Toshiba TF 461 Fax Machine User Manual

Toshiba TF 461 Fax Machine User Manual

1

Welcome to your fax machine

A

Document guides

B

Document tray

H

Paper load lever

I

Right envelope guide

O

Left paper guide release lever

P

Left envelope guide

C

Document tray cover

D

Access door for PC

E

Access door for memory

F

Top Cover

G

Manual feed

J

Right paper release lever

K

Right paper guide

L

Paper support

M

Automatic sheet feed

N

Left paper guide

Q

Left paper guide

R

Document exit tray

S

Recording paper exit tray

T

Operation panel

U

Ink cartidge storage unit

1

LCD Display

Displays indications about the operating modes of your fax machine. Your control monitor for all function settings.

10

Printer reset

Ejects the sheet drawn into the machine, and cancels the print job.

2

Alarm-LED

Flashes when a machine error occurs.

3

Busy LED

Flashes or lights up when the fax machine connects to the line or is just transmitting or receiving

4

Job Status

Queries the status of the entered jobs.

5

Function

Initiates all machine settings.

11

Change cartridge

Press to change the ink cartridge. The printhead moves to the change position.

When the cartridge has been replaced, press to return to the ready position.

12

Group

Press the key to use the group facilty.

This enters a space during programming.

13

One Touch Dialing keys

Sends documents at the push of a button.

14

Copy

Makes a copy of your original.

6

Job cancel

Deletes jobs in the memory or deletes the last entry during programming.

7

Draft quality/letter quality LED

Switches between draft quality and letter quality when documents are printed from the PC.

15

Option

When document hsa been inserted into machine, press to select special settings for document transmission.

16

Start

Indicates the sending and receiving options, confirms entries.

8

PC printing LED

Lights up when data are received from the PC or when a fax document is printed out.

17

Stop

Clears error messages and terminates input.

18

Redial/pause

9

Feed

Ejects the paper drawn into the machine when a document is printed from the PC. Draws sheets into the single sheet feeder.

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2

Welcome to your fax machine

Activates the last number dialled, inserts a dialling pause and pages forwards in the menu.

19

Handset

Used for on-hook dialling.

20

”*” and”#” Key

Used to move the cursor to the left or right.

21

Dial Keypad

Used for entering telephone numbers.

22

R Key

Key for obtaining public line in

PABXs. Pages backwards in the menu.

23

ABB. DIAL /ALPHABET

Press this key in order to select a stored alphabet dial number or a name.

24

AUTO RCV KEY

Switches between automatic and manual reception.

25

Resolution Key

Changes the scan resolution of the loaded originals.

TOSHIBA TF 461

Contents

Preparation

Unpacking ...................................................

4

Connection to the mains .............................

4

How to insert the recording paper: .............

5

To install the accessories: ...........................

5

Insert the inkcartridge .................................

6

Delayed transmission ................................

31

Single multi-address transmission .............

32

Stored broadcast ......................................

33

Polling .......................................................

34

Reserve polling ..........................................

35

Reduce transmission speed ......................

36

Stop transmission .....................................

37

Installation Store numbers

Set language ..............................................

8

Enter terminal ID .........................................

9

Enter the user name .................................

10

Connection to PABX, obtaining a public line ...............................

12

Connection to PABX, further settings ........

14

Set date and time .....................................

15

Reception of documents

Set standby mode .....................................

Automatic reception .................................

Manual reception ......................................

Manual reception (continued) ...................

16

16

16

17

TEL/FAX mode: ..........................................

18

FAX/TAD mode: .........................................

18

Switching between reception modes ........

19

FAX/TAD mode: (continued) ......................

19

Reception reduction .................................

20

Local copy ................................................

20

Set call counter ........................................

21

Memory reception .....................................

21

Alphabet dial memory ...............................

38

One-touch dial keys ...................................

40

Group keys ................................................

40

Report prints

Activate printing report .............................

43

Transmission report ...................................

43

Transmission and reception journal ...........

44

The multitransmission report .....................

45

Number list ...............................................

45

Group list ..................................................

45

Jobs in progress ........................................

45

The function list ........................................

46

Advanced settings

Functions ..................................................

Connection to PABX ..................................

Receive footer on/off ................................

Change speaker volume ............................

Adjust ringing tone/key beeps ...................

47

51

51

52

53

Set transmission report output ..................

54

Transmit documents

Possible problems

Document format .....................................

22

Stack mode ..............................................

23

Direct transmission ...................................

24

Automatic fax messages ...........................

25

Transmission with alphabet dialling ...........

26

Transmission with one-touch dialling .........

26

Transmission with telephone (manual transmission) .............................................

27

Transmission with directory function .........

28

Monitoring ................................................

29

Set resolution ...........................................

30

Redial .......................................................

30

Error codes in journal ................................

55

Error messages in the Display ...................

56

Transmission problems ..............................

57

Remove paper jam in the

document feed area .................................

59

Remove paper jam before document tray

59

Document jam ..........................................

59

Your TF 461 as a printer

System requirements ................................

60

Connecting the fax machine to the computer ........................................

60

Changing the ink cartridge ........................

61

Loading the paper .....................................

61

Paper formats ...........................................

61

The automatic sheet feed .........................

62

The automatic envelope feed ...................

62

The manual single sheet guide .................

63

Installing the printer driver sofware ...........

63

Printer setup (colour printer) .....................

69

Paper ........................................................

70

Media / quality ..........................................

70

Document type .........................................

71

Ink / resolution ..........................................

71

Image settings ..........................................

72

Halftones ..................................................

72

Printer setup (monochrome) .....................

73

The printer statusdisplay ...........................

75

The spool manager ...................................

76

The Toolkit ................................................

78

Setting the standard printer ......................

81

Configuration of the printer .......................

82

Draft/ LQ printing ......................................

82

Paper orientation ......................................

82

Configuration of the printer

Adjust alignment .......................................

83

Cleaning the printhead ..............................

84

Test printout ..............................................

84

Hex dump mode .......................................

85

Handling faxes on your PC

System requirements ................................

86

Features ....................................................

86

Connection to the PC ................................

87

Scanning documents into the PC .............

88

Sending fax messages from the PC ..........

88

Sending faxes to the PC ...........................

89

UK Connection information

UK Connection information .......................

90

Index

Index .........................................................

91

Contents

3

GB

TF 461 TOSHIBA

Preparation

Unpacking

When unpacking your machine, please check that all parts shown here are present and in perfect condition.

1. Fax machine

2. User manual

The correct location for your fax machine is:

• near a 230 V AC socket*,

• near a telephone connection, ideally with a single line reserved for your fax machine.

* No other equipment with high power consumption (such as a photocopier) or equipment which generates electrical noise

(such as a radio, computer, radio transmitting and receiving equipment) should be connected to this mains supply.

AC power

You will find the mains connection on the back of the machine.

3. Powercable

4. Telephone cable

(not supplied in all Countries)

5. Ink cartridge

Please protect your machine from: vibration direct sunlight

6. Paper support

7. Discs dust humidity

8. Exit document tray heat

Connection to the mains

Ensure contact and operating voltage.

Telephone connection

Connect your fax machine (LINE jack) to the telephone socket, as shown on the right.

GB

4

Preparation TOSHIBA TF 461

Preparation

How to insert the recording paper:

Adjust the left paper guide as illustrated in the diagram. To adjust the guide, press the left paper release lever.

Insert a stack of A4 paper.

Prepare the recording paper by flexing and fanning out the stack to separate the sheets.

Press back the paper release lever.

Do not insert any paper before pushing back the release lever.

Insert the paper. Do not push it underneath the feed rollers.

The paper cassette holds a maximum

150 sheets (80 g/sm). Do not use the right paper guide.

Pull the paper release lever to the front.

Do not use damp, wrinkled on torn paper.

Adjust the recording paper guide to suit the paper format used

To install the accessories:

If required, press the document support into the retaining holes

Remove the recording paper tray.

Insert the paper support as illustrated

Switch on the machine

TF 461 TOSHIBA Preparation

5

GB

Preparation

Insert the ink cartridge

In order to prevent transport damage, the high-quality process unit of your new fax machine is delivered in special packaging to provide additional protection. Please follow the enclosed instructions. This is how to install the unit:

Please remove the ink cartridge if you transport or ship the machine.

Lift up the operating panel

Lift up the upper machine cover

You can now look into your machine

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6

Preparation

Press

CHANGE CARTRIDGE

CHECK CARTRIDG M100%

Replace the ink cartridge only when the print unit has moved to the left into the change position. You will damage the machine if you change the ink cartridge in any other position!

If the print unit is not in this position, press the following again:

CHANGE CARTRIDGE

Open the packaging. Remove the protective strip

Do not open before you intend to use the cartridge!

Hold the cartridge only on the blue

(black-and-white cartridge), red (colour cartridge) or black positions !

TOSHIBA TF 461

Preparation

Insert the new cartridge

You must be able to see the gold contact strip!

Click the cartridge into position. Do not worry, you will hear a loud “click” when the cartridge is pressed into position.

CHANGE CARTRIDGE

Press ...

A

NEW

Go to A

NEW

NEW CARTRIDGE ?

USED

Go to B

Is the cartridge new or was it used ?

Confirm the new cartridge

B

START

CLEAR INK COUNTER

USED

The print counter is set to zero

STOP

15-03 19:56 M 100%

Buy a spare cartridge or a colour cartridge directly from your dealer. You can store both cartridges in the special cartridge compartment, even if the cartridge has already been opened.

The print unit returns to the starting position

Preparation

7

GB

TF 461 TOSHIBA

Installation

Set language

Your fax machine is set to English. Please carry out the following menu steps if you wish to use another language for the menu and the list prints.

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FUNCTION

Standby mode

Start the menu

PROGRAM SETUP DATA

2 x

START

PARAMETER NUMBER =

Confirm with START (2x)

Make your selection

Enter function number

Confirm with START

START

LANGUAGE ENGLISH

REDIAL

PAUSE

LANGUAGE ENGLISH

START

STOP

Set language

Page through the menu...

...until you reach this menu item

Confirm with START

Press STOP, return to standby mode

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8

Installation TOSHIBA TF 461

Installation

Enter terminal ID

The terminal ID which is part of the transmissing header contains the number under which your fax machine can be reached. The number should be entered in the international format:

Example:

+44-1932 - 12345678

Fax number

Space

(to improve legibilitly)

Area code (without initial

0)

Country code (here:

Germany)

Plus symbol (for the international form)

To enter the characters:

Character Key to be pressed

+ Public line key /

Hyphen Alphabet dialling/ALPHA key

Enter the actual figures via the dial keypad

(as usual).

If you have entered a wrong number, you can delete this number by means of the

CANCEL key.

In Germany, the terminal ID must be entered!

*) If there is a pause of more than one minute between each entry, the fax machine automatically switches over to the standby mode. In this case, the contents which are entered are NOT stored.

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FUNCTION

PROGRAM SETUP DATA

Standby mode

Start the menu

Confirm with START

5 x

START

REDIAL

PAUSE

LOCAL ID NUMBER

START

ID:

Page through the menu...

...until you reach this menu item.

Confirm with START

Make your selection

Enter the terminal ID

(see Infotext)

+44 1932 12345678

START

STOP

Terminal ID is complete

Confirm with START*)

Press STOP, return to standby mode

Installation

9

GB

TF 461

TOSHIBA

Installation

Enter the user name

The transmission header not only contains the terminal ID but also the user name.

This can contain up to 20 characters.

Each digit features several characters which can be activated by repeatedly pressing the corresponding key. If you have found a character of your choice, press the „#“ key to got to the next position. Use the „*“ key to got back one letter and make any corrections. Use the

„0“ key to select special characters.

If you enter too many characters, press the CANCEL key to delete the unwanted characters.

When the name is complete, press the

START key.

Example: TOSHIBA

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FUNCTION

PROGRAM SETUP DATA

Standby mode

Start the menu

Confirm with START

6 x

START

REDIAL

PAUSE

LOCAL NAME

START

NAME:

START

NAME: TOSHIBA

Page through the menu...

...until this menu item appears

Confirm with START

Make your selection

Enter the name

Example: TOSHIBA

1 x 8 = T # 3 x 4 = I #

3 x 6 = O # 2 x 2 = B #

4 x 7 = S # 1 x 2 = A

2 x 4 = H #

Name is complete

Confirm with START

Press STOP, return to standby mode

STOP

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10

Installation

TOSHIBA TF 461

Installation

Setting dialling method

There are two dialling methods. The pulse-dialling method is normally used in the public switched telephone network. If your fax machine is connected to a PABX, the DTMF dialling method may also be used. As the public network is modernised, this dialling method may also be used in the public network. If you are in any doubt, first try the pulse-dialling method (basic setting). If the dialling procedure fails, try DTMP dialling. How ever DTMF is the most efficient.

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FUNCTION

Standby mode

Start the menu

PROGRAM SETUP DATA

2 x

START

PARAMETER NUMBER =

Confirm with START (2x)

Make your selection

Enter function number

Confirm with START

START

DIAL METHOD TONE

REDIAL

PAUSE

DIAL METHOD 10PPS

START

STOP

Set dial method

Page through the menu...

...until you reach the desired menu item

Confirm with START

Press STOP, return to standby mode

Installation

11

GB

TF 461

TOSHIBA

Installation

Connection to PABX, obtaining a public line

The TF 461 can be connected not only to the public switched telephone network

(public line) but also to a PABX. In this case, additional parameters have to be entered.

With PABXs, the public line is obtained in various ways:

• Number

•Earth key

• Flash key

Dial one digit (or several digits) in order to obtain the public line

Earth potential is connected to the voice wire(s) in order to obtain the public line

With this method of obtaining the public line, the connection circuit is interrupted briefly.

With this method of obtaining the public line, the connection circuit is interrupted briefly.

When the method of obtaining a public line has been entered, you must always press the key

”R” before the actual number when you dial your fax partner. This is also applicable for saving the fax numbers

(see page 38 ).

If you have problems if your machine is connected to an extension, please read the

“Comments concerning connection to

PABXs” under “Further settings” ( page 61 )

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FUNCTION

Standby mode

Start the menu

PROGRAM SETUP DATA

2 x

START

PARAMETER NUMBER =

Confirm with START (2x)

Make your selection

Enter function number

Confirm with START

START

ACCESS OFF

REDIAL

PAUSE

REGISTER RECALL

START

STOP

Set public line

Page through the menu...

Flash function

Earth key function

Code

...until you reach the desired menu item

Confirm with START

Press STOP, return to standby mode

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12

Installation

TOSHIBA TF 461

Installation

Only with CODE setting

FUNCTION

Start the menu

PROGRAM SETUP DATA

2 x

START

PARAMETER NUMBER =

Confirm with START (2x)

Make your selection

Enter function number

START

ACCESS CODE =

Confirm with START

Make your selection CODE

Enter the code(s)

(Example: 0)

ACCESS CODE = 0

START

STOP

...until you reach the desired menu item

Confirm with START

Press STOP, return to standby mode

Installation

13

GB

TF 461

TOSHIBA

Installation

Connection to PABX, further settings

If you wish to connect your fax machine to a PABX, further settings are necessary.

The following menu procedure sets default values for connecting a fax machine to PABXs. If the machine does not operate perfectly, please refer to

page 61

for explanations concerning connection to PABXs.

GB

14

Installation

FUNCTION

PROGRAM SETUP DATA

2 x

START

PARAMETER NUMBER =

Start the menu

Confirm with START (2x)

Make your selection

Enter function number

Confirm with START

START

LINE = PUBLIC LINE

REDIAL

PAUSE

LINE = PBX

START

Current setting

Page through the menu...

...until you reach the desired menu item

Confirm with START

Enter function number

Confirm with START

START

PAUSE WAIT TONE

REDIAL

PAUSE

PAUSE WAIT 3.0SEC

START

STOP

Page through the menu...

...until you reach the desired menu item

Confirm with START

Press STOP, return to standby mode

TOSHIBA TF 461

Installation

Set date and time

Enter the current date and time at this point so that all details relating to date and time is correct. The internal clock of your fax machine then runs automatically

- even in the event of a power failure.

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FUNCTION

PROGRAM SETUP DATA

Standby mode

Start the menu

Confirm with START

4 x

START

REDIAL

PAUSE

DATE & TIME

START

DD-MM-YY HH:MM

Page through the menu...

...until this menu item appears

Confirm with START

15.03.95 19:56

START

15-03 19:56 M 100%

Make your selection date & time

Enter date and time

Example: March 15th, 19.56 hours

Input sequence: year, month, day, hour, minute

Confirm with START

Standby mode

TF 461

TOSHIBA

Installation

15

GB

Reception of documents

Set standby mode

If your fax machine is connected to the

PSTN or the PABX, there are four different ways of receiving documents.

Automatic reception

If the line is reserved exclusively for fax operation.

LED “reception” is lit

The fax machine switches over to reception as soon as the line rings (see

page 21 ).

The fax machine is always activated, even if the call is initiated by a voice partner.

Manual reception

Refer to the parameter setting, other wise malfunktion will appear.

• Parameter-No. 38

Please read page 48, 49 .

If the line is used primarily for telephone traffic

LED “reception” off

RCV MODE = TEL

The call must be accepted manually; the fax machine is not activated when the line rings. If you wish to transmit a document, you must press the START key of the fax machine.

Ensure that any fax calls can indeed be accepted; it is always necessary to press the START key.

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16

Reception of documents

TOSHIBA TF 461

Reception of documents

Manual reception

(continued)

If you have connected a cordless telephone to your fax line as described on

page 4 , you may collect a call which was

destined for your fax machine. This is indicated in the form of periodic beeps.

You can then use a two-digit key code

(user-definable) to activate the fax machine, by remote control. You can activate or deactivate this facility:

15-03 19:56 M 100%

FUNCTION

2 x

PROGRAM SETUP DATA

START

PARAMETER NUMBER =

Standby mode

Start the menu

Confirm with START (2x)

Make your selection

Enter function number

START

RMT ACTIVATION OFF

REDIAL

PAUSE

RMT ACTIVATION ON

START

PARAMETER NUMBER =

Confirm with START

Set remote reception

Page through the menu...

...until you reach the desired menu item

Confirm with START

Make your selection

Enter function number

START

ACTIVATION CODE =**

START

STOP

Confirm with START

Preset key code

Enter the 2-digit key code

(Delete the preset code with the CANCEL key)

Confirm with START

Press STOP, return to standby mode

Reception of documents

17

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TF 461

TOSHIBA

Reception of documents

TEL/FAX mode:

For TEL/FAX setting:

• Function no. 38,

activate the TEL/FAX mode

• Function no. 39,

ringing signals: number of ringing signals before your fax machine collects the call (1-10)

• Function no. 36,

synthetic ringing signal: number of ringing signals (synthetic ringing tone) from the loudspeaker (1-10)

If the line is used for telephone and fax traffic.

LED “reception” off

RCV MODE = TEL/FAX

TEL DELAY 01

CALLING TIMES

Please read page 48, 49 .

In the event of a call, the fax machine takes a fully automatic decision concerning subsequent procedures:

If a caller wishes to conduct a telephone conversation, the fax machine generates ringing signal via the loudspeaker so that this call is indicated as a telephone conversation. At the same time, the caller receives an indication that the desired number is ringing.

Proceed as follows to collect the call:

Lift the handset, and press the STOP key on your fax machine.

If another fax machine is attempting to reach your fax machine, your machine remains silent and automatically receives the document.

Ensure that somebody who is able to accept the call is always present in this mode. As soon as the ringer sounds, the connection is made and the caller incurs charges.

FAX/TAD mode:

For FAX/TAD setting:

• Function no. 38,

activate the FAX/TAD mode

• Function no. 44,

FAX/TAD duration: indication of the time during which the fax machine detects another fax machine (TAD timer / 1-99 sec.).

Please read page 48, 49 .

If the line is used with a call answering equipment

LED “reception” off

RCV MODE = FAX/TAD

FAX MONITOR TIME =

This mode enables you to receive incoming fax messages and also to answer telephone calls. There are two situations:

You are present:

Switch off the call answering equipment and collect the call at any point. If the caller is a fax machine, your fax machine will take over the call and print out the fax message.

You are absent:

Switch on the call answering equipment.

The call answering equipment records all telephone calls. Your fax machine automatically receives any incoming fax messages.

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18

Reception of documents TOSHIBA TF 461

Reception of documents

FAX/TAD mode:

(continued)

If you wish to operate your fax machine in the FAX/TAD mode, you also have to set the TAD time. This is the period in which the fax machine reacts to a fax signal.

TAD time = length of recorded message

+ 10 seconds.

15-03 19:56 M 100%

FUNCTION

2 x

PROGRAM SETUP DATA

START

PARAMETER NUMBER =

Standby mode

Start the menu

Confirm with START (2x)

Make your selection

Enter function number

Switching between reception modes

Press the RECEPTION key

The MANUAL, TEL/FAX and FAX/

TAD modes are all represented by the MANUAL mode. The mode which is selected depends on the

setting of the functions: (see page 16-18 )

For TEL/FAX setting:

• Function no. 38, reception type =TEL/

FAX: activate the TEL/FAX mode

• Function no. 39, ringing signals: number of ringing signals before your fax machine collects the call (1-10)

• Function no. 36, synthetic ringing signal: number of ringing signals

(synthetic ringing tone) from the loudspeaker (1-10)

For FAX/TAD setting:

• Function no. 38, reception type =

FAX/TAD: activate the FAX/TAD mode

• Function no. 44, FAX/TAD duration: indication of the time during which the fax machine detects another fax machine (TAD timer / 1-99 sec.).

TF 461

TOSHIBA

START

FAX MONITOR TIME =35

Confirm with START

Set TAD time

Enter the new time

START

STOP

LED “reception” is lit

AUTO RCV

LED “reception” off

Confirm with START

Press STOP, return to standby mode

Automatic reception is activated

Switch over the mode

Manual reception is activated

Reception of documents

19

GB

Reception of documents

Reception reduction

Your fax machine uses A4 paper. For technical reasons, the entire length of this page cannot be used. So the fax machine reduces the length of the incoming document. This means that the received image may be slightly compressed.

In general, this effect is not problematical.

The following ratios are applicable between the original and the incoming copy (for A4 incoming document format):

Document

Length (mm)

0 - 300

300 - 313

313 - 320

320 - 334

334 - 347

347 - 400

400 - 403 longer than 403

Incoming document reduction (%)

96

92

90

86

83

72

72

96

Local copy

You can use your fax machine to make one or more copies (up to 99).

15-03 19:56 M 100%

Comments

Print on one page

,

,

,

,

,

,

Print on two pages

Standby mode

Load original

Remember:

Printed side face down

DOCUMENT READY

COPY

NUMBER OF COPY = 1

Document ready

PRESS COPY KEY

Make your selection

(if only one copy is to be made, please now press the START key)

Enter number of copies

*) The copy is reduced to 96% due to technical considerations.

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20

Reception of documents

START

COPY

Confirm with START

Copies are printed *)

The FINE resolution is used for the copy. If you wish to copy a photograph or a colour document, please select the

PHOTO resolution (see

page 30 ).

TOSHIBA TF 461

Reception of documents

Set call counter

If your fax machine is set to automatic reception (FAX, TEL/FAX, see

page 19 ), it

will switch on as soon as it is called.

Under these circumstances, it is thus not possible for the call to be intercepted by the telephone.

However, it is possible for your fax machine to be set in such a way that - in the event of a telephone call - it is activated after a specific delay. The call counter is used for this purpose. You can use this facility to set the number of incoming calls (max. 10) before the fax machine connects to the line.

15-03 19:56 M 100%

FUNCTION

2 x

PROGRAM SETUP DATA

START

PARAMETER NUMBER =

Standby mode

Start the menu

Confirm with START (2x)

Make your selection

Enter function number

Confirm with START

R

START

AUTO DELAY 01

REDIAL

/

PAUSE

AUTO DELAY XX

Set number of rings

Page through the menu...

START

STOP

PAPER ERROR M86%

LED "ERROR" is blinking

...until you reach the desired value

Confirm with START

Press STOP, return to standby mode

No paper, memory full

Memory reception

Under certain circumstances, the machine cannot print out any further incoming copies:

• If there is no recording paper

• If there is a paper jam

In order to prevent problems with reception, the remaining pages are buffered in the memory of your fax machine. Once the problem has been solved, the document is printed out automatically.

Do not switch off the power supply as otherwise the contents of the memory will be lost.

STOP

Paper out

Press STOP

Incoming copy is printed out

Reception of documents

21

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TF 461

TOSHIBA

Transmit documents

Document format

The following table gives you an idea of which documents your fax machine can handle.

Please note:

• Documents longer than 381 mm can only be loaded manually.

• If you load severeal sheets at one time, they should all be of the same size and paper quality.

Document size (max)

Document size (min)

How many sheets can be loaded at one time?

Thickness of paper

Quality of paper

Single sheet

216 mm (W) x 1000 mm (L)

2 or more sheets

216 mm (W) x 382 mm (L)

148 mm (W) x 105 mm (L) stacks up to

20 sheet A4

0,06 ~ 0,15 mm 0,065 ~ 0,1 mm

Uncoated on both sides

Problem documents ...

May not feed. This applies to

• torn, wrinkled or damp pages

• folded pages or pages with holes

• transparent pages or pages with a smooth, shiny finish

• textile or metallic douments

There are two ways of avoiding this problem:

... by photocopying or using a carrier sheet.

Your TOSHIBA dealer can supply you with the necessary carrier sheets.

GB

22

Transmit documents

How to use carrier sheets:

Place your document face-up on the carrier sheet under the transparent cover. Carrier sheets can be used like normal documents except for one restriction: only one carrier sheet can be fed at one time.

How to load documents correctly

Remove any paper-clips, staples and similar objects before transmitting the document. Now place your documents on the document tray up to 20 at one time - as shown.

Automatic document feeder

Most important: Only the document sheets placed facedown on the document tray can be read. If you can still read your text, you’ll be sending empty pages or the back of pages!

Adjust the document guides to the edges of the sheets. After 2 seconds, your document will be automatically pulled in by about 2 cm.

If the machine pulls in more than one document insert only the first document. When this document has been pulled into the machine, place the remaining documents on top.

TOSHIBA TF 461

Transmit documents

Stack mode

A frequently encountered problem with fax machines is that the document tray is blocked while a document is being transmitted; no other documents can be transmitted while the fax machine is transmitting or receiving documents. This is different with your fax machine: All documents are read into the memory and are then transmitted from this memory.

Incoming documents are also read into the momory before they are printed aout.

The advantage of this method is that the document tray is virtually always free and that documents can be transmitted almost irrespective of the transmission or receiving status of the fax machine.

Each procedure is known as a job. A job may consist of one or more documents which you can transmit to your partners.

A job can also be a multi-address transmission or a delayed transmission.

Your fax machine is able to manage 10 such jobs. Each of these jobs is placed on a stack, from where they are processed in sequence. Your fax machine accepts jobs even while it is transmitting or receiving documents; this means that the document tray is always ready. With every procedure, the fax machine assigns a reference number (job number 01-50) to the job; this number is available via the job list (see

page 45 ). This number can

also be used for deleting a specific job.

INPUT

JOB NR. 45

JOB NR. 44

JOB NR. 43

JOB NR. 42

JOB NR. 41

JOB NR. 40

JOB NR. 39

JOB NR. 38

JOB NR. 37

JOB NR. 36

JOB NR. 35

TRANSMISSION

TF 461

TOSHIBA

Transmit documents

23

GB

Transmit documents

Direct transmission

In the normal transmission mode your fax machine reads all documents into the memory before they are transmitted. If the documents are too large for the memory or if you have too many documents, you can also send directly from the document tray without reading the documents into the memory.

If you find that the memory is frequently too small, ask your dealer for a memory expansion!

15-03 19:56 M 100%

DOCUMENT READY

COMM.OPT.

TRAY SEND

START

DOC. READY TRAY

Load original

Remember:

Printed side face down

Document ready

Activate send options

Confirm with START

Enter fax number or enter alphabet dialling or one-touch dialling

TEL: 123456789

START

Confirm with START

Document is transmitted

GB

24

Transmit documents

TOSHIBA TF 461

Transmit documents

Automatic fax messages

To send fax messages in the traditional manner: Insert document(s), enter the fax number and the connection is automatically established.

Your benefit: Your documents will leave the fax immidiately. (Refer to page 23 )

If you decide to use the listening-in version (see page 29 ) , you can also acoustically monitor the call establishment process. This is useful whenever you have problems with establishing a connection. The reason is frequently a wrong number, or a fax machine which is not ready to receive.

With the listening-in alternative, the document is not read into the memory; it is retained on the tray until the receiving fax mchine has been contacted.

Residual memory depends on the size ofthe stack!

You can also enter the number first and then insert the document.

If you have entered the public line facility, you must always press the key

“R” before the actual number before dialling your fax partner. This is also applicable for storing fax numbers (see

page 38 ).

15-03 19:56 M 100%

DOCUMENT READY

TEL: 123456789

START

DOC.READING M98%

JOB ACCEPTED NO.007

15-03 19:56 M 98%

Load original

Remember:

Printed side face down

15-03 19:56 M 100%

Document ready

If you have inadvertently taken the wrong document, press the STOP key before removing the document from the document feed.

Enter fax number

The entered fax number is displayed. Use the JOB CANCEL keys to make any corrections, or press the STOP key to delete the complete number. Press the

STOP key again if you wish the machine to eject the document(s) without being processed.

Confirm with START

While the document is being read: current memeory capacity is displayed.

When the document is read into the machine, the job number is briefly displayed.

Dialling the fax partner

The flashing LINE lamp always indicates when your fax machine is transmitting or receiving a document.

After transmission:

Change to standby display: the job is deleted from the stack memory (can be identified by means of the changed memory display).

Transmit documents

25

GB

TF 461

TOSHIBA

Transmit documents

Transmission with alphabet dialling

Alphabet dialling enables you to enter a double-digit “address” instead of the

(frequently-long) fax number of your partner. The real fax number is permanently stored under this “address”.

The alphabet dialling facility enables you to save time with frequently used fax numbers.

Please refer to

page 38

for details of how to save alphabet dialling numbers.

15-03 19:56 M 100%

DOCUMENT READY

ABB.DIAL

ALPHA.DIAL

ABB:

Load original

Remember:

Printed side face down

Document ready

Activate the alphabet dial facility

Make your selection: alphabet dial number

Enter the (2-digit) alphabet dial number

TOSHIBA

15-03 19:56 M 100%

The name is displayed

The connection is established (for procedure, see

page 25 , Automatic fax

transmission).

Load original

Remember:

Printed side face down

Transmission with onetouch dialling

One-touch dialling provides you with a very easy method of dialling the number of your partner. Your can assign any fax numbers to 8 keys. You need to press a key only once in order to reach your partner.

Please refer to

page 40

for details of how to store onetouch dialling numbers.

DOCUMENT READY

TOSHIBA

Document ready

Press a one-touch dial key

The name is displayed

The connection is established (for procedure, see

page 25 , Automatic fax

transmission).

GB

26

Transmit documents

TOSHIBA TF 461

Transmit documents

Transmission with telephone (manual transmission)

The call in this case is established with a telephone which is additionally connected to the wall socket. You can thus speak to the other party before you send the fax message.

15-03 19:56 M 100%

DOCUMENT READY

Load original

Remember:

Printed side face down

START

Document ready

Dialling with telephone

If you have agreed the transmission with your fax partner, or if you hear the fax tone at the other end:

Confirm with START

Transmission commences

(You can replace the handset, as the fax machine has now assumed control).

TF 461

TOSHIBA

Transmit documents

27

GB

Transmit documents

Transmission with directory function

This type of dialling is similar to searching in a telephone directory. Enter the initial letter of your partner to search for the corresponding fax number in the alphabet dialling memory. This type of dialling is particularly useful if you know the name of a specific partner

15-03 19:56 M 100%

DOCUMENT READY

2 x

ABB.DIAL

ALPHA.DIAL

SELECT NAME

Load original

Remember:

Printed side face down

Document ready

Activate directory function

You can now enter the initial letter of your fax partner.

(see letter input, page 10 ) *).

(Example: ,B“)

Key „2“

ANDREWS

The first name of the corresponding letter

(here "A") is displayed.

Key „2“

START

BOND

BROWN

NO ENTRY

Presse the key "2" to display the next letter (here "B") which is stored under this key.

Use the keys „R“ and „REDIAL“ to select the desired fax partner with identical starting letters.

Confirm with START

The connection is established (for procedure, see

page 25 , Automatic fax

transmission).

*) This display appears if no name is stored under the selected letter.

GB

28

Transmit documents

TOSHIBA TF 461

Transmit documents

Monitoring

In case of transmission problems, this function is very helpfull. Check dialling by this method allows you to detect wrong numbers and busy parties also.

With the listening-in alternative, the memory; it is retained on the tray until the receiving fax machine has been contacted.

15-03 19:56 M 100%

DOCUMENT READY

HOOK

TEL

Load original

Remember:

Printed side face down

Document ready

Activates monitoring

Make your selection

Your entry

(or alphabet dial number, or one-touch dial number)

TEL: 12345

Dialling starts

If another fax machine can be heard

(beep)

Confirm with START

START

The connection is established (for procedure, see

page 25 , Automatic fax

transmission).

If no connection is established, press the STOP key to disconnect the fax machine from the line.

TF 461

TOSHIBA

Transmit documents

29

GB

Transmit documents

Set resolution

In its basic setting, your fax machine uses high resolution for transmitting or copying your documents. You can however also adjust the resolution to suit the particular documents. Use the following as a rough guide:

STD For hand-written or typewritten documents

FINE For documents with small type such as newspapers and diagrams

SF For documents with very small and detailed diagrams

GREY 64 grey stages for photographs or colour documents

Higher resolution has an impact on transmission time!

To change the resolution, press the RESOLUTION key several times. The LEDs above this key indicate the set mode:

Lamp

FINE off

GREY off

FINE on

GREY off

FINE on

GREY on

FINE off

GREY on

Mode

Standard mode

Fine mode

Superfine mode

Grey stage mode

Redial

If it was not possible for your fax message to be sent, this may be due to various

reasons (please read page 55 ). One

reason may be that the other fax machine is busy. In this case, it would make sense to call your partner again at a later time.

This is done automatically by your fax; it attempts to send the fax message again approx. every three minutes.

If you have established a connection via the HOOK key, you can redial a number using the REDIAL/PAUSE key.

GB

30

Transmit documents

TOSHIBA TF 461

Transmit documents

Delayed transmission

15-03 19:56 M 100%

You are able to define a certain time at which the documents will be transmitted; this enables you to overcome the problems involved with different time zones or will enable you to transmit documents at off-peak rates

The benefit of reading into the memory is, that your ADF can be used for the next transmission.

DOCUMENT READY

COMM.OPT.

REDIAL

5 x

PAUSE

TIMER TRANSMISSION

START

ENTER TIME --:--

Load original

Remember:

Printed side face down

Document ready

Activate send options

Page through the menu...

...until this menu item appears

Confirm with START

Make your selection for start time

Enter start time

START

ENTER TEL NO.

ABB.DIAL

ALPHA.DIAL

START

START OR TEL NO.

START

Confirm with START

Make your selection for fax number

Enter the fax number directly, or via alphabet dialling or via onetouch dialling

Confirm with START

Make your selection for further fax numbers (max. 20 numbers)

-or-

Confirm with START

The documents are read into the memory and sent to the various users.

Only one job can be programmed for delayed transmission.

Transmit documents

31

GB

TF 461

TOSHIBA

Transmit documents

Single multi-address transmission

If you wish to send one document to several partners without spending a lot of time, this function can be used to create a group on one single occasion. The group is deleted after the procedure has been completed. Up to 20 users can be grouped together from one-touch dialling numbers, alphabet dialling numbers or standard numbers.

15-03 19:56 M 100%

DOCUMENT READY

COMM.OPT.

REDIAL

PAUSE

MANUAL BROADCAST

MANUAL BROADCAST

FAXNO.

or

+ FAXNO.

or

+ FAXNO.

or

ABB or

ONE

TOUCH

ABB or

ONE

TOUCH

ABB or

ONE

TOUCH

START

ENTER TEL NO.

ABB.DIAL

ALPHA.DIAL

Load original

Remember:

Printed side face down

Document ready

Activate send options

START

START OR TEL NO.

START

Page through the menu...

...until this menu item appears

Confirm with START

Make your selection

Enter the fax number directly, or via alphabet dialling, or via onetouch dialling

Confirm with START

Make your selection for further fax numbers (max. 20 numbers)

-or-

Confirm with START

The documents are read into the memory and transmitted to the individual users.

If delayed transmission has been programmed, the broadcast facility is not available.

GB

32

Transmit documents

TOSHIBA TF 461

Transmit documents

Stored broadcast

If you have a fixed group of fax partners to whom you frequently have to send broadcast fax messages, the stored broadcast facility is just what you need.

You can use two methods of setting up groups of your choice. It is also possible to store four of these groups on four special keys so that a broadcast transmission can be actiivated at the push of a button.

15-03 19:56 M 100%

DOCUMENT READY

Load original

Remember:

Printed side face down

SUPERGROUP

Document ready

Press the one-touch dial key

The group name is displayed briefly

The connection is established (for procedure, see

page 25 , Automatic fax

transmission).

GROUP BROADCAST 1

ABB 1 +

ABB 2 + ABB 3

Please refer to

page 40

for details of how to program permanent groups.

TF 461

TOSHIBA

Transmit documents

33

GB

Transmit documents

Polling

A type of self-service facility enables you to fetch documents from another partner if your partner has prepared this function.

“Fax on demand”, i.e. obtaining information from mailboxes such as weather reports, traffic reports or stock market reports, is also possible with this function.

15-03 19:56 M 100%

COMM.OPT.

5 x

REDIAL

PAUSE

POLLING

START

RX POLLING

START

ENTER TEL NO.

ABB.DIAL

ALPHA.DIAL

START

Standby mode

Activate send options

Page through the menu...

...until this menu item appears

Confirm with START

Confirm with START

Make your selection for fax number (from which a document is to be polled)

Enter the fax number via the keyboard, or via alphabet dialling, or one-touch dialling

Confirm with START

The document is polled

GB

34

Transmit documents

TOSHIBA TF 461

Transmit documents

Reserve polling

Other fax partners can poll information from your fax machine if you set up this facility with this function.

Your document which you reserve for polling is read into the memory of the machine so set the document tray is not blocked.

This reserve polling facility is unprotected.

This means that any fax machine with a polling facility will be able to poll the document.

When the document has been polled, it is deleted from the memory.

Only one document can be reserved for polling

15-03 19:56 M 100%

DOCUMENT READY

COMM.OPT.

5 x

REDIAL

PAUSE

POLLING

START

REDIAL

PAUSE

POLLING STANDBY

START

Standby mode

Load original

Remember:

Printed side face down

Document ready

Activate send options

Page through the menu...

...until this menu item appears

Confirm with START

Confirm with START

The document is read into the memory and is available for the next polling procedure

TF 461

TOSHIBA

Transmit documents

35

GB

Transmit documents

Reduce transmission speed

Poor quality telephone lines or bad connections can cause problems. Sending and receiving problems are most common when sending documents to long distance or overseas. You can set your unit's transmission speed to 4800BPS for safer data transfer. This setting is automatically canceled after the sending session.

15-03 19:56 M 100%

DOCUMENT READY

COMM.OPT.

2 x

R

TX 4800BPS

START

DOC. READY 4800

ABB.DIAL

ALPHA.DIAL

START

Load original

Remember:

Printed side face down

Document ready

Activate send options

Page through the menu...

...until this menu item appears

Confirm with START

Display of set mode

Enter the fax number via the keyobard, or via alphabet dialling or one-touch dialling

Confirm with START

The connection is established (for procedure, see

page 25 , Automatic fax

transmission).

GB

36

Transmit documents

TOSHIBA TF 461

Transmit documents

Stop transmission

You may inadvertently dial the wrong partner or you may enter a wrong number. You then have to interrupt this procedure. It is possible for this procedure to be situated between other jobs. As a result of stack mode, it is possible for the current transmission not to be directly related to the actions of the operator.

These procedures are deleted by „paging“ through the job stack; search for the appropriate job and delete the specific job.

As the display indicates only the job

numbers and the time, it is advisable for the job list to be printed out (see page 45 )

in order to obtain a more precise allocation.

15-03 19:56 M 100%

CANCEL

JOB NO.: 005 18:11

REDIAL

PAUSE

JOB NO.: 005 18:11

JOB DELETE

JOB NBR. 45

JOB NBR. 44

JOB NBR. 43

JOB NBR. 42

JOB NBR. 41

JOB NBR. 40

JOB NBR. 39

JOB NBR. 38

JOB NBR. 37

JOB NBR. 36

START

CANCEL OK ?

START

CANCELED

JOB CANCELED

Standby mode

Activate CANCEL

The first job is displayed

The time indicated after the job number is the time at which the job was entered.

Page through the various jobs

...until you reach the desired job

Confirm with START

Are you sure?

Confirm with START

The job is cancelled

TF 461

TOSHIBA

Transmit documents

37

GB

Store numbers

Alphabet dial memory

The alphabet dial facility enables you to enter a two-digit „address“ instead of the

(frequently long) fax number of your partner. The real fax number is stored under this „address“. With frequently used fax numbers, the alphabet dial facility enables you to save time.

70 alphabet dial memories are available and the name as well as the number of your partner can be stored in this memory. You can use up to 15 characters of your choice in this memory.

ABB NO. 70 09154/87823 BROWN

ABB NO. 69 024/8768 EVENS

ABB NO. 003 054/938734 IRVING

ABB NO. 002 04544/6723 MARKS

ABB NO. 001 054/376014 MILES

Use the numeric keys for entering the alpha-numeric characters. Each digit features several characters which can be activated by repeatedly pressing the corresponding key. If you have found a character of your choice, press the „#“ key to go to the next position. Use the „*“ key to go back one letter and make any corrections. Use the JOB CANCEL key to delete the left-hand character.

15-03 19:56 M 100%

FUNCTION

PROGRAM SETUP DATA

REDIAL

PAUSE

ENTER DIAL NUMBER

START

ENTER ABB DIAL

START

ENTER:1 DELETE:2

ENTER

Go to A

DELETE

Go to B

A

ENTER

ENTER ABB NUMBER =

Standby mode

Start the menu

Page through the menu...

...until this menu item appears

Confirm with START

Confirm with START

Decision:

Enter:

Delete:

Go to A

Go to B

Select a menu item

Make your selection for alphabet dial number

Enter alphabet dial number

Example: 01

Please note that you must press the „R“ button before the actual fax number if your fax machine is connected to a PABX.

GB

38

Store numbers

START

TEL:_

START

NAME:_

Confirm with START

Make your selection for fax number *)

Enter fax number

Confirm with START

Make your selection for the name

(press START to skip)

TOSHIBA TF 461

Store numbers

NAME: TOSHIBA

START

PRESS OT OR START

START

ENTER ABB NUMBER =

Enter the name

(Example TOSHIBA)

T= 1 x 8 #

O= 3 x 6 #

S= 4 x 7 #

H= 2 x 4 #

I= 3 x 4 #

B= 2 x 2 #

A= 1 x 2 #

Confirm with START

Input option: one-touch dial key (see

page 26 )

-or-

Confirm with START

Make your selection for the next alphabet dial number

-or-

Press STOP, return to standby mode

B

DELETE

STOP

ENTER ABB NUMBER =

Select a menu item

Make your selection for the alphabet dial number to be deleted

Enter alphabet dial number

Example: 01

Confirm with START

START

TOSHIBA

START

ENTER ABB NUMBER =

The name is displayed

Confirm with START

Make your selection for further alphabet dial numbers to be deleted

Press STOP, return to standby mode

STOP

Store numbers

39

GB

TF 461

TOSHIBA

Store numbers

One-touch dial keys

The one-touch dial facility is a very easy method of dialling your partner. You can store fax numbers on 8 keys. You need only press one key in order to dial your partner.

It is essential that the number has already been stored under an alphabet dial number previously.

ABB NBR. 70 ONE TOUCH NBR. 8

ABB NBR. 69 ONE TOUCH NBR. 7

ABB NBR. 003 ONE TOUCH NBR. 2

ABB NBR. 002

ABB NBR. 001 ONE TOUCH NBR. 1

The procedure is the same as that described on

page 38 (alphabet dialling)

If alphabet dial numbers have already been entered, simply press the START key until you arrive at this point in the menu:

PRESS OT OR START

ENTER ABB NUMBER =

STOP

Input option: one-touch dial key

Press one-touch dial key

Make your selection for the next alphabet dial number

-or-

Press STOP, return to standby mode

Group keys

If you have a fixed number of partners to whom you frequently send broadcast transmissions, the stored broadcast facility is just what you need. There are 2 methods of creating groups of your choice. You can also assign four of these groups to four special keys so that a broadcast transmission can be initiated at the push of a button. If a permanent group is to be defined, all users of a group must be already be in the alphabet dial directory.

GROUP BROADCAST 1

ABB 1 +

ABB 2

+

ABB 3

GB

40

Store numbers

15-03 19:56 M 100%

FUNCTION

Standby mode

PROGRAM SETUP DATA

REDIAL

PAUSE

ENTER DIAL NUMBER

Start the menu

Page through the menu...

...until this menu item appears

Confirm with START START

REDIAL

ENTER ABB DIAL

PAUSE

ENTER GROUP DIAL

START

ENTER

Go to A

DELETE

Go to B

Page through the menu...

...until this menu item appears

Confirm with START

Decision:

TOSHIBA TF 461

Store numbers

A

ENTER

SELECT GROUP BUTTON

ABB:

Enter:

Delete:

Go to A

Go to B

Select a menu item

Make your selection for the group button

Press the desired group button

Make your selection for the alphabet dial number to be assigned to the group

Enter the alphabet dial numbers

START

NAME: TOSHIBA

START

ABB:

START

NAME:

Confirm with START

The corresponding name is displayed

Confirm with START

Make further selection of alphabetdial number to be assigned to the group

-or-

Confirm with START

Make your selection group name

Enter the group name

(Example of entry: see

page 10 )

START

STOP

Confirm with START

Press STOP, return to standby mode

Store numbers

41

GB

TF 461

TOSHIBA

Store numbers

B

DELETE

SELECT GROUP BUTTON

TOSHIBA

Select a menu item

Make your selection for the group button to be deleted

Press the desired group button

The corresponding name is displayed

Confirm with START

START

DELETE OK ?

Are you sure?

Confirm with START

START

STOP

Press STOP, return to standby mode

GB

42

Store numbers TOSHIBA TF 461

Report prints

Activate printing report

Not all reports are printed out automatically; they have to be requested specially. These lists can provide information concerning the current state of the fax machine. The following reports can be printed:

• Transmission report

• Multitransmission report

• Transmission and reception journal

• ABB Number list

• Group list

• Function list

• List of jobs in memory

15-03 19:56 M 100%

FUNCTION

2 x

REDIAL

PAUSE

REPORTS

START

ACTIVITY REPORT

REDIAL

PAUSE

ABB DIAL LIST

START

The lists are retrieved as follows:

Standby mode

Start the menu

Page through the menu...

...until you reach the desired menu item

Confirm with START

The first menu item is displayed

Page through the menu...

...until you reach the desired menu item

Confirm with START

The list is printed out

Transmission report

This report can be printed after every transmission or in the event of a defective transmission. It provides information about the most important transmission data.

Please refer to

page 44

for switching ON/

OFF.

*** TRANSMISSION REPORT ***

31-10-95 01:19 ID:+44193212345678

TEG FT TF461

JOB NBR.

START TIME

ID No.

RESOLUTION

TOTAL PAGE

MACHINE ENGAGED

INFORMATION

ERROR PAGE

-------------

-------------

-------------

-------------

-------------

-------------

-------------

-------------

001

01:19

111

HALF TONE

00

00'28

OK

Report prints

43

GB

TF 461 TOSHIBA

Report prints

Transmission and reception journal

Your fax machine will record messages which you transmit or receive in the form of transmission and reception journals.

These lists are printed out automatically after every 40 transmissions or receptions or at your request.

The journal also informs you of the number of scanned pages and the remaining contents in the ink cartridge.

Five marks means full, one mark indicates storage.

*** ACTIVITY REPORT ***

30-11-95 15:02 ID: +44 1932 12345678

FAX/TELECOM MKTG

INK LEVEL:

LLLL

SCAN PAGE: 000091

No.

DATE TIME IDENTIFICATION PAGE TIME INFO a b c d e f g

TRANSMISSION

JOB No.: h

01 11-08 08:00 00 00'00 008 001

02 11-10 09:17 12345678 00 00'35 STOP 002

03 11-00 09:24 987654321 01 00'30 OK ECM 004

RECEPTION

04 11-08 14:17 +04965321 01 00'36 OK ECM

05 21-08 06:00 00 00'45 011

06 15-10 14:30 5432101 04 01'58 OK ECM

To activate printout press JOURNAL button.

a

NO:

Lists the communications in the order they occurred.

c

TIME:

Start of transmission e

PGS:

Gives the number of pages per transmission or reception.

g

INFO: result of transmission

OK

OK_ECM

STOP

001-360

Group without any errors

ECM the operator has stopped the transmission description of the transmission error

(see

page 55 )

transmission as PC Fax OK-PC

OK PEC

OK ROC Comline transmission b

DATE:

Date d

IDENTIFICATION:

Number pf faxpartner f

DURATION:

Time of transmission h

JOB-NO.:

Current job number

GB

44

Report prints

TOSHIBA TF 461

Report prints

The multitransmission report

After a broadcast transmission (group dialling), the machine prints out a list of fax partners who have been reached or who have not been reached by group dialling. This list is always printed out when group dialling has been completed.

Number list

This list contains all numbers and corresponding names in the alphabet dial memory. The list also sets out the assignation of the various one-touch dial keys.

No.

01

02

03

04

05

06

*** ABBRIVATED DIAL LIST ***

01-18-00 01:16 ID: +44 1932 12345678

TOSHIBA TF461

OT No.

OT01

OT02

OT03

OT04

NAME

ALBRECHT

BAUER

BLUME

MEIER

TELEPHONE NUMBER

01010101

02020203

03030303

04040404

Group list

This is a list of the alphabet dial numbers allocated to the particular groups.

01-18-00 01:18

GROUP1 NAME: SUPER

No.

01

ENTRY

ABB01

02

03

ABB02

ABB03

NAME

ALBRECHT

BAUER

BLUME

ID: +44 1932 12345678

TOSHIBA TF461

TELEPHONE NUMBER

0123456

6543210

987654321

GROUP2 NAME:

No.

ENTRY

01

02

*** GROUP LIST ***

NAME TELEPHONE NUMBER

Jobs in progress

This list indicates which jobs are still stored by the fax machine or which jobs still have to be progressed. This information may be useful if you have stored any urgent jobs or if you wish to delete a particular job.

*** PENDING JOBS LIST ***

01-18-00 01:15 ID: +44 1932 12345678

TOSHIBA TF461

JOB No. CONTENTS TIMER ACCEPT REMOTE TELEPHONE NUMBER /NAME

003 TRANSMISSION 16:14 OT02 BAUER

004 BROADCAST 16:15 GROUP1 SUPER

007 POLLING STANBY 16:21

Report prints

45

GB

TF 461 TOSHIBA

Report prints

The function list

This list provides information concerning all settings of the fax machine. They correspond with the settings which you have made. Keep this list for any service work which may be necessary.

*** OPTIONS REPORT ***

01-18-00 01:21 ID: ++44 1932 12345678

TOSHIBA TF461

USER OPTIONS

34

35

36

37

38

29

30

31

32

33

24

25

26

27

28

19

20

21

22

23

44

45

46

47

48

49

50

39

40

41

42

43

14

15

16

17

18

09

10

11

12

13

04

05

06

07

08

No.

CONTENTS

01 ECM

02

03

CONFIRMATION

NOT USED

HEADER PRINT

RECEIVE FOOTER

XMT SPEED

RCV SPPED

NOT USED

ON

ON

ON

ON

9600

9600

NOT USED

NOT USED

NOT USED

NOT USED

RDC ACCEPTANCE

RDC CENTER ID

NOT USED

NOT USED

NOT USED

NOT USED

NOT USED

DIAL METHOD

REDIAL TIMES

REDIAL INT.

TRAIN INT.

BUSY TONE

INIT WAIT

PAUSE WAIT

ACCESS OFF

ACCESS CODE

NOT USED

NOT USED

NOT USED

NOT USED

NOT USED

NOT USED

NOT USED

CALLING TIMES

AUTO DELAY

RCV MODE= TEL

TEL DELAY

NOT USED

10PPS

05

2 MIN

5 MIN

3 SEK

3 SEK

= 1

04

01

RMT ACTIVATION OFF

ACTIVATION CODE = **

DEACTIVATION CODE = ##

FAX MONITOR TIME =35

SILENT DETECTION =08

PC TRANSFER DEF. OFF

NOT USED

NOT USED

NOT USED

NOT USED

05

66

67

68

69

70

61

62

63

64

65

56

57

58

59

60

51

52

53

54

55

NOT USED

NOT USED

NOT USED

NOT USED

PAPER SIZE

DEFAULT RES.

COPY REDUCT.

NOT USED

NOT USED

NOT USED

A4

STD

96%

DATE DD-MM-YY

LANGUAGE ENGLISH

SCAN CONT. NORMAL

INK SAVE MODE

RX REDUCTION

OFF

NOT USED

INK END DITECT ON

BIDIRCT. PRINT ON

NOT USED

NOT USED

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46

Report prints

TOSHIBA TF 461

Advanced settings

Functions

15-03 19:56 M 100%

FUNCTION

The functions of your fax machine enable you to customise the settings of the various procedures. You can use the function list (see

page 46 ) to print out the

current status of the various functions.

2 x

START

The following illustrates how you can change the various functions:

PARAMETER NUMBER =

START

SELECT OPTIONS

R

REDIAL

PAUSE

START

PARAMETER NUMBER =

Standby mode

Start the menu

Confirm with START (2x)

Make your selection for the function number

Enter function number and

Confirm with START

The function is displayed

Change the value of the function, depending on the particular type, by paging or by entering a new figure via the numeric keypad

Confirm with START

Input further data

-or-

Press STOP, returnto standby mode

STOP

TF 461 TOSHIBA

Advanced settings

47

GB

07

13

04

05

06

14

20

21

Advanced settings

The following functions are available:

Function no.

01

Function

ECM

02 TRANSMISSION REPORT

HEADER PRINT

RECEIVE FOOTER

XMT SPEED

RCV SPEED

RDC ACCEPTANCE

RDC CENTER ID

DIAL METHOD

REDIAL TIMES

22

REDIAL INT.

23

25

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48

Advanced settings

TRAIN INT.

INIT WAIT

Description

Error correction (ECM) is as follows:

ON: Activated

OFF: Deactivated

Transmission report is produced:

ON: After every transmission

OFF: Only when a transmission error occurs

ON:

OFF:

Is transmitted

Is not transmitted

ON:

OFF:

Is printed

Is not printed

Preset transmission speeds, transmission

9600 BPS

7200 BPS

4800 BPS

2400 BPS

Preset transmission speed, reception

9600 BPS

4800 BPS

Session is possible:

ON:

OFF: always not allowed

A additional password can be stored to have better security.

DTMF

PULSE DIALLING

Number of redial attempts if transmission is not successful

02

~

10

2 twice

10 times

Period between redial attempts if transmission is not successful

30 SEC

~

1 MIN

30 seconds

2 MIN

3 MIN

10 MIN

20 MIN 20 minutes

Period between redial attempts if line is busy

1 MIN

~

10 MIN

1 minute

10 minutes

Type of connection at start of dialling procedure

PUBLIC LINE

EXTENSION

Dialtone is checked

Dialling procedure starts after 3 sec.

delay

DIAL AFTER 4.0 SEC Dialling procedure starts after 4 sec.

delay

~

DIAL AFTER 6.0 SEC Dialling procedure starts after 6 sec.

delay

TOSHIBA TF 461

Advanced settings

Function no:

26

27

28

36

37

38

39

41

42

43

Function

PAUSE WAIT

ACCESS OFF

ACCESS CODE

CALLING TIMES

AUTO DELAY

RCV MODE=

TEL DELAY

RMT ACTIVATION

ACTIVATIONCODE=

DEACTIVATION CODE

Description

Dialling procedure after pause button

TONE CHECK Number dialled when dialtone is received

PAUSE BUTTON

DIAL PAUSE 3.0 SEC Number dialled after pause of 3 sec.

~

DIAL PAUSE 6.0 SEC Number dialled after pause of 6 seconds

Procedure for obtaining public line

NO PUBLIC LINE

PUBLIC LINE FLASH Flash-

Function

PUBLIC LINE EARTH KEY Earth key-

Function

PUBLIC LINE DIGIT Public line obtained via code

Enter a (max.) 4-digit code for obtaining public line

Number of synthetic ring signals set in the TEL/FAX mode

1 SYNTH. RING TEL/FAX 1 ring

~

10 SYNTH. RINGS TEL/FAX 10 rings

Number of rings before the fax machine connects to the line in the automatic receive mode (AUTO lamp is lit)

1st RING

~

10th RING

Receive type in manual mode (AUTO lamp off)

TEL

TEL/FAX

FAX/TAD purely manual mode

TEL/FAX mode

FAX/TAD mode

Number of rings before the fax machine connects to the line in the manual receive mode (AUTO lamp off).

Effective only in the TEL/FAX mode

1 RING 1 ring

~

10 RINGS 10 rings

Activate the fax machine with a DTMF remote control code

ON Enabled

OFF Disabled

Enter the sequence of characters to be used as the remote control code

Enter the sequence of characters to be used to disconnect the fax machine from the line.

*Not in all countries.

Advanced settings

49

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TF 461 TOSHIBA

Advanced settings

Function no:

44

Function

FAX MONITOR TIME =

45

46

55

SILENT DETECTION=

PC TRANSFER

PAPER SIZE

56

57

DEFAULT RES

COPY REDUC.

61

62

63

64

65

67

68

CALENDAR

LANGUAGE

SCAN CONTRAST

INK SAVE MODE

RX REDUCTION

INK END DETECT

BIDIRCT. PRINT

Description

Period during which the fax machine can detect another fax machine (in FAX/TAD mode)

Minimum length of pause in speech before fax machine switches into the FAX mode (with FAX/TAD mode)

ON

OFF

Paper sizes for PC printer operation:

A4

LETTER

LEGAL

Reduction for copy

OFF

96%

92%

90%

86%

83%

72%

DIN A4 size

Letter size

Legal size

Preset resolution

STD

FINE

Standard resolution

Fine resolution

100%

Format of date in display and in the lists

(example: March 15th, 1995)

YY-MM-DD95-03-15

DD-MM-YY15-03-95

MM-DD-YY03-15-95

Choice of language

Contrast setting for scanning

BRIGHTER Low coverage on document

NORMAL Normal coverage on document

DARKER High coverage on document

Saving mode is

ON enabled

OFF disabled

Printout of received document reduced:

AUS fixed 90%

AUTO varaible, 96% to 72%

ON

OFF

Documents printed out despite empty ink cartridge, until the last drop of ink

When the ink cartridge is empty, the printer stops and displays an error message

Bidirectional (two-way) printing

ON

OFF

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50

Advanced settings

TOSHIBA TF 461

Advanced settings

Connection to PABX

If the TF 461 is connected to a PABX, the functions have to be modified. The standard setting for this case is described starting on

page 7 . If any problems or

malfunctions occur, please consider the following items; you may have to discuss these items with the operator of the PABX:

Receive footer on/off

As proof of the date on which the document is received, your fax machine can print the local date and time as an additional line on the received document.

If this facility has been activated, the receive footer is printed at the bottom of the received document.

• Does the PABX have public line capability?

• Does the PABX have DDI capability?

• Have you entered the ”*” key before the actual fax number?

• How is the public line obtained (earth key, flash, number)?

• What dialling method is used (pulsedialling, DTMF dialling)?

• Is function 25 set to EXTENSION?

• Is function 26 set to TONE CHECK

PAUSE BUTTON*?

• Is the correct dialling method set in function 20?

• Has the correct method of obtaining a public line been set in function 27?

• Have the correct codes for obtaining a public line been set in function 28

(if the public line is obtained via a code)?

*) Alternatively, you can set function 26 to 4 seconds.

15-03 19:56 M 100%

FUNCTION

2 x

START

PARAMETER NUMBER =

Standby mode

Start the menu

Confirm with START

(press 2x)

Make your selection for the function number

Enter function number

Confirm with START

START

RECEIVE FOOTER OFF

REDIAL

PAUSE

RECEIVE FOOTER OFF

START

STOP

Change the value of the function

Confirm with START

Press STOP, return to standby mode

Advanced settings

51

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TF 461 TOSHIBA

Advanced settings

Change speaker volume

If you listen into a fax transmission process, the call establishment procedure is relayed via the built-in speaker. This means that you can also listen to the actual call establishment process. The volume can be adjusted as follows:

15-03 19:56 M 100%

FUNCTION

PROGRAM SETUP DATA

START

REDIAL

PAUSE

SPEAKER VOLUME

START

SPEAKER VOL.

REDIAL

PAUSE

R

Standby mode

Start the menu

Confirm with START

Page through the menu...

...until you reach the desired menu item

Confirm with START

Current volume is displayed and indicated acoustically

Change the volume

Confirm with START

START

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Advanced settings

TOSHIBA TF 461

Advanced settings

Adjust ringing tone/key beeps

The volume of the ringing signal (synthetic ringing) in the TEL/FAX mode can be adjusted as follows. This setting also affects the key beep. No beeps are generated if the volume is set to minimum.

15-03 19:56 M 100%

FUNCTION

PROGRAM SETUP DATA

START

REDIAL

PAUSE

RINGER VOLUME

Standby mode

Start the menu

Confirm with START

START

REDIAL

RINGER VOL.

PAUSE

R

Page through the menu...

...until you reach the desired menu item

Confirm with START

The current volume is displayed and indicated acoustically

Adjust the volume

Confirm with START

START

TF 461 TOSHIBA

Advanced settings

53

GB

Advanced settings

Set transmission report output

15-03 19:56 M 100%

FUNCTION

This report can be printed after every transmission or only for errored transmissions. It provides information concerning the most important transmission data.

2 x

START

PARAMETER NUMBER =

Standby mode

Start the menu

Confirm with START

(2x)

Make your selection for the function number

Enter function number

START

CONFIRMATION ON

REDIAL

PAUSE

START

STOP

Confirm with START

Current status

Change the status as follows

ON Transmission reported printed after every transmission

OFF Transmission report printed only for errored transmissions

Confirm with START

Press STOP, return to standby mode

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Advanced settings TOSHIBA TF 461

Possible problems

Error codes in journal

The display message transmission error is expained by the indicated error code.

The same code if shown also in the in the jounal and transmission repot.

Press STOP to clear error messages.

Code Nummer

STOP

OK

001

002

003

005-011

014

020

100-103

104-106

111

112-123

127

128-156

353-354

Cause

The transmission is interrupted by the stop button.

The document has been transmitted without any errors.

Top cover or rear cover open

Paper jam or document too long. Is the memory full? Ask your dealer for a memory extension.

Recording paper jam or recording paper cassette is empty

Line error

Printing error

Errors on the line mean that parts of the document are difficult to read; however, the document is transmitted completely.

Line error

Unsuccessful polling

Mailbox transmission

Line error

The other party’s fax machine is not copatible

Line error

A remote control error occurs

How to correct

Try again

This is how it should be

Close all parts

Remove the document. See also

page 59

Send the document from the document feed

Remove jammed paper or load new paper without switching off the machine,

see page 59

Repeat transmission, try switching over to

4800 BPS.

Check toner, process unit and paper transport

No special measures necessary. If this frequently occurs with one particular fax partner, switch over to 4800 BPS.

Repeat transmission, try switching over to

4800 BPS.

An incorrect password has been used, or no document was loaded for polling

An attempt has been made to transmit a document to a box or relay. Check whether a TF 851 is installed at the far end.

Repeat transmission, try switching over to

4800 BPS.

Connect the other party and check compatibility

Repeat transmission, try switching over to

4800 BPS.

Consult your dealer

Possible problems

55

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TF 461 TOSHIBA

Display

DOCUMENT JAM

Paper error M100%

Check Cartridge M100%

Ink low S 100%

Ink empty M 80%

No document

PC comm. error M100%

System error xxx comm. fx xxx

Possible problems

Error messages in the

Display

Your fax machine reports an operating error or fails to perform the required function. Before you make an unnecessary call on your service technician, take your time and see if you can help yourself. This checklist will help you recognise and eliminate errors.

Cause

Documents are jammed in the document tray.

Corrective action

Press STOP key and remove the paper

No recording paper, or recording paper has not been pulled into the machine correctly.

There is no ink cartridge, or the ink cartridge has not been inserted correctly.

The ink cartridge will soon be empty.

Read the instructions on

page 5 .

Insert the cartridge correctly. See

page 5 .

The ink cartridge is empty

No document present

Communication to the PC has failed

The fax machine has malfunctioned

Contact your Toshiba dealer to order a new ink cartridge.

Replace the cartridge. Pay attention to the instructions in the memory display. Do not switch off the fax machine!

The action requires a document

Try to remedy by pressing the STOP button

Contact your TOSHIBA dealer

The fax machine has malfunctioned Attempt to clarify the problem unsing the following pages.

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56

Possible problems

TOSHIBA TF 461

Possible problems

Transmission problems

Your fax machine reports an operating error or fails to perform the required function. Before you make an unnecessary call on your service technician, take your time and see if you can

Problem possible causes ...

Your document is not automatically pulled into the feeder.

Your machine displays an error.

The display is blank.

Document size or thickness of paper are not acceptable.

The operator control panel is not firmly locked.

help yourself. This checklist will help you recognise and eliminate errors.

... and solutions

If the display gives an error message, clear the fault and delete the display with

STOP.

Check there is power on the machine.

The machine must be switched on (see

page 4 ).

Use acceptable documents only (see

page 22 ).

Close the cover. It should be firmly locked in place on both sides.

Try again. Replace the receiver only when you have pressed START.

Use acceptable documents only (see

page 22 ).

Adjust the document guides accordingly.

The line LED does not flash when you press the START button

The document is damaged during sending or copying.

Your fax machine performed transmission correctly but the message was not received by the receiver.

The receiver received a blank sheet instead of the document sent.

You replaced the receiver before pressing

START.

Document format or paper thickness not as specified.

The document guides are not properly adjusted to the paper size.

The other machine is out of paper.

Ask the receiver to put paper in his machine.

The receiver reports: The document transmitted is difficult to read.

Abbreviated or one-touch dialling do not work.

No dial tone is heard when handset is offhook.

Your call does not arrive although you have dialled the correct number.

You loaded your document in the machine with the image face-up.

Your machine’s document reader is dirty or damaged.

RESOLUTION and CONTRAST are not set correctly.

The telephone connection is poor.

Abbreviated or one-touch dialling number is not correctly stored.

The telephone is not correctly connected.

The fax machine is not correctly connected.

Your fax machine has been set to the wrong dialling mode.

If you are connected to a PABX: You have set the wrong line type.

Your fax machine is not connected to the PSTN.

Send your document again: the image must be face-down on your document feeder.

Make a copy of your document on your fax machine (see Ppage 20). If your copy is also difficult to read, clean the document reader.

Make a copy on your fax machine (see

page 20 ) and adjust the settings to your

document. You can also improve document quality: By making the print on the photocopy darker, enlarging or reducing. (see

page 30/31 ). Then send

again.

Redial. You may get a better connection.

Check and correct stored numbers (see

page 38 ).

Check that your telephone is connected correctly to the socket (see

page 4 ).

Plug the connecting cable of your fax

machine into the socket (see page 4 ).

Switch to the correct dialling procedure:

DTMF or pulse-dialling (see page 11 ).

Set the line types to EXTENSION (see

page 12 ).

Plug the connecting cable of your fax

machine into the socket (see page 4 ).

Possible problems

57

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TF 461 TOSHIBA

Possible problems

Receiving problems

Your fax machine reports an operating error or fails to perform the required function. Before you make an unnecessary call on your service technician, take your time and see if you can help yourself. This checklist will help you recognise and eliminate errors.

Problem

You press START to receive an document.

But you receive nothing.

possible causes ...

Your have an error displayed.

The fax machine is not correctly connected.

The display is blank.

There is still a document in the feeder.

Your fax machine is set in manual receiving mode and you replaced the handset before pressing START.

The operator control panel is not closed.

Your recording paper is not fed out.

The dcoument received is difficult to read.

The recording paper in your machine is jammed.

Document quality is poor.

The telephone connection is poor.

You receive a completely blank document.

The document received is partially printed.

You can send fax messages without any problem, although you cannot receive any.

The sender made a mistake when loading the document.

The operator control panel of your fax machine is not closed properly on both sides.

Receiving protection is activated.

... and solutions

If the display shows an error message, eliminate the fault and delete the display with STOP.

Check the wiring. See

page 4 .

Check there is power to the machine.

The machine must be switched on (see

page 4 ).

Press STOP and remove the document.

When receiving the next fax, be sure to replace the handset only after you have pressed START.

Close the cover. Both sides of the cover must be firmly locked in place.

Remove the jammed paper (see

page 59 ).

Ask the sender to reset the resolution and contrast or improve the quality of the document e.g. by making the print on the photocopy darker, enlarging or reducing.

Then have it send again.

Ask the sender to transmitt the document again (see

page 6 ).

Check whether the sender loaded in the correct manner.

Close the cover. Both sides of the cover must be firmly locked in place.

Switch off receiving protection (see

page 17 ).

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58

Possible problems

TOSHIBA TF 461

Possible problems

Remove paper jam in the document feed area

Open the operating panel and the top cover of the machine

On the left-hand side in the machine, you will find a blue lever. Pull this lever forwards and pull out the paper upwards.

Close the machine.

Remove paper jam before document tray

Open the operating panel and the top cover of the machine

On the left-hand side in the machine, you will find a blue lever. Pull this lever forwards, and pull the paper out of the front of the machine.

Close the machine.

Document jam

Open the operating panel.

Pull out the paper upwards

TF 461 TOSHIBA Possible problems

59

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Your TF 461 as a printer

System requirements

Connect your TF 461 to a computer which meets the following system requirements:

CPU:

• i80386SX (or higher)

RAM:

• min. 4 MB

Hard disk space:

• min. 5 MB free space

Software:

MS-DOS version 5.0 or higher;

Microsoft Windows version 3.0/3.1

or higher (in extended -386 enhancedmode)

Microsoft Windows 95

• IBM OS/2 1.3/2.0 or higher

If you would like additional information for installing the printer drivers, you can read or print out the README.TXT file. After the printer driver has been installed, this file can be found in the directory

\PRTCIJP.

Connecting the fax machine to the computer

The TF 461 has an 8-bit Centronics parallel interface. Perform the following steps to connect the TF 461 to your computer:

1. Disconnect the TF 461 from the main supply.

2. Switch your computer off.

3. Connect a parallel cable to the corresponding socket on the rear of hte

TF461.

Parallel printer cable not supplied.

4. Secure the connector on the parallel cable by means of the wire clips.

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60

Your TF 461 as a printer

5. Connect the other and of the parallel cable to a spare parallel port on your PC.

Parallel cables should be no longer then 2 meters.

TOSHIBA TF 461

Your TF 461 as a printer

Changing the ink cartridge

Your TF 461 can print monochrome as well as color documents. A monochrome ink cartridge is used for fax operation. You will have to replace the ink cartridge if the machine is also to be used as a color printer. The following diagram shows you how to change the ink cartridge. The replaced ink cartridge can easily be stored in the cartridge compartment.

The color ink cartridge can also be used for printing monochrome documents. However, if large monochrome areas are to be printed, it is recommended that the color ink cartridge be replaced by a monochrome cartridge.

Press

CHANGE CARTRIDGE

CHECK CARTRIDG M100%

Ensure that the printhead has moved to the left into the changing position before replacing the ink cartridge. You will damage the machine if you try to replace the cartridge in another position!

Press the following again if the printhead is not in this position.

CHANGE CARTRIDGE

Loading the paper

Your TF 461 offers various options of loading the printer paper

• Automatic sheet feed (max. 150 sheets)

• Automatic envelope feed

• Manual single sheet feed

Paper formats

The following paper formats can be used as printer paper in your TF 461:

Length

Width

Weight

Thickness

Automatic feed

127 - 364 mm

89 - 216 mm

60 - 90 g

0,071 - 0,191 mm

Manual feed

127 - 364 mm

76 - 228 mm

60 - 129 g

0,071 - 0,191 mm

Your TF 461 as a printer

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TF 461 TOSHIBA

Your TF 461 as a printer

The automatic sheet feed

The best print results are achieved with high quality paper. However, special recycled paper is now also suitable for ink jet printing. It is also possible for film to be loaded into the sheet feeder. Max. 150 sheets can be inserted in the sheet feeder, depending on the thickness of the paper which is used. Please ensure that only one type of paper is inserted in the sheet feed.

1. Using your thumb and index finger, press the paper release lever of the left paper guide and move it to the left stop.

The right paper guide cannot be changed.

2. Push back the paper release lever and insert the stack of paper. Do not exceed the maximum capacity of the sheet feed.

3. Move the left paper guide to the left edge of the sheet so that the paper rests flush against the guide.

4. To set the paper release lever to its working position, pull the lever towards you.

The automatic envelope feed

You can also load envelopes in the automatic sheet feed. Do not use more than 15 envelopes.

1. Turn the two envelope guides towards the rear of the machine until they snap into position.

2. Using your thumb and index finger, press the paper release lever of the left paper guide and move it to the left stop.

The right paper guide cannot be changed.

3. Push back the paper release lever and insert the stack of paper. Do not exceed the maximum capacity of the sheet feed.

4. Move the left paper guide to the left edge of the sheet so that the envelopes rest flush against the guide.

5. To set the paper release lever to its working position, pull the lever towards you.

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Your TF 461 as a printer TOSHIBA TF 461

Your TF 461 as a printer

The manual single sheet guide

The manual feed enables you to print separate sheets irrespective of what is already in the printer.

The printer always prints on the side facing you.

1. Insert the paper as detailed by the symbol on the single-sheet feed.

• Always ensure that sheets of paper are flush against the right edge of the sheet feed.

• Always ensure that envelopes are flush against the marked envelope edge of the sheet feed.

2. Press the ”VORSCHUB” button until the sheet is drawn into the machine.

3. Start to print

Insert only one sheet in the manual sheet feed

Installing the printer driver sofware

Every program which controls a printer requires a printer driver. This is a special program which converts the print data into the correct form which can be understood by your printer. Printer drivers are provided for the following programs:

• Harvard Graphics 3.0

• Lotus 1-2-3

• Microsoft Windows 3.X

• Microsoft Windows 95

• IBM OS/2

• Microsoft Works 2.0, 3.0

• Microsoft Word 5.5, 6.0

• Wordperfect 5.1, 6.0 for DOS

The installation program helps you to perform the correct steps.

Switch the computer and the fax machine on.

The following installation procedure should be performed at the DOS level.

If your computer automatically loads

Windows, please exit Windows and enter the DOS level.

For this purpose, open the menu File in the program manager and then click on

Exit Windows.

Your TF 461 as a printer

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TF 461 TOSHIBA

Your TF 461 as a printer

Then click on OK

To install from the DOS level

• Now insert the SETUP DISK in the floppy disk drive of your computer.

• Enter the letter of the drive in which the disk has now been inserted (e.g.

drive A).

a:

The DOS prompt is now displayed on the screen:

A:\>_

• Enter SETUP:

The installation program is started:

If you require further information, you can obtain an additional HELP text at any time by pressing the F1 key; this will assist you in any situation. The green fields are buttons; use the mouse to click on these buttons. If you do not have a mouse, you can also activate these buttons by means of a combination of the ALT key and the letter which is highlighted in yellow.

• Click on OK or, if you do not have a mouse, press ALT-O.

setup

Information

Printer Setup Utility

Welcome to the Printer Setup Utility.

This utility will:

check that your printer is properly connected to your computer

install printer drivers

install the Printer Toolkit

complete the setup of your printer’s options

Choose OK to continue. Choose TUTORIAL to begin with some instructions on how to use this utility.

To choose a button if you don’t have a mouse, press and hold the Alt key while you type the highlighted letter ( O or T ).

F1 Help AltF4 Exit

OK

F10 Menu Bar

TUTORIAL

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Your TF 461 as a printer TOSHIBA TF 461

Your TF 461 as a printer

• Accept the current setting (parallel cable) and click on OK.

Information

Default Printer Port Selection

Select the PC output port where your printer is connected.

This utility will use the selected port to communicate with your printer, as well as to update your applications when drivers are installed.

Choose OK to continue after selection, or choose RETURN to return to the previous screen.

Port

Parallel Cable (LPT1)

Serial Cable (COM1)

Serial Cable (COM2)

F1 Help AltF4 Exit

OK

F10 Menu Bar

RETURN

Your are now able to check whether your

TF 461 has been correctly connected by means of a test printout. If you do not require a test printout, select ”Skip”.

A sample document can only be printed with a color cartridge!

Select ”Skip” if a color cartridge has not been installed.

Information

Printing a Sample Document

Let’s see if your printer is properly connected to your computer.

First, be sure your printer is turned on.

Then, choose OK and a sample document will be sent to your printer.

Default Port: LPT1

F1 Help AltF4 Exit

OK

F10 Menu Bar

SKIP

The system starts to copy the printer driver

• To select Express, use the mouse to fill the field ( ).

• Then click on OK.

Information

Choosing Setup Method

You are now ready to choose between two methods of setup: Express and

Custom. ‘Express’ is the quickest and easiest method. ‘Custom’ offers more flexibility if you have special requirements. If you want to choose how your system is set up, you should select the ‘Custom’ method.

Choose a setup method from the menu below.

If you need help deciding which method to choose, press F1.

Methods

(") Express

( ) Custom

OK

F1 Help AltF4 Exit F10 Menu Bar

RETURN

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TF 461 TOSHIBA

Your TF 461 as a printer

At this point, the setup program checks all installed hard disks for programs for which you require the printer.

• Click on OK

Information

Installing Printer Drivers

You are now ready to install printer drivers for the software applications you use. A printer driver allows your application to send data to a specific printer.

The utility will first search your hard drives for selected applications and list the applications it found. You can then proceed to install the drivers, or you can skip driver installation.

F1 Help AltF4 Exit

OK

F10 Menu Bar

RETURN

The system displays a list of the programs which the system is looking for on your hard disk or hard disks. Depending on the size of the hard disk(s), this search can take quite some time.

• Click on OK

Information

Application Search

Choose OK to tell the utility to begin searching your hard drives for the applications in the box on the left. Choose SKIP if you do not want to install drivers for any of these applications.

Looking For: Applications Found:

Harvard Graphics v3.0

<empty>

Lotus 123 v2.32.4

Lotus 123 v3.13.4

Microsoft Windows v3.1

Microsoft Word v5.5

Microsoft Word v6.0

Microsoft Works v2.0

OK SKIP

F1 Help AltF4 Exit F10 Menu Bar

At this point, you can see the result of the search. In this example, the system has found Microsoft Windows as the application.

• Click on OK to confirm the result.

Information

Application Search

Search Complete!

The box on the right lists the applications that were found.

Choose OK to continue with driver installation, or choose SKIP if you do not want to install drivers for these applications.

Looking For: Applications Found:

Harvard Graphics v3.0

Microsoft Windows v3.1

Lotus 123 v2.32.4

Lotus 123 v3.13.4

Microsoft Windows v3.1

Microsoft Word v5.5

Microsoft Word v6.0

Microsoft Works v2.0

F1 Help AltF4 Exit

OK

F10 Menu Bar

SKIP

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Your TF 461 as a printer

The path of the application(s) which has

(have) been found is listed at this point.

• Click on OK to confirm the result.

Information

Microsoft Windows v3.1 Driver Installation

The utility has found directories containing Microsoft Windows v3.1. If you want to install a Microsoft Windows v3.1 driver, highlight a directory and choose OK.

Otherwise, choose SKIP.

Directories with Microsoft Windows v3.1

D:\WINDOWS\

E:\WINDOWS\

F1 Help AltF4 Exit

OK

F10 Menu Bar

SKIP

The required drivers are now downloaded from the driver disk. When prompted, replace the floppy disk in the drive by the

DRIVER DISK.

• Then click on OK

The required drivers are now copied.

Information

INSERT ANOTHER DISKETTE

Please insert Driver Disk 1 into a drive, specify that drive below, and then choose

OK to continue.

If the default drive is shown correctly, simply choose OK to continue.

Drive or Path location to find driver files

A:\

OK CANCEL

F1 Help AltF4 Exit F10 Menu Bar

Replace the setup disk into your drive

• Click on OK

Information

Information

Please reinsert your Setup Disk into drive A:

F1 Help AltF4 Exit

OK

F10 Menu Bar

The result of the action is now displayed.

• Click on OK

Information

Driver Installation Complete!

The drivers listed on the right have been installed and the applications have been updated. Drivers Installed Microsoft Windows v3.1 PCL

You are now ready to use your Color Inkjet Printer with these applications.

F1 Help AltF4 Exit

OK

F10 Menu Bar

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Your TF 461 as a printer

When you install Toolkit (see

page 78 ),

you obtain useful applications with which you can set and check your printer. You can specify the directory at this point.

However, we recommend that you use the default path.

• Click on OK

Information

Install Printer Toolkit

The Printer Toolkit is a set of useful PC utilities customized for your Color Inkjet

Printer. Choose Help for a description of the tools.

Once installation is complete, DOS users can type TOOLKIT from the prompt to start the Printer Toolkit. Windows users can start the Printer Toolkit from the

Printer Toolkit icon.

Please confirm the path location where you want the Printer Toolkit installed and choose OK, or choose SKIP to skip installation of the Printer Toolkit.

Path Location for the Printer Toolkit

C:\PRTCIJP

F1 Help AltF4 Exit

OK

F10 Menu Bar

SKIP

If you would also like to use the Toolkit under Windows, you will have to insert a program group and an icon. This section of the setup procedure performs this task for you.

• Click on OK

Information

Microsoft Windows Location

If you have Windows and would like an icon added to the Windows desktop to start the Printer Toolkit, choose OK.

If Windows is not stored at the location shown below, type the correct path and choose OK.

Choose CANCEL if you don’t want to add a Windows icon for the Toolkit.

Windows path:

C:\WINDOWS\

OK

F1 Help AltF4 Exit F10 Menu Bar

CANCEL

The setup procedure is complete.

• Click on OK

All drivers identified by the search result and your specifications have now been loaded and activiated. From now onwards, you can operate your TF 461 as a printer.

Information

F1 Help AltF4 Exit

Printer Setup Complete

Printer Setup is complete!

Don’t forget, if you installed the Toolkit on your hard drive, you can use it any time you need it! It offers you a variety of tools you might find handy for your printer.

To use the Toolkit:

Choose EXIT to end the Printer Setup Utility.

Reboot your computer to activate changes in your system files.

Type TOOLKIT at the DOS prompt.

EXIT

F10 Menu Bar

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Your TF 461 as a printer

Printer setup

(colour printer)

You can adapt the function of the selected printer (here: colour ink jet printer on LPT1) to suit your specific requirements. Open the window Printers, as detailed in the section ”Setting the

Default Printer””””” ( page 81 ).

Click on the button Setup..., in order to open the printer setup dialog.

The printer facilities consist of six pages:

These pages contain setting options assigned to the various overall terms.

They are activiated by clicking on the corresponding ”flap” with the mouse.

The various pages are described in the following:

General:

The buttons at the bottom of the screen are identical for all files.

TF 461

TOSHIBA

Meaning of buttons:

OK: Confirm the settings of the particular file.

Cancel: The settings are not changed.

Defaults: Default values (factory settings) are

Help: activated for the particular page.

Extensive help menu for the corresponding file is opened.

About..: This details information concerning copyright and version.

In addition, you can consult a context-sensitive help facility by pressing the F1 key in any menu level.

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Your TF 461 as a printer

Paper

Paper size

This sets the print area depending on the type of inserted paper.

Paper source

Describes the paper feed source.

Copies

Number of copies. Multiple copies are sorted. If reverse sequence is used, the final page is printed first.

Media / quality

Media type

Select the print medium at this point.

Depending on the choice which you make at this point, the system changes the setting for the print quality so that the print quality on special print media is the same as that achieved on paper (e.g.

transparent film, coated or glossy paper).

Print quality

This option enables you to define the quality of the printout. The setting may also affect the speed of the printing process.

Ink saver

This setting controls the quantity of ink used on the paper during the printing process. With ink saver selected, the machine "omits" some dots. You can save ink with this facility and improve the quality of printing on recycled paper.

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Your TF 461 as a printer

Document type

Document types

The document type option is used to set up the driver quickly for a particular type of document. Once a document has been selected, other options within driver setup are adjusted accordingly.

For instance: If desktop publishing is selected as the document type, maximum resolution and best print quality are selected, and all other options are retained. You can also changed the settings affected by the document type setting yourself; if you do this however, the choice of document type will be cancelled.

If you only want to print text from a word processing program, select ”Text” at this point. Please note that the monochrome ink cartridge is necessary for this purpose.

Ink / resolution

Colour format

Select the colour mode at this point. You must subsequently insert the correct ink cartridge depending on your particular decision.

PQET

If you have set monochrome under colour format, you can also activate edge enhancement at this point. The PQET facility (Print Quality Enhancement

Technology) improves the print quality. A resolution of 300 x 600DPI is then used for printing. In this way, the edges of letters and most graphics are enhanced, and the printout is more sharply focussed.

Resolution

You can change the print resolution at this point.

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Your TF 461 as a printer

Image settings

Image

Consider these settings in the same way as the settings for your colour television.

The ”Enable ink density correction” facility enables the printer result to be adapted to the screen display.

Colour

Use this facility to influence the individual colour components. If the components are not equal, the printout is given a corresponding colour cast.

You can simultaneously assess the results of the manipulations on the adjacent colour diagram.

If you have inserted the wrong ink cartridge, the message

"CHECK CARTRIDG M100%" appears in the display of the TF 461.

Halftones

Halftone

You can use this feature to influence the type of dither pattern when halftone printing. The dither pattern method usually provides structured images, and is suitable for word processing and printing out simple graphics. The halftone option can be deactivated for printing out simple nondithered text. Use the air brush option if you wish to improve the reproduction of photographs and if you want to achieve softer images. This method also produces excellent output quality for text. Select the halftone option which is suitable for the image to be printed.

Test various halftone options in order to establish which option is most suitable for your printing needs.

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TOSHIBA TF 461

Your TF 461 as a printer

Printer setup (monochrome)

This printer driver is the best option if you only want to print in monochrome. In this way, you do not have to make any unnecessary settings for colour printing.

You are able to adjust the function of the selected printer (ink jet printer - mono on

LPT1) to suit your own specific requirements. Open the window Printers, as described in the section ”Setting the

Default Printer” ( page 81 ).

Click on the button Setup... in order to open the printer setup dialog field.

The following setting options are displayed:

Paper size

This sets the print area depending on the type of inserted paper.

Paper source

Describes the corresponding paper feed source

Graphics resolution

You can influence the print resolution at this point.

Orientation

Set landscape or portrait format at this point.

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Your TF 461 as a printer

Click on Options ... to make further settings.

The following additional setting options are displayed:

Pattern resolution

The setting of the dither pattern has an effect on the way in which details in graphic illustrations are displayed. The combination of the settings for the graphics resolution, the sample resolution and the contrast control influences the general appearance of the graphics.

Contrast control

The contrast control settings specify how much difference there is between the various grey stages. The combination of the settings for the graphics resolution, the pattern resolution and the contrast control influences the general appearance of the graphics.

Ink saver

The ink saver mode reduces the amount of ink used for printing in letter quality (not draft quality); this facility ensures that certain dots are not printed.

Print quality

This setting defines the printout quality.

Maximum density is used for printing letter quality, and the density is reduced for draft quality. This facility produces a weaker image but increases the printing speed.

Fast printing ...

This option uses the protocol of the parallel interface which enables data to be sent to the printer more quickly. This option should be marked in order to optimise performance.

PQET

The PQET method (Print Quality

Enhancement Technology) improves the print quality. If you activate PQET, the edges of letters and most graphics are enhanced, and the print is more sharply focussed.

Optimise for performance ...

If you select ”Optimise for

performance”, the printer driver is configured in such a way that the amount of system time used for the printer driver application is restricted to a minimum. The print performance is increased in most cases. However, in some applications the ”Optimise for

performance” option can result in missing text and/or graphics or incorrect overlay of text and/or graphics.

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TOSHIBA TF 461

Your TF 461 as a printer

The printer status display

Each printout contains the status display of the printer driver:

This provides you with an online check of the current printer status.

The following information is provided:

• File name

• Time printing

• Processed area

• Page number

You can influence the current print job with the buttons:

Delete the current job.

Stop the current job.

Display the following menu:

The buttons have the following meaning:

Page

The page which is currently being printed is rejected, and the printing process resumes at the start of this page.

Document

The document which is currently being printed is rejected, and printing of this document starts again from the beginning.

Requeue

The document which is currently being printed is rejected and requeued; it is then printed at a later time.

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Your TF 461 as a printer

The printer status display also notifies you of any problems in the printer:

The following problems are displayed:

• Wrong ink cartridge

• Empty ink cartridge

• Paper jam

• Paper out

• Transmission cable defective

• Printer not ready

The status display then changes as follows:

The spool manager

Once you have printed for the first time, the icon of the spool manager is displayed in the bottom left corner of Windows.

The spool manager controls the handling of incoming print jobs; it sorts the various print files and monitors the process of sending the files to the printer.

Double click on the icon to open the spool manager.

You can see the function of the spool manager in this example. Two print jobs are present, and the first job

(Druck461.DOC) is currently being processed. The resulting queue of print jobs can be edited quite easily:

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TOSHIBA TF 461

Your TF 461 as a printer

Double click on a print job of your choice:

The system opens a small menu where you can influence the selected print job.

OK

Confirm the settings which have been made

Cancel

The situation is not changed

Delete

Deletes the print job from the stack

Requeue

The corresponding print job is requeued and printed out at a later time.

Hold job

If a job is currently being printed, it is immediately stopped; if a print job has been placed in the queue, it is not carried out.

Keep job after printing ...

When this job has been printed out, the system creates a file in which the print job is stored on the hard disk.

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Your TF 461 as a printer

The Toolkit

The Toolkit is generally required when you want to adapt the driver to specific DOS programs!

The printer Toolkit is a program which you can use to adapt the printer and your computer to meet your specific requirements.

The previous setup procedure has installed the Toolkit on the hard disk of your computer.

To select the Toolkit

• under DOS

Change to the current directory where the

Toolkit is located:

(If you have selected a different directory during the setup procedure, please select the corresponding directory).

The DOS prompt now appears on the screen: cd \prtcijp

C:\PRTCIJP>_

TOOLKIT

Enter Toolkit:

• under Windows

1. Open the program group Toolkits by double-clicking on the icon.

2. Open the printer utility program by double-clicking on the icon.

3. Click on Toolkit in order to start the program.

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Your TF 461 as a printer

The Toolkit program is started:

Information Basic Fonts

Printer Toolkit

Advanced Defaults

This is the Printer Toolkit main menu.

Start a utility by selecting an item from the menu bar at the top of the screen. Press

F1 at any time while using these utilities to obtain HELP, or press F1 NOW to get a summary of available toolkit functions.

To Exit this utility, press Alt F4.

Available Printers:

Color Inkjet Printer

F1 Help AltF4 Exit F10 Menu Bar

The individual program points can be selected by means of pulldown menus.

For this purpose, click on the corresponding terms in the top line, or simultaneously press the ALT key and the corresponding red letter. The example illlustrates the information menu

(window):

Once you have opened the menu, you can click on the desired menu item, or go to the menu item using the cursor keys and then press Return.

You can again obtain a special help text via the F1 key in every level.

Information Basic Fonts

Printer Toolkit

Advanced Defaults

Help Phone Numbers

Read Me oolkit main menu.

About lecting an item from the menu bar at the top of the

any time while using these utilities to obtain

HELP, or press F1 NOW to get a summary of available toolkit functions.

To Exit this utility, press Alt F4.

Available Printers:

Color Inkjet Printer

F1 Help AltF4 Exit F10 Menu Bar

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Your TF 461 as a printer

The individual menus are described in the following:

Information

Read Me This contains the latest information concerning the Toolkit which you are just using. Technical changes which were too late to be included in this manual are also contained in this information. We recommend that you print out this part, and you will find the appropriate menu item at that point.

Here you will find the version number of this software.

About

Basic

Update Application Printer Driver

Print Sample Document

If new applications have been added after your printer driver has been installed, you can use this item to update the printer driver.

Here you can print out the technical data of your printer in the form of a sample printer (color or monochrome)

Advanced

Install Toolkit

Send Printer Commands

Download Demos

If you are using the Toolkit program from a floppy disk, you are able to copy Toolkit to your hard disk.

Your printer reacts to special print commands which the printer driver normally provides. You are able to ”manually” send these commands to your printer.

If you have any print files, this item enables you to print them out via the printer.

The following details relate only to Windows applications and it is thus assumed that the Windows user interface has been installed.

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Your TF 461 as a printer

Setting the standard printer

When the printer driver has been installed, you are able to select two different types.

• Color ink jet printer (color printer)

• Ink jet printer mono (monochrome printer)

The corresponding printer driver may be useful depending on a specific application. Please also ensure that the ink cartridges have been installed correctly

(see

page 6, 7

).

Please perform the following steps in order to select the standard printer:

In the program manager window, double click on the Main icon.....

Double click on the Control Panel icon in the Main window.

Double click on the Printer icon in the

Control Panel window.

The printer selection window is opened:

The easiest way to define the standard printer is to double click on the name of the driver in the field Installed Printers.

Then click on the button Close.

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Configuration of the printer

Draft/ LQ printing

A high print quality is not always necessary. For instance, if you want to make a test printout which is also quite large, then draft printing is an alternative.

Fewer ink jets are used during the draft printing mode; this reduces the print quality and increases the print speed. In addition, ink consumption is reduced in this mode.

DRAFT/LQ

Lamp DRAFT/QUALITY is lit

DRAFT/LQ

Lamp DRAFT/QUALITY isnt lit

The setting is only effective if you use the PRN command at the DOS level. If you are printing via the installed printer driver, e.g. under

Windows, the print quality is controlled by the settings of the printer driver.

Press the DRAFT/LQ button

Draft printing is activated

Press the DRAFT/LQ button

Letter printing (factory setting) is activated

Paper orientation

You are able to choose between printing using the portrait format or using the landscape format. The portrait format is generally used for normal letters, and landscape format can be used for tables.

The setting is only effective if you use the PRN command at the DOS-level. If you are printing via the installed printer driver, e.g. under

Windows, the orientation is controlled by the settings of the printer driver.

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Configuration of the printer

FUNCTION

3x

PROGRAM SETUP DATA

REDIAL

PAUSE

PRINTER SETUP

START

SET ORIENTATION

To start the menu

Page through the menu...

...until you reach the desired menu item

Confirm with START

START

LANDSCAPE

REDIAL

PAUSE

PORTRAIT

Confirm with START

Display the current orientation

Select the desired menu item

Confirm with START

START

TOSHIBA TF 461

Configuration of the printer

Adjust alignment

In the bi-directional print mode (see

page 49

for setting the function

{function 68}), the printhead operates in both directions. It is particularly difficult for the printhead to print vertical lines in this mode. If vertical lines are therefore not completely straight, you can adjust the alignment of the printhead as follows:

Scheme:

Right correction necessary:

FUNCTION

3x

PROGRAM SETUP DATA

REDIAL

PAUSE

PRINTER SETUP

Open the TF 461 as if you wanted to replace the printer cardridge. Ensure that the inside of the machine is well lit (use a torch).

To start the menu

Page through the menu...

...until you reach the desired menu item

Confirm with START

Left correction necessary:

3x

START

REDIAL

PAUSE

BIDIRECT. ALIGNMENT

Page through the menu...

Optimum alignment:

START

ADJUST ALIGNMENT

...until you reach the desired menu item

Confirm with START

Please wait until the page has been drawn into the machine and the initial printing process has been completed (this will take some time)...

Now look at the section which has just been printed in your TF 461. A number of vertical lines has been printed. If you can see that the lines are not perfectly straight, you can adjust the machine using the following buttons:

* - Button = Left correction

# - Button = Right correction

A test printout is made after every adjustment. Check the new result, and repeat the correction if necessary.

When the printed lines are perfectly straight:

Press STOP to return to the standby mode

STOP

15-03 19:56 M 100%

Configuration of the printer

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Configuration of the printer

Cleaning the printhead

If the quality of the printout deteriorates, you can clean the printhead. An internal cleaning procedure is then used for the jets.

FUNCTION

Please use this function sparingly as relatively large quantities of ink are consumed.

3x

PROGRAM SETUP DATA

REDIAL

PAUSE

PRINTER SETUP

2x

START

REDIAL

PAUSE

HEAD CLEANING MODE

To start the menu

Page through the menu...

...until you reach the desired menu item

Confirm with START

Page through the menu...

...until you reach the desired menu item

Confirm with START

START

HEAD CLEANING MODE

Please wait until the page has been drawn into the machine and the test printout has been completed.

FUNCTION

Test printout

The test printout illustrates the fonts in the printer on a single page. The grey bar also indicates whether individual jets are defective.

To start the menu

3x

PROGRAM SETUP DATA

REDIAL

PAUSE

PRINTER SETUP

Page through the menu...

...until you reach the desired menu item

Confirm with START

START

REDIAL

PAUSE

TEST PRINTING

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Configuration of the printer

START

TEST PRINTING

STOP

15-03 19:56 M 100%

Page through the menu...

...until you reach the desired menu item

Confirm with START

Please wait until the page has been drawn into the machine and the test printout has been completed. The test printout continues until you...

press STOP to return to the standby mode

TOSHIBA TF 461

Configuration of the printer

FUNCTION

Hex dump mode

This function is only meaningful if you wish to adapt a DOS driver. The data which are sent to the printer are normally interpreted as equivalent characters by the printer. If you wish to identify the specific data which are being sent to your printer, you can switch over the mode of the printer. The data are now no longer interpreted, and are printed instead in the form of hexadecimal characters.

3x

PROGRAM SETUP DATA

REDIAL

PAUSE

PRINTER SETUP

To start the menu

Page through the menu...

...until you reach the desired menu item

Confirm with START

The Hex dump mode is deactivated as soon as a list is printed, a copy is made or a fax message is received.

4x

START

REDIAL

PAUSE

SET HEX DUMP MODE

START

15-03 19:56 M 100%

Page through the menu...

...until you reach the desired menu item

Confirm with START

Ready

The printer remains in the Hex dump mode until you...

press STOP to return to the standby mode

STOP

15-03 19:56 M 100%

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Configuration of the printer

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Handling faxes on your PC

System requirements

You can also use the features of your fax machine your PC. The fax functions can also be used in addition to the printer function. The following minimum requirements are essential in this respect:

• IBM compatible PC with i80486 processor or higher

• 4 MB RAM or higher

• Serial (V.24) interface for connection to the TF 461

• MS-DOS 5.0 operating system or higher

• Class 1 fax software (e.g. WinFax Pro

4.0)

• Serial interface with 16550 UART module*)

*) The UART-module controls the data transfer process of the serial interface. At transmission speeds of more than 9600 bit/s, the UART 8250 module and compatible modules frequently used in a

PC do not always operate perfectly. As your fax machine transports data via its serial interface at approx. 19200 bit/s, there may be problems with the UART

8250. If data transmission from your fax machine to the PC (and vice versa) does not function perfectly, it maybe necessary to replace the existing UART module with a UART 16550 (manufacturer: National

Semiconductor) or compatible module. In most PCs, the serial interface is implemented in the form of a plug-in card. In this case, replace the existing plug-in card with a new card featuring a

UART 16550 module.

Features

With this system, you are able to operate your TF 461 as a Class 1 faxmodem.....

The following modes can then be used:

Please ensure that, when the fax software is installed (e.g. WinFax

PRO), the modem type is set to

Generic CLASS 1 (Hardware Flow

Control).

The following features of WinfaxPro 4.0

are not supported:

• Polling

• Secure transmission/reception

• Broadcast

• File transmission

• Modem functions

• Network operation

Mode

PC-Scanner

Send PC-Fax

Receive PC-Fax

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Handling faxes on your PC

Desription

Reads documents into the PC from the sheet feed of the TF 461.

A document is stored as an image file in the PC with a resolution of 200x200 dpi.

Files which are created in the PC ( e.g. from a word processing program) can be sent directly via the fax machine without having to be printed out.

Incoming faxes are transferred via the fax machine to the

PC as an image file without being printed out.

The pages are automatically printed out if the PC is not switched on.

TOSHIBA TF 461

Handling faxes on your PC

Connection to the PC

1. Switch off the PC and the TF 461.

2. Open the panel on the right-hand side of the fax machine.

TF 461

TOSHIBA

3. Connect the 25-pin sub-D connector to the corresponding socket on the fax machine, and secure the connection with the connector screws.

This cable is not supplied.

Pin assignment of serial cable

Sub-D 9 pin socket (female)

Sub-D 25 pin socket (male)

4. Connect the cable to the serial interface of your PC.

Install the software before connecting the TF461 to your PC. The PC does not need to scan the interface of the fax machine!

Handling faxes on your PC

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Handling faxes on your PC

Scanning documents into the PC

You can transfer your documents to your

PC via the sheet feed of your TF 461. The document is then available as an image file in your PC, and can be processed as required.

DOCUMENT READY

COMM.OPT.

1x

TRAY SEND

R

PC SCANNER

*) This display indicates whether your PC is actually ready to receive.

The following conditions must be fulfilled:

• Ensure that the cable has been connected correctly

• The PC must be switched on

• The fax program must be loaded and active (e.g. WinFax PRO)

• The fax program must be set to automatic reception

Otherwise, the TF 461 will display the following after a certain amount of time:

PC COMM. ERROR #001

In this case, clear the error message by pressing the STOP button, and remedy the problem

Documents scanned in this way are stored in the form of image files in your PC. An OCR program must process this file if it is to be integrated within a word processing program. This process is essential if the file is to be used as a text file ( contained in WinFax PRO).

START

PC READY ?

START

DOC.READING M98%

TRANSMITTING TO PC

15-03 19:56 M 100%

Insert document with text side down

Document is ready

Select communication option

Page through the menu...

...until you reach the desired menu item

Confirm with START

PC ready? *)

Confirm with START

Return to the standby mode

Sending fax messages from the PC

If you have for instance created text or graphics via a word processing program, you do not need to print out the text or graphics in order to send a fax document.

Winfax PRO Software transfers your document via the cable from your PC to the fax machine together with the fax number which you have specified when you were processing the document.

Following internal transmission, the job is then handled as a normal job in your fax machine.

RECEIVING FROM PC

JOB ACCEPTED NO.007

15-03 19:56 M 89%

PC is transmitting the fax data to the fax machine

PC transfer complete: the job is stored as a new job in the stack

Return to the standby mode

Depending on the contents of the stack, the job is soon sent by the fax machine.

GB

88

Handling faxes on your PC

TOSHIBA TF 461

Handling faxes on your PC

Sending faxes to the PC

If you have connected a PC to your fax machine, you can send documents directly to your PC.

The following requirements are essential for this process:

• Function number 46 (receive to PC) is set to ON (for setting, see

page 49 ).

• The fax software (e.g. WinFax PRO) is loaded and activated.

The fax software is set to automatic

reception.

• The connection to the PC has been established.

The following error message is displayed if your fax machine cannot reach the PC:

PC COMM. ERROR #001

In this case, the incoming fax document is printed out on the fax machine. The error message does not affect the ability of the fax machine to receive further documents.

A fax document received in this way is stored in the form of an image file in the PC. An OCR program must process a file before any received text can be integrated in a word processing program. This is essential if this file is to be used as a text file

(contained in WinFax PRO) .

It is essential to ensure that the fax software is set to automatic reception!

TF 461

TOSHIBA Handling faxes on your PC

89

GB

UK Connection information

This toshiba Facsimile Transceiver is intended for connection to public telecommunications services as follows:

By using the cable described as

TEL LINE CABLE in the packaging list of the instruction manual. This cable plugs into the socket on the left hand side of the TF 461 which is marked LINE and the other end into the standard PSTN analogue socket found in the UK.

This terminal equipment complies with the following requirements:

Group 3 Fax modem

Automatic call initiation

Storage of telephone numbers for retrieval by a predetermined code

Automatic dialling

Automatic repeat attempts

Call progress monitor

Series connection facility

LD or MF dialling

Operation with or without dial tone being present.

Any other usage will invalidate the approval of the apparatus if as a result, it then ceases to conform to the standards against which approval was granted.

We declare, that Toshiba is using

mark in compliance with

EN 50 082-1, EN 55 022/B and

EN 60 950

GB

90

UK Connection information

TOSHIBA TF 461

Index

ABB number ..............................................

ABB number list ........................................

Acess digit ................................................

Bell times ..................................................

Broadcasting .............................................

38

45

12

21

32

Cable ...................................................

60,87

Cancel transmission ..................................

37

Communication failure ..............................

55

Connecting fax ............................................

4

Copy .........................................................

20

Job cancel ................................................

Job handling .............................................

Journal .....................................................

37

23

44

Language ....................................................

8

Line access ...............................................

17

Line problems ...........................................

57

Local copy ................................................

20

Receiving documents ................................

16

Receiving reduction ..................................

20

Reception problems ..................................

58

Redial .......................................................

30

Reduction speed .......................................

36

Remote Diagnostic ...................................

48

Resolution .................................................

30

RTI ............................................................

51

Date ..........................................................

Delayed transmission ................................

Delete ABB numbers .................................

39

Dialling ......................................................

25

Dialling method .........................................

11

Direct transmission ...................................

24

Document jam ..........................................

Earth key ...................................................

Error codes ...............................................

Error messages .........................................

Extension ..................................................

Fax transportation .......................................

Faxmodem ................................................

Flash .........................................................

Function list ...............................................

Greyscales ................................................

Groups ......................................................

Individual group .........................................

15

31

59

12

55

56

12

6

86

12

46

30

32

33

Ink refill .......................................................

6

Ink cartridge, change ................................

61

Inserting receiving paper .............................

5

Installation ..................................................

8

Interface, parallel ......................................

60

Interface, serial .........................................

86

Machine overview .......................................

Main station ..............................................

Memory extension .....................................

Memory reception .....................................

Monitoring ................................................

1

12

24

21

29

One touch key ...........................................

40

Operation panel ..........................................

1

Optional memory ......................................

24

Overseas communication ..........................

57

Overview .....................................................

1

Scanning ..................................................

88

Supstitute reception .................................

21

Sending documents ..................................

25

Software, fax-software .............................

86

Stack handling ..........................................

23

Station name ............................................

10

Storing ABB numbers ................................

38

Storing groups ..........................................

Storing name ............................................

Storing numbers .......................................

40

10

38

Paper handling ............................................

5

Paper jam .................................................

59

Parameter list ...........................................

46

PBAX .........................................................

12

PC fax .......................................................

86

Polling .......................................................

39

Polling reservation .....................................

35

Pinter .....................................................

6,60

Printer, spool manager ..............................

76

Printer status .............................................

75

Printer driver .............................................

63

Printhead, change .....................................

61

Printhead, adjustment ...............................

83

Printhead, cleaning ...................................

84

Problems ...................................................

55

Prohibit memory ........................................

24

PSTN ........................................................

12

Puls dial ....................................................

11

Temporary group .......................................

32

Terminal identification .................................

9

Time .........................................................

15

Tone dial ...................................................

11

Toolkit .......................................................

69

Transmission without memory ...................

24

Transportation .............................................

6

Troubleshooting .........................................

55

TTI ..............................................................

TX problems ..............................................

TX report ...................................................

UART ........................................................

86

Unpacking ...................................................

4

Wall socket .................................................

9

57

43

4

Windows, default printer ...........................

81

WinfaxPro .................................................

86

Index

91

GB

TF 461

TOSHIBA

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