DataScanner for DataDirector™ Manual Contents

DataScanner for DataDirector™ Manual Contents

DataScanner

for

DataDirector™

Manual

Contents

Overview ....................................................................................................................................................... 3

Minimum Requirements ........................................................................................................................... 4

Certified Compatible Devices .................................................................................................................... 4

TWAIN Scanner Driver Downloads ........................................................................................................... 4

Preparing to Install

DataScanner

Software ................................................................................................... 5

Uninstalling

DataScanner

- Windows XP .................................................................................................. 5

Uninstalling

DataScanner

- Windows 7 .................................................................................................... 6

Download and Install the

DataScanner

Software ......................................................................................... 7

Updating

DataScanner

Automatically ..................................................................................................... 11

Updating

DataScanner

Manually ............................................................................................................ 11

Installing Updates ................................................................................................................................... 12

Granting Folder Permissions ................................................................................................................... 12

How to Grant Access to the

DataScanner

Folder in Windows XP .......................................................... 13

How to Grant Access to the

DataScanner

Folder in Windows Vista / Windows 7 ................................. 15

Configuring

DataScanner

............................................................................................................................ 17

Server Connection Settings ..................................................................................................................... 17

Select the Scanning Source ..................................................................................................................... 18

Scanning Preferences .............................................................................................................................. 19

Others Preferences ................................................................................................................................. 25

Using

DataScanner

...................................................................................................................................... 28

Starting

DataScanner

.............................................................................................................................. 28

Scanning Answer Documents ................................................................................................................. 29

Error Log .................................................................................................................................................. 30

Reviewing the Scanning Summary .......................................................................................................... 31

Reviewing, Approving, and Committing Results ..................................................................................... 32

Reviewing Results ............................................................................................................................... 32

Approving Results ............................................................................................................................... 32

Committing Results ............................................................................................................................. 32

Clearing Results ................................................................................................................................... 33

Accessing the Results of Scanned Tests .................................................................................................. 33

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Unapproved Answer Documents ................................................................................................................ 34

How to Resolve Issues with Unapproved Answer Documents ............................................................... 34

Troubleshooting .......................................................................................................................................... 35

Printing Tips and Recommendations .......................................................................................................... 36

FAQ .............................................................................................................................................................. 37

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Overview

DataScanner

is the plain paper scanning module for

DataDirector

that scans answer sheets created for

DataDirector

assessments and transfers student results to

DataDirector

.

You must install the

DataScanner

software on a windows-based computer and use a TWAIN compliant scanning device.

DataScanner

uses an internet connection to access answer sheets and create templates to capture and score student assessment responses.

You will log in to

DataScanner

using your

DataDirector

username and password. Once you are logged in, you have access to the same assessment as in

DataDirector

. An assessment must have an answer sheet in

DataDirector

before it can be used with

DataScanner

.

Each student that will take the assessment must have an answer sheet printed from

DataDirector

. After testing is complete, load the marked answer documents into the document feeder of your scanning device and start scanning. Once

DataScanner

finishes processing the answer sheets, review and approve the scanned sheets, then commit the approved results to

DataDirector

for analysis and reporting.

Important Notes

You must be running a 64-bit version of Windows to run the 64-bit version of

DataScanner

and a 32-bit version of Windows to run the 32-bit version of

DataScanner.

To determine which version of Windows you have installed, see this Microsoft Support

Article .

DataScanner

does not work on Mac OS, Windows NT, Windows 98 or earlier versions of

Windows operating systems.

If you are not sure which service pack or version operating system you are using, simply right-click your

My Computer

icon, then select

Properties

.

Your computer and scanning device must be directly connected via a USB cable.

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Minimum Requirements

The

DataScanner

software must be downloaded and installed on a computer that meets the following minimum requirements.

Operating System

Microsoft® Windows XP

Pro, Service Pack 2 (32bit)

PC Requirements

Intel® Pentium® 4

Processor 2.8 GHz+

Adobe Reader Additional Requirements

Microsoft® .NET Framework 3.5

Adobe Acrobat

Reader 7.0

Windows 7, Service Pack

1 (32- or 64-bit)

2 GB RAM

(minimum)

500 MB free disk space

Certified Compatible scanning device (see below)

Broadband/Cable Internet connection

Certified Compatible Devices

The following scanners, multi-function devices, and copiers have been certified as compatible for use with

DataScanner

. Although all of the devices listed have been certified, the level of difficulty involved in set-up and implementation may vary. Models listed as discontinued by the manufacturer may still be available for purchase by a reseller.

Dedicated Scanners

Epson GT-S55

Fujitsu fi-5120c*

ǂ

Fujitsu fi-6130*

Fujitsu fi-6130z

Fujitsu fi-6140*

Fujitsu fi-6670

Fujitsu fi-6230*

HP Scan Jet 5000*

Multi-Function Devices

Brother DCP-8060*

Brother DCP-8080DN*

Brother MFC 8460N*

β

Lexmark X364dn*

Business Copiers

Xerox WorkCentre 5638*

Xerox WorkCentre 7435*

* Model has been discontinued by manufacturer

1

- Recommended model

2

- VRS disabled

β

This model is only certified for the Windows XP 32-bit and Windows 7 Professional 64-bit operating systems.

ǂ

- Easy set-up and implementation

TWAIN Scanner Driver Downloads

Epson GT-S55

Fujitsu (all models)

HP Scan Jet 5000

Lexmark X364dn

Brother 8060 / 8080 DN / 8460N

Xerox 5638 / Xerox 7435

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Preparing to Install

DataScanner

Software

Important Notes

• You must have administrative rights to the computer to uninstall and install the software.

• Prior to installing the latest version of

DataScanner

, the previous version must be uninstalled.

• If you are administrator installing

DataScanner

software for all users, it is recommended that full privileges be granted to the

DataScanner

folder for all Groups and users to ensure that all users will be able to download and install updates.

Recommended Best Practice:

It is recommended that you update Windows and .NET software to the latest Service Pack. Also, ensure that you have the latest drivers installed for your scanning device prior to installing the

DataScanner

software.

Uninstalling

DataScanner

- Windows XP

Follow these steps to remove existing

DataScanner

software from a computer running Windows XP.

Step

1

2

Action

Click

Start

, click

Control Panel

, then double-click

Add or Remove Programs

.

Find

DataScanner

in the

Currently installed programs

box. Click it to highlight it, then click

Remove

.

3

If you are prompted to confirm the removal of

DataScanner

, click

Yes

.

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Uninstalling

DataScanner

- Windows 7

Step

1

2

Action

Click

Start

, click

Control Panel

, then click

Programs and Features

.

Find

DataScanner

in the list of programs. Click it to highlight it, then click

Uninstall

.

3

If you are prompted to confirm the removal of

DataScanner

, click

Yes

.

How Do I Know if I have Administrative Rights?

Right-click on the

Start

button. If the

Open All

Users

and

Explore All Users

options are available, you have administrative rights. If not, an

Administrator will need to uninstall/install

DataScanner

or change permissions to the

DataScanner

folder on your system.

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Download and Install the

DataScanner

Software

Before You Begin:

You must have Microsoft .Net Framework Version 3.5 (or later) installed.

Microsoft .Net Framework is available free for download from the Microsoft website. Go to www.microsoft.com/downloads and search for .NET to download and install the latest version.

You must be logged in as an Administrator or have administrative rights to the machine to download and install applications.

Step

1

Action

Navigate to your

DataDirector

website (e.g. https://www.datadirector.com/yourdistrictname) and login with your username and password as usual. Choose the school / site where you wish to log in.

2

Once your dashboard or welcome page loads, change the URL in the address bar from https://www.datadirector.com/yourdistrictname/?News to https://www.datadirector.com/yourdistrictname/

d ata s canner

. This will send you to the

DataScanner

download page.

Remember:

If you have

DataScanner

version 1.2.2 or earlier installed, you must uninstall the previous version prior to installing the latest version.

3

Download

DataScanner

by clicking

Download

DataScanner

Version 1.4.X

Now

and choosing where you would like the file to be saved.

Please note there is a 64-bit version of

DataScanner

available. You must be running a 64-bit version of Windows to run the 64-bit version of

DataScanner

. To determine which version of

Windows you have installed, see this Microsoft Support Article .

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Step Action

4

In the

Attributes

field, uncheck the

Read-only

option.

5 Click

Next

.

6 Select

I Agree

and click

Next

.

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Step Action

7 Select

Everyone

and click

Next.

8 Click

Next

.

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Step Action

9

DataScanner

will be installed.

Once installation is complete, click

Close

.

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Updating

DataScanner

Automatically

DataScanner

now includes an automatic update feature. Automatic updates keep your

DataScanner

software up-to-date by checking for and downloading updates every time you log in to

DataScanner.

You also have the option to manually scan for and download updates. As a user, you must have administrative rights for the computer

DataScanner

is installed on or the permission to install software on the computer to install updates.

The automatic updates setting can be enabled or disabled in the “Others” settings tab by clicking the checkbox next to the

Check for version update during program startup

option. You also have the option to manually scan for and download updates.

Updating

DataScanner

Manually

Whether or not automatic updates are enabled, you may check for

DataScanner

updates manually at any time.

Click

Help

, then click the

Check for Updates…

option.

If updates are available, a dialogue box will appear prompting you to install the updates. Follow the steps in

Installing Updates to continue.

Checking Your Current

DataScanner

Version

The version number appears in the

DataScanner

header when you login to

DataScanner

. You can also view the version number by opening the

Help

menu, then clicking

About.

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Installing Updates

If automatic updates are enabled,

DataScanner

will scan for updates every time you login.

If updates are available, you will receive a notification upon logging in.

You have the option to click

Yes

and install the updates or

No

and proceed with installing updates. If you do not choose to install now, you will have the opportunity to install the next time you sign in or if you initiate a manual scan from the

Help

menu.

DataScanner

must close to install updates. If there are other programs running that must be closed, they will be listed.

Click Close Process

or

Close All Processes

. You have the option to

Cancel Update and return to

DataScanner

without installing updates.

You will receive a notification that

DataScanner

has been successfully updated. Click

Finish

to exit.

Launch

DataScanner

to begin using the updated version.

Granting Folder Permissions

Different files and folders have permissions to specify who can read, write, modify and have access to them. Windows allows you to customize access permissions. Different user accounts created on a computer can be given

Full Control

,

Modify

, or

Execute

permissions on folders. Groups or users granted full control for a folder can delete files and subfolders within that folder regardless of the permissions protecting the files and subfolders.

Folder permissions are shared over networks, so the user or group has the same access on all computers on the network.

You can only set file and folder permissions on drives formatted to use Windows New Technology File

System (NTFS).

Recommended Best Practice:

It is recommended that all groups and users be given full privileges to the

DataScanner

folder so that automatic updates can be installed by any user without the assistance of an Administrator.

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How to Grant Access to the

DataScanner

Folder in Windows XP

Step

1

Access the

My Computer

icon either through the Windows

Start

menu or from your desktop.

Action

2

Click the

Tools

menu, then click

Folder Options

.

3 In the following menu, click the

View

tab, then click

Advanced Settings

.

4

In Advanced settings, find the hidden files and folders option.

Enable the radio button next to

Show hidden files and folders

, then click OK.

5

Double-click the Local Disk drive (C:) and locate the

Documents and Settings

folder. Double-click to open the folder.

Remember:

For most Windows computer configurations, Program Files is located on the C: drive. Depending on your configuration, Program Files may be located on a different drive.

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Step

6

Action

In the

Documents and Settings

folder, open the

All Users

folder. Find and open the

Application

Data

folder, then open the

DataDirector

folder.

7

Right-click the

DataScanner

folder and select

Properties

from the menu.

8

In the Attributes field, uncheck the

Read-only

option.

9 Click the

Security

tab.

10

Click the name of a group or user in the top portion of the window to highlight them.

Then, check the

Allow

box for all of the permissions under

Permissions for

Administrators

.

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Step

11

Action

Repeat

Step 10

for every group or username available, then click

OK

.

12

Click the option to

Apply changes to the folder, subfolder, and files

, then click

OK

.

How to Grant Access to the

DataScanner

Folder in Windows Vista / Windows 7

Step

1

Access the

My Computer

icon either through the Windows

Start

menu or from your desktop.

Action

2

Double-click the

Local Disk

drive (C:) and locate the

Program Files

folder.

Remember:

If you are using a 64-bit system,

DataScanner

will be installed in a folder named

Program Files (x86) by default. Otherwise, configuration settings will be identical.

3

Right-click the

DataScanner

folder and select

Properties

from the menu.

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Step Action

4

In the Attributes field, uncheck the

Read-only

option.

5 Click the

Security

tab.

6

Click the name of a group or user in the top portion of the window to highlight them.

Then, check the

Allow

box for all of the permissions under

Permissions for

Administrators

.

7

8

Repeat

Step 10

for every group or username available, then click

OK

.

Click the option to

OK

.

Apply changes to the folder, subfolder, and files

, then click

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Configuring

DataScanner

Server Connection Settings

DataScanner

requires a connection to

DataDirector

to operate. To connect to

DataDirector

, your

Server

Connections

settings must be configured. The first time you log on you will be prompted to configure the internet settings. Set the

Address

and

Site Name

on the

Server Connections

tab.

Address

: www.

datadirector

.com Enter the web address used to connect to the

DataDirector

web site. The default setting is www.datadirector.com.

Site Name

The name of the web site that you are logging into. The same name as appears in the address bar that you would enter when connecting to the

DataDirector

web site.

The site name is case sensitive and you should enter the site name in lower cases.

Use the district/consortium name that

DataDirector

uses--this is what is typed in the address bar when logging into

DataDirector

. For example, the

my-site-name portion

of http://www.datadirector.com/

my-sitename.

Notes

The

Port

setting defaults to 443, so this field is not enabled for editing.

The

Protocol

setting identifies the network communication protocol being used between

DataScanner

and

DataDirector

over the Internet. For security reasons, the only choice is the Hyper

Text Transfer Protocol under Secured Socket Layer (HTTPS), so this field is not enabled.

You may click

Save

to save these settings now and proceed to select your scanning source. If you have

already configured this setting, you can choose an assessment to score, or click the

Scanning

Preferences

or

Others

tabs to configure additional settings.

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Select the Scanning Source

Once

DataScanner

is installed, you must select your scanning source before configuring additional settings.

Step Action

1

If

DataScanner

is not already open, double-click the shortcut icon on your desktop or select

DataScanner

from the

Start

menu. Enter your

DataDirector

username and password, then click

Login

.

2

If your username is affiliated with more than one site or group, you will need to select the appropriate site or group to log in under.

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Step Action

3

Choose

Scanner

from the

Select

menu.

4 Select the appropriate scanner from the list that appears, then click

Select

.

Scanning Preferences

The

Scanning Preferences

tab contains settings to adjust the sensitivity of your scanner. All scanners produce different quality images, even when they are the same model from the same manufacturer. For consistent results, each scanner used with

DataScanner

must be calibrated to produce ideal results. The calibration process consists of adjusting the marked and unmarked bubble sensitivity as well as the registration mark margins of

DataScanner

.

Step Action

1

Click the

File

menu, then

Configuration

, followed by

Preferences

. Then, click

Calibrate

.

2

To configure your calibration setting, click

Calibrate

in the

Registration Mark Margins

section, then select your paper size (letter or legal).

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Step

3

Action

You will be prompted to load an answer document into the automatic document feeder of your scanner. Allow the document to feed into the scanner, then click

OK

.

Remember:

Do

NOT

write anything on the marks or close to the registration marks of your document, as inaccurate results may be produced.

4 You will now configure the registration mark calibration settings.

5

Option 1

-

Always Calibrate

Before Scanning Documents

:

When checked, this calibration screen will always pop up before a user can scan a new batch of answer documents.

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Step Action

6

Option 2 - Paper Size

: Use this to select the paper size that corresponds to the document you wish to scan.

7

Option 3 - Re-scan Document:

Place an answer sheet onto the automatic document feeder of your scanner and click this button to rescan your calibration page.

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Step Action

8

Option 4 - Registration Mark

Margins:

Registration mark margins tell

DataScanner

where the registration marks are. Adjust the top, bottom, left and right margins appropriately so that the dotted red lines on the preview image are just outside of the registration marks (the small black sideways T’s). If the marks fall outside the dotted red lines, inaccurate results may be produced during scanning.

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Step Action

9

Option 5 - Save Settings:

Save the margins you’ve set to a configuration file, making the settings available for application to subsequent scans. Clicking this option will close the window and return you to the

Scanning

Preferences

page of the

Configuration

window.

10

Option 6 - Close Without

Saving

: Clicking this button will close the window and return you to the

Scanning

Preferences

page of the

Configuration

window without saving your settings.

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Step Action

11

The

Scanned Image Preview

is displayed to the right of the control panel. This image shows exactly what was received by your scanner from your calibration sheet.

Different scanners will produce a slightly different image, and it is possible that the margins will not look the same in the preview window as they do in the actual document. Ensure the margins have been adjusted so that the registration marks (the small black sideways T’s) are tightly bound by the red lines.

12

After saving your calibration settings and returning to the

Configuration

window, set your margins so that the registration marks (the small black sideways T’s) are tightly bound by the red lines. The default value is 0.25 for all four margins. Click

Save

once your margins have been set.

You can also adjust the

Marked

and

Unmarked Bubble

Sensitivity

here.

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Marked Bubble Sensitivity

is used to control at what density a bubble is considered as a marked bubble. The default value is 60%.

14

Unmarked Bubble Sensitivity

is used to identify and include or exclude marginally marked bubbles. The default value is

20%.

Others Preferences

The

Others

tab contains optional settings to better customize default

DataScanner

preferences. These settings and preferences may be changed back for troubleshooting purposes, but generally will not need to be changed once set.

Area / Purpose Appearance

Default Download

Directory

is the default directory in which all downloaded files are saved.

Log Files Directory

is the default directory in which all log files are saved.

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Area / Purpose

Server Connection

Timeout

sets how long (in seconds)

DataScanner

will try to re-establish a lost connection with the server before an error message is generated. If you are receiving time out errors when attempting to start

DataScanner

, adjust this setting from 60 (default) to

120.

Check for version update during program startup

will make

DataScanner

check for updates whenever the program is started. This option is enabled by default. See

Updating DataScanner

Automatically for more

information.

Hide scanner program menu

lets

DataScanner

automatically set scanning parameters. Unchecking this option displays the manufacturer's user interface and allows you to set these parameters manually.

Please note

that some scanners may not support this feature.

Appearance

The following parameters must be set for

DataScanner

to work properly:

Resolution: 300 x 300 dpi

Scan Type: Black and White (1 bit per pixel)

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Appearance Area / Purpose

Approve blank answers

allows

DataScanner

to approve answer sheets with blank answers

.

The

Use a different exam template

option is disabled by default.

Enable error log

allows users to log softwaregenerated error messages to a text file. This option cannot be disabled. To clear the log entries, click the

Clear Log

button.

Enable logs for committing results

logs scanning results to a text file. All information captured is cumulative. To clear the summary log, click the

Clear Log

button.

Always calibrate before scanning documents

automatically calibrates before scanning documents.

All information captured is cumulative. To clear the summary log, click the

Clear Log

button.

Approve multiple answers

allows

DataScanner

to accept documents with multiple answers darkened for a single question.

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Using

DataScanner

Starting

DataScanner

Step Action

1

If

DataScanner

is not already open, double-click the shortcut icon on your desktop or select

DataScanner

from the

Start

menu. Enter your

DataDirector

username and password, then click

Login

.

2

If your username is affiliated with more than one site or group, you will need to select the appropriate site or group to log in under.

3

Proceed by following the steps in Scanning Answer Documents .

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Scanning Answer Documents

Before scanning answer sheets, a template that corresponds to the answer sheets need to be selected.

The template provides information about the answer sheets, so that

DataScanner

knows exactly where to find the data on the sheet.

Step

1

2

2a

3

Action

Login to

DataScanner

as instructed in Starting

DataScanner

.

Select an assessment to scan answers for using the filters provided (see 2a) or by searching for a specific assessment ID (see 2b).

Use the

Subject

,

Academic

Year

,

Grade

and

Scope

filter options to narrow the list of available assessments in the bottom portion of the screen.

Ensure you are choosing the filter settings used to find the same assessment in

DataDirector

.

Click your desired assessment in the list.

DataScanner

will retrieve the assessment template displayed it in the image viewer.

4

Verify that the image on the screen is the same as the answer document you are about to scan. Choose

Yes

in the confirmation pop-up box that appears if so.

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Step Action

5

Load your students’ answer documents according to your scanner’s specifications, then click

Scan Now

.

6

7a

7b

You will receive a pop-up message indicating the number of documents processed when all the documents you loaded have been scanned.

Click

Finish

to close scanning for this test.

Click

Continue

to scan more documents for the same test.

Do not

attempt to scan documents for a different test at this time.

Error Log

Errors may occur when committing results to

DataDirector

due to incorrect site ID, assessment ID, student ID, teacher ID, or network connection issues. A log is created to capture these errors and allow the

DataScanner

session to continue without interruption.

These errors are displayed in a pop-up log browser after all the results are committed to

DataDirector

.

This log may be saved as a tab-delimited text file on your computer.

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Reviewing the Scanning Summary

The scanning summary indicates the number of documents scanned, processed, and approved for a particular assessment. Reviewing the scanning summary provides users an opportunity to spot and fix errors, if necessary.

Appearance Area / Purpose

Scanned:

The number of sheets identified by the scanner.

Processed

: The actual number of

DataDirector

answer documents recognized.

Approved

: The number of answer documents ready to commit to

DataDirector

.

The summary will also indicates if there were any scanning errors or documents which did not process.

Click the

Why?

button for an explanation of why the document did not process, or click the

How Do I

Fix?

button for tips on fixing the error.

Click

Ok

after reviewing the summary and addressing any errors.

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Reviewing, Approving, and Committing Results

Reviewing Results

DataScanner

automatically displays unapproved answer documents. After reviewing these documents, you can check the

Approve this document

option to include it for scoring.

You can use the

Document Filter

to view the other categories of documents:

All Documents

: This option displays all scanned documents regardless of their status.

Approved Documents

: This option displays only documents that have scanned correctly and are ready to commit to

DataDirector

.

Disapproved Documents

: This option displays only documents recognized as

DataDirector

answer sheets, but which contain errors.

Unprocessed Documents

: This option displays only documents not recognized as

DataDirector

answer sheets.

Approving Results

Click the checkbox next to

Approve this document

to mark an answer sheet as approved for commitment to

DataDirector

.

See Troubleshooting Disapproved or Unprocessed Documents for steps on fixing documents that didn’t process.

Committing Results

Verify in the

Summary

that all answer documents have been processed and approved. The

Total

column should reflect all documents scanned. If all documents have been accounted for, click

Commit Results

. Results are sent to directly to

DataDirector

after commitment and quickly become available for viewing and reporting.

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Clearing Results

If the acquired images or the data appear incorrect, you can clear the results instead of committing the results and process the answer sheets again. You can also clear the data after the results have been approved and committed, then start scanning another set of documents for the same test without repeating the search and re-selecting it in the list.

There are several ways to clear

DataScanner

results:

Option Appearance

Click

Action,

then

Clear

Data,

then

Keep Scanning.

Alternatively, press

Ctrl-X

.

Click the

Clear Data and

Start Over

button above the

Summary

window

.

Accessing the Results of Scanned Tests

Login to

DataDirector

to view the data from your scanned answer documents.

Locate the assessment and open the

Assessment Overview page. Scores from the scanned answer documents will be reflected here.

Click on any of the Assessment Reports to generate the report as usual, using the data from the scanned results.

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Unapproved Answer Documents

In nearly all scanning scenarios,

DataScanner

expects exactly one marked bubble for each row or column of bubbles. Answer sheets with more than one bubble marked for a question, such as "A" and "B" instead of just "A", will not be approved.

This is to alert you that marginally marked bubbles may exist and provide an opportunity to decide whether these should be treated as marked or unmarked.

Documents that are unapproved are displayed with the student responses that were not approved flagged in yellow. Some reasons a document may not process include:

Missing identification information (student ID, teacher ID)

Incomplete bubbles

Multiple responses to a question

A sheet was skewed or twisted during scanning

DataScanner

did not recognize the scan sheet because it could not locate the registration marks

DataScanner

will check question types on an assessment against the

DataDirector

answer sheet. If

Multiple Response questions are detected,

DataScanner

will automatically accept and grade scanned documents without flagging double bubbles as an error. No additional action is required by the user.

How to Resolve Issues with Unapproved Answer Documents

You have several options to resolve errors caused by improperly completed answer sheets.

Option

1

Action

You may ignore all highlighted (yellow) responses in the

Document Detail

window and score them as incorrect by leaving them blank and selecting the yellow

Approve this document

box.

2

Click the yellow text and make manual corrections, then click the yellow

Approve this document

box.

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Option

3

4

Action

Adjust the Bubble Sensitivity.

Click the

Down

arrow to decrease the sensitivity if bubbles are dark, or click the

Up

arrow to increase the sensitivity for light bubbles.

Click

Recapture Current

or

Recapture All

to instantly recapture answers using the new sensitivity settings for either the current sheet or all sheets, respectively.

You may set

DataScanner

to automatically approve documents with blank responses by going to

File

, then

Configuration

, then

Others

. Click the checkbox next to

Approve Blank Answers

.

Use this option with caution. This is

not recommended

for general use, as faintly bubbled responses may not be detected and may incorrectly display as blanks.

Troubleshooting

Answer documents may be marked as

Unapproved

if student responses are not detected. If responses appear bubbled in on the left side of the screen, but appear as yellow blanks on the right side of the screen,

DataScanner

may not have recognized all six registration or “T” marks.

Check your printer settings to ensure it is set to

Fit

or

Scaled

to printer margins before printing answer sheets from

DataDirector

.

Attempt to rescan. Click the red

Clear Data and Start Over

button, then start your scan over.

Remove the documents from the automatic document feeder, adjust the sheet feed guides, replace the documents, then rescan.

Clean your scanner. Scanners collect dust, pencil residue, and other particles as part of routine use. These elements may eventually cause documents to twist, crumple, or clump during scanning. Periodically clean the scanner glass and rollers according to the manufacturer’s instructions.

Be sure you are using the most recent version of

DataScanner

. If there is a newer version available, check for automatic updates. If you are using version 1.2.2 or earlier, you will need to uninstall the old version before upgrading.

Close and restart

DataScanner.

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Printing Tips and Recommendations

It is recommended that a small test print and scan is completed prior to your initial

DataScanner

assessment administration to verify that all sheets scan correctly and that

DataScanner

is able to read responses as expected.

Use very bright white paper for the best scanning results.

Depending on the length of the assessment, letter or legal size paper may be required. The required paper size for an assessment will be printed on the first page of the PDF answer document downloaded from

DataDirector

. Verify that you are using the correct paper size.

Using a laser printer for answer sheet printing is recommended. Ink or bubblejet printers should be avoided if possible.

Download Adobe Acrobat Reader version 7.0 or higher. Use this program to open and print your

PDF. This will allow you to select Acrobat Reader in your printing preferences.

Ensure that the

Page Scaling

option is set to

Fit/Reduce to Printer Margins/Printable Area

(verbiage may vary slightly depending on your printer).

Ensure that the three sideways “T” registration marks that appear along the top and bottom of the sheets in Print Preview are printed on the actual answer sheets before administering an assessment.

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FAQ

Why do I need to calibrate my scanner?

Calibrating allows accurate answers to be picked up by

DataScanner

by finely adjusting the scanner so that it correctly renders the registration (”T”) marks on your answer sheet. This is especially important if answer sheets from different print sources are being used in the same scanner.

Why are there commas in my Student ID?

This happens when the scanner does not read the student ID bubbles correctly - most often, this is due to answer sheets that were not calibrated before scanning.

The bubble sensitivity may not be adjusted appropriately.

Check to ensure that the scanner did not “dog-ear” your answer sheets. If the upper left or right corners were folded over and covering the registration marks, this will affect the readability of your answer sheets.

Can I edit student responses after scanning?

Yes. Once you have scanned the answer sheets, you may make answer adjustments in the

Document Detail

window on the right side of the screen.

You may also make corrections to student responses within

DataDirector

. After scanning, proceed to

DataDirector

and locate your assessment. Open the

Overview

page. From there, click on the

Data Entry

link to manually edit student responses.

If you would like to re-scan a sheet for a student whose responses have already been committed to

DataDirector

, you must delete their responses from

DataDirector

first.

What does the bubble sensitivity setting do?

Bubble sensitivity allows you to adjust for students that did not mark heavily (dark) enough. Simply raise or lower the sensitivity levels to adjust for this - lighter bubbles require higher sensitivity, and darker bubbles require less sensitivity. Having your bubble sensitivity too low or too high may also cause commas to appear in your student or teacher IDs.

How do I scan more answer sheets once I have committed results to

DataDirector

?

If you have more answer sheets to scan after committing a batch, click the

Clear Data and Start Over

button.

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What does the error message “An unhandled exception error has occurred” mean?

If you receive an Unhandled Exception Error stating, "The specified module could not be found

(Exception from HPRESULT...," you must install the HP scanner driver even though you may not be using an HP scanner.

Why is the image on my screen blank when I am scanning?

Ensure that you have not placed any of your answer sheets into the document feeder upside down.

One or more of your “T” marks may have been covered or obscured.

How can I best maintain my scanner? How should I clean it? (Multi-Function Brother Scanners)

Periodically clean the scanner glass and rollers according to the manufacturer’s instructions. It is also recommended that you have your scanners either professionally maintained or purchase scanner cleaner kits.

I get the error message “The scanner is offline.” What should I do?

a) b) c)

Verify that the USB connection between your scanner and the computer has not been undone.

Verify that the correct scanner is selected as the scanning source. See Select the Scanning

Source .

Go to

File,

then

Configurations,

then click

Connections.

Make sure the address has www.datadirector.com and the site name matches the URL in the address bar used when logged into

DataDirector

. See Server Connection Settings .

My device is no longer listed in the Approved Scanners list. Will it still work with

DataScanner

?

Certain devices have been discontinued by the manufacturer and therefore were not available for testing with the latest release of

DataScanner

. The following list of dedicated scanners, multi-function devices, and business copiers are currently discontinued and could not be acquired from the manufacturer for testing.

Lexmark XS463de

Brother MFC-8440

Brother DCP-8065DN

HP Scanjet 6010

HP Scanjet N8460

While we expect the following devices to function accordingly, we were unable to certify each scanner according to the latest specifications of

DataScanner

.

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