Overview and Setup Level 100 Microsoft Corporation

Overview and Setup Level 100 Microsoft Corporation
Overview and Setup
Level 100
Microsoft Corporation
This document provides a brief overview of what the Microsoft® Office OneNote™ 2003 application’s
purpose is as well as an overview of the Tablet PC and Setup.
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©2003 Microsoft Corporation. All rights reserved.
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Introduction ................................................................................................................................... 3
Objectives ...................................................................................................................................... 3
OneNote Overview ........................................................................................................................ 4
OneNote Setup .............................................................................................................................. 8
Systems Requirements
Installed Components
Office Shared Features
Office Tools
Policies and customizing setup:
Tools | Options
Known Setup Issues:
Lab – Install OneNote ................................................................................................................. 13
Automatic Repair
This module gives a background of the Tablet PC, a guide to Inking support in Microsoft® Office,
an overview of OneNote, and setup of the product.
Understand the goal of OneNote and some of its features
Understand the setup of OneNote
Prerequisite Knowledge
OneNote Overview
OneNote 2003, a new application in the Microsoft Office System of products, allows users to
electronically capture, organize, and reuse notes typed or written on a laptop, desktop, or Tablet
PC. OneNote 2003 provides a single place to collect and customize notes as you like—capturing
information in multiple ways and organizing it according to your needs.
OneNote 2003 turns the act of note taking into a dynamic and integral part of every work day.
OneNote allows you to:
Take notes
Organize information easily
Access information quickly
Reuse and share notes effectively
Microsoft Office OneNote 2003 helps make your notes more productive by transforming the note
taking process into an active and effective part of your day. Rather than transcribing paper-based
notes into electronic form, the notes are already captured electronically, ready for distribution as
soon as a meeting concludes. Add to that the ability to insert diagrams, Web research, and
business notes to transform from something that piles up, unused and forgotten, into a central
part of your business process.
OneNote 2003 helps you:
Increase efficiency by centralizing all notes electronically
Reduce downtime associated with note transcription
Boost productivity by easily integrating OneNote content into other Microsoft Office
While OneNote 2003 can be used on a laptop, desktop, or Tablet PC, the pen input device on a
Tablet PC enables additional capabilities in OneNote. For example, with the Tablet PC, you can
handwrite your notes (and convert them to text if desired), and draw diagrams or pictures as part
of your notes. If you use OneNote with a laptop or desktop PC with a pen-input accessory, you
can also write and draw in OneNote, but your handwriting is treated as pictures and cannot be
converted to text as in a Tablet PC.
With Microsoft Office OneNote 2003, you can access powerful features that help organize your
notes the way you want. The flexible interface gives you a digital notebook where you can create
as many folders, sections, and pages as you need, while still keeping them all in one convenient
place. You can create a digital note taking and filing system that works best for you. No matter
how you decide to organize information, you can easily search across all of your notes to quickly
find the information you want.
Since OneNote is a note-taking application, it has a unique set of features targeted specifically at
taking and organizing your notes. The following features are available and are discussed in detail
throughout the course:
Inking Support – Inking support is provided for users that have a Tablet PC. Users can write
directly into the pages, outline their written text, make drawings, and later search the text. For
more information, see the Inking Module
Side Notes – A feature that allows you to create notes quickly from an icon in the Windows
. These notes are collected in a Side Note page in your notebook.
System Tray
Selecting Open New Side Note from System Tray Icon
Notes entered into Side Note
Drag and Drop - You can easily drag and drop notes on the page to get them in the location you
want as well as having the ability to use drag and drop to reorder pages in your notebook.
Note Flags – You can apply icons to notes to better distinguish and organize your thoughts. You
can use the Note Flags Summary task pane to view all the note flags in an outline format as well
as create Tasks in Microsoft® Outlook® 2003 directly from OneNote.
Note Flags
Find – You can use the provided search box to search for keywords across your notebook,
including written text (requires Tablet PC). The Page List task pane can be used to view the
results in an outline format.
Stationery – Stationery gives you the ability to change the look and feel of your notebook. You
can select the stationery to use from the New task pane. The stationery is broken into various
categories such as Planner, Business, Blank Paper, Academic, Tablet PC Stationery, and
Designer Paper. For more information, see the OneNote features module.
Stationery pages give you a consistent look in all note taking sessions, help you avoid typing
recurrent text (such as the word “Attendees” in every meeting note), and help you achieve
visually pleasing notes without having to think about layout and font styles.
Page heading for the Meeting Stationary
Recording Linked Audio - OneNote can record the audio from a meeting or class and link the
typed or written notes to the audio. You can then hover over the note and play back the audio
associated with the notes taken or you can play back all of the recorded audio while highlighting
the note that was written.
Creating Linked Audio
Share Notes - Easily share your notes by sending them via email, saving them as HTML,
opening the files from an UNC path, or by publishing the notes to a Microsoft® Windows®
SharePoint™ Services site using the Shared Workspace feature. If the Notebook has Linked
Audio, you can share this with the Notebook as well.
History Navigation - With the many ways to navigate through OneNote and locate information, it
is important to have an easy way to return to pages that have been recently viewed. OneNote
tracks all the pages visited across all notebooks—just as a Web browser tracks all the Web
pages that have been visited. And, just like in a browser, you can move back and forward through
these pages by clicking Back and Forward in the upper-left corner of the application. The history
is cleared each time the application is closed.
Navigation Controls
Automatic Save – Like writing on paper, you never have to save your notes in OneNote —
everything created in OneNote is automatically saved. The notes are always saved within the My
Notebook folder and are always easily accessible through the OneNote interface.
Copy and Paste - You can copy and paste by using the drag-and-drop feature to move notes
around within OneNote or between any other Office application and many non-Office
applications. Special copy and paste scenarios are covered in the Office Integration Module. If
you copy information from Microsoft® Internet Explorer, the link to the original information along
with the information is pasted into OneNote.
Notes pasted from Internet Explorer
Outlining - OneNote automatically recognizes a simple list of phrases, a series of bulleted
paragraphs, or the traditional number and letter hierarchy of headings as types of outlines.
Bullets and Numbering - Easily add bullets to visually separate items in a list and draw attention
to specific entries, or use numbers to show a sequence. You can even combine bullets and
numbers within the same list.
Research Library Task Pane – OneNote integrates with the Research Library task pane in the
same way as other Office 2003 applications.
Rich Word-processing Experience – The product is focused on note taking, but does provide
some of the same formatting features available in other Office applications.
OneNote Setup
OneNote is either sold as a standalone application on store shelves or distributed on new PCs by
OEMs. The product, however, was developed side-by-side with Microsoft® Office 2003 and has
a lot of Office dependences. OneNote installs the necessary Office Components for it to work on
machines that do not have Office 2003 installed.
OneNote setup behaves the same as the Office 2003 and individual Office applications so the
actual setup is not covered in detail. This lesson covers the System Requirements, the Office
components installed by OneNote, as well as the list of files installed.
Systems Requirements
The system requirements are similar to other Office 2003 applications. Microsoft® Windows® XP
Tablet PC Edition is required for inking features.
PC with Pentium 233 MHz or higher processor; Pentium III recommended
Microsoft® Windows® 2000 with Service Pack 3 (SP3) or Microsoft® Windows®
XP or later operating system
For Windows 2000 and Windows XP:
128MB of RAM for the operating system plus an additional 8 MB of RAM for each
application running simultaneously
245 MB of available hard-disk space with 115 MB on the hard disk where the
operating system is installed (hard-disk use varies depending on configuration;
custom installation choices may require more or less hard-disk space)
CD-ROM drive
Super VGA (800 x 600) or higher-resolution monitor with 256 colors
Tablet PC pen-input required for capturing digital ink. Digital ink enables features
such as numbering and bulleting handwritten notes, converting handwritten notes
to text, and searching handwritten notes.
Installed Components
The OneNote installation installs the actual application, the help file for the product, an animated
tour of OneNote that launches when the application is first launched, and handwriting fonts.
The following files are installed for the OneNote application:
File Name
Default Location
OneNote Converter
C:\Program Files\Microsoft Office\OFFICE11
OneNote Executable
C:\Program Files\Microsoft Office\OFFICE11
OneNote Filter
C:\Program Files\Microsoft Office\OFFICE11
Wrapper for OneNote Libraries
C:\Program Files\Microsoft Office\OFFICE11
Main code dll
C:\Program Files\Microsoft Office\OFFICE11
C:\Program Files\Microsoft Office\OFFICE11\<Lang ID>
Defines the controls that appear on
short menus
C:\Program Files\Microsoft Office\OFFICE11
System Tray icon
C:\Program Files\Microsoft Office\OFFICE11
Help File for OneNote
C:\Program Files\Microsoft Office\OFFICE11\<Lang ID>
OneNote ReadMe file
C:\Program Files\Microsoft Office\OFFICE11\<Lang ID>
OneNote Tour
C:\Program Files\Microsoft Office\OFFICE11\<Lang ID>
Flash movie for Tour
C:\Program Files\Microsoft Office\OFFICE11\<Lang ID>
Page that launches when setup is
C:\Program Files\Microsoft Office\OFFICE11\<Lang ID>
OneNote Answer Wizard file
C:\Program Files\Microsoft Office\OFFICE11\<Lang ID>
Handwriting fonts are fonts that appear like handwriting. They are not required by the application,
but are installed so users can type in a font that appears like handwriting. The following fonts are
Font Name
Bradley hand ITC
Freestyle Script
French Script MT
Juice ITC
Kristen ITC
Tempus Sans ITC
Lucida Handwriting
Along with the above items, OneNote also installs the following Office Shared Features and
Office Tools. These features are only briefly outlined below since they are the same as those
installed by the Office 2003 Setup covered in the Office Common Components course:
Office Shared Features
Alternative User Input
Speech and Handwriting Support
Converters and Filters
OneNote installs only graphic filters
Microsoft Handwriting Component
Enables inking features in Office applications
International Support
Fonts for international languages
Proofing Tools
Tools for proofreading Office Documents
Microsoft Office Download Control
ActiveX control used for downloading clipart and
templates to be downloaded from Office Assistance.
Office Tools
Language Setting Tool
Set language options for Office applications
Research Explorer Bar
Use the Research Tool from Internet Explorer
Save My Settings Wizard
Save Office application settings to the web
System Information
Displays application information in the System
Information tool
Hosted Webs
Allows you to use Web Folders on Office-compatible
Internet Service Providers
Policies and customizing setup:
You can customize OneNote using the Custom Installation Wizard, Custom Maintenance Wizard,
or via Group Policy. The required files and how to use the files are covered in the Office
Resource Kit (ORK). The Group Policy file for OneNote is called ONENT11.ADM. The following
Policies are available:
Tools | Options
Page tabs appear on the left
Vertical scroll bar appears on left
Create all new pages with rule lines
Show Note Containers
Adjust the darkness of writing guides
Permanently deleting aged pages
Days before auto deleting a page
Empty deleted folder on exit
Show Paste Options buttons
Auto Numbering Recognition
Auto Bullet Recognition
Default Font Name
Default Font Size
Auto Keyboard Switching
Mark spelling errors in notes
Ignore words containing numbers when spell checking
Ignore words containing uppercase when spell checking
Use pen pressure sensitivity
Automatically switch between Pen and Selection Tool
Allow OneNote e-mail attachments
Attach audio recording files to e-mail messages
Add signature to OneNote email messages
Use this signature for OneNote email
Note Flags
Copy items when moving them
Show moved items in the task pane
Linked Audio
Disable Linked Audio feature
Specify number of bits to sample when recording
Specify rate to sample audio (bits/second)
Specify number of channels to record
Open and Save
Location of the My Notebook folder
Location of side notes section
Location of Backup Folder
Specify length of File | Open… MRU List
Automatically release file locks after OneNote has been
Percentage of unused disk space to allow in sections
Enable ability to optimize OneNote files…
Optimize OneNote files on exit…
Automatically back up my notebook…
Number of backup copies to keep
Default unit of measurement used in OneNote
Add OneNote icon to notification area
Include link to source when pasting from the Internet
(No Folders)
Autosave Interval
Interval to scan folders
Interval to sync working copies of files with originals
OneNote first boot tour
Known Setup Issues:
The following are known issues around the OneNote setup.
When launching OneNote, you receive the following error: "The application has failed to start
because {filename} was not found. Re-installing the application may fix this problem."
This is caused by a missing DLL or EXE file required for OneNote to run. You will need to repair
or reinstall the application from Add/Remove Programs since OneNote does not use the Windows
Installer to repair missing files.
If a user installs OneNote on top of an Office 2000 installation, and then uses the Open Office
Document functionality, the .one files do not show up as Office files. The .one file extension is
used for OneNote sections. Sections are covered in the User Interface module. Below are the
steps to reproduce the behavior:
1. Install Office 2000 on a clean machine under Win XP.
2. Run an Office application.
3. Exit the application.
4. Install OneNote.
5. Open OneNote.
6. Close OneNote.
7. Open the Start Menu.
8. Select All Programs.
9. Select Open Office Document.
10. Navigate into the My Notebook directory.
Lab – Install OneNote
This lab walks through installing OneNote. This installation is used for the rest of the course.
1. Get a product key for a single installation.
2. Run Setup.exe from the OneNote flat.
3. Perform a Custom Installation and look at the list of available options.
4. After installation is complete walk through the Tour of the product to get an introduction of
the product..
Automatic Repair
1. Close OneNote.
2. Browse to C:\Program Files\Microsoft Office\Office11.
3. Delete the OnMain.dll file.
4. Launch OneNote.
Did the application repair itself?
5. Repair the application through Add/Remove Programs.
6. Launch OneNote.
Did the application launch?
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