HP LaserJet M9040/M9050 Multifunction Printer series User guide

HP LaserJet M9040/M9050 Multifunction Printer series User guide

HP LaserJet M9040/M9050 MFP

Embedded Web Server

User Guide

HP LaserJet M9040/M9050 MFP Embedded Web

Server

User Guide

Copyright and Warranty

© 2007 Copyright Hewlett-Packard

Development Company, L.P.

Reproduction, adaptation or translation without prior written permission is prohibited, except as allowed under the copyright laws.

The information contained herein is subject to change without notice.

The only warranties for HP products and services are set forth in the express warranty statements accompanying such products and services. Nothing herein should be construed as constituting an additional warranty. HP shall not be liable for technical or editorial errors or omissions contained herein.

Trademarks and credits

Adobe® and PostScript® are trademarks of

Adobe Systems Incorporated.

Microsoft® and Windows® are U.S.

registered trademarks of Microsoft Corp.

Edition 1, 9/2007

Table of contents

1 Overview

What is an embedded Web server? .................................................................................................... 1

Features .............................................................................................................................. 1

HP Web Jetadmin and the HP Embedded Web Server ...................................................... 2

System requirements ........................................................................................................................... 2

Opening the HP Embedded Web Server ............................................................................................. 2

Login and logoff .................................................................................................................................... 4

To log in as an administrator ............................................................................................... 4

To log off as an administrator ............................................................................................. 4

Navigating through the HP Embedded Web Server ............................................................................. 5

2 Viewing product status from the HP EWS Information screens

Device Status ...................................................................................................................................... 8

Configuration Page ............................................................................................................................... 9

Supplies Status .................................................................................................................................. 11

Event Log ........................................................................................................................................... 12

Usage Page ........................................................................................................................................ 13

Device Information ............................................................................................................................. 15

Control Panel Snapshot ..................................................................................................................... 16

Print .................................................................................................................................................... 17

Printing a file or updating firmware from the Print screen .................................................. 18

3 Configuring the product from the Settings screens

Configure Device ................................................................................................................................ 19

Using the menus on the Configure Device screen ............................................................ 20

Tray Sizes/Types ................................................................................................................................ 21

E-mail Server ...................................................................................................................................... 22

Configuring outgoing e-mail ............................................................................................... 22

Configuring the return e-mail address ............................................................................... 23

Alerts .................................................................................................................................................. 24

Using the Alerts screen with a product ............................................................................. 25

AutoSend ............................................................................................................................................ 29

To turn on the AutoSend feature ....................................................................................... 30

Security .............................................................................................................................................. 31

Authentication Manager ..................................................................................................................... 32

LDAP Authentication .......................................................................................................................... 33

Kerberos Authentication ..................................................................................................................... 36

Kerberos Authentication Tasks .......................................................................................... 38

Initializing Kerberos authentication ................................................................... 38

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Configure the Authentication Manager for Kerberos Authentication ................. 39

Configure Address Settings for Kerberos Authentication .................................. 39

Use the MFP control panel for Kerberos Authentication ................................... 40

Device PIN Authentication .................................................................................................................. 41

User PIN Authentication ..................................................................................................................... 42

Add New Users .................................................................................................................. 42

Edit or delete existing users ............................................................................................... 43

Edit Other Links .................................................................................................................................. 44

Adding a link ...................................................................................................................... 44

Removing a link ................................................................................................................. 45

Device Information ............................................................................................................................. 46

Language ........................................................................................................................................... 47

Date & Time ....................................................................................................................................... 48

Date/Time Format .............................................................................................................. 49

Clock Drift Correction ......................................................................................................... 49

Wake Time ......................................................................................................................................... 51

4 Setting the digital sending options

General Settings ................................................................................................................................. 53

Send to Folder .................................................................................................................................... 54

Adding a shared folder ....................................................................................................... 55

Editing or viewing a predefined folder ................................................................................ 61

Removing a predefined folder ............................................................................................ 61

Removing all folders .......................................................................................................... 61

Testing a predefined folder ................................................................................................ 61

E-mail Settings ................................................................................................................................... 63

Advanced E-mail Settings .................................................................................................. 65

E-mail Address Book .......................................................................................................................... 66

E-mail Address Book tasks ................................................................................................ 67

Fax Address Book .............................................................................................................................. 68

Fax Address Book tasks .................................................................................................... 69

Import/Export ...................................................................................................................................... 70

Import an address book ..................................................................................................... 71

Required data and record limits ........................................................................ 72

Creating an import file using Microsoft Outlook ................................................ 72

Export an address book ..................................................................................................... 73

Clear address books .......................................................................................................... 73

Addressing Settings ........................................................................................................................... 74

Advanced Addressing Settings .......................................................................................... 77

Log ..................................................................................................................................................... 78

Preferences ........................................................................................................................................ 80

5 Managing network operation from the Networking screens

Overview ............................................................................................................................................ 81

HP Jetdirect Security Configuration Wizard ....................................................................................... 83

6 Using the Other Links as a resource

hp instant support .............................................................................................................................. 85

How hp instant support works ............................................................................................ 85

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Information you can get from hp instant support ............................................................... 86

Shop for Supplies ............................................................................................................................... 86

Product Support ................................................................................................................................ 87

My Service Provider and My Service Contract ................................................................................... 87

Index ................................................................................................................................................................... 89

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List of tables

Table 1-1 HP Embedded Web Server ................................................................................................................ 5

Table 2-1 Device Status ..................................................................................................................................... 8

Table 2-2 Configuration Page .......................................................................................................................... 10

Table 2-3 Supplies Status ................................................................................................................................ 11

Table 2-4 Event Log ......................................................................................................................................... 12

Table 2-5 Usage Page ..................................................................................................................................... 14

Table 2-6 Print page ......................................................................................................................................... 17

Table 3-1 Configure Device .............................................................................................................................. 19

Table 3-2 Tray Sizes/Types ............................................................................................................................. 21

Table 3-3 E-mail Server ................................................................................................................................... 22

Table 3-4 Alerts ................................................................................................................................................ 24

Table 3-5 AutoSend ......................................................................................................................................... 29

Table 3-6 Security ............................................................................................................................................ 31

Table 3-7 Authentication Manager ................................................................................................................... 32

Table 3-8 LDAP Authentication ........................................................................................................................ 33

Table 3-9 Kerberos Authentication ................................................................................................................... 36

Table 3-10 Edit Other Links .............................................................................................................................. 44

Table 3-11 Language ....................................................................................................................................... 47

Table 3-12 Date & Time ................................................................................................................................... 48

Table 3-13 Sleep Schedule .............................................................................................................................. 51

Table 4-1 General Settings .............................................................................................................................. 53

Table 4-2 Send to Folder settings .................................................................................................................... 54

Table 4-3 Add Shared Folder screen ............................................................................................................... 59

Table 4-4 E-mail Settings ................................................................................................................................. 63

Table 4-5 Advanced E-mail Settings ................................................................................................................ 65

Table 4-6 E-mail Address Book screen ............................................................................................................ 66

Table 4-7 Fax Address Book ............................................................................................................................ 68

Table 4-8 Import/Export screen ........................................................................................................................ 70

Table 4-9 Addressing Settings ......................................................................................................................... 74

Table 4-10 Advanced Addressing Settings ...................................................................................................... 77

Table 4-11 Log ................................................................................................................................................. 78

Table 4-12 Preferences Settings ...................................................................................................................... 80

Table 5-1 Network Settings .............................................................................................................................. 81

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List of figures

Figure 1-1 Enter Network Password dialog box ................................................................................................. 4

Figure 1-2 Sample HP EWS screen ................................................................................................................... 5

Figure 2-1 Device Status screen ........................................................................................................................ 8

Figure 2-2 Configuration Page .......................................................................................................................... 9

Figure 2-3 Supplies Status screen ................................................................................................................... 11

Figure 2-4 Event Log screen ............................................................................................................................ 12

Figure 2-5 Usage Page 1 of 2 .......................................................................................................................... 13

Figure 2-6 Usage Page2 of 2 ........................................................................................................................... 14

Figure 2-7 Device Information screen .............................................................................................................. 15

Figure 2-8 Control Panel Snapshot screen ...................................................................................................... 16

Figure 2-9 Print screen ..................................................................................................................................... 17

Figure 3-1 Configure Device screen ................................................................................................................. 19

Figure 3-2 Tray Sizes/Types screen ................................................................................................................ 21

Figure 3-3 E-mail Server screen ...................................................................................................................... 22

Figure 3-4 Alerts screen ................................................................................................................................... 24

Figure 3-5 Alerts - setup .................................................................................................................................. 26

Figure 3-6 Alerts - test screen .......................................................................................................................... 28

Figure 3-7 AutoSend screen ............................................................................................................................ 29

Figure 3-8 Security screen ............................................................................................................................... 31

Figure 3-9 Authentication Manager screen ...................................................................................................... 32

Figure 3-10 LDAP Authentication screen ......................................................................................................... 33

Figure 3-11 Kerberos Authentication screen ................................................................................................... 36

Figure 3-12 Device PIN Authentication screen ................................................................................................ 41

Figure 3-13 User PIN Authentication screen .................................................................................................... 42

Figure 3-14 Edit Other Links screen ................................................................................................................. 44

Figure 3-15 Device Information screen ............................................................................................................ 46

Figure 3-16 Language screen .......................................................................................................................... 47

Figure 3-17 Date & Time screen ...................................................................................................................... 48

Figure 3-18 Date/Time – Format screen .......................................................................................................... 49

Figure 3-19 Date & Time - clock drift correction screen ................................................................................... 49

Figure 3-20 Sleep Schedule screen ................................................................................................................. 51

Figure 4-1 General Settings screen ................................................................................................................. 53

Figure 4-2 Send to Folder screen ..................................................................................................................... 54

Figure 4-3 Sharing tab ..................................................................................................................................... 56

Figure 4-4 Permissions dialog box ................................................................................................................... 57

Figure 4-5 Select Users dialog box .................................................................................................................. 58

Figure 4-6 Add Shared Folder screen .............................................................................................................. 59

Figure 4-7 E-mail Settings screen .................................................................................................................... 63

Figure 4-8 Advanced E-mail Settings screen ................................................................................................... 65

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Figure 4-9 E-mail Address Book screen ........................................................................................................... 66

Figure 4-10 Fax Address Book screen ............................................................................................................. 68

Figure 4-11 Import/Export screen ..................................................................................................................... 70

Figure 4-12 Addressing Settings screen .......................................................................................................... 74

Figure 4-13 Advanced Addressing Settings screen ......................................................................................... 77

Figure 4-14 Log screen .................................................................................................................................... 78

Figure 4-15 Details screen ............................................................................................................................... 79

Figure 4-16 Preferences Settings screen ......................................................................................................... 80

Figure 5-1 Network Settings screen ................................................................................................................. 81

Figure 5-2 HP Jetdirect Security Configuration Wizard .................................................................................... 83

Figure 6-1 Device Status screen ...................................................................................................................... 85

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1 Overview

What is an embedded Web server?

A Web server provides an environment in which Web programs can run, in much the same way that an operating system, such as Microsoft® Windows®, provides an environment in which programs can run on your computer. A Web browser, such as Microsoft Internet Explorer, Apple Safari, or Mozilla Firefox, can show output from a Web server.

An embedded Web server resides on a hardware product (such as a printer) in the firmware, rather than as software that is loaded on a network server.

The advantage of an embedded Web server is that it provides an interface to the product that anyone who has a network-connected computer and a standard Web browser can open and use. No special software needs to be installed or configured.

With the HP Embedded Web Server (HP EWS), you can view device status information, change settings, and manage the product at your computer.

NOTE:

In this guide, the terms "product" and "device" are used interchangeably. When products or devices are discussed in this guide, the information pertains to HP LaserJet printers or multifunction peripherals (MFPs), or HP Digital Senders. For specific information about the features that your printer,

MFP, or digital sender supports, see the documentation that came with your product.

Features

You can use the HP EWS to view product and network status and to manage printing functions from your computer, rather than at the product control panel. With the HP EWS, you can perform these tasks:

● View control-panel messages and product-status information.

Determine the remaining life for all supplies and configure specific ordering information for supplies.

● Gain access to the product's technical support page.

Gain access to specific support for recent product events.

● Add up to five additional links or customize links to other Web sites.

View and change product configuration, such as tray configurations.

● View and change network configuration.

View and print information pages, such as the Configuration page.

● Receive alerts about product events, such as when the product is low on supplies, through e-mail.

Set up four different destination lists for each user (administrators and service), with up to 20 recipients on each of the four lists.

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1

Select the language in which to display the HP EWS screens.

● Print to an HP product without having to install the product print driver.

Conserve energy by scheduling the product sleep delay so that the product will go into sleep mode after a period of time of not being used.

● Schedule wakeup times for each day so that the product has finished initializing and calibrating by the time it is to be used.

Send product configuration and supplies usage information periodically to your service provider.

● Configure the product's security settings.

HP Web Jetadmin and the HP Embedded Web Server

HP Web Jetadmin is a Web-based system management tool that you can use with a Web browser. The

HP EWS and HP Web Jetadmin work together to meet all of your product-management needs. You can use the software to install and manage networked products effectively. Network administrators can manage networked products remotely, from practically anywhere.

The HP EWS provides a simple, easy-to-use solution for one-to-one product management in environments that have a limited number of products. However, in environments that have several products, you might want to use HP Web Jetadmin to manage groups of products. With HP Web

Jetadmin you can discover, manage, and configure multiple products simultaneously.

HP Web Jetadmin is available from HP online support (HP Web Jetadmin www.hp.com/go/ webjetadmin ).

System requirements

In order to use the HP EWS, you must have the following components:

A supported Web browser. Browsers that support embedded Web servers include (but are not limited to) the following:

Konqueror 3.5 or later

Microsoft Internet Explorer 6.0 or later

Mozilla Firefox 1.0 or later

Opera 9.0 or later

Safari 1.0 or later

A transmission control protocol/Internet protocol-based (TCP/IP-based) network connection.

An HP Jetdirect print server (embedded or enhanced input/output [EIO]) installed in the product.

Opening the HP Embedded Web Server

Use the following procedure to open the HP EWS.

2 Chapter 1 Overview ENWW

NOTE:

You cannot view the HP EWS screens from outside of a firewall.

1.

Open a supported Web browser.

2.

In the Address or Go to field, type the IPv4 or IPv6 TCP/IP address, the host name, or the configured host name that is assigned to the product. See the following examples.

IPv4 TCP/IP address: http://192.168.1.1

IPv6 TCP/IP address: http://[2001:0ba0:0000:0000:0000:0000:0000:1234]

Host name: npiXXXXXX

If you do not know the TCP/IP address for the product, you can find it by using the control-panel menu or by printing a configuration page. For instructions, see the user guide that came with your product.

NOTE:

The HP EWS for the device supports IPv6 on the Information, Settings, and Networking tabs. However, the Digital Sending tab supports only IPv4 address configuration.

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Login and logoff

The HP EWS has screens that can be used to view product information and change configuration options. The screens that appear, and the settings on them, vary according to how you gain access to the HP EWS: as a general user, an information technology (IT) administrator, or a service provider.

These passwords can be customized by an IT administrator or a service provider.

In a password-protected HP EWS, only the Information tab is available to users who do not log in by using the password. If no password has been set (which is the default), all of the tabs are visible.

If a password has been set, you must log on as an IT administrator or a service provider to gain access to the protected HP EWS tabs (Settings, Digital Sending, and Networking).

NOTE:

For information about changing passwords as an IT administrator, see

Security on page 31 . If you are a service provider, see your product service guide.

To log in as an administrator

Use the following procedure to log in to the HP EWS as an administrator.

1.

After you open the EWS, click the Log In link in the upper-right corner of the screen.

The Enter Network Password dialog box appears, as shown in the following illustration. The appearance of the login screen might vary, depending on your operating system and browser.

Figure 1-1

Enter Network Password dialog box

2.

Type admin

for the user name, type your password, and then click OK.

To log off as an administrator

Use the following procedure to log off.

1.

Click the Log Off link.

2.

To complete the logoff, close the browser.

CAUTION:

If you do not close the browser, the connection to the product HP EWS continues to run and could pose security risks.

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Navigating through the HP Embedded Web Server

To navigate through the HP EWS screens, click one of the tabs (such as Information or Settings), and then click one of the menus on the navigation bar that is located on the left side of the screen.

The following illustration and table provide information about the HP EWS screens.

NOTE:

The appearance of the HP EWS screens might differ from the illustrations in this user guide, depending on the product features and the settings that your IT administrator has established.

Figure 1-2

Sample HP EWS screen

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Table 1-1 HP Embedded Web Server

Callout HP EWS screen feature

Description

1 View the product name.

2

Product name and TCP/IP address

Tabs

More information

Information tab

Settings tab

View information about the product. You cannot configure the product using the screens on this tab.

See

Viewing product status from the

HP EWS Information screens on page 7 .

Use the features on this tab to configure the product.

See

Configuring the product from the

Settings screens on page 19 .

Digital Sending tab Use the features on this tab to configure the digital sending capabilities.

See

Setting the digital sending options on page 53 .

Networking tab

NOTE:

If the Digital

Sending Software

(HP DSS) has been installed, the digital sending options must be configured by using the

HP MFP DSS

Configuration Utility.

View network status and configure the network settings.

See

Managing network operation from the Networking screens on page 81 .

Navigating through the HP Embedded Web Server 5

Table 1-1 HP Embedded Web Server (continued)

Callout HP EWS screen feature

Description

3 Menus

4

5

Other Links

Screen

More information

Different on each tab Click a tab to show the menus.

hp instant support

Connect to a set of Web resources that help solve problems and describe the additional services that are available for your

HP product.

See

Using the Other Links as a resource on page 85 .

● See

hp instant support on page 85

.

See

Product Support on page 87 .

Shop for Supplies

Use the Internet to order genuine HP supplies for your HP product.

● See

My Service Provider and My

Service Contract on page 87 .

Product Support

Use product-specific help from the HP Web site to solve a problem.

Different for each menu item

Click a menu item to show a screen.

● See

Viewing product status from the HP EWS Information screens on page 7 .

See

Configuring the product from the Settings screens on page 19 .

See

Managing network operation from the Networking screens on page 81

.

6 Chapter 1 Overview ENWW

2 Viewing product status from the

HP EWS Information screens

The screens available from the Information tab are for informational purposes only; you cannot configure the product from these screens. To configure the product through the HP EWS, see

Configuring the product from the Settings screens on page 19 .

NOTE:

Some products do not support all of these screens.

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Device Status

Use the Device Status screen to view the current status of the product. The following illustration and table describe how to use this screen.

Figure 2-1

Device Status screen

4

5

Table 2-1 Device Status

Callout

1

2

3

6

7

Area on the screen

HP EWS tabs and menus

Status

Control-panel buttons

Supplies

Supplies Details

Media

Change Settings

Information or capability that the area provides

For more information, see

Navigating through the HP Embedded Web Server on page 5 .

Shows the device status (the same information that appears on the control-panel display).

If the device requires user intervention, a Help image appears in this area providing instructions in a pop-up window.

Use these control-panel buttons just as you would at the product. To select which control-panel buttons appear on this screen, go to the Security screen on the

Settings tab.

Shows the percentage of life remaining for each supply.

Opens the Supplies Status screen, where you can view information about product supplies.

Shows the status and configuration information for the input trays and output bins.

The media status is OK until the tray is completely empty. When the tray is empty, the status is Out.

Takes you to the Settings tab, where you can configure settings for the device.

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Configuration Page

Use the Configuration Page screen to view current product settings, help troubleshoot problems, and verify the installation of optional accessories such as dual inline memory modules (DIMMs). The following illustration and table describe how to use this screen.

Figure 2-2

Configuration Page

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4

5

Table 2-2 Configuration Page

Callout Area on the screen

1 HP EWS tabs and menus

2 Device Information

3 Options

6

Memory

Security

Paper Trays and Options

Information or capability that the area provides

For more information, see Navigating through the HP Embedded Web

Server on page 5 .

Lists the serial number, version numbers, and other information for the device.

Displays information about optional accessories and configurations. The following information appears:

Version and TCP/IP address for all network devices connected to the product (Jetdirect or internal Jetdirect)

● All of the printer languages that are installed (such as printer command language [PCL] and PostScript® [PS])

Options that are installed in each DIMM slot and EIO slot

● USB devices that can be connected to a printer used as a host USB controller, such as mass storage devices, card swipes, or keypads

Lists the memory information, PCL Driver Work Space (DWS), and resource saving information.

Lists the status of the control-panel lock, disk write-protect options, and direct-connect (USB or parallel) ports.

You can change the status of the Direct Connect ports on the Security screen under the Settings tab by selecting or clearing the Disable

Direct Ports check box.

Lists the size and type of media that is specified for each of the trays in the product. If a duplexing unit or any paper-handling accessories are installed on the product, information about those devices is also listed here.

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Supplies Status

The Supplies Status screen shows more detailed supplies information and provides part numbers for genuine HP supplies. (It is helpful to have the part numbers available when ordering supplies.) The following illustration and table describe how to use this screen.

Figure 2-3

Supplies Status screen

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2

3

Table 2-3 Supplies Status

Callout

1

Area on the screen

HP EWS tabs and menus

Shop for Supplies link

Print Cartridge Information

Information or capability that the area provides

For more information, see

Navigating through the HP Embedded Web

Server on page 5 .

Use this feature to connect to a Web page that facilitates online ordering of supplies from a reseller of your choice.

If available, this lists the percent of life remaining and the estimated number of pages remaining before the supply is empty; the total number of pages that have been processed with the supply; the supply serial number and

HP part number; and an indication of whether or not the supply has reached the low status.

If the Override at Out option has been enabled at the product control panel, a message appears, when the supply is exhausted, stating that the cartridge was used with the override setting.

NOTE:

If a non-HP supply is used, information about the device might not be available. In addition, a warning message about the risks associated with using non-HP supplies could appear on the screen. No further information about the status of the supply will be available.

Supplies Status 11

Event Log

The Event Log screen shows the most recent product events, including jams, service errors, and other printer errors. The following illustration and table describe how to use this screen.

Figure 2-4

Event Log screen

2

3

4

5

6

7

8

9

Table 2-4 Event Log

Callout

1

Area on the screen

HP EWS tabs and menus

Current Engine Cycles

Number

Date and Time

Engine Cycles

Event

Firmware

Description or Personality

Product Support link

Information or capability that the area provides

For more information, see

Navigating through the HP Embedded Web Server on page 5 .

Shows the number of engine cycles that the product has completed to date.

Lists the order in which the errors occurred. The last error to occur has the highest number.

Lists the date and time for each event logged.

Shows the number of engine cycles that the product had completed when the error occurred. The product completes one engine cycle for every Letter/A4size page side that it prints or copies.

Shows the internal event code for each event.

Shows the version numbers of Firmware upgrades.

Shows a brief description of some events.

Provides access to the HP support Web site for product-specific troubleshooting information.

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Usage Page

The Usage Page screen gives a page count for each size of media that has passed through the product, as well as the number of duplexed pages. The total is calculated by multiplying the sum of the print count values by the Units value.

The information on this screen can be used to determine how much toner or paper to keep on hand.

The following illustration and table describe how to use this screen.

Figure 2-5

Usage Page 1 of 2

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Figure 2-6

Usage Page2 of 2

Table 2-5 Usage Page

Callout

1

2

3

4

5

6

Area on the screen Information or capability that the area provides

HP EWS tabs and menus

Usage Totals (equivalent)

Units

Duplex 1 Image

For more information, see Navigating through the HP Embedded Web

Server on page 5 .

Indicates the types of pages that have been printed, the number of singlesided pages that have been printed, the number of duplexed pages that have been printed, and the total number of pages that have been printed.

A unit is equal to a standard A4-size (letter-size) page. All other page sizes are referenced in relation to this standard size. An A4-size (letter-size) page printed on both sides counts as 2 units.

“Duplex 1 image” refers to pages that are printed as part of a duplexed print job, but which are blank on the second side.

Print Modes & Paper Path Usage

(actual)

Indicates the different print modes that have been used for color and monochrome (black-and-white) print jobs.

Historical Device Coverage Indicates the average amount of toner that is used on each printed page.

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Device Information

The Device Information screen shows the following information:

Device name

Device location

Asset number

● Company name

Contact person

Product name

Device model

Device serial number

The product name, device model, and device serial number are generated automatically. You can configure the other information on this screen from the Device Information screen on the Settings tab.

Figure 2-7

Device Information screen

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Control Panel Snapshot

The Control Panel Snapshot screen shows the product control-panel display as if you were standing at the product. Because this view shows the product status, it can help you troubleshoot problems with the product.

NOTE:

The appearance of the screen might vary, depending on your product.

Figure 2-8

Control Panel Snapshot screen

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Print

NOTE:

The Print screen (and the Print menu on the left) is available only if it has been configured to appear on the Security screen under the Settings tab. Use the Security screen to disable the Print screen if you do not want it to appear for security reasons. For more information, see

Security on page 31

.

Use the Print screen to print print-ready files or to update your product firmware remotely.

You can use the Print screen to print one file at a time from a product that supports the HP EWS. This feature is especially useful if you are a mobile user, because you do not have to install the product's print driver in order to print; you can print anywhere at any time.

You can print print-ready files, such as documents that have been generated by using a "print to file" driver option. Print-ready files commonly have file name extensions such as .PS (postscript), .PDF

(Adobe Portable Document Format), and .PRN (Windows print-ready File).

This feature is especially useful because you do not have to install additional software in order to update the product firmware. When updated firmware files are available for your product, you can download them from your product support Web site: http://welcome.hp.com/country/us/en/support.html

The following illustration and table describe how to use this screen.

Figure 2-9

Print screen

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Table 2-6 Print page

Callout Area on screen

1

2

HP EWS tabs and menus

Device Status

3 Choose File

Information or capability that the area provides

For more information, see

Navigating through the HP Embedded Web Server on page 5 .

Shows the device status (the same information that appears on the Device Status screen and the control-panel display).

Prints a print-ready file, such as a .pdf or .txt file, that is located on your laptop, computer, or a network file server.

Print 17

Printing a file or updating firmware from the Print screen

Use the following procedure to print a file or update product firmware from the Print screen.

1.

Select a file that resides on your machine or on your network by clicking Browse to browse to a file that you want to print.

2.

Click Apply.

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3 Configuring the product from the

Settings screens

Use the screens on the Settings tab to configure the product from your computer.

Configure Device

You can use the Configure Device screen to print device information pages and configure the device remotely.

The menus on this screen are similar to the menus that are available at your device control panel. Some of the device control-panel menus are not available from the HP EWS. See the documentation that came with your device for more information about the different menus that your device supports.

The following illustration, table, and example procedure describe how to use this screen.

Figure 3-1

Configure Device screen

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Table 3-1 Configure Device

Callout

1

Area on the screen Information or capability that the area provides

HP EWS tabs and menus For more information, see

Navigating through the HP Embedded Web Server on page 5 .

Configure Device 19

Table 3-1 Configure Device (continued)

Callout Area on the screen Information or capability that the area provides

2 Select A Menu

3

Plus sign ( )

Information menu Print device information pages, which provide details about the device and its configuration.

Default Job Options menu Use this menu to define the default job options for each function.

Time/Scheduling menu Use this menu to set options for setting the time and for setting the device to enter and exit sleep mode.

Management menu

Initial Setup menu

Use this menu to set up global devicemanagement options.

The Initial Setup menu allows access to setup screens for Network and I/O, Fax, and E-mail.

Device Behavior menu

Print Quality menu

Troubleshooting menu

Resets menu

Use this menu to determine the language, sounds, timeout, and error behavior for the device.

Use this menu to control the Print Quality settings for the device.

Get information about the device that you can use to troubleshoot problems.

Use this menu to restore settings to the initial setup values.

Click the plus sign next to a menu, or click the menu itself, to see the submenus or subentries.

Using the menus on the Configure Device screen

The following procedure is provided only as an example. Similar procedures can be used to set other menu items.

Follow these steps to print a Demonstration Page (example procedure).

1.

Click INFORMATION.

2.

Click Sample Pages/Fonts.

3.

Select the check box for the PCL Font List, and then click Apply. The page prints at the device.

NOTE:

Print drivers and software programs frequently override selections that are made on the

Printing menu and the Paper Handling menu. For more information, see the user guide that came with your product. Any changes are reflected on the Device Status screen, the Configuration Page screen, and the Paper Handling menu.

20 Chapter 3 Configuring the product from the Settings screens ENWW

Tray Sizes/Types

Use the Tray Sizes/Types screen to assign paper sizes and paper types for each tray on the product.

The following illustration and table describe how to use this screen.

Figure 3-2

Tray Sizes/Types screen

Table 3-2 Tray Sizes/Types

Callout

1

2

Area on the screen Information or capability that the area provides

HP EWS tabs and menus For more information, see

Navigating through the HP Embedded Web Server on page 5 .

Tray Sizes and Tray

Types

Use these menus to select the default paper sizes and types for each tray on the product.

ENWW Tray Sizes/Types 21

E-mail Server

Use the E-mail Server screen to configure e-mail settings for outgoing e-mail. Use the settings on this screen to send and receive e-mail messages, including product alerts. The following illustration, table, and procedures describe how to use this screen.

Figure 3-3

E-mail Server screen

Table 3-3 E-mail Server

Callout Area on the screen

1 HP EWS tabs and menus

2 Outgoing e-mail

3

4

Return E-mail Address

Enable SMTP Authentication

Information or capability that the area provides

For more information, see

Navigating through the HP Embedded

Web Server on page 5

.

Configure outgoing e-mail if you intend to use the Alerts or

AutoSend features. For more information, see

Using the Alerts screen with a product on page 25 .

This is the device's e-mail address that appears in device alerts.

For more information, see

Configuring the return e-mail address on page 23

If your SMTP server requires authentication, type the credentials here.

Configuring outgoing e-mail

You must configure outgoing e-mail if you intend to use the Alerts or AutoSend features.

1.

Gather the following information. (Your organization's network or e-mail administrator typically provides the information that is required to configure outgoing mail.)

● The TCP/IP address of the simple mail transfer protocol (SMTP) mail server on your network.

The EWS uses the SMTP server TCP/IP address to relay e-mail messages to other computers.

The e-mail domain name suffix that is used to address e-mail messages within your organization.

2.

Select the Enable Outgoing E-mail check box.

3.

Type the SMTP server TCP/IP address in the SMTP Server text box.

22 Chapter 3 Configuring the product from the Settings screens ENWW

4.

Type the domain name in the Domain Name text box.

5.

Click Apply to save the changes.

Configuring the return e-mail address

When you configure the return e-mail address on the E-mail Server page, you are configuring the identity of the product. For example, if you type anyone

in the Username field and yourdomain.com

in the Domain Name field, all e-mails sent out by the product will come from [email protected]

. In this example, [email protected]

is the identity of the product.

ENWW E-mail Server 23

Alerts

From the Alerts screen, IT administrators can set up the product to send problem and status alerts to anyone through e-mail messages. When this function is configured, alerts are automatically triggered about supplies, paper-path status, and other service and advisory information. More than one individual can receive alerts, with each person receiving only specific alerts. For example, an administrative assistant might be responsible for ordering print cartridges or fixing jams, and could receive advanced warning when toner is low or a jam occurs. Similarly, the long-life supplies might be handled by an external service provider, who could receive alerts about performing product maintenance, loading the front or rear stapler, and similar needs.

NOTE:

A user can create up to four different destination lists, with up to 20 recipients on each list.

By selecting the Remove Control Panel Supplies Status Messages option (available on the Alerts -

setup screen that appears when you press the New Destination List button), you can suppress the

Cartridge low or Cartridge out supplies status messages on the control panel. The message is suppressed at the control panel only if one or both of these alerts has first been selected to be received.

The following illustration, table, and procedures describe how to use this screen to edit, test, and delete destinations and destination lists.

NOTE:

In order for alerts to function, outgoing e-mail must be enabled. To enable outgoing mail, see

Configuring outgoing e-mail on page 22

.

Figure 3-4

Alerts screen

2

3

4

5

6

Table 3-4 Alerts

Callout Area on the screen

1 HP EWS tabs and menus

Destination list summary

Edit

Test

Delete

New Destination List

Information or capability that the area provides

For more information, see

Navigating through the HP Embedded Web Server on page 5 .

Lists the current selections for each destination.

Click this button to make changes to the destination or destination list.

Click this button to send a test alert to the destination or destination list.

Click this button to delete the destination or destination list.

Click this button to define the settings for a new destination list for alerts.

24 Chapter 3 Configuring the product from the Settings screens ENWW

Using the Alerts screen with a product

You can set up four different lists, with up to 20 recipients on each list.

ENWW Alerts 25

The Alerts - setup screen that appears when you click either Edit or New Destination List looks similar to the following illustration.

Figure 3-5

Alerts - setup

26 Chapter 3 Configuring the product from the Settings screens ENWW

To configure alerts

1.

Do one of the following:

To create a new destination list, click New Destination List.

-Or-

To modify an existing destination list, click Edit next to the list that you want to modify.

The Alerts - setup screen appears.

2.

Type a name in the List Name field, such as Service or Supplies.

3.

Type the e-mail addresses for people who you want to receive alerts. In large environments, system administrators can route e-mail addresses to list servers, URLs, and mobile devices for expanded alerts. Add multiple destinations by separating each destination with a comma or semicolon.

4.

Select the check box for the alerts that you want to be sent with this destination list. (To see all of the alerts that are available for the product, click Show All Alerts.)

5.

Where applicable, set the threshold value for the individual alerts.

The threshold value for service alerts and for the paper-path alerts is a user-specified number of minutes. This is the amount of time that an event will be ignored before an e-mail alert message is sent. For example, you might want to set the threshold value for the "Tray Open" alert to 10 minutes to allow someone to close the tray after loading the tray or clearing a jam.

6.

Under Select Control Panel Messages to Suppress, select messages that you do not want to appear on the product control panel. This step applies only to messages that were selected to be received as alerts.

NOTE:

If the browser does not accept JavaScript, then the check box for message suppression will be always enabled. The check-box selection is validated when you submit the page by pressing the Apply button. If the alerts corresponding to the alerts selected for suppression have not been selected, the Alerts - setup screen is reloaded with a warning message, informing you that you must first select the corresponding alerts in order to suppress their appearance on the control panel.

7.

Select the attachments that you want to be included with your e-mail alert messages. These attachments can include the following pages. (Go to the Information tab to see examples of these pages.)

● Supplies Status Page

Usage Page

● Configuration Page

Event Log Page

● XML Data

The XML Data option should be selected if one of the destinations you have chosen to receive alerts is an automated computer system. Each item that you select will be attached to the e-mail.

For example, if you select Usage Page and Event Log Page, you will receive one e-mail message with two attachments, one for each selection. If you also select the XML Data option, you will receive one e-mail message with three attachments: one attachment for the Usage Page in HTML, one for the Event Log in HTML, and a third consisting of instant support information in a text file attachment that has an .XML extension.

ENWW Alerts 27

8.

Click Apply to save the information.

9.

Repeat steps 1 through 7 for each additional list or destination.

Use the following procedure to test the destination list configuration.

To test the configuration of a destination list

1.

Click the Test button next to the destination list that you want to test.

The following window appears.

Figure 3-6

Alerts - test screen

2.

Select the destinations that you want to test.

3.

The return address is the product's e-mail address. Type your e-mail address in the Return

Address box if you would like to receive messages about any errors that are generated from the test alert (for example, to be notified of an incorrect destination address).

4.

If applicable, type additional information that you would like to appear at the beginning of the email alert message in the Your Notes (optional) text field.

5.

Click OK.

28 Chapter 3 Configuring the product from the Settings screens ENWW

To delete destinations and destination lists

1.

If you have multiple destinations configured, you can delete a destination or destination list by clicking the Delete button next to the destination or destination list that you want to delete.

2.

Click OK to confirm the deletion.

AutoSend

Use the AutoSend screen to send product-configuration and supplies-usage information periodically to e-mail destinations of your choice, such as service providers. This feature establishes a relationship with Hewlett-Packard Company or another service provider to provide you with services that include, but are not limited to, print-cartridge replacement, pay-per-page contracts, support agreements, and usage tracking. A user can add up to twenty AutoSend destinations. The following illustration, table, and procedure describe how to use this screen.

Figure 3-7

AutoSend screen

ENWW

Table 3-5 AutoSend

Callout

1

2

3

4

Area on the screen Information or capability that the area provides

HP EWS tabs and menus For more information, see Navigating through the HP Embedded Web Server on page 5 .

Enable AutoSend

Send every [interval]

Select this check box to turn on the AutoSend feature.

Select the interval at which you want the product to send the product configuration and supplies usage information to the destinations that are configured in the

E-Mail destinations field.

E-Mail destinations Save a list of up to 20 e-mail addresses to receive the product-configuration information. The first e-mail address can be no more than 50 characters long.

AutoSend 29

Table 3-5 AutoSend (continued)

Callout Area on the screen

5 Send to HP

6 Test

Information or capability that the area provides

Select this check box to send device configuration and supplies status information to HP on a regular basis. The information will be sent to an HP e-mail address

(for example, [email protected]) in a text-based file with an .XML file extension.

This file will be created in English.

To view more information about how HP treats the information that is sent by

AutoSend, click Hewlett-Packard Online Privacy Statement.

Click this button to save your settings and to send the information immediately, so that you can make sure that the recipient receives the messages.

To turn on the AutoSend feature

Use the following procedure to make the AutoSend feature available.

1.

Make outgoing e-mail functions available by following the instructions that are listed in this chapter.

(For more information, see

E-mail Server on page 22 .)

2.

Select the Enable AutoSend check box.

3.

Click an option to specify the interval at which you want the product to send the productconfiguration and supplies-usage information to the e-mail recipients (determined in the next step), and then type the number of days, weeks, months, or pages printed.

4.

Configure up to 20 destinations using the form that appears on the screen.

5.

To send device configuration and supplies status information to HP, select the Send to HP check box.

6.

Click Apply.

30 Chapter 3 Configuring the product from the Settings screens ENWW

Security

The following illustration and table describe how to use the Security screen.

Figure 3-8

Security screen

2

3

4

Table 3-6 Security

Callout Area on the screen

1 HP EWS tabs and menus

Set Password

Set Options

Direct Ports

Information or capability that the area provides

For more information, see

Navigating through the HP Embedded Web Server on page 5 .

Set a security password to prevent unauthorized users from gaining access to the HP Embedded Web Server.

Set the option to display Print Page on the Information tab or select the options to display on the Device Status Page.

Disable local ports and allow printing access through a network connection only.

ENWW Security 31

Authentication Manager

Use the Authentication Manager screen to set the Device Functions that require users to successfully log in before use. The following illustration and table describe how to use this screen.

Figure 3-9

Authentication Manager screen

2

3

Table 3-7 Authentication Manager

Callout Area on the screen Information or capability that the area provides

1

4

HP EWS tabs and menus

Home Screen Access

Device Functions

Future Installations

For more information, see

Navigating through the HP Embedded Web Server on page 5 .

Specify a log-in method for users gaining access to the Home screen.

Specify a log-in method for users gaining access to the following functions:

Copy

● Send to E-mail

Send Fax

● Send to Folder

Job Storage

● Create Stored Job

Digital Sending Service (DSS) Secondary E-mail

● Digital Sending Service (DSS) Workflow

Specify a log-in method for users gaining access to any new features to be installed in the future.

32 Chapter 3 Configuring the product from the Settings screens ENWW

LDAP Authentication

Use the LDAP Authentication page to configure a Lightweight Directory Access Protocol (LDAP) server to authenticate device users. When LDAP authentication is selected as the Log In Method for one or more Device Functions on the Authentication Manager page, the user at the device must enter valid credentials (username and password) to gain access to those functions.

Authentication consists of two interdependent parts. First, the device verifies the user's credentials with the LDAP server. After the device user has supplied valid credentials and has been authenticated, the device searches for the user's e-mail address and name. If either step fails, the user is denied access to the functions that have been configured to require LDAP authentication.

Use the LDAP Authentication page to set up the parameters that are used to access the LDAP server and searches for the user's information. Note that this page only applies when LDAP is selected as a

Log In Method on the Authentication Manager page. The following illustration and table describe how to use this screen.

Figure 3-10

LDAP Authentication screen

ENWW

Table 3-8 LDAP Authentication

Callout Area on the screen

1

2

HP EWS tabs and menus

LDAP Server Bind

Method

Information or capability that the area provides

For more information, see

Navigating through the HP Embedded Web Server on page 5 .

The LDAP Server Bind Method setting determines how the device will access the

LDAP server. Contact your LDAP server administrator to determine which method will work best for you.

Simple - The selected LDAP server does not support encryption. Note that the password, if any, will be sent unencrypted across the network.

● Simple over SSL - The selected LDAP server supports encryption using the

Secure Sockets Layer (SSL) protocol. All data, including the username and password, will be encrypted. The LDAP server must be set up to support SSL, including configuring a certificate that establishes its identity.

LDAP Authentication 33

Table 3-8 LDAP Authentication (continued)

Callout Area on the screen Information or capability that the area provides

3

4

5

6

7

8

9

10

11

LDAP Server

Port

Use Device User's

Credentials

Also, the device network interface must be configured with a Certificate Authority

(CA) certificate to validate the LDAP server. The CA certificate is configured on the Networking tab of the Web interface. In some LDAP server configurations, a client certificate is also required and is configured on the same Networking tab.

The LDAP Server setting is the host name or IP address of the LDAP server to be used to authenticate device users. When using SSL, the name or address typed here must match the name in the certificate that the server sends.

Multiple servers can be included in this field by separating their addresses with a vertical bar ('|', ASCII 0x7c) character. This feature can be used, for example, to specify primary and backup servers. The network interface only supports a single

Certificate Authority (CA) certificate, so all the LDAP servers in the list must use the same CA.

The Port setting refers to the TCP/IP port number on which the server is processing

LDAP requests. Typically, this is port 389 for Simple binds or 636 for Simple over SSL binds.

The Use Device User's Credentials method uses the Bind Prefix, the string that the user enters at the control panel, and the Bind and Search Root to construct the User

DN. The constructed User DN is used to authenticate the user.

The Bind Prefix setting is the LDAP attribute used to construct the user's

Distinguished Name (DN) for authentication. This prefix is combined with the username typed at the control panel to form the Relative Distinguished Name (RDN).

Commonly used prefixes are "CN" (for common name) or "UID" (for user identity).

Use Administrator’s Credentials attempts to search for the user’s DN instead of trying to construct it.

Use LDAP

Administrator's

Credentials

Bind and search Root

The Administrator DN is the DN (Distinguished Name) of a user who has read access to the LDAP directory. The account entered here does not have to have administrative access to the directory. Read access is sufficient.

The Administrator Password is the password of the user whose user DN was entered in the Administrator DN field.

When the Use Device User’s Credentials method is selected, the Bind and Search

Root value is used during both phases of authentication. During the credential verification phase, this value is combined with the RDN to construct the full

Distinguished Name (DN) of the user. During the user information searching phase, this value is the DN of the LDAP entry where the search begins.

When the Use LDAP Administrator's Credentials method is selected, the Bind and

Search Root is only used as a search root. The Search Root of the base of the LDAP directory can be specified, and the device will search the entire LDAP tree for the user object corresponding to the username entered at the device.

Match the name entered with the LDAP attribute of

When searching for the device user's information in the LDAP database, the contents of the attribute specified in this field are compared to the username that was typed during authentication. This attribute is usually the same as the Bind Prefix.

Retrieve the device user's e-mail address using attribute of

After the device user has been located in the LDAP database, the user's e-mail address is retrieved from the database by using the LDAP attribute specified in the e-mail address using attribute of field.

and name using the attribute of

Test

The user's display name is obtained from the LDAP attribute that is specified in the name using attribute of field.

Use the Test feature to test the validity of your settings before applying them. When you click this button, you are asked to provide user credentials as if you were logging in at the device control panel. If the credentials that you provide are authenticated

34 Chapter 3 Configuring the product from the Settings screens ENWW

Table 3-8 LDAP Authentication (continued)

Callout Area on the screen Information or capability that the area provides

and the user information is found in the LDAP database, a success message appears.

Otherwise, an error message appears indicating why authentication failed.

ENWW LDAP Authentication 35

Kerberos Authentication

Use the Kerberos Authentication page to configure the device (multi-function peripheral or digital sender) to authenticate users to a Kerberos Realm. When Kerberos authentication is selected as the Log In

Method for one or more Device Functions on the Authentication Manager page, the user at the device must enter valid credentials (username, password, and realm) to gain access to those functions.

Authentication consists of two interdependent parts. First, the device verifies the user's credentials with the KDC. After the device user has supplied valid credentials and has been authenticated, the device searches for the user's e-mail address and name. If either step fails, the user is denied access to the functions that have been configured to require Kerberos authentication.

Use the Kerberos Authentication page to set up the parameters that are used to access the LDAP server and searches for the user's information. Note that this page only applies when Kerberos Version 5 is selected as a Log In Method on the Authentication Manager page.

The following illustration, table, and procedures describe how to use this screen.

Figure 3-11

Kerberos Authentication screen

2

3

Table 3-9 Kerberos Authentication

Callout Area on the screen

1 HP EWS tabs and menus

Kerberos Default Realm

Kerberos Server Hostname

Information or capability that the area provides

For more information, see Navigating through the

HP Embedded Web Server on page 5 .

The Kerberos Default Realm is the fully qualified domain name of the Kerberos realm (domain).

The Kerberos Server Hostname can be the same as the

Kerberos Default Realm if a DNS service is available

(Domain Name Service) and correctly configured. The device will use DNS to look up the first available KDC

(Kerberos Domain Controller) on the network. If DNS is

36 Chapter 3 Configuring the product from the Settings screens ENWW

ENWW

Table 3-9 Kerberos Authentication (continued)

Callout

4

5

6

7

8

9

10

11

Area on the screen Information or capability that the area provides

Kerberos Server Port

LDAP Server Bind Method

Credentials not available, the IP address of the Kerberos Server may be used.

The Kerberos Server Port is the default IP port used by the Kerberos authentication method. Note that the default is port 88, but this can be different in different network environments. Please contact your IT administrator to determine the appropriate port if the default port does not work.

The LDAP Server Bind Method determines how the device will access the LDAP server.

The Credentials configuration section is used to determine which credentials will be used to bind

(authenticate) to the LDAP server.

LDAP Server

Port

Search Root

When Use Device User Credentials is selected, the device users credentials (entered at the control panel of the device) will be used to access the LDAP server. This method has the advantage of not having to store a username and password, which may expire, in the device.

● When Use Public Credentials is selected and user credentials are not available, the Username and

Password entered will be used to access the LDAP server. This method should be used if for some reason device users do not have read access to the

LDAP data.

The LDAP Server is typically the same as the Kerberos

Server in the Windows Active Directory Environment.

The Port is the IP port used by the LDAP protocol to communicate with the LDAP server. This is typically port

389 or port 3268.

The Search Root is the Distinguished Name (DN) of the entry in the LDAP directory structure where address searching is to begin. A DN is made up of ' attribute=value

' pairs, separated by commas.

NOTE:

On some LDAP Servers, the Search Root can be left blank (in which case its root node will be assumed).

The search root is not case sensitive.

Match the name entered with the LDAP attribute of

After the device user has been located in the LDAP database, the user's name is retrieved from the database by using the LDAP attribute specified in the Match the name entered field.

Retrieve the device user's E-mail address using attribute of

After the device user has been located in the LDAP database, the user's e-mail address is retrieved from the database by using the LDAP attribute specified in the

Retrieve the device user's e-mail address using attribute of field. In the Windows Active Directory environment, this attribute is typically mail.

Kerberos Authentication 37

Kerberos Authentication Tasks

Kerberos is a network authentication protocol. It is designed to provide secure authentication for client/ server applications by using secret keys delivered with session tickets.

Before following the steps outlined here, you must have completed the following steps:

1.

Install the Microsoft LDP tool.

2.

Discover the LDAP server.

3.

Set up LDP.

After you have performed these steps, perform the steps in the following section, Initializing Kerberos authentication on page 38

.

Initializing Kerberos authentication

Follow these steps to initialize Kerberos Authentication for your product.

NOTE:

Embedded Kerberos Authentication uses session tickets in the authentication process. The session tickets are time stamped by both the Key Distribution Center (KDC) and the product. It is essential that the stamped times are within five minutes of each other. This can be accomplished by setting identical time on both the KDC and product.

1.

Open the HP EWS in a web browser.

2.

Select the Settings tab, and then Kerberos Authentication.

3.

Under the Accessing the Kerberos Authentication Server section, perform the following steps:

a.

Type the domain name in the Kerberos Default Realm (Domain) field. The domain name is case-sensitive and must use only uppercase letters, for example:

TECHNICAL.MARKETING

.

b.

Type the server IP address in the Enter the Kerberos Server Hostname field, for example:

15.62.64.203

(IP address)

NOTE:

The Kerberos Server Port field fills automatically as 88.

4.

Under the Accessing the LDAP Server section, perform the following steps:

a.

Select Kerberos from the LDAP Server Bind Method drop-down menu.

b.

Click to select the Credential method you want to use.

If choosing Use Public Credentials, type in a username and password.

NOTE:

Remember how you set up the username on the LDP screen. The username is defined within the device user DN value in the LDP trace and is not in standard Windows domain account format. The format is often your entire e-mail address, including the @xx.xx.

38 Chapter 3 Configuring the product from the Settings screens ENWW

c.

Type the LDAP server in the LDAP Server field.

d.

Type

389

in the Port field.

5.

Under the Searching the LDAP Database section, perform the following steps:

a.

Paste the Search Prefix into the Search Root field.

b.

Type in the sAMAccountName into the Match the name entered with the LDAP attribute

of field.

c.

Find the device user e-mail address in the LDP trace. Copy the attribute defining the e-mail address, and paste it into the Retrieve the device user’s e-mail address using attribute

of field.

Some Kerberos environments require very specific attributes. For example, the attribute used here is userPrincipalName

instead of mail

.

d.

Find the device user name using the attribute of in the LDP trace. Copy the attribute defining the name, and paste it into the and name using the attribute of field.

NOTE:

The Kerberos environment requires cn

instead of displayName

.

e.

Click Apply.

When you have finished these steps, continue with the steps in the next section,

Configure the

Authentication Manager for Kerberos Authentication on page 39

.

Configure the Authentication Manager for Kerberos Authentication

Follow these steps to continue configuring Kerberos Authentication for your product.

1.

Click Authentication Manager on the Settings tab in the HP EWS.

2.

Perform the following steps:

a.

Under the Home Screen Access section, select Kerberos from the Log In At Walk Up dropdown menu.

b.

Under the Device Functions section, select Kerberos from the drop-down menus of desired functions to be authenticated.

c.

Optional: Under the Future Installations section, select Kerberos from the Newly Installed

Functions drop-down menu. By selecting this option, Kerberos authentication is automatically applied to new device functions when they are installed on the product.

3.

Click Apply.

When you have finished these steps, continue with the steps in the next section,

Configure Address

Settings for Kerberos Authentication on page 39 .

Configure Address Settings for Kerberos Authentication

Follow these steps to continue configuring Kerberos Authentication for your product.

1.

Click LDAP Settings on the Digital Sending tab in the HP EWS.

2.

Click to select the Allow device to directly access an LDAP Address Book check box.

ENWW Kerberos Authentication 39

3.

Under the Accessing to LDAP Server section, perform the following steps:

a.

Select Kerberos from the LDAP Server Bind Method drop-down menu.

NOTE:

The LDAP Server Bind Methods on the Addressing Settings and Kerberos

Authentication screens must match for Kerberos authentication to work properly.

b.

Under Credentials, click to select the Use Public Credentials option.

◦ Type in the Username and Password.

Type in the Kerberos Default Realm (Domain), for example:

TECHNICAL.MARKETING

.

Type in the Kerberos Server Hostname, for example: myserver.hp.com

.

◦ Type in the Kerberos Server Port, for example:

88

.

c.

Type in the LDAP Server, for example:

15.98.10.51

.

d.

Type in the Port number, for example:

389

.

4.

Under the Searching the Database section, perform the following steps.

a.

Type in the Search Prefix into the Search Root field.

b.

Select an option from the three options on the Device user information retrieval method drop-down menu. The appropriate choice depends on your network environment.

Select Exchange 5.5 Defaults when Exchange 5.5 servers are used in LDAP addressing.

◦ Select Active Directory Defaults for Windows 2000 or later network environments.

Select Custom for specialized network environments.

5.

Click Apply.

When you have finished these steps, continue with the steps in the next section, Use the MFP control panel for Kerberos Authentication on page 40

.

Use the MFP control panel for Kerberos Authentication

Follow these steps to finish configuring Kerberos Authentication for your product.

1.

At the MFP, touch any option on the main screen of the control panel. The screen displays a request for authentication.

NOTE:

Remember the username is defined within the device user DN value in the LDP trace and is often your entire e-mail address, including the @xx.xx.

2.

Use the touch screen keypad on the MFP control panel to input the authentication, and then touch

OK. The chosen option appears, for example, e-mail.

40 Chapter 3 Configuring the product from the Settings screens ENWW

Device PIN Authentication

If PIN Authentication is selected for one or more Device Functions on the Authentication Manager page, the user will be prompted for a PIN before they can access those Device Functions. If the PIN is entered incorrectly the user will be returned to the previous screen. When a PIN is entered correctly all functions that use that PIN are then accessible to the user. For example, you could configure Copy for

Group 1 PIN and E-mail and Fax for Group 2 PIN.

The following illustration shows the Device PIN Authentication screen.

Figure 3-12

Device PIN Authentication screen

ENWW Device PIN Authentication 41

User PIN Authentication

The User PIN Authentication page enables you to add user PIN records into the device one at a time, and to edit or delete user PIN records that have already been saved in the device.

You can also use the device Import/Export feature to load a large list of users all at once, rather than adding them one at a time.

You can set up the device to require each user to provide their PIN when they access the device. To set up this authentication option, do the following:

On Digital Send Advanced devices, go to the EWS Settings tab, select Authentication Manager, and then select User PIN from the Sign In At Walk Up drop-down list and from the Send to E-mail drop-down list.

On Digital Send Simple devices, as soon as user PIN records are added to the device, device access is automatically limited to only those persons who have a user account, and the control panel starts prompting all users for a PIN.

The following illustration shows the User PIN Authentication screen.

Figure 3-13

User PIN Authentication screen

Add New Users

You can add a new user and PIN by clicking Add New User.... This takes you to the Add User page, which has instructions for completing the task.

42 Chapter 3 Configuring the product from the Settings screens ENWW

Adding a new user

To add a new user and PIN, do the following:

1.

Click Add New User.... The Add User page appears.

2.

Type the person's name in the Name field. The maximum length is 245 characters, or less depending on the language being used.

3.

Type the person's e-mail address in the E-mail Address field. It must be less than 255 characters.

NOTE:

If e-mail address validation has been enabled on the device, the e-mail address is required to have an @ sign.

4.

Type the user PIN into the User Access PIN field. It must be between 4 and 8 digits long.

5.

If you want to add the new user's e-mail address to the device address book, select the Add user to e-mail address book automatically check box.

6.

Click Apply to save the new user and PIN to the device.

Edit or delete existing users

You can edit or delete any of the users that have been saved in the device.

Editing a user

To edit an existing user, do the following:

1.

Select the user that you want to edit from the user list. You can type a name into the search field to find a specific user.

2.

Click Edit User.... The Edit User page appears.

3.

Make the necessary changes in the Name, E-mail Address, and User Access PIN fields.

4.

Click Apply to save your edits.

Deleting a user

To delete an existing entry, do the following:

1.

Select the user that you want to delete from the user list. You can type a name into the search field to find a specific user.

2.

Click Delete User.... The Delete User page appears.

NOTE:

If you want to delete all user PIN records from the device, click Delete All Users.... If you want to make a backup copy of the user records first, you can do this by using the device Import/

Export feature.

3.

In the page that displays, you are prompted to confirm the deletion of the selected user. Click OK to confirm your selection. The user record is deleted.

ENWW User PIN Authentication 43

Edit Other Links

Use the Edit Other Links screen to add or customize up to five links to the Web sites of your choice

(see the following note). These links appear throughout the HP EWS screens in the Other Links box beneath the left navigational bar. Three permanent links (hp instant support, Shop for Supplies, and

Product Support) have already been established. The following illustration, table, and procedures describe how to use this screen.

Figure 3-14

Edit Other Links screen

2

3

4

Table 3-10 Edit Other Links

Callout Area on the screen

1 HP EWS tabs and menus

Add Link

User-defined Links

Other Links

Information or capability that the area provides

For more information, see

Navigating through the HP Embedded Web Server on page 5 .

Add a user-defined link.

Lists the user-defined links that have been added. Use this area to delete links.

hp instant support

Shop for Supplies

Product Support

Connect to Web resources that help you to solve specific problems and determine what additional services are available for your product. (Detailed information, including serial number, error conditions, and status, is forwarded to

HP Customer Care. Hewlett-Packard Company treats this information as confidential.)

Connect to a Web page that facilitates online ordering of supplies.

Gain access to specific product help from the

HP Web site.

Adding a link

Use this procedure to add a link.

1.

Under Add Link, type the URL and the name of the link as you would like it to appear in the

HP EWS.

2.

Click Add Link.

44 Chapter 3 Configuring the product from the Settings screens ENWW

Removing a link

Use this procedure to remove a link.

1.

Under User-defined Links, select the link or links that you would like to remove.

2.

Click Remove Selected Link.

ENWW Edit Other Links 45

Device Information

Use the Device Information screen to provide a name of your choice for the device, assign an asset number, and configure the company name, the person to contact about the device, and the physical location of the device. The device name, device model, and serial number are also available on this screen.

Figure 3-15

Device Information screen

NOTE:

If you make any changes on the Device Information screen, click Apply to save the changes.

The information that is typed here appears on the Device Information screen that can be opened from the Information tab. It also appears in e-mail messages that are sent from the product. This might be useful if you need to locate the product to replace supplies or fix a problem.

46 Chapter 3 Configuring the product from the Settings screens ENWW

Language

Use the Language screen to select the language in which the HP EWS screens appear. The following illustration and table describe how to use this screen.

Figure 3-16

Language screen

CAUTION:

Selecting View Pages in Device Language or Select A Language changes the language for everyone who uses the HP EWS.

Table 3-11 Language

Callout Area on the screen Information or capability that the area provides

1 HP EWS tabs and menus

2

For more information, see Navigating through the HP Embedded Web Server on page 5

.

Use this feature to detect which language is selected for your Web browser.

The HP EWS screens appear in the same language.

3

4

View Pages in Browser

Language

(this is the default)

View Pages in Device

Language

Select A Language

Use this feature to detect which language is selected for the device control panel. The HP EWS screen appear in the same language.

Select the language for the HP EWS screens.

NOTE:

The default language is the language that the Web browser is currently using. If your browser and control panel both use a language that is not available for the HP EWS, English is selected as the default. If you make any changes on the Language screen, click Apply to save your changes.

ENWW Language 47

Date & Time

Use the Date & Time screen to update the product time. The following illustration and table describe how to use this screen.

Figure 3-17

Date & Time screen

3

4

Table 3-12 Date & Time

Callout

1

2

5

Area on the screen Information or capability that the area provides

HP EWS tabs and menus For more information, see

Navigating through the HP Embedded Web Server on page 5 .

Current Date and Current Time Shows the product date and time when the EWS was opened. If either is incorrect, an IT administrator can change the information at the product control panel or through this HP EWS page.

Date/Time Format

Clock Drift Correction

Refresh

Set the date/time format.

Click this button to configure a network time server. This corrects clock drift by using a network time server of your choice. For more information, see

Clock Drift Correction on page 49 .

Click this button to update the product date and time on the screen. For more information, see

Date/Time Format on page 49

.

48 Chapter 3 Configuring the product from the Settings screens ENWW

Date/Time Format

Use the Date & Time – Format screen to select the formats you prefer for displaying the date and time.

The following illustration shows the Date & Time – Format screen.

Figure 3-18

Date/Time – Format screen

Clock Drift Correction

Use the Date & Time - clock drift correction screen to enable clock drift correction. The following illustration shows the screen.

Figure 3-19

Date & Time - clock drift correction screen

ENWW

To configure a network time server to correct the product clock drift, use the following procedure.

NOTE:

This process keeps the clock from drifting (losing or gaining time), but does not synchronize the clock with the network time server clock.

1.

Select the Enable Clock Drift Correction check box.

2.

In the Network Time Server Address field, type the TCP/IP address or the hostname of the clock which you want to use for correction of the product clock drift.

NOTE:

Alternatively, you can click the Automatically Find Server button to find a time server on your network and automatically fill in this field.

Date & Time 49

3.

In the Local Port to Receive Time from Server field, type the number of the appropriate port.

4.

Click OK.

NOTE:

Use this screen only to configure the time server for clock drift correction, not to set the clock.

To set the clock, use the main Date & Time screen. For further information, see Date & Time on page 48 .

50 Chapter 3 Configuring the product from the Settings screens ENWW

Wake Time

An IT administrator can use the Wake Time screen to schedule wake times and sleep delays on a daily basis. For example, the product can be set to wake up at 07:30, so the product has finished initializing and calibrating and is ready to use by 08:00. The administrator sets only one wakeup setting per day; however, each day can have a different wakeup setting. Additionally, to save energy, the sleep delay can be set to turn the product off after a specific period of inactivity.

Figure 3-20

Sleep Schedule screen

Table 3-13 Sleep Schedule

Callout

1

2

3

Area on the screen Information or capability that the area provides

HP EWS tabs and menus For more information, see

Navigating through the HP Embedded Web Server on page 5 .

Wake Time Select one or more days on which to use the wakeup setting, and then set the time the product is turned on each day.

Sleep Delay Set the amount of time the product is idle before it goes into Sleep Mode. When the product is in Sleep Mode, it uses less energy.

ENWW Wake Time 51

52 Chapter 3 Configuring the product from the Settings screens ENWW

4 Setting the digital sending options

Administrators can use the screens available from the Digital Sending tab to control the digital-sending features that some products offer.

NOTE:

Some products do not support all of these screens.

General Settings

Use the General Settings screen to set digital-sending administrator information. The following illustration and table describe how to use this screen.

Figure 4-1

General Settings screen

ENWW

4

5

6

Table 4-1 General Settings

Callout

1

2

3

Area on the screen Information or capability that the area provides

HP EWS tabs and menus For more information, see

Navigating through the HP Embedded Web Server on page 5

.

Name Type the administrator's name.

E-mail address Type the administrator's e-mail address. The device does not accept e-mail addresses that are not properly formatted.

Phone Number (optional) Type the administrator's phone number (optional).

Location (optional)

Help

Type the administrator's location (optional).

Click to open a help file that contains information about the screens on the Digital

Sending tab.

General Settings 53

Send to Folder

Use the Send to Folder screen to send scanned documents to shared folders or FTP sites.

NOTE:

The shared folders or FTP sites must be operational before using this tool to add them as destinations.

The following illustration and table describe how to use the Send to Folder screen.

Figure 4-2

Send to Folder screen

6

7

4

5

8

9

2

3

Table 4-2 Send to Folder settings

Callout Area on the screen

1 HP EWS tabs and menus

Help

Enable Send to Folder

Add

Edit

Remove

Remove all

Test Folder Access

WINS Server

Information or capability that the area provides

For more information, see Navigating through the HP Embedded Web Server on page 5 .

Click to open a help file that contains information about the screens on the

Digital Sending tab.

Select the Enable Send to Folder check box to turn on Send to Folder capabilities on the device. Enabling will put a Send to Folder icon on the front panel of the device. The user can select this icon to use this capability.

Click Add to set up a new folder destination.

Click Edit to view or change the settings for the predefined folder.

Click Remove to remove the selected folder from the predefined folder list.

Click Remove All to remove all the predefined folders from the list.

Click Test Folder Access to test that a predefined folder is accessible by the device.

Use the WINS Server setting to specify either the host name or IP address of the WINS server. This setting is necessary if Windows paths and folders are used as folder destinations. The WINS server must be specified when the path to the workstation or server is of the form \\host-name\

\mysharedpath.

54 Chapter 4 Setting the digital sending options ENWW

Table 4-2 Send to Folder settings (continued)

Callout Area on the screen Information or capability that the area provides

10

11

NTLM Authentication Setting

TIFF version

To find the WINS Server, go to the Windows task bar and click Start, click

All Programs, click Accessories, and then click Command Prompt. When the Command Prompt appears, type ipconfig /all

.

NOTE:

If the hostname for your Shared Folder destinations are all specified as IP addresses (for example, \\192.000.0.1\Topfolder), then a

WINS server does not need to be provided. In this case, set the WINS server to be 0.0.0.0.

Use the NTLM Authentication setting to specify the authentication setting in use by the server/workstations in your computing environment. The following are the default settings commonly in use:

Windows 95, Windows 98 and Windows Me hosts - Select Send LM and NTLM encrypted password.

● Windows NT 4.0 (earlier than service pack 4) - Select Send NTLM encrypted password.

Windows NT 4.0 service pack 4 - Select Use NTLM V2 Authentication

● Windows 2000 or later operating systems - Select Use NTLM V2

Authentication

Mixed environments - Select Send LM and NTLM encrypted password.

Specify the TIFF version here.

Adding a shared folder

You can add any folder or folders that are already shared by Windows. To create a shared folder, please follow the following steps in Windows XP. For other Windows Operating Systems, please go to Windows

Explorer Help tab, and type in the search box

Share a folder

. Then click on Share a drive or folder

on the network. It will take you to the instructions on how to create a shared folder.

ENWW Send to Folder 55

Sharing a folder in Windows XP

1.

Right-click on the file or folder to be shared from Windows Explorer or My Computer, and then click Sharing and Security. On the dialog box that appears, the Sharing tab is selected by default.

Figure 4-3

Sharing tab

2.

Select Share this folder. The name of the folder that appears on the network may be changed by typing in the new name in the Share name field.

56 Chapter 4 Setting the digital sending options ENWW

3.

If you selected Simple File Sharing you can skip the remaining steps and Press OK. If you did not, follow steps 3-7.

a.

Click on the Permissions button.

Figure 4-4

Permissions dialog box

ENWW

b.

If you wish to allow anyone on your network to access your folder, click on Everyone and select Allow Full Control and then click OK. (Skip to step 4)

c.

If you wish to only give certain users access to the folder: select Everyone and click

Remove.

d.

Click Add.

Send to Folder 57

e.

In the Enter the object names to select field, type in the name of the first user account that will have access to the folder and then click Check Names.

Figure 4-5

Select Users dialog box

f.

To add multiple user accounts, type a semicolon after the first account name and then repeat the steps above for each account you wish to add. Each user account will appear as

COMPUTER NAME\user name and each user account will be separated by a semicolon.

g.

Click OK when you are done.

h.

To change each user account's permissions, in the Permissions window for that folder, click once on the name of the user account. Once it is highlighted, you may allow or deny them privileges according to the options below. Check or uncheck the boxes next to the permissions you wish to give the user.

NOTE:

You must change the permissions for each user account that has access to this folder.

Read allows the user to read the files in the folder.

Change allows the user to add, alter, or delete files in the folder.

Full Control allows the user to read, add, alter, and delete files in the folder as well as to adjust these permissions or take ownership of the folder.

4.

When the permissions for all users have been set, click OK.

5.

Click on the Security tab and then click Add. If you do not see a Security tab skip the rest of these steps.

6.

Add all the user accounts that you have added in step 3.

In the Enter the object names to select field, type in the name of each user account that will have access to the folder and then click Check Names. Each account will appear as

COMPUTER NAME\user name and the accounts will be separated by a semicolon.

● Click OK when you are done.

7.

Click Apply and then click OK.

58 Chapter 4 Setting the digital sending options ENWW

The folder icon will change to the following: . This indicates that this folder is now shared. Anyone who knows the username and password of the account(s) that were set up with access to the shared folder(s) above will be able to access the folders. You have successfully set up folder sharing. Repeat these steps for all folders you wish to share with other network users.

Add a shared folder to the Send to Folder list

1.

On the EWS Send to Folder screen, click Add.... This will allow you to set up and test a folder destination for the user to select at the device. After clicking Add, you will go to a series of two web pages to first choose the destination type then set up the shared folder. On both of these pages, specify the settings then click the OK button.

Figure 4-6

Add Shared Folder screen

ENWW

Table 4-3 Add Shared Folder screen

Callout Area on the screen

1 Alias name

2 Folder Path

Information or capability that the area provides

Choose any name that will display on the device. This name will represent your shared folder and will appear in the Quick Access Folders list in the Network Folder feature on the MFP.

The folder path consists of a computer name and the name of the shared folder, for example: \\MyComputerName\MySharedFolder. You could enter the IP address of the computer instead of the computer name, for example

\\10.10.10.10\MySharedFolder

. Remember that the folder must be shared by Windows before this step.

NOTE:

To find

MyComputerName

, you can right click My Computer on the Desktop, click on Properties, and then click on Computer

Name. Copy the Full Computer Name to the Folder Path box.

Send to Folder 59

Table 4-3 Add Shared Folder screen (continued)

Callout Area on the screen Information or capability that the area provides

3 Default Filename

4

5

6

7

8

Address Credentials

Test Folder Access

Enable Default Filename prefix

Meta Data File Format

Color Preference

Choose any name as the default filename. The filename you choose can be overridden each time by the device user. Because of this, it is advisable to give each scanned file a unique file name in order to preserve its content.

You can choose either Use Public Credentials or Use Device User’s

Credentials.

Use Public Credentials. The username, domain, and password used will be stored securely on the MFP and will be used every time the Shared Folder is accessed. If the user's password changes, the password will need to be updated in the Shared Folder configuration.

Use Device User Credentials. If a supported authentication method is enabled (Kerberos Authentication), and the user is required to enter Domain credentials to access the Send to Folder application (see User Authentication), these credentials will be used to access the Shared Folder. If a supported authentication method is not enabled, the user will be prompted to enter a username, domain, and password.

NOTE:

To find the Domain used, right click on My Computer, select

Properties, and then select the Computer Name tab. The domain shown is typically something like organization.companyname.net.

Only the first section of the domain field should be used, for example:

organization in this case, not the entire domain name. If the computer on which the share is located is not a member of a domain, the computer name can be entered into the domain field instead.

Click Test Folder Access to test that a shared folder is accessible by the device.

Use the Fixed Filename Prefix setting to uniquely identify files that come from each individual device. Each device can be configured with a unique prefix. This can assist in tracking where a document is scanned, as well as prevent unnecessary duplication when two or more devices are scanning documents into the same destination folder.

Follow these steps to enable a fixed filename prefix:

1.

Select Enable Fixed Filename Prefix.

2.

Type a three-letter prefix in the Filename Prefix field.

3.

Click OK once you have completed all the settings on this page.

The prefix will be added to the beginning of the default filename for every file that is saved to a folder.

NOTE:

The user is not able to override the fixed filename prefix.

Meta data files contain information for each document scanned, including the name of the device and attributes of the file. These files are frequently used by third-party applications to aid in tracking and distribution of the scanned documents. The meta data files will be placed in the same folder destination as the scanned document.

The options here are Black & White or Color. Color scanned files have a larger file size.

60 Chapter 4 Setting the digital sending options ENWW

Table 4-3 Add Shared Folder screen (continued)

Callout Area on the screen Information or capability that the area provides

9 Resolution

10 Default file size

The higher the resolution, the better the image quality will be. However the higher the resolution, the larger the file size will be.

This setting provides for different levels of compression. If you choose

Small, the file size will be smaller, but the image quality might be lower.

If you choose Large, image quality will be better, but the file size will be larger. The Standard setting provides for average compression.

NOTE:

If you want the smallest file size, choose the Black & White color preference setting, choose the lowest resolution setting, and

Small for the default file size. If you want higher image quality, choose from the other available settings. Note that the default setting: PDF,

Color, 150DPI, and Standard file size typically provides the best quality with reasonable file sizes.

2.

After adding and configuring the shared folder and clicking OK, you will return to this page. The new shared folder will appear in the Predefined Folders list. The alias name for each folder will be shown in the list.

Editing or viewing a predefined folder

Follow these steps to edit or view a predefined folder.

1.

Select a folder from the Predefined Folders list by clicking on the folder name.

2.

Click Edit, and you will go to a new web page to view or change the settings for the predefined folder. Then, click the OK button to return back to this page if you change settings or the Cancel button if you don’t make changes.

Removing a predefined folder

Follow these steps to remove a predefined folder from the device:

1.

Select a folder from the Predefined Folders list by clicking on the folder name.

2.

Click Remove... and click OK to confirm. The selected folder destination will be removed from the device.

3.

Repeat the above steps to remove additional folders, or use the Remove All button as described below.

Removing all folders

Follow these steps to remove all folders from the device:

1.

Click Remove All.

2.

Click OK to confirm. All folders will be removed.

Testing a predefined folder

Follow these steps to test that a predefined folder is accessible by the device.

1.

Select a folder from the Predefined Folders list.

2.

Click Test Folder Access. If device user’s credentials are to be used to access the folder, you will need to provide the user credentials when prompted to complete the test.

ENWW Send to Folder 61

When completed, a message box will be displayed in a gray box near the top of the page indicating the test results.

62 Chapter 4 Setting the digital sending options ENWW

E-mail Settings

The product requires a Simple Mail Transfer Protocol (SMTP) gateway server to forward e-mail messages to a destination. If the SMTP gateway is not responding or has not been configured, the following message appears on the screen:

0.0.0.0 is not responding or is not a valid SMTP Gateway Server.

Use the E-mail Settings screen to configure SMTP settings, set the maximum e-mail attachment size, and set the default e-mail address for the product. You can also set a default subject for all e-mail messages that the product sends. The following illustration and table describe how to use this screen.

Figure 4-7

E-mail Settings screen

ENWW

Table 4-4 E-mail Settings

Callout

1

2

3

4

5

Area on the screen

HP EWS tabs and menus

Help

Send e-mail

Device's SMTP Gateway

Maximum Attachment Size

Information or capability that the area provides

For more information, see

Navigating through the HP Embedded Web Server on page 5 .

Click to open a help file that contains information about the screens on the

Digital Sending tab.

Send e-mail messages to the SMTP Gateway server directly from the product.

Type the TCP/IP address or the host name of the SMTP Gateway server that will manage the e-mail requests from the device. If you do not know the TCP/

IP address or the host name of the SMTP Gateway, click the Find Gateways button to search the network for a suitable SMTP Gateway server.

NOTE:

Some devices recognize only TCP/IP addresses. In such cases, host names will be converted to the equivalent TCP/IP address.

Select the maximum size of e-mail attachments that the SMTP Gateway server can transmit. If the product needs to send an e-mail attachment that is larger than the maximum size that is specified, the attachment is broken into smaller files, which are sent in multiple e-mail messages.

E-mail Settings 63

Table 4-4 E-mail Settings (continued)

Callout Area on the screen Information or capability that the area provides

6

7

8

9

10

11

12

13

14

15

Enable SMTP Authentication Use this setting to require SMTP authentication for outgoing e-mail.

Use Device User's

Credentials

Use Public Credentials

Find Gateways

Test

E-mail address

Display Name

Prevent Device user from changing the Default 'From:'

Address

Default Subject

SMTP authentication is used to provide a username and password to the SMTP server if required. Most Internet Service Providers (ISP) require these credentials.

You can only use this setting if Authentication is enabled for SMTP and individual device users have accounts on the SMTP server. In most cases, Use

Public Credentials is the preferred method.

Use this setting to set a single name and password for SMTP authentication for the device to use for all users.

If you do not know the TCP/IP address or the host name of the SMTP Gateway, click this button to search the network for a suitable SMTP Gateway server.

NOTE:

If you are using an ISP for e-mail services, this feature might not function correctly. Please contact your ISP for the name or address of the SMTP

Gateway and for the username and password used to access the e-mail.

Click this button to verify that the specified SMTP Gateway server is valid and operational.

Type the e-mail address of the person who will act as the default sender.

Type the name that you want to appear in the "From" field for the e-mail messages that are sent from the product. You can also use this field to include instructions, such as "Please type your e-mail address here."

NOTE:

If a name is not provided, the e-mail address that was typed in the E-

mail Address field will appear in the "From" field of outgoing e-mail messages.

Select this check box to ensure that general users cannot change the e-mail address that the administrator set.

Advanced

If you want to, type the subject that will appear on all e-mail messages the product sends. You can also use this field to include instructions, such as

"Please type a subject for your message."

Click this button to open a new screen that you can use to set message text and attachment settings for e-mail messages that the product sends. For more information, see

Advanced E-mail Settings on page 65

.

64 Chapter 4 Setting the digital sending options ENWW

Advanced E-mail Settings

The following illustration and table describe how to use the Advanced E-Mail Settings screen.

Figure 4-8

Advanced E-mail Settings screen

Table 4-5 Advanced E-mail Settings

Callout Area on the screen Information or capability that the area provides

1

2

3

4

5

HP EWS tabs and menus

Help

Message Text

Editable by User

Attachment Settings

For more information, see

Navigating through the HP Embedded Web Server on page 5 .

Click to open a help file that contains information about the screens on the Digital

Sending tab.

Modify how the message text will appear in the body of all e-mail messages that are sent from the product. Select the language for the message text. The languages that are available are the same languages that are available on the Language screen of the Settings tab.

Select this check box to allow the user to add text to the e-mail message text.

Select the default settings for attachments sent in e-mail messages that are sent from the product.

NOTE:

If you want the smallest E-mail attachment size, choose the Black and

White, lowest resolution, and Small settings for the default file size. If you want higher image quality, choose from the other available settings. Note that the default setting

PDF, Color, 150DPI, Standard file size, typically provides the best quality with reasonable file sizes.

ENWW E-mail Settings 65

E-mail Address Book

An e-mail address book is a list of e-mail addresses that are stored on the device. The address book can store frequently-used e-mail addresses so that you can quickly choose the right e-mail address when sending a document from the front panel of the device. The E-mail Address Book page enables you to add e-mail addresses into the device one at a time, and to edit e-mail addresses that have already been saved in the device.

You can also use the device Import/Export feature to load a large list of frequently-used e-mail addresses on to the device all at once, rather than adding them one at a time.

If you want to add e-mail addresses to more than one device, it is best to add them on one device, make any edits to the list, and then use the Import/Export feature to transfer the addresses to other devices.

The following illustration and procedures describe how to use this screen.

Figure 4-9

E-mail Address Book screen

Table 4-6 E-mail Address Book screen

Callout Area on the

Screen

Information or capability that the area provides

1

2

3

4

Add new entries Click the Add E-mail Address button to add an e-mail address to the device E-mail address book.

Type an E-mail address or address book name

Type an E-mail address or E-mail address book name stored on the device for editing or deleting.

Select an Email address or address book name

Edit Entry

Select an E-mail address or E-mail address book name stored on the device for editing or deleting.

Click the Edit Entry button to edit an E-mail address or E-mail address book to the device.

66 Chapter 4 Setting the digital sending options ENWW

Table 4-6 E-mail Address Book screen (continued)

Callout Area on the

Screen

Information or capability that the area provides

5 Delete Entry

6 Delete All

Entries

Click the Delete Entry button to delete an E-mail address or E-mail address book stored on the device.

Click the Delete All Entries button to delete all E-mail addresses or E-mail addres books stored on the device.

E-mail Address Book tasks

You can add an e-mail address by clicking Add E-mail Address.... This takes you to the Add E-mail

Address page, which has instructions for completing the task.

Adding an e-mail address

To add a new e-mail address, do the following:

1.

Click Add E-mail Address.... The Add E-mail Address page appears.

2.

Type the person's name in the Name field. The name is what appears in the list on the device control panel when a user is searching for an e-mail address. The maximum length is 245 characters, or less depending on the language being used.

3.

Type the e-mail address in the E-mail Address field. It must be less than 255 characters.

NOTE:

If e-mail address validation has been enabled on the device, the e-mail address is required to have an @ sign.

4.

Click Apply to save the new e-mail address to the device.

Editing an e-mail address

To edit an existing entry, do the following:

1.

Select the e-mail address that you want to edit. You can type a name into the search field to find a specific e-mail address.

2.

Click Edit Entry.... The Edit E-mail Address page appears.

3.

Make the necessary changes in the Name and E-mail Address fields.

4.

Click Apply to save your edits.

Deleting an e-mail address

To delete an existing entry, do the following:

1.

Select the e-mail address that you want to delete. You can type a name into the search field to find a specific e-mail address.

2.

Click Delete Entry.... The Delete E-mail Address page appears. Note: If you want to delete all email addresses from the device, click Delete All Entries.... If you want to make a backup copy of the e-mails first, you can do this by using the device Import/Export feature.

3.

In the page that displays you are prompted to confirm the deletion of the selected e-mail address.

There is no way to recover an e-mail entry once it has been deleted. Click OK to confirm your selection. The e-mail address is deleted.

ENWW E-mail Address Book 67

Fax Address Book

A fax address book is a list of fax numbers that are stored on the device. The address book can store frequently-used fax numbers so that you can quickly choose the right destination when faxing a document from the front panel of the MFP device. The Fax Address Book page enables you to add fax numbers into the device one at a time, and to edit fax numbers that have already been saved in the device.

You can also use the device Import/Export feature to load a large list of frequently-used fax numbers on to the device all at once, rather than adding them one at a time.

If you want to add a fax address book to more than one device, it is best to add the fax numbers on one device, make any edits to the list, and then use the Import/Export feature to transfer the address book to other devices.

The following illustration and procedures describe how to use this screen.

Figure 4-10

Fax Address Book screen

2

3

4

5

6

Table 4-7 Fax Address Book

Callout

1

Area on the screen Information or capability that the area provides

HP EWS tabs and menus

Add new entries

Edit or delete existing entries

For more information, see

on page 5 .

Navigating through the HP Embedded Web Server

Use this feature to add new fax entries to the directory.

Use this feature to edit or delete fax entries in the directory.

Edit Fax Number

Delete Fax Number

Click this button to edit a fax number.

Click this button to delete a fax number.

Delete All Fax Numbers Click this button to delete all fax numbers.

68 Chapter 4 Setting the digital sending options ENWW

Fax Address Book tasks

You can add a fax number by clicking Add Fax Number.... This takes you to the Add Fax Number page, which has instructions for completing the task.

Adding a fax number

To add a new fax number, do the following:

1.

Click Add Fax Number.... The Add Fax Number page appears.

2.

Type the person's name in the Name field. The name is what appears in the list on the device control panel when a user is searching for a fax number. The maximum length is 245 characters, or less depending on the language being used.

3.

Type the fax number in the Fax number field. The fax number can be formatted with or without spaces. It must be less than 50 characters long, and it can contain the following punctuation: comma + - ( ) [ ] *.

A comma can be used to cause a 2-second delay during dialing in order to use a dialing prefix.

Square brackets [] can be used as a security measure to keep PIN numbers from being displayed on fax reports or the fax log. Any numbers used within the square brackets do not appear on these reports.

4.

Click Apply to save the new fax number to the device.

You can edit or delete any of the fax numbers that have been saved in the device.

Editing a fax number

To edit an existing entry, do the following:

1.

Select the fax number that you want to edit on the Fax Address Book page. You can type a name into the search field to find a specific fax number.

2.

Click Edit Fax Number.... The Edit Fax Number page appears.

3.

Make the necessary changes in the Name and Fax number fields.

4.

Click Apply to save your edits.

Deleting a fax number

To delete all fax numbers, click the Delete All Fax Numbers button.

To delete a single existing entry, do the following:

1.

Select the fax number that you want to delete on the Fax Address Book page. You can type a name into the search field to find a specific fax number.

2.

Click Delete Fax Number.... The Delete Fax Number page appears. Note: If you want to delete all fax numbers from the device, click Delete All Fax Numbers.... If you want to make a backup copy of the numbers first, you can do this by using the device Import/Export feature.

3.

In the page that displays you are prompted to confirm the deletion of the selected fax number.

There is no way to recover a fax entry once it has been deleted. Click OK to confirm your selection.

The fax number is deleted.

ENWW Fax Address Book 69

Import/Export

Use this page to import and export address book and user information to and from the device.

When you import data to the device, you add new e-mail addresses, fax numbers, or user records, so that they can be accessed on this device. This can help make it easy to create initial lists, or to keep your HP device current with changes in your organization.

When you export records, you save e-mail, fax, or user records from the device into a file on your computer. You can then use this file as a data backup, or you can use it to import the records onto

another HP device. For export instructions see Export an address book on page 73 .

The following illustration and procedures describe how to use this screen.

Figure 4-11

Import/Export screen

Table 4-8 Import/Export screen

Callout Area on the screen

Information or capability that the area provides

1

2

3

4

Address Book

File Name

(source):

Export Address

Book

Address Book

File Name

(destination)

Clear Address

Books

Type the name of an E-mail or FAX address book for importing to the device and click the

Import button to import the book.

Select the address book information you would like to export by clicking next to your preferred options.

Type the filename and path for the export file you are creating and then click Export to save the file.

Select the types of address books you would like to clear and then click Clear Selected

Address Books(s).

70 Chapter 4 Setting the digital sending options ENWW

Import an address book

You can import address book information by first creating a file with a comma-separated value (CSV) format. The CSV format is a common data format that is often used to transfer data between database programs or devices. This file can be created using either a spreadsheet program such as Microsoft

Excel, or a text program such as Microsoft Notepad. After creating the file, you must be sure to save or export it as a .CSV file type. You can also create a data file by exporting contacts from Microsoft Outlook or another e-mail client and saving it as a .CSV file.

Importing an address book

To import address book or user data, do the following:

1.

Create a data file containing a header row with the columns that are required for your data. The following columns can be used:

● name (or "first name" and "last name")

● address

● dlname

● faxnumber

● speeddial

● code

● pin

NOTE:

The "address" field can also be called "E-mail" or "E-mail Address". The "faxnumber" field can also be called "Business Fax" or "Home Fax".

The header row is simply the first row of the spreadsheet or file.

2.

After the header row, add rows containing each address book or user record. See the Required data and record limits section below to find out which columns are required for each type of record.

You can have blank columns. If you are creating a text import file, you just need to insert a comma for each blank field.

If the data in the field contains a comma, the data in that field must be surrounded by quotes, for example,

"Smith, Joe"

If you are using Excel to create your import file, you don't need to enter the quotes. Excel will insert them automatically when the file is converted to a .CSV file.

3.

Save your import file.

If you are creating your file in Excel, choose Save As from the File menu and then select .CSV

(comma delimited)(*.csv) in the Save as type drop-down box.

If you are creating a text file, choose Save As from the File menu and then type .csv in place of the .txt file extension.

ENWW Import/Export 71

4.

To import your source file into the device, click Browse... next to the Address Book File Name field on the Import/Export page to browse to the source file on your computer.

5.

Click Import to import the data file into the device. The import process will take approximately

1 minute for each 1,000 records, depending on the network speed.

When the import process is complete, a message appears indicating how many records were successfully imported and whether there were any import errors.

Required data and record limits

The required data for each type of record is as follows:

Record type

E-mail address

User record

E-mail distribution list

Required data Maximum field length

name (or "first name" and "last name")

245 characters

2

address

1

255 characters name 245 characters

2

pin address

1

name address

1

4-8 digits

255 characters

245 characters

255 characters

2

Maximum records

2,000

2,000

2,000

3

3

Fax number

Fax speed-dial

dlname name faxnumber

1

faxnumber

1

speeddial

4

245 characters

245 characters

50 characters

50 characters

31 characters

2

2

2,000

100 speed-dials, each with a maximum of 100 entries

1

2

3

4 code

4

2 digits

The “address” field can also be called “E-mail” or “E-mail Address”. The “faxnumber” field can also be called “Business Fax” or “Home Fax”.

The maximum length might be less, depending on the language being used.

The total combined number of e-mail addresses and distribution lists must be 2,000 entries or less.

The "speeddial" field contains the name of the speed-dial, for example "Johnson Janitorial", and the "code" field contains the speed dial code (a number between 0 and 99), for example 08. Either one- or two-digit numbers are accepted; for example, either 06 or 6 can be used.

Creating an import file using Microsoft Outlook

If you have contacts saved in Microsoft Outlook, you can export them into a .CSV file and then use that file to import them into the device. Follow these instructions to create a .CSV file using Microsoft Outlook.

1.

From the Outlook File menu, choose Import and Export....

2.

In the Import and Export Wizard, choose Export to a file and click Next.

3.

Select Comma Separated Values (DOS) and click Next.

4.

Select the Contacts folder and click Next.

72 Chapter 4 Setting the digital sending options ENWW

5.

Type in a name for the file, with a .CSV extension. Click Browse to choose a location on your computer to save the file. Click Next.

6.

Click Finish to finish the wizard and export the file.

7.

To import the .CSV file into the device, follow Steps 4 and 5 of the Import an address book on page 71

instructions.

Export an address book

You can also export the address book or user information that has been saved in the device. This data is exported into a CSV file that has the same format as that described above, with one header row followed by a row for each user or address book record. To export data, do the following:

1.

Select one or more of the check boxes shown under Step 1.

2.

Under Step 2, type in the name for the export file.

3.

In the dialog box that appears, click Save, and then select the location where you want to save the file.

4.

If the export process fails, an error message will be displayed. If this happens, wait a few minutes and try the export again.

You can open the export file in either a spreadsheet program like Microsoft Excel, or in a text program like Notepad.

Clear address books

By default, clicking the Clear Selected Address Book(s) button clears all address book data (e-mail, fax, and authorized user data) from the device. You can also specify individual address books to clear, although e-mail addresses and e-mail distribution lists may not be cleared separately.

You might want to clear all address books before moving the device to a new area within your company, or before importing address book data from another device.

To clear one or more address books, do the following:

1.

Select one or more of the check boxes shown under Option 3: Clear Address Books.

2.

Click Clear Selected Address Book(s) to erase the data in the selected address books. A warning dialog box appears, indicating which address books are selected for deletion.

3.

Click OK to confirm this action. Once cleared, the data can not be recovered.

4.

After OK is pressed, the address book data is cleared and you are returned to the original page.

A list of the cleared address books is displayed.

ENWW Import/Export 73

Addressing Settings

NOTE:

The LDAP protocol is typically only used in corporate e-mail environments. If you are using an

ISP for e-mail services, HP recommends that you use the E-mail Address Book function.

In order for the product to send scanned documents, you must provide one or more destination addresses. The product addressing feature simplifies this process by accessing the network LDAP server.

Use the Addressing Settings screen to set features that allow the product to get addresses directly from the database of a Lightweight Directory Access Protocol (LDAP) server instead of from a replicated

LDAP Address Book. Using the LDAP Address Book directly guarantees that the latest addresses are used. A message appears on the screen if the LDAP server settings are invalid or cannot be detected automatically. The following illustration and table describe how to use this screen.

Figure 4-12

Addressing Settings screen

Table 4-9 Addressing Settings

Callout

1

2

3

Area on the screen Information or capability that the area provides

HP EWS tabs and menus

Help

For more information, see Navigating through the HP Embedded Web Server on page 5 .

Click to open a help file that contains information about the screens on the

Digital Sending tab.

Allow Device to directly access an LDAP Address Book

Select this check box to provide the device direct access to an LDAP Address

Book.

74 Chapter 4 Setting the digital sending options ENWW

ENWW

Table 4-9 Addressing Settings (continued)

Callout Area on the screen Information or capability that the area provides

4

5

6

7

8

9

10

LDAP Server Bind Method

Anonymous

Simple

Simple over SSL

Select this option to connect to the LDAP server if the LDAP server does not require user credentials to access the

LDAP database.

Select this option to connect to the LDAP server if the LDAP server requires user credentials to use the LDAP database.

When this option is selected, you must enter the user, password, and domain.

Note that the password will be sent across the network unencrypted.

Select this option to connect to the LDAP server if the LDAP server requires user credentials to use the LDAP database.

This option supports Kerberos v2.

When this option is selected, you must enter the user, password, and domain.

Kerberos

NOTE:

This option is not available for all products.

The selected LDAP (Active Directory)

Server requires user credentials. A

Kerberos ticket will be obtained from the

Kerberos (Active Directory) Server and used to authenticate to the LDAP Server.

The Password will be sent across the network encrypted and will be unreadable to third parties.

In order to use Kerberos as a bind method, you must first configure

Kerberos settings. If using “user's credentials”, make sure that Kerberos

Authentication is required for E-mail.

Use Device User's Credentials You can only use this setting if Authentication is enabled for SMTP and individual device users have accounts on the SMTP server. In most cases,

Use Public Credentials is the preferred method.

Use Public Credentials Use this setting to set a single name and password for SMTP authentication for the device to use for all users.

LDAP Server

Port

Find Server

Find Settings

These public credentials are used to connect to the LDAP directly. When public credentials are entered, these credentials are used by the device to access the LDAP directory when any user uses the device.

Type the host name or TCP/IP address of the LDAP server whose database contains the centralized address book.

NOTE:

Some products recognize only TCP/IP addresses. In such cases, host names are converted to the equivalent TCP/IP address.

Type the TCP/IP port number on which the server is processing LDAP requests. This is typically port 3268.

Click this button to search for available LDAP servers.

Click this button to have the product attempt to determine the best settings for the specified server when searching the LDAP database.

Addressing Settings 75

Table 4-9 Addressing Settings (continued)

Callout Area on the screen Information or capability that the area provides

11 Search Root Type the Distinguished Name (DN) of the entry in the LDAP directory structure where address searching is to begin. A DN is made up of

"attribute=value" pairs, separated by commas. For example: ou=departmentname,o=companyname ou=marketing,o=Hewlett Packard,c=US

12

13

14

15

16 o=hp.com

ou=engineering,cn=users,dc=hp,dc=com

Device user information retrieval method

Match the name entered with the LDAP attribute of

NOTE:

For some LDAP servers, the search root can be left blank (in which case its root node will be assumed).

Exchange 5.5 Defaults

Select this option if you are connecting to a Microsoft Exchange 5.5 server that is running LDAP. The LDAP attribute values are automatically set.

Active Directory Defaults

Custom

Select this option if you are connecting to a Microsoft Exchange Server 2000 server that is running LDAP. The LDAP attribute values are automatically set.

Select this option if you need to manually configure the LDAP attribute values.

Type the attribute in the LDAP database that identifies a person in the address book. The value of this attribute will be compared to the name that the user types in order to retrieve the person's e-mail address. The following are a few possible LDAP attributes:

● uid: User Identifier

● cn: Common Name

● sn: Surname (Last Name)

● givenName: First Name

Retrieve the recipient's E-mail address using attribute of

Type the LDAP attribute that contains the person's e-mail address. The following are two of the possible LDAP attributes:

Advanced

Test

● rfc822Mailbox

● mail

Click this button to open a new screen where you can set advanced LDAP server features. For more information, see

Advanced Addressing Settings on page 77 .

Click this button to test the settings that you specified.

76 Chapter 4 Setting the digital sending options ENWW

Advanced Addressing Settings

The following illustration and table describe how to use the Advanced Addressing Settings screen.

Figure 4-13

Advanced Addressing Settings screen

Table 4-10 Advanced Addressing Settings

Callout Area on the screen Information or capability that the area provides

1

2

3

4

HP EWS tabs and menus

Help

For more information, see

Navigating through the HP Embedded Web Server on page 5 .

Click to open a help file that contains information about the screens on the

Digital Sending tab.

Advanced Search Options Select the advanced LDAP server search settings. The following settings are available.

Max LDAP Addresses. Use this control to set the number of matching e-mail addresses returned by a single search. The smaller the number, the quicker the search.

Max Search Time. Use this control to set the amount of time that the device will wait for a response from the LDAP server. In environments where the LDAP server is busy or the network is slow, this timeout should be increased.

LDAP Filter Condition. Use this control to set up an optional LDAP filter to “filter out” e-mail addresses.

Find entries in the Database Select whether the LDAP search queries include entries that begin with the partial name or all entries that contain the partial name anywhere within the entry's name.

ENWW Addressing Settings 77

Log

Use the Log screen to view digital sending job information, including any errors that occur. The following illustration and table describe how to use this screen.

NOTE:

If the HP DSS has been installed, digital-sending activities are logged in the HP DSS instead of in the HP EWS. To view the log, open the HP MFP DSS Configuration Utility, and then click the

Log tab. The entries visible in HP EWS are only those related to activities configured either at the control panel or through HP EWS screens.

Figure 4-14

Log screen

5

6

7

8

3

4

Table 4-11 Log

Callout Area on the screen

1

2

HP EWS tabs and menus

Help

Severity

Device

User

Event

Time

Save

Information or capability that the area provides

For more information, see Navigating through the HP Embedded Web Server on page 5 .

Click to open a help file that contains information about the screens on the Digital

Sending tab.

Lists the severity of the error, if applicable, for each log entry.

Lists the TCP/IP address of the device.

Lists the user that initiated the event.

Describes if the event was successful or if an error occurred.

Shows the time for each log entry.

Click this button to save the log information to a file.

78 Chapter 4 Setting the digital sending options ENWW

ENWW

Table 4-11 Log (continued)

Callout Area on the screen

9

10

11

Details

Refresh

Clear

Information or capability that the area provides

Select the log entry and then click the Details button to view the log entry details.

Click this button to update the view to include the latest log information.

Click this button to clear the information from the log.

NOTE:

Clicking the Clear button merely clears the log that appears onscreen. The log entries remain on the product for job-accounting purposes.

When you click the Details button on the Log screen, the Details screen appears. This screen shows information about digital sending jobs, such as job ID, the time the job was sent, the sender name, and other details.

Figure 4-15

Details screen

For jobs that were not sent successfully, a Troubleshoot button appears at the bottom of the Details screen. When you click Troubleshoot, the Troubleshoot screen appears. Click the underlined link that appears below the details to open a screen that can help you troubleshoot the problem.

Log 79

Preferences

Use the Preferences Settings screen to configure general settings for the digital-sending features. The following illustration and table describe how to use this screen.

Figure 4-16

Preferences Settings screen

3

4

5

6

Table 4-12 Preferences Settings

Callout Area on screen

1

2

HP EWS tabs and menus

Help

Document Size

Document Type

2 Sided Document

Auto Settings Reset

Information or capability that the area provides

For more information, see Navigating through the HP Embedded Web Server on page 5 .

Click to open a help file that contains information about the screens on the Digital

Sending tab.

Select the default media size that you want the product scanner to use when scanning a document.

Select the default media type that you want the product image processor to use when scanning a document.

Text

Photo

Mixed

Select this check box to have the product scan both sides of a document.

Use the time-outs options to reset all digital sending settings that are associated with a job to the product default settings. You can have the settings reset immediately after a digital-send operation in which the settings have been changed by a user, or to delay the reset for any interval from 10 to 300 seconds.

80 Chapter 4 Setting the digital sending options ENWW

5 Managing network operation from the

Networking screens

Overview

Use the Networking screens to configure and manage your product on your network. The appearance and features of the screens available from the Networking tab differ, depending on the model and version of your HP Jetdirect print server. The following screen is similar to what you might see when you click Networking. From the left navigational bar, click the Networking menu for the screen that you want to view.

Figure 5-1

Network Settings screen

ENWW

Table 5-1 Network Settings

Callout Area on screen

1

2

HP EWS tabs and menus

Select Language

3 Support/Help

Information or capability that the area provides

For more information, see Navigating through the HP Embedded Web Server on page 5 .

Select the language for the Networking tab. The list of languages that are available in the Networking tab is not identical to the list of languages that are available in the Settings tab.

Click Support or ? for more information about the options on the Networking tab.

Overview 81

Depending on your HP Jetdirect print server model and operating version, the following are some tasks that you can perform from the Networking screens:

Change network configuration settings for various types of network connections.

Turn on or turn off management protocols.

● Set up a support contact and support URLs.

Set a password to control access to the product and network configuration settings. This password is synchronized with the password that you set on the Security screen under the Settings tab, so you may set or reset it from either screen.

Configure the security of your product through the use of passwords, access lists, and management protocols.

View general network status information, including network statistics that are stored on the print server, for network troubleshooting or optimization.

View protocol information for all supported network connections.

Open the HP Jetdirect Configuration page. See

HP Jetdirect Security Configuration Wizard on page 83 .

Set the frequency at which the HP EWS checks the network status.

For more information about the Networking screens, see the following sources:

Help. On each Networking screen, a Support and ? link provide descriptions of the networking features. Also, from the Support screen you can gain access to additional help from the HP Web site.

82 Chapter 5 Managing network operation from the Networking screens ENWW

HP Jetdirect Security Configuration Wizard

Use the HP Jetdirect Security Configuration Wizard to configure security settings for HP Jetdirect print server management.

HP Web Jetadmin is a powerful web-based software utility for installing, configuring, and managing network-connected devices. Since it can install and configure devices, it must be able to secure itself against unwanted access. Not only can it secure itself against unwanted users, it can also secure the devices it manages against unwanted access. Securing devices is important for the following reasons:

Reduce printer down time

Reduce help desk calls

Minimize troubleshooting visits

Minimize consumable usage

NOTE:

If you use HP Web Jetadmin to configure your printer, HP recommends that you configure HP

Jetdirect security settings with HP Web Jetadmin.

As HP Jetdirect firmware is enhanced or revised, performance and security issues are addressed.

Always keep the firmware on the printer at the latest revision level to ensure maximum security. HP Web

Jetadmin provides the ability to upgrade HP Jetdirect firmware either individually or in batches

The following illustration describes how to use this screen.

Figure 5-2

HP Jetdirect Security Configuration Wizard

ENWW HP Jetdirect Security Configuration Wizard 83

84 Chapter 5 Managing network operation from the Networking screens ENWW

6 Using the Other Links as a resource

The Other Links box contains three permanent links that provide quick access to product-specific information, such as interactive troubleshooting and ordering information for genuine HP supplies.

Figure 6-1

Device Status screen

NOTE:

You can use the Edit Other Links screen on the Settings tab to add up to five customized links to the Web sites of your choice. These links appear throughout the EWS screens, in the Other

Links box beneath the left navigational bar. For more information, see

Edit Other Links on page 44 .

The following sections describe each of the links that appear by default in the Other Links box.

hp instant support

Hewlett-Packard Company offers hp instant support, an Internet-based support system that collects diagnostic information from your product and matches it with the HP information database. At hp instant support, you can find intelligent solutions that help you resolve problems quickly and easily.

How hp instant support works

Information is gathered from your product and securely transmitted to Hewlett-Packard Company when you click hp instant support. The hp instant support Web site reads the product data to analyze the product's current status. The Web site creates a customized Web page that appears in the browser window and contains easy-to-follow text and visual aids. The hp instant support Web site also directs you to additional services that are available for your product.

Before any of the product data is sent to Hewlett-Packard for analysis, you can view all of the information

(for example, the serial number, error conditions, and product status) that will be forwarded. Hewlett-

Packard treats this information as confidential.

ENWW hp instant support 85

Information you can get from hp instant support

The hp instant support Web site provides these tools for troubleshooting and for maintenance:

Firmware and software updates.

Troubleshooting for recent events that are listed on the Event Log. For example, the product might show a jam as the most recent event listed in the event Log. The hp instant support Web site detects the event and provides troubleshooting information for the jam.

Support packs.

Product documentation, such as user guides and getting started guides.

Shop for Supplies

The Shop for Supplies link connects you to a Web page that facilitates your online ordering of supplies from a reseller of your choice. The supplies that you need are preselected. You can change quantities or select additional items. Your items are added to the shopping cart, ready for checkout, ensuring that the correct supplies are ordered through your selected reseller.

86 Chapter 6 Using the Other Links as a resource ENWW

Product Support

The Product Support link connects you to a Web page that brings together a comprehensive menu of support resources that business people need. From this Web page, you can accomplish these tasks and more:

Find a list of HP products at one site: computers, workstations, servers, storage devices, printer, scanners, digital imaging, and mobile devices.

Obtain technical support. Solve a problem; find information to set up, install, and configure your product; discover and use a product; maintain your product; upgrade and migrate your product software and driver; and recycle products or dispose of them correctly.

Gain access to self-solve resources such as FAQs, user documentation, features and specifications, and product-compatibility information.

● Collaborate with HP and with your peers through discussion groups, e-mail support, and phone support.

Use task-based navigation to identify the task area that you want to work on and quickly discover related topics and tools.

In addition, you can find these features: hot topics, a subscription center, product rebate offers and other announcements, and training and education opportunities.

Information about fax features and settings can be found at the following web site.

www.hp.com/go/mfpfaxaccessory300

My Service Provider and My Service Contract

The My Service Provider and the My Service Contract links appear only if they have been created

(and perhaps renamed) by the service provider in the Other Links screen on the Settings tab. The link can then be clicked by any user to get information about the service provider and the service contract.

The information, which can be up to 50 characters long, is stored in the permanent storage of the product.

ENWW Product Support 87

88 Chapter 6 Using the Other Links as a resource ENWW

Index

A

accessing the HP Embedded Web

Server 2

accessories, verifying installed 9

activity logs

digital sending 78

addressing

Kerberos Authentication 39

settings 74

administrators

alerts, setting up 24

Digital Sending settings 53

logging off 4 logging on 4

sleep schedule settings 51

Advanced E-mail Settings

screen 65

alerts

configuring 25

deleting destination lists 29

e-mail configuration 22

features 24

testing destination lists 28

asset number 15

attachments, e-mail 63, 65

authentication

addressing 75

e-mail 64

Kerberos 36

LDAP 33

settings 32

Authentication Manager

Kerberos configuration 39

settings 32

AutoSend 29

B

browsers

closing after logging off 4

defined 1

supported 2

buttons, control panel 8

C

Cancel Job button 31

cartridges

AutoSend feature 29

ordering 44, 86

status 8, 11

usage information 13

clock drift correction 49

clock settings 48

Configuration Page screen 9

Configure Device screen 19

consumables. See supplies control panel

buttons 8

Kerberos Authentication 40

language 47

menus 19

viewing 16

Control Panel Snapshot

screen 16

counts, page 13

customer support

instant 44, 85

product 44, 87

D

Date & Time screen 48

Date & Time – Format,

settings 49

destination lists

creating 25

deleting 29

testing 28

Device Information screen 15,

46

device location 15

ENWW

Device Status screen 8

devices, defined 1

Digital Sending screens

about 53

Addressing 74

Advanced E-mail Settings 65

General 53

Kerberos Authentication 36

Log 78

Preferences 80

Send to E-mail 63

Send to Folder 54

Digital Sending tab 5

DIMMs, verifying installed 9

E

e-mail

addressing 74

advanced settings 65

alerts 24

attachments, size settings 63,

65

AutoSend 29

outgoing, configuring 22

return address, configuring 23

server settings 22

SMTP gateway settings 63

support 44, 87

E-mail Server screen 22

Edit Other Links screen 44, 85

embedded Web server

defined 1 features 1

error messages

digital sending logs 78

Event Log 12

Event Log 12

Explorer, versions supported 2

Index 89

F

FAQs 44, 87

features 1

Firefox, versions supported 2 firewalls 2

firmware, updating 17

folders, sending to 54

G

gateway settings, SMTP 63

General screen, Digital

Sending 53

General security

settings, general 31

General Security screen 31

group product management 2

H

help

instant support 44, 85

product support 44, 87

HP Embedded Web Server

defined 1 features 1

hp instant support 44, 85

HP Jetdirect print server 82

HP Jetdirect Security Configuration

Wizard screen 83

HP Web Jetadmin 2

I

Information menu 20

Information tab

navigating 5

password protection 4

status screens 7

ink cartridge. See print cartridges

Installed Personalities and

Options 10

Internet Explorer, versions

supported 2

IT administrators

alerts, setting up 24

Digital Sending settings 53

logging off 4 logging on 4

sleep schedule settings 51

J

Jetadmin, HP Web 2

Jetdirect print server 82

K

Kerberos Authentication 36

keys, control panel 8

Konqueror, versions supported 2

L

Language screen 47

languages, printer 10

LDAP Authentication screen 33

LDAP servers

addressing settings 74

Kerberos authentication 36

links 44, 85

logging off 4

logging on

Authentication Manager 32

LDAP Authentication 33

password settings 31

procedures 4

logs

digital sending 78

event 12

M

media

status 8

tray settings 10

Usage Page 13

memory, verifying installed 9

menus

control panel 19

HP Embedded Web Server 5

navigating 20

messages, error

digital sending logs 78

Event Log 12

Microsoft Internet Explorer,

versions supported 2

mobile devices, printing from 17

model number 15

Mozilla Firefox, versions

supported 2

My Service Contract link 87

My Service Provider link 87

N

navigating 5, 20

Netscape Navigator, versions

supported 2

Networking screens 81

Networking tab 5

networks

configuring 81

types supported 2

Web Jetadmin 2

O

ON/OFF schedule 51

online help

instant support 44, 85

product support 44, 87

opening the HP Embedded Web

Server 2

Opera, versions supported 2

ordering supplies 44, 86

Other Links area 44, 85

outgoing mail configuration 22

P

page counts 13

paper

status 8

tray settings 10

Usage Page 13

passwords 4, 31

PDF files, printing 17

personalities 10

phone support 44, 87

plus sign, menus 20

power, setting sleep schedule 51

Preferences, digital sending 80

print cartridges

AutoSend feature 29

ordering 44, 86

status 8, 11

usage information 13

Print screen 17

print server, HP Jetdirect 82

printer languages 10

printing files 17, 18

PRN files 17

product support 44, 87

products, defined 1

PS files, printing 17

R

recycle supplies 44, 87

remote configuration 19

remote firmware updates 17

return e-mail address 23

90 Index ENWW

S

Safari, versions supported 2

Security 83

security

addressing 75

Authentication Manager 32

Kerberos Authentication 36

LDAP Authentication 33

Send to E-mail 63

status 10

Send to E-mail screen 63

Send to Folder screen 54

serial number 15

server, HP Jetdirect 82

service providers

alerts, setting up 24

logging off 4 logging on as 4

Settings tab 5, 19

Shop for Supplies link 44, 86

shutdown, setting sleep

schedule 51

Sleep Schedule screen 51

SMTP gateway settings 63

status

alerts 24

device 8

network 81

supplies 8, 11

supplies

AutoSend feature 29

ordering 44, 86

status 8

status page 11

usage information 13

Supplies Status screen 11

support

instant 44, 85 product 44, 87

system requirements 2

T

TCP/IP address

e-mail configuration 22

locating 2, 15

TCP/IP-based network 2

technical support

instant 44, 85 product 44, 87

text files, printing 17

time settings 48

toner cartridge. See print cartridges

Tray

Size settings 21

Type settings 21

Tray Sizes/Types screen 21

trays

accessory information 10

media status 8

Usage Page 13

troubleshooting

Configuration Page screen 9

digital sending log 78

Event Log 12

instant support 44, 85

product support 44, 87

Troubleshooting menu 20

U

updating firmware 17

usage information, AutoSend 29

Usage Page 13

user name 31

W

Web browsers

closing after logging off 4

defined 1

supported 2

Web Jetadmin 2

Web server, embedded

defined 1 features 1

Web sites

firmware updates 17

instant support 44, 85

product support 44, 87

ENWW Index 91

92 Index ENWW

© 2007 Hewlett-Packard Development Company, L.P.

www.hp.com

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