HP OfficeJet G Series multifunctional User Guide

AvMac.book Page 1 Friday, June 23, 2000 10:34 AM
HP OfficeJet G Series
<RXU%DVLF*XLGHIRU0DFLQWRVK
AvMac.book Page 2 Friday, June 23, 2000 10:34 AM
Copyright © Hewlett-Packard Company 2000
Portions Copyright © 1989-1999 Palomar Software Inc. The
OfficeJet G Series includes printer driver technology
licensed from Palomar Software, Inc. www.palomar.com
Copyright © 1999-2000 Apple Computer, Inc.
Apple, the Apple logo, Mac, Mac logo, Macintosh, and Mac
OS are trademarks of Apple Computer, Inc., registered in
the U.S. and other countries.
All rights are reserved. No part of the document may be
photocopied, reproduced, or translated to another language
without the prior written consent of Hewlett-Packard
Company.
Publication number: C6736-90147
First edition: June 2000
Printed in U.S.A., Germany, or Singapore
Notice
The information contained in this document is subject to
change without notice and should not be construed as a
commitment by the Hewlett-Packard Company.
Hewlett-Packard assumes no responsibility for any
errors that may appear in this document, nor does it
make expressed or implied warranty of any kind with
regard to this material, including, but not limited to,
the implied warranties of merchantability and fitness
for a particular purpose. The Hewlett-Packard Company
shall not be liable for incidental or consequential damages
in connection with, or arising out of the furnishing,
performance, or use of this document and the program
material which it describes.
Note: Regulatory information can be found in the
“Technical information” section.
It is not lawful in many places to make copies of the
following items. When in doubt, check with a legal
representative first.
• Governmental paper or documents:
- Passports
- Immigration papers
- Selective service papers
- Identification badges, cards, or insignias
• Governmental stamps:
- Postage stamps
- Food stamps
• Checks or drafts drawn on Governmental agencies
• Paper currency, traveler’s checks, or money orders
• Certificates of deposit
• Copyrighted works
Safety Information
!
WARNING
To prevent fire or shock hazard, do not
expose this product to rain or any type
of moisture.
Always follow basic safety precautions when using this
product to reduce risk of injury from fire or electric shock.
WARNING: Potential Shock Hazard
1 Read and understand all instructions in the Setup
Poster.
2 Use only a grounded electrical outlet when connecting
the unit to a power source. If you do not know whether
the outlet is grounded, check with a qualified
electrician.
3 Telephone lines can develop hazardous voltages. To
avoid electrical shock, do not touch the contacts on the
end of the cord, or any of the sockets on the HP
OfficeJet. Replace damaged cords immediately.
4 Never install telephone wiring during a lightning storm.
5 Observe all warnings and instructions marked on the
product.
6 Unplug this product from wall outlets and telephone
jacks before cleaning.
7 Unplug this product from wall outlets before cleaning.
8 Do not install or use this product near water or when
you are wet.
9 Install the product securely on a stable surface.
10 Install the product in a protected location where no one
can step on or trip over the line cord, and where the line
cord will not be damaged.
11 If the product does not operate normally, see the online
Troubleshooting Help.
12 No operator-serviceable parts inside. Refer servicing to
qualified service personnel.
13 Use in a well-ventilated area.
AvMac.book Page i Friday, June 23, 2000 10:34 AM
HP OfficeJet G Series
Contents
1
Additional setup information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
Install your HP JetDirect Print Server . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
Connect and configure the print server . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
Install the software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
Set basic fax settings using the front panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
Set the date and time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
Set the fax header . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
Enter text . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
Set the answer mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
Set the Rings to Answer setting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
Remove and reinstall your HP OfficeJet software . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
2
3
Review your unit’s front panel. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
Use your HP OfficeJet with a Macintosh . . . . . . . . . . . . . . . . . . . . 7
Review the Director . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
Customize the Director . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
Review the Toolbox . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
4
Get help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
Where can I find help? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
Setup Poster . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
OnScreen Guide . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
AppleGuide Help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
Internet help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12
5
Load paper or transparency film, or load originals . . . . . . . . . . . 13
Load the input tray with letter-, legal-, or A4-size paper . . . . . . . . . . . . . . . . . . . . . . 14
Review tips for loading specific types of paper . . . . . . . . . . . . . . . . . . . . . . . . . 15
HP papers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
Legal-size paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
Labels (only works with printing) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
Postcards (only works with printing) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
Continuous (banner) paper (only works with printing) . . . . . . . . . . . . . . . . 17
Load the input tray with envelopes (only works with printing) . . . . . . . . . . . . . . . . . . 17
Set the paper type . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19
Change the paper size for fax jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19
Load originals on the glass . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20
Load originals in the automatic document feeder (ADF) . . . . . . . . . . . . . . . . . . . . . . 20
Process letter- or A4-size originals exclusively . . . . . . . . . . . . . . . . . . . . . . . . . 21
Process legal- or mixed-size originals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21
Avoid paper jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22
6
Use the Workplace features. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23
Access the HP Workplace . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23
Create a fax cover page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24
Contents
i
AvMac.book Page ii Friday, June 23, 2000 10:34 AM
HP OfficeJet G Series
Annotate documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24
Create links . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25
Use links . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26
7
Use the print features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27
Start a print job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27
8
Use the scan features. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29
Begin a scan . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30
Use an HP OfficeJet that is connected directly to your Macintosh . . . . . . . . . . . 30
Use an HP OfficeJet that is networked . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32
9
Use the copy features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35
Make copies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Initiate the process from your HP OfficeJet . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Initiate the process from your Macintosh . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Stop copying . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
35
36
36
36
10 Use the fax features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37
Using AppleGuide Help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37
Enable fax confirmation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38
Send a fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39
Initiate the process from your HP OfficeJet . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39
Initiate the process from your Macintosh . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40
Initiate the process from within a program . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41
Receive a fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42
Receive a fax manually . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42
Save frequently used fax numbers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43
11 Support services and warranty . . . . . . . . . . . . . . . . . . . . . . . . . . . 45
Use Hewlett-Packard’s support services . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45
Hewlett-Packard limited warranty . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47
12 Technical information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49
Regulatory information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49
Regulatory notices . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50
Declaration of Conformity . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53
ii
Contents
AvMac.book Page 1 Friday, June 23, 2000 10:34 AM
1
Additional setup information
This section provides assistance in resolving installation and configuration issues,
setting fax header information using the front panel, and adding and removing software.
The standard installation instructions are provided in your Setup Poster, which you
should retain for later use.
Install your HP JetDirect Print Server
Your OfficeJet G Series may be networked using the HP Jet Direct 300X Print Server. For
the latest information regarding networking, visit the HP Web site at:
www.hp.com/go/all-in-one
Connect and configure the print server
If you have already connected your HP OfficeJet to your Macintosh via the USB port, you
must remove the USB cable and unplug the HP OfficeJet before setting up the Jet Direct
Print Server.
To connect and configure the print server
1 Using the instructions provided with the HP JetDirect Print Server and the 1284C
cable provided with the OfficeJet, set up the hardware.
Do not use the CD-ROM included in the print-server package.
NOTE
2
Turn on the device and insert the HP OfficeJet G Series CD-ROM into your CD-ROM
drive.
3
Locate and double-click on the HP Network Utility on the CD-ROM.
4
Select HP DeskWriter from the Select a drop-down list box.
5
Choose the HP OfficeJet G Series you want to install and click OK.
6
Select the Settings entry in the list on the left side.
7
Select TCP/IP in the Please select a setting: drop-down list box and click Edit.
8
Assign the IP number, subnet mask, and router address provided by your network
administrator.
Chapter 1—Additional setup information
1
AvMac.book Page 2 Friday, June 23, 2000 10:34 AM
HP OfficeJet G Series
Install the software
To install the software
1 Double-click the HP All-in-One Install icon on the CD.
After the Macintosh reboots, the All-in-One Setup Wizard runs.
2
When asked to choose a device, select TCP/IP and enter the IP number of the
JetDirect box in the dialog.
3
Complete the setup wizard.
Set basic fax settings using the front panel
You can access basic fax settings from the front panel. In the U.S., regulations require
that your name and number appear on every fax. The minimum settings that we
recommend are described in the following topics.
Set the date and time
Follow these steps to set the date and time manually.
1
On the front panel, press Menu.
2
Press 5, and then press 1.
3
After Enter date appears, enter the date and time using the keypad.
Use only the last two digits for the year.
4
After you finish entering your the date and time, press ENTER.
The date and time appear on the display.
Set the fax header
Follow these steps to enter your name and fax number.
2
1
On the front panel, press Menu.
2
Press 5, and then press 2.
3
Enter your name using the guidelines provided in the next section, “Enter text.”
4
Using the keypad, enter your fax number.
5
After you finish entering your fax number, press ENTER.
Chapter 1—Additional setup information
AvMac.book Page 3 Friday, June 23, 2000 10:34 AM
HP OfficeJet G Series
Enter text
The following list provides tips for entering text using the front-panel keypad.
•
Press the keypad numbers that correspond to the letters of a name.
ABC
2
•
Press a button multiple times to see a letter first in uppercase and then in lowercase.
JKL
5
•
•
•
•
•
These letters correspond to
this number, and so on.
To get this character:
Press 5 this many times:
J
1
j
2
K
3
k
4
L
5
l
6
5
7
After the correct letter appears, press X (>), and then press the number that
corresponds to the next letter in the name. Again, press multiple times until the
correct letter appears.
To insert a space, press Space (#).
To enter a symbol, such as a hyphen or parenthesis, press Symbols (*) to scroll
through a list of symbols.
If you make a mistake, press W (<) to clear it, and then make the correct entry.
After you are done entering text, press ENTER to store your entries.
Set the answer mode
To set the answer mode, choose one of the following:
•
•
If you want your HP OfficeJet to answer every fax call automatically, verify that
Auto Answer is enabled. (The light next to Auto Answer on the front panel is on
when the feature is enabled. Press the Auto Answer button to turn it on or off.)
If you do want to answer fax calls manually, turn Auto Answer off.
Set the Rings to Answer setting
This setting tells your HP OfficeJet how many rings should occur before it answers an
incoming call. Follow these steps to change the Rings to Answer setting manually.
To use this feature, Auto Answer must be enabled. The light next to Auto Answer is
on when the feature is enabled. Press the Auto Answer button to turn it on or off.
1
Press Menu.
2
Press 5, and then press 3.
3
After Answer on Ring appears, press X (>) to scroll to the desired number of
rings.
4
After the number you want appears, press ENTER.
Chapter 1—Additional setup information
3
AvMac.book Page 4 Friday, June 23, 2000 10:34 AM
HP OfficeJet G Series
Remove and reinstall your HP OfficeJet software
When you remove a program, you need to remove all files associated with that program,
not just the files you see in a particular program folder.
Before removing your HP OfficeJet Software, make sure to save any cover pages,
fax logs, and phone books that you wish to maintain.
NOTE
1
Remove the following applications from your Macintosh:
—Applications:HP All-in-One Software
—Applications:Readiris
2
Remove the following files from your Macintosh:
—System Folder:Extensions:DRS6 Files
—System Folder:Extensions:HP OfficeJet Fax
—System Folder:Extensions:HP OfficeJet Print
—System Folder:Extensions:HP OfficeJet Scan
—System Folder:Extensions:HP OfficeJet G55 USB
—System Folder:Extensions:HP OfficeJet G55xi USB
—System Folder:Extensions:HP OfficeJet G85 USB
—System Folder:Extensions:HP OfficeJet G85xi USB
—System Folder:Extensions:HP OfficeJet G95 USB
—System Folder:Extensions:TWAIN Data Sources:HP Scan DS
—System Folder:Preferences:HP All-in-One Prefs
—System Folder:Preferences:Readiris Prefs
—System Folder:Startup Items:HP Director Alias
3
4
To reinstall the software, see the Setup Poster that came with your HP OfficeJet.
Chapter 1—Additional setup information
AvMac.book Page 5 Friday, June 23, 2000 10:34 AM
2
Review your unit’s front panel
You can perform many functions using either the front panel or the HP OfficeJet
G Series software. The method you choose may depend on the function you need to
perform, or it may depend on which is the most convenient.
Even if you do not connect your HP OfficeJet to a Macintosh (also called stand-alone
use), you can use the front panel to process fax and copy jobs. You can change a wide
variety of settings using the front-panel buttons and menu system. Depending on your
model, your front panel may look slightly different from the following. Consult the
legend for a brief explanation of a specific feature.
Left side of front panel
A
B
C
D
E
F
G
H
Feature
Purpose
A
B
C
D
Access one-touch speed-dial buttons (fax model only).
Turn Auto Answer on/off (fax model only).
Start fax (fax model only).
Use keypad to dial fax numbers, enter reduction/enlargement
percentages, enter number of copies, or enter text.
Access various scan, copy, and fax settings.
Select or save displayed entry.
Scroll through scan-copy-fax-setting options.
Stop job, or exit menu.
E
F
G
H
Chapter 2—Review your unit’s front panel
5
AvMac.book Page 6 Friday, June 23, 2000 10:34 AM
HP OfficeJet G Series
Right side of front panel
K
M
E
F
G
6
H
I
J
L
Feature
Purpose
E
F
G
H
I
J
K
L
M
Access various scan, copy, and fax settings.
Select or save displayed entry.
Scroll through scan-copy-fax-setting options.
Stop job, or exit menu.
Start copy.
Access special copy features, such as Fit to Page, Clone, or Poster.
Select a specific Macintosh or program to scan to.
Start scan.
Turn unit on/off.
Chapter 2—Review your unit’s front panel
AvMac.book Page 7 Friday, June 23, 2000 10:34 AM
3
Use your HP OfficeJet with a Macintosh
If you connect your HP OfficeJet to a Macintosh, you can work from the front panel or
from the HP OfficeJet G Series software. The software offers more features and ease of
use.
For comprehensive information, see the fully searchable OnScreen Guide. To access the
guide, go to the Director, click Tools, and choose View OnScreen Guide.
Review the Director
Once installed, the Director automatically appears when you start-up your Macintosh. It
provides centralized access to all of the capabilities of the HP All-In-One software.
The Director dynamically displays only the buttons that pertain to the attached device.
You can customize the buttons that are displayed by clicking the Customize button.
Refer to the Customize the Director section for additional information.
The following graphic shows some of the features available through the Director.
Consult the legend for a brief explanation of a specific feature.
A
B
C
D
E
F
G
H
I
Chapter 3—Use your HP OfficeJet with a Macintosh
7
AvMac.book Page 8 Friday, June 23, 2000 10:34 AM
HP OfficeJet G Series
Feature
Purpose
A
B
C
Scan a document or photo and send it to a destination.
Copy in black and white or color.
Fax in black and white (only available on models with fax
capability).
Scan a document or photo and attach it to an email message.
Scan a document and convert it to text for editing in a text processor.
Access the Toolbox.
Customize the appearance and functionality of the Director.
Access AppleGuide Help for assistance with the HP software.
Access copyright information about the HP software.
D
E
F
G
H
I
Customize the Director
You can customize the Director to display different functions.
To customize the Director
1 From the Director, click Customize.
The HP Director Customization dialog box appears with the General tab
selected.
2
8
Click the Button Customization tab.
Chapter 3—Use your HP OfficeJet with a Macintosh
AvMac.book Page 9 Friday, June 23, 2000 10:34 AM
HP OfficeJet G Series
3
Click the buttons you want to display on the Director toolbar. If you want to display
all buttons, click Select All.
4
When you have selected the buttons, click Apply.
5
Click OK to close the dialog box.
Review the Toolbox
The Toolbox allows you to choose and configure the HP OfficeJet device.
`
To access the Toolbox, click the Tools button on the Director.
The Toolbox provides access to the following functions:
Device Chooser: Opens the Macintosh Chooser.
Device Configuration: Opens the HP All-in-One Device Settings dialog box which
allows you to specify configuration options for the HP OfficeJet.
View OnScreen Guide: Displays the OnScreen Guide which provides information on
how to operate and maintain your OfficeJet.
View AppleGuide Help: Displays the AppleGuide Help which provides a fully
searchable help system containing information on using your HP All-in-One software for
the Macintosh.
Chapter 3—Use your HP OfficeJet with a Macintosh
9
AvMac.book Page 10 Friday, June 23, 2000 10:34 AM
HP OfficeJet G Series
10
Chapter 3—Use your HP OfficeJet with a Macintosh
AvMac.book Page 11 Friday, June 23, 2000 10:34 AM
4
Get help
This section explains where you can find information about your unit.
Where can I find help?
For hardware and setup information:
•
•
See the HP OfficeJet G Series Setup Poster. The Setup Poster is available in printed
format in the box your unit came in.
See “Additional setup information” in the HP OfficeJet G Series: Your Basic Guide
for Macintosh and the HP OfficeJet G Series: OnScreen Guide. The OnScreen
Guide is available by clicking View OnScreen Guide from the Toolbox. The Basic
Guide is available in printed format in the box your unit came in.
For software information:
•
•
See the HP OfficeJet G Series: OnScreen Guide.
For more detailed information and instructions on performing everyday operating
procedures using your Macintosh, refer to the AppleGuide Help files in the
application. To access AppleGuide Help, go to the Director, click Tools, and then
click View AppleGuide Help from the Toolbox. AppleGuide Help allows you to
search for help using the index, list of topics, or by using Look For which acts like
a search tool.
For feature information:
•
See the HP OfficeJet G Series: OnScreen Guide.
Setup Poster
The Setup Poster provides installation guidelines for setting up and configuring your
unit.
OnScreen Guide
The OnScreen Guide provides detailed information on using your HP OfficeJet and its
features. It also provides detailed information on topics ranging from paper types to
maintenance.
AppleGuide Help
AppleGuide Help provides detailed information and instructions on using your HP
OfficeJet software for the Macintosh.
Chapter 4—Get help
11
AvMac.book Page 12 Friday, June 23, 2000 10:34 AM
HP OfficeJet G Series
Internet help
If you have Internet access, you can get help from the HP Web site at:
www.hp.com/go/all-in-one
This Web site also provides user forums and answers to frequently asked questions.
12
Chapter 4—Get help
AvMac.book Page 13 Friday, June 23, 2000 10:34 AM
5
Load paper or transparency film, or load originals
Your unit is designed to print and copy onto a variety of transparency films and paper
types, weights, and sizes. It is important, however, that you choose the right paper and
make sure that it is not damaged.
Your unit lets you place originals directly on the glass. With the fax model, you can also
load them in the automatic document feeder (ADF).
For comprehensive information, see the fully searchable OnScreen Guide. To access the
guide, go to the Director, click Tools, and choose View OnScreen Guide.
Chapter 5—Load paper or transparency film, or load originals
13
AvMac.book Page 14 Friday, June 23, 2000 10:34 AM
HP OfficeJet G Series
Load the input tray with letter-, legal-, or A4-size paper
For best results, adjust the paper settings each time you change paper types. For more
information, see “Set the paper type.”
1
Pull out the bottom (input) tray, and slide the paper-width and -length adjusters to
their outermost positions.
2
Tap the stack on a flat surface to even the edges of the paper, and then check the
paper for the following:
•
•
14
Make sure it is free of rips, dust, wrinkles, and curled or bent edges.
Make sure all the paper in the stack is the same size and type, unless you are
working with photo paper.
3
Insert paper into the input tray, print-side down and letterhead or top of page first,
until it stops.
4
Slide the paper-width and -length adjusters in until they stop at the edges of the
paper, and be sure that the paper stack lies flat in the input tray and fits under the
tab of the paper-length adjuster.
Chapter 5—Load paper or transparency film, or load originals
AvMac.book Page 15 Friday, June 23, 2000 10:34 AM
HP OfficeJet G Series
5
Push the input tray back in until it stops.
6
To prevent paper from possibly falling off the tray, pull out the output-tray extender.
Review tips for loading specific types of paper
The following sections provide guidelines for loading certain types of paper and film. For
best results, adjust the paper settings each time you change paper types. For more
information, see “Set the paper type.”
HP papers
•
•
•
•
HP Premium Inkjet Paper: Locate the gray arrow on the nonprinting side of the
paper, and insert paper with the arrow side facing up.
HP Premium Photo Paper: Load the glossy (print) side down. Always load at least
five sheets in the input tray. You can place the photo-paper sheets on top of plain
paper in the input tray.
HP Premium Plus Photo Paper: Always load at least five sheets in the input tray. You
can place the photo-paper sheets on top of plain paper in the input tray.
HP Premium or Premium Rapid-Dry Inkjet Transparency Film: Insert the film so
that the white transparency strip, with arrows and the HP logo, is on top and is
going into the tray first.
Chapter 5—Load paper or transparency film, or load originals
15
AvMac.book Page 16 Friday, June 23, 2000 10:34 AM
HP OfficeJet G Series
•
•
•
HP Iron-On T-Shirt Transfers: Flatten the transfer sheet completely before using it;
do not load curled sheets. (To prevent curling, keep transfer sheets sealed in the
original package until just before using.) Manually feed one sheet at a time, with the
unprinted side facing down (the blue stripe faces up).
HP Greeting Card, Glossy Greeting Card, or Textured Greeting Card Paper: Insert a
small stack of HP Greeting Card Paper with the print-side down into the input tray
until it stops.
HP Restickable Inkjet Stickers: Place the sheets in the input tray, print-side (stickerside) down.
Legal-size paper
Even though the paper-length adjuster is fully extended, make sure that the input tray
itself is pushed all the way in.
Labels (only works with printing)
•
•
•
Always use letter- or A4-size label sheets designed for use with HP inkjet products
(like Avery Inkjet Labels), and make sure that the labels are not over two years old.
Fan the stack of labels to make sure none of the pages is sticking together.
Place a stack of label sheets on top of standard paper in the input tray, print-side
down. Do not insert labels one sheet at a time.
Postcards (only works with printing)
Insert a stack of postcards with the print-side down into the input tray until it stops. Line
the postcards up on the right side of the input tray, slide the width adjuster up against
the left side of the cards, and slide the length adjuster in until it stops.
16
Chapter 5—Load paper or transparency film, or load originals
AvMac.book Page 17 Friday, June 23, 2000 10:34 AM
HP OfficeJet G Series
Continuous (banner) paper (only works with printing)
Continuous, banner paper is also known as computer or z-fold paper.
•
Before loading banner paper, remove all other paper from the input tray, and then
raise the output tray above the catch on the right side.
Raise the output tray
above the catch on the
right side.
•
•
•
•
If you use non-HP paper, use 20-lb. paper and fan the paper before loading it.
Verify that the stack of banner paper contains at least five pages in the stack.
Carefully tear off the perforated edge strips from both sides of the paper stack, if
any, and unfold and refold the paper to make sure the pages do not stick together.
Put the paper in the input tray so that the unattached edge is at the top of the stack.
Insert the first edge into the input tray until it stops.
Load the input tray with envelopes (only works with printing)
Your HP OfficeJet provides two methods for working with envelopes. Do not use shiny
or embossed envelopes or envelopes that have clasps or windows.
•
If you are printing one envelope, use the envelope slot. Slide the envelope into the
envelope slot located on the right side toward the back of the output tray, with the
envelope flap up and on the left, until it stops.
Chapter 5—Load paper or transparency film, or load originals
17
AvMac.book Page 18 Friday, June 23, 2000 10:34 AM
HP OfficeJet G Series
•
If you are printing multiple envelopes, remove all paper from the input tray, and
then slide a stack of envelopes into the tray, with the envelope flaps up and to the
left (print-side down), until they stop.
Adjust the left paper guide against the envelopes (be careful not to bend the
envelopes). Make sure the envelopes fit within the tray (do not overload it).
18
Chapter 5—Load paper or transparency film, or load originals
AvMac.book Page 19 Friday, June 23, 2000 10:34 AM
HP OfficeJet G Series
Set the paper type
After you have loaded paper or film in the unit, tell it what type of paper is loaded.
Change this setting whenever you change the type of paper or film.
The paper types you specify for copying are independent of the paper types you specify
for printing.
For more information, see “Recommended paper-type settings for copying” or
“Recommended paper-type settings for printing” in the OnScreen Guide.
To do this for future copy jobs
Choose one of the following:
•
•
On the front panel, press Paper Type. Press X (>) until the appropriate type
appears. Press ENTER to choose the displayed paper size.
In the Director, click Copy. The Copy dialog box appears. In the Copies area,
choose the appropriate paper type from the Type of Paper drop-down list box, and
then click Save as Default.
To do this for a print job
Choose one of the following:
•
•
To do this for future print jobs, open a document. Select Print from the File menu
and then select Paper/Type Quality from the drop-down list box. From the Paper
Type list, choose the appropriate type, and then click Save Settings. When the
dialog box appears click OK. Click Cancel to dismiss the HP Office Jet G Series
Printer dialog box.
To do this for the current print job, open the document that you want to print. From
the File menu, choose Print and then select Paper/Type Quality from the dropdown list box. From the Paper Type list, choose the appropriate type, and then
click Print.
Change the paper size for fax jobs
1
2
In the Director, click Toolbox.
In the Toolbox, click Device Configuration.
The All-in-One Device Settings dialog box appears with the General tab visible.
3
Click the Fax tab and then select Fax Receive from the drop-down list box.
Chapter 5—Load paper or transparency film, or load originals
19
AvMac.book Page 20 Friday, June 23, 2000 10:34 AM
HP OfficeJet G Series
Load originals on the glass
You can process any original by placing it on the glass.
1
Lift the lid, and make sure that the glass is clean.
For more information, see “Clean the glass” in the OnScreen Guide.
2
Place the original face down on the glass with the top edge along the green border,
and align the upper-right corner of your original with the top of the white arrow and
the end of the green border.
If you are copying a photo, place the short edge of the photo along the green border.
If you are copying from a transparency (that is, your original is printed on
transparency film), place a blank piece of paper on top of the transparency.
Top edge of original
3
Close the lid.
Load originals in the automatic document feeder (ADF)
When using the ADF (fax model only), be aware of the following:
•
•
•
•
20
To prevent paper jams, use 16-24 lb. (60-90 gsm) plain paper or HP Premium Inkjet
paper only. Also, use only letter-, A4-, or legal-size originals.
To avoid a paper jam, do not load colored originals printed on a color laser printer,
photos or photo papers, transparency film, labels, envelopes, or slick-surfaced
papers, such as glossy papers.
Using the ADF, you can copy and fax legal-size documents, however you cannot
scan them.
You can load a maximum of 30 originals at a time when using letter- or A4-size
papers.
Chapter 5—Load paper or transparency film, or load originals
AvMac.book Page 21 Friday, June 23, 2000 10:34 AM
HP OfficeJet G Series
Process letter- or A4-size originals exclusively
If you are processing only letter or A4-size originals, follow these steps.
1
Lift the lid, and make sure that the glass is clean.
For more information, see “Clean the glass” in the OnScreen Guide.
2
Close the lid.
3
Place your originals in the ADF with the printed side facing toward the back and
with the top to the right (sideways).
4
Align the paper with the right side of the ADF.
5
Adjust the page guide to the length of the originals.
Insert only letter or A4size originals sideways,
even if the legal-size
tray is attached.
Process legal- or mixed-size originals
If you intend to copy or fax legal-size originals, follow these instructions for installing
and using the legal-size tray. Legal-size paper is traditionally used only in the U.S.
To install the tray
`
Slide the legal-size tray onto the front paper-tray extender located on the ADF lid.
Slide tray onto extender.
Chapter 5—Load paper or transparency film, or load originals
21
AvMac.book Page 22 Friday, June 23, 2000 10:34 AM
HP OfficeJet G Series
To use the ADF
1 Lift the lid, and make sure that the glass is clean.
For more information, see “Clean the glass” in the OnScreen Guide.
2
Close the lid.
3
Place all originals in the legal-size tray with the printed side facing toward the back
and with the top of the document pointing down.
4
Align the paper with the left side of the legal-size tray.
Insert legal-size or mix of
legal- and letter-size
originals vertically.
When working with originals that were originally loaded in the ADF in vertical
orientation, you may notice during processing that part of the original temporarily
sticks out from under the lid and a short delay occurs. This is normal behavior.
Avoid paper jams
To avoid paper jams, remove papers from the output tray frequently. Output tray
capacity is affected by the type of paper and the amount of ink you are using. For more
information about output-tray capacity, see “Technical information.” For help with
clearing a paper jam, see the Troubleshooting Help available through the Director.
22
Chapter 5—Load paper or transparency film, or load originals
AvMac.book Page 23 Friday, June 23, 2000 10:34 AM
6
Use the Workplace features
The HP Workplace is a centralized application in which you can perform a variety of
functions relating to your new HP OfficeJet. These functions include:
•
•
•
Creating fax cover pages
Annotating documents
Creating and using links
Access the HP Workplace
You can access the HP Workplace in a number of ways:
•
•
•
By clicking the Archive button on the Director
By locating and clicking the HP Workplace icon in the HP All-In-One folder on
the Macintosh hard drive
By double-clicking an ODF file
The left pane allows you to navigate through the Macintosh hard drives. The right pane
displays the contents of the folder selected in the left pane of the Workplace window.
Chapter 6—Use the Workplace features
23
AvMac.book Page 24 Friday, June 23, 2000 10:34 AM
HP OfficeJet G Series
Create a fax cover page
You can use the HP Workplace to create a fax cover sheet. Once created, you can send
the new cover page using the Send Fax application.
To create a fax cover sheet
1 Click the New Cover Page icon. Alternatively, you can select New and then Cover
Page from the Workplace File menu.
An untitled document opens along with the HP Workplace Tools, Align, and
Properties windows.
2
Create a cover page using the Workplace tools.
For more information about using the Workplace tools, refer to the AppleGuide
help.
3
From the File menu, click Save.
4
Specify a filename and location and then click Save.
Annotate documents
You can use the HP Workplace to add annotations, such as rubber stamps and notes, to
a previously scanned document.
To annotate a document
1 From the File menu, select Import and then as Annotated Document.
2
Browse and locate the document you want to open.
The selected document opens along with the HP Workplace Tools, Align, and
Properties windows.
3
Annotate the document using the Workplace tools.
For more information about using the Workplace tools, refer to the AppleGuide
help.
24
4
From the File menu, click Save.
5
Specify a filename and location and then click Save.
Chapter 6—Use the Workplace features
AvMac.book Page 25 Friday, June 23, 2000 10:34 AM
HP OfficeJet G Series
Create links
HP Workplace allows you to set up links that associate an application with a particular
icon. Links allow scanned images to be sent to sent to the associated application.
To create a link
1 From the Edit menu, select Preferences.
The Workplace Preferences dialog box appears with the General tab visible.
2
Click the Links tab.
3
Click New.
The Create Link dialog box appears.
Chapter 6—Use the Workplace features
25
AvMac.book Page 26 Friday, June 23, 2000 10:34 AM
HP OfficeJet G Series
4
Select the type of application that the link you are creating will invoke and then
click Next.
The Create Link dialog box displays a choice of specific applications in the category
you have chosen.
5
From the subsections that follow, refer to the one corresponding to the type of
application you are invoking:
•
•
•
Email Application
Text Editing/OCR Application
Other Application
For more information on invoking each of these applications, refer to the OnScreen
Guide.
Use links
After you create a link, the associated link icon appears on the bottom of the HP
Workplace. You can then open a file in the associated application by dragging and
dropping files onto the icon.
To use a link
1 In the file view pane of the Workplace, locate the files that you want to send to the
application associated with a particular link.
2
Click and drag the files onto the desired icon.
The selected document opens in the associated application.
NOTE
26
Multi-page files are exported into multiple files of the selected type before being
passed to the link.
Chapter 6—Use the Workplace features
AvMac.book Page 27 Friday, June 23, 2000 10:34 AM
7
Use the print features
Most print settings are automatically handled by the program you are printing from or
by HP’s ColorSmart technology. You only need to change the settings manually when
you change print quality, print on specific types of paper or film, or use special features,
such as two-sided printing.
For comprehensive information, see the fully searchable OnScreen Guide. To access the
guide, go to the Director, click Tools, and choose View OnScreen Guide.
Start a print job
Follow these steps to start a print job from the software program that you used to create
your document.
1
Load the input tray with the appropriate paper.
For more information, see “Load paper or transparency film, or load originals.”
Chapter 7—Use the print features
27
AvMac.book Page 28 Friday, June 23, 2000 10:34 AM
HP OfficeJet G Series
2
From your program’s File menu, select Print.
A Print dialog box appears on your screen.
3
Make sure that the selected printer is HP OfficeJet Print.
For more information, see “Select a printer” in the OnScreen Guide.
If you need to change settings, select the appropriate setting option from the dropdown list box and set the options for your print job.
4
28
Click Print to begin your print job.
Chapter 7—Use the print features
AvMac.book Page 29 Friday, June 23, 2000 10:34 AM
8
Use the scan features
To use the scan features, your HP OfficeJet and Macintosh must be connected.
Scanning is the process of converting text and pictures into an electronic format for your
Macintosh, and then using the converted items for professional and personal projects.
•
•
Professional uses: Scan text from an article you read, and bring it into your word
processor so you can quote it in your report. Include pictures of your product in
your brochure. Put your logo onto business cards that you print yourself.
Personal uses: Scan pictures of your kids, and use the images in greeting cards (or
e-mail the images to their grandparents). Put a photographic inventory of your
house or office on a disk, and store it in a safe place.
You can scan just about anything, such as:
•
•
•
•
Photos - to send out or place in documents.
Magazine articles - to store on your Macintosh.
Text documents - to avoid retyping.
3D objects (be careful not to scratch the glass) - to put into catalogs and flyers.
For comprehensive information, see the fully searchable OnScreen Guide. To access the
guide, go to the Director, click Tools, and choose View OnScreen Guide.
Chapter 8—Use the scan features
29
AvMac.book Page 30 Friday, June 23, 2000 10:34 AM
HP OfficeJet G Series
Begin a scan
You can initiate a scan from your Macintosh or from your HP OfficeJet. The steps are
different depending on whether your Macintosh and HP OfficeJet are directly connected
or set up through a network and depending on whether you load the original in the ADF
or place it on the glass.
Use an HP OfficeJet that is connected directly to your Macintosh
You can initiate a scan from your Macintosh or from your HP OfficeJet.
To do this from your HP OfficeJet
1 Load your original.
For more information, see “Load originals on the glass” or “Load originals in the
automatic document feeder (ADF).”
2
Choose one of the following:
•
If you want to preview the scan, press Scan To repeatedly until Scan Single
Page appears on the front-panel display, and then press START SCAN. Your
HP OfficeJet scans the document, and then the scanned image appears in the
Scan window.
Scan Single
Page
•
Scan To
If you want to send the scan to a specific program, press Scan To repeatedly
until the applicable program appears on the front-panel display, and then press
START SCAN. Your HP OfficeJet scans the document, launches the selected
program, and displays the scanned image in that program.
To do this from your Macintosh
1 Load your original.
For more information, see “Load originals on the glass” or “Load originals in the
automatic document feeder (ADF).”
30
Chapter 8—Use the scan features
AvMac.book Page 31 Friday, June 23, 2000 10:34 AM
HP OfficeJet G Series
2
In the Director, click Scan.
The Scan dialog box appears.
3
Click the appropriate button depending on how you loaded your original document:
•
•
If you loaded your original in the ADF and want to scan all pages, go to the
Send To drop-down list box and select the appropriate destination. In the
Image Type area, select the image type, and then click Scan All.
Your HP OfficeJet scans the original and sends the output to the selected
destination.
If you loaded your original in the ADF and want to preview each page, select
Scan One Page.
Your HP OfficeJet scans the document and the scanned image appears in the
Scan preview window. Place your cursor in the Scan window, and then click
Chapter 8—Use the scan features
31
AvMac.book Page 32 Friday, June 23, 2000 10:34 AM
HP OfficeJet G Series
and drag to highlight the portion of the image to be sent to the selected
destination. Click Send Now!
•
In the Scan window, click Scan One Page if you want to continue scanning
additional pages one at a time.
If you used the glass, your HP OfficeJet scans the document and the scanned
image appears in the Scan window. Place your cursor in the Scan window, and
then click and drag to highlight the portion of the image to be sent to the
selected destination. Click Send Now!
Use an HP OfficeJet that is networked
You can initiate a scan from your HP OfficeJet or Macintosh.
To do this from your HP OfficeJet
1 Load your original.
For more information, see “Load originals on the glass” or “Load originals in the
automatic document feeder (ADF).”
2
Press Scan To repeatedly until your Macintosh’s name appears on the front-panel
display, and then press START SCAN.
Macintosh
name
Scan To
Your HP OfficeJet scans the document, and then displays it in the HP Workplace on
the selected Macintosh.
To do this from your Macintosh
1 Load your original.
For more information, see “Load originals on the glass” or “Load originals in the
automatic document feeder (ADF).”
32
2
In the Director, click Scan.
3
Click the appropriate button depending on how you loaded your original document:
Chapter 8—Use the scan features
AvMac.book Page 33 Friday, June 23, 2000 10:34 AM
HP OfficeJet G Series
•
•
If you loaded your original in the ADF and want to scan all pages, go to the
Send To list and select the appropriate destination. In the Image Type area,
select the image type, and then click Scan All.
Your HP OfficeJet scans the original and sends the output to the selected
destination.
If you loaded your original in the ADF and want to preview each page, select
Scan One Page.
Your HP OfficeJet scans the document and the scanned image appears in the
Scan preview window. Place your cursor in the Scan preview window, and then
click and drag to highlight the portion of the image to be sent to the selected
destination. Click Send Now!
•
In the Scan window, click Scan One Page if you want to continue scanning
additional pages one at a time.
If you used the glass, your HP OfficeJet scans the document and the scanned
image appears in the Scan preview window. Place your cursor in the Scan
preview window, and then click and drag to highlight the portion of the image
to be sent to the selected destination. Click Send Now!
Chapter 8—Use the scan features
33
AvMac.book Page 34 Friday, June 23, 2000 10:34 AM
HP OfficeJet G Series
34
Chapter 8—Use the scan features
AvMac.book Page 35 Friday, June 23, 2000 10:34 AM
9
Use the copy features
Using your HP OfficeJet, you can:
•
•
•
•
Produce high-quality color and black-and-white copies using a variety of paper
types and sizes, including iron-on transfers.
Enlarge or reduce the size of the copies you make from 25% to 400% of the copy’s
original size. (Percentages may vary between models.)
Make the copy lighter or darker, adjust the color intensity, and specify the quality of
the copies you make.
Use special digital copying features to enlarge a vacation photo (or anything else)
for display on a wall, make wallet-size photos to give to family members, make highquality copies of photos using special photo paper, or copy a report onto
transparency film for use in a presentation to a client.
For comprehensive information, see the fully searchable OnScreen Guide. To access the
guide, go to the Director, click Tools, and choose View OnScreen Guide.
Make copies
You can make copies using the front panel of your unit or using your Macintosh. Many
copy features are available using either method. However, while you may find that the
Macintosh software offers easier access to special copy features, not all functions are
available.
Chapter 9—Use the copy features
35
AvMac.book Page 36 Friday, June 23, 2000 10:34 AM
HP OfficeJet G Series
All copy settings selected on the front panel are reset two minutes after the unit
completes the copy job unless you save the settings as the default settings. Settings that
you set in the software’s Copy dialog box are reset immediately after you process the
job. (Settings changed in the software’s Copy Settings dialog box remain in effect until
you change them again. For more information, see “Change settings for all future copy
jobs” in the OnScreen Guide.)
Initiate the process from your HP OfficeJet
Follow these steps to start a copy job from your unit.
1
Load the input tray with the appropriate paper.
For more information, see “Load paper or transparency film, or load originals.”
2
If you are using anything other than plain paper, press Paper Type, press X (>)
until the appropriate type appears, and then press ENTER to select it.
For more information, see “Recommended paper-type settings for copying” in the
OnScreen Guide.
3
Load your original.
For more information, see “Load originals on the glass” or “Load originals in the
automatic document feeder (ADF).”
4
If you want to make more than one copy (the default), press Number of Copies,
and then use the keypad to enter the number of copies.
For more information, see “Set the number of copies” in the OnScreen Guide.
5
Change any other applicable settings, such as reduction, enlargement, or special
features.
6
Press Start Copy, Black or Color.
Initiate the process from your Macintosh
Follow these steps to start a copy job from your Macintosh.
1
Load the input tray with the appropriate paper.
For more information, see “Load paper or transparency film, or load originals.”
2
Load your original.
For more information, see “Load originals on the glass” or “Load originals in the
automatic document feeder (ADF).”
3
In the Director, click Copy.
The Copy dialog box appears.
4
Change any applicable settings and click Start Copy to start the copy job.
Stop copying
You can stop a copy job from your unit or your Macintosh. To do so, press Cancel on
the front panel.
36
Chapter 9—Use the copy features
AvMac.book Page 37 Friday, June 23, 2000 10:34 AM
10
Use the fax features
Using your HP OfficeJet (fax model only), you can:
•
•
•
NOTE
Send and receive paper faxes, and send faxes from your Macintosh.
Fax documents from the automatic document feeder (ADF) or from the glass.
Send and receive color faxes. If you send a color fax and your HP OfficeJet
determines that the recipient has a black-and-white fax unit, your HP OfficeJet will
interrupt the send process and resend the fax in black and white.
You can only send and receive color faxes from the HP OfficeJet device itself, not
from the software on your Macintosh.
Using AppleGuide Help
For more detailed information and instructions on performing everyday operating
procedures using your Macintosh, refer to the AppleGuide Help files in the application.
To access AppleGuide Help, select HP Send Fax Help from the HP Send Fax
application’s Help menu. AppleGuide Help allows you to search for help using the index,
list of topics, or by using Look For, which acts like a search tool.
For comprehensive information, see the fully searchable OnScreen Guide. To access the
guide, go to the Director, click Tools, and choose View OnScreen Guide.
Chapter 10—Use the fax features
37
AvMac.book Page 38 Friday, June 23, 2000 10:34 AM
HP OfficeJet G Series
Enable fax confirmation
Your HP OfficeJet is set to print a report only if there is a problem with sending or
receiving a fax. A confirmation message that indicates whether a fax was successfully
sent appears briefly on the front-panel display after each fax. If you need printed
confirmation that your faxes are successfully sent, follow these instructions before
sending any faxes.
To do this using the front panel
1 Press Menu.
2
Press 3, and then press 6.
3
After 1. Automatic Reports Setup appears, press ENTER.
4
Press X (>) until Print Report Send Only appears.
5
Press ENTER to select it.
To do this using the Macintosh
1 In the Director, click Toolbox.
The HP Toolbox dialog box appears.
2
In the Toolbox, click Device Configuration.
The All-in-One Device Settings dialog box appears with the General tab visible.
38
Chapter 10—Use the fax features
AvMac.book Page 39 Friday, June 23, 2000 10:34 AM
HP OfficeJet G Series
3
Click the Fax tab.
4
In the Reporting and Error Correction area, select Send Fax Only from the Fax
Call Report drop-down list box.
5
Click OK to apply your changes and close the dialog box.
Send a fax
Your HP OfficeJet lets you send a fax in a variety of configurations. These include:
•
•
•
•
•
Send a paper fax (using the front panel or Macintosh).
Send a paper fax with a Macintosh-generated cover page (using the Macintosh).
Send a Macintosh file with or without a cover page (using the Macintosh).
Send a Macintosh-generated cover page as a single-page fax (using the Macintosh).
Send a color paper fax (using the front panel).
Initiate the process from your HP OfficeJet
Follow these steps to use your HP OfficeJet to fax an item from the ADF or glass.
1
Load your original.
For more information, see “Load originals on the glass” or “Load originals in the
automatic document feeder (ADF).”
2
To adjust the resolution, press Resolution to scroll through the options, and then
press ENTER.
3
Enter the fax number or speed-dial code.
Chapter 10—Use the fax features
39
AvMac.book Page 40 Friday, June 23, 2000 10:34 AM
HP OfficeJet G Series
•
•
4
To enter a regular number, dial the fax number on the keypad. Enter all the
numbers you would enter if you were dialing the number from a phone.
To use an individual or group speed-dial code, press Speed Dial and enter the
code. If it is one of the first 10 speed dials, you can also just press the
corresponding button on the one-touch pad located on the left side of the front
panel.
Press Start Fax, Black or Color.
Initiate the process from your Macintosh
This section describes the way to initiate a fax from your Macintosh using the Director.
For information on sending a fax from a specific software program, see “Initiate the
process from within a program.”
1
Load your original.
For more information, see “Load originals on the glass” or “Load originals in the
automatic document feeder (ADF).”
2
In the Director, click Fax.
The Send Fax dialog box appears.
3
In the Send Fax dialog box, enter the fax number (or select one from the Phone
Book or Speed Dials lists) and other recipient information.
For more information, see “Save frequently used fax numbers.”
4
In the Fax Source area, specify the pages you want to fax:
•
•
40
To send all pages, click All.
To send certain pages, enter the number the first page and last pages to send in
the From: and To: boxes.
Chapter 10—Use the fax features
AvMac.book Page 41 Friday, June 23, 2000 10:34 AM
HP OfficeJet G Series
5
To include a cover page, select Cover Page from the drop-down list box.
6
Click the Include Cover Page checkbox and select the cover page template you
want to use from the Cover Page Template drop-down list box.
7
Click Send Fax Now.
Initiate the process from within a program
You can fax directly from other software programs such as word processing or
spreadsheet programs.
1
Select Chooser from the Apple menu.
2
In the Chooser, select HP OfficeJet Fax as the printer and then select a specific
HP OfficeJet Fax.
3
Close the Chooser.
4
Open the file that you want to fax.
5
From your program’s File menu, choose Print.
The Send Fax dialog box appears.
6
In the Send Fax dialog box, enter a name and fax number (or select from the
address book or Recent Faxes list) and other recipient information.
For more information, see “Save frequently used fax numbers.”
7
In the Fax Source area, specify the pages you want to fax:
•
•
To send all pages, click All.
To send certain pages, enter the number the first page and last pages to send in
the From: and To: boxes.
8
To include a cover page, select Cover Page from the drop-down list box.
9
Click the Include Cover Page checkbox and select the cover page template you
want to use from the Cover Page Template drop-down list box.
10 Click Send Fax Now.
Chapter 10—Use the fax features
41
AvMac.book Page 42 Friday, June 23, 2000 10:34 AM
HP OfficeJet G Series
Receive a fax
Depending on how you set up your HP OfficeJet, you will either receive faxes
automatically or manually. For more information, see “Set the answer mode.”
Your HP OfficeJet is automatically set to print received faxes. If you receive a legal-size
fax and your HP OfficeJet is not currently set to use legal-size paper, the unit
automatically reduces the fax so that it fits on the paper that is loaded.
Receive a fax manually
Before manually receiving a fax to your HP OfficeJet, we recommend that you remove
any originals from the ADF so that they are not accidentally processed.
To do this using the front panel
1 Verify that Auto Answer is turned off.
The light next to Auto Answer is off when the feature is disabled. Press the Auto
Answer button to turn it on or off.
2
When your HP OfficeJet rings, pick up the handset of a telephone that is on the
same telephone line as your HP OfficeJet.
3
If you hear fax tones, press Start Fax, Black or Color, or, if you are receiving from
an extension phone (on the same telephone line as your HP OfficeJet, but not
connected directly to it), press 1 2 3 on your phone.
4
After you are finished, hang up the telephone.
To do this using the Macintosh
1 In the Director, click Toolbox.
2
In the Toolbox, click Device Configuration.
The All-in-One Device Settings dialog box appears, with the General tab visible.
3
42
Click the Fax tab.
Chapter 10—Use the fax features
AvMac.book Page 43 Friday, June 23, 2000 10:34 AM
HP OfficeJet G Series
4
Select Fax Receive from the drop-down list box.
5
In the Answering Mode area, select Manual.
6
After you are finished, click OK.
7
When your HP OfficeJet rings, pick up the handset of a telephone that is on the
same telephone line as your HP OfficeJet.
8
If you hear fax tones, press Start Fax, Black or Color, or, if you are receiving from
an extension phone (on the same telephone line as your HP OfficeJet, but not
connected directly to it), press 1 2 3 on your phone.
9
After you are finished, hang up the telephone.
Save frequently used fax numbers
There are two ways of storing fax numbers that you use frequently. You can assign codes
that can be used in speed dialing from the front panel, and you can save numbers in the
address book for use with the software.
For information about saving entries in the Fax Phone Book, refer to the AppleGuide
help.
Chapter 10—Use the fax features
43
AvMac.book Page 44 Friday, June 23, 2000 10:34 AM
HP OfficeJet G Series
44
Chapter 10—Use the fax features
AvMac.book Page 49 Friday, June 23, 2000 10:34 AM
12
Technical information
For comprehensive information, see the fully searchable OnScreen Guide. To access the guide, go to the Director,
click Tools, and choose View OnScreen Guide.
Regulatory information
The following sections describe product requirements from various regulatory agencies.
Notice to users of the U.S. telephone network: FCC requirements
This equipment complies with FCC rules, Part 68. On this equipment is a label that contains, among other
information, the FCC Registration Number and Ringer Equivalent Number (REN) for this equipment. If requested,
provide this information to your telephone company.
An FCC compliant telephone cord and modular plug is provided with this equipment. This equipment is designed
to be connected to the telephone network or premises wiring using a compatible modular jack which is Part 68
compliant. This equipment connects to the telephone network through the following standard network interface
jack: USOC RJ-11C.
The REN is useful to determine the quantity of devices you may connect to your telephone line and still have all
of those devices ring when your number is called. Too many devices on one line may result in failure to ring in
response to an incoming call. In most, but not all, areas the sum of the RENs of all devices should not exceed five
(5). To be certain of the number of devices you may connect to your line, as determined by the REN, you should
call your local telephone company to determine the maximum REN for your calling area.
If this equipment causes harm to the telephone network, your telephone company may discontinue your service
temporarily. If possible, they will notify you in advance. If advance notice is not practical, you will be notified as
soon as possible. You will also be advised of your right to file a complaint with the FCC. Your telephone company
may make changes in its facilities, equipment, operations, or procedures that could affect the proper operation of
your equipment. If they do, you will be given advance notice so you will have the opportunity to maintain
uninterrupted service.
If you experience trouble with this equipment, please contact the manufacturer, or look elsewhere in this manual,
for warranty or repair information. Your telephone company may ask you to disconnect this equipment from the
network until the problem has been corrected or until you are sure that the equipment is not malfunctioning.
This equipment may not be used on coin service provided by the telephone company. Connection to party lines
is subject to state tariffs. Contact your state's public utility commission, public service commission, or
corporation commission for more information.
This equipment includes automatic dialing capability. When programming and/or making test calls to emergency
numbers:
• Remain on the line and explain to the dispatcher the reason for the call.
• Perform such activities in the off-peak hours, such as early morning or late evening.
NOTICE: The FCC hearing aid compatibility rules for telephones are not applicable to this equipment.
The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other
electronic device, including fax machines, to send any message unless such message clearly contains in a margin
at the top or bottom of each transmitted page or on the first page of transmission, the date and time it is sent and
an identification of the business, other entity, or other individual sending the message and the telephone number
of the sending machine or such business, other entity, or individual. (The telephone number provided may not be
a 900 number or any other number for which charges exceed local or long-distance transmission charges.) In
order to program this information into your fax machine, you should complete the steps described in the software.
Chapter 12—Technical information
49
AvMac.book Page 50 Friday, June 23, 2000 10:34 AM
HP OfficeJet G Series
Regulatory notices
The following sections are statements from various regulatory agencies.
FCC statement
The United States Federal Communications Commission (in 47 CFR 15.105) has specified that the following
notice be brought to the attention of users of this product.
Declaration of Conformity: This equipment has been tested and found to comply with the limits for a Class B
digital device, pursuant to part 15 of the FCC Rules. Operation is subject to the following two conditions: (1) this
device may not cause harmful interference, and (2) this device must accept any interference received, including
interference that may cause undesired operation. Class B limits are designed to provide reasonable protection
against harmful interference in a residential installation. This equipment generates, uses, and can radiate radio
frequency energy, and, if not installed and used in accordance with the instructions, may cause harmful
interference to radio communications. However, there is not guarantee that interference will not occur in a
particular installation. If this equipment does cause harmful interference to radio or television reception, which
can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference
by one or more of the following measures:
•
•
•
•
Reorient the receiving antenna.
Increase the separate between the equipment and the receiver.
Connect the equipment into an outlet on a circuit different from that to which the receiver is connected.
Consult the dealer or an experienced radio/TV technician for help.
Product Regulations Manager, Hewlett-Packard Company, San Diego, 619-655-4100.
The user may find the following booklet prepared by the Federal Communications Commission helpful: How to
Identify and Resolve Radio-TV Interference Problems. This booklet is available from the U.S. Government
Printing Office, Washington DC, 20402. Stock No. 004-000-00345-4.
CAUTION
Pursuant to Part 15.21 of the FCC Rules, any changes or modifications to this equipment not expressly
approved by the Hewlett-Packard Company, may cause harmful interference and void the FCC
authorization to operate this equipment.
DOC statement (Canada)
Le present appareil numerique n’emet pas de bruitis radioelectriques depassant les limits applicables aux
appareils numeriques de la class B prescrites dans le Reglement sur le brouillage radioelectrique edicte par le
ministere des Communications du Canada.
This digital apparatus does not exceed the Class B limits for radio noise emissions from digital apparatus set out
in the Radio Interference Regulations of the Canadian Department of Communications.
Notice to users of the Canadian telephone network
The Industry Canada label identifies certified equipment. This certification means that the equipment meets
certain telecommunications network protective, operational and safety requirements as prescribed in the
appropriate Terminal Equipment Technical Requirements document(s). The Department does not guarantee the
equipment will operate to the user's satisfaction.
Before installing this equipment, users should ensure that it is permissible to be connected to the facilities of the
local telecommunications company. The equipment must also be installed using an acceptable method of
connection. The customer should be aware that compliance with the above conditions may not prevent
degradation of service in some situations.
Repairs to certified equipment should be coordinated by a representative designated by the supplier. Any repairs
or alterations made by the user to this equipment, or equipment malfunctions, may give the telecommunications
company cause to request the user to disconnect the equipment.
Users should ensure for their own protection that the electrical ground connections of the power utility,
telephone lines and internal metallic water pipe system, if present, are connected together. This precaution may
be particularly important in rural areas.
50
Chapter 12—Technical information
AvMac.book Page 51 Friday, June 23, 2000 10:34 AM
HP OfficeJet G Series
CAUTION
Users should not attempt to make such connections themselves, but should contact the appropriate
electric inspection authority, or electrician, as appropriate.
Notice: The Ringer Equivalence Number (REN) assigned to each terminal device provides an indication of the
maximum number of terminals allowed to be connected to a telephone interface. The termination on an interface
may consist of any combination of devices subject only to the requirement that the sum of the Ringer Equivalence
Numbers of all the devices does not exceed 5.
The REN for this product is 1.4B, based on FCC Part 68 test results.
Notice to users of the European telephone network (CTR21)
This equipment has been approved in accordance with Council Directive 98/482/EC for Pan-European singleterminal connection to the public-switched telephone net-work (PSTN). However, due to differences between the
individual PSTNs provided in different countries, the approval does not, of itself, give an unconditional assurance
of successful operation on every PSTN network termination point.
In the event of problems, you should contact your equipment supplier in the first instance.
Network compatibility Declaration of Conformity
This equipment is designed to work with telephone net-works in all European Union countries plus Switzerland
and Norway. Network compatibility depends on customer selected settings, which must be reset to use the
equipment on a telephone network in a country other than where the product was purchased. Contact the vendor
or Hewlett-Packard Company if additional product support is necessary.
This equipment comes with a telephone connector specific to the country where it was purchased.
Telecommunications general approval (UK)
Pursuant to Section 22 of Telecommunications Act of 1984, this product is approved for secondary attachment to
approved primary attachment devices connected to the telecommunications network under the General Approval
(NS/G/1234/5/100003).
Notice to users of the Irish telephone network
This equipment is designed for DTMF tone dialing and loop disconnect dialing. In the unlikely event of problems
with loop disconnect dialing, it is recommended to use this equipment only with the DTMF tone dial setting.
Notice to users of the French telephone network
Décision ART nº xxxxF en date du xx/xx/1999
Addresse: Autorité de régulation des télécommunications, 7 square Max-Hymans, 75730 Paris Cedex 15
Internet: wwwart-telecom.fr; Mél: [email protected]
Chapter 12—Technical information
51
AvMac.book Page 52 Friday, June 23, 2000 10:34 AM
HP OfficeJet G Series
Notice to users of the German telephone network
The HP OfficeJet G Series products (G85, G85xi, and G95) are designed to connect only to the analogue publicswitched telephone network (PSTN). Please connect the TAE N telephone connector plug, provided with the
HP OfficeJet G Series, into the wall socket (TAE 6) code N. The HP OfficeJet G Series products can be used was
a single device and/or in combination (in serial connection) with other approved terminal equipment.
Geräuschemission
LpA < 70 dB
am Arbeitsplatz
im Normalbetrieb
nach DIN 45635 T. 19
For non-European customers
This product is approved for use only in the country in which it was purchased. Local country laws may
prohibit the use of this product outside the country of purchase. It is strictly forbidden by law in virtually every
country to connect nonapproved telecommunications equipment (fax machines) to public telephone networks.
VCCI-2 (Japan)
Notice to users of the Korean telephone network
Notice to users of the New Zealand telephone network
1 This equipment shall not be set to make automatic calls to the Telecom ‘111’ Emergency Service.
2 This equipment should not be used under any circumstances which may constitute a nuisance to other Telecom
customers.
3 A Telepermit for any terminal equipment indicates only that Telecom accepts that the item complies with
minimum conditions for connection to its network. It indicates no endorsement of the product by Telecom, nor
does it provide any sort of warranty. Above all, it does not assure that any item will work correctly with another
item of Telepermitted equipment of a different make or model, nor does it imply that any product is compatible
with all of Telecom’s network services.
4 The decadic (or pulse) dialing on this device is unsuitable for use on the telecom network in New Zealand.
5 Not all telephones will respond to incoming ringing when connected to the extension socket.
6 When using the remote fax-receive feature by pressing 1-2-3, the tones generated by the telephones must be at
least 65 milliseconds in duration or greater.
52
Chapter 12—Technical information
AvMac.book Page 53 Friday, June 23, 2000 10:34 AM
HP OfficeJet G Series
Declaration of Conformity
According to ISO/IEC Guide 22 and EN 45014
Manufacturer’s Name and Address:
Hewlett-Packard Company, 16399 West Bernardo Drive, San Diego, CA 92127-1899, USA
declares that the product
Product Name:
OfficeJet G55, G55xi, G85, G85xi, G95
Model Number(s):
C67xxA, where x=34, 35, 36, 37, 38, 39, and 40
Product Options:
None
Note:
See Declaration of Similarity for product descriptions.
conforms to the following Product Specifications:
Safety:
EN60950:1992 +A1, A2, A3, A4, and A11
IEC60950: 1991 +A1, A2, A3, and A4
UL1950, 3rd Edn: 1995
CSA22.2 No. 950 3rd Edn: 1995
NOM-019-SCFI-1993
IEC 825-1:1993 / EN 60825-1:1994 +A11 Class 1
EMC:
CISPR22:1993, +A1 and A2 / EN 55022:1994, +A1 and A2 - Class B*
EN50082-1:1997
IEC 61000-4-2:1995 – 4kV CD, 8kV AD
IEC 61000-4-3:1995 – 3V/m
IEC 61000-4-4:1995 – 1kV Pwr Line
IEC 61000-4-5:1995
IEC 61000-4-6:1996
IEC 61000-4-8:1993
IEC 61000-4-11:1994
IEC 1000-3-2:1995 / EN61000-3-2:1995
IEC 1000-3-3:1994 / EN61000-3-3:1995
AS / NZS 3548:1992
Taiwan CNS13438
FCC Part 15 – Class B / ICES-003, Issue 2 / VCCI-2
Supplementary Information:
The Product herewith complies with the requirements of the Low Voltage Directive 73/23/EEC and EMC Directive 89/336/
EEC, and carries the CE marking accordingly.
European Contact: Your local Hewlett-Packard Sales and Service Office or Hewlett-Packard GmbH.
Department HQ-TRE, Herrenberger Strasse 130, D-71034 Böblingen (FAX + 49-7031-14-3143)
* The product was tested in a typical configuration with Hewlett-Packard Vectra Personal Computer Systems
Chapter 12—Technical information
53
AvMac.book Page 54 Friday, June 23, 2000 10:34 AM
HP OfficeJet G Series
54
Chapter 12—Technical information
AvMac.book Page 55 Friday, June 23, 2000 10:34 AM
HP OfficeJet G Series
Index
A
A4-size original, load in ADF 21
add programs 4
address book 43
ADF, using 22
answer mode, setting 3
AppleGuide Help 11
automatic document feeder (ADF)
install legal-size tray 21
place original in 20
save numbers 43
send 39
set the header 2
set time and date 2
front panel 5
button descriptions 5
copy from 36
fax from 39
scan from 30, 32
G
B
banner paper, tips on loading 17
buttons, front-panel description 5
C
copy
from ADF 20
from front panel 36
from glass 20
initiate from Macintosh 36
introduction 35
customer support 45
customize Director 8
D
Director
customize 8
fax from 40
introduction 7
scan from 30, 32
document files, fax 41
E
envelopes, tips on loading 17
F
fax
assign speed-dial codes 43
basic settings 2
confirm send 38
enter text 3
from ADF 20
from front panel 39
from glass 20
from Macintosh 40
from within a program 41
introduction 37
receive manually 42
rings to answer 3
Index
glass, place original on 20
H
hardware, help 11
help, access 11
HP Customer Support 45
HP Distribution Center 46
HP papers, tips on loading 15
I
initiate
copy from front panel 36
copy from Macintosh 36
fax from front panel 39
fax from Macintosh 40
print 27
scan from front panel 30, 32
scan from Macintosh 30, 32
input tray, load paper 14
Internet help 12
internet support 45
introduction
copy 35
Director 7
fax 37
print 27
scan 29
software 7
L
labels, tips on loading 16
legal-size original, load in ADF 21
legal-size paper, tips on loading 16
legal-size tray installation 21
letter-size original, load in ADF 21
links, using 26
load
original in ADF 20
original on glass 20
55
AvMac.book Page 56 Friday, June 23, 2000 10:34 AM
HP OfficeJet G Series
M
Macintosh
copy from 36
fax from 40
scan from 30, 32
N
network, scan from networked unit 32
O
OnScreen Guide overview 11
overview
copy 35
fax 37
print 27
scan 29
P
paper
avoid jam 22
load 14
paper type, set 19
phone numbers, support services 45
postcards, tips on loading 16
power specifications 49
print
continuous (banner) paper, tips on loading 17
envelopes, tips on loading 17
introduction 27
postcards, tips on loading 16
start 27
programs
add and remove 4
fax from within 41
print from within 27
send
start 30
fax 39
fax from Macintosh 40
setting answer mode 3
settings
basic fax 2
fax header 2
Rings to Answer 3
time and date 2
setup
additional information 1
help 11
Setup Poster 11
software
add and remove 4
fax from 40
help 11
introduction 7
scan from 30, 32
specifications 49
specifications, power 49
speed dialing 43
start
copy from front panel 36
copy from Macintosh 36
fax from front panel 39
fax from Macintosh 40
print 27
scan 30
scan from front panel 30, 32
scan from Macintosh 30, 32
support services 45
T
receive a fax 42
regulatory information 49
remove programs 4
review the toolbox 9
Rings to Answer setting 3
technical specifications 49
telephone numbers 45
text, enter on front panel 3
toolbox, review 9
tray
empty output 22
install legal-size tray 21
load input 14
S
U
R
save fax numbers 43
scan
from ADF 20
from Director 30, 32
from front panel 30, 32
from glass 20
from Macintosh 30, 32
from networked unit 32
from unit directly connected to Macintosh 30
introduction 29
56
using
ADF 22
links 26
W
warranty 45, 47
Web, HP site 12
Index
ENTER
6. Adv anced F ax Setup
Menu ENTER
Use Menu to display the menu options.
Use arrows to move to the setting you want.
Press ENTER to select the displayed setting.
The asterisk (*) indicates the current setting.
7. Maintenance
ENTER
5. Basic F ax Setup
ENTER
ENTER
4. Speed-Dial Setup
2. F ax Functions
ENTER
ENTER
1. Cop y Setup
3. Pr int Repor t
ENTER
HP OfficeJet Menu
1. Clean Print Cartridges
2. Align Print Cartridges
3. Restore Factory Defaults
4. Reprint Faxes in Memory
5. Set Power Save mode time
6. Set Language and Country
1. Automatic Reports Setup
2. Answer Ring Pattern
3. Busy Redial
4. No Answer Redial
5. Automatic Reduction
6. Backup Fax Reception
7. Error Correction Mode
8. Silent Detect
1. Date and Time
2. Fax Header
3. Rings to Answer
4. Paper Size
5. Tone or Pulse Dialing
6. Ring and Beep Volume
1. Individual Speed-Dial
2. Group Speed-Dial
3. Delete Speed-Dial
4. Print Speed-Dial List
1. Last Transaction
2. Fax Log
3. Speed-Dial List
4. Menu Settings
5. Self-Test Report
6. Automatic Reports Setup
1. Scan and Fax
2. Send Fax Later
3. Fax Forwarding
4. Polling to Receive
1. Photo Mode
2. Paper Size
3. Text Enhance
4. Enhance Light Colors
5. Color Intensity
6. Set Copy Defaults
7. Restore Copy Factory Settings
Off
On (default) *
Off (default) *
On
ENTER
ENTER
No
Yes (default) *
ENTER
No Redial (default) *
Redial
ENTER
Off
On (default) *
No Redial
Redial (default) *
ENTER
ENTER
All Rings (default) *
Single Rings
Double Rings
Triple Rings
Double & Triple
Every Error (default) *
Send Error
Receive Error
Every Fax
Send Only
Off
Tone (default) *
Pulse
Soft (default) *
Loud
Off
Letter *
A4
Legal
1, 2 (default) *, 3, 4, 5, or 6
Every Error (default) *
Send Error
Receive Error
Every Fax
Send Only
Off
Off (default) *
On
Off
On (default) *
Letter *
A4
Legal
Off (default) *
On
ENTER
ENTER
ENTER
ENTER
ENTER
ENTER
ENTER
ENTER
ENTER
ENTER
ENTER
AvMac.book Page 57 Friday, June 23, 2000 10:34 AM
AvMac.book Page 58 Friday, June 23, 2000 10:34 AM
9LVLWWKH+3$OOLQ2QH,QIRUPDWLRQ&HQWHU
,W¬VHYHU\WKLQJ\RXQHHGWRJHWWKHPRVWYDOXHIURP\RXU+32IILFH-HW
‡7HFKQLFDO6XSSRUW
‡6XSSOLHVDQG2UGHULQJ,QIRUPDWLRQ
‡3URMHFW7LSV
‡:D\VWR(QKDQFH<RXU3URGXFW
ZZZKSFRPJRDOOLQRQH
‹+HZOHWW3DFNDUG&RPSDQ\
3ULQWHGLQWKH86$*HUPDQ\RU6LQJDSRUH
*C6736-90147*
*C6736-90147*
C6736-90147