Smartforms FAQ - SAP HR Collections

Smartforms FAQ - SAP HR Collections
What are the differences between SAP Scripts and Smartforms?
SAP Scripts are client dependent whereas Smartforms are client independent.
SAP Scripts require a driver program to display the output whereas in smartforms the form routines
can be written so that it is standalone.
An integrated Form Builder helps to design Smartforms more easily than SAP Scripts
An Table Painter and Smartstyles to assist in building up the smartforms
On activation a function module is generated for Smartforms
It is possible to create a Smartform without a main window
Smartforms generates XML output which can be viewed through the web
Multiple page formats is possible in smartforms
How can I insert symbols in Smartforms?
Select the Text node.
Change Editor (Click the button above Check near the Editor)
Go to menu Include->Characters->SAP Symbols
Choose the SAP symbol that you want to insert.
I have a smartform which works fine in DEV. After trasnsporting it to PROD, there is no
Function module generated for this smartform. As a result my program dumps in PROD?
The Smartform that is created in the Development may not have the same name in the Production
server. So it is always advised to use the Function Module SSF_FUNCTION_MODULE_NAME to get
the Function Module name by passing the Smartform name.
DATA: fm_name TYPE rs38l_fnam.
formname = 'ZSMARTFORM'
fm_name = fm_name
no_form = 1
no_function_module = 2
IF sy-subrc <> 0.
MESSAGE ID sy-msgid TYPE sy-msgty NUMBER sy-msgno
WITH sy-msgv1 sy-msgv2 sy-msgv3 sy-msgv4.
formatting_error = 1
internal_error = 2
send_error = 3
user_canceled = 4
IF sy-subrc <> 0.
MESSAGE ID sy-msgid TYPE sy-msgty NUMBER sy-msgno
WITH sy-msgv1 sy-msgv2 sy-msgv3 sy-msgv4.
ENDIF.How can I make the Smartforms to choose a printer name by default?
In the CALL FUNCTION of the Smartform Function Module, set the output options parameter to set
the printer name.
The output options is of the type SSFCOMPOP which contains the field TDDEST. Set the TDDEST
field to your default printer name.
How can I make the Smartforms to display a print preview by default without displaying the
popup for print parameters?
In the SSF_OPEN function module,
Set the OUTPUT OPTIONS paramter TDDEST to your printer name.
Set the CONTROL PARAMETERS and control parameters as shown below,
control-preview = 'X'.
control-no_open = 'X'.
control-no_close = 'X'.
control-no_dialog = 'X'.
control-device = 'PRINTER'.
control_parameters-no_dialog = 'X'.
control_parameters-no_open = 'X'.
control_parameters-no_close = 'X'.
output_options = output_options
control_parameters = control
user_settings = ' '
formatting_error = 1
internal_error = 2
send_error = 3
user_canceled = 4
IF sy-subrc <> 0.
MESSAGE ID sy-msgid TYPE sy-msgty NUMBER sy-msgno
WITH sy-msgv1 sy-msgv2 sy-msgv3 sy-msgv4.
How can I display the total number of pages in Smartforms?
Use SFSY-FORMPAGES to display the total number of pages in the Smartforms
& SFSY-PAGE& Current page number
& SFSY-FORMPAGE& Total number of pages in the currently formatted layout set
& SFSY-JOBPAGE& Total number of pages in the currently formatted print request
& SFSY-COPYCOUNT& Original-1,1st copy-2
I'm using the variable SFSY-FORMPAGES, I get a star "*" instead of the total number of pages.
There may not be enough space in the window to display the variable, either increase the window
dimensions or condense the spaces using &SFSY-FORMPAGES(C)&
What are the various text formatting options in Smartforms?
& symbol(Z)& Omit Leading Zeros
& symbol(S)& Omit Leading Sign
& symbol(<)& Display Leading Sign to the Left
& symbol(>)& Display Leading Sign to the Right
& symbol(C)& Compress Spaces
& symbol(.N)& Display upto N decimal places
& symbol(T)& Omit thousands separator
& symbol(R)& Right justified
& symbol(I)& Suppress output of the initial value
How can I provide a background shading to the table?
In the Table Painter, you can specify the color and shading for the table lines.
Where can I provide the input parameters to the smartform?
The input parameters for the smartform can be defined in Global Settings->Form Interface.
The Associated Type must be defined in the ABAP Dictionary.
Where can I define my own global types for the smartform?
The global types(within the smartform) can be defined in Global Settings->Global Definitions->Types
The types defined here will be global through the entire smartform.
Also the form routines can be defined Global Settings->Global Definitions->Form Routines
I have defined my own Program Lines, where I have used a global variable G_TEXT. I get an
error G_TEXT is not defined?
Whenever using the global variables in the Program Lines, enter the variable name in Input
Parameters if you are going to use(read) the variable. If you are going to both read/write the variable
value enter the same in Output Parameters.
I have created a table node for display. Where can I check the condition which must satisfy to
display the table?
The conditions can be defined in the Conditions tab. In smartforms all the nodes have a condition tab
where you can specify the condition to be satisfied to access the node.
How can I define Page Protect in Smartforms?
To define Page Protect for a node go to the Output options and check the Page Protection checkbox.
What is the difference between Template and Table in Smartforms?
The Template contains a fixed number of rows and columns, where the output is fixed.
The Table can have variable number of rows
Where can I define the paragraph and character format for the smartforms?
The paragraph and character format for the smartforms can be defined in the transaction
How to add watermark to smartform output?
Go to the properties of 'PAGE', tab 'Background Picture'. Add the grapic image name here
Forcing a page break within table loop
Create a loop around the table. Put a Command node before the table in the loop that forces a
NEWPAGE on whatever condition you want. Then only loop through a subset of the internal table
(based on the conditions in the Command node) of the elements in the Table node.
Font style and Font size
Goto Transaction SMARTSTYLES.
There you can create Paragraph formats etc just like in sapscript.
Then in your window under OUTPUT OPTIONS you include this SMARTSTYLE and use the
Paragraph and character formats.
Line in Smartform
Either you can use a window that takes up the width of your page and only has a height of 1 mm.
Then you put a frame around it (in window output options).
Thus you have drawn a box but it looks like a line.
Or you can just draw "__" accross the page and play with the fonts so that it joins each
Difference between 'forminterface' and 'global definitions' in global settings of smart forms
The Difference is as follows.
To put it very simply:
Form Interface is where you declare what must be passed in and out of the smartform (in from the
print program to the smartform and out from the smartform to the print program).
Global defs. is where you declare data to be used within the smartform on a global scope.
ie: anything you declare here can be used in any other node in the form.
Smartforms function module name
Once you have activated the smartform, go to the environment -> function module name. There you
can get the name of funtion module name.
The key thing is the program that calls it. for instance, the invoice SMARTFORM LB_BIL_INVOICE is
ran by the program RLB_INVOICE.
This program uses another FM to determine the name of the FM to use itself. The key thing is that
when it calls this FM (using a variable to store the actual name), that the parameters match the
paramters in your smartform.
Another thing to note is that the FM name will change wherever the SF is transported to.
So you need to use the FM to determine the name of the SF.
Here is the code that can be use to determine the internal name of the function module:
if sf_label(1) <> '/'. " need to resolve by name
move sf_label to externalname.
formname = externalname
fm_name = internalname
no_form = 1
no_function_module = 2
others = 3.
if sy-subrc <> 0.
message 'e427'.
move internalname to sf_label.
It checks to see if the sf_label starts with a '/', which is how the internal names start. if it does, the
name has already been converted. If not, it calls the FM and converts the name.
You would then CALL FUNCTION sf_label.
Smartforms output difference
Problem with Smartforms: in a certain form for two differently configured printers, there seem
to be a difference in the output of characters per inch (the distance between characters which
gives a layout problem - text in two lines instead of one.
It happens when the two printers having different Printer Controls' if you go to SPAD Menu (Spool
Administrator Menu) you can see the difference in the Printer Control and if you make the Printer
control setting for both the printers as same. then it will be ok. and also u have to check what is the
device type used for both the output devices.
SmartForms Output to PDF
There is a way to download smartform in PDF format.
Please do the following:
1. Print the smartform to the spool.
2. Note the spool number.
3. Download a PDF file (Acrobat Reader) version of the spool by running Program RSTXPDFT4 and
entering the
noted spool number.
SmartForm Doublesided printing question
Your customer wants your PO SmartForm to be able to print "Terms and Conditinos" on the
back side of each page. They don't want to purchase pre-printed forms with the company's
logo on the front and terms & conditions on the back. Now this presents an interesting
Has anyone else ever had a request like this? If for example there was a 3 page PO to be
printed, they want 3 pieces of paper, the front side of each to containe the PO information
(page 1, 2, and 3) and the back side of each piece of paper to containg the static "Terms &
Conditions" information.
Anyone have a clue how to force this out?
Easy - page FRONT lists page CONTACTS as next page and CONTACTS lists FRONT as next page.
Since CONTACTS does not contain a MAIN window, it will print the contacts info and then continue
on to FRONT for the rest of the main items. Additionally, set print mode on FRONT to D (duplex) and
set CONTACTS to 'blank' (for both resource name and print mode - this is the only way to get to the
back of the page).
Transport Smart Forms
How does one transport SMARTFORM? SE01?
How do you make sure that both, the SMARTFORM & it's function module gets transported?
Or does the FM with same name gets generated automatically in the transported client?
A smartform is transported no differently than any other object. if it is assigned to a development class
that is atteched to a transport layer, it will be transported.
The definition is transported, and when called, the function module is regenerated.
This leads to an interetsing situation. On the new machine, it is very likely the function module name
will be different than the name on the source system. Make sure, before you call the function module,
you resolve the external name to the internal name using the 'SSF_FUNCTION_MODULE_NAME'
function module.
Typically, generate the SF, then use the pattern to being in the interface. Then change the call
function to use the name you get back from the above function module.
Smartforms: protect lines in main window.
How to protect lines in the main window from splitting between pages?
It was easy with SAPscript, but how to do it with SF's. For 4.7 version if you are using tables, there
are two options for protection against line break:
- You can protect a line type against page break.
- You can protect several table lines against page break for output in the main area.
Protection against page break for line types
- Double-click on your table node and choose the Table tab page.
- Switch to the detail view by choosing the Details pushbutton.
- Set the Protection against page break checkbox in the table for the relevant line type. Table lines
that use this line type are output on one page.
Protection against page break for several table lines
- Expand the main area of your table node in the navigation tree.
- Insert a file node for the table lines to be protected in the main area.
- If you have already created table lines in the main area, you can put the lines that you want to
protect again page break under the file using Drag&Drop. Otherwise, create the table lines as
subnodes of the file.
- Choose the Output Options tab page of the file node and set the Page Protection option. All table
lines that are in the file with the Page Protection option set are output on one page.
In 4.6, Alternatively in a paragraph format use the Page protection attribute to determine whether or
not to display a paragraph completely on one page. Mark it if you want to avoid that a paragraph is
split up by a page break. If on the current page (only in the main window) there is not enough space
left for the paragraph, the entire paragraph appears on the next pa
How do you debug SMARTFORMS?
A: insert a "Program Line" node just above, where you enter BREAK statement… You may also run
SFTRACE transaction (or SMARTFORM_TRACE in releases before 6.10) to generate a log and
activate break-points when abnormal events occur.
Q: How do you differentiate Table and Template in Smartform?
A: If the Output is fixed then the Template contains a fixed number of rows and columns. Otherwise
the table can have variable number of rows.
Q: Which functions does used to use to display a print preview by default without displaying the popup
for print parameters on smartforms?
A: Go to Function Module “SSF_OPEN” and set the OUTPUT OPTIONS parameter TDDEST to your
printer name.
control-no_dialog = 'X'.
control-device = 'PRINTER'.
control_parameters-no_dialog = 'X'.
control_parameters-no_open = 'X'.
control_parameters-no_close = 'X'.
output_options = output_options
control_parameters = control
user_settings = ' '
formatting_error = 1
internal_error = 2
send_error = 3
user_canceled = 4
Q: How do you transport your smart forms?
A: As usual as a Report by using transaction code “SE10”.
Is it possible to migrate a SAPscript form to a Smart Form?
Smart Forms provides a migration tool for this purpose which migrates layout and texts of a SAPscript
form to a Smart Form. It does not migrate SAPscript form logic of the print program. Using Smart
Forms, this logic is described by the tree structure of the Form Builder. The effort involved in migrating
the form logic depends on the complexity of the print program. For more information, see the section
Migrating SAPscript Forms of the Smart Forms online documentation.
Do we have to migrate all SAPscript forms or Smart Forms to a newer form solution?
In general, there is no immediate need to migrate existing forms. SAPscript forms and Smart Forms
can still be used and will be supported in the future. If you plan to migrate a SAPscript form or Smart
Form, it is recommended that you check in each individual case whether the benefit is worth the effort
involved. Depending on the use case, it may make more sense to implement the form from scratch in,
for example, SAP Interactive Forms by Adobe, see also the answer to question 'How do Smart Forms
and SAPscript-based forms relate to SAP's new forms solution SAP Interactive Forms by Adobe?'
How can I check if there are already standard Smart Forms for my application? What can I do if
this is not the case?
To reduce implementation time for print forms development, SAP has created a set of the most
commonly used forms. These preconfigured Smart Forms are delivered with SAP Best Practices in
the SAP Best Practices scenarios. Depending on your requirements, and with some minor
adaptations, the preconfigured Smart Forms (SMP login necessary!) can be made ready to be used in
your business.
What is XSF?
SAPscript offered a Raw Data Interface (BC-RDI) to allow the use of 3rd party printing tools, that is, to
pass form content (without layout information) from the SAP system to an external product. Smart
Forms provides a data stream called XML for Smart Forms (XSF) for this purpose. Like RDI, XSF
does not contain any layout information about a Smart Form. As an SAP Partner, you can become a
certified partner for the XSF interface (BC-XSF) . Smart Forms XSF output is also the precondition for
generating HTML by using an XSLT program. This program uses layout information from your form
(for example, used fonts, page and window sizes) and the given XML tags of XSF to generate HTML.
Structure of a Form
A form contains pages, output areas (called windows), address, graphics and text data etc. In pages
we specify the page layout and other general settings for the page. Windows are the output areas in a
page. There are several types of windows used in a form page.
Main Window: Contains the main continuous data and supports page break.
Secondary window: Output the data in a fixed size area.
Final Window: A special type of secondary window used for output the data available only at
the end of form processing
Copies Windows: A special type of secondary window used for marking the pages as copy or
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