Lexmark Print Management

Lexmark Print Management
Lexmark Print Management
With Lexmark Print Management you can optimize
your network printing and create an information
edge with a solution that you can deploy Onpremises or through the cloud.
Secure and convenient print release
Flexible. Release your print jobs from any enabled device.
Secure. Authenticate yourself at the device to print
your documents.
Mobile. Submit jobs to your queue from a smartphone
or tablet.
Send from desktop
Send from mobile
Preview2, print, delete
or print and keep
Powerful tracking, accounting
and reporting
Comprehensive. Track all activity across your
network environment.
Accurate. Easily calculate costs using detailed
activity reports.
Cost-Effective. Manage costs and reduce waste
with print quotas.
Print Release
Lexmark Print Management gives you the latitude to send
documents from your computer, tablet, smartphone,¹ or even
a web portal2, and to print them on any enabled3 printer
or Multifunction product (MFP). Instead of “pushing” your
documents to a designated print device—where the pages
sit out in public view until you retrieve them—you “pull” them
down from the print queue when you log in or swipe your
ID card at the printer. Instead of being tethered to a single
device, you can release your print job from a printer that
is most convenient to you or from one with the features or
capabilities that fit your needs.
1. Pull Printing and Access Control—Holds your print jobs
in a server queue until an authorized user selects the
documents to print while present at the device.
2. Mobile Printing—Provides a complete mobile printing
system, enabling you to submit jobs to your print queue
from any smartphone or mobile device including
Android® or iOS devices.
3. ID Card Support—Integrate card readers with your
devices for quick and easy user access. Users can
authenticate at the print device using the same card they
use to access work facilities.
4. Automatic User Registration—Self-registers users,
eliminating the need for an administrator to manually
enter badge numbers.
5. Session-Based Login—Allows you to perform multiple
output tasks without having to swipe your card
or log in again.
6. Print Preview2—Let's you view each page of your
document, change print options, and select specific
pages to print.
7. Print and Keep—Allows you to keep your documents in
the queue so you can print it again later.
8. Print Job Delegation—Let's you assign a delegate to log
in and print documents that are in your queue.
9. Online Queue Management2—Allows you access the
web portal to drag files from your document folders and
drop them directly into your queue. Also, you can delete
documents from your queue or change print settings.
10.Purge Timeouts—Let's you automatically delete
documents in your queue after a predetermined period.
Four ways to send files to your print release queue
Lexmark mobile printing app (Android and iOS)
File > print (with driver)
With the Lexmark Mobile Printing App6
downloaded to your Android or iOS
smartphone or tablet, you can select
a file to print and the print job will be
sent directly to your print queue.
1. Using the send or share function, choose Lexmark
Mobile Printing and select the number of copies,
pages per side, duplex on/off, or color on/off.
2. Your document is sent to the print release queue.
3. To release your print jobs, go to any enabled printer,
enter your credentials or swipe your ID card, and
select the documents you want to print.
2. To release your print jobs, go to any solutionenabled printer within your corporate network,
enter your passcode or swipe your ID card, and
select the documents you want to print.5
File > upload (without driver)2
Mobile email submission
1. Log into the web portal4 to access Lexmark Print Management can be
configured6 to print from any emailenabled mobile device by simply
attaching the document to an email.
No driver or application is required.
your print queue. Documents can be
added to your print queue by simply
dragging and dropping them into the print queue.
2. To release your print jobs, go to any enabled printer
1. Send the email to your corporate Lexmark
or MFP. Enter your credentials or swipe your ID card,
and select the documents you want to print.5
Print Management email account. The email and
any attachments are converted and held in
your print queue.
2. To release print jobs, go to any solution-enabled
printer and enter your credentials or swipe
your ID card, and then select the documents
you want to print.5
With the Lexmark Universal
Print Driver4 installed on your
computer or laptop, you can print from
any application using the File > Print
command (Ctrl +P or Command-P) as
you normally would.
Document Accounting
Deployment Options
Optimize the efficiency of
your output environment
with powerful tracking
and reporting software.
Throughout the day,
Lexmark Print Management
monitors output activity on
your printing and imaging
devices, plus collects
detailed information on
usage, devices or user/device groups. Your organization
now has the data it needs to modify printing habits, better
manage assets, and reduce costs and waste.
You choose. We deliver.
In choosing technology to make your organization run more
efficiently, two qualities demand attention: flexibility and
scalability. Lexmark enterprise solutions are designed to
adapt to virtually any environment and to expand quickly to
users across your organization. This flexible and scalable
approach also applies to the way we deliver solutions such
as Lexmark Print Management.
Software as a Service (SaaS)
Print, copy and scan tracking—Track all printing,
copying and scanning across your enterprise to
drive proactive management and data-driven
decision making.
Your organization accesses the solution on a subscription
basis. Lexmark manages and operates the system, along
with the associated infrastructure, in our secure data center.
This option enables you to maintain focus on your business,
while Lexmark manages your Print Release solution.
Application tracking—Track activity performed
through embedded applications. You can track
copies made using the standard copy function
as well as those made through Eco-Copy or Card
Copy, giving you a complete accounting of your
output environment.
You can deploy and administer Lexmark Print Management
in a traditional fashion by purchasing licenses upfront
and internally supporting and managing the software and
associated infrastructure. Or you can purchase the solution
and support on a subscription basis—as software as a
service. Perhaps a combination of the two would work
best. Lexmark deployment experts will help you choose
the model that meets your requirements, maximizing the
effectiveness of your output environment.
User quotas—Apply user quotas for print and copy.
Limits can be set for total impressions and color.
Users can easily track their quota status at the
printing device.
Administrative Reporting—Select from a variety
of summary reports and view by user/user group or
device/device group and date range. Apply reporting
filters to view activity by a specific interest area such
as color or duplex. View reports online or export the
data to .CSV format for additional analysis.
Traditional (On-premises)
View activity history online.
Export data to CSV.
Generate summary reports.
Pay per user
Lower operating expense
Redundant servers
Fast and easy to scale globally
Purchase and own
Low capital expense
IT managed backup
Ongoing systems support
With the traditional approach, your organization licenses
the solution upfront and deploys it on your premises. Your
organization is responsible for providing the necessary
support to manage and operate the associated infrastructure,
such as server hardware and software.
Features Overview
Lexmark Print Management delivers a new level of
flexibility to your enterprise. With this solution—deployed
On-premises, or as hosted software—your organization
can create a secure, shared printing and imaging
environment with enduring benefits.
Reduce printing costs and shrink carbon footprint
Strengthen access controls, security and compliance
Give users the power to print from mobile devices
Track activity and increase user accountability
Add redundancy, ensuring printer availability
Provide flexibility to deploy On-premises or as
software as a service
Introduce new functionality in a timely,
cost-effective manner
Print release
Automatic user registration
Submit from print driver (File > Print)
Submit from Lexmark Mobile Printing App
Submit from email
Submit from Lexmark Print Management web portal
Print and keep
Delete/delete all
Print job delegation
Color/mono print job identifier
Automatic purge
Set duplex default
View jobs in print queue from the web portal
Add print jobs by drag-and-drop, change order of jobs in queue from the web portal
Document Accounting
Browser based
Implement user quotas
Track print, copy, scan activity, including embedded apps
View reports
Export data
Graphical summary report
Sending a print job from the Lexmark Mobile Printing App requires iPhone® 3G or newer, devices running iOS 4.2 or later, or Android® devices running version
2.1 or newer. 2Currently available only through Software as a Service (SaaS) deployment. 3Lexmark Embedded Solutions Framework supported print devices
or non-Lexmark PCL/PostScript printers equipped with a card reader and connected through a Lexmark Print Release Appliance. 4Included in the price of the
Lexmark Print Release solution. 5 Printing speeds, formatting and other characteristics may vary. 6Additional license charge.
Find out more
Call us at 888-403-2803 or contact your Lexmark representative
today to learn more about Lexmark Print Management.
Lexmark and Lexmark with the diamond design are trademarks of Lexmark
International, Inc., registered in the United States and/or other countries. All
other trademarks are the properties of their respective owners. © 2013 Lexmark
International, Inc. 740 W. New Circle Rd. Lexington, KY 40550.
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