User manual | User Manual – Import Payroll Data

User Manual –
Import Payroll Data
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Version: User Manual – Import Payroll Data/2.0/September 2010
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Import Payroll Data
This feature is used to import Employee Masters and Attendance Vouchers from Excel to
Tally.ERP 9.
To achieve this feature, we have to do the following steps:
1. Copy the supporting Excel files Attendance.xls and Employee.xls to C:\ Tally.ERP9
which is extracted out of Supporting Files.Zip
2. Attach the file Import Payroll Data.tdl to Tally.ERP9, execute Tally and select the
required Company.
Note: For further information on downloading and attaching TDL to Tally.ERP9, please refer the
document Steps to enable TDL in the same section/page at the beginning.
3. From Gateway of Tally, traverse through F11: Features Æ Accounting Features to
ensure that the option Maintain Payroll is enabled.
4. Observe a new Menu Item, Import of Payroll Data in Gateway of Tally.
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5. On selecting Import of Payroll Data, two menu items viz., Employee Masters and
Attendance Vouchers are seen. Item Employee Masters is used to import the Employee
Masters from Excel and Item Attendance Vouchers is used to import Attendance voucher
from Excel.
6. On selecting Employee Masters, Menu Items Create Template and Employee Masters
appear as shown in the screenshot below:
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7. On selecting Create Template, an empty Excel File is created with the required data entry
columns to enter Employee Master details as shown below:
8. Now after entering the data in Excel File, select Menu Item Employee Masters. It asks the
filename to be imported as shown below:
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9. On entering the filename with complete directory path and accepting the screen, Import of
Employee masters is done from the specified excel file and subsequently, it displays the
List of Employees Group as shown:
10. On selecting the required Employee Group for E,g., Sales, it displays all the employee
details under the Employee Group, Sales including those which are just imported from
Excel.
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11. To import Attendance Vouchers, from Gateway of Tally, traverse through ÆImport of
Payroll Data ÆAttendance Vouchers. Similar to the Employee Masters, we can see two
menu items here viz., Create Template and Attendance Vouchers. Create Template is
used to create and open up a blank Excel Sheet for entering Attendance Voucher details.
12. On entering Attendance Voucher details in Excel, select Attendance Vouchers to Import
Attendance Voucher in Tally.ERP9 for a given date as shown below:
Note: Single sheet data will be created as one attendance voucher on a given date.
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13. Post import, the imported Attendance Voucher is display as shown below:
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