Kerio Operator — User`s Guide

Kerio Operator — User`s Guide
Kerio Operator
User Guide
Kerio Technologies
 2016 Kerio Technologies s.r.o.
Contents
Logging into Kerio Operator Softphone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
How to log in to Kerio Operator Softphone for web . . . . . . . . . . . . . . . . . .
How to log in to Kerio Operator Softphone for desktop . . . . . . . . . . . . . .
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Using Kerio Operator Softphone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
About Kerio Operator Softphone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
Making calls through Kerio Operator Softphone . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
Using the favorites buttons . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
Using voicemail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
Voicemail Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
Recording your own greeting for voicemail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12
Uploading your own voicemail announcement messages . . . . . . . . . . . . . . . . . . . 12
Using call forwarding . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13
Call history . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13
Changing password for authentication at Kerio Operator Softphone . . . . . . . 14
Changing the theme . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
Changing the PIN number . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
Changing date and time format . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
Making calls through Kerio Operator Softphone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Switching extensions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Enabling your microphones and cameras . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Videocalling in Kerio Operator Softphone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Enabling call notifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
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Using the favorites buttons in Kerio Operator Softphone . . . . . . . . . . . . . . . . . . . . . . 23
Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23
Using BLF (Busy Lamp Field) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25
Using call pickup in Kerio Operator Softphone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27
Call pickup overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27
Using call pickup in Kerio Operator Softphone . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27
Redirecting calls in Kerio Operator Softphone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Forwarding calls to mobile phones . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Redirecting calls to another extension or person . . . . . . . . . . . . . . . . . . . . . . . . . .
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Additional configuration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31
Configuring extension to allow only one incoming call . . . . . . . . . . . . . . 31
Forwarding calls coming from call queues and ringing groups . . . . . . 31
Sending PDF to fax in Kerio Operator Softphone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33
Sending PDF to fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33
Hardware telephone basic usage . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
General information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Using loud speaker . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Using Do not Disturb . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Cisco IP Phone 7960/7940 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Cisco SPA . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Polycom IP 33x . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Forwarding calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Conference calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Transferring calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Attended transfer (Cisco IP Phone 7960/7940) . . . . . . . . . . . . . . . . . . . . .
Blind transfer (Cisco IP Phone 7960/7940) . . . . . . . . . . . . . . . . . . . . . . . . .
Attended transfer (Cisco SPA) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Blind transfer (Cisco SPA) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Attended transfer (Polycom IP 33x) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Blind transfer (Polycom IP 33x) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Attended transfer (Snom 300) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Blind transfer (Snom 300) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Attended transfer (Snom 320/821) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Blind transfer (Snom 320/821) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
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Configuring software phones on computer or mobile phone . . . . . . . . . . . . . . . . . . . 40
Configuring softphones . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40
How to configure a softphone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40
Configuring Kerio Operator Softphone for mobile devices . . . . . . . . . . . . . . . . . . . . .
Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
System requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Installing Kerio Operator Softphone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Configuring Kerio Operator Softphone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Using the self-signed certificate from your Kerio Operator server . . . . . . . . . .
Configuring mobile data network . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
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Configuring the X-Lite software phone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45
Configuring X-Lite . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45
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Configuring the Ekiga (Gnome Meeting) software phone . . . . . . . . . . . . . . . . . . . . . . . 48
Configuring the Ekiga software phone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48
Configuring the SJphone software phone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50
Configuring SJphone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50
Configuring the Acrobits Groundwire software phone . . . . . . . . . . . . . . . . . . . . . . . . . 53
Configuring the Acrobits Groundwire software phone . . . . . . . . . . . . . . . . . . . . . 53
Using Kerio Operator App for Salesforce . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Kerio Operator App overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Login to Kerio Operator App for Salesforce . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Dialing calls (click-to-dial) from Salesforce . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Displaying contact, account or lead during the call . . . . . . . . . . . . . . . . . . . . . . . .
Call logging in Salesforce . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Advanced settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Changing prefixes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Changing a language . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Opening Kerio Operator Softphone from Kerio Operator App . . . . . . .
Configuring a time zone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
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Using Click to Call for Kerio Operator plugin for Chrome and Firefox . . . . . . . . . .
Click to Call for Kerio Operator plugin overview . . . . . . . . . . . . . . . . . . . . . . . . . .
Installing and configuring the Click to Call for Kerio Operator plugin
for Chrome . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Configuring the Click to Call for Kerio Operator plugin for Firefox . . . . . . . . .
Using the Click to Call for Kerio Operator plugin . . . . . . . . . . . . . . . . . . . . . . . . . .
Enabling/disabling Click to Call for Kerio Operator . . . . . . . . . . . . . . . . .
Selecting the phone number manually . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
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Legal Notice . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69
Trademarks and registered trademarks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69
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Logging into Kerio Operator Softphone
Overview
This article is for Kerio Operator Softphone for desktop and web.
For information about Kerio Operator Softphone for mobile devices, see Configuring Kerio
Operator Softphone for mobile devices,.
We recommend to use the supported browsers to connect to Kerio Operator Softphone. For
the list of the browsers, refer to the Kerio Operator product pages.
Kerio Operator Softphone is currently localized into several languages. Select yours in the top
right corner of the interface. The default language is set according to your browser language
settings.
How to log in to Kerio Operator Softphone for web
1.
Specify URL in the browser in the following format:
http://kerio.operator.name/
2.
If the URL is entered correctly, Kerio Operator Softphone login page is displayed.
3.
Use credentials of Kerio Operator user.
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1.1 Overview
How to log in to Kerio Operator Softphone for desktop
When you log into Kerio Operator Softphone for the first time, you must create an account
first. With created account, Kerio Operator Softphone logins you automatically at the start of
the application.
1.
In the Kerio Operator Softphone login page, click Add account.
2.
Type your username, password and the server address of your Kerio Operator.
3.
Click Login.
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Logging into Kerio Operator Softphone
Changing user accounts
If you want to log in as another user:
1.
Click File → Logout.
2.
Log in.
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Using Kerio Operator Softphone
About Kerio Operator Softphone
Redesigned in Kerio Operator 2.5!
This article is for Kerio Operator Softphone for desktop and web. For information about
Kerio Operator Softphone for mobile devices, see Configuring Kerio Operator Softphone for
mobile devices.
Kerio Operator Softphone is a user interface which enables you to call through Kerio Operator
via your computer of a browser tab.
You can, for example:
• Call people using their names or extensions.
• Customize your voicemail, read and manage your voicemail messages.
• Add people to your Favorites — Kerio Operator Softphone shows you if their
extension is free or busy.
• Change the theme of your softphone.
Making calls through Kerio Operator Softphone
For more information, see Making calls through Kerio Operator Softphone.
Using the favorites buttons
In Kerio Operator Softphone, you can add people to your Favorite buttons.
information, see Using the favorites buttons in Kerio Operator Softphone.
For more
Using voicemail
For the configuration of voicemails in the administration interface, see Configuring voicemail.
In Kerio Operator Softphone, go to Voicemail to:
• Play, download, and remove voicemail messages
• Dial numbers that left voicemail messages
• Mark voicemail messages as unread
• Dial voicemail number
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Using Kerio Operator Softphone
Voicemail Menu
After reaching your voicemail, an automatic menu will navigate you through your messages
and other options. You can view the whole menu in picture.
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2.5 Voicemail Menu
Figure 1
Voicemail Menu
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Using Kerio Operator Softphone
Recording your own greeting for voicemail
If you wish to record your own greeting to voicemail, such as: “Hello. You have reached Kelly
Jellybelly. I can’t answer the phone right now, but please leave me a message.”, follow these
instructions:
1.
Login to your voicemail, enter the PIN and press 0.
2.
Follow the instructions of the auto attendant script.
Uploading your own voicemail announcement messages
New in Kerio Operator 2.4.0!
You can now upload your own sound files and change your voicemail messages:
1.
In Kerio Operator Softphone, click your name to open the toolbar.
2.
Go to Settings → Voicemail.
3.
In the line of a message you want to change, click Upload File and select a new file.
You can upload only files in a .wav format. The maximum length of the
sound file is 30 seconds.
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2.8 Using call forwarding
Figure 2
Using call forwarding
Redirecting calls to another phone is described in article Redirecting calls in Kerio Operator
Softphone.
Call history
Kerio Operator Softphone logs every call you make, receive, and miss and displays them under
following tabs in the Calls section:
• Recent Calls for incoming and outgoing calls
• Missed Calls for missed calls
To dial the contact straight from the call history tabs, click
13
or
.
Using Kerio Operator Softphone
Changing password for authentication at Kerio Operator Softphone
1.
Log in to Kerio Operator Softphone.
In Kerio Operator Softphone for web, you can change your password only
via the HTTPS protocol. Type the following address in your browser’s address bar:
https://address
2.
Click your name to open the toolbar.
3.
Go to Settings → Password.
4.
Type your current and new passwords.
5.
Click Change Password.
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2.11 Changing the theme
If you do not remember your password, contact your network administrator. They can set a
new password for you.
Changing the theme
If you want to change the color theme of your Kerio Operator Softphone:
1.
Click your name to open the toolbar.
2.
Go to the Change theme section.
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Using Kerio Operator Softphone
3.
Select a new color.
Changing the PIN number
1.
Login to Kerio Operator Softphone.
In Kerio Operator Softphone for web, you can change your PIN only via the
HTTPS protocol. Type the following address in your browser’s address bar:
https://address
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2.13 Changing date and time format
2.
Click your name to open the toolbar.
3.
Go to Settings → PIN.
4.
Type new PIN.
5.
Click Change PIN.
Changing date and time format
To change the date and time format (for example, in history):
1.
In Kerio Operator Softphone, click your name to open the toolbar.
2.
Go to Settings → General.
3.
In the Locales section, deselect Set your locale to match your language settings.
4.
Select a format for the date and time.
5.
Click Save.
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Making calls through Kerio Operator Softphone
Overview
New in Kerio Operator 2.5!
You can use Kerio Operator Softphone to make calls and video calls directly from your browser
or computer without additional applications or hardware phones. To do so, you must switch
to the Computer extension and enable your browser to use your microphone and camera.
You can also use Kerio Operator Softphone to dial numbers on your hardware phone or
another softphone.
Kerio Operator Softphone uses WebRTC for incoming and outgoing calls. For a list of browsers
that supports WebRTC, see this page.
Kerio Operator Softphone is not intended for emergency calling. Call may not provide
accurate location data, may be misdirected to the wrong emergency response center, or the
emergency response center may not be able to accurately determine your location.
Use Kerio Operator Softphone only as a last resort and make sure you tell the emergency
response center your location.
Switching extensions
To switch to the extension for browser calling:
1.
In Kerio Operator Softphone, click your name in the upper right corner.
2.
Select the Computer extension.
Kerio Operator Softphone now uses the extension for calls.
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3.3 Enabling your microphones and cameras
Enabling your microphones and cameras
To use your microphone and camera:
1.
In Kerio Operator Softphone, click your name in the upper right corner and go to Settings.
2.
Go to the Sound and Video section.
3.
When the browser’s pop-up shows up, allow your browser to use your microphone and
camera.
4.
In the Ringing drop-down list, select a device where incoming calls ring.
5.
In the Speakers drop-down list, select a device for call audio.
6.
Test the echo of your microphone.
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Making calls through Kerio Operator Softphone
From now on, Kerio Operator Softphone uses the selected devices for your calls. You can
change devices in the Sound and Video section.
Videocalling in Kerio Operator Softphone
Kerio Operator Softphone allows you to make browser-to-browser video calls. To make video
calls, switch to the Computer extension and enable your camera.
To initiate a video call:
1.
In Kerio Operator Softphone, type a number or select a contact.
2.
Click
.
A window with video transmission opens.
3.
In the call window, you can:
• Enter the full screen mode (1).
• Mute your sound (2).
• Disable your camera (3).
• Hang up (4).
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3.5 Enabling call notifications
Enabling call notifications
To have a better perspective about your incoming calls, enable call notification:
1.
Click your name.
2.
Go to Settings → General.
3.
In the Notifications section, select Enable call notifications.
4.
Allow your browser to send notifications Kerio Operator Softphone.
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Making calls through Kerio Operator Softphone
5.
Click Test to see if notifications work.
6.
Click Save.
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Using the favorites buttons in Kerio Operator Softphone
Overview
In Kerio Operator Softphone for desktop and web, you can add people or numbers to Favorites.
To add or edit your favorites, open the context menu and click Add or Edit.
If you use a prefix for outgoing calls, add numbers with the prefix. For example, for
prefix 9 and number 5000195, dial 95000195.
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Using the favorites buttons in Kerio Operator Softphone
To enlarge the section for your Favorites:
1.
In Kerio Operator Softphone, click your name to open the toolbar.
2.
Go to Settings.
3.
In the View section, select Enable wide view.
4.
Click Save.
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4.2 Using BLF (Busy Lamp Field)
Using BLF (Busy Lamp Field)
Kerio Operator Softphone displays the status of other users phones.
BLF works only for users in Kerio Operator. If you add, for example, a cell phone number or
phone numbers of your customers, BLF does not work.
Kerio Operator displays that users are:
• Online — the name is black.
• Offline — the name is gray.
• Busy or their extension is ringing.
• On a call.
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Using the favorites buttons in Kerio Operator Softphone
Kerio Operator Softphone also supports directed call pickup. Read more in the Using
call pickup in Kerio Operator Softphone article.
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Using call pickup in Kerio Operator Softphone
Call pickup overview
This article is for versions of Kerio Operator 2.4.9 and older.
Call pickup enables you to pick up colleague’s ringing phone directly in Kerio Operator
Softphone.
You can use call pickup if your administrator enables it in Kerio Operator.
Using call pickup in Kerio Operator Softphone
To pick up someone’s call:
1.
Go to Kerio Operator Softphone.
If you do not know what Kerio Operator Softphone is, read the Using Kerio Operator
Softphone article.
2.
Configure favorite buttons.
3.
Jim’s phone extension is ringing.
Jim’s favourite button is blinking.
4.
Click Jim’s favorite button.
Kerio Operator connects you to a person, who dialed Jim’s extension.
5.
To end up the call, click
icon.
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Redirecting calls in Kerio Operator Softphone
Overview
Redesigned in Kerio Operator 2.4!
This article is for Kerio Operator Softphone for desktop and web.
Kerio Operator can route incoming calls to different internal extensions or external numbers.
You can configure call forwarding (ringing rules) in the Forwarding section.
Forwarding calls to mobile phones
See the following example:
Bob has the internal extension 255 and a cell phone with the number 5550155. He wants to
receive calls on his cell phone. When he is busy, calls fallback to voicemail.
1.
In Kerio Operator Softphone, click your name to open the toolbar.
2.
Go to Forwarding.
3.
Click Set up advanced ringing rules.
4.
Enable the Ring extension option.
5.
Select a number for Timeout.
When the specified time runs out, Kerio Operator forwards the call.
6.
For When busy, select the Continue option.
7.
Click Add and type a number 5550155 and a description (for example, cell phone).
8.
Select a number for Timeout.
9.
Enable the Fallback to voicemail option.
10. Click OK.
28
6.3 Redirecting calls to another extension or person
Administrators can change also these settings in the administration interface.
Contact the administrator if you need help.
Redirecting calls to another extension or person
In Kerio Operator Softphone, you can also redirect calls to another extension.
See the following example:
Bob has the internal extension 255. He wants to forward calls to an extension 100 (reception)
and disable fall back to voicemail.
1.
In Kerio Operator Softphone, click your name to open the toolbar.
2.
Go to Forwarding.
29
Redirecting calls in Kerio Operator Softphone
3.
Click Set up advanced ringing rules.
4.
Enable the Ring extension option.
5.
Select a number for Timeout.
When the specified time runs out, Kerio Operator forwards the call.
6.
For When busy, select the Continue option.
7.
Click Add and type a number 100 and a description (Reception).
8.
Select a number for Timeout.
9.
Disable the Fallback to voicemail option.
10. Click OK.
30
6.4 Additional configuration
Additional configuration
New in Kerio Operator 2.4!
For call forwarding, you can configure additional settings
• Configure extension to allow only one incoming call
• Apply ringing rules to calls coming from call queues and ringing groups.
Configuring extension to allow only one incoming call
If you have a phone that supports multiple calls, you can configure your extension to reject or
redirect additional incoming calls when your extension is busy.
1.
In Kerio Operator Softphone, click your name to open the toolbar.
2.
Go to Forwarding.
3.
Click Set up advanced ringing rules.
4.
Enable the Allow only one incoming call option.
5.
Click OK.
Kerio Operator now handles with incoming calls using the configuration set in the Forwarding
dialog box.
Forwarding calls coming from call queues and ringing groups
To configure forwarding for calls from call queues and ringing groups:
1.
In Kerio Operator Softphone, click your name to open the toolbar.
2.
Go to Forwarding.
3.
Click Set up advanced ringing rules.
4.
Enable the Use the above rules also for Ringing Groups and Call Queues option.
5.
Click OK.
31
Redirecting calls in Kerio Operator Softphone
Figure 1
32
Sending PDF to fax in Kerio Operator Softphone
Sending PDF to fax
Redesigned in Kerio Operator 2.5!
Kerio Operator Softphone for desktop and web allows you to send faxes by uploading PDF
files.
1.
In Kerio Operator Softphone, switch to the Calls tab.
2.
Open the context menu and click Send fax.
3.
Select the PDF file.
4.
Type name or number of the fax recipient.
5.
(Optional) For a better quality of the fax, select Fine resolution.
6.
Click
to send the file.
33
Sending PDF to fax in Kerio Operator Softphone
You can send maximum of 50 pages in a single PDF file.
34
Hardware telephone basic usage
General information
This article includes information on how to use common functions of hardware phones
(supported by Kerio Technologies).
Using loud speaker
Every telephone has a special button for loud speaker
(speaker button). You can usually
press this button either before dialing or anytime during a call.
Using Do not Disturb
If you select Do not Disturb option (DnD), the phone will generate the busy tone to inform the
other party that you are not available. If you wish to block all incoming calls from the phone,
follow these instructions:
Cisco IP Phone 7960/7940
1.
Press the Settings button
.
2.
Scroll to Call Preferences and press Select.
3.
Scroll to Do Not Disturb.
4.
Press Yes.
Cisco SPA
1.
Press more.
2.
Press DnD.
Polycom IP 33x
1.
Press Menu.
2.
Select Features.
3.
Select Do not disturb.
35
Hardware telephone basic usage
For unblocking incoming calls, use the same sequence.
Forwarding calls
You can configure forwarding on your phone. However, you can set it in Kerio Operator
Softphone too.
Conference calls
You can configure conference calls on your phone. However, the less complicated way is to
create and use conferences in Kerio Operator.
Transferring calls
When you want to transfer a call, you usually have two options:
• attended transfer (you can connect with the third party, find out if the person is on
the phone and make an announcement)
• blind transfer (the call is transferred without announcing)
Attended transfer (Cisco IP Phone 7960/7940)
1.
Initiate or answer the call.
2.
Press more.
3.
Press Transfer.
4.
Dial the number to which you want to transfer the call.
5.
When the dialed number rings, press Transfer again, or wait for the other party’s answer,
announce the call and then press Transfer.
6.
Hang up if the party accepts the call.
If the party refuses the call, return to the original call by pressing the Resume softkey.
Blind transfer (Cisco IP Phone 7960/7940)
1.
Initiate or answer the call.
2.
Press more.
3.
Press BlndXfr.
36
8.6 Transferring calls
4.
Dial the number to which you want to transfer the call.
5.
Terminate the call.
Attended transfer (Cisco SPA)
1.
Initiate or answer the call.
2.
Press Trnsfer.
3.
Dial the number to which you want to transfer the call.
4.
Wait for the connection.
5.
Press Trnsfer again.
6.
Hang up.
Blind transfer (Cisco SPA)
1.
Initiate or answer the call.
2.
Press Trnsfer.
3.
Dial the number to which you want to transfer the call.
4.
Press Trnsfer again.
5.
Hang up.
Attended transfer (Polycom IP 33x)
1.
Initiate or answer the call.
2.
Press Trans.
3.
Dial the number to which you want to transfer the call.
4.
Wait for the connection.
5.
Press Trans again.
6.
Hang up.
37
Hardware telephone basic usage
Blind transfer (Polycom IP 33x)
1.
Initiate or answer the call.
2.
Press Trans.
3.
Press Blind.
4.
Dial the number to which you want to transfer the call.
5.
Hang up.
Attended transfer (Snom 300)
1.
Initiate or answer the call.
2.
Press L1/L2 key (hold).
3.
Dial the number to which you want to transfer the call.
4.
Wait for the connection.
5.
Press Transfer key.
6.
Press OK key.
7.
Hang up.
Blind transfer (Snom 300)
1.
Initiate or answer the call.
2.
Press Transfer key.
3.
Dial the number to which you want to transfer the call.
4.
Press OK key.
5.
Hang up.
Attended transfer (Snom 320/821)
1.
Initiate or answer the call.
2.
Press Hold key.
3.
Dial the number to which you want to transfer the call.
38
8.6 Transferring calls
4.
Wait for the connection.
5.
Press Transfer key.
6.
Press OK key.
7.
Hang up.
Blind transfer (Snom 320/821)
1.
Initiate or answer the call.
2.
Press Transfer key.
3.
Dial the number to which you want to transfer the call.
4.
Press OK key.
5.
Hang up.
39
Configuring software phones on computer or mobile phone
Configuring softphones
To configure a software phone, have the following information ready:
• IP address or DNS name of the computer with Kerio Operator.
• Extension number.
• SIP username and SIP password associated with the phone extension (see article
Creating extensions). Note that the SIP password does not match the password used
for connection to Kerio Operator Softphone.
• Information whether the extension will be behind NAT. If so, configure the user
account in Kerio Operator.
How to configure a softphone
• Configuring the X-Lite software phone
• Configuring the Ekiga (Gnome Meeting) software phone
• Configuring the SJphone software phone
• Configuring the Acrobits Groundwire software phone
40
Configuring Kerio Operator Softphone for mobile
devices
Overview
Kerio Operator Softphone is a software phone client for Android and iOS. Kerio Operator
Softphone works with Kerio Operator or any other SIP based VoIP service.
Kerio Operator Softphone supports auto-configuration with Kerio Operator.
Do not use wildcard certificates. Kerio Operator Softphone follows the RFC 5922
standard.
System requirements
For Kerio Operator Softphone system requirements, see the Kerio Operator product pages.
Installing Kerio Operator Softphone
You can install Kerio Operator Softphone from:
• Google Play on Android
• Apple App Store on your Apple iPhone
Configuring Kerio Operator Softphone
Contact your system administrator who must configure your account.
If you use an SSL certificate created by your Kerio Operator server, see Using the self-signed
certificate from your Kerio Operator server.
1.
Tap the Kerio Operator Softphone icon on your device.
2.
In the Provisioning Url field, type the Kerio Operator domain name.
Use the following format: https://address
3.
Type your Kerio Operator username and password.
Use the same credentials as for the Kerio Operator Softphone interface.
4.
Tap Login.
The account is fully configured and you can make a call.
41
Configuring Kerio Operator Softphone for mobile devices
Figure 1
Login to Kerio Operator Softphone on your Apple iPhone or Android
Using the self-signed certificate from your Kerio Operator server
If you use a self-signed certificate created in your Kerio Operator server, you must manually
download and install the certificate on your device:
1.
In the browser on your device, go to Kerio Operator Softphone.
For more information, see the Kerio Operator Softphone section in the Logging into Kerio
Operator article.
2.
Tap Download SSL certificate.
If the downloading fails, see the SSL certificate troubleshooting section.
3.
Install the SSL certificate.
You can then log into Kerio Operator Softphone.
42
10.4 Using the self-signed certificate from your Kerio Operator server
SSL certificate troubleshooting
If the downloading of the SSL certificate fails:
• Use the Firefox web browser to download the certificate.
• Modify the URL for logging into Kerio Operator Softphone to the HTTP version.
The format of the link is http://kerio_operator_hostname/server.cer
• (Admins only) Use paid certificates signed by a certification authority.
43
Configuring Kerio Operator Softphone for mobile devices
Configuring mobile data network
By default, only Wi-Fi connection is allowed on mobile devices. If you want to use a mobile
data network:
1.
In Kerio Operator Softphone, go to Settings → Preferences.
2.
In the Mobile Data Network section, allow Use When Available.
3.
In the same section, select the Allow VoIP Calls option.
You can now connect via a mobile data network.
44
Configuring the X-Lite software phone
Configuring X-Lite
Before you start:
• install the softphone on your computer,
• collect any information necessary for connection of the phone.
Tested on X-Lite 4.7
1.
Run the X-Lite application and wait for the softphone to display on your screen.
2.
Click Softphone → Account Settings.
3.
The SIP Account dialog box opens.
4.
Select Call (see 1).
5.
In the User ID and Password fields, type your SIP username and SIP password (see article
Creating extensions).
6.
In the Domain field, type IP address or DNS name for the computer where the PBX is
running.
7.
Select Register with domain and receive calls.
Otherwise incoming calls rings only on your harwdware phone.
Now, you can call for X-Lite to any phone number.
45
Configuring the X-Lite software phone
46
11.1 Configuring X-Lite
47
Configuring the Ekiga (Gnome Meeting) software
phone
Configuring the Ekiga software phone
It is supposed that:
• you installed the softphone on your computer,
• you already have any information necessary for connection of the phone.
Tested on Ekiga 3
1.
Run the application and wait for the softphone to display on your screen.
2.
On the toolbar, go to Edit → Accounts.
3.
In the Accounts dialog box, click Add.
4.
This opens the dialog where a new phone account can be created.
Figure 1
Account settings dialog
48
12.1 Configuring the Ekiga software phone
5.
In Registrator, type IP address or DNS name of the PBX.
6.
In entries User and Password, type the SIP username and SIP password for your account
provided by your administrator (see article Creating extensions).
49
Configuring the SJphone software phone
Configuring SJphone
It is supposed that:
• you installed the softphone on your computer,
• you already have any information necessary for connection of the phone.
Tested on SJphone 1.60
1.
Run the application and wait for the softphone to display on your screen.
2.
Click Menu (see figure 1).
3.
Menu with options is displayed. Click Options.
4.
On the Profiles tab click New. This opens the Create New Profile dialog where it is
required to enter any profile name (you can use your username, for example). Save the
profile.
5.
This opens the Profile Options dialog. Go to the SIP Proxy tab and enter IP address or
DNS name of the Kerio Operator PBX.
6.
On the Initialization tab check options Account, Password and Caller ID (see figure 2).
50
13.1 Configuring SJphone
Figure 1
Softphone SJphone
51
Configuring the SJphone software phone
Figure 2
7.
Profile Options → Initialization
Dialog asking for authentication details and phone extension gets opened automatically
(see figure 3). In entries Account and Password specify your username and the SIP
password associated with the extension and in the Caller ID field enter the SIP username
assigned by your network administrator (see article Creating extensions).
Figure 3
Profile Options —
52
Configuring the Acrobits Groundwire software phone
Configuring the Acrobits Groundwire software phone
It is supposed that:
• The SIP phone has been already installed on your Apple iPhone,
• you already have any information necessary for the phone configuration.
1.
Run the application and wait for Groundwire to display on your screen.
2.
Click the no accounts button located at the top-left corner of the phone.
3.
In Settings, select SIP accounts.
4.
Under SIP accounts, click + to add a new account.
5.
Type a name of the account in Title (e.g. Kerio).
6.
In Username and Password, type your SIP username and SIP password.
The SIP usernames/passwords do not correspond with usernames and passwords for
Kerio Operator Softphone. Using SIP usernames and SIP passwords describe the article
Creating extensions.
7.
In Domain, specify IP address or name of the DNS server where Kerio Operator is running.
8.
In Display Name, insert your phone extension number.
53
Using Kerio Operator App for Salesforce
Kerio Operator App overview
This article helps you use Kerio Operator App for Salesforce. If you need to install and
configure Kerio Operator App for Salesforce, go to Salesforce integration with Kerio Operator
.
Kerio Operator App for Salesforce enables:
• click-to-dial
• displaying contacts, accounts and leads during the call
• logging calls into Salesforce
Login to Kerio Operator App for Salesforce
Dialing of numbers is available to all users who use a software or hardware phone which has
an extension of the Kerio Operator PBX configured. If the telephone is connected, it is possible
to dial the called number using Kerio Operator App for Salesforce.
Before using the Kerio Operator App for Salesforce, you will be prompted to login:
1.
Login to Salesforce, go to Home.
You can see Kerio Operator App for Salesforce (see figure 1).
2.
To login to Kerio Operator App for Salesforce, type Kerio Operator credentials (the same
credentials as for Kerio Operator Softphone).
3.
Click Login.
If you succeed, the application is open and the extension is idle (see figure 2).
54
15.2 Login to Kerio Operator App for Salesforce
Figure 1
Kerio Operator App for Salesforce on Homepage
55
Using Kerio Operator App for Salesforce
Figure 2
A successfull login with a registered extension
If your extension is offline, you have not registered phone extension. You should do
the following:
• If you have more extensions, change the extension (click your name and select the
extension)
• Check that your phone is working
• Contact your system administrator.
Dialing calls (click-to-dial) from Salesforce
To dial the number, click any number marked as a phone number (see figure 3).
Dialing in Salesforce works on a callback basis. This means that Kerio Operator App for
Salesforce connects directly with the PBX and the PBX contacts back your phone. Therefore,
the side effect of this operation is that upon clicking on Dial, your phone starts to ring as well
as the called person’s one. Pick it up and wait for the called person to answer.
Figure 3
The phone number
56
15.4 Displaying contact, account or lead during the call
If the phone icon is gray, used extension is offline. Check that your phone is working
or change an active extension.
Displaying contact, account or lead during the call
Kerio Operator App for Salesforce can log all incoming and outgoing external calls. The call
history (last five calls by default) appears directly in Kerio Operator App for Salesforce (see
figure 4). When you click on an item connected with the phone number (it can be an account,
contact or lead), the item appears and you can see the details of the caller.
57
Using Kerio Operator App for Salesforce
Figure 4
Click to view detail
Call logging in Salesforce
You can log incoming and outgoing calls to the Activity History in Salesforce.
1.
In the Kerio Operator App for Salesforce, move your cursor onto contact, account or lead
(see figure 5).
58
15.5 Call logging in Salesforce
Figure 5
2.
Click to “Log a call”
When a text Click to "Log a Call" appears, left-click.
The Log a Call page appears (see figure 6).
You can edit a task immediately.
59
Using Kerio Operator App for Salesforce
Figure 6
Log a Call dialog
Advanced settings
Changing prefixes
If you need to change a prefix, click your name and select Dial out prefix.
If you are required to dial a prefix for outgoing calls, you can configure the Kerio Operator App
for Salesforce to automatically prepend dialed numbers with a prefix. If you need to assign a
prefix, click your name and select dial out prefix.
Changing a language
If you need to change a language of Kerio Operator App for Salesforce, click your name and
select Change language.
Opening Kerio Operator Softphone from Kerio Operator App
If you want to open Kerio Operator Softphone directly from Kerio Operator App, click your
name and select Open Kerio Operator Client.
The advantage is that you do not have to fill the credentials twice.
Configuring a time zone
Salesforce time zone should be consistent with your computer:
1.
In Salesforce, go to My Settings (see figure 7).
Figure 7
My Settings
60
15.6 Advanced settings
2.
Click Personal.
3.
Click Language & Time Zone.
4.
Change the time zone and save the settings.
61
Using Click to Call for Kerio Operator plugin for
Chrome and Firefox
Click to Call for Kerio Operator plugin overview
New in Kerio Operator 2.3!
Click to Call for Kerio Operator allows you to dial any phone number in Chrome and Firefox
browsers.
Click to Call for Kerio Operator provides the following features for users whose phone is
connected to the Kerio Operator PBX:
• The plugin detects phone numbers in the web page and makes them clickable.
• The detection of phone numbers is enabled/disabled by clicking on the extension’s
icon.
• The detection of phone numbers is repeated when the web page changes.
• You can select the phone number manually and then dial it from the context menu
(right-click on the selected text).
If you want to use Click to Call in Kerio Connect Client, go to the Integrating Kerio
Connect and Kerio Operator article.
Installing and configuring the Click to Call for Kerio Operator plugin for
Chrome
Kerio Operator does not need any configuration, however, users must configure the Click to
Call for Kerio Operator plugin.
Follow these steps to install the Chrome version of the plugin:
1.
Open the following link in the Chrome browser:
Click to Call for Kerio Operator
2.
Install the plugin.
A configuration dialog appears after the installation.
3.
In the configuration dialog, type the Kerio Operator URL.
62
16.2 Installing and configuring the Click to Call for Kerio Operator plugin for Chrome
Figure 1
Click to Call for Kerio Operator
63
Using Click to Call for Kerio Operator plugin for Chrome and Firefox
If you want to display the configuration dialog later, right-click the Click to
Call for Kerio Operator icon placed next to the address bar and select Options.
Figure 2
4.
Click to Call for Kerio Operator context menu
Check the Automatically search for phone numbers and make them clickable option.
This option enables/disables the Click to Call for Kerio Operator plugin.
5.
If you know some websites, which should not use the Click to Call for Kerio Operator
plugin, type the URLs into the Blacklisted domains field.
6.
Click Save.
Click to Call for Kerio Operator is configured.
Configuring the Click to Call for Kerio Operator plugin for Firefox
Kerio Operator does not need any configuration, however, you have to configure the Click to
Call for Kerio Operator plugin.
Follow these steps to install the plugin:
1.
Open the following link in the Firefox browser:
64
16.3 Configuring the Click to Call for Kerio Operator plugin for Firefox
Click to Call for Kerio Operator
2.
Install the plugin.
The plugin appears on the Firefox Extensions after successful installation (type
about:addons in your browser).
Figure 3
Firefox Extensions
3.
Click Options.
4.
In the configuration dialog, type the Kerio Operator URL.
Figure 4
Click to Call for Kerio Operator — Options
65
Using Click to Call for Kerio Operator plugin for Chrome and Firefox
5.
Check the Automatically search for phone numbers and make them clickable option.
This option enables/disables the Click to Call for Kerio Operator plugin.
6.
If you know some websites, which should not use the Click to Call for Kerio Operator
plugin, type the URLs into the Blacklisted domains field.
7.
Click Save.
Click to Call for Kerio Operator is configured.
Using the Click to Call for Kerio Operator plugin
Click to Call for Kerio Operator plugin allows you to initiate a call from Kerio Operator using
Chrome and Firefox browsers:
1.
Double-click the phone number marked with Kerio Operator logo.
66
16.4 Using the Click to Call for Kerio Operator plugin
2.
The browser opens the Kerio Operator Softphone interface in another browser tab. The
phone number is predefined.
3.
Click Dial.
Dialing in the Kerio Operator Softphone works on a callback basis. Kerio Operator
Softphone connects directly with the PBX and the PBX contacts back your phone. Your
phone starts ringing as well as the called person’s one. Pick it up and wait for the called
person to answer.
Enabling/disabling Click to Call for Kerio Operator
To enable/disable Click to Call for Kerio Operator, click Kerio Operator icon in the browser
(see figure below).
Selecting the phone number manually
You can select the phone number manually and then dial it by right-click on the selected text
(see figure below).
The context menu option is available even if the plugin is disabled.
67
Using Click to Call for Kerio Operator plugin for Chrome and Firefox
68
Legal Notice
Trademarks and registered trademarks
Aastra  is registered trademark of Aastra Technologies Limited.
Active Directory  is registered trademark of Microsoft Corporation.
Cisco  and Linksys  are registered trademarks of Cisco Systems, Inc.
Digium  is registered trademark of Digium, Inc.
Firefox  is registered trademark of Mozilla Foundation.
Grandstream  is a registered trademark of Grandstream Networks, Inc.
Internet Explorer  is registered trademark of Microsoft Corporation.
Polycom  is registered trademark of Polycom, Inc.
Safari is registered trademark of Apple Inc.
Salesforce  and Salesforce.com  are registered trademarks of salesforce.com, Inc.
SJphone  is registered trademark of SJ Labs, Inc.
snom is registered trademark of snom technology AG.
snom  is registered trademark of snom technology AG.
Wireshark is registered trademark of Wireshark Foundation.
X-Lite is a software phone developed by CounterPath Corporation with registered trademark
of CounterPath .
69
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