Welcome to the MailStation π Welcome to E-mail without a PC! Stay in touch with your family and friends the easy way with your new MailStation. Follow these easy-to-read steps to set up your MailStation and start using E-mail today. User’s Guide QuickStart 1. Table of Contents l Important Safety Instructions 2-3 l Send Messages l Search for E-Mail Messages l Composing New E-Mail Messages User’s Guide - Quick Start l Edit New E-Mail Messages l Send the Message after Completion l Batteries / Connections / Features 4 l Setting Up Your MailStation l Programming Date and Time l Create a New Address 5 l Using Your MailStation l Receiving Your First E-Mail l Creating and Sending E-Mail Messages l Frequently Asked Questions l Contacting US Message l Using Your Address Book l Create an Individual Address l Create a Group Address 6 7 8-9 9 l Using Your Address Book l Edit an Existing Address l Delete an Address l Get a Printed Copy l Send E-Mails from the Address Book User’s Guide / Common Operations l How E-Mail Addressing Works l Navigation l Using Your In Box l Read an E-Mail Message l Reply to an E-Mail Message l Forward an E-Mail Message l Add the Author to Your Address Book l Review / Delete the Messages l Show Full Screen of the Message l Delete an E-Mail Message l Retrieve Messages l Search for E-Mail Messages l Using Your Out Box l Edit Messages l Delete an E-Mail Message 10 10 10 11 11 11 11 11 11 11 11 12 12 12 12 12 13 13 13 13 13 13 13 - 14 14 14 14 14 14 14 Extra Features l Calendar l Calculator l Spelling Check l Printing l Changing the Screen Viewing Size l Viewing the History of Sent E-Mails l Caller ID and Visual Message Waiting l Caller ID Function l Using Calls Log l Changing MailStation Settings l Access Phone Numbers l FCC Requirements l Warranty 14 15 15 15 15 1e 15 15 15 16 17 17 17 - 18 2. Important Safety Instructions l Read and understand all instructions. Follow all warnings and instructions marked on the MailStation. l Use only the battery type recommended in the Owner’s Manual. Do not use a lithium battery l Unplug the MailStation from the wall outlet before cleaning. l Do not use liquid or aerosol cleaners, just use a damp cloth for cleaning. l Do not use this MailStation near water. For example, do not use near a bathtub, wash bowl, kitchen sink, laundry tub, in a wet basement, or near a swimming pool. l Do not place this MailStation on an unstable cart, stand or table. It could fall causing serious damage or impeding operation. l Never place this MailStation near or over a radiator or heat register. l Only operate the MailStation using the type of power source listed on the marking label. If you are not sure of the power supply of your home, consult your dealer or local power company. l Do not overload wall outlets and extension cords as this can result in the risk of fire or electrical shock. l Never push objects of any kind into the MailStation as they can touch dangerous voltage points or short out parts that could result in a risk of fire or electrical shock. l Take the MailStation to a qualified technician when it requires repair work or service. To reduce the risk of electrical shock, do not disassemble the MailStation. l Opening or removing covers can expose you to dangerous voltages or other risks. Incorrect re-assembly can cause electrical shock during subsequent use. Unplug the MailStation from the l l l l l l l wall outlet and refer servicing to qualified service personnel at US Message under the following conditions: If the power supply cord or plug is damaged or frayed. If liquid is spilled into the unit. If the MailStation is exposed to rain or water. If the MailStation does not operate normally by following the operating instructions. If the MailStation is dropped or the casing is damaged. If the MailStation exhibits a distinct change in performance. Avoid using the MailStation during an electrical storm. There can be a slight risk of electrical shock from lightning. Do not use the MailStation to report a gas leak, if in the vicinity of the leak. Caution To reduce the risk of fire or injury to persons, read and follow these instructions: Telephone Wiring and Jack Installation Use caution when installing or modifying telephone lines. l Never install telephone wiring during an electrical storm. l Never install telephone jacks in wet locations unless the jack is specifically designed for wet locations. l Never touch un-insulated telephone wires or terminals unless the telephone line is disconnected at the network interface. Batteries l Use only the AA alkaline batteries. Do not use lithium batteries or any rechargeable batteries. The unit can be run off of A/C power with batteries in it. l Do not dispose of batteries or a battery pack in a fire, as they can explode. Check with local codes for proper battery disposal regulations. l Do not open or mutilate a battery or battery pack. Released electrolyte is corrosive and can cause damage to the eyes or skin. It can be toxic, if swallowed. l Avoid contact with rings, bracelets, keys or other metal objects, when handling batteries. These objects could short out the batteries or cause the conductor to overheat resulting in burns. l Do not attempt to recharge a battery or battery pack by heating it. Sudden release of battery electrolyte can cause burns or irritation to the eyes or skin. l Replace all batteries at one time. Mixing fresh and discharged batteries can cause them to rupture. l Observe the proper polarity, or direction, of any battery. Reverse insertion of a battery or battery pack can cause charging, and can result in leakage or explosion. l Remove the batteries or the battery pack, if you do not plan to use the MailStation for several months at a time. The batteries could leak over that time. l Discard any dead batteries or battery pack as soon as possible because they are likely to leak into the MailStation. l Do not store this MailStation, or any batteries or battery pack, in a high temperature area. Batteries stored in a freezer or refrigerator should be protected from condensation during storage and 3. Important Safety Instructions defrosting. Batteries and battery packs should be stabilized at room temperature before using. Data Safety Warranty US Message will not in any event be liable for: l Loss of data stored in the returned MailStation. You must ensure that all data has been adequately backed-up before it is returned by printing or writing down if no printing available (refer to Page 14), because any data stored in this MailStation will be lost during repairs and test procedures. l Any other loss caused by any error, defect or failure of this MailStation’s hardware or software, or because of any other cause, including but not limited to loss of use, contracts, profit, money paid or payable to third parties and/or stored data. π 4. Getting Started Unpack • Batteries / Connections / Introduction to Features C. B. Unpack MailStation, Plug in the telephone you should have the cord into the back of following items: the MailStation Plug in the A/C adapter to back of the MailStation l l l l l l The MailStation Phone Cord 3 “AA” Batteries A/C Adapter User Guide l Plug the phone cord into the jack on the back of the MailStation Plug the other end of the phone line cord into a phone wall jack You may also plug the MailStation into an available jack on your answering machine, telephone, or Caller ID device l l A. Install three “AA” batteries into the underside battery compartment B 2. D Plug the A/C adapter into an available A/C wall outlet and the back of the MailStation 8. 1. 3. 6. 4. 5. 7. 9. 10. C 11. D. A MailStation Features l l l l Lift the cover of the battery compartment located on the underside of the MailStation Align the plus sign (+) with the guides Insert batteries Close compartment MailStation Back Battery compartment on underside of MailStation 1. New Mail Indicator Light 7. Enlarge Type 2. Power Button 8. Contrast Control 3. Get E-mail Button 9. Check Spelling 4. Navigation Buttons 10. Page-Up/Page-Down 5. Main Menu Button 11. Up & Down Arrow Keys 6. Back Button 5. Setting Up Your MailStation • MailStation Date and Time Settings Your MailStation Comes Pre-programmed l Your MailStation comes pre-programmed with your E-mail address, local dial-up phone number and other important settings. The only settings you should program in are the Date and Time. Do not adjust any other settings! Main Menu Screen B A C Setting the Date and Time l l l l l l l l l Press the “Power” button on the right side of the MailStation – See A Main Menu Screen appears –See B Press the “Extras” navigation button – See C Press the button under the “Calendar” At the Calendar screen, press the “Set Time/Date” navigation key You will see the flashing prompt on screen at the beginning of the Date field. Follow the M/D/Y format and enter the current month, press the “Tab” key, enter date, press the “Tab” key, and then enter the year – See D Move the flashing prompt on screen to the “Time” field, using the “Down Arrow” key or “Tab” key to move between fields Put the current time in the Time field. Use the “AM/PM” navigation key if necessary – see E Press Save key Power Button π Date and Time Screen D E 6. Using Your MailStation • Receive E-Mail Main Menu Screen Receiving E-mail l l l l l l l l To receive your first E-mail, press the “Get E-Mail” button on the right side of the MailStation – See A The MailStation automatically dials up the E- mail account using your phone line The MailStation displays a progress report as it accesses your account and downloads your new E-mail messages Once all messages have been retrieved from your mailbox, you will see both the “In Box” and the “New Mail” light flashing Press the “In Box” button below the display to see a list of your new messages – See B Note that new messages have a small envelope indicator in the left margin of the MailStation display Use the Up and Down Arrow keys to select the E-mail with the subject “Welcome to MailStation” and press the “Enter/ Select” button, or the “Read” button below the display, to view the message – See C To view the entire E-mail message, use the “Up” and “Down” arrows, or the “PgUp” and “PgDn” keys A B “New Messages” light and “Get E-mail” Button π In Box Screen C 7. Using Your MailStation • Creating and Sending E-Mail Creating an E-mail Message l l l l Select the “Main Menu” button to get back to the Welcome screen, press the “Create New E-Mail” button – See A Insert the address into a new E-mail message using one of two ways: 1. Use the “Tab” key to move flashing prompt on the screen to the the“To:” field. Remember to type the recipient’s E-mail address in the “To:” field exactly as it was provided, otherwise your mes sage will not be delivered - See B 2. Select the “Address Book” button to open the Address Book and manually select the person you wish to send mail. When the correct person is selected, press the “E-mail To” key to enter the person’s name into the “To:” field – See C After entering the correct E-mail address, use the “Tab” key to move to the “Subject” line to enter the subject of your E-mail message, press the “Tab” key to move the flashing prompt to the body of your message and continue writing your message Check the spelling of your message before you send it by pressing the “Check Spelling” button in the upper right corner of the keyboard. Main Menu Screen Message Screen A B Address Book Screen C Message Screen D Sending Your E-mail Message l l Once you have completed typing your message and checking the spelling press the “Send Now” button – See E The MailStation will connect to your E-mail account and send your message E 8. Frequently Asked Questions l How many messages can I send in a month? That’s the real value of E-mail: you can send as many messages as you want, to as many people as you want, any place in the world, at no additional charge. l l l If my batteries fail in my MailStation, will my E-mail and addresses be lost? No, but you will need to replace your batteries promptly or plug in your MailStation to use it again. How do I find other people’s E-mail address? Now that you have E-mail, you can start by asking other friends and family members if they have E-mail. If they do, get their E-mail address and enter it in your MailStation address book so you will always remember it. You can also collect the E-mail addresses of people who send you mail by pressing the Add Author key when reading a message. This will add the address of a message sender to your MailStation address book. Also look l Can I connect my MailStation to any phone line to get my E-mail? Yes, you can connect MailStation to any standard (analog) phone line to send and receive E-mail. If you travel outside of your local calling area, you will need to adjust the phone number the MailStation uses to call to retrieve your E-mail. Get a list of MailStation dial-up phone numbers throughout the continental US included in the box with the Mailstation or download it from the US Message web site, at www.usmessage.net. (Note, you cannot download from the MailStation, you must use a PC.) Once you have found a local MailStation number, change the MailStation dial-up number by pressing the following keys: 1. Main Menu 2. Extras 3. Users 4. Your Account 5. Edit Enter the new phone number into the Dial-Up No. field. Remember to change the number back to your local number when you return home. Do I have to be connected to a phone line and/or power line to use the MailStation? You can completely disconnect the MailStation from your telephone line and power adapter and carry it with you in your home or wherever you go. Since the MailStation is battery powered, you can use it to read messages or compose new ones at all times. The MailStation only needs to be connected to a phone lines when sending and receiving eMail. How do others send me E-mail? Simply give your E-mail address to anybody who has E-mail so they can send you messages. You can see your E-mail address by pressing the following keys from the 1. Start at the Main Menu 2. Press the “Extras” button 3. Press the “Users” button 4. You will see your name under one of the icons 5. Press the “Edit” button 6. You will see your E-mail address on the third line of the user profile, don’t change the user settings 7. Press Cancel to exit l for E-mail addresses on business cards, letterhead, newspapers, magazines, and many other places. l What are E-Mail attachments? Attachments are computer files like word process or files or pictures which are contained within an E-Mail message. By attaching a computer document to an E-Mail message, people can send the document through the Internet with an E-Mail message. l Can my MailStation receive attachments? The MailStation device cannot receive attach ments, but you can access attachments sent to you using a personal computer which has access to the Internet. Using a personal computer (at work, at school, at a friend’s home or your local library) with an Internet browser, you can go to www.usmessage.net and use your account name and password to access messages containing attachments. 9. Frequently Asked Questions / Contacting US Message l What do I have to do to receive E-Mail with the MailStation when I am traveling? US Message Support When traveling outside your local calling area, you will need to change the Dial Up phone number the MailStation uses to retrieve your E-Mail. A complete listing of US Message dial up numbers has been included with your MailStation and is also available on the web site. Once you have found a local MailStation number, change the MailStation dial-up number by pressing the following keys: 1. Main Menu 2. Extras 3. Users 4. Your Account 5. Edit Enter the new phone number into the Dial-Up Number field. Don’t change any other settings. Remember to change the number back to your local number when you return home. l We custom pre-program the MailStation before shipping just to be sure that your e-mail experience is pleasant and easy. The MailStation also comes with a complete easy-to-follow Owner's Manual which can also be obtained from the US Message web site. l Dial-up phone number listings for the continental U.S. and parts of Canada are also available, just send an E-mail to US Message l Should there ever be questions or problems, we are available via e-mail or phone. π Contact US Message E-mail: l email@example.com Phone: l Customer Service - 650-321-9060 Monday through Friday 9:00AM to 5:00 PM Pacific Time 10. User Guide / Common Operations E-Mail Addressing l Every E-Mail user has a unique address where you can send mail. Think of an E-Mail address like a mailing address where you receive postal mail. l Everybody in your town or city has a unique street address which allows your mailman to deliver mail to each person or household. l With E-Mail, your street, city, state and zip code is combined into a single descriptor called a Domain. Think of a domain like “123 Maple Street, Cincinnati, OH 12354” in the postal mail world. Each user within a Domain is assigned a name, just as each person in your household has a unique name. l An E-Mail address is simply a combination of a name and a Domain, combined with the @ symbol to separate the two. So, for example, an E-Mail address might look like: jane @ usmessage.net Name@ Domain Name which is like saying: “The Jane who lives at 123 Maple Street in Cincinnati Ohio, 12354.” l The difference between domains and actual real-world locations like “123 Maple Street” is that people belonging to an E-Mail domain may be physically located all over the world. The many E-Mail post offices take care of delivering each person’s mail no matter where you live by using domains. l Notice that the domain name has a period (.) followed by .net. The .net is an address extension that means the domain is network E-Mail address, as opposed to a university/school (.edu), government (.gov), or a commercial public (.com) domain. You will probably see addresses ending in all of these possible endings and others. It is only important that you enter a person’s entire E-Mail address exactly as it spelled, including the domain and extension (.com, .edu, .gov, etc.).To see your E-mail address, go to Main Menu-Extras-UsersYour Account-Edit at the third line down. previous and next screens when you are reading a large message which contains more than one screen. Use them with Fn key you can go to the previous and next messages. l Your MailStation has five function keys below the display corresponding to the functions displayed on the screen. You can press these keys to access the desired function. Using Your In Box When you are in your In Box, you can: l Read, reply, forward, and delete E-Mail messages. l Create and send E-Mail messages. l Connect to the server and check E-Mail messages. l Save the E-Mail messages to send later. l Use your Address Book. l Search for E-Mail messages. Using Keys to Navigate l Use the Left, Right, Up and Down arrow keys to move the cursor. Use Left and Right arrow with Fn key to move the cursor to the beginning and the end of a line. l When there are some fields to input, you can use either the arrow keys or the Tab key to move among these fields. l Use the PgUp and PgDn keys, you can go to the l You can see how many E-Mail messages there are in your Inbox. Those unread ones are displayed as new E-Mail messages with a small envelope before the author. Author, date and subject are displayed. l Five commands: (1.) Read, (2.) Delete, (3.) New, (4.) Check and (5.) Search are shown at the bottom of the display. Use the key corresponding to each function to perform the operation you desire. The 11. Common Operations little sign before the name of the first subject means there is an attached file which can not be seen. save the message in Out Box or F to save it as Draft. l If you save the message in Out Box, the mail will be stored in your Out Box to send later. Review/Delete Messages l If you save it as Draft, the mail will also be stored in your Out Box with a small pen indicator — you can come back to this draft mail for further editing. l Press the Delete key to delete the message you are reading. Your MailStation will alert you again with a dialog box asking you to confirm. If you are sure you want to delete it, choose Yes. If not, choose No. Read an E-Mail l When in the In Box, you can press the Enter key or the Read key to get details of an E-Mail message when the message is highlighted. Use the Up and Down arrow keys to highlight different messages. l The cursor is flashing at the beginning of the message content. You can press the arrow keys to scroll through the message if it is very long. Reply to an E-Mail - Press the Reply key to reply to the message sender. l You can type your message at the place where the cursor is flashing. Press the Address Book key to select additional people you want to send this message to. If you want to send it as soon as you finish replying to the E-Mail message, press the Send Now key. Your MailStation will connect to the E-Mail server and send it immediately. l If you change your mind after pressing the Send Now key, you may press the Back key to escape, the line will be disconnected. l If you do not want to send the mail at once, press the Save key, and choose either Save in Out Box or Save as Draft. You can use the shortcut key S to return to the New Entry Screen. l If you want to exit from the mail you are replying to without saving it in the Out Box or as a Draft, press the Back key, then press D to discard your editing Show Full Screen of the Message Forward an E-Mail l While reading a message, press the Full Screen key to hide the message header including the date, sender and subject. Press the Full Content key, the message header will be shown again. l While you are reading a mail in your In Box, press the Forward key, you can forward it to other people. See page 13 for addressing your messages, and page 13 for Send Now and Save functions. l When the mail message is more than one screen, move the cursor to the latter part of the message, and the message header will also be scrolled out. Add the Author to Your Address Book Delete an E-Mail l Press the Add Author key to add the address of the sender to your Address Book. You may add more information, such as the phone numbers and fax number to this entry and press the Save key to store it. l Press the Delete key to delete the selected E-Mail message. When your MailStation asks you to confirm, choose Yes to delete the message, or choose No to exit. l Press the Back key if you do not want to save, your MailStation will alert you with a dialog for confirmation. Press Yes to save the changes. Press No to return to the Read screen. Press Cancel to Create an E-Mail l Press New to compose a new E-Mail message. See page 7 for details on composing messages. 12. Common Operations Retrieve Messages Edit Messages l Press the Check key to connect to the server to receive new messages. l Highlight the message in your Out Box that you want to edit using the Up and Down arrow keys, then press the Edit key. You will see the message is displayed with the cursor flashing in front of the content text. Now, you are ready to edit the text. Search for Messages l l l l l l l After using the MailStation for a period of time, you may find that you have many messages stored in your In Box. The Search function allows you to locate messages by: Sender (Author) of the message Date that the message was sent to you Subject of the message Content Messages that you have not read For example, if you want to find a mail sent by Peter after selecting Search, input Peter in the field after Contain:, and then press the Find: Author key. In just a second, your MailStation will locate the mail and display its Sender, Date and Subject for you. l Use the Up and Down arrow keys to move the cursor to the To and Subject fields; you can also add or remove the address as well as modify the subject. Delete a Message l To delete a message, choose Delete and confirm your deletion. The message will be erased. Create a New Message l To create a message, press the New key. You can start to write a new E-Mail message. (See page 7) for details. Using Your Out Box l Draft Messages Draft messages are messages which are still in process — they are shown in the Out Box with a small pen indicator in the left margin of the display. When you press the Send All key, draft messages will NOT be sent. If you want to send draft mails, press the Edit key to open the draft mail, and edit the mail until you are satisfied. Then press the Save key, and select Save in Out Box. The message is now a saved message and will be sent the next time you press the Send All key (see above.) l Saved Faxes Saved faxes are messages you have previously written on the MailStation which are now awaiting transmission. When you press Send All, the outbound faxes are not sent out with the saved messages. To send a fax from the Out Box, press the Enter key to open it, and choose Send Now to send it. Your MailStation will confirm to you when the saved fax is successfully sent, but you will still see the fax in Out Box. This allows you to send the same fax message sage to more than one person without having to write it again and again. Send Messages In Out Box, you can: l Edit messages l Delete messages l Compose new E-Mail messages l Send all saved E-Mail messages l Search for E-Mail messages The Out Box contains four kinds of messages: l Saved Messages Saved messages are E-Mails you have previously written on the MailStation which are now awaiting transmission. When you press the Send All key, all the saved messages will be sent at once. l Draft Faxes Draft faxes are fax messages which are still in process — they are shown in the Out Box with a small pen indicator in the left margin of the display. When you press the Send All key, draft faxes will NOT be sent. To send a draft fax, you have to first press the Enter key to open it, and choose Send Now to send it. 13. Common Operations Search for Messages l There are four search methods for locating messages in Out Box. They are: by (1.) Receiver, (2.) Date, (3.) Subject and (4.) Content. See operation descriptions on page 2. Composing New Messages l Move the highlighted bar to the person you want to sent the message to, if you choose E-Mail To, the person’s E-Mail address will be automatically placed into the To: field of your message. With your MailStation, you can address your message to as many people as you want. In Create New E-Mail Messages, you can: l Compose a new E-Mail message l Address new E-Mail messages l Edit new E-Mail messages l Send the message immediately after completion l Save the message in the Out Box or as a Draft l With your MailStation, not only can you send E-Mails, but also fax the messages. Choose Fax To, and the fax number will be added into the To: field. Remember, like sending a fax with a fax machine, you can only place one fax number into the To: field. If you want to send the same fax message to another person after you send it to the first go to your Out Box and edit the message by changing the fax number. This way you can fax the same message to as many people as you want. l Address New E-Mail Messages From the main menu, choose Create New E-Mail, and you will see an empty message with the current date displayed on the first line. The cursor is flash ing at the beginning of the address field. You may either input addresses directly or open your Address Book to select the addresses. l The header of the received fax sheet begins with From, To, Time and Date, and page number. For example: From: Richard Woods To: 613-489-2521 Jan 15, 2001 02:54PM P1/1 l If you directly input an address which is in your Address Book, your MailStation will be able to pick it up from your Address Book and display it for you. To get an address from your Address Book, press the Address Book key, you will see a list of addresses with the name, E-Mail address and fax number for each entry. Edit New E-Mail Messages l When you finish addressing, use the Down arrow key or the Tab key to move the cursor to the Subject: field. Name your message with a title or leave it blank. Use the Down arrow key or the Tab key to move the cursor into the content field. Then write your message. Send the Message after Completion l When you have finished entering your E-Mail message, choose Send Now, and your message will be delivered expressly. If you want to store it into the Out Box to send it later or save it as Draft for later composition, select Save. Using Your Address Book l The name after From: is the User Name you use in your User settings. The fax number after To: is the one you input in the address area of the mail. The Time and Date are the same as those of your MailStation. l The Address Book is a feature that allows you to store E-Mail addresses. By saving people’s E-Mail addresses in the Address Book, you need not key in the address time and time again, you can also save fax numbers, mobile numbers, and etc. Create a New Address l Select Address Book from the main menu, and press the New key. You will be asked whether to create an individual address or a group address. 14. Common Operations / Extra Features Using Your Address Book Create an Individual Address l Choose Individuals if you want to create the address for a person. Put the person s name and contact information into the items such as E-Mail Address, Home Phone, Office Phone, Mobile Phone, etc. Press the Save key to keep it into your Address Book. Press Save to keep it. You will see the Address Book list with the name of the group you just added as well as names of the individuals you put into that group. Edit an Existing Address l To edit an existing address, highlight that entry and press Edit. Use the Tab key to move between fields, or use the Up arrow and Down arrow keys. your MailStation also provides you with additional useful features such as a calculator, calendar, spelling check,and changing the screen viewing size. Extra Features To get to the Extras section press the Power Button and use the arrow keys to move to the Extras icon, and press Enter. In Extras, you can: Delete an Address Create a Group Address l A group address consists of a collection of individual E-Mail addresses. When you select a group address, the message will be sent to all of the individuals in the group. Choose Groups if you want to create the address for a group. Input the name of this group and press OK to save. Using Your Address Book l You will see the entry format including the Name, E-Mail Address and Fax like the one you see when you create individual addresses. Press New, and input the detailed contact information into the blank items. Save it, the person s contact info will be stored into this group. To choose one from your existing Address Book entries to add it into the group, choose Add. Highlight the desired address, then press Save. Press Delete to remove an entry from the group. l To delete an address, highlight the address you wish to delete, and press Delete. Confirm your deletion by selecting Yes and pressing Enter. l l l l l Use calculator Use calendar Select an active user from five accounts Use Calls Log View the history of sent E-mails Get a Printed Copy l Press Print and you will get a printed copy of the mail while in read and edit menu, or a printed copy of the address book while in address book list and detail menu. See page 15 for more information about the printing feature. Calculator l It is a simple four operations calculator. Type numbers on the keyboard and use the four operator keys (+, -, x, ÷). To get the result, press Enter or = key found next to Delete key. Send E-Mails from the Address Book Calendar l Highlight an address entry, and press Send Mail. The E-Mail address(es) of the person or group will be immediately added in the To: field. See page 7 for details of creating and sending E-Mail messages. Besides sending and receiving E-Mail messages, l The left of the screen is a monthly calendar with the Date, Month and Year highlighted. Press the arrow keys, and the cursor will go to other date. Press the PgUp and PgDn keys, and you are able to view the calendar for the previous and next months. 15. Extra Features l When the highlight is on the left part of the screen, you may go to a particular date by pressing Go To Date, come back to the current date by pressing Today, set the time and date by pressing Set Time/Date, and delete daily events before a specified date. l Press the Tab key, and the highlight will go to the Daily Events on the right of the screen. l When the cursor is on the Daily Event area, press Edit, and you can edit an event with specific start time and end time. l Use Down arrow key or Tab key to move from the Start/End Time fields to the field where you enter Event data. l Press New to enter more events. Press Edit to change the entered item. Press Delete to erase the event after your confirmation. Spelling Check l While you are writing a mail or after you finish typing the message, press the Check Spelling key top row on the opposite side of the keyboard where the Main Menu key is located. The MailStation will check the spelling of the words you have input. Printing l Connect your MailStation to a printer via a parallel port cable (IEEE-1284) Press the Print key, and you will get a printed copy of the current screen. For example, if you want to print a displayed E-Mail message, after pressing the Print key, your MailStation will ask how you want to print this message. If you choose E-Mail Format, the message will be printed out with all the information of this mail including the date, addresses, subject and content. If you choose Letter Format, then the content of the mail only will be printed out. l Warning: Turn off the power on your MailStation when first connecting to a printer. After connecting turn the MailStation back on. Changing the Screen Viewing Size l This feature is designed to improve the readability of the screen characters. You will find it one of the most appealing features of your MailStation. Press the Size key next to the Check Spelling key, the displayed characters will get larger. Press it again, the normal display size will be returned. records the last 10 sent mails’ content, others only record the To, Date, Time and Subject. Caller ID Function* l If a telephone is connected with your MailStation, When an incoming call rings, a message box will pop up on the screen showing current date, time, caller name and phone number. This information will then be automatically saved into Calls log. *You must subscribe to Caller ID service provided by your local phone company. Please call your local phone company for accessibility. l Using Calls Log To obtain caller ID records of incoming calls, go to the Main Menu and select Calls Log. A maximum of 50 call entries will be saved in it. The sign (ID.) following a phone number means a long distance call. Viewing the History of Sent E-Mails l Display a single entry in Calls Log To see an individual entry, highlight it and then press the Detail key, you will see a display of this entry. Press Copy, and you will be asked to choose a field where this detail menu will be copied to. If you want to delete this call, press Delete and then choose Yes. l From the Extras menu, press Sent Mail to see a list of messages you have sent out. You will see the receiver, date, time and subject information. Press Delete to delete an item. Note: The sent mail only l Copy an entry in Calls Log You can copy an entry in Calls Log by highlighting the desired one and then pressing Copy key. 16. Extra Features / MailStation Settings A message box will ask you to choose a field where it will be copied to. l Delete an entry in Calls Log If you want to delete an entry, press Delete and then choose Yes in the dialog box. l Delete all entries in Calls Log To delete all entries, press Delete All and then choose Yes in the dialog box. Edit Your Settings Options l Your MailStation is customized with all the correct settings you will need to send and receive E-mail. You should not need to change any of the pre-configured settings unless you move or re-locate your MailStation device, you may need to change your dial-in access number. Please go to the web site, usmessage.net or call US Message to find the local access number nearest you. l Extras->Users->Your Account, and enter the new phone number into the Dial-Up No. field. A list of local access numbers can be found on the US Message web site www.usmessage.net or by contacting US Message Set up the time to automatically check for new messages. l For example, if you set the time at 3:00AM everyday, your MailStation will be waked up at that time to send and receive mails provided that it is properly connected to the telephone line and has enough power. Decide whether to save a copy of incoming messages on the Server. Access Telephone Numbers l To change the phone number your MailStation uses to call in to get E-Mail, press the following keys from the Main Menu: Set the optimize option. l Press the Optimize key, and choose Yes, your MailStation will optimize the memory for you. View the Battery Status. l View the current time and change it if you want. Before setting the time, your MailStation will ask you. l Choose No, they will be deleted from the server. Warning Set maximum size of E-mail message. l Do not change other settings below the dividing line on screen as your MailStation will not function properly l Designate the maximum size of mail to download ranging from 1K to 8K. (about 12 lines to 96 lines). Choose 8K. Set auto power off to save on battery life. l Choose Settings on the Extras screen, you will see a list of settings as pictured. Use the arrow keys and the Tab key to move the cursor. choose Yes. If not, choose No. Set the volume of speaker as Low, High, or Off. Check dial tone if users select No in Ignore dial tone when dialing; if Yes, wait 3 seconds and dial directly. View how many percent of free memory you have and optimize the memory. l Set the time period to auto power off the MailStation. For example, if you set 5 minutes, your MailStation will be automatically powered off if no operation is made in 5 minutes. This function only for battery use. Set the call waiting option. l If you have registered the call waiting service, 17. FCC Requirements / MailStation Warranty FCC Requirements FCC Part 15 Information l NOTE: This equipment has been tested and found to comply within the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules. These limits provide reasonable protection against harmful interference in a residential installation. l This equipment generates, uses and can radiate radio frequency energy. If not installed and used in accordance with the instructions, the equipment might cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one or more of the following measures: Reorient or relocate the receiving antenna. Increase the separation between the equipment and receiver. Connect the equipment into an outlet on a circuit different from that to which the receiver is connected. Consult the dealer or an experienced radio/TV technician for help. FCC Part 68 Information l This product complies with Part 68 of FCC rules. The Federal Communications Commission (FCC) has established these rules that permit this device be directly connected to the telephone network. Standardized jacks are used for these connections. This equipment should not be used on party lines or coin phones. If this device is malfunctioning, it might also be harmful to the telephone network; disconnect the unit until the source of the problem is determined and the device is repaired. l The telephone company may make changes in its technical operations and procedures; if such changes affect the use or compatibility of this device, the telephone company is required to give adequate notice of the changes. You will be advised of your right to file a complaint with the FCC. l If the telephone company requests information on what equipment is connected to their lines, inform them of: The telephone number to which this device is connected. The FCC registration number and ringer equivalence number (REN) found on the bottom of the unit. The FCC requires that you connect your device to the telephone network through a modular telephone outlet or jack. The appropriate outlet or jack is USOC RJ-11C, RJ-14C, RJ-1 1W or RJ-14W. l A label on the base of this equipment contains information about the FCC registration number and the Ringer Equivalence Number (REN). The REN determines the number of communication devices that can be connected to your telephone line. In most areas, the sum of RENs should not exceed 5. If too many devices are attached, they might not ring properly. l If you are using a cordless telephone product, some frequencies might cause interference to nearby TVs and VCRs. To minimize this type of interference, do not place the cordless base on top of or near a TV or VCR. If you continue to experience interference, move the base further away from the TV or VCF. This equipment cannot be used on public coin telephone lines. Connection party line service is subject to state tariffs. The MailStation Warranty l If your MailStation is defective in material or workmanship and you return it within one year from the date of purchase, we will repair it; or at our option, we will replace it. If we repair it, we might use reconditioned replacement parts or materials. If we choose to replace it, we might substitute an identical reconditioned unit. The repaired/replace ment unit is warranted for either (a) ninety days, or (b) the remainder of your MailStation original one year warranty, whichever is longer. What You Need to Do l To receive warranty service, you must provide proof of purchase (your sales receipt) and date of purchase. 18. MailStation Warranty Warranty Limitations l This warranty does not cover defects resulting from accidents, alterations, failure to follow this manual instructions, battery leakage, misuse, fire, flood, and Acts of God. l We do not warrant this product to be compatible with party lines, with all types of telephone equip ment, or with your specific customer premises equipment. Shipping costs to and from authorized service centers are not covered. We are not responsible for implied warranties, including those of fitness for a particular purpose and merchantability after the initial one year period. We do not pay for loss of time, inconvenience, loss of use of the product, or property damage caused by this product or its failure to work, telephone company service calls, or any other incidental or consequential damages. State Law Rights l Some states do not allow limitations on how long an implied warranty lasts, or the exclusion or limitation of incidental or consequential damages, so the above exclusions might not apply to you. This warranty gives you specific rights; you might also have other rights, which can vary from state to state. Copyright© 2001 US Message Incorporated. All Rights Reserved Model DET1-01 No part of this publication may be reproduced, transmitted, transcribed, stored in a retrieval system, or translated into any language in any form, by any means, without the written permission of US Message Incorporated.