HP Color LaserJet CM6030/CM6040 Multifunction Printer series User guide

HP Color LaserJet CM6030/CM6040 Multifunction Printer series User guide

HP Color LaserJet CM6040/CM6030 MFP Series

HP Color LaserJet CM6040/CM6030 MFP

Series

Analog Fax Accessory 300 Send Fax Driver Guide

Copyright and License

© 2008 Copyright Hewlett-Packard

Development Company, L.P.

Reproduction, adaptation, or translation without prior written permission is prohibited, except as allowed under the copyright laws.

The information contained in this document is subject to change without notice.

The only warranties for HP products and services are set forth in the express warranty statements accompanying such products and services. Nothing herein should be construed as constituting an additional warranty. HP shall not be liable for technical or editorial errors or omissions contained herein.

Edition 1, 4/2008

Trademark Credits

Windows® and Windows® XP are U.S.

registered trademarks of the Microsoft

Corporation.

Windows Vista is either a registered trademark or trademark of Microsoft

Corporation in the United States and/or other countries.

All products mentioned herein may be trademarks of their respective companies.

Local country/region laws may prohibit the use of this product outside of the countries/ regions specified. It is strictly forbidden by law in most countries/regions to connect nonapproved telecommunications equipment (fax machines) to public telephone networks.

ENERGY STAR® and the ENERGY STAR® logo are U.S. registered marks of the United

States Environmental Protection Agency.

Table of contents

1 Setting up

Understanding system requirements .................................................................................................... 2

Operating system ................................................................................................................. 2

Displays ............................................................................................................................... 2

Hardware ............................................................................................................................. 2

Network ................................................................................................................................ 2

Installing the MFP Send Fax driver ...................................................................................................... 3

Determining if the MFP supports the MFP Send Fax driver ................................................ 3

Upgrading the MFP firmware and downloading the driver ................................................... 3

Verifying that the MFP e-mail feature is configured (optional) ............................................. 5

Configuring the billing-code feature (optional) ..................................................................... 5

Installing the driver ............................................................................................................... 5

Uninstalling the HP MFP Send Fax driver .......................................................................................... 27

2 Faxing

Sending a fax to a single recipient ..................................................................................................... 30

Sending a fax to multiple recipients .................................................................................................... 33

Sending a fax by using the phone book ............................................................................................. 36

Canceling a fax job ............................................................................................................................. 40

Inserting special characters in the fax number ................................................................................... 41

Editing the phone book ....................................................................................................................... 42

Adding names to the phone book ...................................................................................... 42

Adding groups to the phone book ...................................................................................... 44

Removing names from the phone book ............................................................................. 44

Editing names in the phone book ...................................................................................... 47

Exporting phone book entries to a comma-separated values (CSV) formatted file ............................ 50

Importing phone book entries from a CSV formatted file ................................................................... 51

Voice Calls and Retries ...................................................................................................................... 52

Fax Call Report .................................................................................................................. 52

Fax Activity Log ................................................................................................................. 52

T.30 Report ........................................................................................................................ 52

3 Configuration

Setting the sender information ........................................................................................................... 54

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Setting the fax quality ......................................................................................................................... 56

Setting the notification settings ........................................................................................................... 57

Setting the cover page information ..................................................................................................... 59

Setting the preview preference ........................................................................................................... 61

Setting the fax driver printer preferences ........................................................................................... 62

Setting the billing-code configuration ................................................................................................. 64

4 Troubleshooting

Functional errors ................................................................................................................................ 66

The test page does not print .............................................................................................. 66

The e-mail notification is disabled ...................................................................................... 66

An e-mail confirmation is not received ............................................................................... 67

PC FAX SEND or PC Fax Send does not appear on the MFP control panel .................... 67

The bitmap does not appear or print on the cover page .................................................... 68

The preview does not appear ............................................................................................ 68

A billing code is required after disabling the feature .......................................................... 68

The billing code text box does not appear ......................................................................... 69

The default fields do not refresh ........................................................................................ 70

Changed settings do not take effect .................................................................................. 70

Changed settings do not take effect in a Point-and-Print installation ................................ 71

Warning messages ............................................................................................................................. 72

PC fax feature may be disabled at the MFP warning ........................................................ 72

Error messages .................................................................................................................................. 73

Index ................................................................................................................................................................... 77

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1 Setting up

You can use the HP LaserJet MFP Send Fax driver to send faxes from your computer to one or more

HP multifunction peripherals (MFP). After it is installed, the driver can be accessed by printing to the

MFP Send Fax driver.

This guide describes the fax functions that are included with the MFP Send Fax driver and provides instructions about the following tasks:

Install the fax driver

Send faxes

Configure fax settings

Troubleshoot problems

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Understanding system requirements

Operating system

The MFP Send Fax driver is supported on the following operating systems:

Windows® 2000

● Windows® XP

Windows® XP Professional x64

Windows® Server 2003

Windows® Server 2003 x64

● Windows® Vista

Displays

The MFP Send Fax module supports display types that have a super video graphics adapter (SVGA) resolution of 800 x 600 pixels or greater.

Hardware

The HP LaserJet MFP Analog Fax Accessory 300 must be installed in the MFP before installing the

MFP Send Fax driver. See the HP LaserJet MFP Analog Fax Accessory 300 Fax Guide for more information about installing this hardware.

Network

The MFP Send Fax driver must be used on a network printer. It is not intended to be used on a local printer, USB, and serial or parallel connections.

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Installing the MFP Send Fax driver

This section provides instructions about the following tasks:

Determining if the MFP supports the MFP Send Fax driver

Upgrading the MFP firmware and downloading the driver

Verifying that the MFP e-mail feature is configured (optional)

Configuring the billing-code feature (optional)

Installing the driver

Determining if the MFP supports the MFP Send Fax driver

The most current versions of the MFP firmware contain support for the MFP Send Fax driver.

Determine if your MFP firmware supports the MFP Send Fax driver.

1.

On the MFP control panel, touch Administration .

2.

Scroll to and touch Initial Setup .

3.

Scroll to and touch Fax Setup .

4.

Scroll to and touch PC Fax Send .

NOTE:

If PC Fax Send does not appear on your MFP menu, upgrade the MFP firmware.

5.

Touch Enabled .

6.

Touch Save .

Upgrading the MFP firmware and downloading the driver

To upgrade the MFP firmware and download the MFP Send Fax driver, use the following steps:

1.

View the configuration information on the MFP control panel to determine the current firmware version.

a.

On the MFP control panel, touch Administration .

b.

Scroll to and touch Information .

c.

Scroll to and touch Configuration/Status Pages .

d.

Scroll to and touch Configuration Page . The configuration page prints.

e.

The firmware datecode is listed in the section called Device Information.

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NOTE:

The firmware datecode is in the following format: YYYYMMDD XX.XXX.X. The first string of numbers is the date, where YYYY represents the year, MM represents the month, and DD represents the date. For example, a firmware datecode that begins with 20040225 represents

February 25, 2004. The second string of numbers represents the revision number of the firmware.

2.

Go to Software & driver downloads for your MFP.

a.

Go to http://www.hp.com

.

b.

Type the MFP model number in the Search text box and press Enter .

c.

In the Select a product pane in the Search results window, select the model number of the specific MFP where the firmware will be installed.

d.

In the Product Quick Links pane, click Software & driver downloads.

3.

Download the most current firmware.

a.

In the Select operating system pane, click Cross operating system (BIOS, Firmware,

Diagnostics, etc.).

b.

If the date that is listed in the firmware table is more recent than the datecode that is printed on the MFP configuration page, click Download next to the appropriate file.

NOTE:

Different firmware files are available for the various operating systems.

c.

In the File Download dialog box that opens, click Save.

d.

In the File Name text box in the Save As window that opens, type the location on your computer where you want to save the firmware update file.

e.

Click Save.

f.

After the file has been downloaded, close the File Download dialog box, if necessary.

4.

If the CD that came with the MFP or fax accessory is not available, download the MFP Send Fax driver.

a.

Click Back to return to the Select operating system pane.

NOTE:

If you do not return to the Select operating system pane when you click Back, see step 2 for instructions about navigating to it.

b.

In the Select operating system pane, click the appropriate operating system.

NOTE:

The MFP Send Fax driver is supported in Windows 2000, Windows XP, Windows

XP Professional x64, Windows Server 2003, Windows Server 2003 x64, and Windows Vista.

c.

In the Driver table that appears, click Download next to the HP MFP Send Fax driver.

d.

In the File Download dialog box that opens, click Save.

e.

In the File Name text box on the Save As window that opens, type the location on your computer where you want to save the MFP Send Fax driver file.

4 Chapter 1 Setting up ENWW

f.

Click Save.

g.

After the file has been downloaded, close the File Download dialog box, if necessary.

5.

Install the downloaded firmware file. See the MFP user guide for instructions about installing the remote firmware update (RFU).

Verifying that the MFP e-mail feature is configured (optional)

Configure e-mail function on the MFP in order to receive an e-mail notification when a fax has been sent by using the MFP Send Fax driver.

NOTE:

The e-mail notification feature is optional.

See the appropriate MFP user guide for instructions about configuring the e-mail function.

Configuring the billing-code feature (optional)

HP MFP Send Fax supports the use of billing codes when sending faxes.

NOTE:

The billing-code feature is optional.

Enable the billing code

1.

On the MFP control panel, touch Administration .

2.

Scroll to and touch Initial Setup .

3.

Scroll to and touch Fax Setup .

4.

Scroll to and touch Fax Send Settings .

5.

Scroll to and touch Billing Codes .

6.

Touch Custom to open the billing-code screen.

7.

Use the up and down arrows to select the minimum number of digits in the billing code.

8.

Touch OK to enable the billing-code feature or touch Off to disable the billing-code feature.

NOTE:

If the billing-code feature is enabled on the MFP, a billing-code entry is required for walkup fax jobs sent from the MFP.

Installing the driver

To install the MFP Send Fax driver by using the Add a Printer wizard in Windows, use the following steps:

NOTE:

If using the system software CD supplied with the MFP, you can install the Send Fax driver by choosing the “CUSTOM” path.

To install the driver in Windows XP

1.

In Windows Explorer, double-click the downloaded MFP Send Fax driver executable file to extract the driver files.

2.

Click Start, click Settings, and then click Printers and Faxes.

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3.

In the Printer Tasks pane in the Printers and Faxes window, click Add a printer.

4.

In the Add Printer Wizard welcome dialog box, click Next.

5.

Under Local or Network Printer, select Local printer attached to this computer. Click Next.

NOTE:

Select Local printer attached to this computer to install the MFP Send Fax driver on a network printer. The printer name is HP MFP Send Fax when the driver is installed on a local printer.

If you select A network printer, or a printer attached to another computer, then the IP address of the computer is required. Some features, such as fax preview, are not available if the driver is installed by using the network printer installation (Point-and-Print).

The MFP Send Fax driver cannot be installed on a printer that is connected to the computer through a serial or parallel port. It must be on a network.

6.

If your computer is already connected to the MFP, under Select a Printer Port, select Use the

following port.

NOTE:

If your computer is not connected to the MFP, go to step 8.

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7.

In the Use the following port drop-down menu, select the name or IP address of the MFP. Click

Next and then go to step 13.

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8.

If your computer is not connected to the MFP, select Create a new port under Select a Printer

Port.

9.

In the Type of port drop-down menu, select Standard TCP/IP Port. Click Next.

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10.

In the Add Standard TCP/IPPrinter Port Wizard dialog box, click Next.

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11.

Under Add Port, type the MFP printer name or IP address in the Printer Name or IP Address text box and then click Next.

NOTE:

The default port name is the name that you typed in the Printer Name or IP Address text box. You can change this name by typing a new name in the Port Name text box.

12.

Click Finish.

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13.

Under Install Printer Software, click Have Disk.

14.

In the Install From Disk dialog box, click Browse.

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15.

Browse to and select the MFP Send Fax driver .INF file extracted in step 1.

NOTE:

Two versions of the .INF file are available: a 32-bit version for Windows 2000, Windows

XP, and Windows Server 2003 and a 64-bit version for Windows XP Professional x64, Windows

Server 2003 x64, and Windows Vista.

The following message displays if you select the wrong version of the file:The specified location

does not contain information about your printer.

16.

Click Open.

Installing the MFP Send Fax driver 11

17.

Click OK.

18.

Under Install Printer Software, click Next.

12 Chapter 1 Setting up ENWW

19.

In the Printer name text box under Name Your Printer, type a name for the printer. The default printer name is HP MFP Send Fax.

20.

Click Next.

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21.

Under Printer Sharing, click Next.

NOTE:

You can share the printer by selecting Share name on the Printer Sharing window. The

MFP Send Fax driver is then available for a Point-and-Print connection. Some features, such as fax preview, are not available if the driver is accessed by using a Point-and-Print connection.

22.

Under Print Test Page, select Yes to print a test page and then click Next.

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NOTE:

Selecting Yes to print a test page sends a fax. No page is printed.

a.

In the Completing the Add Printer Wizard dialog box, click Finish to complete the wizard and continue sending a test fax.

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b.

In the HP MFP Send Fax dialog box, click the Fax Job tab.

NOTE:

The Setup information is not required to send a test page. To set the default sender information and fax settings for all faxes, see

Configuration on page 53 .

16 Chapter 1 Setting up ENWW

c.

In the Fax Number text box under Fax To, type the fax number where the test page will be sent, click To -> to enter the number in the Fax Recipients list.

d.

Click Send.

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e.

The preview window opens if you selected Show Preview Before Sending Fax on the

Setup tab. On the toolbar, click Send Fax.

f.

A message appears asking if the test page printed. Verify that the test page printed on the receiving fax machine and then click OK.

NOTE:

The test page is delivered to the fax number that you typed in the Fax Number text box on the Fax Job tab.

To install the driver in Windows Vista

1.

In Windows Explorer, double-click the downloaded MFP Send Fax driver executable file to extract the driver files.

2.

Click Start, click Control Panel, and then click Printer.

NOTE:

The Printer menu is located under the Hardware and Sound heading.

3.

In the Printer window, click the Add a printer button on the top menu bar.

4.

In the Add printer welcome dialog box, click Next.

18 Chapter 1 Setting up ENWW

5.

Under Choose a local or network printer, click the Add a local printer button.

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NOTE:

Select Choose a local or network printer to install the MFP Send Fax driver on a network printer. The printer name is HP MFP Send Fax when the driver is installed on a local printer.

If you select Add a network, wireless or Bluetooth printer, then the IP address of the computer is required. Some features, such as fax preview, are not available if the driver is installed by using the network printer installation (Point-and-Print).

The MFP Send Fax driver cannot be installed on a printer that is connected to the computer through a serial, parallel, or USB port. It must be on a network.

6.

If your computer is already connected to the MFP, under Choose a printer port, select Use an

existing port.

NOTE:

If your computer is not connected to the MFP, go to step 8.

Installing the MFP Send Fax driver 19

7.

In the Use an existing port drop-down menu, select the name or IP address of the MFP. Click

Next and then go to step 12.

20 Chapter 1 Setting up ENWW

8.

If your computer is not connected to the MFP, select Create a new port under Choose a printer

port.

9.

In the Type of port drop-down menu, select Standard TCP/IP Port. Click Next.

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10.

Under Type a printer hostname or IP address, type the MFP printer name or IP address in the

Hostname or IP address text box and then click Next.

NOTE:

The default port name is the name that you typed in the Hostname or IP address text box. You can change this name by typing a new name in the Port name text box.

22 Chapter 1 Setting up ENWW

11.

Under Install the print driver, click Have Disk.

12.

In the Install From Disk dialog box, click Browse.

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13.

Browse to and select the MFP Send Fax driver .INF file extracted in step 1.

NOTE:

Two versions of the .INF file are available: a 32-bit version for Windows 2000, Windows

XP, Windows Server 2003, and Windows Vista; and a 64-bit version for Windows XP Professional x64, Windows Server 2003 x64, and Windows Vista x64

The following message displays if you select the wrong version of the file: The specified location

does not contain information about your printer.

14.

Click Open.

Installing the MFP Send Fax driver 23

15.

Click OK.

16.

Under Install the printer driver, click Next.

24 Chapter 1 Setting up ENWW

17.

In the Printer name text box the default name HP MFP Send Fax is displayed. You can change this name by typing a new name in the text box.

18.

Click Next.

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19.

A screen with a test page option is displayed. To send a test fax to another machine, click Print a

test page

NOTE:

Although the button option is labeled Print a test page, no page is printed locally.

20.

Click Finish.

26 Chapter 1 Setting up ENWW

Uninstalling the HP MFP Send Fax driver

To uninstall the MFP Send Fax driver, use the following steps:

To uninstall the MFP Send Fax driver in Windows XP

1.

Click Start, click Settings, and then click Printers and Faxes.

2.

In the Printers and Faxes window, right-click the MFP printer where MFP Send Fax is installed and then click Delete.

3.

Click Start, click Settings, and then click Printers and Faxes.

4.

Right-click in the Printers and Faxes window and then click Server Properties.

5.

In the Print Server Properties dialog box, click Drivers.

6.

Select the MFP Send Fax driver and then click Remove.

7.

Click OK.

To uninstall the MFP Send Fax driver in Windows Vista

1.

Click Start, click Control Panel, and then click Printer.

2.

In the Printers window, right-click the MFP printer where MFP Send Fax is installed and then click

Delete.

3.

Right-click the Printers window and then click Server Properties.

4.

In the Print Server Properties dialog box, click the Drivers tab.

5.

Select the MFP Send Fax driver and then click Remove.

6.

Click OK

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28 Chapter 1 Setting up ENWW

2 Faxing

This chapter provides information about sending faxes and using the MFP Send Fax phone book:

Sending a fax to a single recipient

Sending a fax to multiple recipients

Sending a fax by using the phone book

Canceling a fax job

Inserting special characters in the fax number

Editing the phone book

Exporting phone book entries to a comma-separated values (CSV) formatted file

Importing phone book entries from a CSV formatted file

Voice Calls and Retries

ENWW 29

Sending a fax to a single recipient

To send a fax to a single recipient, use the following steps:

1.

Open the document to be faxed in the software program in which it was created.

2.

Click File and then click Print.

3.

Select the HP MFP Send Fax driver from the list of printers.

4.

Click OK or Print.

NOTE:

Click the button that sends a document to the printer. This might not be labeled the same way in all programs.

5.

Under Fax To in the HP MFP Send Fax dialog box, type the recipient name, fax number, and company name. The fax number is the only required information.

The Recipient Name drop-down box includes individual recipients as well as group names. If the text box is blank and the drop-down list is selected, the drop-down list contains the 20 most recently used names, sorted in alphabetical order. If the drop-down list contained text when you opened the drop-down menu, the list shows all matching entries. The Recipient Name dropdown list holds a maximum of 20 entries. After the maximum is reached, a new entry replaces the oldest entry in the list.

NOTE:

See

Inserting special characters in the fax number on page 41 for a list of special

characters that you can use in the Fax Number text field.

30 Chapter 2 Faxing ENWW

6.

Click Add to Phone Book to add the recipient information to the MFP Send Fax phone book. This step is optional.

NOTE:

Click Clear Fields to remove all of the values in the Recipient Name, Fax Number, and

Company Name text boxes.

7.

The default cover page information appears under Include With Fax in the HP MFP Send Fax dialog box. This information can be changed for any individual fax job.

NOTE:

To set the default cover page settings for all faxes, see Configuration on page 53 .

8.

If the billing-code feature is enabled, type the billing code under Billing Information in the HP MFP

Send Fax dialog box. The billing code can be changed for any individual fax job.

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9.

To send the fax with the default sender, fax quality, notification information, and preview preferences, click Send.

NOTE:

Click the Setup tab in the HP MFP Send Fax dialog box to view the sender, fax quality, notification, and preview settings. This information can be changed for any individual fax job. Click

Send to send the fax.

Sending a fax to a single recipient 31

10.

If you selected Show Preview Before Sending Fax on the Setup tab, a preview of the fax job appears. Review the fax for accuracy.

NOTE:

The preview function is not available when you use Point-and-Print. Point-and-Print is a

Windows feature that you can use to connect, print, or fax to a remote printer without using installation disks. Files and configuration information are automatically downloaded from the print server to the client.

11.

Click View or use the zoom drop-down menu to change the size of the document preview.

12.

Click the arrow buttons to navigate through the document.

13.

Click Send Fax to send the fax or click Cancel Fax to close the send fax driver.

32 Chapter 2 Faxing ENWW

Sending a fax to multiple recipients

To send a fax to a multiple recipients, use the following steps:

1.

Open the document to be faxed in the software program in which it was created.

2.

Click File and then click Print.

3.

Select the HP MFP Send Fax driver from the list of printers.

4.

Click OK or Print.

NOTE:

Click the button that sends a document to the printer. This might not be labeled the same way in all programs.

5.

Under Fax To in the HP MFP Send Fax dialog box, type the recipient name, fax number, and company name.

The Recipient Name drop-down box includes individual recipients as well as group names. If the text box is blank and the drop-down list is selected, the drop-down list contains the 20 most recently used names, sorted in alphabetical order. If the drop-down list contained text when you opened the drop-down menu, the list shows all matching entries. The Recipient Name drop-down list holds a maximum of 20 entries. After the maximum is reached, a new entry replaces the oldest entry in the list.

ENWW

NOTE:

The fax number is the only required information. Inserting special characters in the fax number on page 41 for a list of special characters that you can use in the Fax Number text field.

Sending a fax to multiple recipients 33

6.

Click Add to Phone Book to add the recipient information to the MFP Send Fax phone book. This step is optional.

NOTE:

Click Clear Fields to remove all of the values in the Recipient Name, Fax Number, and

Company Name text boxes.

7.

Click To -> to add the recipient information to the Fax Recipients field.

8.

Repeat steps 5 through 7 for each fax recipient. The fax is sent to all of the names that appear in the FaxRecipients field.

9.

If the billing-code feature is enabled, type the billing code under Billing Information in the HP MFP

Send Fax dialog box. The billing code can be changed for any individual fax job.

10.

To send the fax with the default sender, fax quality, notification information, and preview preferences, click Send.

NOTE:

Click the Setup tab on the HP MFP Send Fax dialog box to view the sender, fax quality, notification, and preview settings. This information can be changed for any individual fax job. Click

Send to send the fax.

34 Chapter 2 Faxing ENWW

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11.

If you selected Show Preview Before Sending Fax on the Setup tab, a preview of the fax job appears. Review the fax for accuracy.

NOTE:

The preview function is not available when you use Point-and-Print. Point-and-Print is a

Windows feature that you can use to connect, print, or fax to a remote printer without using installation disks. Files and configuration information are automatically downloaded from the print server to the client.

12.

Click View or use the zoom drop-down menu to change the size of the document preview.

13.

Click the arrow buttons to navigate through the document.

14.

Click Send Fax to send the fax or click Cancel Fax to close the send fax driver.

Sending a fax to multiple recipients 35

Sending a fax by using the phone book

To send a fax by using the phone book, use the following steps:

1.

Open the document to be faxed in the software program in which it was created.

2.

Click File and then click Print.

3.

Select the HP MFP Send Fax driver from the list of printers.

4.

Click OK or Print.

NOTE:

Click the button that sends a document to the printer. This might not be labeled the same way in all programs.

5.

Under Fax To in the HP MFP Send Fax dialog box, click the book icon.

36 Chapter 2 Faxing ENWW

6.

In the Add Recipients From Phone Book dialog box, select the name of each fax recipient and click To -> to populate the Fax Recipients field.

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7.

After you have added all of the fax recipients to the Fax Recipients field, click OK.

NOTE:

The maximum number of fax recipients is 100.

8.

The default cover page information appears under Include With Fax in the HP MFP Send Fax dialog box. This information can be changed for any individual fax job.

NOTE:

To set the default cover page settings for all faxes, see Configuration on page 53 .

NOTE:

When cover page is used with multiple recipients, the preview will only show the cover page for the first recipient. However, the cover page will be sent separately for each recipient. Only one recipient’s name is shown on each cover page.

Sending a fax by using the phone book 37

9.

If the billing-code feature is enabled, type the billing code under Billing Information in the HP MFP

Send Fax dialog box. The billing code can be changed for any individual fax job.

10.

To send the fax to all of the fax recipients with the default sender, fax quality, notification information, and preview preferences, click Send.

NOTE:

Click the Setup tab on the HP MFP Send Fax dialog box to view the sender, fax quality, notification, and preview settings. This information can be changed for any individual fax job. Click

Send to send the fax.

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11.

If you selected Show Preview Before Sending Fax on the Setup tab, a preview of the fax job appears. Review the fax for accuracy.

NOTE:

The preview function is not available when you use Point-and-Print. Point-and-Print is a

Windows feature that you can use to connect, print, or fax to a remote printer without using installation disks. Files and configuration information are automatically downloaded from the print server to the client.

12.

Click View or use the zoom drop-down menu to change the size of the document preview.

13.

Click the arrow buttons to navigate through the document.

14.

Click Send Fax to send the fax or click Cancel Fax to close the send fax driver.

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Canceling a fax job

1.

On the MFP control panel, press the red Stop button.

NOTE:

A menu displays that lists the active jobs that can be canceled.

2.

Select the desired item to cancel and touch OK .

40 Chapter 2 Faxing ENWW

Inserting special characters in the fax number

The Fax Number text field accepts special characters in addition to the numbers 0 through 9.

Table 2-1 Special characters

Special Character Function

-

( )

[ ]

*

,

#

Use a hyphen in the fax number to make the number easier to read.

Use parenthesis in the fax number to make the number easier to read.

Use an opening and closing bracket to hide a portion of the fax number so that it does not print on the fax cover sheet, call reports, or e-mail confirmations. For example, a fax number might include a calling-card access code. Type brackets around the calling-card access code portion of the fax number to prevent showing this information.

The asterisk is transmitted as a touch-tone.

The number sign is transmitted as a touch-tone.

A comma represents a 2-second pause when the fax number is dialed. Use multiple commas for a longer pause during dialing.

ENWW Inserting special characters in the fax number 41

Editing the phone book

The phone book can be used to store the contact information that appears under Fax To in the HP MFP

Send Fax dialog box. Names can be added and removed from the phone book.

The MFP Send Fax phone book can be imported and exported.

Adding names to the phone book

NOTE:

You can add names to the phone book or the Fax Job tab by clicking the book icon, or on the

Setup tab by clicking Edit Phone Book.

To populate the phone book, use the following steps:

1.

On the Fax Job tab under Fax To in the HP MFP Send Fax dialog box, click the book icon. This opens the Add Recipients from Phone Book dialog box.

42 Chapter 2 Faxing ENWW

2.

In the Add Recipients from Phone Book dialog box click Edit Phone Book. This opens the Edit

Phone Book dialog box. In the Edit Phone Book dialog box, click Add Entry to open the Add

Entry to Phone Book dialog box. Type the recipient name, fax number, and company name, and then click OK.

3.

Click Edit Phone Book.

4.

In the Add to Phone Book dialog box, type the recipient name, fax number, and company name in the text boxes.

ENWW

5.

Click OK.

6.

In the Edit Phone Book dialog box, click Add Entry to add additional names.

7.

Click OK when you are finished adding names to the phone book.

Editing the phone book 43

Adding groups to the phone book

NOTE:

You can add a group to the phone book on the Fax Job tab by clicking the book icon, or on the Setup tab by clicking Edit Phone Book. If you add a group from the Setup tab, go to step 3 of this procedure.

To add a group to the phone book, use the following steps:

1.

On the Fax Job tab under Fax To in the HP MFP Send Fax dialog box, click the book icon. This opens the Add Recipients from Phone Book dialog box.

2.

In the Add Recipients from Phone Book dialog box, highlight a name in the list and click Edit

Phone Book.

3.

In the Edit Phone Book dialog box, click Add Group. This opens the Add Group to Phone

Book dialog box. Type the group name into the Group Name text box and then type a name or select one from the list at the left of the dialog box. Click Add to copy the selected name into the

Members box. When you have completed adding a group, click OK.

NOTE:

You can verify contact information before adding the information to a group by clicking

Details. This opens the Details dialog box. Verify the information and click OK or Cancel. You cannot edit information in this dialog box.

Removing names from the phone book

NOTE:

You can remove names from the phone book on the Fax Job tab by clicking the book icon, or on the Setup tab by clicking Edit Phone Book. If you remove names from the Setup tab, go to step 3 of this procedure.

44 Chapter 2 Faxing ENWW

To remove names from the phone book, use the following steps:

1.

On the Fax Job tab under Fax To in the HP MFP Send Fax dialog box, click the book icon. This opens the Add Recipients from Phone Book dialog box.

ENWW Editing the phone book 45

2.

In the Add Recipients from Phone Book dialog box, highlight a name in the list and click Edit

Phone Book.

46 Chapter 2 Faxing ENWW

3.

In the Edit Phone Book dialog box, select the name that you want to delete and then click

Delete. Verify the delete in the CONFIRM dialog box. Clicking Yes permanently deletes this entry from the Phone Book.

Editing names in the phone book

NOTE:

You can edit names in the phone book on the Fax Job tab by clicking the book icon, or on the

Setup tab by clicking Edit Phone Book. If you edit names from the Setup tab, go to step 3 of this procedure.

ENWW Editing the phone book 47

To edit names in the phone book, use the following steps:

1.

On the Fax Job tab under Fax To in the HP MFP Send Fax dialog box, click the book icon.

48 Chapter 2 Faxing ENWW

2.

In the Add Recipients From Phone Book dialog box, select the name that you want to edit and then click Edit Phone Book. This opens the Edit Phone Book dialog box.

3.

In the Edit Phone Book dialog box, highlight an existing name and click Edit. The Edit Phone

Book Entry dialog box opens and displays the current contact information. Edit the Recipient

Name, Fax Number, and Company Name as needed and click OK. This returns you to the Edit

Phone Book dialog box.

ENWW

NOTE:

To review contact information before sending the fax, select a name in the Edit Phone

Book dialog box and click Details. The Details dialog box opens. Verify the information and click

OK or Cancel. You can not edit information in this dialog box.

4.

Click OK when you are done editing.

Editing the phone book 49

Exporting phone book entries to a comma-separated values (CSV) formatted file

You can export contact information from the phone book to a .CSV file.

1.

You can export names from the phone book from the Fax Job or the Setup tab.

Fax Job tab: Click the book icon and then click Edit Phone Book in the Add Recipients

from Phone Book dialog box.

Setup tab: Click Edit Phone Book.

2.

In the Edit Phone Book dialog box, click Export... to open the File Save As dialog box. Type the path and file name of the exported .CSV file and then click OK. All currently saved phone book entries are written to the file. If the file path and name already exist, the existing .CSV file is overwritten with the contents of the phone book.

50 Chapter 2 Faxing ENWW

Importing phone book entries from a CSV formatted file

You can import contact information to the phone book from a properly formatted CSV file. When importing from a CSV file, the software assumes that the first record in the file is a header record so the contents of the first record are not imported. If the CSV file entry is not properly formatted, the program discards the entire record.

1.

You can import names into the phone book in the Fax Job or the Setup tab.

Fax Job tab: Click the book icon and then click Edit Phone Book in the Add Recipients

from Phone Book dialog box.

Setup tab: Click Edit Phone Book.

2.

In the Edit Phone Book dialog box, click Import... to open the File Open dialog box. Highlight the file you want to import and click OK.

3.

After the highlighted file has been validated, the Map Fields dialog box opens. Highlight an entry in the From column and then highlight a field in the To column. Click Map. You must select mappings for the Name and Phone Number fields. Specifying a mapping for the Company name field is optional. The mapping selections you make here apply to all records in the CSV file.

ENWW Importing phone book entries from a CSV formatted file 51

Voice Calls and Retries

Voice calls are not included in the Fax Activity log and do not generate a T.30 report. The following sections provide information on retries of a fax job.

Fax Call Report

When all fax attempts have been exhausted, a Fax Call Report will be printed for a fax send. It shows the fax job log ID. The result of the final attempt is printed on the Fax Call Report.

A Fax Call Report does not print for voice calls.

NOTE:

A Fax Call Report only generates Job numbers for final attempts. If one of these reports is printed manually from the menu and the last call was neither the final attempt nor a Voice call the Job number will be zero.

Fax Activity Log

Voice Calls are not included in the Fax Activity Log by default. Only the final attempt will be displayed in the Fax Activity Log.

T.30 Report

Voice Calls will not cause a T.30 report to print. All retry attempts will cause a T.30 report to print.

52 Chapter 2 Faxing ENWW

3 Configuration

This chapter provides information about configuring the default settings for the MFP Send Fax driver by using the Edit Defaults button on the Setup tab:

Setting the sender information

Setting the fax quality

Setting the notification settings

Setting the cover page information

Setting the preview preference

Setting the fax driver printer preferences

Setting the billing-code configuration

NOTE:

The default settings might have been set during the installation process.

ENWW 53

Setting the sender information

The default sender information is included on all faxes that you send by using the MFP Send Fax driver, including cover pages. The sender information can be changed for individual faxes by using the text fields on the Setup tab.

NOTE:

To apply any changes to the current job only, select the Apply Defaults to this job check box before exiting the Default Settings dialog box.

To set the default sender information, use the following steps:

1.

On the Setup tab, click Edit Defaults.

54 Chapter 3 Configuration ENWW

2.

Under Sender Information in the Default Settings dialog box, type the default sender name, company name, fax number, and voice phone number.

ENWW

NOTE:

The information in the sender information fields on the Setup tab is updated the first

time that the sender information is typed in the sender information fields in the Default Settings dialog box. If the default sender information is changed later, the sender information fields on the

Setup tab are not refreshed. The changes are saved, but the information does not appear in the dialog box. To show the new information, exit from the MFP Send Fax driver and then restart the driver.

3.

Click OK.

NOTE:

To set all of the default information at the same time, select the fax quality, notification, cover page, and preview settings and then click OK.

Setting the sender information 55

Setting the fax quality

The fax quality setting defines the resolution that the MFP uses to send the fax. The following are the available quality settings:

Standard: 200 x 100 dots per inch (dpi)

Fine: 200 x 200 dpi

Superfine: 300 x 300 dpi

To set the fax quality, use the following steps:

1.

On the Setup tab, click Edit Defaults.

2.

Under Fax Quality in the Default Settings dialog box, select the default quality for sending faxes.

3.

Click OK.

NOTE:

To set all of the default information at the same time, select the sender information, notification, cover page, and preview settings and then click OK.

56 Chapter 3 Configuration ENWW

Setting the notification settings

The notification settings determine when and how notification of the status of an outgoing fax is sent.

To change the notification settings, use the following steps:

1.

On the Setup tab, click Edit Defaults.

2.

Under Notification in the Default Settings dialog box, select when to receive notifications:

None: notification is not sent.

This Job: notification is sent when a fax is sent.

On Error: notification is sent when an error occurs.

ENWW

3.

Select the type of notification to send:

Print: notification is printed on the default printer.

E-mail: notification is sent in an e-mail message. Type the e-mail address in the E-mail

Address text box.

Setting the notification settings 57

NOTE:

The e-mail function must be configured on the MFP in order to receive an e-mail notification.

4.

Click OK.

NOTE:

To set all of the default information at the same time, select the sender information, fax quality, cover page, and preview settings and then click OK.

58 Chapter 3 Configuration ENWW

Setting the cover page information

Standardize the look of the fax cover page by using a default cover page. Fields are available for notes, a subject line, and a company logo or other image. The cover-page settings can be modified on the Fax

Job tab for individual fax jobs.

To change the cover page information, use the following steps:

1.

On the Setup tab, click Edit Defaults.

2.

Under Include With Fax in the Default Settings dialog box, select Cover Page (Single recipient

only).

ENWW

3.

In the Notes text box, type the default notes.

4.

In the Subject text box, type the default subject line.

5.

Click Overlay to include an image on the cover page.

6.

Browse to and select a bitmap image file, such as a company logo.

NOTE:

The bitmap image is converted to grayscale on the cover sheet and is located in the top one-third of the page.

7.

Click OK.

Setting the cover page information 59

NOTE:

To set all of the default information at the same time, select the sender information, fax quality, notification, and preview settings and then click OK.

NOTE:

When cover page is used with multiple recipients, the preview will only show the cover page for the first recipient. However, the cover page will be sent separately for each recipient. Only one recipient's name is shown on each cover page.

60 Chapter 3 Configuration ENWW

Setting the preview preference

The preview preference can be set to automatically preview every fax job before it is sent.

To preview every fax job before it is sent, use the following steps:

1.

On the Setup tab, click Edit Defaults.

2.

Under Preview in the Default Settings dialog box, select Show Preview Before Sending Fax to preview each fax automatically before it is sent. When Show Preview Before Sending Fax is selected, the Send button changes to Preview and Send.

3.

Click OK.

NOTE:

To set all of the default information at the same time, select the sender information, fax quality, notification, and cover page settings and then click OK.

ENWW Setting the preview preference 61

Setting the fax driver printer preferences

To set the basic MFP Send Fax driver printing options through Windows, use the following steps:

1.

Click Start, click Settings, and then click Printers and Faxes.

2.

On the Printers and Faxes window, right-click HP MFP Send Fax and then click Printing

Preferences.

3.

In the HP MFP Send Fax Document Properties dialog box, click Paper/Quality to set the default paper and quality properties. To save the settings and close the dialog box, click OK.

NOTE:

The Advanced tab on the HP MFP Send Fax Document Properties dialog box does not contain any information that affects the MFP Send Fax driver. This tab is a standard Windows tab and cannot be removed for this driver.

62 Chapter 3 Configuration ENWW

4.

Click Services to check the status of the printer and supplies or to start the embedded Web server.

The Services tab options only appear if the MFP Send Fax driver is connected to a valid TCP/IP port.

ENWW

NOTE:

See the appropriate MFP user guide for more information about the Embedded Web server.

5.

To save any changes to the default settings and close the dialog box, click OK.

Setting the fax driver printer preferences 63

Setting the billing-code configuration

HP MFP Send Fax supports the use of billing codes when sending faxes.

To enable or disable the billing-code feature through the MFP control panel after the MFP Send Fax driver has been installed, use the following steps:

1.

On the MFP control panel, touch Administration .

2.

Scroll to and touch Initial Setup .

3.

Scroll to and touch Fax Setup .

4.

Scroll to and touch Fax Send Settings .

5.

Scroll to and touch Billing Codes .

6.

Touch Custom to open the billing-code screen.

7.

Use the up and down arrows to select the minimum number of digits in the billing code.

8.

Touch OK to enable the billing-code feature or touch Off to disable the billing-code feature.

NOTE:

If the billing-code feature is enabled on the MFP, a billing-code entry is required for walkup fax jobs sent from the MFP.

64 Chapter 3 Configuration ENWW

4 Troubleshooting

Use the information in this chapter to troubleshoot general fax issues:

Functional errors

Warning messages

Error messages

ENWW 65

Functional errors

The following sections describe issues that might occur when using the HP MFP Send Fax driver.

The test page does not print

View the MFP Send Fax configuration information on the MFP control panel to determine if the driver installation was successful and the PC Fax Send feature is enabled.

To view the configuration information, use the following steps:

1.

On the MFP control panel, touch Administration .

2.

Scroll to and touch Initial Setup .

3.

Scroll to and touch Fax Setup .

4.

Scroll to and touch PC Fax Send .

5.

Touch Enabled .

6.

Touch Save .

If PC Fax Send is not in menu, go to PC FAX SEND or PC Fax Send does not appear on the MFP control panel on page 67

The e-mail notification is disabled

The e-mail notification type is disabled under Notification on the Setup tab in the HP MFP Send Fax dialog box because the e-mail function is not enabled on the MFP.

See the user guide for instructions about configuring the e-mail function.

To update the HP MFP Send Fax settings after enabling the e-mail feature on the MFP, use the following steps:

1.

Click Start, click Settings, and then click Printers and Faxes.

2.

Under Printer Tasks in the Printers and Faxes window, right-click the name of the MFP and then click Properties.

3.

In the HP MFP Send Fax Properties dialog box, click Device Settings.

66 Chapter 4 Troubleshooting ENWW

4.

In the Automatic Configuration drop-down menu, select Update Now.

5.

Click OK.

An e-mail confirmation is not received

No e-mail confirmation is sent if the receiving fax machine does not answer, or is busy, or if the number of redials that is configured on the MFP has not been reached. After the MFP has reached the configured number of redials, a confirmation notification is sent.

PC FAX SEND or PC Fax Send does not appear on the MFP control panel

PC FAX SEND or PC Fax Send does not appear on the MFP control panel after installing the MFP Send

Fax driver.

Firmware is packaged in bundles called remote firmware updates (RFUs). These bundles contain firmware updates for the MFP and different sub-systems located in the MFP. When the RFU bundle is sent to the MFP, the MFP sends the individual firmware updates to its other sub-systems. Sometimes, not all of these updates happen at the same time.

ENWW Functional errors 67

Complete the firmware update:

1.

Verify that the MFP firmware has been updated to the most current version available. If the firmware

has not been updated, see Upgrading the MFP firmware and downloading the driver on page 3

.

2.

Turn the MFP off and then turn it on again.

3.

From the main screen, touch Administration .

4.

Scroll to and touch Initial Setup .

5.

Scroll to and touch Fax Setup .

6.

Scroll to and touch PC Fax Send .

7.

Touch Enabled .

8.

Touch Save .

If PC FAX SEND or PC Fax Send still does not appear on the MFP control panel, see the HP LaserJet

MFP Analog Fax Accessory 300 Fax Guide to ensure that the analog fax accessory is configured correctly.

If the analog fax accessory is configured correctly and PC FAX SEND or PC Fax Send still does not appear on the MFP control panel, contact HP Customer Care.

The bitmap does not appear or print on the cover page

The bitmap file will not appear or print on the cover page if the bitmap file is too large. The fax imagerendering process will bypass rendering the image on the cover page if the performance of the computer would be significantly reduced. Reduce the size of the bitmap to include it on the cover page.

The preview does not appear

To see a preview of the fax job, select Show Preview Before Sending Fax on the Setup tab.

A billing code is required after disabling the feature

A billing code is required in the Billing Code text box on the Fax Job tab after the billing-code feature has been disabled at the MFP.

To update the driver so that the Billing Code text box does not appear on the Fax Job tab, use the following steps:

1.

Click Start, click Settings, and then click Printers and Faxes.

2.

Under Printer Tasks on the Printers and Faxes window, right-click the name of the MFP and then click Properties.

3.

In the HP MFP Send Fax Properties dialog box, click Device Settings.

68 Chapter 4 Troubleshooting ENWW

4.

In the Automatic Configuration: drop-down menu, select Update Now.

5.

Click OK.

The billing code text box does not appear

If the billing-code feature was disabled at the MFP when the MFP Send Fax driver was installed, the

Billing Code text box does not appear on the Fax Job tab.

Enable billing codes and make the Billing code text box available on the Fax Job tab.

1.

Touch Administration .

2.

Scroll to and touch Initial Setup .

3.

Scroll to and touch Fax Setup .

4.

Scroll to and touch Fax Send Settings .

5.

Scroll to and touch Billing Codes .

6.

Touch Custom to open the billing-code screen.

7.

Use the up and down arrows to select the minimum number of digits in the billing code.

8.

Touch OK to enable billing codes.

ENWW Functional errors 69

The default fields do not refresh

The information in the sender information fields on the Setup tab is updated the first time that the sender information is entered in the sender information fields in the Default Settings dialog box. If the default sender information is changed later, the sender information fields on the Setup tab are not refreshed.

The changes are saved, but the information does not appear in the dialog box. To show the new information, exit from the MFP Send Fax driver and then restart the driver.

Changed settings do not take effect

The MFP Send Fax driver captures MFP fax configuration information during installation. If the MFP settings are changed after the driver is installed, complete a manual update by using the Update

Now feature to synchronize the driver with the MFP settings. Normally, closing and reopening the driver will automatically accomplish this process.

To synchronize the driver with the MFP settings by using Update Now, use the following steps:

1.

Click Start, click Settings, and then click Printers and Faxes.

2.

Under Printer Tasks in the Printers and Faxes window, right-click the name of the MFP and then click Properties.

3.

In the HP MFP Send Fax Properties dialog box, click Device Settings.

70 Chapter 4 Troubleshooting ENWW

4.

In the Automatic Configuration: drop-down menu, select Update Now.

5.

Click OK.

Changed settings do not take effect in a Point-and-Print installation

If you are using a Point-and-Print installation, the notification, billing code, billing-code length, and faxenabled features cannot be refreshed by using the Update Now feature. To make these setting changes take effect in a Point-and-Print installation, delete the Send Fax printer and then reinstall the printer.

NOTE:

The fax preview function is not available when you use Point-and-Print.

ENWW Functional errors 71

Warning messages

The following warning messages might appear when you use the HP MFP Send Fax driver.

PC fax feature may be disabled at the MFP warning

The PC fax feature may be disabled at the MFP warning appears if the driver port has been changed.

To update the configuration settings, use the following steps:

1.

In the MFP Send Fax Warning message box, click OK.

2.

Verify that the MFP firmware has been updated to the most current version available.

Determining if the MFP supports the MFP Send Fax driver on page 3

3.

Verify that the PC FAX SEND or PC Fax Send feature is enabled on the MFP. Uninstalling the

HP MFP Send Fax driver on page 27

72 Chapter 4 Troubleshooting ENWW

Error messages

If a fax problem occurs that prevents or interrupts sending or receiving a fax, an error message is generated that helps determine the cause of the problem. Here is a list of messages and their cause/ solution.

Table 4-1 Error messages

At least one fax number is required

Cause

A fax number was not typed in the Fax Number text box on the Fax Job tab.

Solution

Type a fax number in the Fax Number text box on the Fax

Job tab.

Missing required information: Billing Code

Cause

A billing code was not typed in the Billing Code text box on the Fax Job tab. This error only occurs when billing-code feature is enabled.

Solution

Type a billing code in the Billing Code text box on the Fax

Job tab.

The billing code must be at least “n” digits

Cause Solution

The billing code was configured on the MFP to contain a specified number of digits. This error occurs when the billingcode feature is enabled and the billing code in the Billing

Code text box on the Fax Job tab does not contain the correct number of digits.

Check the billing code that is typed in the Billing Code text box on the Fax Job tab. Type a billing code that contains the specified number of digits.

Missing required information: E-mail address

Cause Solution

An e-mail address was not typed in the E-mail address text box on the Setup tab when E-mail notification was selected.

Type an e-mail address in the in the E-mail address text box on the Setup tab.

The file cannot be found

Cause Solution

A fax was sent with an invalid path specified in the Image text box on the Fax Job tab or the Setup tab.

Type a valid path to the image in the Image text box on the

Fax Job tab or the Setup tab.

A fax was sent with a path to a missing image file specified in the Image text box on the Fax Job tab or the Setup tab.

Type a valid path to the image in the Image text box on the

Fax Job tab or the Setup tab.

A fax was sent with a path to an invalid file type specified in the

Image text box on the Fax Job tab or the Setup tab.

Type a valid path to a bitmap image in the Image text box on the Fax Job tab or the Setup tab.

ENWW Error messages 73

Table 4-1 Error messages (continued)

The e-mail address is not in a recognized format. Do you still want to use it?

Cause

The e-mail address in the E-mail address text box on the

Setup tab is not a valid e-mail address.

Solution

Click Yes to send the e-mail to the specified address.

Click No to return to the Setup tab to change the e-mail address.

Reached maximum number of entries

Cause Solution

The Fax Recipients list contains the maximum number of fax recipients.

The maximum number of fax numbers has been entered. Send the fax to any remaining recipients by using a separate fax job.

The Fax Recipients list is limited to 100 entries.

The phone book contains the maximum number of entries.

The phone book is limited to 10,000 entries.

Remove entries in the phone book.

Reached maximum number of entries in a group

Cause Solution

The maximum number of group entries has been exceeded.

Remove entries from the group.

Reached maximum number of group entries

Cause

The group contains the maximum number of entries.

Solution

Remove entries from the group.

Data is not valid

Cause

The file type or file format is incorrect.

Solution

The file must be a CSV file.

Mapping for minimum required fields not specified

Cause Solution

The mapping between the name and phone number fields (at minimum) is not mapped to the CSV file.

Import the file again. In the Mapping dialog box, select the correct mapping for the fields that are not mapping correctly.

74 Chapter 4 Troubleshooting ENWW

Table 4-1 Error messages (continued)

Duplicate group name specified

Cause

An identical group name exists.

Solution

Type in a new unique group name.

Export error

Cause Solution

The phone book could not be exported as a result of a file-write error or insufficient disk space.

Be sure the location where the phone book is to be saved is not write-protected and that disk space is available.

Import error

Cause Solution

The phone book could not be imported because valid entries for all fields could not be found or a duplicate entry exists.

Be sure the source CSV file is not corrupt and is organized correctly. Eliminate duplicate entries before importing.

ENWW Error messages 75

76 Chapter 4 Troubleshooting ENWW

Index

B

billing codes

configure 5, 64

disable 68 enable 68

enable text box on the Fax Job

tab 69

bitmap

missing from cover page 68

C

cancel

fax job 40

Comma Separated Values (CSV) file export phone book entries

to 50, 51

configure

billing codes 5, 64

cover page information 59

e-mail 5

fax quality 56

MFP Send Fax driver 1, 53

MFP Send Fax driver default

settings 53

notification settings 57

preview preference 61

printer preference 62

sender information 54

contact information add to phone book from Fax Job

tab 42

add to phone book from Setup

tab 42

delete from phone book 44

edit in phone book from Fax Job

tab 47

edit in phone book from Setup

tab 47

edit phone book from Fax Job

tab 42

export from phone book using

the Fax Job tab 50

export from phone book using

the Setup tab 50

import to phone book using the

Fax Job tab 51

import to phone book using the

Setup tab 51

control panel

PC FAX SEND does not

appear 67

cover page

bitmap missing 68

configure information 59

D

default fields

refresh 70

displays

supported 2

download driver 3

E

e-mail

configure 5

confirmation not received 67

notification disabled 66

errors

HP MFP Send Fax driver 66

messages 73

F

fax

cancel job 40

configure quality 56

job preview hidden 68

reports 52

send through phone book 36

send to a single recipient 30

send to multiple recipients 33

use special characters in the

number 41

Fax Job tab enable billing code text

box 69

G

groups, add to phone book 44

H

hardware

supported 2

HP MFP Send Fax driver

error messages 73

errors 66

warning messages 72

I

install

driver in Windows Vista 18

driver in Windows XP 5

MFP Send Fax driver 5

J

job preview

hidden 68

M

manually update settings 70

MFP Send Fax driver

configure 1, 53

determine if supported 3 download driver 3

install instructions 3, 5

PC FAX SEND 67

problem solving 65 troubleshoot 65

ENWW Index 77

uninstall 27

upgrade firmware 3

multiple fax recipients

33

N

network requirements 2

notification settings

configure 57

O

operating systems

supported 2

P

phone book add contact information from the

Fax Job tab 42

add contact information from the

Setup tab 42

add groups 44 delete contact information 44

edit contact information 47

edit contact information from Fax

Job tab 47

edit contact information from

Setup tab 47

edit contact information from the

Fax Job tab 42

export contact information from

Fax Job tab 50, 51

export contact information from

Setup tab 50, 51

export entries to a CSV file 50

import entries from a CSV

file 51

send fax 36

Point-and-Print installation

fax-enabled features 71 update billing codes 71 update notification settings 71

preview preference

configure 61

printer preference

configure 62

problem solving 65

R

refresh

default fields 70

reports

Fax Activity Log 52

Fax Call Report 52

T.30 52

requirements

network 2 system 2

S

sender information

configure 54

single fax recipient 30

special characters in fax

numbers 41

supported

determining drivers 3

displays 2 hardware 2

MFP Send Fax driver 3

operating systems 2 system requirements 2

T

test page

does not print 66

print 14

troubleshoot 65

U

uninstall

MFP Send Fax driver 27

update settings 70

upgrade firmware 3

V

voice calls and retries 52

W

warning

messages 72

PC fax feature disabled 72

Windows

Vista, installing driver 18

XP, installing driver 18

78 Index ENWW

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