print, copy, scan and fax

print, copy, scan and fax
Complete control over
print, copy, scan and fax
PaperCut MF is a simple, low cost software application
that lets you take control and manage your printing,
copier and MFD use.
PaperCut MF is a simple to install and use copier and print
management application. Its features eliminate waste, encourage
responsible behavior and make users and departments
accountable for their usage. PaperCut MF includes embedded
software that runs on your copier/MFD to enable tracking,
control and secure print release directly from the device’s panel.
Benefits of PaperCut
PaperCut MF is easily configured and is suitable for sites of any
size regardless of environment, platform or MFD/printer make
and model. PaperCut’s solutions are currently in use in over
30,000 sites worldwide and translated into 20 languages, making
PaperCut MF a product you can both trust and easily afford.
Report and Recover
Control costs
for every copy, print, scan and fax
Centrally manage
MFDs/printers and users from a
simple web interface
costs by user, department, project,
cost center, device and function
Secure Access
via login, ID number or access card
responsible use via rules, limits and
popup notifications
secure print release and Find-Me
Vendor Neutral
supporting all major operating
systems and devices
© 2011 PaperCut Software International Pty Ltd. All rights reserved.
Green isn’t just a colour we like. It’s what we do. Printed on 100% recycled paper.
Why PaperCut MF?
Intuitive and Easy to Use
Detailed Reporting
PaperCut MF is regarded as the simplest system of its type to deploy
and manage. System administrators have full access to administration
and configuration via a familiar web interface. It offers:
PaperCut includes over 50 one-click reports available for online
viewing, printing or export. Reports address all areas ranging from
detailed page logs to summaries by user, department, device or
environmental impact. Administrators can create ad-hoc reports
by applying filter conditions and reports can be emailed to specified
people on a regular schedule.
User directory (eg. Active Directory and others) integration and
automatic user account creation
Secure print release and Find-Me printing
Administrator dashboard with real-time status updates
More information is at
Web Print: Driverless printing for wireless devices
Optional client and account billing
Ability to encourage responsible use via popup notifications
Web Based Administration
Powerful Job Scripting
PaperCut MF provides “out of the box” browser-based
administration access from any network location enabling
centralised management of every user and device. Web technologies
make cross-platform support easy as there is no need for additional
software to be installed and no web server configuration.
Advanced scripting can be used
to define and finely tune your
printing policy, and support your
organization in eliminating waste
and changing user behavior.
A key feature of the administration interface is the dashboard tab
– an easy-to-read single page view of the printing environment for
administrators. The Dashboard page utilises a number of gadgets to
present key real time information such as system activity and status
updates, along with trend information and statistics from past activity
such as number of pages printed and environmental impact measures.
With PaperCut you can:
Automatically route
large jobs to detected
high volume printers
Discourage printing of
emails via popup print
policy warnings
See environmental impact
at a glance with the
Paper-Less Alliance widget
Encourage double sided printing
Discourage or disable color printing by user group
Least cost routing (suggest more cost effective devices
based on conditions)
Allow free printing (e.g. during class times)
Define action by job attribute, user / group, period of day,
device feature / type.
Secure Print Release
PaperCut’s Find-Me printing feature enables users to print to a
global virtual queue. Jobs are paused and only printed when the user
releases the job at any compatible MFD/printer:
User sends print job to the
virtual printer “Find-Me” queue,
hosted on the print server
The virtual queue releases
jobs to any device
Improved document security and convenience.
Reduce IT administrators need to manage multiple print drivers
and queues for both workstations and notebooks.
Find-Me printing minimizes waste and has been
shown to reduce printing output by up to 20% in busy
office environments.
MFD with
and USB
card reader
Virtual Print Queue
“Find-Me” queue
Find and release job
Support for multiple release methods ranging from auto release
on authentication to active release job-by-job.
Printer with
card reader
Find and release job
Printers with
PC station
release load
End users can view and manage held print jobs at the MFD
A global print queue provides convenience for
end users and helps keep documents secure
Secure Device Access
Driverless Web Printing
Today’s MFDs are smarter. They have touch screens and the ability
to run software directly on the device’s panel. PaperCut leverages this
technology to bring new features to each device.
Web Print has the potential to enable wireless and driverless printing
from any mobile device, including laptops and netbooks. Combined
with PaperCut‘s Find-Me printing feature, users can securely release
their job from any supporting MFD/Printer. Web Print is simple to
deploy and use and is fully integrated into PaperCut’s standard print
charging, accounting and quota account methods.
One of the key features is user authentication – only allowing device
access to authorized users. At the simplest level users can authenticate
with network username and password via an onscreen keyboard. In
addition many environments will implement ID card authentication.
Card numbers can be extracted from your network’s user directory or
a database (e.g. door access control system), alternatively users can
self-associate their card on first- use.
Card types include magnetic stripe, proximity (HID, Mifare &
Legic) and bar codes, and PaperCut supports many brands of USB
card readers including RFIdeas, Elatec and OmniKey. Off the
shelf standard USB and network card readers are available from
leading suppliers. PaperCut have a global network of hardware
experts (Authorized Solutions Centers) should you require technical
assistance, advice or onsite support of both software and hardware.
Watermarking and Digital Signatures
Watermarking allows you to automatically add a username or other
metadata to the bottom of every page e.g. to indicate the document
owner. Watermarking may include a unique digital signature
which allows you to track document origin to enhance security and
encourage responsible printing.
Printed by sally at 08/03/2011 3:46:43 PM (659d08164bd030cf4b7d968acab02e0)
PaperCut in Education
Payment Gateways
Give end users the ability to make payments into their PaperCut
account using payment gateways. Payment gateways allow third party
systems to connect to PaperCut in a supported manner. Common
gateways include leading providers like PayPal and Authorize.Net
which allow real-time online payments via credit card. PaperCut also
supports closed or internal payment systems such as a main college
funds account. Hardware gateways are available to support a range of
cash loaders, self-service kiosks and bill and coin boxes. For hardware,
please refer to a PaperCut MF Authorized Solution Center.
Managing Quotas
Users can operate in either credit or debit, with defined account
rules including how and how often an account is credited. Use
network groups to define how additional quota/credit is assigned.
Use network groups to define how additional quota/credit is
assigned; for example, allow a specific group of users to accumulate
their quota while others operate on a “use it or lose it” basis.
Pre-Paid/Top-Up Cards
PaperCut MF comes with a simple to implement voucher system for
purchasing additional print credit. Administrators can print out a
batch of single-use cards with a pre-defined value. Users redeem cards
by entering the card’s unique code on a web page.
Technical Specifications
Suitable for networks of
5 to 500,000+ users
Single server or multi-server
End users can easily manage their account balances and add credit
via online and onsite methods
Monitor locally attached printers
Client software is optional
Available in 20+ languages and
currency formats world-wide
3rd Party
Top-Up Cards
Enterprise-wide license:
unlimited printers, servers, and
Licensed based on number of
end users, plus a per-device
license for MFD’s running
embedded software
Premium Upgrades Assurance
included for first 12 months
Open Systems:
Open documented database
User Web Interface
End users have access to a set of web tools to track their own
activity in real-time, query their account balances, and view
their transactions – without the need for intervention from
administrators. The end user interface is fully customizable, so you
can design a look and feel to match your website or intranet pages.
XML Web Services API with
sample code
Supported Server
Operating Systems:
Microsoft Windows Server (any
edition including 64-bit and
server core)
Mac OS X Server (10.4 or higher)
Linux (any modern distribution)
Novell OES Linux and iPrint
Supported User
Directory Services:
Active Directory (native
integration including nested
groups and OU’s)
NIS, PAM, Samba, and others.
Supported Workstation
Operating Systems:
Microsoft Windows (any edition)
Mac OS X (10.4 or higher)
Linux (any modern distribution)
Unix Workstation (Java required
to run client software)
Almost all major digital laser,
inkjet and wide format devices
Supported print languages: PCL,
PCL6, HPGL, Postscript, PCLGUI, Ricoh RPCS, Epson ESC,
QPDL, various GDI printers and
many languages that don’t even
have names
Supported Database Servers:
Self managing internal database:
suitable for up to 5,000
end users
Microsoft SQL Server
(either 32 or 64 bit)
Microsoft SQL Express
2005/2008 (free from
PostgreSQL 7.1 or higher
MySQL 5.0 or higher
Oracle 9.2 or higher
Supported Cluster
Microsoft Failover Server
Microsoft Cluster Server
Veritas Cluster Server
Linux HA
SSL encryption used for sensitive
client server communication.
Les Olson Company
Top 10 Reasons
Top 10 Reasons to use PaperCut MF
PaperCut MF is the easy way to automatically monitor and
manage copying and printing in your organization, giving
you control over your costs and environmental impact.
PaperCut MF intercepts print jobs on the print server and
analyzes them, applying rules to enforce your print policies.
Cut Waste and Your Carbon Footprint
Encourage responsible printing with PaperCut MF quotas and print policies, cutting
paper and toner costs and power usage. At-a-glance reporting on CO2 and carbon
emissions – by CO2 volume or by tree – shows the impact.
Apply Print Policies Enterprise-Wide
With PaperCut MF, printing requests are intercepted at the print server to control
jobs according to policies that encourage or enforce good behavior. Use job filtering or
advanced scripting (JavaScript) to implement policies and improve device utilization.
For example you might route large jobs to dedicated high-speed printers, display
popups to ask end users to confirm single sided output, automatically delete print jobs
with incorrect paper sizes or suggest an alternative printer when a device is offline.
More benefits
of PaperCut
Control costs
with simple account, bill
or charge for every copy,
print, scan and fax
Manage copiers
printers and users from a
streamlined web interface
Report usage
and costs per page, by
user, device and function
Offer Driverless Web Printing
Simplify printing with Web Print, a unique PaperCut MF feature that allows end
users to print wirelessly from laptops and netbooks with no driver installation or
server authentication. Web Print is fully integrated into PaperCut MF’s standard print
charging/accounting/quota process.
Enable Find-Me / Secure Print Release
PaperCut MF protects confidential documents and slashes the volume of unclaimed
printouts by ensuring users release print jobs at the point of printing. With Find-Me
printing, users queue print jobs to a virtual queue, and then release them for printing
on a specific printer. Secure Print Release requires user authentication before printing,
ensuring that only authorized users can print and collect sensitive documents.
PaperCut MF can also be configured to require print approval, ensuring managers,
teachers or sys admins authorize the printing of any job.
Access devices
via login, account code or
ID/access card
responsible use using
rules, limits and
confidential documents
and release anywhere
with Find-Me print
Top 10 Reasons
Top 10 Reasons to use PaperCut
Monitor and Report on Usage
Deploy Simply
Real-time monitoring and reports address all areas of print/copy/fax/scan
management, ranging from detailed page logs to summaries by user, department,
device or environmental impact. PaperCut MF offers more than 50 reports out of the
box, in PDF, HTML or Microsoft Excel (.csv) format. Access reports from any web
browser, or schedule them to be automatically generated and emailed. You can set
up reports to use your own header, and create reports with custom data by specifying
date ranges, filtering and sorting by the data available.
An installation wizard installs server software and then proceeds to automatically
detect printers and multi-function devices on your network. Create users and groups
automatically from directory services including Active Directory, Open Directory,
Novell eDirectory or LDAP. Install wizards help you define user access rights, page
costs and quotas. Client software is optional and can be run directly off a server share
avoiding the need to install/deploy locally.
PaperCut MF integrates with printers and multi-function devices from major vendors.
As your fleet changes, simply install PaperCut MF on your new devices.
Administer Centrally, Manage Easily
PaperCut MF provides browser-based administration access from any network
location, providing advanced administration and configuration options in an intuitive
user interface.
End users have access to a set of web tools to track their own activity in real-time,
query their account balances, view transactions, and transfer credit to other users.
Integrate with Your Intranet and Other Systems
Scale Up Effortlessly
PaperCut is
used by more
than 30,000
organizations in
100+ countries
to cut costs and
“PaperCut’s ease of use, mixed
with its powerful scripting
and filtering systems – and
combined with its many
varied reports – make it our
ideal print management
solution. We can safely just
leave it to do its job and not
have to worry about running
up massive printing bills.”
Tony Ayre,
IT Manager,
Minehead Middle School
A customizable web interface ensures you can easily integrate with your intranet site,
and a fully documented API and scripting interface let you integrate PaperCut MF
with other IT systems.
Modern software design and architecture provides scalability for networks of all sizes,
from five to 500,000 users. Regardless of the number of servers and end users on your
network, PaperCut MF will scale to meet your needs.
Maximize Uptime and Availability
PaperCut MF delivers a robust approach to maintaining service by clustering at the
print spooler, application server and database (for cluster-aware databases), as well as
automatic fail-over protection against single points of failure.
© 2011 PaperCut Software International Pty Ltd. All rights reserved.
Print Monitoring and Control
PaperCut Solutions for Education
PaperCut™ is designed for schools and universities of all sizes. From browser access
for students and staff to mixed platform support (Windows, Macintosh OS X and
Novell), PaperCut can handle the unique challenges of campus networks. Flexible
group level controls including monitoring, quotas, charging, print job filtering and
hold/release queues allow you to precisely manage your print resources.
Problems Solved with PaperCut Software:
Wasteful printing and large documents tie up our printers
You can set an upper document size to stop unusually large print jobs. Other filters include a maximum
number of copies, color and duplex printing. There is even a filter to stop “double submitted” jobs
caused by accidently clicking the Print icon twice.
Users don’t like change
PaperCut is designed to be phased into production. You can implement silent monitoring as a first
phase, then add quotas and printer rules, and introduce user pays printing when the processes
are well established. Our Implementation Guide will show you how to roll out PaperCut without
disrupting the workflow of your staff and students.
“Guest” account users and wireless users are anonymous on the network
PaperCut Save your
budget while
you save the
Set Per
Page Costs
for Users
Anonymous users can be authenticated for printing using the PaperCut client software, a hold/
release queue or PaperCut’s user web tools.
Print management systems are too expensive
Our special educational pricing won’t break your budget because you won’t pay extra for the number
of servers, workstations, printers or operating systems on your network. Your savings from reduced
consumption or from offsetting printing costs with user pays printing means that PaperCut is
software that truly pays for itself!
Pays for Itself
We want a system that integrates with our current internet sites and policies
You can tailor the end-user web interface to look like part of your internet. If you want to further
extend PaperCut or provide additional integration with your systems, you can use the full set of APIs
included as standard with PaperCut, fully documented with example source code.
Designed for
Deploying software on workstations is difficult and time consuming
PaperCut does not require software on each workstation. There is optional client software, but if you
decide to use it, you can run it using the “zero-install” method that launches the software from the
PaperCut server.
Self Maintaining
We don’t have a large staff to install and administer a print management system
PaperCut is self maintaining with features like automatic synchronization with users, groups and
printers, automatic configuration of new user accounts, and automatic periodic quotas. Users can add
value to their own accounts with “top up cards” or by using the optional payment gateway for credit
card payments using online systems like PayPal. Browser-based one-click reports and scheduled
automatic email reports make it easy to monitor and report activity.
The IT department appears “reactive” to problems rather than “proactive”
PaperCut automatically tracks printer errors and can be configured to send email or SMS messages
to admin or helpdesk staff when a printer requires attention.
For more information, contact Les Olson Company: 800-365-8804 •
© 2010 PaperCut Software International Pty Ltd. All rights reserved.
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