bizhub 751/601 Print Job Shops - Konica Minolta Business Solutions

bizhub 751/601 Print Job Shops - Konica Minolta Business Solutions
bizhub 751/601 PRINT JOB SHOPS
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Table of Contents
Placing a Watermark on a Print Job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
Image Overlay from the PCL Print Driver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
Front & Rear Covers with an Insertion Sheet . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
Booklet Creation from the PCL Print Driver — Booklet Legal . . . . . . . . . . . . . . . . . . . . 9
Secure Print — PCL Print Driver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
Encrypted Network Password Printing — PCL Driver . . . . . . . . . . . . . . . . . . . . . . . . . 15
Encrypted Network Password Printing — PostScript Driver . . . . . . . . . . . . . . . . . . . . 18
Print from USB . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21
Print from USB with User Authentication . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24
User Access Restrict/Allow Print from USB . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30
Print Status Notification . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33
bizhub 751/601 Print Job Shops
Placing a Watermark on a Print Job
PRE-REQUISITES
You will need a Word document or any document ready to print from your PC.
The IC-208 Image Controller is required for network printing.
APPLICATION
Your customer wants the ability to place watermarks such as Confidential,
Do Not Copy, Draft and Proof, etc. on certain printed documents. What keystrokes
are necessary to watermark printed documents?
CREATE A WATERMARK FROM THE PCL PRINT DRIVER
Steps/Keystrokes:
From the document
select File.
Select Print.
Select the MFP PCL
print driver.
Click on Properties.
Select the Stamp/
Composition Tab.
Check Watermark.
Select TOP SECRET
from the dropdown menu.
Select OK.
Select OK from the
driver window to print
your document.
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CREATE A WATERMARK FROM THE PCL PRINT DRIVER continued
Follow the steps outlined on previous page.
Select Edit under
Watermark.
Select Add.
Type a name for the
new watermark in the
Watermark Name box.
Type the text you
wish to display on the
printed document in
the Watermark Text box.
Note: The watermark created displays in the Current Watermark List and also
displays in the preview window to the left. At this time you can make changes
to font style, font size and other settings. Take some time and experiment.
Select OK.
Select OK.
Select OK from the driver window to print the document with the new watermark.
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Image Overlay from the PCL Print Driver
PRE-REQUISITES
You will need an 8.5" x 11" Word document with a logo or create text in a document
to serve as your overlay image. The IC-208 Image Controller is required for network printing.
APPLICATION
Your customer has to print an 8.5" x 11" document with the company logo.
CREATE AN IMAGE OVERLAY FROM THE PCL PRINT DRIVER
Steps/Keystrokes:
An overlay must first be
created.
Open a Word document
with a logo or simply type
something in the blank
Word document that will
serve as your overlay.
Select File.
Select Print.
Select the MFP PCL
print driver.
Click on Properties.
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CREATE AN IMAGE OVERLAY FROM THE PCL PRINT DRIVER continued
Select the Stamp/
Composition Tab.
Click Default.
Check Create Overlay File.
Click OK.
Click OK.
You can now select where
to save the overlay locally
on your PCs hard drive.
File name: Name the
file, ‘KM Logo Overlay’
for example.
Save as type: This will
be a .KFO file.
Overlay Name: Optionally,
you can give the overlay
a different name.
Click Save.
You have now saved the overlay to be used for future documents.
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USING THE IMAGE OVERLAY FROM THE PCL PRINT DRIVER
Open a one page Word
document, or create one.
Select File.
Select Print.
Select the MFP PCL
print driver.
Click on Properties.
Select the Stamp/
Composition Tab.
Click Default.
Select Print in Overlay.
Note: You may be required to deselect Create Overlay File
in order to select Print in Overlay.
Select the overlay file you created earlier.
Click OK.
Click OK again.
Your document will print with the image overlay you selected.
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bizhub 751/601 Print Job Shops
Front & Rear Covers with an Insertion Sheet
PRE-REQUISITES
You will need an eight page Word document, “letter size” (8.5" x 11") containing text.
Load 8.5" x 11" color paper in Tray 1. Load white paper in Tray 2. The IC-208 Image
Controller is required for network printing.
APPLICATION
The customer’s application is to print color front & rear covers for their documents
and to also insert a blank sheet within the finished set. You want to be able to
demonstrate both Front and Back Covers and insert a blank sheet into a stapled set.
Steps/Keystrokes:
From the document
select File.
Select Print.
Select the MFP PCL
print driver.
Click on Properties.
Under the Basic Tab change
the Paper Tray from Auto
to Tray 2 (This specifies Tray 2
as the paper to be used
for the document file).
continued
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FRONT & REAR COVERS WITH AN INSERTION SHEET continued
Under the Finish Tab
Select Staple.
From the pull down menu
select 2 Position (Left).
Select the Cover Mode Tab.
Select Front Cover
and then Blank from
the pull down menu.
Under the Front Cover
Tray, select Tray1 from
the pull down menu.
Select Back Cover
and then Blank from
the pull down menu.
Under the Back Cover
Tray, select Tray1
from the pull down menu.
Select Per Page Setting.
Click on Edit List.
Click the Add Tab.
Note: At Change Settings
select the dropdown
menu and designate
Insert Blank Sheet.
Under Page Number, type
the number 1 (This indicates
the Blank sheet will be
inserted after page one
of the original file).
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FRONT & REAR COVERS WITH AN INSERTION SHEET continued
Highlight Paper Tray
within the Add/Edit field.
Under Change Settings,
select Same as Body
from the pull down menu.
Click OK.
Click OK.
Click OK.
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Booklet Creation from the PCL Print Driver — Booklet Legal
PRE-REQUISITES
You will need an eight page, 8.5" x 11" Word document with text. In addition,
you must load legal size 8.5" x 14" paper into one of the cassettes.
Note: The MFP must have the FS-610 Booklet Finisher installed. The IC-208 Image
Controller is required for network printing.
APPLICATION
Your customer has to create an 8.5" x 14" stapled and folded booklet from
a word document that is 8.5" x 11".
TO SET UP BOOKLET CREATION FROM THE PCL PRINT DRIVER
Steps/Keystrokes:
From your Word
document select File.
Select Print.
Select the MFP PCL
print driver.
Click on Properties.
Under the Basic Tab
the original Size should
be set to 8.5" x 11" and
the Paper Size should be
set to 8.5" x 14".
Notice the view of your
selection in the upper left
corner of the print driver.
This confirms your selection
of an 8.5" x 11" original
to an 8.5" x 14" output.
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TO SET UP BOOKLET CREATION FROM THE PCL PRINT DRIVER continued
Click on the Layout Tab,
go to Print Type dropdown
menu and select Booklet.
Notice the view of your
selections in the upper left
corner of the print driver.
It now shows the original
size, the output size,
and the booklet selection.
Click on the Finish tab,
select Center Staple and Fold.
Notice the view of your
selections in the upper left
corner of the print driver.
Click OK.
Click OK again and your
booklet will be in booklet
output tray.
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Secure Print — PCL Print Driver
SECURE PRINT
Secure Print allows security to be imposed upon a document to be sent to the bizhub
MFP for printing. The document will be “printed” to a secure User Box and cannot
be accessed, printed, or even viewed without first entering its authentication data
at the MFP.
Secure Print is a very powerful feature as it allows security control of a document
“on the fly”. The security data is imposed on the document in the print driver as
a one-time function that applies only to that specific printing of that specific document
at that specific time. No prior programming is required to use Secure Print.
‘OPTIONAL’ PRE-REQUISITES
Note: The ID and password that are required for “Secure Print” in the print driver
can be pre-registered by clicking the [User Settings] button under “Output Method”.
If the ID and password are already registered, the dialog box to enter the ID
and password does not appear when “Secure Print” is selected.
When password rules are enabled on the bizhub MFP, the passwords that can be used
for secured printing are limited and the jobs are deleted when a password that does
not comply with the password rule is entered. For the password rules, refer to the
User’s Guide [Copy Operations].
APPLICATION
Your end user has a document prepared and wants to print the document
to the bizhub MFP. However, they do not plan on retrieving the document until
later in the day. They also would care to have the document safeguarded from
any other people in their organization being able to see it.
PRE-REQUISITES
You will need a Word document or any document ready to print from your PC.
The IC-208 Image Controller and HDD must be installed on the MFP.
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TO SET UP A “SECURE PRINT” IN PRINT MODE
Steps/Keystrokes:
Open the File (in this case
a new Word document):
1. Type your name on the
document.
2. From the Document,
choose File, and Print.
3. Go to the Printer Name
box and choose the Konica
Minolta MFP PCL Printer.
4. Click on Properties.
5. Confirm Original Orientation
indicates Portrait.
6. Leave Paper Size set
to Same as Original Size.
7. Leave Zoom set to Auto.
8. Confirm Paper Tray
on Auto.
9. On the upper right side
of the Basic Tab you will
see the Output Method dropdown
Menu; change the output method from
Print to Secure Print (2nd field listed).
“Output Method” menu is where you
designate your document to be printed
in “Secure Document” mode.
10. A “User Settings Dialog box will open.
11. Enter Secure as the Secure Print I.D.
and x as the Password.
12. Click OK three times.
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RETRIEVING A SECURE PRINT AT THE BIZHUB MFP
Note: Secured documents are automatically deleted as soon as they are printed, or after
a set length of time after they are registered. The default setting of this time is specified
as 1 day, and the setting can be specified in the administrator mode. For details, refer
to “Auto Delete Secure Document” on page 8-13 of the Box Operators User’s Guide.
A secure document that was printed can be deleted manually in the Administrator
mode. For details, refer to “To delete secure print documents” on page 12-35
of the Print Operations User’s Guide.
For details on specifying a setting for “Secure Document Access Method”,
refer to the Copy Operations User’s Guide.
1. Press the User Box key
on the systems control
panel (Below the Touch
Screen Panel).
2. Touch Use Document.
3. Select System User Box.
4. Select Secure Print
User Box (It will highlight
in Green).
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RETRIEVING A SECURE PRINT AT THE BIZHUB MFP continued
5. Touch OK.
6. Type in the ID for the
Secure Print Document
– (in this case, Secure ).
7. Touch OK.
8. Type in the password
for the ‘Secure Print
Document’ – (in this
case, x), touch OK.
Note: If the specified
ID and password
match, the secure print
document list appears.
9. Select the document
by touching the Icon
and touch Print.
10. Press the Start Button.
11. The document is printed.
Note: The contents
and a preview of the
document can be
checked by touching
Document Details.
If necessary, you
can change the
print conditions.
Touch Start or press the Start key in the control panel
(To cancel printing the job, touch Cancel).
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Encrypted Network Password Printing — PCL Driver
Pre-requisite:
MFP PCL Driver must be loaded on PC and device set up on the network for network
printing. Please note that Encrypted Network Password Printing is also available with
the MFP PostScript driver. The IC-208 Image Controller is required for network printing.
NOTE: This allows the administrator to define a User-Defined Encryption
Passphrase instead of the Factory Default one. The Factory Default Encryption
Passphrase is set to ON by default.
In order to set up
the MFP for the selection
of User-Defined Encryption
Passphrase:
Press Utility/Counter
hard key.
Touch Administrator
Settings.
Enter admin password:
12345678.
Touch Security Settings
Touch Driver Password
Encryption Setting
Touch User-Defined tab
Enter 20 digit alphanumeric
passphrase. The Encryption
Key must be 20 digits.
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APPLICATION
Customer works in a high security environment and is concerned about the confidentiality
of the passwords (User Authentication, Account Track, Secure Print). The customer
wants to ensure that no one hacks into the network to retrieve the password(s) as the
print job is being sent from the PC to the device. By invoking the Encrypted Network
Password Printing function, the user protects the password(s).
Press START.
Press Printers and Faxes.
Right click on Konica
Minolta MFP PCL Driver.
Select Properties.
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Select the Configure
tab and click on Encrypt
Passphrase.
Enter 20 digit alphanumeric
password. The Encryption
key MUST be 20 digits.
Press OK until you exit
out of the PCL print driver.
Close out of the Printer
and Fax Menu.
SELLING POINTS
• Another form of protection for security-conscious environments.
• Appealing feature for government agencies and financial organizations.
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Encrypted Network Password Printing — PostScript Driver
Pre-requisite:
MFP PostScript Driver must be loaded on PC and device set up on the network
for network printing. Please note that Encrypted Network Password Printing is also
available with the MFP PCL driver.
NOTE: This allows the administrator to define a User-Defined Encryption
Passphrase instead of the Factory Default one. The Factory Default Encryption
Passphrase is set to ON by default.
In order to set up
the MFP for the selection
of User-Defined Encryption
Passphrase:
Press Utility/Counter
hard key.
Touch Administrator
Settings.
Enter admin password:
12345678.
Touch Security Settings.
Touch Driver Password
Encryption Setting.
Touch User-Defined tab.
Enter 20 digit alphanumeric
passphrase. The Encryption
Key must be 20 digits.
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APPLICATION
Customer works in a high security environment and is concerned about the confidentiality
of the passwords (User Authentication, Account Track, Secure Print). The customer
wants to ensure that no one hacks into the network to retrieve the password(s) as the
print job is being sent from the PC to the device. By invoking the Encrypted Network
Password Printing function, the user protects the password(s).
Press START.
Press Printers and Faxes.
Right click on
Konica Minolta MFP
PostScript Driver.
Select Properties.
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Select the Configure
tab and click on Encrypt
Passphrase.
Enter 20 digit alphanumeric
password. The Encryption
key MUST be 20 digits.
Press OK until you exit
out of the PCL print driver.
Close out of the Printer
and Fax Menu.
SELLING POINTS
•
Another form of protection for security-conscious environments.
•
Appealing feature for government agencies and financial organizations.
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Print from USB
WHAT & WHY
Once you have stored your files in your USB device you can print – all you need
to do is just plug in your USB.
It gives you an advantage of being portable.
PRECAUTIONS
In order to print data from the external memory, the optional IC-208 and HDD are required.
Double-sided printing of XPS format files is not possible.
If double-sided printing is selected for PDF and TIFF format files, then these
will be printed as left bound.
If two or more sets of double-sided printing with stapling, or punching are selected,
then the binding direction can be specified in the settings to specify the staple
and punch location.
A maximum of 255 files of a format that can be printed can be displayed within
the folder in the specified file path. If there are 256 or more files within a single folder,
then display of the file list screen display may become slower.
NOTE: Remember there are some limitations to the functionality of this feature:
• You can not edit the files already in the USB device.
• You can not move files from USB device to User Box.
• You can not print preview the files in the USB device.
APPLICATION
Your client will be traveling to his client’s office for a meeting where he knows there
is an MFP. He does not want to carry the print-outs with him all the way. He asked
you whether he can print them there.
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HOW
Pre-Requisites
You will need a USB device that contains your originals with text or graphics.
Plug your USB device into the USB Port located on the front of the MFP.
A screen comes up on the MFP that tells you an external memory is connected
and where you can access it.
Press OK.
Press User Box hard key on the control panel.
External
memory tab
is at the right
bottom corner
of the screen.
Touch Use Document tab.
Touch System User box.
Touch External Memory.
Press OK.
Files on your USB will
appear on the MFP’s
screen.
EXTERNAL MEMORY PRINTING — OPERATING PROCEDURE
Touch the desired
folder (or file).
Touch OPEN.
NOTE: If it is a file you can
print, touch the Print tab
on the right.
Only files in a format
that can be printed
are displayed.
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Select desired original file.
Touch Print.
Print Setting screen comes up.
If necessary, specify any other print settings by touching Finishing tab
or Paper tab.
Press START.
SELLING POINTS
• Able to print documents from any source.
• Print shop environments able to handle versatile media form
to generate output.
• No laptop boot up required.
• Can I have that file? — quick print.
• Load files on thumb drive – go to meeting – download at device
– no PC required.
• Real Estate – upload house to prospect.
• Financial/Mortgage – Loan Docs, supporting documentation,
capture info , electronic file.
• Legal – in the courtroom – print necessary documents on the spot from
files on USB, no need to recess and reconvene just for documentation
– reduces court costs.
• Medical vertical – Multiple MFPs not networked, different domains,
Scan-Print.
• Local Mom/Pop Stores, UPS stores, PFP applications.
• Me Too!! Toshiba, Sharp etc. already has it.
• Carry large print files from office to office.
• Portable backup of important job.
• With our 75 opm scanner – convenience.
• To make it difficult for unauthorized personnel, when public user
is ON – external memory must be off.
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Print from USB with User Authentication
WHAT & WHY
“Print from USB with User Authentication” feature allows you to restrict/allow
printing operations from USB devices by user.
PRECAUTIONS
In order to print from the external memory, the optional IC-208 and HDD are required.
Scanned data is stored directly to external memory.System setting changes
required to support this function.
Compatible External Memory.
q USB Memory formatted as FAT32 required.
q Use devices that draw up to the rated power consumption (0.5A)
in the USB Port.
USB Hard Disks are NOT supported.
q Cannot use devices that draw more than the rated power consumption
Protective Function.
q If USB device draws more power than the USB port, system protective
function will disable USB functions.
Prohibited Actions.
q Do not remove external memory while data is being saved (or printed).
q Do not use a USB hub.
q Do not use 2 USB memory devices at the same time.
APPLICATION
Your customer wants specific users in the marketing department to be able
to print from their USB devices using the MFP while users in other departments
are not permitted to Print-from-USB.
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HOW
Pre-Requisites
You will need a USB device with available memory. You will also need originals
containing text or graphics. In addition, you will need access to Administrator Settings
via a password. The default password is 12345678.
Plug your USB device into the USB Port located on the front of the MFP.
A screen comes up on the MFP that tells you an external memory is connected
and where you can access it.
Press OK.
Press the Utility/Counter button on the keyboard.
Touch #3
Administrator setting.
Enter the administrator
password: 12345678.
Press OK.
Touch #1 System
Settings tab.
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Touch #0 User
Box Settings.
Touch #7 External Memory
Function Settings.
Touch Print Document.
Select ON.
Press OK.
Press CLOSE –2 times.
NOTE: Unlike Scan-To-USB
feature you do not need an
extra step to enable/disable
this function. If the Print
Document and User Authentication are ON, you can restrict/allow
printing operations from USB devices by user.
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When you come back to
the Administrator Settings
screen: Touch #4 User
Authentication/Account
Track tab.
Touch #1 General Settings.
Touch User
Authentication tab.
Select ON (MFP).
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Press OK.
A screen will appear:
“Are you sure you want
to clear all data?”
Select YES.
Press OK.
Touch #2 User
Authentication Settings.
Touch #2 User Registration.
Select Box 001.
Press Edit.
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Touch User Name – Enter mktg.
Touch Password – Enter mktg.
Press OK.
Touch CLOSE – 5 times.
SELLING POINTS
•
Authorized users can be given permission to access this function.
•
Unauthorized users are restricted from using this function.
•
Provides customer with flexibility of how they would like to utilize
their equipment.
•
Files are easily “transported”.
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User Access Restrict/Allow Print from USB
WHAT & WHY
“User Access Restrict/Allow Print from USB” feature allows you to restrict/allow
printing operations from your USB device without disabling Save to USB feature.
PRECAUTIONS
In order to print from the external memory, the optional IC-208 and HDD are required.
Scanned data is stored directly to external memory. System setting changes
required to support this function.
Compatible External Memory.
q USB Memory formatted as FAT32 required.
q Use devices that draw up to the rated power consumption (0.5A)
in the USB Port.
USB Hard Disks are NOT supported.
q Cannot use devices that draw more than the rated power consumption.
Protective Function.
q If USB device draws more power than the USB port, system protective
function will disable USB functions.
Prohibited Actions.
q Do not remove external memory while data is being saved (or printed).
q Do not use a USB hub.
q Do not use 2 USB memory devices at the same time.
APPLICATION
Your client wants to restrict the printing operations from USB devices
in sales department; however, he wants to be able to scan to USB.
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HOW
Pre-Requisites
You will need a USB device with some memory in it. You will also need originals
containing text or graphics. In addition, you will need access to Administrator Settings
via a password. The default password is 12345678.
Plug your USB device into the USB Port located on the front of the MFP.
A screen comes up on the MFP that tells you an external memory
is connected and where you can access it.
Press OK.
Press the Utility/Counter button on the keyboard.
Touch #3
Administrator setting.
Enter the administrator
password: 12345678.
Press OK.
Touch #1 System
Settings tab.
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Touch #0 User Box Settings.
Touch #7 External Memory
Function Settings.
Note that when
you want to
allow users to
print from USB
Select ON
Touch Print Document.
Select OFF.
Press OK.
Press CLOSE – 4 times.
SELLING POINTS
• In secure environments it allows the administrator to disable the function.
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Print Status Notification
OVERVIEW
The Print Status Notification function is a convenience feature that will notify the user
sending a print command, when their job has finished printing. This is great for users
who are a distance from the device, or the device is not visible from their workstation.
Additional notifications include:
•
•
•
•
•
•
Service Call
Jam
Replenish Paper Tray
Replenish Toner
PM Call
Job Finished
•
•
•
•
•
Replace Staples
Fusing Unit Yield
Finisher Tray Full
Hole-Punch Scrap Box Full
Imaging Unit Yield
Pre-Requisites — System Requirements
• The bizhub MFP must be networked.
• IC-208 Image Controller must be installed on MFP.
• Must have a PC on the network to send notification too.
APPLICATION
• A user would like to know if a device is ready to print prior sending
the print job.
JOB REQUIREMENTS
• A WORD document.
• Perform device setup in the Administrator Settings of the device,
making all the necessary setting changes and then input the IP address
of the Host PC to where you want the notification sent.
• Send a print job to confirm the “Job Finished” notification is sent.
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DEVICE SETUP
1. Press the Utility/
Counter Key.
2. Touch Administrator
Settings.
3. Enter password
(12345678) and
touch OK.
4. Touch Network Settings.
5. Touch Forward
, page 2/2.
6. Touch Detail Settings.
7. Touch Status Notification
Setting.
8. Touch Register
Notification Address.
8. Touch IP Address 1.
9. Touch Host Address.
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10. Touch Input Host Name.
11. Enter Name of your PC if it has one.
12. Touch IPv4.
13. Enter IP address of PC XXX.XXX.XXX.XXX.
14. Touch OK.
15. Touch Notification Items.
Here you can select from a list of items (2 screens) for which you
want to be notified (i.e. Service Call, Jam, Replenish Paper, Replenish
Toner, Job Finished etc.).
16. Touch ON for “Job Finished” those items that will prohibit
you from printing your job if the device is in that condition.
17. Touch OK.
18. Use Key-Pad to enter Port Number.
19. Enter XXX.
20.Touch Community Name.
21. Enter Public.
22.Touch OK until you are back at the main screen.
PERFORM PRINT JOB
From your PC, open a WORD document to print.
1. Click File, Print.
2. Select the MFP you just set up with Status Notification.
3. Touch OK.
After the device is finished printing you should receive notification.
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HOW TO SELL FEEDBACK — PRINT STATUS NOTIFIER
• Convenient for the user sending a print command.
• A must have if the user is a distance from the MFP or the device
is not visible from their workstation.
• Increases user productivity by letting them know if the device is down
with such common conditions as a Jam, out of paper or Replenish Toner
so they can send their job to another MFP.
• User can select from additional notifications such as:
q Service Call
q PM Call
q Job Finished
q Fusing Unit Yield
q Finisher Tray Full
q Hole-Punch Scrap Box Full
q Replace Staples
q To monitor when the device is not ready to complete the print command
36
Notes
©2008 KONICA MINOLTA BUSINESS SOLUTIONS U.S.A., INC.
All rights reserved. Reproduction in whole or in part
without written permission is prohibited. Konica Minolta
and The essentials of imaging are trademarks of
KONICA MINOLTA HOLDINGS, INC. bizhub, Emperon,
PageScope, and Data Administrator are trademarks
of KONICA MINOLTA BUSINESS TECHNOLOGIES, INC.
All other brands and product names are registered
trademarks or trademarks of their respective owners.
Design & specifications are subject to change without notice.
KONICA MINOLTA
BUSINESS SOLUTIONS U.S.A., INC.
100 Williams Drive
Ramsey, NJ 07446
www.kmbs.konicaminolta.us
www.kmbs.konicaminolta.us/solutions
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