Step-by-step guide

Step-by-step guide
Nome File:
FGPS_Manuale_Cambio_Password_Fornitori_ICT_Self_Care_EN.doc
Titolo: Manuale
Autore: Team Portale
Progetto:
FGPS
Data:
02/03/2010
Status:
Definitivo
Versione:
02
Manual
Suppliers’ procedure for
password change
FGPS Portal
___________________________________________________________________________
Fiat Group Purchasing System
Pagina 1 di 14
Nome File:
FGPS_Manuale_Cambio_Password_Fornitori_ICT_Self_Care_EN.doc
Titolo: Manuale
Autore: Team Portale
Progetto:
FGPS
Data:
02/03/2010
Status:
Definitivo
Versione:
02
INDEX
1 Preface .............................................................................................................. 3
2 How to change password ............................................................................... 3
2.1
Accessing the web application for password change ...................................... 4
2.2
Inserting the access credentials ........................................................................ 5
2.3
Password Change................................................................................................ 6
2.3.1
2.3.2
2.3.3
Change password at first logon or for expired password .............................................................................. 6
View the password change output................................................................................................................. 7
Change the password for user needs ............................................................................................................. 9
2.4
Insert the questions and secret answers to reset the password................... 10
2.5
Accessing the FGPS portal ............................................................................... 11
2.6
Password Reset ................................................................................................. 11
2.7
Update personal information ............................................................................ 12
2.8
Features for the administrator .......................................................................... 13
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Fiat Group Purchasing System
Pagina 2 di 14
Nome File:
FGPS_Manuale_Cambio_Password_Fornitori_ICT_Self_Care_EN.doc
Titolo: Manuale
Autore: Team Portale
Progetto:
FGPS
Data:
02/03/2010
Status:
Definitivo
Versione:
02
1 Preface
This manual provides instructions for suppliers who must change the Internet password for the FGPS
Portal.
This operation must be carried out:
•
Before the first access to the FGPS portal after the receipt of the confirmation email for user creation;
•
When the password expires.
The password change is handled through the web application ICTSelfCare that provides the following
services to all the FGPS portal users:
•
Password change for the first access to the portal FGPS
•
Change of the password when expired
•
Change of the password for user needs
•
Management of "questions and secret answers" to self reset the password
•
Password reset.
Moreover, users’ administrators can reset the password of the users he/she manages.
2 How to change password
The following paragraphs describe the steps you need to follow to in order to change your password:
•
Accessing the application for password change
•
Inserting the access credentials
•
Password change
•
Accessing the FGPS portal
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Fiat Group Purchasing System
Pagina 3 di 14
Nome File:
FGPS_Manuale_Cambio_Password_Fornitori_ICT_Self_Care_EN.doc
Titolo: Manuale
Autore: Team Portale
2.1
Progetto:
FGPS
Data:
02/03/2010
Status:
Definitivo
Versione:
02
Accessing the web application for password change
Make sure you are connected to the Internet, open the web browser and enter the following address:
•
https://ictselfcare.fiatgroup.com/
The application will display the screen in Picture 1 .
Picture 1 - Access screen for password change
In some cases, before the screen in Picture 1 could be displayed the screen in Picture 2.
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Fiat Group Purchasing System
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Nome File:
FGPS_Manuale_Cambio_Password_Fornitori_ICT_Self_Care_EN.doc
Titolo: Manuale
Autore: Team Portale
Progetto:
FGPS
Data:
02/03/2010
Status:
Definitivo
Versione:
02
Picture 2 - Security certificate screen
In this case, to go on with the password change operation and view the screen in Picture 1 you must select
the link “Continue to this website (not recommended).”
This error screen will be removed soon and will not occur later.
2.2
Inserting the access credentials
On the login screen the access credentials must be inserted as shown in Picture 3.
In order to change the password you must:
•
Insert the User ID (e.g. W52CD00);
•
Insert the old password taking into account that:
o
In the case of first access the password is structured as follows:
First letter of the First Name, lowercase;
First letter of the Last Name, uppercase;
Date of birth (using only the last two digits for the year).
For example, for a user with the following personal data:
First Name: Mark
Last Name: Rowling
Date of birth: 10/12/1979
The password will be: mR101279
o
In the case of expired password insert the password used so far to access to the FGPS
Portal;
•
enter the characters for the Security Check as shown in the picture below the input field;
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Fiat Group Purchasing System
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Nome File:
FGPS_Manuale_Cambio_Password_Fornitori_ICT_Self_Care_EN.doc
Titolo: Manuale
Autore: Team Portale
•
Progetto:
FGPS
Data:
02/03/2010
Status:
Definitivo
Versione:
02
Once you have completed all the steps above select the Login button.
Picture 3 - Insertion of access credential
2.3
2.3.1
Password Change
Change password at first logon or for expired password
After selecting the Login button, if you changing your password at first logon, or if the password is expired, you
will see the screen in Picture 3.
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Fiat Group Purchasing System
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Nome File:
FGPS_Manuale_Cambio_Password_Fornitori_ICT_Self_Care_EN.doc
Titolo: Manuale
Autore: Team Portale
Progetto:
FGPS
Data:
02/03/2010
Status:
Definitivo
Versione:
02
Picture 4 - Screen for password change
To proceed with the password change procedure you must:
•
Enter the new password
•
Confirm the new password
The new password must be formulated and managed according to the rules displayed in the change
password screen.
The password expires after 60 days.
Once you have entered the new password select the Change Password button.
If you wish to complete the password change later, it is possible to stop with the procedure by selecting the
Back button.
2.3.2
View the password change output
After selecting the Change Password button one of the following events may occur:
•
If the password has been changed the successfully the screen will display the message shown in
Picture 5.
•
If the password change was not successful, the screen will display the message shown in Picture 6; it
will be necessary to proceed again with the insertion of a new password.
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Fiat Group Purchasing System
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Nome File:
FGPS_Manuale_Cambio_Password_Fornitori_ICT_Self_Care_EN.doc
Titolo: Manuale
Autore: Team Portale
Progetto:
FGPS
Data:
02/03/2010
Status:
Definitivo
Versione:
02
After 5 unsuccessful password change attempts, to avoid the blocking of the account, and in all cases
of account blocked please contact the help desk services (fgps_help_desk@fiat.com).
Picture 5 - Successful password change
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Fiat Group Purchasing System
Pagina 8 di 14
Nome File:
FGPS_Manuale_Cambio_Password_Fornitori_ICT_Self_Care_EN.doc
Titolo: Manuale
Autore: Team Portale
Progetto:
FGPS
Data:
02/03/2010
Status:
Definitivo
Versione:
02
Picture 6 - Error in password change
2.3.3
Change the password for user needs
If you access the ICTSelfCare to change your password at the first access or because it has expired, you
must follow the steps described so far. If you access the application for other reason related to password
change, the screen in Picture 7 will be displayed after the login.
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Fiat Group Purchasing System
Pagina 9 di 14
Nome File:
FGPS_Manuale_Cambio_Password_Fornitori_ICT_Self_Care_EN.doc
Titolo: Manuale
Autore: Team Portale
Progetto:
FGPS
Data:
02/03/2010
Status:
Definitivo
Versione:
02
Picture 7 - ICT Self Care
In this case select the item "Change Password for access to the Internet and the Mail." from the menu on
the left side.
2.4
Insert the questions and secret answers to reset the password
When you change the password at the first access to the FGPS portal, you should insert the questions and
secret answers that will allow you to independently reset of the password in case of access problems.
Access the https://ictselfcare.fiatgroup.com/ address, the web application will display the screen in Picture
1:
•
Enter the User ID (e.g. W52CD00);
•
Enter the password
•
Enter the characters for the Security Check as shown in the picture below the input field;
•
Once you have entered the login credentials, select the Login button.
Once you select the Login button the screen in Picture 7 will be displayed.
Select the item "Challenge response update” from the menu on the left, the screen in Picture 8 will be
displayed.
Enter the first and the second question with the related answers. For security reasons, please enter question
and answers that cannot be easily identified by others.
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Fiat Group Purchasing System
Pagina 10 di 14
Nome File:
FGPS_Manuale_Cambio_Password_Fornitori_ICT_Self_Care_EN.doc
Titolo: Manuale
Autore: Team Portale
Progetto:
FGPS
Data:
02/03/2010
Status:
Definitivo
Versione:
02
We recommend that, once you enter the questions and the secret answers, you log on again to the page of
"Challenge response update" where you can verify the correctness of answers to questions placed by using
the input fields and check buttons placed at the bottom of the page.
Picture 8 - Challenge response update
2.5
Accessing the FGPS portal
The screen in Picture 5 certifies that the change password procedure has been completed successfully.
Now it is possible to access the FGPS portal at:
•
https://purchasing.fiatgroup.com
Enter your own user ID (e.g.: W52CD00) and the new password that has been set up.
2.6
Password Reset
If you have forgotten your password for access to the FGPS portal you can reset the password by yourself.
Access the https://ictselfcare.fiatgroup.com/ address, the web application will display the screen in Picture
1. Select the "Reset Password" from the menu on the left.
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Fiat Group Purchasing System
Pagina 11 di 14
Nome File:
FGPS_Manuale_Cambio_Password_Fornitori_ICT_Self_Care_EN.doc
Titolo: Manuale
Autore: Team Portale
Progetto:
FGPS
Data:
02/03/2010
Status:
Definitivo
Versione:
02
The screen in Picture 9 will be displayed. Enter your own user ID (e.g.: W52CD00), answer the secret
questions previously inserted in accordance with the procedure described in section Error! Reference source
not found. and proceed with the password change.
Picture 9 - Password Reset
If you cannot reset the password because you have not entered the questions and secret answers, please
email the help desk (fgps_help_desk@fiat.com) specifying the following information:
Subject of the email: Password reset request
Email body:
user ID
First Name
Last Name
It is not allowed to request the password reset for users other than your own.
In case of error in the password reset procedure, after a maximum of 5 attempts, please contact the help desk
(fgps_help_desk@fiat.com) specifying the data previously reported.
2.7
Update personal information
The ICTSelfCare web application also allows the user’s personal data update. In order to access this feature
select the "Update your personal data" from the menu on the left, you will see the screen in Picture 10.
Update the data you want then click the button Confirm to save it.
For user administrators: Please do not change the "Administrator" item value from "Yes" to "No".
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Fiat Group Purchasing System
Pagina 12 di 14
Nome File:
FGPS_Manuale_Cambio_Password_Fornitori_ICT_Self_Care_EN.doc
Titolo: Manuale
Autore: Team Portale
Progetto:
FGPS
Data:
02/03/2010
Status:
Definitivo
Versione:
02
Picture 10 - Update of user personal data
2.8
Features for the administrator
The web application ICTSelfCare will be used by the supplier users’ administrators to reset the password of
the managed users. This functionality is not currently online and when it will become available it will be
reported on the notice board of the FGPS Portal.
To access this feature select the “Change Password for managed user” from the menu on the left, the
screen in Picture 11 will be displayed. Select from the list the user whose password you want to change the
password and proceed with the password change operation.
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Fiat Group Purchasing System
Pagina 13 di 14
Nome File:
FGPS_Manuale_Cambio_Password_Fornitori_ICT_Self_Care_EN.doc
Titolo: Manuale
Autore: Team Portale
Progetto:
FGPS
Data:
02/03/2010
Status:
Definitivo
Versione:
02
Picture 11 - Change Password for managed user
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Fiat Group Purchasing System
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