HP Access Control Printing Solutions
Solution brief
HP Access Control Printing Solutions
Reinforce control and security, reduce costs
Profit and security can be compromised when print environments are left uncontrolled. Protecting information,
securing devices and improving fleet management can put pressure on your entire organisation, especially if
you’re trying to increase productivity and lower costs at the same time.
Enhance security, help reduce costs and improve productivity in the print environment. With the suite of HP
Access Control (AC) Printing Solutions, you can receive print authentication, authorisation, accounting, auditing
and secure pull-printing capabilities that are scalable across your organisation. Designed to be modular and
integrate easily with HP devices, HP AC enables you to choose the specific solutions that are right for you.
What if you could …
• Enhance the security of networked printers by easily
authenticating devices and users?
• Offer mobile and remote workers, as well as print-reliant
departments, the access and features they need?
• Increase the rate of return on infrastructure investments by
tracking activity by device, user and department?
• Cut print costs across the organisation with rules-based printing
and intelligent routing?
• Change user behaviour without sacrificing convenience or security?
Solution at a glance
Transform imaging and printing practices for a more efficient and
secure environment. HP Access Control Printing Solutions makes it
easy to monitor and control imaging and printing costs, collect and
track data by device and user, and modify user behaviour to help
lower expenses and eliminate unclaimed documents. Manage access
to networked HP LaserJet printers, multifunction printers (MFPs) and
scanners to protect sensitive information. Help ensure streamlined
imaging and printing practices by confirming the right devices are
being used for the right jobs and contribute to environmental goals
by reducing paper usage.
When you deploy HP AC Printing Solutions through an HP Managed
Print Services MPS agreement, the solutions support HP singlefunction printers, MFPs and networked scanners, as well as selected
imaging and printing devices from Canon.
Solution brief
HP Access Control Printing Solutions
Optimise printing workflows.
Create print rules.
Manage printers.
Enable pull printing.
Account for print use.
Authenticate users.
Control and secure your managed
print environment
Secure Pull Printing
Enable users to print to the network and then retrieve jobs to any
solution-enabled device. Pull printing virtually eliminates unclaimed
documents and increases the efficiency of mobile workers by
allowing them to access documents from almost anywhere.
Secure Authentication
Protect your networked imaging and printing devices with robust
authentication features that integrate with existing network
credentials, including LDAP and Active Directory®. Increase
document security by requiring simple user authentication prior to
printing, copying, emailing or scanning at the device.
HP Proximity Card Readers
Provide users with a single authentication solution that supports a
wide variety of the proximity card protocols.
2
Increase device security.
Monitor and allocate printing resources
Job Accounting
Track the use of devices and supplies across your organisation.
Use that data to easily create detailed reports that allow you
to allocate print costs, motivate employees to print smarter
and provide IT with the necessary information to improve
fleet-wide forecasts.
Lower costs with effective management
Intelligent Print Management
Manage output and create custom printing rules that help you meet
cost-cutting goals, internal compliance needs and environmental
initiatives. Save paper, restrict colour printing to only those who
need it and balance device use with automatic job routing.
Intelligent Rights Management
Create custom device user controls that can enforce your security
goals, lower costs and assign specific usage rights to individual
workers or groups for faxing, copying and scanning.
Solution brief
HP Access Control bundle comparison
HP AC Express
HP AC Professional
Modular solutions
PIN, PIC, and Mobile Release
Yes
Yes
Yes
Proximity Reader (CZ208A)
Yes
Yes
Yes
Secure Pull Print Express
Yes
Yes
No
Secure Pull Print
No
No
Yes
Job Tracking
Up to 30 users per device
Up to 30 users per device
Yes
Job Accounting
Yes (no quota/allocation)
Yes
Yes
Yes
Yes
Yes
Intelligent Print Management
No
Yes
Yes
Intelligent Rights Management
No
Yes
Yes
Encryption
No
Yes
Yes
Roaming
No
No
Yes
None available
Job Accounting User Pack
(CE948AAE)
All modules are sold
independently
Secure Authentication
Secure Pull Printing
Job Tracking and Reporting
Full reporting (300+ reports)
Policy
Other
Add-on modules
*Estimated U.S. retail price. Actual prices may vary.
Meet specific needs with
a modular approach
HP Access Control Express
A lower cost and simplified solution, HP AC Express delivers secure
print authentication, secure pull printing and job accounting features.
HP Access Control Professional
The full suite of HP AC solutions, HP AC Professional delivers print
authentication, auditing, authorisation, accounting and secure pull
printing express.
HP Access Control Modules
The gateway to customise your environment with only the features
you need, HP AC Modules delivers any of the individual solutions
within the suite.
HP at work
When a large pharmaceutical company started to notice signs
of an unmanaged print environment – confidential documents
left exposed at the printer and employees resisting the steps
to complicated authorisation – it turned to HP. HP Access
Control Printing Solutions successfully reined in both the
risk and the resistance. Now only authorised employees can
retrieve jobs at the device and encrypted data provides an
extra layer of protection. Plus, employees get what they need
without the hassle because the simple badge authorisation is
easy and stress-free.
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Solution brief
Why buy HP?
HP has the expertise to identify and integrate innovative solutions
– for companies of any size – to help meet their complex business
needs. As a global technology leader, HP offers financial stability and
scale to improve IT value, enabling customers in major industries to
become more cost-effective, efficient, secure and sustainable.
Get started
Contact your local HP representative to:
• Set up a workshop with HP to assess your specific business needs
• Establish a plan to implement the best solution for today and into
the future
• Identify an environmental approach that can help your company
save money
To learn more, visit www.hp.com/go/hpac
HP three-part approach
HP works with you to assess, deploy and manage an imaging and printing environment tailored to meet your business needs, while helping you reduce costs,
conserve resources and simplify document-intensive processes.
Optimise infrastructure
HP can help you achieve a balance between
your total cost of printing and your needs for
user convenience and productivity.
Manage environment
Working together, HP can help you maintain
your optimised infrastructure while improving
business efficiency and tightening security.
Improve workflow
By streamlining your document-intensive processes,
HP can help you deliver a more efficient environment
for capturing, managing and sharing information.
Get connected
hp.com/go/getconnected
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© 2012 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice. The only warranties
for HP products and services are set forth in the express warranty statements accompanying such products and services. Nothing herein should be
construed as constituting an additional warranty. HP shall not be liable for technical or editorial errors or omissions contained herein.
Active Directory® is a registered trademark of Microsoft Corporation in the United States and/or other countries.
4AA2-0255EEE, Rev. 4, October 2012
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