FreeFlow Accxes Control User Guide

FreeFlow Accxes Control User Guide
Version 2.2
Software Version 1.5.xx
August 2011
®
Xerox Wide Format
TM
®
FreeFlow Accxes Control
User Guide
FreeFlowTM Accxes® Control
FreeFlowTM Accxes® Control 7142
FreeFlowTM Accxes® Control Pro
FreeFlowTM Accxes® Submit
©2011 Xerox Corporation. All rights reserved. Xerox and the sphere of connectivity design, FreeFlow® Accxes® Control
and other Xerox product names and identifying Xerox product numbers mentioned in this publication, are trademarks of
Xerox Corporation in the United States and/or other counties.
Microsoft and Windows are registered trademarks of Microsoft Corporation in the United States and/or other countries.
PostScript, Adobe and Acrobat are registered trademarks of Adobe Systems Incorporated.
Epson is a registered trademark of Seiko Epson Corporation.
HP is a registered trademark of Hewlett-Packard Corporation.
Apple and Macintosh are registered trademarks of Apple Computer Inc. in the United States and/or other countries.
Océ is the registered trademarks of Océ-Technologies B.V.
Products in this publication are referred to by their general trade names. In most, if not all cases, these designations are
claimed as trademarks or registered trademarks of their respective companies.
Printed in the United Kingdom.
Changes are periodically made to this document. Changes, technical inaccuracies, and typographic errors will be
corrected in subsequent editions.
Document Version: 2.2 (August 2011).
Table of Contents
Introduction .......................................................................................................... vii
Accxes Control Base............................................................................................................... vii
Accxes Control 7142.............................................................................................................. vii
Accxes Control Pro .................................................................................................................. vii
Accxes Submit .......................................................................................................................... vii
Accxes Control – Key Features...................................................................................................... viii
Accxes Control – All Versions............................................................................................. viii
Accxes Control 7142 – Additional Features ............................................................... viii
Accxes Control Pro – Additional Features.................................................................... viii
Accxes Control Feature Matrix ........................................................................................... ix
System Requirements...........................................................................................................................x
1
Installation .................................................................................................1-1
Installation Procedure .....................................................................................................................1-1
Licensing Accxes Control................................................................................................................1-2
Overview....................................................................................................................................1-2
Before you begin...................................................................................................................1-2
Obtaining your Accxes Control license from the World Wide Web .................1-3
Activating Accxes Control ..............................................................................................................1-4
2
Tutorial.........................................................................................................2-1
Overview................................................................................................................................................2-1
Before you start..................................................................................................................................2-1
Accxes Control Settings ..................................................................................................................2-2
General tab ..............................................................................................................................2-2
Printers tab...............................................................................................................................2-3
Printer Groups tab.................................................................................................................2-5
Paper Sizes tab .......................................................................................................................2-5
Workflows tab.........................................................................................................................2-6
Hotfolders tab ........................................................................................................................2-9
Accounting tab.................................................................................................................... 2-12
General tab ........................................................................................................................... 2-12
Testing Example Set-up............................................................................................................... 2-13
Overview................................................................................................................................. 2-13
Access Control Main Interface ..................................................................................... 2-13
FreeFlow Accxes Submit.................................................................................................. 2-14
FreeFlow Accxes Control User Guide
iii
Table of Contents
3
Accxes Control Administration ...........................................................3-1
Overview................................................................................................................................................3-1
Accxes Control Settings ..................................................................................................................3-1
Printers tab...............................................................................................................................3-2
Printer Groups tab.................................................................................................................3-6
Paper Sizes tab .......................................................................................................................3-7
Workflows tab.........................................................................................................................3-8
Hotfolders tab ........................................................................................................................3-9
Accounting tab.................................................................................................................... 3-15
General tab ........................................................................................................................... 3-16
Accxes Control Main Interface ................................................................................................. 3-18
Accxes Control Job Editor............................................................................................................ 3-24
Job Editor – Options.......................................................................................................... 3-28
Job Editor – Viewer............................................................................................................ 3-30
4
Accxes Client Tools and Print Drivers ...............................................4-1
Introduction.........................................................................................................................................4-1
Accxes Client Tools ...........................................................................................................................4-1
Windows and Mac Print Drivers ..................................................................................................4-2
Windows Print Driver ...........................................................................................................4-2
MAC PPD...................................................................................................................................4-7
Third Party Windows Print Driver ...................................................................................4-7
5
Accxes Submit ...........................................................................................5-1
Overview................................................................................................................................................5-1
System Requirements......................................................................................................................5-1
Installation ...........................................................................................................................................5-2
Before you start .....................................................................................................................5-2
Installation Procedure.........................................................................................................5-2
Configure Accxes Submit for first use.......................................................................................5-3
Introduction ............................................................................................................................5-3
Before you start .....................................................................................................................5-3
Accxes Submit – Configuration...................................................................................................5-4
Printers field.............................................................................................................................5-5
Size Ranges field....................................................................................................................5-7
Viewer field ..............................................................................................................................5-7
Units field .................................................................................................................................5-7
Accxes Submit User Interface......................................................................................................5-8
Main Menus and Icons .......................................................................................................5-9
Job Options........................................................................................................................... 5-10
Documents list..................................................................................................................... 5-11
Document options............................................................................................................. 5-12
iv
FreeFlow Accxes Control User Guide
Table of Contents
6
Example Configurations and Workflows ........................................6-1
Introduction.........................................................................................................................................6-1
Specific Printer Configurations....................................................................................................6-2
Xerox Wide Format Accxes-based Monochrome Printers....................................6-2
Xerox Wide Format 7142 Colour Printer.....................................................................6-2
Epson 9700 Wide Format Colour Printer ....................................................................6-3
HP1055 Wide Format Colour Printer ............................................................................6-3
HP4000 Wide Format Colour Printer ............................................................................6-4
Xerox 252 Small Format Colour Printer .......................................................................6-4
Xerox 4112 Small Format Monochrome Printer......................................................6-5
Océ 9800 with ReproDesk .................................................................................................6-5
Common Workflows.........................................................................................................................6-8
Print Size Control Workflow ..............................................................................................6-8
Default Print Mode Workflow ..........................................................................................6-9
Default Finishing Workflow ........................................................................................... 6-10
Rotation Workflow Applied in Printer tab................................................................ 6-11
Print Report Workflow ...................................................................................................... 6-12
Multi-page Document Workflows ........................................................................................... 6-13
Multi-Page Document Warning Workflow .............................................................. 6-13
Split Multi-page Document Workflow....................................................................... 6-14
Subset Support Workflow ............................................................................................... 6-14
Caldera Workflows ......................................................................................................................... 6-15
Access to the Caldera workstation.............................................................................. 6-15
Caldera Workflows............................................................................................................. 6-15
Applying Example Rules and Workflows .............................................................................. 6-16
PDF Conversion ............................................................................................................................... 6-21
File format conversion example for Accxes Control Pro.................................... 6-21
PDF Conversion Workflow .............................................................................................. 6-21
PDF Conversion Example................................................................................................ 6-22
Email Configuration ...................................................................................................................... 6-25
Notify Workflow.................................................................................................................. 6-26
Configure Accxes Control to Email printer status alerts.................................... 6-27
AutoCAD DWG Configuration .................................................................................................. 6-28
Experimental workflow for Accxes Control Pro...................................................... 6-28
7
Appendix A .................................................................................................7-1
PJL Commands ...................................................................................................................................7-1
8
Appendix B .................................................................................................8-1
Accxes Control Supported File Formats...................................................................................8-1
9
Index.............................................................................................................9-1
FreeFlow Accxes Control User Guide
v
Introduction
Xerox® Wide Format FreeFlowTM Accxes® Control and Submit are part of the Xerox®
Wide Format FreeFlowTM Accxes® Productivity Tools software suite. The Xerox® Wide
Format FreeFlowTM Accxes® Control software is a powerful print management solution
for large and small format documents. FreeFlowTM Accxes® Submit is the client job
submission software.
There are three levels of Accxes Control, and the features of the software are
controlled by the purchased license type:
Accxes Control Base
This solution provides queue management for Xerox FreeFlow Accxes-based wide
format printers.
Accxes Control 7142
This solution provides queue management for Xerox FreeFlow Accxes-based wide
format printers plus Xerox 7142 wide format colour printers.
Accxes Control Pro
This solution provides queue management for Xerox FreeFlow Accxes-based wide
format printers and Xerox 7142 wide format colour printers plus printers from all
manufacturers (either through inbuilt drivers, or using Microsoft Windows Drivers).
Accxes Control Pro also provides electronic printing, for example by PDF to file or
email.
Accxes Submit
Accxes Submit is a free Windows client used to submit print files to the Accxes Control
queue. Files must be in a print ready format such as .plt, .tif, etc. See Appendix B
Accxes Control Supported File Formats for a list of supported file formats.
FreeFlow Accxes Control User Guide
vii
Introduction
FreeFlow Accxes Control
Accxes Control – Key Features
Accxes Control – All Versions
•
•
•
•
•
•
Accxes Controller Support – Direct printing support for Accxes-based printers.
Multiple Device Support – Supports multiple devices for whatever printer type
identified in each Accxes Control version.
Accxes Client Tools and Accxes Submit support – Clients can use either software
tool to submit files into Accxes Control for onward routing to any printer
configured within Accxes Control.
Job Editor and Image Viewer – Inbuilt editor to view specific job request
information and modify if required. Also provides confirmation of image layout,
detected size and title block location.
Automatic/Manual Queue Control – Jobs can be automatically printed on a first
come first served basis, manually nominated or depending upon parameters files
can be printed, held and reprinted.
•
Load Balancing and Failover – Split jobs across multiple devices on a first come
first served basis or in the event of a printer being unavailable.
Remote Queue Management – Using Accxes Client Tools.
•
Rule-based Printing – Route jobs depending upon printer capabilities.
•
•
Job Interrupt – Interrupt print jobs for high priority work.
Client PostScript Driver – PostScript printer driver for Windows and Apple Mac
client workstations (Requires PostScript option to be installed on the Accxes
controller).
Accxes Control 7142 – Additional Features
•
Adds support for Xerox Wide Format 7142 colour inkjet printer.
•
•
Automatic Colour Job Detection – Route colour documents to colour printer.
Client PostScript Driver – PostScript printer driver for Windows and Apple Mac
client workstations providing PostScript support for 7142.
Rule-based Printing – Route jobs depending upon colour and monochrome makeup of the print file.
Job Accounting – Keep track of all work for monitoring and charging purposes.
•
•
Accxes Control Pro – Additional Features
•
•
•
viii
Adds Third Party Printer Support – Print to any device with a Windows printer
driver.
File Format Conversion – Conversion of document format for archive, distribution
and for supported print file format.
Electronic Output – Automated electronic distribution.
FreeFlow Accxes Control User Guide
FreeFlow Accxes Control
Introduction
Accxes Control Feature Matrix
Feature
Control
Control 7142
Control Pro
Accxes-based Printer Support
9
9
9
Windows – Direct Support
91
91
91
7142 Print Support
8
9
9
6204 BPS Support
91
91
9
Windows – GDI Third Party Printer Support
8
8
9
Automatic Colour Job Detection
8
9
9
Job Editor
9
9
9
Accxes Client Tools / Accxes Submit Support
9
9
9
Automatic / Manual queue control
9
9
9
Multiple device support
9
9
9
Load Balancing and Failover
9
9
9
Remote Queue Management
9
9
9
Rule Based Printing
9
9
9
Job Interrupt
9
9
9
Client PostScript Print Driver
92
93
93
Automatic Title Block Detection
9
9
9
Job Accounting
8
9
9
Automatic File Format Conversion
8
8
9
Electronic Output (File or Email)
8
8
9
1
Windows – Direct (Also used as an Alternative 6204BPS option): Depends upon the
print device supporting Accxes Control file formats (No file format conversion
supported) and the print device supporting basic PJL commands used to separate sets,
control size/scaling and copy count. This option must be tested prior to purchase.
2
Postscript printing is only supported on FreeFlow Accxes enabled printers with the
postscript feature installed.
3
Supports Postscript printing to FreeFlow Accxes enabled printers with the postscript
feature installed and provides PostScript support for the 7142.
FreeFlow Accxes Control User Guide
ix
Introduction
FreeFlow Accxes Control
System Requirements
The Xerox® Wide Format FreeFlowTM Accxes® Control software requires the following
minimum PC specification to function correctly.
‐
‐
‐
‐
‐
Intel Core 2 Duo 3.0Ghz
150Gb available disk space
3Gb RAM (4Gb RAM recommended)
Virtual machine environments are supported, though performance may be less
than on a dedicated system.
Windows XP, Windows 7 or Windows Server 2003, 2008 or 2008 R2. 32 or 64-bit.
(Windows 7 (or Server 2008 R2) 64-bit is recommended for best performance.)
NOTE: The functionality provided by Accxes Control can be very intensive on system
resources (CPU and Memory). It is not recommended to run Accxes Control on the
same system as other resource intensive processes, for example SQL Server.
Terminal Services
Xerox recommends Accxes Control be installed on a PC local to where the print
administrator can manage the print queues. A special license file will be required if
Accxes Control is to be administered using Microsoft Remote Desktop Connection
(RDP). The standard license file does not allow the software to be run via Microsoft
Terminal Services. Because MS RDP uses the Terminal Services engine, this also
prevents the software being launched on an RDP connection. However RDP is a
common way to administer Servers where it may be possible to install Accxes Control.
If this is a requirement, Xerox will issue a license with Terminal Services support on
request. Please ask your supplier if this is a requirement.
Xerox recommends a dedicated host PC, but this is not mandatory, if a non-dedicated
machine is used, the PC specification must appreciate all the applications on the host
computer.
When third party Windows print drivers are used, they must produce a supported file
format. Your sales representative should be engaged to ensure configurations using
third part print drivers will operate. This should be tested as required.
x
FreeFlow Accxes Control User Guide
1 Installation
1
You will need the following to complete installation:
• Xerox FreeFlow Accxes Productivity Tools Installation CD or download the latest
installation kit from http://downloads.xwfsolutions.com/ffapt/
• Xerox FreeFlow Accxes Control License file or Activation Code.
Note: Administrator permissions are required to install this software.
Installation Procedure
1. Insert the Accxes Productivity Tools CD into your CD-ROM drive or double-click the
exe file downloaded from the website shown above.
2. If the CD does not begin the Autorun function, perform the following:
a. Open Windows Explorer
b. Select your CD-ROM drive
c. Double-click Accxes Control Setup.exe
The Xerox Wide Format splash screen is displayed.
3. Follow the instructions in the Accxes Control set-up window and select [Next] as
directed to begin installation.
Review the Software End User License Agreement.
4. Accept the terms of the license agreement and select [Next] in order to continue.
5. Accept the default installation folder and select [Next] to continue.
6. Accept the default queue folder and select [Next] to continue.
7. Click [Install] to begin the installation.
The Accxes Control set-up window displays the successful completion of the
installation.
8. Select [Finish].
9. Start the Accxes Control application by:
Selecting Start > All Programs > Xerox > FreeFlow Accxes > Accxes Control
10. Select your default language. Uncheck the box to disable displaying the language
selection again and click [OK] to start the application.
11. Complete the necessary steps to license the software in the following section
entitled, Licensing Accxes Control.
12. Once Licensed, the chapter entitled, Example Configurations and Workflows
cover typical workflows to perform common requirements. Customers can use the
Tutorial chapter in order to get started using the software.
FreeFlow Accxes Control User Guide
1-1
Installation
FreeFlow Accxes Control
Licensing Accxes Control
Overview
To activate and use Accxes Control, a license key file is required.
Accxes Control is licensed to the Host ID of your computer and the license information
only needs to be entered the first time you open Accxes Control.
You must have administration rights to license Accxes Control.
Before you begin
To license Accxes Control you will need the following:
Host ID
Serial Number
Host ID
The Host ID (Mac Address) as displayed in the Accxes Control license window. This is
displayed when you first launch Accxes Control as shown in figure 1.1
Fig 1.1
1-2
FreeFlow Accxes Control User Guide
FreeFlow Accxes Control
Installation
Serial Number
The Serial Number that came with the software. This can be found printed on the
software installation CD.
The activation key information is also located as a file on the CD.
Note: Be sure to keep this information safe since you will need it if you ever need to
reactivate the license or move the software onto another PC workstation. If the
license file needs to be moved due to a PC failure, please contact your Xerox service
representative.
Obtaining your Accxes Control license from the World Wide Web
Notes
ƒ
ƒ
ƒ
An activation key is issued with the purchase of the software.
The activation key is located on the software installation CD along with a serial
number also located on the CD.
In order to obtain your Accxes Control license, you must have an internet
connection.
To obtain an Accxes Control license:
Go to the following Xerox Software Activation Portal (SWAP) website:
https://www.xeroxlicensing.xerox.com/activation/
Enter the activation key
Click [Next].
On the following screen, enter the details below:
a. Host ID (Ensure this is entered exactly as displayed on your host PC)
b. Serial Number
Note: If you have a separate Accxes Control Pro upgrade activation key, you
should enter the same serial number from the base software – NOT the
Accxes Control Pro upgrade serial number.
Click [Next].
On the following screen, enter your customer user information details:
c. Company Name
d. First and Last Contact Name
e. Address
f. Email Address
Click [Next].
On the following screen, verify your user information and click [Save and Download
License File].
Save the license file (.DAT file) to a desired location on your computer hard drive.
Note: Keep a copy of the .DAT file with all its required information in the event
that you ever need to reactivate the license.
Having downloaded the license file, the software needs activating as explain in the
next section of this chapter.
FreeFlow Accxes Control User Guide
1-3
Installation
FreeFlow Accxes Control
Activating Accxes Control
Before you can use the Accxes Control application, you must activate it.
1. Correctly enter the following information into the appropriate fields of the Accxes
Control License window:
a. The HOST ID will automatically have been entered.
b. The Serial Number that came with the software.
c. Your company name
d. Correctly enter your license information into the License field:
i. Ensure the license information is entered exactly as it was
provided from the SWAP website – including alphanumeric
characters and any upper/lower case letters.
ii. Drag and drop the downloaded .DAT file into the Accxes Control
license field.
e. Select [OK].
Accxes Control verifies the license and starts automatically.
If you receive a Windows warning regarding Accxes Control, be sure to allow
or permit any required access.
2. Once Licensed, the Appendices cover standard installations completed by Xerox
Wide Format installation engineers; customers can use the Tutorial in order to get
started using the software.
1-4
FreeFlow Accxes Control User Guide
2 Tutorial
2
Overview
This Tutorial will cover the following example set-up for Accxes Control Pro:
(For other versions of Accxes Control, you will only be able to perform those activities
relevant to your software version)
ƒ
Three printers in Accxes Control
‐
‐
‐
ƒ
ƒ
ƒ
FreeFlow Accxes Xerox Wide Format monochrome device (Accxes
Control all versions)
Xerox Wide Format 7142 (Accxes Control 7142 and Pro)
Small Format device. (Accxes Control Pro only)
Configure monochrome print sizes A2 and larger to be queued to an Accxesbased Xerox Wide Format monochrome device. (Accxes Control all versions)
Configure colour print sizes A2 and larger to be queued to the Xerox 7142
Wide Format colour printer. (Accxes Control 7142 or Accxes Control Pro)
Configure print sizes A3 and A4 to be queued to the small format device
(Accxes Control Pro only).
This example set-up will help explain a number of the functions provided by Accxes
Control and how to set these up.
Before you start
1. Ensure the Accxes Control application is closed.
2. Ensure all print devices to be used by Accxes Control are switched on and
operating correctly on the network.
3. Install print drivers on the PC hosting Accxes Control for the wide and small
format print devices intended to be used by Accxes Control.
4. All required actions in this tutorial are preceded by the following bullet:
5. Paragraphs without bullets are for information purposes.
6. Take careful note of any WARNING or CAUTION notes. These will be identified
along with a symbol and red font.
FreeFlow Accxes Control User Guide
2-1
Tutorial
FreeFlow Accxes Control
Accxes Control Settings
The first time Accxes Control is started, the Settings window will automatically open.
At any time thereafter, the settings can be accessed from the Accxes Control main
window by clicking [Spooler] and then [Setup].
From the Settings window, seven tabs identify the following options:
Printers
Printer Groups
Paper Sizes
Workflows
Hotfolders
Accounting
General
Note: Accxes Control will not function until the print queue location has been
configured in the General tab and a minimum of one printer has been configured in
the Printers tab.
Each tab is explained as follows:
General tab
The General tab contains the following selections:
Print Queue Location
This is a folder on the local PC that will be used to store all documents in the print
queue. It can get very large, so must be located on a drive with lots of free space. On a
new installation it will default to: C:\Accxes Control\Print Queue
Automatically Delete Jobs
Select this option, and enter a time after which all successfully printed jobs will be
deleted from the queue. This is recommended on all unattended Accxes Control
systems to prevent the hard disk becoming full.
Activate automatic printing at start-up
Select this option to enable printing to start automatically when Accxes Control is
opened. With this option disabled, a user must manually release each print job
received.
For the purposes of this tutorial and for initial configuration of Accxes Control, it is
recommended to leave this in manual mode. This allows checking that the rules are all
working as intended before testing print output.
2-2
FreeFlow Accxes Control User Guide
FreeFlow Accxes Control
Tutorial
Printers tab
The Printers tab is used to select Printers and their Available Page Sizes.
Note:
FFA Control Base only supports printing to Xerox FreeFlow Accxes devices.
FFA Control 7142 adds printing to the Xerox Wide Format 7142.
FFA Control Pro adds the capability of printing to non-Xerox FreeFlow Accxes
devices and small format devices.
ƒ
Click [Add], to open the Add Printer window (Figure 2.1).
Fig 2.1
Xerox FreeFlow Accxes Monochrome Devices – Accxes Control All Versions
ƒ
In the Name field, give your Xerox FreeFlow Accxes Wide Format printer the
following name: Wide Format Monochrome Device
ƒ
In the Type field, select FreeFlow Accxes.
This selection is only used for Xerox Wide Format devices that are controlled by a
FreeFlow Accxes controller. For all other wide format devices, select either
Windows – GDI to use a printer through its windows driver, or Windows – Direct
for printers which directly support the required file formats.
ƒ
In the Printer field, enter the IP address of the FreeFlow Accxes printer.
When selecting an Accxes-based printer, also enable the tick box ‘Allow printer to
select automatic page sizes’ and click [OK] to return to the Printers tab.
ƒ
Click [Apply].
FreeFlow Accxes Control User Guide
2-3
Tutorial
FreeFlow Accxes Control
Xerox Wide Format 7142 – Accxes Control 7142 and Pro
ƒ
Click [Add] to open the Add Printer window.
ƒ
In the Name field, give your Xerox Wide Format 7142 printer the following name:
Wide Format Colour Device
ƒ
In the Type field, select Xerox 7142.
This selection is only used for Xerox Wide Format 7142 devices. For all other wide
format devices, select either Windows – GDI to use a printer through its windows
driver, or Windows – Direct for printers which directly support the required file
formats.
ƒ
In the Printer field, enter the IP address of the Xerox Wide Format 7142 printer.
ƒ
Click [Properties] and wait while the printer driver is installed and configured with
three default print modes. When finished, the Printer Properties window will open
displaying three default print modes: Draft, Normal and Quality.
You may return to the Printer Properties window at any time to view/edit the existing
print modes and create new modes.
ƒ
Click [OK] to close the Printer Properties window.
ƒ
Click [OK] to return to the Printers tab.
The default roll size will display ROLL_A0. Only change this to reflect a different roll
size loaded on the printer.
ƒ
Click [Apply].
Non-Xerox and Small Format Devices – Accxes Control Pro Only
ƒ
Click [Add] to open the Add Printer window.
ƒ
In the Name field, give your non-Xerox small format device the following name:
Small Format Device.
Each printer must be assigned a unique Accxes Control name. Once created, the
only way to change the name is to remove the printer and add it again.
ƒ
In the Type field, select Windows - GDI.
Select Windows – GDI to use a printer through its windows driver, or Windows –
Direct for printers which directly support the required file formats.
ƒ
In the Printer field, use the drop down to select the desired Windows printer from
the list of printers installed on your PC workstation hosting Accxes Control.
ƒ
Click [Properties] to open the Printer Properties window.
ƒ
Click [Add] in order to create one default print mode.
ƒ
In the New Print Mode window enter the name, ‘Normal’ and click [OK].
2-4
FreeFlow Accxes Control User Guide
FreeFlow Accxes Control
Tutorial
This opens the Windows print driver properties.
ƒ
Click [OK] to close the Windows print driver properties.
ƒ
Click [OK] to close the Accxes Control Printer Properties window.
You may return to the Accxes Control Printer Properties window at any time to
view/edit the existing print modes and create new modes.
ƒ
Click [OK] to return to the Printers tab.
When using a printer configured as a Windows – GDI printer in Accxes Control, you
must select which page sizes are available on the printer and are required for use in
Accxes Control.
ƒ
To select page sizes, highlight the previously added Windows printer in the Print
Queues field and click [Add] alongside the Available Page Sizes field.
ƒ
Highlight A3 and A4 page sizes and click [OK] to return to the Printers tab.
ƒ
Click [Apply].
Printer Groups tab
The Printer Groups tab is used to configure load balancing and failover. These options
are not part of this tutorial. For more information see the chapter entitled, Accxes
Control Administration.
Paper Sizes tab
When a print job is received by Accxes Control, the physical size of the file to be
printed is compared to the selected Paper Sizes – the nearest page size is selected.
Your printer may not have all these sizes available. Therefore, by selecting only the
page sizes available in your printer(s), you can avoid mismatch errors by forcing
everything to print onto the nearest available size.
This function is particularly beneficial when a folding device is installed or when
oversize long documents are detected.
If a small format device is used (Pro version only), Accxes Control will compare the
page size selected here to the available sizes selected in the Printers tab when the
small format printer was configured.
ƒ
Enable all the following: ISO_A0, ISO_A1, ISO_A2, ISO_A3 and ISO_A4.
ƒ
Uncheck all other selections.
FreeFlow Accxes Control User Guide
2-5
Tutorial
FreeFlow Accxes Control
Oversize Margin
The Oversize Margin field, specifies how much larger the physical size of the print file
can be and still be forced to the nearest smaller available print size. This is especially
important when printing previously scanned images, where the detected page size
may be fractionally larger than the actual size of the image detail, or when printing
non-available print sizes.
E.g. Forcing ANSI or ARCH sizes to ISO output.
Note: If the oversize margin is set too small, prints may be forced to a larger paper
size than required. Experimentation is necessary to ensure the desired result,
particularly when printing scanned images.
ƒ
Use the default Oversize Margin: 5%.
ƒ
Click [Apply].
Workflows tab
Notes
Accxes Control uses workflows to change properties for print jobs and determine
printer destinations.
Workflows can be applied to print jobs manually, or automatically using hotfolder
rules. (See the section in this chapter entitled, Hotfolders tab for an explanation)
All workflows must have a unique name. Use [Add] and [Remove] buttons next to the
Configured Workflows field to create and delete workflows.
Each workflow may be configured to specify a set of Mandatory and/or Default
options for print jobs:
Mandatory Options will always override any settings in the print job. E.g. this
can be used to force all print jobs to be folded.
Default Options will only be applied if the option has not been specified
already inside the print job.
E.g. this can be used to specify default folding commands for files produced
through a third party print driver that does not support Xerox Wide Format
folding commands; or to apply a print mode for an inkjet device when no other
print mode was specified in the print job.
Be sure the required workflow is highlighted before adding, editing or removing any
Mandatory Options and Default Settings.
Select either the Mandatory Options or Default Options tab depending on the desired
behaviour. Mandatory Options are forced and Default Options are applied if they do
not exist in the print job.
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Use the [Add], [Edit] and [Remove] buttons to the right of the options category lists,
to manage options. Depending on the option selected, you may have to type a value
or select from the drop-down list or both.
When applying options, the available ‘settings’ will be listed in a drop down field.
Some ‘values’ will also be listed in a drop down field. Some options require values to
be entered based upon individual requirements. The Add Setting window will display
help text to aid this process.
When printers were added in the Printers tab, clicking [Apply] while still in the Printers
tab will automatically create a workflow for each device. This workflow configures the
mandatory destination for the device and a default option for a colour render mode if
colour is supported by the print device.
The following specific additions need to be made in order to work correctly with the
7142 and small format devices (Only relevant to Accxes Control 7142 and Accxes
Control Pro):
Wide Format Colour Device Workflow – Accxes Control 7142 and Pro Only
In the event that a print job destined for the 7142 colour device does not include a
required print mode (Draft, Normal or Quality), FFA Control will apply the first print
mode in the list. This may be an unwanted setting. In such an event, applying the
following workflow ensures the print mode is set to Normal.
Default Options
Size, Media and Layout
MEDIANAME1
= Normal
1
MEDIANAME will call the corresponding PRINTMODE. The names are interchangeable.
ƒ Highlight the workflow called, Wide Format Colour Device.
This is the name given to the device when created in the Printers tab.
ƒ
Select the Default Options tab.
ƒ
Select Size, Media and Layout and click [Add].
ƒ
In the Setting window, use the Setting drop down field to select MEDIANAME.
ƒ
Use the Value drop down field to select “Normal”.
ƒ
Click [OK] to close the Setting window and return to the Workflows tab.
ƒ
Click [Apply].
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Small Format Device Workflow – Accxes Control Pro Only
In the event that a print job destined for a small format device does not include a
required print mode, FFA Control will apply the first print mode in the list. This may be
an unwanted mode with additional print functions applied. In such an event, the
following workflow ensures the print mode is set to Normal.
The Mandatory Options workflow in the table below is required to ensure small format
devices handle print sizes correctly when they are scaled to print A4 and A3.
Mandatory Options
Size, Media and Layout
FITTOPRINTERSIZE
= TRUE
Default Settings
Size, Media and Layout
MEDIANAME1
= Normal
1
MEDIANAME will call the corresponding PRINTMODE. The names are interchangeable.
ƒ Highlight the workflow called, Small Format Device.
This is the name given to the device when created in the Printers tab.
ƒ
Select the Mandatory Options tab.
ƒ
Select Size, Media and Layout and click [Add].
ƒ
In the Setting window, use the Setting drop down field to select
FITTOPRINTERSIZE.
ƒ
Use the Value drop down field to select TRUE.
ƒ
Click [OK] to close the Setting window and return to the Workflows tab.
ƒ
Select the Default Options tab.
ƒ
Select Size, Media and Layout and click [Add].
ƒ
In the Setting window, use the Setting drop down field to select MEDIANAME.
ƒ
Use the Value drop down field to select “Normal”.
ƒ
Click [OK] to close the Setting window and return to the Workflows tab.
ƒ
Click [Apply].
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Hotfolders tab
WARNING
When creating or configuring a hotfolder, you MUST choose, or create, an empty
folder – DO NOT CHOOSE THE ROUTE OF C:\ OR ANY OTHER DRIVE ON YOUR
WORKSTATION – any files within the hotfolder will be removed by Accxes Control and
files lost cannot be recovered.
Hotfolders determine the source of print jobs for Accxes Control. It is possible to use
multiple hotfolders in order to control input to Accxes Control from various sources.
Network hotfolders listen on network ports for print jobs from print drivers, Xerox
FreeFlow Accxes Client Tools or FreeFlow Accxes Submit. Windows directory
hotfolders, look for incoming print jobs in Windows folders on the hard disk drive.
One Network hotfolder is automatically created when Accxes Control is installed, but
is not automatically enabled. Once at least one additional hotfolder has been created,
the existing Network hotfolder can be removed if required.
All hotfolders can have multiple rules and workflows applied to make changes to how
files are printed.
Hotfolders have the following settings:
Path (Folder Hotfolders Only) – The folder where Accxes Control should look for
jobs.
Port (Network Hotfolders Only) – The TCP port on which Accxes Control should
listen for jobs. Use 2000 for Use with Accxes Client Tools and Accxes Submit.
Each network Hotfolder must have a unique port number.
Filter (Folder Hotfolders Only) – Wildcard expression to determine which
filenames are processed.
Forward To – If enabled, print jobs will be sent to the specified folder after
processing. This is useful if a print job should be processed twice. E.g. Print and
output to PDF.
Enable Hotfolder – Jobs for the highlighted hotfolder are only processed if the
hotfolder is enabled by clicking this checkbox.
Rules – Rules are a powerful way for Accxes Control to determine how to
process a job based on its source and attributes. E.g. Size, Finishing
Requirements, etc.
Note: If no rules are applied, no workflow will be applied and print jobs will be sent to
the default printer using the options included in the print job. This will still provide
typical queue control functions to manage the printer queue in the Accxes Control
Main Interface.
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Rules are identified by numbers and are processed in numerical order.
Each rule can have one or more conditions and one workflow applied.
If all the conditions for a rule are met, then the specified workflow is applied to
the job.
When conditions are met, the job will still move on to the next rule unless ‘Stop
at this rule if it is true’ is enabled.
When conditions are not met, the print job moves on to the next rule, its
associated conditions and workflow.
Conditions – Once a Rule has been added, one or more conditions may be
applied.
Workflow – Selects a workflow to be applied if the selected conditions are met.
Stop at this rule if it is true – If this checkbox is marked, then no further rules
are processed if the conditions of the current rule are met.
ƒ
Highlight the Network folder on port 2000 and enable it by clicking ‘Enable
Hotfolder’.
The next tasks in this tutorial explain how to configure the rules to send small format
print jobs to a small format printer, colour wide format print jobs to a wide format
colour printer and monochrome wide format print jobs to a wide format monochrome
printer.
In order to achieve this, three rules must be set-up as follows (Reading through the
three rules before you start will help understand what is being achieved.):
Rule 1
Rule 1 is used to send files to the small format printer when they are identified as A4
and A3 size.
ƒ
Highlight ‘Network’ in the top field
ƒ
Below the Rules field, click [Add]
Rule number ‘1’ will be listed in the Rules field and ‘Always’ will be displayed in the
Conditions field.
ƒ
Highlight ‘Always’ in the Conditions field and click [Edit]
ƒ
In the Type dropdown field, select ‘Size’.
ƒ
In the left field, select this symbol <= (Less than or equals) and in the right field
select ISO_A3. Click [Ok].
ƒ
A condition will now be listed as: Print Size <= ISO_A3. Highlight this line and in
the Workflow dropdown field, select Small Format Device.
ƒ
Click the ‘Stop at this rule if it is true’ checkbox. (This ensures files meeting this rule
have the workflow applied and do not move on to any further rules)
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Rule 2
Because at the end of Rule 1 we enabled the checkbox ‘Stop at this rule if it is true’,
Rule 1 will have processed any A3 and A4 files from the print job. Therefore any
remaining files must be larger page sizes and still consist of monochrome and colour
documents. The next task performed by rule 2 is to send all wide format colour files to
the wide format colour printer.
ƒ
Below the Rules field, click [Add]
‘2’ will be listed in the Rules field and ‘Always’ will be displayed in the Conditions
field.
ƒ
Highlight ‘Always’ in the Conditions field and click [Edit]
ƒ
In the Type dropdown field, select ‘Options’.
ƒ
In the Category dropdown field, select ‘Rendering’
ƒ
In the left Setting field, select CONTAINSCOLOUR. In the centre field, select =. In
the right Value field, select ‘TRUE’. Click [OK].
ƒ
A condition will now be listed as: CONTAINSCOLOUR = TRUE. Highlight this line
and in the Workflow dropdown field, select Wide Format Colour Device.
ƒ
Click the ‘Stop at this rule if it is true’ checkbox.
Rule 3
Because at the end of Rule 2 we enabled the checkbox ‘Stop at this rule if it is true’,
Rule 2 will have processed any colour files larger than A3 from the print job. Therefore
the only remaining files will be wide format monochrome documents. The next task
performed by rule 3 is to send all wide format monochrome files to the wide format
monochrome printer.
ƒ
Below the Rules field, click [Add]
‘3’ will be listed in the Rules field and ‘Always’ will be displayed in the Conditions
field.
ƒ
Highlight ‘Always’ in the Conditions field.
ƒ
In the Workflow dropdown field, select Wide Format Monochrome Device.
ƒ
Click [Apply].
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Accounting tab
In the Accounting tab, Accxes Control can be configured to record any print settings
that can be identified or processed by Accxes Control.
For the purposes of this Tutorial, the following settings will only capture the basic
information. You can then see what does get captured and determine any additional
settings you wish to measure.
ƒ
Mark the Enable Accounting checkbox.
ƒ
Click [Apply].
General tab
The General tab will already contain the path to the default Print Queue Location
where all jobs in the Accxes Control queue are located. Do not change this location.
In order to begin testing Accxes Control it should begin in Manual mode and
configured not to delete any files.
ƒ
Uncheck the box labelled ‘Automatically Delete Jobs’.
ƒ
Uncheck the box labelled ‘Activate automatic printing at startup’.
ƒ
Click [OK] to close the Accxes Control Settings and start the Accxes Control Main
Interface
ƒ
If a Windows Security Alert appears, tick the relevant boxes and allow access of
FFA Control to your network
ƒ
Proceed to the next section entitled, Testing Example Set-up.
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Testing Example Set-up
Overview
This example set-up will use Accxes Submit to send a print job to Accxes Control. This
print job should contain file types according to the version of software installed.
E.g. one small format file (Control Pro), one wide format colour file (Control 7142 and
Pro) and one wide format monochrome file (Control - All versions).
Testing printing from a print driver necessitates going back into the Accxes Control
Settings and creating a new Network hotfolder using a Port number configured to
receive jobs from print drivers. E.g. Port 9100. Then recreate the same rules as
explained in the previous section for the new hotfolder.
Access Control Main Interface
Once the settings have been completed in the previous section of this chapter, the
Accxes Control Main Interface will open as shown below in figure 2.2
Accxes Control Print Job Queue
Incoming Print
Queues (Hotfolders)
Outgoing Print
Queues (Printers)
Fig 2.2
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Upon first start-up, no jobs will be listed in the Accxes Control Print Queue and the
Toggle Automatic Printing button (Top right icon in Main Interface) will be
deactivated. (I.e. Will not look pressed in.) This depends upon unchecking ‘Activate
automatic printing at startup’ in the General tab of Accxes Control Settings.
The Incoming Print Queues field will list the queues created in the Hotfolders tab of
Accxes Control Settings. (If you have followed this tutorial before first use, there
should be just one queue listed, called Network.) By default, this queue will open ready
for printing identified by a green arrow.
The Outgoing Print Queues field (Also known as the outgoing printers) will list the
printers created in the Printers tab of Accxes Control Settings. By default, the printers
will also open ready for printing identified by a blue tick. If not, check the following
situations:
Printers are not paused in the Windows Operating System
Printers are switched on and not reporting any faults such as open door, media
empty or toner/ink required, etc.
Before sending jobs to Accxes Control, you must first configure FreeFlow Accxes
Submit as explained in the next part of this section.
FreeFlow Accxes Submit
Print jobs may be sent to FreeFlow Accxes Control in any one of the following ways:
Drag and drop in to hotfolders
Printer drivers configured to print to a network port within Accxes Control.
Accxes Client Tools configured in the Accxes Client Tools Device Manager to
print to the network port 2000 within Accxes Control.
FreeFlow Accxes Submit configured to print to the network port 2000 within
Accxes Control.
This tutorial covers FreeFlow Accxes Submit to test the configuration of Accxes
Control. Accxes Submit is covered in more detail in chapter 5 entitled, Accxes Submit
in this guide.
ƒ
Download the latest version of the Xerox FreeFlow Accxes Submit software from
the following website:
http://downloads.xwfsolutions.com/ffapt/Install%20Kits/
ƒ
Install FreeFlow Accxes Submit and start the software from: Start > All Programs >
Xerox > FreeFlow Accxes > Accxes Submit.
When Accxes Submit is first started, the Settings window will open. Before using the
software you must configure at least one printer.
ƒ
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In the Printer Details window, enter the following details:
Name: Accxes Control
Address: Enter the TCP/IP address of the
PC hosting Accxes Control. If Accxes
Submit is installed on the same PC as
Accxes Control, the address should be:
127.0.0.1 as shown in figure 2.3
Fig 2.3
ƒ
Click [OK} to verify connection to Accxes Control and return to the Accxes Submit
Settings Window.
ƒ
Uncheck the unwanted Size Ranges so that you are left with ISO and Roll enabled.
ƒ
Click [OK] to start the Accxes Submit Main Interface shown in figure 2.4
Job Queue
(Documents)
Fig 2.4
Accxes Submit will be covered in more detail later in this guide. For the purposes of
the tutorial, continue with the instructions in this section.
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Locate three suitable files according to the Accxes Control license type. E.g. for Accxes
Control Pro, at least one of the files should be colour and at least one of the files
should be monochrome.
ƒ
Drag and drop the three files into the Accxes Submit Job Queue.
Without making any further changes, documents will print at their original size.
However, for the purposes of this tutorial, we will set the sizes to ensure we can verify
the successful application of the rules within Accxes Control.
ƒ
Highlight one monochrome document in Accxes Submit and use the Size
dropdown field near the bottom of the application to select ISO_A1 (Scaling is
automatic).
ƒ
Highlight one colour document in Accxes Submit and use the Size dropdown field
to select ISO_A1.
ƒ
Highlight the remaining document in Accxes Submit and use the Size dropdown
field to select ISO_A4.
ƒ
Submit the print job by clicking the large green print button.
After a few moments, the print job will appear in the Accxes Control Print Queue. Once
processed it will be identified as a new job by having no icon as shown in figure 2.5
Note: All incoming print jobs are processed by Accxes Control to verify size, mono,
colour makeup of the file and identify rules and workflows to be applied.
Fig 2.5
ƒ
Look to the right side of the listed print job to see the printers identified as the
Destination(s) (Figure 2.6) required to print the files according to the rules and
workflows created earlier.
Fig 2.6
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ƒ
View the print job in the Accxes Control Job Editor by either double clicking the job
in the Accxes Control Print Queue or highlight the job and click the View icon
(Shown below) in the Accxes Control Main Interface:
ƒ
The Job Editor opens as shown in figure 2.7
Fig 2.7
The Job Editor lists each file (Or page of a multi-page document) contained within the
print job and provides detail about the original size of the file, intended print size,
copy count and identified printer. Use this information to verify that the files are set
to print on the devices you expect as per the hotfolder rules configured earlier in this
tutorial.
If you believe the destination devices appear incorrect for the files chosen, first view
the files to ensure, which are colour and monochrome.
ƒ
Double-click the first file in the Job Editor or highlight the file and click the View
icon shown below:
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The viewer opens as shown in figure 2.8. In the example below, the viewer identifies
how Accxes Control has analysed the file.
In this case True Colour and the physical size of the file are displayed in the lower
right corner of the viewer. This means if Accxes Control has been configured as
explained in this tutorial, the file should have been processed for printing to the Wide
Format Colour Device (Accxes Control 7142 or Accxes Control Pro only).
Fig 2.8
ƒ
Click the right arrow button in the Viewer toolbar to view the next file in the Job
Editor.
In the example overleaf (Figure 2.9), the viewer identifies how Accxes Control has
analysed the file.
In this case Black & White and the physical size of the file are displayed in the lower
right corner of the viewer. That means if Accxes Control has been configured as
explained in this tutorial, the file should have been processed for printing to the Wide
Format Monochrome Device (Accxes Control all versions).
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Fig 2.9
ƒ
Click the right arrow button to review the remaining document(s) to verify size
and colour.
ƒ
Close the Viewer.
ƒ
Check the list of files in the Job Editor to check the Print Size. Check that the A1
size files are identified for the Wide Format devices and that the A4 size file is
identified for the Small Format device.
ƒ
If the destination printers still appear incorrect based upon your observations,
check/edit the rules in the hotfolders tab configured earlier in this tutorial.
ƒ
Once the correct print destinations of each file have been confirmed, click [OK] to
close the Job Editor and print the job by click the Print icon (Shown below) in the
Accxes Control Main Interface:
This concludes the tutorial. For further information the use of Accxes Control, please
refer to the remainder of this guide.
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3 Accxes Control
Administration
3
Overview
Accxes Control Administration includes the activities for setting up Accxes Control and
managing the Accxes Control print queue in the Accxes Control Main Interface. These
activities are common to all versions of Accxes Control unless otherwise indicated.
The chapter entitled, Tutorial covers an example set-up for Accxes Control that helps
gain a quick understanding for a typical use of Accxes Control Pro – splitting print jobs
according to size and colour.
It is essential that the entire administrator guide be used in order to gain a fuller
understanding of Accxes Control.
Accxes Control Settings
The first time you start Accxes Control, the Settings window will open. A basic
configuration of the software must be completed before the Accxes Control Main
Interface will start.
A basic configuration of the software includes at least one printer (Destination
printer), one hotfolder, one rule and one workflow.
At any time thereafter, the settings can be accessed again by clicking [Spooler] and
then [Settings], from the Accxes Control Main Interface.
From the Settings window, seven tabs contain all the Accxes Control set-up options:
Printers tab
Printer Groups tab
Paper Sizes tab
Workflows tab
Hotfolders tab
Accounting tab
General tab
The Accxes Control functions within each tab are explained in the following pages.
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Printers tab
The Printers tab is used to create/configure the outgoing printers (Or print queues)
intended for use with Accxes Control.
Once a printer has been created, click [Apply] to ensure its corresponding default
workflow is created in the Workflows tab.
Print Queues Field
The Print Queues field lists the printers configured within Accxes Control. Use the
[Add], [Edit] and [Remove] buttons to administer printers.
Accxes-based printers and the Xerox 7142 printer are created within Accxes Control.
All other Windows-based printer must first have a suitable Windows printer driver
installed on the host Operating System and proven to work correctly, before starting
the Accxes Control software. Such drivers should be installed and proven before
starting Accxes Control and adding them for use within the software.
When clicking [Add], the Add Printer window will open (Figure 3.1)
Fig 3.1
The options within the Add Printer window are explained as follows:
Name – Each printer must be assigned a unique name. Once created, the only
way to change the name is to remove the printer and add it again.
Location – This can be used to identify the physical location of the printer listed
in the Printers field of the Accxes Control Main Interface.
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Type – The Type drop down field lists four options:
Type field
FreeFlow Accxes
Direct print support for Accxes-based printers only
Windows - Direct
Prints through the printer port of the selected Windows
print driver and is used to send files to any printer that
supports printer languages produced by Accxes Control
such as HPGL and TIFF – See PJL Support below
Windows - GDI
Print to a Windows print driver utilising the Windows
printer driver for processing and access to the printer.
Xerox 7142
Direct printing to Xerox 7142 printers only
When using FreeFlow Accxes, image processing is performed on the Accxesbased printer controller.
When using Windows - GDI and the Xerox 7142, jobs are processed through the
Windows GDI printer driver. Using Windows drivers puts a lot more demand on
the host PC system resources. Hence, take note of the minimum host PC
requirements stated in this guide.
When FreeFlow Accxes or Windows Direct is selected, an additional option in
the Add Printer window is made available called, “Allow printer to select
automatic page sizes”. Most users would not need to enable this option and
instead, use the Paper Sizes tab to select only those sizes that they wish Accxes
Control to process. When doing so, if the output is still not what one would
expect, then tick this option and test the output. (For additional information on
handling page sizes, see Paper Sizes tab on page 3-7)
PJL Support - When Windows - Direct is selected, an additional field called PJL
Support is made available. This drop down field contains four options:
PJL Support field
Basic PJL Support
Devices that support basic PJL commands such as HP
inkjets and the 6204BPS
All Accxes PJL
Printing to Accxes controllers through a Windows printer
port
No PJL Support
Devices that support Accxes Control file formats but do
not support any PJL commands
OCE Job Ticket
Printing to Océ ReproDesk, Engineering Exec, etc. by
using Océ RCF (Remote Control Format) – Océ version of
PJL
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Printer – Depending upon the type of printer selected in the Type drop down
field, the use of the Printer field will change as follows:
Type field
Printer field
FreeFlow Accxes
Enter TCP/IP address of the Accxes-based printer
Windows - Direct
Select locally installed Windows printer driver
Windows - GDI
Select locally installed Windows printer driver
Xerox 7142
Enter TCP/IP address of the Xerox 7142 printer
Enable Status Reporting – When Accxes Control is configured to work with
email notification, enabling this option means emails can be sent to an
administrator to identify issues with Accxes controlled printers. (E.g. Toner
replacement, door open, etc.) For all other devices, the specific printer detail
depends upon what the printer sends back to its printer driver.
Show status on error – This option causes Accxes Control to use pop-up
Windows on the PC hosting Accxes Control to identify issues with the printer.
The specific printer detail depends upon what the printer sends back to its
printer driver.
Email – Used to identify the email address of the person or persons that should
be emailed regarding Status Reporting and errors as indicated above. The use
of Email is configured in the General tab. (See the section in this chapter
entitled, General tab.)
Delay – Helps prevent emails from being sent that highlight brief errors such as
those encountered when someone opens and closes a door on the printer. It is
recommended this value be set to at least 60 seconds or longer depending on
the time taken to complete such tasks as media and toner replacement.
Repeat – Sends a reminder if a problem remains uncorrected for more than the
specified time. The default value is 30 minutes.
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Printer Rules – This option is used to apply fixed rules and workflows that need
to be applied to all print jobs sent to a specific printer.
Clicking the Printer Rules button opens the Window shown in figure 3.2 below:
Fig 3.2
Rules and Workflows are applied in the same way as shown in the Hotfolder
tab. See the chapter entitled, Example Configurations and Workflows for an
example on applying Workflows here.
Available Page Sizes Field
When viewing printers in the Printers tab, the Available Page Sizes Field is used to
apply the media sizes available for use in the printer.
When highlighting Accxes-based printers, the Available Page Sizes Field will not be
available as sizes are selected automatically by the Accxes controller.
With Xerox 7142 printers, this option will list the A0 roll size by default. This can be
changed to suit customer configurations for alternative roll sizes.
All Windows printers will display the A4 size by default. Additional sizes can be added
according to those sizes available in the Windows print driver – including custom sizes.
Alongside the Available Pages Sizes field, click [Add] to see a list of all available sizes
for the highlighted printer. There must be at least one page size field applied at all
times. All sizes selected must be available in the printer.
Unwanted page sizes are removed by highlighting and clicking [Remove]. A page size
can only be removed if it leaves at least one size in the Available Page Sizes field.
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Printer Groups tab
Printer groups can be created by combining printers of similar capabilities for the
purpose of load balancing and failover.
Once a printer group has been created, click [Apply] to ensure it is available for
selecting in the Hotfolders tab.
Load Balancing is a means of sending print jobs to different printer based upon the
number of print jobs already being processed in the print queue to another printer. By
adding more than one printer to a print group, jobs can be directed to a printer group
rather than a specific printer, thereby enabling Accxes Control to automatically route
print jobs.
Example: If two wide format printers are added to a printer group configured
for load balancing, print jobs being directed to that group will be managed by
Accxes Control as follows:
Accxes Control will check the first printer in the list and if it is busy, it will check
the next printer in the list. The job will automatically be sent to the first printer
with no current print jobs in the print queue. If both printers are busy, Accxes
Control will send the print job to the printer with the smallest current job list.
Failover is a means of re-routing print jobs to a different printer based upon Accxes
Control identifying a problem on a printer in the same printer group or currently
processing printer.
Example: If two wide format printers are added to a printer group configured
for failover, print jobs being directed to that group will be managed by Accxes
Control as follows:
If Accxes Control receives information of a fault with a printer (Dependent upon
reporting supported by specific printers and printer drivers), it will send any jobs
not yet sent to that printer, to the next available printer.
Some printers can accept multiple print jobs into their controllers during and
before printing. Therefore once a printer fault has been rectified, existing
unprinted jobs should restart from that printer controller. If not, all jobs sent to
that printer will have to be resent from the Accxes Control Main Interface.
To create a printer group, click [Add]. Type a suitable name, such as ‘monochrome
devices’ or ‘colour devices’ and click [OK]. In the Printers field, all printers set-up in
Accxes Control from the Printers tab will be listed. To assign one or more printers to
any group, first highlight the printer group and then double click the required
printer(s) or highlight the printer(s) and click the right arrow button. Repeat this for
any other printer groups.
Note: Any printer can be a member of multiple groups.
To remove printers from a group; select the group name, click on the highlighted
printer(s) to be removed from the group and click the left arrow button.
To remove an entire printer group, highlight the group name and click [Remove].
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Paper Sizes tab
FreeFlow Accxes Control is designed to detect multiple paper sizes, including nonstandard size documents. Your printer may not have all sizes available for the
designated print job or it may not be capable of handling certain non-standard sizes.
Therefore, by selecting only the page sizes available in your printer, you can avoid
mismatch errors by forcing printing on to the nearest available media size.
For example, this can be beneficial when a folding device is installed because folders
are designed to produce standard size folded packets from standard page sizes.
Another example of when additional media sizes should be used is when customers
may print long documents. Long documents are identified by Accxes Control as a roll
size (E.g. Roll_A0). If only standard ISO sizes are selected in the Paper Sizes tab, long
documents will be truncated to the nearest standard size. To avoid that, it is necessary
to enable additional sizes such as Roll_A0, Roll_A1, etc. to ensure long documents are
printed the correct size.
When attempting to work out the page sizes you need to enable, sample print jobs
can be submitted to Accxes Control. These jobs can then be viewed within the Job
Editor to determine the detected page sizes.
Select available page and roll sizes with a tick and un-tick any page and roll sizes that
are not available. The dimensions for a highlighted page or roll size are displayed to
the right of the size selected.
Once required page sizes have been selected, click [Apply] to ensure they are available
for selecting in the Workflows and Hotfolders tab.
Oversize Margin
The Oversize Margin field is used to specify how much larger the page size of the print
file can be and still be forced to the nearest smaller page size for printing. This is
especially important when printing previously scanned images, where the detected
page size may be fractionally larger than the actual size of the image detail; or when
printing non-available print sizes. E.g. Forcing ANSI or ARCH sizes to ISO output.
Note: If the oversize margin is set too small, prints may be forced to a larger paper
size than required and result in large margins and incorrect print orientation.
Experimentation is required to ensure the desired result, particularly when printing
scanned images or other non-standard size documents.
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Workflows tab
Workflows combine with rules to create a powerful combination that Accxes Control
uses to provide all the rule-based printing functions of the system. Workflows
determine a required activity, or activities, based upon one or more conditions that
are applied to rules in the Hotfolders tab and/or the Printer Rules button of the Add
Printer Window in the Printers tab.
Once a workflow has been created, click [Apply] to ensure it is available for use in the
Hotfolders tab.
Each workflow can be configured with specific mandatory and default options for
print jobs processed within the system. Mandatory options are created under the
Mandatory Options tab and default options are created under the Default Options
tab. The two options are explained below:
Mandatory Options
Always override any settings in the print job. E.g. this could be used to force all
print jobs to be folded.
Default Options
Only apply if the command does not already exist in the print job. E.g. this could
be used to print to a Xerox Wide Format printer and have folding applied, where
the file was produced through a third party print driver that does not support
Xerox Wide Format printers and their commands for folding.
Workflow names must be unique. Use the [Add] and [Remove] buttons next to the
Configured Workflows field to create and remove workflows.
For any workflow, you must decide whether the required workflow function(s) should
be mandatory or default. Mandatory Options are forced and Default Options are
applied if they do not exist in the print job. Then select either the Mandatory or
Default Options tab within which to configure the required workflow functions.
Numerous mandatory and default options can be applied within the same workflow.
Be sure the required workflow is highlighted before adding, editing or removing any
options.
Within the Mandatory or Default Options tabs, highlight the first required option and
click [Add]. Depending on the option selected, you may have to type a value, select
from a drop-down list or both. (Help text is displayed to aid in this task.) Continue to
add further options as required. Any applied options will be highlighted in bold font.
Highlight the required option before clicking [Add], [Edit] or [Remove].
Workflow options are numerous and varied; in order to help understand how to use
them, example workflows can be found in the chapter entitled, Example
Configurations and Workflows in this guide. There is also a complete list of all the
options, their associated settings and values in Appendix A – PJL Commands.
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Hotfolders tab
WARNING
When creating or configuring a hotfolder, you MUST choose, or create, an empty
folder – DO NOT CHOOSE THE ROUTE OF C:\ OR ANY OTHER DRIVE ON YOUR PC
WORKSTATION – any files within the hotfolder will be removed by Accxes Control and
files lost cannot be recovered.
Hotfolders determine the source of print jobs for Accxes Control. It is possible to use
more than one hotfolder in order to control input to Accxes Control from various
sources. E.g. Client Tools (Port 2000), Print Drivers (Port 9100, etc.) and Windows
hotfolders.
Hotfolders can be network ports or Windows folders.
Network hotfolders listen on specified ports for print jobs from print drivers, Xerox
FreeFlow Accxes Client Tools and FreeFlow Accxes Submit.
Windows directory hotfolders, look for incoming print jobs in Windows folders on the
hard disk drive of the PC workstation hosting Accxes Control.
One Network hotfolder is automatically created when Accxes Control is installed – but
is not automatically enabled.
Once at least one additional hotfolder has been created, the existing Network
hotfolder can be removed if required.
All hotfolders can have multiple rules and workflows applied to make changes to how
files are printed.
Hotfolder settings are explained as follows.
Add and Remove buttons
Used for adding new hotfolders and removing unwanted hotfolders. Existing
hotfolder names cannot be edited. You must create a new hotfolder with the required
name and remove the unwanted hotfolder.
Hotfolder Type
Select either Network or Folder. The Network option uses network ports to receive
print jobs from print drivers and client tools. Folder is used to import jobs from a
Windows folder on the Operating System hosting Accxes Control.
Path
Folder Hotfolder Type only – Path to the Windows folder where Accxes Control should
look for print jobs. This option is only displayed when ‘Folder’ is chosen as the
Hotfolder Type as shown in figure 3.3 overleaf:
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Fig 3.3
Filter
Folder Hotfolder Type only – Wildcard expression to determine which filenames are
processed. This option is only displayed when ‘Folder’ is chosen as the Hotfolder Type
as shown in figure 3.3 above.
Forward files to
If enabled, print jobs will be sent to the specified folder after processing. This is useful
if a print job should be processed twice. E.g. Print and output to PDF.
Split Multi-Page Documents
If enabled, Accxes Control will split multi-page documents and process each page
according to the rules assigned to the hotfolder. E.g. all the wide format pages in one
document can be sent to a wide format device and the small format pages sent to a
small format device.
Enable Hotfolder
Jobs for the highlighted hotfolder are only processed if the hotfolder is enabled by
checking this box.
Create Windows Printer
Clicking this button AFTER configuring a network hotfolder installs a PostScript print
driver on the PC hosting Accxes Control. This driver can be shared and used by
applications to print files into the Accxes Control print queue.
Port
Network Hotfolder Type only – The TCP port on which Accxes Control should listen for
print jobs. Port 2000 is used with Accxes Client Tools and Accxes Submit. Port numbers
beginning 9100 are typically used with print drivers. Each network hotfolder must
have a unique port number. The Port option is only displayed when ‘Network’ is
chosen as the Hotfolder Type as shown in figure 3.4 overleaf:
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Fig 3.4
Network ports cannot have filters applied. All other options for ‘Forward files to’, ‘Split
Multi-Page Documents’ and ‘Enable Hotfolder’ have the same function as described
previously for folder hotfolders.
Rules
All hotfolders can have one or more rules applied. Rules determine the order of job
processing based on their source and attributes. E.g. Size, Finishing Requirements, etc.
Note: If no rules are specified for a hotfolder, no workflow will be applied and the job
will be sent to the default printer using the options included in the print job. This will
still provide typical queue control functions to manage the printer queue.
Rules are identified by numbers and are processed in numerical order.
Each rule can have one or more conditions and one workflow applied.
If all the conditions for a rule are met, then the specified workflow is applied to the
job.
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When conditions are met, the job will still move on to the next rule unless ‘Stop at this
rule if it is true’ is enabled.
When conditions are not met, the print job moves on to the next rule, its associated
conditions and workflow.
Conditions
Once a Rule has been added, one or more conditions may be applied. Highlight a rule
and add conditions as required.
Conditions explained:
When adding conditions to a rule, the default condition is ‘Always’. This means the
selected workflow will always be applied. To change the condition, highlight the
existing condition and click [Edit] or click [Add] and then [Edit] to create and edit a
new condition.
Adding or editing a condition opens the Edit Rule window. The Type drop-down field
lists the following options:
Always – Always apply the current workflow.
Size – Enables two further fields:
The left field lists the following standard symbols:
<
Less than
<=
Less than or equals
<>
Not equal
=
Equals
>
Greater than
>=
Greater than or equals
The right field lists the media sizes enabled in the Paper Sizes tab.
Options – Enables four further fields:
Category
Setting
Qualifier
Value
All the same options as listed in the Workflows tab
All the PJL options for the selected Category
Equals, Not equals, Less than, Greater than, LIKE, NOT
LIKE and UNDEFINED
Specific to the PJL option selected in the Setting field.
All commands are documented in Appendix A – PJL Commands.
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Figure 3.5 displays an example condition used to identify prints that are less than or
equal to A3:
Fig 3.5
Figure 3.6 displays an example condition used to identify prints that are colour:
Fig 3.6
Any number of rules and any number of conditions to a rule can be applied as
required. But each must be set-up one at a time. Some conditions can only be edited
by being removed and added again.
Having set a condition, the next step is to apply the workflow required as a result of
the condition(s) being met.
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Workflow
Workflows created in the Workflows tab will be listed in the Workflow dropdown field
of the Hotfolders tab. Once at least one rule and one condition have been applied,
one of the workflows listed in this field can also be applied.
E.g. A hotfolder has a rule added with a condition configured as per the size option
example shown on the previous page (Fig 3.5) to identify A3 size prints. The Workflow
dropdown field can then be used to select a Small Format Device.
This will determine that any document or page identified by Accxes Control as either
an A3 or A4 will print to the designated small format printer.
Stop at this rule if it is true
If this checkbox is enabled for a highlighted rule (With configured condition(s) and
workflow) then no further rules will be applied to any documents meeting the current
condition(s). If the conditions are not met, the print jobs move on to be processed by
the next rule in the list.
Rule, Condition and Workflow Example
In this example the following three rules, conditions and workflows are assigned to
one network hotfolder.
Rule
Condition
Workflow
Stop at this rule if it is true
1
Print Size <= ISO_A3
Small Format Device
Enabled
The configuration of Rule 1 means any documents equal to or less than A3 size will be
printed to the small format device and no other rule processing will take place on
those documents. That leaves only wide format monochrome and colour documents
larger than A3 to continue to be processed by the remaining rules.
Rule
Condition
Workflow
Stop at this rule if it is true
2
CONTAINSCOLOUR = TRUE
Wide Format Colour
Device
Enabled
The configuration of Rule 2 means any documents larger than A3 and containing
colour will be printed to the wide format colour device and no other rule processing
will take place on those documents. That leaves only wide format monochrome
documents to continue to be processed by the remaining rule.
Rule
Condition
Workflow
Stop at this rule if it is true
3
Always
Wide Format Monochrome
Device
N/A
Rule 3 is the last rule and therefore it can be left with an ‘Always’ condition and a
workflow of ‘Wide Format Monochrome Device’ since the only documents left to be
processed are wide format monochrome.
Additional Rules and Workflow examples can be found in the chapter entitled,
Example Configurations and Workflows later in this guide.
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Accounting tab
Accounting for print jobs in Accxes Control can be used to capture any detail of a print
job that is detectable by Accxes Control. For example, this can include whether colour
was detected in the document, percentage of colour, Page Printer used, etc.
When the ‘Enable Accounting’ checkbox is checked, the following default information
will be logged by FFA Control:
Printed Date
Printed Time
Accxes Control Print Queue ID
Document ID (Documents contained in a job)
Copy Count
Additional options that can be captured are selected by clicking [Add]. This opens the
Edit Rule Window where all the Categories and Settings are available to be chosen.
Experimentation is required to verify the settings available.
An Accounting log can be downloaded and imported into Excel. This menu option is
covered in the section entitled, Accxes Control Main Interface later in this chapter.
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General tab
The General tab (Figure 3.7) contains the following selections:
Print Queue Location
SMTP Mail Server
Lookup User Email Addresses
Accxes Control Email Address
Automatically Delete Jobs
Activate automatic printing at startup
Use AutoDesk application for DWG support
Fig 3.7
Print Queue Location
This is the folder on the PC hosting Accxes Control that is used as the master print
queue. It is automatically configured during the installation of Accxes Control and
should not be changed.
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In the event that a corrupted print job halts the processing of Accxes Control, the
number of the job will be identified in the Accxes Control Main Interface. Note the
number of the corrupted print job, close Accxes Control, navigate to the master queue
location, identify the folder with the same corrupted job number listed in the master
queue and either delete or remove the folder for further investigation. Finally reopen
Accxes Control.
SMTP Mail Server
If Accxes Control is to be configured for email print notifications, this field is used to
enter the TCP/IP address of the SMTP Mail Server Address.
It is essential that the PC hosting Accxes Control is able to PING the Mail Server.
Lookup User Email Addresses
If Accxes Control is configured to work within a Windows domain environment,
enabling this checkbox will use information from submitted print jobs to
communicate with an active directory server in order to try and locate the correct
email address. If this fails it will take at least a minute to time out before the print job
completes printing.
If there is no active directory contactable from Accxes Control, depending upon
number of users and if login names are the same as email address, Accxes Control can
be configured to add the @name to create email addresses. Alternatively, Accxes
Control can be set-up to send emails to a defined list of email addresses.
Further detail on email configuration can be found in the chapter entitled, Example
Configurations and Workflows. Testing will be necessary to identify the extent to
which Accxes Control is capable of working with email.
Accxes Control Email Address
The Email address of Accxes Control. This must be a valid email address set-up within
the customer environment by the customer IT support and enables Accxes Control to
email information to the appropriate users.
Automatically Delete Jobs
Enabling this checkbox means print jobs are deleted following a specified time in the
print queue. The time for each job is defaulted to six hours and can be changed once
the checkbox is enabled.
Activate automatic printing at startup
Enabling this checkbox means Accxes Control begins printing automatically once it
has been opened. It is recommended to leave this disabled while Accxes Control is
being set-up and tested. Leaving this function disabled is also recommended for print
rooms that wish to retain manual control over network printing to the printers.
Use AutoDesk application for DWG support
This option is experimental and only suitable for customers that use AutoCAD DWG
files that use the same pen table, layout and only one layout space.
Further detail on the use of this function is provided in the chapter entitled, Example
Configurations and Workflows later in this guide.
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Accxes Control Main Interface
The Accxes Control application is opened from Start > All Programs > Xerox >
FreeFlow Accxes > Accxes Control
The main interface will only open once the software has been configured with at least
one printer and one hotfolder.
Once configured, the Accxes Control Main Interface (Figure 3.8) is used to manage
the print queue.
Accxes Control Print Job Queue
Incoming Print
Queues (Hotfolders)
Outgoing Print
Queues (Printers)
Fig 3.8
At the bottom of the Accxes Control Main Interface the current processing activities
are identified as:
Polling - Polling the hotfolders for print jobs to import into Accxes Control
Processing - Analysing print jobs within Accxes Control
RIP - Printing jobs from Accxes Control
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The menus along the top of the Main Interface provide the following functions:
Spooler menu
Automatic Printing
Toggle automatic printing on and off.
Settings
Enter Accxes Control Settings.
Save Settings
Save a back-up of all the Accxes Control settings configured
in each tab: Printers, Printer Groups, Paper Sizes, Workflows,
Hotfolders, Accounting and General.
Load Settings
Used to restore all the settings from the back-up.
Exit
Exit the Accxes Control application.
Accounting menu
Save Activity
If enabled, this saves a CSV file of all the print job
information captured by Accxes Control as configured in the
Accounting tab of the Accxes Control Settings.
Clear Activity Log
Once the activity has been saved, this menu option clears
the log ready to record new data. When selecting this
option, the user will be prompted to first save the log.
Print Driver menu
Customise Driver
Options
Used to configure a custom PPD by selecting options from
all the Categories, Settings and Values available within
Accxes Control. This should be completed before creating
the PPD for Mac OS or Windows driver. E.g. Add the folding
commands so that the folder can be selected when printing
from an application on a Mac.
Create PPD (Mac OS)
Creates the PPD in order to configure a print driver from a
Mac. Printing from a Mac uses LPR, the TCP/IP address of
the PC hosting Accxes Control and the PPD created and
saved in this menu.
Create Windows
Driver
Creates the Windows print driver files (32bit and 64bit) in a
designated folder.
Help menu
Change Language
Change the language used in Accxes Control
Help F1
Opens the Accxes Control User Guide
About
Displays license information and is used to upgrade the
Accxes Control license by clicking [About] and then
[Upgrade].
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Accxes Control Print Job Queue
The Print Job Queue field lists all the pending, current and completed print jobs within
Accxes Control. To the right of this field are the control buttons.
Print jobs will be listed in the order they appear in the print queue and in automatic
mode, they will print in that order. The order, top to bottom or bottom to top, can be
switched by clicking the ID menu bar.
All jobs remain in the queue until the time specified in the General tab of the Settings
menu or until they are manually deleted.
Print jobs are listed under the following column headings:
ID --- A sequential number applied by Accxes Control as each job arrives in the queue
Name --- Job name from the print job. This name will depend upon the software and
method used to submit the job.
User --- Name of the user submitting the print job where this is identified by Windows.
Copies --- Number of copies detected in the job file.
Source --- The Accxes Control hotfolder used to import the job.
Comments --- Field that can be configured within Accxes Control to display
information such as a warning about a multi-page document.
Submitted --- Date and time the print job was imported by Accxes Control.
Destination --- Identity of the output print queue determined by the rules and
workflows configured within Accxes Control.
As well as the listed options above, the print queue also uses the following icons to
display the status of the print jobs:
Print Job Status
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Incoming
Identifies a new job currently being imported into Accxes
Control.
Analysing
A new print job currently being analysed by Accxes Control
to identify properties such as size, colour, etc.
No Icon
A print job with no icon signifies a new print job that has
completed the analysing phase.
Printing
A print job currently being processed and sent to the printer.
Printed
A print job that has completed processing and sent to the
print device(s).
Paused
A print job on hold and/or being viewed in the Job Editor.
Error
One or more documents in a print job errors. Float mouse
over icon to view error message.
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The control buttons to the right of the print job queue are used to perform the
following functions:
Control buttons
Automatic
Printing
Toggles automatic printing on and off. When setting up
Accxes Control, there is an option in the General tab to
activate automatic printing at start-up. If this is selected,
this button in the main window will look pressed in
(Automatic printing mode On). To stop automatic printing,
click this button so it does not look pressed in.
View
Opens the Job Editor in order to view the print properties of
a highlighted print job. Double clicking a print job in the
print queue will also open the Job Editor.
The same icon is also used within the Job Editor to open
documents in the viewer.
Print
Print any highlighted print job when automatic printing is
off.
Also used to reprint any highlighted print job whether
automatic printing is on or off.
Hold / Pause
Place any highlighted print job on hold.
Pause the current print job.
To continue printing, click the print button.
New Job
Opens the Job Editor where a new print job can be created.
Print files are added by drag and drop.
Properties to determine how the files are to be printed are
then applied as described in the section entitled, Accxes
Control Job Editor.
Delete
Deletes any highlighted print job listed in the print queue
and permanently removes it from Accxes Control.
Also used to delete individual documents from a print job
within the Job Editor.
Deleted print jobs cannot be restored.
Up/Down
Two separate buttons used to move highlighted print jobs
up and down the listed order in the Accxes Control print
queue.
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Queues field
The Queues field displays the hotfolders currently configured for use within Accxes
Control in the Hotfolders tab. These are the source of the print jobs and may be
network print queues and Windows folders configured as hotfolders.
The current status of the queue is identified by a green arrow, signifying ready for use,
or a red paused symbol.
Any queue can be highlighted and importing started or paused using the control
buttons to the right of the Queues field shown below:
Start
Pause
Printers field
The Printers field lists the printer(s) set-up in the Printers tab of Accxes Control.
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Double clicking a listed printer will open a printer status window (Figure 3.9). The
specific information provided by the printer status window depends upon what
information a printer sends back to its print driver. Accxes-based devices will provide
detail on media status, door open and toner replacement.
Fig 3.9
Any printer queue can be paused offline (Indicated by a red paused symbol over the
printer icon) or put online (Indicated by a blue tick over the printer icon).
The printer queue status is changed between pause and start by using the control
buttons to the right of the Printers field or the same buttons in the printer status
window:
Start
Pause
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Accxes Control Job Editor
Double clicking a print job in the Accxes Control Job Queue or highlighting a print job
and clicking the following icon opens the Job Editor (Figure 3.10):
The Job Editor provides the following functions:
• View the print properties of each document in the print job.
• Change the print properties of each document in the print job, including rules
and workflows.
• Deselect documents from being printed by un-ticking one or more of them.
• Permanently delete documents from the job list.
• Drag and drop additional print files to the job list.
• View the documents/pages in the Viewer 1.
Highlighting a file in the top pane of the Job Editor will display all the supported
printer properties 2 in the Options pane in the lower half of the Job Editor.
Fig 3.10
1
For a list of file formats supported by the viewer, please see Appendix B.
Supported printer properties are PJL commands applied by Xerox Wide Format Clients and
Drivers, some third party drivers and specific commands applied by Accxes Control. The
supported PJL commands used by Accxes Control are listed in Appendix A.
2
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Single page documents
If the print job contains more than one document (Figure 3.11) – E.g. Batch printing
from Accxes Client Tools – each document will be listed separately in the Job Editor.
Print properties can be changed for each document.
Fig 3.11
Deselect one or more documents from being printed by un-ticking the document.
Delete one or more documents by highlighting and clicking the delete icon.
Double clicking a document or highlighting it and clicking the view icon will open the
file in the viewer (Example: Figure 3.12)
Fig 3.12
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Multi-page documents – Split by Accxes Control
If a print job contains a multi-page document and Accxes Control is configured to
split multiple pages, the Job Editor will identify the job type as a Set (Figure 3.13).
Fig 3.13
Double clicking a multi-page document (Set) again (Or highlighting it and click the
view icon) will open each page in the Job Editor (Figure 3.14).
Each page can then be viewed by double clicking it or highlighting it and click the view
icon.
Print properties can be changed for each page.
Fig 3.14
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Multi-page documents – Not split by Accxes Control
If a print job contains a multi-page document and Accxes Control is not configured to
split multiple pages, the Job Editor will identify a multi-page job type as a Document
(Figure 3.15).
Fig 3.15
Double clicking the file will open the document in the viewer (Figure 3.16) allowing
the user to scroll through the pages using either the arrow buttons in the viewer or the
arrow keys on your keyboard.
Page numbers are identified in the lower left corner of the viewer.
Print properties affect the entire multi-page document.
Fig 3.16
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Job Editor – Options
In the top pane of the Job Editor, each document is listed together with its ID, Source,
Name/Format, Copies/Pages, Size, Print Size and Destination.
While highlighting a document in the top pane, specific job options can be viewed
using the Options tabs in the lower pane.
The Job Options tabs replicate the names of the options available in the Workflows
and Hotfolders tabs of the Accxes Control Settings.
By selecting each tab, the user can view the current properties detected and applied
by Accxes Control.
For example:
Job tab
Finishing tab
Rendering tab
Identifies the copy count.
Identifies location of title block as determined automatically
by Accxes Control – Can be used to apply finishing
commands automatically without having to select folding
in clients and drivers.
Identifies whether the file contains any colour and the
percentage of colour detected. – Such information can be
used to modify rules and workflows to send prints with low
colour to monochrome devices or determine the difference
between colour CAD and colour Graphics.
In order to make changes to print job properties, first highlight the relevant file(s) in
the top pane of the Job Editor. Select the required Option tab and click [Add]. The Add
Setting window will open where the print job settings are listed. Use Appendix A to
help determine the required settings.
Note: When wishing to add multiple settings, each must be added in turn.
However, the simplest and most common changes to print properties are the
destination and size of a print job or document. To make such changes, highlight one
or more files in the top pane of the Job Editor and click [Workflow]
The following window opens, where either a single Workflow or Hotfolder rule can be
applied.
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Accxes Control Administration
Selecting ‘Apply Single Workflow’ will change the drop down field to list the workflows
currently configured in the Workflows tab of the Accxes Control Settings.
By choosing one of the listed workflows, all the mandatory options and default
settings currently associated with that workflow will be applied. This provides a simple
method of quickly changing the print size and or output destination.
Selecting ‘Use Hotfolder Rules’ will change the drop down field to list the hotfolders
currently configured in the Hotfolders tab of the Accxes Control Settings.
By choosing one of the hotfolders listed here, all of the rules currently associated with
that hotfolder will be applied.
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Accxes Control Administration
FreeFlow Accxes Control
Job Editor – Viewer
Documents are viewed by a double click or by highlighting a document and clicking
the following icon within the Job Editor (Figure 3.17):
Fig 3.17
The bottom of the viewing window will display the page number to identify single or
multi-page documents, the detected file format, the detected colour mode and the
detected real image size (Physical and file size).
While viewing, clicking the left mouse zooms in, click and drag with the left mouse
zooms to a specific area and clicking the right mouse zooms out.
Once the Viewer is open, further documents in a print job and further pages in multipage documents, can be viewed by clicking the arrow buttons in the Viewer toolbar or
by using the left and right arrow buttons on the computer keyboard.
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Accxes Control Administration
The Viewer toolbar provides the following functions:
Toolbar menu
Undo
Undo editing functions.
Copy
Copies a selection of the image into another application.
The required part of the image to be copied is made using
the Selection tool.
Navigation Tool
Pan around the image.
Selection Tool
Make selections in the image for copying into another
application such as Word. The mouse is used to click, drag
and then release around the required selection. The area
inside the selection is copied.
Zoom
Zoom in and out of the image. The left and right mouse
buttons also perform the same functions providing the
selection tool is not in use.
To zoom to a specific area, hold down the left mouse button,
drag the mouse around the required area and release.
Zoom to Title
Block
Zooms the view to the area determined by Accxes Control to
be the title block of the drawing. If title block information
was sent with the file, such as when printing using Accxes
Submit with Finishing options applied, this icon will zoom to
the area determined to be the title block by the commands
sent with the print job.
Zoom to fit
window
Used to fit entire image in window. The middle mouse
button (On 3 button wheel mouse) also performs this
function.
Rotate
Mirror
Scroll
Rotate the image left or right by 900
Mirrors the image.
Scroll through view of a multi-page document and/or each
document in a set. The left and right arrow keys on the
computer keyboard perform the same functions.
Title Block
Selection
Four buttons used to identify automatic title block selection
or used to manually select the title block position.
No Title Block
No title block selected; or use to deselect the title block
selection.
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4 Accxes Client Tools
and Print Drivers
4
Introduction
Print jobs can be submitted to Accxes Control hotfolders in a number of ways. This
chapter explains how to do this using Accxes Client Tools and Print Drivers.
For information on the specific print options available within Accxes Client Tools and
Printer Drivers, please see their appropriate user documentation.
Accxes Submit is an alternative to Accxes Client Tools and is explained in the next
chapter of this guide.
Accxes Client Tools
First ensure Accxes Control has been configured within the Hotfolders tab with a
network hotfolder and a corresponding port 2000. Accxes Client Tools only submits
print jobs to port 2000.
Accxes Client Tools is the free client software available with all Xerox Wide Format
Accxes-based printers. It is also downloadable from www.xerox.com.
When intended for use with Accxes Control, the Accxes Client Tools software is
installed in the same way but configured differently as explained below:
Once installed, start Accxes Client Tools and go to the Device Manager tab.
In the Device Manager click the button to ‘Create a new device’.
In the Device Name field enter the name ‘Accxes Control’.
In the IP Address field enter the TCP/IP address of the PC workstation hosting Accxes
Control. If Accxes Client Tools is being configured on the same computer used to host
Accxes Control, the TCP/IP address must be set to the following: 127.0.0.1
Deselect the checkbox called, ‘Accxes to Client Communications’.
Click the button to ‘Accept the device parameters’.
Enable the Accxes Control device as a Default Printer within Accxes Client Tools. All
Accxes Client Tools selections for print properties, size, copy count, finishing options,
etc. are all supported by Accxes Control.
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Accxes Client Tools and Print Drivers
FreeFlow Accxes Control
Windows and Mac Print Drivers
There are three print driver configurations that can be used to print jobs into Accxes
Control:
Windows Print Driver – Either locally installed on the computer hosting Accxes
Control. Or 32bit and 64bit print driver files that include custom print options
for installing on user PC workstations.
MAC PPD – PPD used in conjunction with a valid network port to print files from
a MAC to Accxes Control
Third Party Windows Print Driver – Depends upon the driver creating a
supported file format and print options being recognised by Accxes Control.
Experimentation will be required.
Windows Print Driver
Once Accxes Control has been configured, a Windows print driver can be created.
Note: The Windows printer driver created by Accxes Control is automatically
generated to support the local configuration. Because each driver is custom
generated, it is not possible for the driver to be Microsoft signed, as any changes
would invalidate the signature. For this reason you will see a signature warning
message when installing the Accxes Control printer driver. It may also be necessary to
modify local system policies to allow installation of unsigned printer drivers.
There are two Windows Print Driver configurations that can be created for use with
Accxes Control:
Locally installed print driver
Custom Windows Driver
Locally installed print driver
The print driver locally installed on the same computer hosting Accxes Control is
created within the Hotfolders tab and can only be created for network hotfolders.
In the Accxes Control Hotfolder tab, first highlight the network hotfolder required for
use with the created print driver. This means all printing through the new print driver
will be subject to the rules currently configured for use with that hotfolder.
With the network hotfolder selected, click [Create Windows Printer]. A windows print
driver will be installed automatically and configured for use with the Accxes Control
network port highlighted in the Hotfolders tab when the print driver was created. This
print driver can be shared for use as per any other Windows print driver.
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Accxes Client Tools and Print Drivers
Custom Windows Driver
Before creating the Custom Windows Driver, you can add specific print options you
wish to be available in the print driver.
Note: This same menu is used to customise the PPD for use in Mac OS environments.
Print driver options are customised by clicking [Customise Driver Options] in the Print
Driver menu of the Accxes Control Main Interface. This opens the Edit Print Driver
Options window (Figure 4.1).
Multiple custom options can be applied.
Fig 4.1
Creating custom print options consists of applying an option in the Option field by
clicking [Add] and then for each option multiple values can be applied in the Values
field by clicking [Add].
The values entered here are the same as those available in the Workflows and
Hotfolders tabs.
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FreeFlow Accxes Control
Example
The following example adds the finishing options to a custom PPD, which are required
for use with a Xerox Wide Format folder:
Alongside the Options field, click [Add] to open the Edit Rule window (Figure 4.2).
Fig 4.2
In the Category drop down field select Finishing and in the Setting drop down field
select FINISHPROGID. This identifies the fact that you wish to apply finishing
programs.
Click [OK] to return to the Edit Print Driver Options window.
Alongside the Values field, click [Add] to open the Setting window (Figure 4.3).
Fig 4.3
Note: When Accxes Control has been configured to print to an Accxes-based printer
with a folder installed, Accxes Control will automatically install the available folder
options. In such a case, the Value drop down field shown above will list all the
available fold options.
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Accxes Client Tools and Print Drivers
Choose the first setting you wish to apply and click [OK].
Repeat the preceding steps to apply additional finishing programs (Values) and any
other Options and Values you may require.
In this example, the Edit Print Driver Options contains the values as shown in figure
4.4
Fig 4.4
Click [OK] to close Edit Print Driver Options.
The Custom Windows Driver can now be created by clicking [Create Windows Driver]
in the Print Driver menu situated on the Accxes Control Main Interface. This opens a
Windows browser where you choose the location to create the Windows driver files.
Both 32bit and 64bit Windows drivers will be created; each in their own named folder.
Before using these driver files you must first create/identify the Accxes Control
network hotfolder to be used in conjunction with the Custom Windows Driver and the
port number associated with the chosen network hotfolder.
Note: For use with Windows print drivers, the Accxes Control network port numbers
can be almost any number in the recommended range of 9100, 9200, 9300, etc.
Individual network hotfolders can have their own unique port number applied which
means specific network queues can be created to provide full control on how
administrators wish Accxes Control to operate with various users and network print
queues.
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Accxes Client Tools and Print Drivers
FreeFlow Accxes Control
When installing the Windows print driver, the first step is to add the correct network
printer port as follows:
Add Printer Port
On the Windows Operating System, open the Printers and Faxes window
From the File menu, open Server Properties
Go to the Ports tab and click [Add Port]
In the Printer Ports window, select Standard TCP/IP Port and click [New Port]
In the Add Standard TCP/IP Printer Port Wizard, click [Next]
In the Printer Name or IP Address field, enter the TCP/IP address of the PC
hosting Accxes Control and click [Next]
In the next window, select Custom and click [Settings]
Change the Port Number field so that it is the same number associated with the
required network hotfolder in Accxes Control and click [OK]
Click [Next] and click [Finish] to return to the Printer Ports window.
Click [Close] to return to the Print Server Properties window and click [Close] to
return to Printers and Faxes.
Having added the correct printer port, a Windows printer is added in the usual way be
selecting the Windows port and choosing the required 32bit or 64bit driver files. Once
complete, the printer preferences will be available as shown in the example below:
When checking the Printing
Preferences, the additional
custom options will be listed as
shown in the example left.
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Accxes Client Tools and Print Drivers
MAC PPD
Setting up a Mac to print to an Accxes Control network hotfolder requires a Mac OS
PPD and a network port created on the Mac.
The first task is to create the Mac OS PPD within Accxes Control. The PPD is created
from the Create PPD (Mac OS) option in the Print Driver menu of the Accxes Control
Main Interface. The PPD contains standard driver options such as size, copies, etc. If
additional custom options are required in the PPD, such as the ability to choose the
folder when printing on a Mac, first choose the Customise Driver Options before
creating the Mac PPD. The Mac PPD is customised by adding all the required options
exactly as explained in the previous section of this chapter under the heading entitled,
Custom Windows Driver. The customise option affects the PPD, which is used for
both Mac and Windows. Once the driver has been customised, the Mac PPD can be
created, containing all the standard and additional custom options required.
When setting up the Mac, an LPR, LP or IP port must be selected (Note: the
terminology changes across different Mac OS). The TCP/IP address entered in the port
set-up must be the IP address of the Windows PC hosting Accxes Control. The queue
name will be the network port number used in Accxes Control. Then select the PPD
created within Accxes Control.
Third Party Windows Print Driver
Third party print drivers (Provided with the print device) can sometimes be used
providing they produce a supported file format and print options recognised by
Accxes Control. Experimentation of such use will be required. To aid this process,
demo licenses of Accxes Control can be provided prior to purchase.
Setting up a third party print driver to print to the Accxes Control network hotfolder
also requires the network port be configured exactly as explained earlier in this
chapter under the heading entitled, Add Printer Port.
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FreeFlow Accxes Control User Guide
5 Accxes Submit
5
Overview
Xerox Wide Format FreeFlow Accxes Submit is part of the Xerox Wide Format
FreeFlow Accxes Productivity Tools suite of software.
Accxes Submit is license-free Windows client software used to submit printable file
formats to FreeFlow Accxes Control software.
Accxes Submit can also be used as an alternative to Accxes Client Tools for print job
submission to Accxes-based printers.
Files submitted using the Accxes Submit client software must be in a print ready
format, supported by either FreeFlow Accxes Control and/or Accxes-based printers. For
a list of supported file formats by Accxes Control, see Appendix B in this guide and for
Accxes-based printers, see the relevant printer specification sales sheet.
This chapter covers the installation, configuration and use of Accxes Submit with
Accxes Control.
System Requirements
The Xerox® Wide Format FreeFlowTM Accxes® Submit software requires the following
minimum PC specification to function correctly.
•
Min 2.0Ghz Processor, 2Gb RAM, 10Gb available disk space.
•
Windows XP, Windows 7, 32-bit and 64-bit – with latest service packs.
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Accxes Submit
FreeFlow Accxes Control
Installation
Before you start
Download the latest FreeFlow Accxes Submit installation kit from:
http://downloads.xwfsolutions.com/ffapt/Install%20Kits/
Administrator permissions are required to install this software.
Installation Procedure
1. Double-click the Accxes Submit Setup.exe file to being the installation.
2. Click [Next] to continue the installation.
Review the Software End User License Agreement
3. Accept the terms of the license agreement and select [Next] in order to continue.
4. Accept the default installation folder and select [Next] to continue.
5. Click [Install] to begin the installation.
The Accxes Control set-up window displays the successful completion of the
installation.
6. Select [Finish].
Proceed to the next section to configure Accxes Submit for first use.
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FreeFlow Accxes Control
Accxes Submit
Configure Accxes Submit for first use
Introduction
Once installed, Accxes Submit must be configured to use at least one print device
before the software starts.
This chapter explains the basic set-up of the software.
Before you start
Accxes Submit attempts to verify the connection to any printer configured within the
application. If the connection is unsuccessful, the printer will not be installed and the
software cannot be used. Therefore, before you start, ensure the following:
1. If Accxes Submit is intended for use with the Accxes Control software, ensure the
Accxes Control software is running and correctly configured with at least one
enabled network hotfolder.
2. Configuration of Accxes Submit with Accxes Control will require the TCP/IP
address of the PC hosting Accxes Control and the port number associated with the
enabled network hotfolder within Accxes Control.
3. If Accxes Submit is intended for direct use with an Accxes-based printer, ensure
the printer is on and correctly configured on the network.
4. Configuration of Accxes Submit with an Accxes-based printer also requires the
TCP/IP address of the Accxes Controller.
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Accxes Submit
FreeFlow Accxes Control
Accxes Submit – Configuration
Start the Accxes Submit application from:
Start > All Programs > Xerox > FreeFlow Accxes > Accxes Submit
The language selection window will open first. Select your default language and
uncheck the box to disable displaying the language selection again.
Click [OK] to continue starting the application.
The Settings window will open (figure 5.1). Note: Accxes Submit will not run until at
least one printer has been configured. Once correctly configured, Accxes Submit will
start normally. The Settings window can be accessed at any time from the File >
Settings menu.
Fig 5.1
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Accxes Submit
Printers field
In the Settings window, below the Printers field, click [New] to open the Printer Details
window shown below:
Accxes-based Printers
If configuring Accxes Submit to print direct to a Xerox Wide Format Accxes-based
printer, enter the name of the printer in the Name field and the TCP/IP address of the
Accxes controller in the Address field.
FreeFlow Accxes Control
If configuring Accxes Submit to print to FreeFlow Accxes Control software, enter the
name of the Accxes Control network hotfolder in the Name field and the TCP/IP
address of the PC hosting Accxes Control in the Address field.
It is possible to set up more than one printer in Accxes Submit to print to more than
one network hotfolder in Accxes Control. Different Accxes Control network hotfolders
are addressed by adding the network port number to the TCP/IP address in the
Address field as shown in the example below:
Example
Two network hotfolders have been configured within Accxes Control:
One hotfolder is created with the name ‘Wide Format Colour’ and configured to
use port 9500. Everything printing to this hotfolder is sent to a wide format
colour device and does not use any rules to affect processing.
A second hotfolder is created with the name ‘Automatic’ and configured to use
port 9600. Everything printing to this hotfolder is subject to rules that split print
jobs according to size and colour.
Within Accxes Submit, configure the first printer to address the Wide Format
Colour hotfolder using port 9500 as follows:
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FreeFlow Accxes Control
In the Printer Details Name field, enter a name such as ‘Wide Format Colour’ or
anything else that identifies the wide format colour device.
In the Address field, the correct
hotfolder queue is addressed by
entering xx.xx.xx.xx:9500 (TCP/IP
address, colon, port number Where xx.xx.xx.xx represents the
TCP/IP address of the PC hosting
Accxes Control) – See example
right:
Within Accxes Submit, configure the second printer to address the Automatic
hotfolder using port 9600 as follows:
In the Printer Details Name field, enter a name such as ‘Automatic’ or anything
else that identifies the automatic print queue of the Accxes Control application.
In the Address field, the correct
hotfolder queue is addressed by
entering xx.xx.xx.xx:9600 (TCP/IP
address, colon, port number Where xx.xx.xx.xx represents the
TCP/IP address of the PC hosting
Accxes Control) – See example
right:
When Accxes Submit is started, both print queues will be listed in the Printer
field as shown in the example below:
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Accxes Submit
Size Ranges field
The Size Ranges field is used to determine the print sizes available to the user for
selecting when re-sizing print jobs.
In order to avoid users having to navigate a large dropdown list that may include
unused media sizes, it is recommended to disabled the unused size ranges.
In the example shown in figure 5.1 both ANSI and ARCH are disabled, leaving just ISO
and roll sizes available.
Viewer field
FreeFlow Accxes Submit is intended for use with print ready file formats. It is
therefore possible to configure the software to use a viewer in order to visually check a
file prior to print submission. Experimentation with various viewers is necessary.
If Accxes Submit has been installed on the same PC used to host the FreeFlow Accxes
Control software, it is possible to use the Accxes Control application to view print files
within the Accxes Submit application. This is configured by entering the path of the
Accxes Control viewer application in the Viewer field exactly as follows, including the
quotes:
"C:\Program Files\xerox\FreeFlow Accxes\Accxes Control\FFAcontrol.exe" –F
Units field
This field sets the default units used within the Accxes Submit application. Use the
dropdown to select mm, cm or inches.
Once all the above has been configured click [OK] in the Settings window in order to
run the Accxes Submit application. The next section of this chapter explains the
Accxes Submit User Interface.
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5-7
Accxes Submit
FreeFlow Accxes Control
Accxes Submit User Interface
The Accxes Submit User Interface is explained in four main areas (Figure 5.2):
Main Menus and Icons – Menus for Accxes Submit settings, Job and Document
options.
Job Options – Changes made here affect all the documents in the print job.
Documents List (Print Job) – Documents listed here make up the print job.
Document Options – Changes made here affect individually highlighted
documents in the print job.
Main Menus and Icons
Job Options
Documents List (Print Job)
Document Options
Fig 5.2
Each area of the Accxes Submit User Interface is explained in the following pages.
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Accxes Submit
Main Menus and Icons
File menu
New
Creates a new print job – removes all existing documents
and returns print settings to defaults.
Opens a previously saved print job.
Open
Save
Save As
Print
Saves the documents in the print job and all the print job
settings – note this saves a reference to locations of the
various documents in the print job. It does not save the
actual documents themselves.
As above but can be used to save an existing job with a
different name.
Submits the current print job to Accxes Control or an Accxesbased printer.
Settings
Opens the Settings window to edit printers, media sizes,
viewer and units.
Exit
Exit the Accxes Submit application.
Edit menu
Cut
Removes one or more highlighted documents from the
Documents List.
Copy
Used to create additional copies of one or more highlighted
documents in the Documents List.
Paste
Pastes a document or documents in the Documents List
after selecting either Cut or Copy.
Copy Options
Copies the print options for one highlighted document.
Paste Options
Pastes the print options to one or more highlighted
documents.
Insert
Opens a Windows explorer to select and insert a new
document below the currently highlighted document.
Delete
Removes one or more highlighted documents from the
Documents List.
Opens the currently highlighted document in the Viewer.
View
Help menu
Change Language
Change language used in Accxes Control
About
Displays the installed version of Accxes Submit.
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FreeFlow Accxes Control
Job Options
Job Options
Name
Automatically populated with the name of the first
document in the Documents List, or the name of a
previously saved print job. Can also be used to type any
name or message required to display in the Accxes Control
Main Interface job Queue.
Copies
Copies of every document in the entire print job.
Collate
Off, Reverse or Forward. Sets the collation required for the
entire print job when printed as a set.
Printer
Selects the desired printer from the list of devices created in
the Settings window.
Job Accounting
When enabled, the User ID and Account ID field appear in
order to enter Job Accounting data that can be used to
identify Accxes-based account details.
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Accxes Submit
Documents list
The Documents List of the Accxes Submit Main Interface (Shown below) lists all the
documents and their print modes in the current print job.
The document settings identified in the Documents line called <Default> affects all
documents added to the list. Changing these default document print options changes
all subsequently added documents. It does not change documents already in the
Documents list.
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FreeFlow Accxes Control
Document options
Document options are spread across four tabs: General, Finishing, Labelling and
Advanced. Each tab is explained as follows:
General tab
General tab
Copies of Document
Changes the copy count for one or more highlighted
documents.
Size
Default is ANY and means the document will print at its
original size. Use the dropdown field to change the print size
for one or more highlighted documents.
Media Type
Default is ANY and means documents will automatically
print using the default print mode and rules within Accxes
Control. Any additional print modes created within Accxes
Control get downloaded to Accxes Submit when the printer
is created in the Settings window. These print modes are
then available to be chosen by the user when submitting
print jobs. When printing to a Wide Format Colour Inkjet
Device, such options listed here can identify print modes
such as Draft, Normal and Quality.
Scale
Default is Auto and means the document will be scaled to
whatever size is chosen in the Size field. A list of default
scaling percentages is also listed in this field.
Optimise Lines
Ensures print lines are maintained when reducing a
document size. Otherwise reduction of fine lines could result
in them almost disappearing.
Prints the current print job.
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Accxes Submit
Finishing tab
Finishing tab
Enable Finishing
Makes the finishing options available so that folding options
can be applied to one or more documents.
Program
Default is BYPASS and means documents are not folded.
Once Finishing is enabled, the Program field lists the fold
programs available for the Xerox Wide Format installed
folder. The fold programs are either downloaded direct from
an Accxes-based printer or from Accxes Control, when
printers are added in the Settings window.
Title Block
Default is DON’T CARE and means any folded documents
will be folded according to the most appropriate settings
based upon the orientation of the document. The dropdown
field is used to set alternative title block positions required
when printing direct to an Accxes-based printer. However,
when Accxes Submit is used to print through Accxes Control,
the software uses automatic Title Block detection.
Intelligent Title
Block
Default is disabled. When enabled, this option works
together with other folded selections to help the Accxes
controller work out whether the mix of document size,
orientation, fold style and title block selection are valid. If
not, Accxes will automatically change the parameters to
produce what it believes is the correct output.
Experimentation is required.
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FreeFlow Accxes Control
Labelling tab
Labelling tab
Enable Label
Makes the label option available.
Text
Free text field used to type whatever label the user requires.
Font
Choice of font for the label.
Size
Choice of font size.
Shading
Shading of font. White is 0, Black is 100 and numbers inbetween provide levels of grey.
Rotate
Rotation of the label. Experimentation is required.
Location X Y
XY location of the label on the print. Experimentation is
required.
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Accxes Submit
Advanced tab
Advanced tab
Media Source
Default is Auto and means media choice will be made based
upon best choice by the printer or by any default workflows
applied within Accxes Control. Additional Media Sources will
be listed here when a new printer with additional options is
added in the Settings window.
Justification X Y
Default is CENTER, CENTER and means the image will be
centred on the page. Changing this can help ensure an
image smaller than the smallest roll size available is printed
on one side of the sheet thereby making trimming only
necessary on one side. The dropdown fields provide options
for Left, Right, Top and Bottom. Output depends upon the
printer capabilities.
Rotate
Default is Auto and means rotation of the image on the
page will be automatic to provide the best fit. The dropdown
fields provide options to rotate the image 0, 90, 180 or 270
degrees.
Mirror X Y
Mirrors the image in either the X or Y plane or both.
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FreeFlow Accxes Control User Guide
6 Example
Configurations and
Workflows
6
Introduction
A powerful function of Accxes Control is the ability to use workflows and rules to
determine how different files are handled.
This chapter details a number of example configurations and workflows to cover some
of the most common tasks such as:
Specific Printer Configurations – Example set-ups for various printer types
Common Workflows – Workflows required for use with most Windows printer drivers
Notify Workflow – Prints a report identifying printer or printers used to output the
print job
Multi-Page Documents Workflows – Workflows determining how to handle multipage documents
Example Rules and Workflows Application – Example of how rules need to be
configured to use some of the example workflows covered in this chapter
Email Configuration – Setting up Accxes Control to use email for tasks such as
notifying the Administrator as to the status of the printer and print jobs
AutoCAD DWG Configuration – Setting up Accxes Control to use email for tasks such
as notifying the Administrator as to the status of the printer and print jobs
Correct configuration of Accxes Control may require a combination of one or more
workflows to achieve the desired control of print jobs.
For example, the Specific Printer Configurations explain principles that can help to set
up other Windows printers. In addition, all small format printers also need the Print
Size Control common workflow applied that force documents to fit to the size of the
media requested.
CAUTION
The information in this section is provided as a guide only. It uses known examples to
help explain workflow principles that may be successful when applied to various other
printer types. Periodic changes to print devices, printer drivers and Operating Systems
will result in different settings that need to be applied. Experimentation is required.
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Example Configurations and Workflows
FreeFlow Accxes Control
Specific Printer Configurations
Specific printer configurations require experimentation in order to achieve the
required control over such print options as size, duplex, stapling, image justification,
etc. PostScript print drivers often produce better results than Windows PCL print
drivers. Depending upon specific printer functions, experimentation is required.
This section covers a number of examples that will help identify principles that can be
applied when configuring alternative devices.
Remember to click [Apply] after creating any printer so that a corresponding workflow
is created within Accxes Control that addresses the printer queue. All printers are
configured within the Printers tab of Accxes Control Spooler Settings.
Xerox Wide Format Accxes-based Monochrome Printers
Xerox Wide Format Accxes-based Monochrome Printers
Name
Use product name
Type
FreeFlow Accxes
Printer
Enter the TCP/IP address of the Accxes Controller
There are no print modes or media sizes necessary to configure.
Xerox Wide Format 7142 Colour Printer
Xerox 7142 Wide Format Colour Printer
Name
Xerox7142
Type
Xerox 7142
Printer
Enter the TCP/IP address of your Xerox 7142 printer
Properties > Print Mode
Automatically creates Draft, Normal and Quality
Print Mode Properties
Print Modes
Draft
• Coated Media, 360dpi, Bi-Directional, 1
Pass, Variable Dot on, No wave mode
Normal
• Coated Media, 360dpi, Uni-Directional, 2
Pass, Variable Dot on, Wave 1
Quality
• Coated Media, 720dpi, Uni-Directional, 2
Pass, Variable Dot on, Fine & Wave 1
When returning to the FFA Control Printers tab, the media size will automatically have
been entered as Roll_A0. This can be changed by clicking [Add] in the Available Page
Sizes field in the Printers tab of Accxes Control Spooler Settings
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FreeFlow Accxes Control
Example Configurations and Workflows
Epson 9700 Wide Format Colour Printer
Epson 9700 Wide Format Colour Printer
Name
Epson 9700
Type
Windows – GDI
Printer
Select the Windows print driver previously installed for the Epson 9700
Properties > Print Mode
Create Print Modes to reflect print quality settings available in driver
for Speed and Quality
In the Epson print driver set the [Roll Paper Option] to turn on Auto Rotate and
configured to work with the installed paper size.
Also in the print driver set the default size to A4. This ensures small sizes are not
printed in the centre of a larger sheet and does not stop larger sizes from being
printed.
HP1055 Wide Format Colour Printer
HP1055cm Plus Wide Format Colour Printer
Name
HP1055
Type
Windows – GDI
Printer
Select the Windows print driver previously installed for the HP1055cm
Properties > Print Mode
Normal
Print Mode Properties
Print Mode
Normal
• Default print size: A3
• Loaded Media: A0 Roll
• Autorotate: On
• Extended margins: NOT selected
• Processing in computer
• Fast Raster Printing
When returning to the FFA Control Printers tab, add all available sizes for the HP1055.
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Example Configurations and Workflows
FreeFlow Accxes Control
HP4000 Wide Format Colour Printer
HP4000ps Wide Format Colour Printer
Name
HP4000
Type
Windows – GDI
Printer
Select the Windows print driver previously installed for the HP4000ps
Properties > Print Mode
Normal
Print Mode Properties
Print Mode
Normal
• Default print size: A3
• Loaded Media: A0 Roll
• Autorotate: On
• Margins: Small
• Normal Print Quality: Drawings / Text
When returning to the FFA Control Printers tab, add all available sizes for the HP4000.
Xerox 252 Small Format Colour Printer
Xerox 252 Small Format Colour Printer
Name
Xerox252
Type
Windows – GDI
Printer
Select the Windows PS print driver previously installed for the Xerox252
Properties > Print Mode
Normal, Simplex, Duplex, Simplex Stapled and Duplex Stapled
Print Mode Properties
Print Modes
Normal and Simple
Duplex
Duplex Stapled
• No change. Click Edit to open printer
properties and close it again
• Top, Bottom1
• Duplex Top, Bottom
1
• Stapled Left, Bottom1 Single
• Include staple mixed sizes as requested by
the customer
Simplex Stapled
1
• Stapled Left, Bottom Single
• Include staple mixed sizes as requested by
the customer
1
Specific to the Xerox 252 when printing through FFA Control to obtain correct output orientation. Such
settings require testing per printer type.
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FreeFlow Accxes Control
Example Configurations and Workflows
Xerox 4112 Small Format Monochrome Printer
Xerox 4112 Small Format Monochrome Printer
Name
Xerox4112
Type
Windows - GDI
Printer
Select the Windows PS print driver previously installed for the
Xerox4112
Properties > Print Mode
Add: Normal, Simplex, Duplex, Simplex Stapled and Duplex Stapled
Print Mode Properties
Print Modes
Normal and Simple
• No change. Click Edit to open printer
properties and close it again
Duplex
• 2 Sided Print
Duplex Stapled
• 2 Sided Print
• 1 Staple Mixed Sizes
Simplex Stapled
• 1 Staple Mixed Sizes
When returning to the FFA Control Printers tab, add the sizes available in both printers
for A3 and A4.
Océ 9800 with ReproDesk
Sending print jobs to an Océ 9800 with ReproDesk requires a printer and file
conversion workflow to be created. This ensures the correct print commands are
created that ReproDesk understands and that PDF files are converted since the
ReproDesk Server has a problem processing PDF files natively.
First create a Windows print driver on the PC hosting Accxes Control, using the
Generic/Text Only driver. Set the port for print to file and do not test this print driver.
Next create a printer for the ReproDesk Server within the Printers tab of Accxes
Control Spooler Settings using the following configuration:
Océ 9800 with ReproDesk
Name
Oce9800
Type
Windows - Direct
Printer
Select the Windows Generic/Text Only print driver previously installed
for the Océ 9800
PJL Support
OCE Job Ticket
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6-5
Example Configurations and Workflows
FreeFlow Accxes Control
Océ 9800 ReproDesk – PDF to Tiff Workflow
Having created the ReproDesk printer, the PDF file format conversion workflow needs
to be created and correctly applied.
In the Workflows tab of Accxes Control Spooler Settings create a workflow called,
PDFtoTIFF.
The PDFtoTIFF workflow needs to be configured with the following Mandatory
Options:
Mandatory Options
Option
Setting
Value
Destination
CONVERTPDFTO
TIF
CONVERTPSTO
TIF
RASTERRESOLUTION
300
GREYSCALE1BIT
FALSE
RENDERMODE
Grayscale
DITHERGREY
DIFFUSE
Rendering
Other
Before proceeding, click [Apply].
Having created the PDF to TIFF conversion workflow, it must be applied as a default
workflow directly to the 9800 printer created above.
This is accomplished as follows:
• Return to the Printers tab
• Select the Océ 9800 ReproDesk printer and click [Edit]
• In the Edit Printer window, click [Printer Rules]
• Add one rule and configure it as listed in the table below:
Rule
Condition
Workflow
Stop at this rule if it is true
1
Always
PDFtoTIFF
Disabled
• Click [OK] to return to the Printers tab
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FreeFlow Accxes Control
Example Configurations and Workflows
Access to the Océ ReproDesk Server
Before Accxes Control can submit files to the ReproDesk Server, access to the Server
must first be established as follows:
• Have the customer create a new queue on the ReproDesk Server called, Qcontrol
• On the PC hosting FFA Control, map a network drive to the Qcontrol queue on
the ReproDesk Server.
Océ 9800 Workflow
The final task is to configure the Océ 9800 ReproDesk workflow by applying the
following Mandatory Options and Default Settings in the workflow:
Mandatory Options
Option
Setting
Value
Job
PRINTTOFILE_D
3
Destination
PAGEPRINTER
This is set by default when printer created
Rendering
RENDERMODE
Greyscale
Other
DITHERGREY
DIFFUSE
Option
Option
Option
Size, Media and Layout
PAPER
ANY
R:\$JOBNAME$.*\$JOBNAME$.plt
Default Settings
3
Where R:\ is the mapped drive to the queue on the ReproDesk Server.
The Océ ReproDesk Server is finally addressed through rules in the Hotfolders tab in
Accxes Control by selecting the Océ 9800 printer created earlier.
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Example Configurations and Workflows
FreeFlow Accxes Control
Common Workflows
This section lists a number of commonly used workflows required for use with most
Windows printers.
All workflows are created in the Workflows tab of Accxes Control Spooler Settings and
are applied to either a rule in the Hotfolders tab or to a specific printer in the Printers
tab.
When applying a workflow in the Hotfolders tab, the workflow is used as a result of
one or more conditions applied to a rule. When a workflow is applied to a specific
printer in the Printers tab, the workflow is applied automatically to everything printed
to that device regardless of the rules.
Print Size Control Workflow
The Print Size Control workflow is necessary for all small format printers tested to
date. It may also be required for some non-Xerox wide format printers using Windows
print drivers.
This workflow is used to ensure images are scaled correctly to the size determined by
the user. Not applying this workflow can result in an image being printed with its
borders cropped.
Note that this workflow may also need to be used in-conjunction with specific
changes to the Windows print driver settings configured within Accxes Control. For
example, maximise margins or extended margins may also need to be applied.
When a printer is set-up in the Printers tab, clicking [Apply] creates a corresponding
workflow in the Workflows tab with the same name. Locate the workflow for your
printer and add to it, the following Mandatory Option:
Mandatory Options
Option
Setting
Value
Size, Media and Layout
FITTOPRINTERSIZE
= TRUE
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FreeFlow Accxes Control
Example Configurations and Workflows
Default Print Mode Workflow
If a print job is submitted without a user defined print mode (E.g. Not selected or
available when printing from Accxes Submit or Accxes Client Tools or Print Drivers),
Accxes Control will apply the first print mode in the alphabetical list of print modes for
that printer. In order to define a print mode, it must first exist as an available print
mode in the list of print modes already configured for each printer within Accxes
Control. Defining an unavailable print mode is the same as not defining any print
mode.
On wide format inkjet devices an undefined print mode can result in an unwanted
high quality print mode being used such as Best. On small format devices this could
result in an unwanted setting such as Duplex being applied.
If the user defines an available print mode when submitting the print job, that setting
will override this workflow. However, in the event that a print mode has not been
defined or an unavailable print mode has been defined, this workflow overrides the
print job and ensures a default print mode is automatically applied within Accxes
Control.
This example applies a standard default print mode called ‘Normal’.
When a printer is set-up in the Printers tab, clicking [Apply] creates a corresponding
workflow in the Workflows tab with the same name. Locate the workflow for your
printer and add to it, the following Default Setting:
Default Settings
Option
Setting
Value
Size, Media and Layout
MEDIANAME2
= Normal
2
MEDIANAME will call the corresponding PRINTMODE. The names are interchangeable.
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Example Configurations and Workflows
FreeFlow Accxes Control
Default Finishing Workflow
Similar to the Default Print Mode workflow above, if a print job is submitted without
user defined finishing options (E.g. DIN C 210 x 297 folded size for Xerox Wide
Format folders), the print job will not be folded.
If the user defines correct finisher options when submitting the print job, those
settings will override this workflow. However, in the event that finishing options have
not been defined, this workflow overrides the print job and ensures default finishing
options are automatically applied.
This example applies a standard finishing option to create a DIN 210 fold on a Xerox
Wide Format folder.
When a printer is set-up in the Printers tab, clicking [Apply] creates a corresponding
workflow in the Workflows tab with the same name. Locate the workflow for your
printer and add to it, the following Default Setting:
Default Settings
Option
Setting
Value
Finishing
FINISHPROGID
“DIN C 210x297”
Automatic Title Block Detection
Accxes control will use automatic title block detection one any document where the
position is not explicitly specified using Accxes Client Tools, Accxes Submit or the
Windows printer driver. In order to allow Accxes Control to apply automatic title block
detection make the following selections for title block position in the various client
tools:
From Accxes Submit, select: DONTCARE
From Accxes Client Tools, select: Default
From the Accxes print drivers, select: No Preference
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FreeFlow Accxes Control
Example Configurations and Workflows
Rotation Workflow Applied in Printer tab
This workflow is required with some small format devices to ensure the correct
application of additional options such as Simplex, Duplex and Stapling. For example,
it is needed with the Xerox 4112 but not the Xerox 252.
This workflow needs to be a new separate workflow and is not applied to any existing
workflow.
Create [Add] a new workflow called Rotate 90 and add to it the following Mandatory
Options
Mandatory Options
Option
Setting
Value
Size, Media and Layout
PAGEROTATE
= 90
Having created the Rotation workflow, it needs to be applied as a default workflow
directly to the printer in the Printers tab of Accxes Control.
• Return to the Printers tab
• Select the printer that requires the rotation workflow and click [Edit]
• In the Edit Printer window, click [Printer Rules]
• Add one rule and configure it as listed in the table below:
Rule
Condition
Workflow
Stop at this rule if it is true
1
Always
Rotate 90
Disabled
• Click [OK] to return to the Printers tab
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Example Configurations and Workflows
FreeFlow Accxes Control
Print Report Workflow
Accxes Control can print multi-page documents and entire print jobs across multiple
printers. In this event, Accxes Control can be configured to print a report that
identifies the files and pages produced on each printer. This workflow creates the
report called, ‘Notify’.
This workflow needs to be a new separate workflow and is not applied to any existing
workflow.
Create [Add] a new workflow called PrintReport and add to it the following
Mandatory Options
Mandatory Options
Option
Setting
Value
Job
REPORTPRINTER
Select any printer configured within Accxes
Control
Having created the Print Report workflow, it needs to be applied to the first rule of the
hotfolder(s) before any further rules. This first rule needs to have an ‘Always’ condition
set with PrintReport selected as the workflow. Do not enable ‘Stop at this rule if it is
true’.
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Example Configurations and Workflows
Multi-page Document Workflows
Multi-Page Document Warning Workflow
Multiple documents submitted collectively to Accxes Control as one print job will result
in each document being processed individually according to the rules configured in
the Hotfolders tab.
Multiple copies of a document will all be processed the same, as per the rules
configured in the Hotfolders tab.
In order for multi-page documents to be processed on a page by page basis, the check
box called, ‘Split Multi-Page Documents’ needs to be enabled in the Hotfolders tab of
Accxes Control Settings.
Processing a multi-page document page by page will slow down processing if
the document is large.
Processing a multi-page document page by page may split the document
when not entirely necessary. For example a multi-page document may consist
of a monochrome cover and contents page and colour on all the remaining
pages. In such cases it may make more sense not to split the document.
Therefore it is recommended that multi-page documents are configured to go
on hold and display a caution to advise the operator who can make a decision
how the document is printed.
The workflow configured here ensures that all multi-page documents are placed on
hold and automatically flag the fact that a multi-page document has been detected
by displaying a message in the Accxes Control Main Interface.
This allows the user to accept the automatic split suggested by Accxes Control or
override the printer choice in order to keep all the pages of a document together and
print on the same printer.
Create [Add] a new workflow called MultiPageWarning and add to it the following
Mandatory Options
Mandatory Options
Option
Setting
Value
Job
ACTION
Hold
Comments
Warning, this job contains multipage files
An explanation of how this workflow is applied follows later in this section.
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Example Configurations and Workflows
FreeFlow Accxes Control
Split Multi-page Document Workflow
This workflow is used within the rules of the Hotfolders tab to ensure that documents
are split automatically when they contain a mix of small and wide format page sizes.
Create [Add] a new workflow called Split Multipage and add to it the following
Mandatory Options
Mandatory Options
Option
Setting
Value
Size, Media and Layout
SPLITMULTIPAGE
= TRUE
An explanation of how this workflow is applied follows later in this section.
Subset Support Workflow
This workflow is used within the rules to ensure that a mix of print jobs containing
different print options such as Simplex, Duplex and Stapling are handled correctly by
sending them to the print device as separate print jobs.
Create [Add] a new workflow called Start New Set On Printer and add to it the
following Mandatory Options
Mandatory Options
Option
Setting
Value
Size, Media and Layout
STARTNEWSET
= TRUE
An explanation of how this workflow is applied follows later in this section.
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Example Configurations and Workflows
Caldera Workflows
Accxes Control can forward graphics documents to a Graphics Arts RIP such as
Caldera. Forwarding files to the Caldera RIP workstation requires two workflows, a
mapped network drive and a hotfolder queue configured on the Caldera workstation.
The various tasks are explained as follows:
Access to the Caldera workstation
Before FFA Control can submit files to the Caldera workstation, access to the RIP must
first be established as follows:
Create a new hotfolder in Caldera called Qcontrol and configured to load
images into the Caldera Image Bar.
On the PC hosting Accxes Control, map a network drive to the Public directory
on the Caldera workstation. Note the letter used for the mapped drive. E.g. S:\
Caldera Workflows
Two workflows must be configured for use when submitting files to the Caldera RIP
workstation. These two workflows are used to take into account whether the source of
the file submission is identified or not by the software. The use of the workflows are
governed in the rules as displayed in the example on the next page.
Add a new workflow called Caldera and add to it the following Mandatory Options:
Mandatory Options
Option
Setting
Value
Destination
PAGEPRINTER
4
File://S:\hotfolder|Qcontrol\
4
Where S:\ is the mapped drive to the public directory on the Caldera workstation.
Add a new workflow called CalderaNamed and add to it the following Mandatory
Options:
Mandatory Options
Option
Setting
Value
Destination
PAGEPRINTER
4
File://S:\hotfolder|Qcontrol\$SOURCEFILE
NAME$.*
4
Where S:\ is the mapped drive to the public directory on the Caldera workstation.
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Example Configurations and Workflows
FreeFlow Accxes Control
Applying Example Rules and Workflows
Example document handling required
This section covers a typical application which will use a number of the workflows
covered in this chapter.
To help understand the rules and workflows that need to be applied, the following
table lists the desired activity (Desired Workflow) depending upon the Document
Type:
Document Types
Desired Workflow
Print jobs that may contain a mix of
monochrome and colour pages
(Any size)
Place job on hold and flag the fact that document
contains multi-pages
Small Format monochrome documents
(A4 and A3)
Print on Small Format Monochrome Printer such as:
Xerox 4112
Maintain print requests for duplex, simplex and
stapling
Small format colour documents
(A4 and A3)
Print on Small Format Colour Printer such as:
Xerox 252
Maintain print requests for duplex, simplex and
stapling
Wide Format monochrome documents
(Larger than A3 and including long
documents)
Print on Wide Format Monochrome Printer
Wide Format Monochrome Posters
(Larger than A3 and including long
documents)
Print on Wide Format Monochrome Printer
Wide Format documents containing colour
in the Title Block area
(Larger than A3 and including long
documents)
Print on Wide Format Monochrome Printer
Wide Format Colour CAD documents
(Larger than A3 and including long
documents)
Wide Format Colour Posters
(Larger than A3 and including long
documents)
6-16
Print on Wide Format Colour Printer
Send to Caldera for onward printing to Wide
Format Colour Printer
(If source of the print job is contained in the file,
send this information to Caldera)
FreeFlow Accxes Control User Guide
FreeFlow Accxes Control
Example Configurations and Workflows
Rules, Conditions and Workflows to meet required document handling
Having identified the way each document type should be handled, the rules within
Accxes Control for the Hotfolder Network queue must be configured as shown in the
following table:
Conditions
aaaaaaaaaaaaaaaaaaaaaaaaaaaaaa
Workflow
1
PAGECOUNT > 1
MultiPageWarning
No
2
Always
PrintReport
No
3
PAGECOUNT > 1
Split Multipage
No
Rules
Stop at this rule
if it is true
Print Size > ISO_A3
4
PAGENO = 1
Start New Set On
Printer
No
5
PAGENO is undefined
Start New Set On
Printer
No
6
CONTAINSCOLOUR = FALSE
Small Format
Mono Printer
Yes
Small Format
Colour Printer
Yes
Wide Format Mono
Printer
Yes
Wide Format Mono
Printer
Yes
Wide Format
Colour Printer
Yes
Print Size <= A3
7
CONTAINSCOLOUR = TRUE
Print Size <= A3
8
CONTAINSCOLOUR = FALSE
Print Size > A3
9
CONTAINSCOLOUR = TRUE
Print Size > A3
CENTRALCOVERAGEPERCENTAGE = 0
10
COVERAGEPERCENTAGE < 25
COLOURPERCENTAGE < 50
11
SOURCEFILENAME is undefined
Caldera
Yes
12
Always
CalderaNamed
N/A
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Example Configurations and Workflows
FreeFlow Accxes Control
Explanation of Example Rules Conditions and Workflows applied
The conditions and workflow for each rule are explained below (NOTE: Print jobs are
processed through the rules in numerical order. Each rule will apply to the document
unless stopped by enabling the tick box entitled, Stop at this rule if it is true.):
Rules
Conditions
aaaaaaaaaaaaaaaaaaaaaaaaaaaaaa
Workflow and explanation
1
PAGECOUNT >1
MultiPageWarning
If a document is detected with more than
one page, the MultiPageWarning workflow
will place the job on Hold and flag the fact
with a message in the print queue.
The print job continues on to the next rule.
2
Always
PrintReport
A report will be created to identify the
printers used to print the various print jobs.
The report information includes the print
job name, size and copy count.
The print job continues on to the next rule.
3
PAGECOUNT > 1
Split Multipage
If a document is detected with more than
one page
Size > ISO_A3
and the print size is detected as greater
than an A3, the print job will be split into
multiple pages.
The print job continues on to the next rule.
4
PAGENO = 1
Start New Set On Printer
If the print job was split as a result of the
last rule and a page number 1 is detected,
this will indicate the beginning of a new
document and means the file is sent as a
separate print job to the printer. This
ensures preservation of job settings for such
options as duplex, simplex and stapling
The print job continues on to the next rule.
5
PAGENO is undefined
Start New Set On Printer
If the print job was not split, this workflow
ensures individual documents are printed
with user defined options such as duplex,
simplex and stapling. Otherwise multiple
documents would be stapled in one set.
The print job continues on to the next rule
6
CONTAINSCOLOUR = FALSE
Small Format Mono Printer
If no colour is detected on the page
Print Size <= A3
and its print size is less than or equal to an
A3, the page will print on the Small Format
Mono Printer. Otherwise the job continues
to the next rule.
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Example Configurations and Workflows
Explanation of Example Rules Conditions and Workflows applied (CONTD.)
Rules
7
8
9
10
Conditions
aaaaaaaaaaaaaaaaaaaaaaaaaaaaaa
Workflow and explanation
CONTAINSCOLOUR = TRUE
Small Format Colour Printer
If colour is detected on the page
Print Size <= A3
and its print size is less than or equal to an
A3, the page will print on the Small Format
Colour Printer. Otherwise the job continues
to the next rule.
CONTAINSCOLOUR = FALSE
Wide Format Mono Printer
If no colour is detected on the page
Print Size > A3
and its print size is larger than A3 or it is a
long document, the page will be submitted
to the Wide Format Mono Printer.
Otherwise the job continues to the next rule.
(Both monochrome CAD and monochrome
Posters)
CONTAINSCOLOUR = TRUE
Wide Format Monochrome Printer
If colour is detected on the page
CENTRALCOVERAGEPERCENTAGE = 0
but there is no colour detected in the centre
portion of the document
Print Size > A3
and its print size is larger than A3 or it is a
long document, the page will be submitted
to the Wide Format Mono Printer. Otherwise
the job continues to the next rule.
(Both monochrome CAD and Posters)
COVERAGEPERCENTAGE < 25
Wide Format Colour Printer
The only remaining print jobs should be
colour CAD and/or colour graphics images.
The conditions set in this rule determine
whether the file is intended to be printed on
the CAD printer or sent to Caldera as a
colour graphics image.
Both figures used for the conditions in rule
10 may need adjusting depending upon the
amount of colour used in a file and the
overall coverage on the page.
If the data coverage of the entire document
is less than 25%
COLOURPERCENTAGE < 50
and the colour percentage of the data on
the document is less than 50%, the page
will print on the Wide Format Colour Printer.
Otherwise the job continues to the next rule.
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Example Configurations and Workflows
FreeFlow Accxes Control
Explanation of Example Rules Conditions and Workflows applied (CONTD.)
Rules
Conditions
aaaaaaaaaaaaaaaaaaaaaaaaaaaaaa
Workflow and explanation
11
SOURCEFILENAME is undefined
Caldera
The only remaining print jobs should be
colour graphics images.
If the file appears in FFA Control without a
source filename, the file will be submitted to
the Caldera hotfolder with the job name,
which may be different to the original
filename.
E.g. This occurs when the file is submitted to
FFA Control using a print driver.
Otherwise the job continues to the last rule.
12
Always
CalderaNamed
The only remaining jobs should be colour
graphics images with filenames passed to
FFA Control.
If file appears in FFA Control with a source
filename, this will be passed with the file to
the Caldera hotfolder
E.g. When the file is submitted to FFA
Control from using Submit.
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FreeFlow Accxes Control User Guide
FreeFlow Accxes Control
Example Configurations and Workflows
PDF Conversion
File format conversion example for Accxes Control Pro
Accxes Control Pro has the ability to provide file format conversion for supported file
formats.
This example covers PDF conversion of supported file formats. In order to accomplish
this, a network hotfolder must be created to provide a Windows folder that converts
any files dropped into it. That folder requires a workflow to carry out the conversion.
A simple conversion set-up is explained as follows:
PDF Conversion Workflow
Create [Add] a new workflow called, PDF Conversion and add to it the following
Mandatory Options
Mandatory Options
Option
Setting
Value
Destination
PAGEPRINTER
file://C:\PDF Out\$SOURCEFILENAME$.pdf
(PDF Out is a Windows directory that must
be created in the root of C:\ before using
this workflow)
Note: $SOURCEFILENAME$.pdf ensures the PDF file keeps its original filename.
Once the Workflow has been set-up to create PDF files, the workflow needs to be
applied to an appropriate hotfolder in the Hotfolders tab.
This requires a hotfolder to be created that addresses a Windows folder with 1 rule
applied that always selects the PDF Conversion workflow. This completes the method
of a basic file format conversion. However, there are other important points, which
must be considered with PDF conversion related to colour, mono and rasterising files.
A typical set-up is explained overleaf:
FreeFlow Accxes Control User Guide
6-21
Example Configurations and Workflows
FreeFlow Accxes Control
PDF Conversion Example
This PDF conversion example considers scenarios where the customer wishes to
convert PS, TIFF, HPGL, Colour and Mono files to PDF. This method uses the original
file name and keeps the output the same in terms of keeping colour as colour and
mono as mono.
This example also takes into account the fact that plot files may have been created
with an Accxes printer driver, which may contain colour commands although the file
may not necessarily be in colour. In that case a unique command in the driver needs
to be used to identify that the file is actually mono and is required to stay in mono.
•
Create the following 3 workflows:
1. Create [Add] a new workflow called, PDF Conversion and add to it the
following Mandatory Options:
Mandatory Options
Option
Setting
Value
Destination
PAGEPRINTER
1
file://C:\PDF
Out\$SOURCEFILENAME$.pdf (PDF Out is
a Windows directory that must be created
in the root of C:\ before using this
workflow)
Note: $Sourcefilename$.pdf ensures the PDF file keeps its original filename.
1
Value, file://C:\PDF Convert\$SOURCEFILENAME$.pdf is explained as follows:
File://
C:\PDF Out
$SOURCEFILENAME$
.pdf
Used to create a file rather than a print
Windows location for the converted PDF
Used to ensure the converted PDF file uses the
same name as the original file
Used to denote conversion to PDF
Altogether, the value determines that a PDF file will be created using the
original file name and deposited in a directory called ‘PDF Out’ located in the
root of C. The location of course can be changed to suit the customer.
2. Create [Add] a new workflow called, RenderMode=Greyscale and add to it
the following Mandatory Options:
Mandatory Options
Option
Setting
Value
Rendering
RENDERMODE
Greyscale
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FreeFlow Accxes Control User Guide
FreeFlow Accxes Control
Example Configurations and Workflows
3. Create [Add] a new workflow called, RenderMode=Colour and add to it the
following Mandatory Options:
Mandatory Options
Option
Setting
Value
Rendering
RENDERMODE
Color
Having created the necessary workflows, they must be applied within the Hotfolders
tab as follows:
•
From the Accxes Control Hotfolders tab, create a PDF input Windows folder to
be polled by Accxes Control. (This will convert any files dropped in here)
•
Highlight this hotfolder and create the following rules, conditions and applied
workflows:
Rule
Condition
Workflow
Stop at this rule if it is true
1
Always
PDF Conversion
Disabled
2
CONTAINSCOLOUR = FALSE
RenderMode=Greyscale
Enabled
3
NESTINGMODE is
undefined
RenderMode=Colour
Enabled
4
FILEFORMAT <> HPGL
RenderMode=Colour
Enabled
5
Always
RenderMode=Greyscale
Disabled
Note: The rule set parameters used by Accxes Control to process the files before
actually doing anything. Therefore, although rule 1 contains the important
information about converting the file to PDF, the conversion does not happen until
the other rules are checked and complied with as appropriate. Once the relevant rules
are satisfied, the file is processed.
The rules and their relevant workflows are explained as follows:
Rule 1 - Always
All files arriving in the PDF input convert folder (Selected in the Hotfolders
tab) will be converted to PDF and placed in the directory identified by the PDF
Conversion workflow. In this example converted files will use their original
source file names and be placed as PDF files in a directory called “PDF Out” in
the root of C.
Rule 2 - CONTAINSCOLOUR=FALSE
If Accxes Control does not detect any colour in the file, the file will be
converted as greyscale. The fact that “Stop at this rule if it is true” is enabled
means no further rules will be applied. The result with be a greyscale PDF.
FreeFlow Accxes Control User Guide
6-23
Example Configurations and Workflows
FreeFlow Accxes Control
Rule 3 - NESTINGMODE is undefined
Because files produced by Accxes printer drivers can contain colour
commands, Accxes Control will detect the file as colour even though the file
itself is not colour. In order to identify such files and convert them in
monochrome, Accxes Control needs to be configured to look for information
in the file header that is unique to Accxes drivers. In this case Accxes Control is
looking to see whether NESTINGMODE (An Accxes command) is undefined. If
there is a NESTINGMODE defined in the file then it will move on to the next
rule. If however, the nesting command is not defined, the file has not been
created by an Accxes driver and means any colour commands will determine
that the file is converted in colour. The fact that “Stop at this rule if it is true”
is enabled means no further rules will be applied. The result will be a colour
PDF.
Rule 4 - FILEFORMAT <> HPGL
The command <> means ‘Does not equal’. This rule has been applied to take
care of file formats that may be in colour and are not HPGL. If the file is an
HPGL, it will move on to the last rule. If it is any other file format, the fact that
“Stop at this rule if it is true” is enabled means no further rules will be applied.
The result will be a colour PDF.
Rule 5 - Always
Because of the previous rules, the only files to get as far as rule 5 will be HPGL
plot files that have been created with an Accxes print driver. Therefore they
will be converted to a greyscale PDF.
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FreeFlow Accxes Control User Guide
FreeFlow Accxes Control
Example Configurations and Workflows
Email Configuration
FreeFlow Accxes Control can be configured to use email in order to notify users of
print job status and administrators of print device status.
Users receive simple job status notification to identified jobs that are printed, deleted
and error.
The level of print device detail that can be notified to administrators depends upon
the information sent back from print devices to their print drivers.
The extent to which Accxes Control can use email addresses depends upon the
customer environment.
The information in this section covers general information on configuring Accxes
Control to work with email. Experimentation will be required.
Within the General tab of Accxes Control Settings, the following options must be
configured correctly:
SMTP Mail Server
The TCP/IP address of the SMTP Mail Server Address.
It is essential that the PC hosting Accxes Control is able to PING the Mail Server.
Lookup User Email Addresses
If Accxes Control is configured to work within a Windows domain environment,
enabling this checkbox will use information from submitted print jobs to
communicate with an active directory server in order to try and locate the correct
email address. If this fails it will take at least a minute to time out before the print job
completes printing.
If there is no active directory contactable from Accxes Control, depending upon
number of users and if login names are the same as email address, Accxes Control can
be configured to add the @name to create email addresses. Alternatively, Accxes
Control can be set-up to send emails to a defined list of email addresses.
Testing will be necessary to identify the extent to which Accxes Control is capable of
working with email.
Accxes Control Email Address
Used to enter the Email address of Accxes Control. This must be a valid email address
set-up within the customer environment by the customer IT support and enables
Accxes Control to email information to the appropriate users.
FreeFlow Accxes Control User Guide
6-25
Example Configurations and Workflows
FreeFlow Accxes Control
Notify Workflow
Having configured Accxes Control to work with the Email Server, Accxes Control can
be configured to email print job notification to the users. This example uses a specific
user email address called, user1@demo.com.
Create [Add] a new workflow called Notify and add to it the following Mandatory
Options
Mandatory Options
Option
Setting
Value
Job
NOTIFY
user1@demo.com (Where Accxes Control is
able to identify owners from Windows, the
following can be used to select owners of
the jobs: $OWNER$@demo.com – Where
@demo.com represents the customer
email address)
Click [Apply]
Within the Hotfolders tab, ensure the first rule is configured as listed in the table
below:
Rule
Condition
Workflow
Stop at this rule if it is true
1
Always
Notify
Disabled
This determines the user (Or Owner) is notified about the status of the job, either
printed, error, etc.
The text body of the email can be added to as follows:
In the Settings menu of Accxes Control, go to:
Workflows tab > highlight Notify > highlight Job and click [Add].
Setting: EMAILTEXT
Value field: Anything typed here will appear at the top of the email text body.
The default text body of the email can be edited using an xml file found in the
following directory:
C:\Program Files\xerox\FreeFlow Accxes\Accxes Control\support
Open the following file with Notepad: status.xml
Note: It is recommended that you make a copy of this file before making any
changes. Scroll to the bottom of the file to see the main text body and take great care
making any changes.
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FreeFlow Accxes Control User Guide
FreeFlow Accxes Control
Example Configurations and Workflows
Configure Accxes Control to Email printer status alerts
Having configured Accxes Control to work with the Email Server, Accxes Control can
be configured to email printer status alerts to the administrator. This example uses a
specific administrator email address called, user2@demo.com.
Within the Printers tab of Accxes Control Settings, highlight a printer.
Click [Edit] to open the Edit Printer window shown below and make the following
selections:
Enable Status Reporting: Enabled
Show Status on Error: Enabled
Email: user2@demo.com
Delay: 30 seconds
Repeat: 30 minutes
Click [OK] to close the Edit Printer window.
FreeFlow Accxes Control User Guide
6-27
Example Configurations and Workflows
FreeFlow Accxes Control
AutoCAD DWG Configuration
Experimental workflow for Accxes Control Pro
DWG processing is experimental and results are NOT guaranteed. Using this option
requires AutoCAD or Trueview (Free ACAD viewer available from AutoDesk website) to
be installed on the same PC hosting Accxes Control.
Once configured, it allows native DWG files to be submitted from Accxes Submit or
Accxes Client Tools to Accxes Control Pro for printing – Providing they all use the same
layout and pen table.
Create [Add] a new workflow called, DWG Processing and add to it the following
Mandatory Options
Mandatory Options
Option
Setting
Value
Destination
CONVERTDWGTO
TIF
Size, Media and Layout
DWGORIENTATION
Landscape
DWGPAGESIZE
ISO A1 (Default page size – this does not
stop rescaling of the document)
DWGPLOTAREA
Extents
DWGPLOTSTYLETABLE
Example.ctb (The plot style table must be
named using the exact same syntax of the
pen table available in the AutoCAD file
and available for use within the AutoDesk
product installed on the same PC hosting
Accxes Control.)
DWGSCALE
Fit
The final step is to configure the workflow for use within Accxes Control.
In the General tab of Accxes Control Settings make the following selections:
•
•
•
Use AutoDesk application for DWG support: Enabled
Enter the Windows path to the exe file that starts the AutoDesk application
In the Workflow drop down field, select the DWG Processing workflow created
above.
These settings determine that any AutoCAD DWG files arriving in the Accxes Control
queue are first processed using this workflow and then continue to use any other rules
configured within the Hotfolders tab of Accxes Control Settings.
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FreeFlow Accxes Control User Guide
7
7 Appendix A
PJL Commands
The tables in this chapter list all the PJL commands available for use throughout
Accxes Control.
Category: JOB – Options controlling all documents
Option
Option Description
Value
Value Description
ACTION
Determines the action applied
to a job
Hold
Places job in the queue on hold
awaiting release by the operator
Print
Places job in the queue for
automatic printing
Delete
Deletes the job without printing
COPIES
Number of copies for each page
Custom values accepted
COMMENTS
Comments and instructions for
job
Custom values accepted
OWNER
Login name of user submitting
job
Custom values accepted
OWNEREMAIL
Email address of user submitting
job
Custom values accepted
JOBNAME
Name of job or source file name
Custom value accepted
NOTIFY
Email address to notify job
status changes
POPUP
Windows Popup Message
Custom values accepted
REPORTPRINTER
Printer name to send job report
to
Custom values accepted – Enter a valid printer
name configured within Accxes Control
PRINTBEFORETIME
Prevent job printing after
specified time
00:00 to
23:30
30 minute intervals
Custom values accepted
PRINTAFTERTIME
Prevent job printing before
specified time
00:00 to
23:30
30 minute intervals
Custom values accepted
PRINTTOFILE
Print job to file instead of printer
Custom values accepted – Enter Windows
directory path
PRINTTOFILE_D
Print Windows Direct jobs to file
instead of printer
Custom values accepted – Enter Windows
directory path
FreeFlow Accxes Control User Guide
7-1
Appendix A
FreeFlow Accxes Control
Category: JOB – Options controlling all documents
Option
Option Description
Value
Value Description
PRIORITY
Determines the scheduling
priority of the job
1 to 10
10 is highest priority
COLLATIONENABLE
Collation mode of the job
AUTO
Auto is equivalent to ON
REVERSE
Print order 3 2 1
FORWARD
Print order 1 2 3
OFF
No collation
ON
Print order 1 2 3
BANNERPAGEENABLE
BANNERPAGEPOS
Generate banner pages for
each job
When to print banner page
ON
OFF
Default
BEFORE
Before print job
AFTER
After print job
EMAILFROM
Email address of sender for
emailed documents
Custom values accepted
EMAILSUBJECT
Subject line for emailed
documents
Custom values accepted
EMAILTEXT
Text to appear in body of
emailed documents. Also
added to status notification
messages
Custom values accepted
EMAILCC
Email address to CC
documents to
Custom values accepted
EMAILBCC
Email address to BCC
documents to
Custom values accepted
EMAILFORMAT
Set the output format of the
job being sent via email
TIF
PDF
MM_MODE_PAPER
MM_MODE_FILM
7-2
Sets the media mismatch
recovery mode for when the
required size of paper is not
available
Sets the media mismatch
recovery mode for when the
required size of film is not
available
SCALE
Scale to fit the required media
type
BLOCK
Wait until the correct media is
installed
SUBSTITUTE
Substitute the media type to
print the document
SCALE
Scale to fit the required media
type
BLOCK
Wait until the correct media is
installed
SUBSTITUTE
Substitute the media type to
print the document
FreeFlow Accxes Control User Guide
FreeFlow Accxes Control
Appendix A
Category: JOB – Options controlling all documents
Option
Option Description
Value
Value Description
MM_MODE_VELLUM
Sets the media mismatch
recovery mode for when the
required size of vellum is not
available
SCALE
Scale to fit the required media
type
BLOCK
Wait until the correct media is
installed
SUBSTITUTE
Substitute the media type to
print the document
ON
Nest only documents from
individual job sets
OFF
Nest documents from multiple
sets on one sheet
ON
Enable nesting
OFF
Disable nesting
DISABLED
Default
NESTINGEXCLUSIVE
NESTINGMODE
SINGLEPGJOB
ID
When nesting, only use jobs
from the same job set
Used to enable plot nesting
when incoming prints are
eligible to be nested
Force all documents in a set
to be printed on a single
sheet with no gaps
ENABLED
Accxes Control Job ID
Custom values accepted
Category: ACCOUNTING – Used to set job accounting details when Job Accounting is enabled on the
printer controller. If Job Accounting is enabled, a valid Account ID and User ID must be entered in order
for the job to print
Option
Option Description
Value
JBA_ACCT_ID
Job Account ID
Custom values accepted – Value must match
valid account value
JBA_USER_ID
User Account ID
Custom values accepted – Value must match
valid user value
ACCT_ACCTID
Job Account ID
Custom values accepted – Value must match
valid user value
ACCT_USERID
User Account ID
Custom values accepted – Value must match
valid user value
FreeFlow Accxes Control User Guide
Value Description
7-3
Appendix A
FreeFlow Accxes Control
Category: DESTINATION – Sets the output destination of the job
Option
Option Description
Value
Value Description
PAGERPRINTER
Selects a printer queue as
configured in the printers tab
for the output of the job
File://
For file destinations, follow
file:// with a Windows directory
path
mailto
Send file to email address. E,g,
mailto: person@company.com
Custom values accepted
Printer
Select a printer configured
within Accxes Control
RASTERRESOLUTION
Resolution used when
converting vector file formats
(HPGL/PS/PDF to raster
formats (TIFF,JPG)
Custom values accepted – Enter numeric
resolution (E.g. 200, 300, etc.)
MAXRES
Maximum resolution to use
when processing files for 7142
and Windows GDI printers.
Defaults to destination
printers’ resolution
Custom values accepted
CONVERTPDFTO
CONVERTPSTO
CONVERTHPGLTO
CONVERTDWGTO
CONVERTTIFFTO
7-4
Convert PDF files to alternative
format before submitting job
to a FreeFlow Accxes Controller
Convert Postscript files to
alternative format before
submitting job to a FreeFlow
Accxes Controller
Convert HPGL files to
alternative format before
submitting job to a FreeFlow
Accxes Controller
Convert DWG files to
alternative format before
submitting job to a FreeFlow
Accxes Controller
Convert TIFF files to
alternative format before
submitting job to a FreeFlow
Accxes Controller
180, 200,
300 or
360
Resolution in DPI
TIF
Tiff
PS
PostScript
JPG
Jpeg
TIF
Tiff
PS
PostScript
JPG
Jpeg
TIF
Tiff
PS
PostScript
JPG
Jpeg
PDF
PDF
TIF
Tiff
PS
PostScript
JPG
Jpeg
PDF
PDF
PS
PostScript
JPG
Jpeg
PDF
PDF
FreeFlow Accxes Control User Guide
FreeFlow Accxes Control
Appendix A
Category: DESTINATION – Sets the output destination of the job
Option
Option Description
Value
Value Description
CONVERTJPEGTO
Convert JPEG files to
alternative format before
submitting job to a FreeFlow
Accxes Controller
TIF
Tiff
PS
PostScript
PDF
PDF
JPG
Jpeg
Category: FINISHING – Sets the finishing options to be applied to the job
Option
Option Description
Value
Value Description
FINISHPROGID
Used to set which finisher
program should be applied to
the job. Note available
options are dependent on
the folder model
“BYPASS”
Does not fold
FINISHBIN
FININTTITLEBLOCK
TITLEBLOCK
Specifies which folder catch
bin the job should be placed
into when multiple bins are
available
Intelligent Titleblock. Used to
indicate whether only
standard titleblock locations
should be considered for
various printing orientation
considerations or if alternate
(non-standard) locations
should be considered as well
Specifies where the titleblock
is located on the page
Custom values accepted
DONTCARE
Use the default bin
BYPASS
Folder Bypass
FANFOLD
Fanfold only
BIN_1 to
BIN_13
In increments of 1
TRUE
Intelligent Titleblock ON
FALSE
Intelligent Titleblock OFF
DONTCARE
Accxes Control automatically
determines titleblock position
UPPERLEFT
UPPERRIGHT
LOWERLEFT
LOWERRIGHT
FINISHCROSSFOLD
USEPROGRAM
Custom values accepted
FreeFlow Accxes Control User Guide
7-5
Appendix A
FreeFlow Accxes Control
Category: FINISHING – Sets the finishing options to be applied to the job
Option
Option Description
FINISHMARGINS
Value
Value Description
USEPROGRAM
Custom values accepted
FINISHPUNCH
PUNCHOFF
Do not use hole punch
Custom values accepted
FINISHTABS
TABSOFF
Do not use tab applicator
Custom values accepted
Category: LABELLING – Used to apply a text label overlaid on the printed page
Option
Option Description
Value
Value Description
LABELFONTOBJ
Specify the font type for the
label (FreeFlow Accxes printers
only)
Lists all fonts installed in the Accxes
Controller
LABELLOCX
Used to specify the position of
the label in the 'X' direction on
the printed page
LEFT
Specify a distance for document
edge
RIGHT
CENTER
LEADING
TRAILING
Custom value accepted
LABELLOCX
Used to specify the position of
the label in the 'Y' direction on
the printed page
TOP
Specify a distance for document
edge
BOTTOM
CENTER
Custom value accepted
LABELROTATE
Used to specify any rotation of
the label required to match the
orientation of the print
0, 45, 90,
180, 270
Degrees in range from 0 - 360
Custom values accepted
LABELSHADING
Specifies the density of the
label
Custom values accepted – 0 to 100
(Percentage of grey)
LABELSIZE
Font size of the label
Custom values accepted
LABELSTRING
The text to be used in the label
Custom values accepted – free text
7-6
FreeFlow Accxes Control User Guide
FreeFlow Accxes Control
Appendix A
Category: STAMPING – Applies a stamp overlaid on the printed page. A stamp is an image that has
been previously loaded into an Accxes controller
Option
Option Description
Value
Value Description
RASTERSTAMPID
The exact name of the file
loaded up as a stamp into
the Accxes controller
Custom values accepted – Use exact name
of the stamp loaded in Accxes controller
RASTERSTAMPLOCX
Used to specify the position
of the stamp in the 'X'
direction on the printed
page
LEFT
See Accxes documentation
for other values
RIGHT
CENTER
Custom value accepted
RASTERSTAMPLOCY
Used to specify the position
of the stamp in the 'Y'
direction on the printed
page
TOP
See Accxes documentation
for other values
BOTTOM
CENTER
Custom value accepted
RASTERSTAMPROTATE
Used to specify any
rotation of the stamp
required to match the
orientation of the print
Custom values accepted
RASTERSTAMPSCALEMODE
Sets the scaling mode
applied to the stamp
RELATIVE
Scales the size of the stamp
in proportion to the printed
page
ABSOLUTE
Sets the absolute size of the
stamp regardless of the size
of the printed page
RASTERSTAMPSCALING
Sets the scale value of the
stamp
FreeFlow Accxes Control User Guide
Custom values accepted
7-7
Appendix A
FreeFlow Accxes Control
Category: RENDERING – The rendering options are used to apply the settings that will affect the
output quality of the print
Option
Option Description
Value
Value Description
FILEFORMAT
File Format of print job
TIFF
Raster format
JPEG
Raster format
PDF
PDF
PS
PostScript
HPGL
Plot file
DWG
AutoCAD drawing file
format
DGN
Microstation drawing file
format
DXF
Interchangeable file
format
Custom values accepted
CONTAINSCOLOUR
Automatically set to
indicate if colour is
detected in the document
TRUE
Colour information
detected
FALSE
Greyscale only
COLOURPERCENTAGE
Automatically set to
indicate the amount of
colour data in the
document
Custom values accepted – Enter
numeric percentage value
CENTRALCOLOURPERCENTAGE
Automatically set to
indicate the amount of
colour data in the central
80% of the document
Custom values accepted – Enter
numeric percentage value
COVERAGEPERCENTAGE
Automatically set to
indicate the ink coverage of
a document
Custom values accepted – Enter
numeric percentage value
GREYSCALE1BIT
Determines colour depth
used when
RENDERMODE=GREYSCALE
TRUE
1 Bit (Monochrome)
FALSE
8 Bit (Greyscale)
CONTRASTADJ
The printed contrast
adjustment value
Custom values accepted
LIGHTNESSADJ
The printed lightness
adjustment value
Custom values accepted
7-8
FreeFlow Accxes Control User Guide
FreeFlow Accxes Control
Appendix A
Category: RENDERING – The rendering options are used to apply the settings that will affect the
output quality of the print
Option
Option Description
Value
Value
Description
IMAGESCALEMODE
Sets the mode applied
when scaling down
images
LINE
Pixel preservation is
used to maintain
lines so that they
do not disappear
PHOTO
Normal scaling is
used. This means
lines are reduced in
proportion to the
scaling down of the
image
LINESCALEMODE
VECTORHALFTONEOPT
DOCUMENTTYPE
Sets whether pen widths
are to be scaled along
with the rest of the
drawing
ON
OFF
Default
Selects an optimization
priority for vector image
halftoning. The
possibilities are to
optimize fine line
halftones or to optimize
wide area fills
AREAFILL
Default
Specifies the rendering
intent
AUTOSELECT
LINE
PHOTO
GRAPHICS
LINESANDTEXT
RENDERMODE
DITHERGREY
FINELINEGREYSCALERENDERING
FreeFlow Accxes Control User Guide
Smoother greyscale
rendering of
images
Makes lines and
text bold
Sets the intended colour
model of the printers
rendering mechanism. I.e.
the way in which colour
will be rendered. The
default is product
dependent
Color
Controls dithering for
greyscale raster output
when
RENDERMODE=Grayscale
and
GREYSCALE1BIT=False
FALSE
8 bit greyscale
(Contone)
HALFTONE
Halftone dither
DIFFUSE
Error Diffused
dither
BAYER
Bayer dither
CONTONE
Default
Specifies how fine lines
will be rendered if the
render mode is set to
greyscale
Grayscale
BLACK
7-9
Appendix A
FreeFlow Accxes Control
Category: RENDERING – The rendering options are used to apply the settings that will affect the
output quality of the print
Option
Option Description
Value
Value Description
FINELINEPIXELTHRESHOLD
Specifies the maximum line
width that will be processed
as a fine line
Custom values accepted
PENPALETTE
This parameter is used to
assign a pen palette to an
individual file. This
parameter, when set to a
valid palette name, will
override the appropriate
palette specified
(HPGLPALETTE,
CGMPALETTE, CCPALETTE,
or VDSPALETTE). If it is set
to an empty string, one of
these four variables will
supply the name of the
palette. String max 32
character
Custom values accepted
PRINTMODE
Controls the print mode
used on Windows printers.
Print modes can be defined
in the printer properties
Custom values accepted – Needs to match
the print mode name created for a printer
within Accxes Control
Category: SIZE, MEDIA AND LAYOUT – Options used to determine the print size, media type and
layout of the image on the printed page
Option
Option Description
Value
Value Description
SPLITMULTIPAGE
Set this to split multi-page
documents into sub-jobs
TRUE
Split multi-page documents
FALSE
Do not split multi-page
documents
PAGENO
The page number of
documents split from multipage files
Custom values accepted
PAGECOUNT
The number of pages in this
document
Custom values accepted
COLOURPAGES
The number of pages in this
document that contain colour
Custom values accepted
JUSTIFYX
Specifies the 'X' position of the
image on the paper
LEFT
See printer documentation for
further values
RIGHT
CENTER
Custom values accepted
7-10
FreeFlow Accxes Control User Guide
FreeFlow Accxes Control
Appendix A
Category: SIZE, MEDIA AND LAYOUT – Options used to determine the print size, media type and
layout of the image on the printed page
Option
Option Description
Value
Value Description
JUSTIFYY
Specifies the 'Y' position of
the image on the paper
TOP
See printer documentation for
further values
BOTTOM
CENTER
MIRRORIMAGE
USEMARKEDAREA
Determines whether to mirror
the image and if so, in what
direction
Determines how automatic
media sizes are selected
MIRROR_OFF
No mirror image
MIRROR_X
Mirror the image in the 'X'
orientation (I.e. left to right)
MIRROR_Y
Mirror the image in the 'Y'
orientation (I.e. top to bottom)
MIRROR_XY
Mirror the image in the X and
Y orientation (I.e. left to right
and top to bottom)
OFF
Default - Use the page size
information in the document,
if present.
ON
Use only the extents of the
marked (printed) area of the
document, ignoring any
surrounding white space.
UNDERSIZEMARGIN
Determines the threshold for
rounding the selected paper
size up to a standard paper
size
Custom values accepted – 0 to 15% in 1%
increments
OVERSIZEMARGIN
Determines the threshold for
rounding the selected paper
size down to a standard
paper size
Custom values accepted – 0 to 15% in 1%
increments
MARGINBOTTOM
The margin on the bottom of
the physical page
Custom values accepted
MARGINLEFT
The margin on the left of the
physical page
Custom values accepted
MARGINRIGHT
The margin on the right of
the physical page
Custom values accepted
MARGINTOP
The margin on the top of the
physical page
Custom values accepted
FreeFlow Accxes Control User Guide
7-11
Appendix A
FreeFlow Accxes Control
Category: SIZE, MEDIA AND LAYOUT – Options used to determine the print size, media type and
layout of the image on the printed page
Option
Option Description
Value
Value Description
MEDIASOURCE
Set the default
location for media
source on the printer
AUTO
Default
MANUAL_FD,
Bypass tray
TRAY1, TRAY2, TRAY3,
ROLL1, ROLL2, ROLL3,
ROLL4
MEDIANAME
Sets the media type to
be used
“ANY”
Any available media.
Usually Paper
Custom values accepted – Media name is
interchangeable with print mode name
STARTNEWSET
Signals the start of a
new set for Windows
GDI printers. Use this
option when subset
stapling and duplexing
is required, or if a
single job is too large
for the driver to
process
TRUE
Start a new set at this
document
FALSE
Default – Do not start a
new set for this
document
PAGEROTATE
Sets the printer for
auto-rotating each
page for the best fit of
the image on to the
available media. Or to
set a specific rotation
AUTO, 0, 90, 180, 270
FITTOPRINTERSIZE
If true Auto Scale will
use printer margins,
otherwise the full page
size is used. This option
avoids clipping the
edges of images when
scaling to fit on
Windows GDI printers
FALSE
Default – Scale to page
dimensions
TRUE
Scale to page margins
Sets the printer for
scaling each page for
best fit to the available
media or to a specified
scaling ratio
100, 25, 50, 71, 141, 200,
400
Default is 100
AUTO
Scale To Fit PAPER size
PAGESCALING
Custom values accepted
7-12
FreeFlow Accxes Control User Guide
FreeFlow Accxes Control
Appendix A
Category: SIZE, MEDIA AND LAYOUT – Options used to determine the print size, media type and
layout of the image on the printed page
Option
Option Description
Value
Value Description
PAPER
Select the media size to
use. A value of ANY,
uses the automatic
paper size detection
feature
ANSI_A, LETTER, ANSI_B,
LEDGER, ANSI_C, ANSI_D,
ANSI_E, ARCH_A, ARCH_B,
ARCH_C, ARCH_D, ARCH_E,
ARCH_30, ISO_A0, ISO_A1,
ISO_A2, ISO_A3, ISO_A4,
ISO_B1, ISO_B2, ISO_B3,
ISO_B4, JIS_B1, JIS_B2,
JIS_B3, JIS_B4, ROLL_A0,
ROLL_A1, ROLL_A2,
ROLL_A3, ROLL_A4,
ROLL_B1, ROLL_B2,
ROLL_B3, ROLL_JIS_B1,
ROLL_JIS_B2,
ROLL_JIS_B3,
ROLL_JIS_B4, ROLL_750,
ROLL_891, ROLL_900,
ROLL_8_5, ROLL_11,
ROLL_17, ROLL_22,
ROLL_34, ROLL_30,
ROLL_9, ROLL_18,
ROLL_24, ROLL_36,
ROLL_14, ROLL_15,
ROLL_21, ROLL_38,
ROLL_42, ROLL_44,
ROLL_48, ROLL_50,
ROLL_53, ROLL_54, ANY
Displays all standard
media sizes.
mmmmmmmmmmmmmm
Custom values accepted
DOCUMENTWIDTH
Gives the width of the
document in mm
Custom values accepted
DOCUMENTHEIGHT
Gives the height of the
document in mm
Custom values accepted
DWGLAYOUT
Name of Layout in
DWG file to print
Custom values accepted – Enter name of DWG layout
space
DWGPAGESIZE
Page size for DWG files
ISO A0 (1189.00 x 841.00
MM)
ISO A1 (841.00 x 594.00
MM)
ISO A2 (594.00 x 420.00
MM)
ISO A3 (420.00 x 297.00
MM)
ISO A4 (297.00 x 210.00
MM)
Custom values accepted
FreeFlow Accxes Control User Guide
7-13
Appendix A
FreeFlow Accxes Control
Category: SIZE, MEDIA AND LAYOUT – Options used to determine the print size, media type and
layout of the image on the printed page
Option
Option Description
Value
DWGPLOTAREA
Plot area for DWG files
Layout
Value Description
Extents
Custom values accepted
DWGPLOTSTYLETABLE
Plot Style Table for DWG
files
monochrome.ctb
Autodesk standard black
and white style table
Grayscale.ctb
Autodesk standard
greyscale style table
Acad.ctb
Autodesk standard colour
style table
.
No style table
Custom values accepted
DWGSCALE
Scale for DWG files
Fit, 01:01, 01:02,
01:04, 01:05,
01:08, 01:10,
01:16, 01:20,
01:30, 01:50,
0.111111111,
02:01, 04:01,
08:01, 10:01,
100:01:00
Custom values accepted
DWGSCALELINEWEIGHTS
PRINTEDSIZE
7-14
Controls lineweight
scaling for DWG files
Set when a document is
printed or saved to show
the output page size
N
Default – Do not scale
lineweights
Y
Scale lineweights
Custom values accepted
FreeFlow Accxes Control User Guide
FreeFlow Accxes Control
Appendix A
Category: OTHER – Miscellaneous Options
Option
Option Description
Value
SOURCEFILENAME
The source file name (without
extension) of the document.
Not available for Network
submissions
Custom values accepted
SOURCEFILETEXT
The source file extension of the
document. Not available for
Network submissions
Custom values accepted
PSOPTION
FreeFlow Accxes Control User Guide
Value Description
Custom values accepted
7-15
Appendix A
FreeFlow Accxes Control
[This page left intentionally blank]
7-16
FreeFlow Accxes Control User Guide
8 Appendix B
8
Accxes Control Supported File Formats
The currently supported file formats for Accxes Control Base, 7142 and Pro versions 1.5.77 and
later are as follows:
TIFF
JPEG
PS 3
PDF 1.7
HPGL/2
CALS
CGM
VRF
DWG – (With DWG TrueView installed – See limitations explained under AutoCAD DWG
Configuration on page 6-28)
FreeFlow Accxes Control User Guide
8-1
FreeFlow Accxes Control
[This page left intentionally blank]
8-2
FreeFlow Accxes Control User Guide
9 Index
A
Accounting menu, 3-19
Accxes Client Tools
Printing to Accxes Control using Accxes
Client Tools, 4-1
Accxes Control Feature Matrix, ix
Accxes Control Job Editor, 3-24
Accxes Control Main Interface
Control Buttons, 3-21
Job queue and Job status icons, 3-20
Menus, 3-19
Queues field, 3-22
Accxes Control System Requirements, x
Accxes Control User Interface
Printers field, 3-22
Accxes Submit
Configure viewer, 5-7
Document list, 5-11
Document options, 5-12
Document size ranges, 5-7
Job options, 5-10
Menus and Icons, 5-9
Printer configuration, 5-5
System requirements, 5-1
Units (mm, inches, etc.), 5-7
User Interface, 5-8
Accxes Submit Installation, 5-2
Accxes-based printer configuration, 6-2
Activate automatic printing at startup, 317
Activating Accxes Control, 1-4
Add and Remove hotfolders, 3-9
Automatically Delete Jobs, 3-17
Available Page Sizes Field, 3-5
C
Caldera Workflows
For use with Accxes Control, v, 6-15
Create Windows Printer, 3-10
Custom Windows Driver, 4-3
D
Default Print Mode Workflow
Forces a default print mode, 6-9
Destination PJL, 7-4
DWG PJL, 7-4, 7-13
DWG Workflow, 6-28
FreeFlow Accxes Control User Guide
E
Email Configuration
Notification and Email reports from
Accxes Control, 6-25
Email PJL, 7-2
Enable Hotfolder, 3-10
Enable Status Reporting, 3-4
Epson 9700 Printer Configuration
Printer Driver and Accxes Control print
modes, 6-3
Example Document Workflow
Required document handling, rules,
workflows and explanation, 6-16
F
Failover, 3-6
File Format Conversion PJL, 7-4
Filter, 3-10
Finisher PJL, 7-5
Finishing
Automatic title block detection, 6-10
Finishing functions
Accxes Submit, 5-13
Finishing Workflow
Example to force finishing, 6-10
Fit to page workflow
Forces small format printers to scale to
fit page sizes, 6-8
Forward files to, 3-10
G
General tab, 3-16
H
Help menu, 3-19
Hotfolder Type, 3-9
HP1055 Printer Configuration
Printer driver and Accxes Control print
modes, 6-3
HP4000 Printer Configuration
Printer driver and Accxes Control print
modes, 6-4
I
Installing Accxes Control, 1-1
9-1
Index
J
Job Accounting PJL, 7-3
Job Accounting tab, 3-15
Job Editor
Changing print job options, 3-28
Job Editor Viewer, 3-30
Viewer toolbar, 3-31
L
Labelling functions
Accxes Submit, 5-14
Labelling PJL, 7-6
Licensing Accxes Control, 1-2
Load Balancing, 3-6
Locally installed printer driver, 4-2
M
MAC PPD
For printing to Accxes Control from
Apple Mac, 4-7
Multi-page documents
Not split by Accxes Control, 3-27
Split by Accxes Control, 3-26
Multi-page Documents
Workflows for use with multi-page
documents, 6-13
N
Network Ports, 3-10
O
Obtaining your Accxes Control license from
the World Wide Web, 1-3
Océ ReproDesk
Rules and workflow required to print to
Océ ReproDesk, 6-5
Oversize Margins, 3-7
P
Paper Sizes tab, 3-7
Path, 3-9
PDF Conversion Workflow
PDF conversion example, 6-21
Polling
Accxes Control Main Interface, 3-18
Print Driver menu, 3-19
Print Job PJL, 7-1
Print Queue Location, 3-16
Print Report Workflow
Identifies the documents produced on
each printer, 6-12
Printer Delay field, 3-4
Printer Email field, 3-4
9-2
FreeFlow Accxes Control
Printer field, 3-4
Printer Location, 3-2
Printer Name, 3-2
Printer PJL Support, 3-3
Printer Repeat field, 3-4
Printer Type, 3-3
Printers tab, 3-2
Print Queues Field, 3-2
Processing
Accxes Control Main Interface, 3-18
R
Rendering PJL, 7-8
RIP
Accxes Control Main Interface, 3-18
Rotation Workflow
Used to force document rotation when
used with various finishing devices,
6-11
Rule Conditions, 3-12
Rules, 3-11
S
Show status on error, 3-4
Single page documents, 3-25
Size Media & Layout PJL, 7-10
Split Multi-Page Documents, 3-10
Spooler menu, 3-19
Stamping PJL, 7-7
Stop at this rule if it is true, 3-14
Supported file formats, 8-1
T
Terminal Services, x
Third Party Windows Print Driver, 4-7
Tutorial
Example non-Xerox printer
configuration, 2-4
Example rules for splitting size and
colour, 2-10
Example small format workflow, 2-8
Example wide format colour printer
workflow, 2-7
Example Xerox 7142 printer
configuration, 2-4
Example Xerox Accxes-based printer
configuration, 2-3
U
Use AutoDesk application for DWG
support, 3-17
FreeFlow Accxes Control User Guide
FreeFlow Accxes Control
Index
W
X
Workflow example
Split jobs based upon size and colour, 314
Workflows, 3-14
Workflows tab, 3-8
Default Options, 3-8
Mandatory Options, 3-8
Xerox 252 Printer Configuration
Printer driver and Accxes Control print
modes, 6-4
Xerox 4112 Printer Configuration
Printer driver and Accxes Control print
modes, 6-5
Xerox 7142 Printer Configuration
Printer driver and Accxes Control print
modes, 6-2
FreeFlow Accxes Control User Guide
9-3
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