655 West Center Street Midvale, UT 84047 Phone (801) 567-7200 Fax (801) 567-0518 MIDVALE CITY COUNCIL MEETING AGENDA November 12, 2013 PUBLIC NOTICE IS HEREBY GIVEN that the Midvale City Council will hold a regular meeting on the 12th day of November, 2013 at Midvale City Hall, 655 West Center Street, Midvale, Utah as follows: 6:30 PM INFORMATIONAL ITEMS I. DEPARTMENT REPORTS II. CITY MANAGER BUSINESS 7:00 PM REGULAR MEETING III. IV. GENERAL BUSINESS A. WELCOME AND PLEDGE OF ALLEGIANCE B. ROLL CALL PUBLIC COMMENTS Any person wishing to comment on any item not otherwise on the Agenda may address the City Council at this point by stepping to the microphone and giving his or her name for the record. Comments should be limited to not more than three (3) minutes, unless additional time is authorized by the Governing Body. Citizen groups will be asked to appoint a spokesperson. This is the time and place for any person who wishes to comment on non-hearing, non-Agenda items. Items brought forward to the attention of the City Council will be turned over to staff to provide a response outside of the City Council meeting. V. VI. COUNCIL REPORTS A. Council Member Wayne Sharp B. Council Member Colleen Costello C. Council Member Paul Glover D. Council Member Paul Hunt E. Council Member Robert Hale MAYOR REPORT City Council Meeting November 12, 2013 Page 2 A. VII. Mayor JoAnn B. Seghini CONSENT AGENDA A. Approve Minutes of October 22, 2013 [ Rori Andreason, H.R. Director/City Recorder ] B. Set date and time (November 19, 2013 at 7:00 p.m.) for a public hearing to consider a request to amend the general plan from parks and open space to medium density residential and rezone approximately 12.3 acres from SF-1 with agricultural overlay to RM-12 (Multi Family Residential) located at approximately 380 East between 7800 South and 8000 South [ Matt Hilderman, Associate Planner ] VIII. ACTION ITEMS IX. X. A. Consider Resolution No. 2013-R-55 Appointing Lisa Schwartz as the Emergency Response Planner/Coordinator [ Laurie Harvey, Asst. City Manager/Admin Services Director ] B. Approve Resolution No. 2013-R-56 Authorizing the purchase of a Closed Circuit TV Truck [ Ken Vance, Public Works Director ] C. Approve Resolution No. 2013-R-57 Appointing Members to the Audit Committee of Midvale City [ Laurie Harvey, Asst. City Manager/Admin Services Director ] DISCUSSION ITEMS A. Discuss a request to amend the general plan from parks and open space to medium density residential and rezone approximately 12.3 acres from SF-1 with agricultural overlay to RM12 (Multi Family Residential) located at approximately 380 East between 7800 South and 8000 South [ Matt Hilderman, Associate Planner ] B. Discuss holding a strategic planning retreat [ Laurie Harvey, Asst. City Manager/Admin Services Director ] ADJOURN In accordance with the Americans with Disabilities Act, Midvale City will make reasonable accommodations for participation in the meeting. Request assistance by contacting the City Recorder at 801-567-7207, providing at least three working days advance notice of the meeting. TTY 711 Council Members may participate in the meeting via electronic communications. Council Members’ participation via electronic communication will be broadcast and amplified so other Council Members and all other persons present in the Council Chambers will be able to hear or see the communication. A copy of the foregoing notice was posted in conspicuous view of the front foyer of the Midvale City Hall, Midvale, Utah. Copies of this notice were provided for the news media via electronic email and/or sent by facsimile to the Salt Lake Tribune and Deseret News. A copy of the agenda was posted on Midvale City’s website at www.midvalecity.org and the state public notice website at http://pmn.utah.gov. PLEASE MAKE SURE ALL CELL PHONES ARE TURNED OFF OR ON VIBRATE DURING THE MEETING. DATE POSTED: NOVEMBER 8, 2013. RORI L. ANDREASON, MMC H.R. DIRECTOR/CITY RECORDER Midvale City CITY COUNCIL MEETING Minutes Tuesday, October 22, 2013 Council Chambers 655 West Center Street Midvale, Utah 84047 MAYOR: JoAnn Seghini COUNCIL MEMBERS: Council Member Wayne Sharp Council Member Colleen Costello Council Member Robert Hale Council Member Paul Glover Council Member Paul Hunt STAFF: Kane Loader, City Manager; Phillip Hill, Assistant City Manager/Community and Economic Development Director; Laurie Harvey, Assistant City Manager/Admin. Services Director; Rori Andreason, H.R. Director/City Recorder; Craig Hall, City Attorney; Ken Vance, Public Works Director; Tony Mason, UPD Midvale Precinct Deputy Chief; Brad Larson, UFA; Danny Walz, RDA Director; and Jarin Blackham, IT Manager. Mayor Seghini called the meeting to order at 6:30 p.m. I. INFORMATIONAL ITEMS A. DEPARTMENT REPORTS Chief Mason reported that the UPD is cleaning up Main Street. The business owners located on Main Street are pleased, and it seems to be working well. He updated the Council on a new shift being implemented to work on Midvale issues, which will begin January 1st. He updated the Council on other police incidents and concerns. Council Member Wayne Sharp asked about implementing a reward program for reporting crime. He asked that it be looked into at budget time. Council Member Paul Glover asked for an update on graffiti issues. Chief Mason said they are trying to narrow it down to who the graffiti artists are. Council Member Glover asked about installing a camera to those areas that are repeatedly getting tagged with graffiti. Chief Mason said he would continue to explore the camera situation and look at funds to support it at budget time. Council Member Colleen Costello commented on people who are pan handling at the on and off ramps at the freeway and at the Family Center. Chief Mason said they are watching them; however they cannot do anything until they do something illegal. Laurie Harvey reported on the progress of the audit. She said it is scheduled for December 10th Council meeting. Mont Millerberg has expressed interest to serve on the audit committee. She requested he be appointed by resolution on November 12th and the Council agreed. She said Aaron Hixon, Auditor, will be reporting to the Council on the June audit within the next month. She suggested inviting members of the current audit committee and recognize them for their service. She Page 1 Proceedings of the Midvale City Council Meeting October 22, 2013 informed the Council that Rich Edvalson, IT Network Administrator, has left for other employment. She said it is hard to keep good employees. He was sad to leave and offered to help with whatever needs we have in the future. That position is being moved to a Systems Administrator position which will be advertised. She said Jarin will have more time to spend on IT issues once the Emergency Response Planner/Coordinator is hired. He does most of the network administration and Rich did the systems administration. A new employee Kenny Stephens was hired from Eagle Mountain for the Utility Clerk position. He has 3.5 years with other cities; he speaks fluent Spanish; and has already jumped in and is extremely busy. Phillip Hill reported on the RFQ for the Performing Arts Center Study. A selection committee will review the RFQ’s to select the top three architects and then interviews will be conducted. He asked Council Member Paul Hunt to be on the committee, which he agreed. Mr. Hill previewed a flier that Black & McDonald are distributing regarding the installation of the street lights. They are meeting individually with every property owner that will be affected to let them know what they plan on doing. He discussed street lighting claims for damaged or destroyed street lights in which Craig Hall will be handling these claims in the legal office. He said he is working on a bill board sign that will be used for advertising City events. He also reported that UDOT will be supplying paint to cover the graffiti on the State Street bridge. Ken Vance reviewed the changes to Martin Walsh property at 7073 Greensborough Road regarding two pumps. Mr. Walsh was very pleased. Ralph stocking's group performed the work for this. He reviewed the bulky waste program. He said the City needs to define what is being picked up including hazardous materials. He said he would meet with Ace Disposal as to what can be done in the future. He suggested educating the residents through a newsletter. Council Member Robert Hale said his neighbor had a stump and plywood that was not picked up. Ken Vance said it may have weighed over 75 pounds in which case Ace Disposal will not pick it up. The leaf program is in full force and will be picked up on November 4th and November 18th. He reviewed the auction values for vehicles to be declared surplus. Council Member Colleen Costello said several people have commented about the painted curb for fire hydrants and are very pleased. She said her neighbors are very excited for the bulky waste and the leaf bag programs. Rori Andreason reported that the next meeting is scheduled for November 12th due to the election. Craig Hall reported on a meeting held with the court and police department to work through concerns to make sure justice is done when crimes are committed. B. CITY MANAGER’S REPORT Kane Loader invited city council to attend upcoming utopia meeting. Mayor Seghini opened the regular meeting at 7:40 p.m. II. REGULAR CITY COUNCIL MEETING III. GENERAL BUSINESS A. Welcome and Pledge of Allegiance Page 2 Proceedings of the Midvale City Council Meeting October 22, 2013 B. Roll Call – Council Members Colleen Costello, Paul Glover, Robert Hale, Paul Hunt and Wayne Sharp were present at roll call. C. Proclamation Recognizing Candy Tippetts - Mayor Seghini presented Candy Tippetts with a proclamation recognizing her dedication and service to the community. D. Proclamation Recognizing Caesar Boswell - Mayor Seghini presented Caesar Boswell with a proclamation recognizing his dedication and service to the community. IV. PUBLIC COMMENTS Cody Peters with Highland Gardens said that he would like flower sales as an itinerant merchant in the city. They sell flowers for Mother’s day and during the month of May. He has worked with several other cities and the residents love to see the flower stands. He said that this would be one of 13 locations in Utah. Phillip hill said this would require a text amendment to the Municipal Code. He said he would follow-up on this request. Shirleen Stove from Applewood Park said she had previously visited with the Council in august regarding their rate increase. She said they are now an organized HOA that is certified and registered with State of Utah. Of the 56 units, they now have 43 that have enrolled in the HOA. In the 19 years she has lived there, there has never been such a large rent pad increase. Residents are concerned about what the new owner has planned. She said recent increase is 52%, which is unprecedented. They are a senior citizen park with low incomes and unsubsidized incomes. She said a few residents have been forced into bankruptcy. She said she had contacted House Representative Tim Cosgrove who was shocked and willing to work with them to try and get some legislation to try and control this. She said that she will keep the city informed as to what is happening. V. COUNCIL REPORTS A. Council Member Robert Hale - had nothing to report B. Council Member Wayne Sharp – said he was informed that sometimes the Council cannot be heard in the audience and asked that everyone please speak loudly into the microphones. He complimented the Unified Police and Fire Department for their continued service even with the transition. He has been talking with people in the community and he has had no complaints about the UPD and UFA. He also wanted to thank the Mayor for keeping control of the City Council Meetings. He reviewed a report from the Mosquito Abatement District showing the effects of the West Nile Virus. C. Council Member Colleen Costello – reported that the senior citizens are looking for groups to serve their Thanksgiving meal. She also said the new senior citizens director would like to come to a meeting to introduce himself in November. D. Council Member Paul Glover - had nothing to report E. Council Member Paul Hunt – reported that he agreed with Wayne Sharp on the comments regarding the excellent service of UFA and UPD. He also said his neighbors love the bulky waste program. Page 3 Proceedings of the Midvale City Council Meeting October 22, 2013 VI. MAYOR REPORT Mayor JoAnn B. Seghini - Mayor JoAnn Seghini reminded everyone of the Veterans Memorial Service on November 11th at 11:00 at the City Park and move to the Senior Center for a free pancake and egg breakfast supplied by the Midvale Stake. Kevin Condra and Keith Jensen with the Health Department reported that in there department newsletter it stated that the Midvale City residents were number one in the state for getting physical activity. He said that infrastructures such as parks and trails play a huge part in that. Council Member Robert Hale commented that a pump station located at 10th East bottom of hill by South Union Ave would be a good place to serve as an exercise park. Beth from Congressman Matheson's office updated the Council on the Federal Government shutdown. She brought a list of federal services indicated that what happens to those services then the government shuts down. She said Congress is technically in session but they are only looking at budget bills. She said it was really too early to tell what might happen. MOTION: Council Member Robert Hale MOVED to open a public hearing. Council Member Colleen Costello SECONDED the motion. Mayor Seghini called for discussion on the motion. There being none, she called for a vote. The motion passed unanimously. VII. PUBLIC HEARING A. CONSIDER AMENDMENTS TO THE FY 2014 BUDGETS Laurie Harvey discussed the following proposed amendments to the FY 2014 Budgets for the following funds: • General Fund o Authorize and fund Emergency Manager 3/4 time position o Fund additional crossing guards for Midvale Elementary o Transfer funds to Capital Improvement Projects fund (CIP) for capital projects o Transfer funds from CIP for police training expenditures o Increase budget for bank fees o Recognize revenue from Utah Local Governments Trust dividend (would like to use $2,000 to purchase jackets for the employees to show appreciation) o Authorize grant to Homeless Services Fund (35 cents per resident) o Adjust CDBG grant estimate to contracted amount o Transfer funds to MBA for City Hall construction • Capital Improvement Projects Fund o Purchase FOE property o Holden Street improvements o Transfer funds to General Fund for police training expenditures • Public Utilities Fund o Increase estimated revenue from water connection fees o Transfer funds to MBA for new City Hall water line infrastructure • Storm Water Utility Fund Page 4 Proceedings of the Midvale City Council Meeting October 22, 2013 o Transfer funds to MBA for new City Hall storm water infrastructure • Fleet Fund o Increase estimated revenue from surplus vehicle sales o Adjust estimated cost of Sewer camera truck FISCAL IMPACT: General Fund – Increase “contribution from fund balance” – effectively reducing fund balance by $287,300 Capital Improvement Projects – No net increase in city-wide expenditures (funds transferred in from General Fund) Public Utilities Fund – No net increase in city-wide expenditures Storm Water Utility Fund – Increase “contribution from retained earnings” – effectively reducing retained earnings by $46,200 Fleet Fund – No net increase in city-wide expenditures Ms. Harvey also discussed moving the $300,000 moved to the CIP fund for the park project be moved back to the Municipal Building Authority so it can be tracked. Mayor Seghini opened the public hearing to public comment. There was no one present who desired to speak. MOTION: Council Member Colleen Costello MOVED to close the public hearing. Council Member Paul Hunt SECONDED the motion. Mayor Seghini called for discussion on the motion. There being none, she called for a vote. The motion passed unanimously. ACTION: MOTION: APPROVE RESOLUTION NO. 2013-R-49 AMENDING THE BUDGETS OF THE GENERAL FUND, CAPITAL IMPROVEMENT PROJECTS FUND, PUBLIC UTILITIES FUND, STORM WATER UTILITY FUND, AND FLEET FUND FOR THE FISCAL YEAR ENDING JUNE 30, 2014 Council Member Paul Hunt MOVED to that we approve Resolution No. 2013-R-49 amending the budgets of the General Fund, Capital Improvement Projects Fund, Public Utilities Fund, Storm Water Utility Fund, and Fleet Fund for the fiscal year ending June 30, 2014 as amended. Council Member Robert Hale SECONDED the motion. Mayor Seghini called for discussion on the motion. There being none, she called for a roll call vote. The voting was as follows: Council Member Wayne Sharp Aye Council Member Colleen Costello Aye Council Member Robert Hale Aye Council Member Paul Glover Aye Council Member Paul Hunt Aye The motion passed unanimously. VIII. CONSENT AGENDA A. APPROVE MINUTES OF OCTOBER 1ST AND 8, 2013 Page 5 Proceedings of the Midvale City Council Meeting October 22, 2013 B. APPROVE RESOLUTION NO. 2013-R-50 AUTHORIZING THE MAYOR TO ENTER INTO AN AGREEMENT WITH NATIONAL INTERGOVERNMENTAL PURCHASING ALLIANCE (NIPA) FOR COOPERATIVE PURCHASE PURPOSES C. APPROVE RESOLUTION NO. 2013-R-51 APPROVING THE WORKERS FOR THE 2013 MUNICIPAL GENERAL ELECTION MOTION: POLL Council Member Wayne Sharp MOVED to approve the Consent Agenda. Council Member Paul Glover SECONDED the motion. Mayor Seghini called for discussion on the motion. There being none, she called for a roll call vote. The voting was as follows: Council Member Colleen Costello Aye Council Member Paul Glover Aye Council Member Paul Hunt Aye Council Member Robert Hale Aye Council Member Wayne Sharp Aye The motion passed unanimously. IX: ACTION ITEMS A. APPROVE RESOLUTION NO. 2013-R-52 AUTHORIZING THE MAYOR TO ENTER INTO AN INTERLOCAL AGREEMENT WITH VECC Kane Loader stated that in 2012 a study was commissioned by the State Legislature on emergency dispatch services in Salt Lake County. The study looked at the number of PSAP’s (Public Safety Answering Points) in the county and made recommendations on what would be the most cost effective way to handle Public Safety dispatching. The study also considered redundancy and disaster conditions to assure that these services could continue during a county-wide emergency. The study and its finding were presented to COG along with the recommendation that there was a need for two primary dispatch centers in Salt Lake County. One being Salt Lake City’s new dispatch center being built as part of the Public Safety Complex and the second being the Valley Emergency Communications Center (VECC) located in West Valley City. It was further recommended that UPD/Sherriff’s Dispatch be merged with VECC and that they also become a member entity of that organization. Over the past several months and in conjunction with COG the VECC Board of Trustees had a new Amended and Restated Interlocal Agreement drafted. This agreement incorporates the recommendations of the 911 Study and brings the Unified Fire Authority and Unified Police Department in as member entities of VECC. We have worked with the member agencies and their respective attorneys on the language of the new agreement. The agreement was unanimously approved by the VECC Board of Trustees in their meeting on September 25th and has been presented to COG in their meeting on October 5th. The next step is for all of the member agencies to approve and sign the interlocal and we are requesting that to be done by December 1, 2013. Page 6 Proceedings of the Midvale City Council Meeting October 22, 2013 Mayor Seghini complimented and congratulated Kane for his accomplishment. MOTION: Council Member Colleen Costello MOVED that we approve Resolution No. 2013R-52 authorizing the Mayor to enter into an Interlocal Agreement with VECC. Council Member Robert Hale SECONDED the motion. Mayor Seghini called for discussion on the motion. There being none, she called for a roll call vote. The voting was as follows: Council Member Paul Glover Aye Council Member Paul Hunt Aye Council Member Robert Hale Aye Council Member Wayne Sharp Aye Council Member Colleen Costello Aye The motion passed unanimously. B. APPROVE RESOLUTION NO. 2013-R-53 AUTHORIZING THE MAYOR TO ENTER INTO AN INTERLOCAL AGREEMENT WITH SALT LAKE COUNTY FOR THE HOMELESS FUND PROGRAM Kane Loader stated authorizing the Mayor to enter into an agreement to fund the Homeless Services Program in Salt Lake County. COGG will make recommendations of funds. He stated that the impact on the city would be .35 cents per resident, $10,000 per budget year. It will be authorized by budget every year. This agreement can be terminated with a 30 day notice. Kane recommended the City Council to approve Resolution No. 2013-R-53 authorizing the Mayor to enter an Interlocal agreement with Salt Lake County for the Homeless Fund Program. MOTION: Council Member Paul Glover MOVED that we approve Resolution No. 2013-R-53 authorizing the Mayor to enter into an Interlocal agreement with Salt Lake County for the Homeless Fund Program. Council Member Colleen Costello SECONDED the motion. Mayor Seghini called for discussion on the motion. There being none, she called for a roll call vote. The voting was as follows: Council Member Paul Hunt Aye Council Member Robert Hale Aye Council Member Wayne Sharp Aye Council Member Colleen Costello Aye Council Member Paul Glover Aye The motion passed unanimously. C. APPROVE ORDINANCE NO. 2013-O-12 DEFINING SELECTION CRITERIA FOR THE LOWEST RESPONSIVE RESPONSIBLE BIDDER Kane Loader stated that the requirements for this would be a drug and alcohol policy, to hire veterans, to have an on the job training program and an active safety program. He recommended putting this in the budget requirements for bidding and approving Ordinance No. 2013-O-12 defining selection criteria for the lowest responsive responsible bidder. MOTION: Council Member Colleen Costello MOVED that we adopt Ordinance No. 2013-O12 defining selection criteria for the lowest responsive responsible bidder. Council Member Paul Glover SECONDED the motion. Mayor Seghini called for Page 7 Proceedings of the Midvale City Council Meeting October 22, 2013 discussion on the motion. There being none, she called for a roll call vote. The voting was as follows: Council Member Robert Hale Aye Council Member Wayne Sharp Aye Council Member Colleen Costello Aye Council Member Paul Glover Aye Council Member Paul Hunt Aye The motion passed unanimously. D. APPROVE RESOLUTION NO. 2013-R-54 TO DECLARE SURPLUS PROPERTY Ken Vance stated that it is our goal to utilize our vehicles to their fullest. It is our goal to utilize our vehicles and equipment to the upmost. Vehicles and equipment that are not being utilized or are idle need to be declared surplus and in order for the City to take advantage of their value in the market. Also, to surplus replacement units that are being replaced. City ordinance requires that the Council declare any property, equipment, vehicles, etc. surplus before disposal. He recommended that the council approve Resolution No. 2013-R-54 to Declare Surplus Property. MOTION: Council Member Paul Hunt MOVED that we approve Resolution 2013-R-54 to declare surplus property. Council Member Robert Hale SECONDED the motion. Mayor Seghini called for discussion on the motion. There being none, she called for a roll call vote. The voting was as follows: Council Member Wayne Sharp Aye Council Member Colleen Costello Aye Council Member Paul Glover Aye Council Member Paul Hunt Aye Council Member Robert Hale Aye The motion passed unanimously. X. DISCUSSION ITEMS A. DISCUSS PDA SURPLUS POLICY Jarin Blackham discussed giving employees an option to purchase their I-pads for $200.00 at the end of their three year life. If the employee chooses not to buy the I-pad, then it would be added to surplus property and disposed of appropriately. XI. CLOSED SESSION TO DISCUSS THE PURCHASE OF REAL PROPERTY MAYOR: JoAnn Seghini COUNCIL MEMBERS: Council Member Wayne Sharp Council Member Colleen Costello Council Member Robert Hale Council Member Paul Glover Council Member Paul Hunt Page 8 Proceedings of the Midvale City Council Meeting October 22, 2013 STAFF: MOTION: Kane Loader, City Manager; Phillip Hill, Assistant City Manager/Community and Economic Development Director; Laurie Harvey, Assistant City Manager/Admin. Services Director; Rori Andreason, H.R. Director/City Recorder; Craig Hall, City Attorney; Ken Vance, Public Works Director; Danny Walz, RDA Director; and Jarin Blackham, IT Manager. Council Member Wayne Sharp MOVED to go into a closed session to discuss the purchase of real property. Council Member Robert Hale SECONDED the motion. Mayor Seghini called for discussion on the motion. There being none, she called for a roll call vote. The voting was as follows: Council Member Wayne Sharp Aye Council Member Colleen Costello Aye Council Member Paul Glover Aye Council Member Paul Hunt Aye Council Member Robert Hale Aye The motion passed unanimously. The Council went into closed session at 8:22 p.m. MOTION: Councilmember Wayne Sharp MOVED to reconvene into open session. Councilmember Paul Glover SECONDED the motion. Mayor Seghini called for discussion on the motion. There being none, she called for a vote. The motion passed unanimously. The Council reconvened into open session at 8:46 p.m. XII. ADJOURN MOTION: Council Member Wayne Sharp MOVED to adjourn the meeting. Council Member Paul Hunt SECONDED the motion. Mayor Seghini called for discussion on the motion. There being none, she called for a vote. The motion passed unanimously. Mayor Seghini adjourned the regular meeting at approximately 8:46 p.m. Rori L. Andreason, MMC CITY RECORDER Approved this 12th day of November 2013. Page 9 MIDVALE CITY COUNCIL SUMMARY REPORT Meeting Date: November 12, 2013 SUBJECT: Set Public Hearing and Discussion on a General Plan amendment request from Parks & Open Space/Low Density Residential to Medium Density Residential land use designation and a rezone request from Single-Family Residential with an Agricultural Overlay (SF1-AO) to Multifamily Residential-Medium Density Zone (RM-12) at 380 East between 7800 South and 8000 South. SUBMITTED BY: Matt Hilderman, Associate City Planner SUMMARY: This General Plan amendment and rezone proposal is being requested in order to propose a Multi-family townhome development. This property is approximately 12.3 acres in size and includes one single-family residence, several accessory structures, and cultivation of land. The remainder of the property is vacant, raw ground. The property has two locations for access, one from 7800 South and the second from 8000 South, both confirmed with recorded warranty deeds identifying a 50-foot easement for construction of a roadway. This proposal will require an amendment to the General Plan Proposed Land Use Map from parks/open space and low density residential to a medium density residential land use designation and a rezone from SF1-AO to RM-12 of the entire property. The applicant, Brad Reynolds, has proposed a residential development plan that includes approximately 35 single- and two-story buildings with basement living area, totaling a maximum build out of 107 units. The plan also includes a small park, pavilion, and playground area. Further discussion with the applicant indicated the park will also provide aesthetic features such as farm tractors, that will help continue the heritage of the Woodard Farm. The applicant is proposing an entry feature along 7800 South and an additional entrance along 8000 South, providing a critical neighborhood transportation and circulation element creating a connection between an existing collector road and local neighborhood streets. A copy of the proposed site plan, building elevations, and 3-D renderings are attached. In order for this development to proceed as proposed, the following approvals are required from the City: 1. An amendment to the General Plan Proposed Land Use Map for the entire property from a parks/open space and low density residential use to a medium density residential land use. 2. A rezone of the entire property from SF1-AO to RM-12. 3. A conditional use permit for the Multi-family use. 4. A site plan and subdivision plat approval for the proposed multifamily development. 5. A Development Agreement prior to final site plan approval. General Plan Amendment and Rezone The entire property is approximately 12.3 acres in size. This area is currently designated as parks/open space on the General Plan Proposed Land Use Map and is part of the SF1-AO zone district. The applicant is requesting this amendment to create an effective transition from high density residential to the West, medium density on the proposed parcel of property, and low density residential to the East and rezoned to reflect the General Plan Proposed Land Use map. The property includes an existing multi-family residential development to the west and existing single-family residential development to the north, south, and east. Copies of the current Zoning Map and General Plan Proposed Land Use Map are attached. Under Section 17-3-1 of the Zoning Ordinance, the Planning Commission may recommend, and the City Council may grant, a rezoning application if it determines the rezoning is consistent with the goals and policies of the Midvale City General Plan, and the following: 1. The proposed rezoning is necessary either to comply with the Midvale City General Plan Proposed Land Use Map, or to provide land for a community need that was not anticipated at the time of the adoption of the Midvale City General Plan; 2. Existing zoning was either the result of a clerical error or a mistake of fact, or that it failed to take into account the constraints on development created by natural characteristics of the land, including but not limited to steep slopes, floodplain, unstable soils, and inadequate drainage; or 3. Land surrounding environs has changed or is changing to such a degree that it is in the public interest to encourage redevelopment of the area or to recognize the changed character of the area. This property has been under single ownership for over four decades with minimal improvements existing on the property. There have been numerous discussions and ‘hear-say’ to develop a medium- to highdensity residential project on this property with no further action. Discussion with the applicant and the original property owner’s next of kin, Eric and Mark Woodard, determined the original property owner wanted to preserve his agricultural property and protect from further development. The City has not proposed any development plans for this area based upon the original property owner’s stance to keep this property undeveloped. The applicant believes they have found a viable use for the property that will provide a needed service to the community, provide the continuation of an orderly development pattern, fit into the community with few impacts, and be an enhancement to the area. The frontages along 7800 South and 8000 South will provide the appropriate residential accesses into the property without impacting the surrounding residential uses. This request allows residential in-fill development opportunities of an area that could otherwise remain underutilized and furthers the City goal to provide an appropriate mixture of housing options. Planning Commission Recommendation The Planning Commission reviewed the General Plan amendment/rezone request and proposed development plan and conducted a public hearing on Wednesday, October 9, 2013. The public hearing included a significant amount of public comments with concerns raised regarding increased traffic, water pressure servicing the project, existing irrigation ditch, and storm water retention. Following the public hearing, the Planning Commission tabled a recommendation, requesting staff and the applicant provide additional material regarding how the proposed increased density will affect the following: 1. Traffic on 7800 South and 8000 South; 2 2. Water pressure in the system serving 450 East; 3. Irrigation on the property; and 4. Storm water along the East boundary of the property. On October 15, 2013, the City Engineer, Keith Ludwig, P.E., provided a response letter addressing the following concerns that were raised during the Planning Commission public hearing: 1. The water system for this area is owned and operated by Midvale City and this new proposed development will be tied into the Midvale City water infrastructure. Midvale City has the capacity in the water system to service this proposed development. 2. As part of Midvale City’s review and approval process, any ditch/irrigation company must provide plans that will be reviewed and approved concerning improvements or changes made to the existing irrigation ditches or pipelines. This will ensure any tail water will be dealt with appropriately and any down-stream users are able to receive their water. 3. Any project proposed the City will ensure storm water runoff from the project is conveyed to the appropriate connections to existing storm drain systems. It is the legal responsibility of individual property owners to keep any storm water runoff from flowing onto adjacent properties. On October 22, 2013, the applicant submitted a complete traffic analysis performed by Hales Engineering. The submitted traffic plan reviewed the following: Existing conditions at the following intersections; Harvel Drive/7800 South; 360 East/7800 South; and Angel Street/8000 South; and Proposed conditions with an additional 107 units/772 day trips which illustrates the proposed development project. The City contracted with InterPlan Co., an independent transportation planning firm to review the submitted documents, confirm the data represented, and provide a summary of their review. Hales Engineering provided an executive summary of the traffic analysis stating all study intersections are operating at acceptable levels of service, specifically at LOS ‘A’ defined as, “extremely favorable progression and a very low level of control delay. Individual users are virtually unaffected by others in the traffic stream” (Highway Capacity Manual, 2010). InterPlan Co. confirmed Hales Engineering traffic analysis followed best practices, principles, and assumptions in Hales Engineering assessment of development impacts. InterPlan Co. stated all existing and proposed intersections are operating and will continue to operate at acceptable levels, specifically LOS ‘A’ and no further mitigation measures are required. At its meeting held on Wednesday, October 23, 2013, the Planning Commission reviewed the requested information and prior public comments, including new written comments received after the public hearing. It was the Planning Commission’s recommendation to approve the general plan amendment and rezone request with the following motion: “Based on the development patterns in the area and the configuration of the property, I move that we forward a positive recommendation to the City Council to amend the General Plan Proposed Land Use Map changing the land use designation located at 380 East between 7800 South and 8000 South from a parks/open space and low density residential to medium density residential. I further recommend we move forward a positive recommendation to the City Council to rezone these 12.3 acres from single-family residential agricultural overlay zone (SF1-AO) to multifamily medium residential (RM-12) for the following reasons: 1. Changes in the land and surrounding areas; 2. The quality of the product proposed; 3. The value of the property proposed and increased homeownership; 3 4. HOA and CC&R properties that would benefit from maintenance and property landscaping; and 5. Affordable housing product provided.” FISCAL IMPACT: N/A STAFF RECOMMENDATION: Staff agrees with the Planning Commission’s recommendation and recommends the requested General Plan amendment and rezone be approved. RECOMMENDED MOTION: NA Attachments: Project Details Vicinity Map Preliminary Site Plan Building Elevations 3-D View Renderings Building Floor Plans Existing Zoning/General Plan Map 4 R-1-6 6,000 sq. ft. lots 19.84 acres R-1-9 9,000 sq. ft. lots 10.69 acres PUD 10 U/acre 11.35 acres R-1-8 8,000 sq. ft. lots 2618.18 acres Institutional Care District 2.37 acres PUD 4.75 U/acre 12.07 acres R-1-8 8,000 sq. ft. lots 2618.18 acres HALES .J ,' ENGINEER ING - innovative transportation solutions EXECUTIVE SUMMARY This study addresses the traffic impacts associated with the proposed Cottages at Woodard Farms development in Midvale, Utah. The proposed development is located at approximately 400 East between 7800 South and 8000 South. Included within the analyses for this study are the traffic operations and recommended mitigation measures for existing conditions and plus project conditions (conditions after development of the proposed project) at key intersections and roadways in the vicinity of the site. TRAFFIC ANALYSIS The following is an outline of the traffic analysis performed by Hales Engineering fo r the traffic conditions of this project. Existing (2013) Background Conditions Analysis Hales Engineering performed weekday morning (7 :00- 9:15a.m.) and evening (4:00- 6:00 p.m.) peak period traffic counts at the following intersections: • Harvel Drive I 7800 South • 360 East I 7800 South • Angel Street I 8000 South These counts were performed on Wednesday, October 16, 2013. The a.m. peak hour was determined to be between the hours of 7:15 and 8:15a.m. and the p.m. peak hour between the hours of 5:00 and 6:00 p.m. Detailed count data are included in Appendix A. The p.m. peak hour had between 10 - 20% higher traffic volumes than the a.m. peak hour. In order to analyze the worst case conditions, this study analyzed the p.m. peak hour for each scenario. As shown in Table ES-1 , all study intersections are currently operating at acceptable levels of service during the p.m. peak hour. No significant queuing is anticipated . Project Conditions Analysis The proposed land use for the development has been identified as follows : • Apartments: 107 units The total trip generation for the development is as follows: • Daily Trips: Midvale- Cottages at Woodard Farms Traffic Impact Study 772 HALESt ENGINEERING innovative transportation solutions • • a.m. Peak Hour Trips : p.m. Peak Hour Trips: 56 77 Existing (2013) Plus Project Conditions Analysis As shown in Table ES-1, all study intersections are anticipated to continue to operate at acceptable levels of service during the p.m. peak hour. No significant queuing is anticipated . TABLE ES-1 P.M. Peak Hour Midvale -The Cottages at Woodard Farms TIS Existing 2013 Background Intersection Description Existing 2013 Plus Project LOS (Sec!Veh 1) LOS (Sec!Veh 1) Han.el Drive I 7800 South N8 I A (6.1) N8 I A (7.3) 360 East I 7800 South 58 I A (7.2) 58 I A (7.7) Angel Street I 8000 South N8 I A (4.6) N8 I A (4.5) North Access I 7800 South 2 N8 I A (6.6) South Access I 8000 South 2 58 I A (5.0) 1.1ntersection LOS and delay (seconds/vehicle) values represent the overall intersection average for signalized and all-way stop controlled intersections and the worst approach for all other unsignalized intersections . 2. These are project intersections and were only evaluated in "plus project" scenarios . Source: Hales Engineering, October 2013 RECOMMENDATIONS The following mitigation measures are recommended: Existing (2013) Background Conditions Analysis No mitigation measures are recommended. Existing (2013) Plus Project Conditions Analysis No mitigation measures are recommended . Midvale- Cottages at Woodard Farms Traffic Impact Study ii HALES J ENGINEERING innovative transportation solutions SUMMARY OF KEY FINDINGS/RECOMMENDATIONS The following is a summary of key findings and recommendations : • All study intersections currently operate at acceptable levels of service during the p.m. peak hour. • With project traffic added , all study intersections continue to operate at LOS A. • No mitigation measures are recommended. Midvale -Cottages at Woodard Farms Traffic Impact Study iii MEMORANDUM To: Phillip Hill, Midvale City From: Andrea Olson, InterPlan Charles Allen, InterPlan Date: October 22, 2013 Subject: The Cottages at Woodard Farm Traffic Impact Study Review The purpose of this memo is to provide a brief review of traffic analysis for The Cottages at Woodard Farm Traffic Impact Study (The Cottages TIS) performed by Hales Engineering in October 2013. The Cottages TIS appears to have been conducted with appropriate state‐of‐ the‐practice analysis methods. Below is a detailed review of specific components of the report. Study Area ‐ The study area was identified in collaboration with Midvale City and is appropriately defined given the size of development. Data collection efforts were thorough and incorporate intersections near proposed development accesses. Trip Generation ‐ Trip generation calculations employ the latest version of the Institute of Transportation Engineers Trip Generation Manual. Trip generation estimates are conservative in that they consider the impact of the potential maximum number of units the development might build. Trip Distribution ‐ Trip distribution assumptions appear appropriate, considering the development location relative to major roads, freeway accesses, and employment and retail centers. Traffic Analysis ‐ Traffic analysis follows state‐of‐the‐practice methods. The Synchro/SimTraffic analysis package is an appropriate tool for the study and provides results consistent with the Highway Capacity Manual 2010 (HCM 2010). Queues measurements were properly averaged over multiple simulation runs. Mitigations ‐ The report is accurate in that no site mitigations are needed. All existing and proposed intersections operate at LOS A, which is best measure of traffic conditions and clearly meets levels acceptable for design. Overall, The Cottages TIS followed accepted practices, principles, and assumptions in its assessment of development impacts. 1 MIDVALE CITY COUNCIL SUMMARY REPORT Meeting Date: November 12, 2013 SUBJECT: Midvale City Corporation Resolution No. 2013-R-55 Appointment of Lisa L. Schwartz as Midvale City’s Emergency Response Planner/Coordinator SUBMITTED BY: Laurie N. Harvey, Assistant City Manager SUMMARY: The City Council is committed to improving the City’s ability to respond to emergency situations, and has approved funding for a 3/4-time position entitled Emergency Response Planner/Coordinator. This position is appointed by the Mayor, with the advice and consent of the City Council. Ms. Lisa L. Schwartz has accepted an offer to fill this position, contingent upon Council approval. Lisa has served on Taylorsville City’s Emergency Response team since 2008. Lisa has completed many certifications with FEMA, the Division of Homeland Security, and state of Utah Department of Public Safety. She comes to Midvale City highly recommended by the City of Taylorsville and many others. Mayor Seghini and City Manager Kane Loader have interviewed Lisa, and highly recommend appointing her to the position of Midvale City Emergency Response Planner/Coordinator. STAFF RECOMMENDATION (MOTION READY): I move we adopt Resolution 2013-R-55, appointing Lisa L. Schwartz as Midvale City’s Emergency Response Planner/Coordinator. ATTACHMENTS: Resolution and resume of Lisa L. Schwartz MIDVALE CITY CORPORATION RESOLUTION NO. 2013-R-55 A RESOLUTION APPOINTING LISA L. SCHWARTZ AS MIDVALE CITY’S EMERGENCY RESPONSE PLANNER/COORDINATOR Whereas, Midvale City is committed to establishing an effective city-wide emergency preparedness and management program; and Whereas, the City Council recognizes that significant effort is necessary in order to coordinate and maintain this program; and Whereas, the City Council has approved and funded an appointed position entitled “Emergency Response Planner/Coordinator”; and Whereas, this position is to be appointed by the Mayor with the advice and consent of the City Council; and Whereas, the Mayor desires to appoint Ms. Lisa L. Schwartz as Midvale City’s Emergency Response Planner/Coordinator, and requests Council’s consent. Now therefore be it resolved, by the Midvale City Council, that Lisa L. Schwartz be appointed as Midvale City’s Emergency Response Planner/Coordinator. This resolution shall become effective immediately upon passage thereof. Passed and adopted by the City Council of Midvale City, State of Utah, this 12th day of November, 2013. __________________________________ JoAnn B. Seghini, Mayor ATTEST: ____________________________ Rori L. Andreason, MMC City Recorder Voting by the City Council: “Aye” Colleen Costello Paul Glover Robert Hale Paul Hunt Wayne Sharp ______ “Nay” ______ MIDVALE CITY COUNCIL SUMMARY REPORT Meeting Date: November 12, 2013 SUBJECT: Purchase of CCTV Truck for Public Utilities SUBMITTED BY: Ken Vance, Public Works Director SUMMARY: Staff is recommending the purchase of a Closed Circuit TV truck to conduct inspections of the sanitary sewer system. This monitoring is used to assess pipe condition and identify problems or possible future failures which need current attention. The CCTV process also identifies the piping condition to allow for replacement prior to failure. The cost of the CCTV Truck is $194,990 which requires Council approval. A resolution has been prepared authorizing the purchase of this truck. Details of the truck are included in Attachment ‘A’. FISCAL IMPACT: $194,990 RECOMMENDED MOTION: I move that we adopt Resolution No. 2013-R-56 Authorizing the Purchase of a CCTV Truck for Public Utilities Attachments: Resolution Attachment ‘A’ MIDVALE CITY, UTAH RESOLUTION NO. 2013-R-56 A RESOLUTION AUTHORIZING THE PURCHASE OF A CLOSED CIRCUIT TV TRUCK WHEREAS, the Midvale Sanitary Sewer Management Plan requires that inspections of the sanitary sewer system use a Closed Circuit TV Truck; and WHEREAS, the cost of the 2013 Closed Circuit TV Truck is $194,990; and WHEREAS, any purchase of $100,000 requires the approval of the City Council; and WHEREAS, the Council desires to provide inspections of sanitary sewer system and feels it is within the best interest of the City to approve the purchase of the CCTV Truck, NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF MIDVALE CITY, STATE OF UTAH, as follows: SECTION 1. The Midvale City Council hereby approves the purchase of a 2013 Closed Circuit TV Truck. SECTION 2. This resolution takes effect immediately. PASSED AND APPROVED this 12nd day of November, 2013. ________________________________ JoAnn B. Seghini, Mayor ATTEST: __________________________ Rori L. Andreason, MMC City Recorder Voting by the Council Colleen Costello Paul Glover Robert Hale Paul Hunt Wayne Sharp “Aye” “Nay” ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ Specifications For: MIDVALE, UT HIGH CUBE MOUNTED TV INSPECTION SYSTEM 1 FORD E-450 GAS CUT-A-WAY 176" WB 2X4 CHASSIS 1 6.8L SOHC EFI Triton V10 Engine 1 5-Speed Automatic Transmission with OD including: 1 Auxiliary Cooler 1 Tow / Haul Mode 1 4.56 Axle Ratio 1 14,500 lb. GVWR 1 176" Wheel Base 1 Standard Driver / Passenger Seat with Seat Belts and Sun Visors 1 12-Volt Light in Cab Area 1 Cab Air Conditioner 1 AM / FM Radio 1 16' CARGO BOX WITH WALKTHRU 1 AeroCap with Walk Thru 1 2" X 6" Dense Pine Flooring 1 LED Light Package Includes Body Clearance and Stop / Tail / Turn 1 Full Width Barn Doors with CAM (Pipe) Locks on Each Door 2 Laminated Steel Lock 1 Kemlite Covering on Inside Rear Doors 1 Back Up Alarm 1 SAFE ENTRY/EXIT BUMPER 1 Three (3) Steps Evenly Spaced 1 Bottom Steps Fold Up for Ground Clearance 1 One (1) Fold - Away Safety Grab Handles 1 KICKPLATE 2 DRAWER ALUMINUM STORAGE 1 TRANSPORTER/CAMERA LOCKABLE STORAGE COMPARTMENT WITH NOTCH IN REAR DOOR THRESHOLD OF BODY FOR TV CABLE TO PASS THROUGH TO TRANSPORTER STORAGE DRAWER [FOR 12' CARGO SPACE] 1 Lockable Storage Compartment for Camera and Transporter 1 Sliding Drawer 1 Notch in rear door threshold of body for TV cable to pass through to transporter storage drawer 1 TV HIGH CUBE VAN EXTERIOR LIGHTING & CONTROL ROOM TO INCLUDE: 2 Amber Electronic Strobe Warning Beacons 2 Adjustable Floodlights Rear of Vehicle Area Illumination Control Room Interior: 1 Lonseal Lonplate Flooring 1 Kemlite Wall & Ceiling Covering 1 Bulkhead Wall With Passage Door From Control Room to Equipment Room 1 "Safety Plus Visual" Viewing Window in Bulkhead Wall 1 Above Desk Control Console with Rack Mount for Electronic Equipment 1 Desktop / Work Area 1 110-Volt Fluorescent Light Fixture 1 Electrical Outlet with Dual Receptacles 1 Fire Extinguisher with Bracket, 10BC Rating 1 Operators Chair, Swivel With Casters 1 12-Volt Courtesy Light 1 ROOF TOP AIR CONDITIONER, 13,500 BTU WITH HEAT STRIP 1 BENCH SEAT IN CONTROL ROOM 1 CLOSET IN CONTROL ROOM 1 TV HI-CUBE VAN EQUIPMENT ROOM INTERIOR TO INCLUDE: 1 Kemlite Wall & Ceiling Covering 1 Climate Controlled Breaker Box/Electronics Storage Area with Locking Positive Latches 1 Electrical Outlet with Dual Receptacles 1 110-Volt Fluorescent Light Fixture 1 12-Volt Courtesy Light with 15 Minute Timer Located at Rear Door Area 1 LONSEAL LONPLATE FLOORING IN EQUIPMENT ROOM 1 30-GALLON WASHDOWN SYSTEM TO INCLUDE: 1 30-Gallon Fresh Water Tank 1 Electric Water Pump 1 Retractable Hose Reel with 25' Water Hose and Nozzle 1 UPPER AND LOWER STORAGE CABINET IN EQUIPMENT ROOM 1 Lower Storage Cabinet / Work Top 1 Upper Wall Mounted Storage Cabinet 1 ADDITIONAL LIGHT AND OUTLET 1 Fluorescent Light and Fixture Mounted Above Work Top 1 Dual Receptacle Outlet Above Work Top 1 24" REAR FLAT SCREEN MONITOR MOUNTED IN BULKHEAD WALL 1 Flat Screen Monitor 1 Cable Assembly - Video Monitor to Monitor in Control Room 1 Electrical Outlet 1 7000 WATT GAS ONAN GENERATOR 1 120 Volt 60 HZ 7000 Watt (Minimum) Commercial Grade Generator 1 Gasoline Powered 1 Electric Start 1 GENERATOR COMPARTMENT [UNDER CHASSIS MOUNT] 1 Generator Remote Start / Stop Cable Assemble 1 Generator Storage Compartment with Lockable External Access Door 1 Commercial Power Supply Receptacle, 25' Cord, and Plug 1 Electrical Supply Center with Circuit Breaker Box 1 Commercial power and Generator Power Connectors 1 Automatic Power Transfer Switch 1 DIGITAL ENGINEERING PANEL 1 Voltage Readout, Power Supply 1 Hertz Readout, Power Supply 1 1 Generator Hour Readout Remote Generator Start / Stop Control Switch 1 P&T ZOOM III M/C BUILT-IN SONDE LED CAMERA 1 Solid State Color Sewer TV Camera 1 Pan & Rotate Camera Head, 40:1 Zoom Ratio, 10x Optical Zoom, 4x Digital Zoom 1 NTSC Color Standard with 4x Light Integration 1 Camera Lighting System with Integrated White LED Light Modules for 6" Relined thru 48" Pipe 1 Built In Transmitter, 512 Hz 1 Camera Transportation and Storage Case 1 SELF-PROPELLED NON-STEERABLE COMPACT WHEELED CAMERA TRANSPORTER WITH ABILITY TO ADD TRACKS, TO INCLUDE: 1 Unit Shall Have Forward, Free Wheel, and Power Reverse 1 Set of Driven Rubber Wheels to Inspect 6" Pipe 1 All Six (6) Wheel Drive Transporter Assembly to Include: 1 Motor & Enclosed Drive Train 1 TRACK MODULE KIT TO INCLUDE: 1 High-Speed Transmission 1 Right Hand Trac Module 1 Left Hand Trac Module 1 SPARE PARTS KIT FOR TRAC TRANSPORTER TO INCLUDE: 1 Additional Chain Links And Rubber Cleats 1 7"-15" EXTENDERS FOR COMPACT TRAC TRANSPORTER 1 18" - 24" COMPACT WHEEL/TRAC TRANSPORTER EXTENSION KIT 1 8" RUBBER WHEEL KIT FOR COMPACT TRANSPORTER 1 10-15" RUBBER WHEEL KIT FOR COMPACT TRANSPORTER 1 KIT,TIRE,PNEUMATIC,12" - 15" PIPE, COMPACT TRANSPORTER 1 8" STEEL WHEEL KIT FOR COMPACT TRANSPORTER 1 10-15" STEEL WHEEL KIT FOR COMPACT TRANSPORTER 1 1200' CABLE ASSEMBLY, M/C 12PIN METAL 1 1200' Gold Multi Conductor Kevlar Fiber Armored Combination TV Transmission / Tow Cable 1 .450 Diameter 1 Metal Splice Chamber with Pigtail 1 Cable Strain Relief 1 TV REEL ASSEMBLY, MECHANICAL FOOTAGE FOR SUMMIT .450 CABLE W/AUTO PAYOUT 1 Black Thermoplastic Powder Coated Frame 1 Power Levelwind & Multi Ratio Manual Transmission 1 Automatic Cable Payout System 1 1 1 1 1 Footage Meter with Local Counter and Remote Electronic Counter Transmission Control at Viewing Station Local Reel Mount Electrical and Mechanical Control Sealed Continuous Contact Collector Assembly Removable Drip Pan for Cleaning 2 22" FLATSCREEN COLOR INDUSTRIAL TV MONITOR – MOUNTED ABOVE DESKTOP 1 PCU ASSEMBLY [RACK MOUNT] 1 CCU ASSEMBLY [RACK MOUNT] 1 Alpha Numeric Information Display, with Multi Paging and Defect Coding 1 Remote "QWERTY" Keyboard for Data Entry 1 On Screen Footage Display 1 WRC and PACP Codes 1 WIRED USB CONTROLLER 1 Joystick Control for Pan and Tilt Zoom Camera to Include: 1 360 Degree Rotate 1 330 Degree Optical Pan 1 Joystick Control for All Steering Functions & Forward / Reverse Directions for Transporter 1 Camera Lift Control for Optional Electronic Camera Lift 1 All Other Controls for Camera to Include: 1 Camera Iris and Focus Override & Zoom 1 Camera Lights & Shutter Control for Light Enhancement 1 Camera Diagnostics & Auto Home 1 Cruise Control to Set Speed of the Transporter for Hands Off Operation 1 All Reel Controls to Include: Retrieve, Release, and Variable Speed [Excluding Dolly Systems] 1 WIRELESS CONTROLLER 1 Joystick Control for Pan and Tilt Zoom Camera to Include: 1 360 Degree Rotate 1 330 Degree Optical Pan 1 Joystick Control for All Steering Functions & Forward / Reverse Directions for Transporter 1 Camera Lift Control for Optional Electronic Camera Lift 1 All Other Controls for Camera to Include: 1 Camera Iris and Focus Override & Zoom 1 Camera Lights & Shutter Control for Light Enhancement 1 Camera Diagnostics & Auto Home 1 Cruise Control to Set Speed of the Transporter for Hands Off Operation 1 All Reel Controls to Include: Retrieve, Release, and Variable Speed [Excluding Dolly Systems] 1 8.7" MINI KEYBOARD 1 [RACK MOUNT] COMPUTER W/DATA COLLECTION SOFTWARE 1 Motherboard with 1155 Socket and Intel Z77 Chipset 1 Intel Core i7-2600K Sandy Bridge 3.4 GHz Processor 1 Eight (8) GB of DDR3 (Double Data Rate) 1600 RAM 1 Video Capture Device for MPEG 1 / 2 / 4 / WMV 1 Intel HD Graphics 3000 On Board Display Adapter 2 6 6 2 1 1 1 1 1 1 1 1 1 1 1 1 LAN, On Board Network Connections, 10 / 100 / 1000 Mbps USB 2.0 Ports ( 4 on Rear, 2 on Front) USB 3.0 Ports (6 on Rear) RS232 Serial Ports Bluetooth v4.0 / v3.0 + HS WiFi IEEE 802.11 a/b/g/n On Board Sound DVD + / - RW DVD Burner 20x / CD - RW 40x Internal 500 GB (7,200 RPM) SATA Hard Drive 120 GB Solid State Drive, SATA3 400 Watt 1U ATX Power Supply Industrial Hardened Case Slim 2U Design for 19" Rack Windows 7 Professional 64-bit Operating System Granite XP Inspection Edition Version x.x Software User Guide - Hard Copy User Guide - CD 1 WIRELESS KEYBOARD AND MOUSE SET 1 HP OFFICEJET COLOR PRINTER 1 ENHANCED SUPPORT PLAN FOR SOFTWARE 1 MANHOLE TOPROLLER ASSEMBLY, TV ONLY 1 MANHOLE ADAPTER CLAW HOOK 6 RETRIEVAL/DOWNHOLE POLE ASSEMBLY 1 INVERT ROLLER ASSEMBLY 1 RETRIEVAL HOOK 1 MULTI CONDUCTOR TV ONLY TOOL KIT 1 Milliampmeter Tool 1 Electrical Tape 1 Needle Nose Pliers 1 Six-In-One Screwdriver 1 6" Adjustable Wrench 1 Anti Seize Grease 1 9-Piece Allen Wrench kit 1 Solder Iron Kit 1 Industrial Pliers 1 5/32 T-Handle Hex Wrench 1 Multi Conductor TV Only Operation Manual 1 Parts Catalog 1 Cable Repair Kit DVD 1 TV Only Training DVD 1 TRAINING, ON-SITE (FOUR DAYS) 1 TRUCK DELIVERY-UTAH Pricing Worksheet CITY OF MIDVALE, UT Components Quantity List price Ext. Price E450 Gas System Base with interior Summit system upgrade OZIII Camera Ultra Shorty transporter Total Base Truck before options less NJPA discount for base system Total NJPA Price for Base system 1 1 1 1 $132,638.00 $3,900.00 $18,810.00 $6,450.00 $161,798.00 -$17,798.00 $144,000.00 $132,638.00 $3,900.00 $18,810.00 $6,450.00 $161,798.00 -$17,798.00 $144,000.00 10"-15" steel wheel kit for transporter 12 volt plug by reel 1200' of gold cable in lieu of standard 1000 16' Cargo Box in lieu of 14' 24" rear monitor in lieu of 17" 8"steel wheel kit for transporter Air suspension system Auto payout for video reel Back-up camera system (chassis) built in sonde Bumper mounted safety cone holder closet in control room Closet in viewing room Electric camera lift Enclosed lavatory Enhanced support plan for software Floor mounted pedestal crane GXP Windows 7 Rack Mount Knobby tire 18" - 60" kickplate 2 drawer aluminum storage 1 0 1 1 1 1 0 1 0 1 0 1 0 0 0 1 0 1 0 1 $1,425.00 $175.00 $916.00 $1,000.00 $252.00 $1,320.00 $1,295.00 $2,900.00 $1,504.91 $1,990.00 $100.00 $1,286.00 $1,224.96 $5,900.00 $4,900.00 $1,800.00 $2,800.00 $16,900.00 $247.50 $1,050.00 $1,425.00 $0.00 $916.00 $1,000.00 $252.00 $1,320.00 $0.00 $2,900.00 $0.00 $1,990.00 $0.00 $1,286.00 $0.00 $0.00 $0.00 $1,800.00 $0.00 $16,900.00 $0.00 $1,050.00 Prepared by Robin Guthrie 10/24/2013 Page 1 Pricing Worksheet Local Dealer Pre- Delivery inspection Low profile, roof mounted air conditioner with heat strip Microwave mounted on shelf with outlet OZ/NL 3 W/Sonde adapter tube printer HP office jet Pro Teck 18 X 18X 18 Exterior box Safe Entry/Exit bumper Spot light Steerable Pipe Ranger Transporter Storage box above reel track/transmission kit for WTR Traffic drctr,W/30FT Two 22" TV monitors mounted upgrade washdown to 30 gallon VIAIR compressor with addt tank Wall mounted electric heater Wall mounted storage cabinet Whelen M4 series warning lights Whelen Vertex Super LED Lights- 8 amber Wireless keyboard and house set WTR in lieu of standard Ultra Shorty 1 0 0 0 1 0 1 0 0 0 1 0 1 1 0 0 0 0 0 1 1 $500.00 $1,229.73 $750.00 $2,395.00 $180.00 $850.00 $2,250.00 $424.95 $15,735.00 $750.00 $3,600.00 $1,124.85 $1,388.00 $200.00 $1,200.00 $410.00 $595.00 $950.00 $2,800.00 $119.00 $6,900.00 Four days of Training in lieu if two Delivery Total NJPA Price 1 1 $1,306.00 $3,708.00 $500.00 $0.00 $0.00 $0.00 $180.00 $0.00 $2,250.00 $0.00 $0.00 $0.00 $3,600.00 $0.00 $1,388.00 $200.00 $0.00 $0.00 $0.00 $0.00 $0.00 $119.00 $6,900.00 $1,306.00 $3,708.00 $194,990.00 Prepared by Robin Guthrie 10/24/2013 Page 2 Specifications For: MIDVALE, UT HIGH CUBE MOUNTED TV INSPECTION SYSTEM 1 FORD E-450 GAS CUT-A-WAY 176" WB 2X4 CHASSIS 1 6.8L SOHC EFI Triton V10 Engine 1 5-Speed Automatic Transmission with OD including: 1 Auxiliary Cooler 1 Tow / Haul Mode 1 4.56 Axle Ratio 1 14,500 lb. GVWR 1 176" Wheel Base 1 Standard Driver / Passenger Seat with Seat Belts and Sun Visors 1 12-Volt Light in Cab Area 1 Cab Air Conditioner 1 AM / FM Radio 1 16' CARGO BOX WITH WALKTHRU 1 AeroCap with Walk Thru 1 2" X 6" Dense Pine Flooring 1 LED Light Package Includes Body Clearance and Stop / Tail / Turn 1 Full Width Barn Doors with CAM (Pipe) Locks on Each Door 2 Laminated Steel Lock 1 Kemlite Covering on Inside Rear Doors 1 Back Up Alarm 1 SAFE ENTRY/EXIT BUMPER 1 Three (3) Steps Evenly Spaced 1 Bottom Steps Fold Up for Ground Clearance 1 One (1) Fold - Away Safety Grab Handles 1 KICKPLATE 2 DRAWER ALUMINUM STORAGE 1 TRANSPORTER/CAMERA LOCKABLE STORAGE COMPARTMENT WITH NOTCH IN REAR DOOR THRESHOLD OF BODY FOR TV CABLE TO PASS THROUGH TO TRANSPORTER STORAGE DRAWER [FOR 12' CARGO SPACE] 1 Lockable Storage Compartment for Camera and Transporter 1 Sliding Drawer 1 Notch in rear door threshold of body for TV cable to pass through to transporter storage drawer 1 TV HIGH CUBE VAN EXTERIOR LIGHTING & CONTROL ROOM TO INCLUDE: 2 Amber Electronic Strobe Warning Beacons 2 Adjustable Floodlights Rear of Vehicle Area Illumination Control Room Interior: 1 Lonseal Lonplate Flooring 1 Kemlite Wall & Ceiling Covering 1 Bulkhead Wall With Passage Door From Control Room to Equipment Room 1 "Safety Plus Visual" Viewing Window in Bulkhead Wall 1 Above Desk Control Console with Rack Mount for Electronic Equipment 1 Desktop / Work Area 1 110-Volt Fluorescent Light Fixture 1 Electrical Outlet with Dual Receptacles 1 Fire Extinguisher with Bracket, 10BC Rating 1 Operators Chair, Swivel With Casters 1 12-Volt Courtesy Light 1 ROOF TOP AIR CONDITIONER, 13,500 BTU WITH HEAT STRIP 1 BENCH SEAT IN CONTROL ROOM 1 CLOSET IN CONTROL ROOM 1 TV HI-CUBE VAN EQUIPMENT ROOM INTERIOR TO INCLUDE: 1 Kemlite Wall & Ceiling Covering 1 Climate Controlled Breaker Box/Electronics Storage Area with Locking Positive Latches 1 Electrical Outlet with Dual Receptacles 1 110-Volt Fluorescent Light Fixture 1 12-Volt Courtesy Light with 15 Minute Timer Located at Rear Door Area 1 LONSEAL LONPLATE FLOORING IN EQUIPMENT ROOM 1 30-GALLON WASHDOWN SYSTEM TO INCLUDE: 1 30-Gallon Fresh Water Tank 1 Electric Water Pump 1 Retractable Hose Reel with 25' Water Hose and Nozzle 1 UPPER AND LOWER STORAGE CABINET IN EQUIPMENT ROOM 1 Lower Storage Cabinet / Work Top 1 Upper Wall Mounted Storage Cabinet 1 ADDITIONAL LIGHT AND OUTLET 1 Fluorescent Light and Fixture Mounted Above Work Top 1 Dual Receptacle Outlet Above Work Top 1 24" REAR FLAT SCREEN MONITOR MOUNTED IN BULKHEAD WALL 1 Flat Screen Monitor 1 Cable Assembly - Video Monitor to Monitor in Control Room 1 Electrical Outlet 1 7000 WATT GAS ONAN GENERATOR 1 120 Volt 60 HZ 7000 Watt (Minimum) Commercial Grade Generator 1 Gasoline Powered 1 Electric Start 1 GENERATOR COMPARTMENT [UNDER CHASSIS MOUNT] 1 Generator Remote Start / Stop Cable Assemble 1 Generator Storage Compartment with Lockable External Access Door 1 Commercial Power Supply Receptacle, 25' Cord, and Plug 1 Electrical Supply Center with Circuit Breaker Box 1 Commercial power and Generator Power Connectors 1 Automatic Power Transfer Switch 1 DIGITAL ENGINEERING PANEL 1 Voltage Readout, Power Supply 1 Hertz Readout, Power Supply 1 1 Generator Hour Readout Remote Generator Start / Stop Control Switch 1 P&T ZOOM III M/C BUILT-IN SONDE LED CAMERA 1 Solid State Color Sewer TV Camera 1 Pan & Rotate Camera Head, 40:1 Zoom Ratio, 10x Optical Zoom, 4x Digital Zoom 1 NTSC Color Standard with 4x Light Integration 1 Camera Lighting System with Integrated White LED Light Modules for 6" Relined thru 48" Pipe 1 Built In Transmitter, 512 Hz 1 Camera Transportation and Storage Case 1 SELF-PROPELLED NON-STEERABLE COMPACT WHEELED CAMERA TRANSPORTER WITH ABILITY TO ADD TRACKS, TO INCLUDE: 1 Unit Shall Have Forward, Free Wheel, and Power Reverse 1 Set of Driven Rubber Wheels to Inspect 6" Pipe 1 All Six (6) Wheel Drive Transporter Assembly to Include: 1 Motor & Enclosed Drive Train 1 TRACK MODULE KIT TO INCLUDE: 1 High-Speed Transmission 1 Right Hand Trac Module 1 Left Hand Trac Module 1 SPARE PARTS KIT FOR TRAC TRANSPORTER TO INCLUDE: 1 Additional Chain Links And Rubber Cleats 1 7"-15" EXTENDERS FOR COMPACT TRAC TRANSPORTER 1 18" - 24" COMPACT WHEEL/TRAC TRANSPORTER EXTENSION KIT 1 8" RUBBER WHEEL KIT FOR COMPACT TRANSPORTER 1 10-15" RUBBER WHEEL KIT FOR COMPACT TRANSPORTER 1 KIT,TIRE,PNEUMATIC,12" - 15" PIPE, COMPACT TRANSPORTER 1 8" STEEL WHEEL KIT FOR COMPACT TRANSPORTER 1 10-15" STEEL WHEEL KIT FOR COMPACT TRANSPORTER 1 1200' CABLE ASSEMBLY, M/C 12PIN METAL 1 1200' Gold Multi Conductor Kevlar Fiber Armored Combination TV Transmission / Tow Cable 1 .450 Diameter 1 Metal Splice Chamber with Pigtail 1 Cable Strain Relief 1 TV REEL ASSEMBLY, MECHANICAL FOOTAGE FOR SUMMIT .450 CABLE W/AUTO PAYOUT 1 Black Thermoplastic Powder Coated Frame 1 Power Levelwind & Multi Ratio Manual Transmission 1 Automatic Cable Payout System 1 1 1 1 1 Footage Meter with Local Counter and Remote Electronic Counter Transmission Control at Viewing Station Local Reel Mount Electrical and Mechanical Control Sealed Continuous Contact Collector Assembly Removable Drip Pan for Cleaning 2 22" FLATSCREEN COLOR INDUSTRIAL TV MONITOR – MOUNTED ABOVE DESKTOP 1 PCU ASSEMBLY [RACK MOUNT] 1 CCU ASSEMBLY [RACK MOUNT] 1 Alpha Numeric Information Display, with Multi Paging and Defect Coding 1 Remote "QWERTY" Keyboard for Data Entry 1 On Screen Footage Display 1 WRC and PACP Codes 1 WIRED USB CONTROLLER 1 Joystick Control for Pan and Tilt Zoom Camera to Include: 1 360 Degree Rotate 1 330 Degree Optical Pan 1 Joystick Control for All Steering Functions & Forward / Reverse Directions for Transporter 1 Camera Lift Control for Optional Electronic Camera Lift 1 All Other Controls for Camera to Include: 1 Camera Iris and Focus Override & Zoom 1 Camera Lights & Shutter Control for Light Enhancement 1 Camera Diagnostics & Auto Home 1 Cruise Control to Set Speed of the Transporter for Hands Off Operation 1 All Reel Controls to Include: Retrieve, Release, and Variable Speed [Excluding Dolly Systems] 1 WIRELESS CONTROLLER 1 Joystick Control for Pan and Tilt Zoom Camera to Include: 1 360 Degree Rotate 1 330 Degree Optical Pan 1 Joystick Control for All Steering Functions & Forward / Reverse Directions for Transporter 1 Camera Lift Control for Optional Electronic Camera Lift 1 All Other Controls for Camera to Include: 1 Camera Iris and Focus Override & Zoom 1 Camera Lights & Shutter Control for Light Enhancement 1 Camera Diagnostics & Auto Home 1 Cruise Control to Set Speed of the Transporter for Hands Off Operation 1 All Reel Controls to Include: Retrieve, Release, and Variable Speed [Excluding Dolly Systems] 1 8.7" MINI KEYBOARD 1 [RACK MOUNT] COMPUTER W/DATA COLLECTION SOFTWARE 1 Motherboard with 1155 Socket and Intel Z77 Chipset 1 Intel Core i7-2600K Sandy Bridge 3.4 GHz Processor 1 Eight (8) GB of DDR3 (Double Data Rate) 1600 RAM 1 Video Capture Device for MPEG 1 / 2 / 4 / WMV 1 Intel HD Graphics 3000 On Board Display Adapter 2 6 6 2 1 1 1 1 1 1 1 1 1 1 1 1 LAN, On Board Network Connections, 10 / 100 / 1000 Mbps USB 2.0 Ports ( 4 on Rear, 2 on Front) USB 3.0 Ports (6 on Rear) RS232 Serial Ports Bluetooth v4.0 / v3.0 + HS WiFi IEEE 802.11 a/b/g/n On Board Sound DVD + / - RW DVD Burner 20x / CD - RW 40x Internal 500 GB (7,200 RPM) SATA Hard Drive 120 GB Solid State Drive, SATA3 400 Watt 1U ATX Power Supply Industrial Hardened Case Slim 2U Design for 19" Rack Windows 7 Professional 64-bit Operating System Granite XP Inspection Edition Version x.x Software User Guide - Hard Copy User Guide - CD 1 WIRELESS KEYBOARD AND MOUSE SET 1 HP OFFICEJET COLOR PRINTER 1 ENHANCED SUPPORT PLAN FOR SOFTWARE 1 MANHOLE TOPROLLER ASSEMBLY, TV ONLY 1 MANHOLE ADAPTER CLAW HOOK 6 RETRIEVAL/DOWNHOLE POLE ASSEMBLY 1 INVERT ROLLER ASSEMBLY 1 RETRIEVAL HOOK 1 MULTI CONDUCTOR TV ONLY TOOL KIT 1 Milliampmeter Tool 1 Electrical Tape 1 Needle Nose Pliers 1 Six-In-One Screwdriver 1 6" Adjustable Wrench 1 Anti Seize Grease 1 9-Piece Allen Wrench kit 1 Solder Iron Kit 1 Industrial Pliers 1 5/32 T-Handle Hex Wrench 1 Multi Conductor TV Only Operation Manual 1 Parts Catalog 1 Cable Repair Kit DVD 1 TV Only Training DVD 1 TRAINING, ON-SITE (FOUR DAYS) 1 TRUCK DELIVERY-UTAH Quotation Kevin Widmer 630 Eubanks Ct. Suite K Vacaville, CA. 95688 Phone (707) 449-1034 Fax (707) 449-0260 E-Mail [email protected] DATE Quotation # Customer ID Quotation For: Midvale City ATTN: Ken Vance 9/16/2013 Quotation valid until: 11/15/2013 Comments or Special Instructions: SALESPERSON P.O. NUMBER SHIP DATE SHIP VIA F.O.B. POINT TERMS UNIT PRICE TAXABLE? AMOUNT Travis Vallejo DESCRIPTION QUANTITY 1 Ford Chassis and Box 42,775.00 $42,775.00 1 Camera/Transporter 48,700.00 $48,700.00 1 Reel/Cable 22,029.00 $22,029.00 1 Control Equipment 16,890.00 $16,890.00 1 Software, Computer, support, accessories 20,000.00 $20,000.00 1 Box components, interior, AC, storage boxes, labor, etc. 38,996.00 $38,996.00 1 delivery/training/prep 5,600.00 $5,600.00 SUBTOTAL TAX RATE 0.00% SALES TAX $0.00 OTHER TOTAL Please feel free to contact me If you have any questions regarding this quotation. If the tax rate is incorrect please factor in the appropriate taxes. THANK YOU FOR THIS OPPORTUNITY! $ 194,990.00 $ 194,990.00 MIDVALE CITY COUNCIL SUMMARY REPORT Meeting Date: November 12, 2013 SUBJECT: Resolution No. 2013-R-57, appointing members of the Audit Committee of Midvale City SUBMITTED BY: Laurie N. Harvey, Director of Administrative Services SUMMARY: Midvale City established an Audit Committee by Ordinance in October 2013. The committee members are appointed by the City Council. The Committee consists of two members of the City Council, and one financial expert. The financial expert will be a non-voting member of the committee and may be paid a stipend. Each member will serve a three year term, with the option of serving two consecutive terms. Upon origination of the Audit Committee, one member will serve a two year term, so that terms can be staggered. Councilmembers Paul Hunt and Paul Glover have agreed to serve on the Audit Committee, as well as Mr. Mont Millerberg, a Midvale City resident and a Certified Public Accountant. Staff recommends a stipend of $50 per meeting for the appointed financial expert member of the Audit Committee. FISCAL IMPACT: General Fund – minimal – stipend for financial expert STAFF RECOMMENDATION (MOTION READY): I move we adopt Resolution 2013-R-57, appointing Council members Paul Hunt and Paul Glover, and Midvale City resident and CPA Mont Millerberg, to the Audit Committee of Midvale City, and authorizing a stipend of $50 per meeting for Mr. Millerberg, the committee’s financial expert. ATTACHMENTS: Resolution 2013-R-57 MIDVALE CITY CORPORATION RESOLUTION 2013-R-57 A RESOLUTION APPOINTING COUNCILMEMBER PAUL GLOVER, COUNCILMEMBER PAUL HUNT, AND MR. MONT MILLERBERG TO THE AUDIT COMMITTEE OF MIDVALE CITY Whereas, the City Council has formed by ordinance the Audit Committee of Midvale City; and Whereas, the Audit Committee consists of two members of the City Council and a government finance expert; and Whereas, the City Council wishes to appoint the following individuals to serve on the Audit Committee of Midvale City: Councilmember Paul Hunt (three year term) Councilmember Paul Glover (two year term) Mr. Mont Millerberg, CPA (three year term); and Whereas, the ordinance allows for payment of a stipend to the government finance expert position on the committee, and the City Council has determined that $50 per meeting is reasonable. Now therefore be it resolved, by the Midvale City Council, that Councilmember Paul Hunt, Councilmember Paul Glover, and Mr. Mont Millerberg, CPA are appointed to serve as members of the Audit Committee of Midvale City. A stipend of $50 per meeting is authorized for Mr. Millerberg. This resolution shall become effective immediately upon passage thereof. Passed and adopted by the City Council of Midvale City, State of Utah, this 12th day of November, 2013. __________________________________ JoAnn B. Seghini, Mayor ATTEST: ____________________________ Rori L. Andreason, MMC City Recorder Voting by the City Council: “Aye” Colleen Costello Paul Glover Robert Hale Paul Hunt Wayne Sharp ______ “Nay” ______
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