HP T 65, T OfficeJet User’s Guide

Polaris (US)
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Safety Information
Always follow basic safety precautions
when using this product to reduce risk of
injury from fire or electric shock.
© Copyright Hewlett-Packard Company 1999
All rights are reserved. No part of the document may be
photocopied, reproduced, or translated to another language without the prior written consent of Hewlett-Packard Company.
Windows® and Windows NT® are U.S. registered trademarks of Microsoft Corporation.
Publication number: C5374-90001
First Edition, May 1999
Printed in Germany, Singapore, or the United States
Governmental Regulations
See the inside back cover and chapter 5 for regulatory
information.
Notice
The information contained in this document is subject to
change without notice.
Hewlett-Packard shall not be liable for errors contained
herein or for consequential damages in connection with
the furnishing, performance, or use of this material.
This product may contain remanufactered parts that have
been fully tested to meet 100% of original performance
specifications.
1. Read and understand all instructions in the Quick
Setup Sheet.
WARNING: Potential Shock Hazard
2. Use only a grounded electrical outlet when
connecting the HP OfficeJet to a power source. If you
don’t know whether the outlet is grounded, check
with a qualified electrician.
3. Telephone lines can develop hazardous voltages. To
avoid electrical shock, do not touch the contacts on
the end of the cord, or any of the sockets on the HP
OfficeJet. Replace damaged cords immediately.
4. Never install telephone wiring during a lightning
storm.
5. Observe all warnings and instructions marked on the
product.
6. Unplug this product from wall outlets and telephone
jacks before cleaning.
7. Do not install or use this product near water or when
you are wet.
8. Install the product securely on a stable surface.
9. Install the product in a protected location where no
one can step on or trip over the line cord, and where
the line cord will not be damaged.
10. If the product does not operate normally, see
Troubleshooting.
11. No operator-serviceable parts inside. Refer servicing
to qualified service personnel.
12. Use in a well-ventilated area.
Complete the following information. You’ll need it if you contact your dealer or Hewlett-Packard Company:
Date of Purchase:
Serial Number:
❏❏-❏❏-❏❏❏❏
❏❏❏❏❏❏❏❏❏❏
(Located on the back of the machine.)
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HP OfficeJet T Series
User’s Guide
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Table of Contents
1
Getting Started 1-1
2
Loading a Document 1-1
Using Your HP OfficeJet without a PC 1-2
Using Your HP OfficeJet with a PC 1-3
Loading Paper 1-4
Loading plain paper 1-4
Loading specialty paper 1-5
Loading a single envelope 1-5
Loading multiple envelopes 1-5
Loading Print Cartridges 1-6
Aligning Print Cartridges 1-6
How Do I. . .? 1-7
Manually Receiving Faxes 1-7
How to Receive Faxes 1-8
Changing your fax receive settings 1-8
Using Your HP OfficeJet Software 2-1
3
Faxing 2-1
Faxing from the Manager 2-1
Faxing from your software application 2-2
Assigning speed dial codes 2-2
Receiving faxes to your PC 2-3
Telephone company voice mail 2-3
Copying 2-4
Scanning 2-5
Scanning images 2-5
Scanning from the front panel 2-5
Using the image viewer 2-6
Scanning text for editing (OCR) 2-7
Scanning to email 2-8
Printing 2-9
Printing a document 2-9
Changing print settings 2-9
Shared/network printing 2-10
Using the Help System 2-11
Using the Front Panel and Menus 3-1
Faxing 3-1
Faxing in color 3-1
Sending a Fax Using a Calling Card 3-2
Speed dialing 3-2
Using one-touch buttons (T65 only) 3-2
Adjusting Front Panel Settings 3-3
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Copy quality 3-3
Reduce/enlarge 3-3
Color/resolution 3-3
Lighter/darker 3-3
Copying 3-4
Using the Menu System 3-4
Printing a list of the menus 3-4
How to Use the Menu 3-5
Submenus 3-5
Navigating the menus 3-6
Entering text 3-6
Adjusting Menu Settings 3-7
Fax functions 3-8
Print report 3-9
Speed dial setup 3-9
Basic fax setup 3-11
Advanced fax setup 3-12
Maintenance 3-13
4
Troubleshooting 4-1
5
Use the Help System 4-1
Use the Internet 4-1
Possible Problems 4-2
Error messages 4-6
System error codes 4-7
Cleaning Your HP OfficeJet 4-8
Uninstalling the Software 4-8
Getting Assistance 4-9
Useful Telephone Numbers 4-10
Technical Information 5-1
System Requirements 5-1
Obtaining a Material Safety Data Sheet 5-2
Paper Types and Sizes 5-2
Ordering Information 5-3
Product Specifications 5-3
Declaration of Conformity 5-6
Regulatory Information 5-7
Hewlett-Packard Limited Warranty Statement 5-11
Hewlett-Packard Year 2000 Warranty 5-12
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This chapter explains the basics of using your HP
OfficeJet.
To set up your HP OfficeJet, refer to the Quick Setup Sheet.
Loading a Document
To fax, copy, or scan, load your original (up to 20
pages) in the document tray top first with the printed
side down.
●
●
●
Extend the wire tray
to catch originals.
Always remove staples and paper clips from your
original.
Adjust the document guides to fit your document.
For PC-connected users, the HP OfficeJet Manager
will appear on your PC screen. If it doesn’t, minimize open applications until it appears or doubleclick the HP OfficeJet Manager icon on your PC
desktop.
Note: A scan/copy sleeve is provided to protect fragile, torn, or odd-sized
originals during faxing, copying, or scanning. Place a single scan/
copy sleeve into the document tray with the sealed edge first and the
transparent side down.
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1
Getting Started
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Using Your HP OfficeJet
without a PC
If you do not connect your HP OfficeJet to a PC (also called standalone use), you will work from the front panel. You can change a
wide variety of settings with front panel buttons and through the
menu system. Your front panel might look different that the one
shown below.
One-touch buttons
(T65 models only),
see page 3-2 .
Speed Dial button,
see page 3-2
Arrow, Menu, and Enter buttons, see page 3-6.
Your
attention
needed!
(when lit).
Power
button
Telephone
off-hook
(when lit).
Press Menu, then 4, then 4 Press Redial/Pause
to print a list of one-touch to redial the last
numbers to attach here.
number you dialed.
Press Cancel to
halt an action or
cancel changes
(see page 3-6).
Press Auto Answer
to select automatic or
manual answering
(see page 1-8).
For information on using the front panel or the menus, see chapter 3.
Note: Even if you connect your HP OfficeJet to a PC, you can still use the
front panel to fax (see page 3-1), copy (see page 3-4), and scan (see
page 2-5).
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If you connect your HP OfficeJet to a PC, you can work from the
front panel or from the HP OfficeJet Manager (henceforth called the
“Manager”) on your PC desktop. The Manager offers more features,
versatility, and ease of use.
When you load a document in the document tray, the Manager
appears on your desktop (if the software is running) so you can select
the task you want to perform on your loaded document. If you don’t
see the Manager, minimize open applications until it appears or
double-click HP OfficeJet Manager on your desktop.
The overview below lists some of the many features available
through the Manager.
Click Copy to copy in black
Click Fax to fax in black and
white or color or to view faxing and white or color or to change
copy settings. See page 2-4.
options. See page 2-1.
Click Scan to scan an
image (page 2-5) or to
scan text to edit using
OCR (page 2-7).
Click Email
to scan
directly into
email. See
page 2-8.
Click My Images to open
the default folder for your
scanned images.
Click Settings to change fax,
print, and scan to email
settings, or to see the phonebook, fax log, maintenance
tasks, or the fax setup wizard.
Click Help to see online
help, troubleshooting, the
product tour, or information
about your HP OfficeJet.
For instructions on using the Manager, see chapter 2.
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Using Your HP OfficeJet with a
PC
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Loading Paper
For best results, adjust the paper settings each time you change paper
types. PC-connected users should adjust paper as follows:
● For faxing, adjust paper size (see the dialog box on page 2-3).
● For copying, adjust paper type (see page 2-4).
● For printing, adjust paper size and type (see page 2-9).
If you are not connected to a PC, use the menu to adjust paper type
(page 3-7) and paper size (page 3-11).
Tip: Most papers have a conditioned side for printing. The “print side” is
usually indicated on the paper’s packaging. Always load the
conditioned side down.
Tip: For high quality color printing, use HP Premium InkJet Paper or HP
Bright White Paper.
Important: Never load paper while the HP OfficeJet is printing.
Loading plain paper
1
Slide the paper tray out until it stops. Slide the
paper length and width adjusters to their outermost
positions.
2 Load about a 1/2-inch stack of paper, print side
down, into the paper tray until it stops.
Load only as much paper as will fit beneath the lip
protruding from the paper length adjuster. Neatly
stacking the paper before loading will help prevent
print problems.
3 Slide the paper length and width adjusters in until
they stop at the edges of the paper. Then slide the
paper tray back in all the way.
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Loading specialty paper
Tip: To load specialty paper, remove the plain paper, place the specialty
●
●
●
Load letterhead paper face down with the top of the page going
into the paper tray first.
Load transparencies (up to 50) with the adhesive strip on top and
going into the paper tray first.
Load photo paper with the glossy side down.
Loading a single envelope
●
●
To print a single envelope, use the single-envelope
slot in the output tray so you don’t have to remove
the paper from the paper tray.
Slide the envelope into the slot until it stops, with
the flap up and to the left.
Loading multiple envelopes
1
Pull the paper tray out and remove any paper.
2 Load a stack of up to ten envelopes with the flap
up and to the left. Place the stack against the right
edge of the paper tray and all the way forward.
Note: Be sure to set the paper size for envelopes
(see the dialog box on page 2-10).
3 Slide the envelope length and width adjusters in
until they stop at the edges of the envelopes.
4 Slide the paper tray back in all the way.
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paper on top, then return the entire stack to the paper tray.
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Loading Print Cartridges
1 Turn on the HP OfficeJet.
2 Open the top cover. The ink cartridges will move to
the center.
3 Remove tape from black ink cartridge.
Note: Do not touch the nozzles or copper contacts.
4 Raise the latch and insert the black cartridge into the
right side of the cartridge holder by gently pushing
down, then in. Press the latch down to lock the cartridge in place.
5 Load the color cartridge the same way.
Note: Both ink cartridges must be loaded for the printer to
work.
Aligning Print Cartridges
Enter
After inserting print cartridges, you must align the cartridges. To
align, press Enter and follow the instructions on the sheet which
prints out.
Note: Be sure paper is loaded in the paper tray.
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How Do I. . .?
How do I...?
From the Front Panel
Send a fax
See “Faxing” and “Faxing in
color” on page 3-1.
Make a copy
See “Copying” on page 3-4.
Scan an image or doc- See “Scanning from the front
ument
panel” on page 2-5.
Assign speed dial
See “Speed dial setup” on
codes
page 3-9.
Redial a number
Press the Redial/Pause button.
Print a fax log
See “Print report” on page 3-9.
From the Manager
See “Faxing” on page 2-1.
See “Copying” on page 2-4.
See “Scanning” on page 2-5.
See “Assigning speed dial codes” on
page 2-2.
Doubleclick the HP OfficeJet Manager icon, then Settings, then Fax
Log.
Fax with a calling card See “Sending a Fax Using a
Calling Card” on page 3-2.
Manually Receiving Faxes
To receive faxes manually, turn off the Auto Answer light on the front
panel and follow these steps. Be sure there are no documents in the
document tray, or they may be faxed after the next steps.
1 When the HP OfficeJet rings, pick up the handset
of a telephone that’s on the same telephone line as
the HP OfficeJet.
2 If you hear fax tones, press Start Fax, or, if you’re
Start Fax
Press
Start Fax
or
Press 123 from an
extension phone
receiving from an extension phone (on the same
telephone line as the HP OfficeJet, but not
connected directly to it), dial 123.
Now hang up the telephone or stay on the line to
talk after the fax finishes.
Note: If you are set up to receive faxes automatically but pick up the
telephone and hear fax tones, follow the instructions in step 2 above.
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This section provides, or points to, instructions for doing common
tasks with your HP OfficeJet.
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How to Receive Faxes
Two settings affect how you receive faxes:
● Auto Answer: With Auto Answer on (green light is lit), the HP
OfficeJet will automatically answer every fax call. With Auto
Answer off, you must answer fax calls manually (see page 1-7).
● Rings to Answer: When Auto Answer is on, the HP OfficeJet will
automatically answer all calls after the number of rings you
specify in this setting.
If your phone line receives both fax and voice calls you can set your
HP OfficeJet to answer fax calls while your answering machine (or
computer voice mail) answers voice calls. Here’s how:
Auto Answer
1 Press Auto Answer so the green light is on.
2 Set your answering device to answer before the HP OfficeJet (see
Rings to Answer on page 3-11). Be sure your recorded greeting is
between 10 and 30 seconds.
Then when the telephone rings, your answering device will answer
first and the HP OfficeJet will “listen” while your greeting plays. If
the HP OfficeJet hears fax tones, it will cut off the answering device
and receive the fax.
Changing your fax receive settings
If you add equipment to the same line as your HP OfficeJet, you must
update your fax receive settings to receive faxes properly. Here’s
how:
1 Double-click HP OfficeJet Manager on your desktop.
2 Click Settings and select Fax Setup. Then select Fax Setup
Wizard.
3 Referring to the previous section, follow the instructions on each
Fax Setup Wizard screen.
Stand-alone users should refer to steps 6, 16, and 17 on the Quick
Setup Sheet. To set Rings to Answer, see page 3-11.
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Using Your HP
OfficeJet Software
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Faxing
To fax directly from the front panel, see page 3-1.
Faxing from the Manager
1 Load your document (see page 1-1).
2 On the Manager, click Fax and explore the options in the Send
Fax dialog box, such as attaching a cover sheet.
Send a fax to more than
one person from here.
Store frequently used
fax numbers in the
phonebook.
Set fax resolution and
color here.
Click here to learn more
about color faxing.
Click here for more
faxing options.
Click here to learn more
about sending faxes.
3 Enter the fax number (or select one from the phonebook) and any
other necessary information, then click Send Fax Now to begin
faxing.
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This chapter explains how to use your HP OfficeJet with a
PC and points to further information in online Help.
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Notes: Sending black and white faxes in color mode is not recommended.
If you send a color fax to a recipient without color fax capability,
you’ll receive an error message. Then the HP OfficeJet will redial
and send your fax in black and white.
To fax from the front panel, refer to page 3-1.
Faxing from your software application
You can fax directly from other software applications such as word
processing or spreadsheet applications.
1 With your PC software application open and your document file
displayed on your PC screen, select Print from the File menu.
2 Select HP OfficeJet T Series Fax as the printer and click OK.
Note: Make this selection from wherever your software application
stores the printer list. For example, in many applications you can
find the printer list in the Print dialog box.
3 Print the document. The Send Fax dialog box appears.
4 Enter the fax number and any other necessary information. Then
click Send Fax Now to begin faxing.
Assigning speed dial codes
For help assigning speed dial codes, click Help on the Manager, and
select HP OfficeJet T Series Help Center. Click Fax, then click
Managing frequently used numbers with the Phone Book.
PC-connected users can assign speed dial codes through software or
through the front panel (described on page 3-9). Whichever method
you choose, be sure to use the same method if you update your speed
dial codes or changes might not be registered.
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Receiving faxes to your PC
The HP OfficeJet is factory set to print received faxes. To receive faxes
to your PC (also called PC faxes), change the Receive Fax setting.
1 On your desktop, double-click HP
OfficeJet Manager and click
Settings.
2 Select Fax Setup, then click
Receive Settings.
3 Click the Receiving tab.
Notes:
Your PC must be on and set to
receive faxes or faxes received will
be printed.
If you’re set up to receive faxes in
manual mode, follow the instructions
under “Manually Receiving Faxes”
on page 1-7.
For more information about faxing, refer to the Help system: Doubleclick HP OfficeJet Manager on your desktop and click Help, then
select HP OfficeJet T Series Help Center. Click Fax, and select
from a menu of topics.
Telephone company voice mail
If you subscribe to a voice mail service through your telephone company, you may not be able to receive faxes automatically to your HP
OfficeJet. Contact your telephone company for information.
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4 Select To PC, and click OK.
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Copying
Make sure blank paper is loaded in the paper tray. Use only letter-,
A4-, and legal-size paper for copying.
1 Load your original (see page 1-1).
2 On the Manager, click Copy and explore the options in the Copy
Settings dialog box.
Click
Adjustments to
change
brightness, copy
quality, and to
reduce or
enlarge.
Enter number
of copies.
Select copy
mode.
Turn collating
on or off (not
available on
some models).
Select the
paper type
loaded in the
paper tray.
To find out more
about a setting,
click Help.
3 After making your selections, click Start Copy to begin copying.
For more information about copying, refer to the Help system:
Double-click HP OfficeJet Manager on your desktop and click
Help, then select HP OfficeJet T Series Help Center. Click Copy,
and select from the menu of topics.
Note: To copy directly from the front panel, see page 3-4.
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Scanning
You can scan photographs, drawings, and text in color, black and white,
or shades of gray. You can also scan to email and scan text for editing.
Scanning images
1 Load your original (see page 1-1).
2 On the Manager, click Scan and explore the settings in the Scan
Settings dialog box.
2
Select the appropriate setting
for your image.
Explore Optical Character Recognition.
Press here for advanced scan settings.
Discover approximate image file sizes.
Read a brief description of
each scan setting.
To find out more about a setting,
click Help.
3 After making your selections, click Start Scan to begin scanning.
The image appears on your PC screen as it is scanned.
Now you can edit your image in the HP Image Viewer.
Scanning from the front panel
Scan
To scan from the front panel, load your original and press Scan. The
image appears in the HP Image Viewer. The scan settings will be the
same as for your previous scan.
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Using the image viewer
When you scan a document or photo, the scanned image appears in
the HP OfficeJet Image Viewer. You can also edit a saved image by
clicking File then Open, or on the Manager click My Images.
Use the Image Viewer
to edit, print, or save
an image, or to copy it
to another application.
Selecting the area you want to edit
Most tools in the Image Viewer affect the selected area of the image.
With no area selected, the entire image is affected.
To select an area, hold down the left mouse button and drag
across the part of the image you want to select. Release the mouse
button and the selected area has a dashed line around it.
To deselect the area, click anywhere in the image. The dashed line
disappears, indicating that the entire image is selected.
Editing images with the image viewer
Use the Image Viewer to edit your image in the following ways:
crop
cut
adjust color
resize
copy
adjust brightness
rotate image
paste
sharpen image
For an explanation of each of these editing features, click Help in the
menu bar of the Image Viewer, then click Help Topics.
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Scanning text for editing (OCR)
Scan using Optical Character Recognition (OCR) when you want to
edit a document in your word processing application.
Note: To scan text for editing, you must already have installed your OCR
software, such as the one provided with the HP OfficeJet. To install
the OCR software provided, insert the CD-ROM and follow the setup
instructions on your PC screen.
To scan your document using OCR:
1 Load your original (see page 1-1).
appears.
3 Select Text Only, then the Scan
text for editing (OCR) checkbox.
4 Click Start Scan.
Your document will be scanned
into the word processing program
you selected when you installed
your OCR software.
Note: To change the selected word processing program, double-click HP
OfficeJet Manager on your desktop, click Settings, then select Settings and Maintenance. Click the
Software tab, and select from the
“File format for OCR results”
menu.
Important: After scanning, proofread your document to make sure the OCR
software did not misinterpret any characters.
For more information on the OCR software, refer to the OCR
software help system.
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2 On the Manager, click Scan and the Scan Settings dialog box
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Scanning to email
To scan directly to email:
1 Load your original (see page 1-1). You can scan and send only
one page per email message.
Important:You must set up your email application as the default MAPI client.1
For information on MAPI setup, refer to your email user’s manual, or
look under “Email” in the HP OfficeJet Help index. With your email
application set as the default MAPI client, continue with step 2.
2 Click Email on the Manager. The image appears in the HP
OfficeJet image viewer on your PC screen as it is scanned.
For information on the features of the
image viewer, click Help on its tool bar.
For help filling in the fields on the image
viewer, click Help on the Manager. Then
click HP OfficeJet T Series Help Center.
In the Help Center box that appears, click
Email.
3 When ready, click Send.
Your email application will appear
with the scanned image as an
attachment.Paper problems
4 Fill in the information to send your
email.
For more information about scanning, refer to the Help system:
Double-click HP OfficeJet Manager on your desktop and click
Help, then select HP OfficeJet T Series Help Center. Click Scan,
and select from a menu of topics.
1
This step is not necessary for those in the United States using
AmericaOnLine. Continue with step 2.
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Printing
The HP OfficeJet can print on many types of paper. Refer to “Paper
Types and Sizes” on page 5-2.
Printing a document
You can print directly from the software application you use to create
your document.
1 From your application’s File menu, select Print.
printer. Specify the pages and number of copies to print.
3 Change other print settings, if necessary, as discussed in the
following section.
4 Click Print or OK to begin printing.
For more information about printing, refer to the Help system:
Double-click HP OfficeJet Manager on your desktop and click
Help, then select HP OfficeJet T Series Help Center. Click Print,
and select from the menu of topics.
Changing print settings
Correct print settings ensure that your printed document looks its
best. You can access print settings two ways:
From within your Windows® application. Use this method to make
temporary changes to the settings.
Most applications have a Page Setup or Print Settings option from
which you can adjust print settings. If not, select Print, then look for
Properties in the Print dialog box.
Note: It’s a good idea to confirm your application’s print settings, such as
paper size and orientation, before each print job.
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2 Make sure the HP OfficeJet T Series Printer is the selected
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From the Manager. Settings changed this way become the default
settings and remain in effect until you change them.
Double-click HP OfficeJet Manager on your desktop. On the
Manager, click Settings, then select Print Settings. The Printer
dialog box appears.
Explore all four Print Settings tabs:
Setup, Features, Color, and
Services.
For advanced features such as
two-sided printing, poster printing,
or printing multiple pages per
sheet, click the Features tab.
For information about a setting,
click Help at the bottom of each
tab.
Click Default to return
to default settings.
Make your selections
and click OK.
Note: Settings changed in your application will in most cases override
settings made from the Manager.
Shared/network printing
If your computer is on a network, you can set up your HP OfficeJet so
others on the network can print from it. For information, refer to the
Help index under “Shared printing” or “Network printing.”
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Using the Help System
When you need help while in a dialog box, click Help or click the
beside a feature to learn more about it. You can also access the Help
Center for information on almost every aspect of your HP OfficeJet.
To get to the Help Center, double-click HP OfficeJet Manager on
your desktop. If the Manager does not appear on your PC screen,
minimize open applications.
2
Click Help, then select HP OfficeJet T Series Help Center
to display the Help system Table of Contents shown below.
For a Help index and search
feature, click Contents.
Click a topic you need help with.
Click on underlined words
and phrases to see more
information about them.
Click Troubleshooting for
a list of potential problems
and their solutions.
?-Help is also available in almost every HP OfficeJet dialog box.
Click the ? in the upper right corner of a dialog box. Then click a
setting to see a brief description of it.
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3
Using the Front
Panel and Menus
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This chapter explains how to use the features on the HP
OfficeJet front panel including the menu system.
Faxing
1. Load your document (see page 1-1).
Color/
Resolution
3. Dial the fax number on the keypad (or see
“Speed dialing” on page 3-2).
Note: Enter all the numbers you would
normally dial from a telephone including long
distance and area code access numbers.
Start Fax
4. Press Start Fax to begin faxing.
To cancel a fax in progress, press
Cancel.
Faxing in color
To fax in color, follow the instructions above. In step 2, press Color/
Resolution and select either Standard Color or Fine Color.
Notes: ● Sending black and white faxes in color mode is not recommended.
● If you send a color fax to a recipient without color fax capability,
the display will inform you that the fax was sent in black and
white.
● You cannot send a color fax from memory, for instance using the
scan and fax or group speed dial features. To fax in color to a
group, send from the PC.
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3
2. For fine detail or color faxing, press
Color/Resolution to adjust color and
resolution settings.
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Sending a Fax Using a Calling Card
You can also dial the fax machine as you would a regular telephone.
Use this method (called Monitor Dialing) when you need to hear a
second dial tone (as when using a calling card).
1 Press Start.
2 When you hear the dial tone, dial using the keypad or speed
dialing.
Your fax will automatically be sent when the receiving fax answers.
Speed dialing
Refer to “Speed dial setup” on page 3-9 to assign speed dial codes to
your fax numbers. For a list of your speed dial codes, press Menu,
then 4, then 4. To speed dial:
1. Load your document (see page 1-1).
Speed Dial
2. Press Speed Dial.
3. Dial the 1- or 2-digit speed dial code on
the keypad.
Start Fax
4. Press Start Fax to begin faxing.
To cancel a fax in progress, press
Cancel.
Using one-touch buttons (T65 only)
The first ten speed dial codes are assigned to the one-touch keys on
the left side of the front panel. Assign your most frequently dialed
numbers to speed dial codes 01 through 10.
To dial using one-touch buttons, load your document and press a onetouch key corresponding to the number you want to dial. (To print an
overlay listing your one-touch numbers, press Menu, then 4, then 4.)
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Adjusting Front Panel Settings
▲
The following settings are temporary settings which remain in effect
for two minutes then revert to the default setting.
Press each button multiple times to scroll through options.
The on the display means the setting is the current setting.
Temporary settings show on the display under the date and time. A
on the display indicates other temporary settings not shown on the
display. To see them, press an arrow button. To clear them, press
Cancel.
Copy
Quality
(T65 models)
(If your model lacks this button, press Menu, 1, 3 to set copy quality.)
Copy Quality affects copy speed and quality and has three settings:
Fast:
Fastest speed, good quality, uses less ink
Normal: Good speed, high quality, recommended for most jobs
Best:
Best quality, slowest speed
This is a temporary setting. To make the current setting the default,
press Menu, 1, 2 (see page 3-7).
Reduce/enlarge
(T65 models)
(If your model does not have this button, press Menu, 1, 4 to change
this setting.)
This is a temporary setting. To make the current setting the default,
press Menu, 1, 2 (see page 3-7).
Color/
Resolution
Color/resolution
Press this button multiple times to set the color and resolution of the
fax you want to send.
This is a temporary setting. To make the current setting the default,
press Menu, 5, 7 (see page 3-11).
Lighter/
Darker
Lighter/darker
Press this button multiple times to lighten or darken your copies or
faxes. It does not affect scanning or printing. This is a temporary
setting only with no default.
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Reduce/
Enlarge
Copy quality
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Copying
You can copy onto letter-, A4-, or legal-sized paper only. To copy:
1. Load your document (see page 1-1).
Menu
Color Copy
2. Press Menu, then 1, then 1 for paper type. Use
the arrows to view options and press Enter to
select an option.
3. Press either Color Copy or Black Copy,
then enter the number of copies you want.
Black Copy
4. Press the appropriate copy button
again to begin copying.
To stop copying, press cancel.
Note: You can change copy settings by pressing Copy Quality or Reduce/
Enlarge on the front panel (T65 models only) or by pressing Menu
then 1 to enter the Copy Setup menu.
Using the Menu System
The HP OfficeJet menu system enables you to customize settings to
control how your copies and faxes look.
Printing a list of the menus
To print a list of all the menu items and their default setting, press
Menu, then 3, then 4. Current settings are marked with asterisks (*).
The diagram on the following page shows the layout of the menu.
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2:Fax Functions
3:Print Report
4:Speed Dial
Setup
5:Basic Fax
Setup
6:Advanced Fax
Setup
7:Maintenance
1:Copy Paper
Type
1:Scan and Fax
1:Last
Transaction
1:Individual
Speed Dial
1:Date & Time
1:Automatic
Reports Setup
1:Clean Print
Cartridge
2:Set Copy
Defaults
2:Send Fax Later
2:Fax Log
2:Group
Speed Dial
2:Fax Header
2:Answer Ring
Pattern
2:Align Print
Cartridge
3:Copy Quality
3:Fax Forwarding
3:Speed Dial
List
3:Delete
Speed Dial
3:Rings to
Answer
3:Busy Redial
3:Restore
Factory Defaults
4:Reduce/
Enlarge
4:Poll to Receive
4:Menu Settings
4:Print Speed
Dial List
4:Paper Size
4:Paper
Size
4:No Answer
Redial
4:Reprint Faxes
in Memory
5:Self Test
Report
5:Tone or
5:Tone
orPulse
Pulse
Dialing
Dialing
5:Automatic
Reduction
6:Automatic
Reports Setup
6:Ring and Beep
Volume
6:Backup Fax
Reception
7:Set Default
Fax Resolution
7:Error
Correction Mode
8:PBX
8:Silent Detect
How to Use the Menu
1. Press Menu to enter the menu system.
2. Press the number of the top-level menu you
want.
3. Press the number of the submenu you want.
4. Press
to view options under a submenu.
5. Press Enter to select the desired option.
9:Country and
Language
3
S
u
b
m
e
n
u
s
1:Copy Setup
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3-5
Top-level menu
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Navigating the menus
Notice that Menu, Enter, and Cancel are underlined to help you find
them quickly. You may use these buttons, along with the arrow
buttons to navigate through the menus.
● Press Menu to enter the menu.
Menu
● Press Menu multiple times (or use the arrows ) to move through
menu choices. Or, enter a menu item’s number to get to it.
Enter
● Press Enter
-- to enter a submenu whose title shows on the display.
-- to select a menu item that is displayed.
-- to enter information you have entered on the display.
-- to start printing a report showing on the display.
● Press Cancel
Cancel
-- to leave the menu.
-- to start over.
-- to stop any function.
Note: Entering the number of a menu or submenu will select that menu.
Entering text
To enter text, press keypad numbers corresponding to the letters you
need:
ABC
2
These letters
correspond to
this number.
To get this character:
A
Press 2 this many times: 1
a
2
B
3
b C c 2
4 5 6 7
When the correct letter appears, press the right arrow once to advance
the blinking cursor, then press the number corresponding to the next
letter you want. Again, press multiple times until the correct letter
appears.
To insert a space, press the right arrow twice.
To erase a character or to backspace, press the left arrow.
Symbols
*
Enter
To enter a symbol, such as a hyphen or parenthesis, press the
Symbols button multiple times to scroll through a list of symbols.
When finished entering text, press Enter.
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Adjusting Menu Settings
To adjust settings from the front panel, press the appropriate button
sequence shown in the left margin. Then use the arrows to view
choices. With your choice displayed, press Enter.
The on the display indicates the current setting.
Temporary settings show on the display under the date and time and
are explained in “Adjusting Front Panel Settings” on page 3-3.
Press this
sequence:
Menu, 1,
1
Copy Paper Type is a temporary setting which reverts to the
Menu, 1,
3
Copy Quality (T45 models only)
default after two minutes. To make the current setting the default,
press Menu, 1, 2.
Menu, 1, 2 Set Copy Defaults sets as default the current settings you set for
Copy Quality, Reduce/Enlarge, and Copy Paper Type.
Menu, 1,
4
Reduce/Enlarge (T45 models only)
(Note: To reduce or enlarge on T65 models, press Reduce/Enlarge
on the front panel.)
This is a temporary setting which reverts to the default after two
minutes. To make the current setting the default, press Menu, 1, 2.
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(Note: To set copy quality on T65 models, press Copy Quality on the
front panel.)
Copy Quality affects copy speed and quality and has three settings:
Fast:
Fastest speed, good quality, uses less ink
Normal: Good speed, high quality, recommended for most jobs
Best:
Best quality, slowest speed
This is a temporary setting which reverts to the default after two
minutes. To make the current setting the default, press Menu, 1, 2.
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Fax functions
Press this
sequence:
Scan and Fax works with black and white faxing only. It scans
the original into memory before sending the fax, enabling you to
verify that each page was fed through properly before the telephone
connection is made.
Menu, 2, 2 Send Fax Later enables you to schedule a fax to be sent later, for
example, when telephone rates are lower.
Enter the time you want the fax to be sent. Then enter the recipient’s
fax number and press Enter.
● Press 1 to store the fax (black and white only) in memory to send
later. Load the fax in the document tray and press Enter.
Note: If the fax is too large for the memory, you will be prompted
to either send fewer pages at a time or leave the fax in the tray to
be sent later.
Or. . .
● Press 2 to send the fax (black and white or color) later from the
document tray. You may remove the document to send other
faxes, but be sure the document is loaded prior to its scheduled
send time.
To cancel a scheduled fax, press Menu, then 2, then 2. A series of
messages will appear. When prompted, press 1 to cancel.
Menu, 2, 3 Fax Forwarding enables you to forward faxes to another fax
machine.
To forward faxes (or to cancel fax forwarding), press Menu, 2, 3 and
follow the prompts.
Menu, 2, 4 Polling to Receive enables the HP OfficeJet to “ask” another fax
machine for the fax it has waiting. The other machine must be set for
polling and have a fax ready to send.
Menu, 2,
1
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Print report
Press this
sequence:
Use the Print Report menu to print the following five reports:
Last Transaction: Shows details of your last fax sent or received
Fax Log:
Lists your last 30 faxes sent and received
Speed Dial List:
Lists your speed dial and one-touch numbers
Menu Settings:
Prints a list of the menu and current settings
Self Test Report:
Helps diagnose print and alignment problems
Menu, 3, 6 Automatic Reports Setup enables you to specify which fax
reports you want printed automatically:
Every Error:
Reports every kind of fax error
Send Error:
Reports all fax transmission errors
Receive Error: Reports all fax receiving errors
Every Fax:
Reports every time a fax is sent or received
Send Only:
Reports every time a fax is sent
Off:
Does not print fax reports automatically
Menu, 3
Speed dial setup
Menu, 4,
1
Individual Speed Dial
The first unused speed dial code appears on the display. Press Enter
to select it (or use the arrow keys to move to a different unused code,
and press Enter).
Enter the fax number you want to assign to that code, and press Enter.
Then enter the person’s (or company’s) name using the keypad, and
press Enter. See page 3-6 for help on entering text.
The display will ask if you want to enter another. If Yes, press 1, and
repeat the process. If No, press 2.
Special Speed Dial Functions
To wait for a dial tone in a number:
Press *(Symbols) 5 times (enters a W)
To enter a 3-second pause:
Press Redial/Pause
To simulate the Flash Key:
Press *(Symbols) 6 times (enters an R)
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Use the Speed Dial button to quickly dial frequently used fax
numbers. See “Speed dialing” on page 3-2.
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Group Speed Dial enables you to make a “distribution list” of up
to 20 individual speed dial codes so you can fax them all at once.
Menu, 4, 2 Assigning a new group speed dial code:
● For your first speed dial group:
The first unused speed dial code appears.
● For all subsequent speed dial groups:
At the 1=New 2=Edit prompt, enter 1. The first unused speed dial
code appears.
Press Enter. Add 1 of 20 appears.
Your first individual speed dial code appears. Press Enter if you want
that number in your group, or press the right arrow to scroll to the
number you want and press Enter.
To add another number to the group, press 1 and repeat the process in
the previous paragraph. Or, press 2 to enter a name for the group.
Press Enter.
To add another group, press 1, or press 2 to finish.
Menu, 4, 2 Editing an existing group speed dial code:
At the 1=New 2=Edit prompt, press 2, and your first group speed dial
code appears. Press Enter to edit it or use the arrow keys to scroll to
the group you want to edit and press Enter.
The first speed dial code in that group appears. For each number in
the group, press 1 to delete it, or 2 to keep it.
Afterward, you’ll be asked if you want to add another number to the
group. If No, press 2 to edit the group name, or press Enter to save it
as is.
If Yes, press 1 and the first speed dial code appears. If you want to add
it to the group, press Enter (or use the arrow keys to scroll to a
number you want to add; press Enter to add it).
Press this
sequence:
Menu, 4,
3
Delete Speed Dial
The first assigned speed dial code appears on the display. Press Enter
to delete it, or use the arrow keys to scroll to an entry you want to
delete; press Enter to delete it.
Menu, 4, 4 Print Speed Dial List prints a list of your speed dial codes and
(for T65 models) a template of one-touch codes to attach beside your
one-touch buttons.
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Basic fax setup
Press this
sequence:
Menu, 5,
1
Date & Time sets the date and time for the fax header.
Menu, 5,
2
Fax Header enters your name and fax number on the fax header.
See page 3-6 for help on entering text.
Rings to Answer sets the the number of rings your HP OfficeJet
will detect before answering (the Auto Answer light must be lit). If
you connect an answering machine to the HP OfficeJet, we suggest
you set the answering machine to answer on the fourth ring and the
HP OfficeJet on the sixth.
Menu, 5, 4 Paper Size enables you to set the size of paper in the paper tray.
Menu, 5,
3
Menu, 5,
5
Menu, 5,
6
Ring and Beep Volume controls the sound volume.
Menu, 5,
7
Set Default Fax Resolution
Tone or Pulse Dialing selects touch tone or rotary pulse
dialing.
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Use this feature to set as default the fax color/resolution setting you
will use most frequently. You can then change this setting temporarily
by pressing Color/Resolution on the front panel.
Standard Color: Fastest color faxing
Fine Color:
Highest quality color faxing
300 DPI Black: Best quality for text, but slower sending speed
Photo Black:
Best quality for photos and graphics; slowest speed
Standard Black: Fastest black and white faxing for text
Fine Black:
Good all-around quality and sending speed for text
The first three settings are black and white only. Photo Black supports
the gray scale. Your HP OfficeJet will only fax at the highest
resolution supported by the receiving fax machine.
Menu, 5, 8 PBX applies in some areas only and may not appear in your menu.
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Advanced fax setup
Press this
sequence:
Menu, 6,
1
Automatic Reports Setup is the same as Menu, 3, 6 on page 39.
Menu, 6,
2
Answer Ring Pattern should only be changed if your telephone
line has more than one assigned number, each with its own distinctive
ring pattern. This is a service provided by some telephone companies.
If you do not have this service, set this feature to All Rings.
If you connect the HP OfficeJet to a line with distinctive ringing, have
your telephone company assign one ring pattern to voice calls and
another to fax calls (double or triple rings are best for a fax number).
Then follow these steps:
1 Use the Answer Ring Pattern setting to select the ring pattern for
your fax number.
2 Press Auto Answer until the green light appears.
3 If you have an answering machine on this line (on any number),
set it to answer after the HP OfficeJet. Press Menu, 5, 3 to set the
HP OfficeJet to answer before the answering machine.
Now your HP OfficeJet will automatically answer the fax call pattern.
Menu, 6, 3 Busy Redial sets the HP OfficeJet to automatically redial at
intervals after a busy signal.
Note: To immediately redial the last fax number you entered on the
HP OfficeJet keypad, press Redial/Pause.
Menu, 6, 4 No Answer Redial sets the HP OfficeJet to automatically redial
at intervals if the receiving fax machine does not answer.
Menu, 6, 5 Automatic Reduction determines what the HP OfficeJet does if
it receives a fax too large for the paper size.
On: Reduces the fax to fit the paper size set in Basic Fax Setup
Off: Prints the fax at actual size on multiple sheets of paper
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Press this
sequence:
Backup Fax Reception enables the HP OfficeJet to receive
faxes and store them in memory if something prevents their being
printed. With backup fax reception off, no incoming faxes will be
received until the problem is solved.
Menu, 6, 7 Error Correction Mode (ECM) reduces data lost due to poor
telephone lines. On good quality telephone lines, ECM has little or no
effect. On poor quality telephone lines with static, ECM may increase
sending time but sends data much more reliably.
Menu, 6,
6
Menu, 6,
8
Silent Detect enables the HP OfficeJet to receive faxes from
Menu, 6,
9
Country and Language may not appear in your menu.
Use this setting if you entered the wrong number when identifying
your country or language in the initial setup. When prompted, enter
the number corresponding to your country and/or language.
Maintenance
Clean Print Cartridge may solve some print problems (see the
troubleshooting chapter) but should be done only when necessary.
Menu, 7, 2 Align Print Cartridge prints the alignment test page. Follow the
instructions on the page.
Menu, 7, 3 Restore Factory Defaults resets your HP OfficeJet to the
standard factory settings.
Menu, 7, 4 Reprint Faxes in Memory enables you to reprint a fax stored
in memory if, for example, your print cartridge runs out of ink while
printing a fax. This option prints all faxes in memory; press Cancel to
stop printing faxes you don’t need.
Menu, 7,
1
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older-model fax machines that don’t emit a fax signal. These silent
models represent less than 5% of fax machines in use. Leave Silent
Detect off unless all of the following are true:
● You expect to receive a fax from an older-model machine.
● Your telephone answering machine is connected directly to the
HP OfficeJet.
● Your HP OfficeJet is set to Auto Answer.
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Troubleshooting
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This chapter explains how to troubleshoot should a problem
arise and how to get assistance.
Use the Help System
●
●
●
To get help while working in a dialog box, click Help in that box
or click the beside certain features to learn more about them.
To find out what a particular setting does, click the (?) icon in the
upper right corner of the dialog box. Then click on a setting in the
dialog box for information about it.
To access the main Help menu, click Help on the Manager and
select HP OfficeJet T Series Help Center.
Use the Internet
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You can get troubleshooting help and the most current information
about your HP OfficeJet and supplies from the Internet at:
http://www.officejet-support.com
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Possible Problems
This section provides solutions to problems you might experience
while using your HP OfficeJet.
You can’t send or receive faxes or you hear no dial tone when you press the
START FAX button.
Be sure:
● the fax connector is firmly seated (with the arrow and curved side
up) in the back of the machine.
● the telephone cord is firmly plugged into the fax connector port
labeled “To Wall Jack.”
● the telephone cord is firmly plugged into the wall jack.
● the Auto Answer light is on.
● no other telephones or telephone equipment on the same line are
in use or off the hook.
Press Menu, 3, 2 to print a Fax Log. Look for clues--your fax might
be receiving faxes to your PC.
If not, connect a telephone and cord you know are working to the wall
jack to verify that the wall jack is good. If this telephone fails, your
telephone line or wall jack is bad; call your telephone company. If
this telephone works, connect the HP OfficeJet to the wall jack using
a telephone cord you know to be working.
If your problem persists, remove all telephone equipment sharing the
line with the HP OfficeJet. If the HP OfficeJet begins to work, add
equipment one piece at a time to find which is interfering with the HP
OfficeJet.
Faxes are sent or received too slowly.
● Set the fax resolution to standard for the fastest transmission.
● Poor or noisy telephone lines will slow faxes. Have telephone
company check the condition of your line.
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The print quality is poor or characters and lines are offset.
● Press Menu, 3, 5 to print a Self Test Report to verify the problem.
● Press Menu, 7, 2 to align the print cartridges. Follow the
instructions on the printout.
● Confirm results by printing another Self Test Report.
Your documents don’t feed or are skewed when faxing, scanning, or copying.
● Be sure the document guides are adjusted properly.
If documents still don’t feed properly, clean the rollers:
1 Unplug the HP OfficeJet.
2 Open the front panel cover to expose the document rollers.
3 If the rollers need cleaning, dip a cloth in isopropyl alcohol,
squeeze out excess liquid, and clean them.
Important: Do not touch the rubber rollers with your fingers. Allow
rollers to dry thoroughly before using.
The HP OfficeJet is not picking up paper from the paper tray.
● Use only paper types and capacities specified in “Paper Types and
Sizes” on page 5-2.
● Be sure the paper tray is pushed all the way in.
● Load at least ten sheets of paper in the paper tray.
● Make sure the paper guides are not too tight against the paper.
If paper still does not pick up, clean the rollers:
1 Unplug the HP OfficeJet.
3 Clean the rubber rollers with isopropyl alcohol.
Important: To clean, rotate the hard plastic rollers by hand. Do not
touch the rubber rollers with your fingers.
Dialog boxes don’t fit on your screen or you can’t close the viewer.
Through Windows, change your screen resolution to 800 x 600 or
higher.
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2 Open the rear access door on the back of the unit.
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The image or text has horizontal white streaks through it.
● Make sure you’ve selected the correct paper type. See “Changing
print settings” on page 2-9 for details.
● Press Menu, 3, 5 to print a Self Test Report to verify the problem.
● If any lines are missing from the Self Test patterns, press Menu,
7, 1 to clean the print cartridges.
● Confirm results by printing another Self Test Report.
OCR or other bonus software is not installed.
1 Put the HP OfficeJet CD-ROM into the CD-ROM drive. The
installer screen will appear.
2 On the right side of the installer screen, select the bonus software
you want to install.
3 Follow the prompts on the screen.
Copies or scanned images have vertical streaks or lines.
● If you’re using a scan/copy sleeve, be sure it’s clean and not
scratched or worn.
● The scanner glass (and the white strip above it) may need to be
cleaned:
1 Unplug the HP OfficeJet.
Important: Use extreme caution to avoid scratching the glass.
2
Scanner glass: Open the front panel cover. Look
inside for a glass strip about 9 inches (23 cm) long.
Apply a solution of 3 parts isopropyl alcohol per one
part tap water to a soft, lint-free cloth (such as
polyester). Squeeze out excess moisture (do not get
liquid inside the product) and gently wipe the scanner
glass clean.
3
White strip: Clean the white strip above the scanner
glass in the same way.
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Paper picked up from the paper tray does not reach the output tray.
Be sure the rear access door on the back of the machine (see diagram
on page 4-7) is closed and latched securely.
Printouts are smeared or have horizontal streaks.
This problem could be caused by a buildup of debris on the print
cartridges. To clean the print cartridges:
1 Have the following materials at hand:
●
●
●
Cotton swabs or any soft material that will not come apart or
leave fibers.
Distilled, filtered, or bottled water.
Scrap paper to set the print cartridges on while you are working.
2 Remove the print cartridges:
a. Turn on the HP OfficeJet and lift the top cover. The print
cartridges will move to the center.
b. With the print cartridges in the center, unplug the power cord.
c. Remove the print cartridges and place them on their sides on a
scrap piece of paper.
Caution: Don’t leave the print cartridges out more than 30 minutes. Keep print
cartridges out of reach of children. Be careful not to get ink on your
hands or clothing.
3 Clean the black print cartridge:
4 Repeat step 3 to clean the color print cartridge.
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a. Dip a clean cotton swab into distilled water and squeeze out
excess water.
b. Hold the print cartridge by its top.
c. Clean the face and edges of the print cartridge. DO NOT wipe the
nozzle plate.
d. Hold the print cartridge up to a light to inspect for fibers on the
face and edges. If fibers remain, clean the cartridge again.
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5 Reinstall and align the print cartridges.
a. Reinstall the print cartridges, and close the cover.
b. Reconnect the power cord.
c. If the alignment procedure does not start automatically, press
Menu, 7, 2. Follow the instructions on the printout.
6 Confirm results:
a. Print a self test report by pressing Menu, 3, 5.
b. Examine the printout for ink streaking. If necessary, repeat the
procedure until the self test report is clear and sharp.
Error messages
You might see some of the following error messages on the front
panel display.
Document jam; Clear jam, then press Enter.
Problem: Either your document jammed, or the HP OfficeJet loaded
more than one sheet at a time, or you loaded a document longer than
the 14-inch (35.6-cm) maximum.
Solution: Remove the document from the document tray, then reload
it and press Enter to clear the message. Restart your job.
Note: If the document is jammed, lift the front panel cover and clear
the jam. To display document jam-clearing instructions on your PC
screen, from the Help index, double-click Paper problems.
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Paper jam; Clear jam, then press Enter.
Rear
Access
Door
Problem: Either the paper jammed, the HP OfficeJet loaded more
than one sheet at a time, you loaded paper longer than the 14-inch
(35.6-cm) maximum, or you loaded paper while printing.
Solution: Remove the paper from the paper tray, open
the rear access door, and clear the paper path. Then
reload the paper, and press Enter to clear the message
and reset the HP OfficeJet. Be sure to close and latch the
rear access door securely.
To display document jam-clearing instructions on your
PC screen, from the Help index, double-click Paper
problems.
System error codes
c002 xxxx This indicates an obstruction in the paper path. Turn off the power
and look for obstructions. First, look in the area of the paper tray.
Then open the rear access door (see diagram above) and remove any
obstruction. Replace the rear access door and latch it securely. Then
remove the power plug from the back of the HP OfficeJet, wait four
seconds, and plug it back in.
c003 xxxx This indicates an obstruction to the print carriage. Turn off the power,
open the top cover, and look for something preventing the ink car(x = any
number)
tridges from moving back and forth.
If the problem persists, close the top cover, turn on power, and open
the top cover again so the print cartridges move to the center. Remove
and reinstall both print cartridges. Close the top cover. Then remove
the power plug from the back of the HP OfficeJet, wait four seconds,
and plug it back in. If the front panel directs you to, realign the print
cartridges by pressing Enter and following the instructions on the
sheet that prints out.
Note: For any error code not listed above, remove the power plug
from the back of the HP OfficeJet, wait four seconds, and plug it back
in. If the error code persists, contact Hewlett-Packard for assistance.
(x = any
number)
HP Company Confidential - 3/18/99 1:56 pm
4
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Cleaning Your HP OfficeJet
Your HP OfficeJet requires no special maintenance, however, you
should clean it periodically:
● Keep fluids away from the interior of the HP OfficeJet.
● Do not use compressed air to clean the interior.
● Use a soft cloth moistened with water to wipe dust, smudges, and
stains off the exterior case.
Uninstalling the Software
1 Click the Start button on your desktop and select Programs.
2 Select HP OfficeJet T Series and click Uninstall Software.
Follow the instructions on the screen until the Uninstaller dialog
box appears:
Clear the checkboxes for all
items you want to retain such
as your phonebook.
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Getting Assistance
Follow these three steps if you encounter a problem:
1 The way to solve most problems is through the
“Troubleshooting” chapter, the Help system, or the HP All-inOne Web site (http://www.officejet-support.com).
2 Make sure you are operating in the correct environment. The HP
●
●
●
●
●
OfficeJet is not supported in the following situations:
Roll-over telephone systems (such as automatic answering
systems), voice mail, call waiting, and some other advanced
features provided by your telephone company.
PC local area networks (except shared/network printing).
Windows 3.1, Windows 3.11, and MS-DOS.
Switchboxes.
External parallel-port peripheral connections such as a Zip™
drive. The HP OfficeJet must be connected directly to an LPT
port on your PC.
3 If you’re unable to resolve the problem with the resources listed
.........................................................................................................................................
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HP Company Confidential - 3/18/99 1:56 pm
4
in number 1, contact your dealer or the HP Customer Care Center
for further assistance. Be sure you are at your PC with your HP
OfficeJet nearby and have the following information at hand:
● Product name, model number (printed on the front panel), and
serial number (label on the device).
● Purchase date and proof of purchase.
● The software version number. (Double-click HP OfficeJet
Manager on your desktop. On the Manager, click Help, then
choose About HP OfficeJet T Series Software.)
● Make and model number of your PC.
● A description of the problem, including any error messages.
Note: If you’re unsure of the warranty coverage, refer to the “HewlettPackard Limited Warranty Statement,” at the back of this guide.
Caution: To avoid printing problems and ink spillage, remove the print
cartridges before repackaging and shipping the HP OfficeJet.
Polaris (US)
Useful Telephone Numbers
If the number you need is not in the following table, call your dealer.
The HP Customer Care Center provides technical help with setup
and operation, or information about repair or the exchange program.
HP fax-back support provides troubleshooting tips and detailed
product support on common software applications, all sent by fax. For
more information about HP fax-back support see:
http://www.hp.com/cpso-support/guide/psd/hp1stinfo.html
Call the Ordering Center to place orders for HP supplies.
Customer Care
North and Latin America
Argentina
541781-4061/69
55 11 709-1444
Brazil
Canada
(208) 323-2551
(Toronto)
Chile
Columbia
Mexico (D.F.)
(Monterey)
United States
Venezuela
HP Faxback
Voice
(54 1) 787-7100
55-11-7296-4991
(800) 387-3154
(905) 206-4725
(416) 671-8383
(56 2) 203-3233
Fax
(54 1) 787-7213
55-11-7296-4967
(905) 206-3485/
-3739
(208) 344-4809
(52 5) 258-4600
(54 1) 258-4362
(800) 333 1917
(208) 344-4809
(800) 227-8164
(58 2) 239-4244/
4133
Voice
(208) 344-4809
(208) 344-4809
(800) 333 1917
800 360 999
258 46 00
378 42 40
(208) 323-2551
58 2 239 5664
Europe, Middle East, and Africa
Africa
+41 22/780 71 11
Austria
0660 6386
0660-8218
Belgium (Dutch) 02 626 8806
(French) 02 626 8807
Ordering
0800 1 1906
0800 1 7043
Czech Republic
Denmark
English (non-UK)
European Int’l
Finland
France
Germany
Greece
Hungary
Ireland
Israel
Italy
42 (2) 471 7321
3929 4099
800-10453
+44 171 512 52 02
+31 20 681 5792
0203 47 288
9800-13134
01 43 62 34 34
0800-905900
0180.52.58.143
0130-810061
Middle East
+41 22/780 71 11
(56 2) 203-3234
(58 2) 207-8014
Fax
(43-0222) 25 000
ext. 755 or 610
02/778 3092 (or
02/778 3076
3090, 3091)
45 99 14 29
42 81 58 10
(90) 8872 2397
(1) 40 85 71 12
07031-145444
(90) 8872 2620
(1) 47 98 26 08
07031-141395
02/9212.2336/
2475
02/92101757
36 (1) 252 4505
01 662 5525
02 26410350
1678-59020
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Customer Care
Netherlands
020 606 8751
Norway
Poland
Portugal
Russia
South Africa
Spain
Sweden
Switzerland (Fr.)
(German)
Turkey
United Kingdom
22 11 6299
48 22 37 50 65
01 441 7199
7095 923 50 01
0848 80 11 11
90 1 224 59 25
0171 512 52 02
61 3 9272 8000
8610 6505 3888
800 96 7729
91 11 682 6035
6221 350 3408
81 3 3335 8333
82 2 3270 0700
03 295 2566
09 356 6640
63 2 867 3551
65 272 5300
886 2 717 0055
661 4011
Ordering
0800-0222420
0 33 450 1808
0 33 456 0891
800-11319
22735926
22735611
900-993123
020-795743
0800-551526
0800-551527
1 6 31 14 81
8-4442239
1 6 31 12 74
8-4442116
056/279 286
056/279 280
0800-960271
+44 1765 690061 +44 1765 690731
+44 181 568 7100 +44 181 568 7044
+44 1734 521587 +44 1734 521712
Voice
Fax
(03) 895-2895
05 05 313342
61 3 9272 2627
86 10 6505 5280
85 2 2506 2422
91 11 682 6031
21 352 2044
81 3 3335 8622 (03) 331-6111
82 02 769 0543
03 298 2478
64 09 356 6642 (03) 895-2895
65 275 7251
65 275 7251
66 02 661 3511
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4
Asia Pacific
Australia
China
Hong Kong
India
Indonesia
Japan
Korea
Malaysia
New Zealand
Philippines
Singapore
Taiwan
Thailand
902 321 123
08 619 2170
HP Faxback
Polaris (US)
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............................................................................................................
This chapter provides technical information about your HP
OfficeJet. It also contains ordering information and a Limited Warranty Statement.
2. Specifications
5
Technical
Information
System Requirements
Required
Recommended
Windows 95/98 Windows NT®/2000 Windows 95/98
Processor
RAM
Available
Hard Disk
Drive
Port
Cable
Pentium 90
64 MB
Pentium 233 or higher
32
96
65 MB
115 MB
(plus 60 MB for full color scanning)
(plus 60 MB for full color scanning)
CD-ROM drive
Available (not shared) parallel port
Available bidirectional parallel port with
ECP enabled
Bidirectional parallel IEEE 1284
HP Bidirectional parallel IEEE 1284
compliant cable
compliant cable
256-color SVGA monitor
800x600 resolution; 16-bit color
Windows 95, 98, NT 4.0 or 2000
--
Internet access
* Refer to the HP website (http://www.officejet-support.com) for information about
compatibility with future operating systems.
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HP Company Confidential - 3/18/99 1:56 pm
5
Monitor
Operating
System*
Internet
Pentium 60
16 MB
Windows NT/2000
Polaris (US)
Obtaining a Material Safety Data Sheet
To obtain the current Material Safety Data Sheet for the print
cartridges, mail a request to this address:
Hewlett-Packard
Direct Marketing Organization, Bldg. 51LSE
P.O. Box 58059
Santa Clara, CA 95051-8059 USA
Paper Types and Sizes
For highest quality printing, select the appropriate paper. Don’t forget
to adjust paper settings.
Paper Types
Plain Paper (20 to 24 lb.)*
Paper Sizes
U.S. letter, legal, and executive
A4, A5, B5
U.S. #9 and #10, DL, C6, A2
U.S. index cards, A6, Hagaki
U.S. letter = 8.5x11 in.
A4 = 210x297 mm
Envelopes*
Cards (40 to 60 lb.)*
HP Premium InkJet Paper
HP Premium Inkjet Transparency Film
HP Bright White Inkjet Paper
HP Glossy Greeting Card Paper
U.S. letter = 8.5x11 in.
HP Premium Heavyweight Inkjet Paper
HP Professional Brochure & Flyer Paper
HP Premium Inkjet Rapid-Dry Transparency
Film
HP Premium Photo Paper
HP Greeting Card Paper
Avery Inkjet Labels
HP Iron-On T-Shirt Transfers
* For dimensions, see “Printing
Capacity
100 sheets
of 20 lb.
15
30 cards
100 sheets
25 sheets
100 sheets
20 sheets
100 sheets
100 sheets
25 sheets
15 sheets
20 sheets
20 sheets
specifications” on page 5-5.
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Ordering Information
To order the HP supplies and accessories listed below, contact your
nearest HP dealer or refer to the telephone numbers on page 4-10.
Supply/Accessory
HP Bidirectional Parallel Interface Cable
Black Inkjet Print Cartridge
Large Black Inkjet Print Cartridge
Color Inkjet Print Cartridge
Large Color Inkjet Print Cartridge
Media:
HP Premium Inkjet Paper
HP Premium Heavyweight Inkjet Paper
HP Bright White Inkjet Paper
HP Professional Brochure and Flyer Paper
HP Premium Inkjet Transparency Film
HP Premium Inkjet Rapid-Dry Transparency Film
HP Premium Photo Paper
HP Greeting Card Paper
HP Glossy Greeting Card Paper
HP Iron-On T-Shirt Transfers
HP Reorder Number
C2950A or C2951A
51645G
51645A
C1823G
C1823D
US Letter
A4
51634Y
51634Z
C1852A
C1824A
C1825A
C6955A
C3834A
C3832A
C6051A
C6039A
C1812A
C6044A
C6045A
C6049A
Product Specifications
The specifications are subject to change without notice.
Overall specifications
Dimensions: 8.9h x 19.1w x 14.1d (in.); 225h x 4851w x 358d (mm)
Weight: 24 lb. (10.9 kg)
Power Supply: 100-240 V, grounded
Power Consumption: 50 watts maximum at 1.5 amps
Operating Environment: Temperature range for best print quality: 15oC (59oF) to 35oC (95oF)
Allowable temp./humidity range: 5°C (41°F) to 40°C (104°F); 15-80% rel. humidity noncondensing
Maximum noise level generated: Sound Power, LD ≤ 5.8 Bels; Sound Pressure ≤ 50 dB(A)
5
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Faxing specifications
Compatibility: ITU Group 3 fax/standard Error Correction Mode (ECM);ITU color fax
Transmission Speed: 6 seconds/page (ITU-T Test Image #1)
Modem Speed: 14400, 12000, 9600, 7200, 4800, 2400, 300 bps
Fax Image Memory (ITU-T Test Image #1)
T65 = 75 pages; T65xi = 70 pages; T45 = 55 pages; T45xi = 50 pages; Stand-alone = 50 pages
Fax Resolution
Standard black = 200x100 dpi
Fine black = 200x200 dpi
300 dpi black = 300x300 dpi
Standard color = 200x200 dpi
Photo black = 200x200 dpi grayscale Fine color = 200x200 dpi
U.S. letter = 8.5x11 in.
U.S. legal = 8.5x14 in.
A4 = 210x297 mm
Paper Sizes (Faxes Sent)*
* Maximum Width = 8.5 in. (216 mm)
Maximum Length = 14 in. (355 mm)
Paper/Media Types (Faxes Sent): Plain paper, Scan/Copy Sleeves, Photographs
Paper Weight (Faxes Sent): 20 to 24 lb. (75 to 90 g/m2)
Left/Right margins:
U.S. letter = 8.0 mm (each)
A4 = 8.0 mm (each)
Paper Margins (Faxes Sent)
Top margin = 2.0 mm
Bottom margin = 11.0 mm
Document Tray Capacity: 20 sheets of 20 lb. (75 g/m2) bond paper
Automatic Fax/Telephone Answering Machine (TAM) Switching: Yes
Speed Dial Numbers: T65 = 100; T65xi = 80; T45 = 75; T45xi = 50 pages; Stand-alone = 50
One-Touch Buttons: 10 (on T65 models only)
Fax Blocking/Automatic Fax Forwarding*: Yes
*This option is only available using the HP OfficeJet Manager software.
Scanning specifications
Note: The HP OfficeJet must be connected to a PC.
Scan Resolution: T65 models: 300x600 dpi (up to 1200 dpi enhanced)
T45 models: 300x300 dpi (up to 1200 dpi enhanced)
24 bit color, 8 bit grayscale (256 levels of gray)
Paper Margins (Scanning)
Top margin = 2.0 mm
Bottom margin = 11.0 mm
Left/Right margins:
U.S. letter = 8.0 mm (each)
A4 = 8.0 mm (each)
Paper Sizes (Document Tray)*
U.S. letter = 8.5x11 in.
U.S. legal = 8.5x14 in.
A4 = 210x297 mm
* Maximum Width = 8.5 in. (216 mm)
Maximum Length = 14 in. (355 mm)
Paper/Media Types (Document Tray): Plain paper, Scan/Copy Sleeves
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Copying specifications
Copy Speed: Color = 2 cpm (copies per minute)
Copy Resolution: T65 models: 300x600 dpi
24 bit color, 8 bit grayscale (256 levels of gray)
Black = 6 cpm
T45 models: 300x300 dpi
Multiple Copies: Models T65, 65xi, T45 = up to 99; Model T45xi = up to 50
Copy Reduction/Enlargement*: T65 models = 25-400%; T45 models = 50-200%
* When used with HP OfficeJet Manager software.
Paper Sizes (Paper Tray)*
U.S. letter = 8.5x11 in.
U.S. legal = 8.5x14 in.
A4 = 210x297 mm
(Document Tray)**
U.S. letter = 8.5x11 in.
U.S. legal = 8.5x14 in.
A4 = 210x297 mm
* Plain paper only 20 to 24 lb. (75 to 90 g/m2)
** Maximum Width = 8.5 in. (216 mm)
Maximum Length = 14 in. (355 mm)
Left/Right margins:
U.S. letter = 8.0 mm (each)
A4 = 8.0 mm (each)
Paper Margins (Copying)
Top margin = 2.0 mm
Bottom margin = 11.0 mm
Paper/Media Types (Document Tray): Plain paper, scan/copy sleeves
Printing specifications
Note: The HP OfficeJet must be connected to a PC.
Print Resolution: Black: 600 dpi
Print Speed (pages per minute)
T65: Black
Best Mode
4
Normal Mode
5
Econofast Mode
11
Color: HP Photo REt II color layer technology
Color
1
3.5
8.5
Paper Sizes*
Plain paper
U.S. letter = 8.5x11 in.
U.S. legal = 8.5x14 in.
U.S. executive = 7.25x10.5 in.
A4 = 210x297 mm
A5 = 148x210 mm
B5 = 182x257 mm
HP Premium Transparency Film
U.S. letter = 8.5x11 in.
Print Margins
U.S. Letter & Legal
A4
Envelopes
Cards
Top (leading edge)
0.04 in. (1.0 mm)
0.04 in. (1.0 mm)
0.125 in. (3.2 mm)
0.04 in. (1.0 mm)
T45: Black
4
5
8
Color
1
3.5
6
Envelopes
U.S. #9 = 3.9x8.9 in., U.S.#10 = 4.12x9.5 in.
DL = 110x220 mm
C6 = 114x162 mm
A2 = 111x146 mm
Cards
U.S. index cards = 3x5, 4x6, 5x8 in.
A6 = 105x148 mm; Hagaki = 100x148 mm
* Maximum width = 8.5 in. (214 mm)
Maximum length = 14 in. (355 mm)
Bottom
0.46 in. (11.7 mm)
0.46 in. (11.7 mm)
0.46 in. (11.7 mm)
0.46 in. (11.7 mm)
Left
0.25 in. (6.4 mm)
0.133 in. (3.4 mm)
0.125 in. (3.2 mm)
0.125 in. (3.2 mm)
Right
0.25 in. (6.4 mm)
0.133 in. (3.4 mm)
0.125 in. (3.2 mm)
0.125 in. (3.2 mm)
Output Tray Capacity: 50 sheets plain paper; 25 transparencies; 10 envelopes; 10 cards
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5
Printer Cable: Hewlett-Packard IEEE 1284 compliant bidirectional parallel printer cable (or equivalent)
Polaris (US)
Declaration of Conformity
According to ISO/IEC Guide 22 and EN 45014
Manufacturer’s Name:
Manufacturer’s Address:
Hewlett-Packard Company
16399 West Bernardo Drive
San Diego, CA 92127-1899, USA
declares that the product
Product Name:
HP OfficeJet T Series
Printer/Fax/Copier/Scanner
Model Number:
Product Options:
C5374A
T45, T45xi, T65, T65xi
conforms to the following product specifications:
Safety:IEC 950:1991+A1+A2+A3+A4 / EN 60950:1992+A1+A2+A3+A4
IEC 825-1:1993 / EN 60825-1:1994 Class 1 (Laser/LED)
EMC:CISPR 22:1993+A1 / EN 55022:1994 Class B1
EN 50082-1:1992
IEC 61000-4-2:1995
IEC 61000-4-3:1995
IEC 61000-4-4:1995
EN61000-3-2:1995
EN61000-3-3:1995
FCC Title 47 CFR, Part 15 Class B 2 / ICES-003, Issue 2
AS / NZS 3548:1992
1The product was tested in a typical configuration with Hewlett-Packard Vectra Personal Computer
Systems.
2This Device complies with Part 15 of the FCC Rules. Operation is subject to the following two
conditions: (1) this device may not cause harmful interference, and (2) this device must accept any
interference received, including interference that may cause undesired operation.
Supplementary Information:
The product herewith complies with the requirements of the following Directives and
carries the CE-marking accordingly:
•the EMC directive 89/336/EEC
•the Low Voltage Directive 73/23/EEC
For Compliance Information ONLY
Australia:Product Regulations Manager, Hewlett-Packard Australia Ltd., 31-41 Joseph
Street, Blackburn, Victoria 3130, Australia
Europe:Your local HP sales and service office or Hewlett-Packard Gmbh, Department
HQ-TRE / Standards Europe, Herrenberger Straße 130, D-71034 Böblingen (FAX:
+49-7031-14-3143)
USA:Product Regulations Manager, Hewlett-Packard Company, San Diego Division,
16399 West Bernardo Drive, San Diego, CA, 92127-1899 (Ph: 619-487-4100)
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Regulatory Information
The following sections describe product requirements from various
regulatory agencies.
Notice to Users of the U.S. Telephone
Network: FCC Requirements
This equipment complies with FCC rules, Part 68. On this equipment is a label that
contains, among other information, the FCC Registration Number and Ringer
Equivalent Number (REN) for this equipment. If requested, provide this information
to your telephone company.
An FCC compliant telephone cord and modular plug is provided with this equipment.
This equipment is designed to be connected to the telephone network or premises
wiring using a compatible modular jack which is Part 68 compliant. This equipment
connects to the telephone network through the following standard network interface
jack: USOC RJ-11C.
The REN is useful to determine the quantity of devices you may connect to your
telephone line and still have all of those devices ring when your number is called. Too
many devices on one line may result in failure to ring in response to an incoming call.
In most, but not all, areas the sum of the RENs of all devices should not exceed five
(5). To be certain of the number of devices you may connect to your line, as
determined by the REN, you should call your local telephone company to determine
the maximum REN for your calling area.
If this equipment causes harm to the telephone network, your telephone company
may discontinue your service temporarily. If possible, they will notify you in
advance. If advance notice is not practical, you will be notified as soon as possible.
You will also be advised of your right to file a complaint with the FCC. Your
telephone company may make changes in its facilities, equipment, operations, or
procedures that could affect the proper operation of your equipment. If they do, you
will be given advance notice so you will have the opportunity to maintain
uninterrupted service.
If you experience trouble with this equipment, please contact the manufacturer, or
look elsewhere in this manual, for warranty or repair information. Your telephone
company may ask you to disconnect this equipment from the network until the
problem has been corrected or until you are sure that the equipment is not
malfunctioning.
This equipment includes automatic dialing capability. When programming and/or
making test calls to emergency numbers:
Remain on the line and explain to the dispatcher the reason for the call.
Perform such activities in the off-peak hours, such as early morning or late evening.
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5
This equipment may not be used on coin service provided by the telephone company.
Connection to party lines is subject to state tariffs. Contact your state's public utility
commission, public service commission, or corporation commission for more
information.
Polaris (US)
NOTICE: The FCC hearing aid compatibility rules for telephones are not applicable
to this equipment.
The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to
use a computer or other electronic device, including fax machines, to send any
message unless such message clearly contains in a margin at the top or bottom of
each transmitted page or on the first page of transmission, the date and time it is sent
and an identification of the business, other entity, or other individual sending the
message and the telephone number of the sending machine or such business, other
entity, or individual. (The telephone number provided may not be a 900 number or
any other number for which charges exceed local or long-distance transmission
charges.) In order to program this information into your fax machine, you should
complete the steps described in the software.
Electromagnetic or Radio Frequency
Interference: FCC Requirements
This equipment generates and uses radio frequency energy and may cause
interference to radio and television reception. Your facsimile complies with the
specifications of Part 15 of the Federal Communications Commission rules for a
Class B digital device. These specifications provide reasonable protection against
such interference in residential installation. However, there is no guarantee that
interference will not occur in a particular installation. If the facsimile does cause
interference to radio or television reception, which can be determined by turning the
facsimile off and on, you can try to eliminate the interference problem by doing one
or more of the following.
Reorient the receiving antenna.
Reorient the position of the facsimile with respect to the receiver.
Move the facsimile away from the receiver.
Plug the facsimile into a different outlet so that the facsimile and the receiver are on
different branch circuits.
If necessary, consult an authorized HP service agency or an experienced radio/
television technician for additional suggestions. You may find the following booklet,
prepared by the Federal Communications Commission, to be helpful: “How to
Identify and Resolve Radio/TV Interference Problems.” This booklet is available
from the US Government Printing Office, Washington DC 20402, Stock No. 004000-00345-4.
Caution: Changes or modifications not expressly approved by Hewlett-Packard for
compliance could void the user's authority to use the equipment.
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Notice to Users of the Canadian
Telephone Network
The Industry Canada label identifies certified equipment. This certification means
that the equipment meets certain telecommunications network protective, operational
and safety requirements as prescribed in the appropriate Terminal Equipment
Technical Requirements document(s). The Department does not guarantee the
equipment will operate to the user's satisfaction.
Before installing this equipment, users should ensure that it is permissible to be
connected to the facilities of the local telecommunications company. The equipment
must also be installed using an acceptable method of connection. The customer
should be aware that compliance with the above conditions may not prevent
degradation of service in some situations.
Repairs to certified equipment should be coordinated by a representative designated
by the supplier. Any repairs or alterations made by the user to this equipment, or
equipment malfunctions, may give the telecommunications company cause to request
the user to disconnect the equipment.
Users should ensure for their own protection that the electrical ground connections of
the power utility, telephone lines and internal metallic water pipe system, if present,
are connected together. This precaution may be particularly important in rural areas.
Caution: Users should not attempt to make such connections themselves, but should
contact the appropriate electric inspection authority, or electrician, as appropriate.
Notice: The Ringer Equivalence Number (REN) assigned to each terminal device
provides an indication of the maximum number of terminals allowed to be connected
to a telephone interface. The termination on an interface may consist of any
combination of devices subject only to the requirement that the sum of the Ringer
Equivalence Numbers of all the devices does not exceed 5.
The REN for this product is 1.3B, based on FCC Part 68 test results.
Notice to users of the European
Telephone Network
This equipment has been approved in accordance with Council Directive 98/482/EC
for Pan-European single terminal connection to the public switched telephone
network (PSTN). However, due to differences between the individual PSTNs
provided in different countries, the approval does not, of itself, give an unconditional
assurance of successful operation on every PSTN network termination point.
In the event of problems, you should contact your equipment supplier in the first
instance.
5
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HP Company Confidential - 3/18/99 1:57 pm
Polaris (US)
Notice to users of the Irish Telephone
Network
This equipment is designed for DTMF tone dialing and loop disconnect dialing. In
the unlikely event of problems with loop disconnect dialing, it is recommended to use
this equipment only with the DTMF tone dial setting.
Notice to users of the Korean Telephone
Network
Notice to Users of the New Zealand
Telephone Network
1.
2.
3.
This equipment shall not be set to make automatic calls to the Telecom ‘111’
Emergency Service.
This equipment should not be used under any circumstances which may constitute a nuisance to other Telecom customers.
A Telepermit for any terminal equipment indicates only that Telecom accepts
that the item complies with minimum conditions for connection to its network.
It indicates no endorsement of the product by Telecom, nor does it provide any
sort of warranty. Above all, it does not assure that any item will work correctly
with another item of Telepermitted equipment of a different make or model, nor
does it imply that any product is compatible with all of Telecom’s network services.
WARNING
To prevent fire or shock hazard,
do not expose this product to rain
or any type of moisture.
CAUTION
CONNECT ONLY EQUIPMENT
COMPLYING WITH EN41003
TO THIS FAX.
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HP Company Confidential - 3/18/99 1:57 pm
Polaris (US)
Hewlett-Packard Limited Warranty Statement
Software .......................90 days
Print Cartridges ............90 days
All-in-One Product ........1 year
A. Extent of Limited Warranty
1. Hewlett-Packard (HP) warrants to the end-user customer that the HP products specified above will be
free from defects in material and workmanship for the duration specified above, which duration begins
on the date of purchase by the customer.
2. For software products, HP’s limited warranty applies only to a failure to execute programming instructions. HP does not warrant that the operation of any product will be uninterrupted or error free.
3. HP’s limited warranty covers only those defects which arise as a result of normal use of the product,
and does not cover any other problems, including those which arise as a result of:
a. Improper maintenance or modification;
b. Software, media, parts, or supplies not provided or supported by HP; or
c. Operation outside the product’s specifications.
4. For HP All-in-One products, the use of a non-HP ink cartridge or a refilled ink cartridge does not affect
either the warranty to the customer or any HP support contract with the customer. However, if printer
failure or damage is attributable to the use of a non-HP or refilled ink cartridge, HP will charge its
standard time and materials charges to service the printer for the particular failure or damage.
5. If HP receives, during the applicable warranty period, notice of a defect in any product which is covered by HP’s warranty, HP shall either repair or replace the defective product, at HP’s option.
6. If HP is unable to repair or replace, as applicable, a defective product which is covered by HP’s warranty, HP shall, within a reasonable time after being notified of the defect, refund the purchase price
for the product.
7. HP shall have no obligation to repair, replace, or refund until the customer returns the defective product to HP.
8. Any replacement product may be either new or like-new, provided that it has functionality at least
equal to that of the product being replaced.
9. HP products may contain remanufactured parts, components, or materials equivalent to new in performance.
10. HP’s limited warranty is valid in any country where the covered HP product is distributed by HP. Contracts for additional warranty services, such as on-site service, are available from any authorized HP
service facility in countries where the product is distributed by HP or by an authorized importer.
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5
B. Support of Products
1. Technical support will be provided during the warranty period through the respective HP call centers
for a product used in the country where HP has obtained regulatory telecom approval for the product
(where the product is certified for use). Information on the countries for which HP has obtained regulatory telecom approval can be obtained from each specific product model User’s Guide.
2. If a product needing support is used in a country for which HP has not obtained regulatory telecom
approval but in which it is legal to purchase the product, HP will provide support as indicated above,
but will not provide support for problems that may arise in using the non-approved country’s telecom
network.
3. If a product needing support is being used in a country for which HP has not obtained regulatory telecom approval and in which it is illegal to purchase the product, HP will not honor the warranty and
will not provide support for the product.
Polaris (US)
C. Limitations of Warranty
1. TO THE EXTENT ALLOWED BY LOCAL LAW, NEITHER HP NOR ITS THIRD PARTY SUPPLIERS MAKE ANY OTHER WARRANTY OR CONDITION OF ANY KIND, WHETHER EXPRESS OR IMPLIED, WITH RESPECT TO THE HP PRODUCTS, AND SPECIFICALLY
DISCLAIM THE IMPLIED WARRANTIES OR CONDITIONS OF MERCHANTABILITY, SATISFACTORY QUALITY, AND FITNESS FOR A PARTICULAR PURPOSE.
D. Limitations of Liability
1. To the extent allowed by local law, the remedies provided in this Warranty Statement are the customer’s sole and exclusive remedies.
2. TO THE EXTENT ALLOWED BY LOCAL LAW, EXCEPT FOR THE OBLIGATIONS SPECIFICALLY SET FORTH IN THIS WARRANTY STATEMENT, IN NO EVENT SHALL HP OR ITS
THIRD PARTY SUPPLIERS BE LIABLE FOR DIRECT, INDIRECT, SPECIAL, INCIDENTAL,
OR CONSEQUENTIAL DAMAGES, WHETHER BASED ON CONTRACT, TORT, OR ANY
OTHER LEGAL THEORY AND WHETHER ADVISED OF THE POSSIBILITY OF SUCH DAMAGES.
E. Local Law
1. This Warranty Statement gives the customer specific legal rights. The customer may also have other
rights which vary from state to state in the United States, from province to province in Canada, and
from country to country elsewhere in the world.
2. To the extent that this Warranty Statement is inconsistent with local law, this Warranty Statement shall
be deemed modified to be consistent with such local law. Under such local law, certain disclaimers
and limitations of this Warranty Statement may not apply to the customer. For example, some states
in the United States, as well as some governments outside the United States (including provinces in
Canada), may:
a. Preclude the disclaimers and limitations in this Warranty Statement from limiting the statutory rights
of a consumer (e.g. the United Kingdom);
b. Otherwise restrict the ability of a manufacturer to enforce such disclaimers or limitations; or
c. Grant the customer additional warranty rights, specify the duration of implied warranties which the
manufacturer cannot disclaim, or not allow limitations on the duration of implied warranties.
3. FOR CONSUMER TRANSACTIONS IN AUSTRALIA AND NEW ZEALAND, THE TERMS IN
THIS WARRANTY STATEMENT, EXCEPT TO THE EXTENT LAWFULLY PERMITTED, DO
NOT EXCLUDE, RESTRICT, OR MODIFY, AND ARE IN ADDITION TO, THE MANDATORY
STATUTORY RIGHTS APPLICABLE TO THE SALE OF THE HP PRODUCTS TO SUCH CUSTOMERS.
Hewlett-Packard Year 2000 Warranty
Subject to all of the terms and limitations of the HP Limited Warranty Statement provided with this HP
Product, HP warrants that this HP Product will be able to accurately process date data (including, but not
limited to, calculating, comparing, and sequencing) from, into, and between the twentieth and twenty-first
centuries, and the years 1999 and 2000, including leap year calculations, when used in accordance with
the Product documentation provided by HP (including any instructions for installing patches or
upgrades), provided that all other products (e.g., hardware, software, firmware) used in combination with
such HP Product(s) properly exchange date data with it. The duration of the Year 2000 warranty extends
though January 31, 2001.
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Polaris (US)
HP Customer Care Center 4-10
HP OfficJet Manager, using 1-3
Index
A
I
accessories, ordering information 5-3
answering settings
manually receiving faxes 1-7
image viewer
how to use 2-6
images
editing in the image viewer
C
call waiting 4-9
calling card
sending faxes with 3-2
cards
how many to load 5-2
Cleaning
the HP OfficeJet 4-4
cleaning
the HP OfficeJet 4-8
copy quality 3-3
copying
margins 5-5
copying from the front panel 3-4
copying from the Manager 2-4
labels
how many sheets to load 5-2
learn to use the HP OfficeJet software
letterhead paper, how to load 1-5
lines
on a scanned image 4-4
loading
envelopes
multiple 1-5
single 1-5
letterhead paper 1-5
paper
maximum amounts 5-2
loading a document 1-1
local area network 4-9
D
Declaration of Conformity 5-6
documents
protecting with a scan/copy sleeve
1-1
E
editing scanned documents 2-7
scan text for editing (OCR) setting
editing scanned images 2-6
enlarge copy setting 3-3
envelopes
how many to load 5-2
loading multiple 1-5
loading single 1-5
printing 1-5
sizes supported 5-2
error codes 4-7
error messages 4-6
2-7
F
fax (receiving)
manually 1-7
fax (sending)
margins 5-4
fax receive settings 1-8
fax, color resolution setting 3-3
faxing from the front panel 3-1
faxing from the Manager 2-1
faxing from your software application
FCC requirements 5-7
front panel, using 1-2
M
Manager
using the manager 1-3
manually receiving faxes 1-7
margins
copying 5-5
faxing 5-4
media types
cards 5-2
envelopes 5-2
ordering information 5-3
transparencies 5-2
menus
navigating 3-6
printing a list of menus 3-4
using 3-4
monitor dialing 3-2
network printing
2-10
O
2-2
5-2
H
help
for scanning 2-8
how to access 1-4,
2-1
N
G
greeting cards
how many to load
2-6
L
4-1, 5-2
OCR software not installed 4-4
one-touch buttons, using 3-2
Optical Character Recognition (OCR) 2-7
ordering supplies and accessories 5-3
P
Paper 5-2
paper
doesn’t feed right 4-3
greeting cards 5-2
index cards 5-2
labels 5-2
letterhead 1-5
loading 1-4
maximum amounts 5-2
HP Company Confidential - 3/18/99
1:57 pm
Polaris (US)
................................................................................................................................................
paper sizes
for scanning 5-4
supported 5-2
paper tray
capacity 5-2
loading a single envelope 1-5
loading paper 1-4
paper/paper tray
loading letterhead 1-5
PC fax
receiving 2-3
photos
editing in the image viewer 2-6
print cartridges
aligning 1-6
ordering 1-6, 5-3
problem solving
check the environment 4-9
Problems
troubleshooting 4-2
R
reduce copy setting 3-3
removing the software 4-8
S
scan text for editing (OCR) setting 2-7
scanning
editing scanned images 2-6
text for editing (OCR) 2-7
where to find more information 2-8
scanning from the front panel 2-5
scanning from the Manager 2-5
scanning to email 2-8
sending faxes
calling card 3-2
monitor dialing 3-2
shared printing 2-10
small documents
protecting with a scan/copy sleeve 1-1
software
uninstalling 4-8
specifications, product 5-3
speed dial button 3-2
speed dial codes, assigning 2-2
speed dialing 3-2
number of available codes 5-4
streaking
on prints or copies 4-4
supplies, ordering 5-3
switch boxes 4-9
system requirements 5-1
T
technical support
information sources 4-10
telephone
FCC regulations 5-7
telephone company voice mail 2-3
text
scanning for OCR 2-7
thin documents
protecting with a scan/copy sleeve 1-1
torn documents
protecting with a scan/copy sleeve 1-1
Troubleshooting
specific problems 4-2
troubleshooting
streaking on prints or copies 4-4
vertical lines on scanned image 4-4
U
uninstalling the software
4-8
V
voicemail
4-9
W
warranty statement
5-11
Y
Y2K warranty
5-12
Z
Zip drive
4-9
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HP Company Confidential - 3/18/99
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................................................................................................................................................
Other governmental regulations regarding communication can be found in chapter 5.
For Non-European Customers
This product is approved for use only in the country in
which it was purchased. Local country laws may
prohibit the use of this product outside the country of
purchase. It is strictly forbidden by law in virtually every
country to connect nonapproved telecommunications
equipment (fax machines) to public telephone networks.
For European Customers
This equipment has been approved in accordance with
Council Directive 98/482/EC for Pan-European single
terminal connection to the public switched telephone network (PSTN). However, due to differences between the
individual PSTNs provided in different countries, the
approval does not, of itself, give an unconditional assurance of successful operation on every PSTN network termination point.
In the event of problems, you should contact your equipment supplier in the first instance.
Network Compatibility Declaration of Conformity
This equipment is designed to work with telephone networks in all European Union countries plus Switzerland
and Norway. Network compatibility depends on customer
selected settings, which must be reset to use the equipment on a telephone network in a country other than
where the product was purchased. Contact the vendor or
Hewlett-Packard Company if additional product support
is necessary.
This equipment comes with a telephone connector specific to the country where it was purchased.
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HP Company Confidential - 3/18/99
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