ALCATEL 4200

ALCATEL 4200
ALCATEL 4200
Easy
Courtesy of DownerCommspec (NZ) Ltd
For Sales and Service
DownerCommspec (NZ) Ltd
0800-828-888
MAKING CALLS
FEATURE CODES
OUTWARD DIALING
Dial 1, followed by the desired number
INTER OFFICE CALLING
Dial extension number
CALLBACK
After you have dialled the extension and hear busy tone
If an extension is engaged you may
programme your phone to ring you
when the extension is free
Dial 5 to set a Callback
To Cancel dial # 99
REDIAL
Dial # 1
DIRECTORY DIALLING
BY NUMBER
Dial the 4 digit speed code 8000 - 8399
Accesses up to 400 Company
speed dials by number
BY NAME
Dials Internal and Company names
using Directory
1.
Press
2.
From your alpha keypad, enter the first letter of the name you
require
DIRECTORY
key
3.
Press + or - to scroll to desired name
4.
Press OK the number is automatically dialled for you
PERSONAL SPEED DIALLING
PERSONAL SPEED key
1
Outside Line
0
Operator
8000 - 8399
Dialling a System Directory number
5
Automatic Call back
# 99
Cancel automatic callback
#*
Paging All Calls
#2
Paging Group
* 7
Parking a Call
* 7
Retrieve Parked Call from your extension
* 7 (extn)
Retrieve Parked Call from your own or another extension
# 6 (extn)
Direct Pick Up
* 6
Group Pick Up
* 1
Bell Pick Up
* 01
Forward All Calls
* 02
Forward Calls on Busy
PROGRAMMING
1.
Press
Stores and accesses up to 10
speed dials exclusive to your phone
2.
3.
Press
Enter a speed number between 1 - 9
4.
Enter the name from your alpha keypad
5.
Press OK
* 00
Cancel Call Forwarding
6.
Dial 1 followed by the telephone number
* 06
Forward I’m Here
7.
Press
* 07
Cancel Forward I’m Here
# 1
Redial
3
Conference
OK
0
1
2
3
4
5
6
7
8
9
1.
Press PERSONAL SPEED key
TO DIAL
2.
Press
3.
Press OK The number is automatically dialled for you
+ or -
Page 1
552
Headset ON
551
Headset OFF
to scroll to desired name
Page 6
INFORMATION KEY
RECEIVING CALLS
GROUP PICK UP
Press
PICKUP
or Dial * 6
Answers any ringing phone in your
group
Press
Press + or - to scroll and select from the following additional features
Each time the desired feature is displayed on your screen, press the OK key to confirm your choice
DIRECTED PICK UP
Answers a specific ringing phone
FEATURES
1.
WHO AM I – Displays your extension number
2.
LOCK – Disables your phone from being used
3.
APPMT – (Appointment) By inserting a time (4 digits) you may get your phone to ring you (Alarm)
4.
DIVERT – Diverts your phone or enables text messaging
5.
PHONE – Enables Headset use, Contrast (Dial 1), Melody (Dial 1 for tune and Dial 2 for Volume)
SENDING DTMF TONES
FOR AUTOMATED
TELEPHONE
MESSAGING, e.g.
TELEPHONE BANKING;
VOICEMAIL ETC
Press DIR PICK or Dial # 6
Dial the extension number you wish to answer
ANSWERING NIGHT
BELLS
Dial * 1
TRANSFER
Ask your caller to hold
Dial extension number
Wait for an answer (optional)
Press TRANSFER and hang up
¾
To Retrieve the call if
you have not hung up
Press
then
CALL key
You are connected to your caller
¾
To Retrieve the call if
you have hung up
Press DIR PICK or Dial # 6
Followed by the extension number
TRANSFERRNG
CALL WAITING
Dial the required number
Press DTMF key or Dial # #
(flashing)
IGNORE THE CALL
It will return to its sender
REPLACE YOUR
RECEIVER
The 2 call will ring your phone
ANSWER THE CALL
WAITING AND HOLD
ST
YOUR 1 CALLER
Ask your caller to hold
Press flashing CALL key (first caller goes on hold automatically)
nd
You are connected to the 2 caller
SHUTTLING BETWEEN
THE TWO CALLERS
Press CALL key (flashing) to shuttle between the two callers
HOLD A CALLER
Ask your caller to hold
Press HOLD key
RETRIEVE CALL ON
HOLD
Press CALL key (flashing)
Dial the required digits from your keypad
nd
HOLDING
Page 5
Page 2
PARKING
Ask your caller to hold
Press PARK (or Dial * 7)
PARK
SENDING A TEXT MESSAGE
TO SET
Sends a visual text message to
Display phones
PARK RETRIEVE
Press PARK (or Dial * 7)
Dial the extension number the call is parked at
(N.B. Once sent the message can
not be cancelled)
1.
Press MAIL key
2.
Dial 2
3.
Enter destination extension
4.
Press + and - (until desired message is displayed on screen)
5.
Press OK
Pressing NEXT SCREEN will view second part of longer
messages
PAGING
ANSWERING PAGE
From any phone
Dial * 7 followed by the number announced by the operator
ALL CALLS
Dial #
PAGING GROUP
*
Any combination internal and
external
Press OK
READING A TEXT MESSAGE
Dial # 2
CONFERENCING
CONFERENCING UP TO 3
PARTIES
6.
WHEN YOUR MAIL KEY
IS ILLUMINATED
1.
(Feature only available if your
phone is programmed with a
NEXT SCREEN key)
2.
Press MAIL key
(Screen displays how many text or voice messages received)
3.
Press 2 (Senders name is displayed on screen)
Press OK
Press NEXT SCREEN to read message
While in conversation
4.
Dial the extension you wish to conference
Press OK (Calls sender and deletes message)
(Speak with the new party – the other party can not hear)
Press 3 to conference all parties
DIVERTING CALLS
LEAVING A TEXT MESSAGE FROM YOUR PHONE
TO SET
Displays a visual message to
screen phone extensions
TO SET
1.
Press
Press
2.
Press + (until 4-Div is displayed on screen)
2.
Press + (until 4-Div is displayed on screen)
3.
Press OK
3.
Press OK
4.
Press + (until desired Divert type is displayed on screen)
4.
Press + (until Text is displayed on screen)
5.
Press OK
5.
Press OK
6.
Enter destination extension
6.
Press + and - (until desired message is displayed on screen)
1.
Enter information from your keypad where prompted, press OK
7.
Press OK
“Text Answering” is now displayed on your screen
To Cancel Dial
* 00
Page 3
To Cancel Dial
* 00
or Press DIVERT
Page 4
or Press DIVERT
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