scanned Data in e-Filing from e-Filing Web Utility
The scanned data that is stored in e-Filing can be printed, deleted, copied to another boxes or
folders, and merged with other scanned data in e-Filing using the e-Filing web utility. For
instructions on how to print, delete, copy, or merge scanned data, see e-Filing Guide.
How to Use Scanned Data Stored in e-Filing
35
Scan to File
3.
This section describes the instructions on how to perform Scan to File and how to use the stored files.
How to Perform Scan to File ..................................................................................38
How to Use Scanned Data Stored as Files ...........................................................47
When Scanned Data Is Stored in MFP LOCAL.................................................................................47
When Scanned Data Is Stored in REMOTE 1 or 2 ...........................................................................47
3 Scan to File
How to Perform Scan to File
In this SCAN TO FILE function, the scanned original data can be sent and stored to the Share
folder of the hard disk in the equipment, or the specified PC. You can scan up to 2000 pages per
1 job. You can access the data stored in the Share folder directly from the client PC via network.
In the shared folder in the equipment, up to 4 GB of data can be stored.
y Up to 999 files can be stored in the shared folder in the equipment.
y The network administrator has to make settings for storing the original data to the PCs. For
details, see Network Administration Guide.
y It is recommended to back up the data stored in the Share folder of the hard disk with the client PC via network.
y Delete the files in the shared folder when they are no longer needed.
The SCAN TO FILE function is available only when the Scanner Kit or Printer/Scanner Kit is installed.
Scanning Procedure for Scan to File
1
Place the original(s).
2
Press the [SCAN] button on the control panel to enter the scan
menu.
y For instruction about placing the originals, see Operator’s Manual for Basic Function.
y The basic scan menu is displayed.
3
Press the [SCAN TO FILE] button.
y The SCAN TO FILE screen is displayed.
38
How to Perform Scan to File
4
Press the [FILE NAME] button if you want rename the document
name of the scanned data.
y The letter entry screen is displayed. Enter the value using the keyboard and digital
keys, and press the [ENTER] button to set the entry.
When you want to add the date and time in the file name, press the
button. If you
select [PDF] or [TIFF] for its file format and also select [SINGLE] from the “MULTI/SINGLE PAGE” setting, the date and time that the job was performed are added to a folder
name created in the file storing process.
5
If you want to store the scanned data in the shared folder of the
equipment, make sure the [MFP LOCAL] button is selected (displayed as reversed button).
You can set up to two destinations for Scan to File. If you select the [MFP LOCAL] button, you can specify only one more remote destination. If you want to specify the two
remote destinations, press the [MFP LOCAL] button to disable it (displayed as normal
button).
6
If you want to store the scanned data in network folder, press the
[REMOTE 1] or [REMOTE 2] buttons.
y If the selected remote destination (REMOTE 1 or REMOTE 2) is configured to save
the scanned data in specified network folder by the administrator, the button will be
the reversed button when you press it. In this case, users cannot change the destination. If the remote destination needs to be changed, it can be configured in the
Administration Tab of the TopAccess. Please consult your network administrator.
y If the selected remote destination (REMOTE 1 or REMOTE 2) is configured for users
to specify the desired network folder, the screen to set up the remote destination is
displayed.
How to Perform Scan to File
39
3 Scan to File
7
If the screen to set up the remote destination is displayed by pressing the [REMOTE 1] or [REMOTE 2] button, specify the remote destination. You can specify the remote destination using FTP, SMB,
NetWare IPX, or NetWare IP.
When you want to store the data using FTP, select the [FTP] button
and specify the following items as you require. Then press the
[ENTER] button.
y [SERVER NAME]
Press this to enter the IP address of the FTP server. For example, if you want to store
the data into “ftp://10.10.70.101/user01/scan/”, enter “10.10.70.101” here.
y [NETWORK PATH]
Press this to enter the folder path to the folder where you want to store the data in the
FTP server. For example, if you want to store the data into “ftp://10.10.70.101/user01/
scan/”, enter “user01\scan” here. Make sure to use “\” instead of “/” to specify the path.
y [LOGIN USER NAME]
Press this to enter the user name to login the FTP server if required.
y [PASSWORD]
Press this to enter the password to login the FTP server if required.
y [COMMAND PORT]
Press this to enter the port number to be used for command. Generally “-” is entered for
the command port. When “-” is entered, the port number that is set by the administrator
will be used. Change this option only when you want to use another port number.
When you press each button, the letter entry screen is displayed. Enter the value using
the keyboard and digital keys, and press the [ENTER] button to set the entry.
40
How to Perform Scan to File
When you want to store the data using SMB, select the [SMB] button and specify the following items as you require. Then press the
[ENTER] button.
y [NETWORK PATH]
Press this to enter the network path to the folder where you want to store the data.
y [LOGIN USER NAME]
Press this to enter the user name to access the network folder if required.
y [PASSWORD]
Press this to enter the password to access the network folder if required.
When you press each button, the letter entry screen is displayed. Enter the value using
the keyboard and digital keys, and press the [ENTER] button to set the entry.
[SERVER NAME] and [COMMAND PORT] are not required to set when selecting the
[SMB] button for protocol.
When you want to store the data using NetWare IPX or NetWare IP,
select the [Netware IPX] or [Netware IP] button and specify the following items as you require. Then press the [ENTER] button.
y [SERVER NAME]
When you select the [NetWare IPX] button, press this to enter the NetWare file server
name or Tree/Context name (when NDS is available).
When you select the [NetWare IP] button, press this to enter the IP address of the
NetWare file server.
How to Perform Scan to File
41
3 Scan to File
y [NETWORK PATH]
Press this to enter the folder path to the folder where you want to store the data in the
NetWare file server. For example, if you want to store the data into “sys\scan” folder in
the NetWare file server, enter “\sys\scan” here.
y [LOGIN USER NAME]
Press this to enter the user name to login the NetWare file server if required.
y [PASSWORD]
Press this to enter the password to login the NetWare file server if required.
When you press each button, the letter entry screen is displayed. Enter the value using
the keyboard and digital keys, and press the [ENTER] button to set the entry.
[COMMAND PORT] is not required to set when selecting the [NetWare IPX] or [NetWare
IP] button for protocol.
8
Select the following items and press the [EDIT] button.
y FILE FORMAT
[PDF] — Press this to attach the scanned data as PDF file.
[TIFF] — Press this to attach the scanned data as a TIFF file.
[XPS] — Press this to attach the scanned data as XPS file.
y MULTI/SINGLE
[MULTI] — Press this to attach the scanned data as a multiple page file. When scanning
several pages, this equipment will store all pages as one file.
[SINGLE] — Press this to attach the scanned data as a single file for each page. When
scanning several pages, this equipment will store each page separately as files.
y SECURITY (Encrypt PDF)
[ON]Press this to set Encrypt PDF.
[OFF]Press this not to set Encrypt PDF.
42
How to Perform Scan to File
A screen for setting Encrypt PDF will appear when the [ON] button
in the “SECURITY” field is pressed. Set the items below as
required. When the setting is completed, press the [ENTER] button.
y Encrypt PDF
[USER PASSWORD] — Press this to enter a password for opening encrypted PDF files.
[MASTER PASSWORD] — Press this to enter a password for changing Encrypt PDF
setting.
yThe user password is set “12345” at our factory. Ask the administrator for resetting
master password.
yWhen you press each button, the letter entry screen is displayed. Enter a value using
the keyboard and digital keys, and press the [ENTER] button to set the entry.
yThe minimum and maximum numbers of the passwords allowed are 1 and 32, including
one-byte digits, “#” and “*”.
yThe user password must differ from the master password.
These passwords can be re-entered only by an authorized user. A user cannot change
the settings of the “Encryption Level” field and the “Authorization” field noted below if he
or she is not authorized to change the master password. Ask the administrator for resetting these passwords.
y Encryption Level
[128bit RC4] — Press this to set an encryption level to the one compatible with Acrobat
5.0. PDF V1.4.
[40bit RC4] — Press this to set an encryption level to the one compatible with Acrobat
3.0. PDF V1.1.
y Authority
[PRINT] — Press this to authorize users to print documents.
[CHANGE] — Press this to authorize users to change documents.
[EXTRACT] — Press this to authorize users to copy and extract the contents of
documents.
[ACCESSIBILITY] — Press this to enable the accessibility feature.
How to Perform Scan to File
43
3 Scan to File
9
Specify the following items as you require, and press the [Next]
button.
y SINGLE/2-SIDED SCAN
[SINGLE] — Press this when scanning only the front page of originals.
[BOOK] — Press this when scanning both side of originals in the same direction.
[TABLET] — Press this when scanning front page in the general direction, and scanning
back page rotated 180 degree.
y ROTATION
[0 degree] — Press this not to rotate the scanned image.
[90 degree right] — Press this to rotate the scanned image 90 degrees to the right.
[180 degree] — Press this to rotate the scanned image 180 degree.
[90 degree left] — Press this to rotate the scanned image 90 degrees to the left.
y ORIGINAL MODE
[TEXT] — Press this when scanning the originals that contain texts.
[TEXT/PHOTO] — Press this when scanning originals that contain texts and photos.
[PHOTO] — Press this when scanning originals that contain photos printed on
photographic paper.
y RESOLUTION
[600] — Press this when scanning originals in 600 dpi.
[400] — Press this when scanning originals in 400 dpi.
[300] — Press this when scanning originals in 300 dpi.
[200] — Press this when scanning originals in 200 dpi.
[150] — Press this when scanning originals in 150 dpi.
10
Specify the following items as you require, and press the [Enter]
button.
y ORIGINAL SIZE
Select the button corresponding to the original size, or select the [AUTO] button to
automatically detect the original size.
When placing different size originals on the Automatic Document Feeder , select the
[MIXED ORIGINAL SIZE] button.
44
How to Perform Scan to File
y EXPOSURE
Press light or dark buttons to specify the exposure for scanning manually, or press the
[AUTO] button to select auto mode for the exposure mode for scanning.
11
Press the [ENTER] button.
y The screen returns to the basic scan menu.
12
Press the [SCAN!] button.
You can also set another scan agent, by pressing either the [SCAN TO E-FILING] button
or [SCAN TO E-MAIL] button to set the scanning conditions.
P.28 “How to Perform Scan to e-Filing”
P.50 “How to Perform Scan to E-mail”
How to Perform Scan to File
45
3 Scan to File
13
If the “To continue, place document on glass. And press Scan!”
message is displayed, place another original on glass and press
[SCAN!] to scan another original, or press the [JOB FINISH] button
to finish scanning.
y When the original is set on the Automatic Document Feeder, this screen is not displayed. However, this screen is displayed when you press the [CONTINUE] button
during scanning the originals.
y If you want to cancel the storage of the scanned data, press the [JOB CANCEL] button.
y You can change the setting of the original type and scanning conditions, using the
[EDIT] button before pressing the [SCAN!] button.
46
How to Perform Scan to File
How to Use Scanned Data Stored as Files
You can access scanned data files stored in the shared folder of this equipment or the Network
folder by using Windows Explorer of Windows computers or the Finder function of Macintosh
computers whose versions are Macintosh OS X 10.3.x or later.
When Scanned Data Is Stored in MFP LOCAL
When selecting the [MFP LOCAL] button for the destination, the scanned data is stored in the
shared folder, whose name is “FILE_SHARE”, in the equipment.
You can access to the shared folder in the equipment from the Windows computers or Mac OS
X 10.3.x or later to use scanned data for any uses.
You cannot access to the shared folder in the equipment earlier than Mac OS X 10.2.x because
these versions of Mac OS computers does not support SMB.
How scanned data is stored in the shared folder varies depending on the Local Storage Path
setting, which can be set in the Save as file Setup page in TopAccess.
When the Local Storage Path is set to send scanned data to a sub folder in the storage path, the
equipment creates a sub folder. The name of the sub folders varies depending on how you
operate Scan to File. The sub folders are automatically deleted when the folder becomes
empty.
y “SCAN” folder — This sub folder contains the files that are stored by pressing the [SCAN
TO FILE] button in the basic scan menu.
y “000-PUBLIC_TEMPLATE_GROUP-[Template Name]” folder — This sub folder contains
the files that are stored by pressing the template button in the Public Template Group.
y “[Group No.]-[Group Name]-[Template Name]” folder — This sub folder contains the files
that are stored by pressing the template button in the User Template Group.
When the Local Storage Path is set to send scanned data directly to the storage path, they are
stored in the “FILE_SHARE” folder in the equipment.
When Scanned Data Is Stored in REMOTE 1 or 2
When selecting the [REMOTE 1] or [REMOTE 2] button for the destination, the scanned data is
stored in the specified network folder.
You can access to the network folder using Windows Explorer to use scanned data for any uses.
How to Use Scanned Data Stored as Files
47
Scan to E-mail
4.
This section describes the instructions on how to perform Scan to E-mail.
How to Perform Scan to E-mail .............................................................................50
Specifying Destinations .....................................................................................................................56
4 Scan to E-mail
How to Perform Scan to E-mail
In this function, the scanned data can be sent to the specified E-mail address as an attached file.
To use SCAN TO E-MAIL, the configuration of the equipment needs to be set by the network
administrator.
The SCAN TO E-MAIL function is available only when the Scanner Kit or Printer/Scanner Kit is
installed.
Scanning Procedure for Scan to E-mail
1
Place the original(s).
2
Press the [SCAN] button on the control panel to enter the scan
menu.
y For instruction about placing the originals, see Operator’s Manual for Basic Function.
y The basic scan menu is displayed.
3
Press the [SCAN TO E-MAIL] button.
y When the User Authentication for Scan to E-mail is enabled by the administrator, the
AUTHENTICATION screen displayed. If the AUTHENTICATION screen is displayed,
continue to the next step.
y When the User Authentication for Scan to E-mail is disabled by the administrator, the
SCAN TO E-MAIL screen is displayed. If the ADDRESS BOOK screen is displayed,
skip to Step 5.
50
How to Perform Scan to E-mail
4
When the AUTHENTICATION screen is displayed, enter the user
name and password by pressing the [USER NAME] and [PASSWORD] buttons, and press the [ENTER] button.
y When pressing each button, the letter entry screen is displayed. Enter the value
using the keyboard and digital keys, and press the [ENTER] button to set the entry.
This screen is displayed only when the User Authentication for Scan to E-mail is enabled.
When this screen is displayed, you must enter your user name and password to login the
SCAN TO E-MAIL screen. For user name and password, ask your network administrator.
5
Specify the E-mail addresses that you want to send, and press the
[SETTINGS] button.
y You can specify the E-mail address by various ways. See the following procedures
for each instruction.
P.56 “Specifying Destinations”
You can press the [START] button to start sending the E-mail at this screen if you specify
an E-mail address and the From Address has been set in TopAccess E-mail setting page
or set by the User Authentication for Scan to E-mail setting.
How to Perform Scan to E-mail
51
4 Scan to E-mail
6
Press the [SUBJECT], [BODY], and [FILE NAME] buttons to enter
each item.
y When pressing each button, the letter entry screen is displayed. Enter the value
using the keyboard and digital keys, and press the [ENTER] button to set the entry.
yWhen you want to add the date and time in the file name, press the
button. The
number to indicate the date and time that the job is performed is added to the file
name displayed in the [FILE NAME] field.
yYou can also specify the CC destinations for Scan to E-mail by pressing the [E-MAIL
CC] button.
yThe date and time will be automatically added to the subject.
yThe administrator can change the body message from TopAccess. See the "TopAccess
Administrator Mode" in the TopAccess Guide for details.
7
Select the following items and press the [Next] button.
y FILE FORMAT
[PDF] — Press this to attach the scanned data as PDF file.
[TIFF] — Press this to attach the scanned data as a TIFF file.
[JPEG] — Press this to attach the scanned data as a JPEG file. This can be set only
when [FULL COLOR] or [GRAY SCALE] is selected in the “COLOR MODE” option.
[XPS] — Press this to attach the scanned data as XPS file.
y MULTI/SINGLE
[MULTI] — Press this to attach the scanned data as a multiple page file. When scanning
several pages, this equipment will store all pages as one file.
[SINGLE] — Press this to attach the scanned data as a single file for each page. When
scanning several pages, this equipment will store each page separately as files.
y SECURITY (Encrypt PDF)
[ON]Press this to set Encrypt PDF.
[OFF]Press this not to set Encrypt PDF.
52
How to Perform Scan to E-mail
A screen for setting Encrypt PDF will appear when the [ON] button
in the “SECURITY” field is pressed. Set the items below as
required. When the setting is completed, press the [ENTER] button.
y Encrypt PDF
[USER PASSWORD] — Press this to enter a password for opening encrypted PDF files.
[MASTER PASSWORD] — Press this to enter a password for changing Encrypt PDF
setting.
yThe user password is set “12345” at our factory. Ask the administrator for resetting
master password.
yWhen you press each button, the letter entry screen is displayed. Enter a value using
the keyboard and digital keys, and press the [ENTER] button to set the entry.
yThe minimum and maximum numbers of the passwords allowed are 1 and 32, including
one-byte digits, “#” and “*”.
yThe user password must differ from the master password.
These passwords can be re-entered only by an authorized user. A user cannot change
the settings of the “Encryption Level” field and the “Authorization” field noted below if he
or she is not authorized to change the master password. Ask the administrator for resetting these passwords.
y Encryption Level
[128bit RC4] — Press this to set an encryption level to the one compatible with Acrobat
5.0. PDF V1.4.
[40bit RC4] — Press this to set an encryption level to the one compatible with Acrobat
3.0. PDF V1.1.
y Authority
[PRINT] — Press this to authorize users to print documents.
[CHANGE] — Press this to authorize users to change documents.
[EXTRACT] — Press this to authorize users to copy and extract the contents of
documents.
[ACCESSIBILITY] — Press this to enable the accessibility feature.
How to Perform Scan to E-mail
53
4 Scan to E-mail
8
Specify the following items as you require and click the [EDIT] button.
y FRAGMENT MESSAGE SIZE
Select the size of the message fragmentation. If the size of attached file exceeds the
selected size, this equipment divides the data into some small blocks.
y [FROM ADDRESS]
Press this button to edit the From Address for E-mail. When the administrator enable the
User Authentication for Scan to E-mail and set that From Address cannot be edited, you
cannot edit the From Address.
y [FROM NAME]
Press this button to edit the From Name for E-mail.
When you press the [FROM ADDRESS] or [FROM NAME] button, the letter entry screen
is displayed. Enter the value using the keyboard and digital keys, and press the [ENTER]
button to set the entry.
9
Specify the following items as you require, and press the [Next]
button.
y SINGLE/2-SIDED SCAN
[SINGLE] — Press this when scanning only the front page of originals.
[BOOK] — Press this when scanning both side of originals in the same direction.
[TABLET] — Press this when scanning front page in the general direction, and scanning
back page rotated 180 degree.
y ROTATION
[0 degree] — Press this not to rotate the scanned image.
[90 degree right] — Press this to rotate the scanned image 90 degrees to the right.
[180 degree] — Press this to rotate the scanned image 180 degrees.
[90 degree left] — Press this to rotate the scanned image 90 degrees to the left.
54
How to Perform Scan to E-mail
y ORIGINAL MODE
[TEXT] — Press this when scanning the originals that contain text.
[TEXT/PHOTO] — Press this when scanning originals that contain text and photos.
[PHOTO] — Press this when scanning originals that contain photos printed on
photographic paper.
y RESOLUTION
[600] — Press this when scanning originals in 600 dpi.
[400] — Press this when scanning originals in 400 dpi.
[300] — Press this when scanning originals in 300 dpi.
[200] — Press this when scanning originals in 200 dpi.
[150] — Press this when scanning originals in 150 dpi.
10
Specify the following items as you require, and press the [Enter]
button.
y ORIGINAL SIZE
Select the button corresponding to the original size, or select the [AUTO] button to
automatically detect the original size.
When placing different size originals on the Automatic Document Feeder , select the
[MIXED ORIGINAL SIZE] button.
y EXPOSURE
Press light or dark buttons to specify the exposure for scanning manually, or press the
[AUTO] button to select auto mode for the exposure mode for scanning.
11
Press the [ENTER] button.
y The screen returns to the basic scan menu.
You can press the [START] button to start sending the E-mail at this screen without
pressing the [ENTER] button.
How to Perform Scan to E-mail
55
4 Scan to E-mail
12
Press the [SCAN!] button.
You can also set another scan agent, by pressing either the [SCAN TO E-FILING] button
or [SCAN TO FILE] button to set the scanning conditions.
P.28 “How to Perform Scan to e-Filing”
P.38 “How to Perform Scan to File”
13
If the “To continue, place document on glass. And press Scan!”
message is displayed, place another original on glass and press
[SCAN!] to scan another original, or press the [JOB FINISH] button
to finish scanning.
y When the original is set on the Automatic Document Feeder , this screen is not displayed. However, this screen is displayed when you press the [CONTINUE] button
during scanning the originals.
y If you want to cancel the storage of the scanned data, press the [JOB CANCEL] button.
y You can change the setting of the original type and scanning conditions, using the
[EDIT] button before pressing the [SCAN!] button.
Specifying Destinations
When pressing the [E-MAIL TO] button in the SCAN TO E-MAIL screen, the ADDRESS BOOK
screen is displayed.
You can specify E-mail addresses for Scan to E-mail by following methods:
P.57 “Entering an E-mail address manually”
P.58 “Selecting from address book”
P.58 “Searching with ID number for a contact”
P.59 “Searching with search strings from address book”
P.61 “Searching with search strings from LDAP server”
P.63 “Selecting from groups”
56
How to Perform Scan to E-mail
P.64 “Searching with ID number of a group”
P.66 “Searching with group name”
Entering an E-mail address manually
1
Press the [E-MAIL ADDRESS] button.
y The letter entry screen is displayed.
2
Enter the E-mail address that you want to send using the keyboard
and digital keys, and press the [ENTER] button to set the entry.
3
Press the [SETTINGS] button.
y The screen returns to the SCAN TO E-MAIL screen.
yBefore pressing the [SETTINGS] button, you can specify other E-mail addresses as
you require.
yYou can confirm or remove the E-mail addresses that you specified in the DESTINATION screen which can be displayed by pressing the [DESTINATION] button.
P.67 “Confirming or removing E-mail addresses from destination”
How to Perform Scan to E-mail
57
4 Scan to E-mail
Selecting from address book
1
Press the contacts that you want to send.
y The selected contacts are displayed as reversed buttons. To cancel the selection,
press the contact again, then the button will be a normal button.
2
Press the [SETTINGS] button.
y The screen returns to the SCAN TO E-MAIL screen.
yBefore pressing the [SETTINGS] button, you can specify other E-mail addresses as
you require.
yYou can confirm or remove the E-mail addresses that you specified in the DESTINATION screen which can be displayed by pressing the [DESTINATION] button.
P.67 “Confirming or removing E-mail addresses from destination”
Searching with ID number for a contact
1
Press the [KNOWN ID] button.
y The KNOWN ID screen is displayed.
58
How to Perform Scan to E-mail
2
Enter the ID number of the contact that you want to search using
the digital keys, and press the [ENTER] button.
y The ADDRESS BOOK screen that contains the contact of the specified ID is displayed.
3
Press the contact that you want to send, and press the [SETTINGS]
button.
y The screen returns to the SCAN TO E-MAIL screen.
yBefore pressing the [SETTINGS] button, you can specify other E-mail addresses as
you require.
yYou can confirm or remove the E-mail addresses that you specified in the DESTINATION screen which can be displayed by pressing the [DESTINATION] button.
P.67 “Confirming or removing E-mail addresses from destination”
Searching with search strings from address book
1
Press the [SEARCH ADDRESS] button.
y The ADDRESS SEARCH screen is displayed.
How to Perform Scan to E-mail
59
4 Scan to E-mail
2
Press the buttons to enter the search strings that you want to specify, and then press the [SEARCH] button.
y When pressing each button, the letter entry screen is displayed. Enter the value
using the keyboard and digital keys, and press the [ENTER] button to set the entry.
It will search for the contacts that contain the search text in the specified items.
If the [DIR SERVICE] button is displayed as a selected button, this equipment will search
for contacts in the LDAP server. In that case, press the [DIR SERVICE] button to display
the Directory Service Name screen and clear the selection of a directory service. Then
press the [ENTER] button to return the ADDRESS SEARCH screen.
3
Press the contact that you want to send, and press the [ENTER]
button.
y The screen returns to the ADDRESS BOOK screen.
60
How to Perform Scan to E-mail
4
Press the [SETTINGS] button.
y The screen returns to the SCAN TO E-MAIL screen.
yBefore pressing the [SETTINGS] button, you can specify other E-mail addresses as
you require.
yYou can confirm or remove the E-mail addresses that you specified in the DESTINATION screen which can be displayed by pressing the [DESTINATION] button.
P.67 “Confirming or removing E-mail addresses from destination”
Searching with search strings from LDAP server
To search contacts in the LDAP server, the directory service must be registered using TopAccess by the network administrator.
1
Press the [SEARCH ADDRESS] button.
y The ADDRESS SEARCH screen is displayed.
How to Perform Scan to E-mail
61
4 Scan to E-mail
2
Press the [DIR SERVICE] button.
y The Directory Search Name screen is displayed.
When the [DIR SERVICE] button is displayed as a selected button, this equipment is currently configured to search a default directory service.
3
Select the directory service name that you want to search from, and
press the [ENTER] button.
y The screen returns to the ADDRESS SEARCH screen.
4
Press the buttons to enter the search strings that you want to specify, and then enter the [SEARCH] button.
y When pressing each button, the letter entry screen is displayed. Enter the value
using the keyboard and digital keys, and press the [ENTER] button to set the entry.
It will search for the contacts that contain the search text in the specified items.
62
How to Perform Scan to E-mail
5
Press the contact that you want to send, and press the [ENTER]
button.
y The screen returns to the ADDRESS BOOK screen.
6
Press the [SETTINGS] button.
y The screen returns to the SCAN TO E-MAIL screen.
yBefore pressing the [SETTINGS] button, you can specify other E-mail addresses as
you require.
yYou can confirm or remove the E-mail addresses that you specified in the DESTINATION screen which can be displayed by pressing the [DESTINATION] button.
P.67 “Confirming or removing E-mail addresses from destination”
Selecting from groups
1
Press the [GROUP] button.
y The GROUP screen is displayed.
How to Perform Scan to E-mail
63
4 Scan to E-mail
2
Press the group buttons that you want to select as the destination,
and press the [SETTINGS] button.
y The screen returns to the SCAN TO E-MAIL screen.
yYou can confirm the E-mail addresses that registered in the group by pressing the
[CONTENTS] button.
yBefore pressing the [SETTINGS] button, you can specify other E-mail addresses as
you require.
yYou can confirm or remove the E-mail addresses that you specified in the DESTINATION screen which can be displayed by pressing the [DESTINATION] button.
P.67 “Confirming or removing E-mail addresses from destination”
Searching with ID number of a group
1
Press the [GROUP] button.
y The GROUP screen is displayed.
2
Press the [KNOWN ID] button.
y The KNOWN ID screen is displayed.
64
How to Perform Scan to E-mail
3
Enter the ID number of the group that you want to search using the
digital keys, and press the [ENTER] button.
y The GROUP screen that contains the group of the specified ID is displayed.
4
Press the group buttons that you want to select as the destination,
and press the [SETTINGS] button.
y The screen returns to the SCAN TO E-MAIL screen.
yYou can confirm the E-mail addresses that registered in the group by pressing the
[CONTENTS] button.
yBefore pressing the [SETTINGS] button, you can specify other E-mail addresses as
you require.
yYou can confirm or remove the E-mail addresses that you specified in the DESTINATION screen which can be displayed by pressing the [DESTINATION] button.
P.67 “Confirming or removing E-mail addresses from destination”
How to Perform Scan to E-mail
65
4 Scan to E-mail
Searching with group name
1
Press the [GROUP] button.
y The GROUP screen is displayed.
2
Press the [SEARCH GROUP] button.
y The KNOWN ID screen is displayed.
3
Press the [GROUP NAME] button to enter the group name that you
want to search, and then press the [SEARCH] button.
y When pressing the [GROUP NAME] button, the letter entry screen is displayed.
Enter the value using the keyboard and digital keys, and press the [ENTER] button to
set the entry.
It will search for the groups that contain the search text in the group name.
66
How to Perform Scan to E-mail
4
Press the group buttons that you want to select as the destination,
and press the [ENTER] button.
y The screen returns to the GROUP screen.
5
Press the [SETTINGS] button.
y The screen returns to the SCAN TO E-MAIL screen.
yYou can confirm the E-mail addresses that registered in the group by pressing the
[CONTENTS] button.
yBefore pressing the [SETTINGS] button, you can specify other E-mail addresses as
you require.
yYou can confirm or remove the E-mail addresses that you specified in the DESTINATION screen which can be displayed by pressing the [DESTINATION] button.
P.67 “Confirming or removing E-mail addresses from destination”
Confirming or removing E-mail addresses from destination
When you want to remove the E-mail addresses, contacts, or groups that are added as the destination, operate the following procedure.
How to Perform Scan to E-mail
67
4 Scan to E-mail
1
Press the [DESTINATION] button.
y The DESTINATION screen is displayed.
2
68
You can confirm the destinations that are currently specified.
To remove E-mail addresses, contacts, or groups that you selected
for destination, select the name that you want to remove, and press
the [DELETE] button.
How to Perform Scan to E-mail
Using Template
5.
This section describes the instructions on how to use scan templates.
Scanning Using Template ......................................................................................70
Registering Scan Template ....................................................................................78
5 Using Template
Scanning Using Template
Users can also use a template to operate scanning on this equipment.
It enables users to register templates for scanning operations.
After registering a template, users can operate the desired scanning operation quickly without
setting the scanning conditions.
Before scanning using a template, users must register a template for scan operations.
For instructions on how to register a template, see the following section.
P.78 “Registering Scan Template”
The templates that the Scan to E-mail agent is set will be available after user authenticates the
access rights for the Scan to E-mail operation. For instructions on how to operate scan using a
template, see the following section.
P.73 “Using Scan to E-mail template when User Authentication for Scan to E-mail is enabled”
Scan Procedure using a template
1
Place the original(s).
2
Press the [TEMPLATE] button on the control panel to enter the template menu.
y For instruction about placing the originals, see Operator’s Manual for Basic Function.
y The screen to select a template group is displayed.
70
Scanning Using Template
3
Press the template group button that contains the template that you
want to recall.
y When you press a [PUBLIC TEMPLATE GROUP] button or user template group button with no password set, the screen to select a template is displayed. If the screen
to select a template is displayed, skip to Step 5.
y If a password has been set for the selected user template group, the password input
screen is displayed. If the password input screen is displayed, continue to the next
step.
If you cannot find the desired user template group button in the screen, press the [Next]
button to switch the screen to find the desired user template group button.
4
If the password entry screen is displayed, enter the password for
the selected user template group using digital keys, and press the
[ENTER] button.
y The screen to select a template is displayed.
Scanning Using Template
71
5 Using Template
5
Press the template button that you want to recall.
y If you select a template with the automatic start function enabled (the
icon is displayed in the lower left corner of the button) and a password is not set, the scanning
operation is automatically started. If a password is set for the template, you must
enter the password. In that case, continue to the next step.
y If you select a template with the automatic start function disabled, the basic scan
menu is displayed. In that case, continue the operation.
6
If a password is set for the selected template, the password entry
screen is displayed. Enter the 5-digit password using the digital
keys and press the [ENTER] button.
y If you select a template with the automatic start function enabled, the scanning operation is automatically started and completed.
7
Press the [SCAN!] button.
If you want to change the scan conditions, press the desired agent button and set the
scan conditions as you require.
72
Scanning Using Template
8
If the “To continue, place document on glass. And press Scan!”
message is displayed, place another original on the glass and
press [SCAN!] to scan another original, or press the [JOB FINISH]
button to finish scanning.
y When the original is set on the Automatic Document Feeder , this screen is not displayed. However, this screen is displayed when you press the [CONTINUE] button
while scanning the originals.
y If you want to cancel the storage of the scanned data, press the [JOB CANCEL] button.
y You can change the setting of the original type and scanning conditions, using the
[EDIT] button before pressing the [SCAN!] button.
Using Scan to E-mail template when User Authentication for Scan to E-mail
is enabled
When the User Authentication for Scan to E-mail is enabled, operate the following procedure to
use the template that is registered the Scan to E-mail agent.
1
Place the original(s).
2
Press the [SCAN] button on the control panel to enter the scan
menu.
y For instruction about placing the originals, see Operator’s Manual for Basic Function.
y The basic scan menu is displayed.
Scanning Using Template
73
5 Using Template
3
Press the [SCAN TO E-MAIL] button.
y The AUTHENTICATION screen is displayed.
4
Enter the user name and password by pressing the [USER NAME]
and [PASSWORD] buttons, and press the [ENTER] button.
y When pressing each button, the letter entry screen is displayed. Enter the value
using the keyboard and digital keys, and press the [ENTER] button to set the entry.
5
Press the [TEMPLATE] button on the control panel to enter the template menu.
y The screen to select a template group is displayed.
74
Scanning Using Template
6
Press the template group button that contains the template that you
want to recall.
y When you press a [PUBLIC TEMPLATE GROUP] button or user template group button with no password set, the screen to select a template is displayed. If the screen
to select a template is displayed, skip to Step 8.
y If a password has been set for the selected user template group, the password input
screen is displayed. If the password input screen is displayed, continue to the next
step.
If you cannot find the desired user template group button in the screen, press the [Next]
button to switch the screen to find the desired user template group button.
7
If the password entry screen is displayed, enter the password for
the selected user template group using digital keys, and press the
[ENTER] button.
y The screen to select a template is displayed.
Scanning Using Template
75
5 Using Template
8
Press the Scan to E-mail template button that you want to recall.
y If you select a template with the automatic start function enabled (the
icon is displayed in the lower left corner of the button), the scanning operation is automatically
started. In that case, finish the operation.
y If you select a template with the automatic start function disabled, the basic scan
menu is displayed. In that case, continue the operation.
9
Press the [SCAN!] button.
If you want to change the scan conditions, press the desired agent button and set the
scan conditions as you require.
76
Scanning Using Template
10
If the “To continue, place document on glass. And press Scan!”
message is displayed, place another original on the glass and
press [SCAN!] to scan another original, or press the [JOB FINISH]
button to finish scanning.
y When the original is set on the Automatic Document Feeder , this screen is not displayed. However, this screen is displayed when you press the [CONTINUE] button
while scanning the originals.
y If you want to cancel the storage of the scanned data, press the [JOB CANCEL] button.
y You can change the setting of the original type and scanning conditions, using the
[EDIT] button before pressing the [SCAN!] button.
Scanning Using Template
77
5 Using Template
Registering Scan Template
To recall a template, you need to first register the setting combination as a template.
This procedure enables users to register templates for scanning operations.
The template is registered either in the “PUBLIC TEMPLATE GROUP” or “USER GROUP”
depending on your purpose.
y PUBLIC TEMPLATE GROUP
Anyone can use the template when the setting combination of the functions frequently used
throughout the company or organization have been registered in this group. Up to 60 combinations (templates) are available in this group. According to the purpose of use, you can
restrict the use by entering the password.
P.78 “Registering a scan template in public template group”
y USER GROUP
Each department, section or person controls one user group and registers it as a template. It
is easier to control it if you set the password for group registration. Up to 200 groups can be
set and up to 60 combinations (templates) are available in this group.
When registering the template in the public template group, entering the administrator password
is required.
Registering a scan template in public template group
1
Press the [SCAN] button on the control panel to enter the scan
menu.
y The basic scan menu is displayed.
78
Registering Scan Template
2
Press the buttons of the agent and set the scanning conditions.
y For instructions on how to set each scan agent, see the instructions for each scan
mode.
P.28 “How to Perform Scan to e-Filing”
P.38 “How to Perform Scan to File”
P.50 “How to Perform Scan to E-mail”
Do not press the [SCAN!] button at this time.
3
Press the [TEMPLATE] button on the control panel to enter the template menu.
y The screen to select a template group is displayed.
4
Press the [REGISTRATION] button.
Registering Scan Template
79
5 Using Template
5
Select the “PUBLIC TEMPLATE GROUP” button, and press the
[ENTER] button.
y The ADMINISTRATOR PASSWORD screen is displayed.
6
Press the [PASSWORD] button.
y The letter entry screen is displayed.
7
Enter the administrator password using the keyboard and the digital keys, and press the [ENTER] button.
y The screen to select a template is displayed.
80
Registering Scan Template
8
Select the blank template button and press the [SAVE] button.
You can also select the existing template button to overwrite the template settings.
9
Specify the following items as you require and press the [SAVE]
button.
y [NAME 1]
Press this to enter the name that appears in the first line on the button.
y [NAME 2]
Press this to enter the name that appears in the second line on the button.
y [USER NAME]
Press this to enter the user name of the template.
y [PASSWORD]
Press this to enter the 5-digit password of the template. If the password is set, users
must enter the password to apply the selected template.
y AUTOMATIC START
Select whether the automatic start function is enabled or disabled. If the automatic start
function is enabled, the operation will starts automatically when the user selects the
template button. The
icon will be displayed in the lower left corner of the template
button if this function is enabled.
Registering Scan Template
81
5 Using Template
10
Press the [FUNCTION CLEAR] button on the control panel to clear
the settings in the scan menu.
Registering a scan template in a user template group
1
Press the [SCAN] button on the control panel to enter the scan
menu.
y The basic scan menu is displayed.
2
Press the buttons of the agent and set the scanning conditions.
y For instructions on how to set each scan agent, see the instructions for each scan
mode.
P.28 “How to Perform Scan to e-Filing”
P.38 “How to Perform Scan to File”
P.50 “How to Perform Scan to E-mail”
Do not press the [SCAN!] button at this time.
82
Registering Scan Template
3
Press the [TEMPLATE] button on the control panel to enter the template menu.
y The screen to select a template group is displayed.
4
Press the [REGISTRATION] button.
5
Select the user template group name where you want to register a
new template, and press the [ENTER] button.
y When you press the user template group button with no password set, the screen to
select a template is displayed. If the screen to select a template is displayed, skip to
Step 7.
y If a password has been set for the selected user template group, the password input
screen is displayed. If the password input screen is displayed, continue to the next
step.
If you cannot find the desired user template group button in the screen, press the [Next]
button to switch the screen to find the desired user template group button.
Registering Scan Template
83
5 Using Template
6
If the password entry screen displayed, enter the password for the
selected user template group using digital keys, and press the
[ENTER] button.
y The screen to select a template is displayed.
7
Select the blank template button and press the [SAVE] button.
You can also select the existing template button to overwrite the template settings.
8
Specify the following items as you require and press the [SAVE]
button.
y [NAME 1]
Press this to enter the name that appears in the first line on the button.
y [NAME 2]
Press this to enter the name that appears in the second line on the button.
y [USER NAME]
Press this to enter the user name of the template.
84
Registering Scan Template
y [PASSWORD]
Press this to enter the 5-digit password of the template. If the password is set, users
must enter the password to apply the selected template.
y AUTOMATIC START
Select whether the automatic start function is enabled or disabled. If the automatic start
function is enabled, the operation will start automatically when user selects the template
button. The
icon will be displayed in the lower left corner of the template button if
this function is enabled.
9
Press the [FUNCTION CLEAR] button on the control panel to clear
the settings in the scan menu.
Registering Scan Template
85
Copy & File
6.
This section describes the instructions on how to perform Copy & File.
How to Perform Copy & File ..................................................................................88
6 Copy & File
How to Perform Copy & File
In this COPY & FILE function, the copied original data can be sent and stored to the Share folder
of the hard disk in the equipment or the specified PC. You can access the data stored in the
Share folder directly from the client PC via network.
y The scanned images by Copy & File are stored as black images.
y The network administrator has to make settings for storing the original data to the PCs. For
details, see Network Administration Guide.
y It is recommended to back up the data stored in the Share folder of the hard disk with the client PC via network.
y The Copy & File operation does not allow you to select the resolutions and JPEG file format.
A document that is stored by Copy & File is proper for output, and not for importing as an
image into your computer. To get the best image quality for importing an image into your
computer, please store the document by “Scan to File”.
P.37 “Scan to File”
You can also perform Copy & e-Filing. For more information, please refer to the Operator’s
Manual for Basic Functions.
The COPY & FILE function is available only when the Scanner Kit or Printer/Scanner Kit is installed.
Scanning Procedure for Copy & File
88
1
Place the original(s).
2
Press the [E-FILING/FILE] button on the basic screen to enter the
filing menu.
y For instruction about placing the originals, see Operator’s Manual for Basic Function.
How to Perform Copy & File
3
Press the [COPY & FILE] button.
y The SAVE AS FILE screen is displayed.
4
Press the [FILE NAME] button if you want rename the document
name of the scanned data.
y The letter entry screen is displayed. Enter the value using the keyboard and digital
keys, and press the [ENTER] button to set the entry.
5
If you want to store the scanned data in the shared folder of the
equipment, make sure the [MFP LOCAL] button is selected (displayed as reversed button).
You can set up to two destinations for Save as File. If you select the [MFP LOCAL] button, you can specify only one more remote destination. If you want to specify the two
remote destinations, press the [MFP LOCAL] button to disable it (displayed as normal
button).
6
If you want to store the scanned data in network folder, press the
[REMOTE 1] or [REMOTE 2] buttons.
y If the selected remote destination (REMOTE 1 or REMOTE 2) is configured to save
the scanned data in specified network folder by the administrator, the button will be
the reversed button when you press it. In this case, users cannot change the destination.
y If the selected remote destination (REMOTE 1 or REMOTE 2) is configured for users
to specify the desired network folder, the screen to set up the remote destination is
displayed.
How to Perform Copy & File
89
6 Copy & File
7
If the screen to set up the remote destination is displayed by pressing the [REMOTE 1] or [REMOTE 2] button, specify the remote destination. You can specify the remote destination using FTP, SMB,
NetWare IPX, or NetWare IP.
When you want to store the data using FTP, select the [FTP] button
and specify the following items as you require. Then press the
[ENTER] button.
y [SERVER NAME]
Press this to enter the IP address of the FTP server. For example, if you want to store
the data into “ftp://10.10.70.101/user01/scan/”, enter “10.10.70.101” here.
y [NETWORK PATH]
Press this to enter the folder path to the folder where you want to store the data in the
FTP server. For example, if you want to store the data into “ftp://10.10.70.101/user01/
scan/”, enter “user01\scan” here. Make sure to use “\” instead of “/” to specify the path.
y [LOGIN USER NAME]
Press this to enter the user name to login the FTP server if required.
y [PASSWORD]
Press this to enter the password to login the FTP server if required.
y [COMMAND PORT]
Press this to enter the port number to be used for command. Generally “-” is entered for
the command port. When “-” is entered, the port number that is set by the administrator
will be used. Change this option only when you want to use another port number.
When you press each button, the letter entry screen is displayed. Enter the value using
the keyboard and digital keys, and press the [ENTER] button to set the entry.
90
How to Perform Copy & File
When you want to store the data using SMB, select the [SMB] button and specify the following items as you require. Then press the
[ENTER] button.
y [NETWORK PATH]
Press this to enter the network path to the folder where you want to store the data.
y [LOGIN USER NAME]
Press this to enter the user name to access the network folder if required.
y [PASSWORD]
Press this to enter the password to access the network folder if required.
When you press each button, the letter entry screen is displayed. Enter the value using
the keyboard and digital keys, and press the [ENTER] button to set the entry.
[SERVER NAME] and [COMMAND PORT] are not required to set when selecting the
[SMB] button for protocol.
When you want to store the data using NetWare IPX or NetWare IP,
select the [Netware IPX] or [Netware IP] button and specify the following items as you require. Then press the [ENTER] button.
y [SERVER NAME]
When you select the [Netware IPX] button, press this to enter the NetWare file server
name or Tree/Context name (when NDS is available).
When you select the [Netware IP] button, press this to enter the IP address of the
NetWare file server.
How to Perform Copy & File
91
6 Copy & File
y [NETWORK PATH]
Press this to enter the folder path to the folder where you want to store the data in the
NetWare file server. For example, if you want to store the data into “sys\scan” folder in
the NetWare file server, enter “\sys\scan” here.
y [LOGIN USER NAME]
Press this to enter the user name to login the NetWare file server if required.
y [PASSWORD]
Press this to enter the password to login the NetWare file server if required.
When you press each button, the letter entry screen is displayed. Enter the value using
the keyboard and digital keys, and press the [ENTER] button to set the entry.
[COMMAND PORT] is not required to set when selecting the [IPX/SPX] button for protocol.
8
Select the file format in “FILE FORMAT” option and press the
[ENTER] button.
[PDF (MULTI)] — Press this to attach the scanned data as a multiple page PDF file.
When scanning several pages, this equipment will store all pages as one PDF file.
[PDF (SINGLE)] — Press this to attach the scanned data as a single PDF file for each
page. When scanning several pages, this equipment will store each page separately as
PDF files.
[TIFF (MULTI)] — Press this to attach the scanned data as a multiple page TIFF file.
When scanning several pages, this equipment will store all pages as one TIFF file.
[TIFF (SINGLE)] — Press this to attach the scanned data as a single TIFF file for each
page. When scanning several pages, this equipment will store each page separately as
TIFF files.
92
How to Perform Copy & File
9
10
Press the [START] button.
If the “NEXT ORIGINAL?” message is displayed, place another original on glass and press the [YES] button to copy another original,
or press the [FINISHED] button to finish copying.
y When the original is set on the Automatic Document Feeder , this screen is not displayed.
How to Perform Copy & File
93
Internet Fax
7.
This section describes about the Internet Fax functions.
About Internet Fax ..................................................................................................96
Precaution for Internet Transmission ................................................................................................96
Internet Fax Transmission Overview.................................................................................................96
How to Perform Internet Fax..................................................................................98
Specifying Destinations ...................................................................................................................101
Advanced Function ......................................................................................................................... 112
Receiving Internet Fax..........................................................................................115
7 Internet Fax
About Internet Fax
You can perform the Internet Fax function that provides the ability to transmit a scanned original
as an E-mail, with an attached TIFF-FX (Profile S) file. Since an Internet line is used instead of a
phone line, the communication cost can be reduced.
In this function, an E-mail address is specified in place of a phone number to transmit a scanned
original to the Internet Fax equipment or the client computers.
When the Internet Fax is received, it is automatically output like regular Fax.
The administrator needs to configure the network settings for Internet Fax to function. See the
Network Administration Guide.
Precaution for Internet Transmission
Transmissions using the Internet Fax function are the same as E-mail transmissions.
Before you start to use the Internet Fax function, it is recommended that you read this section
and understand the precautions for Internet transmission.
y The Internet Fax sends a document to the Internet E-mail server and it does not send via the
PSTN* like regular facsimile transmissions.
y Internet transmission has low security. It is recommended that you use regular facsimile
transmission when a confidential document is sent.
y It may take a considerable amount of time for the recipient to receive the document because
of the line traffic in the Internet.
y If the document being transmitted has a large amount of data, it may not be successfully sent
due to the configuration of the E-mail server.
y If the Internet Fax is sent to the multiple recipients at the same time and the header page is
set to be printed on the recipient’s devices, all recipient’s addresses will be printed on the
header page. If you want to secure the recipient information, send the Internet Fax separately to each recipient rather than sending to the multiple recipients at the same time.
*
PSTN (Public Switched Telephone Network) is a global telephone system capable of communicating
worldwide using copper wires to transmit analog data.
Internet Fax Transmission Overview
The following is an overview of the various transmissions that can be performed using the Internet Fax function.
96
About Internet Fax
y Internet Fax to Internet Fax
The equipment can send a document to another Internet Fax equipment through the Internet
or Intranet. The document is sent as an E-mail.
Internet
Intranet
E-mail Server
E-mail Server
E-mail Transmission
LAN
y Internet Fax to/from Client Computers
The equipment can send a document as an E-mail to client computers through the Internet
or Intranet. The client computers can send an E-mail to the equipment as well.
Internet
Intranet
Client Computer
E-mail Server
E-mail Server
Client Computer
E-mail Transmission
LAN
y The client computer receives TIFF-FX (Profile S) images when the equipment sends a document using the Internet Fax function.
y The equipment can only print out text files and TIFF images. When sending E-mail from the
client computer to this equipment using the E-mail application, files other than text or TIFF
images cannot be sent. For Available Format, see the following section.
P.115 “Receiving Internet Fax”.
About Internet Fax
97
7 Internet Fax
How to Perform Internet Fax
Using this function, scanned data can be sent to the specified E-mail address as an attached file
as with the Scan to E-mail function. However, the Internet Fax function allows sending originals
as TIFF-FX (Profile S) files, which are usable by any Internet Fax compatible devices
To use Internet Fax, the configuration of the equipment needs to be set by the network administrator.
The Internet Fax function is available only when the Scanner Kit or Printer/Scanner Kit is installed.
Sending Procedure for Internet Fax
98
1
Press the [FAX] button on the control panel.
2
Press the [ADDRESS] button to display the address menu, and then
press the [OPTION] button.
How to Perform Internet Fax
3
Specify the following items as you require and press the [Next] button.
y RESOLUTION
Select the resolution before you scan the original to be sent.
When sending to an Internet Fax destination only, [FINE] resolution will be applied even if
you select [U-FINE].
y MODE
Set the image quality mode before you scan the original to be sent.
[TEXT] — Press this when scanning the originals that contain text.
[TEXT/PHOTO] — Press this when scanning originals that contain text and photos.
[PHOTO] — Press this when scanning originals that contain photos printed on
photographic paper.
The transmission time may be longer when the TEXT/PHOTO or PHOTO mode is
selected.
y EXPOSURE
Set the image density according to the contrast of the original to be sent.
In the automatic exposure mode, the copier automatically judges the contrast of the
original, and selects the optimum contrast.
In the manual exposure mode, you can adjust the contrast manually in 11 steps.
y TX TYPE
When sending Internet Fax, you can only select the [MEMORY TX] button.
y ORIGINAL
Select the button corresponding to the original size, or select the [AUTO] button to
automatically detect the original size.
When placing different-width originals, select the [DIFFERENT WIDTH] button.
For Internet Fax, LT or LG size originals are sent in the same size as the originals. Originals larger than those sizes are reduced to LT to be sent. Originals smaller than those
sizes are sent in LT without being enlarged.
How to Perform Internet Fax
99
7 Internet Fax
4
Specify the following items as you require and press the [ENTER]
button.
y [SUBJECT]
Press this to enter the subject of the Internet Fax to be sent.
y [BODY]
Press this to enter the body message of the Internet Fax to be sent.
yWhen you press the [SUBJECT] or [BODY] button, the letter entry screen is displayed.
Enter the value using the keyboard and digital keys, and press the [ENTER] button to
set the entry.
yThe administrator can change the body message from TopAccess. See the "TopAccess
Administrator Mode" in the TopAccess Guide for details.
Other items such as “ECM”, “QUALITY TX”, “LINE SELECT”, “[SUB/SEP]”, “[SID/PWD]”
are only applied to the fax transmission. When you only perform the Internet Fax transmission, you do not need to specify these items.
5
Specify the E-mail addresses that you want to send.
y You can specify the E-mail address by various ways. See the following procedures
for each instruction.
P.101 “Specifying Destinations”
You can also set the advanced functions such as the 2-sided original transmission and priority
transmission.
P.112 “Advanced Function”
6
100
Press the [START] button.
How to Perform Internet Fax
7
If the “To continue, place document on glass. And press [START]”
message is displayed, place another original on glass and press
[START] button to scan another original, or press the [JOB FINISH]
button to finish scanning.
y When the original is set on the Automatic Document Feeder , this screen is not displayed.
y If you want to cancel the storage of the scanned data, press the [JOB CANCEL] button.
y You can change the setting of the transmission conditions, using the [OPTION] button
before pressing the [START] button.
Specifying Destinations
You can specify E-mail addresses for Internet Fax by following methods:
P.101 “Entering an E-mail address manually”
P.103 “Selecting from address book”
P.103 “Searching with ID number for a contact”
P.104 “Searching with search strings from address book”
P.106 “Searching with search strings from LDAP server”
P.108 “Selecting from groups”
P.108 “Searching with ID number of a group”
P.110 “Searching with group name”
Entering an E-mail address manually
1
Press the [E-MAIL ADDRESS] button.
y The letter entry screen is displayed.
How to Perform Internet Fax
101
7 Internet Fax
2
Enter the E-mail address that you want to send using the keyboard
and digital keys, and press the [ENTER] button to set the entry.
y The screen returns to the address menu.
3
Press the [MULTI] button and then press the [E-MAIL ADDRESS]
button if you want to specify another E-mail address manually.
y If you press the [MULTI] button, the entered E-mail address is saved as the destination and you can enter another E-mail address using the [E-MAIL ADDRESS] button.
y If you press the [E-MAIL ADDRESS] button without pressing the [MULTI] button, you
can edit the E-mail address that you entered.
y You can specify other E-mail addresses as you require.
y You can confirm or remove the E-mail addresses that you specified in the DESTINATION
screen which can be displayed by pressing the [DESTINATION] button.
P.111 “Confirming or removing E-mail addresses from destination”
102
How to Perform Internet Fax
Selecting from address book
1
Press the [E-MAIL] button of the contacts that you want to send.
y The selected contacts are displayed as reversed buttons. To cancel the selection,
press the contact again, then the button will be a normal button.
yYou can specify other E-mail addresses as you require.
yYou can confirm or remove the E-mail addresses that you specified in the DESTINATION screen which can be displayed by pressing the [DESTINATION] button.
P.111 “Confirming or removing E-mail addresses from destination”
Searching with ID number for a contact
1
Press the [KNOWN ID] button.
y The KNOWN ID screen is displayed.
How to Perform Internet Fax
103
7 Internet Fax
2
Enter the ID number of the contact that you want to search using
the digital keys, and press the [ENTER] button.
y The ADDRESS BOOK screen that contains the contact of the specified ID is displayed.
3
Press the [E-MAIL] button of the contact that you want to send.
yYou can specify other E-mail addresses as you require.
yYou can confirm or remove the E-mail addresses that you specified in the DESTINATION screen which can be displayed by pressing the [DESTINATION] button.
P.111 “Confirming or removing E-mail addresses from destination”
Searching with search strings from address book
1
Press the [SEARCH ADDRESS] button.
y The ADDRESS SEARCH screen is displayed.
104
How to Perform Internet Fax
2
Press the buttons to enter the search strings that you want to specify, and then enter the [SEARCH] button.
y When pressing each button, the letter entry screen is displayed. Enter the value
using the keyboard and digital keys, and press the [ENTER] button to set the entry.
It will search for the contacts that contain the search text in the specified items.
If the [DIR SERVICE] button is displayed as a selected button, this equipment will search
for contacts in the LDAP server. In that case, press the [DIR SERVICE] button to display
the Directory Service Name screen and clear the selection of a directory service. Then
press the [ENTER] button to return the ADDRESS SEARCH screen.
3
Press the contact that you want to send, and press the [ENTER]
button.
y The screen returns to the ADDRESS BOOK screen.
y You can specify other E-mail addresses as you require.
y You can confirm or remove the E-mail addresses that you specified in the DESTINATION
screen which can be displayed by pressing the [DESTINATION] button.
P.111 “Confirming or removing E-mail addresses from destination”
How to Perform Internet Fax
105
7 Internet Fax
Searching with search strings from LDAP server
To search contacts in the LDAP server, the directory service must be registered using TopAccess by the network administrator.
1
Press the [SEARCH ADDRESS] button.
y The ADDRESS SEARCH screen is displayed.
2
Press the [DIR SERVICE] button.
y The Directory Search Name screen is displayed.
When the [DIR SERVICE] button is displayed as a selected button, this equipment is currently configured to search a default directory service.
3
Select the directory service name that you want to search from, and
press the [ENTER] button.
y The screen returns to the ADDRESS SEARCH screen.
106
How to Perform Internet Fax
4
Press the buttons to enter the search strings that you want to specify, and then enter the [SEARCH] button.
y When pressing each button, the letter entry screen is displayed. Enter the value
using the keyboard and digital keys, and press the [ENTER] button to set the entry.
It will search for the contacts that contain the search text in the specified items.
5
Press the [E-MAIL] button of the contact that you want to send, and
press the [ENTER] button.
y The screen returns to the ADDRESS BOOK screen.
y You can specify other E-mail addresses as you require.
y You can confirm or remove the E-mail addresses that you specified in the DESTINATION
screen which can be displayed by pressing the [DESTINATION] button.
P.111 “Confirming or removing E-mail addresses from destination”
How to Perform Internet Fax
107
7 Internet Fax
Selecting from groups
1
Press the [GROUP] button.
y The GROUP screen is displayed.
2
Press the group buttons that you want to select as the destination.
yYou can confirm the E-mail addresses that registered in the group by pressing the
[CONTENTS] button.
yYou can specify other E-mail addresses as you require.
yYou can confirm or remove the E-mail addresses that you specified in the DESTINATION screen which can be displayed by pressing the [DESTINATION] button.
P.111 “Confirming or removing E-mail addresses from destination”
Searching with ID number of a group
1
Press the [GROUP] button.
y The GROUP screen is displayed.
108
How to Perform Internet Fax
2
Press the [KNOWN ID] button.
y The KNOWN ID screen is displayed.
3
Enter the ID number of the group that you want to search using the
digital keys, and press the [ENTER] button.
y The GROUP screen that contains the group of the specified ID is displayed.
4
Press the group buttons that you want to select as the destination.
yYou can confirm the E-mail addresses that registered in the group by pressing the
[CONTENTS] button.
yYou can specify other E-mail addresses as you require.
yYou can confirm or remove the E-mail addresses that you specified in the DESTINATION screen which can be displayed by pressing the [DESTINATION] button.
P.111 “Confirming or removing E-mail addresses from destination”
How to Perform Internet Fax
109
7 Internet Fax
Searching with group name
1
Press the [GROUP] button.
y The GROUP screen is displayed.
2
Press the [SEARCH GROUP] button.
y The KNOWN ID screen is displayed.
3
Press the [GROUP NAME] button to enter the group name that you
want to search, and then press the [SEARCH] button.
y When pressing the [GROUP NAME] button, the letter entry screen is displayed.
Enter the value using the keyboard and digital keys, and press the [ENTER] button to
set the entry.
It will search for the groups that contain the search text in the group name.
110
How to Perform Internet Fax
4
Press the group buttons that you want to select as the destination,
and press the [ENTER] button.
y The screen returns to the GROUP screen.
y You can specify other E-mail addresses as you require.
y You can confirm or remove the E-mail addresses that you specified in the DESTINATION
screen which can be displayed by pressing the [DESTINATION] button.
P.111 “Confirming or removing E-mail addresses from destination”
Confirming or removing E-mail addresses from destination
When you want to remove the E-mail addresses, contacts, or groups that are added as the destination, operate the following procedure.
1
Press the [DESTINATION] button.
y The DESTINATION screen is displayed.
How to Perform Internet Fax
111
7 Internet Fax
2
You can confirm the destinations that are currently specified.
To remove E-mail addresses, contacts, or groups that you selected
for destination, select the name that you want to remove, and press
the [DELETE] button.
Advanced Function
The following advanced function can be used.
y 2-sided original TX: 2-sided originals can be sent using the Automatic Document Feeder .
y Priority TX: You can send originals prior to the reserved transmissions.
Sending 2-sided Originals
You can scan and send 2-sided originals using the Automatic Document Feeder . Whenever a
transmission is completed, the condition will automatically return to the default setting.
y Setting originals when sending LT/A4 2-sided originals
To set the originals on the Automatic Document Feeder , set the originals in the portrait orientation.
1
Press the [ADVANCED] button to display the advanced menu, and
then press the [2-SIDED SCAN] button.
y The 2-SIDED SCAN screen is displayed.
112
How to Perform Internet Fax
2
Select the original type either the [BOOK] or [TABLET] button, and
then press the [ENTER] button.
y The screen returns to the advanced menu.
3
Press the [ADDRESS] button to return to the address menu.
Priority Transmission
Priority TX allows you to execute a transmission prior to the other reserved transmissions.
y You can use 'Direct Entry' and 'Address Dialing' to specify the recipients.
y Priority TX can be performed only for 1 transmission.
1
Press the [ADVANCED] button to display the advanced menu, and
then press the [PRIORITY RESERVE] button.
y The PRIORITY RESERVE screen is displayed.
2
Press the [ENTER] button.
y The screen returns to the advanced menu.
How to Perform Internet Fax
113
7 Internet Fax
3
114
Press the [ADDRESS] button to return to the address menu.
How to Perform Internet Fax
Receiving Internet Fax
The equipment accesses the E-mail server at specified intervals to check whether any E-mail
has been delivered. If an E-mail has been delivered, the equipment will automatically retrieve
and print out the E-mail.
When the [CHECK E-MAIL] button in the [USER] menu in the [USER FUNCTIONS] screen is
pressed, the equipment manually accesses the E-mail server to check whether any E-mail has
been delivered. If an E-mail has been delivered, the equipment receives and prints out the Email.
Available Format:
The TIFF-FX images, TIFF images scanned by the scanner and the text data can be printed. In
addition, the resolution of the TIFF-FX image must be 8 x 3.85, 8 x 7.7 or 8 x 15.4 (dot/mm). The
resolution of the TIFF images scanned by the scanner must be 200 x 100, 200 x 200, 200 x 400,
400 x 400 or 600 x 600 (dpi). If the received E-mail contains files that are not the ones described
above, an error message will be displayed in the receive log.
To avoid such a case, you can print the report when an error occurs for E-mail printing and also
forwarding this E-mail to another E-mail address can be set.
If you want to print the report when an error occurs for E-mail printing, set up “Enable Print Email Error”.
If you want to forward the E-mail to another E-mail address when an error occurs, set up
“Enable E-mail Error Forward” and “E-mail Error Transfer Address”.
See the “Setting up the E-mail Print” in the TopAccess Guide.
Receiving Automatically
To automatically receive the Internet Fax from the E-mail server, set up the “Scan Rate” in the
POP3 Network Service setting using TopAccess.
Checking whether any E-mail has been delivered at specified intervals will be performed automatically. (Default setting: every 5 minutes)
For setting the “Scan Rate”, see TopAccess Guide.
Receiving Manually
1
Press the [USER FUNCTIONS] button on the control panel.
Receiving Internet Fax
115
7 Internet Fax
2
Press the [USER] button, and then press the [CHECK E-MAIL].
y Checking whether any E-mail has been delivered starts.
3
116
Checking completes.
y If the Internet Fax is received, “RECEIVING E-mail” appears on the screen upper
right. Next, “NEW E-mail RECEIVED” appears for 2 seconds. Then, printing the Internet Fax starts.
y If no Internet Fax is received, “CURRENTLY NO E-mail” appears on the screen upper
right for 2 seconds.
Receiving Internet Fax
Remote Scan
8.
This section describes about Remote Scan using the Remote Scan driver.
Installing Remote Scan Driver .............................................................................118
Planning for Installation................................................................................................................... 118
Installing the Remote Scan Driver................................................................................................... 118
Scanning Remotely Using Remote Scan Driver ................................................123
When You Are Running the First Time............................................................................................124
Remote Scan Driver Errors ..................................................................................132
Remote Scan Driver Error Conditions.............................................................................................132
8 Remote Scan
Installing Remote Scan Driver
This section describes how to install the Remote Scan driver.
Planning for Installation
This equipment provides a Remote Scan driver that allows users to operate scanning remotely
from a Windows computer and import the scanned images into a TWAIN-compliant application.
Connecting over TCP/IP Network
Originals
Remotely operate scanning
using Remote Scan driver
Retrieve scanned images
into an application
Windows 2000
Windows XP
Windows Vista
Windows Server 2003
The Remote Scan driver can connect to this equipment over a TCP/IP network.
System Requirements
The Remote Scan driver is available for following environments:
y OS
Windows 2000 Service Pack 4
Windows XP Service Pack 1/Service Pack 2
Windows Vista
Windows Server 2003
y Required Software
TWAIN-compliant application
Microsoft Internet Explorer 5.5 Service Pack 2 or later (when IPv4 is used)
Microsoft Internet Explorer 7.0 or later (when IPv6 is used)
y Recommended memories
Scanning of the document in the black mode: 256 MB
Installing the Remote Scan Driver
You can install the Remote Scan driver from the Client Utilities CD-ROM or TopAccess.
Installing from Client Utilities CD-ROM
This section describes how to install the Remote Scan driver.
Installing the Remote Scan driver using the installer
This procedure describes an installation on Windows XP. The procedure is the same when
other versions of Windows are used.
118
Installing Remote Scan Driver
You must log into Windows as a user who has the “Administrators” or “Power Users” privilege,
when using Windows 2000, Windows XP, or Windows Server 2003.
1
Insert the Client Utilities CD-ROM into the CD-ROM drive.
2
Select your language and click [OK].
y The installer automatically starts and the Choose Setup Language dialog box
appears.
When the installer does not automatically start, double-click “Setup.exe” in the Client
Utilities CD-ROM.
y The License Agreement screen is displayed.
3
Select “I accept the terms of the license agreement” and click
[Next].
y The Setup Type screen is displayed.
4
Select “Custom” and click [Next].
y The Select Components screen is displayed.
Installing Remote Scan Driver
119
8 Remote Scan
5
Check “TOSHIBA e-STUDIO Remote Scan driver”.
There are also Printing software, Network Fax software, and e-Filing software in the list.
For more information about these software, please see the Printing Guide, Network
Fax Guide, and e-Filing Guide.
6
Click [Next].
y The Choose Destination Location screen is displayed.
When you select the printer drivers or N/W-Fax driver, the Select Port dialog box
appears. In that case, see the Printing Guide or Network Fax Guide for the instruction.
7
Click [Next].
y If you want to change where the programs are installed, click [Browse]. In the dialog
box that appears, select the folder and click [OK].
The Select Program Folder screen is displayed.
120
Installing Remote Scan Driver
8
Click [Next].
y If you want to change the program folder, rename the folder in the “Program Folder”
field.
The Starting Copying Files screen is displayed.
9
Click [Finish].
y The installation is completed.
The Installer may ask you to restart your computer. If it does, select “Yes, I want to
restart my computer now.” and click [Finish] to restart your computer.
Installing from TopAccess
If the system administrator has uploaded the software to this equipment, you can use TopAccess to install the software on your workstation.
For instructions on how to upload the software in the equipment, please refer to the TopAccess
Guide.
Installing Remote Scan Driver
121
8 Remote Scan
Installing Remote Scan driver from TopAccess
1
In TopAccess, click the Install Software link at the bottom of the
screen.
y The Install Client Software page opens.
2
Click the “Install Client1” link to download the installer file.
3
Download the installer file on your desktop by following the
prompts.
4
5
Double-click the “InstallClient1.exe” file that you downloaded.
y The installer starts and the InstallShield Wizard dialog box appears.
Follow the installation procedure using the Client Utilities CD-ROM
described in following section.
P.118 “Installing from Client Utilities CD-ROM”
122
Installing Remote Scan Driver
Scanning Remotely Using Remote Scan Driver
You can use Remote Scan driver to import the scanned images into your TWAIN-compliant
application. This software allows you to perform scanning the originals set in the equipment
remotely from a client computer and acquire the image into the TWAIN-compliant application.
How to Scan
The Remote Scan driver can be launched from the TWAIN-compliant application.
Scanning using remote scan driver
1
Place the original(s).
2
3
Run the TWAIN-compliant application.
y For instruction about placing the originals, see Operator’s Manual for Basic Function.
Click [Select Device] (or the same functional command) in the [File]
menu.
y The Select Source dialog box appears.
4
Select “e-STUDIO Remote Scan driver” and click [Select].
5
Click [Acquire Image] (or the same functional command) in the
[File] menu.
y e-STUDIO Remote Scan driver dialog box appears.
When you are running the Remote Scan driver the first time, the TopAccessDocMon
Local Discovery dialog box appears. In this case, search the equipment in your network
and configure the connection.
P.124 “When You Are Running the First Time”
Scanning Remotely Using Remote Scan Driver
123
8 Remote Scan
6
Specify the options and click [Scan].
y Scanning originals starts and images are imported into the application when scanning
is completed.
(The “Remote Connecting...” message is displayed while scanning the originals.)
When You Are Running the First Time
When you access the Remote Scan driver the first time, the TopAccessDocMon Local Discovery
dialog box appears. In this case, search the equipment `in your network and configure the connection.
Discovering the device automatically
1
In the TopAccessDocMon Local Discovery dialog box, click [Start
Discovery] to begin the process.
y It locates all the compatible devices in your network.
124
Scanning Remotely Using Remote Scan Driver
2
When the process is completed, found devices are listed in the list.
If the process continues for a long time, it is because too many network clients are on the
network. In that case, you can configure the discovery using the [Advanced] button.
P.126 “Configuring Discovery Settings”
3
Select the equipment that you want to connect from the list and
click [OK].
y You are connected to the selected device.
Discovering the device manually
1
In the TopAccessDocMon Local Discovery dialog box, click [Manual
Selection].
y The Manual Selection dialog box appears.
Scanning Remotely Using Remote Scan Driver
125
8 Remote Scan
2
Enter each item to specify the network address of the device and
click [OK].
IPV4 — Select this to search for devices set with an IPv4 address.
IPV6 — Select this to search for devices set with an IPv6 address.
IPX Address — This is disabled because the Remote Scan driver does not support the
IPX/SPX connection.
Name — Enter the printer name.
Location — Enter the location of the printer.
You must enter “Name” and “IP Address”.
3
The entered printer is added in the list. Select the printers that you
want to monitor from the list and click [OK].
y You are connected to the selected device.
— Configuring Discovery Settings
You can configure the discovery settings.
126
Scanning Remotely Using Remote Scan Driver
1) Devices
Click the arrow button to display the poll-down list and check the model name that you want
to search.
2) Network - Enable IPX/SPX Search
This is disabled because the Remote Scan driver does not support the IPX/SPX connection.
3) Network - Enable TCP/IP Search
Select this to search for devices connected to the TCP/IP network. This is available only
when the TCP/IP protocol is installed.
When this is enabled, select how it searches devices in the TCP/IP network.
- Search local subnet — Select this to search devices in local subnet.
- Specify a range — Select this to search devices in specific range of IP addresses.
When this is selected, enter the IP addresses in “From” field and “To” field to specify the
range.
- IPV4 — Select this to search for devices set with an IPv4 address.
- IPV6 — Select this to search for devices set with an IPv6 address.
How to Use Remote Scan Driver
In the Remote Scan driver, you can set the various scan settings.
1
2
3
4
5
1) Menu Bar
You can select various functions from the menu.
File menu:
- Page Settings — Click this menu to display the Page Settings tab.
- Image Settings — Click this menu to display the Image Settings tab.
- Scan — Click this menu to start remote scanning and acquire the image.
- Close — Click this menu to close the Remote Scan driver.
Edit menu:
- Reset Settings — Click this to reset the all settings to the factory defaults.
Devices menu:
- Discovery — Click this menu to add a new connection to this equipment in your network
for the Remote Scan driver.
P.130 “Adding a New Device Using Network Discovery”
- Select e-STUDIO — Click this menu to change the target device when retrieving e-Filing
documents.
P.130 “Changing the Target Device”
Scanning Remotely Using Remote Scan Driver
127
8 Remote Scan
Help
- Help — Click this menu to display Online Help.
- About — Click this menu to display the version information.
2) Page Settings/Image Settings tab
You can set the various scan settings in each tab.
P.128 “Page Settings Tab”
P.129 “Image Settings Tab”
3) [Scan]
Click this to start remote scanning and acquire the image
4) [Cancel]
Click this to exit the Remote Scan driver.
5) Status Bar
This displays the communication status and the IP address of the equipment to be connected.
Page Settings Tab
In the Page Settings tab, you can set the following options.
1
2
3
4
5
6
1) Original Size
Select the original size to be scanned.
- Auto — Select this to detect the original size automatically.
- Mixed Original Size — Select this to scan originals of the mixed sizes.
- Select Original Size — Select this to set the original size manually. When this is
selected, select the original size in the drop down box.
2) Single/2-Sided Scan
Select whether scanning the 2-sided originals or not. This applies only when the originals
are set in the Automatic Document Feeder .
- Single — Select this when scanning only the front page of originals.
- 2-sided/Book — Select this when scanning both side of originals in the same direction.
- 2-sided/Tablet — Select this when scanning front page in the general direction, and
scanning back page rotated 180 degree.
3) Rotation Angle
Select the rotation angle when you want to rotate the scanned images.
4) Color Mode
Select the color mode for scanning.
128
Scanning Remotely Using Remote Scan Driver
5) Original Mode
Select the original mode for scanning.
- Text — Select this when scanning the originals that contain texts.
- Photo — Select this when scanning originals that contain photos printed on photographic paper.
- Text/Photo — Select this when scanning originals that contain texts and photos.
6) Resolution
Select the resolution for scanning.
Image Settings Tab
In the Image Settings tab, you can set the following options.
1
2
3
1) Exposure
This sets the exposure for scanning.
- Auto — Select this to use auto mode for the exposure mode for scanning.
- Manual — Select this to set the exposure manually. When this is selected, set from -5
(lowest) to 5 (highest) in units of 1 by moving the scroll bar.
2) Sharpness
This sets the sharpness for scanning. You can set from -4 (smoothest) to 4 (sharpest) in
units of 1 by moving the scroll bar.
This cannot be set when the Remote Scan driver is connected to the e-STUDIO451c Series,
e-STUDIO452 Series, or e-STUDIO282 Series.
3) Background Adjustment
This sets the contrast of background color for scanning. You can set from -4 (lowest) to 4
(highest) in units of 1 by moving the scroll bar.
yYou can set from -2 (lowest) to 2 (highest) in units of 1 by moving the scroll bar when the
Remote Scan driver is connecting to the e-STUDIO451c Series.
yThis cannot be set when the Remote Scan driver is connecting to the e-STUDIO452 Series
or e-STUDIO282 Series.
Scanning Remotely Using Remote Scan Driver
129
8 Remote Scan
Adding a New Device Using Network Discovery
You can add a new connection to other equipment by searching the equipment in your network.
This enables you to add several devices that you can connect using the Remote Scan driver.
To add a new connection, click the [Devices] menu and select [Discovery]. The TopAccessDocMon Local Discovery dialog box appears and discovers the devices in your network to add a
new connection. For further instruction on how to discover the devices using the TopAccessDocMon Local Discovery dialog box, see the following section.
P.124 “When You Are Running the First Time”
After you add other devices in the connection list, you can change the target equipment by
selecting the [Select e-STUDIO] command under the [Devices] menu.
P.130 “Changing the Target Device”
Changing the Target Device
If you have added more than one device to connect, you can change the target device for scanning originals using the Remote Scan driver.
Selecting the target device
1
Click the [Devices] menu and select [Select e-STUDIO].
y The Select Device dialog box appears.
130
Scanning Remotely Using Remote Scan Driver
2
Select the name of the equipment that you want to connect to, and
click [OK].
y The target device has been changed to the selected equipment.
Scanning Remotely Using Remote Scan Driver
131
8 Remote Scan
Remote Scan Driver Errors
This section describes the most common Remote Scan driver errors and provides steps to
resolve the conditions. If the problem persists after you have followed all of the steps, make sure
to note the name of the application you were using, what you were trying to do, and any error
messages — and then contact a authorized dealer for further assistance.
Please refer to the README file for Remote Scan driver about the problems that are not
described here.
Remote Scan Driver Error Conditions
Refer to the corrective action for the following error conditions.
P.132 “Cannot Find the Device”
P.132 “Cannot Connect to the Device Found by Discovery”
P.133 “Cannot Acquire Document”
Cannot Find the Device
Problem Description:
Cannot find this equipment using the Local Discovery or Network Discovery feature.
Corrective Action:
Confirm the following statements:
y The equipment and your computer is correctly connected to the TCP/IP network.
y The default gateway setting is correctly set up if the equipment is connected to a different
subnet.
Cannot Connect to the Device Found by Discovery
Problem Description:
The Local Discovery finds the device, but you cannot connect to it.
Corrective Action:
1. In case of using IPv4, make sure that Microsoft Internet Explorer 5.5 SP2 or later has been
installed. In case of using IPv6, make sure that Microsoft Internet Explorer 7.0 or later has
been installed.
2. Make sure the Proxy settings on the Microsoft Internet Explorer have been set correctly so
that it can connect to the device.
3. Make sure Microsoft Internet Explorer is not in the off-line mode. If it is in off-line mode,
change it to the on-line mode.
4. Make sure that you connect to the equipment.
It also fails to connect to the device when too many computers connect to the device at the
same time. Please try again later.
132
Remote Scan Driver Errors
Cannot Acquire Document
Problem Description:
Cannot acquire a document using the Remote Scan driver.
Corrective Action:
If the equipment is not ready for the Remote Scan operation, it cannot acquire document using
the Remote Scan driver. Please check the status of the equipment. When the equipment
shows the following status, the Remote Scan operation cannot be performed.
y When the paper jam occurs in the equipment.
y When the serviceman call occurs in the equipment.
y When copying, scanning, faxing, or user function setting is performed in the equipment.
y When any cover is open.
y When the document feeder cover is open and the original is set in the document feeder.
Remote Scan Driver Errors
133
Web Service SCAN
9.
This section describes how to utilize Web Service Scan.
Preparing “Web Service Scan”............................................................................136
Planning and preparation ................................................................................................................136
Installing a Driver ............................................................................................................................136
How to Perform Web Service Scan Operations .................................................137
9 Web Service SCAN
Preparing “Web Service Scan”
Planning and preparation
The Web Service Scan operations are performed on client computers via a network connected
using the features in Windows Vista. Images scanned in this equipment can be stored in your
client PC. You can store images scanned with this equipment into a client computer, or you can
retrieve images from applications supporting WIA (Windows Imaging Acquisition) Scan Drier of
a client computer into this equipment.In this section a procedure for storing images scanned with
this equipment into a client computer.For operations on a client computer, follow the procedure
provided by your application that supports the WIA Scan Driver.
System Requirements
Web Service Scan is available under the following environments:
y OS
Windows Vista
y Required Software
WIA(Windows Imaging Acquisition) Scan Driver-compliant application
Installing a Driver
Use the WIA(Windows Imaging Acquisition) Scan driver included in Windows Vista.
A driver for Web Services Scanning is automatically installed as well as the client software of
Web Services Printing. For the installation procedure, see “Installing Client Software for Web
Services Printing” in the Printing Guide.
136
Preparing “Web Service Scan”
How to Perform Web Service Scan Operations
Procedure for Scan
1
2
Place the original(s).
y See the Operator’s Manual for Basic Functions for how to place originals.
Press the [SCAN] button on the control panel to enter the scan
menu.
y The basic scan menu is displayed.
3
Press the [WS SCAN] button.
y The WS SCAN menu is displayed.
4
Select the name of the client computer in which you want to store
image data.
y If the desired client name is not shown in the list, press the [Next] or [Prev] button to
switch the page on the screen.
How to Perform Web Service Scan Operations
137
9 Web Service SCAN
5
Press the [SCAN!] button.
y The screen for external connection is displayed.
6
The basic scan menu is displayed after the data have been stored in
the client computer.
y If you want to cancel the storage of the data being scanned, press the [CANCEL] button.
If the screen for external connection is not displayed after your pressing the [SCAN!] button, confirm if the selected client computer is running.
138
How to Perform Web Service Scan Operations
INDEX
Numerics
I
2-SIDED SCAN ........................................ 112
Image Settings ................................. 127, 129
Internet Fax ................................................95
Internet Fax Transmission Overview ..............96
IPV4 ........................................................126
IPV6 ........................................................126
IPX Address .............................................126
A
About ....................................................... 128
Advanced ................................................. 125
Advanced Function ................................... 112
AUTHENTICATION ..................................... 51
Authority ..............................................43, 53
AUTOMATIC START ............................81, 85
K
KNOWN ID ..........................58, 64, 103, 109
B
L
BOX/FOLDER ............................................ 29
Location ...................................................126
LOGIN USER NAME ...40, 41, 42, 90, 91, 92
C
Client Utilities CD-ROM ............................. 118
Close ....................................................... 127
Color Mode .............................................. 128
COMMAND PORT ................................40, 90
COPY & FILE ............................................. 89
D
Devices ................................................... 127
Devices menu ........................................... 127
DIFFERENT WIDTH ................................... 99
Discovery .........................................127, 130
Dual Agents ............................................... 20
E
Edit menu ................................................ 127
E-MAIL ADDRESS ..............................57, 101
E-MAIL CC ................................................. 52
Enable IPX/SPX Search ............................ 127
Enable TCP/IP Search .............................. 127
Encrypt PDF .........................................43, 53
Encryption Level ...................................43, 53
EXPOSURE ............................ 33, 45, 55, 99
Exposure ................................................. 129
F
FILE FORMAT ............................... 42, 52, 92
File menu ................................................. 127
FRAGMENT MESSAGE SIZE ...................... 54
FROM ADDRESS ....................................... 54
FROM NAME ............................................. 54
G
GROUP ........................63, 64, 66, 108, 110
GROUP NAME ...................................66, 110
H
Help ........................................................ 128
Help menu ............................................... 128
M
Manual Selection .......................................125
Menu Bar .................................................127
MFP LOCAL ........................................ 39, 89
MIXED ORIGINAL SIZE .................. 32, 44, 55
MODE ........................................................99
MULTI/SINGLE .................................... 42, 52
N
Name .......................................................126
NAME 1 .............................................. 81, 84
NAME 2 .............................................. 81, 84
NETWORK PATH .......40, 41, 42, 90, 91, 92
O
ORIGINAL ..................................................99
ORIGINAL MODE .......................... 32, 44, 55
Original Mode ...........................................129
ORIGINAL SIZE ............................. 32, 44, 55
Original Size .............................................128
P
Page Settings .................................. 127, 128
PASSWORD .. 40, 41, 42, 81, 85, 90, 91, 92
PDF (MULTI) ..............................................92
PDF (SINGLE) ............................................92
Precaution for Internet Transmission .............96
PRIORITY RESERVE ................................113
Priority Transmission .................................113
R
Receiving from POP3 Server ......................115
REMOTE 1 .......................................... 39, 89
REMOTE 2 .......................................... 39, 89
Reset Settings ..........................................127
RESOLUTION .........................32, 44, 55, 99
Resolution ................................................129
ROTATION .................................... 32, 44, 54
Rotation Angle ..........................................128
INDEX
139
S
Scan ........................................................ 127
Scan Mode ................................................. 16
SCAN TO E-FILING ....................... 19, 21, 29
Scan to e-Filing mode .................................. 16
SCAN TO E-MAIL .................... 19, 21, 50, 74
Scan to E-mail mode ................................... 17
SCAN TO FILE .............................. 19, 21, 38
Scan to File mode ....................................... 17
SEARCH ADDRESS ............ 59, 61, 104, 106
SEARCH GROUP ...............................66, 110
Search local subnet ................................... 127
SECURITY (Encrypt PDF) .....................42, 52
Select e-STUDIO ..............................127, 130
Sending 2-sided Originals .......................... 112
SERVER NAME ...................... 40, 41, 90, 91
Sharpness ................................................ 129
Single Agent ............................................... 18
SINGLE/2-SIDED SCAN ................. 32, 44, 54
Single/2-Sided Scan .................................. 128
Specify a range ......................................... 127
Start Discovery ......................................... 124
T
TIFF (MULTI) ............................................. 92
TIFF (SINGLE) ........................................... 92
TopAccessDocMon Local Discovery 123, 124, 130
TX TYPE .................................................... 99
U
USER NAME ........................................81, 84
X
...........................................................42, 52
140
INDEX
DP-3540/4540
DP-2050/2340/2840
OME050115C0
MULTIFUNCTIONAL DIGITAL SYSTEMS
Scanning Guide
2-17-2, HIGASHIGOTANDA, SHINAGAWA-KU, TOKYO, 141-8664, JAPAN
©2005 TOSHIBA TEC CORPORATION All rights reserved
R05092094203-TTEC
Ver03 2007-03

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