manual - Product Review

manual - Product Review
P3PC-5422-04ENZ2
Basic Operation Guide
(Windows)
Contents
About This Manual ................................................................................................................. 4
Safety Information..................................................................................................................................5
Manuals ...............................................................................................................................................6
Trademarks......................................................................................................................................... 10
Manufacturer....................................................................................................................................... 11
Symbols Used in This Manual................................................................................................................ 12
Arrow Symbols in This Manual............................................................................................................... 13
Screen Examples in This Manual ........................................................................................................... 14
Abbreviations Used in This Manual ........................................................................................................ 15
What You Can Do with the ScanSnap ................................................................................. 17
Scanning a Document.......................................................................................................... 19
Scanning a Long Page......................................................................................................... 25
Scanning Documents of Different Widths or Lengths in One Batch..................................... 29
ScanSnap Overview............................................................................................................. 35
Parts and Functions ............................................................................................................................. 36
System Requirements .......................................................................................................................... 38
Overview of the Software Related to the ScanSnap .................................................................................. 40
How to Install the Software.................................................................................................................... 41
ScanSnap Manager Icon....................................................................................................................... 42
Right-Click Menu ................................................................................................................................. 43
ScanSnap Setup Window ..................................................................................................................... 45
Turning the ScanSnap On or Off ............................................................................................................ 46
Turning the ScanSnap On.............................................................................................................. 47
Turning the ScanSnap Off.............................................................................................................. 49
Sleep Mode.................................................................................................................................. 50
Automatic Power OFF ................................................................................................................... 51
Connecting the ScanSnap via Wireless LAN............................................................................................ 52
Preparation .................................................................................................................................. 53
Setting a Wireless LAN Using the ScanSnap Wireless Setup Tool....................................................... 54
Connecting the ScanSnap to a Computer......................................................................................... 55
Connecting the ScanSnap to a Mobile Device................................................................................... 57
Reconnecting to a Wireless Access Point Using the ScanSnap WPS Button......................................... 58
Documents to Scan.............................................................................................................................. 60
Documents That Can Be Loaded Directly into the ScanSnap .............................................................. 61
Documents That Can Be Scanned Using the Carrier Sheet ................................................................ 63
What You Can Do with Related Software ............................................................................ 65
What You Can Do with the ScanSnap Organizer...................................................................................... 66
Basic Operation Procedure of ScanSnap Organizer .......................................................................... 67
Managing Files ............................................................................................................................. 69
Using Files................................................................................................................................... 71
What You Can Do with CardMinder ........................................................................................................ 72
Basic Operation Procedure of CardMinder ....................................................................................... 74
Linking Card Data with Other Applications........................................................................................ 77
Searching Card Data with the Basic Search Toolbar.......................................................................... 78
2
Searching Card Data with CardMinder Viewer .................................................................................. 79
Attaching a File to Card Data.......................................................................................................... 80
Useful Usages...................................................................................................................... 81
Managing Paper Documents by Folder on a Computer ............................................................................. 82
Saving Business Cards to a Computer.................................................................................................... 85
Scanning Documents Larger Than A4 or Letter Size ................................................................................ 87
Scanning Documents Such as Photographs and Clippings ........................................................................ 91
Troubleshooting ................................................................................................................... 95
How to Find Your Solution..................................................................................................................... 96
If Your First Attempt to Install Failed ....................................................................................................... 97
If You Have Installed the Software Before ............................................................................................... 98
Uninstalling the Software ............................................................................................................... 99
Removing the Installation Information ............................................................................................ 100
Installing the Software from the [ScanSnap Setup] Window .............................................................. 104
Installing One Software at a Time.................................................................................................. 105
When the ScanSnap Manager Icon Does Not Appear ............................................................................. 106
Displaying the ScanSnap Manager Icon......................................................................................... 107
When ScanSnap Manager Does Not Operate Normally .......................................................................... 108
Removing Unnecessary Icons from the Notification Area.................................................................. 109
Checking the Connection between the ScanSnap and the Computer ................................................. 110
Checking If ScanSnap Manager Is Operating Normally .................................................................... 111
Removing the ScanSnap's Connection Information ......................................................................... 114
When You Cannot Uninstall the Software.............................................................................................. 116
Cleaning ............................................................................................................................. 117
Cleaning Materials ............................................................................................................................. 118
Cleaning the Outside of the ScanSnap ................................................................................................. 119
Cleaning the Inside of the ScanSnap .................................................................................................... 120
Cleaning the Carrier Sheet .................................................................................................................. 124
Consumables ..................................................................................................................... 125
Part Numbers and Replacement Cycle of Consumables.......................................................................... 126
Checking the Status of Consumables ................................................................................................... 127
Replacing Consumables ..................................................................................................................... 128
Appendix ............................................................................................................................ 134
Updating the Software ........................................................................................................................ 135
Uninstalling the Software .................................................................................................................... 136
Specifications of the Carrier Sheet ....................................................................................................... 138
Specifications of Wireless LAN ............................................................................................................ 139
Specifications of the ScanSnap............................................................................................................ 140
About Customer Support and Maintenance ....................................................................... 142
3
About This Manual
About This Manual
l "Safety Information" (page 5)
l "Manuals" (page 6)
l "Trademarks" (page 10)
l "Manufacturer" (page 11)
l "Symbols Used in This Manual" (page 12)
l "Arrow Symbols in This Manual" (page 13)
l "Screen Examples in This Manual" (page 14)
l "Abbreviations Used in This Manual" (page 15)
4
Safety Information
Safety Information
The attached "Safety Precautions" manual contains important information about the safe and correct
use of the ScanSnap. Make sure that you read and understand it before using the ScanSnap.
5
Manuals
Manuals
Read the following manuals according to your needs when using the ScanSnap.
Before Using the ScanSnap
Manual
Description and Location
Safety Precautions
This manual contains important information about the safe use of the ScanSnap.
Make sure you read this manual before using the ScanSnap.
This manual is included in the package.
In addition, after installing the software you can refer to this manual in the following
procedure:
l Windows 10
Select [Start] menu → [All apps] → [ScanSnap Manuals] → [iX500 Safety
Precautions].
l Windows 8.1
Click
on the lower left side of the Start screen, and select [iX500 Safety
Precautions] under [ScanSnap Manuals] on the All apps screen.
l Windows 8
Right-click the Start screen, and select [All apps] on the app bar → [ScanSnap
Manuals] → [iX500 Safety Precautions].
l Windows 7/Windows Vista/Windows XP
Select [Start] menu → [All Programs] → [ScanSnap Manuals] → [iX500 Safety
Precautions].
When Setting Up the ScanSnap
Manual
Description and Location
ScanSnap iX500 Getting
Started
This manual explains the setup procedure from the moment you open the package to
testing the operations.
Getting Started is included in the package.
In addition, after installing the software you can refer to this manual in the following
procedure:
l Windows 10
Select [Start] menu → [All apps] → [ScanSnap Manuals] → [iX500 Getting Started].
l Windows 8.1
on the lower left side of the Start screen, and select [iX500 Getting
Click
Started] under [ScanSnap Manuals] on the All apps screen.
l Windows 8
Right-click the Start screen, and select [All apps] on the app bar → [ScanSnap
Manuals] → [iX500 Getting Started].
l Windows 7/Windows Vista/Windows XP
Select [Start] menu → [All Programs] → [ScanSnap Manuals] → [iX500 Getting
Started].
6
Manuals
When Operating the ScanSnap
Manual
Description and Location
ScanSnap iX500 Basic
Operation Guide (this
manual)
This manual explains the basic operations and cleaning procedure for the ScanSnap.
ScanSnap Advanced
Operation Guide
This manual describes operations including various scanning methods and useful
usages of the ScanSnap.
You can refer to this manual at the following website.
http://www.pfu.fujitsu.com/imaging/downloads/manual/advanced/v62/en/common/
index.html
ScanSnap Manager Help
This Help file describes the windows, operational troubles and the solutions, as well as
messages of the ScanSnap Manager.
This manual can be accessed by one of the following methods:
in the notification area located at the
l Right-click the ScanSnap Manager icon
far right of the taskbar, and select [Help] → [Help] from the "Right-Click Menu"
(page 43).
l Click the Help button (
) for ScanSnap Manager.
l Press the [F1] key on the keyboard while a window is displayed.
l Click the [Help] button in any window.
ScanSnap Wireless Setup
Tool Help
This Help file explains about operations, operational troubles and their solutions,
windows, and messages of the ScanSnap Wireless Setup Tool.
This Help file can be accessed by one of the following methods:
l Press the [F1] key on the keyboard while a window is displayed.
l Click [About this screen] or [About this message] on each screen.
When Saving Scanned Images to a Mobile Device
Manual
Description and Location
ScanSnap Connect
Application User's Guide
(iOS)
This manual describes operations to be performed on an iOS-based mobile device
when you save scanned images to the mobile device.
This manual can be accessed by the following method:
1. Start up ScanSnap Connect Application on the mobile device.
a The [File List] screen appears.
2. Tap the [
] button or the [
] button.
a The [Information] screen appears.
3. Tap the [Help] button.
7
Manuals
Manual
Description and Location
ScanSnap Connect
Application User's Guide
(Android)
This manual describes operations to be performed on an Android-based mobile device
when you save scanned images to the mobile device.
This manual can be accessed by the following method:
1. Start up ScanSnap Connect Application on the mobile device.
a The [File List] screen appears.
2. Open the menu.
Perform one of the following operations:
l Press the [Menu] button on the mobile device.
l Tap the [Menu] button displayed on the screen of the mobile device.
a The menu appears.
] button or [Information].
3. Tap the [
a The [Information] screen appears.
4. Tap the [Help] button.
Scan to Mobile Help
This Help file describes the operations, windows, and messages of Scan to Mobile.
This Help file can be accessed by one of the following methods:
l The [Scan to Mobile] icon is displayed in the menu that appears when you click
in the notification area located at the far right of the taskbar. Right-click the
[Scan to Mobile] icon, and select [Help] from the menu that appears.
l Press the [F1] key on the keyboard while a window is displayed.
l Click the [Help] button in any window.
When Updating the Software
Manual
Description and Location
ScanSnap Online Update
Help
This Help file describes the operations, windows, and messages of ScanSnap Online
Update.
This Help file can be accessed by one of the following methods:
l Press the [F1] key on the keyboard while a window is displayed.
l Click the Help button in any window.
When Using Related Applications
Manual
Description and Location
ScanSnap Organizer Help
This Help file describes the operations, windows, and messages of ScanSnap
Organizer.
This Help file can be accessed by one of the following methods:
l Click the Help button (
) for ScanSnap Organizer.
l Press the [F1] key on the keyboard while a window is displayed.
l Click the [Help] button in any window.
CardMinder Help
This Help file describes the operations, windows, and messages of CardMinder.
This Help file can be accessed by one of the following methods:
l Click the Help button (
) next to the Basic Search Toolbar.
l Press the [F1] key on the keyboard while a window is displayed.
l Click the [Help] button in any window.
8
Manuals
Manual
Description and Location
ABBYY FineReader for
ScanSnap User's Guide
This manual describes the overview and operations of ABBYY FineReader for
ScanSnap.
This Help file can be accessed by one of the following methods:
l Press the [F1] key on the keyboard while a window is displayed.
l Click the [Help] button in any window.
Adobe Acrobat Help
This Help file can be accessed by selecting [Help] in the menu bar → [Online Support]
in Adobe Acrobat.
9
Trademarks
Trademarks
Microsoft, Windows, Windows Vista, Excel, PowerPoint, Outlook, SharePoint, Windows Live,
Internet Explorer, and Entourage are either registered trademarks or trademarks of Microsoft
Corporation in the United States and/or other countries.
Word is the product of Microsoft Corporation in the United States.
Apple, App Store, the Apple logo, Mac, Mac OS, OS X, iPad, iPhone, iPhoto, iPod touch, and iTunes
are trademarks of Apple Inc.
Adobe, Acrobat, and Reader are either registered trademarks or trade names of Adobe Systems
Incorporated in the United States and/or other countries.
Intel and Intel Core are registered trademarks or trademarks of Intel Corporation in the United States
and other countries.
ABBYY™ FineReader™ Engine © ABBYY. OCR by ABBYY
ABBYY and FineReader are trademarks of ABBYY Software, Ltd. which may be registered in some
jurisdictions.
Evernote is a registered trademark or trademark of Evernote Corporation.
Google, Google Docs, Android, and Google Play are registered trademarks or trademarks of Google
Inc.
Salesforce, the Salesforce logo, and Salesforce CRM are registered trademarks or trademarks of
salesforce.com, inc. in the United States and other countries.
Wi-Fi, Wi-Fi Protected Setup, and the Wi-Fi Protected Setup logo are trademarks of Wi-Fi Alliance.
Amazon is a trademark of Amazon.com, Inc. or its affiliates.
Besides the software authored by the product developer (PFU LIMITED), the ScanSnap contains
other free software, such as software copyrighted under the GNU General Public License (GPL) or
the GNU Lesser General Public License (LGPL). For details concerning the conditions of the
licenses, refer to "Terms and Conditions for End User License" (file name: OSS_License.pdf)
contained in the Setup DVD-ROM.
ScanSnap, the ScanSnap logo, ScanSnap Manager, ScanSnap Organizer, CardMinder, and Rack2Filer are registered trademarks or trademarks of PFU LIMITED in Japan.
Other company names and product names are the registered trademarks or trademarks of the
respective companies.
10
Manufacturer
Manufacturer
PFU LIMITED
YOKOHAMA i-MARK PLACE, 4-4-5 Minatomirai, Nishi-ku, Yokohama, Kanagawa, 220-8567, Japan
© PFU LIMITED 2014-2015
11
Symbols Used in This Manual
Symbols Used in This Manual
The following indications are used in this manual to obviate any chance of accident or damage to
you and people near you, and your property. Warning labels indicate the warning level and
statements. The symbols indicating warning levels and their meanings are as follows.
Indication
Description
WARNING
This indication alerts operators of an operation that, if not strictly observed, may result
in severe injury or death.
CAUTION
This indication alerts operators of an operation that, if not strictly observed, may result
in safety hazards to personnel or damage to the product.
12
Arrow Symbols in This Manual
Arrow Symbols in This Manual
Right-arrow symbols (→) are used to connect icons or menu options you should select in
succession.
Example: Select [Start] menu → [Computer].
13
Screen Examples in This Manual
Screen Examples in This Manual
Microsoft product screenshots are reprinted with permission from Microsoft Corporation.
The screenshots used in this manual are of Windows 7.
The actual windows and operations may differ depending on the operating system.
Icon in the Notification Area
The ScanSnap Manager icon
notification area.
is displayed in the menu which appears when you click
To have the ScanSnap Manager icon
and drop it onto the notification area.
in the
always displayed in the notification area, drag the icon
The notification area is located at the far right of the taskbar.
The explanations in this manual use the case in which the ScanSnap Manager icon
displayed in the notification area.
14
is always
Abbreviations Used in This Manual
Abbreviations Used in This Manual
Also, the following abbreviations are used in this manual.
Abbreviation Used
Designation
Windows 10
Windows® 10 Home operating system, English Version
Windows® 10 Pro operating system, English Version
Windows® 10 Enterprise operating system, English Version
Windows® 10 Education operating system, English Version
Windows 8.1
Windows® 8.1 operating system, English Version
Windows® 8.1 Pro operating system, English Version
Windows® 8.1 Enterprise operating system, English Version
Windows 8
Windows® 8 operating system, English Version
Windows® 8 Pro operating system, English Version
Windows® 8 Enterprise operating system, English Version
Windows 7
Windows® 7 Starter operating system, English Version
Windows® 7 Home Premium operating system, English Version
Windows® 7 Professional operating system, English Version
Windows® 7 Enterprise operating system, English Version
Windows® 7 Ultimate operating system, English Version
Windows Vista
Windows Vista® Home Basic operating system, English Version
Windows Vista® Home Premium operating system, English Version
Windows Vista® Business operating system, English Version
Windows Vista® Enterprise operating system, English Version
Windows Vista® Ultimate operating system, English Version
Windows XP
Windows® XP Home Edition operating system, English Version
Windows® XP Professional operating system, English Version
Windows
Windows 10, Windows 8.1, Windows 8, Windows 7, Windows Vista, or Windows XP
operating system
Microsoft Office
Microsoft® Office
Word
Microsoft® Word 2013
Microsoft® Word 2010
Microsoft® Office Word 2007
Microsoft® Office Word 2003
Excel
Microsoft® Excel® 2013
Microsoft® Excel® 2010
Microsoft® Office Excel® 2007
Microsoft® Office Excel® 2003
PowerPoint
Microsoft® PowerPoint® 2013
Microsoft® PowerPoint® 2010
Microsoft® Office PowerPoint® 2007
Microsoft® Office PowerPoint® 2003
15
Abbreviations Used in This Manual
Abbreviation Used
Designation
SharePoint
Microsoft® SharePoint® Server 2010, English Version
Microsoft® Office SharePoint® Server 2007, English Version
Microsoft® Office SharePoint® Portal Server 2003, English Version
Microsoft® SharePoint® Foundation 2010, English Version
Microsoft® Windows® SharePoint® Services 2.0/3.0, English Version
Internet Explorer
Windows® Internet Explorer®
Microsoft® Internet Explorer®
Microsoft Edge
Microsoft® Edge
.NET Framework
Microsoft® .NET Framework
Adobe Acrobat
Adobe® Acrobat®
Adobe® Acrobat® DC
ABBYY FineReader for
ScanSnap
ABBYY FineReader for ScanSnap™
Google Docs
Google Docs™
Android
Android™
WPS
Wi-Fi Protected Setup™
Wireless access point
Wireless access point
Wireless router
ScanSnap
Color Image Scanner ScanSnap iX500
Carrier Sheet
ScanSnap Carrier Sheet
All the descriptions in this manual assume the usage of ABBYY FineReader for
ScanSnap bundled with the ScanSnap. Unless otherwise specified, the term ABBYY
FineReader for ScanSnap refers to the ABBYY FineReader for ScanSnap bundled
with the ScanSnap.
Note that ABBYY FineReader for ScanSnap may be upgraded without notice. If the
descriptions in this manual differ from the actual displayed screens, refer to the
ABBYY FineReader for ScanSnap User's Guide.
16
What You Can Do with the ScanSnap
What You Can Do with the ScanSnap
Scanning Multiple Documents
A document stack with a thickness of 5 mm (0.2 in.) or less (for A4 or smaller sizes: up to 50 sheets
with 80 g/m2 [20 lb] paper weight) can be loaded into the ScanSnap for scanning.
For details, refer to "Scanning a Document" (page 19).
Scanning Documents That Cannot Be Loaded Directly in the
ScanSnap
You can use the optional Carrier Sheet to scan the following documents.
l Documents that are larger than A4/Letter size and not larger than A3 size
For details, refer to "Scanning Documents Larger Than A4 or Letter Size" (page 87).
l Documents that can be damaged quite easily such as photographs, or non-standard size
documents such as clippings
17
What You Can Do with the ScanSnap
For details, refer to "Scanning Documents Such as Photographs and Clippings" (page 91).
Connecting the ScanSnap via Wireless LAN
You can connect the ScanSnap and a computer or mobile device via wireless LAN.
To configure the wireless settings for the ScanSnap, use the ScanSnap Wireless Setup Tool, which
is installed together with ScanSnap Manager.
For details, refer to "Connecting the ScanSnap via Wireless LAN" (page 52).
18
Scanning a Document
Scanning a Document
You can load documents such as handouts for meetings or business cards directly in the ScanSnap
for scanning.
For details about documents that can be scanned, refer to "Documents That Can Be Loaded Directly
into the ScanSnap" (page 61).
1.
If you are loading multiple sheets, check the number of sheets.
The maximum number of sheets in the ScanSnap is as follows:
For A4 or smaller sizes: Up to 50 sheets can be loaded (with paper weight of 80 g/m2 [20 lb]
and thickness of the document stack under 5 mm [0.2 in.]).
ATTENTION
If you try to scan more than the maximum amount that can be loaded, the following problems
may occur:
l Files cannot be properly created due to excessive file size.
l Paper jams occur during scanning.
2.
Fan the documents.
1. Hold both ends of the documents and fan them a few times.
2. Rotate the documents 90 degrees and fan them in the same manner.
Straighten the edges of the documents and slightly displace the top edges at
an angle.
At an Angle
Ba
c
k
3.
Feed Direction
ATTENTION
Paper jams or damage to documents may occur if you scan the documents without aligning the
edges first.
19
Scanning a Document
4.
Open the ADF paper chute (cover) of the ScanSnap.
ADF Paper Chute (Cover)
a The [Scan] button flashes in blue. The button returns to being lit normally when document
scanning is enabled.
In addition, the ScanSnap Manager icon in the notification area located at the far right of
the taskbar changes from
5.
to
.
Pull the stacker towards you.
Stacker
6.
Depending on documents to scan, pull out the extension on the ADF paper chute (cover) and
open the stacker.
20
Scanning a Document
Extension
Stacker
7.
Load the documents in the ADF paper chute (cover).
Load the documents face-down and top-first with their back facing you. Adjust the number of
documents so that they do not go beyond the reference marks and are kept within the side
guides when they are loaded.
Side Guide
ATTENTION
l Do not accumulate more than 50 sheets (with paper weight of 80 g/m2 [20 lb]) in the stacker.
l When the [Place document face up] checkbox is selected in the [Scanning mode option]
window, load the documents face-up and bottom edge down.
To open the [Scanning mode option] window, click the [Option] button in the [Scanning] tab of
the "ScanSnap Setup Window" (page 45).
21
Scanning a Document
8.
Adjust the side guides to the width of the documents.
Hold each side guide in the middle to adjust them. Otherwise, the documents may be fed
skewed.
Documents
9.
Press the [Scan] button on the ScanSnap to start a scan.
ATTENTION
Do not perform the following operations during scanning. Doing so will stop scanning.
l Connect or disconnect the ScanSnap and other USB devices.
l Close the ADF paper chute (cover).
l Switch users.
l Allow the computer to enter sleep mode.
a The [Scan] button on the ScanSnap flashes in blue while the documents are being
scanned.
The [ScanSnap Manager - Image scanning and file saving] window appears.
22
Scanning a Document
a The Quick Menu appears when the scanning is completed.
10.
In the Quick Menu, click the icon of the application to link with ScanSnap
Manager.
For details about linking the following applications with ScanSnap Manager, refer to "Useful
Usages" (page 81).
l ScanSnap Organizer
l CardMinder
a The selected application starts up. For details, refer to the Advanced Operation Guide.
ATTENTION
l You cannot start scanning when the Quick Menu is displayed. Either select an icon from the
Quick Menu and finish the process, or close the Quick Menu before you perform the next
scan.
23
Scanning a Document
l Do not move, delete, or rename scanned images using other applications while the Quick
Menu is displayed.
HINT
l Clicking
displays the description of an application. Placing the mouse cursor over the
icon of another application displays the description of the application.
l Performing a scan while an application that can be automatically linked with is active
automatically starts the linkage between ScanSnap Manager and the application.
For details, refer to the Advanced Operation Guide.
24
Scanning a Long Page
Scanning a Long Page
Documents up to 863 mm (34 in.) in length can be scanned.
For details about documents that can be scanned, refer to "Documents That Can Be Loaded Directly
into the ScanSnap" (page 61).
HINT
For details about how to load documents that are 360 mm (14.17 in.) or less in length, refer to
"Scanning a Document" (page 19).
1.
Open the ADF paper chute (cover) of the ScanSnap.
ADF Paper Chute (Cover)
a The [Scan] button flashes in blue. The button returns to being lit normally when document
scanning is enabled.
In addition, the ScanSnap Manager icon in the notification area located at the far right of
the taskbar changes from
2.
to
.
Pull the stacker towards you.
Stacker
3.
Pull out the extension on the ADF paper chute (cover) and open the stacker.
25
Scanning a Long Page
Extension
Stacker
4.
Load only one document in the ADF paper chute (cover).
Hold the document with your hand so that it does not fall out of the ADF paper chute (cover).
5.
Press the [Scan] button on the ScanSnap (for three seconds or longer) until
the button flashes in blue to start a scan.
ATTENTION
l Secure enough space where the scanned documents are ejected from the ScanSnap, and
pick up the documents with your hands to prevent them from falling off the unit where the
ScanSnap is placed on.
26
Scanning a Long Page
l Do not perform the following operations during scanning. Doing so will stop scanning.
-
Connect or disconnect the ScanSnap and other USB devices.
-
Close the ADF paper chute (cover).
-
Switch users.
-
Allow the computer to enter sleep mode.
HINT
When you scan the first page as a long page and continue scanning, the subsequent documents
are also scanned as long pages.
a The [Scan] button on the ScanSnap flashes in blue while the documents are being
scanned.
The [ScanSnap Manager - Image scanning and file saving] window appears.
a The Quick Menu appears when the scanning is completed.
6.
In the Quick Menu, click the icon of the application to link with ScanSnap
Manager.
27
Scanning a Long Page
When you select
Organizer.
, you can manage scanned images by folder with ScanSnap
For details, refer to "Managing Paper Documents by Folder on a Computer" (page 82).
a The selected application starts up. For details, refer to the Advanced Operation Guide.
ATTENTION
l You cannot start scanning when the Quick Menu is displayed. Either select an icon from the
Quick Menu and finish the process, or close the Quick Menu before you perform the next
scan.
l Do not move, delete, or rename scanned images using other applications while the Quick
Menu is displayed.
HINT
displays the description of an application. Placing the mouse cursor over the
l Clicking
icon of another application displays the description of the application.
l Performing a scan while an application that can be automatically linked with is active
automatically starts the linkage between ScanSnap Manager and the application.
For details, refer to the Advanced Operation Guide.
28
Scanning Documents of Different Widths or Lengths in One Batch
Scanning Documents of Different Widths or
Lengths in One Batch
Documents of different widths or lengths can be scanned in one batch.
For details about documents that can be scanned, refer to "Documents That Can Be Loaded Directly
into the ScanSnap" (page 61).
1.
Open the ADF paper chute (cover) of the ScanSnap.
ADF Paper Chute (Cover)
a The [Scan] button flashes in blue. The button returns to being lit normally when document
scanning is enabled.
In addition, the ScanSnap Manager icon in the notification area located at the far right of
the taskbar changes from
2.
to
.
Pull the stacker towards you.
Stacker
3.
Depending on documents to scan, pull out the extension on the ADF paper chute (cover) and
open the stacker.
29
Scanning Documents of Different Widths or Lengths in One Batch
Extension
Stacker
4.
Right-click the ScanSnap Manager icon
in the notification area located at
the far right of the taskbar, and select the [Scan Button Settings] from the
"Right-Click Menu" (page 43).
a The ScanSnap setup window appears.
5.
In the [Paper] tab, select [Automatic detection] in [Paper size].
6.
Select [None] in [Multifeed Detection].
30
Scanning Documents of Different Widths or Lengths in One Batch
7.
Click the [OK] button to close the ScanSnap setup window.
8.
Load documents in the ScanSnap.
1. Align the edges of the documents.
2. Load the documents at the center of the ADF paper chute (cover).
ATTENTION
l Load all documents over one another above the pick roller (center). Documents that are not
loaded above the pick roller cannot be fed.
31
Scanning Documents of Different Widths or Lengths in One Batch
Pick Roller's Width
Incorrect
l Adjust the side guides to the widest document. If the side guides are not adjusted properly, a
paper jam may occur.
l Load smaller documents so that they can be scanned straight.
If the documents are skewed during scanning, the following problems may occur:
-
Part of the document does not appear in the scanned image
-
Slant lines appear in the scanned image
-
The documents are scanned in a wrong paper size
If the documents are not scanned straight, it is recommended that you select the [Continue
scanning after last page] checkbox in the [Scanning] tab of the "ScanSnap Setup Window"
(page 45), separate the documents by their widths, and scan them in different batches.
9.
Press the [Scan] button on the ScanSnap to start a scan.
ATTENTION
Do not perform the following operations during scanning. Doing so will stop scanning.
l Connect or disconnect the ScanSnap and other USB devices.
l Close the ADF paper chute (cover).
l Switch users.
l Allow the computer to enter sleep mode.
a The [Scan] button on the ScanSnap flashes in blue while the documents are being
scanned.
The [ScanSnap Manager - Image scanning and file saving] window appears.
32
Scanning Documents of Different Widths or Lengths in One Batch
a The Quick Menu appears when the scanning is completed.
10.
In the Quick Menu, click the icon of the application to link with ScanSnap
Manager.
When you select
Organizer.
, you can manage scanned images by folder with ScanSnap
For details, refer to "Managing Paper Documents by Folder on a Computer" (page 82).
a The selected application starts up. For details, refer to the Advanced Operation Guide.
33
Scanning Documents of Different Widths or Lengths in One Batch
ATTENTION
l You cannot start scanning when the Quick Menu is displayed. Either select an icon from the
Quick Menu and finish the process, or close the Quick Menu before you perform the next
scan.
l Do not move, delete, or rename scanned images using other applications while the Quick
Menu is displayed.
HINT
displays the description of an application. Placing the mouse cursor over the
l Clicking
icon of another application displays the description of the application.
l Performing a scan while an application that can be automatically linked with is active
automatically starts the linkage between ScanSnap Manager and the application.
For details, refer to the Advanced Operation Guide.
34
ScanSnap Overview
ScanSnap Overview
This section provides an overview that you should be aware of before operating ScanSnap.
l "Parts and Functions" (page 36)
l "System Requirements" (page 38)
l "Overview of the Software Related to the ScanSnap" (page 40)
l "How to Install the Software" (page 41)
l "ScanSnap Manager Icon" (page 42)
l "Right-Click Menu" (page 43)
l "ScanSnap Setup Window" (page 45)
l "Turning the ScanSnap On or Off" (page 46)
l "Connecting the ScanSnap via Wireless LAN" (page 52)
l "Documents to Scan" (page 60)
35
Parts and Functions
Parts and Functions
This section explains the names and functions of the ScanSnap parts.
Front
1
2
3
4
5
6
7
8
No.
Name
Description
1
ADF paper chute (cover) (*1)
Open it to use the ScanSnap.
Opening it turns on the ScanSnap. Then, you can load a document
on it.
2
ADF top section
Open it to remove jammed documents, replace the Roller Set, or
clean the inside of the ScanSnap.
3
Extension
Pull out when scanning long documents.
4
Side guide
Adjust to the width of documents to prevent them from getting
skewed.
5
ADF release tab
Pull this tab to open the ADF top section.
6
[Scan] button (*1)
Starts scanning. Can be pressed even when the stacker is closed.
Indicates the status of the ScanSnap as follows:
Blue (lit): Ready
Blue (flashing): Scanning
Orange (flashing): Error
36
Parts and Functions
No.
Name
Description
7
Wi-Fi indicator
Indicates the connection status between the ScanSnap and your
wireless access point as follows:
Blue (lit): Ready
Blue (flashing): Standby
Orange (lit): Not Connectable
Orange (flashing): Not Connectable (WPS error)
8
Stacker
Open to use the stacker.
Stacks up the ejected documents.
*1: When the ScanSnap has turned off automatically because of the automatic power off function,
either press the [Scan] button (this will not start scanning), or close the ADF paper chute (cover),
then open it again to turn the ScanSnap back on.
For details, refer to "Automatic Power OFF" (page 51).
Back
9
10
11
12
13
14
15
No.
Name
Description
9
Tape seal
Remove this tape seal after installing the software.
10
Security cable slot
Used to connect an anti-theft security cable (commercially available).
11
Power connector
Used to connect a power cable.
12
USB connector
Used to connect a USB cable.
13
Ventilation port
Holes for ventilating hot air from inside the ScanSnap.
14
WPS button
Press this button to connect to a WPS compatible wireless access
point by using the push button method.
15
Wi-Fi switch
Turn this switch on to connect the ScanSnap to a wireless LAN.
37
System Requirements
System Requirements
The ScanSnap has the following system requirements.
For the latest information on requirements, please visit the ScanSnap Support Site at:
http://scansnap.fujitsu.com/g-support/en/
Operating system
Windows 10 (32-bit/64-bit) (*1)
Windows 8.1 (32-bit/64-bit) (*1)
Windows 8 (32-bit/64-bit) (*1)
Windows 7 (32-bit/64-bit)
Windows Vista (32-bit/64-bit) (*2)
Windows XP (32-bit) (*3)
CPU
Intel® Core™ i5 2.5 GHz or higher
Memory
4 GB or more
Display resolution (*4)
Windows 10/Windows 8.1/Windows 8: 1024 × 768 pixels or higher
Windows 7/Windows Vista/Windows XP: 800 × 600 pixels or higher
Disk space
Free space required to install the software bundled with the ScanSnap is as
follows: (*5)
l ScanSnap Manager: 700 MB
l ScanSnap Organizer: 670 MB
l CardMinder: 660 MB
l ABBYY FineReader for ScanSnap: 620 MB
l ScanSnap Online Update: 10 MB
l Scan to Microsoft SharePoint: 40 MB
l ScanSnap iX500 Basic Operation Guide: 10 MB
USB port
USB 3.0(*6)/USB 2.0/USB 1.1
*1: The software bundled with the ScanSnap operates as a desktop application.
*2: Service Pack 2 or later is required.
*3: Service Pack 3 or later is required.
*4: When the font size is large, some screens may not be displayed correctly.
In such a case, use a smaller font size.
*5: To save scanned images, more free space is required.
For details about estimated image data size, refer to the ScanSnap Manager Help.
*6: When the ScanSnap is connected to a USB 3.0 port, the ScanSnap may not be recognized by
some computers.
For the latest USB 3.0 information, refer to the ScanSnap Support Site (http://
scansnap.fujitsu.com/g-support/en/).
ATTENTION
l If the system requirements above are not satisfied, the ScanSnap may not operate.
l If a USB port on the keyboard or on the monitor is in use, the ScanSnap may not operate.
l When using a commercially available USB hub, use a type that is powered from an electrical power
supply (and that comes with an adapter).
l Scanning speed decreases in the following cases:
-
The CPU or the memory does not meet the recommended specifications.
-
The version of the USB port or the USB hub is USB 1.1.
38
System Requirements
l The actual disk space used for the installation of the software and the disk space required for the
installation may be different because of the disk management in your Windows system.
l To scan a document, a disk space that is approximately three times larger than the size of the file
to be saved is required.
l If characters are not correctly displayed when using CardMinder, Scan to Mobile, Scan to
Salesforce Chatter, or Scan to Dropbox, perform the following.
-
Windows XP
l Select [Control Panel] → [Regional and Language Options] → [Install files for East Asian
languages] in the [Language] tab.
l Install the universal font (Arial Unicode MS) from the setup disk of Microsoft Office 2000 or
later.
-
Windows Vista/Windows 7/Windows 8/Windows 8.1/Windows 10
Install the universal font (Arial Unicode MS) from the setup disk of Microsoft Office 2003 or later.
HINT
l For Windows 7, Windows Vista, or Windows XP, when the following software programs are
installed, .NET Framework 4 or an in-place update for .NET Framework 4 (which requires 2 GB of
free disk space at most) may be installed:
-
ScanSnap Manager
-
ScanSnap Organizer
After installing .NET Framework, apply the updates in Windows Update.
l For Windows 10, Windows 8.1, Windows 8, Windows Vista, or Windows XP, when the following
software programs are installed, .NET Framework 3.5 SP1 (which requires 500 MB of free disk
space at most) may be installed at the same time:
-
ScanSnap Manager
-
ScanSnap Organizer
-
CardMinder
l For Windows XP, when Scan to Microsoft SharePoint is installed, .NET Framework 2.0 (which
requires 280 MB of free disk space at most) may be installed at the same time.
39
Overview of the Software Related to the ScanSnap
Overview of the Software Related to the ScanSnap
This section gives an overview of each bundled software and their functions. You can edit, manage,
and arrange the scanned image by using the following software:
ScanSnap Manager
This scanner driver is required to scan documents with the ScanSnap. Scanned images can be
saved as PDF or JPEG files to a computer.
You need to have ScanSnap Connect Application installed on your mobile device to save PDF or
JPEG files to your mobile device.
You can download ScanSnap Connect Application for your mobile device from its application
market.
ScanSnap Organizer
You can use this application to display image data (PDF or JPEG files) without opening them,
create folders and arrange files as you like.
CardMinder
You can use this application to efficiently digitalize a large number of business cards.
Text recognition can be performed on business cards and you can create a database to facilitate
card data management and searches. Data in the database can be printed and linked with various
applications.
ABBYY FineReader for ScanSnap
This application can perform text recognition on the scanned images using OCR (Optical
Character Recognition) to convert the image data to Word, Excel, or PowerPoint files that can be
edited.
ScanSnap Online Update
This application checks whether the latest updates or software programs are available on the
download server. When the latest updates or software programs are available, you can
automatically apply updates or download and install the software programs manually.
Scan to Microsoft SharePoint
You can easily save files in SharePoint using the ScanSnap.
Evernote for Windows
You can easily save files in Evernote using the ScanSnap.
Dropbox for Windows
You can easily save files to your Dropbox folder using the ScanSnap.
Adobe Acrobat Standard DC
This is a global standard application for creating, editing, managing, and utilizing PDF format
electronic documents.
40
How to Install the Software
How to Install the Software
When you insert the Setup DVD-ROM into the DVD-ROM drive on your computer, the [ScanSnap
Setup] window appears.
ATTENTION
l Do not connect the ScanSnap to the computer before installing the software. Doing so may cause
the ScanSnap not to be recognized by the computer. In that case, install the software, and then
reconnect the ScanSnap to the computer.
l If a DVD-ROM drive is not available, the installers for the software programs can be downloaded
from the following web page.
http://scansnap.fujitsu.com/g-support/en/
The functions of each button in the [ScanSnap Setup] window are as follows.
Button
Function
Readme
Displays the [Readme] window. You can refer to the Readme file of each software in
this window.
Install Products
Displays the [Install Products] window. You can start installing software.
Manuals
Displays the [Manuals] window. You can refer to Safety Precautions, Getting Started,
the Basic Operation Guide (this manual), and the manual of each software program in
this window.
Browse DVD Contents
Opens Windows Explorer to display the files from the Setup DVD-ROM.
Support
Displays contact information for customer support.
41
ScanSnap Manager Icon
ScanSnap Manager Icon
When ScanSnap Manager is running, the ScanSnap Manager icon is displayed in the notification
area. The notification area is located at the far right of the taskbar.
The ScanSnap Manager icon indicates whether or not ScanSnap Manager is successfully
communicating with the ScanSnap. The appearance of the icon changes according to the
communication status as shown below.
This manual assumes that the ScanSnap is connected to a computer with a USB cable.
Communication Status
ScanSnap Manager Icon
Communicating
When the ScanSnap is connected to a computer with a USB cable
When the ScanSnap is connected to a computer via wireless LAN
Not communicating
When the ScanSnap is connected to a mobile device via wireless
LAN
HINT
Turn the ScanSnap on to begin communication between ScanSnap Manager and the ScanSnap. For
details about how to turn on the ScanSnap, refer to "Turning the ScanSnap On" (page 47).
You can display the menu for scanning documents and ScanSnap Manager settings from the
ScanSnap Manager icon.
l Right-clicking
Displays the "Right-Click Menu" (page 43).
l Left-clicking
Displays the Left-Click Menu.
For details, refer to the Advanced Operation Guide.
42
Right-Click Menu
Right-Click Menu
This menu appears when you right-click the ScanSnap Manager icon
located at the far right of the taskbar.
in the notification area
Item
Function
Duplex Scan
Scans both sides of the document.Follows the settings configured in [Scan Button
Settings].
Simplex Scan
Scans only one side of the document.Follows the settings configured in [Scan Button
Settings].
Scan Button Settings
Displays the "ScanSnap Setup Window" (page 45). You can configure the scan
settings in this window.
Profile Management
Displays the [ScanSnap Manager - Profile Management] window.
You cannot select [Profile Management] when the [Use Quick Menu] checkbox is
selected in the ScanSnap setup window.
For details, refer to the Advanced Operation Guide.
Connect by Wi-Fi
Displays the [ScanSnap Manager - Connect by Wi-Fi] window.
You can connect the ScanSnap to a computer via wireless LAN. This cannot be
selected when the ScanSnap is connected to a computer via a USB cable.
For details, refer to "Connecting the ScanSnap via Wireless LAN" (page 52).
ScanSnap Folder Settings
Displays the ScanSnap setup window. You can configure the scan settings for using
ScanSnap Folder in this window.
For details, refer to the Advanced Operation Guide.
43
Right-Click Menu
Item
Function
Show scanning results
After scanning is completed, a message appears to inform you whether the image is
rotated.
Check consumable status
Displays the [ScanSnap Manager - Check consumable status] window.
You can reset the consumable counters after replacing the consumables.
Preferences
Displays the [ScanSnap Manager - Preferences] window.
Help
Displays the following menu:
l Help
Opens the ScanSnap Manager Help.
l Troubleshooting
Displays [Troubleshooting] in the ScanSnap Manager Help.
l ScanSnap Portal Site
Opens the ScanSnap global homepage (http://scansnap.fujitsu.com).
l About ScanSnap Manager
Displays the [ScanSnap Manager - Version Information] window.
l ScanSnap information
Displays the [ScanSnap Manager - Scanner and driver information] window.
Displayed when the ScanSnap and computer are connected.
l Online Update
Starts the ScanSnap Online Update.
For details, refer to "Updating the Software" (page 135).
To establish connection
Displayed when ScanSnap Manager is not communicating with the ScanSnap
correctly.
Exit
Exits ScanSnap Manager.
44
ScanSnap Setup Window
ScanSnap Setup Window
in the notification area located at the far right
When you right-click the ScanSnap Manager icon
of the taskbar, and select [Scan Button Settings] from the "Right-Click Menu" (page 43), the
following ScanSnap setup window appears.
In the ScanSnap setup window, you can use the [Use Quick Menu] checkbox to specify whether or
not to use the Quick Menu. You can also use the profile buttons and detail setting tabs to specify
scan settings according to your scanning needs.
For details, refer to the ScanSnap Manager Help.
Profile Buttons
Detail Setting Tabs
45
Turning the ScanSnap On or Off
Turning the ScanSnap On or Off
This section explains how to turn the ScanSnap on or off.
l "Turning the ScanSnap On" (page 47)
l "Turning the ScanSnap Off" (page 49)
l "Sleep Mode" (page 50)
l "Automatic Power OFF" (page 51)
46
Turning the ScanSnap On or Off
Turning the ScanSnap On
1.
Turn on the computer.
HINT
If you connect the ScanSnap and a mobile device via a wireless LAN and then scan a document,
you do not have to turn on the computer.
a The computer starts up and the ScanSnap Manager icon
area located at the far right of the taskbar.
appears in the notification
HINT
is not displayed in the notification area, start ScanSnap
l If the ScanSnap Manager icon
Manager. Start ScanSnap Manager in the following procedure.
-
Windows 10
Select [Start] menu → [All apps] → [ScanSnap Manager] → [ScanSnap Manager].
-
Windows 8.1
on the lower left side of the Start screen, and select [ScanSnap Manager] under
Click
[ScanSnap Manager] on the All apps screen.
-
Windows 8
Right-click the Start screen, and select [All apps] on the app bar → [ScanSnap Manager]
under [ScanSnap Manager].
-
Windows 7/Windows Vista/Windows XP
Select [Start] menu → [All Programs] → [ScanSnap Manager] → [ScanSnap Manager].
l If ScanSnap Manager does not automatically start when you log on to your computer, change
the setting in the following procedure:
in the notification area and select
1. Right-click the ScanSnap Manager icon
[Preferences] from the "Right-Click Menu" (page 43).
a The [ScanSnap Manager - Preferences] window appears.
2. In the [Auto Startup] list, select the [Start up ScanSnap Manager when you log on]
checkbox.
2.
Open the ADF paper chute (cover) of the ScanSnap to turn the power on.
47
Turning the ScanSnap On or Off
Example: When a USB cable is used for connection
a The [Scan] button flashes in blue. The button returns to being lit normally when document
scanning is enabled.
In addition, the ScanSnap Manager icon in the notification area changes from
to
.
ATTENTION
With some computers, the initialization of the ScanSnap may be performed several times when
the computer is started up.
HINT
l It may take more time for the ScanSnap Manager icon in the notification area to change to
depending on computer performance, operating environment, or loading, for example,
when many software programs are running at the same time.
l When the ScanSnap is turned on, a notification informs you of the ScanSnap's
communication status.
To disable notifications of the ScanSnap's communication status, change the setting in the
following procedure:
in the notification area and select
1. Right-click the ScanSnap Manager icon
[Preferences] from the "Right-Click Menu" (page 43).
a The [ScanSnap Manager - Preferences] window appears.
2. Clear the [Notify of the communication status] checkbox in the [Status Display] list.
48
Turning the ScanSnap On or Off
Turning the ScanSnap Off
1.
Close the ADF paper chute (cover).
Example: When a USB cable is used for connection
a The ScanSnap is turned off and the ScanSnap Manager icon in the notification area
changes from
to
.
ATTENTION
l Close the ADF paper chute (cover) after putting the extension back.
l If moving the ScanSnap, first turn the power off and remove all cables.
The bottom part of the ScanSnap may become hot when the ScanSnap is being used but this
does not affect ScanSnap operation or cause any physical harm. Be careful not to drop the
ScanSnap when carrying it.
HINT
l If the Wi-Fi switch is off, the power of the ScanSnap and the computer operate together. If
you keep the ScanSnap connected to the computer, you do not have to worry about turning
the power ON/OFF.
l With some computers, it may take 2 to 3 minutes until the light of the [Scan] button goes out
after the computer is turned off.
l When the ScanSnap is turned off, a notification informs you of the ScanSnap's
communication status.
To disable notifications of the ScanSnap's communication status, change the setting in the
following procedure:
1. Right-click the ScanSnap Manager icon
in the notification area and select
[Preferences] from the "Right-Click Menu" (page 43).
a The [ScanSnap Manager - Preferences] window appears.
2. Clear the [Notify of the communication status] checkbox in the [Status Display] list.
49
Turning the ScanSnap On or Off
Sleep Mode
When the ScanSnap is on and has not been used for 14 minutes, it enters sleep (power saving)
mode.
50
Turning the ScanSnap On or Off
Automatic Power OFF
When the ScanSnap is turned on and left unused for the specified time (default is "4 hours"), it will
turn itself off automatically.
To turn the ScanSnap back on, perform one of the following operations:
l Press the [Scan] button on the ScanSnap (this will not start scanning)
l Close the ADF paper chute (cover) and open it again
HINT
l To continue using the ScanSnap, reset the time until auto power-off by performing one of the
following:
-
Load a document in the ScanSnap
-
Press the [Scan] button on the ScanSnap
-
Close the ADF paper chute (cover) and open it again
l You can change the time of the ScanSnap to turn off automatically or change the setting so that it
will not turn off automatically. Set according to the following procedures:
in the notification area and select [Preferences]
1. Right-click the ScanSnap Manager icon
from the "Right-Click Menu" (page 43).
a The [ScanSnap Manager - Preferences] window appears.
2. In the [Power] list, change the settings for [Power setting] based on how it is connected.
l A notification informs you 5 minutes before the ScanSnap turns off automatically.
51
Connecting the ScanSnap via Wireless LAN
Connecting the ScanSnap via Wireless LAN
By connecting the ScanSnap to a computer or a mobile device via wireless LAN, you can scan
documents.
This section explains how to connect the ScanSnap via wireless LAN.
l "Preparation" (page 53)
l "Setting a Wireless LAN Using the ScanSnap Wireless Setup Tool" (page 54)
l "Connecting the ScanSnap to a Computer" (page 55)
l "Connecting the ScanSnap to a Mobile Device" (page 57)
l "Reconnecting to a Wireless Access Point Using the ScanSnap WPS Button" (page 58)
52
Connecting the ScanSnap via Wireless LAN
Preparation
To connect the ScanSnap via wireless LAN, prepare the following:
l An environment in which a wireless LAN is available
When connecting the ScanSnap to a wireless access point, you may need information such as
an SSID (network name) and a security key (password).
For details, refer to the manual for the wireless access point.
ATTENTION
Do not place the following within 100 mm (3.9 in.) of the ScanSnap, or near your wireless access
point.
-
Obstacles that block radio waves (such as walls and metal plates)
-
Devices that may cause signal interference (such as microwaves and cordless phones) and
wireless devices
l ScanSnap Connect Application
To connect the ScanSnap and a mobile device, you need to install ScanSnap Connect
Application on your mobile device.
Download ScanSnap Connect Application for the mobile device from the following application
stores:
-
App Store
-
Google Play
-
Amazon Appstore
53
Connecting the ScanSnap via Wireless LAN
Setting a Wireless LAN Using the ScanSnap Wireless Setup Tool
The ScanSnap Wireless Setup Tool is an application to configure the wireless settings required for
connecting your ScanSnap via wireless LAN in a wizard format. The ScanSnap Wireless Setup Tool
can be used to configure and check the following wireless LAN settings and connection.
l Connecting the ScanSnap to a wireless access point
l Registering the computer that will be connected to the ScanSnap via wireless LAN
l Setting the IP address, name, and password for the ScanSnap
l Checking the connection between the ScanSnap and the mobile device
Follow the procedure below to start the ScanSnap Wireless Setup Tool and configure the wireless
settings.
1.
Start the ScanSnap Wireless Setup Tool.
l Windows 10
Select [Start] menu → [All apps] → [ScanSnap Manager] → [ScanSnap Wireless Setup
Tool].
l Windows 8.1
on the lower left side of the Start screen, and select [ScanSnap Wireless Setup
Click
Tool] under [ScanSnap Manager] on the All apps screen.
l Windows 8
Right-click the Start screen, and select [All apps] on the app bar → [ScanSnap Wireless
Setup Tool] under [ScanSnap Manager].
l Windows 7/Windows Vista/Windows XP
Select [Start] menu → [All Programs] → [ScanSnap Manager] → [ScanSnap Wireless
Setup Tool].
a The ScanSnap Wireless Setup Tool will start running.
2.
Click the [Wireless Network Setup Wizard] button
menu.
in the main
a The Wireless Network Setup Wizard appears.
3.
Follow the instructions in the Wireless Network Setup Wizard to configure
the wireless settings.
HINT
l For details and operation of ScanSnap Wireless Setup Tool, refer to the ScanSnap Wireless Setup
Tool Help.
l The ScanSnap Wireless Setup Tool is also started up when the ScanSnap software is installed.
54
Connecting the ScanSnap via Wireless LAN
Connecting the ScanSnap to a Computer
You can use the ScanSnap Wireless Setup Tool Wizard to complete the preparation for connecting
the ScanSnap to a computer.
For details, refer to "Setting a Wireless LAN Using the ScanSnap Wireless Setup Tool" (page 54).
The following explains how to connect the ScanSnap and a computer when the wireless settings
have already been configured by using the ScanSnap Wireless Setup Tool Wizard.
1.
Disconnect the USB cable connecting the ScanSnap to the computer.
ATTENTION
If the ScanSnap Manager icon is
, exit ScanSnap Connect Application on the mobile device.
a The ScanSnap is automatically connected to a computer via wireless LAN and the
ScanSnap Manager icon changes to
.
If the icon does not change, go to step 2.
HINT
l If the [Connect automatically to the last connected ScanSnap by Wi-Fi] checkbox is selected
and the last connected ScanSnap is available, the computer is connected to the ScanSnap
automatically.
l The computer can be connected to only one ScanSnap.
l Only one computer can be connected to the ScanSnap.
l When you automatically connect a computer and the ScanSnap that had been connected via
wireless LAN before, if the password for the ScanSnap to be connected is changed, a
notification informs you of the status.
2.
Right-click the ScanSnap Manager icon
in the notification area located at
the far right of the taskbar and select [Connect by Wi-Fi] from the "RightClick Menu" (page 43).
a The [ScanSnap Manager - Connect by Wi-Fi] window appears.
3.
From the list of the ScanSnap units to be connected, select the ScanSnap
that you want to connect, and click the [Connect] button.
ATTENTION
l If the [ScanSnap Manager - Enter Destination Password] window appears, enter the
password to connect.
The default password is the last four digits of the ScanSnap serial number.
The password can be changed with the ScanSnap Wireless Setup Tool. For details, refer to
the ScanSnap Wireless Setup Tool Help.
l If the intended ScanSnap for connection does not appear in the list of the ScanSnap units to
be connected, refer to the ScanSnap Manager Help.
55
Connecting the ScanSnap via Wireless LAN
a The ScanSnap is connected to the computer via wireless LAN and the ScanSnap Manager
icon changes to
.
HINT
When the ScanSnap and a computer are connected via wireless LAN, a notification informs you
of the communication status.
56
Connecting the ScanSnap via Wireless LAN
Connecting the ScanSnap to a Mobile Device
By using the ScanSnap Wireless Setup Tool Wizard, you can configure and check the connection
between the ScanSnap and a mobile device.
For details, refer to "Setting a Wireless LAN Using the ScanSnap Wireless Setup Tool" (page 54).
The following explains how to connect the ScanSnap and a mobile device when the wireless settings
have already been configured by using the ScanSnap Wireless Setup Tool Wizard.
1.
Start ScanSnap Connect Application on your mobile device.
a The mobile device will automatically be connected to an available ScanSnap on the same
network.
HINT
l If more than one available ScanSnap is detected, or if ScanSnap Connect Application is set
not to connect a mobile device to a ScanSnap automatically, then tap the ScanSnap that you
want by name, in order to connect to the mobile device, under [ScanSnap] on the [Connect
to] screen. For details, refer to the ScanSnap Connect Application User's Guide for your
mobile device.
l A notification appears in the following cases:
-
When the ScanSnap and the mobile device are connected via wireless LAN, and the
communication with ScanSnap Manager is disconnected
-
When you log onto the computer which is connected to the ScanSnap with the ScanSnap
and the mobile device already connected via wireless LAN
57
Connecting the ScanSnap via Wireless LAN
Reconnecting to a Wireless Access Point Using the ScanSnap
WPS Button
If the Wi-Fi indicator lights up or flashes in orange, reconnect the ScanSnap to a WPS compatible
wireless access point. The reconnection can be established easily by pressing the WPS button on
the ScanSnap.
ATTENTION
Perform the following before you connect using the WPS button.
l If the ScanSnap Wireless Setup Tool is running while the ScanSnap is being connected to the
computer with a USB cable, exit the ScanSnap Wireless Setup Tool.
l If scanning is currently being performed from ScanSnap Manager or a mobile device, end the
scanning operation.
HINT
Button names and operating procedures may differ depending on the wireless access point. For
details, refer to the manual for your wireless access point.
1.
Turn on the ScanSnap.
For details, refer to "Turning the ScanSnap On" (page 47).
2.
Turn on the Wi-Fi switch on the back of the ScanSnap.
Wi-Fi
OFF
ON
Wi-Fi switch
a After blinking blue, the Wi-Fi indicator lights up in blue or orange.
3.
Press the WPS button of the wireless access point.
58
Connecting the ScanSnap via Wireless LAN
4.
Press and hold (3 seconds or longer) the WPS button on the back of the
ScanSnap within 2 minutes after pressing the WPS button of the wireless
access point.
WPS Button
a The ScanSnap is connected to the wireless access point and the Wi-Fi indicator lights up in
blue.
If connection cannot be established, the Wi-Fi indicator blinks or lights up in orange.
ATTENTION
If you cannot connect the ScanSnap to a wireless access point, refer to "Troubleshooting" in the
ScanSnap Manager Help.
HINT
For details about the Wi-Fi indicator status, refer to "Parts and Functions" (page 36).
59
Documents to Scan
Documents to Scan
This section explains about the conditions for documents that can be loaded directly into the
ScanSnap and the conditions for documents that can be scanned using the Carrier Sheet.
l "Documents That Can Be Loaded Directly into the ScanSnap" (page 61)
l "Documents That Can Be Scanned Using the Carrier Sheet" (page 63)
60
Documents to Scan
Documents That Can Be Loaded Directly into the ScanSnap
Conditions for documents that can be loaded directly into the ScanSnap are as follows:
Document type
Office paper, postcards, business cards
Plastic cards conforming to the ISO781A ID-1 type (54 × 86 mm/2.1 × 3.4 in.)
Paper weight
40 to 209 g/m2 (10.7 to 55.7 lb)
Long page documents
52 to 127 g/m2 (13.9 to 33.9 lb)
A8 size (52 × 72 mm) or less
127 to 209 g/m2 (33.9 to 55.7 lb)
Plastic cards
0.76 mm (0.03 in.) or less (embossed cards can be used)
Paper size
Width
50.8 to 216 mm (2 to 8.5 in.)
Length
50.8 to 360 mm (2 to 14.17 in.)
For long page (*1), up to 863 mm (34 in.)
*1: Scanning starts when you hold down the [Scan] button on the ScanSnap for 3 seconds or longer.
CAUTION
If you scan a magnetic card or IC card, do not bring the black magnetic part in
contact with the magnetic part of the ADF top section. Otherwise, the data on
the card may be lost.
Magnets
ATTENTION
l The following types of documents must not be scanned:
-
Documents attached with the metals such as paper clips or staples that can damage the inside
of the ScanSnap
Remove the metals for scanning.
-
Documents on which the ink is still wet
Wait until the ink dries completely to scan these documents.
61
Documents to Scan
-
Documents larger than 216 × 863 (mm)/8.5 × 34 (in.) (width × length)
-
Documents other than paper such as fabric, metal foil and OHP film
l When you scan picture postcards, be aware that the picture side may get damaged. It is the
responsibility of the customer to scan picture postcards.
l When you scan plastic cards, in [Multifeed Detection] of the [Paper] tab of the "ScanSnap Setup
Window" (page 45), select [None] or [Check Length].
l Be careful of the following when you scan plastic cards:
-
Cards that are bent may not be fed properly.
-
If the surface of the card is dirty with grease marks such as fingerprints, perform scanning after
wiping the dirt off.
-
When you scan plastic cards with strong luster, some parts of the image may appear lighter or
darker than the original.
Example: gold colored credit card
-
When you scan embossed cards, put the embossed side down, and load the card in landscape
orientation.
-
If the embossed characters are not coated in gold or silver and the background color of the card
and the color of the embossed characters are similar, it may be difficult for the ScanSnap to
recognize embossed characters.
In which case, performing the following may result in an improvement.
1. Click the [Option] button in the [Scanning] tab of the "ScanSnap Setup Window" (page 45).
a The [Scanning mode option] window appears.
2. Select the [Increase text contrast] checkbox.
62
Documents to Scan
Documents That Can Be Scanned Using the Carrier Sheet
The bundled Carrier Sheet is a sheet designed to transport documents through the ScanSnap.
You can scan documents that are larger than A4/Letter size, photographs, and clippings.
Conditions for documents that can be scanned using the Carrier Sheet are as follows:
CAUTION
l Do not use a damaged Carrier Sheet. Otherwise, it may damage or cause
the ScanSnap to malfunction.
l Be careful not to cut your finger on the edge of the Carrier Sheet.
Document type
Documents that cannot be loaded directly into the ScanSnap
Paper weight
Up to 209 g/m2 (55.7 lb)
When scanning documents folded in half:
Up to 104.5 g/m2 (27.9 lb)
Paper size
Carrier Sheet size (216 × 297 mm)
A3 (297 × 420 mm) (*1)
A4 (210 × 297 mm)
A5 (148 × 210 mm)
A6 (105 × 148 mm)
B4 (257 × 364 mm) (*1)
B5 (182 × 257 mm)
B6 (128 × 182 mm)
Postcard (100 × 148 mm)
Business card (90 × 55 mm, 55 × 90 mm)
Letter (8.5 × 11 in. (216 × 279.4 mm))
11 × 17 in. (279.4 × 431.8 mm) (*1)
Custom size
Width: 25.4 to 216 mm (1 to 8.5 in.)
Length: 25.4 to 297 mm (1 to 11.69 in.)
*1: Fold in half to scan.
Documents for Which the Carrier Sheet is Recommended for
Scanning
It is recommended that you use the Carrier Sheet to scan the following documents.
l Documents written in pencil
Because there may be black traces left on the documents, it is recommended that you use the
Carrier Sheet to scan such documents.
When you scan such documents directly without using a Carrier Sheet, dirt will accumulate on
the rollers, which may cause feeding errors. Clean the rollers occasionally.
For details about how to perform cleaning, refer to "Cleaning the Inside of the ScanSnap" (page
120).
l Carbonless paper
63
Documents to Scan
Because carbonless paper may contain chemicals that can harm the ScanSnap internal rollers, it
is recommended that you use the Carrier Sheet to scan such documents.
Make sure to clean the rollers occasionally to maintain the scanner performance when scanning
carbonless paper directly without using the Carrier Sheet. For details about how to perform
cleaning, refer to "Cleaning the Inside of the ScanSnap" (page 120).
Depending on the type of carbonless paper, the life span of the scanner may be shortened
compared to scanning office paper.
l Scanning the following types of documents without using the Carrier Sheet can result in
documents being damaged or scanned incorrectly
-
Documents smaller than 50.8 × 50.8 (mm)/2 × 2 (in.) (width × length)
-
Documents whose paper weight is less than 40 g/m2 (10.7 lb)
-
Documents with an uneven surface (such as envelopes and paper sheets with attached
materials)
-
Wrinkled or curled documents
-
Folded or torn documents
-
Tracing paper
-
Coated paper
-
Photographs (photographic paper)
-
Perforated or punched documents
-
Documents that are not rectangular or square
-
Carbon paper or thermal paper
-
Documents with memo papers or sticky notes attached
ATTENTION
l Using the Carrier Sheet
Be careful of the following when you use the Carrier Sheet:
-
Do not stain, or cut the end with a black & white pattern. Otherwise, the Carrier Sheet will not be
recognized properly.
-
Do not place the Carrier Sheet upside down. Otherwise, a paper jam may occur and damage
the Carrier Sheet and the document inside.
-
Do not fold or pull the Carrier Sheet.
-
Paper jams may occur when several small size documents such as photographs and postcards
are placed inside the Carrier Sheet to be scanned at once. It is recommended that you scan
such documents one at a time.
-
If paper jams occur frequently, feed about 50 sheets of PPC paper (recycled paper) before
scanning with the Carrier Sheet. The PPC paper can either be blank or printed.
l Storing the Carrier Sheet
Be careful of the following when you store the Carrier Sheet:
-
Do not leave your document inside the Carrier Sheet for a long time. Otherwise, the ink on the
document may be transferred onto the Carrier Sheet.
-
Do not leave the Carrier Sheet in high temperature places such as under direct sunlight or near
a heating apparatus for a long time. Also, do not use the Carrier Sheet in high temperature
places. The Carrier Sheet may be deformed.
-
To avoid deformation, store the Carrier Sheet on a flat surface without any weight on it.
64
What You Can Do with Related Software
What You Can Do with Related Software
This section explains the basic operation procedure of software related to the ScanSnap and gives
an overview of its functions.
l "What You Can Do with the ScanSnap Organizer" (page 66)
l "What You Can Do with CardMinder" (page 72)
65
What You Can Do with the ScanSnap Organizer
What You Can Do with the ScanSnap Organizer
ScanSnap Organizer is an application used for displaying, organizing, and managing image data
(PDF or JPEG files) scanned with the ScanSnap.
You can use this application to display image data (PDF or JPEG files) without opening them, create
folders and arrange files for various uses.
Pages of a PDF file can also be flipped through in thumbnails to verify the scanned image data.
Scan documents with the ScanSnap
Main Window
Check thumbnails and
organize files for various uses
l "Basic Operation Procedure of ScanSnap Organizer" (page 67)
l "Managing Files" (page 69)
l "Using Files" (page 71)
66
What You Can Do with the ScanSnap Organizer
Basic Operation Procedure of ScanSnap Organizer
This section explains the basic operation procedure of ScanSnap Organizer.
1.
Start up ScanSnap Organizer.
Start up ScanSnap Organizer by double-clicking the [ScanSnap Organizer] icon on the
desktop.
2.
Scan documents with the ScanSnap.
a A list of scanned images is displayed in ScanSnap Organizer.
3.
Start up ScanSnap Organizer Viewer.
Double-click a scanned image to start up the Viewer Window for displaying and editing
scanned images.
67
What You Can Do with the ScanSnap Organizer
4.
In the Viewer Window, check the orientation of scanned images, and check
for unnecessary pages.
Rotate any scanned images that are not oriented correctly. Delete any unnecessary pages.
Make other edits such as inserting a page where necessary.
5.
Exit ScanSnap Organizer Viewer.
To exit ScanSnap Organizer Viewer, click the Application button and then click the [Exit] button
in the menu that appears.
68
What You Can Do with the ScanSnap Organizer
Managing Files
For details about operations, refer to the ScanSnap Organizer Help.
Setting Keywords for a File
You can set a character string (keyword) indicating the content of a PDF file so that you can
immediately recognize the file without opening it.
Proposal
If you set "proposal"
as a keyword,
you can recognize that
the file is the proposal file
without opening it.
Setting a Marked Character String as a Keyword
Keywords can be set to a PDF file by using the keyword setting function.
These keywords can be used when you search for PDF files.
When black and white documents that have been marked are scanned by the ScanSnap, the
marked character strings are set as keywords for the PDF file.
Mark the characters
on a document
Proposal
"Proposal" can be used as a keyword
to search for the file
Proposal
Scan the document
with the ScanSnap
Document
PDF file with a keyword
For other keyword setting methods, refer to ScanSnap Organizer Help.
Recognizing a Character String in a Page to Embed It into the Page
By using text recognition (OCR) software, you can embed character strings into the page of a PDF
file scanned by the ScanSnap, and then search the PDF file using the character strings.
69
What You Can Do with the ScanSnap Organizer
OCR recognizes "proposal"
as textual information.
"Proposal" can be used
as a keyword
to search for the file
Proposal
PDF file
Searching Files
You can search files that are managed in ScanSnap Organizer.
There are two search methods of Adobe Acrobat search and Windows Desktop Search.
Automatically Distributing Files According to Set Conditions
You can use the keyword distribution function so that PDF files are automatically distributed into
cabinets and folders according to the keywords that have been set.
Proposal
Statistical Table
Statistical Table
Proposal
PDF files with keywords
Main Window
70
What You Can Do with the ScanSnap Organizer
Using Files
For details about operations, refer to the ScanSnap Organizer Help.
Linking Files with Other Applications
You can use files with a variety of applications.
The applications that can be used are displayed in the Application List Pane at the lower left corner
of the Main Window.
Sending Files by E-mail
Files can be sent by e-mail.
Clipping Important Items from Documents
You can use the marked section cropping function to clip important items from documents.
Mark the necessary sections of a black & white document and scan it with the ScanSnap to create a
new PDF or JPEG file that contains only the marked section.
Scan the document
with the ScanSnap
Main Window
Document
71
What You Can Do with CardMinder
What You Can Do with CardMinder
CardMinder is an application used for displaying, organizing, and managing card image data
scanned with a scanner.
This application digitalizes large amounts of business cards into images at a high speed and
recognizes text on those cards, thus allowing you to search for your clients' business cards from
those data quickly, and create your client databases conveniently. CardMinder uses an Optical
Character Recognition (OCR) engine to recognize text on cards and shares the data with Personal
Information Manager (PIM) applications.
CardMinder contains two separate functions: CardMinder Viewer to enable business card data to be
quickly searched from other applications, and CardMinder Mobile Viewer to enable scanned
business card data to be viewed on a computer in which CardMinder is not installed.
72
What You Can Do with CardMinder
Card
Scan
CardMinder Window
Recognized data
PIM Window
(Example: Windows Mail (*))
*: This is the Windows Vista example.
l "Basic Operation Procedure of CardMinder" (page 74)
l "Linking Card Data with Other Applications" (page 77)
l "Searching Card Data with the Basic Search Toolbar" (page 78)
l "Searching Card Data with CardMinder Viewer" (page 79)
l "Attaching a File to Card Data" (page 80)
73
What You Can Do with CardMinder
Basic Operation Procedure of CardMinder
This section explains the basic operation procedure of CardMinder.
1.
Start CardMinder.
Start up CardMinder by double-clicking the [CardMinder] icon on the desktop.
2.
Scan a card with the scanner.
Click the [Scanner] button on the [Home] tab to start scanning a card.
When scanning is complete, the information printed on the card (such as name, company, and
address) is automatically recognized as text and displayed in the Edit Data pane.
The image data scanned from the card is displayed in the Card Image pane.
ATTENTION
ScanSnap Manager must be installed on your computer when you want to recognize the
following languages:
l Chinese (simplified)
l Chinese (traditional)
l Korean
3.
Check the card data.
74
What You Can Do with CardMinder
Make sure that the front and back card images are correct, and that the text on the card
images are displayed correctly in the Edit Data pane.
Edit Data Pane
Card Image Pane
4.
If the language to be used for text recognition is different, perform text
recognition again in the following procedure:
1. Click
on the [Home] tab.
a The recognized languages are displayed.
2. Select a language for the character strings to be recognized.
a The icon for the [Recognize] button changes to the selected language.
3. Click the icon for the [Recognize] button.
Example: To recognize English, click
.
a A confirmation message for the recognition process is displayed.
4. Click the [Yes] button.
a Character strings on the card data will be recognized as the selected language.
5.
Correct the card data, if necessary.
The card data can be corrected in the following ways. For details, refer to the CardMinder
Help.
l Redoing the recognition process on the character strings in the selected areas
l Entering text directly in the Edit Data pane
l Correcting the orientation of the card image or switching the front and back images
75
What You Can Do with CardMinder
1
2
3
No. Description
6.
1
In the [Image Operation] tab, you can perform corrections, such as rotating the card image or switching
the front and back images.
2
By selecting character strings in the card image and then clicking the buttons of the appropriate fields in
the Edit Data pane, you can redo the recognition process on the selected areas.
3
You can directly correct the text of each field in the Edit Data pane.
Exit CardMinder.
To exit CardMinder, click the application button and then click the [Exit] button in the menu that
appears.
76
What You Can Do with CardMinder
Linking Card Data with Other Applications
Click the following buttons on the [Home] tab to use card data in a variety of applications.
1
2
3
4
No. Item
Description
1
E-mail
You can start an e-mail program, using the e-mail address specified in [E-mail] for
the card data as the destination address.
2
Internet search
You can search the URL specified in [Website] for the card data with a web browser.
3
Linking card data with
another application
You can link card data with another application such as Outlook Express or
Salesforce CRM to use the card data in the linked application. You can also link card
data with USB media to use the card data on a different computer.
4
Outputting card data in
a different format
You can output card data in the vCard, CSV, text, or ContactXML format.
For details, refer to CardMinder Help.
77
What You Can Do with CardMinder
Searching Card Data with the Basic Search Toolbar
This section explains how to search card data with the CardMinder Basic Search Toolbar.
Search cards (Basic Search Toolbar)
To search card data, type in a search term (such as an individual name or a company name) in the
Basic Search Toolbar.
The search results are displayed in the main window.
If multiple cards match the search conditions, click
the main window.
78
to display the next result of the search in
What You Can Do with CardMinder
Searching Card Data with CardMinder Viewer
This section explains how to search card data with CardMinder Viewer.
Even when CardMinder is not running, you can search card data by using a character string in
another application (such as Microsoft Notepad) as the keyword for searching.
1.
Drag the mouse to select a character string you want to search for.
2.
Press [Alt] + [F3] keys on the keyboard at the same time.
a CardMinder Viewer starts and the card data found, based on the search conditions entered
(such as an individual name and a company name), is displayed in the window.
If multiple cards match the search conditions, click
search in the CardMinder Viewer window.
to display the next result of the
HINT
Click
to display in the CardMinder window the details of the card data selected in the CardMinder
Viewer window.
79
What You Can Do with CardMinder
Attaching a File to Card Data
A file can be attached to card data easily by dragging and dropping it.
80
Useful Usages
Useful Usages
This section explains how to use related software for the scanned image that is created after a
document is scanned with the ScanSnap and how to scan a document with a setting other than the
default setting.
l "Managing Paper Documents by Folder on a Computer" (page 82)
l "Saving Business Cards to a Computer" (page 85)
l "Scanning Documents Larger Than A4 or Letter Size" (page 87)
l "Scanning Documents Such as Photographs and Clippings" (page 91)
81
Managing Paper Documents by Folder on a Computer
Managing Paper Documents by Folder on a Computer
This section explains how to digitize paper documents and manage the data by folder in ScanSnap
Organizer.
1.
Scan a paper document with the ScanSnap.
For details about scanning a document, refer to "Scanning a Document" (page 19).
a The Quick Menu appears.
2.
Click the [ScanSnap Organizer] icon
a The [ScanSnap Organizer] window appears.
82
in the Quick Menu.
Managing Paper Documents by Folder on a Computer
3.
Click
on the [Home] tab.
a A new cabinet is created in the folder list.
4.
Rename the created cabinet.
HINT
To create multiple cabinets, repeat steps 3 to 4.
5.
Select the scanned image from the file list, and drag and drop it to the
cabinet.
83
Managing Paper Documents by Folder on a Computer
a The scanned image is moved to the cabinet.
HINT
ScanSnap Organizer has various functions for using saved files.
For details, refer to the ScanSnap Organizer Help.
84
Saving Business Cards to a Computer
Saving Business Cards to a Computer
This section explains how to digitize business cards and save the card data in CardMinder.
ATTENTION
If you do not log on as a user with Administrator privileges, you may not be able to link the ScanSnap
with another application properly.
1.
Scan business cards with the ScanSnap.
For details about scanning business cards, refer to "Scanning a Document" (page 19).
a The Quick Menu appears.
2.
Click the [Scan to CardMinder] icon
a The [CardMinder] window appears.
85
in the Quick Menu.
Saving Business Cards to a Computer
3.
Check the card data.
Make sure that the text on the card images are displayed correctly in the Edit Data pane.
If the card data must be corrected, click the text to be corrected and then directly edit it.
Edit Data Pane
Card Image Pane
HINT
When you scan double-sided business cards, you must scan one side of each card and edit the card
data in CardMinder.
For details, refer to the CardMinder Help.
86
Scanning Documents Larger Than A4 or Letter Size
Scanning Documents Larger Than A4 or Letter Size
Documents larger than A4/Letter size (such as A3, 11 × 17 in. and B4) can be scanned with the
Carrier Sheet. By folding the document in half and scanning in duplex mode, the two sides are
merged into a single image.
For details about documents that can be loaded, refer to "Documents That Can Be Scanned Using
the Carrier Sheet" (page 63).
ATTENTION
The [Deskew by text on document] checkbox in the [Scanning mode option] window will be disabled.
To open the [Scanning mode option] window, click the [Option] button in the [Scanning] tab of the
"ScanSnap Setup Window" (page 45).
HINT
Both sides of a double-sided A4/Letter size document or smaller can also be scanned and merged into
a single image.
1.
Right-click the ScanSnap Manager icon
in the notification area located at
the far right of the taskbar, and select the [Scan Button Settings] from the
"Right-Click Menu" (page 43).
a The ScanSnap setup window appears.
2.
In the [Paper] tab, select [Automatic detection] in [Paper size], and then click
the [Carrier Sheet Settings] button.
a The [Carrier Sheet Settings] window appears.
3.
Select [one double-page spread image] in [Save as] and click the [OK]
button.
For details, refer to the ScanSnap Manager Help.
87
Scanning Documents Larger Than A4 or Letter Size
4.
In [Scanning side] in the [Scanning] tab, select [Duplex Scan (Double-sided)]
and click the [OK] button.
ATTENTION
If [Simplex Scan (Single-sided)] is selected, the ScanSnap outputs the same result as performing
a simplex scan in [two separate images (front and back)] mode.
5.
Place the document inside the Carrier Sheet.
1. Fold the document in half with the sides to be scanned facing out.
Fold it tightly and smooth out any creases.
88
Scanning Documents Larger Than A4 or Letter Size
2. Open the Carrier Sheet to bind the document.
Align the fold line with the right edge of the Carrier Sheet so that the document fits in the
upper right-hand corner of the Carrier Sheet.
HINT
Note that the front side of the Carrier Sheet has a black and white pattern at the top and a
thick vertical line in the upper right-hand corner.
6.
Place the end with the black and white pattern as the leading edge in the
direction of the arrow.
Secure the Carrier Sheet with the side guides to avoid skewing.
7.
Press the [Scan] button on the ScanSnap to start a scan.
a Both sides of the document are scanned and saved as one double-page spread image.
89
Scanning Documents Larger Than A4 or Letter Size
ATTENTION
l There may be a line or a gap appearing between the front and back side images. Also when you
scan a thick document in the Carrier Sheet, the scanned image on the left and the scanned image
on the right of a double-page spread image may skew towards each other from the top.
These symptoms may be improved when you place the document in the Carrier Sheet as follows:
-
Fold the document properly
-
Neatly align the edges of the document with the edges of the Carrier Sheet
-
Turn over the Carrier Sheet to the other (reverse) side
l If [Automatic detection] is specified for [Paper size] in the [Carrier Sheet Settings] window, an
optimal size will be selected automatically from the available standard sizes (A3, B4, or 11 × 17 in.)
in [Paper size]. Note that the size of the image may become smaller than the original document
depending on the document.
Example: When characters and illustrations are printed to fit in A4 size in the center of an A3
size document, the scanned image is output in B4 size.
To output the scanned image in its original size, specify the document size in [Paper size].
l Part of the scanned image around where the document is folded may appear missing. In that case,
place the document so that its edge is about 1 mm (0.04 in.) inside from the edge of the Carrier
Sheet.
HINT
Multiple Carrier Sheets can be loaded in the ADF paper chute (cover) and scanned.
90
Scanning Documents Such as Photographs and Clippings
Scanning Documents Such as Photographs and
Clippings
Using the Carrier Sheet allows you to scan documents that can be damaged quite easily such as
photographs, or non-standard size documents that are difficult to load directly such as clippings.
For details about documents that can be loaded, refer to "Documents That Can Be Scanned Using
the Carrier Sheet" (page 63).
ATTENTION
The [Deskew by text on document] checkbox in the [Scanning mode option] window will be disabled.
To open the [Scanning mode option] window, click the [Option] button in the [Scanning] tab of the
"ScanSnap Setup Window" (page 45).
1.
Right-click the ScanSnap Manager icon
in the notification area located at
the far right of the taskbar, and select the [Scan Button Settings] from the
"Right-Click Menu" (page 43).
a The ScanSnap setup window appears.
2.
In the [Paper] tab, select [Automatic detection] in [Paper size], and then click
the [Carrier Sheet Settings] button.
a The [Carrier Sheet Settings] window appears.
3.
Select [two separate images (front and back)] in [Save as] and click the [OK]
button.
For details, refer to the ScanSnap Manager Help.
91
Scanning Documents Such as Photographs and Clippings
4.
Click the [OK] button to close the ScanSnap setup window.
5.
Place the document inside the Carrier Sheet.
Open the Carrier Sheet and place the top of the document against the top center of the Carrier
Sheet.
6.
Place the end with the black and white pattern as the leading edge in the
direction of the arrow.
Place the back side of the document towards you.
Secure the Carrier Sheet with the side guides to avoid skewing.
92
Scanning Documents Such as Photographs and Clippings
Back
ATTENTION
When the [Place document face up] checkbox is selected in the [Scanning mode option] window,
place the document in the Carrier Sheet face-up and bottom edge down.
To open the [Scanning mode option] window, click the [Option] button in the [Scanning] tab of the
"ScanSnap Setup Window" (page 45).
7.
Press the [Scan] button on the ScanSnap to start a scan.
a When scanning is completed, the scanned image is saved.
ATTENTION
l The scanned image is output at the center of the page in the size specified for [Paper size] in the
[Carrier Sheet Settings] window.
l If [Automatic detection] is specified for [Paper size] in the [Carrier Sheet Settings] window, an
optimal size will be selected automatically from the available standard sizes (A3, B4, or 11 × 17 in.)
in [Paper size]. Note that the size of the image may become smaller than the original document
depending on the document scanned, or part of the image may appear missing.
Example: When the contents are printed to fit in A5 size in the center of an A4 size document,
the scanned image is output in A5 size.
To output the scanned image in its original size, specify the document size in [Paper size].
HINT
l In the following cases, place a blank (white) sheet of paper underneath the document when
scanning:
-
The scanned image is not saved in the correct size (when [Automatic detection] is selected for
[Paper size] in the [Carrier Sheet Settings] window)
-
Shadows appear around the edges of the scanned image
-
Black lines appear around the edges of a uniquely shaped cutting
93
Scanning Documents Such as Photographs and Clippings
l Multiple Carrier Sheets can be loaded in the ADF paper chute (cover) and scanned.
94
Troubleshooting
Troubleshooting
This section explains how to solve troubles you may encounter upon installing or uninstalling the
software related to the ScanSnap.
l "How to Find Your Solution" (page 96)
l "If Your First Attempt to Install Failed" (page 97)
l "If You Have Installed the Software Before" (page 98)
l "When the ScanSnap Manager Icon Does Not Appear" (page 106)
l "When ScanSnap Manager Does Not Operate Normally" (page 108)
l "When You Cannot Uninstall the Software" (page 116)
For details about the troubles you may encounter and the solutions while using the ScanSnap, refer
to the following:
l "Troubleshooting" in the ScanSnap Manager Help
in the notification area, and
To display this section, right-click the ScanSnap Manager icon
select [Help] → [Troubleshooting] from the "Right-Click Menu" (page 43).
l ScanSnap Support Site (http://scansnap.fujitsu.com/g-support/en/)
If you cannot solve the problem after referring to the above section, contact your FUJITSU scanner
dealer or an authorized FUJITSU scanner service provider.
95
How to Find Your Solution
How to Find Your Solution
When software installation fails, or the ScanSnap does not operate normally after installation is
complete, refer to the flow chart below for troubleshooting.
Yes
No
1
Have you installed
the software before?
2
Is the installation
complete?
3
Does the ScanSnap Manager
icon
appear
in the notification area?
4
No.
Topic to Be Referred to
1
"If Your First Attempt to Install Failed" (page 97)
2
"If You Have Installed the Software Before" (page 98)
3
"When the ScanSnap Manager Icon Does Not Appear" (page 106)
4
"When ScanSnap Manager Does Not Operate Normally" (page 108)
96
If Your First Attempt to Install Failed
If Your First Attempt to Install Failed
This section explains how to troubleshoot when the first attempt to install the software related to the
ScanSnap failed.
If any software related to the ScanSnap (including models other than iX500) has been installed
before, refer to "If You Have Installed the Software Before" (page 98).
1.
Restart the computer and log on as a user with Administrator privileges.
2.
Reinstall the software.
For details, refer to "How to Install the Software" (page 41).
97
If You Have Installed the Software Before
If You Have Installed the Software Before
This section explains how to troubleshoot if your attempt to reinstall the software related to the
ScanSnap (including models other than iX500) failed.
l "Uninstalling the Software" (page 99)
l "Removing the Installation Information" (page 100)
l "Installing the Software from the [ScanSnap Setup] Window" (page 104)
l "Installing One Software at a Time" (page 105)
98
If You Have Installed the Software Before
Uninstalling the Software
Uninstall the software that is already installed.
The uninstallation procedure is as follows.
1.
If the ScanSnap is connected to the computer, unplug the USB cable from
the computer.
2.
Log on as a user with Administrator privileges.
3.
If anti-virus software is running, disable the software temporarily.
ATTENTION
If you cannot disable the anti-virus software, check if the software is set to lock the application.
4.
Uninstall the software.
The following software programs must be uninstalled:
l ScanSnap Manager
l ScanSnap Organizer
l CardMinder
For details, refer to "Uninstalling the Software" (page 136).
l If the software was successfully uninstalled, proceed to "Installing the Software from the [ScanSnap Setup]
Window" (page 104).
l If the software still remains in the list, proceed to the next topic "Removing the Installation Information" (page
100).
99
If You Have Installed the Software Before
Removing the Installation Information
If the name of the software that you tried to uninstall still remains in the list in [Programs and
Features] of the Control Panel, or if the software cannot be uninstalled for some reason, the
installation information needs to be removed.
Remove the installation information in the following procedure.
ATTENTION
If you cannot successfully remove the installation information, contact your FUJITSU scanner dealer or
an authorized FUJITSU scanner service provider.
1.
Log on as a user with Administrator privileges.
2.
Insert the Setup DVD-ROM into the DVD-ROM drive.
a The [ScanSnap Setup] window appears.
3.
Click the [Close] button to close the [ScanSnap Setup] window.
4.
Start up the tool for removing the installation information.
l Windows 10/Windows 8.1/Windows 8/Windows 7/Windows Vista
1. From Windows Explorer, open the [Tool] folder in the Setup DVD-ROM.
2. Right-click "SSClean.exe" and select [Run as administrator] from the displayed menu.
a The [User Account Control] window appears.
3. Click the [Yes] button ([Continue] button in Windows Vista).
a The [Remove Installation Information] window appears.
l Windows XP
1. From Windows Explorer, open the [Tool] folder in the Setup DVD-ROM and doubleclick "SSClean.exe".
a The [Remove Installation Information] window appears.
5.
Select the software from which you want to remove the installation
information.
l ScanSnap Manager
1. Select [ScanSnap Manager] and click the [Remove] button.
100
If You Have Installed the Software Before
a A confirmation message appears.
2. Click the [Yes] button.
a A message appears to check whether or not to remove the profile information.
3. Click the [Yes] button to remove and the [No] button to keep the profile information.
101
If You Have Installed the Software Before
ATTENTION
If the problem persists when you kept the profile information then reinstalled the
software, try again after removing the profile information.
a The installation information is removed, and the following message appears.
4. Click the [OK] button to close the [Remove Installation Information] window.
l ScanSnap Organizer/CardMinder/ScanSnap Online Update
1. Select [ScanSnap Organizer], [CardMinder], or [ScanSnap Online Update], and click
the [Remove] button.
a A confirmation message appears.
2. Click the [Yes] button.
102
If You Have Installed the Software Before
a The installation information is removed, and the following message appears.
3. Click the [OK] button to close the [Remove Installation Information] window.
6.
By repeating step 5, remove the installation information of all the software
listed in the [Remove Installation Information] window.
7.
Click the [Close] button to close the [Remove Installation Information]
window.
8.
Confirm that the installation folder no longer exists.
If the [ScanSnap] folder remains in the following location, rename the folder (such as [ScanSnap]). This folder can later be deleted once the installation is successfully completed.
Path: DriveName (such as C):\Program Files\PFU
After completing the procedure, proceed to "Installing the Software from the [ScanSnap Setup] Window" (page
104).
103
If You Have Installed the Software Before
Installing the Software from the [ScanSnap Setup] Window
Once the software is uninstalled or the installation information is removed, install the software from
the [ScanSnap Setup] window.
Install the software in the following procedure.
1.
Restart the computer.
2.
Log on as a user with Administrator privileges.
3.
If anti-virus software is running, disable the software temporarily.
ATTENTION
If you cannot disable the anti-virus software, check if the software is set to lock the application.
4.
Install the software.
For details, refer to "How to Install the Software" (page 41).
If you did not perform the procedure in "Removing the Installation Information" (page 100) and then failed to install
the software, perform the following procedures again:
l "Uninstalling the Software" (page 99)
l "Removing the Installation Information" (page 100)
l "Installing the Software from the [ScanSnap Setup] Window" (page 104)
If you still could not reinstall the software after performing the above procedures, proceed to "Installing One
Software at a Time" (page 105).
104
If You Have Installed the Software Before
Installing One Software at a Time
Install the software one by one in the following procedure.
1.
Restart the computer.
2.
Log on as a user with Administrator privileges.
3.
If anti-virus software is running, disable the software temporarily.
ATTENTION
If you cannot disable the anti-virus software, check if the software is set to lock the application.
4.
Insert the Setup DVD-ROM into the DVD-ROM drive.
a The [ScanSnap Setup] window appears.
5.
Click the [Close] button to close the [ScanSnap Setup] window.
6.
Install the software.
Open the Setup DVD-ROM from Windows Explorer, and run the "setup.exe" of each software.
l ScanSnap Manager
DVD-ROMDrive:\Software\ScanSnap\setup.exe
l ScanSnap Organizer
DVD-ROMDrive:\Software\Organizer\setup.exe
l CardMinder
DVD-ROMDrive:\Software\Card\setup.exe
Install one of the software above, and then install the following application.
l ScanSnap Online Update
DVD-ROMDrive:\Software\Online Update\setup.exe
a The setup window appears.
Follow the instructions on the screen to continue with the installation.
If you cannot proceed further because a message appears to indicate that the software is
already installed, start over again from the procedure in "Uninstalling the Software" (page
99).
ATTENTION
If the "setup.exe" for a software program is not included in the Setup DVD-ROM, download the
installer for the software program from the following web page, then install it.
http://scansnap.fujitsu.com/g-support/en/
7.
Restart the computer.
105
When the ScanSnap Manager Icon Does Not Appear
When the ScanSnap Manager Icon Does Not Appear
does not appear in
This section explains how to troubleshoot when the ScanSnap Manager icon
the notification area even though the software is installed and the ScanSnap is connected to the
computer.
l "Displaying the ScanSnap Manager Icon" (page 107)
106
When the ScanSnap Manager Icon Does Not Appear
Displaying the ScanSnap Manager Icon
1.
Start ScanSnap Manager.
l Windows 10
Select [Start] menu → [All apps] → [ScanSnap Manager] → [ScanSnap Manager].
l Windows 8.1
Click
on the lower left side of the Start screen, and select [ScanSnap Manager] under
[ScanSnap Manager] on the All apps screen.
l Windows 8
Right-click the Start screen, and select [All apps] on the app bar → [ScanSnap Manager]
under [ScanSnap Manager].
l Windows 7/Windows Vista/Windows XP
Select [Start] menu → [All Programs] → [ScanSnap Manager] → [ScanSnap Manager].
HINT
If the problem is solved, you can change the setting so that ScanSnap Manager will start up
automatically from the next time you log on to the computer. The procedure is as follows.
1. Right-click the ScanSnap Manager icon
in the notification area located at the far right of
the task bar and select [Help] → [Preferences] from the "Right-Click Menu" (page 43).
a The [ScanSnap Manager - Preferences] window appears.
2. In the [Auto Startup] list, select the [Start up ScanSnap Manager when you log on] checkbox.
If the problem persists, refer to "When ScanSnap Manager Does Not Operate Normally" (page 108).
107
When ScanSnap Manager Does Not Operate Normally
When ScanSnap Manager Does Not Operate
Normally
If the ScanSnap Manager icon in the notification area located at the far right of the taskbar is
displayed as
even though the software is installed and the ScanSnap is connected to the
computer, perform the following procedures.
l "Removing Unnecessary Icons from the Notification Area" (page 109)
l "Checking the Connection between the ScanSnap and the Computer" (page 110)
l "Checking If ScanSnap Manager Is Operating Normally" (page 111)
l "Removing the ScanSnap's Connection Information" (page 114)
108
When ScanSnap Manager Does Not Operate Normally
Removing Unnecessary Icons from the Notification Area
1.
Check the software icons in the notification area, and exit the software that
you are not using.
a The icon is removed from the notification area.
2.
in the notification area and select
Right-click the ScanSnap Manager icon
[Exit] from the "Right-Click Menu" (page 43).
3.
Start ScanSnap Manager.
l Windows 10
Select [Start] menu → [All apps] → [ScanSnap Manager] → [ScanSnap Manager].
l Windows 8.1
on the lower left side of the Start screen, and select [ScanSnap Manager] under
Click
[ScanSnap Manager] on the All apps screen.
l Windows 8
Right-click the Start screen, and select [All apps] on the app bar → [ScanSnap Manager]
under [ScanSnap Manager].
l Windows 7/Windows Vista/Windows XP
Select [Start] menu → [All Programs] → [ScanSnap Manager] → [ScanSnap Manager].
If the problem persists, refer to "Checking the Connection between the ScanSnap and the Computer" (page 110).
109
When ScanSnap Manager Does Not Operate Normally
Checking the Connection between the ScanSnap and the
Computer
1.
Unplug the USB cable from the computer and the ScanSnap, then plug it
back in.
Make sure to leave at least 5 seconds between unplugging and plugging the cable.
If you are using a USB hub, connect the USB cable to the computer directly.
If the problem persists, refer to "Checking If ScanSnap Manager Is Operating Normally" (page 111).
110
When ScanSnap Manager Does Not Operate Normally
Checking If ScanSnap Manager Is Operating Normally
1.
Turn off the ScanSnap and then turn it on again.
Make sure to leave at least 5 seconds between turning off and on the ScanSnap.
If the problem persists, proceed to step 2.
2.
If you are using a USB hub, connect the ScanSnap to the computer directly
with a USB cable.
If the problem persists, proceed to step 3.
3.
If there is more than one USB port on the computer, connect the USB cable
to a different USB port.
If the problem persists, proceed to step 4.
4.
If a USB device other than the ScanSnap is connected to the computer,
disconnect it.
If the problem persists, proceed to step 5.
5.
If anti-virus software is running, disable the software temporarily.
ATTENTION
If you cannot disable the anti-virus software, check if the software is set to lock the application.
If the problem persists, proceed to step 6.
6.
Check the privileges to access the installation files.
1. Start the ScanSnap Support Tool.
l Windows 10
Select [Start] menu → [All apps] → [ScanSnap Manager] → [ScanSnap Support Tool].
l Windows 8.1
Click
on the lower left side of the Start screen, and select [ScanSnap Support Tool]
under [ScanSnap Manager] on the All apps screen.
l Windows 8
Right-click the Start screen, and select [All apps] on the app bar → [ScanSnap Support
Tool] under [ScanSnap Manager].
l Windows 7/Windows Vista/Windows XP
Select [Start] menu → [All Programs] → [ScanSnap Manager] → [ScanSnap Support
Tool].
a The [ScanSnap Support Tool] window appears.
111
When ScanSnap Manager Does Not Operate Normally
2. Click the [Check] button on the [Recover] tab, and proceed by following the instructions
displayed on the screen.
a If the message "The recommended privileges have been applied." appears, turn off the
ScanSnap and then turn it on again. Make sure to leave at least 5 seconds between
turning off and on the ScanSnap.
If the message "Failed to change the privileges. Uninstall ScanSnap Manager then install it again."
appears or the problem still persists, proceed to step 7.
7.
Recover the connection with the ScanSnap.
1. Start the ScanSnap Support Tool.
l Windows 10
Select [Start] menu → [All apps] → [ScanSnap Manager] → [ScanSnap Support Tool].
l Windows 8.1
Click
on the lower left side of the Start screen, and select [ScanSnap Support Tool]
under [ScanSnap Manager] on the All apps screen.
l Windows 8
Right-click the Start screen, and select [All apps] on the app bar → [ScanSnap Support
Tool] under [ScanSnap Manager].
l Windows 7/Windows Vista/Windows XP
Select [Start] menu → [All Programs] → [ScanSnap Manager] → [ScanSnap Support
Tool].
a The [ScanSnap Support Tool] window appears.
2. Click the [Recover] button on the [Recover] tab, and proceed by following the instructions
displayed on the screen.
112
When ScanSnap Manager Does Not Operate Normally
8.
Turn off the ScanSnap and restart the computer.
If the problem persists, refer to "Removing the ScanSnap's Connection Information" (page 114).
113
When ScanSnap Manager Does Not Operate Normally
Removing the ScanSnap's Connection Information
The ScanSnap might have been connected to the computer before the software was installed. In this
case, the ScanSnap's connection information needs to be removed. Remove the ScanSnap's
connection information in the following procedure.
1.
Connect the ScanSnap to the computer, and turn on the ScanSnap.
2.
Open Device Manager.
l Windows 10
Right-click the [Start] menu and select [Device Manager].
l Windows 8.1
Click
on the lower left side of the Start screen → [Control Panel] under [Windows
System] → [Hardware and Sound] → [Device Manager].
l Windows 8
Right-click the Start screen, and select [All apps] on the app bar → [Control Panel] under
[Windows System] → [Hardware and Sound] → [Device Manager].
l Windows 7
Select [Start] menu → [Control Panel] → [Hardware and Sound] → [Device Manager].
l Windows Vista
Select [Start] menu → [Control Panel] → [System and Maintenance] → [Device Manager].
l Windows XP
Select [start] menu → [Control Panel] → [Performance and Maintenance] → [System] →
[Hardware] tab → [Device Manager] button.
3.
Select [Imaging devices] and right-click on [ScanSnap iX500] (or [Other
devices] → [ScanSnap iX500]), and then select [Uninstall] from the displayed
menu.
4.
If other USB ports have been used to connect to the ScanSnap, perform
steps 1 to 3 for each of the ports.
5.
Turn off the ScanSnap.
6.
Unplug the USB cable from the computer.
7.
Restart the computer.
8.
Connect the USB cable to the computer.
9.
Turn on the ScanSnap.
a The ScanSnap Manager icon appears in the notification area. Make sure that the displayed
icon is
.
114
When ScanSnap Manager Does Not Operate Normally
If the problem persists, refer to "If You Have Installed the Software Before" (page 98).
If the problem still persists, perform the procedures described in "When ScanSnap Manager Does Not Operate
Normally" (page 108) once again.
If the above procedures do not solve the problem, please attach the data of your system information to an email and
send it to your FUJITSU scanner dealer or an authorized FUJITSU scanner service provider. For details about how
to collect system information, refer to "Troubleshooting" in the ScanSnap Manager Help.
115
When You Cannot Uninstall the Software
When You Cannot Uninstall the Software
This section explains how to troubleshoot when you cannot uninstall the following software
programs:
l ScanSnap Manager
l ScanSnap Organizer
l CardMinder
l ScanSnap Online Update
1.
Restart the computer and log on as a user with Administrator privileges.
2.
Remove the installation information.
a For details, refer to "Removing the Installation Information" (page 100).
3.
Install the software.
a For details, refer to "How to Install the Software" (page 41).
4.
Uninstall the software.
a For details, refer to "Uninstalling the Software" (page 136).
116
Cleaning
Cleaning
This section explains about the cleaning materials and how to clean the ScanSnap.
ATTENTION
The bottom part of the ScanSnap may become hot when the ScanSnap is being used but this does not
affect ScanSnap operation or cause any physical harm. Be careful not to drop the ScanSnap when
carrying it.
l "Cleaning Materials" (page 118)
l "Cleaning the Outside of the ScanSnap" (page 119)
l "Cleaning the Inside of the ScanSnap" (page 120)
l "Cleaning the Carrier Sheet" (page 124)
117
Cleaning Materials
Cleaning Materials
Cleaning materials and their part numbers are as below.
Product Name
Part No.
Unit
Note
Cleaner F1
PA03950-0352
1 bottle
Size: 100 ml
Cleaning Paper (*1)
CA99501-0012
1 pack
10 sheets
Cleaning Wipe (*2)
PA03950-0419
1 pack
24 packets
Commercially
available
-
-
PFU LIMITED
Lint-free dry cloth (*3)
*1: Used with Cleaner F1.
*2: The cleaning wipes are wet tissues that have been soaked with Cleaner F1. In place of this
product, you can use a cloth soaked with Cleaner F1.
*3: Any lint-free cloth can be used.
Contact your FUJITSU scanner dealer or an authorized FUJITSU scanner service provider for
details about purchasing the cleaning materials.
For details, refer to the following web page:
http://scansnap.fujitsu.com/
118
Cleaning the Outside of the ScanSnap
Cleaning the Outside of the ScanSnap
Clean the outside of the ScanSnap, the ADF paper chute (cover), the ADF top section, and the
stacker in the following procedure.
1.
Unplug the cables from the ScanSnap.
2.
Clean the outside of the ScanSnap with a dry cloth, or a cloth moistened with
Cleaner F1/mild detergent.
ATTENTION
l Never use paint thinner or any other organic solvents. The shape or color may be changed.
l When cleaning the ScanSnap, prevent liquids from entering the ScanSnap.
l It may take a long time for Cleaner F1 to dry if an excessive amount is used. Moisten the
cloth with moderate quantity. Wipe off the cleaner completely with a soft cloth to leave no
residue on the cleaned parts.
Cloth
119
Cleaner F1 or
Mild Detergent
Cleaning the Inside of the ScanSnap
Cleaning the Inside of the ScanSnap
Scanning repeatedly may cause dust and paper dust to accumulate inside the ScanSnap resulting in
a scanning error.
As a guideline, the inside of the ScanSnap should be cleaned every 1,000 sheets scanned. Note
that this guideline varies depending on the types of documents you scan. For instance, it may be
necessary to clean the scanner more frequently when you scan documents on which the toner is not
sufficiently fused.
WARNING
l Before cleaning the ScanSnap, you must turn off the ScanSnap and unplug
the power cable from the AC outlet. Not doing so may cause fire or electrical
shock.
l Do not place internal parts such as the brake roller and the pick roller within
reach of small children. Doing so may cause injury.
l When the ScanSnap is operating, the internal glass surface will be hot.
Before you clean the inside of the ScanSnap, you must unplug the power
cable from the AC outlet and leave the ScanSnap for 15 minutes or more.
CAUTION
Do not use aerosol spray or spray that contains alcohol to clean the scanner.
Paper dust and other dust blown up by strong air from the spray may enter the
inside of the scanner which may cause scanner failure or malfunction.
Also note that sparks generated by static electricity may cause a fire.
ATTENTION
l Do not use water or mild detergent to clean the inside of the ScanSnap.
l It may take a long time for Cleaner F1 to dry if an excessive amount is used. Moisten the cloth with
moderate quantity.
Wipe off the cleaner completely to leave no residue on the cleaned parts.
HINT
To check the number of sheets scanned with the ScanSnap, see [Total Page Count] in the [ScanSnap
Manager - Check consumable status] window.
To open the [ScanSnap Manager - Check consumable status] window, right-click the ScanSnap
Manager icon
in the notification area located at the far right of the taskbar, and select [Check
consumable status] from the "Right-Click Menu" (page 43).
1.
Clean the following items:
l Brake roller
l Idler roller
l Glass
l Pick roller
l Ultrasonic sensor
1. Unplug the power cable from the AC outlet.
2. Pull the ADF release tab to open the ADF top section.
120
Cleaning the Inside of the ScanSnap
ADF Paper Chute (Cover)
ADF Release Tab
ADF Top Section
3. Clean the following locations with a cloth moistened with Cleaner F1.
ATTENTION
When cleaning, be careful not to damage the document sensor with a cloth.
Document Sensor
Brake Roller (x2)
Idler Roller (x4)
Scan Glass (x2)
Pick Roller (x2)
Ultrasonic Sensor (x2)
l Brake roller (× 2)
Remove the brake rollers from the ScanSnap to clean them.
For details about how to remove the brake rollers, refer to "Replacing Consumables"
(page 128).
Gently wipe off the dirt and dust along the grooves on the roller surface. Be careful not
to damage the surface of the rollers.
121
Cleaning the Inside of the ScanSnap
l Idler roller (× 4)
Gently wipe the dirt and dust off the rollers as you rotate them manually. Be careful not
to damage the surface of the rollers. Make sure that they are cleaned properly because
residue on the rollers will affect the feeding performance.
l Glass (× 2)
Gently wipe the dirt and dust off the surface of the glass sections. Make sure that they
are cleaned properly because dirty glass sections may cause vertical lines on scanned
images.
l Pick roller (× 2)
Gently wipe off the dirt and dust along the grooves on the surface of rollers as you
manually rotate them downward. Be careful not to damage the surface of the rollers.
Make sure that they are cleaned properly because residue on the rollers will affect the
feeding performance.
l Ultrasonic sensor (× 2)
Gently wipe the dirt and dust off the surface of the ultrasonic sensor. If it is difficult to
clean the ultrasonic sensor, use cotton swabs.
2.
Clean the feed rollers and eject rollers.
1. Connect the power cable to the AC outlet and press the [Scan] button for three seconds
with the ADF top section open.
ATTENTION
Connect the power cable to the AC outlet only when cleaning the feed rollers and eject
rollers.
2. Clean the following locations with a cloth moistened with Cleaner F1.
Eject Roller (x2)
Feed Roller (x2)
122
Cleaning the Inside of the ScanSnap
l Feed roller (× 2)/eject roller (× 2)
Press the [Scan] button to rotate the rollers. Gently wipe the dirt and dust off while
taking care not to damage the surface of each roller. Make sure that they are cleaned
properly because residue on the rollers will affect the feeding performance.
HINT
Pressing the [Scan] button seven times will rotate the feed rollers and the eject rollers
one revolution.
3.
Close the ADF top section.
ADF Paper Chute (Cover)
ADF Top Section
a It clicks when it returns to its original position.
ATTENTION
Make sure that the ADF top section is completely closed.
Otherwise, paper jams or other feeding errors, or image faults may occur.
123
Cleaning the Carrier Sheet
Cleaning the Carrier Sheet
As you keep using the Carrier Sheet, dirt and dust will accumulate on the surface and the inside.
Clean the Carrier Sheet regularly because it may result in scanning errors.
The procedure for cleaning the Carrier Sheet is as follows.
Cleaning
Gently wipe the dirt and dust off the surface and the inside of the Carrier Sheet with a dry cloth, or a
cloth moistened with Cleaner F1/mild detergent.
ATTENTION
l Do not use paint thinner or any other organic solvents.
l Do not use force to rub. The Carrier Sheet may be damaged or deformed.
l Be careful not to leave any crease on the Carrier Sheet.
l After cleaning the inside of the Carrier Sheet with a cloth moistened with Cleaner F1/mild detergent,
make sure that it is completely dry before closing the Carrier Sheet.
l The Carrier Sheet should be replaced approximately every 500 scans.
124
Consumables
Consumables
This section explains about the consumable part numbers, replacement cycles and how to replace
the consumables.
WARNING
l Before replacing consumables, you must turn off the ScanSnap and unplug
the power cable from the AC outlet. Not doing so may cause fire or electrical
shock.
l Do not place internal parts such as the brake roller and the pick roller within
reach of small children. Doing so may cause injury.
ATTENTION
The bottom part of the ScanSnap may become hot when the ScanSnap is being used but this does not
affect ScanSnap operation or cause any physical harm. Be careful not to drop the ScanSnap when
carrying it.
l "Part Numbers and Replacement Cycle of Consumables" (page 126)
l "Checking the Status of Consumables" (page 127)
l "Replacing Consumables" (page 128)
125
Part Numbers and Replacement Cycle of Consumables
Part Numbers and Replacement Cycle of
Consumables
The following table shows the part number of the consumables and the suggested replacement
cycles.
Product Name
Part No.
Suggested replacement cycle
Roller Set
l Brake roller
PA03656-0001
200,000 sheets or one year
l Pick roller
Note that the suggested replacement cycles are guidelines for using A4 (80 g/m2 [20 lb]) wood-free
paper, as these cycles vary depending on the type of documents scanned.
Only use the specified consumables.
Contact your FUJITSU scanner dealer or an authorized FUJITSU scanner service provider for
details about purchasing the consumables.
For details, refer to the following portal site:
http://scansnap.fujitsu.com/
126
Checking the Status of Consumables
Checking the Status of Consumables
You can check the status of each consumable in the following procedure.
1.
Right-click the ScanSnap Manager icon
in the notification area located at
the far right of the task bar and select [Check consumable status] from the
"Right-Click Menu" (page 43).
a The [ScanSnap Manager - Check consumable status] window appears.
2.
Check the status of each consumable.
Refer to [Suggested replacement cycle] as a guideline and replace the consumables.
127
Replacing Consumables
Replacing Consumables
The Roller Set consists of the brake roller and pick roller.
Replace each roller in the following procedure:
1.
Unplug the power cable from the AC outlet.
2.
Remove any documents from the ADF paper chute (cover).
3.
Pull the ADF release tab to open the ADF top section.
ADF Paper Chute (Cover)
ADF Release Tab
ADF Top Section
4.
Replace the brake roller.
1. Open the brake roller cover.
By holding the both ends of the brake roller cover, open it in the direction of the arrow.
Cover
2. Remove the shaft of the brake roller from the ScanSnap.
Lift the brake roller to remove the right side of the shaft, and then pull out the shaft from the
hole on the left.
128
Replacing Consumables
Brake Roller
Shaft
3. Remove the brake roller from the shaft.
Shaft
Brake Roller
4. Attach the new brake roller to the shaft.
Insert the shaft to the brake roller by aligning the protrusion on the shaft with the slot on the
brake roller.
Shaft
Protrusion
Slot
Brake Roller
5. Attach the shaft to the ScanSnap.
Insert the left end of the shaft in the hole properly, and then attach the right side of the
shaft into place.
129
Replacing Consumables
Brake Roller
Shaft
6. Close the brake roller cover.
ATTENTION
Make sure that the shaft is attached firmly. Otherwise, paper jams or other feeding errors
may occur.
5.
Replace the pick roller.
1. Open the sheet guide.
Slide the side guides all the way. Open the sheet guide by hooking your finger in the dip of
the sheet guide.
Side Guides
Dip
Sheet Guide
2. Turn the bushing in the direction of the arrow.
130
Replacing Consumables
Bushing
3. Remove the pick roller.
Lift the right side of the bushing slightly (about 5 mm), move it toward the right, and then lift
it upward to pull out the pick roller.
Bushing
ATTENTION
Be careful not to touch the grease on the gear near the bushing.
4. Attach the new pick roller to the ScanSnap.
Insert the left end of the shaft into the left-side hole, and then slowly attach the right end of
the shaft into place.
131
Replacing Consumables
Pick Roller
5. Turn the bushing in the direction of the arrow.
Bushing
ATTENTION
Make sure that the pick roller is attached firmly. Otherwise, paper jams or other feeding
errors may occur.
6. Close the sheet guide.
Make sure that both sides of the sheet guide are locked firmly.
6.
Close the ADF top section.
132
Replacing Consumables
ADF Paper Chute (Cover)
ADF Top Section
a It clicks when it returns to its original position.
7.
Connect the power cable to the AC outlet, and turn on the ScanSnap.
8.
Reset the roller set count.
1. Right-click the ScanSnap Manager icon
in the notification area located at the far right
of the task bar and select [Check consumable status] from the "Right-Click Menu" (page
43).
a The [ScanSnap Manager - Check consumable status] window appears.
2. Click the [Reset] button for [Roller Set Count].
a A confirmation window appears.
3. Click the [Yes] button.
a [Roller Set Count] is reset to 0.
133
Appendix
Appendix
l "Updating the Software" (page 135)
l "Uninstalling the Software" (page 136)
l "Specifications of the Carrier Sheet" (page 138)
l "Specifications of Wireless LAN" (page 139)
l "Specifications of the ScanSnap" (page 140)
134
Updating the Software
Updating the Software
Latest updates for ScanSnap related software are available for free from our download server. This
is called ScanSnap Online Update.
It is recommended that you apply latest updates to enhance security, operability and functions.
For the software programs that can be updated, refer to the following:
http://www.fujitsu.com/global/support/computing/peripheral/scanners/software/online-setup-help.html
ScanSnap Online Update checks the download server periodically.
When the latest version of ScanSnap is available, a notification appears.
To install the update, click on the notification and follow the instructions on the window that appears.
For details, refer to the ScanSnap Online Update Help.
You can also manually check from ScanSnap Manager whether a newer version of the program is
available and run the update.
1.
in the notification area located at
Right-click the ScanSnap Manager icon
the far right of the task bar and click [Help] → [Online Update] from the
"Right-Click Menu" (page 43).
a ScanSnap Online Update checks whether a newer version of ScanSnap Manager is
available. Proceed with the update as you follow the instructions.
For details, refer to the ScanSnap Online Update Help.
ATTENTION
l To run the online update for ScanSnap Manager, you need to have access to the Internet.
l Log on as a user with Administrator privileges.
HINT
For details about updates of ScanSnap Manager, visit the following web pages:
http://scansnap.fujitsu.com/g-support/en/
135
Uninstalling the Software
Uninstalling the Software
This section explains how to uninstall the following software programs:
l ScanSnap Manager
l ScanSnap Organizer
l CardMinder
l ABBYY FineReader for ScanSnap
l Scan to Microsoft SharePoint
HINT
If all of the following software programs are uninstalled, ScanSnap Online Update is also uninstalled at
the same time:
l ScanSnap Manager
l ScanSnap Organizer
l CardMinder
The procedure is as follows.
1.
Turn on the computer and log on as a user with Administrator privileges.
2.
Exit all running software programs.
3.
Show the [Programs and Features] window.
l Windows 10
Right-click the [Start] menu and select [Programs and Features].
l Windows 8.1
Click
on the lower left side of the Start screen → [Control Panel] under [Windows
System] → [Uninstall a program] under [Programs].
l Windows 8
Right-click the Start screen, and select [All apps] on the app bar → [Control Panel] under
[Windows System] → [Uninstall a program] under [Programs].
l Windows 7/Windows Vista/Windows XP
Select [Start] menu → [Control Panel] → [Uninstall a program] under [Programs].
a The [Uninstall or change a program] window appears with a list of currently installed
software programs.
4.
Select a software program to uninstall.
HINT
To uninstall more than one software program, repeat steps 4 to 6 for each software program.
5.
Click the [Uninstall] button.
a A confirmation message appears.
136
Uninstalling the Software
6.
Click the [Yes] button.
a The software program is uninstalled.
ATTENTION
l Screen displays may vary slightly depending on the operating system that you are using. In
that case, follow the instructions by the operating system.
Example:
-
[Programs and Features]
In Windows XP: [Add or Remove Programs]
-
[Uninstall] button
In Windows XP: [Remove] button
l If you cannot successfully uninstall the following software programs, refer to "When You
Cannot Uninstall the Software" (page 116):
-
ScanSnap Manager
-
ScanSnap Organizer
-
CardMinder
-
ScanSnap Online Update
137
Specifications of the Carrier Sheet
Specifications of the Carrier Sheet
The product name and part number of the Carrier Sheet are as follows.
Product Name
Qty.
Part No.
ScanSnap Carrier Sheets
5 sheets
PA03360-0013
The Carrier Sheet should be replaced approximately every 500 scans.
However, replace it if damage or dirt is noticeable.
Contact your FUJITSU scanner dealer or an authorized FUJITSU scanner service provider for
details about purchasing the Carrier Sheet.
For details, refer to the following portal site:
http://scansnap.fujitsu.com/
138
Specifications of Wireless LAN
Specifications of Wireless LAN
The following table summarizes the wireless LAN specifications of the ScanSnap.
Item
Specification
Model name
iX500
Observed standards
IEEE802.11b/IEEE802.11g/IEEE802.11n
Frequency range
2.412 GHz to 2.472 GHz
Channels
1 to 13 ch
Transfer speed (standard)
IEEE802.11b Max.: 11 Mbps
IEEE802.11g Max.: 54 Mbps
IEEE802.11n Max.: 72.2 Mbps (Only supports 20 MHz bandwidth) (*1)
Communication mode
Infrastructure mode (*2)
Communication distance (line
of sight)
Indoors, 50 m (Recommended: indoors, within 25 m) (*3)
Security
WPA-PSK (TKIP/AES), WPA2-PSK (TKIP/AES), WPA (TKIP/AES), WPA2
(TKIP/AES), WEP (64-bit/128-bit)
Easy installation
WPS 2.0 supported (button/PIN code) (*4)
*1: The values indicated on these standards are the maximum value, and do not indicate actual
communication speed.
*2: To use the wireless function, you need a wireless access point that supports the same
standards.
*3: The specifications may vary based on the connected wireless access point and the surrounding
environment.
*4: You need a wireless access point that supports the WPS function.
139
Specifications of the ScanSnap
Specifications of the ScanSnap
The following table summarizes the specifications of the ScanSnap.
Item
Specification
Product Name
ScanSnap iX500
Scanning method
Automatic Document Feeder (ADF), simultaneous duplex
scanning
Scanning color mode
Simplex/duplex, color/gray/black and white/auto (automatic
color, gray, and B&W detection)
Optical system/image sensor
Selfoc lens equal-magnification optics/color CIS × 2 (front ×
1, back × 1)
Light source
3 color LED (Red/Green/Blue)
Scanning speed (A4 portrait)
Automatic resolution/normal/better/best
25 sheets/minute
Excellent
7 sheets/minute
Scan area
Refer to "Documents to Scan" (page 60)
Document thickness
Number of sheets allowed to be loaded
Up to 50 sheets
A4: 80 g/m2 (20 lb)
Interface
Input power
Power consumption
USB
USB 3.0 (*1)/USB 2.0/USB 1.1 (connector: B type)
Wireless LAN (*2)
Refer to "Specifications of Wireless LAN" (page 139)
Voltage
100 to 240 V ±10%
Phase
Single phase
Frequency range
50/60 Hz
USB connection
During operation: 20 W or less
During sleep mode: 1.6 W or less
Wireless LAN connection During operation: 20 W or less
During sleep mode: 2.5 W or less
Temperature/humidity
allowable ranges
Temperature
During operation: 5 to 35 degrees C/41 to 95 degrees F
During standby: -20 to 60 degrees C/-4 to 140 degrees F
During storage/transportation: -20 to 60 degrees C/-4 to 140
degrees F
Humidity
During operation: 20 to 80%
During standby: 8 to 95%
During storage/transportation: 8 to 95%
Outer dimensions (Width × Depth × Height)
Min.: 292 × 159 × 168 mm/11.50 × 6.26 × 6.61 in. (when the
ADF paper chute (cover) is closed)
Max.: 292 × 484 × 293 mm/11.50 × 19.06 × 11.54 in. (when
the ADF paper chute (cover) is open and the extension is
extended)
Weight
3.0 kg (approx. 6.62 lb)
Environmental specification
Compliant with the International Energy Star Program, and
RoHS Directive
140
Specifications of the ScanSnap
Item
Related Software
Specification
Scanner driver
ScanSnap Manager
File management
ScanSnap Organizer
Business card
management
CardMinder
Text recognition
ABBYY FineReader for ScanSnap
Update management
and application
ScanSnap Online Update
ECM linkage
Scan to Microsoft SharePoint
PDF editing
Adobe Acrobat Standard DC
*1: When the ScanSnap is connected to a USB 3.0 port, the ScanSnap may not be recognized by
some computers.
For the latest USB 3.0 information, refer to the ScanSnap Support Site (http://
scansnap.fujitsu.com/g-support/en/).
*2: IPv6 is not supported.
141
About Customer Support and Maintenance
About Customer Support and Maintenance
Customer Support
l Adobe Acrobat
Refer to the following web page:
http://www.adobe.com/support/
l ABBYY FineReader for ScanSnap
-
Windows 10
From the [Start] menu, select [All apps] → [ABBYY FineReader for ScanSnap(TM) 5.0] →
[User's Guide] → [Technical Support].
-
Windows 8.1
on the lower left side of the Start screen, and select [User's Guide] under [ABBYY
Click
FineReader for ScanSnap(TM) 5.0] on the All apps screen → [Technical Support].
-
Windows 8
Right-click the Start screen, and select [All apps] on the app bar → [User's Guide] under
[ABBYY FineReader for ScanSnap(TM) 5.0] → [Technical Support].
-
Windows 7/Windows Vista/Windows XP
Select [Start] menu → [All Programs] → [ABBYY FineReader for ScanSnap(TM) 5.0] →
[User's Guide] → [Technical Support].
l Evernote
Refer to the following web page:
http://www.evernote.com/about/contact/support/
l Google Docs
Refer to the Google Docs editors Help Center or the Google Docs Help Forum.
To open them, select [Help] in Google Docs.
l Salesforce
Contact the system administrator of your Salesforce.
l Dropbox
Refer to the following web page:
http://www.dropbox.com/contact
l ScanSnap
For other inquiries on the ScanSnap, refer to the ScanSnap Support Site.
http://scansnap.fujitsu.com/g-support/en/
If your problem cannot be solved after referring to the above web pages, visit the following web
page to check the contact information of a suitable Fujitsu office and contact the Fujitsu office.
http://imagescanner.fujitsu.com/warranty.html
142
About Customer Support and Maintenance
Suppliers of Consumables/Optional Parts
http://scansnap.fujitsu.com/
Maintenance
Contact your FUJITSU scanner dealer or an authorized FUJITSU scanner service provider for
repairs on this product.
For details, refer to the following portal site:
http://imagescanner.fujitsu.com/warranty.html
ATTENTION
For safety reasons, never attempt repairs by yourself.
143
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