VPORT User Guide – DIBELS® Next

VPORT User Guide – DIBELS® Next
VPORT User Guide – DIBELS® Next
in
User Guide
Version 07/28/2015
© 2014 Voyager-Sopris Learning, Inc.
Further reproduction and distribution of the contents of this publication is allowed for classroom use, professional training, and
other activities solely as such activities relate to the implementation of Voyager-Sopris Learning programs. Full
acknowledgment of the source of the materials reproduced must be given. All other rights are expressly reserved.
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VPORT User Guide – DIBELS® Next
Contents
Overview
Getting Started
Obtaining a Username and Password
Logging In
Data Setup Options
Navigating VPORT®
Track, School, and Class Dropdown Menus
Tabs and the Sub-Tab Navigation
Accessing the DIBELS Next Student Center
District- and Building-Level Functions
Summary Page
Benchmark Dates
Import Students
Licenses
Utilizing the RTI Plan Feature
Schools
School Users
Data Exchange
Teachers and Classes
The Teacher View
Populating and Managing Class Rosters
Managing Your Roster
Applying the Appropriate License Type
Student Login Credentials
The Demographics Page
Edit Class Name
Entering Scores and Administering Online Assessments
Entering Scores Manually
Administering Online Assessments Other Than Daze
Administering the Daze Assessment Online
Additional Features of the Enter Scores Pages
Reports
Key Measures Report
Scores Report
Student/Parent Reports
Reports Page
Student Lookup
Accessing Online Support Resources
Appendix A: DIBELS Next Reports At-A-Glance
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IMPORTANT NOTE: For complete information on administering the DIBELS Next assessments, in general,
please see the DIBELS® Next Assessment Manual. For full instructions on administering the online DIBELS
Next Assessments, please see the DIBELS® Next Training Manual.
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VPORT User Guide – DIBELS® Next
Overview
Online data management and reporting services for DIBELS® Next is provided through VPORT®, a robust online
data management, reporting, and content delivery system. Through VPORT, teachers, campus coordinators,
principals, and district administrators can closely monitor students’ development of key reading skills. With
VPORT, users are able to:
•
•
•
•
Enter scores for DIBELS® Next Benchmark and Progress Monitoring measures, and when purchased, fully
utilize the online measures.
Compare student data against a trajectory of desired learning.
Make instructional decisions to address student needs.
Use student data to engage parents in discussions about reading progress.
DIBELS® Next in VPORT works from two different websites:
•
•
Teacher/Administrator Site (VPORT): Teachers, campus coordinators, principals, and district
administrators log into VPORT at vport.voyagersopris.com/. Within VPORT, teachers manage their
classes, their students’ experience, and obtain detailed reporting on student participation and
performance. Administrators can manage the implementation across sites and obtain detailed sitespecific and cross-site reporting.
Student Site. Students in Grades 3-6 log into the DIBELS® Next Student Center at
dibelsnext.voyagersopris.com/ to take the Daze measure. Students are provided a username and
password by their instructor.
Within VPORT, there are three levels of access. Users can have different roles at different sites, and all levels of
users have access to DIBELS® Next support resources.
•
District-level. This user can:
o Access any student, class, or campus
o Manage the implementation across all sites in the district
o View detailed reporting across the entire district, from the district level to student level
•
Campus-level. This user can:
o Access any student or class within a campus
o Manage the implementation across a campus
o View detailed reporting across the campus, from the campus to the student level
•
Teacher-level. This user can:
o Access their classes (only) for data entry and reporting.
Voyager-Sopris Support
Voyager-Sopris Support is here to help. If you have questions or need further assistance, contact us at
support@voyagersopris.com or 888-399-1995.
Not finding the answer you need?
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VPORT User Guide – DIBELS® Next
Getting Started
Obtaining a Username and Password
District-level users can only be created by Voyager-Sopris Learning. This typically happens as part of the order
fulfillment process. From there, district-level users manage the creation of campus- and teacher-level users. This
can happen through either a manual or import-based data setup process.
District-level users can create teacher- or campus-level users within VPORT. Campus-level users can create
teacher-level users. If you do not have a username or password, check first with a campus- or district-level user
within your school or district…or contact our Voyager-Sopris Support team at support@voyagersopris.com or
888-399-1995. Once your user account is active, be sure to enter your email address into your profile. This
allows you to use the Forgot User ID or Password link on the login page to recover your login credentials
anytime.
Logging In
To access VPORT, open your browser and navigate to
www.voyagersopris.com Click the Login icon at the
top right.
On the VPORT Login Page, click the System Check at
the bottom. If you see anything other than green
checkmarks (
), contact your IT help desk or our
Support team. Voyager-Sopris highly recommends that
you address all compatibility issues before logging in.
To log in, enter your Username and Password, then
click Login. If helpful, write your Username and
Password in the space provided below for future
reference.
Username_____________________________
Password______________________________
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VPORT User Guide – DIBELS® Next
After logging in the first time, you will first be asked to
enter your email address, the type of training you
attended, and to accept the system’s Terms of Use.
After doing so, you will be routed into a quick clickthrough that will orient you to the system and key
items related to a successful start-up.
You may first need to select the track that you wish to
proceed with (DIBELS® Next). You may see multiple
options, depending on your use of other Cambium
Learning programs. The system’s Product Orientation
Tool will then present you with start-up information
relevant to your level of access.
When logged in, you will see links to the system’s
Message Center, your Profile, and to Log Out. System
alerts and updates come into your Message Center as
they are available. Profiles can be edited anytime.
Data Setup Options
There are different ways to set up VPORT with teachers, classes, students and scores. With any of the options,
the major steps to completing your setup (and where they happen) are:
(1)
(2)
(3)
(4)
(5)
Activating Schools (My District tab > Schools page)
Setting Benchmark Dates (My District/My School tab > Benchmark Dates page)
Creating Users (My District tab > School Users page, and My School tab > Teachers & Classes page)
Creating Classes (My School tab > Teachers & Classes page)
Populating Classes (My Class tab > Roster page)
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VPORT User Guide – DIBELS® Next
There are 3 basic ways through which these things happen:
Option 1: VPORT Import Tool. On the My District/My School/My Class tab > Import Tool page, student
records can be imported either into the district pool of students or directly into classes. The latter
requires manual setup of users and classes as a prerequisite.
Option 2: Voyager-Sopris Assisted Setup. There are a variety of import processes available to load and
maintain student and system user data into the system. Contact Support to explore options.
Option 3: Manual Setup. System users (typically a combination of district- and campus-level users)
manually create teachers and classes. Students are then added. VPORT offers simple functions to
accomplish all four key setup steps above.
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VPORT User Guide – DIBELS® Next
Navigating VPORT®
VPORT® has two major means of navigation. First are the three drop-down menus at the very top of the
screen—Track, School, and Class. Here, users make selections to navigate to the various levels of the system.
The functionality available to different users here depends on their level of access. A companion piece to these
is the breadcrumbs that users see just below these menus. The second means of navigation are tabs and subtab links that allow users to access different content within the system. The options available at the tab and subtab level vary at different levels of the system.
Track, School, and Class Dropdown Menus
A Track is an implementation track, and consists of a VPORT®-supported program or curriculum in conjunction
with a specific school year, for example DIBELS® Next 2012-13. Make selections in the Track, School, and Class
menus to navigate to different levels of the system, as allowed by your level of access. Through the Track menu,
campus- and district-level users can easily navigate the system to view prior year’s results. The first tab from the
left tells you which level of the system you’re at. It will appear as My District, My School, or My Class. Shown
below is the district level of the system, indicated by the My District tab.
With a Track and School selected, you are at the campus level of the system. At this level, the tab is labeled My
School. Campus-level users have access to their School and all classes within it.
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VPORT User Guide – DIBELS® Next
With a Track, School, and Class selected, you are at the class level of the system. At this level, the tab is labeled
My Class. This is the default view for teacher-level users, and any existing classes populate in the Class menu.
Teacher-level users cannot make selections in the Track or School menus.
District- and campus-level users return to the higher levels of the system using the green Back to School and/or
Back to District links that appear above the School and Class drop-down menus after making selections there, or
by using the breadcrumbs.
These three menus determine the amount of data users can see, access, and enter within the system. Teacherlevel users only have functionality in the Class menu, and there, they see only their own classes. Campus-level
users can see and access any class within their site, but see only their site as an option in the School menu.
District-level users see all active sites within the district in the School menu. Both campus- and district-level
users can view prior-year tracks by selecting them in the Track menu.
Tabs and the Sub-Tab Navigation
With DIBELS® Next, four tabs exist. Each has sub-tab links to more specific items and resources, and the options
available at the tab and sub-tab level are determined by the selections made in the Track, School, and Class
dropdown menus. The tabs are:
• My Results. This tab contains reports and analyses that help inform, adjust, differentiate instruction, and track
student progress across classes, schools, and the district. Reports vary at the different levels of the system, and
options are detailed by level of user in Appendix A, DIBELS® Next Reports At-A-Glance.
• My District/My School/My Class – This tab serves a similar function at each level of the system – dealing
primarily with items around system setup and management. Much of the daily activity within the system takes
place here, no matter your level of access.
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VPORT User Guide – DIBELS® Next
At the district level, users see the following options: Summary, Benchmark Dates, RTI Plan, Schools, School
Users, Import Students, Licenses, and Data Exchange:
At the school level, users see Summary, Benchmark Dates, Teachers & Classes, Import Students, and Licenses:
At the class level, users see Summary, Roster, Enter Scores, and in Grades 3-6 classes that have access to the
online assessments, Schedule Online Assessments:
• Training. This tab provides a brief synopsis of the online DIBELS® Next training available for purchase.
• Support. The Support tab provides program and system resources to help districts, coaches, and teachers
successfully implement DIBELS® Next. Resources are added and updated frequently. Sample items include
Getting Started Guides, User Guides, tip sheets, videos, FAQs, and other implementation resources. If something
would be helpful and you’re not seeing it, please reach out to Support to suggest a new resource.
Accessing the DIBELS® Next Student Center
With DIBELS® Next in VPORT, the Daze measure is taken directly
online by students once enabled by their teacher. The DIBELS® Next
Student Center is located at http://dibelsnext.soprislearning.com.
Student access is managed through VPORT. For complete detail, see
the section on Entering Scores and Delivering Online Assessments.
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VPORT User Guide – DIBELS® Next
District- and Building-Level Functions
Because they serve a different role in the implementation, coaches, principals, district personnel, and other
authorized users have access to functions in VPORT that teachers do not. Understanding these functions is
crucial to effectively managing school and class data. Teacher pages in this User Guide begin on page 23.
On both the My District and on the My School tab, users have the following sub-pages:
•
•
•
•
Summary
Benchmark Dates
Import Students
Licenses
Summary Page
The Summary page serves 2 major functions.
Implementation Statistics. At the top of the
page is a high-level summary of key
implementation statistics, with an option to
view lower-level detail.
Setup Portal/Checklist. Below that, users see
the key items around setting up and managing
the implementation, and links to access those
parts of the system. Options vary at the district
and campus levels, and each item is covered
individually in the following paragraphs.
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Benchmark Dates
The Benchmark Dates page allows district- and campus-level users to establish benchmark testing periods for
the school year. Dates set by administrators display to other users through the Benchmark Dates link at the top
right of the page. Dates entered by campus-level users supersede dates entered by district-level users.
For all Benchmark Periods in your implementation,
enter Start and End dates using the calendar icon,
or by typing in dates using the format of
MM/DD/YYYY. A typical Benchmark Period is two
weeks. Click Save Changes before moving on.
Import Students
Import Students is a tool that can be used to either create new student records or to update existing ones.
When updating existing ones, the import process seizes upon the Student ID# of the existing record in VPORT,
and overwrites all other data within the student profile, as provided in the data file. There are two import
options:
•
•
Import student records into the district’s pool of students in VPORT. This is simpler and requires fewer
steps for the importer, but requires teachers to manually populate class rosters.
Import students directly into classes. This requires manual setup of teachers and classes prior to import,
but requires no action from teachers to populate class rosters.
NOTE: The Import Tool is designed for use with small- to medium-sized imports. The tool supports up to 5,000
students in a single file. Our experience with the tool is that VPORT setups of less than 50-80 students are more
quickly accomplished by hand-entering students into the system on the My Class > Roster > Add Students page.
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VPORT User Guide – DIBELS® Next
On the My District/My School > Import Students
page, users see the 2 options presented. For each a
template is provided.
To begin an import, first download the desired
template. A file will open in Microsoft Excel 2003
(.xls) format. The Excel file produced will vary, and
the Roster Students Into Classes template will prepopulate the required school, teacher, and class
information.
Once an import template is downloaded, keep the following in mind to avoid processing errors:
•
•
•
•
•
•
•
There is a 5,000 student maximum. It’s typically quicker to enter less than 50-80 students manually on
the My Class > Roster > Add Students page.
On the Class Import template, never unhide or alter Row 2.
On the Class Import template, you will see blank student rows populate per class. Add or delete rows
as needed, but be sure the values in SchoolName, ClassName and ClassID are mirrored in any new
rows.
On the Class Import template, you must use the ClassID provided – you may not enter your own.
For StudentBirthDate, use the format MM/DD/YYYY.
For StudentGrade, the format must be K or a number 1-12. Grade Level is required for all student.
Users are highly encouraged to keep class sizes below 100 in the system. There are known navigation
and page load issues within VPORT when classes exceed 100 students.
Once data is set up in the template, submit the file
by clicking Browse then locating the file. Click
Submit once the file name displays in the file field.
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VPORT User Guide – DIBELS® Next
VPORT will validate the file to ensure that data is
properly positioned and formatted within the file,
and that all required data is present.
The tool then shows a Summary report of the
actions that will be taken if the import proceeds. To
the top right is a link to a full, line-item report of the
data file submitted, with comment fields to the far
right of the resulting Excel file. From here, users can
either Proceed with the Import or Cancel.
Upon proceeding, you will see an indication that the
import is in progress.
Users then get a confirmation that the import was
successful, a new summary report of the actions
taken, and again, a link to a full, line-item report of
the import detail.
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VPORT User Guide – DIBELS® Next
Licenses
Student licenses are purchased to obtain access to the system. There are two different student license types:
1- Data Management Only. This enrollment status/license type allows student data to be manually
entered on the My Class > Enter Scores page and enables all reporting.
2- Data Management + Online Scoring. This enrollment status/license type allows full access to the online
measures, allows student data to be manually entered, and enables all reporting.
The Licenses page is a tool to help VPORT users manage their available licenses. Managing licenses is an
optional task for users, and many do not take action here. The functionality exists to allow district-level users to
reserve licenses from the district pool for individual sites, and to allow campus-level users to reserve licenses for
individual classes. Doing so can prevent use of licenses by parties for whom they were not intended.
If no action is taken by district- and/or campus-level users, licenses are applied to the level in VPORT in which
they are purchased. A district that purchases 1000 student licenses for DIBELS® Next Data Management Only
would see 1000 of these licenses available on the My District > Licenses page. All schools and classes can pull
from this district pool of licenses, until 1000 licenses are consumed. The trigger for a license consumption is
located on the My Class > Roster page. See page 26 for more on Enrollment settings.
To access the functionality, select
Licenses on the My District/My
School tab. An example from a
fictitious district follows.
On the My District > Licenses page, we see in the Licenses Purchased section that the district purchased 3000
Data Management + Online Scoring licenses, and that 1032 of these have been used. The district has also
purchased 200 Data Management Only licenses, and 5 of those have been used. If individual schools purchase
licenses on their own, these will also appear in the Licenses Purchased section.
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VPORT User Guide – DIBELS® Next
This means that across all sites and classes in the district, in total, 1032 students are assigned the license type of
“Data Management + Online Scoring (Data Mgt & Scoring)”. In total, 5 students are assigned the license type of
“Data Management Only (Data Mgmt Only)”. License type is managed at the class level of the system, on the
My Class > Roster page.
Back on the My District > Licenses page, a table at the bottom of the page allows licenses to be allocated to
specific sites. In side-by-side columns, users see the number allocated to a site and the number being consumed
by the site. To allocate licenses, input the value to be reserved for each site, and click Save Changes. Sites will
display in red if they are not active in the implementation track.
Once allocations are made, the Used value cannot exceed the Reserved value. Teacher-level users will get an
error message if they try to apply a license type to a student beyond the license count available at their site. The
functionality works essentially the same way at the campus level…only instead of allocating to schools, users
allocate licenses to specific classes.
IMPORTANT NOTE: If you allocate licenses, please allocate all of them. If you don’t, you lock users out of the
difference between Available and Reserved. If reserving licenses, the Total Reserved should always match the
Total Available.
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VPORT User Guide – DIBELS® Next
Functionality Specific to District-Level Users
Certain functions are available to district-level users only. The following functions are specific to the My District
tab:
•
•
•
•
RTI Plan
Schools
School Users
Data Exchange
Utilizing the Response to Intervention (RTI) Plan and RTI Reporting
VPORT allows district-level users to utilize a customized RTI plan in conjunction with VPORT and their DIBELS®
Next implementation. RTI Plans are an optional feature in VPORT. On the My District>TRI Plan page, users can
create and define the district’s RTI plan any number of ways. The RTI Plan allows for users to define groupings
and instructional recommendations based on data obtained on individual measures across individual grade
levels. A district can have only one RTI Plan for a Track.
To edit recommendations, first, choose the Key
Measure. The Instructional Recommendations
section will create RTI groups and populate default
recommendations based on the selected measure.
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In the Group column to the far left, you can change
the Low Score and High Score standards for each
group of students, the progress monitoring
frequency, the progress monitoring measure, and
the weekly Rate Of Improvement (ROI) frequency
to match your district’s parameters.
Placement Recommendations describe where each
group should start instruction, what lesson
extensions should be used, and what the
parameters are with each group.
PM Response Action details what steps should be
taken after seeing specific progress monitoring
results.
BM2 Response Action are steps to take based on a
specific set of results for each group after
Benchmark 2.
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EOY Response Action are steps to take based on a
specific set of results for each group at the end of
the school year.
District users may add as many groups
as needed to produce the RTI plan they desire. To
add a group, click Add Group.
The RTI Strategic Plan can be generated either as a
PDF or Excel document. It will appear in a separate
window, and the plan’s chart format makes it easy
to print and distribute. In addition, student-specific
RTI reports can be accessed through PDF and Excel
icons on the Scores Report (My Results > Scores).
The Schools Page – Activating School Sites Within the Track
Activating campuses that are participating in the implementation is the sole responsibility of district-level users
within the system. Sites that are not selected as participating in the implementation do not appear within the
School dropdown menu at the very top of the page, and cannot be accessed by implementers within those sites.
To activate sites, go to the My District >
Schools page. Here, all sites within the
district will be listed, along with their
address, and a simple checkbox option for
activating them. A checked school is an active
one, and an unchecked school is an inactive
one. Users can optionally enter a school
contact for active sites, as well. Anytime
changes are made, click Save Changes.
NOTE: Schools listings are populated from a national database of schools and school districts. This listing is not
always entirely up-to-date, and frequently excludes private schools and charter schools. If you don’t see a site
listed or if you see a site listed erroneously, contact Support.
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School Users Page
The My District > School Users page is utilized by district-level users to create campus-level users.
Two rows of sticky buttons sit at the top of the
screen. The Order By function allows users to group
the results either by School or User Last Name. The
Starts With row contains the letters A-Z. Select a
letter to filter the list down to users whose last
name begins that letter. Order By and Starts With
can be used in tandem. By default, the system hides
teacher accounts, but these can be added to the
display using the Show Teachers/Hide Teachers
toggle button at the top right of the screen view.
To Add a New User, select Add New Staff. A
window appears where new user account info is
entered. All fields are required. If needed, insert
more rows by clicking Add Rows. Once entered,
click Save Changes, and the user accounts activate
in real time. Click Cancel at any time to bail out.
To edit or delete an existing user, select the Edit
icon (pad and pencil) in the row of the user account.
This opens a page where user account information is
housed. Make edits to any field or delete the
account by clicking the appropriate place. Users may
have multiple roles, and may have different roles at
different sites. If edits are made, click Update
before moving on.
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The Data Exchange
The Data Exchange is another optional feature that is available to most district-level users. The Data Exchange
allows users to securely upload files of students, teacher, classes, or other users to Voyager-Sopris Learning for
setup within VPORT. All files related to initial VPORT setup received through the Data Exchange must be in the
format of the Data Collection Template that is sent to district implementation leaders upon startup in VPORT.
Files not in the correct format are rejected by our import process and sent back to users for reformatting.
To upload a file, select the Data Exchange sub-tab
link, then select Browse.
Locate the file you wish to upload and attach it by
selecting Open, just as you would an attachment to
an email.
Then select the implementation track to which the
file pertains. The menu will default to the DIBELS®
Next track, since that one is selected in the top-level
Track menu.
Click Submit to send the file. Files submitted for the
DIBELS® Next track will display in the Directory
Contents section toward the bottom of the page as
long as the track is active, so as to provide users a
history of uploaded files in the current school year.
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The Teachers and Classes Page
The Teachers and Classes page is found only on the My School tab. The Teachers and Classes page allows
district- and building-level users to manage teacher-level users within the system, and to create classes for those
users. District-level users access this page by first selecting a site in the School menu at the top of the page.
Teacher-level users cannot access VPORT unless they have a class set up for them in the current year’s
implementation track.
The My School > Teachers and Classes page
displays a list of teacher-level users at the
site and a column that shows classes that
exist for those users. By default, all users
display, and there are buttons that allow
users to Add New Staff, Print User Logins,
and Save Changes.
To add a new user, select Add New Staff. A
window opens where new user account info
is entered. All fields are required. If needed,
add additional rows using the Add Rows
button. After inputting the new user
information, click Save Changes, and the user
accounts activate in real time.
To edit or delete an existing user, select the
Edit icon (pad and pencil) next to the user’s
name. The user information displayed
becomes editable fields. Make edits to any
field, or delete the account by clicking the
appropriate field. Click Save Changes before
moving on. As a safeguard to your data,
teachers with active students and classes
cannot be deleted.
Classes can be created only at the school level of the system. Classes can be populated and managed only at
the class level of the system.
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To add a class, click the appropriate icon to
the far right.
To edit an existing class or class name,
click the Edit icon to the left of the class
listing. Make edits, and click OK.
To delete a class, select the Delete icon to
the left of the class listing, then confirm.
NOTE: If scores exist for students in the class, you cannot delete the class until all students have been removed
from the class. Students can be moved out of the class back into the district pool of students or can be
transferred to a new class, and their assessment data remains attached to the student profile. Class Rosters are
managed on the My Class > Roster page.
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VPORT User Guide – DIBELS® Next
The Teacher View
As a function of their role in implementation, teacher-level users have different options than district- or campuslevel users. For all levels of users, the default page upon login is the My Results > Reports page.
Classes should be created within the system (although not necessarily populated) prior to teachers logging in for
the first time. When this happens, teachers see their classes listed in the Class dropdown menu. This is the only
one of the 3 menus in which teacher-level users have functionality.
Classes can be created only at the building level of VPORT, where the My School tab appears A teacher-level
user will receive a message stating that VPORT has not been set up for them for the current year if at least one
class has not been created for them prior to logging in the first time. If that happens, please contact a buildinglevel user within your school site or a district-level user to request your class(es) be created for you.
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Populating and Managing Class Rosters
Depending on how your school or district went about the initial VPORT setup, teacher-level users may or may
not see their class lists populated upon first logging in. There are a variety of import processes available during
the setup process to achieve different goals. Either way, managing class rosters happens on the My Class tab >
Roster page. If your district has established a nightly roster sync with us, you will see class management
functionality disabled. There are two key items related to student setup:
1- Placing the student on the class roster.
2- Applying the appropriate enrollment type/license type to the student.
IMPORTANT NOTE: Regarding student records in VPORT, Student ID# is all-important. Like any data
management system, the goal is to have a single record for the student. Unless otherwise advised by
supervisors, always enter students’ real, district-issued ID#. Never enter fake Student ID#s.
Managing Your Roster
To manage a class, select it from the Class menu
and go to the My Class > Roster page. Students
currently in the class will appear in the table.
To add students to a class roster, click Add
Students.
There are 3 options for adding students:
1- Create new student records in VPORT
2- Import students from an Excel spreadsheet
3- Add students that already exist in your
district’s pool of students in VPORT.
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To Add Existing Students, use the two windows at
the bottom of the page. The Available Students
window on the left provides a Search field, through
which students can be located by Student ID# or
Last Name. Begin typing, and matches populate
with each keystroke. Once located, click the Add
arrow to move the student into the class. Click Save
Changes before moving on.
HINT: It is usually best to search on Student ID#.
Not all students will be in the district’s student
pool. To manually add students not already in the
student pool, click the Add button in the Create
New Students section.
Enter the student information. Student ID#s must
be unique within the district’s student pool. Last
name, First Name, Student ID, and Grade Level are
required fields. If you need more rows than
provided, click Add Rows. Click Save Changes
before moving on. Return to the Class Roster page,
and verify your roster.
To import students from a spreadsheet, click the
Import button in the Import Students section. This
takes you to the Import Students page. For
complete detail on importing students, see the
section called Import Students Page on Page 11.
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During the year, students may leave the class.
There are two ways to drop a student from a class:
1- From the My Class > Roster > Add Students
page, click the Drop arrow beside a student
listing to move the student back into the
district student pool. Click Save Changes
before moving on.
2- From the My Class > Roster page, click the
X icon beside the student listing and then
confirm the removal of the student from
the class.
With either method, student assessment data always follows the student record. Once added to a new class,
other users of VPORT will be able to see all historical data on a student, no matter who entered it.
Applying the Appropriate License Type
With DIBELS® Next in VPORT, there are 2 different student license types available for purchase, and these
correlate with specific functionality in the system. There are 3 different enrollment types:
•
•
Data Management Only (appears on the My Class > Roster page as “Data Mgmt Only ”). This license
type allows student data to be manually entered on the My Class > Enter Scores page and enables all
reporting.
Data Management + Online Scoring (appears on the My Class > Roster page as “Data Mgt & Scoring”).
This license type allows full access to the online measures, allows student data to be manually entered,
and enables all reporting.
To assign a license type to a
student, click the checkbox within
the student row.
To assign the same license type to
an entire class at once, check the
box at the top of the license type
column, and then click Save
Changes.
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Student Login Credentials
For each student enrolled in a grade 3, 4, 5, or 6 DIBELS® Next class in VPORT, a User ID and Password is
generated for them that will allow the student to access the online version of the Daze assessment within the
DIBELS® Next Student Center (dibelsnext.voyagersopris.com/). For complete detail on administering DIBELS®
Next assessments online, see the section on Entering Benchmark Scores and Administering Online
Assessments.
Teachers are responsible for distributing User IDs and Passwords to their students, and on the My Class > Roster
page is a Student Password Report that prints neatly to Avery 5352 labels for quick distribution. Student User
IDs and Passwords can be edited, as long as the User ID remains unique across the system. Be sure to click Save
Changes any time changes are made.
The Demographics Page
The Demographics page allows users to input and edit demographic data associated with their students. Click
the Demographics button to display the page. Inputting demographic data in VPORT is entirely optional. When
available, however, reports can be disaggregated by student sub-groups.
After clicking Demographics, users see a listing of students, with dropdown options available across a wide array
of categories.
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Edit Class Name
To edit a class name, select the Edit Class Name
link in the header of the roster table.
The class name becomes an editable field. Make
your edits then click Done to the right of the
field.
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Entering Scores and Administering Online Assessments
The Enter Scores page serves the dual functions of manual score input and administration of the online
assessments.
Entering Scores Manually
Scores can be entered by any level of user, but scores are always input at the class level of the system. To begin,
select the appropriate class from the Class drop-down menu. Then go to the My Class > Enter Scores page. Both
benchmark and progress monitoring scores are entered here.
The page consists mainly of a Benchmark
Period Menu at the top of the page and a
data entry grid. Measures appropriate to
the benchmark period appear when
selections are made.
NOTE: The DIBELS® Next Composite Score (DCS) is calculated within the system once the required
component scores are entered, and cannot, itself, be manually entered.
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Enter benchmark scores into the
appropriate locations in the data entry
grid. Click Save Changes whenever data
is entered or edited.
HINTS: To quickly move between cells in the data entry grid, use the Tab key. An alternate way of saving
entered scores is to use the Return key.
Progress monitoring scores are also
entered from the Enter Scores page. To
enter progress monitoring scores, click
the Progress Monitoring button.
A new data entry page appears with familiar features like menus for isolating progress monitoring events and a
data entry grid, along with a dropdown menu for flagging scores as off-grade level. Benchmark scores for the
selected period display in color-coded cells in the first column for quick reference. Click Save Changes whenever
data is entered or edited.
Use the Back to Benchmarks button to return to the main Enter Scores page.
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Administering Online Assessments Other Than Daze
Other than Daze, all online assessments work the same. They are administered through the Enter Scores page.
To begin, first make sure the appropriate class is selected in the class dropdown menu.
When students have a license type assigned to them,
a pencil and paper icon appears beside each data
entry field on the Enter scores page. Click the icon to
launch the online measure.
A new page will load that displays the measure, the
student information, and the teacher information.
From there, click Yes. Continue to launch into the
measure. For complete detail on administering and
scoring individual DIBELS® Next measures, refer to the
DIBELS® Next Training Manual.
Back on the Enter Scores page, assessment scores
that have been obtained through via an online
administration will display as a blue, underlined link.
When clicked, the score link will display the line item
detail for the assessment. Also on this page is Reset
Score button, in the event the assessment needs to
be re-administered. Resetting a score erases the prior
score entirely.
Progress Monitoring works the same way, only these are launched from the My Class > Enter Scores > Progress
Monitoring page. The paper and pencil icon will launch the assessment.
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When progress monitoring with DORF, clicking the
paper and pencil icon will open a Select Test
window. The options pre-populate with the
appropriate passage, but you may alter either the
grade level or the specific passage to be used for
that week’s progress monitoring assessment. With
selections made, click OK.
Administering the Daze Assessment Online
The Daze assessment is available for online administration, but works differently from other measures. With
Daze, students are assigned the measure by the teacher, then use their login credentials (User ID and Password)
from the My Class>Roster page to log into the DIBELS® Next Student Center and complete the assessment. It’s
a 3-step process:
Step 1: Schedule the Assessment(s)
Assessments are enabled on the My Class >
Schedule Online Assessments page. Separate
sections appear for Benchmark assessments and
Progress Monitoring events. Benchmark
assessments are enabled for the entire class at once.
In the Benchmark Assessments section of the page,
enable the measure by clicking the Enable Test
checkbox for the applicable Benchmark Period, and
click Save Changes. Students take the assessment
through the online DIBELS® Next Student Center.
Progress Monitoring assessments are assigned one
student at the time. In the Progress Monitoring
section of the page, select the Benchmark period,
the Week, and the Passage to be made available to
the student, and then click Save Changes. Users can
select passages from any grade level, enabling offgrade level progress monitoring. Students take the
assessment through the online DIBELS® Next
Student Center.
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Step 2: Student(s) Log In and Take the Assessment
Using their User ID and Password from the My Class
> Roster page, students log in at
http://dibelsnext.voyagersopris.com.
Students will see the list of assessments currently
assigned to them and can choose to begin any
assessment they see. To begin, they then click Start
Taking This Test.
Step 3: Viewing the Scores in VPORT
In VPORT, return to the Enter Scores screen for the
class. In the data entry grid, scores that were
obtained through the online assessment mechanism
will display as a blue, underlined link.
VPORT users can obtain line item detail on the
assessment results by clicking the blue, underlined
link for the score. Also, the score can be reset by
clicking Reset Scores.
WARNING: VPORT is not designed to support a user being simultaneously logged into both the Student Center
(a student application) and VPORT (a district staff application) from the same work station at the same time. If
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you are logged into both at once on your computer, you will experience strange behavior within VPORT,
especially when attempting to view line item detail of online assessments. If this happens, log out of both
applications, then log back into VPORT to resume normal operations. Similarly, multiple online assessments
cannot be administered at the same time.
Additional Features of the Enter Scores Pages
Two additional features of the Enter Scores pages are:
1- Add Comments/Recommendations. This allows you to input general comments, instructional
recommendations tied to any assessment, and flag phase changes.
2- Show Dates/Hide Dates. This allows you to manually input or edit the date associated with a score. If
not entered, the date defaults to the date of entry.
To utilize the Add Comments/Recommendations
feature, click the button.
A dialogue box will open with the following features:
•
•
An Overall Comments section for entering
general comments (top of the window).
A Notes & Instructional Recommendations
section for entering specific notes and
recommendations tied to a particular score
within the system (bottom of the window).
This feature includes the ability to flag a score
as a decision point, which inserts phase
change lines on many of the Student/Parent
Reports.
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•
A dropdown menu that allows you to jump to
another student, should something come to
mind.
The Show Dates/Hide Dates feature allows users to
view and edit the dates associated with scores in the
system. Accurate dates are needed to accurately
calculate reports. Click Show Dates to display the
dates associated with any column of scores. Once
clicked, Show Dates becomes Hide Dates and acts as a
toggle switch for removing the column from the view.
To enter or change a date for all students, use the
calendar icon to apply a date to the first student and
click on Apply this date to all students. Click Save
Changes whenever data is entered or edited.
IMPORTANT NOTE: For full instructions on administering the online DIBELS Next Assessments, please see
the DIBELS® Next Training Manual.
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Reports
VPORT offers easy-to-use reports that allow educators to adjust instruction, analyze performance, and monitor
student progress over time. No matter your level of access, all reports are housed on the My Results tab.
Different reporting options are available at different levels of the system.
Voyager-Sopris Learning strives to provide both interactive, option-rich reporting engines alongside standing
report options that are less flexible and more direct to access. The more option-rich and flexible engines are:
•
•
•
•
Key Measures
Scores
Student/Parent Report
Student Lookup
Standing report options that tend to be more pre-packaged and intended for quick access and printing reside on
the My Results > Reports page. Refer to Appendix A, DIBELS® Next Reports At-A-Glance at the end of this
Guide for a complete at-a-glance view of all available report types, along with their intent, key features, and
their location.
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The Key Measures Report
The Key Measures Report is the most flexible and option-rich reporting engine in the system. Filters, menus, and
drilldown options allow users to quickly move up and down through different levels of reports, look at different
measures and combinations of measures, employ different chart types, and disaggregate data by student subpopulations (when demographic data is available). Filters and menus remember your prior settings to reduce
the amount of time to access a commonly viewed report. The four key components of the report are:
1. The graph. The main part of the report
is a graph representing the data
included by virtue of current menu and
filter selections. Make selections in the
Level, Measure, and grade drop-down
menus at the top of the graph to isolate
different data sets.
NOTE: The Level menu will not be present for
users who have classes at only a single grade
level in VPORT.
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2. The Chart Options section provides a
rich assortment of custom options for
the graph being presented. Among
them:
•
Chart Types. Icons for Bar, Line,
Mastery, and Stacked Column graphs
appear at the top of the page and are
easily toggled between.
•
Scale. Available reporting scales appear
here.
•
Time Period. Available benchmark
periods appear here.
To reveal more specific reporting options, click
Advanced Report Options.
Use the Years to Include menu to include data from
multiple years’ implementation tracks and obtain
multi-year reporting. All prior-year implementation
tracks will appear as options.
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Use the Filter by Demographics option to reveal a
list of filters.
Each demographic category on which VPORT
supports data is listed as an option. Make selections
in any menu or combination of menus to dive
deeply into reporting on specific student subpopulations.
The Matching students with scores in: menu is an
extension of the Matched/Unmatched option of the
report. It allows users to further define a matched
student set report to match on students with scores
in specific benchmark periods. Selections made in
the Time Period menu in the main Chart Options
setting will transfer over to this menu. Read further
for detail on the Matched/Unmatched option.
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The Matched/Unmatched option gives the ability to
include either all students with scores, or only
matched sets of students who have scores in all
selected time periods. The use case it is designed to
address relates to student transience and mobility.
The feature ties directly into component 3 of the
Key Measures Report – the Student Counts section.
For example, a class has 10 students at the start of
the year and all 1 are assessed in Benchmark 1. Over
the course of the year, some students leave the
class and others join the class. Over the course of
the year, Benchmark 2 and 3 assessments are
administered. Not all students will have scores in all
three benchmark periods. By default, a matched
report will look at the Time Periods selected in the
Chart Options section, and will include only students
who have scores in all time periods. An unmatched
report will include any student with scores in any of
the selected time periods. To employ matching
criteria that differs from the display criteria defined
by the Time Period menu, use the Matching
students with scores in: menu in the Advanced
Report Options section.
A matched report is sometimes a more reliable, meaningful way to analyze data because, in theory, the analysis
is based on students who have been part of the entire year’s instruction and have received the same levels of
intervention. To illustrate the difference, a deeper example:
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Here, we see a
report for a class of
10 students. In the
Student Counts
(3)
, we
section
see a Scored
reading of 10 and a
Matched reading of
8.
Looking down into
the Results by
(4)
,
Student table
we see the available
data, and where
these counts are
coming from.
All 10 students have
a score in at least
one of the selected
benchmark periods,
so in the Student
Counts section, we
see a Scored
reading of 10.
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In the Results by
Student table, we
also see that only 8
students have
scores in all three
benchmark periods.
Hence, in the
Student Counts
section, we see a
Matched reading of
8.
In an unmatched report, all scores would be included, meaning that all 10 available student scores would factor
into the class-level readings in Benchmark 1, all 9 available scores would factor into the class-level readings in
Benchmark 2, and all 8 available scores would factor into the class-level readings in Benchmark 3.
In a matched report, only students who have data for Benchmarks 1-3 would be included, meaning that only
those 8 students scores would factor into the class-level readings.
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At the district- and campus-levels of the Key Measures reporting engine, the Results by Student table contains
one additional feature. Schools and classes appear as hyperlinks to allow drilldown into more specific levels of
the data.
Reverse navigation to higher levels of the report can be done through the breadcrumbs at the top of the page or
through the green Return to School and Return to District links above the Class and School dropdown menus.
The Scores Report
The Scores Report is available at all three levels of the system, and provides users with all scores entered for
students within the selected track. At the district level, the view is different, as it is primarily designed as a tool
for obtaining a data extract in Microsoft Excel. At any level of access, the report is driven by the Level, Time
Period, and Grade dropdown menus. The report only includes scores entered within the selected
implementation track.
The district-level view:
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At the campus- and class-levels, the view is different, but the report is still driven by selections made in the
Level, Time Period, and Grade menus. At these levels, users see a data table. The school- and teacher-level
view:
Additional features of the campus- and class-level report include:
1234-
Sortable column headers for easy re-configuring of data in the screen view.
Where available, cut scores will appear in the column header of an assessment.
One-click export to Excel option.
Where available, cut scores will translate to shading and Status readings in the table of results.
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The Student/Parent Reports
Three versions of Student/Parent Reports are offered in VPORT, and each is intended for a specific purpose.
Collectively, they are designed as reports that can be generated at the individual student level and sent home.
They are tools to help instructors make a strong home-school connection. These reports are available only at the
class level of VPORT. Reports can be generated for a single student, multiple students, or entire classes at once.
The report features a progress bar across the top to help user keep their bearings as reports are generated.
To begin, use the checkboxes to the left of the page to select individual students, or use the one in the header
row to select all students at once. Click Continue.
The Report Type Selection page will appear, and three versions will be available. Click a version to select it.
1- Standard Report. Includes
parent text, descriptions of the
assessments, graphs, and data
tables of student results.
2- Compact-All Measures.
Includes smaller graphs for
each measure in a compact,
single-page output.
3- Progress Monitoring. Includes
larger graphs that are
meaningful graphs when
progress monitoring scores are
included.
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With any version, you may select Edit
Options to customize your report at a
deeper level. Selections made for
specific report type will be
remembered by the system so that you
don’t have to re-customize the report
with each visit to it.
The Report Options dialogue box
contains detailed settings, that among
other things, allow users to:
•
•
•
•
•
•
Include multiple years’ data,
even across other programs.
Include or exclude parent text
in English or Spanish.
Include or exclude
instructional
recommendations and teacher
comments stored within
VPORT.
Define the size of graphs.
Show or hide labels and
legends.
Define the display of goal lines
(where applicable).
After clicking Continue with any report type, a page opens revealing an interactive print preview of the report.
To physically print the report, click the Print to PDF button, then send the PDF to your local network printer.
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Additional features of the interactive print preview include:
1- Dropdown menu that allows you to quickly jump to the same report for a different student.
2- A Remove (X) icon that allows you to remove a specific graph from the report.
3- An Add Comments/Recommendations feature that allows you to input general comments, instructional
recommendations tied to any assessment, and flag phase changes.
To utilize the Add Comments/Recommendations
feature, click the button.
A dialogue box will open with the following features:
•
•
•
An Overall Comments section for entering
general comments (top of the window).
A Notes & Instructional Recommendations
section for entering specific notes and
recommendations tied to a particular score
within the system (bottom of the window).
This feature includes the ability to flag a
score as a decision point, which inserts
phase change lines on many of the
Student/Parent Reports.
A dropdown menu that allows you to jump
to another student, should something come
to mind.
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The Reports Page
The Reports page houses standing report options that tend to be more pre-packaged and intended for quick
access and printing. Reports that reside here are no less powerful than those generated through the main
reporting engines, and are even preferred by some users.
Refer to Appendix A at the end of this User Guide for a complete at-a-glance view of all available report types,
along with their intent, key features, and their location.
The Student Lookup
The Student Lookup is a quick tool that lets any level of user quickly determine whether a student exists in
VPORT, and if so, what data exists for that student. The tool consists of a simple, Student ID# search field, and
when student data is present, a series of data tables outlining student data in VPORT over all time.
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Accessing Online Support Resources
The Support tab provides a wealth of resources related to DIBELS® Next, including this User Guide and Getting
Started information. It is available to all levels of users. Resources can be added fairly quickly, so if you’d like to
see something added, please just reach out to Voyager-Sopris Support to make a suggestion. Users land on the
in the sub-tab navigation are links to the main sections of the Support tab.
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Video. This page houses video segments, including
how-to’s and modeling clips.
Library. The library contains mainly downloadable
PDF documents and PowerPoint presentations.
Specific Library Topics are broken out to the right of
the screen.
FAQ. The Frequently Asked Questions page provides
common questions received by our Support team
and in-depth responses and associated resources.
This section is also broken down into specific FAQ
Topics, listed to the right.
Search. The search function allows a keyword search
across all sub-sections of the Support tab.
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Appendix A. DIBELS® Next Reports At-A-Glance
Report Name
Class Listing Report
Class Progress Graph
Class/Campus/District Summary Report - Pie Graphs
Data File-All Students
Effectiveness of Instructional Support Levels
Histogram Report
Description
Provides implementation overseers
listings of each class within the track
and includes key identifiers along with
key statistics, including # of students in
the class, # with scores, and last login
date.
Available in both PDF and Excel, this
report shows stacked column graphs of
available benchmark scores for each
student within a class. It shows both
growth by student and progress toward
the end-of-year goal.
A PDF report that provides Benchmark
1-3 scores by measure, along with
counts of students, standard deviation,
and distributions of students in pie
graphs, appropriate to the user's level
of access.
An all-data extract file specifically
designed for easy viewing.
A quick to access, easy to print report
that examines performance across
benchmark periods on the DIBELS
Composite Score. Students are
categorized based on scores in one
benchmark period and those subsets
are tracked against later benchmark
results to show the effectiveness of the
interventions applied to students.
A histogram report in PDF format that
provides distributions of students by
category along with detailed
distributions of student scores by score
range for a selected grade level and
benchmark period.
Not finding the answer you need?
Contact Support at support@voyagersopris.com or 888-399-1995.
Availability by User Level
District?
Campus?
Class?
Location
My Results>Reports
Yes
Yes
No
My Results>Reports
No
No
Yes
My Results>Reports
Yes
Yes
Yes
My Results>Reports
Yes
No
No
My Results>Reports
Yes
Yes
Yes
My Results>Reports
Yes
Yes
Yes
Page 51
VPORT User Guide – DIBELS® Next
Report Name
Key Measures
Progress Monitoring Count by Campus and Grade
Progress Monitoring Report
RTI Strategic Plan
Score List by Student
Scores Report
Description
The most flexible and option-rich
reporting engine in the system. Filters,
menus, and drilldown options allow
users to quickly move up and down
through different levels of reports, look
at different measures and
combinations of measures, employ
different chart types, and disaggregate
data by student sub-populations (when
demographic data is available).
An Excel-based report that helps
district implementation overseers
monitor key statistics on the volume of
progress monitoring scores within
VPORT by campus and grade level.
Available in both PDF and Excel
formats, this report provides key class
level statistics on progress monitoring,
including students per class, number of
students with scores, breakdowns of
the scores by category, and
distributions of students falling into
different score count ranges.
Available in both PDF and Excel, this
allows campus- and teacher-level users
to print out the district's RTI plans
within VPORT, as defined by their
district administrators.
An Excel-based report that shows a
listing of all available scores for a
student and detail for each, including
instructional recommendations,
assessor's name, date, and grade level.
Each student's data appears in a
separate tab.
A flexible tool for quickly accessing a
table of scores within the system based
on Grade Levels and Measures. The
report offers one-click export to Excel.
Not finding the answer you need?
Contact Support at support@voyagersopris.com or 888-399-1995.
Availability by User Level
District?
Campus?
Class?
Location
My Results>Key Measures
Yes
Yes
Yes
My Results>Reports
Yes
No
No
My Results>Reports
Yes
No
No
My Results>Reports
No
Yes
Yes
My Results>Reports
No
No
Yes
My Results>Scores
Yes
Yes
Yes
Page 52
VPORT User Guide – DIBELS® Next
Report Name
Student/Parent Reports
Standard Version
Compact-All Measures Version
Progress Monitoring Version
Student Demographics Report
Student Lookup
Student Password Report (Avery 5352 Labels)
Student Score Detail Report
Description
Home-school connection tools that
generate reports for individual
students, multiple students, or a whole
class at once. Three versions exist.
Default settings for each can be easily
adjusted to customize the report.
Includes parent text, descriptions of
assessments, graphs, and data tables of
student results.
Includes small graphs for each measure
in a single-page output.
Includes large graphs suitable for
display of all progress monitoring
scores for each measure. The best and
most comprehensive student-level
progress monitoring report.
Provides teachers with a listing of their
class rosters and all available
demographic data for each student.
Available in Excel format.
A tool for searching by Student ID# to
determine if a student record exists. If
it does, available data for the student
displays.
A report that contains student
usernames and passwords for the
online DIBELS Next Student Center. It
prints to Avery 5352 labels for quick
distribution to the class.
An Excel-based report that shows all
available scores for a student -benchmark and progress monitoring -by measure. These data tables track
student progress by measure from one
benchmark period to another, and
include progress monitoring scores.
Each student's scores appear in a
separate tab.
Not finding the answer you need?
Contact Support at support@voyagersopris.com or 888-399-1995.
Availability by User Level
District?
Campus?
Class?
Location
My Results>Student/Parent
Report
No
No
Yes
My Results>Student/Parent
Report
No
No
Yes
My Results>Student/Parent
Report
No
No
Yes
My Results>Student/Parent
Report
No
No
Yes
My Results>Reports
No
No
Yes
My Results>Student Lookup
Yes
Yes
Yes
My Results>Reports
No
No
Yes
My Results>Reports
No
No
Yes
Page 53
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