Terminal guide iCT250
Contents
Section
TitlePage
1.
Introduction2
2.
Important Safety Instructions2
3.
Declaration of Conformity5
4.
Installing the Terminal6
5.
Using the Terminal8
6.
Sale (Inserting a Card)10
7.
Sale (Swiping a Card)11
8.
Voice Referrals12
9.
Setting the Referral Password 13
10.
Refund14
11.
Purchase with Cashback15
12.
Cash Advance15
13.
Add Gratuity as a Percentage
16
14.
Purchase with Gratuity (Restaurants)
16
15.
Refund with Gratuity18
16.
Pre-Authorisation18
17.
Completion19
18.
Key Entering Card Details and Mail Order Transactions
20
19.
Reversal22
20.
PIN Entry Failure22
21.
Cancelling Transactions23
22.
Clearing Mistakes23
23.
Printing Duplicate Receipts24
24.
X and Z Totals24
25.
Waiter Totals25
26.
End-of-Day Banking25
27.
Entering Function Codes26
28.
Waiter ID’s (Restaurants)27
29.
How to Change the Date and Time
29
30.
How to Print a Transaction Log
29
31.
How to Change a Paper Roll
30
32.
Security Warning Notice30
33.
Helpful Hints31
34.
Miscellaneous Prompts32
Page 1
1.
Introduction
This guide will detail how you install and use your ICT250 terminal, including Safety Instructions and
instructions on transaction processing, printing reports and general maintenance of the terminal.
2.
Important Safety Instructions
Upon receipt of your terminal you should check for signs of tampering of the equipment. It is strongly
advised that these checks are performed regularly after receipt. You should check, for example: that
the keypad is firmly in place; that there is no evidence of unusual wires that have been connected to
any ports on your terminal or associated equipment, the chip card reader, or any other part of your
terminal. Such checks would provide warning of any unauthorised modifications to your terminal, and
other suspicious behaviour of individuals that have access to your terminal.
Your terminal detects any ‘tampered state’. In this state the terminal will repeatedly flash the
message ‘Alert Irruption!’ and further use of the terminal will not be possible. If you observe the
Alert Irruption!’ message, you should contact the terminal helpdesk immediately.
You are strongly advised to ensure that privileged access to your terminal is only granted to staff
that have been independently verified as being trustworthy.
CAUTION: Never ask the customer to divulge their PIN Code. Customers should be advised to ensure
that they are not being overlooked when entering their PIN Code.
General Safety Information
This equipment has been designed and manufactured to meet international safety standards but,
like any electrical apparatus, due care must still be taken.
•
•
•
•
•
•
•
•
Do read and understand the instructions before using the equipment.
Do Not expose this apparatus to rain or moisture. For indoor use only.
Do Not remove any screws or non-operator accessible covers.
Do Not insert any metallic objects.
Do Not stack telephone splitters.
Do Not allow liquid to spill into cabinet openings.
Do Not allow anything to rest on the power or telecomm cords and ensure all cables are routed to prevent damage or accidental contact.
Do Not continue to operate the equipment if you are in any doubt about it working normally,
or if it is damaged in any way. Switch off then withdraw the mains plug and consult your
service agent.
Service Requirements
Operator Access (ESD Precaution)
This is an Electrostatic (ESD) sensitive area. As a minimum, the operator should be ‘Electrostatically
Discharged’ via his/her hand to a suitable metallic earthing point prior to opening this area.
There are no other user serviceable parts inside. In the event of equipment malfunction, unplug the
power supply. It is the responsibility of users requiring service to report the need for service to the
authorised Service Agent.
Page 2
Maintenance
Cleaning the Case
•
DO NOT allow any water to enter inside the case. Remove any dust from the case using a
damp cloth. To clean off accumulated dirt and grime, use a damp cloth that has previously
been dipped in mild soap and water. Wring out thoroughly to remove excess water before use.
•
DO NOT use solvents, cleaning fluids or abrasives. These materials could damage the plastic
housing and any exposed contacts.
External Power Supply
•
This apparatus is intended for use when supplied with power from a low voltage external
power supply.
•
Only an Ingenico approved power supply (CE Marked) specified for use with this Terminal may
be used.
•
Since this product does not have a disconnect device (ON/OFF switch), the Terminal and Power
Supply must be installed near a suitable power socket which is easily accessible.
•
In the event of a hazard or malfunction, the Power Supply Unit should be switched off at the
socket before being unplugged from the mains.
•
The power supply output lead should only be plugged into the product power input socket.
•
The power supply will provide adequate power for the Terminal. The user should ensure that
all other auxiliary apparatus, drawing power from the host, does not overload the power
supply.
•
Operate only a from a power source as specified on the Power Supply Unit.
A damaged mains cord (if not a replaceable type) or low voltage secondary input lead cannot be
replaced by the user, the unit must be returned to the authorised service agent for essential repairs
and/or replacement.
Connections
Interconnection to other equipment via the externally accessible ports on the Terminal must only be
made as follows:
Power Supply Input: Operates at Safety Extra Low Voltage (SELV). Connect only to an Ingenico
approved Power Supply (CE Marked) specified for use with the Terminal.
Port(s), 6 way: The RS232 type port(s) operate at SELV and must only be connected to a module of
the same type ie. SELV.
Public Switched Telephone Network (PSTN) Line, 6 Way: MUST only be connected to a PSTN socket
e.g. Telephone wall socket, PBX etc.
Under no circumstances must the PSTN cable be inserted into the RS232 ports. Take due care when
attaching cables.
Page 3
External Cables
DO NOT use any other external cables and/or cable lengths (must be less than 3 metres long) other
than those specified and/or supplied by the manufacturer. Ensure all cables are routed to prevent
damage or accidental contact.
MODEM
General Description
The Terminal has an integral modem that allows the Terminal to transfer transaction data to card
companies host computer systems.
The internal modem supports: CCITT V22bis/V22/V21/V32, V32bis, V34 data transfer protocols.
It has an automatic dialling facility.
Disclaimer
This equipment has been designed for connection to the local Public Switched Telephone Network
(PSTN). The apparatus must not be subjected to any modification, in any material way, unless
authorised by Ingenico. Nor must it be used with:
Internal Modem Software that has not been formally accepted by the manufacturer. External control
Software or external control equipment which causes operation of the modem or associated call
set-up equipment to contravene the requirements of the PSTN Network.
Systems to which the Modem may be connected
This Modem is only approved for connection to the following telecommunications systems:
1. The Public Switched Telephone Network (PSTN).
2. Any equivalent service run by any Licensed Telecommunications Network Operator.
3. Private Branch Exchange (PBX) extensions, being a Branch Telecommunications System operating under a license.
4. The Modem is not suitable for shared service or 1+1 carrier systems nor as an extension to a
payphone.
PLEASE NOTE: It cannot be guaranteed that the Modem will operate correctly under all possible
conditions of connection to PBX’s. Any cases of difficulty should be referred in the first instance to
Ingenico.
Connection
The modem is connected to the PSTN via a standard plug and flexible cord, which requires a suitable
compatible socket (and adaptor if required).
Terminals connected to phone lines where a broadband service is present must be connected
through an ADSL microfilter.
Dialling
This modem is suitable only for connection to direct exchange and/or PBX lines which provide Dual
Tone Multi Frequency (DTMF) dialling facilities.
Ringer Equivalence Number (REN)
To determine the total number of items of apparatus that should be connected simultaneously to
an exclusive PSTN line, the total REN values of each of the items of apparatus connected to the line
should not exceed the maximum REN value 4.0. This value includes any Network operator provided
instrument, each of which is assumed to have a REN value of 1.0 unless otherwise marked.
Page 4
3.
Declaration of Conformity
The CE marking indicates that the EFT930G complies with the requirements of European Directive
1999/5/EC of 9th March 1999. on Radio and Telecommunications Terminal equipment for:
•
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The protection of the health and safety of the user and any other person.
The protection requirements with respect to electromagnetic compatibility.
and complies with the following harmonised standards:
EN 60950-1 /12-2001
According to
73/23/EEC
(Low Voltage Directive)
EN301489-1/7 / 08-2000
According to
89/336/EEC
(EMV Directive)
EN301511 / 12-2000
According to
1999 /5/ EEC
(R&TTE Directive)
EN50360 / 07-2001
According to
1999 /519/ EEC
(R&TTE Directive)
And, for the whole range, complies with the European approval specification on connecting
terminals with DTMF dialling to the public switched telephone network (Council Decision 1998/482/
EC, Council Decision 1999/303/EC)
•
•
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TS 103021-1/2/3 /09-2003
TR 103000-1/2/3/4 /06-2003
ES 201187 /03-1999
WEEE Directive
The product belongs to the family of electrical and electronic equipment. Therefore it is subjected to
the WEEE Directive which requires the collection and recycling at the end of the life of the product.
Ingenico products present the symbol for the marking of electrical and electronic equipment as
required by the WEEE Directive.
The crossed through wheeled bin printed on the product gives information about the
requirement not to dispose of WEEE as unsorted municipal waste and to collect such WEEE
separately.
To ensure that the product is collected and recycled with respect to the environment, you must
contact your supplier (contact the Ingenico local office or the commercial head office in charge of
your country on www.ingenico.com <<contact us>> page).
The abandonment or uncontrolled disposal of waste can harm the environment and human health.
So, by recycling your product in a responsible manner you contribute to the preservation of natural
resources and the protection of human health.
Batteries
If your product contains batteries they must be disposed of at the appropriate collection points.
Page 5
4.
Installing the Terminal
Installing the Terminal via PSTN
Before switching the power on at the mains socket, ensure
the mains supply is connected to the circular power port
on the terminal’s connector box.
Ensure the supplied telephone cable is connected to the
telephone IN port on the terminal’s connector box, and
into your telephone socket.
Terminal Installation
Plug in Phone Line
and then press ENTER
Dial Prefix Required ?
Enter=YES Clear=NO
Position the terminal in a clear area where the display can be read and the keypad and card reader
are easily accessible. Ensure that you have a Merchant Number to hand. This can be found on your
Welcome Letter.
Now switch the power on at the mains supply.
Dual Comms Mode
You should use the
keys to highlight the required
option and then press the GREEN button. For PSTN
installation select Telephone (PPP).
Connection Method
Telephone (PPP)
Local Network
1. Ensure the telephone line is connected to the terminal and to the wall socket and then press the
GREEN button.
If your terminal is connected via a direct line select NO by pressing the YELLOW button.
2. If it is connected to a Switchboard/PABX select YES by pressing the GREEN button.
3. If you selected the Switchboard/PABX option, key in
the number used to get an outside line (often 9) and then
press the GREEN button.
4. If your telephone line has Call Waiting or 1571 press the
GREEN button.
Key in the Number used to get
an Outside Line
and then press ENTER
Does the Tel. Line have
Call Waiting or 1571 ?
Enter=YESClear=NO
PLEASE NOTE: If you have Call Waiting and select NO when prompted, the terminal will be unable to
dial for authorisation when a call message is waiting.
5. Key in your Merchant Number and press the GREEN
button.
The terminal will start to dial the Host computer and a
number of communication messages will be displayed.
6. The terminal may then contact any card acquirers it is
configured to accept. Further communication messages
will be displayed.
Page 6
Terminal Installation
Key in Merchant No.
and then press ENTER
Terminal Installation
Connecting to
<Acquirer Name>
Please Wait...
7. An installation report will then be printed displaying the
card types that your terminal will accept.
8. Finally, the terminal will dial the Host computer to
report the successful installation.
READY
Merchant Number
12345678
Installation is now complete and the terminal will display
the READY prompt. Your terminal is now ready for use.
Check the date and time on your terminal. If this needs to
be corrected refer to Section 29 of this guide for further
details.
READY
Merchant Number
12345678
Installing the Terminal via Ethernet (IP)
Ensure the mains supply is connected to the circular power port on the terminal’s connector box.
Ensure that the Ethernet cable is connected to the ETH port on the terminal’s connector box, and to
your router or network point.
Position the terminal in a clear area where the display can be read and the keypad and card reader
are easily accessible.
Ensure that you have your Merchant Number to hand. This can be found on your Welcome Letter.
Dual Comms Mode
You should use the
keys to highlight the
required option and then press the GREEN button to select.
Connection Method
Telephone (PPP)
Local Network
For installation over IP select Local Network.
1. Ensure the Ethernet cable is connected to the terminal
and press the GREEN button.
2. Key in your Merchant Number and press the GREEN
button.
The terminal will attempt to connect to the Host computer and a number of communication messages will be
displayed.
The terminal may then contact any acquirers it is
configured to accept. Further communications messages
will be displayed.
3. An installation report will then be printed displaying the
card types that your terminal will accept.
Finally, the terminal contact the Host computer to report
the successful installation.
Terminal Installation
Plug in Network
Cable
and then press ENTER
Terminal Installation
Key In Merchant No.
and then press ENTER
Terminal Installation
Connecting to
<Acquirer Name>
Please Wait...
READY
Merchant Number
12345678
Page 7
4. Installation is now complete and the terminal will display the READY prompt. Your terminal is
now ready for use.
Check the date and time on your terminal, if this needs to be corrected refer to Section 29 of this
guide for details on how to do this.
5.
Using the Terminal
Inserting a Chip Card into the Terminal
The card should be inserted into the terminal with the chip facing uppermost. The terminal can
detect if a chip card has been swiped as a magnetic card.
If the card has not been inserted previously, it will prompt you to
insert the card.
If the card is inserted the wrong way or there is a problem
with the chip, the terminal will prompt for the card to be
removed and inserted again.
The terminal will prompt you when the card is
to be removed.
Swiping a Card
The card should be swiped with the black magnetic stripe facing the terminal and running along the
bottom of the card.
Make sure that the bottom of the card runs firmly along the
bottom of the card swipe and that the card is swiped at
even speed.
The speed of the card swipe should not be
too slow as this can sometimes cause problems
when the terminal is reading the card.
PLEASE NOTE: It is important to swipe cards correctly through the terminal so that they can be read
by the card reader.
Page 8
Application Selection
Some cards support multiple card schemes and during the transaction flow the cardholder may
be required to choose which card scheme to use. At this time you should hand the terminal to the
Cardholder.
The cardholder should press the YELLOW button to scroll
through the options and then press the GREEN button to
select the appropriate one.
<Transaction Type>
Pay with ?
<Application Name>
Enter=YESClear=NO
(Please refer to Section 6 of this guide for instructions on how to complete a Sale.)
Using the Menus
The Transaction Menu enables you to perform a transaction on the terminal.
At the READY prompt press the MENU button.
The first option on the list will be highlighted.
The actual options shown may differ from those shown here.
TRANSACTION MENU
Refund
Purchase with Cashback
Force Sale
PLEASE NOTE: Only three options can be displayed on the terminal screen at any one time.
Use the
keys to view the available options.
Press the GREEN button to select a highlighted option. The terminal will return to the READY display
if no option is selected within 30 seconds.
The System Menu enables you to perform an administration function on the terminal.
Select the System Menu by following the instructions below.
At the READY prompt press the MENU button until the
System Menu is displayed. Other menu options may
appear before/after depending on your configuration.
Use the
keys to view the available options
and press the GREEN button when the required option is
highlighted.
Throughout the transaction flows in this guide, all your
instructions are denoted by this unshaded display.
All instructions to be carried out by the customer are
denoted by this shaded display. At this time you should
return the terminal to the customer and ask them to
follow the instructions displayed.
SYSTEM MENU
Totals
Print Function Codes
Select Function
READY
Merchant Number
12345678
Amount
55.00
PIN****
Cardholder to key PIN
Enter=OKClear=REKEY
Page 9
Entering Letters
You may need to enter letters using your terminal. Most numeric buttons have alphabetical
characters allocated to them.
e.g. the number 2 button has A, B and C allocated to it
e.g. the number 5 button has J, K and L allocated to it
To enter a letter press the relevant number button and then the MENU button to scroll through the
letters until you select the character required. To enter the next letter you must select the relevant
number button again. To enter a space press the 0 button followed by the MENU key.
If a mistake is made when entering numbers or letters, press the YELLOW button until the incorrect
numbers or letters have been removed. Then re-key the correct entry.
Once all the numbers or letters have been entered press the GREEN button to accept the entry.
6.
Sale (Inserting a Card)
1. Depending on your terminal’s configuration you will
initiate a sale transaction either by keying in the
transaction amount, or else inserting or swiping the
customer’s card. If your terminal is set up for amount
entry first, and you insert the customer’s card from the
READY prompt, the message ‘REMOVE CARD PLEASE’ will be
displayed on the terminal.
READY
Merchant Number
12345678
If the customer’s card has been swiped, please see Section
7 - Sale (Swiping a Card).
SALE
Checking Card
2. The terminal will check the card. If the customer
presents a card which supports multiple card schemes they
may be required to choose which card scheme to use.
Please Wait...
3. Enter the amount of the transaction and then press the
GREEN button.
If you make a mistake, press the YELLOW button and
re-enter the correct amount.
SALE
Key in Amount:
0.00
and then press ENTER
Your terminal may be configured to allow Cashback, if
required press the GREEN button. If Cashback is not
required press the YELLOW button and continue from step
4 below.
SALE
Cashback?
If Cashback was required, enter the Cashback amount and
press the GREEN button.
PWCB
Key in Cash Amount
0.00
and then press ENTER
If Cashback is not configured, continue from step 4 below.
Page 10
Enter=YESClear=NO
4. The customer should enter their PIN. As they do so
asterisks will appear on the screen.
If numbers are entered incorrectly during this process use
the YELLOW button to delete and then re-key the correct
PIN.
Amount£25.00
PIN:
Cardholder to key PIN
Enter=OKClear=REKEY
5. The terminal will now dial for authorisation and a
number of messages will appear on the screen.
SALE
AUTH CODE: nnnnn
<Acquirer Name>
6. The terminal will now print a receipt which the
CUSTOMER must retain for their records.
Printing
CUSTOMER RECEIPT
Please Wait...
7. Tear off the receipt and press the GREEN button to
continue. Should you require a reprint of the receipt press
the MENU button.
8. You will now be prompted to remove the customer’s
card. The terminal will then print a MERCHANT receipt
which must be kept for your records.
Tear Off
CUSTOMER RECEIPT
Press ENTER if OK
Press MENU to Reprint
SALE
Please Remove Card
Printing
MERCHANT RECEIPT
Please Wait...
Tear Off
MERCHANT RECEIPT
Press ENTER if OK
Press MENU to Reprint
9. Press the GREEN button and the terminal will return to the READY prompt. If a re-print is required
press the MENU button.
PLEASE NOTE: Depending on the terminal configuration the full card number may not be printed on
the receipts.
7.
Sale (Swiping a Card)
1. The customer should hand their card to you to swipe
through the terminal.
2. Once the card has been swiped the terminal will check
the card. You may be prompted to confirm the last four
digits of the card number. Key in the last four numbers
from the customer’s card and then press the GREEN button.
READY
Merchant Number
12345678
Key in last 4 digits
of Card Number
and then press ENTER
Page 11
3. Enter the amount of the transaction and then press the
GREEN button.
If you make a mistake, press the YELLOW button and enter
the correct amount.
SALE
Key in Amount:
and then press ENTER
0.00
FOR CASHBACK PLEASE REFER TO PAGE 11
4. The terminal will now dial for authorisation and a
number of messages will appear on the screen.
5. The terminal will print a Merchant receipt, tear this off
and ask the customer to sign it.
6. Check the signature and, if it is OK, press the GREEN
button and a Customer receipt will be printed.
SALE
AUTH CODE: nnnnn
<Acquirer Name>
Tear Off
MERCHANT RECEIPT
Press ENTER if OK
Press MENU to Reprint
SALE
Signature OK?
If the signature is not OK press the YELLOW button and the
transaction will be cancelled.
7. The terminal will now print the Customer receipt.
Printing
CUSTOMER RECEIPT
Please Wait ...
8. Pass this receipt to the Customer for their records.
9. The transaction is now complete and the terminal will
return to the READY prompt.
8.
Tear Off
CUSTOMER RECEIPT
Press ENTER if OK
Press MENU to Reprint
Voice Referrals
Sometimes transactions will require you to obtain a voice referral from the Authorisation Centre.
As a security measure your terminal may have been set up to request either the swipe of the
Supervisor Card or the input of a Referral Password when this situation arises.
Please follow the process below if your terminal has been set up to ask for a Referral Password.
The following screens will be displayed if the transaction
gets a referral message from the acquiring host:
The card should be removed from the terminal and handed
to the operator who will be contacting the Authorisation
Centre. The Authorisation Centre telephone number will be
displayed.
Page 12
<Transaction Type>
<Voice Referral Message>
<Acquirer Name>
Press CLEAR
SALE
Please remove card for voice
referral
Please Wait...
You may be asked to swipe your Supervisor card or enter
your Referral Password and then press the GREEN button
to continue. If you have not set up your Referral Password
please see Section 9.
Once you have spoken to the Authorisation Centre if the
transaction is authorised press the GREEN button to
continue with the transaction or, if authorisation is
declined, press the YELLOW button.
If the YELLOW button is pressed, the terminal will display
‘Not Authorised’ and print a ‘Not Authorised’ receipt. If
the GREEN button is pressed, enter the authorisation code
provided by the Authorisation Centre and press the GREEN
button.
The terminal will now print the receipts and then return to
the READY prompt.
REFERRAL
MID: 12345678
CALL: nnnn nnnnnnn
and then press enter
Enter Referral Password
and then press enter
Please Wait...
SALE
Authorisation given?
Enter=YESClear=NO
SALE
Key in Auth. Code
<Auth Code>
and then press ENTER
Incorrect Code/Password
If you enter an incorrect Password this screen will be
displayed, press the YELLOW button to retry.
INCORRECT REFERRAL
PASSWORD
Press CLEAR to retry
If an incorrect Password is entered at the second attempt
this screen will be displayed, press the GREEN button for a
final retry.
Enter Referral Password
LAST TRY
Once the number of tries has been exceeded the terminal
will cancel the transaction, print ‘Cancelled’ receipts and
return to the READY prompt.
NUM TRIES EXCEEDED
Please call Help Desk
on: nnnn nnn nnnnnnn
Press CLEAR
9.
and then press ENTER
Setting the Referral Password
At the READY prompt, press the MENU button twice. Use
the arrow keys to view the available options and press
the GREEN button when the SELECT FUNCTION option is
highlighted.
SYSTEM MENU
Totals
Print Function Codes
Select Function
Enter the number 23 and then press the GREEN button, the
terminal will ask you to swipe the Supervisor card or enter
your Supervisor code.
Now press the GREEN button to select the option to Set the
Referral Password.
EFT
Set Referral Password?
Selecting the YELLOW button will return the terminal to the
READY prompt.
Enter=YESClear=NO
Page 13
If this is the first time the Password has been set please
enter 0000 and then press the GREEN button.
If the code is to be reset key the current code and then
press the GREEN button.
Enter a new Referral Password and then press the GREEN
button.
Enter Current
Referral Password?
and then press ENTER
Enter New
Referral Password?
and then press ENTER
Re-key the new Referral Password to confirm and then
press the GREEN button.
The terminal will print a receipt to confirm the Password
has been changed and will return to the READY prompt.
Confirm New
Referral Password?
and then press ENTER
10. Refund
1. At the READY prompt, press the MENU button.
2. Using the
key highlight REFUND and then press
the GREEN button.
READY
Merchant Number
12345678
TRANSACTION MENU
Refund
Purchase with Cashback
Force Sale
3. Either key in the amount of refund transaction and then
press GREEN button or swipe/insert card in the terminal
and then key in the refund amount.
REFUND
Insert or Swipe Card
to continue
(or press Cancel key)
If performing a swiped transaction, your terminal may
prompt you to enter the last four digits of the card
number. If so, key in the last four digits of the customer’s
card number and press the GREEN button.
REFUND
Key in Amount
The terminal will check the card. If a customer presents
a card that supports multiple card schemes, they may be
required to choose which card scheme to use.
(or press Cancel key)
SALE
Checking Card
Please Wait...
You may be prompted to either swipe your Supervisor Card or key in your Supervisor code.
PIN entry is not required on refunds. The transaction will proceed as a signature verified sale.
(Please refer to Section 6 of this guide for instructions on how to complete a Sale.)
Page 14
0.00
11. Purchase with Cashback
This menu option only needs to be used to provide Cashback when normal Sale transactions are
performed with a gratuity Selecting this option allows a transaction to be carried out with Cashback
instead of with gratuity.
PLEASE NOTE: Only certain types of debit cards allow Purchase with Cashback.
1. At the READY prompt, press the MENU button.
READY
Merchant Number
12345678
2. Using the
key highlight PURCHASE WITH
CASHBACK and then press the GREEN button.
TRANSACTION MENU
Refund
Sale
Purch. with Cashback
3. Either key in the sale amount and then press the GREEN
button, or swipe/insert card in the terminal and then key
in the sale amount.
PWCB
Key in Sale Amount:
0.00
and then press ENTER
4. Key in the amount of cashback required and then press
the GREEN button.
PWCB
Key in Cash Amount:
0.00
and then press ENTER
The transaction will now continue as a normal sale transaction. Please refer to Section 6 of this
guide for how to complete a Sale transaction.
PLEASE NOTE: The full card number may not be printed on the merchant’s receipt depending on the
terminal configuration.
12. Cash Advance
This option is only available for certain types of business. Please contact Customer Services for
further information.
PLEASE NOTE: Only certain types of credit cards allow Cash Advance.
1. At the READY prompt, press the MENU button.
2. Using the
key highlight CASH ADVANCE and then
press the GREEN button.
READY
Merchant Number
12345678
TRANSACTION MENU
Refund
Cash Advance
Force Refund
Page 15
3. Either key in the transaction amount and then press the
GREEN button, or swipe/insert card in the terminal and
then key in the transaction amount.
Cash Advance
Key in Amount:
and then press ENTER
0.00
If performing a swiped transaction, your terminal may prompt you to enter the last four digits of
the card number. If so, key in the last four digits of the customer’s card number and press the GREEN
button.
The transaction will now continue as a normal sale transaction. Please refer to Section 6 of this
guide for how to complete a Sale transaction.
13. Add Gratuity as a Percentage
If the terminal is configured for gratuity this can be added as a percentage of the total or as an actual
value.
Press the GREEN button if a gratuity is to be added.
If gratuity with percentage is enabled the following screen
will be displayed:
Select a “Fixed Percentage” from the available options or
select “OTHER” to key in the an amount.
Amount Customer to
Enter a Gratuity
Press ENTER
£10.00
Gratuity Percentage
15%
210 %
315 %
420 %
5Other
Total£10.50
Customer to
Confirm Total
Press ENTER to assist
14. Purchase with Gratuity (Restaurants)
PLEASE NOTE: This option is only available for certain types of business. Please contact Customer
Services for further information.
1. At the READY prompt either key in the transaction
amount and then press the GREEN button, or swipe/
insert card in the terminal and then key in the transaction
amount.
READY
Merchant Number
12345678
If performing a swiped transaction, your terminal may prompt you to enter the last four digits of
the card number. If so, key in the last four digits of the customer’s card number and press the GREEN
button.
2. The terminal will check the card.
SALE
Checking Card
Please Wait...
Page 16
3. Your terminal may prompt you to enter the Waiter ID. If
so, enter the relevant Waiter ID and press the GREEN
button. You may also be prompted to enter the table
number.
SALE
Key in <Waiter Prompt>
<Waiter ID>
and then press ENTER
(Please see Section 28 for more information on Waiter ID’s)
4. The customer will be asked to confirm the amount. They
should press the GREEN button to accept or the YELLOW
button to reject.
Amount
Customer to
confirm Amount
Press ENTER to assist
£20.00
If the customer rejects the amount, the customer should return the terminal. You will then be
prompted to swipe the Supervisor card or key in your Supervisor code and then re-enter the
amount.
5. If the customer does not want to add a gratuity, they
should press the YELLOW button and the transaction will
then proceed from step 8. If the customer wishes to add a
gratuity, they should press the GREEN button.
6. The customer will now be prompted to key in the
gratuity amount and then press the GREEN button or if the
gratuity percentage is available refer to Section 13.
7. The customer will be prompted to enter their PIN. Once
the PIN has been entered, the customer should press the
GREEN button to confirm.
Amount£20.00
Do you wish to
Add a GRATUITY?
Enter=YES
Clear =NO
Amount£20.00
Enter GRATUITY
£5.00
Enter=OKClear=REKEY
Amount£25.00
PIN:
Cardholder to key PIN
Enter=OKClear=REKEY
Amount£25.00
Customer PIN entry
Press MENU to Bypass
PLEASE NOTE: Removing the card will VOID the transaction.
Amount£25.00
PIN ACCEPTED
RETURN TERMINAL
Do NOT Remove Card
8. The terminal will dial the authorisation centre, displaying various messages. The terminal will
then confirm if authorisation has been obtained.
9. The terminal will now print the customer’s receipt. Press the GREEN button if the receipt has been
printed correctly. If the receipt is not correct, PRESS the MENU key to re-print receipt.
10. Press the GREEN button and the customer will be prompted to remove the card.
11. The terminal will then print a MERCHANT receipt which should be retained for your records. If
the receipt has not printed correctly, press the MENU key to re-print the receipt.
12. Press the GREEN button and the terminal will return to the READY prompt.
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15. Refund with Gratuity
1. At the READY prompt, press the MENU button.
Using the
key highlight REFUND and then press
the GREEN button.
2. Key in the total amount including any gratuity and press
the GREEN button, or insert/swipe the customer’s card and
then key in the total amount.
TRANSACTION MENU
Refund
Sale Refund
Force Sale
REFUND
Insert or Swipe Card
to continue
(or press Cancel key)
If performing a swiped transaction, your terminal may prompt you to enter the last four digits of
the card number. If so, key in the last four digits of the customer’s card number and press the GREEN
button.
The terminal will check the card. If the customer presents a card that supports multiple card
schemes, you may be required to choose which card scheme to use. You may also be prompted to
swipe the Supervisor Card or key in your supervisor code.
3. If a gratuity has been added, press the GREEN button.
If no gratuity has been added, press the YELLOW button.
REFUND
Key in TOTAL Amount:
and then press ENTER
4. If a gratuity has been added, enter the amount of the
gratuity and press the GREEN button.
REFUND
GRATUITY Added?
0.00
Enter=YESClear=NO
REFUND
Key in GRATUITY:
and then press ENTER
REFUND
Origianl Waiter ID
and then press ENTER
0.00
0.00
5. You may be asked to key in the Waiter ID from the original transaction and press the GREEN
button.
The transaction will now proceed as a normal sale transaction. Please see Section 6 for
information on how to complete a sale transaction.
16. Pre-Authorisation
Please note: this option is only available for certain types of business. Please contact Customer
Services for further information.
Where there is the likelihood of a large value transaction, such as a hotel or car hire bill, a
Page 18
pre-authorisation transaction for the expected value can be made. If, following a pre-authorisation
transaction, the value of the transaction increases (e.g. as a result of an extended stay at an hotel) a
further pre-authorisation may be required.
1. At the READY prompt, press the MENU button.
Using the
key highlight PRE-AUTH and then press
the GREEN button.
TRANSACTION MENU
Refund
Purch. with Cashback
Pre-Auth
2. Key in the amount of the transaction and press the GREEN button, or insert/swipe the customer’s
card and then key in the transaction amount.
If performing a swiped transaction, your terminal may prompt you to enter the last four digits of
the card number. If so, key in the last four digits of the customer’s card number and press the GREEN
button.
3. Key in the amount of the transaction and press the
GREEN button.
PRE-AUTH
Key in Amount:
0.00
and then press ENTER
The transaction will now continue as a normal sale transaction. Please refer to Section 6 for
information on how to complete a sale transaction.
17. Completion
Please Note: If the final bill is more than the total pre-authorised amount, a further
pre-authorisation may be required for the difference which must be obtained prior to carrying out
the completion transaction. This wil be completed automatically by the termianl.
The following procedure will complete a pre-authorised transaction when the final amount is
confirmed with the customer.
1. At the READY prompt, press the MENU button.
Using the
key highlight COMPLETION and then press
the GREEN button.
TRANSACTION MENU
Pre-Auth
Completion
Cash Advance
2. Key in the amount of the transaction and press the
GREEN button, or insert/swipe the customer’s card and
then key in the transaction amount.
COMPLETION
Key in Final Amount:
3. You will then be prompted to enter the last
pre-Authorised code and press the GREEN button.
COMPLETION
Key in Last Pre-Auth Code:
The transaction will now continue as a normal sale
transaction. Please refer to Section 6 for information on
how to complete a sale transaction.
and then press ENTER
0.00
and then press ENTER
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18. Key Entering Card Details and Mail Order
Transactions
You may need to key enter a customers card details if their card is faulty or if you are entering a
mail order transaction where the customer is not present.
A. Mail Order Transactions:
Begin at Step 1: if you are performing a Mail Order Transaction
B. Card Read Failure or Key Card Number:
Begin at Step 2 if: You have swiped a customer’s card at the READY prompt and the
terminal displays ‘CARD READ FAILURE’
OR
If you have selected the Sale option from the Transaction menu and unsuccessfully swiped the card three times, and the terminal displays ‘Key in Card Number.’
1. At the READY prompt press the MENU button.
Use the ......... key to view the available options and press
the GREEN button when the required option is highlighted.
TRANSACTION MENU
Refund
Sale
Purch. with Cashback
2. Key in the amount of the transaction and then press the
GREEN button, or key enter the customer’s card number
when you see this prompt. The card number will be
displayed as it is keyed in.
<transaction type>
Insert or Swipe Card
to continue
3. The terminal will check the card number. Key in the card
expiry date and press the GREEN button.
<transaction type>
Key expiry date MMYY
and then press ENTER
4. You may be asked to enter the start date or issue
number from the card. Enter them as they appear on the
card and press the GREEN button.
<transaction type>
Key start date MMYY
and then press ENTER
<transaction type>
Key in issue number
and then press ENTER
5. If the customer is present, press the GREEN button. If
this is a mail order transaction, press the YELLOW button
and proceed from step 9 below.
<transaction type>
Is customer present?
Enter=YESClear=NO
Page 20
6. If not entered earlier in the process, key in the amount
of the transaction and press the GREEN button.
The terminal will now dial for authorisation. The
authorisation code will be displayed. Press the GREEN
button.
7. A receipt will now be printed. Obtain the customer’s
signature. If the signature is OK, press the GREEN button. If
it is not, press the YELLOW button and the transaction will
be voided.
<transaction type>
Key in Amount:
0.00
and then press ENTER
SALE
Signature OK?
Enter=YESClear=NO
8. The signed receipt should be kept for your records.
The terminal will now print a receipt for the customer.
Pass the receipt to the customer and the transaction is
complete.
9. If this is a mail order transaction, the YELLOW button will be pressed when asked if the customer
is present.
If not entered earlier in the process, key in the amount of the transaction and press the GREEN
button.
IF YOUR TERMINAL IS CONFIGURED FOR CSC/AVS (A CARDHOLDER VERIFICATION SERVICE) PROCEED AS
FOLLOWS.
If you see this prompt, key in the 3 digit security code,
which can be found on the signature strip on the back of
the customer’s card. Now press the GREEN button.
<transaction type>
Key in Security Code:
and then press ENTER
NOTE: The security code for American Express cards is a
four digit code and can be found on the front of the card.
Your terminal may then prompt you to do the following:
Enter the numeric digits from the customer’s Post Code, (i.e EH11 9YE would be entered 119) and then press the GREEN button.
Enter the customer’s house number, ( i.e Flat 5, 29 High Street would be entered 529) and then press the GREEN button.
10. The terminal will now dial out for authorisation and
the authorisation code will be displayed. Press the GREEN
button.
Key in Numerics From
The Post Code:
and then press ENTER
Key in First Five Digits
Of the Address:
and then press ENTER
<transaction type>
AUTH CODE: nnnnn
<Acquirer Name>
press ENTER
Page 21
The terminal will display the results of the address check and the result will be printed on the
merchant receipt.
The ‘security message’ will advise the response for any information entered at the Security Code,
Address and Post Code prompts.
Message Text
Result
ALL MATCH
All data entered is correct
SEC CODE MATCH ONLY
Only the Security Code is correct
ADDRESS MATCH ONLY
Only the Address is Correct
NO DATA MATCHES
None of the data entered is Correct
DATA NOT CHECKED
The data has not been checked
11. To accept the transaction press the GREEN button and
a customer receipt will be printed. Press the GREEN button
again and this will print a copy of the receipt for your
records.
AUTH CODE: nnnnn
<security messages>
Press ENTER to Accept
Press CLEAR to Decline
To decline the transaction press the YELLOW button and a void receipt will be printed for the
customer. Press the GREEN button again and a void receipt will be printed for your records.
19. Reversal
You can reverse the last previously authorised Sale or Refund transaction provided the reversal is
carried out within 30 seconds of completing the original transaction.
1. At the READY prompt, press the MENU button.
Using the
key highlight REVERSAL and then press
the GREEN button.
2. The terminal will dial the authorisation centre and
display the message CONNECTION MADE. The terminal will
now confirm the reversal is successful and print a receipt.
TRANSACTION MENU
Refund
Duplicate Receipt
Reversal
REVERSAL
Dialling
<Aquirer Name>
3. Tear off the receipt and give this to the customer as a copy of the transaction. Press the GREEN
button.The terminal will now print a copy of the receipt for you to retain for your records.
Press the GREEN button and the terminal will return to the READY prompt.
If a reprint is required press the MENU button.
20. PIN Entry Failure
If an incorrect PIN has been entered the terminal
will display INCORRECT, RE-ENTER PIN.
The cardholder should enter their PIN again and
press the GREEN button.
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Incorrect - Re-enter
PIN: ****
Cardholder to key PIN
Enter=OKClear=REKEY
The cardholder has three attempts to enter their PIN after
which the terminal will display the message: PIN TRIES
EXCEEDED.
If this message is displayed the customer will need to
contact their card issuer.
The transaction will continue and seek authorisation with a
signature verification. Press the GREEN button to continue
the transaction.
PIN TRIES EXCEEDED
Contact Card Issuer
RETURN TERMINAL
Do NOT Remove Card
PIN TRIES EXCEEDED
Press ENTER to
Continue with
Signature
21. Cancelling Transactions
1. CANCELLING BEFORE AUTHORISATION
A transaction can be cancelled at any time before authorisation has been obtained.
Press the RED button. The terminal will display CANCELLED and print a receipt for the customer
which will be marked as cancelled.
Then press the GREEN button and the terminal will print a merchant receipt for your records.
Press the GREEN button again and the terminal will then return to the READY prompt.
2. CANCELLING AFTER AUTHORISATION BUT BEFORE COMPLETION
When carrying out a swiped transaction and the transaction requires cancelling after authorisation
has been obtained, but before the transaction has been completed, press the YELLOW button at the
‘SIGNATURE OK’ prompt to select ‘NO’ and reject the signature
The transaction will be cancelled and a void receipt will be printed.
3. CANCELLING AFTER COMPLETION OF A TRANSACTION
If the transaction requires cancelling after the transaction has been completed a REVERSAL or a
REFUND will need to be performed. (Please refer to Section 30 for Reversal or Section 10 for Refund)
PLEASE NOTE: Reversal transactions can only be carried out within 30 seconds of the transaction
taking place.
4. CANCELLING THE TRANSACTION BY THE CUSTOMER
If the customer selects to cancel a transaction, they will be asked to confirm if they wish to do so
and return the terminal. You should then remove their card and press the GREEN button and the
terminal will print out a receipt for the customer and one for your records.
22. Clearing Mistakes
If a mistake is made when entering numbers or letters, press the YELLOW button until the incorrect
numbers or letters have been removed or press the RED button to erase all input. Now re-key the
correct entry.
Page 23
23. Printing Duplicate Receipts
At the READY prompt press the MENU button.
Use the
key to view the available options and press
the GREEN button when the Duplicate Receipt option is
highlighted.
TRANSACTION MENU
Print Chip Data
Reversal
Duplicate Receipt
2. Press the GREEN button to print a duplicate receipt. It is
not an exact copy of either a customer or merchant receipt
and has Duplicate Receipt printed on it.
EFT
Duplicate Receipt?
Enter = YES
Clear = NO
24. X and Z Totals
X - Totals can be printed at any time throughout the day and give a sub-total of all transactions
performed. X - totals do not reset the totals within the terminal.
Z - Totals show the total of all transactions processed through the terminal for each card company
since the last Z-Totals were performed. Once Z-Totals have been completed the totals within the
terminal are reset to zero.
X-Totals will also be reset. Z-Totals are not connected to your Banking totals.
1. At the READY prompt, press the MENU button twice. The
TOTALS option will be highlighted. Press the GREEN button
and the TOTALS menu will be displayed.
2. Use the
key to view the available options and
press the GREEN button when the required option is
highlighted.
SYSTEM MENU
Totals
Print Function Codes
Select Function
TOTALS MENU
End-of-Day Banking
Z-Totals
X-Totals
3. You will then be asked to swipe the Supervisor Card or
enter your Supervisor code.
4. Press the GREEN ENTER button to proceed or the YELLOW
button to cancel.
EFT
X-Totals? (or Z-Totals?)
Enter=YESClear=NO
5. The terminal will print the report. Press the MENU button
if you wish to reprint the report. If not, press the GREEN
button and the terminal will return to the READY prompt.
Page 24
Tear Off
TOTALS RECEIPT
Press ENTER if OK
Press Menu to Reprint
25. Waiter Totals
1. At the READY prompt, press the MENU button twice. The
TOTALS option will be highlighted. Press the GREEN button
and the TOTALS menu will be displayed.
SYSTEM MENU
Totals
Print Function Codes
Select Function
2. Use the arrow buttons to view the available options and
press the GREEN button when the Waiter Totals option is
highlighted.
TOTALS MENU
Z-Totals
X-Totals
Waiter Totals
You will then be asked to swipe the Supervisor Card or
enter your Supervisor code.
3. Press the GREEN button to print the totals.
EFT
Print Waiter - Totals
Enter = YES
4. To reset the Waiter Totals press the GREEN button and
the totals will be reset. The terminal will now return to the
READY prompt.
Clear = NO
WAITER TOTALS
Reset Waiter - Totals?
Enter = YES
Clear = NO
26. End-of-Day Banking
Banking should be carried out at the end of each business day once the last customer has left the
premises. This is to make checking credits and reconciliation with your bank statements easier.
Please note: If your acquirer has set a cut-off time for end-of-day banking, please note the
following: To ensure that your statement totals balance, it is important that you carry out your
End-of-Day Banking before the cut-off time set by your acquirer. For information regarding these
times please contact Customer Services.
1. At the READY prompt, press the MENU button twice. The
TOTALS option will be highlighted. Press the GREEN button
and the TOTALS menu will be displayed.
2. Use the arrow buttons to view the available options
and press the GREEN button when the End of Day option is
highlighted.
You will then be asked to swipe the Supervisor Card or
enter your Supervisor code.
3. Press the GREEN button to proceed.
SYSTEM MENU
Totals
Print Function Codes
Select Function
TOTALS MENU
End-of-Day Banking
Z-Totals
X-Totals
EFT
End-of-Day Banking?
Enter=YESClear=NO
Page 25
4. You will now have the choice of selecting totals for ALL
card types or selecting those card types you wish to bank.
5. Press the GREEN button to reconcile ALL card types and
the terminal will contact each acquirer before printing the
report or press the YELLOW button to select the acquirers
you wish to reconcile.
Select card types to be
banked
Press ENTER for ALL
Press CLEAR to SELECT
Please Note: This screen will only be displayed if your terminal is set up with more than one
acquirer.
6. You will now be shown a list of the individual
acquirers. Press the GREEN button to reconcile an acquirer
or press the YELLOW button if you do not want to reconcile
a particular acquirer.
End-of-Day Banking
Bank <acquirer>
Enter=YESClear=NO
7. Once the desired acquirers have been selected, the terminal will dial the selected acquirers.
You will be prompted to wait while the terminal prints a banking report.
8. After all acquirers have been banked, tear off the receipt and press the GREEN button.
The terminal will return to the READY prompt.
Please note: If ‘Stored’ or ‘Session Totals Not Agreed’ is printed on your End-of-Day receipt, please
contact Customer Services.
27. Entering Function Codes
There may be occasions when you have further requirements of your terminal. These can be met
through the use of Function Codes.
1. At the READY prompt, press the MENU button twice.
Use the arrow buttons to view the available options and
press the GREEN button when the Select Function option is
highlighted.
SYSTEM MENU
Totals
Print Function Codes
Select Function
2. Key enter the function code required and then press the
GREEN button.
Once the function code has been entered, follow the prompts displayed by the terminal. You may
be prompted to swipe your Supervisor Card or enter the Supervisor code.
The following codes are available for you to use:
Description
Code
Title
16
Print Transaction Log
Refer to Section 30
30
Set Date/Time
Refer to Section 29
40
Waiter Setup
Refer to Section 28
Page 26
28. Waiter ID’s (Restaurants)
Default Waiter 0
A default waiter, Waiter 0: SHARED will be created automatically by the terminal. This can be used if
you do not want to create individual Waiter ID’s.
All Sale transactions with gratuity will add tips/gratuities to this waiter without the need for a
waiter ID to be entered during transaction processing.
The total of all ‘Waiter 0’ tips/gratuities will be printed as part of the Waiter Totals Report showing
the total value of tips/gratuities performed.
Adding an Individual Waiter ID
Your terminal can be configured to recognise individual Waiter ID’s. These make it possible to
identify which staff member has dealt with the transaction. The Waiter ID will be printed on the
receipt.
1. At the READY prompt press the MENU button twice.
2. Using the
key to highlight the Select Function
option and then press the GREEN button.
SYSTEM MENU
Totals
Print Function Codes
Select Function
3. Enter the number 40 and then press the GREEN button.
4. Swipe the Supervisor Card or enter your Supervisor code.
5. If you want to proceed to the Waiter Setup menu,press
the GREEN button. If not, press the YELLOW button to return
to the READY prompt.
EFT
Waiter Setup?
Enter=YESClear=NO
6. Using the
GREEN button.
key, highlight Add and then press the
WAITER SETUP
Add
Delete
Print
Change Name
Delete All
Create Defaults
7. Your terminal will automatically allocate the next
available Waiter ID. Key in the text/name description and
press the GREEN button (this field is limited to 10
characters).
ADD Waiter
Code nn
Key in Waiter’s Name
aaaaaaaaaa
and then press ENTER
(Please refer to Section 5, ‘Entering Letters’ of this guide for instructions on how to enter letters).
A total of 99 waiters can be added.
Page 27
Deleting a Waiter ID
Follow steps 1 to 5 above and select Delete from the WAITER SETUP menu, now proceed as follows:
1. Key in the Waiter ID code that is to be deleted and then
press the GREEN button.
DELETE Waiter
Key in Code to Delete
and then press ENTER
nn
2. If you want to proceed to delete the Waiter, press the
GREEN button.
DELETE Waiter nn
<name>
If not, press the YELLOW button.
Enter=YESClear=NO
Changing a Waiter ID
Follow steps 1 to 5 of Section 28 (Adding an Individual Waiter ID) and select Change Name from the
WAITER SETUP menu. Now proceed as follows:
1. To change a Waiter Name, key in the Code of the Waiter
that requires change and then press the GREEN button.
CHANGE Name
Key in Code to Change
and then press ENTER
2. Amend the Waiter Name by using the RED and YELLOW
buttons to erase letters. (Please refer to Section 5 of this
guide for instructions on how to enter letters). Press the
GREEN button and the terminal will return to the Waiter
Setup Menu.
nn
CHANGE Name
Key in Waiter’s Name
<existing name>
and then press ENTER
Creating Default ID’s
When using the Create Defaults option, the terminal automatically creates numbered Waiters from 1
to 99 instead of named Waiters.
Follow steps 1 to 6 of Section 28 (Adding an Individual Waiter ID) and select Create Defaults from
the WAITER SETUP menu.
If Waiters do not yet exist
When asked whether you would like to create defaults
on your terminal, press the GREEN button to accept. To
decline, press the YELLOW button.
If Waiters already exist
If Default Waiters exist on your terminal and you wish to
add a named waiter, this screen will be displayed. You
MUST delete a Default Waiter before a named waiter can
be added. Press the GREEN ENTER button.
Page 28
CREATE Defaults
Are You Sure?
Enter=YESClear=NO
Waiters Already Exist
Delete ALL if you wish
to remove existing IDs
Press ENTER
29. How to Change the Date and Time
The terminal has a built-in clock which maintains the current date and time. If necessary you can
also change the date and time manually.
1. At the READY prompt, press the MENU button twice.
Use the
key to view the available options and
press the GREEN button when the Select Function option is
highlighted.
SYSTEM MENU
Totals
Print Function Codes
Select Function
2. Key enter the number 30 and press the GREEN button.
You will then be asked to swipe the Supervisor Card or key
in your Supervisor code.
Key in Function Code
3. The current date will be displayed. Re-key the correct
date and press the GREEN button.
SET DATE/TIME
Enter Current Date
4. The current time will be displayed. Re-key the correct
time and press the GREEN button.
SET DATE/TIME
Enter Current Time
The terminal will return to the READY prompt.
and then press ENTER
and then press ENTER
dd/mm/yy
and then press ENTER
hh:mm
30. How to Print a Transaction Log
This function allows you to print a log of your last 100 transactions, should the need arise for
example to check any financial discrepancies.
1. At the READY prompt, press the MENU button twice. Use
the
key to view the available options and press the
GREEN button when the Select Function option is
highlighted.
2. Key enter the number 16 and press the GREEN button.
You will then be asked to swipe the Supervisor Card or key
in your Supervisor code.
3. To print a transaction log for the selected acquirer, press
the GREEN button.
If not press the YELLOW button.
SYSTEM MENU
Totals
Print Function Codes
Select Function
Key in Function Code
and then press ENTER
Print Transaction Log
<Acquirer Name>?
Enter=YESClear=NO
Page 29
4. Press the GREEN button again and the transaction log for
that acquirer will be printed. It will show the previous 20
transactions for that acquirer. Step 3 and 4 will repeat for
each acquirer.
Print Transaction Log
Continue?
Enter=YESClear=NO
Once all have been printed, press the GREEN button and
the terminal will return to the READY prompt.
31. How to Change a Paper Roll
1
2
3
4
1. Hold the terminal securely in one hand. With the other hand, and by using two fingers, lift the
printer cover release as shown. Fully open the printer cover and remove the old roll of paper.
2. Unstick the end of the new roll. Leaving the end free, hold the paper roll and carefully place into
the printer compartment.
3. Holding the free end of the paper and your terminal, close the printer cover carefully and push
firmly until it locks.
4. While your terminal is displaying the idle screen, press and hold the YELLOW button to ensure that
the paper feeds correctly. Only paper rolls that are 57mm wide and 40mm in diameter can be used
in your terminal. Attempting to fit rolls of a different size may damage your terminal.
Insuring the Terminal
Although you rent your terminal for a monthly charge it is strongly recommended that you insure
the terminal against loss or damage to a value as recommended by your acquirer.
32. Security Warning Notice
This terminal is used for the secure transfer of funds using credit and debit cards. As such it is
designed as a high security device.
Page 30
Should you suspect that the terminal might have been removed, stolen or apparently modified or
replaced then you should advise your Bank immediately and stop using the terminal until advised
by the Bank accordingly. This is to protect both your business and also the persons who have or will
continue to use your terminal.
Please be vigilant at all times and check your terminal regularly.
33. Helpful Hints
Terminal Tips
•
Your terminal unit should be left in your retail premises and plugged into a 24 hour power
supply and telephone line at all times.
•
If the terminal display is blank, ensure the terminal is plugged into the power supply.
•
If you have poor quality printing, change the paper roll.
•
Keep your Supervisor card in a secure place. Anyone with access to this card may perform
un-authorised refunds. If your terminal is configured for Supervisor code do NOT write this
down or give this to anyone.
Financial Tips
•
Always check you have keyed in the correct amount before going ahead with the transaction.
•
If you are referred for an authorisation code, read the amount from the slip to ensure you
have the correct amount (It has been known for the amount of 2,000.00 to be keyed instead
of 200.00. A code is then obtained for the 200.00 but the cardholder is debited for the keyed
amount of 2,000.00)
•
Always check your bank statement on a regular basis to ensure you are receiving your credits
and that the amounts are correct.
•
Remember to reconcile the terminal each day as this will generate all the funds to your bank
account.
•
You will not be credited with ‘Z Totals’ as these are running totals for your records and do not
generate funds to your account.
•
Keep your copy transaction slips in a safe place. There may be occasions when you are asked
to provide copies of these.
•
Please ensure that Refund transactions show as REFUND ACCEPTED.
•
If the terminal prints the message ‘Totals not Agreed’ when you carry out your End of Day
Banking, please contact the Helpdesk.
•
If ‘Stored’ is printed on your End Of Day report please contact the Helpdesk.
Page 31
34. Miscellaneous Prompts
Below are explanations for some of the common prompts displayed by the terminal.
PROMPTS
Call Auth centre
CAUSE/REASON
Assistance
required.
REMEDY
Call the Authorisation Centre on the number
displayed by the terminal.
Once you have spoken to the Authorisation Centre
press the GREEN button and follow the prompts
displayed by the terminal.
Call Helpdesk
Assistance
required.
Please contact your Helpdesk.
Not Authorised
The card issuer
has declined to
authorise the
transaction.
Ask the customer to pay by some other means and
press the YELLOW button.
Referral
Assistance
required.
Call the Authorisation Centre on the number displayed
by the terminal. When the call is answered quote the
referral message and your Merchant Number.
Unable to Authorise
Transaction
declined by the
card.
Ask the customer to pay by some other means and
press the YELLOW button.
Unable to Connect
Terminal not
connecting to host
via a telephone
line.
Check the telephone line is connected properly. Call
the Helpdesk for guidance.
DIV434693A
COPYRIGHT © 2012 Ingenico UK Ltd
ALL RIGHTS RESERVED
Date: July 2012
Released for: UT4.13.10
Page 32
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