SafeCom Go Ricoh Administrator`s Manual

Nuance SafeCom Go Ricoh

Administrator’s Manual

D60703-21

September 2013

Trademarks: Nuance, the Nuance logo, SafeCom, SafeCom Go, SafeCom P:Go,

SafeCom ePay and the SafeCom logo are trademarks of Nuance

Communications, Inc. or its affiliates in the United States and/or other countries. All other trademarks referred to herein are the property of their respective owners. Nuance Communications, Inc. cannot be held responsible for any technical or typographical errors and reserves the right to make changes to products and documentation without prior notification.

Third Party Software: This software may contain third party software which requires notices and/or additional terms and conditions. Such required third party software notices and/or additional terms and conditions are located in the SafeCom Third Party Notice document.

Patent: Nuance Communications, Inc. has received the following British patent

GB 2350 713 B, US patent US 6,952,780 B2 and Europe EUR EP1 120 701.

© Copyright 1995 - 2013 Nuance Communications, Inc. All rights reserved

D60703-21

Nuance Communications, Inc.

Lautrupvang 12

DK-2750 Ballerup

Denmark

Phone: +45 4436 0240

E-mail: [email protected]

Web: safecom.eu

2

Table of contents

1 Introduction ............................................................................................5

1.1

1.2

1.3

1.4

1.5

1.6

1.7

SafeCom Go Ricoh.......................................................................... 5

Requirements ............................................................................... 5

SafeCom Go Ricoh products .............................................................. 8

SafeCom P:Go Ricoh products ........................................................... 9

SafeCom ID devices ...................................................................... 10

About this manual ........................................................................ 11

Document history ........................................................................ 12

2 SafeCom Go Ricoh................................................................................... 14

2.1

2.2

2.3

2.4

2.5

2.6

2.7

2.8

Overview ................................................................................... 14

SafeCom Go Ricoh hardware installation ............................................ 14

2.2.1

Newer devices type F, H, I, J, K, L, N, O and U .................... 15

Increase Heap and Stack sizes on Ricoh device ..................................... 15

Ricoh Java software installation ...................................................... 16

SafeCom Go Ricoh software installation ............................................. 16

2.5.1

Send SafeCom Go Ricoh (*.b87) file ................................... 16

Additional configuration ................................................................ 17

2.6.1

Enable SafeCom Smart Scan ............................................ 17

SafeCom Go Ricoh web interface ..................................................... 17

2.7.1

2.7.2

2.7.3

2.7.4

2.7.5

2.7.6

2.7.7

2.7.8

2.7.9

2.7.10

SafeCom Go Ricoh – How to ............................................................ 32

2.8.1

2.8.2

2.8.3

2.8.4

2.8.5

2.8.6

2.8.7

2.8.8

2.8.9

2.8.10

2.8.11

2.8.12

2.8.13

2.8.14

2.8.15

2.8.16

2.8.17

2.8.18

2.8.19

2.8.20

2.8.21

Login to the SafeCom Go Ricoh web interface ...................... 17

Information web page ................................................... 18

Configuration web page ................................................. 19

Configuration web page – printers .................................... 25

Configuration web page - MP 171, MP 201F, MP 201SPF .......... 27

Register web page........................................................ 29

Log web page ............................................................. 30

Language web page ...................................................... 31

Password web page ...................................................... 31

Advanced web page ...................................................... 32

Get the SafeCom Go Ricoh software .................................. 32

Specify SafeCom server ................................................. 33

Resend configuration .................................................... 34

Register device ........................................................... 34

Set password to prevent unauthorized access ...................... 34

Check SNMP settings ..................................................... 34

Select user identification – user code or card ....................... 35

Login with Windows without specifying the domain ............... 35

How to make SafeCom stay always on top ........................... 35

Enable copy control and access control to other functions ....... 35

Enable E-mail ............................................................. 37

Enable Send to Fax ....................................................... 38

Enable SafeCom Smart Scan ............................................ 39

Enable Address Book ..................................................... 39

Control max length of encryption keys ............................... 40

Control user access rights .............................................. 40

Enable single sign-on for Nuance DigiDocFlow ...................... 40

Enable single sign-on for NSi AutoStore .............................. 40

Enable Extended Feature Shortcut .................................... 41

Restore factory default ................................................. 42

2.9

2.8.22

Determine the version ................................................... 42

Uninstall SafeCom Go Ricoh ............................................ 42

All printing through SafeCom .......................................................... 42

2.10

Install SafeCom Go Ricoh via web page .............................................. 43

D60703-21 3

3 Using SafeCom Go Ricoh ........................................................................... 44

3.1

Ricoh Aficio MFPs ........................................................................ 44

3.1.1

3.1.2

3.1.3

3.1.4

3.1.5

3.1.6

3.1.7

3.1.8

3.1.9

Control panel.............................................................. 44

Login ........................................................................ 44

Pull print ................................................................... 46

Copy ........................................................................ 47

E-mail ...................................................................... 48

Send to Fax ................................................................ 50

Smart Scan ................................................................. 51

Address Book .............................................................. 52

Logout ...................................................................... 54

Register card at device .................................................. 54

Register card with Windows logon .................................... 54

Register card with PUK code ........................................... 54

3.2

3.1.10

3.1.11

3.1.12

Ricoh Aficio MP 171, SP 201F, SP 201SPF ............................................ 55

3.2.1

3.2.2

3.2.3

3.2.4

3.2.5

Control Panel.............................................................. 55

Login with card ........................................................... 55

Pull Print ................................................................... 55

Copy ........................................................................ 55

Logout ...................................................................... 55

4 Using SafeCom P:Go Ricoh ........................................................................ 56

4.1

Pull Print ................................................................................... 56

5 Troubleshooting ..................................................................................... 57

5.1

5.2

5.3

5.4

5.5

5.6

5.7

SafeCom Go Ricoh Device Trace Facility ............................................. 57

SafeCom Help Desk Assistant .......................................................... 57

SafeCom Administrator: Cannot add Pull Device with no MAC Address ........ 57

Unable to save changes to driver list ................................................. 57

Unable to detect USB reader .......................................................... 58

USB reader unresponsive ............................................................... 58

Device stuck due to paper jam ........................................................ 58

6 Regulatory information ............................................................................ 59

7 Index ................................................................................................... 60

D60703-21 4

1 Introduction

1 Introduction

1.1 SafeCom Go Ricoh

SafeCom Go Ricoh is the internal solution for Ricoh MFPs. It integrates with the touch-screen control panel of the Ricoh MFP and offers user authentication by code and/or card. The Ricoh MFPs are also supported when sold under the

Gestetner, Lanier, Nashuatec, Rex-Rotary and Savin brands.

SafeCom Go Ricoh works together with the SafeCom G4 Server software and is designed to help companies and organizations gain control over their printing costs and document security. The SafeCom solution can be enhanced with addon modules to build customer specific and scalable solutions.

1.2 Requirements



SafeCom Go Ricoh supports all MFPs in Table 1 and printers in Table 2

with the listed JVM version and installed Java VM Card.



SafeCom device license.



SafeCom ID device license



MFP must be connected to the network.



MFP/printer must have a hard disk



If users are to be identified by card a SafeCom ID Device needs to be installed at the MFP.

Note: During printing activity it is not possible to scan or copy.

D60703-21 5

1 Introduction

Table 1 SafeCom Go Ricoh supported Ricoh MFPs

MFP

SafeCom

Go

237xxx MP C3003SP, MP C3503SP,

MP C4503SP, MP C5503SP,

MP C6003SP

MP 2001SP, MP 2501SP

MP 6002, MP 7502,

MP 9002

MP 301, MP C305

MP 4002, MP 5002,

MP C3002, MP C3502,

MP C4502, MP C5502

MP 2352SP,

MP 2852SP, MP 3352SP

MP C300, MP C400,

MP C2051, MP C2551,


MP C4501SP,

MP C5501SP,

MP C6501SP

MP C7501SP,

SP 5200S, SP 5210SF

MP 2852, MP 3352

MP 171,

MP 201F, MP 201SPF

MP 6001,

MP 7001,

MP 8001, MP 9001,

Pro 907EX, Pro 1107EX,

Pro 1357EX

MP 2851, MP 3351,

MP 4001, MP 5001

MP C2050, MP C2550,

MP C2800, MP C3300,

MP C4000, MP C5000

MP 2550, MP 3350,

MP 4000, MP 5000,

MP C6000, MP C7500

MP 1100, MP 1350,

MP 5500, MP 6000,

MP 6500, MP 7000,

MP 7500, MP 8000,

MP 9000,

MP C2000, MP C2500,

MP C3000, MP C3500,

MP C4500,

Pro906EX, Pro1106EX,

Pro1356E

210xxx

210xxx

210xxx

210xxx

147xxx

147xxx

120xxx

100xxx

090xxx

090xxx

060xxx

030xxx

VM Card

Type

-

U

-

U

-

-

N

L

J

-

I

F

C

JVM version

11.x

10.x

10.x

10.x

10.01

7.15

7.15

6.07

5.04

4.17

4.17

4.17

2.12

D60703-21 6

1 Introduction

Table 2 SafeCom P:Go Ricoh supported Ricoh printers

SP 4310N,

SP 5200DN

Printer

SP C431DN, SP 5210DN

SP C320DN, SP C430DN,

SP 4210N,

SP C820DN, SP C821DN


SafeCom

P:Go

150xxx

150xxx

110xxx

080xxx

VM Card

Type

-

O

K

H

JVM version

7.02

7.02

5.04

4.17

D60703-21 7

1 Introduction

1.3 SafeCom Go Ricoh products

SafeCom Go Ricoh


Type N


Type L


Type J


Type I



MP C6003SP,

MP 2352SP, MP 2852SP, MP 3352SP ,

MP C300, MP C400,

MP C2051, MP C2551,




MP 2851, MP 3351,

MP 4001, MP 5001,

SP 5200S, SP 5210SF

MP C3002, MP C3502

MP 6002, MP 7502, MP 9002,

MP 4002, MP 5002,

MP C4502, MP C5502,

Order license and USB ID device separately.

Devices are supplied with Java VM Card.

MP 2852, MP 3352


Java VM Card Type N is required and MUST be ordered through a Ricoh reseller.

MP 171,

MP 201F, MP 201SPF


Java VM Card Type L is required and MUST be ordered through a Ricoh reseller.

MP 6001, MP 7001,

MP 8001, MP 9001,

Pro 907EX, Pro 1107EX, Pro 1357EX


Java VM Card Type J is required and MUST be ordered through a Ricoh reseller.

MP C2050, MP C2550,

MP C2800, MP C3300,

MP C4000, MP C5000


Java VM Card Type I is required and MUST be ordered through a Ricoh reseller.

D60703-21 8

1 Introduction


Type F


Type C

MP 2550, MP 3550,

MP 4000, MP 5000,

MP C6000, MP C7500


Java VM Card Type F is required and MUST be ordered through a Ricoh reseller.

MP 1100, MP 1350, MP 5500, MP 6000, MP 6500,

MP 7000, MP 7500, MP 8000, MP 9000,

MP C2000, MP C2500, MP C3000, MP C3500,

MP C4500, Pro906EX, Pro1106EX, Pro1356E

SafeCom Ricoh SD ID Kit: SafeCom Go Ricoh SD

Card, SD ID Kit, a switch mode power supply (Input:

100-240V~, 50-60Hz/150mA, Output: 5V, 1.0A).

Order license and serial ID device separately.

Java VM Card Type C is required and MUST be ordered through a Ricoh reseller.

Identification by USB ID device is possible if the MFP has a USB port (extra Ricoh accessory). However, you still need the SD ID Kit to have copy control.

1.4 SafeCom P:Go Ricoh products

SafeCom P:Go Ricoh

SP C431N, SP 5210DN


Devices are supplied with Java VM Card.


Type O


Type K


Type H

SP C320DN, SP C430N

SP 4310N, SP 5200DN


Java VM Card Type O is required and MUST be ordered through a Ricoh reseller.

SP 4210N, SP C820DN, SP C821DN


Java VM Card Type K is required and MUST be ordered through a Ricoh reseller.



Java VM Card Type H is required and MUST be ordered through a Ricoh reseller.

D60703-21 9

1 Introduction

1.5 SafeCom ID devices

Table 3 SafeCom Go Ricoh supported SafeCom ID Devices

Identification Method

USB p/n

Serial p/n

SafeCom AWID Reader

SafeCom Bar Code Scanner

SafeCom Bar Code Reader

SafeCom Casi-Rusco Reader

SafeCom Cotag Reader

SafeCom EM Reader [E]

SafeCom EM Reader [R]

SafeCom Felica Reader

SafeCom HID Reader 35 bit [E]

SafeCom HID Reader 35 bit [R]

SafeCom HID Reader 37 bit

SafeCom iCLASS Reader [E]

SafeCom iCLASS Reader [R]

SafeCom Indala Reader 26bit

SafeCom Indala Reader 29bit

SafeCom IoProx

SafeCom Legic Reader [E]

SafeCom Legic Reader [R]

SafeCom Magnetic Card Reader (Tr 1)



SafeCom Magnetic Card Reader DD (Tr 1)



SafeCom Mifare Reader [E]

SafeCom Mifare Reader [R]

SafeCom Nedap Reader

SafeCom NexWatch Reader

654120

654420

670420

651020

658420

679120

679420

692010

691020

692020

970120

970420

653020

698420

696020

694120

694020

652420

678020

674120

674420

697420

673120

673420

671120

696010 n/a

694010

652010

674110

697310

673110

671110

654110

670010

651010

658010

679110

959010

954010

657010

970110

978990

698010

Additional information about the ID devices is available in SafeCom G4

Administrator’s Manual D60650.

Note: ID devices require unique ID Device Licenses. SafeCom ID devices come

with ID device licenses, whereas ID device licenses for 3 rd

be purchased separately.

party ID devices must

D60703-21 10

1 Introduction

SafeCom Smart Printing



SafeCom Smart Printing Administrator’s Quick Guide D10600

How to install a SafeCom Smart Printing solution.

SafeCom G4



SafeCom G4 Administrator’s Manual D60650

A comprehensive Manual that the administrator should consult to make a successful SafeCom solution. Includes information about SafeCom

Tracking, SafeCom Rule Based Printing, SafeCom Client Billing, and

SafeCom Pay.




SafeCom Go Ricoh Administrator’s Manual D60703 (this manual)

Manual on how to install, configure and use SafeCom Go Ricoh.



SafeCom Go Ricoh User’s Guide D20703

User's Guide on how to use SafeCom Go Ricoh.

1.6 About this manual

This manual applies to Nuance SafeCom G4 Server version S82 070.510*01 and

Nuance SafeCom Go Ricoh S87 nnn.020*16.

This manual is organized as follows:



Chapter 1 Introduction lists the supplied SafeCom documentation, system

requirements and describes how this manual is organized.



Chapter 2 SafeCom Go Ricoh describes the installation and the web

interface of the internal solution for Ricoh MFPs.



Chapter 3 Using SafeCom Go Ricoh describes how to interact with the

Ricoh MFP’s control panel when SafeCom Go Ricoh is installed.



Chapter 4 Using SafeCom P:Go Ricoh describes how to login by card and

Pull Print on Ricoh printers.



Chapter 5 Troubleshooting, contains hints for troubleshooting.



Chapter 6 Regulatory information, contains regulatory information.

D60703-21 11

1 Introduction

1.7 Document history

Revision D60703-21



Nuance SafeCom G4 Server version S82 070.510*01 and




Support for Ricoh MFPs:

MP C3003SP, MP C3503SP, MP C4503SP, MP C5503SP and MP C6003SP.



Support for Cosmetic changes.



Added information about front panel USB slot being unreliable (5.6)



Added information on how to deal with stuck jobs during paper jams (5.7)

Revision D60703-19







Edited section 2.7.8 Language web page; it is not possible to add

languages



Ricoh type B models are no longer supported; removed from manual



Added section 5.5 Unable to detect USB reader



Option to configure default resolution (3.1.5, 3.1.7)



MFP/printer must have a hard disk (1.2)



New configuration option for MP 6002, MP 7502, MP9002, MP301, MP

C305, MP4002, MP 5002, MP C3002, MP C3502, MP C4502, MP C5502:

option to configure shortcut icons on SafeCom home screen (2.7.3),

allowing users to jump directly to the copy function, for example.



Upload log to server (2.7.7)

Revision D60703-18







Support for Ricoh MFPs: MP 6002, MP 7502, MP 9002, MP C305, MP 301

(1.2).



Added section 5.4 Unable to save changes to driver list



Support for SafeCom Smart Scan (2.8.13).

Revision D60703-17



SafeCom Go Ricoh version S87 nnn.020*10



Support for Ricoh MFPs: MP 4002, MP 5002, MP C3002, MP C3502,

MP C4502, MP C5502.



New feature, called job build, allows scanning of multiple documents to a single file when sending E-mails.



Support for User access rights (2.8.16).



Support for delegated print.

D60703-21 12

1 Introduction

Revision D60703-16






Corrected to reflect that SP 5200S, SP 5210SF and SP 5210DN does not require Java VM Card.

Revision D60703-15






Support for Ricoh MFPs: MP 171, MP 201F, MP 201SPF, MP 2352SP,

MP 2852, MP 2852SP, MP 3352, MP 3352SP, SP 5200S, SP 5210SF.



Support for Ricoh printers: SP 4310N, SP 5200DN, SP 5210DN.



The MP 171, MP 201F and MP 201SPF have a different configuration web

page (2.7.5) and user control panel (3.2). Supports login by card only.

Revision D60703-14






Updated to reflect SafeCom G3 Server version S82 070.410*07.



Resend configuration (2.8.3).



The document list can now be set up to show newest documents first. The

Configuration web page features the check box "Show newest first".

Revision D60703-13






Support for Ricoh MFPs: MP C300, MP C400, MP C2051, MP C2551, MP

C3001SP, MP C3501SP, MP C4501SP, MP C5501SP, MP C6501SP and MP

C7501SP.



Support for Ricoh printers: SP C320DN, SP C430DN, and SP C431DN.



The main screen will show the name of the logged in user. If the user is a

Pay user, the credits is also shown.



Support for single sign-on for NSi AutoStore (2.8.18).



New section on How to Uninstall SafeCom Go Ricoh (2.8.22).

Revision D60703-12






Updated to reflect the introduction of SafeCom G3 Server.

Revision D60703-11






Support for device with embedded Java and Java Type J and K devices.



Possible to control default scan settings for E-mail (2.8.11) and Send to

Fax (2.8.12).



Supports SafeCom G3 Server features: Unicode and Enhanced encryption.



Added section: Control max length of encryption keys (2.8.15).

D60703-21 13

2 SafeCom Go Ricoh

2 SafeCom Go Ricoh

2.1 Overview

Make sure the SafeCom G4 Server software installation has been completed as described in theSafeCom Smart Printing Administrator’s Quick Guide D10600.

1. SafeCom Go Ricoh hardware installation:



Newer devices Type F, H, I, J, K, L, N and O (2.2.1).

2.

Increase heap and stack sizes on Ricoh device (2.3).

3. Ricoh Java software installation:



Newer devices Type C, F, H, I, J, K, L, N and O.

4.

SafeCom Go Ricoh software installation (2.5).

5.

Additional configuration (2.6).

2.2 SafeCom Go Ricoh hardware installation

Refer to the appropriate section:



If the device has Java embedded connect the USB SafeCom ID Device to

the device’s USB port and proceed to section 2.5.

Note: ID devices require unique ID Device Licenses. SafeCom ID devices

come with ID device licenses, whereas ID device licenses for 3 rd devices must be purchased separately.

party ID



Newer devices Type F, H, I, J, K, L and O (2.2.1).

D60703-21 14


2.2.1 Newer devices type F, H, I, J, K, L, N, O and U

Install the VM Card (SD card) that was supplied by Ricoh:

1. Press the operation switch to turn off power. Wait for the On indicator to go off (stop blinking) and then turn off the main power switch. Disconnect the power cable.

2. Locate the printer’s SD card slots (typically located at the rear of the printer near the RJ-45 network socket). On some printers you have to remove a plastic cover first.

3. Insert the SD card labeled VM Card in SD card slot 2 or 3.

Install SafeCom ID Device:

4. Connect the USB SafeCom ID Device to the device’s USB port.

Note: ID devices require unique ID Device Licenses. SafeCom ID devices

come with ID device licenses, whereas ID device licenses for 3 rd

party ID

devices must be purchased separately.

Reconnect power:

5. Connect the power cable. Turn on the main power switch. Press the operation switch to turn on power.

6. The printer’s control panel displays Please wait… for 30 seconds.

Proceed to section 2.3.

2.3 Increase Heap and Stack sizes on Ricoh device

1. Open a web browser and enter the printer’s address.

Use of JavaScript (Active Scripting) must be enabled.

2. Click Login and enter Login User Name (admin) and Login Password (by default there is no password) and then click Login.

3. Click Configuration on the left menu.

4. Under Extended Feature Settings click Administrator Tools.

5. Change Heap Size to minimum 16 MB (on Ricoh Type C set it to 10 MB).

6. Change Stack Size to 64 KB.

7. Click Apply.

8. Restart the printer.


D60703-21 15


2.4 Ricoh Java software installation

Install the JavaTM platform:





4. Under Extended Feature Settings click Install.

5. Select SD Card Slot.

6. Click Display Extended Feature List.

7. In Install to select SD Card Slot N, where N is the slot with the VM Card.

8. In Auto Start click On.

9. On the Extended Feature List click JavaTM Platform.

10. Click Install.

11. On the Confirm web page click OK.


2.5 SafeCom Go Ricoh software installation

2.5.1 Send SafeCom Go Ricoh (*.b87) file

1. Make sure the printer is powered on and ready.

2. Start SafeCom Administrator and login to the server.

3. Invoke the Add device function from the A) Devices menu, B) System

overview or C) SafeCom Assistant as part of step 2 Add a SafeCom Pull

Printer.

4. Enter the Printer address. Click Next.

Printer address:

5. Information is retrieved from the device to establish the type of device.

Click Next.

6. On the Settings tab specify the properties of the device (Duplex

supported and Color supported).

7. Click Add to register the device and save it in the database.

8. Browse to the SafeCom Go Ricoh Software file. Example: 090xxx.b87.

9. Click Send to send the SafeCom Go Ricoh Software (*.b87) file to the

device. If file is not present you need to get the file first (2.8.1).

10. The printer restarts and after a few minutes the printer’s control panel says Ready. After another 2-7 minutes (depending on model) the control panel will say Loading SafeCom. After 1-2 minutes more a SafeCom login message is displayed.

11. Open the Configuration web page (2.7.3) and specify the SafeCom server

(2.8.2).

D60703-21 16


2.6 Additional configuration



How to make SafeCom stay always on top (2.8.9)



Enable copy control and access control to other functions (2.8.10)



Enable E-mail (2.8.11)



Enable Send to Fax (2.8.12)

2.6.1 Enable SafeCom Smart Scan

The SafeCom Smart Scan feature allows users to scan a document and then manage or download the scanned files from either the SafeCom Web Interface

(SafeCom G4 Web Interface Administrator’s Manual D60651) or from the

SafeCom Move (SafeCom G4 Administrator’s Manual D60650).

1. Open the Configuration web page (2.7.3).

2. Scroll to the Device section and check Smart Scan.

3. Click Apply.

• Enable Address Book

• Enable single sign-on for Nuance DigiDocFlow (2.8.17)

2.7 SafeCom Go Ricoh web interface

The SafeCom Go Ricoh web interface adheres to the structure and design of the

Ricoh Embedded Web Server. The SafeCom Go Ricoh web interface consists of two parts, 1) a public part, namely the Information web page and 2) a password-protected part.

2.7.1 Login to the SafeCom Go Ricoh web interface

1. Open a web browser and enter the printer’s address followed by

:8080/safecom.

Example: http://172.16.6.55:8080/safecom

Note: Use of JavaScript (Active Scripting) must be enabled.

2. Click Configuration on the left menu to access the SafeCom

Configuration web page. Enter user name (admin) and password (nimda).

Click OK.

D60703-21 17


2.7.2 Information web page

The Information web page shows version and configuration summary.

1. Click SafeCom on the menu to access the Information web page.

If you have a support issue, use Mail to SafeCom Support. In your email to [email protected], describe the issue in enough detail that

SafeCom can reproduce the problem.

Note: When the Information web page is opened, the above information and

additional debug information is copied to the clipboard. The information can be pasted into an editor such as Notepad or into the body of your e-mail

message by pressing CTRL+ V.

D60703-21 18


2.7.3 Configuration web page

Use the Configuration web page to configure your SafeCom Go Ricoh MFP, as described below.

The configuration web page for printers is described in section 2.7.4.

The configuration web page for Ricoh MP 171, MP 201F, and MP 201SPF are

described in 2.7.5.

Under SafeCom Server, click Broadcast to get a complete list of servers to select from, or enter Group name, SafeCom server TCP port (default is 7500)

and the SafeCom server IP address in Add server. See also 2.8.2.

Note: Broadcast is not available on type C devices.

Note: After you click Apply, it takes one minute before the new SafeCom

Server settings take effect. Not waiting long enough may result in a login error

at the printer.

D60703-21 19


Under Device enter specific details. Make sure to click Apply in the upper right corner when you have made your changes.

D60703-21

Device name and Device model are automatically filled-in.

Device location and Contact person are important references for the SafeCom solution so it’s a good idea to fill them in.

User identification controls how users identify themselves at the MFP. In the drop-down box select an identification method:



ID code



Card



Card or ID code



Card or Windows

Identification by card requires connecting an ID Device (card reader). The option Card or Windows allows the user to login by either card or by entering their Windows user name, password, and domain. The SafeCom G4 server must be a member of the domain or trusted by the domain.

20


D60703-21

Pre-fill domain: controls how users fill-in the domain field. In the drop-down box select:



Blank (default).



Default domain



Hide

If users belong to different domains Pre-fill domain should be left Blank. This means that all users need to enter their domain when they login with their

Windows user name and password.

If most users belong to the same domain select Default domain. Default

domain is then filled-in for users making login easy. Users only need to use their Windows user name and password.

If all users belong to the same domain select Hide. Users won’t be prompted for the domain when they login with their Windows user name and password.

Make sure the Default domain is specified, otherwise Pre-fill domain reverts back to Blank when you click Apply.

Note: The SafeCom G4 server must be a member of the domain or trusted by

the domain.

Mask user code increases security. Use an asterisk (*) to mask the entered user code.

Print all at login is a printer setting. If selected all user documents are printed when the user logs in. Documents are printed in chronological order (oldest first). If checked this overrules the equivalent user property on the SafeCom G4 server.

Show newest first lists and prints documents in a last-in first-out order.

MFP authentication lists the functions you can select that the SafeCom solution should authenticate. Select as many as appropriate.



Pull Print – collect documents at any printer.



E-mail - send scanned documents as attachments to e-mail (2.8.11).



Send to Fax – send scanned documents to LAN Fax-server (2.8.12).



Smart Scan – scan documents and stored them at the Nuance SafeCom server.



Copy - make hardcopies of scanned documents.



Folder - send scanned documents to a network folder.



Fax – send scanned documents via fax.



Scanner – scan documents.

Shortcut Icon F1 and Shortcut Icon F2

(only on MP 6002, MP 7502, MP9002,

MP301, MP C305, MP4002, MP 5002, MP

C3002, MP C3502, MP C4502, MP C5502) enables a configurable shortcut icon. If

<None> is selected, no shortcut icon is displayed. If Copy is selected, then tapping the shortcut icon (F1/F2) will

21


D60703-21

bring the user straight to the MFP’s copy screen, but it will start the copy process.The shortcut saves the user from first having to press the Home button and then tap the MFP’s native Copy icon, for example.

The drop down may feature items that are not supported by the device in question. It is the responsibility of the local administrator to test, that the configuration of the shortcut icon works on the particular Ricoh MFP, before end users start using the MFP. The Shortcut icon can also be configured via scDevUtil.exe (see SafeCom G4 Administrator’s Manual D60650)..

Label: (only on MP 6002, MP 7502, MP9002, MP301, MP C305, MP4002, MP 5002,

MP C3002, MP C3502, MP C4502, MP C5502) The text entered in the Label fields are presented on the touchscreen below the shortcut icons. By default Label is empty and the drop down list text is used. There may be restrictions in terms of what characters can be represented as part of the label under the icon. The

Label field can also be configured via scDevUtil.exe (see SafeCom G4

Administrator’s Manual D60650).

<CONFIGURATION>

<NATIVE_SHORTCUTS>

<SHORTCUT_1>

<VALUE></VALUE>

<LABEL></LABEL>

</SHORTCUT_1>

<SHORTCUT_2>

<VALUE></VALUE>

<LABEL></LABEL>

</SHORTCUT_2>

</NATIVE_SHORTCUTS>

</CONFIGURATION>

The reference between the value and the text in the dropdown list is as follows:

Text

<None>

Browser

Copy

Value

0

1

2

Document 3

Fax 4

Print

Scan

5

6

Post track is relevant only with SafeCom Tracking. Refer to SafeCom G4

Administrator’s Manual D60650

High speed print allows faster printing. Print speed becomes comparable to that of printing the document directly to the printer. One disadvantage is that other documents submitted via a standard TCP/IP port may print between the logged in user’s print and copy jobs. Printer output does not necessarily belong to the logged in user. If directly printed document are submitted via a SafeCom

Push Port that references the same tracking device then these documents are not printed until after the logged in user’s jobs are done.

22


Drivers safeguards document fidelity in the SafeCom solution. When Pull

Printing SafeCom compares the name of the printer driver embedded in the print job with the list of driver names returned by the SafeCom device. If there is no match a question mark is displayed in the document list on the device.

This way the user is warned that fidelity is in question and the document may print incorrectly.

1. Click Get all to retrieve a list of driver names from the SafeCom server.

2. Click Apply.

3. Select individual driver names on the list and click Remove to remove them.

4. To enter a driver name manually, click Add driver and then Add.

Timeout automatically logs users out after the specified amount of time.

Timeout is configured in seconds with a default of 60. If there the printer requires intervention (IRQ), timeout is stopped so a user is not logged out while the issue is being resolved.

Use E-mail if SafeCom handles user authentication for E-mail (E-mail is checked

in MFP authentication). Refer to 2.8.11.

Use Send to Fax if SafeCom handles user authentication for Send to Fax (Send

to Fax is checked in MFP authentication). Refer to 2.8.12.

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Use Address Book to configure Address Book in E-mail and Send to Fax. Refer

to 2.8.13.

Use Encryption to configure the maximum length of encryption keys. Refer to

2.8.15.

Use Restore factory default to reset all settings back to their default values.

Click Restore.

D60703-21 24


2.7.4 Configuration web page – printers

Use the Configuration web page to configure your SafeCom Go Ricoh printer.

Identification requires connecting an ID Device (card reader) to the USB port at the back of the printer.

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Under SafeCom Server, click Broadcast to get a complete list of servers to select from, or enter Group name, SafeCom server TCP port (default is 7500)

and the SafeCom server IP address in Add server. See also 2.8.2.

Note: After you click Apply, it takes one minute before the new SafeCom

Server settings take effect. Not waiting may result in a login error at the

printer.

The Device name and Device model are automatically filled-in.


Post track is only relevant with SafeCom Tracking. Refer to SafeCom G4


High speed print allows faster printing. Print speed becomes comparable to that of printing the document directly to the printer. One disadvantage is that other documents submitted via a standard TCP/IP port may print between the logged in user’s print and copy jobs. Printer output does not necessarily belong

25


to the logged in user. If directly printed document are submitted via a SafeCom


Drivers safeguard document fidelity in the SafeCom solution. When pull printing, SafeCom compares the name of the printer driver embedded in the print job with the list of driver names returned by the SafeCom device. If there is no match a question mark is displayed in the document list on the device.



2. Click Apply.




2.8.15.


Click Restore.

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2.7.5 Configuration web page - MP 171, MP 201F, MP 201SPF

Use the Configuration web page to configure SafeCom Go Ricoh for the above models. Identification requires connecting an ID Device (card reader) to the

USB port at the back of the printer.

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Under Device enter specific details. Make sure to click Apply in the upper right corner when you have made your changes.

Device name and Device model are automatically filled-in.


Print all at login is a printer setting. If selected all user documents are printed when the user logs in. Documents are printed in chronological order (oldest first). If checked this overrules the equivalent user property on the SafeCom G4 server.

27


MFP authentication lists the functions you can select that the SafeCom solution should authenticate. Select as many as appropriate.



Pull Print – collect documents at any printer.



Copy - make hardcopies of scanned documents.



Scanner – scan documents.

Post track is relevant only with SafeCom Tracking. Refer to SafeCom G4

Administrator’s Manual D60650.

High speed print allows faster printing. Print speed becomes comparable to that of printing the document directly to the printer. One disadvantage is that other documents submitted via a standard TCP/IP port may print between the logged in user’s print and copy jobs. Printer output does not necessarily belong to the logged in user. If directly printed document are submitted via a SafeCom


Drivers safeguard document fidelity in the SafeCom solution. When Pull

Printing SafeCom compares the name of the printer driver embedded in the print job with the list of driver names returned by the SafeCom device. If there is no match a question mark is displayed in the document list on the device.



2. Click Apply.



Timeout automatically logs users out after the specified amount of time.

Timeout is configured in seconds with a default of 60. If there the printer requires intervention (IRQ), timeout is stopped so a user is not logged out while the issue is being resolved.


2.8.15.


Click Restore.

D60703-21 28


2.7.6 Register web page

Use the Register web page to register the device with the SafeCom server. The printer can be used with SafeCom once it has been registered with the SafeCom server.

1. Enter the User logon and PIN code of a user with Technician or

Administrator rights. The user must have a PIN code.

2. Click Register.

The device can also be registered with the SafeCom solution by:



Using the Add device in SafeCom Administrator.



Logging in at the device with Technician or Administrator rights.

D60703-21 29


2.7.7 Log web page

Use the Log web page to enable, disable and view log information.

Only enable logging if advised to do so as part of a troubleshooting process.

1. Click Enable to start logging.

2. Click Disable to stop logging (text changes on the button).

If the printer has a hard disk, logging data will be written to the hard disk for best performance. When the log file reaches the 1Mb maximum the log file is overwritten with new data.

If Upload log to server is enabled the device will upload the log to the server once an hour. The feature should only be enabled as per instruction by

SafeCom Support. If the device is unable to upload to the server, the device will keep the log and try to upload again after yet another hour.

Note: The device will always log performance data (network latency,

authentication duration of successful logins, number of Out of order occurrences and duration, failover and failback between G4 servers, device

reboots, changes in firmware and Go versions).

D60703-21 30


2.7.8 Language web page

Use the Language web page to select language.

The new language takes effect the next time someone logs in at the printer.

1. Select a Language.

2. Click Apply.

2.7.9 Password web page

Use the Password web page to change the password.

D60703-21 31


2.7.10 Advanced web page

Use the Advanced web page to configure parameters required for SafeCom Go

Ricoh to authenticate the Nuance DigiDocFlow solution (2.8.17) NSi AutoStore

(2.8.18) or Extended Feature Shortcut (2.8.19.)

2.8 SafeCom Go Ricoh – How to

The following subsections contain step-by-step instructions for some common administrator tasks.

2.8.1 Get the SafeCom Go Ricoh software

The SafeCom Go Ricoh software files (*.b87) and SafeCom Go Ricoh uninstall files (*.uin) can be downloaded using the SafeCom Administrator function

Check for updates.

Alternatively a software package can be downloaded:

1. Download the safecom_go_ricoh_xxx.exe file from the link supplied to you.

2. Double-click the safecom_go_ricoh_xxx.exe file.

3. Click Next.

4. Choose the destination folder. Click Next.

Normally the destination folder is:

C:\Program Files\SafeCom\SafeComG4\device_software


6. Click Finish.

To install software via Ricoh’s deployment tool, RiDeploy, use the files located in the Ricoh type specific subfolders, /ricoh_deploy_files_type_?

D60703-21 32


2.8.2 Specify SafeCom server

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1.

Open the Configuration web page (2.7.3).

2. To exclude broadcast results from SafeCom servers that do not belong to a particular SafeCom group in a multi-server solution, enter the Group name.

3. Click Broadcast. It takes approx. 5 seconds for the broadcast results to populate the SafeCom server IP address list.

If the SafeCom server has multiple IP addresses there will be an entry for each. If the SafeCom server is clustered you must ensure that it is only the entry matching the IP address of the virtual server and not the nodes.

In a multiserver solution click Move up and Move down to prioritize the order in which the servers are contacted in case the first one on the list becomes unavailable.

If the device is added via SafeCom Administrator the list of SafeCom servers will include the list of prioritized failover servers. For additional information about failover servers refer to SafeCom G4


If broadcasting fails you may have to directly enter the IP address in

Add server and click Add.

4. Click Apply.

Note: After you click Apply, it takes one minute before the new

SafeCom Server settings take effect. Wait; otherwise there may be a

login error at the printer.

33


2.8.3 Resend configuration

If a device added in the SafeCom Administrator is not configured correctly, or if the device must be reconfigured to a different server, it is possible to resend configuration details (Server address and Group name) to the device.

1. Browse to Devices in the SafeCom Administrator.

2. Right-click the device and click Resend configuration.

The configuration details are now sent to the device and the configuration is successful when Server is reconfigured appears.

Note: The Resend configuration functionality does not work with devices that

are SafeCom enabled via the device server.

2.8.4 Register device

1. Open the Register web page.

2. Enter the User logon and PIN code of a user with Technician or

Administrator rights. The user must have a PIN code.

3. Click Register.

Once the device is registered it appears in SafeCom Administrator. The device can also be registered with the SafeCom solution when:



Using the Add device function in SafeCom Administrator.



Login at the device if the user has Technician or Administrator rights.

2.8.5 Set password to prevent unauthorized access

1.

Open the Password web page (2.7.9).

2. Enter the Old password, New password and Confirm new password. The password is 8 characters maximum.

3. Click Apply.

Warning: Make sure to store the password in a secure place. If you forget the

password you need to uninstall SafeCom Go Ricoh.

2.8.6 Check SNMP settings

If SNMP v1/v2 is disabled, SafeCom Go Ricoh is unable to obtain the correct

MAC address of the printer and will report the MAC address 111badadd111 instead. Follow these steps to check and correct the SNMP settings.

1. Open the printer’s web page by entering its IP address in a web browser.

2. Click Login and supply the user name (admin) and password (blank).

3. Click Configuration on the menu.

4. Click Network on the menu.

5. Enable SNMPv1/v2 Function.

6. Click Apply.

D60703-21 34


2.8.7 Select user identification – user code or card

Identification by card requires the installation of a SafeCom ID Device (card reader) and possibly a SafeCom Go Ricoh SD ID Kit.

Note: ID devices require unique ID Device Licenses. SafeCom ID devices come

with ID device licenses, whereas ID device licenses for 3

be purchased separately.

1.


rd

party ID devices must

2. Change User identification from to Card, Card or User code, or Card or

Windows.

3. Click Apply.

2.8.8 Login with Windows without specifying the domain

It is possible to login by entering your Windows user name, password, and domain. If all users belong to the same domain you can avoid prompting users to enter the domain at the device.

1.


2. Specify a Default domain.

3. Change Pre-fill domain to Hide.

4. Click Apply.

2.8.9 How to make SafeCom stay always on top

1. On the device press the User Tools button (<>/123).

2. Tap System Settings and then tap the General Features tab.

3. Tap Function Priority and then tap JavaTM/X. Tap OK.

4. Tap Print Priority and then tap the Display Mode tab. Tap OK.

5. Tap Exit.

6. Tap Extended Feature Settings and then tap Extended Feature Settings.

7. Tap the Startup Setting tab. Tap Priority next to SafeCom Go if SafeCom is not selected under Extended Feature Name.

8. Tap Exit and then Exit to leave User tools.

2.8.10 Enable copy control and access control to other functions

To enable copy control and access control to other functions, on all devices

(except types C):

Have your Ricoh technician bring the Ricoh device into SP mode.

D60703-21 35


SP-5401 Access Control:

Default Document ACL (103) set to 3

Commit changes by pressing the # key

SDK Certification Device (230) set to 00000001

Commit changes by pressing the # key

SP-5113 Optional Counter Type

External Optional Counter Type (1) set to 1:Expansion Device 1

Commit changes by pressing the OK button. Then press Exit and Exit.

SP-5113-2 (Only applicable to devices using S87 210.xxx)

Has to be set to “1”. User tools “Enhanced external charge unit management” has to be enabled.

See also section 2.8.16 Control user access rights.

1. On the printer press the User Tools button (<>/123).

2. On the touch-screen, tap System Settings and then tap Administrator

Tools tab.

3. Tap Enhanced External charge Unit Management and select the functions you want to have access control for. The relevant functions include Copier, Document Server, Facsimile and Scanner). Do NOT select the Printer and JavaTM/X function.

4. Press OK to save changes.

5. Tap Exit and Exit to leave User Tools.

6.


7. Check Copy in MFP authentication. Please check the additional functions that are controlled by SafeCom.

8.

Make your selections in the E-mail (2.8.11) and Send to Fax (2.8.12)

sections.

9. Click Apply.

10. Restart the device.

On Type C devices:

1. On the printer press the User Tools button (<>/123).

2. On the touch-screen, tap System Settings and then tap Administrator

Tools tab.

3. Tap Key Counter Management and select the Copier function and deselect the Printer function. Tap OK.

4. Tap User Authentication Management.

5. Select Off. Tap OK. If you intend to have a mix of user authentication methods, you should ensure that no other methods are conflicting with the ones controlled by SafeCom (that is Copy and/or Scan).

6. Tap Exit and Exit to leave User Tools.

7.


8. Check Copy in MFP authentication. Please check the additional functions that are controlled by SafeCom.

9.

Make your selections in the E-mail (2.8.11) and Send to Fax (2.8.12)

sections.

10. Click Apply.

11. Restart the device.

D60703-21 36


2.8.11 Enable E-mail

SafeCom Go Ricoh comes with its own intuitive E-mail function (3.1.5).

1.


2. Check E-mail in MFP authentication.

3. Make your selections in the E-mail section.

4. Click Apply.

D60703-21

By default the From: field is not Editable and the To: field is Editable. By default, both fields are pre-filled with the User e-mail.

Default From: address: Can be pre-filled with User e-mail, Blank or Default

From: address.

An e-mail sent with pre-filled User e-mail of the user John Smith with the email address [email protected] will appear as:

From: [email protected]

If the user does not have an e-mail address, the Default From: address is used.

If this is not configured then [email protected] is used.

Default To: address: This field can be pre-filled with User e-mail, Blank or

Default To: address. The CC: and BCC: fields are only editable if the To: field is editable.

SMTP Server: This must be configured with the address (IP address or hostname) of the mail system.

Default domain is the optional e-mail domain that is appended if the @ character is not found in the text entered in the To:, CC: and BCC: fields.

Example: The software will automatically expand ‘js’ to ‘[email protected]’ if the specified default domain is safecom.eu.

Default subject is the optional text that appears as the subject of the e-mail.

37


Default body is the optional text that appears in the body of the e-mail.

Address Book buttons are available in the E-mail dialog on the services touch-

screen if you check Show (3.1.5.)

Default file attachment can be Single-file or Multi-file.

Default scan format can be TIFF or PDF.

Default color mode can be Color, Grayscale, or Mono.

Default job build can be Yes or No defining whether or not several documents are scanned into a single file by default.

Max attachment size (MB) is the maximum file size in MB of the scanned attachment.

2.8.12 Enable Send to Fax

SafeCom Go Ricoh comes with its own intuitive Send to Fax function (3.1.6).

Note: The SafeCom Go Send to Fax function is a LAN Fax-server solution. If you

want to use the built-in phone line solution, then you must disable Counting

control for the Facsimile function (2.8.10).

1.


2. Check Send to Fax in MFP authentication.

3. Make your selections in the Send to Fax section.

4. Click Apply.

D60703-21

By default the From: field is not Editable and can be pre-filled with User e-

mail, Blank or Default From: address.

A fax sent with pre-filled User e-mail of the user John Smith with the e-mail address [email protected] will appear as:

From: [email protected]

Default From: address: Use if the user does not have an e-mail address. If this is not configured then [email protected] is used.

38


Scan format should specify whether scanning is in TIFF or PDF format.

Default domain is the optional fax domain that is appended if no @ character is found in the text entered in the To: field. For example, the software will automatically expand the phone number ‘12345667’ to ‘[email protected]’ if the specified default domain is safecom.eu.

Default subject is for optional fax subject text.

Default body is for optional text for the body of the fax.

Address Book buttons are shown on the device’s touch screen in the Send to

Fax. Click Show. (3.1.5).

2.8.13 Enable SafeCom Smart Scan

The SafeCom Smart Scan feature allows users to scan a document and then manage or download the scanned files from either the SafeCom Web Interface

(SafeCom G4 Web Interface Administrator’s Manual D60651) or from the

SafeCom Move (SafeCom G4 Administrator’s Manual D60650).

1.


2. Scroll to the Device section and check Smart Scan.

3. Click Apply.

2.8.14 Enable Address Book

SafeCom Go Ricoh can use the Ricoh Address Book with E-mail (3.1.5) and Send

to Fax (3.1.6).

1.


2. Scroll to the Address Book section at the bottom of the page.

3. Enter User name and Password of the administrator of the Ricoh MFP.

4. Click Apply.

Note: Refer to the documentation that came with the Ricoh MFP in order to

learn how to build and maintain the Address Book.

D60703-21 39


2.8.15 Control max length of encryption keys

1

1.


2. Scroll to the Encryption section at the bottom of the page.

3. Asymmetric key max length can be: Default, 512, 1024 or 2048.

Symmetric key max length can be: Default, 128 or 256.

4. Click Apply.

Choose Default to leave it to the device to decide if it has sufficient processing power and memory to comply with the length of the encryption keys that has been specified on the Encryption tab in the Server properties dialog of the

SafeCom G4 server.

SafeCom control data to and from the device is always encrypted. Pull printed documents are sent encrypted to the device only if Encryption is checked in the Device properties dialog and if the user has Encrypt documents checked on the Settings tab in the User properties dialog. Otherwise print data is NOT encrypted.

2.8.16 Control user access rights

When using SafeCom G3 Server version S82 070.440*03 or newer, you can control users’ access rights to specific features via SafeCom Administrator, refer to SafeCom G4 Administrator’s Manual D60650. You can control access rights to the following features:



Copy



E-mail



Scan



Fax



Print all

2.8.17 Enable single sign-on for Nuance DigiDocFlow

1.

Open the Advanced web page (2.7.10).

2. Enter Computer IP address and Port (default 21) of the computer hosting the Nuance DigiDocFlow solution.

3. Enter User name and Password required to access the Nuance

DigiDocFlow solution. The External authentication section is only used

for NSi AutoStore (2.8.17). Leave Enable unchecked.

4. Click Apply.

2.8.18 Enable single sign-on for NSi AutoStore



From SafeCom obtain the file scNotifyExtAuth.dll.

1

Skip this section if you use the SafeCom G2 server.

D60703-21 40




From NSi AutoStore obtain the client

2

package that contains ASEQTC.exe.

Note: Both SafeCom server and AutoStore MUST be in the same domain

3

.

SafeCom service MUST be started by a user with remote access rights on the

AutoStore server.

The steps below must be repeated on each SafeCom server:

1. Run the AS_Equitrac_Client_to_be_installed_on_Equitrac_Server.exe as administrator and enter the IP address of the AutoStore Server. After installation you should see a new service called ASEQAT.

2. Stop the SafeCom Service and copy the scNotifyExtAuth.dll into the

SafeCom installation folder.

3. Right-click SafeCom Service and click Properties.

4. Click Log on tab and click This account. Enter the name and password of an account that has remote access rights on the AutoStore server.

5. Click OK.

6. Restart the SafeCom Service.

Note: The SafeCom Service loads the IP address of the AutoStore server when

it is started. This implies that a change of the AutoStore server’s IP address

should be followed by a restart of the SafeCom Service.

The steps below need to be performed on the Ricoh device:

1.

Increase the Heap Size on the Ricoh device to about 24 MB (2.3).

2.


3. Check Enable under External authentication. Leave all other fields at their default.

4. Click Apply.

2.8.19 Enable Extended Feature Shortcut

To add a shortcut to the SafeCom main screen that takes users to another application, add the “Extended Feature Shortcut.”

Note: Not available on all Ricoh models.

1.


2. Check Enable under Extended Feature Shortcut.

3. Enter the software ID number in Product ID.

4. Enter the name you want displayed on the SafeCom Main Screen in Label.

5. Click Apply.

D60703-21

2

The client package is generic in nature, but is most likely known as ”AutoStore

EquiTrac Client”.

3

At this point in time no testing has been performed with trusted domains.

41


2.8.20 Restore factory default

1.


2. Click Restore.

2.8.21 Determine the version

The version of the SafeCom Go Ricoh software can be determined from the

Information web page.

1.

Open the Information web page (2.7.2).

The version can also be seen in the Device properties dialog in SafeCom

Administrator.

2.8.22 Uninstall SafeCom Go Ricoh

1. Make sure the printer is powered on and ready.

2. Start SafeCom Administrator and login to the server.

3. Right-click the Ricoh device and click Update software.

4. Browse to the SafeCom Go Ricoh uninstall file. Example: 090xxx.uin.

5. Click Send to send the SafeCom Go Ricoh Software (*.uin) file to the

device. If file is not present you need to get the file first (2.8.1).

6. After uninstall the device will restart.

Note: If the device gets stuck with the message “Please wait”, then

restart it again.

2.9 All printing through SafeCom

Follow the steps below to restrict printing to SafeCom.

1. Open the printer’s web page by entering its IP address in a web browser.

2. Click Login and supply the user name (admin) and password (blank).

3. Click Configuration on the menu.

4. Under Security click Access Control.

5. Enter the IP Address of the SafeCom server as both the start and end point of the Access Control Range.

6. Click OK.

You may also need to disable selected network printing protocols, such as the

Internet Printing Protocol (IPP).

7. Under Network click the protocols you want to disable.

D60703-21 42


2.10 Install SafeCom Go Ricoh via web page

Before proceeding, check that the device_software folder (2.8.1) contains the

Ricoh type specific subfolders, /ricoh_deploy_files_type_?

Type C, F, I, J, L and N:






5. Select Local File and click Browse… to locate the Ricoh type specific subfolders, /ricoh_deploy_files_type_? and select the nnnxxx_servlet.zip file. Click Open.


7. Leave Install to as is.


9. On the Extended Feature List click RicohServlet.



Install SafeCom Go (SafeCom Go Xlet):

12. Select Local File and click Browse… to locate the Ricoh type specific subfolders, /ricoh_deploy_files_type_? and select the nnnxxx_xlet.zip file. Click Open.


14. Leave Install to as is.


16. On the Extended Feature List click SafeCom Go.




Types H, K and O:






5. Select Local File and click Browse… to locate the Ricoh type specific subfolders, /ricoh_deploy_files_type_h and select the

080xxx_servlet.zip file. Click Open.


7. In Install to select SD Card Slot 1, where 1 is the slot with the VM Card.


9. On the Extended Feature List click RicohServlet.




D60703-21 43

3 Using SafeCom Go Ricoh

3 Using SafeCom Go Ricoh

3.1 Ricoh Aficio MFPs

3.1.1 Control panel

3.1.2 Login

D60703-21

The recommended login sequences are described in the following.

Login with card:

1. Press the Other Function function button on the device. This will give you the SafeCom login screen Use card to login.

2. Use card reader.

3. Tap the Pull Print or E-mail icon or press the Copy function button.

44


Login with card and PIN code:

1. Press the Other Function button on the device. This will give you the

SafeCom login screen Use card to login.

2. Use card reader.

3. Enter PIN code on the keypad or touch-screen. Tap OK.


Login with user code:

1. Press the Other Function button on the device. This opens the SafeCom login screen Touch screen to login.

2. Tap the screen.

3. Enter User code on the touch-screen. Tap OK.


Login with user code and PIN code:


SafeCom login screen Touch screen to login.

2. Tap the screen.

3. Tap User code and enter User code on the touch-screen. Tap OK.

4. Tap PIN code and enter PIN code on the keypad or touch-screen. Tap OK.


Login with Windows:

If User identification (2.8.7) is Card or Windows it is possible to login by

either using your card or entering your Windows login credentials:


SafeCom login screen Touch screen to login.

2. Tap the screen.

3. Tap User name and enter User name on the touch-screen. Tap OK.

4. Tap Password and enter Password on the touch-screen. Tap OK.

5. Tap Domain and enter Domain on the touch-screen. Tap OK.

The solution can be configured to NOT prompt for the domain (2.8.8).

6. Tap Login.

Note: User name and Password cannot be blanks.

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3.1.3 Pull print

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Tap Pull Print to access the Document list that allows you to print individual documents. Documents are listed chronologically with the newest at the top. If

Print all at login is checked, documents pending collection are printed first.

46


In the document list a document with a preceding R shows the document is retained. A delegated document will have a preceding D. Tap the Info button to see information about who delegated the document. A group print document will have a preceding G. The figure 0.35 is the cost of the document.



Tap Print all to print all documents, excluding any retained documents.

Documents are printed in chronological order (oldest first).



Tap Print to print the selected documents.



Tap Retain if you want the selected documents to remain on the list

(server) after they have been printed.



Tap Delete to delete the selected documents.



Tap Info for information about the selected documents, including cost, driver name, use of color and duplex.



Tap Refresh to update the list of documents with pending documents that have finished spooling after the user logged in.



Use the physical keypad or the up and down buttons to enter the number of Copies you want of the selected documents. Press the red Clear/Stop button to reset copies to 1.

3.1.4 Copy

After login (3.1.2) press the Copy function button and then the Start button to

copy the documents placed in the automatic document feeder (ADF).

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3.1.5 E-mail

Tap the E-mail icon.

The To: field can be pre-filled with the User e-mail, Blank or Default To:

address.

The From: field can be pre-filled with User e-mail, Device name, Blank or

Default From: address. See 2.8.11.

To enter an email address, tap the field enter the address using the touch-

screen, keypad, or Address Book button to the right of the field (3.1.7).

Tap Scan to scan the document.

Tap Back to go back to the main-screen.

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Tap Configure to choose scan properties. Scanned documents are always in a

PDF format.

Scan properties include:



Orientation [Long edge, Short edge]



Sides [1-sided, 2-sided]



Original [Mixed, Photo, Text]



Attachment [PDF | TIFF]



Color mode [Color, Grayscale, B/W]



Resolution (dpi) [200, 300, 600], default is 200 dpi (can be configured on

the configuration web page (2.7.3)



Single file attachment [Yes, No]



Job Build [Yes, No] – allows multiple documents to be scanned to a single file. By default Job Build is turned off.

Tap OK to return to sending e-mail.

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3.1.6 Send to Fax

Tap the Send to Fax icon.

In the To: and CC: field enter the receiver’s fax number.

The From: field can be pre-filled with User e-mail, Device name, Blank or

Default From: address. See 2.8.12.

Tap To, CC and Subject and use the touch-screen keypad or the Address Book

to the right of the field (3.1.7) to enter fax recipient(s) and subject.

Tap Send to scan and fax the document.

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Tap Back to return to the main-screen.

50


3.1.7 Smart Scan

Put the document in the document feeder and tap the Smart Scan icon.

Enter a pre-fix for the document. The document name is the pre-fix followed by a timestamp. If a scanned file entails more than one page, the file name is also followed by a number that increment by 1 for each new file (e.g. agenda20121010152801_0).

The default file name is the timestamp and the scanned files are always saved in a PDF format.

Tap Configure to make changes to the scan properties and then tap OK.

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Scan properties include:



Orientation [Long edge, Short edge]



Sides [1-sided, 2-sided]



Original [Mixed, Photo, Text]



Attachment [PDF | TIFF]



Color mode [Color, Grayscale, B/W]



Resolution (dpi) [200, 300, 600], default is 200 (can be configured on the

configuration web page (2.7.3)



Single file attachment [Yes, No]



Job Build [Yes, No] – allows multiple documents to be scanned to a single file. By default Job Build is turned off.

Tap Scan to scan the document.

Tap Back to return to the main-screen.

Now the scanned files are available for download in either the SafeCom Web

Interface or SafeCom Move.

3.1.8 Address Book

Enable the Ricoh MFP’s Address Book (2.8.13) and use it for easy selection of E-

mail (3.1.5) and Send to Fax (3.1.6) recipients.

Tap any Address Book button in E-mail or Send to Fax. In Find enter the text to perform a case insensitive search for recipients. Tap OK.

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E-mail recipients look like this:

Send to Fax recipients look like this:

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Select the recipients and tap Add.

53


3.1.9 Logout

There is a configurable Timeout with a default time of 60 seconds. Users are logged out if the device is idle for this period of time.

To logout actively:



Tap Logout in the List of icons.



Use card again (if a card reader is connected and you logged in by card).

3.1.10 Register card at device

There are two ways the user can register a card at the device:



Register card with Windows logon

User must have a network logon and the User identification (2.7.3) must

include card.



Register card with PUK code

PUK code must be supplied to the user in advance, typically via e-mail.

3.1.11 Register card with Windows logon

1. Use card reader.



If there are any available PUK codes on the system tap Cancel in the

Please enter PUK dialog. The Login to register card dialog appears.



If there are NO available PUK codes the user gets the Login to

register card dialog. To abort the registration of the card tap

Cancel in this dialog.

2. Tap User name and enter User name on the touch-screen. Tap OK.

3. Tap Password and enter Password on the touch-screen. Tap OK.

4. Tap Domain and enter Domain on the touch-screen. Tap OK.

The solution can be configured to NOT prompt for the domain (2.8.8).

5. Tap Login.

Note: User name and Password cannot be blanks.

3.1.12 Register card with PUK code

1. Use card reader. If the card is unknown and there is an available PUK code in the SafeCom system the user is asked to enter his PUK code.

2. Enter PUK code on the keypad or touch-screen.

3. Tap PIN code and enter PIN code on the keypad or touch-screen.

4. Tap PIN again and enter PIN again on the keypad or touch-screen.

The card is now registered with the user.

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3.2 Ricoh Aficio MP 171, SP 201F, SP 201SPF

3.2.1 Control Panel

3.2.2 Login with card

Use card reader

3.2.3 Pull Print

Press the start key to start printing all jobs sent to the device.

3.2.4 Copy

Press the Copy function button and then the Start button to copy the documents placed in the automatic document feeder (ADF).

3.2.5 Logout

Press the Logout selection key.

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4 Using SafeCom P:Go Ricoh

4 Using SafeCom P:Go Ricoh

4.1 Pull Print

1. Use card reader.

2. If there are documents to be printed the data LED starts flashing and the documents are printed.

3. User is logged out.

Note: As there is no communication with the device’s display the user’s

name or credits are not displayed.

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6 Regulatory information

5 Troubleshooting

5.1 SafeCom Go Ricoh Device Trace Facility

Use the Mail to SafeCom Support button on the SafeCom Go Ricoh Information

web page (2.7.2) to collect information from the device, such as version and

last printer states.

The SafeCom Go Ricoh log facility is also useful in troubleshooting situations, but it should only be enabled upon request from SafeCom support personnel.

The log facility is enabled on the SafeCom Go Ricoh Log web page (2.7.7).

5.2 SafeCom Help Desk Assistant

We want your SafeCom solution to be one that reduces not only print costs, but is also easy to support. In the following you will find useful troubleshoot hints.

The most common problems reported by end-users have been compiled into an online SafeCom Help Desk Assistant available at safecom.eu/help

5.3 SafeCom Administrator: Cannot add Pull

Device with no MAC Address

If the SafeCom Administrator reports: Cannot add pull device with no MAC

address, then try the following:





4. Under Network click IPv6.

5. For IPv6 click Disable.

6. For Stateless Address Auto Configuration click Disable.

7. Click OK.


If the above still fails then install the software through the web page (2.10).

5.4 Unable to save changes to driver list

If running Internet Explorer 9 Compatibility View must be enabled to be able to save changes to the drivers list in the Ricoh web interface:

1. In Internet Explorer, open the Tools menu and select Compatibility View.

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5.5 Unable to detect USB reader

If your Ricoh device is unable to detect a USB card reader do the following:

1. Have your Ricoh technician bring the device into SP mode.

2. SP-5075-001 USB keyboard: set to 0

3. Commit changes by pressing the # key

5.6 USB reader unresponsive

If the USB card reader attached to your Ricoh device is not working, switch to using the back USB slot on the device, as the USB slot on the front panel of newer Ricoh devices may not recognize the device correctly.

5.7 Device stuck due to paper jam

If there is a paper jam in the ADF, the Ricoh device may become stuck on the

“Copying…” screen. In such cases, you have to manually delete the stuck job from the Job List.

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6 Regulatory information

WARNING NOTE: This equipment has been tested and found to comply with the limits for a Class A digital device, pursuant to part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation.

This equipment generates uses and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one or more of the following measures

—Reorient or relocate the receiving antenna.

—Increase the separation between the equipment and receiver.

—Connect the equipment into an outlet on a circuit different from that to which the receiver is connected.

—Consult the dealer or an experienced radio/TV technician for help.

CAUTION: Changes or modifications not expressly approved by SafeCom a/s could void the user’s authority to operate this equipment according to part 15 of the FCC rules.

This equipment generates, uses, and can radiate radio frequency energy and if not installed and used in accordance with the instruction manual, may cause interference to radio communications. It has been tested and found to comply with the limits for a Class A computing device pursuant to Subpart B of Part 15 of FCC Rules, which are designed to provide reasonable protection against such interference when operated in a commercial environment. Operation of this equipment in a residential area is likely to cause interference in which case the user will be required to take whatever measures may be required to correct the interference at his own expense.

CE conformance: This product has been developed and produced in accordance with the EMC directive and the Low Voltage directive and therefore carries the

CE mark.

EMC directive: This product observes the rules and regulations of the EMC directive. If so required, a declaration of conformity in local language stipulating the applied rules and regulations can be obtained.

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7 Index

7 Index

Copy Control, 21, 28

Default job build, 38

Document history, 12

Help Desk Assistant, 57

High speed print, 22, 25, 28

Idle timeout, 23, 28

Inactivity timeout, 23, 28

Install software

SafeCom Go Ricoh, 16

Job Build, 38, 49, 52

Manuals, 10

MFP authentication, 21, 28

Patent, 2

Post track, 22, 25, 28

Print all at login, 21, 27

Regulatory information, 59

Resend Configuration, 34

SafeCom Go Ricoh, 5, 8, 14

Printer firmware, 6, 7

SafeCom Help Desk Assistant, 57

Send to e-mail, 21, 28

Send to folder, 21, 28

System requirements

SafeCom Go Ricoh, 5, 8

Third Party Software, 2

Timeout, 23, 28

Trace facility, 57

Tracking data adjustment, 22, 25, 28

Trademarks, 2

Troubleshooting, 57

Update software

SafeCom Go Ricoh, 16

User code, 20

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