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Facsimile
User’s Guide
UF-585/595
IMPORTANT INFORMATION
When requesting information, supplies or service always refer to the model and serial number of your machine. The model and serial number plate (Main Name Plate) is located on the machine as shown below.
For your convenience, space is provided below to record information you may need in the future.
Model No.
Serial No.
Date of Purchase
Dealer
Address
Telephone Number
( ) –
Supplies Telephone Number
( ) –
Service Telephone Number
( ) –
Model and Serial Number
Copyright
©
1999 by Matsushita Graphic Communication Systems, Inc.
All rights reserved. Unauthorized copying and distribution is a violation of law. Printed in Japan.
The contents of this User’s Guide are subject to change without notice.
Table of Contents
GETTING TO KNOW YOUR MACHINE
INSTALLING YOUR MACHINE
How to Load the Recording Paper
Adjusting the Paper Cassette for the Paper Length ...................................... 20
How to Adjust the Paper Cassette for the Paper Length 20
Adjusting the Paper Cassette for the Paper Width ........................................ 21
How to Adjust the Paper Cassette for the Paper Width 21
Connecting the Telephone Line Cable and Power Cord................................ 22
Setting the Dialing Method (Tone or Pulse) .................................................... 24
Setting Your ID Number (Fax Telephone Number)
PROGRAMMING YOUR MACHINE
One-Touch/Abbreviated Dialing Numbers ...................................................... 31
Entering One-Touch/Abbreviated Dialing Numbers
Changing or Erasing One-Touch/Abbreviated Dialing Numbers
Printing Out a Directory Sheet
BASIC OPERATIONS
Communication Journal (COMM. JOURNAL)
1
2
Manual Number Dialing (Direct Transmission) 53
One-Touch Dialing (Direct Transmission)
Abbreviated Dialing (Direct Transmission)
Directory Search Dialing (Direct Transmission) 56
Memory Transmission Reservation (Multi-tasking) 59
Direct Transmission Reservation (Priority Transmission Reservation) 60
Setting the Fax / Tel Auto Switching Mode 64
Operation of Fax / Tel Auto Switching Mode 64
TAM (Telephone Answering Machine) Interface Mode .......................................... 65
Setting the TAM Interface Mode
Operation of TAM Interface Mode
Selecting the Print Reduction Mode 67
Receiving Oversize Documents 68
ADVANCED FEATURES
Timer Controlled Communications ..................................................................71
To Poll Documents from Another Station
Setting for Deferred Transmission
Changing or Erasing the Program Key Settings
Viewing the Contents of a File List
Changing the Start Time or the Station of a File
Operating Your Machine with the Access Code (Restrict all operations)
Operating Your Machine with the Access Code
(Restrict access of Fax Parameters only)
91
Setting the RCV To Memory Password
NETWORK FEATURE
Setting the Selective Reception.
Compatibility with Other Machines 100
Compatibility with Other Machines 105
Sending a Confidential Document to a Remote Station's Mailbox
Polling a Confidential Document from a Remote Station's Mailbox
Receiving a Confidential Document to Your Machine's Mailbox
Storing a Confidential Document in Your Machine's Mailbox
Printing Out a Confidential Document from Your Machine's Mailbox
Deleting a Confidential Document Stored in Your Machine's Mailbox
3
4
Compatibility with Other Machines 112
Setting Up Your Machine for Relayed Transmission
Sending a Document by Relayed Transmission
To set the Sub-address into a One-Touch/ABBR Dialing Numbers 123
To send a Document with Sub-address 124
PRINTOUT JOURNALS AND LISTS
Individual Transmission Journal (IND. XMT JOURNAL)
Communication Journal (COMM. JOURNAL)
One-Touch/Abbreviated and Directory Search List
PROBLEM SOLVING
If You Have Any of These Problems
Clearing a Recording Paper Jam
Cleaning the Document Scanning Area
Adjusting the Automatic Document Feeder (ADF)
APPENDIX
Installing the Flash Memory Card 157
INDEX................................................................................................................ 169
5
This page is intentionally left blank.
6
GETTING TO KNOW YOUR MACHINE
Safety Information
!
WARNING
denotes a potential hazard that could result in serious injury or death.
• TO PREVENT FIRE OR SHOCK, DO NOT EXPOSE THIS PRODUCT TO RAIN OR ANY TYPE OF MOISTURE.
• TO MINIMIZE THE POSSIBILITY OF SHOCK OR DAMAGE TO THE MACHINE, IT MUST BE PROPERLY
GROUNDED.
• THIS PRODUCT COMPLIES WITH FDA RADIATION PERFORMANCE STANDARDS, 21 CFR SUB-CHAPTER J.
CAUTION-USE OF CONTROLS OR ADJUSTMENTS OR PERFORMANCE OF PROCEDURES OTHER THAN
THOSE SPECIFIED HEREIN MAY RESULT IN HAZARDOUS RADIATION EXPOSURE.
• WHEN YOU OPERATE THIS EQUIPMENT, THE SOCKET-OUTLET SHOULD BE NEAR THE EQUIPMENT AND
BE EASILY ACCESSIBLE.
• MAKE SURE THAT THE MACHINE IS INSTALLED IN A SPACIOUS OR WELL VENTILATED ROOM SO AS NOT
TO INCREASE THE AMOUNT OF OZONE IN THE AIR. SINCE OZONE IS HEAVIER THAN AIR, IT IS
RECOMMENDED THAT AIR AT FLOOR LEVEL BE VENTILATED.
1
!
CAUTION
denotes hazards that could result in minor injury or damage to the machine.
• THIS PRODUCT CONTAINS A LITHIUM BATTERY. DANGER OF EXPLOSION IF BATTERY IS INCORRECTLY
REPLACED.
REPLACE ONLY WITH THE SAME OR EQUIVALENT TYPE. DISPOSE OF USED BATTERIES ACCORDING TO
THE INSTRUCTIONS OF YOUR LOCAL SOLID WASTE OFFICIALS.
Panasonic
Model No. UF- 585/595
120VAC
60 Hz
4.0 A Serial No. 01990300001
Matsushita Graphic Communication Systems. Inc.
Tokyo Japan Made in Japan
Main Name Plate
Complies with FDA radiation performance standards,
21 CFR Sub-chapter J. Manufactured: (Month, Year)
MATSUSHITA GRAPHIC COMMUNICATION SYSTEMS, INC.
2-3-8 Shimomeguro, Meguro-ku, Tokyo, Japan
HHS Label
(
Manufacturing Location Code
)
7
8
Safety Information
!
CAUTION
denotes hazards that could result in minor injury or damage to the machine.
Do not install the machine near heating or an air conditioning unit.
Avoid exposure to direct sunlight.
Install the machine on a flat surface, leave at least 4 inches (10 cm) of space between the machine and other objects.
Do not block the ventilation openings.
Do not place heavy objects or spill liquids on the machine.
Introduction
Thank you very much for purchasing the Panafax UF-585/595.
The UF-585/595 is one of the most advanced models in the Panafax family of G3 compatible, desktop facsimile machines.
Some of its many features are
1
1. Plain Paper Printing
2. Quick Scanning
3. Easy Maintenance
4. Memory Function
5. Multi- Access
Operation
6. Fax / Telephone Auto
Switch
7. TAM Interface
Plain paper printing means you can easily write on received documents with a pen or pencil. Documents do not curl, making filing easier. In addition, plain paper does not fade, making it ideal for long term storage of important documents.
The UF-585/595 Quick Scan speeds up the fax process by scanning the documents into memory in about 6* seconds per page.
(* Standard Resolution, based on ITU-T Image No.1 Test Chart. The scanning speed applies to the feeding process from the leading to the lagging edge of a single page test chart. The time for the storing process is not applied for this definition.)
This means that you no longer have to wait around until a transmission is completed before retrieving your originals.
Maintenance requires only changing a toner cartridge, making it quicker and easier than with other types of plain paper fax machines.
A standard image memory feature allows you to store up to 60 standard pages into the document memory. After the UF-585/595 stores your documents, it can send them to selected station(s) automatically.
You do not have to wait until the transmission ends before retrieving your originals.
The UF-585/595 allows you to reserve the next transmission even during reception or memory transmission. It can also receive during document storage.
The UF-585/595 differentiates between an incoming fax or voice call and automatically switches the circuit to either receive a document or to ring until you pick up the telephone connected to it. With the UF-585/595 you do not require a separate telephone line for your fax.
A Telephone Answering Machine (TAM) can be connected to the UF-
585/595. The UF-585/595 determines whether the signal from the calling side is a fax or voice call. If it is a fax, the UF-585/595 will switch the telephone line and start the fax communication. If a fax signal is not detected, the UF-585/595 will stay in the TAM mode and the caller can leave a message.
With a little practice, anyone can learn how to use the most popular features of the UF-585/595.
This User's Guide will help you to use your UF-585/595 quickly and easily. The Table of Contents shows where to find information on each feature. Although we recommend that you review each section briefly, it will only be necessary to read the sections that contain the feature(s) you will be using.
9
Function Key
Any function can be started by first pressing
FUNCTION
and then enter the function number, or by pressing
or scroll key repeatedly until the desired function appears on the display.
FUNCTION
1
Deferred Communication
1 = XMT
2 = Polling
2
Advanced Communication
1 = Relayed Transmission
(See Note 1)
2 = Confidential Communication
3
Polling
1 = Polling
2 = Polled
6
Printout
1 = Journal (Print/View)
2 = One-Touch/Abbreviated/
Directory Search List
3 = Program List
4 = Fax Parameter List
5 = Not used
6 = Individual XMT Journal
7 = Directory Sheet
FUNCTION
7
8
9
Set Mode
1 = User Parameters
• Date & Time
• Logo
• Character ID
• ID Number (Fax Telephone Number)
2 = One-Touch/Abbreviated Numbers
3 = Program Keys
4 = Fax Parameters
5 = Relayed XMT & Conf. Comm. Parameters
(See Note 1)
6 = Cleaning Printer Roller
Select Mode
1 = Communication Journal = OFF/ON/INC
2 = Not Used
3 = Cover Sheet = OFF/ON
4 = Password-XMT = OFF/ON (See Note 1)
5 = RCV to Memory = OFF/ON/PRINT
Edit File Mode
1 = File List (Print/View)
2 = Change Time/Station
3 = Delete File
4 = Print File
5 = Add Document
6 = Retry Incomplete File
(see Note 1)
10
Note:
1. If Fax Parameter is not preset to a Valid position, which enables you to use the function, the display will not show the function.
External View
1
Recording
Paper Sub Tray
Document Sub Tray
Recording Paper Tray
ADF Door
Document Guides
Pressure Adjusting Lever
Printer Cover
Control Panel
Document Return
Tray
Handset
(Available as an option,
Recording Paper Cassette
(Standard)
250 sheets Recording Paper Cassette
(Available as an option, see page 155)
(UF-595 only)
11
Control Panel
PAUSE
REDIAL
ABBR
Used to enter a pause when recording or dialing a telephone number, or to redial the
last dialed number. (See page 61)
Used to start Abbreviated Dialing. (See page
CLEAR
Used to erase the previously entered input.
SET
Used to set operations.
SUB-ADDR
FLASH
Used to separate the Sub-address from the telephone number when dialing, or to access some features of your PBX.
MONITOR
FUNCTION
Used to start or select the function and sub-functions.
These functions are explained in detail on
LCD Display
Indicates date and time, or the current operation.
Used to start On-Hook Dialing. (See page 58)
1
GHI
4
PRS
7
TONE
FUNCTION
PAUSE
REDIAL
CLEAR SET
ABBR
SUB-ADDR
FLASH
MONITOR
AU
TUV
8
OPER
0
ABC
2
JKL
5
DEF
3
MNO
6
WXY
9
AU
DIRECTORY
SEARCH
VOL.
OUT
ON LINE TONER ALARM
DARKER
LIGHTER
S-FINE
FINE
CONTRAST RESOLUTION
FAST
QUALITY
HALFTONE
STOP
COPY
START
19
22
13
16
01
04
07
10
20
23
14
17
02
05
08
11
P1
P4 UPPER
LOWER
P2
MEMORY
P3
SPACE
STAMP
21
24
15
18
03
06
09
12
1
GHI
4
PRS
7
TONE
TUV
8
OPER
0
ABC
2
JKL
5
DEF
3
MNO
6
WXY
9
Used for Manual Number Dialing, recording phone numbers, and selecting functions.
TONE
Used to temporarily change the Dialing
Mode to Tone when Pulse mode is set.
12
CONTRAST
RESOLUTION
HALFTONE
Used to set Normal, Lighter, or Darker.
Also serves as an arrow key (<) to move the cursor over recorded numbers and characters.
Used to set Standard, Fine or Super-Fine.
Also serves as an arrow key (>) to move the cursor over recorded numbers and characters.
Provides OFF, QUALITY or FAST settings for
halftone documents. (See page 44)
COPY
Used to make copies.
START
Used to start operations.
Control Panel
VOL.
Used for the following:
• Adjust the monitor and ringer volume.
• Search the station name for Directory
Search Dialing.
• Confirm the entered station for multi-station communication.
• Select functions.
• Confirm the current communication modes
(e.g. Page number, ID, Dialed Telephone number, File number) when the unit is ON
LINE.
STOP
Used to cancel operations. When it is pressed, the machine will return to standby.
1
DIRECTORY
SEARCH
Used to search for a station name.
OUT
Used to select either IN mode or OUT mode.
ON LINE
Blinks when the machine is transmitting a document or receiving.
TONER
Blinks when the remaining toner is getting low and lights when the toner
ALARM
Lights when trouble occurs.
One-Touch Keys
(01-24)
Used for One-Touch Dialing.
Program Keys
(P1-P4)
Used to record long dialing procedures or
Group Dialing Number keys.
Character Keys
The One-Touch Keys and Program Keys also serve as character and symbol input keys which are used to record your LOGO, character ID and station name. The character key template is printed on the panel under the directory sheet cover.
Note : Whenever One-Touch keys are changed to the character key mode
(to record your LOGO, station name, etc...), use the UPPER/LOWER key to switch between upper and lower character set.
07
10
13
01
04
16
19
22
08
11
14
02
05
17
20
23
P1
P4 UPPER
LOWER
P2
MEMORY
P3
SPACE
STAMP
09
12
15
03
06
18
21
24
SPACE
Used to insert a space while entering
LOGO, character ID and station name.
MEMORY
Used to select either memory or direct
communication. (See page 46 to 56)
STAMP
Used to turn the verification stamp ON or
13
INSTALLING YOUR MACHINE
Main Unit and Accessories
Unpack the carton and check that you have all the accessories illustrated.
Machine Toner Cartridge
Recording Paper Tray
Telephone Line Cable Power Cord
User's Guide / Quick Guide
Lithium Battery and Holder
14
Installing the Accessories
Installing the Lithium Battery
(This battery is used to
backup the clock during power failures, see page 149)
Install the Battery into the Holder and slide it into the slot on the
ADF Door as shown.
2
Final Installed View
ADF Door
Recording Paper Tray
Hook the projections into the square holes on the machine.
Handset
[Available as an Option]
Handset Cradle
[Available as an Option]
Hook the projections into the square holes on the machine.
Connect the cable into the HANDSET jack on the machine.
Handset Cord
[Available as an Option]
15
Installing the Toner Cartridge
1
Toner Cartridge
Unpack the Toner Cartridge and rock it back and forth as shown for 5 or 6 times to even the toner inside.
2
Remove the protective seal.
Note: Pull on the seal slowly and straight out.
3
Printer Cover
Open the Printer Cover.
Continued on the next page.
16
4
5
Installing the Toner Cartridge
Align the projections on both sides of the
Toner Cartridge with the grooves in the machine as shown and insert the Toner
Cartridge into the machine.
Note : Lock the Toner Cartridge into place by pressing the handle down and then pushing towards the rear of the machine.
2
Printer Cover
Close the Printer Cover.
6
If you are replacing the Toner Cartridge, it is recommended to clean the Printer Roller to maintain good
printing quality. To clean the Printer Roller, follow the procedure on page 146.
17
Loading the Recording Paper
Paper Specifications
In general, most bond papers will produce excellent results. Most photocopy papers will also work very well.
There are many "name" and "generic" brands of paper available. We recommend that you test various papers
How to Load the Recording Paper
1
Lift up the Paper Cassette slightly and slide it out from the machine.
Paper Cassette
2
Remove the Paper Cassette Cover.
Cassette Cover
18
3
Shipping Screw
Cassette Cover
(1) Remove the Shipping Screw securing the
Pressure Plate.
(2) Store the screw by attaching it to the post provided under the Paper Cassette Cover for future use.
4
Max. Paper
Capacity Mark
Loading the Recording Paper
Paper
Width Guide
(1) Load the paper into the Paper Cassette.
Slide the paper width guide to the left until it lightly touches the stack of paper without bending the paper. The paper must fit squarely and firmly between the Paper
Width Guide and the right side of tray. If it does not, the paper may feed into the printer incorrectly resulting in a paper jam.
Caution: Make sure that the paper is set under the metal Paper Separation
Clips and that it does not exceed the Maximum Paper Capacity Mark.
You can load about 250 sheets (20 lb weight). For paper specification,
2
(2) Re-install the Paper Cassette Cover.
(3) Slide the Paper Cassette into the machine.
19
Adjusting the Paper Cassette for the Paper Length
How to Adjust the Paper Cassette for the Paper Length
The factory default Paper Length setting for the Paper Cassette is on Letter size. To change the paper length to
A4 or Legal size, follow the steps below.
(see Note 1)
1
Paper Width Guide
Max. Paper
Capacity Mark
Release Latch
Paper Length Guide
LTR
LGL
A4
(1) Remove the paper from the Paper
Cassette and place the cassette upside down on a flat surface.
(2) While pushing down on the release latch, pull out the Paper Length Guide.
(3) Turn the Paper Cassette upright.
(4) Insert the Paper Length Guide hooks into the appropriate paper length slots (A4 or
Legal) and slide the guide towards the back of the cassette until it locks in place.
(5) Load the paper into the Paper Cassette.
Slide the paper width guide to the left until it lightly touches the stack of paper without bending the paper. The paper must fit squarely and firmly between the Paper
Width Guide and the right side of tray. If it does not, the paper may feed into the printer incorrectly resulting in a paper jam.
Caution: Make sure that the paper is set under the metal Paper Separation
Clips and that it does not exceed the Maximum Paper Capacity Mark.
You can load about 250 sheets (20 lb weight). For paper specification,
(6) Replace the Paper Cassette Cover to the appropriate paper position (LTR, A4 or
LGL).
(7) Slide the Paper Cassette into the machine.
2
The Recording Paper Size setting of the Fax Parameter No. 23 must match the paper loaded in the cassette. If you change the Recording Paper Size, please change the setting accordingly. (See page
20
Note:
1. If you forget to change the Recording Paper Size setting in Fax Parameter No. 23 when different paper is installed in the cassette, the unit will Stop printing after the 1st page of an Incoming Fax and display a "PAPER SIZE
MISMATCH" error. Then, the Recording Paper Size setting automatically adjusts to the proper size and the unit resumes printing the Incoming Fax from the 1st page.
Adjusting the Paper Cassette for the Paper Width
How to Adjust the Paper Cassette for the Paper Width
The factory default Paper Width setting for the Paper Cassette is on Letter/Legal size. To change the paper width to A4 size, follow the steps below.
(see Note 1)
1
(1) Release the left Paper Separation Clip latch.
(2) Pull up the Paper Separation Clip to remove it.
(3) Reposition the Paper Separation Clip into the A(A4) slot.
(4) Swing the Paper Separation Clip downward to latch it in place.
Paper Separation Clip
2
2
Paper
Width Guide
Max. Paper
Capacity Mark
LTR
LGL
A4
(1) Load the paper into the Paper Cassette.
Slide the paper width guide to the left until it lightly touches the stack of paper without bending the paper. The paper must fit squarely and firmly between the Paper
Width Guide and the right side of tray. If it does not, the paper may feed into the printer incorrectly resulting in a paper jam.
Caution: Make sure that the paper is set under the metal Paper Separation
Clips and that it does not exceed the Maximum Paper Capacity Mark.
You can load about 250 sheets (20 lb weight). For paper specification,
(2) Replace the Paper Cassette Cover to the appropriate paper position (LTR, A4 or
LGL).
(3) Slide the Paper Cassette into the machine.
3
The Recording Paper Size setting of the Fax Parameter No. 23 must match the paper loaded in the cassette. If you change the Recording Paper Size, please change the setting accordingly.
Note:
1. If you forget to change the Recording Paper Size setting in Fax Parameter No. 23 when different paper is installed in the cassette, the unit will Stop printing after the 1st page of an Incoming Fax and display a "PAPER SIZE
MISMATCH" error. Then, the Recording Paper Size setting automatically adjusts to the proper size and the unit resumes printing the Incoming Fax from the 1st page.
21
Connecting the Telephone Line Cable and Power Cord
Power Cord
Plug one end of the power cord into an ordinary 3 prong AC outlet and the other end into the receptacle on the rear of the machine.
Warning : This apparatus must be properly grounded through an ordinary 3 prong AC outlet.
Do not break off the earth (ground) prong to fit a 2 prong outlet.
(see Note 1).
Power Cord (Included)
Telephone Line Cable
Plug one end of the telephone line cable into the "RJ-11C" telephone jack supplied by the telephone company and the other end into the LINE jack on the Rear of the machine
RJ-11C Telephone Jack
Telephone Line Cable (Included)
22
Note:
1. Your machine uses little power and you should keep it ON at all times. If the power is turned OFF for too long, the clock contents may be lost.
Connecting the Telephone Line Cable and Power Cord
power S
2
TEL
External Telephone (Optional)
You can connect an additional standard single line telephone to the machine. To connect the telephone, break off the protective tab on the TEL jack.
23
Setting the Dialing Method (Tone or Pulse)
Your machine can operate with either of two dialing methods (Tone or Pulse), depending on the type of telephone line you are connected to. If you need to change the dialing method to Tone or Pulse, follow the procedure below.
1
FUNCTION
7
SET MODE (1-6)
ENTER NO. OR
∨ ∧
2
4
SET
3
0
6
SET
FAX PARAMETER(01-99)
NO.=
❚
06 DIALING METHOD
2:TONE
4
1 for “PULSE”.
or
2 for “TONE”.
06 DIALING METHOD
1:PULSE or
06 DIALING METHOD
2:TONE
5
STOP
SET
-
(see Note 1)
24
Note:
1. For some countries, this feature is not available depending on the country’s regulation. The display may not show this feature.
Adjusting the Volume
You can adjust the monitor and ringer volume on your machine. The built-in speaker enables you to hear the dial tone, dialing signals, and busy tone. The ringer sounds when your machine receives a call.
Setting the Monitor Volume
1
MONITOR
* MONITOR *
❚
You will hear the dial tone through the speaker.
VOL.
2
MONITOR VOLUME
LOW [
❚❚❚❚❚❚❚❚
] HIGH repeatedly to raise the volume.
2
3
or
VOL.
-
MONITOR repeatedly to lower the volume.
Setting the Ringer Volume
1
2
Standby
VOL.
repeatedly to raise the volume.
MONITOR VOLUME
LOW [ ] HIGH
MAR-12-1999 15:00
00%
RINGER VOLUME
((((
☎
))))
or
VOL.
RINGER VOLUME
☎ repeatedly to lower the volume.
-
STOP
3
-
(see Note 1)
Note:
1. You can also adjust the volume of the key touch tone and the volume of the buzzer in the Fax Parameter No. 10
(KEY/BUZZER VOLUME). (See page 37)
25
26
User Parameters
Your facsimile machine has several basic settings (User Parameters) to help you keep records of the documents you send or receive. For example, the built-in clock keeps the current date and time, and your LOGO and ID Number help to identify you when you send or receive documents.
Setting the Date and Time
At standby the display will show the date and time. Once the standby display is set, it will automatically be updated.
1
FUNCTION
7
SET MODE (1-6)
ENTER NO. OR
∨ ∧
2
1
1:USER PARAMETERS?
PRESS SET TO SELECT
3
SET
DATE & TIME
❚
1-01-1999 00:00
4
5
Enter the new date and time.
Ex:
0 3
1 2
1 9 9 9
Month
Date
Year
: March
: 12th
: 1999
1 5 0 0
Time : 3:00 PM
If you make a mistake, use or to move the cursor over the incorrect number, then overwrite it with a correct one.
STOP
SET
-
DATE & TIME
03-12-1999 15:00
(see Note 1)
(see Note 2)
Note:
1. The clock of your machine is equipped with D.S.T.(Daylight Saving Time) system. So, your clock will automatically set the time forward from 2:00 AM to 3:00 AM on the first Sunday of April and set the time back from 2:00 AM to
1:00 AM on the last Sunday of October.
2. The current Date & Time must be set because it is required by the Telephone Consumer Act of 1991. (For details, see FCC NOTICE at the end of this User's Guide)
User Parameters
Setting Your LOGO
When you send a document, your LOGO appears on the top of the copy printed out at the other station.
The LOGO helps to identify you to someone who receives your document.
1
FUNCTION
7
SET MODE (1-6)
ENTER NO. OR
∨ ∧
2
2
1
1:USER PARAMETERS?
PRESS SET TO SELECT
3
SET
repeatedly until display shows;
LOGO
❚
4
Enter your LOGO (max. 25 characters and digits) by using
the Character keys (See page 13).
Ex:
P A N A S O N I C
If you make a mistake, use or to move the cursor beyond the incorrect character, press enter the new character.
CLEAR then re-
If more than 19 characters are entered, the left side characters will scroll off the display.
5
STOP
SET
-
(see Note 1)
LOGO
PANASONIC
❚
Note:
1. Your Company Name or your name must be set as your LOGO because it is required by the Telephone Consumer
Act of 1991. (For details, see FCC NOTICE at the end of this User's Guide)
27
User Parameters
Setting Your Character ID
If the remote machine has a Character ID capabilities, when you are sending or receiving, your Character ID will appear on the remote machine's display and the remote machine's Character ID will appear on your display.
1
FUNCTION
7
SET MODE (1-6)
ENTER NO. OR
∨ ∧
2
1
1:USER PARAMETERS?
PRESS SET TO SELECT
3
SET
repeatedly until display shows;
CHARACTER ID
❚
4
Enter your Character ID (max. 16 characters and digits)
by using the Character keys (See page 13).
Ex:
H E A D SPACE O F F I C E
If you make a mistake, use or to move the cursor beyond the incorrect character, press enter the new character.
CLEAR then re-
CHARACTER ID
HEAD OFFICE
❚
5
STOP
SET
-
(see Note 1)20
28
Note:
1. The special characters of Å, Ä, Ö, Ü, Æ, è and é cannot be used for Character ID.
User Parameters
Setting Your ID Number (Fax Telephone Number)
If the remote machine does not have a Character ID but it has an ID Number, when sending or receiving, your ID
Number will appear on the remote machine's display and their ID Number will appear on your display.
We suggest you use your facsimile telephone number as your ID number. (max. 20 digits)
1
FUNCTION
7
SET MODE (1-6)
ENTER NO. OR
∨ ∧
2
2
1
1:USER PARAMETERS?
PRESS SET TO SELECT
3
SET
repeatedly until display shows;
ID NO.
❚
4
Enter your ID (max. 20 digits) by using the key pad and
SPACE
.
Ex:
2 0 1 SPACE 5 5 5
SPACE 1 2 1 2
If you make a mistake, use or to move the cursor beyond the incorrect number, press re-enter the new number.
CLEAR then
5
STOP
SET
-
ID NO.
201 555 1212
❚
(see Note 1)
(see Note 2)
Note:
1. You may use to enter a "+" character at the beginning of the ID number to indicate the following digit(s) for your country code.
Ex :+1 201 555 1212 +1 for U.S.A. country code.
+81 3 111 2345 +81 for Japan country code.
2. Your Fax Telephone Number must be set as your ID Number because it is required by the Telephone Consumer
Act of 1991. (For details, see FCC NOTICE at the end of this User's Guide)
29
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30
PROGRAMMING YOUR MACHINE
One-Touch/Abbreviated Dialing Numbers
Entering One-Touch/Abbreviated Dialing Numbers
One-Touch and Abbreviated Dialing are two fast ways of dialing full telephone numbers. To use these dialing methods, you must first store the telephone number using the following procedure.
To enter a One-Touch key, follow the steps below
1
FUNCTION
7
SET MODE (1-6)
ENTER NO. OR
∨ ∧
3
2
2
SET
1:ONE-TOUCH
2:ABBR NO.
3
1
ONE-TOUCH< >
PRESS ONE-TCH OR
∨ ∧
4
Ex:
01
5
Enter the telephone number
(up to 36 digits including pauses and spaces).
Ex:
9
PAUSE
5 5 5
SPACE
1 2 3 4
6
SET
7
Enter the station name using character keys
(up to 15 characters).
Ex:
S A L E S SPACE
D E P T
8
SET
To record another number, repeat step 4 to 8.
To return to standby, press STOP .
<01>
ENTER TEL. NO.
<01>
9-555 1234
❚
<01> ENTER NAME
9-555 1234
<01> SALES DEPT
❚
9-555 1234
ONE-TOUCH< >
PRESS ONE-TCH OR
∨ ∧
31
One-Touch/Abbreviated Dialing Numbers
To set an Abbreviated Dialing Number, follow the steps below
1
FUNCTION
7
2
2
SET
3
2
SET MODE (1-6)
ENTER NO. OR
∨ ∧
1:ONE-TOUCH
2:ABBR NO.
ABBR.[
❚
]
ENTER NO. OR
∨ ∧
4
Ex:
0 2 2 (001 to 072)
5
Enter the telephone number
(up to 36 digits including pauses and spaces).
Ex:
9 PAUSE 5 5 5 SPACE 2 3 4 5
6
SET
7
Enter the station name using character keys
(up to 15 characters).
Ex:
A C C O U N T I N G
8
SET
To record another number, repeat step 4 to 8.
To return to standby, press
STOP
.
(see Note 1) (see Note 2) (see Note 3) (see Note 4)
[022]
ENTER TEL. NO.
[022]
9-555 2345
❚
[022]ENTER NAME
9-555 2345
[022]ACCOUNTING
❚
9-555 2345
ABBR.[
❚
]
ENTER NO. OR
∨ ∧
32
Note:
1. If you require a special access number to get an outside line, enter it first and then press
A hyphen "-" is displayed for pause.
PAUSE .
2. Use SPACE or MONITOR to enter a space between the numbers to make it easier to read.
3. If you are using Pulse dialing and you wish to change to Tone dialing in the middle of dialing, press
(represented by a"/"). The dialing method will be changed from Pulse to Tone after dialing the digit "/".
Ex : 9 PAUSE TONE 5551234
4. You can search for an unused One-Touch key or ABBR number by pressing or in step 3 or 4.
TONE
One-Touch/Abbreviated Dialing Numbers
Changing or Erasing One-Touch/Abbreviated Dialing Numbers
If you have to change or erase any of the One-Touch/Abbreviated dialing numbers, follow the steps below.
To change the settings of a One-Touch/ABBR dialing number
1
FUNCTION
7 2
SET
2
Select
1
for One-Touch Dialing number
Select 2 for ABBR Dialing Number
1:ONE-TOUCH
2:ABBR NO.
ONE-TOUCH< >
PRESS ONE-TCH OR
∨ ∧
Ex:
1
Enter the station you wish to change.
3
<01> SALES DEPT
9-555 1234
Ex:
01
4
CLEAR
<01> SALES DEPT
ENTER TEL. NO.
then enter a new telephone number. (See Note 1)
Ex:
9 PAUSE 5 5 5 SPACE 3 4 5 6
<01> SALES DEPT
9-555 3456
❚
5
6
SET
CLEAR
<01> SALES DEPT
9-555 3456
<01> ENTER NAME
9-555 3456
<01> PANAFAX
❚
9-555 3456
7
then enter a new station name. (See Note 1)
Ex:
P A N A F A X
SET
ONE-TOUCH< >
PRESS ONE-TCH OR
∨ ∧
To return to standby, press
STOP
.
(see Note 1)
(see Note 2)
3
Note:
1. If you make a mistake, use or to move the cursor beyond the incorrect number, press re-enter the new number.
CLEAR then
2. If the One-Touch/Abbreviated dialing number has been used for a communication reservation, the settings cannot be changed or erased until the communication has finished.
To change or erase the settings, cancel the communication first by Edit File Mode. (See page 82)
33
One-Touch/Abbreviated Dialing Numbers
To erase the settings of One-Touch/ABBR Dialing number
1
FUNCTION
7 2
SET
1:ONE-TOUCH
2:ABBR NO.
2
Select 1 for One-Touch Dialing number
Select
2
for ABBR Dialing Number
Ex:
1
ONE-TOUCH< >
PRESS ONE-TCH OR
∨ ∧
3
Enter the station you wish to erase.
Ex:
01
<01> SALES DEPT
9-555 1234
4
CLEAR
<01> SALES DEPT
ENTER TEL. NO.
5
SET
To return to standby, press
STOP
.
(see Note 1)
ONE-TOUCH< >
PRESS ONE-TCH OR
∨ ∧
34
Note:
1. If the One-Touch/Abbreviated dialing number has been used for a communication reservation, the settings cannot be changed or erased until the communication has finished.
To change or erase the settings, cancel the communication first by Edit File Mode. (See page 82)
One-Touch/Abbreviated Dialing Numbers
Printing Out a Directory Sheet
After programming a one-touch dialing number, you can print out the directory sheet which includes the first 12 characters of each station name. Cut along the dotted line and place it over the One-Touch key under the
Directory Sheet Cover. To print out a directory sheet, follow the steps below.
1
FUNCTION
6
PRINT OUT (1-7)
ENTER NO. OR
∨ ∧
2
7
SET
Your machine prints out the directory sheet.
* PRINTING *
DIRECTORY SHEET
3
******************* -DIRECTORY SHEET- ****************** DATE MAR-12-1999 ***** TIME 15:00 *****
13
16
19
22
01
04
07
10
P1
P4
02
05
08
11
14
17
20
23
P2
03
06
09
12
15
18
21
24
P3
********************************************* -HEAD OFFICE - ****** - 201 555 1212- *******
Directory Sheet Cover
35
Customizing Your Machine
Your facsimile machine has a variety of adjustable Fax Parameters. These parameters, listed in the Parameter
Table, are preset for you and do not need to be changed. If you do want to make a change, read the table carefully.
Some parameters, such as the Resolution, Contrast, and Verification Stamp parameters, can be temporarily changed by simple key operation just before a transmission is made. When the transmission ends, however, these parameters return to their preset values (Home position). Other parameters can only be changed by the procedure described below.
Setting the Fax Parameters
1
FUNCTION
7
SET MODE (1-6)
ENTER NO. OR
∨ ∧
2
4
SET
FAX PARAMETER(01-99)
NO.=
❚
3
Enter Fax Parameter number from the Parameter Table.
Ex:
0 1 for CONTRAST
FAX PARAMETER(01-99)
NO.=01
4
SET
01 CONTRAST
1:NORMAL
5
Enter the new setting value.
Ex:
2
for LIGHTER
6
SET
To set another parameter, press
CLEAR
to return to step
3 or press
STOP
to return to standby.
(see Note 1) (see Note 2) (see Note 3)
01 CONTRAST
2:LIGHTER
02 RESOLUTION
1:STANDARD
36
Note:
1. To scroll the Fax Parameters in Step 2 or 4, press or .
2. To print out a Fax Parameter List, see page 135.
3. If you press or in step 5, the new setting will be canceled.
Customizing Your Machine
Fax Parameter Table
No.
01
02
04
05
06
07
08
09
10
12
13
15
16
Parameter
CONTRAST
RESOLUTION
STAMP
MEMORY
DIALING METHOD
HEADER PRINT
HEADER FORMAT
RCV'D TIME PRINT
KEY/BUZZER VOLUME
COMM. JOURNAL
AUTO JOURNAL PRINT
IN MODE
OUT MODE
2
1
*2
1
*2
*1
2
3
*1
2
*1
Setting
Number
*1
2
2
3
3
*1
*1
2
1
*2
3
1
2
*3
1
*2
*1
2
*1
2
Continued on the next page.
Setting Comments
Normal
Lighter
Darker
Standard
Fine
S-Fine
Setting the home position of the CONTRAST key.
Setting the home position of the RESOLUTION key.
Off
On
Setting the home position of the STAMP key.
To select the stamp function when document is stored in memory, see Fax Parameter No. 28.
Setting the home position of the MEMORY key.
Off
On
Pulse
Tone
Off
Always
Inc. only
Invalid
Valid
Selecting the Dialing method.
Inside
Outside
Selecting the printing position of the header.
Inside : Inside TX copy area.
Outside : Outside TX copy area.
No print : Header is not printed.
No print
Logo, ID No.
Selecting the header format.
From To
Invalid
Valid
Selecting whether the machine prints the received date & time, remote ID, percentage of reduction and page number on the bottom of each received page.
Selecting the volume of the Key/Buzzer tone.
Off
Soft
Loud
Selecting the home position of printout mode for COMM. Journal
Off/Always/INC.
Off : No printout
Always : Always prints out
Inc. only : Printout when communication has failed.
Selecting whether the machine prints the journal automatically after every 32 transactions.
Tel
Fax/Tel SW
Selecting IN (attended) mode as either Telephone Mode or
Fax / Tel Auto Switching Mode.
Fax
TAM I/F
Selecting OUT (unattended) mode as either Fax Mode or TAM interface Mode.
3
37
Customizing Your Machine
No.
Parameter
18 OPERATOR CALL TIMER
Setting
Number
*1
2
19 OGM LENGTH (TAM I/F)
1
---
3
4
20
22
SILENT DETECTION
(TAM I/F)
SUBSTITUTE RCV
60
1
*2
1
23 RECORDING PAPER
SIZE
*2
1
*2
3
24 PRINT REDUCTION
1
25 REDUCTION RATIO
*2
70
----
100
26
27
POLLING PASSWORD
POLLED FILE SAVE
28
31
32
STAMP AT MEM. XMT
INCOMPLETE FILE
SAVE
COPY REDUCTION
*2
*1
2
*1
2
1
1
*2
Auto
70%
----
100%
(----)
Invalid
Valid
Invalid
Valid
Invalid
Valid
Setting
20 sec.
30 sec.
40 sec.
50 sec.
1 sec.
---
60 sec.
Invalid
Valid
Invalid
Valid
A4
Letter
Legal
Fixed
Comments
Selecting the length of time that your machine signals (rings) for an incoming voice call in Fax/Tel Auto Switching mode.
Setting for the OGM length of your TAM from 1 to 60 seconds. The machine will not start to detect SILENCE until the time setting has lapsed.
(Default = 20 sec.)
Selecting the Silent Detection Mode.
Selecting whether the machine receives to memory when recording paper runs out, toner runs out or recording paper is jammed.
Setting the recording paper size installed in your machine.
Selecting print reduction mode.
Parameter No. 25.
Auto : Reduce received document according to the length of received documents.
Selecting fixed print reduction ratio from 70% to 100%. This parameter functions only when fixed print reduction is selected on
Fax Parameter No. 24.
Manual
Auto
Setting a 4-digit password for secured polling. (See page 73)
Selecting whether the machine retains the polled document in memory even after the document is polled once.
Selecting whether the machine stamps the original documents when storing the documents into memory.
(depending on the Stamp setting on the Control Panel)
Selecting whether the machine retains the document in memory if the document is not successfully transmitted.
Selecting whether the machine performs the copy reduction ratio automatically or manually.
Manual :The machine will prompt you for the Zoom ratio (100% to
70%) when making copies.
Auto : The machine will automatically determine the reduction ratio according to the length of the original document.
Continued on the next page.
38
Customizing Your Machine
No.
34
Parameter
ENERGY SAVER MODE
Setting
Number
1
35
36
37
38
40
42
43
44
46
47
52
53
DAYLIGHT TIME
RING PATTERN
DETECT (DRD)
(See Note 2)
RCV TO MEMORY
ACCESS CODE
RELAY XMT REQUEST
CONF. POLLED FILE
SAVE
PASSWORD-XMT
PASSWORD-RCV
SELECT RCV
REMOTE RECEPTION
DIAGNOSTIC
PASSWORD
SUB-ADDRESS
PASSWORD
Continued on the next page.
2
*3
1
*2
*1
2
*1
2
*1
2
*1
2
*1
2
*1
2
1
*2
Setting Comments
Off
Energy-Saver
Sleep
To reduce the power consumption in standby, select either Energy-
Saver or Sleep mode and specify the Delay Time (1 to 120 minutes) for the machine to enter into the selected mode.
The Delay Timer setting is only available in the Energy-Saver or
Sleep Modes.
Off : The unit will remain in standby mode and consume more energy than when in Energy-
Saver or Sleep modes.
Energy-Saver Mode :Saves energy by consuming less power than when in standby mode by turning off the
Sleep Mode : fuser unit after the specified time.
This is the lowest power state that the machine enters after the specified time without actually turning off.
Invalid
Valid
Invalid
Selecting whether the clock adjusts for Daylight Saving Time automatically. The built-in clock will advance 1 hour at 2:00 am on the first Sunday in April and fallback 1 hour at 2:00 am on the last
Sunday in October.
All ring patterns.
Valid
(----)
(----)
Invalid
Valid
Invalid
Select a ring pattern for automatic answering.
1: A Standard ring pattern.
2: B
3: C
4: D
Double ring pattern.
Triple ring pattern (Short-Short-Long).
All other triple ring pattern, except the type C described above.
Enter a 4-digit password used to print out the received document in memory by using F8-5 (RCV TO MEMORY). When F8-5 is set
to On, this parameter will not be shown on the LCD display. (See page 92)
Enter a 4-digit Access Code to secure the machine from
unauthorized use. (See page 90)
Selecting whether the machine accepts and performs Relay XMT
Selecting whether the machine saves the confidential polled file even after the file is polled once.
Valid
Off
On
Off
On
Invalid
Valid
Invalid
Valid
Setting a 4-digit XMT-Password and selecting whether the machine performs and checks the XMT-Password of the receiving
station when transmitting. (See page 101)
Setting a 4-digit RCV-Password and selecting whether the machine performs and checks the RCV-Password of the
transmitting station when receiving. (See page 102)
Selecting whether the machine performs selective reception. (See page 99)
Selecting whether or not the machine accepts remote reception
(----)
(----)
Setting the password for Remote Diagnostic Mode. Please ask your Panasonic Authorized Dealer for details.
Setting a 20-digit password for secured sub-address communication.
3
39
Customizing Your Machine
No.
54
56
58
65
99
(see Note 1)
(see Note 2)
Parameter
FAX FORWARD
COVER SHEET
LANGUAGE
PRINT COLLATION
MEMORY SIZE
(Flash Memory)
Setting
Number
*1
2
*1
2
*1
2
3
1
*2
-
Setting Comments
Invalid
Valid
Off
On
A-English
C-French
Spanish
Invalid
Valid
Selecting whether the machine performs Fax Forwarding to the
specified destination . (See page 97)
Setting the home position of the Cover Sheet parameter in the
Selecting the language to be shown on the display and reports.
Selecting whether the machine prints out documents in sequence.
-
Displays the amount of base and optional memory installed.
(Base Memory + Optional Memory)
40
Note:
1. Setting number marked with an asterisk (*) indicates the factory standard setting.
2. This parameter supports an optional telephone service "Distinctive Ring Service" provided by your local telephone company. It allows up to 4 different telephone numbers to be assigned on a single telephone line with a distinctive ring for each telephone number. By selecting the appropriate ring pattern associated with the telephone number assigned for your fax machine. It can differentiate and answer the incoming call on the fax number. All other calls on the other telephone numbers will not be answered. This optional service from your local phone company is also called Custom Ringing, Distinctive Ringing, Ident-a-call, Ident-a-ring, Personalized Ringing, RingMaster, RingMate,
Selective Ringing, Smart Ring or something similar. Check with your local telephone company on the availability of this service in your area.
BASIC OPERATIONS
Loading Documents
Documents You Can Send
In general, your machine will send any document printed on A4, Letter or Legal size paper.
Document Size Document Thickness
Maximum Size
10.1 in (257 mm)
[See Note]
Single sheet:
0.0024 in (0.06 mm), 12 lbs to
0.0060 in (0.15 mm), 30 lbs
Multiple sheets:
0.0024 in (0.06 mm), 12 lbs to
0.0048 in (0.12 mm), 20 lbs
78.7 in (2000 mm)
Minimum Size
5.8 in (148 mm)
5.0 in (128 mm)
4
Direction
Direction
Note: The maximum document width that can be sent through the machine is 10.1 in (257 mm).
However, the effective scanning width is 8.3 in (212 mm).
Documents You Cannot Send
You must never try to send documents that are:
Wet Covered with wet ink or paste
ABC
Too thin (e.g., onionskin, airmail paper, pages from some magazines, etc.)
Wrinkled, curled or folded
Coated (e.g., glossy paper, etc.) abcdefghijklmnopqrstuvwxyzabcdef abcdefghijklmnopqrstuvwxyzabcdefg abcdefghijklmnopqrstuvwxyzabcdefg abcdefghijklmnopqrstuvwxyzabcdefg abcdefghijklmnopqrstuvwxyzabcdefg abcdefghijklmnopqrstuvwxyzabcdefg abcd abcdefg ab abcdefghijklmnopqrstuvwxyzabcdefg abcdefghijklmnopqrstuvwxyzabcdefg abcdefghijklmnopqrstuvwxyzabcdefg
Chemically processed
(e.g., pressure-sensitive paper, carbon-coated paper, etc.) or made of cloth or metal
To transmit these kinds of documents, make a photocopy first and then transmit the copy instead.
41
Loading Documents
How to Load Documents
1. Be sure the document(s) is free of staples, paper clips and is not torn, greasy or covered by foreign objects.
2. Place the document(s) FACE DOWN on the Automatic Document Feeder (ADF) until the leading edge placed into the machine stops.
(see Note 1) (see Note 2) (see Note 3)
If you are sending multiple pages, make sure that the bottom sheet enters first. You can also stack up to 30
PAGES on the ADF at one time. If you have more than 30 pages, wait until transmission or storing in memory starts as pages feed through, place any remaining pages on top of the last page in the feeder.
3. Adjust the Document Guides to center the document on the ADF.
Document Guides
CORRECT
INCORRECT
42
When you set a document on the ADF, the display message will change from date and time (standby) to the following message. You can now change basic transmission settings, or begin the dialing procedure.
ENTER STATION(S)
THEN PRESS START 00%
Note:
1. The document limitation to send multiple pages is as follows.
Up to 20 pages
Up to 30 pages*
Document Size Document Thickness
Up to 10.1” X 14.3” (257mm X 364mm) 0.0024”(12lbs) to 0.0048”(20 lbs)
A4 or Letter size 0.0024”(12lbs) to 0.0039”(16 lbs)
* Please note that although the size and thickness meets the specifications, you might not be able to set 30 pages
with some types of papers.
2. Transmitting documents longer than 14 in (356 mm) requires user’s assistance.
3. When transmitting documents longer than Letter size (8.5 x 11 in), please extend the Document Sub Tray as shown below.
Document Sub Tray
Basic Transmission Settings
You can temporarily change the transmission settings either before or after you place the document on the ADF.
These settings are as follows;
• Contrast
• Resolution
• Halftone
• Stamp
• Communication Journal
After your document has been sent, your machine will automatically return to the preset settings.
Contrast (see Note 1)
Your machine is preset to Normal contrast. If you wish to send a document with lighter contrast, change the setting to Lighter. If you wish to send a document with darker contrast, change the setting to Darker.
Press
CONTRAST
to:
4
DARKER
LIGHTER
CONTRAST
CONTRAST = Normal
DARKER
LIGHTER
CONTRAST
CONTRAST = Lighter
DARKER
LIGHTER
CONTRAST
CONTRAST = Darker
Resolution (see Note 2)
Your machine is preset to Standard resolution, which is suitable for most documents.
Use Fine or Super Fine for detailed documents.
Press to:
S-FINE
FINE
RESOLUTION
RESOLUTION = Standard
S-FINE
FINE
RESOLUTION
S-FINE
FINE
RESOLUTION
RESOLUTION = Fine RESOLUTION = Super Fine
(see Note 3)
Note:
1. To change the preset Contrast position, change the setting of Fax Parameter No. 01. (See page 37)
3. If you send a photographic document with Halftone set to Fast or Quality and the Resolution set to Super Fine (UF-
585: 203 pels/inch x 391 lines/inch, UF-595: 406 pels/inch x 391 lines/inch), the reproduction of the received document will be determined by the capability of the remote station.
43
Basic Transmission Settings
Halftone (see Note 1)
The Halftone setting is useful when sending photographs or illustrations with gray tones. Your machine is preset to HALFTONE = Off. You can select either Fast or Quality mode.
Press
HALFTONE
to:
FAST
QUALITY
HALFTONE
HALFTONE = Off
FAST
QUALITY
HALFTONE
HALFTONE = Quality
FAST
QUALITY
HALFTONE
HALFTONE = Fast
Verification Stamp (see Note 2) (see Note 3)
The Verification Stamp helps you to confirm successful transmissions by stamping the bottom of each successfully transmitted page with a small mark.
Press
STAMP
to:
STAMP
STAMP = Off
STAMP
STAMP = On
44
Note:
1. When you select HALFTONE, FAST or QUALITY, your machine will automatically select Fine Resolution.
2. When you store a document in memory, the Verification Stamp will stamp on the document if it is successfully stored in memory. In this case the Verification Stamp is not a confirmation that the document was successfully transmitted.
If you wish to disable the use of the Verification Stamp when storing document in memory, change the setting of Fax
Parameter No. 28. (See page 38)
Basic Transmission Settings
Communication Journal (COMM. JOURNAL)
A Communication Journal lets you verify if the transmission was successful. You can select the condition to print out the Communication Journal as follows.
When you set COMM. JOURNAL = OFF:
When you set COMM. JOURNAL = ON :
When you set COMM. JOURNAL = INC.: a Communication Journal will not be printed out.
a Communication Journal is printed out automatically after every communication.
a Communication Journal is printed out automatically only if the communication has failed.
4
1
FUNCTION
8
2
1
SET
3
1
for “OFF”.
or
2
for “ON” (Always print out).
or
3
for “INCOMPLETE” only.
4
(see Note 1)
SET
SELECT MODE (1-5)
ENTER NO. OR
∨ ∧
COMM. JOURNAL=INC
1:OFF 2:ON 3:INC
COMM. JOURNAL=OFF
1:OFF 2:ON 3:INC or
COMM. JOURNAL=ON
1:OFF 2:ON 3:INC or
COMM. JOURNAL=INC
1:OFF 2:ON 3:INC
Note:
45
Sending Documents
You can choose either Memory or Direct Transmission.
Use Memory Transmission if:
• You want to send the document to multiple stations.
• You have to retrieve the document immediately.
• You want to take advantage of Dual Operation design.
Use Direct Transmission if:
• The memory is full.
• You want to send the document immediately.
Use Voice Mode Transmit if:
• You want to send the document after talking with the other party.
• You want to send the document after listening to a voice prompting.
Memory Transmission
Your machine quickly stores the document into the machine's memory.
Then, starts to dial the telephone number.
If the transmission fails, your machine will re-transmit the remaining unsuccessful page(s) automatically.
1
Store document in memory
2
Transmit
Destination A
3
Receive
A
A
Destination B
A
46
Sending Documents
(see Note 1)Å@Å@ (see Note 2)Å@Å@ (see Note 3)Å@Å@ (see Note 4) (see Note 5) (see Note 6)
Note:
1. The File Number of the document being stored is shown at the upper right corner of the display while storing the document. It is also printed on the
Communication Journal (COMM. JOURNAL), Transaction Journal and File
List. The percentage of memory used is shown on the lower right corner of the display after each page is stored.
* STORE * NO.003
PAGES=002 10%
* STORE * COMPLETED
TOTAL PAGES=005 30%
2. If memory overflow occurs while storing documents, the remaining documents on the ADF will be ejected. The machine prompts you whether to transmit the successfully stored documents or to cancel the transmission.
Press 1 to cancel or press 2 to transmit.
See the Specifications on page 152 for the image memory capacity.
If no action is taken within 10 seconds, the machine will start transmitting the stored documents.
3. An Information Code will be displayed if the transmission has failed or no answer at the receiving side after the last automatic redial.
The document stored for this transmission will be erased from the memory automatically and the information code is printed for the transmission on the
Communication Journal (COMM. JOURNAL).
If you need to retain the incomplete documents even after the last redial,
change Fax Parameter No. 31 (INC. FILE SAVE) to "Valid" in advance. (See
page 38) To retry the incomplete documents, refer to page 89.
4. To stop the transmission, press
The display shows:
COMMUNICATION STOP ?
1:YES 2:NO
STOP .
MEMORY OVERFLOW
INFO. CODE=870
15 PAGES COMPLETED
DELETE? 1:YES 2:NO
INCOMPLETE
INFO. CODE=XXX
Press 1 to stop the transmission. The document you stored will be erased automatically.
If you do not want to erase the documents, change the setting of Fax Parameter No. 31 (INC. FILE SAVE) to "Valid"
Then the following display will appear and you can select whether to save the file as an incomplete file for editing and retry, or delete the file manually.
SAVE AS INCOMP.FILE?
1:YES 2:NO
4
5. If you would like to print a Communication Journal (COMM. JOURNAL) after stopping a transmission, press when the display shows:
1
PRINT COMM. JOURNAL?
1:YES 2:NO
6. If the file memory capacity reaches 10 files and you try to store another file, the following display appears and the machine will not accept additional files until a file is completed and becomes available.
FILE STORAGE IS FULL
PLEASE WAIT!
47
Sending Documents
Manual Number Dialing
To dial the telephone number manually, follow the steps below.
(see Note 1)
1
Set document(s) face down.
ENTER STATION(S)
THEN PRESS START 00%
2
3
MEMORY
Make sure that the MEMORY lamp is on.
If not, press
MEMORY
to set “On”.
Enter a telephone number from the keypad.
Ex:
5 5 5 1 2 3 4
TEL. NO.
5551234
❚
4
START
* STORE * NO.002
PAGES=001 05%
The document is stored into memory with a file number.
Then starts to dial the telephone number.
* DIALING * NO.002
5551234
(see Note 2)
48
Note:
1. If you need a special access number to get an outside line, dial it first then press PAUSE to enter a pause
(represented by a "-") before dialing the full number.
Ex
: 9 PAUSE 5551234
2. If you are using Pulse dialing and you wish to change to Tone dialing in the middle of dialing, press
(represented by a "/").
TONE
The dilaing mode will be changed from Pulse to Tone after dilaing the digit "/".
Ex: 9 PAUSE TONE 5551234
Sending Documents
One-Touch Dialing
One-Touch Dialing allows you to dial a full telephone number by pressing a single key. To set up the One-Touch
1
ENTER STATION(S)
THEN PRESS START 00%
Set document(s) face down.
4
2
MEMORY
Make sure that the MEMORY lamp is on.
If not, press
MEMORY
to set “On”.
3
Press a One-Touch key.
Ex:
01
<01>(Station name)
5551234
4
START
* STORE * NO.002
PAGES=001 05%
The document is stored into memory with a file number.
Then starts to dial the telephone number.
* DIALING * NO.002
(Station name)
49
50
Sending Documents
Abbreviated Dialing
Abbreviated dialing is a speedy way to dial a frequently dialed telephone number by preprogramming the telephone number into the built-in auto-dialer with a 3-digit abbreviated code. To program an abbreviated dialing
1
ENTER STATION(S)
THEN PRESS START 00%
Set document(s) face down.
2
MEMORY
Make sure that the MEMORY lamp is on.
If not, press
MEMORY
to set “On”.
3
Press
ABBR
then enter a 3-digit code.
0
1
0
Ex:
ABBR
[010](Station name)
5553456
4
START
* STORE * NO.002
PAGES=001 05%
The document is stored into memory with a file number.
Then starts to dial the telephone number.
* DIALING * NO.002
(Station name)
Sending Documents
Directory Search Dialing
Directory Search dialing allows you to dial a full telephone number by searching the station name entered in
One-Touch keys or Abbreviated dialing numbers.
1
ENTER STATION(S)
THEN PRESS START 00%
Set document(s) face down.
2
MEMORY
Make sure that the MEMORY lamp is on.
If not, press
MEMORY
to set “On”.
3
DIRECTORY
SEARCH
ENTER LETTER(S)
❚
4
4
5
6
Enter the full station name or part of a station name by using
the Character keys. (See page 13)
ENTER LETTER(S)
PANA
❚
Ex:
P A N A
for searching PANASONIC
[010] PANASONIC
5553456
or
repeatedly until the display shows the station name you want to send to.
START
* STORE * NO.002
PAGES=001 05%
The document is stored into memory with a file number.
Then starts to dial the telephone number.
* DIALING * NO.002
PANASONIC
51
Sending Documents
Multi-Station Transmission (Broadcasting)
If you have to send the same document(s) to multiple stations, you can save time in feeding the document(s) by using memory transmission. That is, you can store the document(s) into memory and then send it to the station(s) automatically.
1
ENTER STATION(S)
THEN PRESS START 00%
Set document(s) face down.
2
MEMORY
Make sure that the MEMORY lamp is on.
If not, press MEMORY to set “On”.
3
Dial by any combination of the following methods:
• One-Touch Dialing
• Abbreviated Dialing
• Manual Number Dialing, press SET after each station is entered
(Up to 12 stations)
• Directory Search Dialing, press station is entered
(For details, see page 48 to 51.)
SET after each
<01>(Station name)
5551234
Ex:
01
ABBR
0
1
0
If you want to confirm the number of stations you have entered, press
SET
.
[010](Station name)
5553456
2 STN(S) ARE SET
ADD MORE OR START
4
START
The document is stored into memory with a file number.
Then starts dialing the telephone numbers in sequence.
* STORE * NO.001
PAGES=001 01%
* STORE * COMPLETED
TOTAL PAGE=005 25%
* DIALING * NO.001
(Station name)
(see Note 1)
52
Note:
1. You can review the stations you entered in step 3 before storing your document into memory by pressing
or . Press CLEAR to clear an entered station or group shown on the display if needed.
Sending Documents
Direct Transmission
If your machine's memory is full or you wish to send the document immediately, use Direct Transmission.
Manual Number Dialing (Direct Transmission)
To dial the telephone number manually, follow the steps below.
4
1
ENTER STATION(S)
THEN PRESS START 00%
Set document(s) face down.
2
MEMORY
Make sure that the lamp goes off.
ENTER STATION
00%
3
Enter a telephone number from the keypad.
Ex:
5 5 5 1 2 3 4
PRESS START TO DIAL
5551234
❚
4
START
Your machine starts to dial the telephone number.
(see Note 1) (see Note 2) (see Note 3)
* DIALING *
5551234
Note:
1. If you need a special access number to get an outside line, dial it first then press
(represented by a "-") before dialing the full number.
Ex
: 9 PAUSE 5551234
PAUSE to enter a pause
TONE 2. If you are using Pulse dialing and you wish to change to Tone dialing in the middle of dialing, press
(represented by a "/").
The dilaing mode will be changed from Pulse to Tone after dilaing the digit "/".
Ex: 9 PAUSE TONE 5551234
3. To stop the transmission, press
The display shows:
STOP .
COMMUNICATION STOP ?
1:YES 2:NO
Press 1 to stop the transmission. The Communication Journal will not print out regardless of the printout mode setting of the Communication Journal.
53
54
Sending Documents
One-Touch Dialing (Direct Transmission)
One-Touch Dialing allows you to dial a full telephone number by pressing a single key. To set up the One-Touch
1
ENTER STATION(S)
THEN PRESS START 00%
Set document(s) face down.
2
MEMORY
Make sure that the lamp goes off.
ENTER STATION
00%
3
Press a One-Touch key.
Ex:
01
The display will show the One-Touch number and station name. The full number (e.g. 5551234) will then be dialed.
<01>(Station name)
5551234
* DIALING *
(Station name)
Sending Documents
Abbreviated Dialing (Direct Transmission)
Abbreviated dialing is a speedy way to dial a frequently dialed telephone number by preprogramming the telephone number into the built-in auto-dialer with a 3-digit abbreviated code. To program an abbreviated dialing
1
ENTER STATION(S)
THEN PRESS START 00%
Set document(s) face down.
4
2
MEMORY
Make sure that the lamp goes off.
ENTER STATION
00%
3
Press
ABBR
and a 3-digit code.
0
1
0
Ex:
ABBR
The display will show the ABBR number and station name.
The full number (e.g. 5553456) will then be dialed.
[010](Station name)
5553456
* DIALING *
(Station name)
55
56
Sending Documents
Directory Search Dialing (Direct Transmission)
Directory Search dialing allows you to dial a full telephone number by searching the station name entered in
One-Touch keys or Abbreviated dialing numbers.
1
ENTER STATION(S)
THEN PRESS START 00%
Set document(s) face down.
2
MEMORY
Make sure that the lamp goes off.
ENTER STATION
00%
3
DIRECTORY
SEARCH
ENTER LETTER(S)
❚
4
Enter the full station name or part of a station name by
using the Character keys. (See page 13)
Ex:
P A N A
for searching PANASONIC
5
or
repeatedly until display shows the station name you want to send to.
ENTER LETTER(S)
PANA
❚
[010] PANASONIC
5553456
6
START
* DIALING *
PANASONIC
The full number (e.g. 5553456) will be dialed.
Sending Documents
Voice Mode Transmission
If you wish to send the document after talking with other party, use Voice Mode Transmission. Your machine requires an optional fax handset or an external telephone.
Off-Hook Dialing
For Off-Hook Dialing, follow the steps below.
4
1
ENTER STATION(S)
THEN PRESS START 00%
Set document(s) face down.
2
Lift the fax handset or the external telephone and dial the telephone number from the keypad.
Ex:
5 5 5 1 2 3 4
* PHONE OFF HOOK *
* DIALING *
5551234
❚
3
When you hear the voice of the other party, tell the other party to prepare to receive a document.
Then, when you hear a beep,
START
ON LINE * XMT *
(see Note 1) and hang up the handset.
Note:
1. To stop the transmission, press
The display shows:
COMMUNICATION STOP ?
1:YES 2:NO
STOP .
Press 1 to stop the transmission. The Communication Journal will not print out regardless of the printout mode setting of the Communication Journal.
57
Sending Documents
On-Hook Dialing
For On-Hook Dialing, follow the steps below.
1
Set document(s) face down.
2
MONITOR
You will hear dial tone through the monitor speaker.
3
Dial the telephone number from the keypad.
Ex:
5 5 5 1 2 3 4
4
When you hear a beep,
START
ENTER STATION(S)
THEN PRESS START 00%
* MONITOR *
❚
* DIALING *
5551234
❚
ON LINE * XMT *
(see Note 1) (see Note 2)
58
Note:
1. If you need a special access number to get an outside line, dial it first then press
(represented by a "-") before dialing the full number.
PAUSE to enter a pause
Ex
: 9 PAUSE 5551234
2. If you are using Pulse dialing and you wish to change to Tone dialing in the middle of dialing, press TONE
(represented by a "/").
The dilaing mode will be changed from Pulse to Tone after dilaing the digit "/".
Ex: 9 PAUSE TONE 5551234
Sending Documents
Transmission Reservation
You can do the following while sending a document from memory or receiving a document.
• Reserve the next transmission into memory for up to 10 different files.
• Reserve a priority transmission.
Memory Transmission Reservation (Multi-tasking)
If your machine is on-line busy transmitting from memory, receiving or printing received documents, you can reserve a transmission by the following procedure.
1
Your machine is on-line, the ON LINE lamp is blinking or printing received documents.
ON LINE * MEM.XMT *
ID:(Identification)
ON LINE * RCV *
ID:(Identification)
ON LINE
PC MODE
* PRINTING *
MEMORY RCV’D DOC
2
ENTER STATION(S)
THEN PRESS START 00%
Set document(s) face down.
3
4
MEMORY
Make sure that the MEMORY lamp is on.
If not, press MEMORY to set “On”.
Dial by any combination of the following methods:
• One-Touch Dialing
• Abbreviated Dialing
• Manual Number Dialing, press SET after each station is entered
(Up to 12 stations)
• Directory Search Dialing, press station is entered
(For details, see page 48 to 51.)
SET after each
Ex:
01
5
START
<01>(Station name)
5551234
* STORE * NO.005
PAGES=001 01%
* STORE * COMPLETED
TOTAL PAGES=005 25%
(see Note 1)
Your machine will store the document(s) into memory.
4
Note:
1. To cancel the memory transmission reservation, see page 86.
59
60
Sending Documents
Direct Transmission Reservation (Priority Transmission Reservation)
If you are in a rush to send an urgent document, however there are many files in the memory, use Direct
Transmission Reservation to send the urgent document. The urgent document will be sent immediately after the current communication is finished.
Note that you cannot send documents to multiple stations.
To reserve your machine for sending the urgent documents
1
Your machine is on-line, the ON LINE lamp is blinking or printing received documents.
ON LINE * MEM.XMT *
ID:(Identification)
ON LINE * RCV *
ID:(Identification)
ON LINE
PC MODE
* PRINTING *
MEMORY RCV’D DOC
ENTER STATION(S)
THEN PRESS START 00%
2
Set document(s) face down.
3
4
MEMORY
Make sure that the lamp goes off.
Dial by using any one of the following methods:
• One-Touch Dialing
• Abbreviated Dialing
• Manual Number Dialing and press
• Directory Search Dialing and press
(For details, see pages 53 to 56.)
START
START
Ex:
01
You can reserve sending an urgent document to a single station only.
A message “DIRECT XMT RESERVED” will be shown on the display.
To cancel the direct transmission reservation
1
2
Make sure the document is on the ADF.
STOP
ENTER STATION
00%
<01>(Station name)
5551234
DIRECT XMT RESERVED
<01>(Station name)
DIRECT XMT RESERVED
<01>(Station name)
CANCEL XMT RESERVE ?
1:YES 2:NO
3
-
1 and then remove the document from ADF.
Sending Documents
Redialing
Automatic Redialing
If a busy line is detected, the machine will redial the number up to 5 times at 3 minutes interval. However, if a busy line is not detected, the machine will redial only one time. During that time, a message will appear as shown to the right.
A file number is shown in the upper right hand corner of the display if it is a memory transmission file.
WAIT TO DIAL NO.001
<01>(Station name)
Manual Redialing
You can also redial the last dialed number manually by pressing
To redial the last dialed number through memory
REDIAL
key.
1
ENTER STATION(S)
THEN PRESS START 00%
Set document(s) face down.
Make sure that the MEMORY lamp is on.
2
PAUSE
REDIAL
TEL. NO.
5551234
4
3
START
* STORE * NO.002
PAGES=001 01%
* DIALING * NO.002
5551234
The document is stored into memory with a file number.
Then dials the last dialed number.
To redial the last dialed number through ADF
1
Set document(s) face down.
2
MEMORY
Make sure that the lamp goes off.
3
START
PAUSE
REDIAL
Your machine starts to dial the last dialed number.
(see Note 1)
ENTER STATION(S)
THEN PRESS START 00%
ENTER STATION
00%
PRESS START TO DIAL
5551234
* DIALING *
5551234
Note:
1. While the unit is displaying "WAIT TO DIAL", you can press REDIAL to start redialing immediately.
61
Receiving Documents
Reception Modes
You can select one of the four modes as shown below.
(see Note 1)
Conditions Suggested Reception Mode Settings
You normally receive only voice calls.
Telephone Mode
(IN Mode)
You can answer the incoming call via an External
Telephone (Optional). If you receive a fax calling signal, simply press START to receive manually. (See
1. Fax Parameter No. 15
set to 1 : Tel
2. Press the OUT button, the
following LCD appears:
MAR-12-1999 15:00
RCV MODE=TEL 00%
Fax / Tel Auto Switching Mode
(IN Mode)
You receive both voice and fax calls.
Unit will answer the incoming call then distinguishes whether it is voice or fax call. If it is a fax call, the unit will receive automatically. if it is a voice call, the unit will signal (ring) through the speaker for your
1. Fax Parameter No. 15
set to 2 : Fax / Tel SW.
2. Press the OUT button, the
following LCD appears:
MAR-12-1999 15:00
RCV MODE=FAX/TEL 00%
You normally receive fax calls only.
Fax Mode
(OUT Mode)
Unit will receive the document automatically. All incoming calls (including a voice call) are answered
by the fax machine. (See page 65)
1. Fax Parameter No. 16
set to 1 : Fax
2. Press the OUT button, the
following LCD appears:
MAR-12-1999 15:00
00%
TAM Interface Mode
(OUT Mode)
You receive both voice and fax calls. And a
Telephone Answering
Machine (TAM) is connected.
The TAM answers the incoming call. During that time, the unit also monitors whether it is a voice call, the
TAM continues to operate. If it is a fax call, the unit will automatically switch the line to the Fax and begin
receiving document. (See page 66)
1. Fax Parameter No. 16
set to 2 : TAM I/F.
2. Press the OUT button, the
following LCD appears:
MAR-12-1999 15:00
RCV MODE=FAX/TAM 00%
(see Note 2)
62
Note:
1. Depending on the model of the Telephone Answering Machine (TAM) that is connected, some of the features may not be compatible with your fax machine operating in the TAM Interface mode.
2. If you are using the "Distinctive Ring Service" provided by your local telephone company, please note that the ring pattern for your fax number must match with the setting of Fax Parameter No. 36 (RING PATTERN DETECT). (See
If the setting does not match with the ring pattern, your machine will not receive a document automatically and the telephone will continue to ring.
Furthermore, if your TAM does not support the "Distinctive Ring Detector" service, it may not function properly in
TAM Interface.
Receiving Documents
Telephone Mode
When your machine is set to this mode, your machine will not receive documents automatically. If you receive a fax call, follow the procedure below to receive documents manually.
Setting the Telephone Mode
1
Change Fax Parameter No. 15 (IN MODE) to 1 : Tel. (See page 37)
4
2
OUT
MAR-12-1999 15:00
RCV MODE=TEL 00%
Confirm that the display is as shown to the right.
Operation of Telephone Mode
1
When your telephone rings, lift the handset of the External Telephone.
If you hear a beep from the phone, it means someone wants to send a fax. Or, if the caller answers and says he/she wants to send a fax, then...
2
Remove any document from the ADF.
3a
If you answered the call using the
External Telephone,
START
3b
If you answered the call on an
Extension phone,
START
or within 1 second from the telephone key pad.
(See Note 1)
Your machine will be activated remotely.
Hang up the phone.
4
(see Note 1)
Note:
1. This procedure is called "REMOTE RCV" and will only work on a touch tone phone. If your extension phone is not a touch tone phone, press START on the control panel of your fax machine.
63
Receiving Documents
Fax / Tel Auto Switching Mode
When your machine is set to this mode, your machine will switch to document reception or voice communication automatically.
Setting the Fax / Tel Auto Switching Mode
1
Change Fax Parameter No. 15 (IN MODE) to 2 : Fax / Tel SW. (See page 37)
2
OUT
MAR-12-1999 15:00
RCV MODE=FAX/TEL 00%
Confirm that the display is as shown to the right.
Operation of Fax / Tel Auto Switching Mode
1
Your machine will answer the call when a call is received, then distinguish whether it is a voice or fax call.
If it is a Fax call,
2a
Your machine begins to receive the documents.
If it is a Voice call,
2b
Your machine begins to signal (ringing) through the machine's speaker for your attention. (See Note 1)
3b
Lift the handset of the External Telephone and press
STOP
.
4b
Begin the conversation .
(see Note 1) (see Note 2)
64
Note:
2. To adjust the Ringer Volume refer to page 25.
Receiving Documents
Fax Mode
When your machine is set to this mode, it will immediately begin to receive documents automatically when a call is received.
Setting the Fax Mode
1
Change Fax Parameter No. 16 (OUT MODE) to 1 : Fax. (See page 37)
2
OUT
MAR-12-1999 15:00
00%
4
Confirm that the display is as shown to the right.
Operation of Fax Mode
Your machine will begin receiving automatically when a fax call is received.
TAM (Telephone Answering Machine) Interface Mode
Your machine is equipped with a unique feature called TAM Interface which enables it to automatically switch a single telephone line either to Fax or TAM. You can connect most TAMs in the market to your machine and use your existing telephone line very efficiently. However, some TAMs may not be compatible with this machine.
Answering Services (Voice Mail) provided by your Local Phone company are not compatible with this feature. For the operation of your TAM, please refer to the User's Guide of the TAM.
Installing your TAM
TEL
(1) Remove the telephone line cable of your
TAM from the wall jack.
(2) Plug the telephone line cable of your TAM into the TEL jack on the rear of the fax machine as shown.
65
66
Receiving Documents
Setting the TAM Interface Mode
1
Change Fax Parameter No. 16 (OUT MODE) to 2 : TAM I/F. (See page 37)
2
OUT
MAR-12-1999 15:00
RCV MODE=FAX/TAM 00%
Confirm that the display is as shown to the right.
Operation of TAM Interface Mode
1
When your TAM and Fax receives an incoming call, the TAM always answers the call first and then the TAM plays the OGM (Outgoing Message) recorded in your TAM to the calling station. During the time the TAM is answering the call, your fax machine will be monitoring the line to distinguish whether it is a voice or fax call.
If it is a Fax call,
2a
Your machine will switch the line to the fax and then begin to receive the documents immediately from the calling station.
If it is a Voice call,
2b
Your TAM continues to record a message
(ICM) after playing the OGM.
Sample of OGM
Hello, this is Smith. Sorry I am unable to take your call. Please leave your message after the beep or if you are calling to send a fax, press the asterisk button twice on your touch tone phone now and start your machine. Thank you for calling.
Silent Detection Mode
Enables your Fax machine to switch to the Fax Mode when receiving from units that do not send fax signal (short beep) and prevents your TAM from recording blank (long silence) incoming message.
To activate this feature,
1. Change Fax Parameter No. 20 (SILENT DET.) to 2 : Valid. (See page 38)
2. Set the time length of the OGM recorded in your TAM with the Fax Parameter No. 19 (OGM
[We recommend to set the time length 5 or 6 seconds longer than the actual time length of the OGM.]
Receiving Documents
Print Reduction
This machine can use Letter, Legal or A4 size plain paper for recording. Sometimes, oversized documents sent to you by the other parties cannot be printed within a single page. When this occurs, the document will be divided into separate pages.
This machine is equipped with a Print Reduction function to solve this problem. You may select the most appropriate setting from the selections described below.
1. Automatic Reduction
Each page of a received document is first stored in memory. Based on the document length, your machine will automatically calculate the suitable reduction ratio (70% to 100%) to print the entire document on a single page.
If the received document is extremely long (over 39% longer than the recording paper), the document will be divided into separate pages and print without reduction.
2. Fixed Reduction
You can pre-determine the reduction ratio from 70% to 100% in 1% steps. The document(s) you receive will be reduced to the fixed ratio regardless of size.
4
Selecting the Print Reduction Mode
Set Fax Parameters as shown below. (See page 38)
1. To set Automatic Reduction mode.
(1) No. 24 Print Reduction set to “Auto”.
2. To set Fixed Reduction mode.
(1) No. 24 Print Reduction set to “Fixed”.
(2) No. 25 Reduction Ratio set to any number between 70% through 100%. (See Note 1)
EX: A4 to A4 - 96%
A4 to Letter - 90%
Letter to Letter - 96%
Legal to Letter - 75%
(see Note 1)
Note:
1. If the sending side is set to print the header on the outside of the copy area, more reduction ratio will be required.
67
Receiving Documents
Receiving Oversize Documents
If the received document is extremely long (over 39% longer than the recording paper), the document will be divided into separate pages. When printing on separate pages, the bottom 0.4 in (10 mm) of first page will be overlapped on top of the next page.
(see Note 1)
Transmitted Document Received Document
Overlap print.
0.4 in (10 mm)
The receiving document is divided into two sheets with overlap printing.
68
Note:
1. If the reduction method is set to the Automatic Reduction mode, the document is printed out with no reduction when printing out separate pages. If the reduction method is set to Fixed Reduction mode, the document is printed out by the ratio you set in Fax Parameter No. 25.
Receiving Documents
Substitute Memory Reception (see Note 1) (see Note 2)
If the recording paper runs out or jams or if the toner runs out during reception, the machine automatically starts receiving documents into its image data memory. Stored documents are printed automatically after replacing the recording paper or the toner cartridge. (See Note 1 and 2)
1
When the machine finishes the memory reception and there is no recording paper or toner, an Information Code appears on the display.
NO RECORDING PAPER
INFO. CODE=010
OUT OF TONER
INFO. CODE=041
4
2
Install the recording paper (See page 18) or replace the
toner cartridge (See page 16).
The machine will automatically start printing the document stored in the memory.
* PRINTING *
MEMORY RCV’D DOC
Print Collation Mode
The printing mechanism of the UF-585/595 is a Reverse Order Stacking construction. The UF-585/595 has a
Print Collation Mode that stacks received documents in the correct order. When the Print Collation Mode is enabled, all received documents are stored into memory first, then printed out in Correct Order Stacking. The requirements for the Print Collation Mode to be active are; 1) Fax Parameter No. 65 PRINT COLLATION set to
“Valid”, and 2) enough remaining memory.
The unit will print in Reverse Order Stacking (Non-Collation Mode) whenever one of the above requirements is not met.
Supplies).
Sending Document Order Stacking Document Order
Correct Order Stacking
(Collation Mode)
Reverse Order Stacking
(Non-Collation Mode)
1
2
3
1
2
3
3
2
1
Note:
1. If the memory overflows, the machine will stop receiving and release the communication line.
The document(s) stored in the memory up to that moment will be printed out.
69
Making Copies
Your machine has a copy function which can make single or multiple copies. When copying, your machine will automatically select Fine resolution.
1
ENTER STATION(S)
THEN PRESS START 00%
Set document(s) face down.
2
COPY
COPY
NO. OF COPY=1
3
Enter the number of copies.
Ex:
1 0
4
START
COPY
NO. OF COPY=10
* STORE * NO.005
PAGES=001 01%
The machine stores the document, then prints the copies.
* COPY *
NO. OF COPY=01/10
(see Note 1) (see Note 2) (see Note 3)
70
Note:
1. The copy will be reduced automatically depending on the length of the original document. If you wish to be prompted for the reduction ratio when making copies, change the setting of Fax Parameter No. 32 (COPY REDUCTION) to
2. If you make a copy with Super Fine resolution, it will be reduced slightly even if the reduction ratio is set to 100% in order to fit the data on one page.
3. Standard Resolution is not available in Copy Mode.
ADVANCED FEATURES
Timer Controlled Communications
You can send a document to one or multiple stations at any preset time within the next 24 hours. Up to 10 built-in timers can be set for deferred transmission and deferred polling.
Deferred Transmission (see Note 1) (see Note 2) (see Note 3)
1
Set document(s) face down.
ENTER STATION(S)
THEN PRESS START 00%
5
2
DEFERRED COMM. (1-2)
ENTER NO. OR
∨ ∧
3
4
FUNCTION
1
1
SET
Enter the start time from the keypad.
(Use a 4-digit, 24-hour clock)
Ex:
2 3 3 0
(11:30 p.m.) and
SET
DEFERRED XMT
START TIME
❚
:
ENTER STATION(S)
THEN PRESS START
5
Dial by any combination of the following methods:
• One-Touch Dialing
• Abbreviated Dialing
• Manual Number Dialing, press station is entered
(Up to 12 stations)
SET after each
SET
after each • Directory Search Dialing, press station is entered
(For details, see page 48 to 51.)
Ex:
01
<01>(Station name)
5551234
6
START
* STORE * NO.002
PAGES=001 05%
to store documents into the memory.
* STORE * COMPLETED
TOTAL PAGES=005 30%
Note:
1. If you enter a wrong number in Step 4, press CLEAR then re-enter the right number.
2. To change or cancel the Deferred Communication settings, see page 84 and 86.
3. When you reserve a deferred transmission without storing document into memory, the following message will be shown on the display after pressing START in the last step.
DEF DIRECT XMT RSV’D
<01>(Station name)
71
Timer Controlled Communications
Deferred Polling
1
FUNCTION
1
2
2
SET
3
Enter the start time from the keypad.
(Use a 4-digit, 24-hour clock)
Ex:
0 3 3 0
(3:30 a.m.) and
SET
DEFERRED COMM. (1-2)
ENTER NO. OR
∨ ∧
DEFERRED POLLING
START TIME
❚
:
DEFERRED POLLING
PASSWORD=
❚❚❚❚
4
Enter a 4-digit polling password.
Ex:
9 8 7 6
and SET ENTER STATION(S)
THEN PRESS START
5
Dial by any combination of the following methods:
• One-Touch Dialing
• Abbreviated Dialing
• Manual Number Dialing, press station is entered
SET after each
(Up to 12 stations)
• Directory Search Dialing, press station is entered
(For details, see page 48 to 51.)
SET
after each
Ex:
01 <01>(Station name)
5551234
6
START
* STORE * NO.001
(see Note 1)
(see Note 2)
Note:
1. If you enter a wrong number in Step 3, press CLEAR , then re-enter the right number.
2. To change or cancel the Deferred Communication settings, see page 84 and 86.
72
Polling
Polling means calling other station(s) to retrieve a document. The other station must know in advance that you will call and must have a document set on the ADF or stored in the memory. You may need to set a polling password, shared by the other station, to ensure security.
Setting the Polling Password
If the polling password does not match with the polled station, your polling request will be refused automatically.
To set the polling password, follow the steps below.
5
1
FUNCTION
7
SET MODE (1-6)
ENTER NO. OR
∨ ∧
2
4
SET
FAX PARAMETER(01-99)
NO.=
❚
3
2
6
SET
4
Enter a 4-digit polling password.
Ex:
1 2 3 4
26 POLLING PASSWORD
❚❚❚❚
26 POLLING PASSWORD
1234
5
SET
-
(see Note 1) (see Note 2)
STOP
Note:
1. Polling might not function with all fax machines. We suggest you attempt a trial polling before you actually poll important documents.
2. If a password is not set in the polled station, you may poll the other station even though your machine has a password.
73
Polling
Preparing to be Polled
In order to let other stations poll your machine, you must prepare your machine with a document stored in memory. Be sure to set the polling password before storing the document into memory. After being polled, the documents stored in the memory will be erased automatically. To retain the documents in memory so that they can be polled repeatedly change Fax Parameter No. 27 (POLLED FILE SAVE) to "Valid".
1
ENTER STATION(S)
THEN PRESS START 00%
Set document(s) face down.
2
FUNCTION
3
3
2
POLLING NO.=
❚
1:POLLING 2:POLLED
POLLED
PASSWORD=1234
4
Enter a 4-digit polling password. (See Note 3)
Ex:
4 3 2 1
5
START
The document(s) will be stored into memory.
(see Note 1)
(see Note 2)
(see Note 3)
POLLED
PASSWORD=4321
* STORE * NO.015
PAGES=001 01%
* STORE * COMPLETED
TOTAL PAGES=005 24%
74
Note:
1. You can still send or receive documents even when set to be polled.
3. If you have set the polling password in Fax Parameter No. 26, the password will appear on the display.
You can still change the password temporarily by overwriting it with a new one.
Polling
To Poll Documents from Another Station
The following procedure lets you poll a document from one or multiple stations. Be sure to set the polling
password before polling. (See page 73)
1
FUNCTION
3
POLLING NO.=
❚
1:POLLING 2:POLLED
2
1
POLLING
PASSWORD=1234
5
3
Enter a 4-digit polling password. (See Note 2)
Ex:
1 1 1 1
4
SET
5
Dial by any combination of the following methods:
• One-Touch Dialing
• Abbreviated Dialing
• Manual Number Dialing, press station is entered
SET
after each
(Up to 12 stations)
• Directory Search Dialing, press station is entered
(For details, see page 48 to 51.)
SET
after each
Ex:
01
6
START
POLLING
PASSWORD=1111
ENTER STATION(S)
THEN PRESS START
<01>(Station name)
5551234
* STORE * NO.001
(see Note 1)
(see Note 2)
Note:
1. You can review the entered stations in step 5 by pressing or key, press station or group as needed.
CLEAR to erase the displayed
2. If you have set the polling password in Fax Parameter No. 26, the password will appear on the display.
You can still change the password temporarily by overwriting it with a new one.
75
76
Program Keys
Your fax machine has special Program Keys. These keys are useful if you frequently need to send or poll the same group of stations. You can use these keys to store a One-Touch group key, a sequence of stations to be polled, a deferred transmission or polling sequence or an additional One-Touch key.
Setting for Group Dialing
To set a Program Key for Group Dialing
1
FUNCTION
7 3
SET
PROGRAM (1-4)
ENTER NO. OR
∨ ∧
2
1
SET
3
Ex:
P1
PROGRAM[P ]
PRESS PROGRAM KEY
PROGRAM[P1] NAME
ENTER NAME
4
Enter the station name (up to 15 characters) by using the
Ex: PROG.A and SET ENTER STATION(S)
THEN PRESS START
5
Enter the station numbers by using One-Touch Key or
ABBR
and 3-digit code.
Ex:
01
and
ABBR
0
1
0
You may use the or keys to review the entered station(s) before going to next step. If you find an error, press
CLEAR
to erase the displayed station.
6
START
<01>(Station name)
5551234
[010](Station name)
5553456
PROGRAM[P ]
PRESS PROGRAM KEY
You can now set other Program Keys by repeating the procedures from Step 3, or return to standby by pressing
STOP
.
Program Keys
Setting for Deferred Transmission
To set a Program Key for deferred transmission
1
FUNCTION
7 3
SET
2
2
SET
3
Ex:
P1
4
Enter the station name (up to 15 characters) by using the
Ex: PROG.A and
SET
5
6
FUNCTION
1 1
SET
Enter the starting time using 4 digits.
Ex:
2 3 3 0
(11:30 p.m.) and
SET
7
Enter the station by any combination of the following methods:
• One-Touch Dialing
• Abbreviated Dialing
• Directory Search Dialing, press
SET
after each station is entered
(For details, see page 49 to 51.)
Ex:
01
8
START
You can now set other Program Keys by repeating the procedures from Step 3, or return to standby by pressing
STOP
.
PROGRAM (1-4)
ENTER NO. OR
∨ ∧
PROGRAM[P ]
PRESS PROGRAM KEY
PROGRAM[P1] NAME
ENTER NAME
PROGRAM[P1]
PRESS FUNCTION KEY
DEFERRED XMT
START TIME
❚
:
ENTER STATION(S)
THEN PRESS START
<01>(Station name)
5551234
PROGRAM[P ]
PRESS PROGRAM KEY
5
77
78
Program Keys
Setting for Deferred Polling
To set a Program Key for deferred polling
1
FUNCTION
7 3
SET
2
2
SET
3
Ex:
P1
4
Enter the station name (up to 15 characters) by using the
Ex: PROG.A and
SET
5
6
7
8
9
FUNCTION
1 2
SET
Enter the starting time.
Ex:
2 2 0 0
(10:00 p.m.) and
Enter a 4-digit polling password.
SET
Ex:
1 1 1 1
and
SET
The polling password appears if it has been previously set.
Enter the station by any combination of the following methods:
• One-Touch Dialing
• Abbreviated Dialing
• Directory Search Dialing, press station is entered
(For details, see page 49 to 51.)
SET after each
Ex:
01
START
PROGRAM (1-4)
ENTER NO. OR
∨ ∧
PROGRAM[P ]
PRESS PROGRAM KEY
PROGRAM[P1] NAME
ENTER NAME
PROGRAM[P1]
PRESS FUNCTION KEY
DEFERRED POLLING
START TIME
❚
:
DEFERRED POLLING
PASSWORD=
❚❚❚❚
ENTER STATION(S)
THEN PRESS START
<01>(Station name)
5551234
PROGRAM[P ]
PRESS PROGRAM KEY
You can now set other Program Keys by repeating the procedures from Step 3, or return to standby by pressing
STOP .
Program Keys
Setting for Normal Polling
To set a Program Key for normal polling
1
FUNCTION
7 3
SET
2
2
SET
3
Ex:
P1
4
Enter the station name (up to 15 characters) by using the
Ex: PROG.A and
SET
5
6
7
8
FUNCTION
3
Enter a 4-digit polling password.
Ex:
1 1 1 1
and
SET
The polling password appears if it has been previously set.
Enter the station by any combination of the following methods:
• One-Touch Dialing
• Abbreviated Dialing
• Directory Search Dialing, press station is entered
(For details, see page 49 to 51.)
SET after each
Ex:
01
START
PROGRAM (1-4)
ENTER NO. OR
∨ ∧
PROGRAM[P ]
PRESS PROGRAM KEY
PROGRAM[P1] NAME
ENTER NAME
PROGRAM[P1]
PRESS FUNCTION KEY
POLLING
PASSWORD=
❚❚❚❚
ENTER STATION(S)
THEN PRESS START
<01>(Station name)
5551234
PROGRAM[P ]
PRESS PROGRAM KEY
5
You can now set other Program Keys by repeating the procedures from Step 3, or return to standby by pressing
STOP .
79
80
Program Keys
Setting for One-Touch Key
To set a Program Key for One-Touch Key
1
FUNCTION
7 3
SET
2
3
SET
3
Ex:
P1
PROGRAM (1-4)
ENTER NO. OR
∨ ∧
PROGRAM[P ]
PRESS PROGRAM KEY
PROGRAM[P1] NAME
ENTER NAME
4
Enter the station name (up to 15 characters) by using the
Ex: PROG.A and
SET
[P1] PROG.A
ENTER TEL. NO.
5
Enter a telephone number (up to 36 digits including pauses and spaces).
Ex:
9 PAUSE 5 5 5 SPACE 1 2 3 4
[P1] PROG.A
9-555 1234
❚
6
START
PROGRAM[P ]
PRESS PROGRAM KEY
You can now set other Program Keys by repeating the procedures from Step 3, or return to standby by pressing
STOP
.
Program Keys
Changing or Erasing the Program Key Settings
• Start time or station(s) for deferred transmission
• Station(s) for normal polling
• Start time or station(s) for deferred polling
• Station(s) for group dialing
• Telephone number and station name for One-Touch key
To erase the settings in a Program Key 5
1
FUNCTION
7 3
SET
PROGRAM (1-4)
ENTER NO. OR
∨ ∧
2
4
SET
PROGRAM[P ]
PRESS PROGRAM KEY
3
Press the Program key you want to erase.
Ex:
P1
PROGRAM[P1]
DELETE? 1:YES 2:NO
4
1
* DELETING *
PROGRAM[P1]
5
You can now erase other Program Keys by repeating the procedures from Step 3, or return to standby by pressing
STOP
.
PROGRAM[P ]
PRESS PROGRAM KEY
81
82
Edit File Mode
Your machine has a document image memory which enables you to reserve memory transmission, memory deferred transmission, memory polling and so on.
After reserving the communications in memory, you may need to change the settings of the communication(s) while it is still in memory. This section describes how to use the file editing features.
Printing a File List
The contents of the communication settings may have to be modified or deleted. To verify the contents, follow the steps below to print out a file list.
1
FUNCTION
9
EDIT FILE MODE (1-6)
ENTER NO. OR
∨ ∧
2
1
1:FILE LIST?
PRESS SET TO SELECT
3
4
SET
1
FILE LIST
1:PRINT 2:VIEW
* PRINTING *
FILE LIST
Sample File List
*************** -FILE LIST- *********************** DATE MAR-12-1999 ***** TIME 15:00 ********
(1) (2) (3) (4) (5) (6)
FILE COMM. TYPE CREATED TIME START TIME PAGES DESTINATION(S)
No.
001 DEFERRED XMT MAR-12 13:20 20:30 [001]
002 MEM. DEF. XMT MAR-12 13:20 22:30 003 [011] [012] [013] [016] [017]
-PANASONIC -
************************************ -HEAD OFFICE - ***** - 201 555 1212- *********
Explanation of Contents
(1) File number
(2) Communication type
(3) Stored date/time
(4) Executing time
: If the file is now being executed, a "*" is indicated on the left of the file number.
: Date/time that these files were stored.
: If the file is a Timer Controlled Communication, the start time is printed in this column.
If the file is an incomplete file, "INCOMP" is printed in this column.
(5) Number of stored page(s)
(6) Destination : ABBR No./One-Touch No./Manual Dialing No.
Edit File Mode
Viewing the Contents of a File List
To view the contents of a file list on the display without printing it, follow the steps below.
1
FUNCTION
9
EDIT FILE MODE (1-6)
ENTER NO. OR
∨ ∧
2
1
1:FILE LIST?
PRESS SET TO SELECT
5
3
4
SET
2
FILE LIST
1:PRINT 2:VIEW
USE THE
∨ ∧
KEYS TO
SCROLL EACH FILE
5
or repeatedly until the display shows a file you want to edit.
-
Sample display
Type of File
XMT:
Transmission
POLL:
POLLED:
Polling
Polled
RCV TO MEM: Receive to Memory
PC JOB:
JOURNAL:
PC Interface Job (Option)
Journal / Report
Status nn:nn:
Start time
IN PRG:
In progress
REDIAL:
Waiting to redial
INCOMP: Incomplete file
File Number
001 XMT 10:00 P010
<01>(Station name)
Entered station Number of pages
6
STOP
-
83
84
Edit File Mode
Changing the Start Time or the Station of a File
To change the start time and/or stations in a communication file, follow the steps below.
1
FUNCTION
9
EDIT FILE MODE (1-6)
ENTER NO. OR
∨ ∧
2
2
SET
3
Enter the file number or use that you want to change.
or to select the file
Ex:
0 0 1
ENTER FILE NO.OR
∨ ∧
FILE NO.=
❚❚❚
ENTER FILE NO.OR
∨ ∧
FILE NO.=001
4
SET
(See Note 2)
DEFERRED XMT
START TIME 22:30
5
Enter a new start time.
Ex:
0 6 0 0
(6:00 a.m.)
(If you do not have to change the time, skip to step 6.)
6
SET
DEFERRED XMT
START TIME 06:00
<01>(Station name)
5551234
Edit File Mode
7
To delete the station(s), press or key until the station you want to delete appears. Then press CLEAR .
or
Enter the station(s) you want to add.
Ex:
01
SET
ENTER STATION(S)
THEN PRESS START
1 STN(S) ARE SET
ADD MORE OR START
5
8
START
* STORE * 005
(see Note 1) (see Note 2) (see Note 3)
Note:
1. Your machine cannot change the start time and/or stations in the file while it is being sent or waiting to redial.
2. If the file is not a Deferred Communication File, the following message is shown on the display.
SET DEFERRED COMM.?
1:YES 2:NO
Press 1 to change the type of the file for deferred communication file.
3. If you edit the file that is saved as an incomplete file, after pressing you whether to execute the file immediately.
The display shows:
START in step 8, your machine will prompt
RETRY INCOMP FILE?
1:YES 2:NO
Press 1 to execute the file immediately.
85
Edit File Mode
Deleting a File
To delete the file in memory, follow the steps below.
1
FUNCTION
9
2
3
SET
EDIT FILE MODE (1-6)
ENTER NO. OR
∨ ∧
ENTER FILE NO.OR
∨ ∧
FILE NO.=
❚❚❚
3
Enter the file number or use you want to delete.
or to select the file that
Ex:
0 0 1
(See Note 2)
ENTER FILE NO.OR
∨ ∧
FILE NO.=001
4
SET
DELETE FILE NO.001?
1:YES 2:NO
5
1
Enter the next file number you want to delete or press
STOP
to return to standby.
(see Note 1)
(see Note 2)
* DELETING *
FILE NO.=001
ENTER FILE NO.OR
∨ ∧
FILE NO.=
❚❚❚
86
Note:
1. Your machine cannot delete the file while it is being sent.
2. Enter as the file number and press
The following message is shown on the display.
DELETE ALL FILES?
1:YES 2:NO
SET
to delete all files (except the file in progress).
Press 1 to delete all files.
Edit File Mode
Printing Out a File
To print the contents of the communication file, follow the steps bellow.
1
FUNCTION
9
2
4
SET
3
Enter the file number or use that you want to print.
or to select the file
Ex:
0 0 1
4
SET
Your machine will print the file. The document(s) will remain in memory even after printing the file.
(see Note 1)
EDIT FILE MODE (1-6)
ENTER NO. OR
∨ ∧
ENTER FILE NO.OR
∨ ∧
FILE NO.=
❚❚❚
ENTER FILE NO.OR
∨ ∧
FILE NO.=001
* PRINTING *
PAGE=001/003
5
Note:
1. Your machine cannot print the file while it is being sent.
87
Edit File Mode
Adding Documents into a File
To add documents into the file, follow the steps bellow.
1
Set document(s) face down.
ENTER STATION(S)
THEN PRESS START 0.5%
2
FUNCTION
9
EDIT FILE MODE (1-6)
ENTER NO. OR
∨ ∧
3
5
SET
Enter the file number or use or to select the file that you want to add.
Ex:
0 0 1
ENTER FILE NO.OR
∨ ∧
FILE NO.=
❚❚❚
ENTER FILE NO.OR
∨ ∧
FILE NO.=001
4
SET
Your machine will start storing the document(s) into a file.
* STORE * NO.001
PAGES=002 10%
(see Note 1)
88
Note:
1. Your machine cannot add the document into the file while it is being sent or waiting to redial.
Edit File Mode
Retry an Incomplete File
If a memory communication has been unsuccessful due to a busy line or no answer, the document you stored is automatically erased from memory after the last redial.
If you need to retain the document even if the communication failed, change the setting of Fax Parameter No. 31
(INC. FILE SAVE) to Valid in advance. (See page 38)
To retry the incomplete file, print a File List first to verify the file number. (See page 82)
Then, follow the steps below.
5
1
FUNCTION
9
EDIT FILE MODE (1-6)
ENTER NO. OR
∨ ∧
2
6
SET
ENTER FILE NO.OR
∨ ∧
FILE NO.=
❚❚❚
3
Enter the file number or use you want to retry.
or to select the file that
Ex:
0 0 1
ENTER FILE NO.OR
∨ ∧
FILE NO.=001
4
SET
Your machine will retry the file and start dialing immediately.
* STORE * NO.001
<01>(Station name)
* DIALING * NO.001
<01>(Station name)
(see Note 1) (see Note 2)
Note:
1. To confirm or change the entered telephone number for the file, see page 82 and 84.
2. If you set Fax Parameter No. 31 to Valid, all incomplete files will remain in the memory. To avoid memory overflow, please check the memory content frequently. We recommend that optional flash memory card is installed when this
function is used. (See page 155)
89
90
Access Code
The Access Code prevents an unauthorized user from operating the machine. Once a 4-digit Access Code is registered, no one can operate the machine without entering the correct access code.
Automatic Receiving, however, is always available. After you complete any operation, such as mode setting or transmission, and the display returns to standby, you have to re-enter the access code in order to use the machine again. Registering the Access Code does not affect the use of the machine in any other way.
Setting the Access Code
1
FUNCTION
7
2
4
SET
3
3 8
SET
4
Enter a 4-digit Access Code.
Ex:
1 2 3 4
5
SET
6
Select Restriction Level.
1
1
for All operations
or
2
2
for Setting and Printing the Fax Parameters only.
SET MODE (1-6)
ENTER NO. OR
∨ ∧
FAX PARAMETER(01-99)
NO.=
❚
38 ACCESS CODE
❚❚❚❚
38 ACCESS CODE
1234
38 ACCESS CODE
1:ALL 1234
38 ACCESS CODE
2:FAX PARA. 1234
Ex:
2
7
STOP
SET
-
(see Note 1)
Note:
1. To erase the Access Code, enter the Access Code and press then press CLEAR ,
SET
and STOP .
SET and follow the procedure above to step 3,
Access Code
Operating Your Machine with the Access Code (Restrict all operations)
1
Enter the Access Code.
Ex:
1 2 3 4
MAR-12-1999 15:00
ACCESS CODE=
❚
MAR-12-1999 15:00
ACCESS CODE=
❚❚❚❚
5
2
SET
Now you can operate the machine normally.
MAR-12-1999 15:00
00%
Operating Your Machine with the Access Code (Restrict access of Fax Parameters only)
The UF-585/595 can restrict the operation of setting and printing the Fax Parameters only.
Ex: When setting the Fax Parameter.
1
FUNCTION
7
SET MODE (1-6)
ENTER NO. OR
∨ ∧
2
4
SET
INPUT ACCESS CODE
❚
3
Enter a 4-digit Access Code.
Ex:
1 2 3 4
4
SET
Now you can operate the machine normally.
INPUT ACCESS CODE
❚❚❚❚
FAX PARAMETER(01-99)
NO.=
❚
91
92
Receive To Memory
This feature is used to secure all received documents by storing them into the memory. To print out the document from memory, the authorized operator must enter the correct password.
Setting the RCV To Memory Password
1
FUNCTION
7
2
4
SET
3
3 7
SET
4
Enter a 4-digit RCV to Memory Password.
Ex:
1 2 3 4
SET MODE (1-6)
ENTER NO. OR
∨ ∧
FAX PARAMETER(01-99)
NO.=
❚
37 RCV TO MEMORY
❚❚❚❚
37 RCV TO MEMORY
1234
5
STOP
SET
-
Setting RCV To Memory
1
FUNCTION
8
2
5
SET
3
2
SELECT MODE (1-5)
ENTER NO. OR
∨ ∧
RCV TO MEMORY=OFF
1:OFF 2:ON 3:PRINT
RCV TO MEMORY=ON
1:OFF 2:ON 3:PRINT
4
SET
MAR-12-1999 15:00
< RCV TO MEMORY >
(see Note 1) (see Note 2)
Note:
1. When the memory overflows, the machine will stop receiving and release the line. The machine will not answer the next incoming call until there is space available in the memory.
Memory Capacity.
Receive To Memory
Printing Out Documents
After receiving a document with the Receive To Memory feature, the following message will appear on the display.
MESSAGE IN MEMORY
< RCV TO MEMORY >
To print the document, follow the steps below.
1
FUNCTION
8
SELECT MODE (1-5)
ENTER NO. OR
∨ ∧
5
2
5
SET
RCV TO MEMORY=ON
1:OFF 2:ON 3:PRINT
3
3
RCV TO MEMORY=PRINT
1:OFF 2:ON 3:PRINT
4
SET
INPUT PASSWORD
❚❚❚❚
5
Enter the password to print the documents.
(See Note 1)
Ex:
1 2 3 4
6
SET
Machine will start to print the documents.
(see Note 1) (see Note 2)
INPUT PASSWORD
1234
* PRINTING *
MEMORY RCV’D DOC
Note:
1. If the password has not been set, your machine will not prompt you to enter the password.
The documents will be printed immediately after pressing SET in step 4.
2. Once the RCV TO MEMORY feature is set to "On", the password cannot be changed (Fax Parameter No. 37 will not be shown on the LCD display). If you wish to change the password, set RCV TO MEMORY feature to “Off” first.
Then change the password. (See page 92)
93
Distinctive Ring Detector (DRD)
Your machine has a special feature in conjunction with an optional service provided by many local telephone companies. It can distinguish up to 4 telephone numbers with a corresponding ring pattern identifying each number.
"DRD" lets you provide multiple phone numbers, one for your fax, business or personal use with only one single phone line.
Please check with your local telephone company on the availability of this service in your area.
Your machine can be programmed to respond to only 1 of the 4 distinctive ring patterns. To select the corresponding
ring pattern for your fax number, refer to the Fax Parameter Table on page 37.
The following table shows a typical example with 4 telephone numbers on a single phone line.
Telephone No.
Usage Distinctive Ring Sound Ring Pattern
555-1111
555-2222
Business
Fax
Riiing...............................Riiing................................
Ring...Ring.......................Ring...Ring........................
Type A, Standard Ring
Type B, Double Ring
555-3333
555-4444
Personal
Teenager
Ring...Ring...Riiing............Ring...Ring...Riiing.............
Ring...Riiing...Ring............Ring...Riiing...Ring.............
Type C,Triple Ring
(Short-Short-Long)
Type D,Triple Ring
(All other than type C)
(see Note 1)
The following illustration shows a typical set up, with your machine set to detect Type B (double ring) ring pattern.
At Your Location with
Distinctive Ring Service
Ring..Ring.............Ring..Ring
A person recognizes the call is for the fax machine by the double ring pattern sound.
Dialing "555-2222"
Ring..Ring.............Ring..Ring
The fax machine distinguishes the call is for the fax by the double ring pattern and answers automatically.
Fax No. "555-2222"
Ring..Ring.............Ring..Ring
A person recognizes the call is for the fax machine by the double ring pattern sound.
94
Note:
1."Riiing" means a long ringing sound and "Ring" means a short ringing sound.
Fax Cover Sheet
General Description
A Fax Cover Sheet can be automatically attached to your transmit document(s) that shows the recipient's name, originator's name and the number of pages attached.
Transmitted as: Received as:
Header P.01
Header P.02
Page 1 Page 2
Fax
Cover
Sheet
Page 1 Page 2
Total P.02
To use the Fax Cover Sheet
To attach a Fax Cover Sheet to a transmission, follow the procedure below.
1
Set document(s) face down.
2
FUNCTION
8
3
3
SET
4
1 for “OFF” (Cover Sheet is not attached)
ENTER STATION(S)
THEN PRESS START 00%
SELECT MODE (1-5)
ENTER NO. OR
∨ ∧
COVER SHEET=OFF
1:OFF 2:ON
COVER SHEET=OFF
1:OFF 2:ON
or
2 for “ON” (Cover Sheet is attached) or
COVER SHEET=ON
1:OFF 2:ON
5
SET
ENTER STATION(S)
THEN PRESS START 00%
Dial the station(s) you wish to send the documents to.
6
Ex:
01
START
(see Note 1) (see Note 2)
(see Note 3)
Note:
2. This function is available for memory or direct transmission modes.
3. The Fax Cover Sheet is not counted in the number of pages column of the journals.
5
95
Fax Cover Sheet
Fax Cover Sheet Sample
***** FACSIMILE COVER SHEET *****
(1)
MAR-12-1999 15:00
(2)
Message To:
SALES DEPT.
(3)
Message From:
PANASONIC
201 555 1212
(4)
02
Page(s)
Following This Cover Page
Explanation of contents
(1) Starting time of communication.
(2) Recorded name in the One-Touch, ABBR No. or dialed telephone number.
(3) Your LOGO (up to 25 characters) and ID Number. (Up to 20 digits)
(4) The number of pages to follow. This information is not shown when transmitting by Direct Transmission Mode.
96
Fax Forward
Setting Fax Forward
This feature allows all incoming faxes to be forwarded to the station registered in the one-touch or abbreviated dialing number. Once the faxes are received in the memory, the machine will forward the received document(s) to the telephone number registered in the one-touch or abbreviated dialing number.
This function is convenient when you would like to receive faxes in another place (i. e. your home) at night or during a holiday.
1
FUNCTION
7
SET MODE (1-6)
ENTER NO. OR
∨ ∧
2
4
SET
FAX PARAMETER(01-99)
NO.=
❚
3
5 4
SET
54 FAX FORWARD
1:INVALID
4
2
54 FAX FORWARD
2:VALID
5
5
6
SET
Enter the station to forward the received faxes to, by assigning a one-touch key or an abbreviated dialing number.
Ex:
01
54 FAX FORWARD
ENTER STATION
<01> (STATION NAME)
5551234
STOP
7
SET
-
(see Note 1) (see Note 2):
(see Note 3)
Note:
1. When the Fax Forward feature is set, the one-touch or the abbreviated dialing number is restricted from editing.
Please change this function to “Invalid” when you would like to edit the telephone number.
2. If the communication to transfer a received document(s) fails, the received document will print out and then is erased from memory even if the Fax Parameter No. 31 (INC. FILE SAVE) is set to “Valid”.
If you wish to save the document into memory in case of communication failure, set your machine to Receive To
3. It is not possible to receive a document if the memory of your machine overflows or is about 95% used.
97
This page is intentionally left blank.
98
NETWORK FEATURE
Selective Reception
Your machine has a special feature, Selective Reception, which can prevent the receiving of unnecessary documents (i.e. junk fax, direct mail, etc.).
Before receiving the document, the last 4 digits of the ID Number received from the sending machine will be compared with the last 4 digits of the telephone number programmed in each One-Touch or Abbreviated station.
When a match is found, your machine will start receiving the document. If a match is not found, your machine will cancel the reception and an Information Code 406 will be recorded on the Journal.
Setting the Selective Reception.
1
FUNCTION
7
SET MODE (1-6)
ENTER NO. OR
∨ ∧
6
2
4
SET
FAX PARAMETER(01-99)
NO.=
❚
3
4
6
SET
46 SELECT RCV
1:INVALID
4
2
46 SELECT RCV
2:VALID
STOP
5
SET
-
(see Note 1)
(see Note 2)
Note:
1. When the Selective Reception is set, your machine can receive only from those stations which are programmed in the built-in auto-dialer.
2. If your ID number has not been set, your machine might not be able to receive from some models.
To set your ID number, see page 29.
99
Password Communications
General Description
Password Communications, including Password Transmission and Password Reception will prevent your machine from sending a fax to a wrong station or receiving a fax from an unauthorized stations. You can set Password
Transmission and Password Reception independently, or both together.
To use Password Transmission, you must set a 4-digit transmission password in advance. The password must be shared with other compatible Panafax machine(s). If the transmission password in your machine does not match the transmission password in the other compatible Panafax machine(s), the transmission will fail. You can select password transmission by setting Function 8-4 (PASSWORD-XMT) to "ON" when you send a document.
To use Password Reception, you must set a 4-digit receiving password in advance. The password must be shared with the other compatible Panafax machine(s). If the password in your machine does not match the receiving password in the other compatible Panafax machine(s), the reception will fail. Once you set password reception and set the parameter to “ON”, it stays until you change the setting to “OFF”.
Compatibility with Other Machines
You can only use password transmission and reception with another Panafax compatible machine(s) listed below.
Model Special Settings
UF-733
UF-744
UF-745
UF-750
UF-750D
UF-755
UF-755e
UF-766
UF-770
UF-788
UF-880
UF-885
UF-895
UF-M500
DF-1100
UF-160
UF-160M
UF-170
UF-260
UF-270
UF-270M
UF-280M
UF-300
UF-312
UF-322
UF-550
UF-560
UF-585
UF-595
UF-650
Required.
Please refer to the individual User's Guide of each model.
100
Setting Password Transmission
To set transmission password and parameter,
1
FUNCTION
7
Password Communications
SET MODE (1-6)
ENTER NO. OR
∨ ∧
2
4
SET
FAX PARAMETER(01-99)
NO.=
❚
6
3
4 3
SET
4
Enter a 4-digit Transmission Password.
Ex:
1 2 3 4 and press SET
43 PASSWORD-XMT
❚❚❚❚
43 PASSWORD-XMT
1:OFF 1234
5
1
for “OFF” (password is not checked)
or
2
for “ON” (password is checked)
43 PASSWORD-XMT
1:OFF 1234 or
43 PASSWORD-XMT
2:ON 1234
6
STOP
SET
-
(see Note 1) (see Note 2):
Note:
1. You can change the setting temporarily by using FUNCTION 8-4 (PASSWORD-XMT) for each transmission. See
2. To change the password, press
CLEAR
in step 4. Then re-enter a new one.
101
Password Communications
Setting Password Reception
To set receiving password and parameter,
1
FUNCTION
7
2
4
SET
3
4 4
SET
4
Enter a 4-digit Receiving Password.
Ex:
1 2 3 4
and press
SET
5
1
for “OFF” (password is not checked)
or
2
for “ON” (password is checked)
SET MODE (1-6)
ENTER NO. OR
∨ ∧
FAX PARAMETER(01-99)
NO.=
❚
44 PASSWORD-RCV
❚❚❚❚
44 PASSWORD-RCV
1:OFF 1234
44 PASSWORD-RCV
1:OFF 1234 or
44 PASSWORD-RCV
2:ON 1234
6
STOP
SET
-
(see Note 1)
(see Note 2)
Note:
1. Once you set the parameter, you cannot select the parameter, “OFF” or “ON”, for each reception. It is always “OFF” or “ON” until you change the setting.
2. To change the password, press
CLEAR
in step 4. Then re-enter a new one.
102
Password Communications
Using Password Transmission
To use Password Transmission, you can select PASSWORD-XMT “OFF” or “ON” for each Transmission by following the procedure below.
1
ENTER STATION(S)
THEN PRESS START 00%
Set document(s) face down.
2
FUNCTION
8
SELECT MODE (1-5)
ENTER NO. OR
∨ ∧
6
3
4
SET
PASSWD-XMT=OFF
1:OFF 2:ON
4
PASSWD-XMT=OFF
1:OFF 2:ON
or
1
for “OFF” (password is not checked)
2
for “ON” (password is checked) or
PASSWD-XMT=ON
1:OFF 2:ON
5
SET
ENTER STATION(S)
THEN PRESS START
6
Dial by any combination of the following methods:
• One-Touch Dialing
• Abbreviated Dialing
• Manual Number Dialing, press station is entered
(Up to12 stations)
SET
after each
SET
after each • Directory Search Dialing, press station is entered
(For details, see page 48 to 51.)
Ex:
01
<01>(Station name)
5551234
103
Password Communications
7
START
If your machine's Transmission Password coincides with the other station's Transmission Password, your machine starts sending the document.
When transmission is completed, PASSWORD-XMT returns to standard setting (“OFF” or “ON”).
Using Password Reception
The parameter, “OFF” or “ON”, cannot be selected for each reception. It is always “OFF” or “ON” until you change the setting.
104
Confidential Mailbox
Your machine is equipped with two Confidential Communication features which ensure that the Confidential information you send is received only by the person with the correct confidential code.
Confidential Mailbox
The confidential mailbox feature can be used as a mailbox to communicate with other compatible models using a
4-digit confidential code. The Confidential Mailbox feature receives document(s) with a confidential code into memory. These documents can only be printed by the person who has the correct confidential code.
Panafax
Compatible
Model
Panafax
Compatible
Model
Send with
A
Conf.Code
1000
Send with
B
Conf.Code
2000
Panafax Compatible Model
(Note 5)
MAILBOX
Document "A" and "B" are stored into memory.
6
Panafax
Compatible
Model
B
Polling with
A
Conf.Code
1000
(Note 5)
Print out with
Conf.Code
2000
Figure 1 : Confidential Mailbox
Compatibility with Other Machines
Table 1 shows a list of compatible Panafax models which have the Confidential Mailbox feature. It also shows whether or not special settings are required.
(see Note 1) (see Note 2) (see Note 3) (see Note 4) (see Note 5)
Table 1 : Confidential Mailbox Requirement
Compatible Model Special Settings
DF-1100 UF-280M UF-312 UF-322 UF-332 UF-342
UF-344 UF-550 UF-560 UF-585 UF-595 UF-733
UF-744 UF-745 UF-755 UF-755e UF-766 UF-770
UF-788 UF-880 UF-885 UF-895
Not Required.
Note:
1. If your machine receives two confidential faxes with same confidential code, both documents are stored together in the same confidential mailbox.
2. Up to 10 Mailbox files can be stored in memory. So, you can receive the confidential fax using 10 different confidential codes.
3. If the memory overflows, the machine will stop receiving and release the line.
Memory Capacity.
5. If confidential faxes were received in the mailbox of UF-733, you cannot poll those documents. The UF-733 is designed to print out the received confidential document locally only.
105
Confidential Mailbox
Sending a Confidential Document to a Remote Station's Mailbox
1
ENTER STATION(S)
THEN PRESS START 00%
Set document(s) face down.
2
FUNCTION
2 2
SET
CONF. COMM. (1-5)
ENTER NO. OR
∨ ∧
3
CONFIDENTIAL XMT
CONF. CODE=
❚❚❚❚
4
1
SET
Enter a 4-digit Confidential Code.
Ex:
2 2 3 3
CONFIDENTIAL XMT
CONF. CODE=2233
5
SET
ENTER STATION
THEN PRESS START
6
Dial by any one of the following methods:
• One-Touch Dialing
• Abbreviated Dialing
• Manual Number Dialing
• Directory Search Dialing
Ex:
01
7
START
If necessary, inform the receiving person and tell them the
Confidential Code.
<01>(Station name)
5551234
106
Confidential Mailbox
Polling a Confidential Document from a Remote Station's Mailbox
After you have been informed that someone has transmitted a confidential document to a remote station's mailbox, you can poll the confidential document from the remote station by following the procedure below.
1
FUNCTION
2 2
SET
CONF. COMM. (1-5)
ENTER NO. OR
∨ ∧
2
2
SET
CONFIDENTIAL POLL
CONF. CODE=
❚❚❚❚
3
Enter a 4-digit Confidential Code.
Ex:
2 2 3 3
CONFIDENTIAL POLL
CONF. CODE=2233
6
4
SET
ENTER STATION
THEN PRESS START
5
Dial by any one of the following methods:
• One-Touch Dialing
• Abbreviated Dialing
• Manual Number Dialing
• Directory Search Dialing
Ex:
01
6
START
<01>(Station name)
5551234
(see Note 1)
Note:
1. The confidential file will be erased automatically at the center station after being polled.
107
Confidential Mailbox
Receiving a Confidential Document to Your Machine's Mailbox
No special setting is required, your machine comes with this feature ready to use. Your machine receives a confidential fax the same way it receives a normal fax message. When receiving the confidential fax, the display shows the following message (CONF. RCV REPORT) and prints out the Confidential Receive Report.
MESSAGE IN MAIL BOX
Sample CONF. RCV Report
*************** -CONF. RCV REPORT- **************** DATE MAR-12-1999 ***** TIME 15:00 ********
** NOTICE OF CONFIDENTIAL DOCUMENT HELD **
(1) (2) (3) (4)
FILE NO. RECEIVED FROM PAGES TIME RECEIVED
040 PANAFAX 001 MAR-12 15:00
-PANASONIC -
************************************ -HEAD OFFICE - ***** - 201 555 1212- *********
Explanation of contents
(1) File number
(2) Received remote station's ID
(3) Number of pages received
(4) Received date and time
(see Note 1) (see Note 2)
(see Note 3) (see Note 4)
: 001 to 999
: Character ID or Numeric ID
108
Note:
1. If your machine receives two confidential faxes with same confidential code, both documents are stored together in the same confidential mailbox.
2. Up to 10 Mailbox files can be stored in memory. So, you can receive the confidential fax using 10 different confidential codes.
3. If the memory overflows, the machine will stop receiving and release the line.
Confidential Mailbox
Storing a Confidential Document in Your Machine's Mailbox
Use the following procedure to store a document in a confidential mailbox in your machine. Once the confidential document is stored in your machine, it can be polled by another machine.
1
ENTER STATION(S)
THEN PRESS START 00%
Set document(s) face down.
2
FUNCTION
2 2
SET
CONF. COMM. (1-5)
ENTER NO. OR
∨ ∧
6
3
3
SET
4
Enter a 4-digit Confidential Code.
Ex:
2 2 3 3
CONFIDENTIAL POLLED
CONF. CODE=
❚❚❚❚
CONFIDENTIAL POLLED
CONF. CODE=2233
5
SET
The document(s) will be stored into memory.
If necessary, inform the receiving party of the confidential document and tell them the confidential code needed to poll the document.
(see Note 1)
* STORE * NO.002
PAGES=001 01%
Note:
1. The confidential file will be erased automatically after being polled.
If you wish to retain the confidential file even after being polled, change the setting of Fax Parameter
No. 42 (CONF. POLLED FILE SAVE) to "Valid".
109
Confidential Mailbox
Printing Out a Confidential Document from Your Machine's Mailbox
After you have been notified that someone has transmitted a confidential document to your machine's mailbox, use the following procedure to print out the confidential document.
1
FUNCTION
2 2
SET
CONF. COMM. (1-5)
ENTER NO. OR
∨ ∧
2
4
SET
PRINT CONF. FILE
CONF. CODE=
❚❚❚❚
3
Enter the Confidential Code of the document you want to print out.
Ex:
2 2 3 3
PRINT CONF. FILE
CONF. CODE=2233
4
SET
The machine will print out the confidential documents.
(see Note 1)
* PRINTING *
PAGE=001/001
110
Note:
1. The confidential file will be erased automatically after being printed out even if the setting of Fax Parameter No. 42
(CONF. POLLED FILE SAVE) is changed to "Valid".
Confidential Mailbox
Deleting a Confidential Document Stored in Your Machine's Mailbox
If your memory becomes full, or you just want to clean out your confidential documents, you may delete one or more confidential faxes stored in your machine by using the following procedure.
There are two types of confidential file deletions, one is to delete the file individually by its Confidential Code, and the other is to delete all confidential files in memory.
To delete a file using Confidential Code
1
FUNCTION
2 2
SET
CONF. COMM. (1-5)
ENTER NO. OR
∨ ∧
6
2
5
SET
DELETE CONF. FILE
CONF. CODE=
❚❚❚❚
3
Enter a 4-digit Confidential Code.
Ex:
2 2 3 3
DELETE CONF. FILE
CONF. CODE=2233
4
SET
* DELETING *
CONF. CODE=2233
To delete all confidential files in memory
1
FUNCTION
2 2
SET
2
5
SET
3
SET
CONF. COMM. (1-5)
ENTER NO. OR
∨ ∧
DELETE CONF. FILE
CONF. CODE=
❚❚❚❚
DELETE ALL CONF.
FILES? 1:YES 2:NO
4
1
* DELETING *
ALL CONF. FILES
111
Relayed Transmission
General Description
The Relayed Transmission feature can save you time and transmission costs if you need to send the same documents to multiple G3 fax machines. This is especially true if the transmissions are long distance.
To use Relayed Transmission, you must be part of a "Relay Network" built around a "Relay Station". That is, when you send a document by Relayed Transmission, you actually send it to a Relay Station together with instructions to relay it to one or multiple end receiving station(s).
The Relay Station first receives the document in its memory and then relays it to the end receiving station(s).
Example:
RESULT REPORT
Initial Sending Station
New York
Relay
Station
London
Local Call
End
Receiving
Station
Stockholm
End
Receiving
Station
Berlin
End
Receiving
Station
Rome
Compatibility with Other Machines
Table 1 shows the kind of facsimile machines which can make up a Relay Network used for Relayed
Transmission. Note that your machine can serve as an Initial Sending Station or End Receiving Station.
Station
Initial Sending Station
Relay Station
End Receiving Station
Table 1 : Relay Network Compatibility Requirements
Compatible Model Special Settings
DF-1100
UF-150
UF-160
UF-160M
UF-170
UF-250
UF-260
UF-270
UF-270M
UF-280M
UF-300
UF-620
UF-312
UF-322
UF-342
UF-344
UF-550
UF-560
UF-585
UF-595
UF-620
UF-640
UF-650
UF-650
UF-733
UF-744
UF-745
UF-750
UF-750D
UF-755
UF-755e
UF-766
UF-770
UF-788
UF-880
UF-640
UF-885
UF-895
UF-M500
Required. Please refer to the individual User's Guides of each machine.
ITU-T G3 Compatible machines Not required.
112
Relayed Transmission
Relay Network
A Relay Network is basically a group of facsimiles programmed to communicate with each other via a Relay
Station. In this case, the word programmed means that certain numbers have been stored in the memory of each machine. These numbers, also called parameters, are needed to identify the machines in the network.
Since your machine can only serve as an Initial Sending Station or End Receiving Station in a Relay Network, it is assumed that you will not have to establish the network yourself. All you have to do is follow the set up procedure described here, and certain instructions provided by the network organizer (usually the person controlling the Relay Station). You should know, however, what kind of network you are going to connect to, and how it works. A sample network is shown in figure 1.
Figure 1 shows a sample network as seen from New York. London and Singapore are Relay Stations connected to New York. Viewed from New York, Stockholm, Berlin, Rome, Tokyo, Hong Kong, Wellington and Sydney are
End Receiving Stations.
With this simple network using two Relay Stations, you can send a document with one operation to any combination of stations in the network via the London Relay Station and/or Singapore Relay Station. If New York only transmits to one station, for example, then the document will go directly to the station or indirectly via the
Relay Station depending on the One Station XMT Parameter you preset.
6
London
Tel. No.:
Network Address: 2000
Relay Address: 20
Relay Station:
44 71 111 1234
Yes
New York
New York
Tel. No.: 212 111 1234
Network Address: 1000
Relay Address: 10
Rome
Tel. No.: 39 6 111 1234
Network Address: 2003
Relay Address: 20
Berlin
Tel. No.: 49 611 111 1234
Network Address: 2002
Relay Address: 20
Stockholm
Tel. No.: 46 8 111 1234
Network Address: 2001
Relay Address: 20
Stockholm
Tokyo
Tel. No.: 81 33 111 1234
Network Address: 3001
Relay Address: 30
Hong Kong
Tel. No.: 852 4 111 1234
Network Address: 3002
Relay Address: 30
London
Rome
Berlin
Tokyo
Singapore
Hong Kong
Singapore
Tel. No.:
Relay Station:
65 111 1234
Network Address: 3000
Relay Address: 30
Yes
Sydney
Tel. No.:
Sydney
Wellington
61 2 111 1234
Network Address: 3003
Relay Address: 30
Wellington
Tel. No.: 64 4 111 1234
Network Address: 3004
Relay Address: 30
Figure 1 : Sample Network
113
Relayed Transmission
Table 2, 3 and 4 are sample settings for a Sample Network.
Table 2 : Sample Parameter and Abbreviated Dialing Number Table for New York
Telephone Number
Network Address
Relay Address
: 212 111 1234
: 1000
: 10
One-Touch/
ABBR No.
01
02
03
04
05
06
07
08
09
Station Name
London
Stockholm
Berlin
Rome
Singapore
Tokyo
Hong Kong
Sydney
Wellington
Telephone
Number
44 71 111 1234
46 8 111 1234
49 611 111 1234
39 6 111 1234
65 111 1234
81 33 111 1234
852 4 111 1234
61 2 111 1234
64 4 111 1234
Relay
Address
20
20
20
20
30
30
30
30
30
Relay Station
Yes/No
Yes
No
No
No
Yes
No
No
No
No
Network
Address
2000
2001
2002
2003
3000
3001
3002
3003
3004
Table 3 : Sample Parameter and Abbreviated Dialing Number Table for London
Telephone Number
Network Address
Relay Address
: 71 111 1234
: 2000
: 20
One-Touch/
ABBR No.
01
02
03
04
05
06
07
08
09
Station Name
Stockholm
Berlin
Rome
New York
Singapore
Tokyo
Hong Kong
Sydney
Wellington
Telephone
Number
46 8 111 1234
49 611 111 1234
39 6 111 1234
1 212 111 1234
65 111 1234
81 33 111 1234
852 4 111 1234
61 2 111 1234
64 4 111 1234
Relay
Address
20
20
20
10
30
30
30
30
30
Relay Station
Yes/No
No
No
No
No
Yes
No
No
No
No
Network
Address
2001
2002
2003
1000
3000
3001
3002
3003
3004
Table 4 : Sample Parameter and Abbreviated Dialing Number Table for Singapore
Telephone Number
Network Address
Relay Address
: 65 111 1234
: 3000
: 30
One-Touch/
ABBR No.
01
02
03
04
05
06
07
08
09
Station Name
New York
London
Stockholm
Berlin
Rome
Tokyo
Hong Kong
Sydney
Wellington
Telephone
Number
1 212 111 1234
44 71 111 1234
46 8 111 1234
49 611 111 1234
39 6 111 1234
81 33 111 1234
852 4 111 1234
61 2 111 1234
64 4 111 1234
Relay
Address
10
20
20
20
20
30
30
30
30
Relay Station
Yes/No
No
Yes
No
No
No
No
No
No
No
Network
Address
1000
2000
2001
2002
2003
3001
3002
3003
3004
114
Relayed Transmission
Setting Up Your Machine for Relayed Transmission
To set up your machine for Relayed Transmission, use the procedures on the following pages to set the parameters listed below. Some parameters (e.g., Fax Parameter No. 40 (RELAY XMT REQUEST)) are only set once, but others must be set separately for each station in the Relay Network.
1. Relay XMT Request (Fax Parameter No. 40)
Selecting whether the machine will accept and perform G3 relayed transmission. (See page 39)
2. Own Telephone Number (
FUNCTION 7 5 SET
)
Enter the full telephone number of your machine in order for the Relay Station to send you a Result Report.
3. Network Password (
FUNCTION
7 5 SET
)
Enter a 4-digit Network Password to be used for protection against unauthorized (outside) stations from accessing your machine to relay messages to G3 fax machines via PSTN. This password should be given out to authorized people only. Every Relay requesting stations and Relay stations in the network should have the same Network Password.
6
4. Own Network Address (
FUNCTION 7 5 SET
)
Enter a 4-digit Own Network Address in order for the Relay Station to send you a Result Report.
5. One-Touch/ABBR Numbers (Auto Dialer)
Enter the One-Touch or ABBR Number that represents the end receiving station’s fax telephone number in the network as seen from your station.
1) Relay Station (Yes/No) Parameter (Auto Dialer)
Set this parameter to "Yes" if the particular station you are recording is a Relay Station. If you are connected to more than one Relay Stations in series, set "Yes" only for the first Relay Station.
2) Relay Address (Auto Dialer)
Enter a 2-digit number which identifies the Relay Station your machine will use. Your machine may be connected to more than one Relay Station in parallel, but when you use Relay XMT Request your machine will only send documents to the Relay Station identified by the Relay Address.
3) Network Address (Auto Dialer)
End Receiving Station telephone numbers set in the Initial Sending Station may be different from the numbers set in a Relay Station. To send a fax to an End Receiving Station via a Relay Station each station in the network must be identified with a certain code which does not vary depending on where you call from.
The code is the Network Address, which consists of a 4-digit number and is assigned to a One-Touch/ABBR number.
115
Relayed Transmission
To set the Relayed XMT FAX Parameters;
1
FUNCTION
7
2
4
SET
3
4 0
SET
4
2
SET MODE (1-6)
ENTER NO. OR
∨ ∧
FAX PARAMETER(01-99)
NO.=
❚
40 RELAY XMT REQUEST
1:INVALID
40 RELAY XMT REQUEST
2:VALID
5
STOP
SET
-
To set your Own Telephone Number, Network Password and Own Network Address;
1
FUNCTION
7
SET MODE (1-6)
ENTER NO. OR
∨ ∧
2
5
SET
OWN TELEPHONE NO.
❚
3
Enter your machine’s full telephone number (max. 36 digits).
Ex:
1 SPACE 2 1 2 SPACE
1 1 1 SPACE 1 2 3 4
OWN TELEPHONE NO.
1 212 111 1234
❚
4
SET
NETWORK PASSWORD
❚❚❚❚
Continued on the next page.
116
Relayed Transmission
5
Enter a 4-digit Network Password.
Ex:
9 9 9 9
6
SET
NETWORK PASSWORD
9999
OWN NETWORK ADDRESS
❚❚❚❚
7
Enter your own 4-digit Network Address.
Ex:
1 0 0 0
OWN NETWORK ADDRESS
1000
8
STOP
SET
-
To set a One-Touch/ABBR Dialing Number, Relay Station (Yes/No) Parameter, Relay Address,
Network Address and One Station XMT (Relay/Direct Parameter);
1
FUNCTION
7
SET MODE (1-6)
ENTER NO. OR
∨ ∧
2
2
SET
1:ONE-TOUCH
2:ABBR NO.
3
1
ONE-TOUCH< >
PRESS ONE-TCH OR
∨ ∧
4
Ex:
01
5
Enter the fax telephone number of the end receiving station
(up to 36 digits including pauses and spaces).
Ex:
4 6 SPACE 8 SPACE 1 1 1 SPACE
1 2 3 4
6
SET
Continued on the next page.
<01>
ENTER TEL. NO.
<01>
46 8 111 1234
❚
<01> ENTER NAME
46 8 111 1234
6
117
Relayed Transmission
Enter the station name.
7
Ex:
S T O C K H O L M
and press
SET
<01> STOCKHOLM
❚
46 8 111 1234
8
9
SET
<01> RELAY STN? 2
1:YES 2:NO
If the recorded station is a Relay Station, press
1
.
If not, press
2
.
Ex:
2
<01> RELAY ADDRESS
❚❚
10
Enter a 2-digit Relay Address which identifies the Relay
Station your machine will use.
Ex:
2 0
11
SET
<01> RELAY ADDRESS
20
<01> NETWORK ADDRESS
❚❚❚❚
12
Enter a 4-digit Network Address
Ex:
2 0 0 1
<01> NETWORK ADDRESS
2001
13
SET
Repeat step 4 through 13 to enter the numbers for other stations, or return to standby by pressing
STOP
.
Print out a list of One-Touch/ABBR numbers or Directory Search
List to confirm that you have recorded everything correctly. For
the printout operation, refer to page 131.
ONE-TOUCH< >
PRESS ONE-TCH OR
∨ ∧
118
Relayed Transmission
Sending a Document by Relayed Transmission
Once you have recorded all the necessary parameters in your machine in accordance to the Relay Network that you belong to, you can send a document to one or multiple G3 fax machines automatically through the Relay
Station by using the procedure described below. The Relay Network must have all the necessary parameters setup.
1
ENTER STATION(S)
THEN PRESS START 00%
Set document(s) face down.
6
2
FUNCTION
2 1
SET
ENTER STATION(S)
THEN PRESS START
3
Enter only the telephone number(s) of the End Receiving
Station(s) using any combination of the following methods:
• One-Touch Dialing
• Abbreviated Dialing
• Directory Search Dialing, press station is entered
(For details, see page 49 to 51)
SET
after each
Ex:
01
<01>(Station name)
5551234
4
START
The document is stored into memory and your machine starts dialing the number of the Relay Station and sends the document.
After the Relay Station completes its transmission to the
End Receiving Station(s), your machine receives a
COMM. Journal from the Relay Station. This Journal confirms whether the Relayed Transmission(s) was successful.
(see Note 1)
Note:
1. You cannot use manual number dialing in step 3.
* STORE * NO. 001
PAGES=001 01%
119
Relayed Transmission
Printouts and Reports
When you use Relayed Transmission, your machine will print the following two reports to help you check and keep track of your faxes.
1. Relay XMT Report (COMM. JOURNAL)
When your machine finishes transmitting to the Relay Station, it will print a COMM. Journal when the Fax
Parameter No. 12 (COMM. JOURNAL) is set to "2:ALWAYS", this tells you whether the transmission was successful or not.
2. Result Report
After the Relay Station completes its transmission to the End Receiving Station(s), your machine receives and prints the Relay XMT Result Report. This report confirms whether the Relayed Transmission was successful.
Sample Relay XMT Report (COMM. JOURNAL)
************** -COMM. JOURNAL - ***************** DATE MAR-12-1999 **** TIME 15:00 **********
(1) (2) (3)
MODE = MEMORY RELAYED TRANSMISSION START= MAR-12 14:50 END= MAR-12 15:00
FILE NO.= 050 (4)
(5) (6) (7) (8) (9) (10) (11)
STN NO. COMM. ABBR NO. STATION NAME/TEL NO. PAGES DURATION RLY STN
001 R-OK <01>/2000 LONDON 001/001 00:01:30 <01>/2000
002 R-OK <02>/2001 STOCKHOLM 001/001 RELAY <01>/2000
003 R-OK <03>/2002 BERLIN 001/001 RELAY <01>/2000
004 R-OK <04>/2003 ROME 001/001 RELAY <01>/2000
- PANASONIC -
*************************************** - HEAD OFFICE - ****** - 201 555 1212 - *******
(1) Indication of communication mode
(2) Start time of communication
(3) End time of communication
(4) File number
(5) Sequential number of the stations
(6) Communication result
: 001 to 999
: "R-OK" indicates that the Relayed XMT Request was successful.
3-digit Info Code (See page 140) indicates that the communication has failed.
(7) Abbreviated number and Network
Address
(8) Recorded name in One-Touch or
ABBR Number dialing
(9) Number of pages transmitted
(10)Duration of communication
: 3-digit number is the number of pages successfully transmitted.
: The communication that was requested to be transferred via the relay station is shown as "RELAY".
(11)Relay station's ABBR NO. /
Network Address
(see Note 1)
Note:
1. If you transmit through more than one Relay Station, you will receive a separate Result Report.
120
Relayed Transmission
Sample Result Report (Relay XMT Result)
(1)
12-MAR-1999 12:10 FROM LONDON TO NEW YORK P.001/001
******-RESULT REPORT- ************************** DATE 12-MAR-1999 ***** TIME 12:10 ***** P.1
(2)
MODE = RELAYED TRANSMISSION
(3) (6) (7)
REQUEST REC'V TIME=12-MAR 11:40 START=12-MAR 12:00 END=12-MAR 12:10
NUMBER OF PAGE(S) = 01
(4)
FILE NO. = 045
(5)
**** REQUESTING STATION **
(8)
- NEW YORK -
TELEPHONE NUMBER = 212 111 1234
NETWORK ADDRESS = 1000
(9) (10) (11) (12) (13)
NO. COMM. DESTINATION(S) PAGE(S) RLY STN
01 OK 2000 LONDON 001/001
02 OK 2001 STOCKHOLM 001/001
03 OK 2002 BERLIN 001/001
04 INC 2003 ROME 000/001
**RELAY STATION **
(14)
- LONDON-
TELEPHONE NUMBER = 44 71 111 1234
RELAY ADDRESS= 20
NETWORK ADDRESS= 2000
- LONDON -
****************************************************************- 44 71 111 1234 - *************
TOTAL P.01
6
Explanation of contents
(1) Relay Station's Header Print
(2) Indication of transmission mode
(3) The time when the relay request was received
(4) Number of pages received for a relay request
(5) File number of the received relay request file
(6) The time when the Relay Station starts sending Relay Faxes
(7) The time when the Relay Station ends sending Relay Faxes
(8) Initial Sending Station's information (LOGO, Telephone number and Network Address)
(9) Communication number
(10) Communication result : "OK" indicates that the transmission was successful.
"R-OK" indicates that the transmission to the Relay Station was successful.
"INC" indicates that the transmission was not completed.
(11) Station name
(12) Number of pages transmitted/number of pages received for a Relay Request
(13) Another Relay Station's Relay Address/Network Address (If transferred to another Relay Station)
(14) Relay Station's information (LOGO, Telephone number and Network Address)
121
Sub-addressing
General Description
The Sub-addressing function allows you further routing, forwarding or relaying of document(s) to the desired recipient(s) when used in combination with the Networking version of HydraFax/LaserFAX software. This function conforms to the ITU-T recommendation for T. Routing-Facsimile Routing utilizing the Sub-address.
Example of a Network
Document with SUB e.g.
Dial 2013331234
SUB=004 aaa
Extension Network
PBX
Tel No.
-
-
201-333-1234
RJ11C
PSTN
Network
Ext. No.
1000
1001
1002 aaa bbb
Document with SUB e.g.
Dial 2013331234
SUB=003
Hydra Fax/
Laser Fax
G3 fax G3 fax
LAN Network
Automatic Routing Table of HydraFax/Laser Fax
SUB
001
002
003
004
005
006
Destination
John
Dave
Bob
1000
1001
9-2126667777
Bob
Dave John bbb
Compatibility with Other Machines
• Sub-addressing Transmission: DF-1100/UF-332/342/344/550/560/585/595/770/788/880/885/895 (See Note 2)
• Sub-addressing Reception: DF-1100/UF-342/344/550/560/585/595/770/788/880 with PC Interface using the
Networking version of HydraFax/LaserFAX software.
Sub-addressing Transmission Methods
You can send a document with Sub-address information to the desired recipient by the following methods.
• By registering the Sub-address information into One-Touch/ABBR Dialing Numbers.
• By specifying the Sub-address information in the Manual Number Dialing Mode.
Setting of Routing, Forwarding or Relaying
You can customize the Automatic Routing to any combination of LAN (Local Area Network), PSTN
(Public Switched Telephone Network) or PBX Extension with HydraFax/LaserFAX Routing Table (please refer to the HydraFax/LaserFAX User Manual).
(see Note 1) (see Note 2)
Note:
1. HydraFax and LaserFAX are trademarks of Wordcraft International Ltd.
2. UF-788 with PC Interface Option or the Option ROM installed.
122
Sub-addressing
To set the Sub-address into a One-Touch/ABBR Dialing Numbers
1
FUNCTION
7 2
SET
1:ONE-TOUCH
2:ABBR NO.
2
1
to select “One-Touch”.
or
2
to select “ABBR NO.”.
ONE-TOUCH< >
PRESS ONE-TCH OR
∨ ∧
Ex:
1
6
3
Ex:
01 <01>
ENTER TEL. NO.
4
Enter the telephone number, press the Sub-address. (Up to 20 digits)
FLASH then enter
(Up to 36 digits including telephone number, pauses, spaces, FLASH and Sub-address)
Ex: Telephone number = 5551234, Sub-address =2762
Enter as:
5 5 5 1 2 3 4
FLASH
2 7 6 2
5
SET
Enter the station name. (See page 31)
<01>
5551234s2762
❚
<01> SALES DEPT
❚
5551234s2762
STOP
6
SET
-
(see Note 1)
Note:
1.
FLASH
separates the Sub-address from the Telephone number and is indicated by an "s" in the display.
123
Sub-addressing
To send a Document with Sub-address
Using One-Touch/ABBR Number Dialing
The operation is the same as for normal dialing
1
Set document(s) face down.
2
Ex:
01
3
START
ENTER STATION(S)
THEN PRESS START 00%
<01> (Station name)
5551234s2762
* STORE * NO. 001
PAGES=001 01%
The document is stored into memory and your machine starts to dial the number of the station and sends the document(s) with Sub-addressing information.
Using Manual Number Dialing
Use FLASH to separate the Telephone number and the Sub-address.
1
Set document(s) face down.
2
Enter the telephone number, press the Sub-address (up to 20 digits).
FLASH then enter
(Up to 36 digits including telephone number, pauses, spaces, FLASH and Sub-address)
Ex: Telephone number = 5551234, Sub-address=2762
Enter as:
5 5 5 1 2 3 4
FLASH
2 7 6 2
3
START
ENTER STATION(S)
THEN PRESS START 00%
TEL. NO.
5551234s2762
❚
* STORE * NO. 001
PAGES=001 01%
The document is stored into memory and your machine starts to dial the number of the station and sends the document(s) with Sub-addressing information.
(see Note 1) (see Note 2) (see Note 3)
Note:
1.
FLASH
separates the Sub-address from the Telephone number and is indicated by an "s" in the display.
2. Manual Off-Hook or On-Hook Dialing cannot be used with the Sub-addressing Transmission.
3. The Sub-address is not transmitted during Manual Redial Mode.
124
PRINTOUT JOURNALS AND LISTS
Journals and Lists
To help you maintain records of the documents you sent and received, as well as lists of the numbers you record, your facsimile machine is equipped to print the following journals and lists: Transaction Journal, Individual
Transmission Journal, Communication Journal, One-Touch/Abbreviated/Directory Search No. List, Program List, Fax
Parameter List, Directory Sheet and File List.
Transaction Journal
The "Journal" is a record of the last 32 transactions (a transaction is recorded each time you send or receive a document). It is printed out automatically after every 32 transactions (See Note 1) or you can print or view it manually by using the following procedure:
1
FUNCTION
6
PRINT OUT (1-7)
ENTER NO. OR
∨ ∧
2
1
SET
JOURNAL
1:PRINT 2:VIEW
3 a
1
* PRINTING *
JOURNAL
for printing a Journal
3 b
2
JOURNAL VIEW
1:XMT ONLY 2:ALL
for viewing a Journal
4
Select the viewing mode.
1
to view transmission transactions only
2
to view all transactions
Ex:
2
You can view the transactions in the journal by pressing
or . Press
STOP
to return to standby.
USE THE
∨ ∧
KEYS TO
SCROLL EACH RECORD
7
Date & Time
12/12 10:00 OK P01
XMT
☎
5551234
Type of Communication
XMT : Transmission
RCV : Reception
POL : Polling
PLD : Polled
FWD : Fax Foward
Received ID,
Recorded name or the dialed telephone number
Communication Result
OK : Communication was successful.
P-OK : Reserved transmission was successful
under memory full condition.
R-OK
BUSY
: Relayed transmission was successful.
: Line busy
STOP : STOP was pressed.
3-digit Info Code : Communication has failed
(Refer to page 136 for details.)
Number of pages successfully transmitted or received.
Scroll Marker
: Latest transaction
: Oldest transaction
: Only 1 transaction
(see Note 1)
Note:
1. If you wish to disable the automatic print out of the Transaction Journal, change the setting of Fax Parameter No.
13 to "Invalid". (See page 37)
125
Journals and Lists
Individual Transmission Journal (IND. XMT JOURNAL)
An Individual Transmission Journal contains the information on the latest transmission.
1
FUNCTION
6
PRINT OUT (1-7)
ENTER NO. OR
∨ ∧
2
6
6:IND. XMT JOURNAL?
PRESS SET TO PRINT
3
SET
* PRINTING *
IND. XMT JOURNAL
126
Journals and Lists
Sample Transaction Journal
(
1) (2)
***************** -JOURNAL- ************************* DATE MAR-12-1999 ***** TIME 15:00 *********
(3) (4) (5) (6) (7) (8) (9) (10) (11) (12)
NO. COMM. PAGES FILE DURATION X/R IDENTIFICATION DATE TIME DIAGNOSTIC
01 OK 005/005 001 00:00:22 XMT SERVICE DEPT.
02 OK 003 002 00:01:17 RCV 111 222 333
MAR-11 17:35 C0044903C0000
MAR-11 17:41 C0044903C0000
03 OK 001 003 00:00:31 XMT ACCOUNTING DEPT.
MAR-11 17:50 C0044903C0000
04 630 000/005 004 00:00:00 XMT
☎
342345676 MAR-11 17:57 0800420000000
05 STOP 000 005 00:00:34 XMT
☎
12324567
06 OK 001/001 006 00:00:20 XMT
☎
44567345
07 408 *003 007 00:02:14 XMT
☎
2345678
MAR-11 18:35 0210260200000
MAR-11 18:44 C8044B03C0000
MAR-11 18:55 0040440A30080
7
31 OK 002/002 050 00:00:31 XMT
☎
0245674533
32 OK 003/003 051 00:01:32 XMT
☎
0353678980
MAR-12 08:35 C8044B03C1000
MAR-12 08:57 C8044B03C1000
(13)
-PANASONIC -
************************************ -HEAD OFFICE - ***** - 201 555 1212- *********
(15) (14)
Sample Individual Transmission Journal (IND. XMT JOURNAL)
(1) (2)
************** -IND. XMT JOURNAL- **************** DATE MAR-12-1999 ***** TIME 15:00 *********
(10)(11)
DATE/TIME = MAR-12-1999 09:00
(3)
JOURNAL No. = 21
(4)
COMM. RESULT = OK
(5)
PAGE(S) = 001
(7)
DURATION = 00:00:16
(6)
FILE No. = 010
(16)
MODE = TRANSMISSION
(17)
DESTINATION = [001] / 555 1234 /ABCDEFG
(18)
RECEIVED ID =
(19)
RESOLUTION = STD
(13)
-PANASONIC -
******************************-HEAD OFFICE -*******- 201 555 1212- *****************
(15) (14)
127
Journals and Lists
Explanation of contents
(1) Printout date
(2) Printout time
(3) Journal number
(4) Communication result
(5) Number of pages transmitted or received
(6) File number
: "OK" indicates that the communication was successful.
"BUSY" indicates that the communication has failed because of busy line.
"STOP" indicates that STOP was pressed during communication.
"M-OK" indicates that the substitute reception message in memory was not printed out.
"P-OK" indicates that memory overflow or document misfeeding occurred while storing the documents into memory for transmission but successfully stored document(s) was sent.
"R-OK" indicates that the Relayed XMT or Confidential Communication was successful.
"3-digit Info Code" (See page 140) indicates that the communication has failed.
: The 3-digit number is the number of pages successfully transmitted or received.
When the documents are stored into memory, two 3-digit numbers will appear.
The first 3-digit number represents the number of pages successfully transmitted. The second 3-digit number represents the total number of pages that were attempted to be transmitted.
Asterisk "*" indicates that the quality of some received copies was poor.
: 001 to 999 (If the communication is stored into memory, a file number is assigned for each communication.)
(7) Duration of communication
(8) Type of communication
(9) Remote station identification
: "XMT" means Transmission
"RCV" means Reception
"POL" means Polling
"PLD" means Polled
"FWD" means Fax Forward
: Name : Recorded name in One-Touch or ABBR Numbers or remote station's
Character ID.
☎
number : Dialed telephone number.
Number : Remote station's ID number.
(10) Communication date
(11) Communication Start time
(12) Diagnostic
(13) Own LOGO
(14) Own ID number
(15) Own Character ID
(16) Type of communication
(17) Destination
(18) Received remote station's ID
(19) Resolution
: For service personnel only
: Up to 25 characters
: Up to 20 digits
: Up to 16 characters
: Transmission or memory transmission
: If a One-Touch or ABBR was used for the transmission:
One-Touch or ABBR No./Telephone Number/Recorded Name
If not : Telephone number
: Character ID or ID number
: "STD" means standard resolution
"FINE" means fine resolution
"S-FINE" means super fine resolution
128
Journals and Lists
Communication Journal (COMM. JOURNAL)
The Communication Journal (COMM. JOURNAL) lets you verify whether the transmission or polling was successful. You may select the printout condition (Off/Always/Inc. only) in Function 8-1 or Fax Parameter No. 12.
Sample COMM. JOURNAL
************** - COMM. JOURNAL - ***************** DATE MAR-12-1999 **** TIME 15:00 ********
(1) (2) (3)
MODE = MEMORY TRANSMISSION START=MAR-12 14:50 END=MAR-12 15:00
FILE NO.= 050
(4)
(5) (6) (7) (8) (9) (10)
STN NO. COMM. ABBR NO.
STATION NAME/TEL NO. PAGES DURATION
001 OK <01>
002 OK <02>
003 407 <03>
004 BUSY
☎
SERVICE DEPT. 001/001 00:01:30
SALES DEPT. 001/001 00:01:25
ACCOUNTING DEPT. 000/001 00:01:45
021 111 1234 000/001 00:00:00
7
- PANASONIC -
************************************* - HEAD OFFICE - ****** - 201 555 1212 - *******
129
Journals and Lists
Explanation of contents
(1) Indication of communication mode
(2) Start time of communication
(3) End time of communication
(4) File number
(5) Station number
(6) Communication result
(7) Abbreviated number or
☎
mark
(8) Recorded name in One-Touch,
ABBR or direct dialing number
(9) Number of pages transmitted or received
: 001 to 999 (When the communication is stored into memory, a file number is assigned for each communication.)
: Sequential number of the Stations.
: "OK" indicates that the communication was successful.
"BUSY" indicates that the communication has failed because of busy line.
"STOP" indicates that STOP was pressed during communication.
"M-OK" indicates that the substitute reception message in memory was not printed out.
"P-OK" indicates that memory overflow or document misfeeding occurred while storing the documents into memory for transmission but successfully stored document(s) was sent.
"R-OK" indicates that the Relayed XMT or Confidential Communication was successful.
"3-digit Info Code" (See page 140) indicates that the communication has failed.
In this case, the machine will print out the attached report with first page of your document as shown on the previous page.
:
☎
mark indicates dialed by direct number dial.
: The 3-digit number is the number of pages successfully transmitted or received.
When the documents are stored into memory, two 3-digit numbers will appear.
The first 3-digit number represents the number of pages successfully transmitted. The second 3-digit number represents the total number of pages that were attempted to be transmitted.
(10) Duration of Communication
130
Journals and Lists
One-Touch/Abbreviated and Directory Search List
To print a One-Touch/Abbreviated Number and Directory Search List of the telephone numbers you have stored.
1
FUNCTION
6
PRINT OUT (1-7)
ENTER NO. OR
∨ ∧
2
2
2:ONE-TCH/ABBR LIST?
PRESS SET TO PRINT
7
3
SET
1:ONE-TOUCH/ABBR NO.
2:DIR. SEARCH
4
1
for One-Touch/ABBR Number List
2
for Directory Search List
* PRINTING *
ONE-TOUCH/ABBR LIST
* PRINTING *
DIR. SEARCH LIST
131
Journals and Lists
Sample One-Touch List
*************** -ONE-TOUCH LIST- ****************** DATE MAR-12-1999 ***** TIME 15:00 *******
(1) (2) (3) (5) (6) (7) (8)
ONE- STATION NAME TELEPHONE NO. NETWORK RELAY RELAY ONE STN
TOUCH ADRS STN. ADRS XMT
<01> SERVICE DEPT. 121 555 1234 2000 YES 20 DIRECT
<02> SALES DEPT. 222 666 2345 2001 NO 20 DIRECT
<03> ACCOUNTING DEPT 313 333 3456 2002 NO 20 DIRECT
NO. OF STATIONS = 03
(4) (see Note 1)
OWN TELEPHONE NO.=12345678
(9)
OWN NETWORK ADDRESS=1000
(10)
NETWORK PASSWORD=9999
(11)
(see Note 1)
-PANASONIC -
************************************** -HEAD OFFICE - ***** - 201 555 1212- *********
Sample ABBR Number List
*************** -ABBR NO. LIST- ****************** DATE MAR-12-1999 ***** TIME 15:00 *******
(1) (2) (3) (5) (6) (7) (8)
ABBR STATION NAME TELEPHONE NO. NETWORK RELAY RELAY ONE STN
NO. ADRS STN. ADRS XMT
[001] ENG. DEPT. 888 555 1234 3000 YES 30 DIRECT
[002] PURCHASE DEPT. 999 666 2345 3001 NO 30 DIRECT
[003] REGULATION DEPT 777 333 3456 3002 NO 30 DIRECT
NO. OF STATIONS = 003
(4) (see Note 1)
OWN TELEPHONE NO.=12345678
(9)
OWN NETWORK ADDRESS=1000
(10)
NETWORK PASSWORD=9999
(11)
(see Note 1)
-PANASONIC -
*************************************** -HEAD OFFICE - ***** - 201 555 1212- *********
(see Note 1)
132
Note:
1. This information will be printed if the setting of Fax Parameter No.40 (RELAY XMT REQUEST) is set to "Valid".
Journals and Lists
Sample Directory Search List
*************** -DIR. SEARCH LIST- ***************** DATE MAR-12-1999 ***** TIME 15:00 *******
(12) (2) (1) (3) (5) (6) (7) (8)
STATION NAME ABBR TELEPHONE NO. NETWORK RELAY RELAY ONE STN
NO. ADRS STN. ADRS XMT
[A] ACCOUNTING DEPT <03> 313 333 3456 2002 NO 20 DIRECT
[E] ENG. DEPT. [001] 888 555 1234 3000 YES 30 DIRECT
[P] PURCHASE DEPT [002] 555 666 2345 3001 NO 30 DIRECT
[R] REGULATION DEPT [003] 777 333 3456 3002 NO 30 DIRECT
[S] SALES DEPT. <01> 121 555 1234 2000 YES 20 DIRECT
SERVICE DEPT <02> 222 666 2345 2001 NO 20 DIRECT
(see Note 1)
NO. OF STATIONS = 006
(4)
OWN TELEPHONE NO. = 12345678
(9)
OWN NETWORK ADDRESS = 1000
NETWORK PASSWORD = 9999
(10)
(11)
(see Note 1)
-PANASONIC -
************************************ -HEAD OFFICE - ***** - 201 555 1212 - *********
(see Note 1)
Explanation of contents
(1) One-Touch number or Abbreviated number
(2) Station name recorded in the machine
(3) Telephone number recorded in the machine
(4) Number of recorded One-Touch and ABBR numbers
(5) Network Address
(6) Relay Station
(7) Relay Address
: <nn>= One-Touch number, [nnn] = Abbreviated number
: Up to 15 characters
: Up to 36 digits
: 4-digit
: Yes/No
: 2-digit
(8) One Station XMT
(9) Own telephone number
(10) Own Network Address
(11) Network Password
(12) The first letter of station name recorded in your machine
: Relay/Direct
: Up to 36 digits
: 4-digit
: 4-digit
7
Note:
1. This information will be printed if the setting of Fax Parameter No. 40 (RELAY XMT REQUEST) is set to "Valid".
133
Journals and Lists
Program List
To print a Program List of the Dialing Patterns that you have previously entered into the Program Keys.
1
FUNCTION
6
PRINT OUT (1-7)
ENTER NO. OR
∨ ∧
2
3
3:PROGRAM LIST?
PRESS SET TO PRINT
3
SET
* PRINTING *
PROGRAM LIST
Sample Program List
*************** -PROGRAM LIST- ******************** DATE MAR-12-1999 ***** TIME 15:00 *******
(1) (2) (3) (4) (5)
PROGRAM PROGRAM NAME TYPE TIMER ABBR NOS.
[P1] TIMER XMT XMT 12:00 [001]
[P2] TIMER POLL POLL 19:00 [002]
[P3] PROG. A POLL ----- [001] [002]
-PANASONIC -
************************************ -HEAD OFFICE - ***** - 201 555 1212- *********
Explanation of contents
(1) Program key
(2) Program name
(3) Type of communication
: Up to 15 characters
: "XMT" indicates transmission.
"POLL" indicates polling.
"ABBR/GRP" indicates that the Program key is programmed as a group key.
"ONE-TOUCH" indicates that the Program key is programmed as a One-Touch key.
(4) Timer : Indicates the starting time.
"---- " indicates that the Program key contains "non-deferred" program.
(5) Numbers recorded in the program : One-Touch/ABBR numbers
134
Journals and Lists
FAX Parameter List
To print out a FAX Parameter List:
1
FUNCTION
6
2
4
PRINT OUT (1-7)
ENTER NO. OR
∨ ∧
4:FAX PARA. LIST?
PRESS SET TO PRINT
3
SET
* PRINTING *
FAX PARAMETER LIST
Sample FAX Parameter List
*************** -FAX PARAMETER LIST- ************** DATE MAR-12-1999 ***** TIME 15:00 ********
(1) (2) (3) (4) (5)
PARAMETER DESCRIPTION SELECTION CURRENT STANDARD
NUMBER SETTING SETTING
01 CONTRAST (HOME) (1:Normal 2:Lighter 3:Darker) 1 1
02 RESOLUTION (HOME) (1:Standard 2:Fine 3:S-Fine) 2 1
04 STAMP (HOME) (1:Off 2:On) 1 1
7
99 MEMORY SIZE (1MB + 2MB)
(6)
-PANASONIC -
************************************ -HEAD OFFICE - ***** - 201 555 1212- *********
Explanation of contents
(1) Parameter number
(4) Current setting
(2) Description
(3) Selection
: "(HOME)" means home position setting.
(5) Standard setting
(6) Memory sizes
: "----" indicates code or password is not set. When the code or password is set, it is shown in parenthesis.
: Factory preset standard setting
: (Base memory + option memory)
135
This page is intentionally left blank.
136
PROBLEM SOLVING
Troubleshooting
If You Have Any of These Problems
Mode
During Standby
During Transmission
Transmission Copy
Quality
During Reception
Symptom Cause / Action page
The display is blinking
Document doesn't feed/ multiple feed
Document jam
Does not stamp
Stamp too light
Vertical lines on the transmitted document
Transmitted document is blank
The battery is not installed or the battery is completely discharged. Install a New battery and reset the clock.
1. Check that your document is free of staples and paper clips, and that it is not greasy or torn.
2. Check that your document is the right type to send through a fax machine by consulting the list on "Documents You
Cannot Send". If your document has the characteristics listed, make a photocopy of your document and send the copy instead.
3. Check that the document is loaded properly.
4. Adjust the ADF Pressure.
The information code 031 will appear on the display if the document becomes jammed.
1. Check if Stamp LED is lit.
2. Check Fax parameter No. 04 and No. 28 settings.
Replace stamp or refill ink.
Check own copy quality. If copy is OK, your machine has no problem, report to the receiving party that they have a problem. If copy is NG, clean the Document Scanning Area.
1. Make sure the document is set face down.
2. Check own copy quality. If copy is OK, your machine has no problem, report to the receiving party that they have a problem. If copy is NG, clean the Document Scanning
Area.
No recording paper
Recording paper jam
Recording paper doesn't advance into machine
Recording paper doesn't eject after printing
The information code 010 will appear on the display if the paper runs out.
The information code 001 or 002 will appear on the display if the paper gets jammed.
Make sure that there is paper in the Paper Cassette. Follow the instructions for loading paper.
Check to see if the recording paper is jammed inside of the machine.
Recording papers are not stacked in sequence.
Machine does not print from the last page received.
1. Check if Fax Parameter No. 65 is set to valid.
2. If memory becomes full during reception, the machine will start to print from the 1st page received. We recommend that optional flash memory card is installed if this symptom occurs frequently.
Document auto reduction doesn't work
Check Print Reduction settings.
Out of toner The information code 041 will appear on the display if the
Toner Cartridge runs out of toner.
8
137
Troubleshooting
Mode
Print Copy Quality
Communication
No Unit Operation
Symptom
Vertical lines printing on the received document
Fuzzy print
Missing dots or lines/ inconsistent darkness within print
Fading print
Faint print
No dial tone
No auto answer
Cannot transmit or receive
No unit operation
Cause / Action
Print out a Journal report (e.g. FUNCTION, 6, 1, SET and 1) and check quality to make sure whether your machine has trouble.
If Journal report quality is OK, your machine has no problem, report to the sending party that they have a problem.
If copy is NG, replace the Toner Cartridge.
1. Make sure you are using the correct paper for the best possible print quality.
2. Try reversing the recording paper to the other side.
1. Make sure you are using the correct paper for the best possible print quality.
2. Replace the Toner Cartridge.
Your Toner Cartridge may be running out of toner. Replace the Toner Cartridge.
You may need to choose a different paper for the best possible print quality.
1. Check the connection of the telephone line.
2. Check the telephone line.
1. Check the connection of the telephone line.
2. Check the Reception mode setting.
3. If the Fax Parameter No. 13 (AUTO JOURNAL PRINT) is set to "Valid" (default setting) and the machine is printing the received document from memory, which also happens to be the 32th transaction, the machine will not auto answer until the Transaction Journal completes printing.
An information code will be shown on the display. Refer to the information code table to find out the trouble.
To reset the machine, unplug the Power Cord for a few seconds then plug it in again.
page
138
Troubleshooting
Mode
TAM Interface
Trouble in
Unattended TAM I/F
Mode (OUT Mode)
TAM Interface
Trouble In
Unattended Fax
Mode (OUT Mode)
Symptom Cause / Action
Cannot utilize the remote turn-on feature of the telephone answering machine (TAM). The fax machine always answers after the 8th ring.
This feature is not compatible. The fax machine is designed to answer after 8 rings if the TAM does not answer.
page
--
-Fax machine will not start up when the telephone answering machine is set to give only an outgoing message (OGM).
TAM that gives outgoing announcement only is not compatible. The fax machine will work with a TAM that will record Incoming message (ICM).
A beep...beep sound is recorded on the telephone answering machine.
Speak a little slower between each word while recording an outgoing message (OGM).
Fax machine starts up in the middle of the outgoing message even though the caller wants to leave a voice message.
Make sure the outgoing message (OGM) does not have a silent pause longer than 5 seconds.
Cannot record any incoming message (ICM).
The fax machine always starts up at the end of the
OGM and before the tape advances to the end of last ICM. (Your TAM only uses a single cassette tape to give OGM and record ICM.)
Set Fax Parameter No. 20 (Silent Detection) to "Invalid".And, instruct the calling party to press twice on their touch-tone phone during the OGM to start up your fax machine remotely.
Cannot receive from a machine that does not send CNG signal (a short beep tone every 3 seconds) after dialing.
Set Fax Parameter No. 20 (Silent Detection) to "Valid".Or,
Instruct the calling party to press twice on their touchtone phone during the OGM to start up your fax machine remotely.
Cannot retrieve message from the answering machine remotely, the fax machine always starts up after the command code is entered.
Set Fax Parameter No. 20 (Silent Detection) to "Invalid".
Cannot receive a fax message, but can record voice message.
Check your outgoing message, if it is too long, the calling fax machine may have timed out. Try to shorten your outgoing message to less than 15 seconds, or ask the calling party to program your telephone number in their fax machine with 3 pauses and a "#" at the end. (ex. 5551212 PAUSE PAUSE
PAUSE #)
Fax machine will not start to receive with the telephone answering machine in the auto-answer mode.
Increase the ring count for detection on the telephone answering machine.
--
--
--
--
8
139
Troubleshooting
Information Codes
When something unusual occurs, the display may show one of the Information Codes listed below. These will help you to identify and correct the problem.
Info.
Code
Meaning Action Page
001 Recording paper jammed when feeding from the 1st cassette.
Remove jammed paper.
002 Recording paper jammed when feeding from the 2nd cassette.
Remove jammed paper.
007 Recording paper did not completely exit out of machine.
008 Paper cassette is removed while paper is feeding.
010
011
No recording paper.
Recording Paper Cassette is not installed properly.
017 Incorrect paper size loaded in the Paper Cassette.
Remove the Toner Cartridge and remove the jammed paper.
Remove the jammed paper and close the cassette.
Load the recording paper.
Install the Recording Paper Cassette.
026
030
The backup battery is getting weak.
Document is misfeeding.
Load the Paper Cassette with proper paper size (A4, LTR or LGL).
Replace the battery, otherwise, the clock contents may be lost.
1. Reload the document properly.
2. Remove the document jam.
3. Adjust ADF.
031 Document paper is too long or jammed.
Document length exceeds 78.8 inches (2 meters).
041 Out of toner.
043 Toner is getting low.
045
060
061
Toner Cartridge is not installed.
Printer Cover is open.
ADF Door is open.
400 During initial handshake, receiving station did not respond or communication error occurred.
1. Reload the document properly.
2. Remove document jam.
Replace the Toner Cartridge.
Install the Toner Cartridge.
Close the Printer Cover.
Close the ADF Door.
1. Check with the other party.
2. Reload the document and send again.
401 Remote station required a Receiving Password to receive the document.
Remote station does not have Confidential Mailbox.
Remote station requires the sending unit’s ID Number.
(Fax Telephone Number)
Check the remote station.
Program your ID Number (Fax Telephone
402 During initial handshake, communication error occurred.
Reload the document and send again.
403 No polling capability at the remote side.
404/405 During initial handshake, communication error occurred.
Ask remote side to set "POLLED=ON".
Reload the document and send again.
--
--
--
--
--
--
--
--
140
Troubleshooting
Info.
Code
Meaning
406 Transmission Password does not match.
Receiving Password does not match.
Received from an unauthorized station in Selective
Reception mode.
407 No confirmation from the receiving station for the previous page sent.
Action
Check the password or the telephone number in One-Touch or Abbreviated station.
Wait a few minutes and send again.
408/409 Remote side confirmation of previous page is illegible. Wait a few minutes and send again.
410 Communication aborted by the transmitting side.
Check with the other party.
Page
--
--
--
411 Polling password does not match.
412 No data from the transmitting side.
414 Polling password does not match.
415 Polling transmission error.
416/417
418/419
Received data has too many errors.
Check the polling password.
Check with the other party.
Check the polling password.
Check the polling password.
Check with the other party.
--
--
-420/421 Machine goes to receiving mode, but receives no command from the transmitting side.
422/427 Interface is incompatible.
430/434 Communication error occurred while receiving.
436/490 Received data has too many errors.
1. Remote side misdial.
2. Check with the other party.
Check with the other party.
Check with the other party.
Check with the other party.
1. Print a File List and check the contents.
2. Wait until unit finishes printing.
456 • Unit received a confidential document or was requested to be polled of a confidential document under any of the following conditions.
1) Not enough space in memory to receive the confidential document.
2) Confidential Mailbox is full.
3) While printing received document.
•
Unit was requested to relay a document
.
492/493
494
Communication error occurred while receiving.
Check with the other party.
495 Telephone line disconnected.
Check with the other party.
501/502 Communication error occurred using the internal V.34
Modem.
Check with the other party.
--
--
--
--
--
--
8
141
Troubleshooting
Info.
Code
Meaning
540/541
542
543/544
Communication error occurred while transmitting.
550 Telephone line disconnected.
552/553
554/555
Communication error occurred while receiving.
Action
1. Reload the document and send again.
2. Check with the other party.
Check with the other party.
Check with the other party.
580 Sub-address transmission to a unit that has no Subaddress function.
Check the remote station.
581 Sub-address Password transmission to a unit that has no Password Sub-address function.
Check the remote station.
601 ADF Door was opened during ADF transmission.
623 No document loaded on the ADF.
Close the ADF Door and send again.
Reload the document and send again.
630 Redial was not successful due to a busy line.
Reload the document and send again.
631 During dialing, STOP was pressed.
Reload the document and send again.
634 Redial was not successful due to no response from the called station, wrong number dialed or busy tone was not detected.
Note: If busy tone is not detected, the machine will only redial once.
Check the telephone number and send again.
638 Power failure occurred during the communication.
Check the power cord and plug.
Page
--
--
--
--
--
--
--
800 - 816
825
Parameter setting for Confidential Network or Relay communication is not properly set.
870 Memory overflow occurred while storing documents into memory for transmission.
Verify your Confidential Network and Relay communication parameter settings.
1. Transmit documents without storing into memory.
2. Install Optional Memory Card.
(see Note 1)
142
Note:
1. After identifying the problem and verifying the recommended action, if the information Codes keep reoccuring or for help on Information Codes that appear on your machine but are not listed above, please contact your local
Panasonic Authorized Dealer.
Troubleshooting
Clearing a Recording Paper Jam
If the recording paper becomes jammed in the machine, the display will show an Information Code 001 or 007.
To clear the jam, Info. Code 001
(1) Slide out the Paper Cassette and remove the Paper Cassette Cover.
(2) Remove the jammed or wrinkled paper and reload the recording paper into the paper cassette.
8
To clear the jam, Info. Code 007
(1) Open the Printer Cover.
(2) Remove the Toner Cartridge.
(3) Remove the jammed paper.
Note : 1. If at all possible, try removing the jammed paper from inside of the unit first (as shown in the upper figure) to prevent toner that has not been fused on the paper from rubbing off and soiling the Fuser Roller.
2. To remove the jammed paper from the rear of the unit (as shown in the lower figure), remove the Recording
Paper Tray Assembly first and gently pull the jammed paper straight out; taking care not to tear it.
(see Note 1)
Note:
1. The Recording Paper Jam message display is reset only by opening and closing of the Printer Cover.
143
Troubleshooting
Clearing a Document Jam
If a document becomes jammed in the machine, the display will show the Information Code 030 or 031.
1
To clear the jam
(1) Open the ADF Door.
(2) Remove the jammed document.
144
Troubleshooting
Cleaning the Document Scanning Area
If the receiving party reports that the received documents were black, or contained black lines, try making a copy on your unit to verify. If the copy is black or has black lines, the document Scanning Area is probably dirty and must be cleaned.
1
To clean the Scanning Area
Open the ADF Door.
ADF Door
8
2
Wipe the Scanning Area gently with a soft cloth gauze wet with ethyl alcohol. Be sure to use a clean cloth, the scanning area can be easily scratched.
Scanning Area
145
Troubleshooting
Cleaning the Printer Roller
If you find toner on the back of the recording paper, the printer roller in the fuser unit is probably dirty.
1
To clean the printer roller
FUNCTION
7
6
SET
2
1
CLEANING CHARTS
1:PRINT 2:CLEAN
* PRINTING *
CLEANING CHARTS
The machine will print out 3 Cleaning Charts. Then, return to standby.
<PRINTER ROLLER CLEANING CHART>
HOW TO LOAD THE CLEANING CHARTS
1. REMOVE THE PAPER CASSETTE
(If multiple cassette configuration, REMOVE THE UPPER PAPER CASSETTE)
2. SET THESE 3 CLEANING CHARTS IN THE CASSETTE FACE DOWN
3. RE-INSTALL THE PAPER CASSETTE
4. PRESS [FUNCTION][7][6][SET][2] TO START CLEANING
5. DISPOSE OF THE CLEANING CHARTS
*** SET THIS END TOWARDS THE FRONT, FACE DOWN ***
3
4
5
Load the Cleaning Charts into the cassette face down.
(See Note 1)
FUNCTION
7
6
SET
2
CLEANING CHARTS
1:PRINT 2:CLEAN
* CLEANING *
PRINTER ROLLER
The Machine will feed out the charts and clean the printer roller.
(see Note 1)
Note:
1. If you have installed the optional cassette, load the Cleaning Charts into the upper cassette.
146
Adjusting the Automatic Document Feeder (ADF)
If document misfeeding occurs frequently, we suggest you adjust the ADF.
To adjust the ADF,
Troubleshooting
Slide the Pressure Adjusting Lever to the desired position depending on the condition.
Position Condition
To prevent no feed trouble
Standard position
To prevent multiple feed trouble
8
147
Troubleshooting
Verification Stamp
The Verification Stamp contains ink. When the stamp mark appears faded or hard to see, the stamp should be replaced or refilled with ink.
To remove the stamp
1
Open the ADF Door.
ADF Door
2
2
(1) Remove by pulling the Stamp Assembly upward.
(2) Remove the Stamp. Replace the stamp with a new one.
(see Note 1)
Note:
148
Troubleshooting
Replacing the Lithium Battery
During the initial self test, when the power is turned “On”, the machine will evaluate the condition of the back up battery. If the battery is weak or fully discharged, the following message will be shown on the display.
REPLACE BATTERY
INFO. CODE=026
To replace the battery, follow the procedure below:
1
(1) Remove the Battery Holder.
(If the Battery Holder does not come out easily, open the Printer Cover and try again.)
2
3
!
CAUTION
Dispose of the Lithium Battery properly and keep it away from small children.
(1) Remove the Battery from the Battery
Holder.
(2) Install the new Battery into the Battery
Holder with the
⊕
side facing upwards.
(Order No.: CR2032)
!
CAUTION
When replacing the battery make sure to observe the polarity to avoid damage to the machine.
(1) Re-install the Battery Holder.
8
4
If the clock is flashing on the LCD Display, follow the procedure on page 26 to reset the clock.
(see Note 1)
Note:
1. The service life of the battery is approximately 1 year when the machine is turned “Off”.
149
Troubleshooting
Checking the Telephone Line
When you do not hear a dial tone through the telephone connected to the machine or when the telephone does not ring (No automatic receive).
1
Unplug the Telephone Line Cable from the telephone jack that was supplied by the telephone company.
2
Plug a different regular telephone into the same telephone jack.
3
Check for dial tone through the handset. If there is still no dial tone, report it to your local telephone company.
or
Call from another telephone to this number. If the telephone does not ring, report it to your local telephone company.
150
APPENDIX
Specifications
Compatibility
Coding Scheme
Modem Type
Modem Speed
Document Size
Document Thickness
ADF Capacity
(Automatic Document
Feeder)
Scanning Method
Effective Scanning Width
Scanner Resolution
Recording Method
Recording Paper
Recording Paper Size
Printer Resolution
ITU-T Group 3
MH, MR, MMR (Conforms to ITU-T Recommendations)
ITU-T V.34, V.17, V.29, V.27 ter and V.21
(ITU-T V.34 available only on UF-595)
UF-595 : 33600 - 2400 bps
UF-585 : 14400 - 2400 bps
Max.
: 10.1 x 78.7 in (257 x 2000 mm)
(with operator's assistance)
Min.
: 5.8 x 5.0 in (148 x 128 mm)
Single page : 0.0024 in (12 lbs) to 0.0060 in (30 lbs)
Multiple pages : 0.0024 in (12 lbs) to 0.0048 in (20 lbs)
Built-in, up to 30 Sheets
Note : The document limitation to send multiple pages is as follows
.
Up to 20 pages
Up to 30 pages*
Document Size
Up to 10.1”
×
14.3”
(257mm
×
364mm)
A4 or Letter size
Document Thickness
0.0024”(12lbs) to
0.0048”(20 lbs)
0.0024”(12lbs) to
0.0039”(16 lbs)
* Please note that although the size and thickness meets the specifications, you
might not be able to set 30 pages with some types of papers.
Sheet Feeding with CCD type image sensor
8.3 in (212 mm)
Standard
Fine
Horizontal
203 pels/inch
(8 pels/mm)
203 pels/inch
(8 pels/mm)
Super Fine
[UF-585] 203 pels/inch
(8 pels/mm)
×
×
×
×
×
×
Vertical
98 lines/inch
(3.85 lines/mm)
196 lines/inch
(7.7 lines/mm)
391 lines/inch
(15.4 lines/mm)
×
×
391 lines/inch
(15.4 lines/mm)
[UF-595] 406 pels/inch
(16 pels/mm)
(Interpolated)
Laser printer
Plain Paper
Letter, A4 or Legal
(Fax/Copy)
203
×
391 dpi (UF-585)
406
×
391 dpi (UF-595)
(Printer)
300
×
300 dpi
600
×
600 dpi (UF-595 only)
9
151
Specifications
Effective Recording Size
Letter : 8.2 x 10.7 in (208 x 271 mm)
A4 : 8.0 x 11.4 in (202 x 289 mm)
Legal : 8.2 x 13.7 in (208 x 348 mm)
Print Margin
(See Note 1)
0.16 in
(4 mm)
0.16 in
(4 mm)
0.16 in
(4 mm)
0.16 in
(4 mm)
Recording Paper Capacity
Approx. 250 sheets (using 20 lbs paper)
One-Touch/Abbreviated
Dialing Memory Capacity
112 stations
(including 24 One-Touch keys and 4 Program keys)
Each station can register up to 36 digits for each telephone number (including pauses and spaces) and up to 15 characters for each station name
Image Memory Capacity
Base Memory with 1 MB Flash Memory Card with 2 MB Flash Memory Card with 4 MB Flash Memory Card
UF-585/595
60 pages
140 pages
220 pages
380 pages
(Based on ITU-T Image No.1 using Standard Resolution)
(see Note 1)
152
Note:
1. The left and right print margin is 0.22 in (5.5mm) when printing a Letter or Legal size document with 600 dpi from a
PC using the Parallel Port Interface Kit.
Specifications
Power Supply
Power Consumption
Dimensions
Weight
Operating Environment
99-138 VAC, 47-63 Hz, Single Phase
Standby (Sleep Mode : On)
Standby (Energy-Saver : On)
Standby (Energy-Saver : Off)
[Room temperature : 77
°
F (25
°
C)]
UF-585 UF-595
Less than 0.7 Wh Less than 0.7Wh
Approx. 6.0 Wh Approx. 7.0 Wh
Approx. 21 Wh Approx. 23 Wh
Transmission
Reception
Copy
Max
Approx. 16 W
Approx. 450 W
Approx. 450 W
Approx. 470 W
Approx. 17 W
Approx. 450 W
Approx. 450 W
Approx. 470 W
14.6 (W) x 16.2 (D) x 9.8 (H) in
(370 x 413 x 250 mm)
(excluding Projections and optional Paper Cassette)
Approx. 19 lbs (Approx. 8.5 kg)
(excluding consumable supplies and options)
Temperature : 50 to 95
°
F (10 to 35
°
C)
Relative Humidity : 15 to 70%
FCC Registration Number
BTLJPN-33443-FA-E
Ringer Equivalence
2.2B
9
153
Recording Paper Specifications
In general, most bond papers will produce excellent results. Most photocopy papers will also work very well. There are many "name" and "generic" brands of paper available. We recommend that you test various papers until you obtain the results you are looking for.
The following table summarizes the major specifications to consider when selecting white or colored paper.
Basic Weight
16 to 24 lb (60 to 90 g/m
2
)
Cut Edge Conditions
Cut with sharp blades, no visible frayed edges
Grain
Long grain
Moisture Content
Opacity
Packing
Sizes
Type
3.7% to 5.3% by weight
88% minimum
Polylaminated moisture-proof ream wrap
Letter : 8.5 x 11 in (216 mm x 279 mm)
A4 : 8.3 x 11.7 in (210 mm x 297 mm)
Legal : 8.5 x 14 in (216 mm x 356 mm)
Cut sheet
(see Note 1)
154
Note:
1. It is possible that the paper could meet all of the specifications listed above and still not print well because of the variations in paper manufacturing. Therefore, we recommend that you test the paper thoroughly before purchasing large quantities.
Please contact your local Panasonic dealer for availability.
A. Options:
Order No.
Picture
UE-403117 Handset Kit
Options and Supplies
Description
Available
Models
UF-585
UF-595
UE-409070
UE-410045
UE-410046
UE-410047
UE-404071
250 sheets Letter / Legal / A4 Size Paper
Cassette with the Feeder Unit
Expansion Flash Memory Card, 1 MB
Expansion Flash Memory Card, 2 MB
Expansion Flash Memory Card, 4 MB
Parallel Port Interface Kit
(Used for Printer, Scanner or PC Interface)
UF-595
UF-585
UF-595
9
UF-585
UF-595
155
Options and Supplies
B. Supplies:
Order No.
Picture
DZHT000027 Verification Stamp
Description
UG-3350 Toner Cartridge
Available
Models
UF-585
UF-595
UF-585
UF-595
156
Options and Supplies
Installing the Flash Memory Card
Before installing, make sure that there is no document file(s) stored in the memory. You may confirm by printing
memory, all contents stored in the document memory at that time will be lost.
1
(1) Unplug the Power Cord.
(2) Remove the Memory Card Cover.
Memory Card Cover
2
(1) Insert the Flash Memory Card gently into the card slot with the Panasonic logo facing to the outside of the machine.
Caution: Installing the Flash Memory Card in the wrong direction may damage the connecting pins inside the machine.
(2) Re-install the Memory Card Cover.
3
Plug in the Power Cord. Print out the Fax Parameter List (See page 135) and confirm that the
memory size on Fax Parameter No. 99. (See page 40)
(see Note 1)
9
Note:
1. The document(s) stored in memory will be lost if the memory card is removed.
157
FCC Notice for User in USA
!
WARNING
This equipment generates radio frequency energy and if not installed and used properly, that is, in strict accordance with the manufacturer's instructions, may cause interference to radio and television reception. It has been type tested and found to comply with the limits for a Class B digital device in accordance with the specifications of Part 15 of FCC Rules, which are designed to provide reasonable protection against such interference in a residential installation. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause interference to radio or television reception, which can be determined by turning the equipment off and on, you are encouraged to try to correct the interference by one or more of the following measures: (see Note 1)
(1) Reorient the receiving antenna.
(2) Relocate your fax machine with respect to the receiver.
(3) Move your fax machine away from the receiver.
(4) Plug your fax machine into a different outlet so that your fax machine and receiver are on different branch circuits.
If necessary, you should consult the dealer or an experienced radio / television technician for additional suggestions. To assure continued FCC emission limit compliance, the user must operate this device in accordance with these instructions and do not make any unauthorized changes or modifications.
Ask your telephone company or installer to install the jack suitable for your device if such is not available.
The REN is useful to determine the quantity of devices you may connect to your telephone line and still have all of those devices ring when your telephone number is called. In most, but not all areas, the sum of the REN 's of all devices connected to one line should not exceed five (5.0). To be certain of the number of devices you may connect to your line, as determined by the REN, you should contact your local telephone company to determine the maximum REN for your calling area.
If your telephone equipment causes harm to the telephone network, the Telephone Company may discontinue your service temporarily. If possible, they will notify you in advance. But if advance notice isn't practical, you will be notified as soon as possible.
You will be informed of your right to file a complaint with FCC.
Your telephone company may make changes in it's facilities, equipment, operations or procedures that could affect the proper functioning of your equipment. If they do, you will be notified in advance to give you an opportunity to maintain uninterrupted telephone service.
If you experience trouble with this telephone equipment, please contact the manufacturer's authorized service agency for information on obtaining service or repairs. The telephone company may ask that you disconnect this equipment from the network until the problem has been corrected or until you are sure that the equipment is not malfunctioning.
!
WARNING
For protection against the risk of electric shock, always disconnect all cables from the wall outlet before servicing, modifying or installing the equipment.
This equipment may not be used on coin service provided by the telephone company nor connected to party lines.
!
WARNING
To assure continued compliance, use only shielded interface cables when connecting the facsimile machine parallel interface port to host computer.
158
Note:
1. This equipment complies with Part 68 of the FCC Rules. On the rear panel of this equipment is a label that contains, among other information, the FCC Registration Number and Ringer Equivalence Number (REN) for this equipment.
You must, upon request, provide this information to your telephone company.
FCC Notice for User in USA
The telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device to send any message via telephone facsimile machine unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of transmission the following information:
1)Date and Time of transmission; and,
2)Identification of either business, business entity or individual sending the message: and,
3)Telephone number of either the sending machine, business, business entity or individual.
User's Guide to complete the steps.
Example of Header Format (LOGO, ID Number setting)
MAR-12-1999 09:00 PANASONIC COMM. & SYS. CO 201 348 7000 P.01/05
1) Date and Time 2) LOGO 3) ID Number
9
As an
E
NERGY
S
TAR Partner, Panasonic has determined that this product meets the
E
NERGY
S
TAR guidelines for energy efficiency.
159
Notice to User in Canada
NOTICE
The Industry Canada Label identifies certified equipment. This certification means that the equipment meets certain telecommunications network protective, operational and safety requirements. The Department does not guarantee the equipment will operate to the user's satisfaction.
Before installing this equipment, users should ensure that it is permissible to be connected to the facilities of the local telecommunications company. The equipment must also be installed using an acceptable method of connection. The customer should be aware that compliance with the above conditions may not prevent degradation of service in some situations.
Repairs to certified equipment should be made by an authorized Canadian maintenance facility designated by supplier. Any repairs or alterations made by the user to this equipment, or equipment malfunctions, may give the telecommunications company cause to request the user to disconnect the equipment.
Users should ensure for their own protection that the electrical ground connections of the power utility, telephone lines and internal metallic water pipe system, if present, are connected together. This precaution may be particularly important in rural areas.
!
CAUTION
Users should not attempt to make such connections themselves, but should contact the appropriate electric inspection authority, or electrician, as appropriate.
NOTICE
The ringer equivalence number (REN) assigned to each terminal device provides an indication of the maximum number of terminals allowed to be connected to a telephone interface. The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the ringer equivalence numbers of all the devices does not exceed 5.
160
Notice to User in Canada
Avis
L'étiquette de Industrie Canada identifie le matériel homologué. Cette étiquette certifie que le matériel est conforme à certaines normes de protection, d'exploitation et de sécurité des réseaux de télécommunications. Le Ministère n'assure toutefois pas que le matériel fonctionnera à la satisfaction de l'utilisateur. Avant d'installer ce matériel, l'utilisateur doit s'assurer qu'il est permis de le raccorder aux installations de l'entreprise locale de télécommunication. Le matériel doit également être installé en suivant une méthode acceptée de raccordement.
L'abonné ne doit pas oublier qu'il est possible que la conformité aux conditions énoncées ci-dessus n'empêche pas la dégradation du service dans certaines situations. Les réparations de matériel homologué doivent être effectuées par un centre d'entretien canadien autorisé désigné par le fournisseur. La compagnie de télécommunications peut demander à l'utilisateur de débrancher un appareil à la suite de réparations ou de modifications effectuées par l'utilisateur ou à cause de mauvais fonctionnement. Pour sa propre protection, l'utilisateur doit s'assurer que tous les fils de mise à la terre de la source d'énergie
électrique, des lignes téléphoniques et des canalisations d'eau métalliques, s'il y en a, sont raccordé ensemble. Cette précaution est particulièrement importante dans les régions rurales.
!
Avertissement
L'utilisateur ne doit pas tenter de faire ces raccordements lui-même; il doit avoir recours à un service d'inspection des installations
électriques, ou à un électricien, selon le cas.
9
Avis
L'indice d'équivalence de la sonnerie (IES) assigné à chaque dispositif terminal indique le nombre maximal de terminaux qui peuvent être raccordés à une interface. La terminaison d'une interface téléphonique peut consister en une combinaison de quelques dispositifs, à la seule condition que la somme d'indices d'équivalence de la sonnerie de tous les dispositifs n'excède pas 5.
161
Glossary
ABBR No.
(Abbreviated Number)
Access code
The ability to store full phone numbers into the dialer and then utilizing a short series of keystrokes to speed dial that number in the future.
A 4-digit programmable access code that prevents unauthorized operation of your Fax.
The mechanism that delivers a stack of document pages to the scanner one page at a time.
ADF
(Automatic Document
Feeder)
Automatic reception
Auto print reduction
BPS
(Bits Per Second)
C.C.I.T.T.
Character ID
Character keys
Coding scheme
The mode that allows you to receive fax documents without user intervention.
The method of automatically reducing a received document so that it can be printed onto a standard size piece of plain paper. For example, your machine will reduce an incoming legal size page to 75% of its original size so it could fit on a letter size page.
The amount of data that is transmitted over the phone line. Your machine can start at each Max. Modem speed and automatically steps down to suitable speed depending on the phone line condition and the receiving machines capabilities.
(Max. Modem Speed UF-585: 14400BPS / UF-595: 33600BPS)
Consultative Committee on International Telegraph and Telephone. This organization has presently developed four groups of industry standards that insure facsimile compatibility.
A programmed proprietary code name that allows up to 16 alphanumeric characters identifying your facsimile machine.
The keys that are used to enter letters and symbols for various programming functions.
The data compression method used by facsimile machines. Your machine utilizes Modified Huffman (MH), Modified Read (MR) and Modified
Modified Read (MMR) coding schemes.
COMM. JOURNAL
Refers to either the Communication Journal, Relay Transmission Report, or the Confidential XMT Report.
Confidential communication In a network of facsimile machines, a code can be entered to retrieve a document that is stored in memory of a designated relay station.
Confidential RCV Report
The report that gives you information about a confidential document(s) that is held in your machine's memory.
CONTRAST
Cover Sheet
DDD
(Direct Distance Dialing)
Deferred polling
Signifies the scanning sensitivity in terms of lightness and darkness of your original transmitting pages.
A Fax Cover Sheet can be attached to your transmit document(s) that shows the recipient's name, originator's name and number of pages attached.
A telephone service that allows unassisted dialing, no operator assistance is required.
The ability to retrieve documents from other stations at a later time.
162
Glossary
Deferred transmission
Direct Dialing
Directory Search Dialing
Directory Sheet
DTMF (Dual Tone Multi-
Frequency)
FAX Forward
FAX Parameter List
FAX/TEL Auto Switching
F.C.C.
File
Fixed print reduction
FUNCTION
The ability to send documents to other stations at a later time.
The method of dialing where you enter the entire telephone number through the keypad.
Allows you to dial a full telephone number by searching the station's name entered in the One-Touch keys or Abbreviated dialing numbers.
The list that contains the station names that are programmed into your unit.
Dialing method that sends a different set of frequencies for each digit of the telephone keypad. Commonly refers to touch tone dialing.
ECM (Error Correction Mode) The ability to correct transmission errors as detected during the transmitting phone call.
Energy-Saver Mode
Saves energy by consuming less power than when in standby mode by turning off the fuser unit after the specified time.
End receiving station
In a relay network, the final station designated to receive the document.
The ability to forward all incoming faxes to the registered station in the specified ABBR No.
The list that contains the home FAX parameters settings that you have programmed into your machine.
The ability to share a single telephone line for both fax and voice usage.
Federal Communications Commission. The U.S. Government organization that regulates communications originating or terminating in the United
States.
A task that has been stored into the memory of your unit. Examples are deferred transactions.
The method that allows you to determine one reduction rate, such as 75%, for all incoming documents.
The control panel key that will be utilized to begin an operation or configuration of a feature.
G3 mode (Group 3)
Group dialing
HALFTONE
Handshaking
Header
Refers to the standards and transmission capabilities of the current generation of facsimile machines.
The ability to program many telephone numbers into a single station so that many locations can be dialed in sequence utilizing a single keystroke.
A scanning technique to distinguish levels of gray from black and white.
Your machine can detect up to 64 levels of gray in halftone mode.
The exchange of a group of control signals that communicate between the transmitter and receiver. These signals determine the condition at which communication can occur.
A row of information that is transmitted by the sending machine and printed on the top of each page by the receiving unit. This identifies the transmitting unit and information about the transmission, such as time and date.
9
163
Glossary
I N/OUT Mode
ITU-T
ITU-T Image No.1
ID
Image memory capacity
IN (Attended reception) and OUT (Unattended reception) mode can be easily changed by just pressing the OUT button. When IN or OUT mode is selected, the reception mode will be set according to the setting in the Fax
Parameter 15 and 16.
IN Mode : TEL (Fax manual reception)
: FAX/TEL Auto Switch
OUT Mode : FAX (Fax automatic reception)
: TAM I/F
International Telecommunication Union - Telecommunication, formerly known as C.C.I.T.T.
An industry standard document that allows comparisons of the transmission speeds and capabilities of facsimile machines.
A programmable address of up to 20 digits identifying your machine.
This signifies the amount of memory available in your unit capable of storing pages of documents. All page units of measure are based on the
ITU-T Image No.1.
Individual Transmission
Journal
Industry Canada (D.O.C)
Information code
Initial sending station
A report that is printed by the transmitting unit stating information regarding the last document transaction.
Department of Communications. The Canadian Government organization that regulates communications originating or terminating in Canada.
A code that is internally generated by your Fax stating a specific operational error or machine failure.
In a relay network, the station that is originating the document transmission.
A report that is printed by your unit listing the last 32 transactions.
A group of numeric keys located on your control panel.
Journal
Keypad
LCD
LOGO
Manual reception
Memory transmission
Liquid Crystal Display. The display area of your machine.
Your programmed company name or identification up to 25 alphanumeric characters.
A mode that requires operator intervention to receive an incoming document.
The documents are scanned into memory before actual connection to the phone line for transmission.
Modem
A device that converts signals from your fax machine into signals that can be transmitted over telephone lines.
Multi-station transmission
The ability to broadcast the same set of documents to a programmed number of locations.
Network address
An individual 4-digit addressing number assigned to a One-Touch/
Abbreviated number that identifies a particular station in a relay network.
Network password
A 4-digit password assigned to a network address to prevent unauthorized stations from accessing a relay station.
164
Glossary
Off-hook dialing
Polling
Polling password
Power Saver Mode
The direct dialing of a telephone number with the handset out of the cradle or "off the hook."
On-hook dialing
The direct dialing of a telephone number with the handset in the cradle or
"on the hook."
The ability to dial an entire telephone number by pressing one key.
One-Touch dialing
Overlap Printing
Documents too long to be reduced are automatically printed on two pages with approximately 10 mm overlap.
Panasonic Super Smoothing An electronic image enhancement (Panasonic Super Smoothing) that will create a particular pattern for the improvement of copy quality.
The ability to retrieve a document from another facsimile machine.
A 4-digit programmed code that enables the security of a document being polled.
To reduce the power consumption of the machine in standby, select the time period to turn OFF the high temperature fuser unit when the printer is idle.
Print Collation
Print reduction modes
Program keys
Protocol
PSTN
Receiving password
Relay address
The ability to stack received documents in the correct order.
The methods used to determine how an incoming document will be reduced to print onto the paper loaded in your machine.
Keys that are defined for storing a sequence of stations to be dialed or polled.
A protocol is the special set of rules for communicating that the end points in a telecommunication connection use when they send signals back and forth. Both end points must recognize and observe the protocol.
Public Switched Telephone Network. Network of interconnected switching equipment and transmission facilities.
A 4-digit password that is checked before a document is received.
A 2-digit code that identifies your machine is programmed in a relay network.
Relay network
Relay station
Relay Transmission
A group of facsimile machines that communicate via a relay station.
A certain type of facsimile machine that can store and forward documents to an end receiving station and/or a relay station in another relay network.
Your machine can not be used as a relay station.
Sending a document to a relay station, which in turn, sends the document to the end receiving station.
Relay Transmission Report
A report that contains information regarding the last document transmission to a relay station.
RESOLUTION
Relates to the number of dots scanned or printed per certain square. The quality of the image increases as the number of dots per certain square increases.
9
165
Glossary
Selective reception
Sleep Mode
Station name
Stored documents
Sub-address
A function that can be set so that your unit will receive from only those machines programmed into your dialer.
The lowest power state that the machine enters after the specified time without actually turning off.
Alphanumeric ID which can be programmed for each One-Touch dialing and Abbreviated dialing number.
Documents that have been scanned and now are stored in your machine's memory.
ITU-T recommendation for further routing, forwarding or relaying of incoming faxes.
Sub-address Password
ITU-T recommendation for additional security that corresponds to the Subaddress.
Substitute memory reception Your machine's ability to store an incoming document into its memory, when it runs out of recording paper or toner.
Transmission reservation
The ability to preset a telephone number so that you may reserve a transmission while your unit is performing another function.
TAM Interface
Transmission password
User parameter
A capability of your unit to be connected and operate with a Telephone
Answering Machine(TAM).
A 4-digit password that is checked when a document is transmitted.
Programmed parameters that provide information to other stations.
Examples are logo, character ID, date and time.
Verification stamp
View Mode - File List
View Mode - Journal
A user selectable transmission verification stamp can be placed on scanned documents that are successfully transmitted or stored in memory.
Allows you to view the brief contents of the memory files through the LCD display without having to print the Memory File List.
Allows you to view the brief contents of the journal through the LCD display without having to print the journal.
166
ITU-T Image No. 1
All specifications are based on the ITU-T Image No. 1 (The sample shown below is not to scale).
9
167
This page is intentionally left blank.
168
A
ABBR Number List .....................................131
Abbreviated Dialing Numbers ..............................31
Access Code ........................................................90
ADF Capacity .....................................................151
Automatic Document Feeder ...............................42
Automatic Reduction ............................................67
C
Character ID.........................................................28
Character Key ......................................................13
Communication Journal (COMM. JOURNAL)
.....................................................................45
Confidential Mailbox...........................................105
Contrast ...............................................................43
Copy.....................................................................70
Cover Sheet .........................................................95
D
Date and Time .....................................................26
Deferred Polling ...................................................72
Deferred Transmission.........................................71
Diagnostic Password ...........................................39
Dialing Method (Tone or Pulse) .....................24
Dimensions ........................................................153
Direct Transmission .............................................53
Direct Transmission Reservation .........................60
Directory Search Dialing ................................51
Directory Sheet ....................................................35
Distinctive Ring Detector (DRD) ..........................94
Document Jam ...................................................144
Document Misfeeding ........................................147
Document Size...................................................151
Document Thickness .........................................151
E
Edit File Mode ......................................................82
F
Fax Forward .........................................................97
FAX Parameter List............................................135
Fax Parameter Table ...........................................37
Fax/Tel Auto Switching Mode ..............................64
FCC Registration Number..................................153
File List.................................................................82
Fixed Reduction ...................................................67
Function Key List .................................................10
G
Group Dialing .......................................................76
H
Halftone................................................................44
Header Format .....................................................37
INDEX
Header Print ........................................................ 37
I
ID Number ........................................................... 29
Image Memory Capacity ................................... 152
Incomplete File .................................................... 38
IND. XMT JOURNAL......................................... 126
Information Codes ............................................. 140
Initial Sending Station ....................................... 112
ITU-T Image No. 1 ............................................ 167
J
Journal .............................................................. 125
K
Key/Buzzer Volume............................................. 37
L
Loading Document .............................................. 41
LOGO .................................................................. 27
M
Memory Card .............................................155
,
Memory Transmission ......................................... 46
Monitor Volume ................................................... 25
Multi-Station Transmission .................................. 52
N
Network Address ............................................... 115
Network Password ............................................ 115
O
Off-Hook Dialing .................................................. 57
One-Touch Dialing Numbers............................... 31
One-Touch Keys ................................................. 31
One-Touch List...........................................131
,
On-Hook Dialing .................................................. 58
Operating Environment ..................................... 153
Overlap Printing .................................................. 68
Own Network Address ...................................... 115
Own Telephone Number ................................... 115
P
Paper Specifications ......................................... 154
Password Reception ......................................... 100
Password Transmission .................................... 100
Pause .................................................................. 12
Polling ................................................................. 73
Polling Password................................................. 73
Power Consumption .......................................... 153
Pressure Adjusting Lever .................................. 147
Print Collation ...................................................... 69
Print Margin ....................................................... 152
Print Reduction Ratio .......................................... 67
169
Priority Transmission Reservation ...................... 60
Program Keys ..................................................... 76
Program List...................................................... 134
R
Receive To Memory ............................................ 92
Received Time Print............................................ 37
Receiving Password.......................................... 102
Recording Paper Jam ....................................... 143
Redial .................................................................. 61
Reduction Ratio................................................... 38
Relay Address................................................... 115
Relay Network................................................... 112
Relay Station..................................................... 112
Relay Station Parameter ................................... 115
Relay XMT Report (COMM. JOURNAL) ........... 120
Resolution ........................................................... 43
Result Report .................................................... 120
Retry an Incomplete File ..................................... 89
Ringer Equivalence ........................................... 153
Ringer Volume .................................................... 25
S
Scanner Resolution........................................... 151
Selective Reception ............................................ 99
Sub-address Password ....................................... 39
Sub-addressing ................................................. 122
Substitute Memory Reception ............................. 69
T
TAM Interface Mode............................................ 65
Toner Cartridge ................................................... 16
Transmission Password .................................... 101
Transmission Reservation................................... 59
U
User Parameter................................................... 26
V
Verification Stamp ........................................44
,
View Mode - File List........................................... 83
W
Weight ............................................................... 153
170
Name
Facsimile Number Directory
Number
Facsimile
UF-585
UF-595
Matsushita Graphic Communication Systems, Inc.
CORPORATE OVERSEAS SALES AND
OPERATION MANAGEMENT DEPARTMENT
2-3-8 Shimomeguro, Meguro-ku, Tokyo, Japan 153-8687
Printed in Japan
DZSD000868-0
Q
UICK
G
UIDE UF-585/595
How to Set Documents.
Set the documents face down and adjust the document guides.
You can set the documents on the ADF(Automatic
Document Feeder) up to 30 pages* at one time.
*:[Based on Letter size document, thickness 0.0024”(12 lbs)
to 0.0039”(16 lbs)]
The display message is as shown below when the documents are set properly.
ENTER STATION(S)
THEN PRESS START 00%
How to Send Using Manual Dialing.
1
4
7
3
6
9
START
The document is stored in memory.
Then, your machine starts dialing .
Set the documents face down.
2
5
8
0
Enter the telephone number.
How to Send Using One-Touch/Abbreviated Key.
01
START
The document is stored in memory.
Then, your machine starts dialing .
Set the documents face down.
or
ABBR
+
1
4
7
2
5
8
0
3
6
9
Enter a 3-digit code (001 to 072).
How to Send without storing into memory.
1
4
7
2
5
8
0
3
6
9
+
START
MEMORY
01
or
Set the documents face down.
The lamp goes off.
Your machine starts dialing the number.
or
ABBR
+
1
4
7
2
5
8
0
3
6
9
Enter a 3-digit code (001 to 072).
How to Print Journals and Reports.
6
Transaction Journal
FUNCTION
1
SET
1
* PRINTING *
JOURNAL
One-Touch/ABBR List
FUNCTION
6
2
SET
1
* PRINTING *
ONE-TOUCH/ABBR LIST
Directory Search List
FUNCTION
6
2
SET
2
* PRINTING *
DIR. SEARCH LIST
FUNCTION
6
3
SET
Program List
* PRINTING *
PROGRAM LIST
* PRINTING *
FAX PARAMETER LIST
Fax Parameter List
Individual XMT Journal
FUNCTION
6
6
SET
FUNCTION
6
7
SET
Directory Sheet
FUNCTION
6
4
SET
* PRINTING *
IND. XMT JOURNAL
* PRINTING *
DIRECTORY SHEET
Q
UICK
G
UIDE UF-585/595
DZSD000869-0
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