Software solutions for the Lexmark Solutions Platform

Software solutions for the Lexmark Solutions Platform
Lexmark Solutions Platform
Software solutions for the Lexmark Solutions Platform
Optimize network printing and create an information edge with document output management solutions
you can deploy on-premise or through the cloud as software as a service.
Lexmark Print Release
Convenient. Release print jobs from any
enabled device.
Secure. Documents print only after users authenticate at the device.
Mobile. Submit jobs to your queue from a
smartphone or tablet.
Lexmark Document Accounting
Comprehensive. Track all activity across
your network environment.
Accurate. Detailed activity reports let you
easily calculate costs.
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Cost-Effective. Manage costs and
reduce waste with print quotas.
Print Management Solution
Lexmark Print Release
Lexmark Print Release gives you the latitude to send documents from your desktop, tablet PC, smartphone¹ or the Lexmark Solutions Platform
web portal and print them on any enabled² printer or MFP. Instead of “pushing” your documents to a designated print device—where the pages
sit out in public view until you retrieve them—you “pull” them down from the print queue when you log in or swipe your ID card at the printer.
Instead of being tethered to a single device, you can release your print job from the printer that is most convenient or from one with the features
or capabilities you need.
Features
1
Send from desktop...
• Pull Printing and Access Control—Holds print jobs in a server queue until an authorized user selects the documents to print while present at the device.
• Mobile Printing—Provides a complete mobile printing system, enabling you to submit jobs to your print queue from any Android®, iOS or BlackBerry® smartphone or mobile device.
• ID Card Support—Magnetic stripe or proximity card readers can be integrated with your devices for quick and easy user authentication.
• Automatic User Registration—Self-registers users, relieving administrators of manually entering badge numbers.
...or send from mobile
• Session-Based Login—Perform multiple output tasks without having to authenticate again.
• Third-Party Device Support—Release print jobs and track print activity on non-Lexmark devices.
• Print Preview—View each page of your document, change print options, and select specific pages to print.
• Print and Keep—Keeps your document in the queue so you can print it again later.
• Print Job Delegation—Assign a delegate to log in and print documents that are in your queue.
•
2
Authenticate
3
Preview, Print, Delete, or Print and Keep
Online Queue Management—Use the Lexmark Solutions Platform web portal to drag files from your document folders and drop them directly into your queue; you can also delete documents from your queue or change print settings.
• My e-Task Tab—Set your preferences for language, copy and email,
and create shortcut buttons for your personal touch screen.
• Purge Timeouts—Automatically delete documents in the queue after a predetermined time period.
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• Embedded Solution Management—Enables administrators to deploy and configure Lexmark Embedded Solutions Framework applications directly from the web portal.
2
How It Works
Four ways to send files to your Print Release queue
File > Print (with driver)
1. With the Lexmark Universal Print Driver3 installed on your computer or laptop, you can print from any application using the File > Print command (Ctrl +P or Command-P).
2. Your document is sent to the Print Release queue.
3. To release your print jobs, go to any Print Release printer, enter your pass code or
swipe your ID card, and select the documents you want to print.
File > Upload (without driver)
1. Log into the Lexmark Solutions Platform web portal3 to access your print queue and add documents. Documents can be added to your print queue by simply dragging and dropping them into the print queue.
2. To release your print jobs, go to any Print Release printer or MFP, enter your pass code or swipe your ID card, and select the documents you want to print.4
Lemark Mobile Printing App (Android, iOS)
With the Lexmark Mobile Printing App5 downloaded to your Android or iOS smartphone
or tablet, you can select a file to print and the print job will be sent directly to the Print
Release queue.
1. Using the send or share function, choose Lexmark Mobile Printing and select the
number of copies, pages per side, duplex on/off, or color on/off.
2. To release your print jobs, go to any Print Release printer within your corporate
network, enter your pass code or swipe your ID card, and select the documents
you want to print.4
Mobile Email Submission (Android, iOS and BlackBerry)
The Lexmark Print Release solution can be configured5 so you can print from any
email-enabled mobile device, including a BlackBerry® smartphone, by simply attaching
the document to an email. No driver or application is required.
1. Send the email to your corporate Print Release email account. The email and any attachments are converted and held in your Print Release queue.
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2. To release print jobs, go to any Print Release printer and enter your pass code or swipe your ID card, and select the documents you want to print.4
3
Output Tracking Solution
Lexmark Document Accounting
Optimize the efficiency of your output environment with powerful tracking and reporting software. Throughout the day, Lexmark Document
Accounting monitors output activity on your printing and imaging devices and collects detailed information on individual users, devices or user/device
groups. Your organization now has the high-quality data it needs to modify printing habits, better manage assets, and reduce costs and waste.
Features
• Print, Copy and Scan Tracking—Track all printing, copying and View activity history online.
scanning across your enterprise to drive data-driven decision making and proactive management.
•
Application Tracking—Track activity performed through
embedded applications. For example, you can track copies made
using the standard copy function as well as those made through
Eco-Copy or Card Copy, giving you a complete accounting of
your output environment.
•
User Quotas—Apply user quotas for print and copy. Limits can be set for total impressions and/or color. Users can easily track their quota status at the printing device or through the Lexmark Solutions Platform web portal.
• User Views—View your personal activity history through the
Lexmark Solutions Platform web portal.
•
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Export data to CSV.
4
Generate summary reports.
Administrative Reporting—Select from a variety of summary reports and view by user/user group or device/device group and date range. Apply reporting filters to view activity by a specific interest area such as color or duplex. View reports online or
export the data to .CSV format for additional analysis.
Deployment Options
Deployment Options: You choose. We deliver.
In choosing technology to make your organization run more efficiently, two qualities demand attention: flexibility and scalability. Lexmark enterprise
solutions are designed to adapt to virtually any environment and to expand quickly to users across your organization. This flexible and scalable
approach also applies to the way we deliver solutions such as Lexmark Print Release and Lexmark Document Accounting.
You can deploy and administer software solutions built on the Lexmark Solutions Platform in a traditional fashion by purchasing licenses upfront
and internally supporting and managing the software and associated infrastructure, or you can purchase the solution and support on a subscription
basis—as software as a service. Perhaps a combination of the two would work best. Lexmark deployment experts will help you choose the model
that meets your requirements, maximizing the effectiveness of your output environment.
Traditional (On-Premise)
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Self-managed
Purchase and own
Capital expense
IT managed backup
Ongoing systems support
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Lexmark-managed
Pay per user
Operating expense
Redundant servers
Fast and easy to scale globally
Your organization accesses the solution on a subscription
basis. Lexmark manages and operates the system, along with
the associated infrastructure, in our secure data center. This
option enables you to maintain focus on your business, while
Lexmark manages your Print Release solution.
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With the traditional approach, your organization licenses
the solution upfront and deploys it on your premises. Your
organization is responsible for providing the necessary support
to manage and operate the associated infrastructure, such as
server hardware and software.
Software as a Service (SaaS)
5
Lexmark Solutions Platform
The Lexmark Solutions Platform
The Lexmark Solutions Platform is the application framework created by Lexmark developers to provide efficient and affordable server-based
software solutions for large, distributed environments. Lexmark Print Release and Lexmark Document Accounting are built on this new platform
to deliver a new level of flexibility and scalability to our customers. With these two solutions—deployed on-premise, or as hosted software, or in
combination—you can create a secure, shared printing and imaging environment with enduring benefits.
• Reduce printing costs and shrink carbon footprint
• Add redundancy, ensuring printer availability
• Strengthen access controls, security and compliance
• Provide flexibility to deploy on-premise or as software as a service
• Give users the power to print from mobile devices
• Introduce new functionality in a timely, cost-effective manner
• Track activity and increase user accountability
Traditional
(On-Premise)
Software as a
Service (SaaS)
Print Release
Automatic user registration
Submit from print driver (File>Print)
Submit from Lexmark Mobile Printing App
Submit from email
Submit from Lexmark Solutions Platform web portal
Print Preview6
Print and Keep
Delete/Delete All
Print Job Delegation
Color/mono print job identifier
Third-party device support
Automatic purge
Set duplex default
Set individual preferences for copy and email
Create custom shortcuts
Set individual preference for language on device screen7
View jobs in print queue from the web portal
Add print jobs by drag-and-drop, change order of jobs in queue from the web portal
Document Accounting
Browser based
Discover and configure devices
Implement user quotas
Track print/copy/scan activity, including embedded apps
View reports
Apply reporting filters
Export data in .CSV format
Export data to PDF
Graphical summary report
Sending a print job from the Lexmark Mobile Printing App requires iPhone® 3G or newer, devices running iOS 4.2 or later, or Android® devices running version 2.1 or newer. 2 Lexmark Embedded Solutions Framework supported print devices or non-Lexmark
PCL/PostScript printers equipped with a card reader and connected through a Lexmark Print Release Appliance (Lexmark N7020e). 3 Included in the price of the Lexmark Print Release solution. 4 Printing speeds, formatting and other characteristics may vary.
5 Additional license charge. 6 Not included on all devices. 7 Supports 21 languages.
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1
Lexmark and Lexmark with the diamond design are trademarks of Lexmark International, Inc., registered in the United States and/or other countries. All other
trademarks are the properties of their respective owners. © 2011 Lexmark International, Inc. 740 W. New Circle Rd. Lexington, KY 40550.
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