Administrator`s Guide

Administrator`s Guide
Device Quotas
Administrator's Guide
July 2014
www.lexmark.com
Contents
2
Contents
Overview.....................................................................................................4
Default configuration................................................................................................................................4
Before you begin.......................................................................................................................................4
Configuring the application from the control panel......................................6
Accessing the administrator home screen................................................................................................6
Configuring the reset frequency................................................................................................................6
Customizing the application notifications.................................................................................................6
Configuring the application settings..........................................................................................................7
Managing individual users.........................................................................................................................7
Configuring account defaults....................................................................................................................7
Generating reports....................................................................................................................................8
Configuring the application from the Embedded Web Server.......................9
Configuring reports...................................................................................................................................9
Importing a configuration file....................................................................................................................9
Configuring department codes................................................................................................................10
Managing multiple users.........................................................................................................................11
Exporting and importing settings and data.............................................................................................12
Importing and exporting global settings...........................................................................................................12
Exporting usage data ........................................................................................................................................12
Configuring LDAP authentication............................................................................................................13
Creating an LDAP security template .................................................................................................................13
Restricting administrative access......................................................................................................................13
Restricting black‑and‑white or color usage ......................................................................................................13
Troubleshooting.........................................................................................15
No usage information has been stored for a user...................................................................................15
Usage data is not updated.......................................................................................................................15
Error when importing a CSV file..............................................................................................................15
User is unable to copy.............................................................................................................................15
User is unable to print.............................................................................................................................16
User is unable to scan.............................................................................................................................16
User is unable to send faxes....................................................................................................................17
User not receiving quota‑related e‑mail messages.................................................................................17
Administrator not receiving quota‑related e‑mail messages..................................................................17
Contents
3
User quota cannot be found...................................................................................................................18
Application is not running.......................................................................................................................18
Appendix....................................................................................................20
Notices.......................................................................................................21
Index..........................................................................................................22
Overview
4
Overview
Use the application to set quotas for printing, scanning, copying, and faxing.
You can do the following:
•
•
•
•
•
•
Restrict color or black‑and‑white usage.
Define and enforce quotas.
Allow specified users to exceed the quota.
Show quota‑related alerts on the display or through e‑mail.
Track usage.
Reset quotas regularly.
Default configuration
By default, the application is configured for authentication with Internal Accounts. It does not prevent usage when the
preset quota is reached.
The default configuration includes the following:
•
•
•
•
•
An administrator account (“admin”)
Controlled access to color copying and printing
Controlled access to preinstalled eSF applications
Restriction of non‑authenticated print jobs
Notifications on the display when quota is reached
To modify the default configuration, do either of the following:
• “Configuring the application from the control panel” on page 6 (recommended)
• “Configuring the application from the Embedded Web Server” on page 9
Before you begin
• Enable Job Accounting in the print driver. For more information, see the Print Driver Help. If your printer does not
support Job Accounting, then download the Universal Print Driver from http://support.lexmark.com.
• Set the native function access controls of the printer to the default security template of the application.
1 From the Embedded Web Server, click Settings or Configuration, and then click Security.
2 Depending on your printer model, do one of the following:
– Click Security setup > Access controls > Function access.
– Click Edit security setup > Access controls.
3 Set the following printer functions to ES_Users_Template:
– Flash Drive Print
– Flash Drive Color Printing
– Flash Drive Scan
– Copy Function
– Copy Color Printing
Overview
– E‑mail Function
– Fax Function
– FTP Function
Notes:
– Some functions may not be supported in all printers.
– If the functions are restricted to administrators only, then set the functions to ES_Admins_Template.
4 Apply the changes.
5
Configuring the application from the control panel
6
Configuring the application from the control panel
We recommend configuring the application from the control panel.
Accessing the administrator home screen
1 From the home screen, touch Device Quotas.
2 Type admin, and then touch Done or Enter.
Configuring the reset frequency
1 From the administrator home screen, touch Reset Frequency.
2 Adjust the settings.
• Business year begins—Select the first month of the yearly accounting cycle.
• Usage reset frequency—Select how often the user quotas are reset to zero.
• Time of day—Select the time of day the user quotas are reset to zero. Use the 24‑hour clock format.
• Reset all usage now—Reset user quotas immediately.
3 Apply the changes.
Sample configuration
Use this configuration to reset user quotas quarterly at midnight with accounting cycle starting every January. The user
quota resets on the following dates and times:
•
•
•
•
Midnight of March 31
Midnight of June 30
Midnight of September 30
Midnight of December 31
1 From the “Business year begins” menu, select January.
2 From the “Usage reset frequency” menu, select Quarterly.
3 From the “Time of day” text box, enter 00:00.
4 Apply the changes.
Customizing the application notifications
1 From the administrator home screen, touch Messaging.
2 Select when to show the warning.
3 If you select Quota is near, then specify the percentage of pages remaining to indicate that the quota is near.
4 Type a custom message for each warning that you want to appear in the notification e‑mail.
5 Apply the changes.
Configuring the application from the control panel
7
Configuring the application settings
1 From the administrator home screen, touch Application Settings.
2 Adjust the settings.
• Notification e‑mail—Type the e‑mail address associated with the administrator account. All administrator
e‑mail notifications are sent to this e‑mail.
Notes:
– Do not leave this field blank so that the administrator will receive notifications about the quota.
– Use commas to separate multiple e‑mail addresses.
• Allow user to print usage report—Let users print the usage report.
• Allow user to e‑mail usage report—Let users e‑mail the usage report.
• Restrict non‑authenticated printing—Require users to enter credentials before printing.
Note: Clear this option if you are using embedded or host applications that print using FTP or Port 9100.
• Restrict B&W usage—Disable printing or copying in black and white.
• Restrict color usage—Disable printing or copying in color.
• FAC Configuration File—Import an XML file that contains information on the embedded solutions that are
restricted for use.
Note: This setting is available only in the configuration page for the application in the Embedded Web
Server.
• Account defaults apply to all users—Apply the account defaults to new and existing users. For more information,
see “Configuring account defaults” on page 7.
• Panel Login Timeout—Set how long before a user is automatically logged out at the home screen.
3 Apply the changes.
Managing individual users
You can only manage individual users from the administrator home screen. For more information on managing multiple
users, see “Managing multiple users” on page 11.
1 From the administrator home screen, touch User Accounts.
2 Add, edit, or delete user accounts.
Note: Use a unique user ID.
3 To set a custom quota for the user, touch Set quota allowance. If you want to use the account defaults, then make
sure that Account defaults apply to all users is selected in Application Settings. For more information, see
“Configuring account defaults” on page 7.
4 Apply the changes.
Configuring account defaults
If you want to apply the account defaults globally, then make sure that you select Account defaults apply to all users
in Application Settings.
Configuring the application from the control panel
8
Note: Some settings are available only in select printer models.
1 From the administrator home screen, touch Account Defaults.
2 For each printer function, select the following:
• Enforcement—Select one of the following:
– Inform—Notify users when quotas are reached.
– Enforce—Disable the function when quotas are reached.
– None—Ignore quotas for the function.
• Larger paper sizes count x 2—Count tabloid (11 x 17 inches) or larger paper as two pages.
• Quota—Select the maximum number of pages a user is expected to print during the specified period.
• Overage Allowed—Specify by how many pages, if any, a user can exceed the quota.
3 Apply the changes.
Generating reports
For information on configuring reports, see “Configuring reports” on page 9.
1 From the administrator home screen, touch Reports.
2 Select the type of report you want to generate:
• Current period usage—Show usage of the printer during the current period, as specified in the Reset Frequency
settings.
• Previous period usage—Show usage of the printer during the previous period, as specified in the Reset
Frequency settings.
• Lifetime usage—Show usage of the printer since the application was installed.
• Department usage—Show usage of the printer by department during the current period, as specified in the
Reset Frequency settings.
• Individual User Reports—Show the selected users’ usage of the printer during the current period, as specified
in the Reset Frequency settings.
3 Touch E‑mail or Print.
Note: From Application Settings, you can also allow non‑administrator users to e‑mail or print usage reports.
Configuring the application from the Embedded Web Server
9
Configuring the application from the Embedded
Web Server
Configuring reports
1 From the Embedded Web Server, access the configuration page for the application.
Note: If prompted for a user ID, type admin.
2 From the Report Configuration section, adjust the settings.
Note: For more information on each setting, see the mouse‑over help.
3 Apply the changes.
Sample configuration
This configuration sends current and department usage reports to a network folder in CSV format every month at one
in the morning, with accounting cycle starting every January. For example, reports for January are received on the first
day of February.
1 From the Business year begins menu, select January.
2 From the Report Frequency menu, select Monthly.
3 From the Time of day text box, enter 01:00.
4 From the Report Type menu, select Both.
5 From the File Format menu, select CSV.
6 From the Report Destination menu, select Network Share.
7 From the Network Share Settings section, and then do the following:
a From the Network Share Address text box, type \\server_name\network_folder\, where
server_name is the server that the network folder is located, and network_folder is the name of the
shared network folder.
b From the Domain text box, type domain name.
c From the User text box, type administrator user name.
d From the Password text box, type administrator password.
8 Apply the changes.
Importing a configuration file
Upload a configuration file that configures the security settings for multiple access controls. After you import a
configuration file, all access controls in the file are set to ES_Users_Template.
1 Using a text editor, create an XML file using the following format:
<FunctionAccessControls>
Configuring the application from the Embedded Web Server
10
<FunctionAccessControl>esf.eSF_bundle_name.eSF_FAC_ID
</FunctionAccessControl>
</FunctionAccessControls>
To get eSF_bundle_name and eSF_FAC_ID, do the following:
a From the Embedded Web Server, click Settings or Configuration, and then click Import/Export > Export Security
Setups file.
b Open the exported authfile.ucf file using a text editor, and then locate the access control entries. For example,
accessControl=esf.scanToNet.scanToNetworkFAC;\.
Sample configuration file:
<FunctionAccessControls>
<FunctionAccessControl>esf.scanToNet.scanToNetworkFAC</FunctionAccessControl>
</FunctionAccessControls>
Note: More eSF access controls can be added to the configuration file.
2 From the Embedded Web Server, access the configuration page for the application.
3 From the FAC Configuration File section, select the XML configuration file to import.
4 Apply the changes.
Configuring department codes
Use department codes for extra tracking or validation.
Note: Make sure that Job Accounting is properly configured in the print driver. For more information, see the Print
Driver Help.
1 From the Embedded Web Server, access the configuration page for the application.
Note: If prompted for a user ID, type admin.
2 From the Department Code section, adjust the settings.
Notes:
• For more information on each setting, see the mouse‑over help.
• Make sure that a department list file is uploaded when department code validation is enabled.
Sample department list TXT file
#department
XYZ1
XYZ12
XYZ 123
XYZ 123 45
3 Apply the changes.
Configuring the application from the Embedded Web Server
11
Managing multiple users
You can import and export a comma‑separated value (CSV) file containing user settings. Download the template from
the Applications page in the Embedded Web Server.
Creating a user settings file makes it easier to manage users for multiple printers.
Notes:
• A user settings file does not contain usage information. Quotas are not shared across printers.
• A user settings file created on a multifunction printer can be imported to a single‑function printer.
Single‑function printers ignore settings for functions that are not supported.
• A user settings file from an earlier version of the application may not be compatible with the current version of
the application.
Downloading a user settings file template
1 From the Embedded Web Server, click Applications > Device Quotas.
2 From the User Settings File section, click Download, and then save the file in CSV format.
Updating the user settings file template
1 Open the downloaded user settings file template.
2 Create a profile for each user.
Notes:
• To use the default setting for a field, leave that field blank in the template.
• User ID and password are case‑sensitive.
3 Save the file.
Importing and exporting a user settings file
Use the exported user settings file to copy user settings to other printers running the application. You can change user
settings by importing an updated user settings file.
1 From the Embedded Web Server, click Applications > Device Quotas.
2 From the User Settings File section, import or export a user settings file.
Notes:
• Importing a user settings file overwrites the current user settings of the application.
• Depending on the number of entries, it may take a while to finish importing the user settings file. Do not
turn off your printer during this time.
Adding, editing, or deleting users in an existing user settings file
1 Export the current user settings file.
2 Edit the user settings file.
Configuring the application from the Embedded Web Server
12
3 Save the file.
Note: For information on saving usage data before deleting a user, see “Exporting usage data” on page 12.
4 Import the updated user settings file.
Exporting and importing settings and data
Importing and exporting global settings
Use the exported global settings file to copy global settings to other printers running the application. You can change
the current global settings by importing an updated global settings file.
The global settings file contains the following:
• Default quota settings for users who do not have a custom profile
• Custom notification messages
• Administrator e‑mail address
Note: Do not use the import and export options in the configuration page of the application.
1 From the Embedded Web Server, click Applications > Device Quotas.
2 From the Global Settings File section, import or export a global settings file.
Exporting usage data
Export usage data before deleting users.
1 From the Embedded Web Server, click Applications > Device Quotas.
2 From the Usage Data section, export one or more usage data.
• Export current period usage data—Export usage data that are collected since the last reset.
• Export previous period usage data (most recent interval)—Export usage data that are collected during the
interval before the last reset. For example, if resets are performed monthly and the last reset occurred on the
first day of March, then the exported usage data is for the month of February.
• Export lifetime usage data (total)—Export all usage data that are collected since the application was installed.
Exported usage data only includes data from previous completed intervals.
• Export department usage data—Export usage data for all departments. Exported usage data includes only data
from previous completed intervals.
3 Save the file.
Configuring the application from the Embedded Web Server
Configuring LDAP authentication
By default the application is configured for authentication with Internal Accounts.
Creating an LDAP security template
1 From the Embedded Web Server, click Settings or Configuration.
2 Click Security, and then click Security Setup or Edit Security Setup.
Note: If prompted for a user ID, type admin.
3 Click LDAP > Add an LDAP Setup.
4 Configure the settings.
5 Apply the changes.
Restricting administrative access
1 From the Embedded Web Server, click Settings or Configuration.
2 Click Security, and then click Security Setup or Edit Security Setup.
Note: If prompted for a user ID, type admin.
3 Click Access Controls.
4 Set the following access controls to the created LDAP security template:
Note: The following access controls may be grouped in a folder. To view these controls, click Administrative
Menus and Management.
• Security Menu at the Device—Restrict access to the Security menu from the control panel.
• Security Menu Remotely—Restrict access to the Security menu from the Embedded Web Server.
• Solutions Configuration or eSF Configuration—Restrict access to the configuration page of any installed
solutions.
5 Apply the changes.
Restricting black‑and‑white or color usage
1 From the Embedded Web Server, click Settings or Configuration.
2 Click Security, and then click Security Setup or Edit Security Setup.
Note: If prompted for a user ID, type admin.
3 Click Access Controls.
4 Set the following access controls to the created LDAP security template:
Note: The following access controls may be grouped in a folder. To view these controls, click Function Access.
• Flash Drive Print—Require users to enter credentials before printing in black and white from a flash drive.
• Flash Drive Color Print—Require users to enter credentials before printing in color from a flash drive.
13
Configuring the application from the Embedded Web Server
• Copy Function—Require users to enter credentials before copying in black and white.
• Copy Color Function—Require users to enter credentials before copying in color.
5 Apply the changes.
14
Troubleshooting
15
Troubleshooting
No usage information has been stored for a user
MAKE SURE THAT THE USER IS NOT DELETED FROM THE APPLICATION
Check the list of users found in User Accounts in the administrator home screen. For information on accessing the
home screen, see “Accessing the administrator home screen” on page 6.
Usage data is not updated
DO NOT SCAN FROM THE EMBEDDED WEB SERVER USING A SCAN PROFILE
The application does not track scan jobs that use scan profiles.
Error when importing a CSV file
CHECK THE ERROR MESSAGE
The error message specifies the user ID and row where the error occurred. Open the CSV file, and then solve the
problem at the indicated location.
User is unable to copy
Try one or more of the following:
MAKE SURE THAT THE USER ENTERS THE CORRECT CREDENTIALS
The user ID and password used to authenticate to the printer are case‑sensitive.
MAKE SURE THAT THE USER IS STILL FAR FROM THE QUOTA
Nearing, reaching, or exceeding the quota may restrict the user from copying. Configure the user quota from User
Accounts in the administrator home screen. For more information, see “Managing individual users” on page 7.
MAKE SURE THAT THE USER CAN ACCESS THE PRINTER USING AN INTERNAL ACCOUNT
The user may not have an internal account that is allowed to access the printer. For more information on adding a
user, see “Managing individual users” on page 7.
Troubleshooting
16
User is unable to print
Try one or more of the following:
MAKE SURE THAT THE USER ENTERS THE CORRECT CREDENTIALS
The user ID and password used to authenticate to the printer are case‑sensitive.
CHECK IF THE USER IS PRINTING THROUGH AN FTP OR PORT 9100
If the user is printing through an FTP or Port 9100, then clear Restrict non‑authenticated printing in Application
Settings in the administrator home screen.
MAKE SURE THAT THE USER IS STILL FAR FROM THE QUOTA
Nearing, reaching, or exceeding the quota may restrict the user from printing. Configure the user quota from User
Accounts in the administrator home screen. For more information, see “Managing individual users” on page 7.
MAKE SURE THAT THE USER CAN ACCESS THE PRINTER USING AN INTERNAL ACCOUNT
The user may not have an internal account that is allowed to access the printer. For more information on adding a
user, see “Managing individual users” on page 7.
MAKE SURE THAT THE CORRECT PRINT DRIVER IS INSTALLED AND PROPERLY CONFIGURED
Use the default PostScript print driver that came with the printer or the Universal Print Driver.
MAKE SURE THAT JOB ACCOUNTING IS ENABLED IN THE PRINT DRIVER
Enable Job Accounting before using the application. For more information, see the Print Driver Help. If your print
driver does not support Job Accounting, then download the Universal Print Driver from
http://support.lexmark.com.
User is unable to scan
Try one or more of the following:
MAKE SURE THAT THE USER ENTERS THE CORRECT CREDENTIALS
The user ID and password used to authenticate to the printer are case‑sensitive.
MAKE SURE THAT THE USER CAN ACCESS THE PRINTER USING AN INTERNAL ACCOUNT
The user may not have an internal account that is allowed to access the printer. For information on adding a user,
see “Managing individual users” on page 7.
Troubleshooting
17
User is unable to send faxes
Try one or more of the following:
MAKE SURE THAT THE USER ENTERS THE CORRECT CREDENTIALS
The user ID and password used to authenticate to the printer are case‑sensitive.
MAKE SURE THAT THE USER CAN ACCESS THE PRINTER USING AN INTERNAL ACCOUNT
The user may not have an internal account that is allowed to access the printer. For information on adding a user,
see “Managing individual users” on page 7.
MAKE SURE THAT THE FAX MODULE IS INSTALLED AND CORRECTLY CONFIGURED
For more information on attaching and setting up fax, see the printer User’s Guide.
User not receiving quota‑related e‑mail messages
Try one or more of the following:
MAKE SURE THAT THE CORRECT E‑MAIL ADDRESS IS SPECIFIED FOR THE USER
For more information, see “Managing individual users” on page 7.
CHECK THE USER’S ENFORCEMENT SETTING
If a global setting or custom quota setting is applied to the user, then set the enforcement setting to Enforce or
Inform. For more information, see “Configuring account defaults” on page 7.
MAKE SURE THAT THE E‑MAIL MESSAGES ARE NOT BLOCKED BY A SPAM FILTER
Administrator not receiving quota‑related e‑mail messages
Try one or more of the following:
MAKE SURE THAT THE CORRECT E‑MAIL ADDRESS IS SPECIFIED IN NOTIFICATION AND E‑MAIL
ADDRESS UNDER ACCOUNT SETTINGS
For more information, see “Managing individual users” on page 7.
MAKE SURE THAT THE E‑MAIL MESSAGES ARE NOT BLOCKED BY A SPAM FILTER
Troubleshooting
18
User quota cannot be found
ADD THE USER FROM THE APPLICATION
New users added from internal accounts are not automatically added to the application. Device Quotas synchronizes
users from internal accounts only during the first installation. Make sure to add new users from the configuration
page of the application. Adding users from the application updates the Internal Accounts. For more information, see
“Managing individual users” on page 7.
Application is not running
Try one or more of the following:
MAKE SURE THAT THE APPLICATION IS INSTALLED ON THE DEVICE
1 From the Embedded Web Server, click Settings or Configuration.
2 Depending on your printer, do one of the following:
• Click Apps > Apps Management.
• Click Device Solutions > Solutions (eSF).
• Click Embedded Solutions.
3 Verify that the application appears in the list of installed solutions.
For more information on obtaining the application, contact your Lexmark representative.
MAKE SURE THAT THE APPLICATION IS RUNNING
1 From the Embedded Web Server, click Settings or Configuration.
2 Depending on your printer, do one of the following:
• Click Apps > Apps Management.
• Click Device Solutions > Solutions (eSF).
• Click Embedded Solutions.
3 If the application is stopped or disabled, then enable the application.
MAKE SURE THAT THE APPLICATION IS LICENSED
1 From the Embedded Web Server, click Settings or Configuration.
2 Depending on your printer, do one of the following:
• Click Apps > Apps Management.
• Click Device Solutions > Solutions (eSF).
• Click Embedded Solutions.
Troubleshooting
3 Select the application from the list, and then click License.
4 Verify that the application is licensed.
For more information on obtaining a license, contact your Lexmark representative.
19
Appendix
20
Appendix
Accessing the configuration page for the application using the
Embedded Web Server
1 Open a Web browser, and then type the printer IP address.
Note: View the IP address in the TCP/IP section of the Network/Ports menu.
2 Click Settings or Configuration.
3 Depending on your printer model, do one of the following:
• Click Apps > Apps Management.
• Click Device Solutions > Solutions (eSF).
• Click Embedded Solutions.
4 Select the application from the list, and then click Configure.
Customizing the application icon
1 From the Embedded Web Server, access the configuration page for the application.
2 Specify the text and image that you want to appear on your home screen.
Note: Some applications require you to change the settings from the profile page.
3 Save your changes.
Licensing applications
Applications require a valid electronic license to run on select printers.
For more information on purchasing a license for an application, or for any other licensing information, contact your
Lexmark representative.
Notices
21
Notices
Edition notice
July 2014
The following paragraph does not apply to any country where such provisions are inconsistent with local law:
LEXMARK INTERNATIONAL, INC., PROVIDES THIS PUBLICATION “AS IS” WITHOUT WARRANTY OF ANY KIND, EITHER
EXPRESS OR IMPLIED, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS
FOR A PARTICULAR PURPOSE. Some states do not allow disclaimer of express or implied warranties in certain
transactions; therefore, this statement may not apply to you.
This publication could include technical inaccuracies or typographical errors. Changes are periodically made to the
information herein; these changes will be incorporated in later editions. Improvements or changes in the products or
the programs described may be made at any time.
References in this publication to products, programs, or services do not imply that the manufacturer intends to make
these available in all countries in which it operates. Any reference to a product, program, or service is not intended to
state or imply that only that product, program, or service may be used. Any functionally equivalent product, program,
or service that does not infringe any existing intellectual property right may be used instead. Evaluation and verification
of operation in conjunction with other products, programs, or services, except those expressly designated by the
manufacturer, are the user’s responsibility.
For Lexmark technical support, visit http://support.lexmark.com.
For information on supplies and downloads, visit www.lexmark.com.
© 2014 Lexmark International, Inc.
All rights reserved.
GOVERNMENT END USERS
The Software Program and any related documentation are "Commercial Items," as that term is defined in 48 C.F.R.
2.101, "Computer Software" and "Commercial Computer Software Documentation," as such terms are used in 48 C.F.R.
12.212 or 48 C.F.R. 227.7202, as applicable. Consistent with 48 C.F.R. 12.212 or 48 C.F.R. 227.7202-1 through 227.7207-4,
as applicable, the Commercial Computer Software and Commercial Software Documentation are licensed to the U.S.
Government end users (a) only as Commercial Items and (b) with only those rights as are granted to all other end users
pursuant to the terms and conditions herein.
Trademarks
Lexmark and Lexmark with diamond design are trademarks of Lexmark International, Inc., registered in the United
States and/or other countries.
All other trademarks are the property of their respective owners.
Index
22
Index
A
accessing the configuration page
using the Embedded Web
Server 20
account settings
configuring 7
adding users
from the admin home screen 7
using the user settings file 11
administrative access
restricting 13
administrator e‑mail address
configuring 7
administrator home screen
accessing 6
application icon
customizing 20
application is not running 18
applications
licensing 20
archived usage data
exporting 12
B
before you begin 4
black‑and‑white usage
restricting 13
C
color usage
restricting 13
configuration file
security settings 9
setting access controls 9
XML format 9
configuration page for the
application
accessing 20
configuring
account defaults 7
account settings 7
administrator e‑mail address 7
department code 10
overage allowance 7
reports 9
reset frequency 6
configuring the application
from the control panel 6
creating
LDAP security template 13
customizing the application icon 20
J
D
LDAP
restricting administrative
access 13
LDAP security template
creating 13
licensing applications 20
logging in 6
default configuration 4
deleting users
from the admin home screen 7
using the CSV file 11
department code
configuring 10
E
editing users
from the admin home screen 7
using the user settings file 11
Embedded Web Server
accessing the configuration
page 20
error messages
User quota account not found.
Please contact the system
administrator. 18
exporting global settings 12
exporting summary usage data 12
exporting usage data 12
e‑mail notifications
customizing 6
G
generating reports 8
global settings
exporting 12
importing 12
transferring to other devices 12
H
home screen icon
customizing 20
I
importing configuration file 9
importing global settings 12
invalid user 18
Job Accounting
enabling 4
L
M
managing individual users 7
managing users 11
messaging 6
N
native functions access controls
configuring 4
notices 21
O
overview 4
Q
quota enforcement
enforcing 7
informing 7
quota information not found 18
R
reports
configuring 9
e‑mailing 8
printing 8
reset frequency
configuring 6
restricting administrative access 13
LDAP 13
restricting black‑and‑white
usage 13
restricting color usage 13
Index
S
summary usage data
exporting 12
T
transferring global settings to other
devices 12
troubleshooting
administrator not receiving
e‑mails 17
application error 18
error when importing a .csv
file 15
no usage information stored for a
user 15
usage data is not updated 15
user quota not found 18
users not receiving e‑mails 17
users unable to copy 15
users unable to print 16
users unable to scan 16
users unable to send faxes 17
U
usage data
exporting 12
usage data is not updated 15
usage reports
allowing user to e‑mail 7
allowing user to print 7
user quota account not found 18
user settings file
adding users 11
deleting users 11
editing users 11
users
adding from the admin home
screen 7
deleting from the admin home
screen 7
editing from the admin home
screen 7
23
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