HP LaserJet 5200 series printer Reviewer/Evaluator`s Guide

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HP LaserJet 5200 series printer Reviewer/Evaluator`s Guide | Manualzz

HP LaserJet 5200 series printer

Reviewer/Evaluator’s Guide

Contents

Getting to know the printer ....................................................................................................... 1

Features ..........................................................................................................................................2

Series at a glance ............................................................................................................................4

New features (5200 vs. 5100) ..........................................................................................................5

What ships in the box.......................................................................................................................6

Evaluating wide-format laser printers ........................................................................................ 7

Ease of use......................................................................................................................................8

Performance ..................................................................................................................................11

Versatility ......................................................................................................................................15

Reliability ......................................................................................................................................17

Print quality ...................................................................................................................................19

Total cost of ownership ...................................................................................................................22

Network management solutions .......................................................................................................24

A—Productivity tools and services ........................................................................................... 26

HP Easy Printer Care Software .........................................................................................................26

HP Embedded Web Server..............................................................................................................28

HP Web Jetadmin ..........................................................................................................................31

HP Instant Support Professional Edition .............................................................................................32

HP SureSupply ...............................................................................................................................32

HP Universal Print Driver Series for Windows ....................................................................................32

B—Technical specifications ...................................................................................................... 33

C—Ordering information ........................................................................................................ 35

Contents i

ii

Getting to know the printer

HP’s powerful, flexible tabloid/A3+ laser printer

Welcome to the Reviewer/Evaluator’s Guide for the new HP LaserJet 5200 series printer. This guide will introduce you to the printer and help you to conduct a successful printer evaluation.

The HP LaserJet 5200 series printer is a wide-format tabloid/A3+ laser printer for demanding businesses with small to medium workteams. This powerful, easy-to-use printer offers professional-quality printing and is customizable to meet the needs of your growing business. The printer can be shared across a network and may be equipped with multiple paper handling options.

1

HP LaserJet engineering and solid design ensure

effortless, reliable printing on a variety of papers.

Getting to know the printer 1

Features

100-sheet multipurpose tray for special media, including tabloid/A3+ sizes

3 250-sheet input tray 2, up to tabloid/A3 sizes

4 500-sheet input tray 3, up to tabloid/A3 sizes

5 128 MB of standard printing memory and a powerful 460 MHz processor

6 One open EIO slot

7 HP Jetdirect Fast

Ethernet embedded print server

8 IEEE 1284 parallel port

9 Hi-Speed USB 2.0 port

10 Intuitive control panel displays two lines of text

11 Automatic two-sided printing unit increases efficiency

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7

8

5

6

9

2

3

4

HP LaserJet 5200dtn printer shown

10

11

2 Getting to know the printer

Power-packed performance

Work quickly and efficiently. The HP LaserJet 5200 series printer boosts the productivity of your employees with fast print speeds up to 35 pages per minute (ppm) letter and

A4. Instant-on Technology delivers the first page in less than 10 seconds from PowerSave mode.

Enjoy fast, worry-free performance. Complex print jobs are a snap for this printer, with a 460 MHz processor and expandable memory options—up to 512 MB RAM.

Rely on industry-leading networking. Increase the efficiency of your workteams, who won’t even know they are sharing the printer. HP Jetdirect print servers deliver high performance, broad compatibility, and proven reliability. Add the printer to your network via the HP

Jetdirect Fast Ethernet embedded print server, or connect directly to your computer with the parallel or Hi-Speed USB

2.0 port.

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Expect outstanding black-and-white output. HP LaserJet print cartridge technology produces clear, sharp text characters, smooth grayscales, and deep blacks. When you need the highest resolution possible, HP ProRes 1200 provides 1200 by 1200 dpi (dots per inch) at full engine speed.

Versatility and expandability

Increase your options with Compact Flash support. Use the two dedicated Compact Flash slots to enable third-party solutions and take advantage of more font choices, barcode printing, secure check printing, PDF direct printing, job accounting, intelligent e-forms, and SAP/ERP solutions.

Easily produce specialized materials. The printer’s tabloid/A3+ capabilities expand your printable area, making it perfectly suited for marketing proofs, architectural plans, or financial ledgers and spreadsheets.

Accessories

Boost performance. The printer is designed to meet your needs today and tomorrow, with an open EIO slot that allows you to add productivity-enhancing options, such as

IPv6/IPsec Gigabit networking or the HP high-performance

EIO hard disk.

Accommodate your workteam with flexible paper

handling. The printer handles a wide range of paper sizes, types, and weights, including envelopes, labels, transparencies, letterhead, prepunched paper, colored paper, rough paper, and card stock. An optional 500-

sheet input tray

1

expands the printer’s maximum input

capacity to 850 sheets, meaning fewer interruptions to your work. An optional two-sided printing unit lets you print more efficiently.

1

Effortless management

Rest easy with intuitive printer management tools. Spend more time on your job and less on your printer. HP Web

Jetadmin peripheral management software is a simple

Web-based tool for remotely installing, configuring, updating, and managing networked peripherals. With HP

Easy Printer Care Software, you can monitor the status of printers and supplies and generate basic usage reports.

Both HP Easy Printer Care Software and HP Web Jetadmin provide access to HP SureSupply,

2

which helps you order supplies with the click of a button. HP backs you up with

HP Instant Support online and HP Software Update.

Experience the simplicity of HP LaserJet print cartridge

design. With the genuine HP LaserJet print cartridge with

HP Smart printing technology,

3 the printer delivers HP’s

legendary quality and reliability. The HP all-in-one print cartridge incorporates genuine HP toner and the imaging drum in one supply. Print cartridge installation and replacement is easy and convenient.

500-sheet input tray Automatic two-sided printing unit

HP Jetdirect internal print server

Expand the input capacity of the HP

LaserJet 5200 printer to a maximum of 850 sheets, by installing the optional 500sheet tray 3

(standard on the HP

LaserJet 5200tn and

5200dtn models).

Print professional documents and save time with the automatic two-sided printing unit

(standard on the

HP LaserJet 5200dtn printer).

Getting to know the printer

Increase efficiency and security by installing the

HP Jetdirect 635n

IPv6/IPsec and

Gigabit Ethernet internal print server in the available EIO slot.

HP Jetdirect wireless external print server

Enable wireless connectivity with the

HP Jetdirect ew2400

802.11b wireless and Fast Ethernet external print server connected via the

Hi-Speed USB port.

HP highperformance EIO hard disk

Maximize the printer’s flexibility by installing the

HP high-performance

EIO hard disk.

Additional memory

Get up to 512 MB

RAM via one DIMM slot.

3

Series at a glance

Printer model

Part number

Application

Paper input

Memory

Third-party solutions

Connectivity

Print server

Automatic two-sided printing

Print cartridge

HP LaserJet 5200 HP LaserJet 5200tn HP LaserJet 5200dtn

Q7543A

High-performance, wide-format printing

100-sheet multipurpose tray,

250-sheet input tray, and optional 500-sheet input tray

48 MB RAM, expandable to

512 MB

One open DIMM slot

Q7545A

Network-ready, high-volume, high-performance, wide-format printing

100-sheet multipurpose tray,

250-sheet input tray, and 500sheet input tray

64 MB RAM, expandable to

512 MB

One open DIMM slot

Q7546A

Network-ready, high-volume, high-performance, wide-format printing with automatic twosided printing

100-sheet multipurpose tray,

250-sheet input tray, and 500sheet input tray

128 MB RAM, expandable to

512 MB

Two open Compact Flash slots Two open Compact Flash slots Two open Compact Flash slots

Hi-Speed USB 2.0 port

IEEE 1284 parallel port

EIO slot

Hi-Speed USB 2.0 port

IEEE 1284 parallel port

EIO slot

Hi-Speed USB 2.0 port

IEEE 1284 parallel port

EIO slot

Optional HP Jetdirect Fast Ethernet embedded print server

HP Jetdirect Fast Ethernet embedded print server

Optional Optional Standard

HP LaserJet Black Print

Cartridge with Smart Printing

Technology (cartridge yield:

12,000 pages)

4

HP LaserJet Black Print

Cartridge with Smart Printing

Technology (cartridge yield:

12,000 pages)

4

HP LaserJet Black print cartridge with Smart Printing

Technology (cartridge yield:

12,000 pages) 4

4 Getting to know the printer

New features (5200 vs. 5100)

In order to highlight the new features of the HP LaserJet 5200 series printer, the following table compares the new printer to the HP LaserJet 5100 series printer.

HP LaserJet 5200 series printer

Performance

Up to 35 ppm, letter (18.5 ppm, tabloid/A3+

First-page-out speed of less than

10 seconds

460 MHz processor

Connectivity

Hi-Speed USB 2.0 port, IEEE 1284compliant parallel port, 1 open EIO slot

HP Jetdirect Fast Ethernet embedded print server (standard with the 5200tn and

5200dtn models)

Memory and storage

Up to 128 MB RAM standard

Up to 512 MB RAM maximum

Two open Compact Flash slots on most models

103 built-in scalable PCL fonts, 93 internal

Postscript fonts

HP LaserJet 5100 series printer

21 ppm, letter (11 ppm, tabloid/A3)

First-page-out speed of less than

13 seconds

Up to 32 MB RAM standard

Up to 192 MB RAM maximum

Not available

80 built-in scalable PCL fonts, 80 internal

PostScript® fonts

Benefits

Faster printing

Faster first page out

IEEE 1284-compliant parallel port, 1 open

EIO slot on most models

HP Jetdirect 615n Fast Ethernet print server installed in one EIO slot (optional for the

5100 model)

Added Hi-Speed USB 2.0 port increases your connectivity options

Embedded print server offers highperformance networking and leaves the

EIO slot open for other options

Increased standard memory and increased maximum memory capability

Increased versatility for fonts and thirdparty solutions

More fonts for versatile printing options

Getting to know the printer 5

What ships in the box

The HP LaserJet 5200 series printer ships with the following:

HP LaserJet Black Print Cartridge with Smart

Printing Technology (average cartridge yield

12,000 standard pages) 4

Printer documentation (Getting Started Guide)

CD (includes printer software and documentation)

Power cord

Control panel overlay

100-sheet multipurpose tray

250-sheet input tray 2

500-sheet input tray 3 (5200tn and 5200dtn printers only)

Automatic two-sided printing unit (5200dtn only)

HP Jetdirect Fast Ethernet embedded print server and Network Install Guide (5200tn and 5200dtn only)

Printer software

The HP LaserJet 5200 series printer includes a powerful suite of software that is easy to install and use. The print drivers and utilities cover a wide range of operating systems and are localized in many languages.

The printer ships with the following components on the CD:

Installer/uninstaller

Print drivers (HP PCL 6 and HP postscript level 3 emulation)

Screen fonts

Customization Utility (lets you create custom installations and copy the printer software onto disks, your computer’s hard drive, or a network drive)

Documentation (includes user guide, Network Install guide, and the HP Embedded Web Server guide)

Additional drivers, updated drivers, and other valuable software for the HP LaserJet 5200 series printer will be available on the HP Business Support Center web site after product introduction at: www.hp.com/go/lj5200.

6 Getting to know the printer

Evaluating wide-format laser printers

Based on extensive market research and customer feedback, HP has identified user needs in seven key categories. These categories should be closely examined as businesses consider purchasing a wide-format black-and-white laser printer. In this section we will examine each of these and how the HP LaserJet 5200 series printer meets the criteria in each category.

1—Ease of use

2—Performance

3—Versatility

4—Reliability

5—Print quality

6—Total cost of ownership

7—Network management solutions

The HP LaserJet 5200 series printer is ideal for workteams who want high-performance wide-format black-and-white laser printing. The printer’s features set it apart from the competition:

Instant-on Technology enables a first-page-out speed of less than 10 seconds

Proven HP reliability and performance

Astounding HP LaserJet professional quality

Industry-leading connectivity options

Flexible paper handling solutions

The HP LaserJet 5200 series printer provides superior performance and the industry’s most simple, intuitive design, enhancing HP’s reputation for producing the most reliable workgroup printers on the market. During your evaluation, we invite you to compare the HP LaserJet 5200 series printer to other competing printers to see why it is the best choice for your workplace!

Evaluation guidelines

As you design tests and conduct your evaluation, remember the following guidelines:

Consider the typical end-user’s printing needs.

Simulate the end-user’s environment.

When testing more than one printer, try to make a fair comparison between printers by setting up in the same environment and testing similar settings and configurations.

Analyze each of the elements of the printing process, but remember that the elements work together as part of the whole solution. (For instance, performance claims mean very little if documents print incorrectly or with poor quality.)

Evaluating wide-format laser printers 7

Ease of use

Efficient, effortless workteam printing

The HP LaserJet 5200 series printer is designed to be easy to operate and maintain. Because it is compatible with previous HP LaserJet printers and includes support for other systems and software, it integrates effortlessly into your business environment. It allows you to invest your time in other issues and reduces your day-to-day business concerns. The following features contribute to the printer’s usability:

The printer features Hi-Speed USB 2.0 and IEEE 1284 parallel ports for simple direct connection and installation.

Workteams can easily and conveniently share the printer with the HP Jetdirect Fast Ethernet embedded print server.

5

With embedded networking, you experience increased reliability, less cable clutter, and

EIO slot availability for even more connectivity options.

The HP Install Network Printer Wizard reduces the time and complexity of networked printer installation and configuration by providing easy, straightforward steps and a user-friendly interface.

HP printer software, with its standardized drivers and interfaces, provides a familiar look and feel for

HP users.

The automatic two-sided printing unit delivers professional two-sided documents with no user intervention.

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Easy-load trays with no corner tabs make loading paper effortless.

Intuitive control panel

The printer’s control panel communicates information about the printer and print jobs and provides a convenient way to interact with the printer.

The simple, two-line graphical control panel is easy to navigate, and you can quickly check the status of your supplies. Menus give you access to printer functions and detailed information. The message and prompt areas alert you to the state of the printer and tell you what action, if any, is required.

The control panel’s “Show Me How” feature allows you to print a hard copy of self help topics such as loading paper, clearing jams, supported paper, loading special media, two-sided printing, and where to find more help. The new Wake

Time feature improves printer availability. Once you enter the date and time in the control panel, the printer can be automatically configured to wake up from sleep mode so that it is ready to work when you are.

8 Evaluating wide-format laser printers

Intelligent supplies

HP Smart printing technology

3

is activated every time you put an HP print cartridge into your HP LaserJet

5200 series printer. Each HP print cartridge features HP Smart printing technology, which measures and reports print cartridge levels and provides usage information. The HP print cartridge, printer, and software are designed to work together, allowing you to monitor your current supplies, order new supplies online, and print successfully every time.

A single-piece, no-shake design enables any user to manage the HP LaserJet print cartridge, and when a cartridge runs out, helpful instructions ensure effortless replacement.

Productivity tools and services

Powerful tools provide convenient access to product information, settings, and support. For more

information, see Appendix A, “Productivity tools and services“ on page 26.

HP device management tools

HP Easy Printer Care

Software

7

HP Embedded Web Server

HP Web Jetadmin

HP Universal Print Driver

Series for Windows®

For end users and printer administrators—support tools for up to 15 printers.

Provides one location for monitoring and maintaining your HP printers.

View the status of one or all of your HP printers, set up printer and supplies alerts with just a few clicks. HP Easy Printer Care Software is available via Web download at www.hp.com/go/easyprintercare.

For end users—support tools for an individual device.

Allows you to view printer and network status and to manage printing functions from your computer instead of from the control panel; enables proactive one-on-one management.

For IT and help desk professionals—manage fleets of peripherals.

HP Web Jetadmin is a Web-based fleet management solution for remotely discovering, installing, monitoring, and troubleshooting network connected devices from anywhere using a standard Web browser. HP Web Jetadmin also provides advanced usage and assessment reporting functionality through the Report Generation Plug-in. The HP Web Jetadmin PC printer discovery plug-in provides the ability to discover and report on devices directly connected to PCs on the network. You can download the software and plug-ins for free from www.hp.com/go/webjetadmin.

For IT and help desk professionals—one driver for multiple peripherals.

With the HP Universal Print Driver Series for Windows, finding and using printers unassisted is a snap for workers. The Universal Print Driver’s compatibility across printer platforms and its powerful manageability features make it IT’s optimal choice for general office printing for devices like the

HP LaserJet 5200 series printer. Advanced printer discovery, simplified user interface, and fewer help desk calls are just some of the ways this driver and HP printing and imaging devices can benefit you.

(The HP Universal Print Driver Series for Windows is available as a free download at www.hp.com.)

HP service and support tools

HP Instant Support

Professional Edition

HP SureSupply

Integrated into HP’s device management tools and available from www.hp.com.

Connects you to the HP Web site to help you quickly solve problems and answer questions. This service analyzes your printer and configuration to provide diagnostic and support information specific to your printer.

Integrated into HP’s device management tools and available from www.hp.com.

Lets you conveniently and easily order supplies over the Internet. Enabled by HP Smart printing

technology, 3 HP SureSupply helps you track and manage supplies usage, and provides alerts through

HP device management tools when supplies should be replaced. With just a few clicks, access cartridge information, pricing, and purchasing options that best meet your needs—either from the reseller of your choice or from HP. (Program availability varies by region.)

Evaluating wide-format laser printers 9

Evaluation

Setting up the printer

Have a representative end-user unbox and set up the printer, using the printer documentation as a guide.

Consider the following:

Is the user documentation helpful?

Is the printer easy to set up and use?

Is it easy to install and manage supplies?

Testing printer software

1. Install the drivers and other printer software and then print some test pages. Document any driver or software changes performed during testing.

2. Note which platforms and printer languages the drivers support.

3. Install and test all supported printer languages as time permits.

4. Evaluate the printer software after installation:

Is the driver easy to use?

What special features or utilities does the driver include?

What special software or tools are available?

Does the printer support legacy print jobs?

Testing interactions with the printer

Interact with the control panel. When comparing printers, consider the following:

In general, is the printer easy to use?

How easy is it to determine the printer, print job, and print cartridge status?

10 Evaluating wide-format laser printers

Performance

Power-packed performance meets your demands

Printer performance is more than a measure of maximum engine speed, measured in pages per minute

(ppm). Rather, printer performance is the speed at which a printer can turn electronic files into printed pages. In addition to engine speed, several factors affect the time it takes to print a job, including the use of specialty print media, computer download time, and printer processing time. The time it takes for your computer to download a job to the printer, and for the printer to process the job, depends on the following variables:

The complexity and size of graphics

The printer’s I/O configuration (network, USB, or parallel speed)

The speed of your computer

The amount of printer memory installed

The network operating system and configuration

The throughput speed of the network print server

Printer personality or language (such as PCL or PostScript)

Note Adding additional device memory may resolve memory problems, improve how the device handles complex graphics, and improve download times, but additional memory will not increase maximum engine speed (ppm rating).

A better performing printer leads to higher productivity in your workplace. You spend less time waiting at the printer, output appears faster, and network traffic is minimized.

Fast professional printing

The HP LaserJet 5200 series printer is optimized for performance, print quality, and affordability; it completes complex print jobs quickly and without printer failures.

The printer delivers high-quality, 1200 dpi documents quickly and easily: print speeds of up to 35 ppm letter and A4 (18.5 ppm tabloid/A3) deliver efficiency from start to finish. The printer includes HP PCL 6 for optimum performance and HP postscript level 3 emulation for PostScript print jobs. Automatic language switching ensures that the appropriate printer language is used for each print job.

When printers have been sitting idle between print jobs, the first-page-out print speed becomes more important than pages per minute. Unlike competing printers, the HP LaserJet 5200 series printer includes

Instant-on Technology, which virtually eliminates warm-up time from the PowerSave state. The first-page-out print speed is less than 10 seconds for a typical office document, so you can print documents right away, even first thing in the morning. And because warm-up time is minimized, the printer consumes less energy, is quieter, and realizes less wear on the engine.

With a 460 MHz processor, 64 to 128 MB RAM standard (expandable up to 512 MB), and a powerful

HP Jetdirect Fast Ethernet embedded print server, 5

provide a fast return to the print job’s application.

the printer is designed to process jobs quickly and

Evaluating wide-format laser printers 11

HP’s direct PDF printing

With the printer’s direct PDF printing solution, a PDF file (or multiple PDF files) can be sent right to the printer from any device, without using PDF reader/converter software. The printer directly renders PDFs to printed output, bypassing conversion processes used by other product-based solutions, which increases printing performance and removes possible conversion errors. HP’s direct PDF printing enables driverless printing of PDF files.

Note Direct PDF printing is only available when printer memory is at least 128 MB.

RIP ONCE, print-many

RIP (Raster Image Process) ONCE allows the printer to process a multiple copy print job just one time. RIP

ONCE creates an image of each page, compresses the image, and then saves it into printer memory.

Pages are printed by decompressing page images without pausing to process the print job again.

Note To support RIP ONCE for multiple copy print jobs, HP recommends that you install additional memory.

Convenient job retention features

Get the most out of the printer with four job retention features that allow printing to be initiated from the printer control panel after the print job is sent from the computer: Proof and Hold, Private Printing, Quick

Copy, and Stored Job. Some features are available without an optional hard disk installed, but to use all of the job-storage features, you must install an optional HP high-performance hard disk in the printer’s EIO slot and properly configure the drivers. See the user guide on the printer software CD for more information on using each of these features.

Note To support job-storage features for complex jobs, HP recommends that you install additional memory.

Proof and Hold

Private Printing

Quick Copy

Stored Job

Provides a quick and easy way to print and review the first copy of a job with multiple copies. After reviewing the first copy, you can either print the remaining copies, which have been saved at the printer, or cancel the job from the control panel. After all copies are printed, the Proof and Hold job is deleted.

This reduces network traffic, paper waste, and supplies costs.

Lets you protect confidential documents by allowing you to hold a job for printing until you release it using a 4-digit Personal Identification Number (PIN) through the printer control panel. When you enter the PIN in the driver, it is sent to the printer as part of the print job.

Prints the requested number of copies of a job and stores a copy of the job on the optional hard disk.

Additional copies of the job can be printed later, directly from the printer control panel.

Allows you to download a print job to the printer without printing it. You can then print the job at any time from the printer control panel. For example, you may want to download a personnel form, calendar, time sheet, or accounting form that other users can access and print.

For information on ordering the hard disk or memory, see Appendix C, “Ordering information,” on page

35.

12 Evaluating wide-format laser printers

Evaluation

Creating samples

First, develop a group of sample documents that represent what the end-user typically prints. This is the best method for determining if a printer is suited to your environment.

When evaluating performance, your print samples should include multiple documents and file types, each created in the applications that will be used by the end-user. The samples should have different elements

(text, graphics, and photographic images) and should vary in complexity and page length. Some suggested content includes simple text documents, mixed text and graphics, and complex graphics containing photographic images.

CAUTION! Using only one application or file can skew test results. Use several types of files and applications to present a broad and realistic performance picture.

Simple—text only

Mixed—from complex text to a mixture of text and medium-complexity graphics

Complex—images and advanced graphics (using overlays or fill patterns)

Different manufacturers provide different print modes (such as HP FastRes 1200). Try to compare similar modes to achieve a fair comparison.

To evaluate the print quality and speed of text documents, such as those created in Microsoft® Word and

Excel, you should print them in different print modes. Documents such as newsletters intended for circulation or image files, where photo quality is desired, are preferably printed in the best mode.

Evaluation guidelines

Before you print the sample documents, make sure that your test environment simulates the end-user’s and that you make a fair comparison between printers. Follow the guidelines below:

Measure performance from the end-user’s perspective.

Print from computer systems that closely match the typical end-user’s.

Test multiple media sizes and types.

Test printing features (wide-format, two-sided printing, multiple pages per sheet, etc.).

Test and compare default settings. (What settings will end-users use most often?)

Evaluating wide-format laser printers 13

When evaluating more than one printer, it is crucial that you make a fair comparison between printers.

Print from identical computer systems, so that variations in speed are not due to differences in processing power.

Print the same files on all printers, using the same or equivalent settings. Print modes such as Fast,

Normal, and Best need to be tested separately for each printer and compared respectively.

Use more than one software application to make sure software/driver conflicts are not affecting print quality.

Use the same type of paper for each test.

Use the same operating system and software application, and be sure to test comparable printer drivers. (Each of these components interacts with the printing process and can affect printer performance.)

Run your tests with the memory that the printer ships with and make sure that it is sufficient for all of your files. Record the number of memory errors, especially when testing complex documents.

Evaluating printing performance

Using the samples that you created, perform the following tests to gauge printer performance.

Click-to-drop

Pick-to-drop

The total print time, from the time the print command is issued, to completion of printing.

The print time, from the instant the first piece of paper is picked up by the printer, to completion of printing.

Return-to-application The time from initiating the print command to the time when the computer is available for other tasks.

First-page-out

After the printer has been sitting idle for an hour, the time from when the print command is issued, until the completion of the first page. This test measures the effect of Instant-on Technology and shows a device’s true speed.

Follow the guidelines below when measuring printing performance:

Be sure to measure the amount of time it takes to print a complete document. (For example, you might print an eight-page, two-sided document with company letterhead on the first page.)

Note A professional printer is designed to print multiple-page documents. We suggest that you print either multiple-page documents or multiple copies of a single page.

Record any error messages.

Perform each test three times to obtain an average. If the variances in the three tests are too much, discard the result, check the system, and redo the test.

If the printer offers more than one I/O port, perform tests using each port.

Look at each page to make sure all text and graphics printed correctly. Files that print significantly faster on one printer might not be printing correctly. Some printers drop complex graphics and images when they are unable to process the whole job. Examine output to ensure that the entire document printed and that it printed correctly.

When comparing printer performance, look beyond the speed trial data and consider the acceptability of the output. There are definitely tradeoffs in print quality, but as you review your results, look at the samples and consider whether the quality meets your standards. Also, make sure that toner is adhering to the paper properly.

14 Evaluating wide-format laser printers

Versatility

Flexibility to meet your business needs today and tomorrow

The HP LaserJet 5200 series printer offers the following features that reduce the intervention time with the printer and increase flexibility. For ordering and additional information on all accessories, see Appendix C,

“Ordering information,” on page 35.

Flexible paper handling options

Adjustable, high-volume, wide-format input

Now you can produce specialized materials in addition to general office documents with one printer. The

HP LaserJet 5200 printer’s tabloid/A3+ capabilities expand your printable area, making it perfectly suited for the creation of marketing proofs, architectural plans, or financial ledgers and spreadsheets. With supported paper sizes of up to 312 by 470 mm (12.28 by 18.5 in), you can assume greater control over your specialized office documents without sacrificing general A4 office printing needs.

The printer offers an input capacity of up to 850 sheets, which helps to reduce the time spent replenishing supplies. All models in the series include a 100-sheet multipurpose tray and a 250-sheet input tray 2 standard, and HP LaserJet 5200tn and 5200dtn printers feature a 500-sheet input tray 3 standard— allowing immediate access to several different paper sizes and types.

The printer’s fully adjustable input trays store a variety of standard and custom paper sizes, and each tray supports wide-format printing. The printer supports paper (plain, preprinted, letterhead, prepunched, bond, recycled, color, rough, light, vellum, tough), transparencies, labels, envelopes, and cardstock. The straightthrough paper path provides better printed output when printing certain specialty papers (such as cardstock). For the printer’s complete media specifications, see Appendix B, “Technical specifications” on

page 33.

Automatic two-sided printing

Automatic two-sided printing is standard with the HP LaserJet 5200dtn printer and optional for HP LaserJet

5200 and 5200tn printers. Routinely printing documents on both sides reduces your printing costs, virtually doubles the printer’s input capacity, and makes paperwork more manageable, freeing up space in your files and on your desk. Produce professional-looking documents on demand, without standing by the printer and handling every page.

Automatically print the right paper type

When you assign a paper type to each input tray, you can select a paper type in the print driver and the printer automatically finds and uses the requested paper. This feature also prevents accidentally printing on special, more expensive media, such as transparencies or glossy paper.

Evaluating wide-format laser printers 15

Advanced business solutions

Use the two available Compact Flash slots to enable third-party solutions and take advantage of the convenience and value of more font choices, intelligent e-forms, secure printing, barcode printing, SAP/ERP solutions, and job accounting solutions.

Comprehensive compatibility

The HP LaserJet 5200 series printer is designed for workteams and is compatible with a wide range of operating systems and networks. The following components of the printing system are designed to ensure that the printer fits seamlessly into your existing office environment:

The printer is network-ready with a powerful HP Jetdirect Fast Ethernet embedded print server.

versatility in administering over company intranets.

5

The print server supports most common network environments and Internet protocols to enhance the printer’s

HP is the industry leader for mobile and wireless printing solutions. Enjoy the ultimate in printing flexibility and freedom with the optional HP Jetdirect ew2400 802.11b wireless and Fast Ethernet external print server and the HP Universal Print Driver Series for Windows (available as a free download at www.hp.com/go/universalprintdriver).

With support for HP PCL 6 and HP postscript level 3 emulation with automatic language switching, you can rely on effortless printing, every time.

Print PDF documents directly from the printer, without having to use any PDF-conversion software (this feature is only available when printer memory is at least 128 MB).

To maximize the printer’s flexibility, add the optional HP high-performance hard disk in the available

EIO slot. Use the control panel to keep private documents confidential, to proof a document before releasing the remaining copies, and store frequently printed jobs at the printer for easy retrieval. For

more information, see “Convenient job retention features“ on page 12.

Evaluation

Produce the type of material typical for your day-to-day business, whether a report, high-quality brochure, or other professional documents. Print several documents on a variety of paper sizes and weights, using the paper path that best suits the print job. While you perform your evaluation, consider the following:

Is the printer customizable to meet your needs? Does it fit into your existing office environment?

Is the paper-handling system adjustable and expandable?

Does the range of sizes and paper supported meet your needs?

How well does the printer support special media, such as envelopes or transparencies?

What are the printer’s input and output capacities?

How easy is it to change paper sizes and types?

Is automatic two-sided printing available?

16 Evaluating wide-format laser printers

Reliability

Count on HP dependability for high-quality printing

The HP LaserJet 5200 series printer sets the standard for industry reliability and provides a worry-free printing solution. If you ever do need service and support, HP’s Customer Care is one of the best. By being certain of a maximum uptime, you’ll boost productivity and end frustration.

Effortless legacy printing

Printing compatibility is an essential part of reducing costs and maintaining productivity. HP’s printing software ensures that legacy jobs still print accurately. And because a networked HP LaserJet 5200 series printer can be supported and managed using your HP Web Jetadmin software, it provides an ideal

complement to your existing HP printing infrastructure.

page 31.)

5 (For more information, see “HP Web Jetadmin” on

Reliability matters

The HP LaserJet 5200 series printer has HP’s legendary reliability and ruggedness. With a duty cycle of up to 65,000 pages per month, this device is built to stand up to the demands of today’s fast-paced business environment.

HP conducts extensive testing, printing millions of test pages with a variety of applications and file types, in multiple environments, with different media types.

The printer comes standard with a one-year, return-to-HP limited warranty.

Excellent HP support

The HP Business Support Center provides HP’s support programs and technologies, keeping commercial customers and small businesses up and running. The HP Business Support Center offers full-service support through a broad range of services, including setup and installation, warranty upgrades, troubleshooting tools, repair and exchange services, phone and Web support, software updates, and self-maintenance services.

The HP Business Support Center web site (www.hp.com/go/lj5200) provides customers with free, one-stop access to technical support for the HP LaserJet 5200 series printer. The HP Business Support Center also provides technical support from numerous call centers worldwide.

Evaluating wide-format laser printers 17

Evaluation

At HP, we typically test our printers in various environmental conditions to evaluate engine reliability. We run the printers to engine life and record the supplies’ life, jam rate, and misfeed rate.

This kind of extensive, long-term testing is beyond the limits of most company’s resources; however, it is possible to estimate their printer’s engine reliability. One option is to compare other manufacturers’ dutycycle ratings, base warranty (make sure it is at least one-year), and three-year warranty costs. When comparing the HP LaserJet 5200 series printer with printers from other manufacturers, consider the following:

Does the printer perform consistently under various environmental conditions?

How easy is it to maintain the printer?

When connected to a network, does the printer print correctly every time?

What does it cost, in both expense and downtime, to replace an empty print cartridge?

18 Evaluating wide-format laser printers

Print quality

Expect outstanding black-and-white output page after page

There are many different factors to consider when evaluating the overall quality of a printer’s output. Print quality is more than the number of dots per inch (dpi) that the printer places on a page; a higher dpi does not necessarily mean better print quality.

High-quality printing

Through great technology and inventive engineering, the HP LaserJet 5200 series printer provides the high-quality output customers have come to expect from HP without affecting the performance you need.

HP FastRes 1200 is the printer’s default setting. It provides 1200 dpi-equivalent quality at full engine speed.

HP FastRes gives you professional print quality that rivals that of competitor’s higher resolution printers, without the performance penalties.

HP FastRes 1200 can represent each dot space as one of four different levels of black, similar to true

1200 dpi. However, HP FastRes uses only one-half as much RAM to store information for each dot space.

This means smaller file sizes, which translates to reduced memory requirements, less network traffic, and faster image processing.

When you need the highest resolution possible, HP ProRes 1200 provides true 1200 by 1200 dpi at full engine speed. Although HP ProRes prints at full engine speed, HP ProRes print jobs are often larger, and may require more printer memory than HP FastRes print jobs.

Intelligent temperature control

The printer automatically adjusts the fuser mode based on the paper type to which the tray is set. For example, heavy paper (such as card stock) might need a higher fuser-mode setting in order to make the toner adhere better to the page, but transparencies need the low fuser-mode setting to avoid damage to the printer. The default setting (Normal) generally provides the best performance for most paper types.

HP Smart printing technology

With the genuine HP LaserJet print cartridge with HP Smart printing technology,

3

the printer delivers the

legendary quality and reliability of HP LaserJet printing. The cartridge, toner, and imaging drum are integrated into one supply, so you refresh the imaging system and ensure consistent print quality when cartridges are replaced. HP Smart printing technology in the cartridge relays information to the printer to trigger adjustments that optimize print quality and reliability.

Evaluating wide-format laser printers 19

Evaluation

Printing samples

It is important to test files like those that are printed in your workplace. You may want to use the samples

you created for evaluating performance (see “Creating samples” on page 13). Follow these guidelines for

printing sample documents:

When evaluating more than one printer’s print quality, it is crucial that you make a fair comparison between printers. Print the same files on all printers, using the same or equivalent settings. Use the same operating system and software application, and be sure to test comparable printer drivers. (Each of these components interacts with the printing process and can affect print quality.)

Use more than one software application to make sure software/driver conflicts are not affecting print quality.

Plain papers vary among brands and the regions in which they are manufactured. Some plain papers have a preferred print side. You should also take into account storage conditions as well as how the papers handle toner.

Temperature and humidity should be kept constant for each printer tested. These factors can have an impact on final print quality.

Viewing samples

Ideally, print quality should be evaluated under a mix of fluorescent and incandescent lighting. Print quality should not be evaluated too close to windows, since natural light changes dramatically with variations in weather and time of day.

In addition, the color of the surrounding area can significantly affect quality perception. White surroundings may call undue attention to the color of the media. Medium or light gray is usually the best choice for the area surrounding where the sample documents will be evaluated.

Individuals may perceive print quality differently. HP suggests that you have several people evaluate your sample documents, in the same environment, with a consistent light source. Have them vote on the samples that they like by listing them in order from the best to the worst. Allow each person to rate the samples independently and then record the results. Also, have each person establish a cut line for acceptable print quality for the end-user environment.

Note This process is referred to as psychometric testing and should be performed on all of the sample documents that you are using to evaluate text, graphics, and image quality.

Evaluating print quality

When you evaluate print quality, avoid magnification. Under magnification, insignificant differences become huge. However, careful inspection is still necessary, and when doing this, look for the following characteristics:

Text print quality—

Text should be dark, not faded.

Text should be solid black, without hollow spots.

Edges should be crisp and smooth, not jagged.

There should be little or no toner scattered on the non-printed areas of the paper.

Reverse text should be fully visible, no toner filling lines.

Portrait and landscape text should have the same print quality.

20 Evaluating wide-format laser printers

Graphics print quality—

Fine lines should be distinct, not blending into each other or dropping out.

Gray shading should go from light to dark in many layers, giving detail and depth to the image.

Solid black areas should be consistent to the eye with no patches of lighter shades or lines.

Solid black areas should not appear glossy. This reduces readability.

There should be no bands across graphics.

Missing lines, bad detail

Distinct lines, good detail

Image print quality—

Images should be clear and sharp.

There should be no bands across images.

There should be no graininess or visibility of dots.

Bad image quality

Good image quality

Evaluating document durability and usability

After you have finished evaluating the print quality of your samples, evaluate the documents’ durability and usability. Test the following:

Can the printed output be fed through a copier without being damaged?

Will the printed output smear with moisture?

Can the printed output be easily scratched, melted, or otherwise damaged?

Is the printed output durable? Can it be folded?

Evaluating wide-format laser printers 21

Total cost of ownership

High-quality, cost-effective workgroup printing

A successful workgroup printer has to offer more than just superior performance and outstanding print quality. For many businesses, the total cost of ownership (TCO) is a critical part of the purchasing decision.

TCO takes into account everything from the initial investment, to support and maintenance costs, to the hard costs of supplies.

The HP LaserJet 5200 series printer has a competitive overall purchase price and includes a number of features that add up to significant cost savings over time.

The printer is a complete office solution at an affordable price, delivering fast laser printing, wideformat capability, powerful processing, high-quality output, and simple and reliable network

connectivity.

5

A low-maintenance design reduces the need to interact with the printer and keeps your office productive.

Customizable to meet the needs of an expanding workgroup, the HP LaserJet 5200 series printer can be upgraded with optional features, including wireless network connectivity, additional memory, fonts,

or storage, an additional 500-sheet input tray, and automatic two-sided printing.

1

information, see “Versatility“ on page 15.

For more

HP provides an HP LaserJet print cartridge with each printer; cartridge yield: 12,000 pages.

4

The street prices and yields for the HP LaserJet 5200 supplies are designed to maintain a low cost of ownership.

You can print in EconoMode to use less toner, extend the life of your print cartridge, and reduce the cost per page. EconoMode produces a lighter printed image that is suitable for drafts and proofs.

Worry-free printing

The printer comes standard with a one-year, return-to-HP limited warranty. In addition, a wide array of service and support options are available, including installation and maintenance support and extended

and on-site warranties, which vary by region. For more information, see “Ordering information,” on page

35.

By far the biggest contributor to user productivity is the reliability of HP equipment, support, and service.

Instead of experiencing frustration and downtime while waiting for printer repair, users are getting their work done.

22 Evaluating wide-format laser printers

Evaluation

Total cost of ownership is more than just purchase price and cost per page. To calculate the true TCO, consider the following factors:

Initial purchase price, including enough memory to print complex documents at the highest print quality mode, network accessories, additional paper-handling accessories, and any other accessories or upgrade packages needed.

Note To ensure accurate comparisons between printers, be sure to compare street prices (or what you would actually pay) instead of list prices.

Warranty and service costs.

User productivity costs. (How easy is it to learn to use the printer? How easy is it to print your documents correctly?)

Print cartridge and other supply costs. (Do you have to purchase a starter kit?)

Cost per page.

It is difficult for end-users to calculate the cost per page due to many variables. When assessing cost per page, keep the following in mind:

Make sure the cost per page associated with a printer’s print sample represents that sample. Some manufacturers may quote the cost of printing in a draft mode when the sample they give you is printed in their best mode, which requires more toner.

Make sure all the supplies are included in the cost per page calculation and not hidden as service items. Also, remember that supplies used during routine cleaning and warm-up cycles directly affect costs, and are not always included in the supplies’ yields.

Watch for other hidden costs, such as unusable output, which wastes toner.

Evaluating wide-format laser printers 23

Network management solutions

Industry-leading networking allows for easy, efficient sharing

The HP LaserJet 5200 series printer is designed to integrate seamlessly into all major networking environments. (Networking is standard on HP LaserJet 5200tn and 5200dtn printers. It is optional—not included, sold separately—with the HP LaserJet 5200 printer.) Support for industry-leading network management tools such as HP Web Jetadmin provides convenient and efficient printer administration. The printer incorporates sophisticated hardware and software features to make device management scalable to meet your business needs. In addition, the HP Install Network Printer Wizard reduces the time and complexity of networked printer installation and configuration by providing straightforward steps and a user-friendly interface.

The printer is compatible with all major network operating systems and protocols. Support for Internet protocols such as TCP/IP enhances the printer’s versatility when used over company intranets. With the

HP Jetdirect Fast Ethernet embedded print server, the printer supports Microsoft Windows 98, 2000, XP,

Server 2003; NetWare; UNIX®; AppleTalk; Linux®; HP-UX; and LocalTalk.

Manage from anywhere

With HP Web Jetadmin and the HP Embedded Web Server, busy MIS/IT managers can configure, monitor, and troubleshoot via the Internet using Netscape or Microsoft Web browsers. The HP Embedded Web

Server delivers easy, one-to-one printer management, and includes e-mail alerts, printer settings, and remote diagnostics. HP Web Jetadmin lets you use one management utility for all networked peripherals, simplifying management and improving uptime. HP Web Jetadmin enables simple remote installation, configuration, diagnostics, and proactive management of multiple devices.

For more information, see Appendix A, “Productivity tools and services“ on page 26.

24 Evaluating wide-format laser printers

Evaluation

When evaluating network capability, it is important to consider the needs of both the network administrator and the end-user.

For the network administrator—

Determine if your network operating systems are supported.

Install and configure the printer and administrative software and simulate connecting end-users. (Keep track of the resources and time required and the ease of setup.)

Examine the following tools:

Ease of network installation.

Network security.

Printer diagnostics and troubleshooting.

Printer alerts and status.

Printer grouping, filtering, or mapping.

Note Try to assess the time efficiency and convenience of the network management utilities.

For the end-user—

Make sure that the user can easily determine:

What printers are available?

Where are they relative to my desk?

What are their features?

What is the printer’s status?

Is my job done yet?

Is the printer out of paper? Is there a paper jam? Is there enough toner to finish my job?

The user does NOT want to know:

Status of all the printers on the network.

Diagnostic information for all printers on the network.

Evaluating wide-format laser printers 25

A—Productivity tools and services

The HP LaserJet productivity tools and services provide convenient access to printer information, settings, and support, and are available for the life of your printer—even after the warranty expires. They include the following:

HP Easy Printer Care Software

HP Embedded Web Server

HP Web Jetadmin

HP Instant Support Professional Edition

HP SureSupply

HP Universal Print Driver Series for Windows

HP Easy Printer Care Software

Designed for end-users and printer administrators, HP Easy Printer Care Software is a simple PC application for monitoring and maintaining 1-15 HP printers. (HP Easy Printer Care Software is available for Windows only.) Easily view the status of one or all of your HP printers, set up printer and supply alerts to your liking, and reorder supplies with just a few clicks. And, if you still need help, HP’s Instant Support and Software

Update tools help you save time and money by quickly diagnosing and resolving printing problems and preventing problems before they happen.

Simple support

HP Easy Printer Care Software not only assists you in proactively managing your printers, it also helps you quickly fix any printing issues that may occur. Take advantage of integrated HP support tools:

HP Instant Support Professional Edition provides relevant, personalized support by guiding you directly to the right page at www.hp.com/go/ispe, where you’ll find the information you need to get up and running.

HP Software Update proactively notifies you of software updates so you’ll always have the latest available version.

Consolidated supplies ordering

HP Easy Printer Care Software’s intuitive graphical interface clearly indicates items needing attention for each printer. The software provides supplies information and status charts that include the estimated number of pages remaining for each cartridge, supplies part numbers, and links to get support and place orders via

HP SureSupply.

Note HP Easy Printer Care Software can be downloaded from the HP Web site at www.hp.com/go/easyprintercare.

HP Easy Printer Care Software sections

The HP Easy Printer Care Software contains the following sections:

Overview tab

Support tab

Supplies ordering window

Alert Settings window

Device list tab

Overview tab

The Overview tab contains basic status information for the printer.

Devices list

Device Status section

Shows the printers that you can select.

Shows printer status information. This section will indicate printer alert conditions, such as an empty print cartridge. It also shows device identification information, control panel messages, and print cartridge levels.

After you correct a problem with the printer, click the button to update the section.

Supplies Status section Shows detailed supplies status, such as the percentage of toner remaining in the print cartridges and the status of the media that is loaded in each tray.

Supplies Details link

Opens the supplies status page to view more detailed information about printer supplies, ordering information, and recycling information.

Support tab

The Support tab provides help information and links, including device information (such as alerts for items needing attention), links to troubleshooting information and tools, and links to the HP Web site for registration, support, and for ordering supplies.

Note If you use a dial-up connection and did not connect to the Internet when you first opened the

HP Easy Printer Care Software, you must connect before you can visit these Web sites.

Supplies ordering window

The Supplies ordering window provides access to online or e-mail supplies ordering.

Ordering list

Shop Online for

Supplies button

Print Shopping List button

Email Shopping List button

Shows the supplies that you can order for each printer. If you want to order a certain item, click the Order check box for that item in the supplies list.

Opens the HP supplies Web site in a new browser window. If you have checked the Order check box for any items, the information about those items can be transferred to the Web site.

Prints the information for the supplies that have the Order check box selected.

Creates a text list of items that have the Order check box selected. The list can be copied into an e-mail message that you send to your supplier.

Alert Settings window

The Alert Settings window lets you configure alerts to automatically notify you of printer issues.

Alerts on or off

When alerts appear

Alert event type

Notification type

Activates or deactivates the alerts feature for a certain printer.

Sets when you want alerts to appear—either when you are printing to that particular printer, or anytime there is a printer event.

Sets whether you want alerts for only critical errors, or for any error, including continuable errors.

Sets what type of alert should appear (pop-up message or system tray alert, and e-mail message).

Device List tab

The Device List tab shows information about each printer in the Devices list, including:

Printer information, including printer name, make, and model

An icon: If the View as drop-down box is set to Tiles, which is the default setting

Any current alerts for the printer

If you click a printer in the list, the HP Easy Printer Care Software opens the Overview tab for that printer, which includes:

Appendix A—Productivity tools and services 27

Find Other Printers window—Allows you to add more printers to your printer list. Clicking the Find

Other Printers link in the Devices list opens the Find Other Printers window. The Find Other Printers window provides a utility that detects other network printers so that you can add them to the Devices list and then monitor those printers from your computer.

HP Embedded Web Server

The HP Embedded Web Server provides a universal interface to the printer that anyone with a networkconnected PC and a standard Web browser can easily access. It requires no special software to install or configure. The HP Embedded Web Server allows you to display status information, change settings, and manage the printer from your computer.

To use the HP Embedded Web Server, you must have Microsoft Internet Explorer 5.01 or later or Netscape

6.2 or later for Windows, Mac, and Linux (Netscape only). The HP Embedded Web Server is available when the printer is connected to an IP-based network, but not IPX-based printer connections. You do not have to have Internet access to open and use the HP Embedded Web Server.

When the printer is directly connected to a computer, the HP Embedded Web Server is supported for

Windows 95 and later. In order to use the HP Embedded Web Server with a direct connection, you must install HP Easy Printer Care Software (available at www.hp.com/go/easyprintercare). The proxy server is installed as part of HP Easy Printer Care Software.

When the printer is connected to the network, the HP Embedded Web Server is automatically available.

You can do the following:

View printer control status information

Set the type of paper loaded in each tray

Determine the remaining life on all supplies and order new supplies via the Internet

View and change tray configurations

View and change the printer control panel menu configuration

View and print internal pages

Receive notification of printer and supplies events

View and change network configuration

View support content that is specific to the current state of the printer

Accessing the HP Embedded Web Server

You can access the HP Embedded Web Server in the following ways:

From a Web browser

In a supported Web browser on your computer, type the IP address assigned to the printer. For example, if the printer’s IP address is 123.456.789.123, you would type “http://123.456.789.123” into your Web browser’s Address or Go to field. (The printer’s IP address is listed on the Jetdirect

Configuration page.)

From HP Web Jetadmin

From HP Easy Printer Care Software, click Device Settings

Note After you access the HP Embedded Web Server, you can bookmark it in your browser so that you can return to it quickly in the future.

The HP Embedded Web Server has the following sections:

Information tab

Settings tab

Networking tab

Information tab

The Information tab provides access to the following pages:

Device Status

Configuration Page

Supplies Status

Event Log

Usage Page

Device Information

Control Panel

Print

Displays the printer status and shows the remaining life of HP supplies in percentages. The page also shows the type and size of print media configured to each tray. To alter device settings, click Change

Settings.

Shows the information found on the printer configuration page.

Shows the life remaining of HP supplies in percentages. This page also provides supplies part numbers. To order new supplies, click Order Supplies in the Other Links area on the left side of the window. To visit any Web site, you must have Internet access.

Lists all printer events and errors.

Summarizes the number of pages the printer has printed, grouped by size and type.

Displays the printer network name, address, and model information. To alter these entries, click Device

Information from the Settings tab.

This page shows an image of the text currently appearing on the printer’s control panel display.

Allows you to send print jobs to the printer.

Appendix A—Productivity tools and services 29

Settings tab

The Settings tab allows you to configure the printer from your computer. It can be protected by a password.

If the printer is networked, always consult with the printer administrator before changing settings.

The Settings tab contains the following pages.

Configure Device

Alerts

E-mail server

AutoSend

Security

Other Links

Device Information

Language

Date and time

Wake Time

Configure all printer settings from this page. This page contains the traditional menus found on printers using a control panel display. These menus include Information, Paper Handling, and Configure Device.

For network connected printers only. Set up to receive e-mail alerts for various printer and supplies events.

Alerts may also be sent to a URL.

For network connected printers only. Used in conjunction with the Alerts page to set up incoming and outgoing e-mail, as well as to set e-mail alerts.

Automatically sends device information to a configured e-mail list.

Set a password that must be entered to gain access to the Settings and Networking tabs. Enable and disable certain features of the HP Embedded Web Server.

Add or customize a link to another Web site to be displayed in the Other Links area on all HP Embedded

Web Server pages. The following links always appear in the Other Links area: HP Instant Support, Order

Supplies, and Product Support.

Name the printer and assign an asset number to it. Enter the name and e-mail address for the primary contact who will receive information about the printer.

Determine the language in which to display the HP Embedded Web Server information.

Configure the printer’s time and date settings.

Set or edit a wake time for the printer.

Networking tab

The Networking tab allows network administrators to control network-related settings for the printer when it is connected to an IP-based network. This tab will not appear if the printer is directly connected to a computer, or if the printer is connected to a network using anything other than an HP Jetdirect print server.

Other links

This section contains links that connect you to the Internet to order supplies or obtain product support. You must have Internet access to use any of these links. If you use a dial-up connection and did not connect when you first opened the HP Embedded Web Server, you must connect before you can visit these sites.

Connecting may require that you close the HP Embedded Web Server and reopen it.

HP Instant Support

Order Supplies

Product Support

Connects you to the HP Web site to help you find solutions. This service analyzes your printer error log and configuration information to provide personalized diagnostic and support information.

Allows you to order genuine HP supplies online.

Connects to the support site for the printer, where you can search for help with a specific problem.

HP Web Jetadmin

HP Web Jetadmin is a simple, Web-based peripheral management utility for remotely installing, configuring, and managing a wide variety of HP and non-HP network peripherals. With advanced security features, you can be assured that HP Web Jetadmin and your network-connected peripherals are well protected. HP Web Jetadmin increases business productivity by helping you manage supplies, proactively address potential printing problems, configure peripheral drivers, and update firmware. Best of all,

HP Web Jetadmin provides all of the peripheral management capabilities you need in one easy-to-use Web browser interface.

Note This section is provided as a brief overview of HP Web Jetadmin features. HP Web Jetadmin is not included with the product installation software. To learn more about HP Web Jetadmin, or to download the software for free, visit the HP Web site at www.hp.com/go/webjetadmin.

Remote management

Easily install and manage peripherals. Through a standard Web browser, you can configure devices, conduct remote diagnostics, update firmware, and organize devices into groups.

Navigate quickly and easily. The tree-structured layout is easy to use thanks to an intuitive, task-oriented interface.

Take advantage of complete management. Expandable functionality via optional plug-ins allows all printing needs to be easily managed. Firmware can be installed, configured, and updated simultaneously for all supported devices within a list or group.

Employ time-saving autogrouping features. Autogrouping allows administrators to have newly discovered devices automatically placed into a group based on filter criteria.

Proactive management

Solve problems preemptively. Management of HP and other standards-compliant printers allows you to solve potential problems before they impact user productivity.

Automatically e-mail printer alerts and real-time status reports. Configure which devices to monitor, the content of the message, and who receives the notification.

Protect your investment. The intelligent update feature lets you download the latest device plug-ins, language packs, or application plug-ins without requalifying or reinstalling HP Web Jetadmin.

Advanced security

Relax with secure network settings. HP Web Jetadmin supports Secure Socket Layer (SSL) and Simple

Network Management Protocol (SNMP) v 3.0 for even greater security.

An encrypted credential store protects user and system passwords from unauthorized access or changes.

HP Web Jetadmin assists in reporting devices where the Embedded Web Server is not password protected.

Appendix A—Productivity tools and services 31

HP Instant Support Professional Edition

HP Instant Support Professional Edition (ISPE) is a suite of Web-based troubleshooting tools that analyzes your HP printer data as well as your Microsoft Windows operating system to provide automated solutions online. Working with information collected by the HP Embedded Web Server, HP ISPE delivers customtailored solutions to your printing issues and includes access to Windows-related functions, such as driver update checks and the ability to troubleshoot your complete HP desktop and peripherals environment.

HP expert help online

HP ISPE’s Active Chat allows you to get personalized Web-based help from an HP support expert on demand. Simply submit a question or a description of your problem. Your recent history, system configuration, and the actions you have already taken are securely encrypted and, upon your approval, automatically forwarded to HP. An HP support expert will work to resolve your problem through a real-time chat session.

Knowledge at your fingertips

The HP ISPE knowledge database enables you to quickly find answers to your questions. Submit a query, and a powerful search engine responds with the information you need.

HP SureSupply

HP SureSupply lets you conveniently and easily shop for supplies over the Internet. Enabled by HP Smart printing technology,

3

SureSupply helps you track and manage supplies usage, and provides alerts when supplies should be reordered or replaced. With just a few clicks, access cartridge information, pricing, and purchasing options that best meet your needs—either from the online store of your choice or from HP.

(Program availability varies by region.)

To learn more about SureSupply, please visit: www.hp.com/learn/suresupply.

To use SureSupply to shop for supplies for your printer, please visit: www.hp.com/buy/suresupply.

HP Universal Print Driver Series for Windows

With the HP Universal Print Driver Series for Windows, finding and using printers unassisted is a snap for workers. The Universal Print Driver’s compatibility across printer platforms and its powerful manageability features make it IT’s optimal choice for general office printing for devices like the HP LaserJet 5200 series printer.

Advanced printer discovery, simplified user interface, and fewer help desk calls are just some of the ways this driver and HP printing and imaging devices can benefit you. (The HP Universal Print Driver Series for Windows is available as a free download at www.hp.com.)

B—Technical specifications

Print speed

8

First page out

Processor

Memory

Memory, maximum

Compact Flash slots

Duty cycle

Connectivity

Language and fonts

Resolution

Paper handling

Media types

Paper sizes

Paper weights

5200, 5200tn, 5200dtn: Up to 35 ppm, letter and A4; up to 18.5 ppm, tabloid/A3

Less than 10 seconds, letter, A4 and tabloid/A3

460 MHz

5200: 48 MB, one open DIMM slot

5200tn: 64 MB, one open DIMM slot

5200dtn: 128 MB, one occupied DIMM slot

Up to 512 MB via a single 100-pin DDR DIMM

Two open industry-standard Compact Flash slots

Up to 65,000 pages per month

5200: Hi-Speed USB 2.0 port, IEEE 1284 parallel port, one open EIO slot

5200tn, 5200dtn: Hi-Speed USB 2.0 port, IEEE 1284 parallel port, one open EIO slot, HP Jetdirect Fast

Ethernet embedded print server

HP PCL 6, HP postscript level 3 emulation

103 built-in scalable PCL, 93 internal PostScript

FastRes 1200, ProRes 1200 (1200 by 1200 dpi), REt (Resolution Enhancement technology)

850-sheet maximum input capacity:

100-sheet

250-sheet 2

500-sheet tray 3 (optional for 5200)

250-sheet output bin

Automatic two-sided printing unit (optional for 5200 and 5200tn)

Paper (plain, preprinted, letterhead, prepunched, bond, recycled, color, rough, light, vellum, tough), transparencies, labels, envelopes, cardstock

Multipurpose tray: 76.2 by 127 mm to 312 by 470 mm (3 by 5 in to 12.28 by 18.5 in); letter, letter rotated, legal, executive, statement, 8.5 by 13, 11 by 17, 12 by 18, A3, A4, A4 rotated, A5, A6, RA3,

B6(JIS), B5(JIS), B4(JIS), executive (JIS), postcard (JIS), DPostcard (JIS), 8K, 16K, envelopes (Monarch, C5,

DL, B5, #10), custom

250-sheet tray 2, 500-sheet tray 3: 76.2 by 127 mm to 297 by 431.8 mm (3 by 5 in to 11.69 by 17 in); letter, letter rotated, legal, executive, statement, 8.5 by 13, 11 by 17, A3, A4, A4 rotated, A5, B5, B4, executive (JIS) 8K, 16K, custom

Automatic two-sided printing unit: letter, letter rotated, legal, executive, 8.5 by 13, 11 by 17, A3, A4, A4 rotated, A5, B5, B4, 8K, 16K, custom

Multipurpose tray: 60 to 199 g/m 2 (16 to 53 lb)

250-sheet tray 2, 500-sheet tray 3, automatic two-sided printing unit: 60 to 120 g/m 2 (16 to 32 lb)

Appendix B—Technical specifications 33

Warranty

Environmental ranges

Acoustics

9

Power requirements

Power consumption

10

Energy Star® compliant

Maximum dimensions

(w by d by h)

Weight

Operating temperature: 10 to 32° C (50 to 91° F)

Relative humidity: 20 to 80 percent

Power emissions: active 6.84 B(A); standby 4.6 B(A)

Pressure emissions (bystander): active 54 dB(A); standby 31 dB(A)

110-volt models: 110 to 127 volt (+/-10 percent); 50/60 Hz (+/-2 Hz)

220-volt models: 220 to 240 volt (+/-10 percent); 50/60 Hz (+/-2 Hz)

5200: Active: 550; Standby: 27; PowerSave: 7; Off: 0.5

5200tn, 5200dtn: Active: 600; Standby: 27; PowerSave: 7.5; Off: 0.5

Operating systems

Network operating systems

Minimum system requirements

5200: 490 by 563 by 275 mm (19.3 by 22.2 by 10.8 in)

5200tn, 5200dtn: 490 by 600 by 405 mm (19.3 by 23.6 by 15.9 in)

5200: 20.2 kg (44.5 lb)

5200tn: 30.2 kg (66.5 lb)

5200dtn: 33.1 kg (73 lb)

Microsoft Windows 98, Me, 2000, XP, Server 2003; Mac OS X-10.2, 10.3, 10.4

Via embedded print server: Microsoft Windows 98, 2000, XP, Server 2003; NetWare; UNIX; AppleTalk;

Linux; HP-UX; LocalTalk

Windows 98: Pentium® 90, 16 MB RAM, CD-ROM drive

Windows Me: Pentium 150, 32 MB RAM, CD-ROM drive

Windows 2000: 133 MHz processor, 64 MB RAM, CD-ROM drive

Windows XP: 233 MHz processor, 64 MB RAM, CD-ROM drive

Windows Server 2003 (standard edition): 550 MHz processor, 128 MB RAM, 220 MB of free hard disk space for Windows, CD-ROM drive or Internet connection

IEEE 1284-compliant bidirectional parallel port, USB 1.1 port, or USB 2.0 port

Macintosh: 160 MB available disk space, Mac OS X 10.2 or above, CD-ROM drive or Internet connection

One-year, return-to-HP limited warranty

34 Appendix B—Technical specifications

C—Ordering information

Use accessories and supplies specifically designed for the printer to ensure optimal performance.

To order the products listed here, go to the HP Web site at www.hp.com/ghp/buyonline.html. If you don’t have access to the Internet, contact your qualified HP dealer, or call HP at (800) 613-2222 (U.S.).

Product

HP LaserJet 5200 printer

HP LaserJet 5200tn printer

HP LaserJet 5200dtn printer

Q7543A

Q7545A

Q7546A

Paper handling accessories

Print cartridges

Automatic two-sided printing unit

500-sheet input tray

HP LaserJet print cartridge; cartridge yield: 12,000 pages.

4

Q7549A

Q7548A

Q7516A

Memory and storage

Cables

Connectivity

Service and support

HP papers

HP high-performance EIO hard disk

32 MB 100-pin DDR DIMM

64 MB 100-Pin DDR DIMM

128 MB 100-Pin DDR DIMM

256 MB 100-Pin DDR DIMM

512 MB 100-Pin DDR DIMM

USB, 2-meter A to B cable

Parallel, 2-meter IEEE 1284-B cable

Parallel, 3-meter IEEE 1284-B cable

HP Jetdirect ew2400 802.11b wireless and Fast Ethernet external print server (USB 2.0)

HP Jetdirect 625n Gigabit Ethernet internal print server

HP Jetdirect 620n Fast Ethernet internal print server

HP Jetdirect 635n IPv6/IPsec and Gigabit Ethernet internal print server

HP Jetdirect en3700 Fast Ethernet external print server (USB 2.0)

HP Jetdirect 175x Fast Ethernet external print server (USB 1.1)

Installation

HP SupportPack, installation

HP SupportPack, network installation

Warranty 3-year

HP SupportPack, 3-year, return to HP

HP SupportPack, 3-year, next-day, on-site response

HP SupportPack, 3-year, same day (4-hour), 9x5, on-site response

HP SupportPack, 3-year, same day (4-hour),13x5, on-site response

Post warranty 1-year

HP SupportPack, 1-year, next-day on-site response

HP SupportPack, 1-year, same-day (4 hour), 9x5, on-site response

HP SupportPack, 1-year, same-day (4 hour), 13x5, on-site response

North America: www.hp.com/go/everydaypapers

Europe: www.hp.com/go/supplies

Asia Pacific: www.hp.com/apac/printingsupplies

Latin America: contact HP via phone:

USA: 1-800-477-5010

Europe: +800 7644 7644

Asia: 65-6253-8500

Australia and New Zealand: 61-2997-2299LAR

Brasil: sac 0800 70 300 70

J6073G

Q7713A

Q7715A

Q7718A

Q7719A

Q7720A

C6518A

C2950A

C2951A

J7951G

J7960G

J7934G

J7961G

J7942G

J6035G

UC741A/E

UC742A/E

U3468A/E

U3469A/E

U4665A/E

U3470A/E

U3472PA/PE

U6397PA/PE

U3511PA/PE

Appendix C—Ordering information 35

1 Standard and available features vary according to model. For more information, please see “Series at a glance” on page 4.

2

Program features and availability may vary by country. For more information, visit www.hp.com/go/SureSupply.

3 Using genuine HP supplies ensures availability of all HP printing features.

4 Average cartridge yield: 12,000 standard pages. Declared yield value in accordance with ISO/IEC 19752.

5 Networking is standard on HP LaserJet 5200tn and 5200dtn printers. It is optional (not included, sold separately) on the HP LaserJet 5200 printer.

6 The automatic duplexer comes standard with the HP LaserJet 5200dtn printer. It is optional for the HP LaserJet 5200 and 5200tn printers.

7

8

HP Easy Printer Care Software is available for Windows only.

Exact speed varies depending on the system configuration, software program, and document complexity.

9 Base model using A4 paper printing simplex at 35 ppm.

10 Values subject to change. See www.hp.com/support/lj5200 for current information.

EnergyStar is a U.S. registered mark of the United States Environmental

Protection Agency. Microsoft, Windows, and Windows XP are U.S. registered trademarks of Microsoft Corporation. Linux is a U.S. registered trademark of Linus Torvalds. Pentium is a registered trademark of Intel

Corporation or its subsidiaries in the United States and other countries.

UNIX is a registered trademark of The Open Group. PostScript is a trademark of Adobe Systems Incorporated.

© Copyright 2006 Hewlett-Packard Development Company, L.P.

The information contained herein is subject to change without notice.

The only warranties for HP products and services are set forth in the express warranty statements accompanying such products and services. Nothing herein should be construed as constituting an additional warranty. HP shall not be liable for technical or editorial errors or omissions contained herein.

Rev. 1.1

Printed in U.S.A.

For more information visit our Web site at www.hp.com

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