HP Flow CM Professional
HP Flow CM Professional
Delivering enterprise-level document management in an SMB package
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© Copyright 2012 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice.
What is HP Flow CM
Professional?
‘SaaS-based DMS’
DMS = Document Management System
SaaS = Software as a service
• A computer system to track and store electronic documents
and images of paper documents.
• A software delivery model in which software and associated
data are centrally hosted on the cloud
• Storage/retrieval, search, versioning, metadata/indexing, sec
urity, etc.
• Typically accessed via a web browser
450
Traditional
Software
400
350
300
SaaS
250
200
ECM (Enterprise Content Management)
150
100
50
DMS
•Other content (video/audio)
•Web content management
•Business Process Management
•Records Management
•Etc.
2010
2013
What are the advantages:
•
Low cost of entry, scalability, easy access via browser &
mobile devices, regular upgrading
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CAGR 48%
0
© Copyright 2012 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice.
Core features of most document management systems
Capture
MFP scan
input
multi-vendor
support
Manage
» Collaboration
and file
sharing
OCR
Alerts &
notification
Capture
electronic
documents
Audit trails
Versioning
Secure access
control
Store
Document
repository
Formats:
PDF, PDF/A, Doc
,
XLS, XML, RTF,
TIFF, etc
Secure
transfer and
storage
Document
indexing
Search
Horizontal
workflows
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© Copyright 2012 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice.
Preserve
Deliver
Backup
Share &
retrieve
files
Archive
Pull printing
Mobile
device app
available
HP Flow CM Professional provides all core features of a basic DMS
Capture
Upload from
desktop
Manage
Store
» Share folders,
Publish links,
Lock/unlock
data stored in
multiple secure
physical locations
File & folder
Alerts &
Notification
Formats: Over
1000+ supported
Upload from mobile
Automatic OCR
for Searchable
documents
UPD Print to PDF
HP MFP/Scanner
Integration second
to none, Plus MultiVendor Support
Full Audit Trails
Full Versioning
unlimited
versions
HP Secure
Access Control
Simple
Workflows
Secure transfer and
storage from the
leader in the IT
industry
Document indexing
Autonomy’s IDOL
Search engine
Sync folders
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© Copyright 2012 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice.
Preserve
Multiple secure
physical
locations, data
is safe from
natural disaster
and intrusion.
Archive, no
rules
Deliver
Share, publish
& Retrieve
files anytime
from
anywhere
Pull printing
from
integrated
MFP
Mobile Device
App available
– iOS &
Android
HP Flow CM Professional
Delivering enterprise-level content management in an SMB package
Target
• Managed SMB Customers who need to securely
capture, store, find and use digital and paperbased business content in order to:
• Collaborate to make faster and better business
decisions
• Improve customer relationships and sales
• Optimize productivity of knowledge & mobile workers
• Enhance information security of company data
• Meet regulatory requirements
HP Flow CM Professional is an cloud-based content management solution with:
• Collaboration features to establish alerts and notifications to create simple
workflows
• Anywhere, anytime access to your business content
• And, the security features you can trust from HP
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© Copyright 2012 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice.
HP Flow CM Professional at-a-glance
Anywhere, anytime access
PC
Any MFP/Scanner
HP Flow CM Professional
solution
Tablet
HP Flow MFP*
Smart phone
Replace your filing cabinets
Use the HP HP Flow CM Professional cloud repository to securely store your business information for anywhere, anytime access.
With any network scanner or MFP, PC or mobile device, you can scan/send documents into cloud storage. Documents are sent
securely, transformed via OCR into a searchable file with automatic or user defined tagging and metadata. You establish security
controls and then your approved users can access your content from a range of devices while working within or outside of your
firewall. It is easy to find content with the built-in powerful search feature. Manage content in your cloud storage with version
controls, check-in and check-out features, set alerts and notifications. Retrieve content in the format you want to work in, share
it, or print it - all from the cloud.
* You can scan to or pull content directly from the cloud with HP Flow MFPs and select HP MFPs with a FutureSmart firmware upgrade.
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© Copyright 2012 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice.
HP Company Confidential
HP Flow CM Professional
Introduction (NA only)
Proven enterprise document
management – now available to
SMBs in the cloud
November 1, 2012
Pricing
• Based on Worksite –Autonomy’s proven
document management platform
(formerly Interwoven)
HP Flow CM Professional –
$19.95/user/mo.
• Standard document management system
functionality: store, index, search,
retrieve, versioning, check-in/out, etc.
Unlimited user Site Rate Plan – starting at
$500/mo
Key differentiators
Improve collaboration
File sharing
• Centralize paper and digital documents
in a wide range of file formats
Simple workflows
• Use alerts and notifications to create
simple workflows
Advanced search
• Full text search capabilities with
Autonomy’s IDOL Search engine
Anytime, anywhere access
Desktop
• Full secure access and functionality
via Web browser & desktop app
Tablet, smart phones
• iOS & Android smart phones & tablets
MFP/scanner integration
Control panel with HP OXPd
Integration with any scanner/MFP
•
•
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© Copyright 2012 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice.
Security you can trust from HP
Secure Transmission & Storage:
• 128/256-bit SSL Encrypted
Access control & identity mgmt:
LDAP, NT authentication, Active
Directory, SSO
•
Audit Trail
• Automatic, Non-repudiation
Image enhancement technology
Capture
This…
…Get This
• HP Flow CM mobile app technology for capturing pages from books, magazines, receipts, and other
paper documents.
• After user presses the shutter button, Image Enhancement technology does 3 things:
•
Automatically detects the page corners, then crops and straightens the page.
•
Sharpens text, filters noise, evens illumination, and brightens image
•
Creates multi-page PDF.
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© Copyright 2012 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice.
Basic use case:
Electronic filing cabinet with anywhere access
User Folders
• User to create custom folder
structure in HP Flow CM
Professional, similar to Win
file system
• Unlimited levels of folders
(only limited by storage)
Upload folder
Briefcase folder
Project A
• Upload (=copy) any files
directly into any folder
• Upload/OCR from any
scanners or MFP device
• Briefcase folder to synchronize
files with desktop for offline
access
• Access to all files from mobile
devices
Project B
• Folders & files only visible
by user at this point
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• Upload folder for files loaded
from a specific folder on the
desktop
© Copyright 2012 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice.
Use case:
Sales tool distribution for sales force
Marketing Folders
1. Access with mobile
Sales Rep gets alert and downloads new
file with phone or tablet while on-theroad.
Project A
Marketing Tools
!
2. Print from integrated MFP
Sales Rep gets alert and prints new file
with integrated MFP in the office, at his
hotel or at the airport (web access)
NewPriceSheet.pdf
Marketing tools developer Creates a
folder for Marketing tools, shares it
with all members and sets
notification to be sent to all sales
people when a new file is loaded or
updated
Marketing tools developer updates
pricing sheet in Marketing tools
folder alerts sent to all sales people
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© Copyright 2012 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice.
Use case:
Invoice processing workflow using alerts & audit trail
Company Folders
Company Folders
Invoices for
approval
Tom
David
Invoices for
approval
!
Tom
David
!
Approved
Admin scans invoices
to folders of
appropriate approver
Approvers gets
notified through
alert
Approvers review and
move files to
‘approved’ folder
Audit trail ensures traceability of approvals
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© Copyright 2012 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice.
Accountant gets
notified and pays
bills
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