Olympus DSS Player Pro - Northland Business Systems

Olympus DSS Player Pro - Northland Business Systems
EASTERN DISTRIBUTING
Olympus DSS Player Pro
R5 Dictation Module
Joshua Stewart
7/4/2008
A detailed training manual for the Olympus DSS Player Pro Release 5 Dictation Module.
Table of Contents
Explanation of the Dictation Module Windows… … … … … … … … … … … … … … … … … … .. Page 3-4
Menu Bar… … … … … … … … … … … … … … … … … … … … … … … … … … . … … … … … … … … … Page 4-7
Tool Bar… … … … … … … … … … … … … … … … … … … … … … … … … … … … … … … … … … … … Page 8
Playback Control Bar… … … … … … … … … … … … … … … … … … … … … … … … … … … … … … … Page 8-9
Dictation Tray… … … … … … … … … … … … … … … … … … … … … … … … … … … … … … … … … ...Page 10
Device Manager… … … … … … … … … … … … … … … … … … … … … … … … … … … … … … … … … .Page 11
Status Bar… … … … … … … … … … … … … … … … … … … … … … … … … … … … … … … … … … … ..Page 12
Content List View… … … … … … … … … … … … … … … … … … … … … … … … … … … … … … … … ..Page 12
Information View… … … … … … … … … … … … … … … … … … … … … … … … … … … … … … … … ..Page 13
Properties View… … … … … … … … … … … … … … … … … … … … … … … … … … … … … … … .… … Page 14
Customizing the Dictation Module… … … … … … … … … … … … … … … … … … … … … … … … Page 15
Folder Design Options… … … … … … … … … … … … … … … … … … … … … … … … … … … … … … ..Page 16
Workflow Options… … … … … … … … … … … … … … … … … … … … … … … … … … … … … … ........Page 17-23
User Settings Options… … … … … … … … … … … … … … … … … … … … … … … … … … … … … … ...Page 24-26
E-Mail/FTP Options… … … … … … … … … … … … … … … … … … … … … … … … … … … … … … … Page 26-30
Device Options… … … … … … … … … … … … … … … … … … … … … … … … … … … … … … … … .....Page 30-37
Update Options… … … … … … … … … … … … … … .… … … … … … … … … … … … … … … … … … … Page 38
2|Page
Olympus DSS Player Pro R5
Dictation Module
The Olympus DSS Player Pro R5 Dictation Module is an application designed for the author. It is mainly used to download a
dictation file recorded with a DVR (Digital Voice Recorder), or to record a dictation file directly onto a PC or MAC. It can
automatically send a downloaded or directly recorded audio file via email or FTP. It also has the ability to automatically
receive a transcribed document file and to manage it with a link to the corresponding audio file. Below is the main screen of
the Dictation Module. The names and functions of the Main screen components are describes here.
Menu Bar: Displays the
menu used within the Dictation
Module as well as offers tools to
help customize, manage and
control the Olympus DSS Player
Pro R5 Dictation Module. The
Menu bar will be explained in
more detail on pages 2-5.
Toolbar: The toolbar lets
Dictation Tray: This is a virtual folder, provided as a root folder, for
managing dictation files. It serves as a management container and has no specific
function. A detailed explanation of each folder function will be explained on page 8.
Device Manager: The device manager is displayed on the left side of the
screen and displays folders in connected devices and cards. Selecting a folder displays
the dictation files in the folder in the Content List view. Page 9
Status Bar: Displays the following information. First Area (Operating state
display) Displays the current operating state. In the halt condition, the number of
contents listed in the Content List view and the number of selected contents among
them are displayed. Second Area (Icon display) Displays the progress of files being
automatically sent via email or FTP. Double-clicking this area with an icon displayed
shows the Status dialog box, where you can see the progress of transmission. When an
error occurs, an icon appears. By double-clicking the icon, details of the error can be
viewed. Page 10
users quickly launch functions
available within the application.
The toolbar view can be
customized by right-clicking on
it. The Toolbar will be explained
in more detail on page 6.
Playback Control Bar:
This bar is used to play audio
files selected in the Content List
view. The Playback Control bar
provides functions and ways of
use similar to the Playback
Control screen. The Playback
Control bar will be explained in
more detail on page 6-7.
3|P ag e
Content List View: Lists audio or document files in the folder selected in the Dictation File window or Device window.
The Content List View will be explained in more detail on page 10.
Information View: This window can be displayed by clicking [Restore] in the Content List view. This view displays
information on content in the Content List view including the content of a document file and the message of a sent email. The
Information View will be explained in more detail on page 11.
Properties View: This window displays the properties of the file or folder that is currently being focused on. The
Properties View will be explained in more details on page 12.
Menu Bar
This bar displays the menu list used within Dictation Module as well as offers tools to help customize, manage and control the
Olympus DSS Player Pro R5 Module.
Button
[File] Menu
Command
New Dictation
Join
Functions
Opens the Recording screen and creates a new
audio file.
Displays a selected audio file on the Recording
screen, allowing file editing.
Converts a selected audio file into a specified
file format.
Automatically transcribes an audio file using
Dragon NaturallySpeaking
Imports an external audio file into the
Dictation Module
Converts a selected audio file into external
media
Splits a selected file at a specified position into
two files.
Joints multiple files into a single audio file.
Encrypt
Encrypts a selected file.
Decrypt
Decrypts a selected file.
Open
Document
Associate with
Document
Remove
Association doc.
Edit Job Data
Open a selected document file
Change Status
Changes the status of a selected audio file.
Exit
Exits Dictation Module.
Edit Dictation
Convert
Dictation
Start Voice
Recognition
Import
Dictation
Export
Dictation
Split
Ctrl+W
Associates a selected audio file with a specified
external document file.
Dissociates a dictation file from its linked
document file.
Edits the job data of a selected audio file.
4|P ag e
Button
Command
New Folder
[Folder] Menu
Add Folder
Remove Folder
Rename Folder
Folder Setting
Button
[Edit] Menu
Functions
When the Dictation trays is focused on, a custom
folder will be created at the same tier as the
Download tray. When a folder in the Download tray
is focused on, a subfolder will be created.
Opens the Select Folder dialog box, with which, at
the same tier as the Download tray, you can create a
shortcut folder for a path to a specified external
folder.
Deletes the shortcut folder (shortcut path to an
external folder) created with [Add Folder].
Renames a selected folder. The folders in the
Download tray and custom folders are shortcut
folders maintained internally by DSS Player.
Starts the Folder Design dialog box, with which you
can configure the attributes of a folder.
Command
Cut
Copy
Paste
-
Delete
Moves or copies the audio file, which was copied to
the clipboard with the Cut or Copy command into a
specified folder.
Deletes a selected audio or document file.
Select All
Selects all the files in the Content List view.
Copy to Folder
Copies the audio file selected in the Content List
view to a specified folder.
Moves the audio file selected in the Content List
view to a specified folder.
Move to Folder
Button
[View] Menu
Command
Switch to Playback
-
Folder Navigation
-
Property Window
Information
Window
Tool Bar
-
Functions
Copies a selected audio file to the clipboard. Pasting
the audio file after cutting it moves the file to the
specified folder.
Copies a selected audio file to the clipboard.
-
Status Bar
Playback Control
Bar
Gridlines
-
Columns to Display
-
Sort by
Filter On/Off
In-Line Editing
Refresh
Functions
Switches from the Main screen to the Playback
Control screen.
Shows or hides the Audio Tree view
Shows or hides the Properties view
Shows or hides the Information view.
Shows or hides the Standard Edit E-mail/FTP
Customize tool bar.
Shows or hides the status bar.
Shows or hides the Playback Control Bar
Shows or hides the grid lines in the
Information view.
Shows or hides the columns in the audio list
and configures their displayed order.
Sorts files in alphabetical order by the columns
selected in the Information view.
Enables or disables the filtering function.
Enables or disables direct editing of the items
displayed in the audio list
Refreshes the audio list on the Main screen
5|P ag e
Button
Command
Play/Stop
Fast Forward
Rewind
Next Index Mark
Previous Index Mark
Volume
Speed
[Play] Menu
-
Tone
Configures the tone, placing an emphasis on the
high or low pitch areas.
Noise Cancellation
Selects the level of noise cancellation from 0,1,2 and
3.
Insert Index Mark
Selects a channel for a sound to be played. Stereo:
Plays as stereophonic sound. Monaural: Plays as
monophonic sound. Left channel only: Plays only
the left side track of stereophonic sound. Right
channel only : Plays only the right side track of
stereophonic sound
Inserts an index mark at the Position control point.
Delete Index Mark
Deletes an index mark at the Position control point.
View All Index
Marks
Next Verbal
Comment
Previous Verbal
Comment
Displays the View All Index Marks dialog box.
Channel
Dictation/Instructio
n Commend Mode
Intro Scan
[Tools] Menu
Button
Functions
Plays a selected file or the first file on the list in the
Content List View from the Position control point
on the Play bar.
Fast-forwards a file. Holding the button speeds up
fast-forwarding.
Rewinds a file. Holding the button speech up
rewinding.
Move the Position control to the next index mark.
Moves the Position control to the previous index
Adjust output sound volume
Speeds up or slows down playback.
Command
Send Via E-Mail
Select Speaker
Send Via FTP
The Position control moves to the next index mark
or the start (or end) of a verbal comment.
The Position control moves to the previous index
mark or the start (or end) of a verbal comment.
Switches between Dictation File mode and
Instruction Comment mode if an Instruction
Comment has been recorded in the currently
selected audio file.
Sequentially plays only the first five seconds of the
files selected or displayed in the Content List view.
Functions
Manually moves a selected audio file to the email
sending box.
Selects the speaker of the PC or by a connected
digital voice recorder.
Manually sends a selected audio file via FTP.
Send & Receive
Allows you to send and receive files via E-mail
and/or FTP
HotKeys On/Off
Enables or disables Hot keys.
-
Keyboard Settings
Displays the user-configured keyboard options.
-
OLE Settings
Selects the way to handle audio data, when dropping
a file to an OLE-enabled application.
Displays the Option Settings dialog box for DM.
Options
6|Page
Button
-
Command
Download Folders
A-G
[Device] Menu
-
Download Selected
Files
Download All
Upload Selected Files
Change Device Mode
Change Storage Media
Synchronize
Date/Time
Device Setting
Functions
Downloads all files in Folders A-G in the device
displayed in the Device Tree view (recorder,
PCMCIA card, or removable drive) into the
corresponding Folders A-G in the Download
tray in the Audio Tree view.
Downloads only selected files into the Download
tray in the Audio Tree view.
Downloads all files in the device displayed in the
Device Tree view into the corresponding Folders
A-G in the Download tray. Files in the
removable drive that have no folder are
downloaded into Folder A.
Uploads the files selected in the Audio Tree view
into the device displayed in the Device Tree
view.
Switches device mode of a connected device to
Audio mode or Storage mode.
This command is enabled only for DS-5000. DS5000 provides two types of media: the SD card
and micro SD card. This command specifies the
contents of which media is displayed when the
device is connected via USB to the PC. It is
impossible to display the contents of both media
simultaneously.
Synchronizes the date and time of the recorder
with those of the PC. The device can also be
automatically synchronized with the PC when
connected.
With this menu, the functions of a connected
device can be configured via the PC.
[Help] Menu
Button
Command
Contents
Functions
Displays the Help for Dictation Module.
Check for Updates
Checks the Olympus download server for the latest
Updates and downloads them if present.
F1
-
-
About Dictation
Module
Displays the version information of Dictation
Module.
7|Page
Toolbar
The toolbar displays the tool bar buttons. Displayed buttons vary depending on the settings. Dragging a tool bar button with
the [Alt] key pressed can change the display order of the buttons or you can right click anywhere on the toolbar to display and
select all of your options.
When you select one of these functions, the
button is automatically added to the toolbar.
Playback Control Bar
The Playback Control screen is displayed by clicking [Switch to Playback Control Window] on the View menu on the Main
screen. This screen is specialized for playing a file.
8|P ag e
-
Displays the name of the file that is currently being played and the name
of the folder in which the file is stored.
Title Bar
Priority Button
Audio/Instruction Comment
Mode Switching Button
Information Button
Control Panel
User Setting Button
Show Status Bar Button
Play Bar & Position Slider
Index Mark
Control Buttons
Playback Position
Timescale Control
Volume Adjustment
This mark indicates the priority of the file. A red mark means that the
file is assigned high priority.
Switches between audio playback and Instruction Comment playback.
In Instruction Comment mode, the icon turns to green and the Play bar
is surrounded by a green line.
Clicking this button displays property information of a file. The Main
screen does not have this button.
Clicking this button displays User Setting dialog box. Playback
condition & Transcribe Bar settings can be changed.
Shows or hides the status bar. The Main screen does not have this
button.
Graphically displays which part of the current file is being played. The
range, from the beginning to the currently played position, is
represented with
, and verbal commented rages are represented
with
.
Clicking
inserts an index mark at the point of the Position control.
Displayed Area Slider Indicates the currently displayed range in the file
with
. Dragging the slider shifts the displayed range.
Pressing these buttons moves the Playback Position control. To
beginning of file, previous index/verbal comment, rewind, play, fast
forward, next index/verbal comment, end of file.
Displays on the immediate right of the Play bar, in the format of
HH:MM:SS. The playback position of a file is displayed in blue, and the
total recording time length is displayed in white.
Displays the timescale of the Play bar. The time frame can be changed
in the range of a 1-minute width to full scale. Clicking up or down
changes the timescale.
Adjust output sound volume. This function is not available with an
older sound board that does not have electronic volume adjustment
capability. If that is the case, adjust the volume manually.
Displays the current state of audio playback. In the case of monaural
recording, the L and R outputs are displayed at the same height.
Audio Output
Speed Adjustment
Noise Cancellation
Tone Adjustment
Status Bar
-
Clicking the up and down arrows or dragging the slider adjusts the
playback speed without changing the voice pitch (sound pitch). The
control is hidden by default.
Clicking the up and down arrows or dragging the slider adjusts the noise
cancellation effect in four levels of 0,1,2, and 3. This control is hidden
by default.
Clicking the up and down arrows or dragging the slider adjust the tone
in increments of 1% from 100% on the B side to 100% on the T side.
This control is hidden by default.
Displays the following information. First Area: The current operating
state (Play, Stop, Fast-forward, Rewind, QUE, REVIEW) Second Area:
Author ID Third Area: Work type Fourth Area: Comment
9|Page
Dictation Tray
This Dictation Tray is also referred to as the Audio Tree view. This is where all of the audio files are located on the PC.
This title will display the name of the current view.
Title
Pin Button: Switches the
display mode of the view
between auto hide and always
displayed.
On
Off
Tool Bar
-
Pushed in will ensure that the view will always
be displayed.
Automatically hidden when not in use. To
display the view again, press the << in the
Content List view.
Displays the tool buttons for working with a file. Go to the Folder Menu section on page 3
for additional information on functions.
The folder structure is displayed under the Dictation tray.
10 | P a g e
Device Manager
The Device Manager is also referred to as the Device Tree view. This view id displayed on the left side of the Main screen.
This view is only displayed when the device is connected. It displays, with icons, the devices supported by the DM.
Hide/Restore
button
Pressing the
hides the Device Manager view. Pressing the
restores the Device
Manager view. Note that if no device is connected, pressing this button does not show the
view.
Tool Bar
Displays the tool buttons for working with a file. For more info on the functions of these
icons, see the Device View on page 5.
-
The folder structure under ‘
Device Manager’is displayed.
11 | P a g e
Status Bar
The information in the status bar changes depending upon which screen you’
re looking at, but essentially, it provides you with
information relating to the file selected.
Content List View
The Content List View is displayed in the center of the Main screen and cannot be hidden. Lists audio or document files in
the folder selected in the Dictation File window or Device window.
Shows or hides the Audio Tree view.
Switches the Filter of the list view on or off.
Title
Switches the in-line editing function of the list view on or off.
Shows or hides the Properties view.
View Area
Displays audio or document files in the folder selected in the Audio Tree or Device Tree view.
12 | P a g e
Information View
The Information view is displayed at the bottom center of the Main screen. This view displays information on content in the
Content List view including the content of a document file and the message of a sent email. This view is hidden by default.
Hide/Restore
button
Pressing the (
) icon hides the Device Manager view. Pressing the (
) icon restores the
Device Manager view. Note that if no device is connected, pressing this button does not show
the view.
This will ddisplay either the “Document List”
or “Mail Preview”depending
Preview”
upon which
icon you choose.
This icon displays the Document
List
This icon displays
d
the Mail Preview
List
Title
Pin Button: Switches the display mode of the
view between auto hide and always displayed
On
Off
Document List
View Area
Mail Preview
When pushed
p
in , it means it will
a
always
be displayed.
This angle mean the window will
a
automatically
be hidden when not in
use. To display the view again, press
the << in the Content List view.
This view lists all of the document files under the Document tray when
the contents of the Dictations folder are displayed in the Content List
view. Dragging one of the document files to a dictation file in the
Content List view can link the document file with the audio file.
This view displays the content of email. When you send a dictation file
selected in the Content List view via email, its content is displayed.
13 | P a g e
Properties View
This window displays the properties of the file or folder that is currently selected in the Content List view
view.
This icon will display the Property
view. See #2 for a more detailed
explanation.
This will display either the “Property”or
“Job History”view depending upon which
icon you choose.
This icon will display the Job History
view. See #2 for a more detailed
explanation.
Title
Pin Button: Switches the display mode of
the view between auto hide and always
displayed
On
Off
Property View
This view will display the properties of the
selected files or folders. The items displayed
in black characters can be edited.
When pushed in , it means it will
always
a
be displayed.
This angle mean the window will
automatically
a
be hidden when not in
use. To display the view again, press
the << in the Content List view.
Clicking this icon will display the
properties by category.
Clicking this icon will display the
properties in alphabetical order.
Clicking this icon displays the history
of the dictation file.
14 | P a g e
Customizing the Dictation Module
This dictation module can be customized through the Options Settings dialog box. This section of the training
manual will discuss various features that can be customized.
To access the Options Settings dialog box, go to Tools > Options
Folder Design: This dialog box is used to configure folder –related
related settings. The Folder Design tab will be
explained in more detail on page 14.
14
Workflow: The workflow section is comprised of a configured series of operations when downloading and
editing a dictation file. The Workflow tab will be explained in more detail on pages 15-21.
15
User Settings: The user
er settings section provides user
user-customized
customized settings for using the Dictation Module.
The items with the lock icon can only be enabled or disabled by the administrator. The user setting section will
be explained in more detail on pages
page 22-24.
Email/FTP: The E-mail/FTP
mail/FTP section allows you to configure email & FTP profiles so that the systems can
integrate easily with your email application. The items with the lock icon can only be enabled or disabled by the
administrator. This tab will be explained in greater detail on pages 24-28.
Device: The device configuration allows for obtaining, configuring, initializing, and saving the settings of
each device. Using [Set job Number], the job number can be set in the range of 0 to 9999. (DM only) The
configurable setting items of a device ar
are
e device are displayed in categorized tree form. Click an item in the tree
switches the screen to display the corresponding settings. This tab will be explained in greater detail on pages
28-35.
Update: This section allows you to configure whether or not to check for the latest software & firmware
updates. This tab will be explained in greater detail on page 36.
15 | P a g e
Folder Design
This category is provided to customize the folders for storage of audio and document files. The items with the lock icon can
only be enabled or disabled by the administrator.
Auto Download:
By default the individual folders are not set to
auto-download. Click on the list, and change to
Yes if you wish to have the dictations
automatically downloaded to a specific folder.
Networking:
If you want your dictations to go to a network
drive, simply, change the file path to a folder on
the network that will contain your dictations.
This will force the dictations to reside on the
network rather than locally.
Category Bar
This tab selects the category of the profile. The currently selected category is highlighted.
The setting information included in the profile fails into the following categories.
Folder Tree
This section configures the folders in the Dictation Tray & Document Tray. Turning the
checkbox on or off enables or disables the corresponding folder.
Folder Properties
Create Folder
Buttons
Displays the properties of the folder selected
from the folder tree. Properties are
configured for each folder. The configurable
properties vary depending on the folder type.
This icon lists the properties
by alphabetical order.
New
This button creates a new folder. A created folder is displayed between
the Download tray and Recording folder.
Add
This button adds a specified external folder path as a custom folder to
the Audio Tree view.
Remove
OK
-
This icon sorts the properties
by category.
This button removes a shortcut folder previously created with [Add]
This button secures the settings
Cancel
This button exits the application without modifying the settings.
Apply
This button reflects changes to the configuration file.
16 | P a g e
Workflow:
The workflow tab allows you to configure how the application responds when downloading and editing the audio files. There
are several options available in the Workflow tab, the available functionality will be explained below.
GENERAL Options:
Delete Option:
I recommend choosing the Move to
Recycle Box. This kind of gives you a
backup plan in case you accidentally
press delete.
Delete Option
Synchronize DVR
time with PC time
Resolve filename
Refresh interval
This option selects how you want to
handle the file when it is deleted.
Move to Recycle Box: This option will move the
deleted file to the Recycle Bin
Delete completely: This option permanently deletes
the audio file.
This option will allow you to adjust the time on the digital voice recorder with the time of your
PC.
This option sets whether or not to
rename a dictation file when it is
downloaded, imported, or dragged
and dropped.
Automatic rename: The file will automatically be
renamed if there is a file with the same name.
Prompt selection of rename or overwrite: The user
can select overwriting or renaming of the file if there is a
file with the same name.
This option will refresh your screen at the interval of your choice.
17 | P a g e
DOWNLOAD Options:
Advanced download:
This option overrides [Download Folder A-G]
on the Folder menu. Use [Download All]
when downloading the files.
Auto download option
Advanced download
Job Data Settings
Rename
Delete
This option allows the PC
to automatically receive the
audio files from the device
after connecting it.
This option is used to
download files to a specified
folder or to the folders
assigned for each Author
ID.
Do not display the main window: The application will detect
at startup and automatically download the files without
displaying the Main screen.
Prompt for selecting the file to be downloaded: The dialog
box for selecting the files to download appears when they are
downloaded. Only the files in automatic download-enabled
folders are displayed.
Specific folder: All of the dictation filers in folders with Folder
Properties –Attributes –Enabled set to ‘
Yes’are downloaded
into a specific Folder.
Folder routed by Author ID: The downloaded dictation files
are sorted into different folders based on the rules configured
with Auto Classification.
When this option is enabled, the Edit Job Data dialog box appears each time a file is
downloaded.
When this option is enabled, a downloaded file is renamed according to a naming rule. The
naming rule can be configured in the Format Options dialog box, which is displayed by clicking
[Format].
This option sets how to
delete a dictation file in the
device after it has been
detected.
Display confirmation dialog: A confirmation dialog box
appears before the file can be deleted.
Delete locked DSS file(s): Locked files can be deleted after
download.
18 | P a g e
IMPORT Options:
Job Data Settings
Rename
Delete
When enabled, the Edit Job Data dialog box appears when a file is imported.
When enabled, an imported file is renamed according to a naming rule. The naming rule can be
configured in the Format Options Dialog Box, which is displayed by clicking [Format].
This option sets how to delete a dictation file
in the device after it has been detected.
Display confirmation dialog: A
confirmation dialog box appears before the file
can be deleted.
Delete locked DSS file(s): Locked files can
be deleted after download.
AUTO CLASSIFICTATION Options:
Auto Classification:
This section allows you to define the rule on
automatically sorting downloaded or imported
dictation files into different folders. With Author IDs
and their folder for saving registered, downloaded or
imported dictation files are automatically sorted by
Author ID into their corresponding folders.
Up to 100 Rules can be defined.
To add a rule, configure it in the Rule Setting dialog
box, which is displayed by clicking [Add]. The
[Modify] and [Remove] will do just that, Modify or
Remove an existing rule.
19 | P a g e
AUTHOR Options:
Author ID:
An Author ID can have up to 16 characters.
Priority Level:
The Priority level can be configured in the
range of 0 to 15. Anything over 8 will be
changed to a [Red] font in the Content List
View.
This section allows you to configure Authors. Author ID and Priority Level registered here can be
selected when creating a new audio file with a function such as direct recording.
Up to 10 Authors can be registered.
Author
To add an Author, register it in the Author Property dialog box, which is displayed by clicking [Add].
The [Modify] and [Remove] will do just that, Modify or Remove an existing author profile.
To change the order of Authors, select an Author ID and use the [Up] and [Down] to change.
WORKTYPE Options:
Worktype:
A Worktype can be set to classify dictations.
The user can classify the types and Authors of
dictation with the application by selecting a
Worktype on the recorder when making a new
recording.
Up to 10 Worktype Lists can be registered.
To add a Worktype List, configure it in the
Worktype Property dialog box, which is
displayed by clicking [Add]. The [Modify] and
[Remove] will do just that, Modify or Remove an
existing Worktype.
20 | P a g e
DIRECT RECORDING Options:
Recording Format: This option allows you to determine the recording format.
File Name Format
Basic Settings
File Name Format: This option allows you to determine the name of the new recording.
Destination Folder: This option allows you to determine where the files will be saved.
Prompt Option
Prompt for job data when direct recording is started: When enabled, the Edit Job
Data dialog box appears when Direct recording is performed, which enables the user to
verify and modify data, such as Worktype ID and Options Items, before starting
recording.
Prompt for confirmation when direct recording is finished: When enabled, the
Dictation Finished dialog box appears when a dictation has been finished. It’
s ON by
default.
Verbal Comment: When enabled, a verbal comment can be recorded, skipped, and
back-skipped while Direct recording is being performed. It’
s ON by default.
Voice Comment
Instruction Comment: When enabled, the Switch Instruction Comment Mode button is
shown when Direct recording is being performed. This allows the user to record an
instruction comment. It’
s ON by default.
VCVA
Variable Control Voice Actuator is voice operated recording and can be turned OFF by
setting the slider to Min. Moving the slider toward Max lowers the sound detection level.
The VCVA. There are 10 levels.
Start Option
This option configures operations when a direct recording is used. When this is enabled,
the Recording screen, instead if the Main screen, is launched.
Button Function
When enabled, the [REV] button function for direct recording is changed to [REW].
21 | P a g e
VOICE RECOGNITION Options:
Voice Recognition:
Dragon NaturallySpeaking version 9 and higher
is the recommended speech recognition
application to use.
Range
This option configures the
operations of Voice Recognition
(Dragon NaturallySpeaking).
Entire File: When enabled, the whole file is sent to Dragon
NaturallySpeaking at once.
Between Index Marks: When enabled, voice recognition is performed
for a segment between two adjacent index marks.
Use Noise Cancellation: When enabled, noise cancellation is applied to the audio file.
Others
Play Automatically when Voice Recognition is Started: When enabled, an audio file is automatically
played while Dragon NaturallySpeaking transcribes it.
RECEIVE Options:
FTP:
Multiple FTP sites can be registered.
They will be added to the list after
registration.
22 | P a g e
E-Mail: When enabled, document files can be received via email.
Received
Document
FTP: When enabled, document files can be received via FTP.
When enabled, a sound or pop-up window can
be configured for notification of a document
file received via email or FTP.
Notification
Sound
This icon verifies a playback of the
registered audio file.
This icon stops playback of the
registered audio file.
Specifies the desired file.
Pop –up: When enabled, a pop-up window
appears when a document file has been
received.
Overdue
Transcription
When enabled, a transcription expiration date can be set to a dictation file sent via email or FTP.
If the file is not sent back before its expiration, it will change color. The length of time before
expiration can be set in the range of 1 to 999 hours.
AUTO COLLECTION Options:
Note:
The Ownership attribute can be set for the
Download tray & custom folders. Their
subfolders will also have the same Ownership
attribute. Using this attribute in combination
with Auto Collection, the dictation files with a
Transcription Finished status can be
automatically moved to the Finished folder.
Automatic
Collection
When enabled, this function moves the dictation files with a Transcription Finished status into a
specified folder in the Download tray or into a custom folder. Using this option in combination with
the Ownership attribute, the folder for saving the dictation files can be changed.
23 | P a g e
User Settings
The User Settings tab has three sections that will allow users to customize settings for using the Dictation Module.
GENERAL Options:
Language Selection
This option selects the language displayed by the
application. If the language is changed, it comes into
effect after the application is restarted.
KEYBOARD Options:
Default Key Assignments:
For information on default key
assignments, refer to Default Key
Assignments in the Hel p menu of the
Dictation Module.
24 | P a g e
Keyboard
This section allows users to see what hotkeys are present and allows user to set new hotkeys.
Category
Selecting a category from the category list displays the command/key assignment list in the selected
category. There are three options in the category list. General/Playback Control/Direct Recording
New Key
To add a key assignment, select a command with no key assigned, specify a key in the New Key box
using the keyboard, and click [Assign]. [Ctrl],[Alt], [Shift] or any other key can be combined.
Current Key
If there is a key assigned to a command, it will be displayed here.
PLAYBACK CONTROL Option:
Always on Top:
This option is applied only to the
Playback Control and Recording
screen. The Main screen may not
be displayed in the foreground
Note:
A typical CUE operation thinks
out audio data for playback. With
this option is enabled, however,
when 1.5x or 2.0x is selected, the
Speed control is used to provide
continuous playback without
thinning out sound data
25 | P a g e
Speed Control: Show/Hide the speed control
window.
Control Indication
This option manages control display switching.
Noise Cancel Control: Show/Hide the noise
cancellation window.
Tone Control: Show/Hide the tone control
window.
Level Meter: Show/Hide the tone control
window.
Auto Back Space
This option allows users to set the length of time for Auto backspace in the range of 0.0 to 5.0
seconds.
Always on Top
When enabled, the application window is always displayed on the foreground. See note above.
Winding Speed
The feed amounts of CUE/REVIEW and FF/REW can be configured in four levels. The horizontal
axis represents the length of time that has elapsed since starting. (3 seconds minimum, 60 seconds
maximum). The vertical axis represents the scaling factor relative to the standard playback speed.
(1.5x minimum, 50x maximum). Click any one of the four levels and adjust the scaling factor to the
desired level.
Note that it cannot be adjusted to levels less or equal to the scaling factor at the previous level.
To make an adjustment, select the box displayed for each level.
E-mail/FTP
This section allows user to configure the Dictation Module to send audio and document files via e-mail or FTP. This tab is
broken into 4 options.
E-MAIL Options:
Before you begin:
Please have all of your email setting
information prior to registering an email
profile. Your service provider or System
Administrator will have this information.
26 | P a g e
Email
Attachment
The email section allows users to register and modify email profiles. If some profiles have already
been registered, select a profile for email transmission and reception from the Default Profile dropdown list. Below, I will walk you through registering an E-mail Profile.
When enabled, the upper limit for the total size of the files attached to an email can be configured. If
the limit is exceeded, a separate email will be created to accommodate the excess. The range is 1 to
100MB
How to register an E-MAIL Profile
Step 1: In the E-mail tab above, click [Add]. The following E-Mail Settings (Select) dialog box will appear.
Email:
You can register up to 100 email
profiles. The DSS Player Pro R5
supports the following
transmission/reception protocols.
Internet E-mail (POP3/SMTP), IMAP,
Microsoft Outlook, Novell GroupWise,
Lotus Notes, Extended MAPI
Microsoft Outlook:
If Outlook has been selected, Steps 2-4
are not necessary. Exit the setting
procedure.
Step 2: Select an Email transmission/reception protocol, then click [Next]. The following dialog boxes are what a user
would see if they selected the Internet E-Mail (Pop3/SMTP) option.
27 | P a g e
Step 3: Configure your settings. When you click on the [More Settings} button, the Detailed Settings dialog box opens.
Step 4: Test your settings. When you’
ve completed step 3, click the [Test Settings] button, this will verify that you have
entered the correct information in the dialog boxes.
Step 5: When configuration has been completed and tested, click [Finish].
FTP Options:
FTP:
You can register up to 100 FTP profiles.
With multiple FTP profiles registered, files
can be sent to and received from multiple
FTP sites.
FTP
This section allows users to register an FTP (File Transfer Protocol) Profile. This is a protocol used for
transferring a file over the TCP/IP network. FTP profiles are used to send audio and document files.
How to register an FTP Profile
Step 1: In the FTP tab above, click [Add]. The following FTP Settings dialog box will appear.
Before you begin:
Please have all FTP setting
information prior to registering an
FTP profile. Your service provider
or System Administrator will have
this information.
28 | P a g e
Step 2: Configure your Settings. Enter your FTP server information in the required fields.
Step 3: Test your settings. When you’
ve completed step 2, click the [Test Settings] button, this will verify that you have
entered the correct information in the dialog boxes.
Step 4: When configuration has been completed and tested, click [Finish].
SEND/RECEIVE Options:
Send/Receive:
This option allows the user to configure the
transmission and reception settings of email
and FTP.
Send Interval
When enabled, audio files stored in the Outbox can be automatically detected and sent. Users
can also adjust the interval. The sending interval can be set in the range of 1 to 999 minutes.
Receive Interval
When enabled, files are automatically received at regular intervals. The receiving interval can
be set in the range of 1 to 999 minutes. It is set to 10 by default.
Transmit management file
Attach the management file: When enabled, the dictation file, management file, and
instruction comment file (if present) are all sent.
Do not attach the management file: When enabled, only the dictation file and instruction
comment file (if present) are sent.
29 | P a g e
PROXY Options:
Proxy Defined:
This is a boundary that
separates an internal network
from the external Internet. It
is a computer or software that
connects to the Internet on
behalf of an internal
computer that cannot directly
access the external network.
A proxy centrally controls the
access traffic between the
Internet and the internal
network, and blocks
unauthorized accesses.
Use Internet Explorer’
s settings: When enabled, the module accesses the same
proxy server as the one used by Internet Explorer
Proxy
This section allows the
user to configure a Proxy.
Don’t use the Proxy Server: When enabled, the proxy server will not be
configured.
User this Proxy Server: When enabled, the Dictation Module accesses a proxy
server with a specified address and port number.
Device
The Device configuration section gives users the ability to obtain, configure and initialize settings for each device. The
configurable setting items of a device are displayed in a categorized tree form. Clicking an item in the tree switches the screen
to display the corresponding settings.
To return the device settings to default, click [Reset]. If you come to a screen without [Reset], the settings cannot be returned
to default. To export the device settings, click [Export].
30 | P a g e
Stand Alone - GENERAL Options:
Device Options:
The configurable tree will change based on which
device is selected. Use this list box to choose which
device is being configured.
Storage Mode Defined:
In this mode, the device is recognized as large
storage media when connected to a PC.
The memory or memory card installed in the
recorder is recognized as a removable drive, and the
files stored there can be accessed like those on a
hard disk drive.
Beep Sound
This option allows the user select ON or OFF for a beep sound. It’
s on by default.
Power Save
This option allows the user to determine the power saving time. It’
s set to 10 minutes by default.
USB Class
This option allows the user to select Composite or Storage Mode as the USB connection mode.
Storage mode is defined above. It’
s set to Composite by default.
Card Select
This option allows the user to select the memory card to be accessed. The default is MicroSD.
Stand Alone - RECORDING Options:
Recording
Mode
This option allows the user to select
the recording mode. The two
modes are SP & QP. QP is set by
default on the DS5000/id.
Microphone
Sensitivity
This option allows the user to select
the microphone sensitivity level.
The options are Conference &
Dictation. Dictation is set by
default.
VCVA Mode
This option allows the user to select
ON or OFF for the VCVA
(Variable Control Voice Actuator)
Mode. It is set to OFF by default.
31 | P a g e
Stand Alone - DISPLAY Options:
Backlight
LED Mode
Contrast
This option allows the user to select On or OFF for the backlight. It’
s set to ON by default.
This option allows the user to select ON or OFF for the LEDs. It’
s set to ON by default.
If synchronizing the recorder time with that of the PC, enables “Use PC Settings”. By default, it is not
synchronized with the PC.
Date Format
This option allows the user to select either Month, Day, Year or Year, Month, Date or Day, Month,
Year format.
Clock Format
This option allows the user to select either a 12-hour or 24-hour time display format. It’
s set to 12hour by default.
Language
This option allows the user to switch the displayed language for the device.
Disable Erase Button: When enabled,
pressing [ERASE] will not delete.
Administrative Settings –GENERAL Options:
Accessibility
Disable Access to Menu: When enabled,
pressing [MENU] will not display menu
Splash
Message
This option configures the splash message
displayed when the device is powered on.
The Time of Day is shown by default.
Slide Switch
Guide
When enabled, the button layout of the
slider switch is displayed on the right edge
portion of the LCD. It’
s OFF by default.
Alarm
This option produces an alarm sound when
certain operations occur.
32 | P a g e
Administrative Settings –DISPLAY Options:
Lower Area:
You cannot configure the upper area if you
configure the lower area.
Upper Area
This section allows you to configure the items displayed on the upper portion of the device display. You
can choose between: Author ID, File Name & Work Type. Author ID is set by default.
Lower Area
This section allows you to configure the items displayed on the lower portion of the device display. You
can choose between Level Meter, File Name, Work Type, Rec. Time and Author ID.
Administrative Settings –DEVICE SECURITY Options:
PIN Code
Device Lock
This option allows users to set up a 4-digit PIN
(Personal Identification Number) to lock the
device.
This option allows users to determine when
they want the device lock function to occur.
The options are: when the unit is powered on,
or at power-on and wake-up. You can also lock
the recorder for a predetermined amount of
time of too many failed attempts to unlock it.
The user also determines the amount of
attempts to unlock the device.
33 | P a g e
Administrative Settings –AUTHOR LIST Options:
Priority Level:
You can adjust the Priority Level for each
Author ID. Levels above 7 will change
color in the Content List View.
Author List
The Author List configured in the Workflow is displayed. An enabled Author is registered in the
Author List for the device. A disabled Author is removed from the Author List for the device.
Clicking [Set as Default] configures the Author selected from the Author List as the default Author.
[Author in the Workflow] Links to the setting items for the Author in the Workflow.
Author Selection
Prompt for author ID at power-on: With this option enabled, the Author List is displayed when a
recording is started using the recorder. (However, if only one Author has been registered, the list is
not displayed.)
Administrative Settings –WORKTYPE LIST Options:
Worktype
List
Worktype
Selection
The Worktype List configured in the
Workflow is displayed. An enabled
Worktype is registered as a Worktype of
the device. A disabled Worktype is
removed from the Worktype List for the
device. [Set as Default] Configures the
Worktype selected from the Worktype List
as the default Worktype. [Worktype in the
Workflow] Links to the setting items for
the Worktype in the Workflow.
Prompt for the Worktype ID on new
recordings: When enabled, the Worktype
List is displayed when a new recording is
made, allowing a Worktype to be selected
for the audio file. However, if only one
Worktype has been registered, the list is
not displayed.
34 | P a g e
Administrative Settings –DEVICE FOLDERS Options:
Folder Configuration on the DS5000 series:
DS5000 offers two types of recording media:
SD and Micro SD. Using the device menu, the
user can select either one of the two for
recording. Both media have the same folder
structure with "DSS_FLDA" to "DSS_FLDG"
folders. This setting is enabled for both media.
Enabled: Enables or disables a folder.
General
Folder Name: Specifies the folder name with up to 16 one-byte alphanumeric characters.
Worktype: Specifies the Worktype to be configured for dictation files stored in the folder. With Worktype
specified, the Worktype List is not displayed and the Worktype configured for the folder is always used, even
if the "Prompt for Worktype ID on new recordings" option has been enabled for "Worktype selection".
Auto Lock: Sets whether or not to lock dictation files stored in the folder.
Security
Encryption: Selects whether or not to encrypt dictation files stored in the folder. This option can be set only
when the folder has been enabled.
Password: Configures the password for encryption. It can be configured in the Change Password dialog box,
which is displayed by clicking the icon in the setting box. Enter a password in the "New password" and
"Confirm password" fields using 4 to 16 one-byte alphanumeric characters.
Administrative Settings –RECORDING Options
DSS Format
Selects the DSS recording format.
The default recording format for
classic DSS is DSS. The default
recording format for DSS Pro is
DS2.
Record
Function
This option allows the user to select
the record function between
Overwrite, Append and Insert.
File
Download
This option allows the users to select
whether all files are downloaded or
Finished files only.
35 | P a g e
Administrative Settings –PROGRAMMABLE BUTTONS Options:
New & Slide
Switch
Function
This option allows users to customize the slide switch locations and the functions that are assigned to the
buttons at the top of the slide switch. Type A is the default
Programmable
Buttons
This option allows users to customize the functions that are assigned to the function buttons [F1]. [F2]. &
[F3] on the device.
Administrative Settings –HANDS FREE Options:
Hands Free:
Connecting a foot pedal to the cradle of the recorder
automatically enables hands free operations.
Operation
Settings
This option allows the user to
select whether they wants to use
hands free for Dictation or
Transcription.
Foot Pedal
Settings
This option allows users to
assign functions to the foot
pedal .
36 | P a g e
PC Link –PROGRAMMABLE BUTTONS Options:
PC Link:
This section allows
configuration of the button
functions when the device
is connected to the PC.
Main Window
Direct Recording
Window
This section allows user to configure the operations when the [F1], [F2], and [F3 ] function buttons
and the [MENU] button are pressed on the device with the Main window active.
This section allows user to configure the operations when the [F1], [F2], and [F3 ] programmable
buttons and the [MENU] button are pressed on the device with the Direct Recording window
active.
37 | P a g e
Updates
This section allows users to select the interval in which updates are checked for automatically. The user has the option to
automatically check once a week or once every 50 weeks. When a newer version is detected, a confirmation dialog box will
appear, prompting the user to update. There is also a button selection that allows for users to check at that moment for
updates. Notice that there is a link back to proxy settings in case these need to be changed for the user to get out to the
internet.
Updates:
Selecting the [Check now] button will check
for updates immediately.
Dictation
Module
Device
Firmware
To automatically check for the latest updates, enable “Check for updates automatically”and set
“Check Interval”. With automatic updating enabled, the Olympus download server is checked for
update data at configured intervals. When a newer version than the currently installed one is detected,
the confirmation dialog box for upgrading appears. If upgrading is selected, the data is downloaded
from the server and then updating of Dictation Module begins. If a proxy server needs to be
configured, click [Proxy Settings] and configure the address and port number of the server. [Check
now] Clicking this button instructs the application to access and check the Olympus download server
for a newer version.
To automatically check for the latest updates of device firmware, enable "Check for updates
automatically" and set "Check Interval". With automatic updating enabled, the Olympus download
server is checked for update data at configured intervals. When a newer version than the currently
installed one is detected, the confirmation dialog box for upgrading appears. If upgrading is selected,
the data is downloaded from the server and then updating of the device firmware begins. If a proxy
server needs to be configured, click [Proxy Settings] and configure the address and port number of the
server.
38 | P a g e
39 | P a g e
Was this manual useful for you? yes no
Thank you for your participation!

* Your assessment is very important for improving the work of artificial intelligence, which forms the content of this project

Download PDF

advertisement