Canon iR 3530, iR 2230 Copier Copying and Mail Box Guide

Copying and Mail Box Guide

Please read this guide before operating this equipment.

After you finish reading this guide, store it in a safe place for future reference.

ENGLISH

Frontmatter

0

iR3530/iR2230

Copying and

Mail Box Guide

Manuals for the Machine

The manuals for this machine are divided as follows. Please refer to them for detailed information.

The manuals supplied with optional equipment are included in the list below. Depending on the system configuration and product purchased, some manuals may not be needed.

Guides with this symbol are printed manuals.

Guides with this symbol are PDF manuals included on the accompanying CD-ROM.

• Quick Reference for Basic Operation

For Basic Operations

➞ Basic Features

For Additional Functions

➞ To Suit Your Needs

• Basic Information

Easy Operation Guide

User's Guide

CD-ROM

• Basic Operations

• Troubleshooting

• Copying and Mail Box Instructions

Reference Guide

CD-ROM

Copying and Mail Box

Guide

(This Document)

CD-ROM

• Fax Instructions

Facsimile Guide

CD-ROM

• Setting Up the Network Connection and Installing

the CD-ROM Software

Network Quick Start

Guide

• Remote User Interface Instructions

Remote UI Guide

CD-ROM

• Network Connectivity and Setup Instructions

Network Guide

CD-ROM

• Network ScanGear Installation and Instructions

• PS/PCL/UFR II Printer Instructions

Network ScanGear User's

Guide

PS/PCL/UFR II Printer

Guide

CD-ROM

CD-ROM

• UFR II Printer Instructions

UFR II Printer Guide

CD-ROM

• PCL Printer Driver Installation and Instructions

PCL Driver Guide

CD-ROM

• PS Printer Driver Installation and Instructions

PS Driver Guide

CD-ROM

• Mac OS X PS Printer Driver Installation and

Instructions

• UFR II Printer Driver Installation and Instructions

Mac PS Driver Guide

UFR II Driver Guide

• Mac OS X UFR II Printer Driver Installation and

Instructions

• Fax Driver and Cover Sheet Editor Installation and

Instructions

Mac UFR II Driver Guide

Fax Driver Guide

CD-ROM

CD-ROM

CD-ROM

CD-ROM

To view the manual in PDF format, Adobe Reader/Adobe Acrobat Reader is required. If Adobe Reader/Adobe Acrobat Reader is not installed on your system, please download it from the Adobe Systems Incorporated website.

How This Manual Is Organized

Chapter 1

Introduction to the Copying Functions

Chapter 2

Introduction to the Mail Box Functions

Chapter 3

Basic Copying and Mail Box Features

Chapter 4

Special Copying and Mail Box Features

Chapter 5

Memory Features

Chapter 6

Customizing Settings

Chapter 7

Appendix

Includes the index.

Considerable effort has been made to ensure that this manual is free of inaccuracies and omissions. However, as we are constantly improving our products, if you need an exact specification, please contact Canon.

Contents

Chapter 1

Chapter 2

Preface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ix

How To Use This Manual. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ix

Symbols Used in This Manual. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ix

Keys Used in This Manual. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .x

Displays Used in This Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .x

Illustrations Used in This Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xi

Legal Notices . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .xii

Trademarks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xii

Copyright . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xii

Disclaimers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xii

Introduction to the Copying Functions

Overview of the iR3530/iR2230. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2

Various Copying Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2

Flow of Copy Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-8

Paper Selection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-17

Cancelling a Copy Job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-25

Using the Touch Panel Display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-25

Using the Stop Key . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-26

Using the System Monitor Screen. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-27

Reserved Copying . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-29

Reserving Copy Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-29

Using the Stack Bypass . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-31

Interrupt Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-42

Sample Set . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-44

Confirming/Changing/Cancelling Selected Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-47

Introduction to the Mail Box Functions

Various Mail Box Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2

Flow of Mail Box Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-9

Storing Originals into an Inbox . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-9

Printing Documents Stored in an Inbox. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-17

Paper Selection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-26

Cancelling a Job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-32

While Scanning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-32

Using the Touch Panel Display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-32

Using the Stop Key . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-33

While Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-33

Using the Touch Panel Display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-33

Using the System Monitor Screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-34

Reserving Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-36

Storing Originals While Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-36

Reserving Print Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-38

Reserving Print Jobs. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-38

Using the Stack Bypass . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-41

Sample Print. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-51

v

Chapter 3

Arranging Documents Stored in an Inbox . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-55

Changing the Name of a Document. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-55

Checking a Document's Detailed Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-57

Erasing a Document. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-57

Moving a Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-58

Basic Copying and Mail Box Features

Exposure and Original Type Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-2

Manual Exposure Adjustment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-2

Copying . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-2

Mail Box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-3

Original Type Selection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-3

Copying . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-4

Mail Box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-5

Automatic Exposure Adjustment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-6

Copying . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-6

Mail Box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-7

Exposure Adjustment during Copying/Printing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-8

Changing the Copy (Zoom) Ratio . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-9

Preset Zoom. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-9

Copying . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-10

Mail Box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-11

Zoom by Percentage . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-11

Copying . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-12

Mail Box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-12

Auto Zoom . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-13

Copying . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-14

Mail Box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-15

Entire Image. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-16

Reducing/Enlarging Using the Original and Copy/Record Sizes . . . . . . . . . . . . . . . . . 3-17

Making Copies (Scanning) with the Same XY Copy/Zoom Ratio (Zoom) . . . . . . . 3-18

Making Copies (Scanning) with Different XY Copy/Zoom Ratios (XY Zoom) . . . . 3-21

Setting the X and Y Axes Independently . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-25

Copying . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-27

Mail Box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-30

Collating Copies/Prints . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-31

Page Order (Collate) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-35

Copying . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-35

Mail Box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-38

Same Page (Group) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-38

Copying . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-38

Mail Box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-41

Page Order (Staple) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-41

Copying . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-41

Mail Box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-43

Two-Sided Copying/Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-44

1 to 2-Sided . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-44

Copying . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-45

Mail Box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-47

2 to 2-Sided . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-49

2 to 1-Sided . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-51

Book to 2-Sided . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-53

Scanning Two-Sided Originals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-56

Merging Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-58

vi

Chapter 4

Chapter 5

Chapter 6

Special Copying and Mail Box Features

What are Special Features? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-2

Specifying the Special Copying Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-2

Specifying the Special Mail Box Features for Scanning . . . . . . . . . . . . . . . . . . . . . . . . . 4-4

Specifying the Special Mail Box Features for Printing. . . . . . . . . . . . . . . . . . . . . . . . . . . 4-6

Two-Page Separation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-9

Cover/Sheet Insertion . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-11

Cover/Job Separator . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-17

Transparency Interleaving . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-21

Image Combination . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-25

Copying . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-27

Mail Box. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-30

Shifting the Original Image . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-31

Using the Arrow Keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-31

Using the Numeric Keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-33

Margin Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-35

Frame Erase . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-38

Original Frame Erase . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-38

Book Frame Erase . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-42

Binding Erase . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-45

Different Size Originals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-48

Job Build . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-50

Inverting Images . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-54

Image Repeat . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-55

Mirror Image . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-58

Adjusting the Contrast . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-59

Memory Features

Recalling Previous Copy Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-2

Memory Keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-4

Storing Scan/Print/Copy Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-4

Naming a Memory Key . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-7

Recalling Scan/Print/Copy Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-9

Erasing Scan/Print/Copy Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-10

Customizing Settings

What Are Additional Functions? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-2

Customizing Copy Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-4

Copy Settings Table . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-4

Specifying Standard Keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-5

Auto Collate. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-6

Auto Orientation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-7

Setting the Photo Mode for the Copying Function. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-8

Changing the Current Standard Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-8

Storing New Standard Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-9

Initializing Standard Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-10

Restoring the Default Copy Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-10

Customizing Mail Box Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-11

vii

Chapter 7

Mail Box Settings Table . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-11

Setting/Storing an Inbox. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-12

Initializing an Inbox. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-14

Setting the Photo Mode for the Mail Box Function . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-15

Standard Scan Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-15

Storing the Standard Scan Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-16

Initializing the Standard Scan Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-17

Appendix

Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-2

viii

Preface

Thank you for purchasing the iR3530/iR2230. Please read this manual thoroughly before operating the machine in order to familiarize yourself with its capabilities, and to make the most of its many functions.

After reading this manual, store it in a safe place for future reference.

How To Use This Manual

Symbols Used in This Manual

The following symbols are used in this manual to explain procedures, restrictions, handling precautions, and instructions that should be observed for safety.

WARNING

CAUTION

IMPORTANT

NOTE

.

Indicates a warning concerning operations that may lead to death or injury to persons if not performed correctly. In order to use the machine safely, always pay attention to these warnings.

.

Indicates a caution concerning operations that may lead to injury to persons, or damage to property if not performed correctly. In order to use the machine safely, always pay attention to these cautions.

.

Indicates operational requirements and restrictions. Be sure to read these items carefully in order to operate the machine correctly, and to avoid damage to the machine.

.

Indicates a clarification of an operation, or contains additional explanations for a procedure. Reading these notes is highly recommended.

ix

x

Keys Used in This Manual

The following symbols and key names are a few examples of how keys to be pressed are expressed in this manual:

•

Touch Panel Display Keys: [Key Name]

Examples: [Cancel]

•

Control Panel Keys:

Examples:

[Done]

<Key icon>

Displays Used in This Manual

Screen shots of the touch panel display used in this manual are those taken when the following optional equipment is attached to the iR3530: Feeder (DADF-N1), Super G3 FAX Board,

Multi-PDL Printer Kit, iR System Expansion Kit, Finisher-S1, Additional Finisher Tray-B1, and

Cassette Feeding Unit-Y2.

Note that functions that cannot be used depending on the model or options, are not displayed on the touch panel display.

The keys which you should press are marked with a , as shown below.

When multiple keys can be pressed on the touch panel display, all keys are marked. Select the keys which suit your needs.

1

Place your originals press [Special Features].

Press this key for operation.

Illustrations Used in This Manual

Illustrations used in this manual are those displayed when the iR3530 has the following optional equipment attached to it: Feeder (DADF-N1), Finisher-S1, Additional Finisher Tray-B1, and

Cassette Feeding Unit-Y2.

xi

Legal Notices

Trademarks

Canon, the Canon logo, and iR are trademarks of Canon Inc.

Adobe and Adobe Acrobat are trademarks of Adobe Systems Incorporated.

Other product and company names herein may be the trademarks of their respective owners.

Copyright

Copyright 2005 by Canon Inc. All rights reserved.

No part of this publication may be reproduced or transmitted in any form or by any means, electronic or mechanical, including photocopying and recording, or by any information storage or retrieval system without the prior written permission of Canon Inc.

Disclaimers

The information in this document is subject to change without notice.

CANON INC. MAKES NO WARRANTY OF ANY KIND WITH REGARD TO THIS MATERIAL,

EITHER EXPRESS OR IMPLIED, EXCEPT AS PROVIDED HEREIN, INCLUDING WITHOUT

LIMITATION, THEREOF, WARRANTIES AS TO MARKETABILITY, MERCHANTABILITY,

FITNESS FOR A PARTICULAR PURPOSE OF USE OR AGAINST INFRINGEMENT OF ANY

PATENT. CANON INC. SHALL NOT BE LIABLE FOR ANY DIRECT, INCIDENTAL, OR

CONSEQUENTIAL DAMAGES OF ANY NATURE, OR LOSSES OR EXPENSES RESULTING

FROM THE USE OF THIS MATERIAL.

xii

Introduction to the Copying

Functions

This chapter is an introduction to the Copy functions.

1

CHAPTER

Overview of the iR3530/iR2230 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2

Various Copying Features. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2

Flow of Copy Operations. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-8

Paper Selection. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-17

Cancelling a Copy Job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-25

Using the Touch Panel Display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-25

Using the Stop Key . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-26

Using the System Monitor Screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-27

Reserved Copying. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-29

Reserving Copy Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-29

Using the Stack Bypass . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-31

Interrupt Mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-42

Sample Set . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-44

Confirming/Changing/Cancelling Selected Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-47

1-1

Overview of the iR3530/iR2230

1

Most operations of this machine are done from the touch panel display. To use the Copy functions, press the appropriate key in accordance with the messages displayed on the touch panel display.

Various Copying Features

Copy Basic Features Screen

The screen on the left, which appears when is selected, is called the Copy Basic Features screen.

➞ See p. 1-17

Press to select the paper size/type and the paper source.

➞ See p. 3-9

Press to reduce or enlarge the copy size.

➞ See p. 3-9

Press to make copies in the same size as your original.

➞ See p. 3-31

Press to select the Collate, Group, or Staple mode.

[Collate] Is Selected

1-2

Overview of the iR3530/iR2230

➞ See p. 3-44

Press to make [1 2-Sided], [2 2-Sided],

[2 1-Sided], or [Book 2-Sided] copies.

[1 2-Sided] Is Selected

➞ See p. 3-2

Press [Light] or [Dark] to manually control the copy exposure. Press [A] to select or cancel the automatic exposure control.

➞ See p. 3-3

Press to select the image quality ([Text] only,

[Text/Photo], or [Photo] only) of your original.

You can also select the type of photo

([Printed Img.] or [Photo]), if you have already set the Photo mode in Copy Settings from the Additional Functions screen.

Text Text/Photo Photo

➞ See Chapters 4 through 5

Press to select a Special Features mode.

➞ See the Reference Guide

Press to check the progress of a copy job, change the order of printing, or cancel printing.

1

Overview of the iR3530/iR2230

1-3

1

➞ See p. 4-9

Press to select or cancel the Two-page

Separation mode. This mode enables you to copy facing pages of an opened book onto separate copy sheets.

Special Features Screen 1/2

The screen on the left, which appears on the touch panel display when you press [Special Features] on the Copy

Basic Features screen, is called the Special Features screen. This screen is divided into two screens. Pressing

[ ] or [ ] displays the next or previous screen. All special copy modes are displayed here. In some cases, when a mode is selected, a more detailed screen for the selected mode appears.

To close the Special Features screen and return to the Copy

Basic Features screen, press [Done].

Pressing after selecting a mode displays a help screen containing guidance information. This is useful when you want to learn more about the selected mode.

➞ See p. 4-11

Press to add covers, sheet insertions, or chapter pages between specified pages.

[Front Cover] Is Selected

➞ See p. 4-21

Press to insert a sheet between each transparency when copying transparencies.

You can make the same prints on the interleaf sheets as those on the transparencies.

Transparencies

Interleaf Sheets

1-4

Overview of the iR3530/iR2230

➞ See p. 4-25

Press to automatically reduce two, four, or eight originals to fit onto a one-sided or two-sided copy sheet.

[2 On 1] Is Selected

➞ See p. 4-31

Press to shift the position of the original image on the copy sheet.

➞ See p. 4-35

Press to create margins along the sides of a copy sheet.

➞ See p. 4-38

Press to eliminate dark border areas and lines that appear around original images or shadows from binding holes.

[Original Frame Erase] Is Selected

Original Frame

Erase Mode

Selected

Original Frame

Erase Mode Not

Selected

Overview of the iR3530/iR2230

1-5

1

1

➞ See p. 4-48

Press to make copies feeding different size originals together in one group, by placing them in the feeder.

A4 Original

Original

Feeding

Direction

➞ See p. 4-50

Press to select or cancel the Job Build mode.

This mode enables you to divide the originals into several parts, scan them, and then print them all together. This is convenient when you cannot place all of the originals that you want to copy at one time.

A3 Original

➞ See p. 4-59

Press to sharpen or soften the image of the original in the copy.

Original

Low

High

➞ See p. 5-4

Press to store or recall copy modes.

➞ See p. 5-2

Press to recall previously set copy modes.

1-6

Overview of the iR3530/iR2230

➞ See p. 4-54

Press to make copies with the black/white of the entire image inverted.

➞ See p. 4-55

Press to copy an original with the image repeated in the vertical or horizontal direction.

➞ See p. 4-58

Press to copy an original with the image reversed, as in a reflection in a mirror.

Special Features Screen 2/2

The screen on the left appears if you press [ ] on the

Special Features screen.

1

Overview of the iR3530/iR2230

1-7

1

Flow of Copy Operations

This section describes the flow of basic copy operations.

NOTE

Before using the Copy function, it is useful to read the following topics:

- Main power and control panel power (See Chapter 1, "Before You Start Using This Machine," in the

Reference Guide.)

- Routine maintenance (See Chapter 7, "Routine Maintenance," in the Reference Guide.)

1

Press the appropriate keys in accordance with the messages displayed on the touch panel display.

If there are no messages displayed, proceed to step 2.

● If the message <You must insert a control card.> appears:

❑

Insert a control card into the optional Card Reader-C1.

The Basic Features screen is displayed.

NOTE

For instructions on using the optional Card Reader-C1, see Chapter 3, "Optional Equipment," in the Reference Guide.

1-8

Flow of Copy Operations

● If the message <Enter the Department ID and Password using the numeric

keys.> appears:

❑

Press [Department ID]

➞ enter the Department ID using - (numeric keys).

❑

Press [Password]

➞ enter the password using - (numeric keys).

❑

Press .

1

The Basic Features screen is displayed.

NOTE

For instructions on using Department ID Management, see Chapter 6, "System Manager

Settings," in the Reference Guide.

2

Press .

Flow of Copy Operations

1-9

1

3

Place your originals.

NOTE

• For instructions on placing your originals, see Chapter 2, "Basic Operations," in the Reference

Guide.

• If Auto Collate in Copy Settings (from the Additional Functions screen) is set to 'On', the Collate

or the Offset Collate mode is automatically set when you place your originals in the feeder. (See

"Auto Collate," on p. 6-6.)

4

Gently close the feeder/platen cover.

The paper size is recognized automatically. If the paper size recognized automatically is different from the paper size you want, press [Paper Select]

➞ select the copy paper size. (See

"Paper Selection," on p. 1-17.)

1-10

Flow of Copy Operations

5

Specify the desired copy modes on the Copy Basic Features screen.

1

NOTE

On the Copy Basic Features screen, you can select the paper size and type, copy exposure, original type, copy ratio, two-sided mode, and the desired Finisher mode.

6

Set the desired copy modes on the Special Features screen.

❑

Press [Special Features].

Flow of Copy Operations

1-11

❑

Press the desired mode key to set the mode.

1

The Special Features screen is divided into two screens. Press [ ] or [ ] to display the desired mode.

For more information on the other available functions on the Special Features screen, see

Chapters 4 through 5.

7

Press - (numeric keys) to enter the desired copy quantity (1 to

999).

If you make a mistake when entering values, press

➞ enter the correct value.

The copy quantity appears on the right side of the Copy Basic Features screen.

IMPORTANT

You cannot change the copy quantity while the machine is copying.

NOTE

If there is a current job, the machine scans the original, and waits to print it. Printing starts when the current job is complete.

1-12

Flow of Copy Operations

8

Press .

If the following screen is displayed, follow the instructions on the touch panel display

➞ press

once for each original. When scanning is complete, press [Done].

1

Copying starts.

IMPORTANT

You cannot change copy mode settings, such as the copy quantity, paper size, and copy ratio, while the machine is copying.

NOTE

If there is a current job, the machine scans the original, and waits to print it. Printing starts when the current job is complete.

Flow of Copy Operations

1-13

1

9

If you want to stop, interrupt, or copy another original during a copy job, follow the instructions below.

● If you want to stop a copy job:

❑

Press .

NOTE

• Several copies may be output even after you press .

• You can also cancel a copy job from the System Monitor screen. (See "Cancelling a Copy Job,"

on p. 1-25.)

● If you want to interrupt a copy job:

❑

To Interrupt a copy job when you need to make priority copies, press .

NOTE

For instructions on interrupting a copy job, see "Interrupt Mode," on p. 1-42.

1-14

Flow of Copy Operations

● If you want to start copying the next original while a previous original is

printing:

❑

Press [Done]

➞ place your originals ➞ press .

1

NOTE

For instructions on reserving a copy job, see "Reserved Copying," on p. 1-29.

10

When copying is complete, remove your originals.

11

If the optional Card Reader-C1 is attached, remove the control card.

NOTE

For instructions on using the optional Card Reader-C1, see Chapter 3, "Optional Equipment," in the Reference Guide.

Flow of Copy Operations

1-15

1

12

If Department ID Management is set, press .

NOTE

For instructions on using Department ID Management, see Chapter 6, "System Manager

Settings," in the Reference Guide.

1-16

Flow of Copy Operations

Paper Selection

NOTE

• If you are copying an original with an image that extends all the way to the edges onto the same size

paper at a copy ratio of 100%, the periphery of the original image may be cut off slightly on the copy. For more information on how much may be cut off, look under the margin areas in the Specifications table in

Chapter 9, "Appendix," in the Reference Guide.

• If you select the Entire Image mode, the copied image is automatically reduced slightly based on the

copy paper size and the image size. As a result, the entire original image is reproduced on the copy

without being cut off. (See "Entire Image," on p. 3-16.)

• If you select [Envelope], [Tracing Paper], [Transparency], or [Labels] make sure that you do not specify

any Finisher modes (Collate, Group, or Staple).

• If Stack Bypass Standard Settings in Common Settings (from the Additional Functions screen) is set to

'On', [StackBypass Setting] is grayed out. (See Chapter 4, "Customizing Settings," in the Reference

Guide.)

• For instructions on loading paper into the stack bypass, see Chapter 2, "Basic Operations," in the

Reference Guide.

• The default setting is 'Auto'.

1

1

Place your originals

➞ press [Paper Select].

Paper Selection

1-17

1

● To set the machine to automatically select the copy paper size:

❑

Press [Auto].

IMPORTANT

• The Automatic Paper Selection mode cannot be used with the Auto Zoom, Auto XY Zoom, Image

Combination, or Image Repeat (Auto) mode.

• If the Different Size Originals mode is specified in combination with the Shift mode or the Cover/

Sheet Insertion mode, you cannot use the Automatic Paper Selection mode.

• You cannot use the Automatic Paper Selection mode when copying the following types of

originals. Copy these originals using the Manual Paper Selection mode.

- Nonstandard size originals

- Highly transparent originals, such as transparencies

- Originals with an extremely dark background

- A6R, and smaller originals

NOTE

If Drawer Eligibility For APS/ADS in Common Settings (from the Additional Functions screen) is set to 'Off' for a particular paper source, you cannot make copies on paper loaded in that paper source in the Automatic Paper Selection mode. (See Chapter 4, "Customizing Settings," in the

Reference Guide.)

1-18

Paper Selection

● To manually select the copy paper size and type:

❑

Select the desired paper size.

NOTE

• The paper sizes/types are indicated by icons on the touch panel display, in the order in which

they are loaded in the paper drawers.

• Icons indicating the type of paper loaded in each paper drawer can be displayed on paper

selection screens, if you store that information into the machine beforehand. (See Chapter 4,

"Customizing Settings," in the Reference Guide.)

•

indicates that the paper is loaded vertically, and indicates that the paper is loaded horizontally. The suffix <R> (such as in A4R) used in paper size designations indicates that the paper is loaded in a paper drawer or the stack bypass horizontally.

1

Paper Selection

1-19

1

● To copy on standard size paper loaded in the stack bypass:

❑

Press [Stack Bypass].

If you want to select the stack bypass when a paper size/type is already selected for the current or reserved job, press [StackBypass Setting] to specify the desired paper size/type.

❑

Select the desired paper size

➞ press [Next].

NOTE

To select an inch paper size, press [Inch-size].

❑

Select the desired paper type

➞ press [OK].

If you are copying onto the back side of a previously printed sheet, press [2nd Side of

2-Sided Page].

IMPORTANT

When printing on special types of paper, such as heavy paper or transparencies, be sure to correctly set the paper type, especially if you are using heavy paper. If the type of paper is not set correctly, it could adversely affect the quality of the image. Moreover, the fixing unit may become dirty, or the paper could jam, and a service repair may be needed.

1-20

Paper Selection

NOTE

• [Transparency] can be selected only if [A4] is selected as the paper size.

• For more information on paper types, see Chapter 2, "Basic Operations," in the Reference

Guide.

● To copy on nonstandard size paper loaded in the stack bypass:

❑

Press [Stack Bypass].

If you want to select the stack bypass when a paper size/type is already selected for the current or reserved job, press [StackBypass Setting] to specify the desired paper size/type.

❑

Press [Free Size]

➞ [Next].

1

❑

Select the desired paper type

➞ press [OK].

If you are copying onto the back side of a previously printed sheet, press [2nd Side of

2-Sided Page].

Paper Selection

1-21

1

IMPORTANT

• When printing on special types of paper, such as heavy paper or transparencies, be sure to

correctly set the paper type, especially if you are using heavy paper. If the type of paper is not set correctly, it could adversely affect the quality of the image. Moreover, the fixing unit may become dirty, or the paper could jam, and a service repair may be needed.

• If you select a nonstandard size paper, Auto Zoom, Entire Image, Finisher mode, 1 2-Sided,

2 2-Sided, Book 2-Sided, Two-page Separation, Cover/Sheet Insertion, Image Combination,

Shift, Transparency Interleaving, or Image Repeat mode cannot be specified.

NOTE

For more information on paper types, see Chapter 2, "Basic Operations," in the Reference

Guide.

● To copy on envelope loaded in the stack bypass:

❑

Press [Stack Bypass].

If you want to select the stack bypass when a paper size/type is already selected for the current or reserved job, press [StackBypass Setting] to specify the desired paper size/type.

❑

Press [Envelope].

1-22

Paper Selection

❑

Select the desired envelope type

➞ press [OK].

The display returns to the paper size selection screen.

IMPORTANT

• If the envelope type is not selected correctly, a paper jam will occur.

• If you select an envelope size, Finisher mode, 1 2-Sided, 2 2-Sided, Book 2-Sided,

Two-page Separation, Cover/Sheet Insertion, Image Combination, or Transparency Interleaving modes cannot be specified.

❑

Press [OK].

2

Press [Done].

1

Paper Selection

1-23

1

The display returns to the Copy Basic Features screen, and the selected paper size and type are displayed.

1-24

Paper Selection

Cancelling a Copy Job

Using the Touch Panel Display

1

Press [Cancel] on the pop-up screen that appears while the machine is scanning, printing, or waiting to print.

1

The copy job is cancelled.

NOTE

If you cancel a copy job during scanning, be sure to remove the original for that job.

Cancelling a Copy Job

1-25

1

Using the Stop Key

1

Press .

When cancelling a job that which is being printed, press [Cancel] on the pop-up screen that appears during printing.

2

Select the copy job that you want to cancel

➞ press [Cancel].

You cannot select multiple jobs and cancel them all at once. Select and cancel one job at a time.

The copy job is cancelled.

3

Press [Resume Copy].

Copying resumes.

1-26

Cancelling a Copy Job

Using the System Monitor Screen

1

Press [System Monitor].

2

Press [Copy].

1

Cancelling a Copy Job

1-27

1

3

Press [Status]

➞ select the copy job that you want to cancel ➞ press

[Cancel].

You cannot select multiple jobs and cancel them all at once. Select and cancel one job at a time.

4

Press [Yes].

If you do not want to cancel the job, press [No].

The copy job is cancelled.

NOTE

The cancelled job is displayed as <NG> (No Good) on the Log screen.

5

Press [Done].

The display returns to the Copy Basic Features screen.

1-28

Cancelling a Copy Job

Reserved Copying

You can set the machine to scan originals even while it is printing or waiting to process a job.

NOTE

• Reserved copying is available only when the optional iR System Expansion Kit is installed. For more

information on the iR System Expansion Kit, see Chapter 3, "Optional Equipment," in the Reference

Guide.

• You can reserve up to five copy jobs, including the current job. Interrupt copy jobs are not included in this

count.

• You can set different copy modes and paper sources, including the stack bypass, for each reserved job.

(See "Using the Stack Bypass," on p. 1-31.)

Reserving Copy Jobs

Reserved printing can be specified in the following cases:

■ While the Machine Is Waiting

You can specify copy settings or scan originals while the machine is in the waiting state, such as when the power is just turned ON, or after a paper jam is cleared. Copying automatically begins when the machine is ready. The message <Reservation copies can be made.> appears on the machine when it is able to process reserved copying.

NOTE

You can specify reserved copying while the machine is in the waiting state in the following cases:

- Between the time that the machine is turned ON and when it is ready to copy

- After a paper jam is cleared

- After a cover on the main unit or an optional unit, such as a finisher, is opened and closed

■ While the Machine Is Printing

You can specify copy settings for a new job while the machine is printing. Copying of the new job automatically begins when the current job is complete.

1

Reserved Copying

1-29

1

1

Press [Done] on the pop-up screen that appears while the machine is printing.

If the job displayed on the touch panel display is from a function other than the Copy function, press [Done]

➞ to display the Copy Basic Features screen.

This part of the procedure is not necessary if the machine is in the waiting state.

2

Place your originals

➞ set the desired copy modes and paper source.

NOTE

To cancel a previously set copy mode, press .

1-30

Reserved Copying

3

Press .

If you specify a reserved copy job while the machine is in the waiting state, copying automatically begins when the machine is ready.

If you specify a reserved copy job while the machine is printing, copying of the new job automatically begins when the current job is complete. If the following screen is displayed, press [OK]

➞ try reserving the job again after the current job is complete.

1

Scanning starts.

Using the Stack Bypass

You can perform reserved copying from the stack bypass by specifying in advance the paper to be loaded for the next job. However, this is possible only if paper is being fed from the stack bypass for the current job.

The following example assumes that A3 plain paper is being fed from the stack bypass for the current job, and that you are selecting A4 plain paper to be fed from the stack bypass for a reserved job.

NOTE

If Stack Bypass Standard Settings in Common Settings (from the Additional Functions screen) is set to

'On', reserved copying can be performed only for the registered paper size and type. (See Chapter 4,

"Customizing Settings," in the Reference Guide.)

1

Place your originals

➞ set the desired copy modes.

Reserved Copying

1-31

1

2

Press [Paper Select]

➞ [StackBypass Setting].

Normally, when reserved copying is not being set, the Stack Bypass Setting screen is automatically displayed when paper is loaded into the stack bypass.

3

Select the desired paper size.

NOTE

• If you select [Envelope], [Tracing Paper], [Transparency], or [Labels], make sure that you do not

specify any Finisher modes (Collate, Group, or Staple).

• If Stack Bypass Standard Settings in Common Settings (from the Additional Functions screen) is

set to 'On', [StackBypass Setting] is grayed out. (See Chapter 4, "Customizing Settings," in the

Reference Guide.)

● If you want to select a standard paper size:

❑

Select the desired paper size

➞ press [Next].

NOTE

To select an inch paper size, press [Inch-size].

1-32

Reserved Copying

❑

Select the desired paper type

➞ press [OK].

If you are copying onto the back side of a previously printed sheet, press [2nd Side of

2-Sided Page].

IMPORTANT

When printing on special types of paper, such as heavy paper or transparencies, be sure to correctly set the paper type, especially if you are using heavy paper. If the type of paper is not set correctly, it could adversely affect the quality of the image. Moreover, the fixing unit may become dirty, or the paper could jam, and a service repair may be needed.

NOTE

• [Transparency] can be selected only if [A4] is selected as the paper size.

• For more information on the paper types, see Chapter 2, "Basic Operations," in the Reference

Guide.

● If you want to select a nonstandard paper size:

❑

Press [Free Size]

➞ [Next].

1

Reserved Copying

1-33

❑

Select the desired paper type

➞ press [OK].

1

If you are copying onto the back side of a previously printed sheet, press [2nd Side of

2-Sided Page].

IMPORTANT

When printing on special types of paper, such as heavy paper or transparencies, be sure to correctly set the paper type, especially if you are using heavy paper. If the type of paper is not set correctly, it could adversely affect the quality of the image. Moreover, the fixing unit may become dirty, or the paper could jam, and a service repair may be needed.

NOTE

For more information on the paper types, see Chapter 2, "Basic Operations," in the Reference

Guide.

● If you want to select an envelope size:

❑

Press [Envelope].

1-34

Reserved Copying

❑

Select the desired envelope type

➞ press [OK].

The display returns to the paper size selection screen.

IMPORTANT

If the envelope type is not selected correctly, a paper jam will occur.

❑

Press [OK].

The paper size/type currently loaded and the paper size/type reserved to be loaded are displayed, as shown on the screen below.

The last paper size/type specified for the reserved copy job

The paper size/type currently loaded

NOTE

If there is more than one reserved job waiting to print, only the last paper size/type specified for the reserved copy job is shown on the Paper Select screen and Copy Basic Features screen.

4

Press [Done].

This completes the settings for a reserved copy job using the stack bypass. The subsequent steps show you how to load paper into the stack bypass and complete the scanning and printing process of the reserved job.

1

Reserved Copying

1-35

1

5

Press .

Scanning starts.

6

When it is time for the reserved copy job to be printed, lift the paper retaining lever, load the specified paper into the stack bypass, then lower the paper retaining lever.

Paper Retaining Lever

NOTE

• The specified paper size/type is displayed on the screen when it is time for the reserved copy job

to be printed.

• Make sure to load the same paper size and type selected in step 3 into the stack bypass. Printing

does not start if paper of a different size or type is loaded.

1-36

Reserved Copying

7

Select the desired paper size.

If the following screen is displayed, adjust the width of the slide guides

➞ specify the paper size

➞ press [OK].

1

If the following screen is displayed, adjust the width of the slide guides to match the paper size stored in Stack Bypass Standard Settings, or set Stack Bypass Standard Settings to 'Off' in

Common Settings (from the Additional Functions screen). (See Chapter 4, "Customizing

Settings," in the Reference Guide.)

IMPORTANT

Set the paper size to the same size as the paper loaded in the stack bypass.

Reserved Copying

1-37

1

● If you want to select a standard paper size:

❑

Select the desired paper size

➞ press [Next].

NOTE

To select an inch paper size, press [Inch-size].

❑

Select the desired paper type

➞ press [Next].

If you are copying onto the back side of a previously printed sheet, press [2nd Side of

2-Sided Page].

IMPORTANT

When printing on special types of paper, such as heavy paper or transparencies, be sure to correctly set the paper type, especially if you are using heavy paper. If the type of paper is not set correctly, it could adversely affect the quality of the image. Moreover, the fixing unit may become dirty, or the paper could jam, and a service repair may be needed.

1-38

Reserved Copying

● If you want to select a nonstandard paper size:

❑

Press [Free Size]

➞ [Next].

❑

Select the desired paper type

➞ press [Next].

If you are copying onto the back side of a previously printed sheet, press [2nd Side of

2-Sided Page].

IMPORTANT

When printing on special types of paper, such as heavy paper or transparencies, be sure to correctly set the paper type, especially if you are using heavy paper. If the type of paper is not set correctly, it could adversely affect the quality of the image. Moreover, the fixing unit may become dirty, or the paper could jam, and a service repair may be needed.

1

Reserved Copying

1-39

1

● If you want to select an envelope size:

❑

Press [Envelope].

❑

Select the desired envelope type

➞ press [OK].

The display returns to the paper size selection screen.

IMPORTANT

If the envelope type is not selected correctly, a paper jam will occur.

❑

Press [Next].

1-40

Reserved Copying

8

Confirm that the paper retaining lever is securely set

➞ press [OK].

1

The selected mode is set and printing starts.

Reserved Copying

1-41

1

Interrupt Mode

This mode enables you to Interrupt the current job or a reserved job to make priority copies.

This mode is useful if you need to make a rush copy during a long copy job.

NOTE

You can make interrupt copies whenever the machine is ready to scan.

1

Press .

If you want to make copies after changing the Department ID while Department ID

Management is enabled, press

➞ enter the Department ID and password using -

(numeric keys). (See Chapter 2, "Basic Operations," in the Reference Guide.)

NOTE

The current job does not stop printing immediately after you press . Printing of the current job stops only when the actual printing of the priority or interrupt copy starts.

2

Place your originals

➞ set the desired copy modes.

NOTE

• To cancel the Interrupt mode, press .

• To cancel previously set copy modes, press . (The Interrupt mode itself is not cancelled.)

1-42

Interrupt Mode

3

Press .

When the interrupt copy job starts, stops blinking.

4

Once the originals are scanned, remove them from the machine.

1

When the interrupt copy job is complete, the interrupted job resumes.

IMPORTANT

If you want to continue making interrupt copies, wait until the current interrupt copy job is complete (end of printing). Then, repeat steps 2 to 4.

Interrupt Mode

1-43

1

Sample Set

This mode enables you to check the copy result before making multiple copies.

IMPORTANT

[Sample Set] appears only if you set to make multiple copies of your original in the Collate, Offset

Collate, Rotate Collate, Staple, Cover/Sheet Insertion, or Transparency Interleaving modes. [Sample

Set] does not appear if the Group mode is set.

NOTE

The machine's counter counts the sample print as a print.

1

Place your originals

➞ set the desired copy modes.

2

Press [Sample Set]

➞ .

If the original is placed on the platen glass, follow the instructions that appear on the touch panel display

➞ press once for each original. When scanning is complete, press [Done].

Copying starts and one sample set is output.

1-44

Sample Set

3

Check the sample set

➞ select [Start Print], [Cancel], or [Change

Settings].

1

● To print the remaining prints:

❑

Press [Start Print].

● To cancel copying:

❑

Press [Cancel].

Sample Set

1-45

1

● To change the copy settings:

❑

Press [Change Settings]

➞ change the necessary settings ➞ press [Done].

To enter the number of copies, use - (numeric keys) and to clear your entry.

To change the exposure, press [Light] or [Dark]. (See "Manual Exposure Adjustment," on p.

3-2.)

To change the paper size, press [Paper Select]. (See "Paper Selection," on p. 1-17.)

To collate the copies, press [Finisher]. (See "Collating Copies/Prints," on p. 3-31.)

To set a margin for binding, press [Margin]. (See "Margin Mode," on p. 4-35.)

To make two-sided copies, press [2-Sided Copy]. (See "Two-Sided Copying/Printing," on p.

3-44.)

If you print one sample set and then change the setting, pressing [Sample Set] prints the first set with the new setting.

If you want to check the changes that you have made, press [Sample Set]

➞ repeat step 3.

1-46

Sample Set

Confirming/Changing/Cancelling Selected

Settings

You can use the Setting Confirmation screen to confirm, change, or cancel selected copy modes.

1

Press [Setting Confirmation].

1

The Setting Confirmation screen is displayed, showing the selected copy mode settings.

2

Check the settings.

If the desired modes are set, skip to step 4. Otherwise, press the key of the copy mode to be changed or cancelled.

Confirming/Changing/Cancelling Selected Settings

1-47

1

If 10 or more copy modes are set, press [ ] to display the next screen. To return to the previous screen, press [ ].

The settings screen for the selected copy mode is displayed.

NOTE

A right triangle ( ) on a copy mode setting key indicates that more setting screens are available by pressing the key.

3

Change or cancel the selected copy mode (for example, Sharpness).

● To change a copy mode:

❑

Perform the same steps used for setting the mode. Change the setting as you desire

➞ press [OK].

The display returns to the Setting Confirmation screen.

● To cancel a copy mode:

❑

Press [Cancel].

The display returns to the Setting Confirmation screen.

1-48

Confirming/Changing/Cancelling Selected Settings

4

Press [Done].

The display returns to the Copy Basic Features screen.

1

Confirming/Changing/Cancelling Selected Settings

1-49

1

1-50

Confirming/Changing/Cancelling Selected Settings

Introduction to the Mail Box

Functions

This chapter is an introduction to the Mail Box functions.

2

CHAPTER

Various Mail Box Functions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2

Flow of Mail Box Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-9

Storing Originals into an Inbox . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-9

Printing Documents Stored in an Inbox . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-17

Paper Selection. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-26

Cancelling a Job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-32

While Scanning. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-32

While Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-33

Reserving Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-36

Storing Originals While Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-36

Reserving Print Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-38

Sample Print . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-51

Arranging Documents Stored in an Inbox . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-55

Changing the Name of a Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-55

Checking a Document's Detailed Information. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-57

Erasing a Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-57

Moving a Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-58

2-1

2

Various Mail Box Functions

If you press , the Inbox Selection screen appears. The Mail Box function enables you to store the image data which is scanned by this machine, and the data sent from a personal computer, as if storing documents in binders. The documents (data) stored in an inbox can be kept confidential by setting a password, and printed at any time with your desired print setting. Also, if you select the Merge Documents mode, you can print multiple documents as one document.

IMPORTANT

The Mail Box function is available only when the optional iR System Expansion Kit is installed. For more information on the iR System Expansion Kit, see Chapter 3, "Optional Equipment," in the Reference

Guide.

Scanning

1

Printing

Network

PC

Phone Line

Fax

2-2

Various Mail Box Functions

The Flow of the Mailbox functions is as follows.

Print Screen

Inbox Selection Screen

You can store a name and/or password for an inbox in Mail Box

Settings (from the Additional

Functions screen).

(See Chapter 6, “Customizing

Settings.”)

Document Selection Screen

Scanned originals and documents sent form computers are stored and displayed here.

Scan Screen

2

Prints out documents stored in an inbox. Press

[Change P Settings] to change the print settings. (See

“Printing Documents Stored in an Inbox,” on p.2-17.)

Allow you to make various settings for the scanning of originals. (See “Storing Originals into an Inbox,” on p.2-9.)

Various Mail Box Functions

2-3

2

IMPORTANT

No more documents can be stored in inboxes if any of the following is true: (The numbers below may vary depending on the remaining capacity of the hard disk.)

- When 100 documents have been stored in the selected inbox.

- When a total of 2,000 documents have been stored in all of the inboxes.

- When a total of about 8,000 pages of documents have been stored in all of the inboxes.

NOTE

It is recommended that you delete unnecessary documents or image data from your inbox to make space for storing new documents.

Scanned documents and documents sent from computers are stored in Inbox. The stored documents (data) can be printed at anytime with your desired settings. For example, you can merge the scanned documents and the documents sent from computer, then print and staple them together.

They can also be sent to computers or by Fax at anytime using the desired settings.

Inbox Selection Screen

The screen on the left, which appears when you select , is called the Inbox Selection screen.

Inbox numbers, names, and available memory are displayed for each inbox. In addition, an icon appears on the key of each inbox to indicate its status.

is the icon for an empty inbox.

is the icon for an inbox with documents.

is the icon for an inbox that is set with a password.

Document Selection Screen

The screen on the left, which appears after you select the desired inbox, is called the Document Selection screen.

If a password is set, the Document Selection screen appears after you enter the password.

The screen that appears varies, depending on the type of inbox selected.

Each document is displayed with an icon next to if which indicates its type.

Document scanned and saved from the Scan screen.

Document sent from a computer.

➞ See p. 2-17

Press to select all of the documents in an inbox. If a document is selected, this key changes to [Clear

Selection].

2-4

Various Mail Box Functions

➞ See p. 2-57

Press to check the details of a document stored in an inbox.

➞ See p. 2-57

Press to erase a document stored in an inbox.

➞ See p. 2-58

Press to move documents to another inbox.

➞ See p. 2-17

Press to print the selected document.

➞ See p. 2-9

Press to scan an original and store it in the selected inbox.

Print Screen

The screen on the left, which appears when you select a document and press [Print] on a Document Selection screen, is called the Print screen.

Display this screen when you want to print documents that are stored in an inbox.

2

➞ See p. 1-17

Press to change the print settings.

➞ See p. 2-17

Press to have a document automatically deleted after it is printed.

Various Mail Box Functions

2-5

2

➞ See p. 2-51

Press to print a sample of the document to check the print result or the contents of the document.

➞ See p. 2-17

Press to set the number of prints when multiple documents are selected. This key is displayed only when multiple documents are selected.

Press to start printing.

➞ See p. 2-17

Change Print Settings Screen

The screen on the left, which appears when you press [Change

P Settings] on the Print screen of an inbox, is called the

Change Print Settings screen.

Display this screen when you want to change the print settings for a document.

➞ See p. 1-17

Press to select the paper size/type and the paper source.

➞ See p. 3-31

Press to select or cancel the Collate, Group, or Staple mode.

➞ See p. 3-44

Press to make two-sided prints.

➞ See Chapters 4 through 5

Press to select and use the Special Features modes available for printing.

2-6

Various Mail Box Functions

Press to cancel the settings that you have changed, and restore the original settings of the document.

➞ See p. 3-58

Press to merge and print multiple documents as one document. This key is displayed only when multiple documents are selected.

2

Press to cancel all settings and restore the machine to Standard Local Print Settings.

Scan Screen

The screen on the left, which appears when you press [Scan] on the Document Selection screen of an inbox, is called the Scan screen.

Display this screen when you want to scan an original and store it as a document in the selected inbox.

➞ See p. 3-9

Press to scan your document in the same size as your original.

➞ See p. 3-9

Press to reduce or enlarge the scanning size of the original.

➞ See p. 2-9

Press to set the size of the original that you are going to scan.

➞ See p. 3-56

Press if you are scanning a two-sided original.

Various Mail Box Functions

2-7

2

➞ See p. 3-2

Press [Light] or [Dark] to manually control the exposure. Press [A] to set or cancel the automatic exposure control.

➞ See p. 2-9

Press to assign the document a name.

➞ See Chapters 4 through 5

Press to select and use Special Features modes available for scanning.

➞ See p. 3-3

Press to select the type of original ([Text], [Text/Photo], or [Photo]).

Press to cancel all settings and restore the machine to the Standard Scan settings.

2-8

Various Mail Box Functions

Flow of Mail Box Operations

This section describes the flow of two basic Mail Box operations: scanning originals and printing documents.

NOTE

Before using the Mail Box function, it is useful to read the following topics:

- Main power and control panel power (See Chapter 1, "Before You Start Using This Machine," in the

Reference Guide.)

- Routine maintenance (See Chapter 7, "Routine Maintenance," in the Reference Guide.)

Storing Originals into an Inbox

Place the original that you want to scan in the feeder or on the platen glass, the same as when you are using the Copy function.

NOTE

If the machine is used as a network printer, you can store data directly into an inbox from a computer.

2

1

Press the appropriate keys in accordance with the messages displayed on the touch panel display.

If there are no messages displayed, proceed to step 2.

Flow of Mail Box Operations

2-9

● If the message <You must insert a control card.> appears:

❑

Insert a control card into the optional Card Reader-C1.

2

The Basic Features screen is displayed.

NOTE

For instructions on using the optional Card Reader-C1, see Chapter 3, "Optional Equipment," in the Reference Guide.

● If the message <Enter the Department ID and Password using the numeric

keys.> appears:

❑

Press [Department ID]

➞ enter the Department ID using - (numeric keys).

❑

Press [Password]

➞ enter the password using - (numeric keys).

❑

Press .

The Basic Features screen is displayed.

NOTE

For instructions on using Department ID Management, see Chapter 6, "System Manager

Settings," in the Reference Guide.

2-10

Flow of Mail Box Operations

2

Press .

3

Select the desired inbox number.

If the desired inbox is not displayed, press [ ] or [ ].

If you enter the inbox number using - (numeric keys), make sure to enter a two digit number

➞ press [OK].

If you make a mistake when entering the inbox number, press

➞ enter the correct number.

NOTE

• If a document is stored in an inbox, that inbox is displayed with the documents icon ( ).

• If an inbox is set with a password, a locked icon ( ) is displayed next to the icon of that inbox.

• If you make a mistake when selecting an inbox, press [Done] ➞

select the correct inbox.

2

Flow of Mail Box Operations

2-11

4

If the message <Enter the password using the numeric keys.> appears, enter the password using - (numeric keys)

➞ press [OK].

2

Enter the password set for the selected inbox. (See "Setting/Storing an Inbox," on p. 6-12.)

If a password is not set for the selected inbox, this step is not necessary.

5

Place your originals.

NOTE

For instructions on placing originals, see Chapter 2, "Basic Operations," in the Reference Guide.

2-12

Flow of Mail Box Operations

6

Press [Scan].

7

Specify the desired scan settings.

NOTE

• To adjust scan exposure and select original type, see "Exposure and Original Type Settings," on

p. 3-2.

• To change zoom ratio, see "Changing the Copy (Zoom) Ratio," on p. 3-9.

• To scan two-sided originals, see "Scanning Two-Sided Originals," on p. 3-56.

• Additional scan settings are available by pressing [Special Features].

• You can set various modes when scanning originals, similar to the Copy function.

• If you want to give the document a name, press [Document Name].

2

Flow of Mail Box Operations

2-13

2

● To specify a document name:

❑

Press [Document Name]

➞ enter a name for the document ➞ press [OK].

The maximum number of characters that you can enter for the document's name is 24.

NOTE

• For instructions on entering characters, see Chapter 2, "Basic Operations," in the Reference

Guide.

• If you scan a document without giving it a name, the machine automatically assigns the

document a name using the year, month, day, and time the document was scanned.

● To specify a document size:

❑

Press [Doc. Size Select].

❑

Select the document size

➞ press [Done].

IMPORTANT

• The Auto (Automatic Document Size Selection) mode cannot be used with the Original Frame

Erase, Book Frame Erase, or Image Combination mode.

• You cannot select [Auto] when scanning the following types of originals. Specify the size of the

document manually.

- Nonstandard size originals

- Highly transparent originals, such as transparencies

- Originals with an extremely dark background

- A6R, and smaller originals

NOTE

To select an inch paper size, press [Inch-size].

2-14

Flow of Mail Box Operations

8

Press .

If the following screen is displayed, follow the instructions on the touch panel display

➞ press

once for each original. When scanning is complete, press [Done].

2

When scanning is complete, the scanned data is stored in the selected inbox.

Flow of Mail Box Operations

2-15

2

IMPORTANT

• You cannot change settings, such as the document size or the scanning ratio, while the machine

is scanning.

• The stored data is deleted after three days (default setting). This setting can be changed to any

time period between 1 hour and 30 days. Also, data can be stored indefinitely if the time period is

set to '0' (Off). (See "Setting/Storing an Inbox," on p. 6-12.)

NOTE

If you want to cancel scanning, press [Cancel] or .

9

When scanning is complete, remove your originals.

10

If the optional Card Reader-C1 is installed, remove the control card.

NOTE

For instructions on using the optional Card Reader-C1, see Chapter 3, "Optional Equipment," in the Reference Guide.

2-16

Flow of Mail Box Operations

11

If Department ID Management is set, press .

NOTE

For instructions on using Department ID Management, see Chapter 6, "System Manager

Settings," in the Reference Guide.

Printing Documents Stored in an Inbox

This section describes the procedure for printing documents stored in an inbox on the machine.

If the machine is connected to a network, you can also specify printing from your computer. For more information on how to operate the machine from your computer, see Chapter 2, "Checking and Managing Functions," in the Remote UI Guide.

NOTE

• You can select and print up to 32 documents in one inbox at a time. If you merge documents, you can

select and print up to 100 documents. However, if there are reserved jobs in the inbox, the number of documents you can select and print varies, depending on the number of documents reserved.

• You can only select multiple documents when the documents are stored in the same inbox. To print

multiple documents stored in different inboxes, you need to move the documents to one inbox

beforehand. (See "Moving a Document," on p. 2-58.)

• If you do not change the print settings when printing documents stored in inboxes, the documents sent

from computers are printed with the settings set at the computers, and the documents scanned into memory are printed with Standard Local Print Settings. (See Chapter 4, "Customizing Settings," in the

Reference Guide.)

2

1

Press the appropriate keys in accordance with the messages displayed on the touch panel display.

If there are no messages displayed, proceed to step 2.

Flow of Mail Box Operations

2-17

● If the message <You must insert a control card.> appears:

❑

Insert a control card into the optional Card Reader-C1.

2

The Basic Features screen is displayed.

NOTE

For instructions on using the optional Card Reader-C1, see Chapter 3, "Optional Equipment," in the Reference Guide.

● If the message <Enter the Department ID and Password using the numeric

keys.> appears:

❑

Press [Department ID]

➞ enter the Department ID using - (numeric keys).

❑

Press [Password]

➞ enter the password using - (numeric keys).

❑

Press .

The Basic Features screen is displayed.

NOTE

For instructions on using Department ID Management, see Chapter 6, "System Manager

Settings," in the Reference Guide.

2-18

Flow of Mail Box Operations

2

Press .

3

Press the desired inbox number.

If the desired inbox is not displayed, press [ ] or [ ].

If you enter the inbox number using - (numeric keys), make sure to enter a two digit number

➞ press [OK].

If you make a mistake when entering the inbox number, press

➞ enter the correct number.

NOTE

• If a document is stored in an inbox, that inbox is displayed with the documents icon ( ).

• If an inbox is set with a password, a locked icon ( ) is displayed next to the icon of that inbox.

• If you make a mistake when selecting an inbox, press [Done] ➞

select the correct inbox.

2

Flow of Mail Box Operations

2-19

4

If the message <Enter the password using the numeric keys.> appears, enter the password using - (numeric keys)

➞ press [OK].

2

Enter the password set for the selected inbox. (See "Setting/Storing an Inbox," on p. 6-12.)

If a password is not set for the selected inbox, this step is not necessary.

5

Select the documents to print in the order that you want to print them

➞ press [Print].

If there are five or more stored documents, press [ ] or [ ] to display the other documents.

You can select multiple documents stored in the an inbox.

To select all of the documents in the inbox, press [Select All]. If a document is already selected, this key appears as [Clear Selection] instead.

2-20

Flow of Mail Box Operations

NOTE

• The selected documents are numbered in the order specified, and are printed in that order.

• You can cancel a selection by selecting the document again.

• To cancel all documents, press [Clear Selection]. ([Clear Selection] changes to [Select All].)

6

If you want to change the print settings, press [Change P Settings].

2

To change the number of prints, enter the desired number using - (numeric keys).

If multiple documents are selected, you can change the number of prints by pressing [Change

The Copies].

If you do not want to change the print settings, proceed to step 8.

Flow of Mail Box Operations

2-21

7

Specify the print settings on the Change Print Settings screen.

2

NOTE

• If you press [Original Settings], the settings for documents received from a computer are

returned to the settings specified at the computer, and the settings for documents scanned and recorded at the machine are returned to Standard Local Print Settings. (See Chapter 4,

"Customizing Settings," in the Reference Guide.)

• You can set the paper selection, two-sided printing, finisher, and special features on the Change

Print Settings screen.

2-22

Flow of Mail Box Operations

8

Press [Start Print].

When one document is selected

When multiple documents are selected

If you want to print a sample of the document, press [Sample Print]. (See "Sample Print," on p. 2-51.)

If you want to automatically delete the selected document after it is printed, press [Print &

Erase].

If there is a current or reserved print job, the machine will start printing your document after that job is complete.

2

Flow of Mail Box Operations

2-23

When printing starts, the following screen appears.

2

When printing is complete, the display returns to the Inbox Selection screen.

NOTE

• If you notice a difference between the document size specified when scanning originals and the

actual print size, you can try to eliminate this error by making a Zoom Fine Adjustment in

Adjustment/Cleaning (from the Additional Functions screen). (See Chapter 4, "Customizing

Settings," in the Reference Guide.)

• You can change the print density or cancel printing while the machine is printing.

• To cancel printing, press [Cancel]. (You cannot cancel printing by pressing .)

• To reserve the next print job, press [Done]

to print

➞

select the document

➞

➞

select the inbox containing the document you want

press [Print]. (See "Reserving Jobs," on p. 2-36.)

9

If the optional Card Reader-C1 is installed, remove the control card.

NOTE

For instructions on using the optional Card Reader-C1, see Chapter 3, "Optional Equipment," in the Reference Guide.

2-24

Flow of Mail Box Operations

10

If Department ID Management is set, press .

NOTE

For instructions on using Department ID Management, see Chapter 6, "System Manager

Settings," in the Reference Guide.

2

Flow of Mail Box Operations

2-25

2

Paper Selection

You can specify the paper size when printing documents stored in inboxes.

1

Select the document stored in an Inbox

➞ display the Change Print

Settings screen.

❑

Select the desired inbox number and the document to print.

❑

Press [Print].

❑

Press [Change P Settings].

If necessary, see the screen shots in steps 1 to 6 of "Printing Documents Stored in an

Inbox," on p. 2-17.

The Change Print Settings screen is displayed.

2

Press [Paper Select].

NOTE

• If you press [Original Settings], the settings for documents received from a computer are

returned to the settings specified at the computer, and the settings for documents scanned and recorded at the machine are returned to the Standard Local Print Settings. (See Chapter 4,

"Customizing Settings," in the Reference Guide.)

• The paper size/type that can be used may vary depending on the settings for the finisher. (See

"Collating Copies/Prints," on p. 3-31.)

2-26

Paper Selection

3

Select the desired paper size.

NOTE

• If you want to select [Envelope], [Tracing Paper], [Transparency], or [Labels] for the stack bypass,

do not set any of the Finisher modes (e. g., Collate, Group, and Staple modes).

• If Stack Bypass Standard Settings in Common Settings (from the Additional Functions screen) is

set to 'On', [StackBypass Setting] is grayed out. (See Chapter 4, "Customizing Settings," in the

Reference Guide.)

● If you want to set the machine to automatically select a paper size:

❑

Press [Auto].

2

● If you want to select a paper size manually:

❑

Select the desired paper size.

Paper Selection

2-27

2

NOTE

• The paper sizes/types are indicated by icons on the touch panel display, in the order in which

they are loaded in the paper drawers.

• Icons indicating the type of paper loaded in each paper drawer can be displayed on paper

selection screens, if you store that information into the machine beforehand. (See Chapter 4,

"Customizing Settings," in the Reference Guide.)

•

indicates that the paper is set vertically, and indicates that the paper is set horizontally.

The suffix <R> (such as in A4R) used in paper size designations indicates that the paper is loaded in a paper drawer or the stack bypass horizontally.

● If you want to select a standard paper size:

❑

Press [Stack Bypass].

If you want to select the stack bypass when a paper size/type is already selected for the current or reserved job, press [StackBypass Setting] to specify the desired paper size/type.

❑

Select the desired paper size

➞ press [Next].

NOTE

To select an inch paper size, press [Inch-size].

2-28

Paper Selection

❑

Select the desired paper type

➞ press [OK].

If you are printing on the back side of a previously printed sheet, press [2nd Side of 2-Sided

Page].

IMPORTANT

Make sure that the correct paper is selected. If the setting is wrong when printing on special paper, especially on heavy paper, it may cause false print, or make the fixing unit dirty and the paper may be clang to it. If this happens, you may have to call your local authorized Canon dealer to fix the machine.

NOTE

• [Transparency] can be selected only if [A4] is selected as the paper size.

• For more information on paper types, see Chapter 2, "Basic Operations," in the Reference

Guide.

● If you want to select a nonstandard paper size:

❑

Press [Stack Bypass].

If you want to select the stack bypass when a paper size/type is already selected for the current or reserved job, press [StackBypass Setting] to specify the desired paper size/type.

❑

Press [Free Size]

➞ [Next].

2

Paper Selection

2-29

❑

Select the desired paper type

➞ press [OK].

2

If you are printing onto the back side of a previously printed sheet, press [2nd Side of

2-Sided Page].

IMPORTANT

• Make sure that the correct paper is selected. If the setting is wrong when printing on special

paper, especially on heavy paper, it may cause false print, or make the fixing unit dirty and the paper may be clang to it. If this happens, you may have to call your local authorized Canon dealer to fix the machine.

• If you select a nonstandard paper size, Finisher mode, Two-sided Printing, or Cover/Job

Separator mode cannot be specified.

NOTE

For more information on the paper types, see Chapter 2, "Basic Operations," in the Reference

Guide.

● To select an envelope size:

❑

Press [Stack Bypass].

If you want to select the stack bypass when a paper size/type is already selected for the current or reserved job, press [StackBypass Setting] to specify the desired paper size/type.

❑

Press [Envelope].

2-30

Paper Selection

❑

Select the desired envelope type

➞ press [OK].

The display returns to the paper size selection screen.

IMPORTANT

• If the envelope type is not selected correctly, a paper jam will occur.

• If you select an envelope size, Finisher mode, Two-sided Printing, or Cover/Job Separator mode

cannot be specified.

❑

Press [OK].

4

Press [Done].

The display returns to the Change Print Settings screen, and the selected paper size and type are displayed.

5

Press [Start Print].

If there is a current or reserved print job, the document is placed in the queue and is printed after the current or reserved job is complete.

Printing starts.

NOTE

To cancel all settings and return the machine to the Standard Local Print Settings, press [Initial

Settings]. To return to the Inbox Selection screen, press .

2

Paper Selection

2-31

Cancelling a Job

2

You can cancel the scanning of a document to be stored in an inbox from the touch panel display or by pressing on the control panel.

However, the printing of a document stored in an inbox can only be cancelled from the touch panel display.

While Scanning

Using the Touch Panel Display

1

Press [Cancel] on the pop-up screen that appears while the machine is scanning.

The job is cancelled.

2

Remove the original.

2-32

Cancelling a Job

Using the Stop Key

1

Press .

The job is cancelled.

2

Remove the original.

While Printing

Using the Touch Panel Display

1

Press [Cancel] on the pop-up screen that appears while the machine is printing.

2

The job is cancelled.

Cancelling a Job

2-33

2

Using the System Monitor Screen

1

Press [System Monitor].

2

Press [Print].

2-34

Cancelling a Job

3

Press [Status]

➞ select the print job that you want to cancel ➞ press

[Cancel].

You cannot select multiple jobs and cancel them all at once. Select and cancel one job at a time.

4

Press [Yes].

If you do not want to cancel the job, press [No].

The print job is cancelled.

NOTE

The cancelled job is displayed as <NG> (No Good) on the Log screen.

5

Press [Done].

The display returns to the Inbox Selection screen.

2

Cancelling a Job

2-35

Reserving Jobs

2

You can set the machine to scan originals even while it is printing or waiting to process a job.

NOTE

• You can specify up to 32 documents to be reserved, including the current job.

• You can set different modes and paper sources, including the stack bypass for each reserved job.

Storing Originals While Printing

You can scan and store an original while the machine is printing.

1

Press [Done] on the pop-up screen that appears while the machine is printing.

If the job displayed on the touch panel display is from a function other than the Mail Box function, press [Done]

➞ to display the Inbox Selection screen.

2-36

Reserving Jobs

2

Select the desired inbox number

➞ press [Scan].

NOTE

In the above example, User Inbox 00 has one document stored in it already.

3

Place your originals

➞ specify the desired scan modes ➞ press .

2

Scanning starts.

NOTE

You can assign a document name before scanning, or you can change the (time-coded)

assigned name after you scan the document. (See step 7 of "Storing Originals into an Inbox," on

p. 2-9, or "Changing the Name of a Document," on p. 2-55.)

Reserving Jobs

2-37

2

Reserving Print Jobs

Reserved printing can be specified in the following cases:

■ While the Machine Is Waiting

You can specify print settings while the machine is in the waiting state, such as when the power is just turned ON, or after a paper jam is cleared. Printing automatically begins when the machine is ready.

NOTE

You can specify reserved printing while the machine is in the waiting state in the following cases:

- Between the time that the machine is turned ON and when it is ready to print

- After a paper jam is cleared

- After a cover on the main unit or an optional unit, such as a finisher, is opened and closed

■ While the Machine Is Printing

You can specify print settings for a new job while the machine is printing. Printing of the new job automatically begins when the current job is complete.

Reserving Print Jobs

1

Press [Done] on the pop-up screen that appears while the machine is printing.

If the job displayed on the touch panel display is from a function other than the Mail Box function, press [Done]

➞ to display the Inbox Selection screen.

This part of the procedure is not necessary if the machine is in the waiting state.

2-38

Reserving Jobs

2

Select the document stored in an Inbox

➞ display the Change Print

Settings screen.

❑

Select the desired inbox number and the document to print.

❑

Press [Print].

If necessary, see the screen shots in steps 1 to 5 of "Printing Documents Stored in an

Inbox," on p. 2-17.

The Print screen appears.

3

Print the selected document.

2

● If you want to print without changing any settings:

❑

Press [Start Print].

Reserving Jobs

2-39

2

● If you want to change the print settings:

❑

Press [Change P Settings]

➞ specify the desired print settings ➞ press [Start Print].

If you select 33 or more documents to print at one time, the screen below is displayed. To print out the first 32 documents that you selected, press [Yes]. Press [No], if you want to cancel printing altogether.

If the machine can no longer accept any more reserved jobs, the screen below is displayed.

Press [OK]

➞ try reserving the job again after the current job is complete.

If you specify a reserved print job while the machine is in the waiting state, printing automatically begins when the machine is ready.

If you specify a reserved print job while the machine is printing, printing of the new job automatically begins when the current job is complete.

NOTE

• To make a sample print, press [Sample Print]. (See "Sample Print," on p. 2-51.)

• If you want to automatically delete a document after it is printed, press [Print & Erase].

2-40

Reserving Jobs

Using the Stack Bypass

Reserved printing using the stack bypass is possible only if paper is being fed from the stack bypass for the current job.

The following example assumes that A3 plain paper is being fed from the stack bypass for the current job, and that you are selecting A4 plain paper to be fed from the stack bypass for a reserved job.

NOTE

If Stack Bypass Standard Settings in Common Settings (from the Additional Functions screen) is set to

'On', reserved printing can be performed only for the registered paper size and type. (See Chapter 4,

"Customizing Settings," in the Reference Guide.)

2

1

Press [Paper Select] on the Change Print Settings screen

➞ press

[StackBypass Setting].

Normally, when reserved copying is not being set, the Stack Bypass Setting screen is automatically displayed when paper is loaded into the stack bypass.

2

Select the desired paper size.

NOTE

• If you select [Envelope], [Tracing Paper], [Transparency], or [Labels], make sure that you do not

specify any Finisher modes (Collate, Group, or Staple).

• If Stack Bypass Standard Settings in Common Settings (from the Additional Functions screen) is

set to 'On', [StackBypass Setting] is grayed out. (See Chapter 4, "Customizing Settings," in the

Reference Guide.)

Reserving Jobs

2-41

● If you want to select a standard paper size:

❑

Select the desired paper size

➞ press [Next].

2

NOTE

To select an inch paper size, press [Inch-size].

❑

Select the desired paper type

➞ press [OK].

If you are printing onto the back side of a previously printed sheet, press [2nd Side of

2-Sided Page].

IMPORTANT

When printing on special types of paper, such as heavy paper or transparencies, be sure to correctly set the paper type, especially if you are using heavy paper. If the type of paper is not set correctly, it could adversely affect the quality of the image. Moreover, the fixing unit may become dirty, or the paper could jam, and a service repair may be needed.

NOTE

• [Transparency] can be selected only if [A4] is selected as the paper size.

• For more information on paper types, see Chapter 2, "Basic Operations," in the Reference

Guide.

2-42

Reserving Jobs

● If you want to select a nonstandard paper size:

❑

Press [Free Size]

➞ [Next].

❑

Select the desired paper type

➞ press [OK].

If you are printing onto the back side of a previously printed sheet, press [2nd Side of

2-Sided Page].

IMPORTANT

When printing on special types of paper, such as heavy paper or transparencies, be sure to correctly set the paper type, especially if you are using heavy paper. If the type of paper is not set correctly, it could adversely affect the quality of the image. Moreover, the fixing unit may become dirty, or the paper could jam, and a service repair may be needed.

NOTE

For more information on the paper types, see Chapter 2, "Basic Operations," in the Reference

Guide.

2

Reserving Jobs

2-43

● If you want to select an envelope size:

❑

Press [Envelope].

2

❑

Select the desired envelope type

➞ press [OK].

The display returns to the paper size selection screen.

IMPORTANT

If the envelope type is not selected correctly, a paper jam will occur.

❑

Press [OK].

2-44

Reserving Jobs

The paper size/type currently loaded and the paper size/type reserved to be loaded are displayed, as shown on the screen below.

The last paper size/type specified for the reserved print job

The paper size/type currently loaded

NOTE

If there is more than one reserved job waiting to print, only the last paper size/type specified for the reserved print job is shown on the Paper Select screen.

3

Press [Done].

This completes the settings for reserving a print job using the stack bypass. The subsequent steps show you how to start printing and load paper into the stack bypass.

4

Press [Start Print].

2

Reserving Jobs

2-45

2

5

When it is time for the reserved print job to be printed, lift the paper retaining lever, load the specified paper into the stack bypass, then lower the paper retaining lever.

Paper Retaining Lever

NOTE

• The specified paper size/type is displayed on the screen when it is time for the reserved print job

to be printed.

• Make sure to load the same paper size and type selected in step 2 into the stack bypass. Printing

does not start if paper of a different size or type is loaded.

6

Select the desired paper size.

If the following screen is displayed, adjust the width of the slide guides

➞ specify the paper size

➞ press [OK].

2-46

Reserving Jobs

If the following screen is displayed, adjust the width of the slide guides to match the paper size stored in Stack Bypass Standard Settings, or set Stack Bypass Standard Settings to 'Off' in

Common Settings (from the Additional Functions screen). (See Chapter 4, "Customizing

Settings," in the Reference Guide.)

2

IMPORTANT

Set the paper size to the same size as the paper loaded in the stack bypass.

● If you want to select a standard paper size:

❑

Select the desired paper size

➞ press [Next].

NOTE

To select an inch paper size, press [Inch-size].

Reserving Jobs

2-47

❑

Select the paper type

➞ press [Next].

2

If you are copying onto the back side of a previously printed sheet, press [2nd Side of

2-Sided Page].

IMPORTANT

When printing on special types of paper, such as heavy paper or transparencies, be sure to correctly set the paper type, especially if you are using heavy paper. If the type of paper is not set correctly, it could adversely affect the quality of the image. Moreover, the fixing unit may become dirty, or the paper could jam, and a service repair may be needed.

● If you want to select a nonstandard paper size:

❑

Press [Free Size]

➞ [Next].

2-48

Reserving Jobs

❑

Select the paper type

➞ press [Next].

If you are printing onto the back side of a previously printed sheet, press [2nd Side of

2-Sided Page].

IMPORTANT

When printing on special types of paper, such as heavy paper or transparencies, be sure to correctly set the paper type, especially if you are using heavy paper. If the type of paper is not set correctly, it could adversely affect the quality of the image. Moreover, the fixing unit may become dirty, or the paper could jam, and a service repair may be needed.

● If you want to select an envelope size:

❑

Press [Envelope].

2

Reserving Jobs

2-49

❑

Select the desired envelope type

➞ press [OK].

2

The display returns to the paper size selection screen.

IMPORTANT

If the envelope type is not selected correctly, a paper jam will occur.

❑

Press [Next].

7

Confirm that the paper retaining lever is securely set

➞ press [OK].

The selected mode is set and printing starts.

2-50

Reserving Jobs

Sample Print

Before making multiple prints of a document stored in an inbox, you can print a sample of it to check its contents or the print results with the settings that were set when the document was stored.

IMPORTANT

[Sample Print] is usually grayed out when multiple documents are selected until you press [Merge

Documents] and select the Collate, Offset Collate, Rotate Collate, or Staple mode. [Sample Print] is grayed out if the Group mode is set.

NOTE

You can make a sample print even when one print is specified.

2

1

Select the document stored in an Inbox

➞ display the Change Print

Settings screen.

❑

Select the desired inbox number and the document to print.

❑

Press [Print].

If necessary, see the screen shots in steps 1 to 5 of "Printing Documents Stored in an

Inbox," on p. 2-17.

The Print screen appears.

2

Press [Sample Print]

➞ [Start Print].

Printing starts and one sample print is output.

Sample Print

2-51

3

Check the sample print

➞ select [Start Print], [Cancel], or [Change

Settings].

2

● To print the remaining prints:

❑

Press [Start Print].

● To cancel printing:

❑

Press [Cancel].

2-52

Sample Print

● To change the print settings:

❑

Press [Change Settings]

➞ change the necessary settings ➞ press [Done].

The screen above is displayed if only one document is selected, and sample printing is performed without changing the print settings.

2

The screen above is displayed if only one document is selected, and sample printing is performed with changes in the print settings.

The screen above is displayed if multiple documents are selected, and sample printing is performed with changes in the print settings.

Sample Print

2-53

2

To enter the number of prints, use - (numeric keys) and to clear your entry.

To change the paper size, press [Paper Select]. (See "Paper Selection," on p. 2-26.)

To collate the prints, press [Finisher]. (See "Collating Copies/Prints," on p. 3-31.)

To make two-sided prints, press [Two-sided Printing]. (See "Two-Sided Copying/Printing," on p. 3-44.)

If you want to check the changes that you have made, press [Sample Print]

➞ repeat step 3.

NOTE

• To cancel all settings and restore Standard Local Print Settings, press [Initial Settings].

• Press [Change P Settings] to change the print settings.

• If there is a current or reserved print job, the machine will start printing your document after that

job is complete.

2-54

Sample Print

Arranging Documents Stored in an Inbox

From the Inbox Selection screen, you can change the document's name, check a document's detailed information, move a document, and view the contents of the inboxes.

Changing the Name of a Document

1

Select the desired inbox number

➞ select the document whose name

you want to change

➞ press [Details].

2

NOTE

If you select multiple documents and press [Details], only the details of the selected (highlighted) document are displayed.

Arranging Documents Stored in an Inbox

2-55

2

Press [Change document name].

2

3

Enter a new name for the document

➞ press [OK].

The maximum number of characters that you can enter for the document's name is 24.

IMPORTANT

You cannot press [OK] if the entry box is left blank.

NOTE

• For instructions on entering characters, see Chapter 2, "Basic Operations," in the Reference

Guide.

• To cancel changing the document's name, press [Cancel].

4

Press [Done] repeatedly until the Inbox Selection screen appears.

2-56

Arranging Documents Stored in an Inbox

Checking a Document's Detailed Information

1

Select the desired Inbox

➞ select the document whose detailed

information you want to check

➞ press [Details].

If necessary, see the screen shot in step 1 of "Changing the Name of a Document," on p. 2-55.

NOTE

If you select multiple documents and press [Details], only the details of the selected (highlighted) document are displayed.

2

Check the detailed information

➞ press [Done] repeatedly until the

Inbox Selection screen appears.

If necessary, see the screen shot in step 4 of "Changing the Name of a Document," on p. 2-55.

Erasing a Document

1

Select the desired Inbox

➞ select the document that you want to erase

➞ press [Erase].

2

To select all of the documents in the selected inbox, press [Select All]. If a document is already selected, this key changes to [Clear Selection].

NOTE

• You can cancel a selection by selecting the document again.

• To cancel all documents, press [Clear Selection]. ([Clear Selection] changes to [Select All].)

Arranging Documents Stored in an Inbox

2-57

2

2

Press [Yes].

To cancel erasing the document, press [No].

The message <Erased.> appears for approximately two seconds on the touch panel display.

The selected document is erased.

3

Press [Done].

The display returns to the Inbox Selection screen.

Moving a Document

1

Select the desired inbox number

➞ select the document that you want

to move

➞ press [Move Document].

To select all of the documents in the selected inbox, press [Select All]. If a document is already selected, this key changes to [Clear Selection].

NOTE

• You can cancel a selection by selecting the document again.

• To cancel all documents, press [Clear Selection]. ([Clear Selection] changes to [Select All].)

2-58

Arranging Documents Stored in an Inbox

2

Select the inbox into which you want to move the document

➞ press

[Start].

You cannot move a document to multiple inboxes at once.

If the document cannot be moved to the selected inbox, a message appears telling you that the move cannot be performed.

If the document cannot be moved to the selected inbox, it remains in the original inbox.

If an error occurs while multiple documents are being moved, the number of documents that are moved successfully is displayed.

If you select the document to move, the following screen is displayed.

2

The document has been moved.

NOTE

• The name of the moved document is the same as that of the original document.

• If the control panel power switch is turned OFF while documents are being moved, only those

documents that have been processed up to the time when the power is turned OFF, are moved successfully.

Arranging Documents Stored in an Inbox

2-59

2

3

Press [Done].

The display returns to the Inbox Selection screen.

2-60

Arranging Documents Stored in an Inbox

Basic Copying and Mail Box

Features

This chapter describes the basic Copying and Mail Box features.

3

CHAPTER

Exposure and Original Type Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-2

Manual Exposure Adjustment. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-2

Original Type Selection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-3

Automatic Exposure Adjustment. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-6

Exposure Adjustment during Copying/Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-8

Changing the Copy (Zoom) Ratio . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-9

Preset Zoom . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-9

Zoom by Percentage. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-11

Auto Zoom . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-13

Entire Image . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-16

Reducing/Enlarging Using the Original and Copy/Record Sizes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-17

Setting the X and Y Axes Independently . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-25

Collating Copies/Prints . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-31

Page Order (Collate). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-35

Same Page (Group) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-38

Page Order (Staple) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-41

Two-Sided Copying/Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-44

1 to 2-Sided . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-44

2 to 2-Sided . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-49

2 to 1-Sided . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-51

Book to 2-Sided . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-53

Scanning Two-Sided Originals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-56

Merging Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-58

3-1

Exposure and Original Type Settings

3

NOTE

You can change the exposure while the machine is printing.

Manual Exposure Adjustment

You can manually adjust the exposure to the most appropriate level for the original.

Copying

1

Place your originals

➞ press [Light] or [Dark].

Press [Light] to move the indicator to the left to make the exposure lighter, or press [Dark] to move it to the right to make the exposure darker.

2

Press .

Copying starts.

NOTE

To cancel all settings and return the machine to the Standard mode, press .

3-2

Exposure and Original Type Settings

Mail Box

1

Follow the procedure below to specify an inbox.

❑

Select the desired inbox number to display the Document Selection screen.

❑

Press [Scan].

If necessary, see the screen shots in steps 1 to 6 of "Storing Originals into an Inbox," on p.

2-9.

The Scan screen is displayed.

2

Adjust exposure manually in accordance with "Copying," on p. 3-2.

NOTE

To cancel all settings and return the machine to the Standard Scan mode, press [Initial Settings].

To return to the Inbox Selection screen, press .

Original Type Selection

You can manually select the original type according to the type of image. The following three original type modes are available.

Text Mode Text/Photo Mode Photo Mode

3

IMPORTANT

• Combinations of these three modes (Text, Text/Photo, or Photo) cannot be selected at the same time. If

you select one of these modes, the previously set mode is cancelled.

• If you make copies of an original containing halftones, such as a printed photo, using the Photo mode,

the moiré effect (a shimmering, wavy pattern) may occur. If this happens, you can lessen the moiré

effect by using the Sharpness mode. (See "Adjusting the Contrast," on p. 4-59.)

Exposure and Original Type Settings

3-3

3

NOTE

• If you select the Text, Text/Photo, or Photo mode, the exposure can be adjusted only by manual

exposure control. Automatic exposure control cannot be selected.

• If the original is a transparency, select the original type

level for the original.

➞

adjust the exposure to the most appropriate

■ Text Mode

This mode is best suited for text originals. Blueprints or pencil drawn originals can also be copied/ scanned clearly.

■ Text/Photo Mode

This mode is best suited for originals containing both text and photos.

■ Photo Mode

This mode is best suited for photos printed on photographic paper.

Copying

1

Place your originals

➞ press the original type drop-down list ➞ select

the original type ([Text], [Text/Photo], or [Photo]).

Select the Original Type

3-4

Exposure and Original Type Settings

NOTE

If Photo Mode in Copy Settings (from the Additional Functions screen) is set to 'On', you can

select [Printed Img.] or [Photo]. (See "Setting the Photo Mode for the Copying Function," on p.

6-8)

2

Press .

Copying starts.

NOTE

To cancel all settings and return the machine to the Standard mode, press .

Mail Box

1

Follow the procedure below to specify an inbox.

❑

Select the desired inbox number to display the Document Selection screen.

❑

Press [Scan].

If necessary, see the screen shots in steps 1 to 6 of "Storing Originals into an Inbox," on p.

2-9.

The Scan screen is displayed.

2

Select the original type in accordance with "Copying," on p. 3-4.

NOTE

• If Photo Mode in Mail Box Setting (from the Additional Functions screen) is set to 'On', you can

select [Printed Img.] or [Photo]. (See "Setting the Photo Mode for the Mail Box Function," on p.

6-15.)

• To cancel all settings and return the machine to the Standard Scan mode, press [Initial Settings].

To return to the Inbox Selection screen, press .

3

Exposure and Original Type Settings

3-5

3

Automatic Exposure Adjustment

This mode enables you to set the machine to automatically adjust the exposure to the level best suited to the quality of the original.

Copying

1

Place your originals

➞ press [A].

The machine automatically adjusts the exposure to the level best suited to the quality of the original.

NOTE

An automatic copy exposure adjustment may not work with transparencies. In this case, adjust the exposure manually by pressing [Light] or [Dark].

2

Press .

Copying starts.

NOTE

To cancel all settings and return the machine to the Standard mode, press .

3-6

Exposure and Original Type Settings

Mail Box

1

Follow the procedure below to specify an inbox.

❑

Select the desired inbox number to display the Document Selection screen.

❑

Press [Scan].

If necessary, see the screen shots in steps 1 to 6 of "Storing Originals into an Inbox," on p.

2-9.

The Scan screen is displayed.

2

Set the Automatic Exposure Adjustment mode in accordance with

"Copying," on p. 3-6.

NOTE

To cancel all settings and return the machine to the Standard Scan mode, press [Initial Settings].

To return to the Inbox Selection screen, press .

3

Exposure and Original Type Settings

3-7

3

Exposure Adjustment during Copying/Printing

You can change the exposure while the machine is printing.

1

Press [Light] or [Dark] on the screen that is displayed while the machine is printing.

Press [Light] to move the indicator to the left to make the exposure lighter, or press [Dark] to move it to the right to make the exposure darker.

The exposure is changed. When printing is complete, the display returns to the Copy Basic

Features screen (for the Copy function) or the Inbox Selection screen (for the Mail Box function).

NOTE

If the copy exposure has been changed on the Copy Basic Features screen (for the Copy function) or while the document is being scanned (for the Mail Box function), adjusting the exposure during printing may not have any effect on the output.

3-8

Exposure and Original Type Settings

Changing the Copy (Zoom) Ratio

You can set the machine to adjust the copy (zoom) ratio automatically, or you can specify the copy (zoom) ratio manually.

NOTE

To set the copy (zoom) ratio to 100%, press [1:1].

Preset Zoom

The machine offers you a variety of preset copy (zoom) ratios to reduce or enlarge standard size originals to another standard paper (record) size.

IMPORTANT

• Place the originals horizontally in the following cases:

- If you are enlarging A4 originals to A3

- If you are enlarging A5 originals to A3 (only when the original is placed on the platen glass)

• If you are reducing A3 originals to A4 with Auto Orientation in Copy Settings (from the Additional

Functions screen) set to 'Off', load A4R paper in a paper drawer or the stack bypass.

NOTE

Placing an original horizontally means setting the original with the longer side sideways. (See Chapter

2, "Basic Operations," in the Reference Guide.)

■ Reduction

The available preset copy (zoom) ratios for reducing originals are:

• A3 ➞A4 (70%)

• A3 ➞A5 (50%)

• Minimum (25%)

■ Enlargement

The available preset copy (zoom) ratios for enlarging originals are:

• Maximum* (400%)

• A5 ➞A3 (200%)

• A4 ➞A3 (141%)

* Only when placed on the platen glass

3

Changing the Copy (Zoom) Ratio

3-9

Copying

1

Place your originals

➞ press [Copy Ratio].

3

IMPORTANT

The Paper Select setting must be set to 'Auto'. To do so, press [Paper Select]

➞

[Auto]

➞

[Done].

2

To reduce the original image, select a preset reduction ratio. To enlarge the original image, select a preset enlargement ratio.

Following your selection, press [Done].

Enlargement Ratios

Reduction Ratios

The selected mode is set, the display returns to the Copy Basic Features screen, and the selected copy ratio is displayed.

3-10

Changing the Copy (Zoom) Ratio

3

Press .

Copying starts.

NOTE

• To return the copy ratio to 100%, press [1:1].

• To cancel all settings and return the machine to the Standard mode, press .

Mail Box

1

Follow the procedure below to specify an inbox.

❑

Select the desired inbox number to display the Document Selection screen.

❑

Press [Scan].

If necessary, see the screen shots in steps 1 to 6 of "Storing Originals into an Inbox," on p.

2-9.

The Scan screen is displayed.

2

Specify the zoom ratio in accordance with "Copying," on p. 3-10.

NOTE

To cancel all settings and return the machine to the Standard Scan mode, press [Initial Settings].

To return to the Inbox Selection screen, press .

Zoom by Percentage

You can reduce or enlarge originals by any copy (zoom) ratio, in 1% increments. The available copy ratios are from 25% to 400% when the original is placed on the platen glass, and from

25% to 200% when the original is placed in the feeder. The same copy ratio is used for the horizontal (X) and vertical (Y) axes.

Original Copies

3

Changing the Copy (Zoom) Ratio

3-11

3

Copying

1

Place your originals

➞ press [Copy Ratio].

If necessary, see the screen shot in step 1 of "Copying" in "Preset Zoom," on p. 3-9.

2

Press [-] or [+] to set a copy ratio

➞ press [Done].

If you enter a value using - (numeric keys) outside the setting range, a message prompting you to enter an appropriate value appears on the screen.

The selected mode is set, the display returns to the Copy Basic Features screen, and the specified copy ratio is displayed.

3

Press .

Copying starts.

NOTE

• To return the copy ratio to 100%, press [1:1].

• To cancel all settings and return the machine to the Standard mode, press .

Mail Box

1

Follow the procedure below to specify an inbox.

❑

Select the desired inbox number to display the Document Selection screen.

❑

Press [Scan].

If necessary, see the screen shots in steps 1 to 6 of "Storing Originals into an Inbox," on p.

2-9.

The Scan screen is displayed.

3-12

Changing the Copy (Zoom) Ratio

2

Specify the zoom by percentage and scan originals in accordance with

"Copying," on p. 3-12.

NOTE

To cancel all settings and return the machine to the Standard Scan mode, press [Initial Settings].

To return to the Inbox Selection screen, press .

Auto Zoom

You can set the machine to automatically select the appropriate copy (zoom) ratio based on the size of the original and the selected copy paper (record size). The same copy (zoom) ratio is used for the horizontal (X) and vertical (Y) axes. The available copy ratios are from 25% to

400% when the original is placed on the platen glass, and from 25% to 200% when the original is placed in the feeder.

Original Copy

3

IMPORTANT

• The Auto Zoom mode cannot be used with the following mode(s).

- Copy: Automatic Paper Selection, Image Repeat (Auto)

• You cannot scan/copy highly transparent originals, such as transparencies, using the Auto setting on the

Copy Ratio screen. Use the preset Zoom or Zoom by Percentage mode instead.

• To use the Auto setting on the Copy (Zoom) Ratio screen, your originals must conform to one of the

standard paper sizes:A3, A4, A4R, A5, A5R, or A6R. (You can place A5R and A6R originals only on the platen glass.)

NOTE

If you notice a difference between the automatic copy (zoom) ratio and the actual copy/record size, you can try to eliminate this error by making a Zoom Fine Adjustment in Adjustment/Cleaning (from the

Additional Functions screen). (See Chapter 4, "Customizing Settings," in the Reference Guide.)

Changing the Copy (Zoom) Ratio

3-13

3

Copying

1

Place your originals

➞ press [Copy Ratio].

If necessary, see the screen shot in step 1 of "Copying" in "Preset Zoom," on p. 3-9.

IMPORTANT

Make sure that you select a paper size other than [Auto]. If you do not select a paper size, the copy ratio is automatically set to match the size of paper loaded in paper drawer 1.

2

Press [Auto]

➞ [Done].

The selected mode is set, the display returns to the Copy Basic Features screen and the copy ratio generated by the machine is displayed.

3

Press .

Copying starts.

NOTE

• If the original is placed on the platen glass, the copy ratio automatically appears when the feeder/

platen cover is closed, provided that the original size can be detected.

• If the original is placed in the feeder, the copy ratio appears when is pressed.

• To return the copy (zoom) ratio to 100%, press [1:1].

• To cancel this setting, press [Copy Ratio]

➞

[Auto].

• To cancel all settings and return the machine to the Standard mode, press .

3-14

Changing the Copy (Zoom) Ratio

Mail Box

1

Follow the procedure below to specify an inbox.

❑

Select the desired inbox number to display the Document Selection screen.

❑

Press [Scan].

If necessary, see the screen shots in steps 1 to 6 of "Storing Originals into an Inbox," on p.

2-9.

The Scan screen is displayed.

2

Press [Copy Ratio].

3

Select a record size by pressing [Auto]

➞ press [OK].

3

NOTE

To select an inch paper size, press [Inch-size].

4

Press .

Scanning starts.

NOTE

• If the original is placed on the platen glass, the zoom ratio automatically appears when the

feeder/platen cover is closed, provided that the original size can be detected.

• If the original is placed in the feeder, the zoom ratio appears when is pressed.

• To cancel this setting, press [Copy Ratio]

➞

[Auto]

➞

[Cancel].

• To cancel all settings and return the machine to the Standard Scan mode, press [Initial Settings].

To return to the Inbox Selection screen, press .

Changing the Copy (Zoom) Ratio

3-15

3

Entire Image

If you are copying an original with an image that extends all the way to the edges onto the same size paper at a copy ratio of 100%, the periphery of the original image may be cut off slightly on the copy. However, if you set the Entire Image mode, the image is slightly reduced so that the entire image is copied without being cut off.

IMPORTANT

The Entire Image mode cannot be used with the following mode(s).

- Copy: Frame Erase, Image Combination, Image Repeat, Mirror Image

NOTE

• The Entire Image mode is available for the Copy function only.

• The reduction ratios when the Entire Image mode is specified are:

- A3 : 98.1 %

- A4 : 97.3 %

- A5 : 96.2 %

1

Place your originals

➞ press [Copy Ratio].

If necessary, see the screen shot in step 1 of "Copying" in "Preset Zoom," on p. 3-9.

2

Press [Entire Image]

➞ [Done].

The selected mode is set, and the display returns to the Copy Basic Features screen.

3-16

Changing the Copy (Zoom) Ratio

3

Press .

Copying starts.

NOTE

• To cancel this setting, press [Copy Ratio]

➞

[Entire Image].

• To cancel all settings and return the machine to the Standard mode, press .

Reducing/Enlarging Using the Original and Copy/Record

Sizes

The Zoom Programme mode enables you to reduce or enlarge originals by individually entering the dimensions of the original and copy paper (record size).

The available copy ratios are from 25% to 400% when the original is placed on the platen glass, and from 25% to 200% when the original placed in the feeder.

The following two Zoom Programme modes are available.

NOTE

The specified sizes are converted into a copy (zoom) ratio (%) by the machine using the formula below.

The result is rounded to the closest integer.

Copy (zoom) ratio (%) = (copy (record) size/original size) x 100

■ Making Copies (Scanning) with the Same XY Copy/Zoom Ratio (Zoom)

You can set the same copy (zoom) ratio for both the horizontal (X) and vertical (Y) axes.

Original Copy

3

X = 100 mm

A4

X = 150 mm

A4

Changing the Copy (Zoom) Ratio

3-17

■ Making Copies (Scanning) with Different XY Copy/Zoom Ratios (XY Zoom)

You can set different copy (zoom) ratios for the horizontal (X) and vertical (Y) axes.

Original Copy

Y = 120 mm

Y = 180 mm

3

X = 100 mm

A4

X = 80 mm

A4

Making Copies (Scanning) with the Same XY Copy/Zoom Ratio

(Zoom)

■

Copying

1

Place your originals

➞ press [Copy Ratio].

If necessary, see the screen shot in step 1 of "Copying" in "Preset Zoom," on p. 3-9.

2

Press [Other Zoom].

3-18

Changing the Copy (Zoom) Ratio

3

Press [Zoom Program].

4

Use the numeric keys on the touch panel display to enter values for the original size and copy size.

❑

Press [Original Size]

➞ enter a value.

❑

Press [Copy Size]

➞ enter a value.

3

Changing the Copy (Zoom) Ratio

3-19

❑

Press [OK].

3

You can enter either the width or the length of the original size. If you enter the width for the original size, make sure to enter the width for the copy (record) size as well, and vice versa.

The machine automatically calculates the correct copy (zoom) ratio based on the values you entered; however, the original image may be cut off slightly depending on the paper (record) size.

If the computation results in a zoom ratio greater than 200%, place your original on the platen glass.

If the computation results in a zoom ratio less than 25% or greater than 400%, a message appears telling you that values below 25% will be set to 25%, and values above 400% will be set to 400%.

The selected mode is set, the display returns to the Copy Basic Features screen and the copy (zoom) ratio generated by the machine is displayed.

NOTE

• For instructions on entering values in inches, see Chapter 2, "Basic Operations," in the

Reference Guide.

• To specify the horizontal (X) and vertical (Y) axis independently, press [XY Zoom].

5

Press .

Copying starts.

NOTE

• To return the copy (zoom) ratio to 100%, press [1:1].

• To cancel this setting, press [Copy Ratio] ➞

[Other Zoom]

➞

[Zoom Program]

➞

[Cancel].

• To cancel all settings and return the machine to the Standard mode, press .

3-20

Changing the Copy (Zoom) Ratio

■

Mail Box

1

Follow the procedure below to specify an inbox.

❑

Select the desired inbox number to display the Document Selection screen.

❑

Press [Scan].

If necessary, see the screen shots in steps 1 to 6 of "Storing Originals into an Inbox," on p.

2-9.

The Scan screen is displayed.

2

Specify the Zoom Programme (Zoom) mode and scan originals in

accordance with "Copying," on p. 3-18.

For the Mail Box function, enter the Original Size and Record Size.

NOTE

• To cancel this setting, press [Copy Ratio]

➞

[Other Zoom]

To return to the Inbox Selection screen, press .

➞

[Zoom Program]

➞

[Cancel].

• To cancel all settings and return the machine to the Standard Scan mode, press [Initial Settings].

Making Copies (Scanning) with Different XY Copy/Zoom Ratios

(XY Zoom)

■

Copying

1

Place your originals

➞ press [Copy Ratio].

If necessary, see the screen shot in step 1 of "Copying" in "Preset Zoom," on p. 3-9.

2

Press [Other Zoom]

➞ [Zoom Program].

If necessary, see the screen shots in steps 2 and 3 of "Copying" in "Making Copies (Scanning) with the Same XY Copy/Zoom Ratio (Zoom)," on p. 3-18.

3

Changing the Copy (Zoom) Ratio

3-21

3

Press [XY Zoom].

3

4

Use the numeric keys on the touch panel display to enter values for the original size and copy (record) size.

❑

Press [X] (horizontal axis) for Orig. Size

➞ enter a value.

❑

Press [Y] (vertical axis) for Orig. Size

➞ enter a value.

3-22

Changing the Copy (Zoom) Ratio

❑

Press [X] (horizontal axis) for Copy Size

➞ enter a value.

❑

Press [Y] (vertical axis) for Copy Size

➞ enter a value.

❑

Press [OK].

You can enter either the width or the length of the original size. If you enter the width for the original size, make sure to enter the width for the copy (record) size as well, and vice versa.

The machine automatically calculates the correct copy (zoom) ratio based on the values you entered; however, the original image may be cut off slightly depending on the paper (record) size.

If the computation results in a zoom ratio greater than 200%, place your original on the platen glass.

If the computation results in a zoom ratio less than 25% or greater than 400%, a message appears telling you that values below 25% will be set to 25%, and values above 400% will be set to 400%.

The selected mode is set, the display returns to the Copy Basic Features screen and the copy ratios generated by the machine for the X and Y axes are displayed.

NOTE

• For instructions on entering values in inches, see Chapter 2, "Basic Operations," in the

Reference Guide.

• To specify the same copy ratio for both the horizontal (X) and vertical (Y) axes, press [Zoom].

5

Press .

Copying starts.

NOTE

• To return the copy (zoom) ratio to 100%, press [1:1].

• To cancel this setting, press [Copy Ratio] ➞

[Other Zoom]

➞

[Zoom Program]

➞

[Cancel].

• To cancel all settings and return the machine to the Standard mode, press .

3

Changing the Copy (Zoom) Ratio

3-23

3

■

Mail Box

1

Follow the procedure below to specify an inbox.

❑

Select the desired inbox number to display the Document Selection screen.

❑

Press [Scan].

If necessary, see the screen shots in steps 1 to 6 of "Storing Originals into an Inbox," on p.

2-9.

The Scan screen is displayed.

2

Specify the Zoom Programme (XY Zoom) mode in accordance with

"Copying," on p. 3-21.

For the Mail Box function, enter the Original Size and Record Size.

NOTE

• To cancel this setting, press [Copy Ratio]

➞

[Other Zoom]

To return to the Inbox Selection screen, press .

➞

[Zoom Program]

➞

[Cancel].

• To cancel all settings and return the machine to the Standard Scan mode, press [Initial Settings].

3-24

Changing the Copy (Zoom) Ratio

Setting the X and Y Axes Independently

The XY Zoom mode enables you to make reduced or enlarged copies with different XY copy

(zoom) ratios expressed in percentages. The available copy ratios are from 25% to 400% when the original is placed on the platen glass, and from 25% to 200% when the original is placed in the feeder.

The following two XY Zoom modes are available.

■ Manually Specifying the Copy/Zoom Ratio (XY Zoom)

You can manually set different copy (zoom) ratios for the horizontal (X) and vertical (Y) axes, expressed in percentages and in 1% increments.

Original Copy

3

Enlarging and

Reducing with

Different XY

Copy Ratios

Y = 100%

Y = 80%

X = 100%

A4

X = 120%

A4

NOTE

If you set the copy (zoom) ratio with the XY Zoom mode, the image of the original may be rotated before being printed on the paper depending on the outcome of the computation executed by the machine using the original size and the specified copy (zoom) ratio.

Changing the Copy (Zoom) Ratio

3-25

3

■ Automatically Specifying the Copy Ratio (Auto XY Zoom)

The XY copy ratio is automatically set to suit the size of the selected paper.

Original Copy

A4R

Selected

A4R

A4

IMPORTANT

• The Auto XY Zoom mode cannot be used with the following mode(s).

- Copy: Automatic Paper Selection, Image Repeat (Auto)

• You cannot copy highly transparent originals, such as transparencies, in the Auto XY Zoom mode.

Manually specify the copy (zoom) ratio for these types of originals.

• If you set the Auto XY Zoom mode, select the paper size using the Manual Paper Selection mode. If you

do not select a paper size, paper drawer 1 is automatically selected and the copy (zoom) ratio is set to match the size of the paper loaded in that drawer.

• If you set the copy (zoom) ratio in the Auto XY Zoom mode, Auto Orientation is not performed.

NOTE

• The Auto XY Zoom mode is available for the Copy function only.

• If you notice a difference between the copy (zoom) ratio and the actual print size, you can try to

eliminate this error by making a Zoom Fine Adjustment in Adjustment/Cleaning (from the Additional

Functions screen). (See Chapter 4, "Customizing Settings," in the Reference Guide.)

3-26

Changing the Copy (Zoom) Ratio

Copying

1

Place your originals

➞ press [Copy Ratio].

If necessary, see the screen shot in step 1 of "Copying" in "Preset Zoom," on p. 3-9.

2

Press [Other Zoom].

If necessary, see the screen shot in step 2 of "Copying" in "Making Copies (Scanning) with the

Same XY Copy/Zoom Ratio (Zoom)," on p. 3-18.

3

Press [XY Zoom].

3

4

Specify the desired copy ratios.

● To manually specify the copy ratios (XY Zoom):

❑

Press [X] (horizontal axis)

➞ enter a value.

❑

Press [Y] (vertical axis)

➞ enter a value.

Changing the Copy (Zoom) Ratio

3-27

❑

Press [OK].

3

If you enter a value using - (numeric keys) outside the setting range, a message prompting you to enter an appropriate value appears on the screen.

The selected mode is set, the display returns to the Copy Basic Features screen and the specified copy ratios are displayed.

● To have the copy ratios automatically specified (Auto XY Zoom):

❑

Press [Auto XY Zoom]

➞ [OK].

The selected mode is set, the display returns to the Copy Basic Features screen and the specified copy ratios are displayed.

IMPORTANT

If you select [Auto XY Zoom], make sure that you select a paper size other than [Auto]. If you do not specify a paper size, paper drawer 1 is automatically selected and the copy ratios are set to match the size of the paper loaded in that drawer.

3-28

Changing the Copy (Zoom) Ratio

NOTE

If you select [Auto XY Zoom] in the following cases, <X: Auto %> and <Y: Auto %> are displayed as the copy ratios on the Copy Basic Features screen:

- When the original is placed in the feeder

- When the machine is not able to detect the size of the original placed on the platen glass

3

5

Press .

Copying starts.

NOTE

• To return the copy (zoom) ratio to 100%, press [1:1].

• To cancel this setting, press [Copy Ratio] ➞

[Other Zoom]

➞

[XY Zoom]

➞

[Cancel].

• To cancel all settings and return the machine to the Standard mode, press .

Changing the Copy (Zoom) Ratio

3-29

3

Mail Box

1

Follow the procedure below to specify an inbox.

❑

Select the desired inbox number to display the Document Selection screen.

❑

Press [Scan].

If necessary, see the screen shots in steps 1 to 6 of "Storing Originals into an Inbox," on p.

2-9.

The Scan screen is displayed.

2

Specify XY Zoom mode in accordance with "Copying," on p. 3-27.

NOTE

• To cancel this setting, press [Copy Ratio]

➞

[Other Zoom]

➞

[XY Zoom]

➞

[Cancel].

• To cancel all settings and return the machine to the Standard Scan mode, press [Initial Settings].

To return to the Inbox Selection screen, press .

3-30

Changing the Copy (Zoom) Ratio

Collating Copies/Prints

The Finisher modes can be selected to collate the outputs in various ways, either by pages or copy/print sets.

IMPORTANT

The Finisher modes cannot be set if envelopes, transparencies, tracing paper, or labels is selected.

NOTE

For instructions on using optional Finisher-S1, see Chapter 3, "Optional Equipment," in the Reference

Guide.

■ The table below shows all the finishing features that are available with each

different optional unit, and the paper sizes that can be used.

: Available

: Unavailable

Optional Unit

None

Offset Rotate Staple Hole Punch

A4, A4R

Finisher-S1

A3, A4, A4R

(Finisher-S1 + Puncher Unit-Q1

+ Copy Tray-J1)

(

A3, A4, A4R)

( )

A3, A4R

(30 sheets);

A4

(50 sheets)

(

A3, A4R

(30 sheets);

A4

(50sheets) )

(

A3, A4, A4R)

Inner 2 Way Tray-D1

(Inner 2 Way Tray-D1+ Copy

Tray-J1)

( )

A4, A4R

(

A4, A4R)

( ) ( )

3

Collating Copies/Prints

3-31

3

■ If the Collate Mode Is Set:

The copies are automatically collated into sets arranged in page order. The output is as follows:

Originals

Set 1 Set 2 Set 3

Three Copies of Each Page

Collated in

Page Order

IMPORTANT

The Collate mode cannot be used with the following mode(s).

- Copy: Transparency Interleaving

■ If the Group Mode Is Set:

All copies of the same original page are grouped together. The output is as follows:

Originals

Three Copies of Each Page

Grouped by

Page

Group 1 Group 2 Group 3 Group 4

IMPORTANT

The Group mode cannot be used with the following mode(s).

- Copy: Sample Set, Cover/Sheet Insertion, Transparency Interleaving

- Mail Box: Sample Print, Cover/Job Separator

■ If the Staple Mode Is Set:

The copies are automatically collated into sets arranged in page order and stapled in the top left corner.

The output is as follows:

Originals

Set 1 Set 2 Set 3

Three Copies of Each Page

Collated in

Page Order

3-32

Collating Copies/Prints

IMPORTANT

• You cannot select the staple position.

• The Staple mode cannot be used with the following mode(s).

- Copy: Transparency Interleaving

■ If No Finisher Mode Is Set:

If the Collate, Group, and Staple modes are not set, copies are output as follows:

Originals Copies

■ If the Hole Punch Mode Is Set:

The machine punches two holes in the output.

Originals Copy

IMPORTANT

• The Hole Punch mode cannot be used with the following mode(s).

- Copy: Transparency Interleaving

• The machine automatically selects how many holes to punch depending on the selected paper size.

- Two holes: A3, A4, A4R

- Four holes: A3, A4 (for France only)

3

Collating Copies/Prints

3-33

■ If the Rotate Mode Is Set:

If the copies are of the same size, the sheets are automatically collated into sets arranged in page order, and are output in alternating directions as follows:

Originals Copies

3

IMPORTANT

The Rotate mode cannot be used with the following mode(s).

- Copy: Automatic Paper Selection, Cover/Sheet Insertion, Transparency Interleaving

- Mail Box: Automatic Paper Selection, Cover/Job Separator

■ If the Offset Mode Is Set:

The copies are slightly offset vertically in the output tray as follows:

Originals Copies

IMPORTANT

The Offset mode cannot be used with the following mode(s).

- Copy: Transparency Interleaving

3-34

Collating Copies/Prints

Page Order (Collate)

Copying

1

Place your originals

➞ press [Finisher].

NOTE

If Auto Collate in Copy Settings (from the Additional Functions screen) is set to 'On', the Collate or Offset Collate mode is automatically set when you place your originals in the feeder. (See

"Auto Collate," on p. 6-6.)

2

Press [Collate].

3

If the optional Finisher-S1 is attached

Collating Copies/Prints

3-35

3

If the optional Finisher-S1 and Puncher Unit-Q1 are attached

If a finisher is not attached, or only the optional Inner 2 Way Tray-D1 is attached

If you want to hole punches made, press [Hole Punch].

● If you select [Rotate]:

❑

Press [Next]

➞ select [A4] or [A4R].

3-36

Collating Copies/Prints

IMPORTANT

• [Rotate] can be selected only in the following cases:

- If A4 is selected manually

- If A4 is loaded in both the horizontal and vertical directions

- The selected paper source must have Drawer Eligibility For APS/ADS in Common Settings

(from the Additional Functions screen) set to 'On'. (See Chapter 4, "Customizing Settings," in the Reference Guide.)

• When you have selected Automatic Paper Selection for the Remote Mode, make sure to select a

paper size which can be rotated. Otherwise, output will not be rotated.

• If there is no paper which can be rotated, output will be collated without being rotated.

3

Press [OK].

The selected mode is set, and the display returns to the Copy Basic Features screen.

4

Press .

If the original is placed on the platen glass, follow the instructions that appear on the touch panel display

➞ press once for each original. When scanning is complete, press [Done].

Copying starts.

NOTE

• To cancel this setting, press [Finisher]

➞

[Cancel].

• To cancel all the settings and return the machine to the Standard mode, press .

3

Collating Copies/Prints

3-37

3

Mail Box

1

When using the Mail Box function, instead of placing originals, follow the procedure below.

❑

Select the desired inbox number and the document to print.

❑

Press [Print].

❑

Press [Change P Settings].

If necessary, see the screen shots in steps 1 to 6 of "Printing Documents Stored in an

Inbox," on p. 2-17.

The Change Print Settings screen is displayed.

2

Specify the Collate settings in accordance with steps 1 to 3 of

"Copying," on p. 3-35.

3

Press [Start Print].

If there is a current or reserved print job, the document is placed in the queue and is printed after the current or reserved job is complete.

Printing starts.

NOTE

• To cancel this setting, press [Finisher]

➞

[Cancel].

• To cancel all settings and return the machine to Standard Local Print Settings, press [Initial

Settings]. To return to the Inbox Selection screen, press .

Same Page (Group)

Copying

1

Place your originals

➞ press [Finisher].

If necessary, see the screen shot in step 1 of "Copying" in "Page Order (Collate)," on p. 3-35.

NOTE

If Auto Collate in Copy Settings (from the Additional Functions screen) is set to 'On', the Collate or Offset Collate mode is automatically set when you place your originals in the feeder. (See

"Auto Collate," on p. 6-6.)

3-38

Collating Copies/Prints

2

Press [Group].

If the optional Finisher-S1 is attached

If the optional Finisher-S1 and Puncher Unit-Q1 are attached

If a finisher is not attached, or only the optional Inner 2 Way Tray-D1 is attached

If you want hole punches made, press [Hole Punch].

Collating Copies/Prints

3-39

3

● If you select [Rotate]:

❑

Press [Next]

➞ select [A4] or [A4R].

3

IMPORTANT

• [Rotate] can be selected only in the following cases:

- If A4 is selected manually

- If A4 is loaded in both the horizontal and vertical directions

- The selected paper source must have Drawer Eligibility For APS/ADS in Common Settings

(from the Additional Functions screen) set to 'On'. (See Chapter 4, "Customizing Settings," in the Reference Guide.)

• When you have selected Automatic Paper Selection for the Remote Mode, make sure to select a

paper size which can be rotated. Otherwise, output will not be rotated.

• If there is no paper which can be rotated, output will be collated.

3

Press [OK].

The selected mode is set, and the display returns to the Copy Basic Features screen.

4

Press .

If the original is placed on the platen glass, follow the instructions that appear on the touch panel display

➞ press once for each original. When scanning is complete, press [Done].

Copying starts.

NOTE

• To cancel this setting, press [Finisher]

➞

[Cancel].

• To cancel all the settings and return the machine to the Standard mode, press .

3-40

Collating Copies/Prints

Mail Box

1

When using the Mail Box function, instead of placing originals, follow the procedure below.

❑

Select the desired inbox number and the document to print.

❑

Press [Print].

❑

Press [Change P Settings].

If necessary, see the screen shots in steps 1 to 6 of "Printing Documents Stored in an

Inbox," on p. 2-17.

The Change Print Settings screen is displayed.

2

Specify the Group settings in accordance with "Copying," on p. 3-38.

3

Press [Start Print].

If there is a current or reserved print job, the document is placed in the queue and is printed after the current or reserved job is complete.

Printing starts.

NOTE

• To cancel this setting, press [Finisher]

➞

[Cancel].

• To cancel all settings and return the machine to Standard Local Print Settings, press [Initial

Settings]. To return to the Inbox Selection screen, press .

Page Order (Staple)

IMPORTANT

The Staple mode can be set only if the optional Finisher-S1 is attached.

Copying

1

Place your originals

➞ press [Finisher].

If necessary, see the screen shot in step 1 of "Copying" in "Page Order (Collate)," on p. 3-35.

3

Collating Copies/Prints

3-41

3

NOTE

If Auto Collate in Copy Settings (from the Additional Functions screen) is set to 'On', the Collate or Offset Collate mode is automatically set when you place your originals in the feeder. (See

"Auto Collate," on p. 6-6.)

2

Press [Staple]

➞ [OK].

If the optional Finisher-S1 is attached

If the optional Finsher-S1 and Puncher Unit-Q1 are attached

If you want hole punches made, press [Hole Punch].

You cannot select the staple position.

The selected mode is set, and the display returns to the Copy Basic Features screen.

3-42

Collating Copies/Prints

3

Press .

If the original is placed on the platen glass, follow the instructions that appear on the touch panel display

➞ press once for each original. When scanning is complete, press [Done].

Copying starts.

NOTE

• To cancel this setting, press [Finisher]

➞

[Cancel].

• To cancel all settings and return the machine to the Standard Local Print Settings, press [Initial

Settings]. To return to the Inbox Selection screen, press .

Mail Box

1

When using the Mail Box function, instead of placing originals, follow the procedure below.

❑

Select the desired inbox number and the document to print.

❑

Press [Print].

❑

Press [Change P Settings].

If necessary, see the screen shots in steps 1 to 6 of "Printing Documents Stored in an

Inbox," on p. 2-17.

The Change Print Settings screen is displayed.

2

Specify the Staple settings in accordance with "Copying," on p. 3-41.

3

Press [Start Print].

If there is a current or reserved print job, the document is placed in the queue and is printed after the current or reserved job is complete.

Printing starts.

NOTE

• To cancel this setting, press [Finisher]

➞

[Cancel].

• To cancel all settings and return the machine to Standard Local Print Settings, press [Initial

Settings]. To return to the Inbox Selection screen, press .

3

Collating Copies/Prints

3-43

Two-Sided Copying/Printing

3

For the Copying function, this mode enables you to make two-sided copies from one-sided or two-sided originals, or make one-sided copies from two-sided originals. For the Mail Box function, this mode enables you to print two successive pages of a document stored in a User

Inbox, on both sides of a sheet of paper.

IMPORTANT

You may not be able to make two-sided copies/prints on some types of paper, depending on the paper.

NOTE

• If you are copying in the Two-sided mode, align the top edge of the original with the back edge of the

platen glass (by the arrow in the top left corner), or with the back edge of the feeder.

• The Two-sided mode you have selected is displayed above [Two-sided] on the Copy Basic Features

screen.

• Paper used to make two-sided copies/prints must conform to the following specifications:

- Paper size: A3, A4, A4R, A5R (envelopes cannot be used for two-sided copying/printing)

- Paper weight: 64 to 80 g/m

2

1 to 2-Sided

This mode enables you to make two-sided copies from one-sided originals, or to print two successive pages of a document stored in a User Inbox onto both sides of a sheet of paper.

Originals

Copy

IMPORTANT

The 1 2-Sided (Two-Sided Printing) mode cannot be used with the following mode(s).

- Copy: Two-page Separation, Image Combination, Transparency Interleaving

3-44

Two-Sided Copying/Printing

Copying

IMPORTANT

Make sure to place originals with a horizontal (landscape) orientation, such as A4R and A5R, horizontally. If these originals are placed vertically, the back side of the copy is printed upside down.

NOTE

• If there are an odd number of originals, the back side of the last copy is left blank. (The machine's

counter does not count the blank page as a copy.)

• If the Two-sided mode is used with the Different Size Originals mode, the copies of different size

originals will be printed as one-sided copies on paper of their respective sizes. If you want to make two-sided copies with different size originals, you must select the paper size beforehand.

1

Place your originals

➞ press [Two-sided].

3

Two-Sided Copying/Printing

3-45

2

Press [1 2-Sided].

3

To set the orientation of two-sided copies, press [Option]

➞ select the type of two-sided orientation

➞ press [Done].

Details of each item are shown below.

[Book Type]: The front and back sides of the copy will have the same top-bottom orientation.

[Calendar Type]: The front and back sides of the copy will have opposite top-bottom orientations.

The display returns to the Two-sided feature selection screen.

3

Press [OK].

The display returns to the Copy Basic Features screen, and <1 2-Sided> is displayed above

[Two-sided].

4

Press .

If the original is placed on the platen glass, follow the instructions that appear on the touch panel display

➞ press once for each original. When scanning is complete, press [Done].

Copying starts.

NOTE

• To cancel this setting, press [Two-sided] ➞

[Cancel].

• To cancel all the settings and return the machine to the Standard mode, press .

3-46

Two-Sided Copying/Printing

Mail Box

NOTE

• If there are an odd number of pages in a document, the back side of the last print is left blank. (The

machine's counter does not count the blank page as a print.)

• If the Two-sided Printing mode is used together with the Automatic Paper Selection mode, and the

pages that you want to print are of different size, the different sized documents will be printed as one-sided prints on paper of their respective sizes. If you want such pages to be printed as two-sided documents, select the desired paper size beforehand.

1

When using the Mail Box function, instead of placing originals, follow the procedure below.

❑

Select the desired inbox number and the document to print.

❑

Press [Print].

❑

Press [Change P Settings].

If necessary, see the screen shots in steps 1 to 6 of "Printing Documents Stored in an

Inbox," on p. 2-17.

The Change Print Settings screen is displayed.

2

Press [Two-sided Printing].

3

Two-Sided Copying/Printing

3-47

3

Select the desired orientation

➞ press [OK].

3

Details of each item are shown below.

[Book Type]: The front and back sides of the copy will have the same top-bottom orientation.

[Calendar Type]: The front and back sides of the copy will have opposite top-bottom orientations.

If you want to print the first page of each document on the front when documents are merged and the Finisher mode is selected (except for [Group]), press [Non Continuous].

If you want to print continuously without inserting any blank pages between the documents, press [Continuous].

The selected mode is set, and the display returns to the Change Print Settings screen.

4

Press [Start Print].

If there is a current or reserved print job, the document is placed in the queue and is printed after the current or reserved job is complete.

Printing starts.

NOTE

• To cancel this setting, press [Two-sided Printing] ➞

[Cancel].

• To cancel all settings and return the machine to Standard Local Print Settings, press [Initial

Settings]. To return to the Inbox Selection screen, press .

3-48

Two-Sided Copying/Printing

2 to 2-Sided

This mode enables you to make two-sided copies from two-sided originals. If a two-sided original is placed in the feeder, it is automatically turned over so that both sides of the original are copied onto the front and back sides of a copy sheet.

Originals Copy

3

IMPORTANT

• 2 2-Sided copying is available only if the optional Feeder (DADF-N1) is attached.

• The 2 2-Sided mode cannot be used with the following mode(s).

- Copy: Two-page Separation, Image Combination, Transparency Interleaving

NOTE

The 2 2-Sided mode is available for the Copying function only.

1

Place your originals in the feeder

➞ press [Two-sided].

NOTE

If Auto Collate in Copy Settings (from the Additional Functions screen) is set to 'On', the Collate or Offset Collate mode is automatically set when you place your originals in the feeder. (See

"Auto Collate," on p. 6-6.)

Two-Sided Copying/Printing

3-49

2

Press [2 2-Sided].

3

To set the orientation of the originals and the copies, press [Option]

➞ select the type of two-sided orientation for the originals and the copies

➞ press [Done].

Original

[Book Type]: The front and back sides of the original have the same top-bottom orientation.

[Calendar Type]: The front and back sides of the original have opposite top-bottom orientations.

Copy

[Book Type]: The front and back sides of the copy will have the same top-bottom orientation.

[Calendar Type]: The front and back sides of the copy will have opposite top-bottom orientations.

The display returns to the Two-sided feature selection screen.

3-50

Two-Sided Copying/Printing

3

Press [OK].

The display returns to the Copy Basic Features screen, and <2 2-Sided> is displayed above

[Two-sided].

4

Press .

If the original is placed on the platen glass, follow the instructions that appear on the touch panel display

➞ press once for each original. When scanning is complete, press [Done].

Copying starts.

NOTE

• To cancel this setting, press [Two-sided]

➞

[Cancel].

• To cancel all settings and return the machine to the Standard mode, press .

2 to 1-Sided

This mode automatically turns over two-sided originals placed in the feeder to make one-sided copies on different sheets of paper.

Original Copies

3

IMPORTANT

• 2 1-Sided copying is available only if the optional Feeder (DADF-N1) is attached.

• The 2 1-Sided mode cannot be used with the following mode(s).

- Copy: Two-page Separation, Image Combination, Transparency Interleaving

• Make sure to place originals with a horizontal (landscape) orientation, such as A4R and A5R,

horizontally. If these originals are placed vertically, the back side of the copy is printed upside down.

NOTE

• The 2 1-Sided mode is available for the Copying function only.

• If you want to place your two-sided original on the platen glass, use the Job Build mode in Special

Features to execute 2 1-Sided copying. (See "Job Build," on p. 4-50.)

Two-Sided Copying/Printing

3-51

3

1

Place your originals in the feeder

➞ press [Two-sided].

If necessary, see the screen shot in step 1 of "2 to 2-Sided," on p. 3-49.

NOTE

If Auto Collate in Copy Settings (from the Additional Functions screen) is set to 'On', the Collate or Offset Collate mode is automatically set when you place your originals in the feeder. (See

"Auto Collate," on p. 6-6.)

2

Press [2 1-Sided].

To set the orientation of the originals, press [Option]

➞ select the orientation of the originals ➞ press [Done].

Details of each item are shown below.

[Book Type]: The front and back sides of the original have the same top-bottom orientation.

[Calendar Type]: The front and back sides of the original have opposite top-bottom orientations.

The display returns to the Two-sided feature selection screen.

3

Press [OK].

The display returns to the Copy Basic Features screen, and <2 1-Sided> is displayed above

[Two-sided].

3-52

Two-Sided Copying/Printing

4

Press .

Copying starts.

NOTE

• To cancel this setting, press [Two-sided]

➞

[Cancel].

• To cancel all settings and return the machine to the Standard mode, press .

Book to 2-Sided

This feature enables you to make two-sided copies from facing pages, or from the front and back sides of a page in bound originals, such as books and magazines.

•

Left/Right Two-sided

This setting makes two-sided copies from facing pages.

Original Copies

2

3

1

1 2

•

Front/Back Two-sided

This setting makes two-sided copies from the front and back sides of a page.

Original Copies

1

2

2 1

Two-Sided Copying/Printing

3-53

3

IMPORTANT

• The Book 2-Sided mode cannot be used with the following mode(s).

- Copy: Two-page Separation, Cover/Sheet Insertion, Image Combination, Binding Erase, Different Size

Originals, Transparency Interleaving, Image Repeat

• Only A4 paper can be used for Book 2-Sided copying.

• If you select [Front/Back Two-sided], the front side of the first two-sided page and the back side of the

last two-sided page are left blank. (The machine's counter does not count the blank pages as copies.)

• Place your original on the platen glass. The Book 2-Sided mode cannot be used when the original is

placed in the feeder.

NOTE

The Book 2-Sided mode is available for the Copying function only.

1

Place your original on the platen glass

➞ press [Two-sided].

If necessary, see the screen shot in step 1 of "1 to 2-Sided," on p. 3-44.

To make copies in the correct page order, begin copying from the first open page of the book or bound original.

Place your original face down, making sure that its top edge is aligned with the back edge of the platen glass (by the arrow in the top left corner).

2

Press [Book 2-Sided]

➞ [Next].

3-54

Two-Sided Copying/Printing

3

Select the desired type of two-sided layout

➞ press [OK].

Details of each item are shown below.

[Left/Right Two-sided]: The facing pages of a book or bound original are copied onto the front and back sides of a single sheet of paper.

[Front/Back Two-sided]: The front and back sides of the left page, or the front and back sides of the right page, are copied onto the front and back sides of a single sheet of paper.

The display returns to the Copy Basic Features screen, and <Book 2-Sided> is displayed above [Two-sided].

4

Press .

To copy the next two facing pages, turn the page of the original

➞ place your original on the platen glass

➞ press .

Scanning starts.

5

When scanning is complete, press [Done].

Copying starts.

NOTE

• To cancel this setting, press [Two-sided] ➞

[Cancel].

• To cancel all settings and return the machine to the Standard mode, press .

3

Two-Sided Copying/Printing

3-55

3

Scanning Two-Sided Originals

You can set the machine to automatically turn over two-sided originals that are placed in the feeder, and scan each side separately.

IMPORTANT

• The 2-Sided Original mode is available only if the optional Feeder (DADF-N1) is attached.

• The 2-Sided Original mode cannot be used with the following mode(s).

- Mail Box: Two-page Separation, Image Combination

• When you are scanning originals with a horizontal (landscape) orientation, such as A4R or A5R, make

sure to place them horizontally in the feeder. If these originals are placed vertically, the back sides of the originals are scanned upside down.

NOTE

The 2-Sided Original mode is available for the Mail Box function only.

1

Follow the procedure below to specify an inbox.

❑

Select the desired inbox number to display the Document Selection screen.

❑

Press [Scan].

If necessary, see the screen shots in steps 1 to 6 of "Storing Originals into an Inbox," on p.

2-9.

The Scan screen is displayed.

2

Place your originals in the feeder

➞ press [2-Sided Original].

3-56

Scanning Two-Sided Originals

3

Select the type of original

➞ press [OK].

Details of each item are shown below.

[Book Type]: The front and back sides of the original have the same top-bottom orientation.

[Calendar Type]: The front and back sides of the original have opposite top-bottom orientations.

The selected mode is set, and the display returns to the Scan screen.

4

Press .

Scanning starts.

NOTE

• To cancel this setting, press [2-Sided Original]

➞

[Cancel].

• To cancel all settings and return the machine to the Standard Scan mode, press [Initial Settings].

To return to the Inbox Selection screen, press .

3

Scanning Two-Sided Originals

3-57

3

Merging Documents

The Merge Documents mode enables you to print multiple documents, such as scanned documents and documents sent from a computer, as one document if they are stored in the same inbox. You can combine documents with different settings into one document, which is useful when you want to print the following kinds of documents:

•

Documents created with different programmes, or documents created by multiple users for printing and stapling as a single document.

•

Documents combining cutout artwork, transparencies, and data sent from one or more computers, using the Two-sided Printing mode.

IMPORTANT

You can set the Merge Documents mode only if you select multiple documents.

NOTE

• The Merge Document mode is available for the Mail Box function only.

• If you use the Merge Documents mode to combine and print multiple documents, the documents are

printed using Standard Local Print Settings instead of the individual settings of the respective documents. However, the settings of each document are not changed or erased, and remain the same as when the document was created.

• You can change Standard Local Print Settings. (See Chapter 4, "Customizing Settings," in the

Reference Guide.)

3-58

Merging Documents

1

Select the document stored in an Inbox

➞ display the Change Print

Settings screen.

❑

Select the desired inbox number

➞ select the documents to print in the order that you want to print them.

❑

Press [Print].

❑

Press [Change P Settings].

If necessary, see the screen shots in steps 1 to 6 of "Printing Documents Stored in an

Inbox," on p. 2-17.

To select all of the documents in the selected inbox, press [Select All]. If a document is already selected, this key changes to [Clear Selection].

To cancel all documents, press [Clear Selection]. ([Clear Selection] changes to [Select All].)

The Change Print Settings screen is displayed.

2

Press [Merge Documents].

3

[Merge Documents] is displayed only when multiple documents are selected.

3

Press [Start Print].

If there is a current or reserved print job, the document is placed in the queue and is printed after the current or reserved job is complete.

Printing starts.

NOTE

• While the merged documents are being printed, only the name of the first document is displayed

on the screen.

• To cancel all settings and return the machine to Standard Local Print Settings, press [Initial

Settings]. To return to the Inbox Selection screen, press .

Merging Documents

3-59

3

3-60

Merging Documents

Special Copying and Mail Box

Features

This chapter describes the special features of both the Copying and Mail Box functions.

4

CHAPTER

What are Special Features? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-2

Specifying the Special Copying Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-2

Specifying the Special Mail Box Features for Scanning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-4

Specifying the Special Mail Box Features for Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-6

Two-Page Separation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-9

Cover/Sheet Insertion . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-11

Cover/Job Separator . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-17

Transparency Interleaving . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-21

Image Combination. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-25

Copying. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-27

Mail Box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-30

Shifting the Original Image . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-31

Using the Arrow Keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-31

Using the Numeric Keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-33

Margin Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-35

Frame Erase . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-38

Original Frame Erase . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-38

Book Frame Erase . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-42

Binding Erase . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-45

Different Size Originals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-48

Job Build . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-50

Inverting Images . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-54

Image Repeat . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-55

Mirror Image . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-58

Adjusting the Contrast. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-59

4-1

What are Special Features?

4

Special features, such as the Image Combination and Job Build modes, are modes for performing various kinds of editing according to your needs, when copying, printing, or storing documents in an inbox.

IMPORTANT

Depending on the mode, some combinations of modes will not be available. See the corresponding section on each mode.

Specifying the Special Copying Features

1

Place your originals.

2

Press [Special Features].

4-2

What are Special Features?

3

Select the desired mode from the Special Features screen.

Special Features 1/2

Special Features 2/2

IMPORTANT

Depending on the mode, you may have to place your original on the platen glass or in the feeder.

See the corresponding section on each mode for detailed information.

NOTE

If the desired setting is not displayed, press [ ] or [ ] to scroll to the desired setting.

4

What are Special Features?

4-3

4

4

Set the desired mode.

For more information on setting each mode, see the corresponding section.

To set other modes at the same time, repeat steps 3 and 4.

5

Press .

If the original is placed on the platen glass, follow the instructions that appear on the touch panel display

➞ press once for each original. When scanning is complete, press [Done].

Copying starts.

NOTE

• To cancel this setting, follow the procedure below.

- For modes which have a right triangle ( ) on the bottom right of their key:

Example: Frame Erase

Press [Special Features]

➞

[Frame Erase]

➞

[Cancel]

- For modes which do not have a right triangle ( ) on the bottom right of their key:

Example: Job Build

Press [Special Features]

➞

[Job Build]

• To cancel all settings and return the machine to the Standard mode, press .

Specifying the Special Mail Box Features for Scanning

1

Follow the procedure below to specify an inbox.

❑

Select the desired inbox number to display the Document Selection screen.

❑

Press [Scan].

If necessary, see the screen shots in steps 1 to 6 of "Storing Originals into an Inbox," on p.

2-9.

The Scan screen is displayed.

4-4

What are Special Features?

2

Press [Special Features].

3

Select the desired mode from the Special Features screen.

4

IMPORTANT

Depending on the mode, you may have to place your original on the platen glass or in the feeder.

See the corresponding section on each mode for detailed information.

4

Set the desired mode.

For more information on setting each mode, see the corresponding section.

To set other modes at the same time, repeat steps 3 and 4.

What are Special Features?

4-5

4

5

Press .

If the original is placed on the platen glass, follow the instructions that appear on the touch panel display

➞ press once for each original. When scanning is complete, press [Done].

Scanning starts.

NOTE

• To cancel this setting, follow the procedure below.

- For modes which have a right triangle ( ) on the bottom right of their key:

Example: Frame Erase

Press [Special Features]

➞

[Frame Erase]

➞

[Cancel]

- For modes which do not have a right triangle ( ) on the bottom right of their key:

Example: Job Build

Press [Special Features]

➞

[Job Build]

• To cancel all settings and return the machine to the Standard Scan mode, press [Initial Settings].

To return to the Inbox Selection screen, press .

Specifying the Special Mail Box Features for Printing

1

Select the document stored in an Inbox

➞ display the Change Print

Settings screen.

❑

Select the desired inbox number and the document to print.

❑

Press [Print].

❑

Press [Change P Settings].

If necessary, see the screen shots in steps 1 to 6 of "Printing Documents Stored in an

Inbox," on p. 2-17.

The Change Print Settings screen is displayed.

4-6

What are Special Features?

2

Press [Special Features].

3

Select the desired mode from the Special Features screen.

4

4

Set the desired mode.

For more information on setting each mode, see the corresponding section.

To set other modes at the same time, repeat steps 3 and 4.

What are Special Features?

4-7

4

5

Press [Start Print].

If there is a current or reserved print job, the document is placed in the queue and is printed after the current or reserved job is complete.

Printing starts.

NOTE

• To cancel this setting, follow the procedure below.

- Example: Cover/Job Separator

Press [Special Features]

➞

[Cover/Job Separator]

➞

[Cancel]

• To cancel all settings and return the machine to Standard Local Print Settings, press [Initial

Settings]. To return to the Inbox Selection screen, press .

4-8

What are Special Features?

Two-Page Separation

This mode enables you to scan facing pages of a book or bound original, and copy them as two separate pages.

Original Copies

IMPORTANT

• The Two-page Separation mode cannot be used with the following mode(s).

- Copy: Two-sided, Cover/Sheet Insertion, Image Combination, Transparency Interleaving, Different

Size Originals, Binding Erase, Image Repeat

- Mail Box: 2-Sided Original, Different Size Originals, Binding Erase, Image Combination

• Place your original on the platen glass. The Two-page Separation mode cannot be used when the

original is placed in the feeder.

NOTE

• The procedure for storing documents in an inbox is the same as for copying.

• To make two-sided copies of books or bound originals, use the Book 2-Sided copying feature of the

Two-sided mode. (See "Book to 2-Sided," on p. 3-53.)

1

On the Special Features screen, press [Two-page Separation]

➞

[Done].

When placing an original, to make copies in the correct page order, begin scanning from the first open page of the book or bound original. Place your originals face down, making sure that their top edge is aligned with the back edge of the platen glass (by the arrow in the top left corner).

The selected mode is set.

4

Two-Page Separation

4-9

4

IMPORTANT

Place your original on the platen glass. The Two-page Separation mode cannot be used when the original is placed in the feeder.

2

Press .

To scan the next two facing pages, turn the page of the original

➞ place your original on the platen glass

➞ press .

Scanning starts.

3

When scanning is complete, press [Done].

Copying starts.

4-10

Two-Page Separation

Cover/Sheet Insertion

This mode enables you to set the machine to automatically add front and back covers, and sheet insertions or chapter pages using a different type of paper from that used for the main documents. In addition, you can decide whether the front and back covers, and the sheet insertions are copied on as well. Chapter pages are always copied on.

IMPORTANT

• The Cover/Sheet Insertion mode cannot be used with the following mode(s).

- Copy: Group, Offset Group, Rotate Collate, Rotate Group, Book 2-Sided, Two-page Separation,

Image Combination, Transparency Interleaving, Image Repeat, Mirror Image

• If the Cover/Sheet Insertion mode is used with the Automatic Paper Selection mode, Auto Orientation is

not performed.

• You cannot select the Cover/Sheet Insertion mode when the Different Size Originals mode is set with

the Automatic Paper Selection mode.

• If you select the Staple mode when the optional Finisher-S1 is attached, you cannot staple more than 30

sheets of A3 or A4R paper, or 50 sheets of A4 paper, including sheet insertions.

NOTE

• The Cover/Sheet Insertion mode is available for the Copying function only.

• If you are copying on the front cover, back cover, or sheet insertions, these sheets are included in the

count of the total number of copies made. If these sheets are left blank, however, the machine's counter does not count them as copies.

• If you are adding chapter pages, these sheets are included in the count of the total number of copies

made, since chapter pages are always copied on.

■ Front Cover

This setting adds a front cover sheet to each set of copies. You may also copy on the front cover sheet.

Originals Copies

Printed

Front Cover

4

Cover/Sheet Insertion

4-11

■ Back Cover

This setting adds a back cover sheet to each set of copies. You may also copy on the back cover sheet.

Originals

Copies

Printed Back

Cover

4

■ Sheet Insertion

This setting inserts a sheet of paper between copies. This feature is useful when you want to use a blank sheet to help sort out the copies. You may also copy on the sheet insertions.

Originals

Copies

Printed Sheet

Insertion

4-12

Cover/Sheet Insertion

■ Chapter Page

This setting adds chapter pages into the copies. Since the chapter page is always copied/printed on one side, this feature is useful when you want to organize the copies by chapter.

Originals

Copies

Printed

Chapter Page

1

On the Special Features screen, press [Cover/Sheet Insertion].

2

Select the desired Cover/Sheet Insertion feature

➞ press [Next].

4

If you select only [Chapter Page], proceed to the bullet in step 4 that reads: "If you select [Sheet

Insertion] or [Chapter Page]."

You cannot select the [Sheet Insertion] and [Chapter Page] features at the same time.

NOTE

To cancel a selected feature, press that key again.

Cover/Sheet Insertion

4-13

3

Select whether to copy on the front cover, back cover, or sheet insertion

➞ press [Next].

4

If you are setting for two-sided copying, press [Option]

➞ select the side to be copied on ➞ press [Done].

NOTE

• The screens that appear on your machine may differ from those shown here, depending on the

setting in step 2.

• A chapter page is always copied on only one side.

4-14

Cover/Sheet Insertion

4

Make the following settings depending on the feature selected.

NOTE

The display will vary, depending on the feature selected.

● If you select [Front Cover]:

❑

Proceed to step 5.

● If you select [Back Cover]:

❑

Select the side to be copied on

➞ press [Next].

4

● If you select [Sheet Insertion] or [Chapter Page]:

❑

Set all positions where the sheet is to be inserted into copies

➞ press [Next].

Specify the sheet insertion positions using - (numeric keys).

IMPORTANT

You cannot set the sheet insertion position or chapter page on the first page. Set the position starting from the second page.

Cover/Sheet Insertion

4-15

4

NOTE

• You can insert up to 20 sheet insertions or chapter pages.

• If you want to insert six or more sheets, press [ ] to scroll down one page

settings.

➞

continue with your

• To correct a specific sheet insertion page setting, press [ ] or [ ]

press .

➞

press the desired page

➞

5

Select the paper source

➞ press [OK].

The selected mode is set.

IMPORTANT

• Select the same size paper for [Front Cover], [Back Cover], and [Sheet Insertion] (or [Chapter

Page]).

• If you try to set a different paper size for one feature, the paper sizes for the other features are

automatically changed to the new paper size. However, if you are only changing the paper source with the same paper size, the settings for the other features will not change.

NOTE

The display will vary, depending on the mode selected.

4-16

Cover/Sheet Insertion

Cover/Job Separator

If you select multiple documents and set the Merge Documents mode, you can specify the

Cover/Job Separator mode. The Cover/Job Separator mode automatically adds front and back covers, or job separator sheets to divide each document, using a different type of paper from that used for the main document.

IMPORTANT

• The Cover/Job Separator mode cannot be used with the following mode(s).

- Mail Box: Group, Offset Group, Rotate Collate, Rotate Group

• You can set the Cover/Job Separator mode only if you select multiple documents and set the Merge

Documents mode. (See "Merging Documents," on p. 3-58.)

• You cannot print on the front cover, back cover, or job separator sheets.

• If you select the Staple mode when the optional Finisher-S1 is attached, you cannot staple more than 30

sheets of A3 or A4R paper, or 50 sheets of A4 paper, including sheet insertions.

NOTE

• The Cover/Job Separator mode is available for the Mail Box function only.

• Front cover, Back cover, or Job separator sheets are not counted as prints.

■ Front Cover

This setting adds a front cover sheet to each set of prints. You cannot print on the front cover sheet.

Selected Documents Prints

Front Cover

4

Cover/Job Separator

4-17

■ Back Cover

This setting adds a back cover sheet to each set of prints. You cannot print on the back cover sheet.

Selected Documents Prints

Back Cover

4

■ Job Separator

This setting inserts a sheet of paper between documents. You cannot print on the job separator sheets.

Selected Documents Prints

Job Separator

4-18

Cover/Job Separator

1

On the Special Features screen, press [Cover/Job Separator].

2

Select the desired Cover/Job Separator feature(s)

➞ press [Next].

IMPORTANT

You cannot print on the front cover, back cover, or job separator sheets.

NOTE

To cancel a Cover/Job Separator feature, press the feature key again.

3

Select the paper source for each selected feature

➞ press [OK].

4

The selected mode is set.

Cover/Job Separator

4-19

4

IMPORTANT

• Select the same paper size for [Front Cover], [Back Cover], and [Job Separator].

• If you try to set a different paper size for one feature, the paper sizes for the other features are

automatically changed to the new paper size. However, if you are switching to another paper source with the same paper size, the settings for the other features will not change.

NOTE

The screens that appear on your machine may differ from those shown here, depending on the setting in step 2.

4-20

Cover/Job Separator

Transparency Interleaving

When coping onto transparencies loaded into the stack bypass, this mode enables you to automatically add interleaving sheet of paper between each sheet of transparency that is output. The interleaf sheets protect the copied surface of the transparencies. You can also set to copy the content of the transparencies onto interleaf sheets.

IMPORTANT

• The Transparency Interleaving mode cannot be used with the following mode(s).

- Copy: Finisher, Two-sided, Two-page Separation, Cover/Sheet Insertion, Image Combination, Image

Repeat, Mirror Image

• Even if an optional finisher is attached, you cannot use any of the Finisher modes with the Transparency

Interleaving mode.

• Only A4 is available for the Transparency Interleaving mode.

NOTE

• The Transparency Interleaving mode is available for the Copying function only.

• The machine's counter does not count blank interleaf sheets as copies.

• Even if Tray Designation settings are set only for an output tray other than the main unit's output tray,

transparencies and sheet insertions are always output to the main unit's output tray. For instructions on

Tray Designation settings, see Chapter 4, "Customizing Settings," in the Reference Guide.

4

Transparency Interleaving

4-21

■ If You Do Not Want to Print on the Interleaf Sheets:

The [Leave Blank] setting outputs a printed transparency and a blank interleaf sheet alternately.

Originals Copies

Transparencies

4

Blank Interleaf Sheets

■ If You Want to Print on the Interleaf Sheets:

The [Print] setting outputs a printed transparency and a printed interleaf sheet alternately.

Originals Copies

Transparencies

Printed Interleaf Sheets

4-22

Transparency Interleaving

1

On the Special Features screen, press [Transparency Interleaving].

2

Load transparencies into the stack bypass.

3

Select the size of transparencies

➞ press [Next].

4

Transparency Interleaving

4-23

4

Select the paper source for the interleaf sheets

➞ press [Next].

4

5

Select whether to copy the image onto the interleaf sheet

➞ press

[OK].

The selected mode is set.

NOTE

• If you are copying onto the interleaf sheets, these sheets are included in the count of the total

number of copies made.

• The copies are output with the copied side face down, alternating between transparency and

interleaf sheet.

• In the Transparency Interleaving mode, transparencies are loaded from the stack bypass while

interleaf sheets are loaded from a paper drawer.

4-24

Transparency Interleaving

Image Combination

This mode enables you to automatically reduce two, four, or eight originals, as well as two-sided originals or the facing pages of a book, to fit onto one side or both sides of a selected paper

(record) size.

IMPORTANT

• The Image Combination mode cannot be used with the following mode(s).

- Copy: Entire Image, Automatic Paper Selection, Two-sided, Two-page Separation, Cover/Sheet

Insertion, Shift (No. Key Entry), Transparency Interleaving, Different Size Originals, Original Frame

Erase, Book Frame Erase, Image Repeat, Mirror Image

- Mail Box: Doc. Size Select (Auto), 2-Sided Original, Two-page Separation, Different Size Originals,

Original Frame Erase, Book Frame Erase

• Originals copied/scanned in the Image Combination mode must all be the same size. You cannot use

the Image Combination mode with the Different Size Originals mode.

• For the Copying function, you can change the number of copies or settings for the 2-Sided Original

mode before scanning the next original (between jobs), if the original is one of the following types.

• For the Mail Box function, you can change the number of copies or settings for the 2-Sided Original

mode before scanning the next original (between jobs), for the following types of originals.

NOTE

The reduction ratio is automatically set so that the originals fit onto the selected paper (record) size.

■ 2 On 1

This setting reduces two 1-sided originals or one 2-sided original to fit onto one side or both sides of one sheet of paper.

Originals

Copy or

4

Image Combination

4-25

■ 4 On 1

This setting reduces four 1-sided or two 2-sided originals to fit onto one side or both sides of one sheet of paper.

Originals Copy or

4

■ 8 On 1

This setting reduces eight 1-sided or four 2-sided originals to fit onto one side or both sides of one sheet of paper.

Originals

Copy or

4-26

Image Combination

Copying

1

On the Special Features screen, press [Image Combination].

2

Select the original size

➞ press [Next].

If the original is two-sided, press [2-Sided Original]

➞ select the type of two-sided original ➞ press [OK]

➞ [Next].

Details of each item are shown below.

[Book Type]: The front and back sides of the original have the same top-bottom orientation.

[Calendar Type]: The front and back sides of the original have opposite top-bottom orientations.

NOTE

• [2-Sided Original] is available only if the optional Feeder (DADF-N1) is attached.

• To select an inch paper size, press [Inch-size].

• [2-Sided Original] cannot be selected if A6R is the selected original size.

4

Image Combination

4-27

3

Select the desired Image Combination feature

➞ press [Next].

4

If you want to make two-sided copies, press [2-Sided Copy]

➞ select the type of two-sided orientation

➞ press [OK] ➞ [Next].

Details of each item are shown below.

[Book Type]: The front and back sides of the original have the same top-bottom orientation.

[Calendar Type]: The front and back sides of the original have opposite top-bottom orientations.

If you want to specify the image order, press [Option]

➞ select the image order ➞ press [Done]

➞ [Next].

2 On 1

4 On 1 and 8 On 1

4-28

Image Combination

If you do not change the image order by pressing [Option], the images are printed as follows:

2 On 1: Left

➞ Right

4 On 1 and 8 On 1: Upper Left

➞ Upper Right ➞ Lower Left ➞ Lower Right

4

Select the desired paper size

➞ press [OK].

The selected mode is set.

IMPORTANT

You cannot use Automatic Paper Selection in the Image Combination mode.

NOTE

• The machine automatically selects the copy ratio depending on the selected paper size.

• If you set the Image Combination mode, the Center Shift mode is also automatically set.

4

Image Combination

4-29

4

Mail Box

1

Specify the Image Combination mode in accordance with steps 1 to 3

of "Copying," on p. 4-27.

2

Select the record size

➞ press [OK].

The selected mode is set.

NOTE

• To select an inch paper size, press [Inch-size].

• The original is scanned with the reduction ratio automatically set, depending on the selected

record size.

4-30

Image Combination

Shifting the Original Image

You can make copies with the entire original image shifted to the centre or a corner.

IMPORTANT

• The Shift mode cannot be used with the following mode(s).

- Copy: Image Repeat, Mirror Image

• The Shift (No. Key Entry) mode cannot be used with the following mode(s), in addition to the modes

mentioned above.

- Copy: Image Combination

• The Shift mode cannot be selected if you set the Different Size Originals mode in combination with the

Automatic Paper Selection mode.

• If the original and the copy paper are the same size and the copy ratio is set at 100%, the image of the

original is not shifted.

• The default setting is 'Center'.

• If you use the numeric keys to enter the shift position, the original image may be partially cut off on the

copy, depending on the size of the original, the size of the copy paper, and the amount of shift specified.

NOTE

The Shift mode is available for the Copying function only.

Using the Arrow Keys

The [Center Shift/Corner Shift] setting enables you to use the arrow keys on the touch panel display to make copies with the entire original image shifted to the centre or a corner.

Original

Copy with the

Original Image

Shifted to the Centre

Copy with the

Original Image

Shifted to a Corner

4

Shifting the Original Image

4-31

1

On the Special Features screen, press [Shift].

2

Press [Center Shift/Corner Shift]

➞ select the shift direction with an

arrow key

➞ press [OK].

4

The shift direction is the direction that you want the original image moved to, if you first visualize the original image as being face up and appearing in the centre of the copy page.

The selected mode is set.

4-32

Shifting the Original Image

Using the Numeric Keys

The [No. Key Entry] setting enables you to shift the entire image to a position that you specify

Original

Using the Numeric

Keys to Shift the

Position

Copy

120 mm

80 mm

1

On the Special Features screen, press [Shift].

2

Use - (numeric keys) to enter the shift position.

❑

Press [No. Key Entry].

❑

Select the shift direction.

❑

Enter the shift value.

If you enter a value using - (numeric keys) outside the setting range, a message prompting you to enter an appropriate value appears on the screen.

NOTE

• To change a value you entered, select the shift direction

(numeric keys).

➞

enter the correct value using -

• For instructions on entering values in inches, see Chapter 2, "Basic Operations," in the

Reference Guide.

4

Shifting the Original Image

4-33

● Example: To move the original image to the left:

❑

Press the left [ ].

❑

Enter the shift value.

4

● Example: To move the original image in a diagonal direction:

❑

Press the top [ ].

❑

Enter the shift value.

❑

Press the right [ ].

❑

Enter the shift value.

A diagonal arrow pointing in the direction of the shift appears.

3

Press [OK].

The selected mode is set.

4-34

Shifting the Original Image

Margin Mode

This mode enables you to make copies with the entire original image shifted by a designated width to the left, right, top, or bottom in order to create a margin on the copies. Use this mode to make copies ready for placement in ring binders.

Original Left Margin

Selected

Right Margin

Selected

Top Margin

Selected

Bottom Margin

Selected

IMPORTANT

• The Margin mode cannot be used with the following mode(s).

- Copy: Image Repeat, Mirror Image

• The Margin mode shifts the entire original image by the designated width. Therefore, an original whose

image extends all the way to the edges of the sheet may be partially cut off on the copy.

NOTE

• The Left Margin and Right Margin modes enable you to add a margin to only the back sides of the

copies. Therefore, originals that already have a margin can be copied in the 1 2-sided mode or 2

1-Sided mode.

• The Margin mode is available for the Copying function only.

1

On the Special Features screen, press [Margin].

2

Select the desired margin type

➞ press [Next].

4

Margin Mode

4-35

4

IMPORTANT

• If you are using the Margin and Two-sided modes together and copying a document that already

has a margin, follow the instructions below:

- 1 2-Sided: Set the Margin mode for the back only.

- 2 2-Sided: You do not need to set the Margin mode. Proceed to make copies in the usual way.

- 2 1-Sided: Set the Margin mode for the back only.

• If you are using the Margin and Two-sided modes together and copying a document that already

has a left or right margin, follow the instructions below:

- 1 2-Sided: Set the Margin mode for both the front and back.

- 2 2-Sided: Set the Margin mode for both the front and back.

- 2 1-Sided: Set the Margin mode for both the front and back.

NOTE

• The default setting is '10 mm'.

• For instructions on entering values in inches, see Chapter 2, "Basic Operations," in the

Reference Guide.

● If you select [Left Margin] or [Right Margin]:

❑

Press [-] or [+] to set the desired margin width.

4-36

Margin Mode

● If you select [Top Margin] or [Bottom Margin]:

❑

Press [-] or [+] to set the desired margin width.

If you enter a value using - (numeric keys) outside the setting range, a message prompting you to enter an appropriate value appears on the screen.

3

Press [OK].

The selected mode is set.

4

Margin Mode

4-37

Frame Erase

4

This mode enables you to erase shadows and lines that appear when copying (scanning) various types of originals. There are three types of the Frame Erase mode: Original Frame

Erase, Book Frame Erase, and Binding Erase.

IMPORTANT

Combinations of the three Frame Erase modes cannot be set. If you select one of these modes, the previously set mode is cancelled.

Original Frame Erase

This mode erases the dark borders and frame lines that appear around the copy (scanned image) if the original is smaller than the selected paper size. You can also use this mode to create a blank border around the edge of the copy (recorded page).

Copy (A4)

Original (A5)

Original Frame

Erase Selected

Copy (A4)

Original Frame

Erase Not Selected

4-38

Frame Erase

IMPORTANT

The Original Frame Erase mode cannot be used with the following mode(s).

- Copy: Entire Image, Image Combination, Image Repeat, Mirror Image

- Mail Box: Doc. Size Select (Auto), Different Size Originals, Image Combination

NOTE

The procedure for storing documents in an inbox is the same as for copying.

1

On the Special Features screen, press [Frame Erase].

2

Press [Original Frame Erase]

➞ [Next].

4

Frame Erase

4-39

3

Select the original size

➞ press [Next].

4

IMPORTANT

You can set the Original Frame Erase mode only for the original paper sizes shown on the touch panel display.

NOTE

To select an inch paper size, press [Inch-size].

4

Press [-] or [+] to set the frame erase width.

If you enter a value using - (numeric keys) outside the setting range, a message prompting you to enter an appropriate value appears on the screen.

NOTE

• The default setting is '4 mm'. The maximum original frame erase width that you can set is '50

mm'.

• For instructions on entering values in inches, see Chapter 2, "Basic Operations," in the

Reference Guide.

4-40

Frame Erase

● If you want to set the same width for all four borders:

❑

Press [-] or [+] to set the frame erase width.

● If you want to set the top, left, right, and bottom widths independently:

❑

Press [Adjust Each Dim.].

❑

Select the desired frame erase borders

➞ press [-] or [+] to set their respective frame erase widths.

4

To return to the screen for setting the same width for all four borders, press [Adjust All At

Once].

5

Press [OK].

The selected mode is set.

Frame Erase

4-41

4

Book Frame Erase

This mode erases the dark border, as well as centre and contour lines that appear if you are copying (scanning) facing pages in a book or bound original onto a single sheet of paper

(recorded page).

Copy

Book Frame

Erase Selected

Original

Copy

Book Frame

Erase Not

Selected

IMPORTANT

The Book Frame Erase mode cannot be used with the following mode(s).

- Copy: Entire Image, Image Combination, Image Repeat, Mirror Image

- Mail Box: Doc. Size Select (Auto), Different Size Originals, Image Combination

NOTE

The procedure for storing documents in an inbox is the same as for copying.

1

On the Special Features screen, press [Frame Erase].

4-42

Frame Erase

2

Press [Book Frame Erase]

➞ [Next].

3

Select the size of the bound original when it is open

➞ press [Next].

4

IMPORTANT

You can set the Book Frame Erase mode only for the original paper sizes shown on the touch panel display.

NOTE

To select an inch paper size, press [Inch-size].

4

Press [-] or [+] to set the frame erase widths.

If you enter using - (numeric keys) a value outside the setting range, a message prompting you to enter an appropriate value appears on the screen.

Frame Erase

4-43

NOTE

• The default settings are '10 mm' for [Center] and '4 mm' for [Top], [Left], [Right], and [Bottom].

The maximum book frame erase width that you can set is '50 mm'.

• For instructions on entering values in inches, see Chapter 2, "Basic Operations" in the Reference

Guide.

● If you want to set the same width for all four borders:

❑

Press [Sides] and [Center]

➞ press [-] or [+] to set their respective frame erase widths.

4

● If you want to set the top, left, centre, right, and bottom widths independently:

❑

Press [Adjust Each Dim.].

❑

Select the desired frame erase borders

➞ press [-] or [+] to set their respective frame erase widths.

To return to the screen for setting the same width for all four borders, press [Adjust All At

Once].

5

Press [OK].

The selected mode is set.

4-44

Frame Erase

Binding Erase

This mode erases the shadows that appear on copies (scanned image) from binding holes on originals.

Copy

Original

Binding Erase

Selected

Copy

Binding Erase

Not Selected

IMPORTANT

• The Binding Erase mode cannot be used with the following mode(s).

- Copy: Entire Image, Book 2-Sided, Two-page Separation, Image Repeat, Mirror Image

- Mail Box: Two-page Separation

• Do not place originals with binding holes in the feeder, as this may damage the originals.

• When using the Binding Erase mode, the borders you do not select are also erased by 4 mm.

NOTE

The procedure for storing documents in an inbox is the same as for copying.

1

On the Special Features screen, press [Frame Erase].

IMPORTANT

Place your original on the platen glass.

4

Frame Erase

4-45

2

Press [Binding Erase]

➞ [Next].

4

3

Select the border where the binding holes are located

➞ press [Next].

The border is where the binding holes are located on the original, if you visualize the original as being face up.

4-46

Frame Erase

4

Press [-] or [+] to set the frame erase width

➞ press [OK].

If you enter a value using - (numeric keys) outside the setting range, a message prompting you to enter an appropriate value appears on the screen.

The selected mode is set.

NOTE

• The default setting is '18 mm'. The maximum binding erase width that you can set is '20 mm'.

• For instructions on entering values in inches, see Chapter 2, "Basic Operations" in the Reference

Guide.

4

Frame Erase

4-47

4

Different Size Originals

This mode enables you to copy (scan) different size originals with the same widths or different widths, together as one group.

IMPORTANT

• The Different Size Originals mode cannot be used with the following mode(s).

- Copy: Book 2-Sided, Two-page Separation, Image Combination, Image Repeat

- Mail Box: Document Size Select (Manual), Two-page Separation, Original Frame Erase, Book Frame

Erase, Image Combination

• If the originals are placed in the feeder, make sure that the different size originals are of the same weight

(paper type).

• Align the top of the originals with the back edge of the feeder if you are placing originals with different

widths.

• Paper size in which the width of leading edge of each page are different (e.g., A3 and A5) cannot be fed

together.

• If you place originals with different widths in the feeder, the originals may move slightly when fed to the

platen glass. As a result, the images may be scanned and copied as slanted.

• If the Different Size Originals mode is set, the scanning speed may be slower than normal.

• When copying, if the Different Size Originals mode is set in combination with the Shift mode or the

Cover/Sheet Insertion mode, you cannot use the Automatic Paper Selection mode.

• Stapling cannot be performed if you place originals with different widths and make prints as the same

size as the originals.

• When copying, if the Different Size Originals mode is set, Auto Orientation is not performed.

NOTE

• The procedure for storing documents in an inbox is the same as for copying.

• When copying, if the Different Size Originals mode is used with the 1 2-Sided mode, the copies are

output as one-sided copies on paper of their respective sizes if the originals for the front and back sides of a two-sided copy are different in size.

4-48

Different Size Originals

1

On the Special Features screen, press [Different Size Originals].

The selected mode is set.

4

Different Size Originals

4-49

4

Job Build

This mode enables you to scan originals that are too many to be placed at once, by dividing them into multiple batches. You can use both the feeder and the platen glass for scanning. The originals are printed as one document after all of the batches have been scanned.

Originals Copies

IMPORTANT

• You cannot change the copy settings while the machine is scanning originals in the Job Build mode. You

need to set the necessary copy/scan settings beforehand, according to the type of originals or the desired result.

• If you place your originals in the feeder, remove the originals from the original output area when the

scanning of each batch is complete.

• When copying, you can change or specify the following settings before scanning the next batch of

originals (i.e., between batches): the number of copies, Two-sided Original mode, original type, and copy exposure. However, if you specify the Image Combination mode with the Job Build mode, you cannot change the copy exposure and original type.

• When storing a document in an inbox, you can change or specify the following settings before scanning

the next batch of originals (i.e., between batches): the 2-sided Original mode, original type, scan exposure. However, you cannot change the original type and scan exposure while the machine is scanning originals in the Image Combination mode.

4-50

Job Build

NOTE

• The Job Build mode is available only when the optional iR System Expansion Kit is installed. For more

information on the iR System Expansion Kit, see Chapter 3, "Optional Equipment," in the Reference

Guide.

• The procedure for storing documents in an inbox is the same as for copying.

• If you place different size originals in the feeder, set the Different Size Originals mode. (See "Different

Size Originals," on p. 4-48.)

• It is useful to store originals in an inbox first, and print them later using the Merge Documents mode if

you cannot prepare the originals at one time, or if you want to specify different settings for each original.

(See "Merging Documents," on p. 3-58.)

• When copying, if you want to copy one-sided and two-sided originals as two-sided copies, divide the

originals into one-sided and two-sided batches. For example, if the first batch of originals to be copied consists of two-sided originals, set the Two-sided Original mode accordingly. Thereafter, you have to manually set or cancel the Two-sided Original mode for each batch of originals that you scan.

• When storing a document in an inbox, if you want to scan one-sided and two-sided originals and store

them as two-sided documents, divide the originals into one-sided and two-sided batches. For example, if the first batch consists of two-sided originals, set the 2-sided Original mode. Thereafter, you have to manually set or cancel the 2-sided Original mode for each batch of originals that you scan.

4

1

On the Special Features screen, press [Job Build]

➞ [Done].

The selected mode is set, and the display returns to the Copy Basic Features screen.

2

Press .

Scanning starts.

NOTE

To cancel scanning, press [Cancel] or .

Job Build

4-51

3

When scanning is complete, place your next batch of originals

➞ press

.

If you want to change the scan settings, change them before pressing .

4

● If the original is two-sided:

❑

Press [2-Sided Original].

4-52

Job Build

❑

Select the type of two-sided original

➞ press [OK].

Details of each item are shown below.

[Book Type]: The front and back sides of the original have the same top-bottom orientation.

[Calendar Type]: The front and back sides of the original have opposite top-bottom orientations.

Do not forget to set or cancel the Two-sided Original mode, according to the type of originals you place next.

To cancel the Two-sided Original mode, press [2-Sided Original]

➞ [Cancel].

Repeat this step as necessary.

NOTE

[2-Sided Original] is available only if the optional Feeder (DADF-N1) is attached.

4

After the last batch of originals is scanned, press [Done].

4

Copying starts.

Job Build

4-53

4

Inverting Images

This mode enables you to make copies of, or scan and record the original image by inverting black and white.

Original Copy

NOTE

The procedure for storing documents in an inbox is the same as for copying.

1

On the Special Features screen, press [Nega/Posi].

The selected mode is set.

4-54

Inverting Images

Image Repeat

This mode enables you to repeatedly copy the entire original image in either the vertical or horizontal direction. The following two settings are available for the Image Repeat mode.

NOTE

The Image Repeat mode is available for the Copying function only.

■ Automatic Setting

The original image is copied so that the maximum possible number of repeats fit onto the selected paper size.

Original

Copy

4

IMPORTANT

The Image Repeat (Auto) mode cannot be used with the following mode(s).

- Copy: Automatic Paper Selection, Auto Zoom, Auto XY Zoom, Entire Image, Book 2-Sided,

Two-page Separation, Cover/Sheet Insertion, Image Combination, Shift, Transparency Interleaving,

Margin, Different Size Originals, Frame Erase, Mirror Image

Image Repeat

4-55

■ Manual Setting

The original image is copied the specified number of times.

Original Copy

4

Example: If '3 times' is specified, images overlap when copied.

IMPORTANT

The Image Repeat (Manual) mode cannot be used with the following mode(s).

- Copy: Entire Image, Book 2-Sided, Two-page Separation, Cover/Sheet Insertion, Image

Combination, Shift, Transparency Interleaving, Margin, Different Size Originals, Frame Erase, Mirror

Image

1

On the Special Features screen, press [Image Repeat].

2

Set the number of times that you want the image to repeat for both the vertical and horizontal directions.

● If you want to set the number of repeats automatically:

❑

Press [Auto].

4-56

Image Repeat

The default setting is 'Auto'. If [Auto] is already selected, this step is not necessary.

The original image is copied so that the maximum possible number of repeats fit onto the selected paper size.

● If you want to set the number of repeats manually:

❑

Press [-] or [+] to set the number of times that you want the image to repeat.

You can set the number of repeats from 1 to 20.

IMPORTANT

The repeated images may overlap or have gaps between them, depending on the number of repeats that you set.

3

Press [OK].

The selected mode is set.

4

Image Repeat

4-57

Mirror Image

This mode enables you to copy the original image reversed, as if it were a reflection in a mirror.

Original Copy

4

IMPORTANT

The Mirror Image mode cannot be used with the following mode(s).

- Copy: Entire Image, Cover/Sheet Insertion, Image Combination, Shift, Transparency Interleaving,

Margin, Frame Erase, Image Repeat

NOTE

The Mirror Image mode is available for the Copying function only.

1

On the Special Features screen, press [Mirror Image].

The selected mode is set.

4-58

Mirror Image

Adjusting the Contrast

This mode enables you to scan and record, or make copies of the originals with a sharper or softer contrast. To reproduce text or lines with a sharper contrast, use [High] as the setting. To scan/copy originals containing printed photographs or other halftones with a softer contrast, use

[Low] as the setting.

NOTE

The procedure for storing documents in an inbox is the same as for copying.

■ Low

If you make copies, or scan an original containing halftones, such as a printed photograph, using the

Photo mode, the moiré effect (a shimmering, wavy pattern) may occur. However, you can lessen this moiré effect by using [Low] as the setting to produce a clearer copy (image).

Original

Low Set

Copy

Low Not Set

4

■ High

This setting enhances the edges of original images so that faint or fine text is reproduced with a sharper contrast. This setting is particularly suited to scanning and copying blueprints and faint pencil drawn images.

Original

High Set

Copy

High Not Set

Adjusting the Contrast

4-59

4

1

On the Special Features screen, press [Sharpness].

2

Press [Low] or [High] to adjust the sharpness

➞ press [OK].

To copy text or lines clearly, the setting should be towards [High]. To copy originals containing printed photographs or other halftones, the setting should be towards [Low].

The selected mode is set.

4-60

Adjusting the Contrast

5

CHAPTER

Memory Features

This chapter describes the memory features.

Recalling Previous Copy Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-2

Memory Keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-4

Storing Scan/Print/Copy Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-4

Naming a Memory Key . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-7

Recalling Scan/Print/Copy Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-9

Erasing Scan/Print/Copy Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-10

5-1

5

Recalling Previous Copy Jobs

You can recall the three most recent copy jobs and make copies using these settings.

IMPORTANT

• One copy job is defined by setting the number of copies, exposure, zoom, etc., and by pressing or

, when the Auto Clear function is 'On', or by calling up a copy job stored in memory. If one of these keys was not pressed, or if the Auto Clear function is not active, calling up a copy job by pressing

[Recall] is not possible.

• The Standard mode is not stored in Recall memory.

• Identical copy settings are stored only once in Recall memory.

NOTE

• The Recall mode is available for the Copying function only.

• Once stored, the last three copy jobs are kept in memory even if the power is turned OFF.

1

On the Special Features screen, press [Recall].

2

Select [1 Before], [2 Before], or [3 Before].

5-2

Recalling Previous Copy Jobs

3

Verify the settings

➞ press [OK].

The selected mode is set.

NOTE

• If there are more stored copy settings than are currently displayed, you can scroll through the list

by pressing [ ] or [ ].

• You can change the recalled copy settings before making copies.

5

Recalling Previous Copy Jobs

5-3

Memory Keys

5

You can set any possible combination of scan settings, print settings, or copy settings, and then store them in a memory key. There are nine memory keys, and they can be assigned names for increased convenience. This feature is useful for storing frequently used scan, print, and copy settings.

NOTE

• The procedure for storing settings in a memory key is the same in both the Copying and Mail Box

functions.

• The scan, print, and copy settings stored in memory are not erased, even if the power is turned OFF.

Storing Scan/Print/Copy Settings

NOTE

You can store any function or mode in a memory key, except for the Interrupt mode.

1

Specify the copy settings on the Copy Basic Features screen and/or

Special Features screen.

The mode for storing documents in an inbox is set on the scanning screen.

The mode for printing documents in an inbox is set on the Change P Settings screen.

2

On the Special Features screen, press [Mode Memory].

5-4

Memory Keys

3

Press [Store/Erase].

4

Press [Store].

5

Select a key ([M1] to [M9]) for storing the settings

➞ press [Next].

5

Memory Keys

5-5

5

NOTE

• Keys that already have settings stored in them are displayed with a black square ( ) in the lower

right corner of the key.

• If you select a key that already has settings stored in it, the settings are displayed.

• If there are more stored copy settings than are currently displayed, you can scroll through the list

by pressing [ ] or [ ].

● If you select a key without settings:

❑

A screen appears, asking for your confirmation to store the settings. Press [Yes].

To cancel storing the settings, press [No].

The message <Stored in memory.> appears for approximately two seconds on the touch panel display.

The key in which you stored the settings is displayed with a black square ( ) in the lower right corner, and the stored settings are displayed.

● If you select a key that already has settings stored in it:

❑

A screen appears, asking for your confirmation to overwrite the previous settings. Press

[Yes].

To cancel overwriting the settings, press [No].

The message <Stored in memory.> appears for approximately two seconds on the touch panel display.

The stored settings are displayed.

6

Press [Cancel].

5-6

Memory Keys

Naming a Memory Key

1

On the Special Features screen, press [Mode Memory].

2

Press [Store/Erase].

If necessary, see the screen shot in step 3 of "Storing Scan/Print/Copy Settings," on p. 5-4.

3

Press [Register Name].

5

4

Select a key ([M1] to [M9]) to name

➞ press [Next].

Memory Keys

5-7

5

NOTE

• Keys that already have settings stored in them are displayed with a black square ( ) in the lower

right corner of the key.

• If you select a key that already has settings stored in it, the settings are displayed.

• You can also name keys with no settings stored in them.

• If there are more stored copy settings than are currently displayed, you can scroll through the list

by pressing [ ] or [ ].

5

Enter a name

➞ press [OK].

The maximum number of characters that you can enter for a key name is 10.

The assigned name appears on the key.

NOTE

• For instructions on entering characters, see Chapter 2, "Basic Operations," in the Reference

Guide.

• If you press [OK] without entering any characters, the key name reverts to its current name

(default M1 to M9).

6

Press [Cancel].

5-8

Memory Keys

Recalling Scan/Print/Copy Settings

1

On the Special Features screen, press [Mode Memory].

2

Select the key containing the copy settings that you want to recall.

3

Verify the settings

➞ press [OK].

If you select a key that does not have settings stored in it, [OK] is grayed out and you cannot press it. You can select another key that has copy settings stored in it, or press [Cancel].

The selected mode is set.

NOTE

• Recalling settings from memory cancels the current settings.

• You can make changes to the recalled settings.

• If you press another key, the settings stored in that key are recalled.

5

Memory Keys

5-9

5

Erasing Scan/Print/Copy Settings

1

On the Special Features screen, press [Mode Memory].

2

Press [Store/Erase].

If necessary, see the screen shot in step 3 of "Storing Scan/Print/Copy Settings," on p. 5-4.

3

Press [Erase].

4

Select the key containing the copy settings that you want to erase

➞

press [Next].

A screen appears, asking for your confirmation to erase the settings.

5-10

Memory Keys

IMPORTANT

Make sure to check the settings first before erasing them.

NOTE

• Keys that already have settings stored in them are displayed with a black square ( ) in the lower

right corner of the key.

• If you select a key that already has settings stored in it, the settings are displayed.

• If there are more stored settings than are currently displayed, you can scroll through the list by

pressing [ ] or [ ].

5

Press [Yes].

To cancel erasing the settings, press [No].

The message <Erased.> appears for approximately two seconds on the touch panel display.

The stored copy settings are erased.

NOTE

Key names are not erased. For instructions on changing a key name, see "Naming a Memory

Key," on p. 5-7.

6

Press [Cancel].

5

Memory Keys

5-11

5

5-12

Memory Keys

Customizing Settings

This chapter explains how to change the machine's default settings and customize them to suit your needs.

6

CHAPTER

What Are Additional Functions? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-2

Customizing Copy Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-4

Copy Settings Table . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-4

Specifying Standard Keys. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-5

Auto Collate . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-6

Auto Orientation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-7

Setting the Photo Mode for the Copying Function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-8

Changing the Current Standard Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-8

Restoring the Default Copy Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-10

Customizing Mail Box Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-11

Mail Box Settings Table. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-11

Setting/Storing an Inbox . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-12

Initializing an Inbox . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-14

Setting the Photo Mode for the Mail Box Function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-15

Standard Scan Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-15

6-1

6

What Are Additional Functions?

Additional Functions enable you to customize the machine's various settings.

NOTE

Settings specified from the Additional Functions screen are never changed when you press .

1

Press .

The Additional Functions screen is displayed.

2

Select an Additional Functions setting.

3

Press a mode key to specify its settings.

6-2

What Are Additional Functions?

For an overview of all the settings you can change from the Additional Functions screen, see

"Copy Settings Table," on p. 6-4 and "Mail Box Settings Table," on p. 6-11.

NOTE

The Copy Settings screen consist of a list of individual settings. Press [ ] or [ ] to scroll to the desired setting.

4

Specify the desired mode

➞ press [OK].

The selected mode is set.

5

Press [Done] repeatedly until the Basic Features screen appears.

6

What Are Additional Functions?

6-3

Customizing Copy Settings

6

Copy Settings Table

The following items can be stored or set in Copy Settings from the Additional Functions screen.

Item

Standard Key 1 Settings

Standard Key 2 Settings

Auto Collate**

Auto Orientation

Photo Mode

Standard Settings

Initialize Copy Settings

Settings Applicable

Various mode (no settings*)

Various mode (no settings*)

On*, Off

On*, Off

On, Off*

Store, Initialize

Initialize

p. 6-5

Page

p. 6-5

p. 6-6

p. 6-7

p. 6-8 p. 6-8

p. 6-10

An asterisk (*) indicates the default setting.

Two asterisks (**) indicate items that appear only when the appropriate optional equipment is attached.

NOTE

• For instructions on setting the modes not described in this manual, refer to the other manuals listed in

the front of this Copying and Mail Box Guide. (See "Manuals for the Machine," on p. ii.)

• The Copy Settings screen consists of a list of individual settings. Press [ ] or [ ] to scroll to the

desired setting.

6-4

Customizing Copy Settings

Specifying Standard Keys

You can store up to two Standard keys that contain frequently used copy settings on the Copy

Basic Features screen. The settings that can be selected include the Copy Ratio, Finisher, and

Two-sided modes on the Copy Basic Features screen, the keys on the Special Features screen, or the memory keys containing copy settings stored in Mode Memory.

It is useful to have keys that directly access frequently used settings on the Copy Basic

Features screen because they are always displayed while the Copy function is selected.

1

Press

To set Standard Key 2, press [Standard Key 2 Settings].

2

Press [ ] or [ ] to display the desired setting group

➞ select the

desired group.

6

To cancel a Standard key setting, press [No Settings]

➞ [OK] ➞ press [Done] repeatedly until the Copy Basic Features screen appears.

Customizing Copy Settings

6-5

3

Select the setting that you want to store

➞ press [OK].

To cancel storing the setting, press [Cancel].

Example: The stored standard keys appear on the Copy Basic Features screen as shown below.

6

Standard Key 1

Standard Key 2

Auto Collate

If Auto Collate is set to 'On', the machine automatically sets the Collate (Offset Collate) mode when originals are placed in the feeder. This is useful when making multiple sets of copies, because you do not need to remember to select the Finisher mode.

IMPORTANT

The Auto Collate mode is available only if the optional Feeder (DADF-N1) is attached.

NOTE

• If Auto Collate is set to 'On' and an optional finisher is attached, the Offset Collate mode is set. However,

if no finisher is attached, the Collate mode is set instead.

• The default setting is 'On'.

6-6

Customizing Copy Settings

1

Press

2

Select [On] or [Off]

➞ press [OK].

The selected mode is set.

Auto Orientation

If Auto Orientation is set to 'On', the machine uses information, such as the size of the original and the zoom ratio, to determine the most suitable orientation for the specified paper size and automatically rotates the image, if necessary.

NOTE

The default setting is 'On'.

1

Press

2

Select [On] or [Off]

➞ press [OK].

The selected mode is set.

NOTE

• If A4 or A5 originals are enlarged onto A3 copy paper, Auto Orientation is not performed even if

you select [On].

• Only the images of standard size originals, up to A4 paper, can be rotated when the copy ratio is

set to 100%.

• If Automatic Paper Selection is set and the most suitable paper size is not available, the paper

source that is loaded with paper of the same size, even if the orientation is different, is displayed as the optimal paper to use.

6

Customizing Copy Settings

6-7

Setting the Photo Mode for the Copying Function

You can set whether or not to use the Photo mode for the Copying function. When Photo Mode is set to 'On', you can select [Printed Img.] or [Photo] from the Original Type drop-down list on the Copy Basic Features screen.

NOTE

The default setting is 'Off'.

6

1

Press

2

Select [On] or [Off]

➞ press [OK].

The selected mode is set.

Changing the Current Standard Settings

The Standard Settings refers to a combination of copy modes that the machine automatically returns after the power is turned ON, or when is pressed.

The Standard Settings can be changed to suit your needs, or restored to their default settings.

NOTE

The default settings are:

- Copy Quantity: 1

- Paper Selection: Auto

- Copy Exposure/Original Type: Auto

- Copy Ratio: 1:1

6-8

Customizing Copy Settings

Storing New Standard Settings

You can store your own copy settings as the Standard Settings.

To store your own standard settings, specify the desired settings on the Copy Basic Features screen and/or the Special Features screen, and then follow the procedure below.

1

Press

2

Press [Store].

3

Press [Yes].

To cancel storing the currently displayed settings as the Standard Settings, press [No].

The message <Stored in memory.> appears for approximately two seconds on the touch panel display.

The displayed settings are stored as the Standard Settings.

NOTE

The settings displayed are the currently set copy settings. Press [ ] or [ ] to display any copy settings that do not fit into the display area.

6

Customizing Copy Settings

6-9

Initializing Standard Settings

You can restore the Standard Settings to their default settings.

6

1

Press

2

Press [Initialize].

3

Verify the settings

➞ press [Yes].

To cancel initializing the Standard Settings, press [No].

The message <Initialized.> appears for approximately two seconds on the touch panel display.

The Standard Settings are initialized.

Restoring the Default Copy Settings

Modes that have been changed in Copy Settings (from the Additional Functions screen) can be

restored to their default settings. (See "Customizing Copy Settings," on p. 6-4.)

1

Press

2

Press [Yes].

To cancel initializing the Copy Settings, press [No].

The message <Initialized.> appears for approximately two seconds on the touch panel display.

The Copy Settings are initialized.

6-10

Customizing Copy Settings

Customizing Mail Box Settings

Mail Box Settings Table

The following items can be set or stored in Mail Box Settings from the Additional Functions screen.

Item

Inbox Settings

Settings Applicable

Page

Inbox Number: 00 to 99

Register Name: 24 characters maximum

Password: Seven digit number

Doc. Auto Erase: 1, 2, 3, 6, 12 hours; 1, 2, 3*, 7, 30 days; 0 (no limit)

Initialize

p. 6-12

On, Off*

Store, Initialize

p. 6-15 p. 6-15

Photo Mode

Standard Scan Settings

An asterisk (*) indicates the default setting.

NOTE

For instructions on how to set the modes or settings not described in this manual, refer to the other

manuals that come with this machine. See "Manuals for the Machine," on p. ii.

6

Customizing Mail Box Settings

6-11

6

Setting/Storing an Inbox

You can set and store a name and password for an inbox, as well as specify the time that has to elapse before the documents in that inbox are automatically erased.

NOTE

• You can create up to 100 inboxes.

• The numbers for inboxes are 00 to 99.

• Setting a name for an inbox is optional.

• Setting a password for an inbox is optional.

1

Press

2

Select the desired inbox number.

If you enter inbox number using - (numeric keys), make sure to enter a two digit number

➞ press [OK].

If you select an inbox set with a password, enter the password using - (numeric keys)

➞ press [OK].

3

Specify each settings

➞ press [OK].

6-12

Customizing Mail Box Settings

[Register Name]:

Press [Register Name]

➞ enter a new name ➞ press [OK]. The maximum number of characters that you can enter for the inbox name is 24.

<Password>:

If you want to set a password for this inbox, enter the password using - (numeric keys).

You can leave the password blank. You cannot store a password with only zeros as the number, such as <0000000>.

<Doc. Auto Erase>:

Press [ ] or [ ] to set the time that has to elapse before documents in the selected inbox are automatically erased.

The selected mode is set.

IMPORTANT

Since there is no way to check a stored password, make sure that you write down the password that you enter, and keep it in a safe place.

NOTE

• For instructions on entering characters, see Chapter 2, "Basic Operations," in the Reference

Guide.

• The default setting for the time it takes for documents to be automatically deleted is '3' days.

6

Customizing Mail Box Settings

6-13

6

Initializing an Inbox

You can restore a stored inbox name, password, and the document automatic erase time to their default settings.

IMPORTANT

You cannot initialize an inbox if there are documents still remaining in it.

1

Press

2

Select the inbox that you want to initialize.

If you enter inbox number using - (numeric keys), make sure to enter a two digit number

➞ press [OK].

If you select an inbox set with a password, enter the password using - (numeric keys)

➞ press [OK].

3

Press [Initialize].

4

Press [Yes].

To cancel initializing the selected inbox, press [No].

The message <Initialized.> appears for approximately two seconds on the touch panel display.

The selected User Inbox is initialized

6-14

Customizing Mail Box Settings

Setting the Photo Mode for the Mail Box Function

You can select whether or not to use the Photo mode for the Mail Box function. When Photo

Mode is set to 'On', you can select [Printed Img.] or [Photo] from the Original Type drop-down list on the Scan screen for scanning and storing documents in a user inbox.

NOTE

The default setting is 'Off'.

1

Press

2

Select [On] or [Off]

➞ press [OK].

The selected mode is set.

Standard Scan Settings

The Standard Scan Settings refer to a combination of scan settings that the machine automatically returns to after the power is turned ON, or when is pressed.

The Standard Scan Settings can be changed to suit your needs, or restored to their default settings.

NOTE

The default settings are:

- Document Size: Auto

- Record Size: Auto

- Exposure/Original Type: Auto

- Copy Ratio: 1:1 (100%)

6

Customizing Mail Box Settings

6-15

6

Storing the Standard Scan Settings

You can store your own scan settings as the Standard Scan Settings.

To store your own standard scan settings, specify the desired settings on the Scan screen, then

follow the procedure below. (See "Storing Originals into an Inbox," on p. 2-9.)

1

Press

2

Press [Store].

3

Press [Yes].

To cancel storing the currently displayed settings as the Standard Scan Settings, press [No].

The message <Stored in memory.> appears for approximately two seconds on the touch panel display.

The displayed settings are stored as the Standard Scan Settings.

NOTE

The settings displayed are the currently set scan settings. Press [ ] or [ ] to display any scan settings that do not fit into the display area.

6-16

Customizing Mail Box Settings

Initializing the Standard Scan Settings

You can restore the Standard Scan Settings to their default settings.

1

Press

2

Press [Initialize].

3

Verify the settings

➞ press [Yes].

To cancel initializing the Standard Scan Settings, press [No].

The message <Initialized.> appears for approximately two seconds on the touch panel display.

The Standard Scan Settings are initialized.

6

Customizing Mail Box Settings

6-17

6

6-18

Customizing Mail Box Settings

7

CHAPTER

Appendix

This chapter provides the index.

Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-2

7-1

Index

Numerics

1:1, 3-9

1 to 2-Sided, 3-44

2 on 1, 4-25, 4-28

2-Sided Original, 3-56

2 to 1-Sided, 3-51

2 to 2-Sided, 3-49

4 on 1, 4-26, 4-28

8 on 1, 4-26, 4-28

7

A

Adjusting the contrast

High, 4-59

Low, 4-59

Arranging Documents Stored in an inbox, 2-55

Auto Collate, 6-6

Automatic exposure adjustment, 3-6

Auto Orientation, 6-7

Auto XY Zoom, 3-26

Auto Zoom, 3-13

B

Back cover copy, 4-12

Back cover print, 4-18

Binding Erase, 4-45

Blueprints, 4-59

Book Frame Erase

Adjust At All Once, 4-44

Adjust Each Dim., 4-44

Book to 2-Sided

Front/back two sided, 3-53

Left/right two sided, 3-53

Book Type, 3-48

C

Canceling a Job

Using the stop key, 2-33

Using the System Monitor Screen, 2-34

Using the touch panel display, 2-32, 2-33

7-2

Index

While printing, 2-33

While scanning, 2-32

Center/Corner Shift, 4-31

Change Print Setting Screen, 2-6

Changing the name of a document, 2-55

Chapter Page, 4-13

Checking a document's detailed information, 2-57

Collate, 3-32, 3-35

Confirming selected settings, 1-47

Copy Basic Features Screen, 1-2

Copying with different XY copy ratio, 3-18, 3-21

Copying with the same XY copy ratio, 3-17, 3-18

Copy Ratio

Auto XY Zoom, 3-13

Entire Image, 3-16

Preset Zoom, 3-9

Zoom by percentage, 3-11

Zoom Programme, 3-17

Copy settings

Naming, 5-7

Recalling, 5-9

Storing, 5-4

Copy settings table, 6-4

Cover/Job Separator

Back Cover, 4-18

Front Cover, 4-17

Job Separator, 4-18

Cover/Sheet Insertion

Back Cover, 4-12

Chapter Page, 4-13

Front Cover, 4-11

Sheet Insertion, 4-12

Current standard settings, changing , 6-8

D

Default Copy Settings, restoring, 6-10

Different Size Originals, 4-48

Document Name, changing , 2-55

Document Selection Screen, 2-4

E

Enlargement ratio, 3-10

Entire Image

Copy ratio, 3-16

Erase

Copy settings, 5-10

Print settings, 5-10

Scan settings, 5-10

Erase Document After Printing, 2-23

Erasing a document, 2-57

Exposure adjustment

Automatic, 3-6

During copying, 3-8

During printing, 3-8

Exposure adjustment during printing, 3-8

F

Finisher modes

Collate, 3-32

Group, 3-32

Hole punch, 3-33

No finisher mode, 3-33

Offset, 3-34

Rotate, 3-34

Staple, 3-32

Finisher-S1, 3-31

Flow of copy operations, 1-8

Flow of mail box operations, 2-9

Frame Erase

Binding Erase, 4-45

Book Frame Erase, 4-42

Original Frame Erase, 4-38

Front Cover Copy, 4-11

Front Cover Print, 4-17

G

Group, 3-32, 3-38

I

Image Combination

2 on 1, 4-25

4 on 1, 4-26

8 on 1, 4-26

Image Repeat, 4-55

Automatic setting, 4-55, 4-56

Manual setting, 4-56, 4-57

Inbox, 2-4

Inbox Selection Screen, 2-4

Initialize Copy Settings, 6-10

Initializing an Inbox, 6-14

Initializing the Standard Scan settings, 6-17

Interrupting copy/print jobs, 1-14, 1-42

Inverting images, 4-54

J

Job separator, 4-17, 4-18

L

Left Margin, 4-35

M

Mail Box function, 2-2

Mail Box settings table, 6-11

Making scanning with different XY zoom ratio, 3-21

Making scanning with the same XY zoom ratio, 3-18

Manual exposure adjustment, 3-2

Margin mode, 4-35

Memory keys, naming, 5-4

Merge Document, 3-58

Mirror Image, 4-58

Mode Memory, 5-4

Moving a document, 2-58

N

Nega/Posi, 4-54

Numeric keys, 1-12

O

Offset, 3-34

Original Frame Erase, 4-38

Adjust All At Once, 4-41

Adjust Each Dim., 4-41

Original type drop-down list, 3-4

Original type selection, 3-3, 3-4

Overview, 1-2

P

Paper selection, 2-26

Auto, 2-27

Envelope, 2-30

Irregular size, 2-29

Manual, 2-27

Standard, 2-28

Password, 1-9

Photo mode, 3-4, 6-8, 6-15

Index

7-3

7

7

Preset zoom, 3-9

Enlargement, 3-9

Reduction, 3-9

Printing documents stored in an inbox, 2-17

Print Screen, 2-5

Print settings

Erasing, 5-10

Recalling, 5-9

Print Settings Screen, changing , 2-6

R

Recalling

Copy settings, 5-9

Print settings, 5-9

Scan settings, 5-9

Recalling previous copy jobs, 5-2

Reduction ratio, 3-10

Reserving Copy Jobs, 1-29

While the machine is printing, 1-29

While the machine is waiting, 1-29

Reserving print jobs, 2-36, 2-38

Using the stack bypass, 2-41

Resume Copy, 1-26

Rotate, 3-34, 3-36

S

Sample Print, 2-51

Sample Set, 1-44

Scan mode

Erasing, 5-10

Scanning 2-Sided originals, 3-56

Scanning with different XY zoom ratio, 3-18, 3-21

Scanning with the same XY zoom ratio, 3-17, 3-18

Scan screen, 2-7

Select All, 2-20

Selected settings

Cancelling, 1-47

Changing, 1-47

Confirming, 1-47

Setting an Inbox, 6-12

Setting Confirmation, 1-47

Setting the X and Y axes independently, 3-25

Sharpness, 4-59

High, 4-59

Low, 4-59

Sheet insertion, 4-12

Shift

Using the arrow keys, 4-31

Using the numeric keys, 4-33

Shifted to a corner, 4-31

7-4

Index

Shifting the original image, 4-31

Shifted to a corner, 4-31

Shifted to centre, 4-31

Special Feature Screen 1/2, 1-4

Special Feature Screen 2/2, 1-7

StackBypass Setting, 1-32

Standard Key Settings, 6-5

Standard scan settings, 6-15, 6-16

Standard settings, 6-8

Staple, 3-32, 3-41

Finisher-S1, 3-31

Start key, 1-13

Status, 1-28

Stop a copy job

Using the Stop Key, 1-26

Using the System Monitor Screen, 1-27

Using the Touch Panel Display, 1-25

Stop key, 1-14

Store

Copy mode, 5-4

Print mode, 5-4

Scan mode, 5-4

Storing an Inbox, 6-12

Storing Originals into an Inbox, 2-9

Storing originals while printing, 2-36

Storing standard settings, 6-9

System Monitor, 1-27

T

Text mode, 3-4

Text/Photo mode, 3-4

Transparency Interleaving, 4-21

Not printing on the insertion sheets, 4-22

Printing on the interleaf sheets, 4-22

Two-page Separation, 4-9

Two-sided Copying, 3-44

1 to 2-Sided, 3-44

2 to 1-Sided, 3-51

2 to 2-Sided, 3-49

Book to 2-Sided, 3-53

Two-sided Printing, 3-44

Book Type, 3-48

Calendar Type, 3-48

V

Various copying features, 1-2

X

XY Zoom, 3-25

automatically, 3-26

manually, 3-25

Z

Zoom, 3-17

Zoom by percentage, 3-11

Zoom programme, 3-17

Different XY copy (zoom) ratio, 3-18, 3-21

Same XY copy (zoom) ratio, 3-17, 3-18

Index

7-5

7

7

7-6

Index

Canon

Canon Inc.

30-2, Shimomaruko 3-chome,

Ohta-ku, Tokyo 146-8501, Japan

Europe, Africa and Middle East

Canon Europa N.V.

P.O. Box 2262,

1180 EG Amstelveen, Netherlands

Canon Middle East FZ-LLC

P.O. Box 27616

Dubai

United Arab Emirates email: [email protected]

Specifications subject to change without notice.

© Canon Europa N.V. 2005