Overview of the S2S website
DATABASE QA TEAM
S2S Website
An Overview of the S2S website
When a pupil transfers to a new school, it is a statutory requirement for the old school
to send through an electronic file of the pupil’s data to the new school. This file is
known as a Common Transfer File (CTF) and contains basic data such as name,
date of birth and address, along with data such as school history, attendance data
and key stage test and teacher assessment data.
S2S is a secure data transfer website for schools and Local Authorities (LAs) in
England and Wales. It was designed to enable CTFs to be sent from, and to, any
maintained school, and has since developed to allow schools and LAs to transfer a
number of different file formats. The S2S website has replaced paper forms and
disks as the most effective way to send data from school to school. The benefits for
the school are: less paperwork, less manual typing in of records; and more accurate
and complete information.
WHEN DO I USE THE WEBSITE?
There are two main reasons you would use the S2S website – when a child leaves
your school, and when a child is admitted to your school (outside of the usual end-ofyear transfer)
1) When a child leaves your school Do you know where the child is going?
School in England or
Wales (or BFPO school)
School in a country other
than England or Wales, or
to an independent school
Create a Common
Transfer File using
the destination
school’s LA and DfE
numbers. These
can be found on the
Edubase website
(www.education.g
ov.uk/edubase)
Create a CTF using
MMMMMMM as a
destination instead
of an LA and DfE
number.
No, destination not
known
Allow 15 school days
for the child’s new
school to contact you.
If you still do not know
the destination of the
child after this time,
create a file to send to
the Lost Pupils
database (using
XXXXXXX instead of
an LA and DfE
number).
Upload the file to the S2S website
N.B The files created using X’s and M’s will be sent to the Lost Pupils Database, where pupil
data is held on ‘missing’ children until they enrol at another school.
Last updated by Claire Laws – May 2012
Database QA Team
2) When a child arrives at your school -
Do you know where the child has come from?
School in England or
Wales (or BFPO school)
Ring the School and
ask for a CTF to be
sent over the S2S
website. You will
receive an email
when the file is
uploaded.
School in a country other
than England or Wales, or
from an independent school
Contact the Database
QA Team who may be
able to find details for
the child on the Lost
Pupils Database. If a file
is found, this will be sent
to you via the S2S
website. If no record is
found, you will need to
manually enter the
child’s details in SIMS.
No, previous school
not known
Please allow 15
school days for the
old school to send
you the details via a
CTF. You will
receive an email
when the file is
uploaded to the
website. If you don’t
receive a file,
contact the
Database QA Team.
Download the file from the S2S website
Import the file into your SIMS system
WHAT ELSE CAN I DO ON THE WEBSITE?
• The Database Team use the S2S website to send Admissions Transfer Files
(ATFs) to schools – these files are similar to CTFs and contain details of a
school’s expected September intake.
• Some of our high schools also request CTFs containing details of their expected
September intake from feeder schools, as the feeder schools can provide a more
detailed record than we can.
• Schools can also use the website to send generic files to other schools or LAs.
The generic file transfer facility enables s2s users to exchange files of any type
securely by following a file name convention. For schools there is a file size limit
of 4Mb. Files sent using this method should be encrypted using WinZip or
similar software.
• There is also a facility for secure messaging on the S2S website. Schools can
use this to request a CTF from a school, or to confirm a child is at a school
before sending a CTF themselves.
• Reports are available within S2S so schools can see how many files have been
uploaded and downloaded within a period of time.
Last updated by Claire Laws – May 2012
Database QA Team
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