Lexmark Print Management
Lexmark Print Management Lexmark Print Management Optimise network printing and create an information edge with a hosted print management solution. Secure and convenient print release Flexible. Release print jobs from any enabled device. Secure. Documents print only after users authenticate at the device. Mobile. Submit jobs to your queue from a smartphone or tablet. Powerful tracking, accounting and reporting Comprehensive. Track all activity across your network environment. Accurate. Detailed activity reports let you easily calculate costs. 11NA0478 Cost-Effective. Manage costs and reduce waste with print quotas. Secure and Convenient Print Release Print Release Lexmark Print Management gives you the latitude to send documents from your computer, tablet, smartphone¹ or even a web portal, and to print them on any enabled² printer or MFP. Instead of “pushing” your documents to a designated print device—where the pages sit out in public view until you retrieve them—you “pull” them down from the print queue when you log in or swipe your ID card at the printer. Instead of being tethered to a single device, you can release your print job from the printer that is most convenient or from one with the features or capabilities you need. Features 1 Send from desktop... Pull Printing and Access Control—Holds print jobs in a server queue until an authorised user selects the documents to print while present at the device. l Mobile Printing—Provides a complete mobile printing system, enabling you to submit jobs to your print queue from any Android® or iOS smartphone or mobile device. l ID Card Support—Magnetic stripe or proximity card readers can be integrated with your devices for quick and easy user authentication. l ...or send from mobile Automatic User Registration—Self-registers users, relieving administrators of manually entering badge numbers. l Session-Based Login—Perform multiple output tasks without having to authenticate again. l Print Preview—View each page of your document, change print options, and select specific pages to print. l Print and Keep—Keeps your document in the queue so you can print it again later. l Print Job Delegation—Assign a delegate to log in and print documents that are in your queue. l 2 Authenticate 3 Preview, Print, Delete, or Print and Keep Online Queue Management—Access the web portal to drag files from your document folders and drop them directly into your queue, to delete documents from your queue or to change print settings. l Purge Timeouts—Automatically delete documents in the queue after a predetermined time period. 11NA0478 l How It Works Four ways to send files to your print release queue File > Upload (without driver) 1.Log into the web portal(3) to access your print queue and add documents. Documents can be added to your print queue by simply dragging and dropping them into the print queue. 2.To release your print jobs, go to any enabled printer or MFP, enter your credentials or swipe your ID card, and select the documents you want to print.(4) File > Print (with driver) 1.With the Lexmark Universal Print Driver(3) installed on your computer or laptop, you can print from any application using the File > Upload paragraph > Print command (Ctrl +P or Command-P) as you normally would. 2.Your document is sent to the Print Release queue. 3.To release your print jobs, go to any enabled printer, enter your credentials or swipe your ID card, and select the documents you want to print. Lexmark Mobile Printing App (Android, iOS) With the Lexmark Mobile Printing App(5) downloaded to your Android or iOS smartphone or tablet, you can select a file to print and the print job will be sent directly to your print queue. 1.Using the send or share function, choose Lexmark Mobile Printing and select the number of copies, pages per side, duplex on/off, or colour on/off. 2.To release your print jobs, go to any solution-enabled printer within your corporate network, enter your pass code or swipe your ID card, and select the documents you want to print.(4) Mobile Email Submission Lexmark Print Management can be configured(5) so you can print from any emailenabled mobile device simply by attaching the document to an email. No driver or application is required. 1.Send the email to your corporate Lexmark Print Management email account. The email and any attachments are converted and held in your print release queue. 11NA0478 2.To release print jobs, go to any solution-enabled printer and enter your credentials or swipe your ID card, and then select the documents you want to print.(4) Powerful Tracking and Reporting Tools Document Accounting Optimise the efficiency of your output environment with powerful tracking and reporting software. Throughout the day, Lexmark Print Management monitors output activity on your printing and imaging devices and collects detailed information on individual users, devices or user/device groups. Your organisation now has the high-quality data it needs to modify printing habits, better manage assets, and reduce costs and waste. Features Print, Copy and Scan Tracking—Track all printing, copying and scanning across your enterprise to drive datadriven decision making and proactive management. l Application Tracking—Track activity performed through embedded applications. For example, you can track copies made using the standard copy function as well as those made through Eco-Copy or Card Copy, giving you a complete accounting of your output environment. l User Quotas—Apply user quotas for print and copy. Limits can be set for total impressions and/or colour. Users can easily track their quota status at the printing device or through the web portal. l View activity history online. Administrative Reporting—Select from a variety of summary reports and view by user/user group or device/ device group and date range. Apply reporting filters to view activity by a specific interest area such as colour or duplex. View reports online or export the data to .CSV format for additional analysis. l Export data to CSV. 11NA0478 Generate summary reports. Deployment & Security Deployment Software as a Service (SaaS) In choosing technology to make your organisation run more efficiently, two qualities demand attention: flexibility and scalability. Lexmark enterprise solutions are designed to adapt to virtually any environment and to expand quickly to users across your organisation. You can deploy and administer Lexmark Print Management by purchasing the solution and support on a subscription basis—as software as a service. >> >> >> >> >> Lexmark-managed Pay per user Operating expense Redundant servers Fast and easy to scale globally Your organisation accesses the solution on a subscription basis. Lexmark manages and operates the system, along with the associated infrastructure, in our secure data center. This option enables you to maintain focus on your business, while Lexmark manages your Print Release solution. Security As an industry leader in document and device security, Lexmark ensures that every one of its solution is developed with the highest standards in mind. The Lexmark Print Management solution combines robust security features with the convenience and flexibility of the Cloud. This Lexmark-hosted solution gives you reliable on-demand access to our scalable and cost-effective print and content services, while ensuring you all the security, control and performance you expect from an industry leader. 11NA0478 To learn more, download our Security white paper today at www.lexmark.com Features Overview Lexmark Print Management delivers a new level of flexibility to your enterprise. With this solution your organisation can create a secure, shared printing and imaging environment with enduring benefits. Reduce printing costs and shrink carbon footprint Strengthen access controls, security and compliance Give users the power to print from mobile devices Track activity and increase user accountability Add redundancy, ensuring printer availability Provide flexibility to deploy on-premise or as software as a service Introduce new functionality in a timely, cost-effective manner l l l l l l l Software as a Service (SaaS) Print Release Automatic user registration Submit from print driver (File>Print) Submit from Lexmark Mobile Printing App Submit from email Submit from Lexmark Print Management web portal Print and keep Delete/delete all Print job delegation Colour/mono print job identifier Automatic purge Set duplex default View jobs in print queue from the web portal Add print jobs by drag-and-drop, change order of jobs in queue from the web portal Document Accounting Browser based Implement user quotas Track print/copy/scan activity, including embedded apps View reports Export data Graphical summary report a print job from the Lexmark Mobile Printing App requires iPhone(®) 3G or newer, devices running iOS 4.2 or later, or Android(®) devices running version 2.1 or newer. 2 Lexmark Embedded Solutions Framework supported print devices or non-Lexmark PCL/PostScript printers equipped with a card reader and connected through a Lexmark Print Release Appliance (Lexmark N7020e). 3 Included in the price of the Lexmark Print Release solution. 4 Printing speeds, formatting and other characteristics may vary.5 Additional license charge. 11NA0478 1 Sending Lexmark and Lexmark with the diamond design are trademarks of Lexmark International, Inc., registered in the United States and/or other countries. All other trademarks are the properties of their respective owners. © 2013 Lexmark International, Inc. 740 W. New Circle Rd. Lexington, KY 40550.
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