Philips LPF5125/GBB User manual User manual

lpf-5120-5125-5135-manual-uk-int-253117544-b.book Seite 1 Mittwoch, 16. Dezember 2009 10:01 10

LPF 5120

LPF 5125

LPF 5135

EN User Manual


Introduction

EN

Dear Customer

Introduction Brand Variable

With the purchase of this device, you have chosen a quality

PHILIPS product brand. Their device fulfils the most varied requirements for private use or in your office and business everyday.

Energy Saving Mode

You use the power and toner saving functions to save electricity and toner, by switching the device to power saving mode or printing in toner saving mode. Use the ECObutton to make toner saving copies quickly and simply.

Starter Cartridge

For printing purposes, your device utilises the most up-todate laser printing technology. A starter cartridge is provided with the device. This starter cartridge is already installed; however you must remove the packaging used for transportation before you can use the device.

Paper Tray

You can insert a supply of paper into the paper tray of up to 250 sheets. You can insert special paper formats, envelopes, slides, sheets of labels or printed documents into the manual paper feed.

Telephone Book

In the telephone book of your device, you can save entries with multiple numbers and collect multiple entries into groups. You can assign various ring tones to the entries.

You have many functions available to you for fax transmission, for example, different resolutions or the timer function. You can secure your fax reception with a code. In that case, incoming faxes are not printed out, but rather are stored in the fax memory. With the fax polling function, you can retrieve faxes that lie ready in the dialled device.

Broadcast Transmissions

With the broadcasting key (= Broadcasting) you can add further numbers during the dialing process and send a message quickly and simply to several recipients.

Fax Templates

Five fax templates, which you can use, are stored in your device. With these templates you can quickly create, for example, a short fax note or an invitation.

Copying Several Documents onto one Page (Mosaic Copy)

You can copy several documents onto one page to save paper. The documents are adjusted automatically during the copying process.

Print Calendar

Your device prints a weekly overview as a calendar page for you – for the current week, the coming week or a freely selectable week.

If you want, your device can print Sudoku puzzles in four different difficulty levels with solution.

PC Connection

You can connect the device to your computer and use it as a printer (LPF¦5135). With the TWAIN scanner driver you can access the device and scan documents from any application which supports this standard.

We hope you enjoy your device and its many functions!

Spaltenumbruch

About this User Manual

With the installation guide on the following pages, you can start using your device quickly and easily. Detailed descriptions can be found in the following sections of this user manual.

Read the entire user manual carefully. Follow all safety instructions in order to ensure proper operation of your device. The manufacturer accepts no liability if these instructions are not followed.

Multiple models of this device series are described in this user manual. Please note that some functions are only available with specific models.

Symbols Used

Troubleshooting

Notice

Troubleshooting

This symbol designates tips that will help you to use your device more effectively and easily.

Damage to the Device or Loss of Data!

CAUTION!

Damage to the Device or Loss of Data!

This symbol gives warning of damage to the device and possible loss of data. These damages can result from improper handling.

Danger to Persons!

DANGER!

Danger to Persons!

This symbol gives warning of danger to persons.

Physical injury or damage can result from improper handling.

Heat risk!

DANGER—HEAT!

Heat risk!

This symbol in the user manual or inside the device indicates a danger of hot surfaces. Physical injury or damage can result from improper handling.

2 Philips · Laserfax 5120 · 5125 · 5135


Table of Contents

Introduction .............................................. 2

Dear Customer ............................................................ 2

About this User Manual .............................................. 2

1 General Safety Information ................ 5

2 Overview............................................... 7

Device Overview .......................................................... 7

Connections on the Rear Side ...................................... 7

Panel with Display ....................................................... 8

Overview of the Menu Functions ................................ 9

Print Lists and Reports .............................................. 10

3 Initial Operation ................................ 11

Packing Contents ...................................................... 11

Removing Packaging Material ................................... 11

Attaching the Document Support .............................. 13

Fold Out the Print Out Support ................................ 13

Attaching the Document Outlet Tray ........................ 14

Connecting the Telephone Handset .......................... 14

Connecting the Telephone Cable .............................. 14

Connecting the Mains Cable ..................................... 14

Initial Installation ...................................................... 15

Connecting to the Computer ..................................... 16

4 Telephone Functions ......................... 17

Placing a Call on the Device ...................................... 17

Getting Outside Line ................................................. 17

Chain Dialling ........................................................... 17

Insert Dialling Pause .................................................. 17

Dialling with the Handset Replaced .......................... 17

Calling Line Identification (CLIP) ............................. 18

Missed Calls .............................................................. 18

5 Telephone Book of the Device ......... 19

Looking up an Entry ................................................. 19

Saving Entry .............................................................. 19

Edit Entry .................................................................. 19

Delete an Entry ......................................................... 20

Delete all Entries ....................................................... 20

Printing the Telephone Book ..................................... 20

Groups ...................................................................... 20

6 Printer and Printing Media ............... 22

Connecting to the Computer ..................................... 22

Specifications for Print Media .................................... 22

Pulling out Paper Stopper .......................................... 22

Insert Paper into the Paper Tray ................................ 23

Load Paper into the Manual Paper Feed .................... 24

Loading Pre-printed Material .................................... 24

Inserting Slides and Labels ......................................... 24

Printing on Both Sides (Manual Duplex Printing) ..... 25

Print Calendar ........................................................... 25

Sudoku: Printing a Game .......................................... 25

7 Fax ....................................................... 27

Send a Fax Using Standard Settings ........................... 27

Loading Documents .................................................. 27

Dialling a Number .................................................... 28

Getting Outside Line ................................................. 28

Sending Fax Later (= Timer Function) ....................... 28

Manually Sending a Fax ............................................. 29

Chain Dialling ........................................................... 29

Eavesdropping while Connection is Established ......... 29

Sending to Multiple Recipients (= Broadcasting) ....... 29

Using Fax Templates ................................................. 29

Fax Reception ............................................................ 29

Receiving Fax Manually ............................................. 30

Receive Faxes Silently ................................................. 30

Setting Protected Fax Reception ................................ 30

Polling Faxes .............................................................. 30

Jobs ............................................................................ 30

8 Copier ................................................. 32

Loading Documents .................................................. 32

Make Copies Using Standard Settings ........................ 33

Make Copies Using the Second Profile ...................... 33

Make Copies Using User-Defined Settings ................ 33

Make Enlarged or Compressed Copies ....................... 34

Copying Several Documents onto one Page

(Mosaic Copy) ........................................................... 34

Configure Settings for Second Profile ........................ 34

9 Settings............................................... 36

Set Up Power Saving Function .................................. 36

Set Up Toner Saving Function .................................. 36

Selecting the Country ................................................ 36

Selecting the Language ............................................... 36

Entering the Date and Time ...................................... 36

Set the Time Zone ..................................................... 36

Entering Your Telephone Number and Name ........... 37

Setting the Ring Tones .............................................. 37

Set Resolution ............................................................ 37

Setting the Contrast ................................................... 38

Set the Level of Brightness for the Copier .................. 38

Deactivating the Button Tones .................................. 38

Configure Paper Settings ............................................ 38

Set Fax Transmission from the Memory .................... 38

Turning Page Header On/Off .................................... 38

Switching Transmission Report On/Off .................... 39

Setting the Fax Reception Mode ................................ 39

Silent Fax Reception .................................................. 39

Additional Options for Fax Transmission .................. 39

Additional Fax Reception Options ............................. 40

Locking the Device .................................................... 40

Print Lists and Reports ............................................... 41

10 Telephone Lines and Additional

Devices .................................................... 42

Selecting the Dialling Process ..................................... 42

Set up the Public Switch Telephone Network (PSTN)

................................................................................... 42

Set up Private Branch Exchange (PABX) .................... 42

DSL Connection ........................................................ 43

ISDN Connection ..................................................... 43

Connecting Additional Devices .................................. 43

Using Additional Telephones (Easylink) .................... 43

Using an External Answering Machine ...................... 43

EN

Table of Contents 3


EN

11 Service................................................. 44

Display Counter Levels .............................................. 44

Displaying the Toner Level ........................................ 44

Checking the Firmware Version ................................ 44

Changing the Toner Cartridge ................................... 44

Fixing a Paper Jam ..................................................... 46

Fixing a Document Jam ............................................. 49

Cleaning .................................................................... 49

Calibrating the scanner .............................................. 51

Using Service Codes .................................................. 52

Power Cycling ........................................................... 52

Problems and Possible Causes .................................... 53

Error Messages and Possible Causes ........................... 55

12 Glossary .............................................. 58

13 Appendix............................................. 61

Technical Data .......................................................... 61

Guarantee .................................................................. 62

Declaration of Conformity (DoC) ............................. 63

Customer Information ............................................... 68



1 General Safety Information

Introduction 3

Your device has been tested in conformity with standards

EN 60950-1 and IEC 60950-1 and should only be operated with telephone systems and power equipment that meet these standards. The device was built exclusively for use in the indicated sales region.

Introduction 2

Do not make any changes or settings that are not described in this user manual. Physical injury or damage to the device or loss of data can result from improper handling.

Take note of all warning and safety notes indicated.

Setting Up the Device

The device should rest securely on a stabile, flat surface.

The device should rest securely on a stabile, flat surface. If the device should fall, it can be damaged or can cause injury to people, especially small children. Position all cables in such a way that no one will stumble on them, thus avoiding possible injuries to persons or damage to the device itself.

The distance between the device and other appliances or objects, must be at least 15 centimetres.

The distance between the device and other devices or objects must be at least 15 centimetres; this also applies to the use of additional cordless telephones. Do not place the device in the vicinity of radios or televisions.

Protect the device against direct sunlight

Protect the device against direct sunlight, heat, large temperature fluctuations and moisture. Do not place the device in the vicinity of heaters or air conditioners.

Observe the information on temperature and humidity in the technical data.

The device must have sufficient ventilation

The device must have sufficient ventilation and may not be covered. Do not put your device in closed cabinets or boxes. Do not place the machine on soft surfaces such as tablecloths or carpets and do not cover the ventilation slits.

Otherwise, the device can overheat and catch on fire.

The area in which you operate the device must be adequately ventilated

The area in which you operate the device must be adequately ventilated, especially if the device is used frequently. Set up your device in such a way that the flow of the exhaust air stream points away from the work station.

In the event that the device becomes too hot, or if you see smoke coming from the device

In the event that the device becomes too hot, or if you see smoke coming from the device, you must immediately pull the power cable out of the power socket. Have your device examined by trained professionals at a technical service location. To prevent the spread of fire, open flames should be kept away from the device.

Do not plug in the device in moist rooms.

Do not plug in the device in moist rooms. Never touch the mains cable, the mains connection or the telephone socket with wet hands.

Do not allow liquids to enter into the device.

Do not allow liquids to enter into the device. Disconnect the device from the electrical power source and from the telephone network, if liquids or foreign objects have entered the device and have your device examined by trained professionals at a technical service location.

Do not allow children to handle the device without supervision.

Do not allow children to handle the device without supervision. The packing materials should be kept out of the hands of children.

Magnetic telephone handset

The telephone handset of the device is magnetic. Caution, small metallic objects (paper clips) may be retained if placed near or on the telephone handset.

Power Supply/Telephone Line

Check whether the mains voltage of your device

Check whether the mains voltage of your device (indicated on the type label) matches the mains voltage available at the setup location.

Emissions

This device complies with EN 55022 Class B. Use only the power and telephones cables supplied. Before you use the device make sure that you connected the telephone cable supplied as described.

Never touch the power or telephone cable if the insulation is damaged.

Never touch the power or telephone cable if the insulation is damaged. Replace damaged wires immediately. Use suitable cables only; if necessary please contact our technical customer service or your retailer.

Disconnect your device from the power and telephone networks during an electrical storm.

Disconnect your device from the power and telephone networks during an electrical storm. If this is not possible, do not use the device during an electrical storm.

Before cleaning the surface of your device, disconnect it from the power and telephone networks.

Before cleaning the surface of your device, disconnect it from the power and telephone networks. Use a soft, lintfree cloth. Never use liquid, gaseous or easily flammable cleansers (sprays, abrasives, polishes, alcohol). Do not allow any moisture to reach the interior of the device.

Only clean the display with a dry, soft cloth.

Only clean the display with a dry, soft cloth. If the display breaks, a mildly corrosive liquid may escape. Avoid all contact with your skin and eyes.

In the event of a power failure, your device will not function;

In the event of a power failure, your device will not function; saved data is retained.

Consumable Materials

Original Consumable Material

Use only original consumable materials. These are available from a specialised retailer or through our order service

(see back side of this user manual). Other consumable materials could damage the device or shorten its service life.

Environment

Dispose of old consumable materials according to the waste regulations of your country.

Caution when Handling Toner Powder:

Caution when Handling Toner Powder:

If you breathe in toner powder, go into the fresh air immediately. Call a doctor immediately!

If you get toner powder in your eyes, rinse them with a lot of water for at least 15 minutes. Call a doctor immediately!

If you have swallowed toner powder, drink small amounts of water. Try NOT to vomit. Call a doctor immediately!

Toner Cartridge 1

Never open a toner cartridge. Store both new and used cartridges in a place where they will not come into the hands of children.

Paper Jam

In case of a paper jam, remove the paper carefully out of the device. Throw the paper away carefully: It is possible that the toner may not be completely set on the print-out, and toner dust could be released into the air.

If toner dust is released into the air, you should avoid allowing it to contact your skin and eyes.

If toner dust is released into the air, you should avoid allowing it to contact your skin and eyes. Do not inhale the released toner dust. Remove the toner dust from clothing or objects with cold water; hot water would only cause the toner to set. Never remove loose toner dust with a vacuum cleaner.

EN

General Safety Information · 5


EN

Repairs

Danger—Heat!

The fuser unit and and its surroundings inside the device become hot during operation. Do not touch these parts if you have opened the device. Proceed with care when you are removing a paper jam for instance.

Display

Should disruptions occur, follow the instructions on the display and on the error report.

Repairs

Do not make any repairs to the device yourself. Improper maintenance can result in injuries or damage to the device.

Only have your device repaired by an authorised service centre.

Do not remove the type label from your device; this would void the warranty.



2 Overview

Device Overview

Document Support

‚

Document support

Document Feed Slot

ƒ

Document feed slot

Document Guide

„

Document guide

Panel with Display

…

Panel with display

Document Outlet Tray

†

Document outlet tray

Device Cover

‡

Device cover

Manual Paper Feed

ˆ

Manual paper feed

Paper Tray

‰

Paper tray

Printer Output Tray

Š

Printer output tray

Print Output

‹

Print output

Telephone Handset with Spiral Cable (Type 3)

Œ

Telephone handset with spiral cable (LPF¦5125,

LPF¦5135)

Vorderansicht nummeriert

Scanner glass

‚

Scanner glass

Toner Cartridge

ƒ

Toner cartridge

Paper Jam Door (Print Unit)

„

Paper jam door (print unit)

Gerät offen nummeriert

Spaltenumbruch

Connections on the Rear

Side

On/Off Switch

‚

On/Off switch

Mains Cable Socket

ƒ

Mains cable socket

Paper Jam Door (Fuser Unit)

„

Paper jam door (fuser unit)

Telephone Handset Socket (Type 3)

…

Ð socket—Connection socket for the telephone

(LPF¦5125, LPF¦5135)

EXT Socket

†

Ï/EXT. socket—Connection socket for additional devices

LINE Socket

‡

Î/LINE socket—Connection socket for telephone cable

USB Connection for Firmware Update / USB Connection for the Computer

ˆý

Socket—USB connection for Firmware update

(LPF¦5120, LPF¦5125) / USB connection for the computer

(LPF¦5135)

Tension lever of the fixer unit

‰

Tension lever of the fixer unit (Two levers!)

Rückseite nummeriert

EN

Overview · Device Overview 7


EN

Panel with Display

Letter Keypad 2

Keys (A—Z)—Telephone book register: Calling up telephone book entries / entering letters.

Special Characters 1

;ü

—Entering special characters (punctuation marks and symbols). Select the entries with [. Confirm with

OK

.

Special Characters 2

ûü

—Entering language specific special characters (special letters). Select the entries with [. Confirm with OK.

Shift Key

ú

—Shift key: entering capital letters / in combination with other keys: calling additional functions

Telephone Book am

—Calls up telephone book functions

Red Lamp

Red lamp Æ—If the lamp flashes or is lit, please read what is indicated on the display

Green Lamp 2

Green Lamp â—The green lamp â on the panel will be lit whenever there is a fax present in the memory.

Stop 2 j

—Function abort / return to the starting mode

C

C

—Returning to the previous menu level / deleting individual digits

Arrow Keys

[

—Calling the menu functions / navigation within the menu / selecting options / moving the cursor

OK

OK

—Calling the menu functions / confirming input

Start (Starting Transmission of Messages / Starting Action) o

—Starting transmission of message / starting action

Fax

FAX

—Start a fax transmission or fax reception

Copy

COPY

—Press twice: making copies automatically. Press once: adjusting copies

Resolution f

—Setting higher resolution for faxes and copying

(STANDARD, FINE, SUPER FINE, PHOTO)

Help

¨

—Print lists: Function list / fax journal / telephone book

/ jobs list / calendar / fax templates / settings


À

—Broadcasting: You can send one fax to multiple recipients in succession.

ECO

ECO

—Set up power saving and toner saving functions / make a copy using the toner saving function

Number Keys

Numeric keys (0—9)—Entering digits

Redial / caller list

@

—Redial / caller list: The redial / caller list contains the last numbers dialled and the last calls received (© indicates the numbers dialled, ® the calls received and * the calls missed).

Speaker

μ

—(LPF¦5120): Listening while the connection is established / (LPF¦5125, LPF¦5135): Dialling with the handset replaced

R

Rø

—Insert short line interruption (Hook Flash) as office index on PABX or for calling special functions in the public telephone network (PSTN)

P

ú

and Rø—Inserting dialling pause

LPF 5120 · 5125 · 5140 · 5145

Spaltenumbruch

8

Spaltenumbruch

Philips · Laserfax 5120 · 5125 · 5135


Overview of the Menu Functions

Introduction

The following functions are available on your device.

There are two ways in which you can call functions.

Menu Navigation

Navigating in the Menu: Press OK or one of the two arrow keys [, to open the function menu. Page through

[

menu entries. Use OK to select a menu function. Press

C

to return to the previous menu level. Press j to close the menu and return to the starting mode.

Direct Loading

Calling Functions Directly: You can call a menu function directly using the function number. Press OK and enter the appropriate function number using the numeric keypad. Confirm with OK. You will find the function number in the following list.

0 Settings

Set up power and toner saving functions.

002

Set up power saving and toner saving

functions. .......................................................page 36

Deactivating the Button Tones

007

Deactivating the Button Tones ........page 38

Entering the Date and Time

011

Entering the date and time ..............page 36

Set the time zone

012

Set the time zone .............................page 36

Entering Name

021

Entering name .................................page 37

Entering Number

022

Entering number .............................page 37

Setting the Country

031

Setting the Country .........................page 36

Set the telephone network

032

Set the telephone network¦* .............page 42

Setting the Language

033

Setting the Language .......................page 36

Setting the Fax Reception Mode

041

Setting the fax reception mode.........page 39

Set the number of ring tones for fax reception

042

Set the number of ring tones for fax reception

.......................................................................page 37

Switch PABX operation on/off

051

Switch PABX operation on/off ........page 42

Enter a dialling code for the PABX operation

0522

Enter a dialling code for the PABX

operation ........................................................page 42

Selecting the Dialling Process

053

Set the dialling mode (tone/pulse dialling)¦*

.......................................................................page 42

Setting Ring Tone

054

Selecting the Ring Tone...................page 37

Setting the Ring Volume

055

Setting the ring volume....................page 37

* Function is not supported in all countries and networks

*¦Function is not supported in all countries and networks

1 Copier

Set the copier settings

10

Set the copier settings.............................page 37

Make copies using standard settings

11

Make copies using standard settings .......page 33

Make copies using settings from the second profile

12

Make copies using the second profile .....page 33

Make enlarged or compressed copies

13

Make enlarged or compressed copies ......page 34

Copying several documents onto one page (Mosaic-copy)

14

Copy several documents on one page

(Mosaic-copy).................................................page 34

Spaltenumbruch

2 Printer

Set Paper Weight

201

Set paper weight.............................. page 38

Set Paper Source

202

Set paper source .............................. page 38

Setting the Paper Format

203

Setting the Paper Format ................ page 38

4 Fax

Settings for fax transmission

401

Set fax transmission......................... page 38

Settings for Fax Reception

402

Set fax reception.............................. page 40

Setting Protected Fax Reception

403

Setting Protected Fax Reception ..... page 30

Sending a Fax

41

Sending a Fax........................................ page 27

Poll faxes

42

Poll faxes ............................................... page 30

Printing the Fax Templates

45

Printing the Fax Templates ................... page 29

5 Telephone Book

Looking up an Entry

511

Looking up an entry........................ page 19

Saving Entry

512

Saving Entry ................................... page 19

Creating Group

513

Creating group................................ page 20

Edit Entry

514

Edit Entry ....................................... page 19

Deleting an Entry

515

Deleting an Entry ........................... page 20

Printing the Telephone Book

516

Printing the telephone book............ page 20

7 Jobs

Immediate Job Execution

71

Immediate job execution ....................... page 31

Changing a Job

72

Changing a job...................................... page 31

Deleting a Job

73

Deleting a job........................................ page 31

Printing a Job

74

Printing a job ........................................ page 31

Printing the Job List

75

Printing the jobs list .............................. page 31

8 Lists and Reports

Print list of settings

80

Printing list of settings........................... page 41

Printing the List of Available Functions

81

Printing the List of Available Functions. page 41

Printing Fax Journal/Call Log

82

Printing Fax Journal/Call Log (LPF¦5125,

LPF¦5135)...................................................... page 41


83

Printing the telephone book .................. page 41


84

Printing the jobs list .............................. page 31

Print Calendar

85

Print Calendar....................................... page 25

Printing Sudoku

86

Sudoku: printing a game ....................... page 25


87

Printing the Fax Templates ................... page 29

9 Miscellaneous

Locking the Device

92

Locking the Device................................ page 40

Calibrating the scanner

931

Calibrating the Scanner................... page 51

Using Service Codes

933

Using service codes.......................... page 52

Checking the Firmware Version

934

Checking the firmware version........ page 44

Query the counter levels

94

Query the counter levels........................ page 44

Displaying the Toner Level

946

Displaying the Toner Level ............. page 44

Spaltenumbruch

EN

Overview · Overview of the Menu Functions 9


EN

Print Lists and Reports

Printing the Functions List

Printing the Functions List

You can also print the function list by pressing ¨. Using

[

select FUNCTION LIST. Confirm with OK.

Printing the Telephone Book


You can also print the telephone book by pressing ¨.

Using [ select PHONEBOOK. Confirm with OK.

Printing the Fax Templates


You can also print the fax template by pressing ¨. Using

[

select FAX-TEMPLATES. Confirm with OK.

Printing Fax Journal/Call Log

Printing Fax Journal

You can also print the fax journal and the call log

(LPF¦5125, LPF¦5135) by pressing ¨. Using [ select

LOGS. Confirm with OK.

Printing the Job List


You can also obtain a print jobs list by pressing ¨. Using

[

select COMMANDS. Confirm with OK.

Print Calendar

Print Calendar

You can also print the calendar by pressing ¨. Using [ select CALENDAR. Confirm with OK.

Sudoku: Printing a Game

Sudoku: Printing a Game

You can also print a new Sudoku by pressing ¨. Using [ select SUDOKU. Confirm with OK.

Prints the List of Settings

Prints the List of Settings

You can also obtain a list of all the settings by pressing ¨.

Using [ select SETUP. Confirm with OK.



3 Initial Operation

Packing Contents

Device

‚

Device

Starter Cartridge (Already Installed)

ƒ

Starter cartridge (already installed)

Document support (in the paper tray)

„

Document support (in the paper tray)

Document outlet tray (in the paper tray)

…

Document outlet tray (in the paper tray)

Paper Tray (Already Installed)

†

Paper tray (already installed)

Telephone Handset (Type 3)

‡

Telephone handset (LPF¦5125, LPF¦5135)

Spiral Cable for Telephone Handset (Type 3)

ˆ

Spiral cable for telephone handset (LPF¦5125,

LPF¦5135)

Mains Cable with Plug (Country-specific)

‰

Mains cable with plug (country-specific)

Telephone Cable with Plug (Country-specific)

Š

Telephone cable with plug (country-specific)

User manual with installation guide (not depicted)

User manual with installation guide (not depicted)

Installation-CD (Type 4)

Installation-CD (LPF¦5135) (not depicted)

Verpackungsinhalt

Removing Packaging Material

Removing Packaging Material from the Device

Removing Packaging Material from the Device

Remove the existing tape used for transportation from the device.

Verpackungsmaterial entfernen

EN

Remove the Packaging Material from the Toner Cartridge

1 Open the device by lifting the device cover forwards

B5 B

Missing Package Contents

Notice

Missing Package Contents

If one of the parts is missing or damaged, please contact your retailer or our customer service.

Spaltenumbruch

DANGER!

Edges on the Device Cover!

Take care of the edges on the device cover.

You could injure yourself if you reach into the device from the side.

Initial Operation · Packing Contents 11


EN

2 Remove the toner cartridge by gripping the handle in the middle and pulling it forwards out of the device

DANGER!

Escaping Toner Dust!

Once you have removed the protection strip, do not shake the toner cartridge any more.

Otherwise, it is possible that toner dust will be released into the air.

6 Place the toner cartridge into your device. The cartridge should snap securely into position.

3 Remove the tape and protective paper, but do not remove the protective strip from the cartridge yet .

7 Close the device.

DANGER!


Never open a toner cartridge. If toner dust is released into the air, you should avoid allowing it to contact your skin and eyes. Do not inhale the released toner dust. Remove the toner dust from clothing or objects with cold water; hot water would only cause the toner to set. Never remove loose toner dust with a vacuum cleaner.

4 Shake the new toner cartridge back and forth several times in order to distribute the toner evenly, thereby improving the print quality.

CAUTION!

Toner Cartridge Not Inserted Correctly!

If the device cover would not close, the toner cartridge is not inserted correctly. Take the toner cartridge out and insert it again correctly.

Remove the Packaging Material from the Paper Tray

1 Pull the paper tray out of the device.

5 Only after completely pull off the protection strip located on the left side of the cartridge.



2 Please remove the protective cardboard from the paper tray before loading paper.

B5 B

Attaching the Document

Support

Attaching the Document Support

Insert the document support into the two openings in the cover. The document support should snap securely into place.

Dokumentenhalter aufstecken

EN

3 Remove the document support and the document outlet tray from the paper tray.

B5 B

Fold Out the Print Out Support

1 Fold the additional printer output tray forward.

4 Removing the tape in the paper tray which was used for transportation purposes.

B5 B

Notice

Loading Paper

Adjust the paper tray to the paper and insert the paper (see also chapter Printing Media,

page 22).

5 Push the paper tray into the device all the way to the stopping point.

CAUTION!

Do Not Use the Paper Stopper with

Legal Paper!

Do not pull out the additional paper stopper on the print out support if you are printing on Legal paper.

2 Printing on A4 Paper: Pull out the additional paper stopper on the print out support.

Initial Operation · Attaching the Document Support 13


EN

3 Printing on A5 Paper: Fold the print out support with the pulled out paper stopper back again.

Connecting the Telephone

Cable

Connecting the Telephone Cable

Connect the telephone cable to the device by inserting it in the socket designated with Î/LINE (RJ-11-Connector).

Insert the telephone plug into your PTT line socket.

Telefonkabel anschließen

Attaching the Document

Outlet Tray

Attaching the Document Outlet Tray

Insert the document outlet tray into the two openings under the operation panel.

Dokumentenausgabehalter aufstecken

Connecting the Telephone

Handset

Type 3 (mit Telefon)

(LPF¦5125, LPF¦5135)

Connecting the Handset

Plug one end of the spiral cable into the socket on the telephone handset. Insert the other end into the socket designated with the Ð symbol.

Telefonhörer anschließen

Connection to an ISDN system!

CAUTION!

Connection to an ISDN system!

You can not connect your devices directly to the digital output of the ISDN system. Details for

ISDN connections can be found in the instructions provided with the terminal adapter or the dial-up router.

PABX Systems 1

Notice

Connection to Private Automatic

Branch Exchange

If you connect your device as extension to a telephone system, you must set it for working as an extension (also see Chapter Telephone connec-

tions and additional devices, page 42).

Connecting the Mains Cable

Mains Voltage at the Site of Installation

CAUTION!

Mains Voltage at the Site of Installation!

Check whether the mains voltage of your device

(indicated on the type label) matches the mains voltage available at the setup location.

1 Insert the mains cable into the connection located on the rear side of the device. Plug the power cable into the electrical outlet.



2 Switch the device on using the on/off switch on the rear.

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Initial Installation

Initial Installation

After you connect your device to the mains voltage, the device starts. During the booting process, the lights flash.

Wait until the initial installation process begins.

Selecting the Language

1 Use [ to select the desired display language.

2 Confirm with OK.

Selecting the Country

Setting the Country Correctly

CAUTION!

Setting the Country Correctly!

You must set the country in which you are operating the device. Otherwise your device is not adapted to the telephone network. If your country is not included in the list, you must select a different setting and use the correct telephone cable for the country. Consult your retailer.

Setting the Country

1 Use [ to select the country in which you are operating the device.

2 Confirm with OK.

Set the Time Zone

Function is not supported in all countries and networks

(Function is not supported in all countries and networks)

Set the Time Zone

In countries with several time zones, you can select from preset time zones or manually enter the deviance of your time zone from UTC (see also chapter on setting the time

zone, page 36). In countries with one time zone, the set-

ting is adjusted automatically if you set the country correctly.

1 Use [ to select the time zone in which you are operating the device.

2 Confirm with OK.

Automatic Changeover Between Summer Time/Winter Time

Notice

Automatic Changeover Between Summer Time/Winter Time

With setting the country and time zone, the automatic changeover between summer and winter time is switched on. The automatic changeover is switched off if you enter the deviance from UTC manually using the time zones editor

Spaltenumbruch

Entering Name

Page Header

Your name and number are added together with date, time and page number at the top edge of each fax transmission

(= header).

1 Enter the name using the keys (A—Z).

Notice

Enter Letters

Enter capital letters by pressing and holding

ú

key. You can enter space using ½.

To insert special characters and symbols, press ;ü. Press ûü to insert language specific special characters. Select with [. Confirm with OK.

You can move the cursor using [. Use C to delete individual characters.

2 Confirm with OK.

Entering Number

Entering Number

1 Enter your number.

Cursor Navigation 7

Notice

Enter Special Characters and Symbols

To insert special characters and symbols, press

;ü

. Select with [. Confirm with OK.


2 Confirm with OK.

Entering the Date and Time

1 Enter the date (two digits for each field), for example

31

¦05¦25 for May 31th, 2025.

2 Enter the time, e.g. 14 00 for 2 pm.

3 Confirm with OK.

EN

Initial Operation · Initial Installation 15


EN

Connecting to the Computer

Type 4 (PC)

(LPF¦5135)

Only Use High Speed USB Cable

Notice

Only high-speed certified USB cable

Use only a custom high speed certified USB cable to connect the device to your computer.

The cable should be no longer than 1.5 metres.

Connecting to the Computer

You can connect the device to a computer and use it as a printer and scanner. You can find all instructions on installation and usage in the operating instructions on the installation CD supplied.

Requirements

Your computer must have one of the following operating systems.

Microsoft Windows

Microsoft Windows

2000 (SP¦4) · XP · Vista · Windows 7

Windows Server 2003/2008

Apple Macintosh

Apple Macintosh

O S 10.4 · 10.5 · 10.6

Linux

Linux

Redhat 9.0 · Debian 5.0 · Suse 11.1 · Fedora 11

Ubuntu

9.10

Connecting USB Cable

1 Close all open programs and applications before beginning the installation process. Place the installation CD in the CD-ROM drive of your computer. The program will start automatically.

Notice

Only high-speed certified USB cable

Use only a custom high speed certified USB cable to connect the device to your computer. The cable should be no longer than 1.5

metres.

2 Connect the device to your PC with a typical USB cable. The USB port of your device can be found on the rear side.



4 Telephone Functions


(LPF¦5125, LPF¦5135)

Connecting Additional Telephones

For information on how to connect additional telephones and which functions are available to you, please refer the chapter on Telephone Connections and Additional

Devices, Page 42.

Placing a Call on the Device

Incorrect Outside Line Access Code

Notice

Incorrect Outside Line Access Code

In rare cases, the outside line access code may be a different number or a two-digit number. For older telephone systems, the outside line access code can be R (= Flash). Press Rø to enter this outside line access code. If the connection to the public telephone network is not possible, contact your telephone system supplier.

Dial the desired number. There are several ways to do this:

Then pick up the handset.

Direct Dialling

Notice

Direct Dialling

You can also lift up the receiver first, then dial a number. The dialling process begins immediately.

Setting Up an Extension

Notice


Branch Exchange

If you operate your device permanently on an extension, save the outside line access code (see also chapter on setting Private Branch Exchange

(PABX) , page 42).

Manual Dialling: Dial the desired number using the numeric keypad.

Telephone Book

Telephone book register: with the keys (A—Z) you can access entries saved in the telephone book. Enter the initial letters or the name of the desired entry. Your device will show you the telephone book entries for the corresponding letters. Select an entry using [.

Using the Telephone Book

Notice

Using the Telephone Book

You can also call the telephone book entries by pressing am and select using [ SEARCH.

The function Search works even while you are conversing on the telephone.

If you are loading entries from the telephone book, it is possible to edit the numbers after you have loaded them. For example, you can add or delete prefixed numbers or direct dial numbers.

Chain Dialling

You can combine and edit manually entered digits and saved entries, before the dialling process starts. If you have saved, for example, the telephone number prefix of an inexpensive telephone service provider (call-by-call) as a telephone book entry, select this entry and manually enter the subsequent telephone number or select another saved entry.

Insert Dialling Pause

Insert Dialling Pause

It may be necessary to insert a dial pause in telephone number, for example, for a direct-inward dialling number, a sub-address or in a long distance number. Press ú and

Rø

. The second part of the number is dialled only after a short pause.


Redial / caller list: The redial / caller list contains the last numbers dialled and the last calls received (© indicates the numbers dialled, ® the calls received and * the calls missed).

Dialling with the Handset

Replaced

Getting Outside Line

PABX Systems

Private branch exchanges (PABX) are typical in many offices and some households. You must dial an outside line access code in order to get a connection to the public telephone network (PSTN) from a PABX.

Inserting Outside Line Access Code

Enter the outside line access code with which you reach the public telephone network before you enter the desired number or select a stored entry. The outside line access code is usually 0.

1 Press μ to dial without lifting up the handset. You will hear the dial tone from the loudspeaker; the dialling process will commence immediately. Select the desired volume level using [.

2 Pick up the hand-set when the subscriber accepts the call.

Notice

No Hands-free Operation Possible

Hands-free operation is not possible with this function. You cannot answer if the subscriber picks up.

Spaltenumbruch

EN

Telephone Functions · Placing a Call on the Device 17


EN

Calling Line Identification

(CLIP)



CLIP Definition

The number of an incoming call appears on the display.

For this function to work, the Calling Line Identification

Presentation (CLIP) must be activated for your telephone connection. Enquire with your telephone company. Caller

Line Identification may be associated with a fee.


Notice

Setting the Country Correctly

If the Caller Line Identification does not work even though the function is activated for your telephone connection, check if you have set the

correct country (also see Chapter Settings, page

36)

Missed Calls

Missed Calls

You can find reference to missed calls in the redial/caller list.

1 Press @.

2 Page through the dialled numbers, the calls received and calls missed in the list using [ (© indicates the numbers dialled, ® the calls received and * the calls missed).

Notice

Displaying Telephone Book Names

Your device displays the name with which you have saved the number in the telephone book. The number and name will not be shown if the caller suppresses his number.

3 To call back, pick up the handset.



5 Telephone Book of the Device

Telephone Book

Call the telephone book functions using am: You can store new entries, search for entries as well as set and edit groups. You can save up to 250 entries in the telephone book of your device.

Cursor Navigation 1

Notice

Navigating in the Editor

You can move the cursor using [. Use C to delete individual characters. Press j to close the menu and return to the starting mode.

Notice

Enter Letters

Enter capital letters by pressing and holding

ú

key. You can enter space using ½.

To insert special characters and symbols, press ;ü. Press ûü to insert language specific special characters. Select with [. Confirm with OK.

5 Confirm with OK.

6 Enter the number using the number pad.

7 Confirm with OK.

Looking up an Entry

Telephone Book


1 Press am.

2 Using [ select SEARCH.

3 Confirm with OK.

Notice

Number from the Last Number Redial List

You can retrieve a saved number from the list of the last numbers dialled and last calls received (redial/caller list). Press @. Select an entry using [. Confirm with OK.

Notice

Access Function

You can also search for an entry in the telephone book by pressing OK, 511 and OK.

4 Select an entry using [.

Notice

Help Button

Press ¨ to display the information saved on this entry.

Notice

Outside Line Access Code

If you have set your device up to work on a public telephone network (see Private Branch

Exchange) and entered the outside line access code, save the number without the outside line access code (see also chapter Setting up outside

line access code (PABX), page 42).

8 You can assign a ring tone to the number. Use [ or the number buttons 1 to 7 to select a ring tone.

9 Confirm with OK.

Saving Entry

No Repeat Entries

Notice

No Repeat Entries

You cannot save two entries under the same name.

1 Press am.

2 Using [ select NEW ENTRY.

3 Confirm with OK.

Notice

Access Function

You can also call the function by pressing

OK

, 512 and OK.


Notice

Assigning the Standard Ring Tone

Select 1, in order to assign the standard ring tone to the number.

10 Select the speed for fax transmissions to this recipient.

Normally you can select the highest speed. Set a lower transmission speed if you are sending faxes into networks with poor line quality.

11 Confirm with OK. The entry is saved.

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Edit Entry

1 Press am.

2 Using [ select MODIFY.

3 Confirm with OK.

Notice

Access Function


OK

, 514 and OK.

EN

Telephone Book of the Device · Looking up an Entry 19


EN

4 Enter the initial letters or select the entry you would like to change with [.

5 Confirm with OK.

6 Edit the name.

7 Confirm with OK.

8 Edit the number.

9 Confirm with OK.

10 You can assign a ring tone to the number. Use [ or the number buttons 1 to 7 to select a ring tone.

11 Confirm with OK.

Notice

Assigning the Standard Ring Tone

Select 1, in order to assign the standard ring tone to the number.

12 Select the speed for fax transmissions to this recipient.

Normally you can select the highest speed. Set a lower transmission speed if you are sending faxes into networks with poor line quality.

13 Confirm with OK. The entry is saved.

Delete an Entry

1 Press am.

2 Using [ select DELETE.

3 Confirm with OK.

Notice

Access Function


OK

, 515 and OK.

4 Using [ select DELETE: SINGLE.

5 Confirm with OK.

6 Enter the initial letters or select the entry you would like to delete with [.

7 Confirm with OK.

8 Using [ select DELETE: YES.

9 Confirm with OK.

Groups

Notice

Groups

The entry is deleted from all the groups in which it is included.

Delete all Entries

All Telephone Book Entries are Deleted!

CAUTION!

All Telephone Book Entries are Deleted!

This function deletes all entries and groups in your telephone book.

1 Press am.


3 Confirm with OK.

Notice

Access Function


OK

, 515 and OK.

4 Using [ select DELETE: ALL.

5 Confirm with OK.


7 Confirm with OK.


Printing List of all Entries


Press OK, 83 and OK to print a list of all saved entries and groups in the telephone book.


Notice

Help Button

You can also print the telephone book by pressing ¨. Using [ select PHONEBOOK. Confirm with OK.

Printing an Individual Entry

1 Telephone book register: with the keys (A—Z) you can access entries saved in the telephone book.

Enter the initial letters or the name of the desired entry.

Your device will show you the telephone book entries for the corresponding letters. Select an entry using [.

2 Press COPY.

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Groups

Groups

You can create groups containing several numbers. A message is sent to all members of this group in succession. A group is displayed as an individual telephone book entry.

Creating Group

1 Press am.

2 Using [ select NEW GROUP.

3 Confirm with OK.

Notice

Access Function


OK

, 513 and OK.

4 Enter a name for the group.

5 Confirm with OK.

6 Enter the initial letters or select the entry you would like to add to the group using [.



7 Entries which belong to the group are highlighted with a star (*). Add other members to the group by selecting the entries and press OK. Remove group members by selecting the highlighted entry and press OK.

8 Using [ select ACCEPT GROUP to complete the selection.

9 Confirm with OK.

Edit Group

1 Press am.

2 Using [ select MODIFY.

3 Confirm with OK.

Notice

Access Function


OK

, 514 and OK.

4 Using [ select the group you would like to edit.

5 Confirm with OK.

6 If necessary, enter a new name for the group.

7 Confirm with OK.

8 Entries which belong to the group are highlighted with a star (*). Add other members to the group by selecting the entries and press OK. Remove group members by selecting the highlighted entry and press OK.

9 Using [ select ACCEPT GROUP to complete the selection.

10 Confirm with OK.

Deleting a Group

Entries are Not Deleted

Notice

Entries are Not Deleted

This function only deletes the group but not the telephone book entries contained in it.

1 Press am.


3 Confirm with OK.

Notice

Access Function


OK

, 515 and OK.

4 Using [ select DELETE: SINGLE.

5 Confirm with OK.

6 Using [ select the group you would like to delete.

7 Confirm with OK.


9 Confirm with OK.

Telephone Book of the Device · Groups 21

EN


6 Printer and Printing Media

EN

Connecting to the Computer

Type 4 (PC)

(LPF¦5135)

Connecting to the Computer

You can connect the device to a computer and use it as a printer and scanner. You can find all instructions on installation and usage in the operating instructions on the installation CD supplied.

Specifications for Print

Media

Introduction

You can insert normal printing paper or printed documents (forms) into the paper tray. You can insert special paper formats, envelopes, slides, sheets of labels or printed documents into the manual paper feed.

Paper Tray

Paper Tray

Paper Sizes

Weight

Size A4· A5 · B5 (JIS) · Letter · Legal (13/14¦") · Exec

60¦–¦105¦g/m²

250 sheets Capacity

Manual Paper Feed

Manual Paper Feed

Paper Sizes Width: 98¦–¦216¦mm

Length: 148¦–¦356¦mm

Weight 60¦–¦165¦g/m²

Capacity

Unsuitable Paper!

1 sheets

CAUTION!

Unsuitable Paper!

Do not insert any sheets of paper into the paper tray …

... are wet, have been edited with correction fluid, are soiled or have a coated surface.

… that are held together with office or notebook staples or with tape or glue. Use sheets of labels for use in laser printers.

… are pasted with note papers.

… are creased, crumpled or torn.

Forms from a Laser Printer!

CAUTION!

Forms from a Laser Printer!

Forms that have been printed out by a laser printer are not suitable for further printing.

Pulling out Paper Stopper

CAUTION!

Do Not Use the Paper Stopper with

Legal Paper!

Do not pull out the additional paper stopper on the print out support if you are printing on Legal paper.

1 Printing on A4 Paper: Pull out the additional paper stopper on the print out support.

2 Printing on A5 Paper: Fold the print out support with the pulled out paper stopper back again.



Insert Paper into the Paper

Tray


a flat surface. This will prevent several sheets of paper from being drawn in all at once.

EN

4 Insert the paper into the paper tray. You can load up to

250 sheets (80¦g/m2) .

B5 B

50

≤¦250

0¦g

/m

2) 2

CAUTION!

Initial Operation!

Please remove the protective cardboard from the paper tray before loading paper and replacing the paper tray into the device.

Remove the document support and the document outlet tray from the paper tray.

Notice

Loading Pre-printed Material

If you would like to print on an input sheet

(for example, forms or stationery), place the input sheet face down in the paper tray, with the top of the page towards the front.

B5 B

B5 B

Lorem Ipsum sed dolor cum vel ulla faccum ip exeratie esequatisit iurercing ex ecte venim do od tisl delit adit nulla feugiamet,

cor tis deliqui

2 Adjust the length of the paper tray to the printer paper.

Press the lock key on the base of the paper tray. Slide the rear panel until it snaps into the suitable marking:

Legal = LG, A4 = A4, A5 = A5, Letter = LE, B5 = B5.

Let ter

Lega al l

B5 B

CAUTION!



5 Enclose the paper with the two side paper guides. Be sure not to enclose it so tightly that it bends.

A4

EX

5

B5 B

3 Separate the paper sheets by fanning them out, then align them by tapping edge of the stack lightly against

B5 B

Printer and Printing Media · Insert Paper into the Paper Tray 23


EN


Loading Pre-printed Material

Forms from a Laser Printer!

CAUTION!



Insert the Template into the

Paper Tray

Insert the Template into the Paper Tray

If you would like to print on an input sheet (for example, forms or stationery), place the input sheet face down in the paper tray, with the top of the page towards the front.

Vorlagen einlegen

Load Paper into the Manual

Paper Feed

1 Press OK, 202 and OK.

2 Select the manual paper feed using [.

3 Confirm with OK.

4 Load the paper into the manual paper feed on the front of the device.

5 Enclose the paper with the two side paper guides. Be sure not to enclose it so tightly that it bends.

B5 B

Lorem Ipsum sed dolor cum vel ulla faccum ip exeratie esequatisit iurercing ex ecte venim do od tisl delit adit nulla feugiamet,

cor tis deliqui

Load Templates into the Manual

Paper Feed

Load Templates into the Manual Paper Feed

If you would like to print on an input sheet (for example, forms or stationery), place the input sheet face up with the top of the page facing forwards (towards the device) into the manual paper feed.

Manuelle Zufuhr: Vorlagen einlegen

Reset Settings

CAUTION!

Reset Settings

Reset the standard setting again after the print job so that the paper feed from the paper tray is guaranteed for incoming fax transmissions.

Spaltenumbruch

Inserting Slides and Labels

Inserting Slides and Labels

Use slides which are designed for copiers and laser printers as they must stand up to high temperatures and printing.

The printing side is usually somewhat rougher than the reverse side.

You can insert slides and sheets of labels into the paper tray and into the manual paper feed. It is preferable to use the manual paper feed for printing on this print media (see also chapter

onLoad Paper into the Manual Paper Feed, page 24).



Unsuitable Slides and Labels!

CAUTION!

Unsuitable Slides and Labels!

Do not use slides which are designed for manual inscription or for an overhead projector. These slides can melt in the device and damage it.

Use sheets of labels for use in laser printers. The labels must cover the entire sheet otherwise they could peel off in the device.

Printing on Both Sides (Manual Duplex Printing)

Manual Duplex Printing

You can print a sheet of paper on one side and feed it back into the device in order to print the back side.

1 Print the front side of your document.

2 Manual Duplex Printing from the Paper Tray:

Place the input sheet face up in the paper tray, with the top of the page towards the front.

B5 B

3 Manual Duplex Printing with Manual Paper

Feed: Place the input sheet face down with the top of the page facing forwards (towards the device) into the manual paper feed.

4 Print the back side of your document.

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Print Calendar

Print Calendar

Your device prints a weekly overview as a calendar page for you – for the current week, the coming week or a freely selectable week.


2 Using [, select whether you would like to print a calendar page of the current week, the coming week or a freely selectable week.

3 Confirm with OK.

4 User-Defined Week: Enter the year and the week

(two digits for each field) for which you would like to print a calendar page for example 25¦40 for the year 2025, week 40.

5 Confirm with OK.

Sudoku: Printing a Game

Sudoku: Printing a Game

Notice

Help Button

You can also print a new Sudoku by pressing ¨.

Using [ select SUDOKU. Confirm with OK.

Sudoku

Sudoku is a Japanese number puzzle. The game has 3 × 3 squares divided into 3 × 3 fields. Depending on the difficulty level, lesser or more digits are already given at the beginning of the game. The aim of the game is to fill digits from 1 to 9 in the game field is such a way that each digit appears only once in a row, a column and each of the nine blocks. There is only one solution.

Printing a Game


2 Using [ select the difficulty level.

3 Confirm with OK.

4 Enter, how many copies of the Sudoku you would like to print (maximum 9 copies).

5 Confirm with OK.

6 Using [ select if you would like to print the solution.

7 Confirm with OK.

Printing the Last Game Again



3 Confirm with OK.


5 Confirm with OK.

EN

Printer and Printing Media · Printing on Both Sides (Manual Duplex Printing) 25


EN

Printing the Solution

Last Solution Available

Notice

Last Solution Available

The solution of the last printed game is saved.

The solutions of earlier games are no longer available.

Press OK, 863 and OK.

Sudoku for Every Day

Sudoku for Every Day

You can have a new Sudoku automatically printed each day.



3 Confirm with OK.

4 Using [ select the difficulty level.

5 Confirm with OK.


7 Confirm with OK.


9 Confirm with OK.

10 Using [ indicate whether you would like to turn printing on or off.

11 Confirm with OK.

Sudoku for Every Day 3

Notice

Switching Off Function

You can turn off the daily Sudoku print by selecting the function as described above and by switching off the automatic printing under point 10.



7 Fax

Send a Fax Using Standard

Settings

Send a Fax Using Standard Settings

Your fax message will be sent using the standard settings.

If you would like to adjust the settings yourself (for example resolution or contrast) for a fax transmission use func-

tion Send Fax Later,page 28).

1 Insert the document.

2 Enter the desired number using the numeric keypad or select a saved entry.

3 Press FAX or o.

Call Up Function Immediately

Notice

Call Up Function Immediately

You can also call the function by pressing OK,

41

and OK.

Send Fax Immediately

Notice

Send Fax Immediately

You can also enter the desired number first or dial a saved entry and then press FAX or o.

The dialling process begins immediately.

Busy Number

Notice

Automatic Redial

If the subscriber is busy, the device dials the number again after some time. Press j, in order to cancel the transmission process. After the transmission, the device prints out a transmission report depending on the settings.

Loading Documents

Specifications for Documents

Specifications for Documents

Width of Documents 140¦–¦218¦mm

Length of Documents 128¦–¦600¦mm

Paper Weight of the

Documents

60¦-¦90¦g/m²

Capacity

Manufacturer’s Recommendation for Optimum Operation

30 page (80¦g/m²)

A4 · A5 · Letter · Legal

(80¦g/m²

Unsuitable Documents!

CAUTION!

Unsuitable Documents!

Do not insert any documents into the device that ...


… that are written on with a soft pencil, with paint, chalk or charcoal.

… originate from newspapers or magazines

(printing ink).

… that are held together with office or notebook staples or with tape or glue.



Set Fax Transmission from the Memory

Notice

Set Fax Transmission from the Memory

You can set whether you would like to scan and send documents immediately or whether you would like to send the documents from the cache memory (see also chapter on setting up fax

transmission from the memory, page 38).

1 Insert the documents face down into the document feeder. The lower most document will be fed in first. You can insert up to 30 documents (80¦g/m2) at a time.

EN

2 Push the document guide inwards, so that it lies level on the documents.

Fax · Send a Fax Using Standard Settings 27


EN

3 Set the desired resolution. You can choose between:

STANDARD (for documents without special features),

FINE (for documents with small print or drawings),

SUPER FINE (for documents with many details) and

PHOTO (for photos). Press f. The configured resolution appears on the display. Press f again to change the resolution.

Notice

Set Resolution

You can select the default resolution setting

(also see chapter Set Resolution, page 37).

Dialling a Number

Dialling a Number

Dial the desired number. There are several ways to do this:

Manual Dialling: Dial the desired number using the numeric keypad.

Telephone Book


Using the Telephone Book

Notice

Using the Telephone Book

You can also call the telephone book entries by pressing am and select using [ SEARCH.

The function Search works even while you are conversing on the telephone.

If you are loading entries from the telephone book, it is possible to edit the numbers after you have loaded them. For example, you can add or delete prefixed numbers or direct dial numbers.


Redial / caller list: The redial / caller list contains the last numbers dialled and the last calls received (© indicates the numbers dialled, ® the calls received and * the calls missed).

Getting Outside Line

PABX Systems


Inserting Outside Line Access Code

Enter the outside line access code with which you reach the public telephone network before you enter the desired number or select a stored entry. The outside line access code is usually 0.

Incorrect Outside Line Access Code

Notice



Setting Up an Extension

Notice


Branch Exchange

If you operate your device permanently on an extension, save the outside line access code (see also chapter on setting Private Branch Exchange

(PABX) , page 42).

Sending Fax Later (= Timer

Function)

Using fax transmission from the memory

This function is only available if you have set up your device in such a way that fax messages are sent from the memory (see also chapter on setting up fax messages from

the memory, page 38).

Sending Fax Later

If you would like to make use of the lower telephone tariffs or if the recipient can be reached at some specific time only, you can send the fax at a later time—within 24 hours.

Starting Transmission

Notice

Starting Transmission

You can start the transmission at any time, by pressing FAX or o



3 Confirm with OK.

4 Enter the time, at which the document should be transmitted, e.g. 14 00 for 2 pm.

5 Confirm with OK.

6 Select the desired resolution using [:

STANDARD—For documents without special features

FINE—For texts with small print or drawings

SUPER FINE—For documents with many details

PHOTO—For photos

7 Confirm with OK.

8 Set the desired contrast using [.

-/1—For brighter copies and fax transmission

4 (Factory settings)—Optimized adaptation for text and photo printing

+/7—For darker copies and fax transmission (for example documents with faint printing)

9 Confirm with OK.

10 After a short warm up phase, the device will read the document into the memory and will send out the fax at the specified time.

Notice

Deleting a Job

To cancel a scheduled fax transmission, simply delete the document from the jobs list

(also see chapter Jobs, page 30).



Manually Sending a Fax


2 Press μ or pick up the handset.


4 Press FAX or o.

Start Fax Reception from Additional Telephone

Notice

Start Fax Reception from Additional

Telephone

You can start the fax reception from an additional telephone that is connected to the device by pressing *5:

Chain Dialling

You can combine and edit manually entered digits and saved entries, before the dialling process starts. If you have saved, for example, the telephone number prefix of an inexpensive telephone service provider (call-by-call) as a telephone book entry, select this entry and manually enter the subsequent telephone number or select another saved entry.

Eavesdropping while Connection is Established

Eavesdropping while Connection is Established

You can listen while a connection is established, for example if a fax transmission constantly fails.

Enter the desired number using the numeric keypad or select a saved entry. Press μ.

No Hands-free Operation Possible

Notice

No Hands-free Operation Possible

Hands-free operation is not possible with this function. You cannot answer if the subscriber picks up.

Sending to Multiple Recipients (= Broadcasting)


You can send one fax to multiple recipients in succession.

Using fax transmission from the memory

This function is only available if you have set up your device in such a way that fax messages are sent from the memory (see also chapter on setting up fax messages from

the memory, page 38).



3 Press À.

4 Enter the next telephone numbers. Between the individual recipients, press À. You can enter up to 20 recipients.

Fax · Manually Sending a Fax

Notice

Sending a Fax to a Group

A group from the telephone book is an entry in the list of recipients.

If a number appears in the list of recipients several times, (for example, is saved in different groups), the message is sent to this number several times.

5 Press FAX or o. The device transmits the fax message successively to all recipients.

Notice

Cancel Process

You can interrupt the process at any time, by pressing j.

Notice

Transmission to Multiple Recipients

If your device cannot reach a recipient, the fax message is sent to the other recipients.

After the device has called all recipients, it once again dials the numbers that previously could not be reached.

Using Fax Templates

Fax Templates

Five fax templates, which you can use, are stored in your device. With these templates you can quickly create, for example, a short fax note or an invitation.


2 Use [ to select the template you would like to print.

3 Confirm with OK. The device prints the template.

4 Fill the template and send it to the desired recipient per fax.

Fax Reception

Receiving Fax Manually

Notice

Receiving Fax Manually

If you pick up the handset on the device and hear a whistling tone or silence, you are receiving a fax call. In order to receive the fax press o,.

Memory

If you have not changed the factory settings, received faxes will be printed out automatically. If there is no paper or toner in your device, the device will store incoming fax transmissions in its memory. The green lamp â on the panel will be lit whenever there is a fax present in the memory. After you have loaded paper into the device or inserted a new toner cartridge, the saved messages are printed.

Abort fax reception

Notice

Abort fax reception

After receiving the first page of a fax message, you can abort the transmission at any time by pressing j.

29

EN


EN

Memory Philips

The fax memory can store up to 200 pages. Follow the specifications in the technical data.

Message Memory Full!

CAUTION!

Using Service Codes

Notice

Message Memory Full!

If the message memory is full, no additional messages can be received.

Delete Fax Messages Sent

If there are problems with printing out saved fax messages, a service code is available (see also

chapter on using service codes , page 52).

Receiving Fax Manually

Receiving Fax Manually

Select manual fax reception under fax reception mode (see also chapter on Setting the Fax Reception Mode, Page

39). The device will not receive faxes on its own. This set-

ting is useful, when you want to receive faxes via a modem connected to a computer. You can start fax reception manually, by pressing o.

Spaltenumbruch

Receive Faxes Silently

Silent Fax Reception

Set the number of rings 0 (see also chapter setting the

number of rings, page 37) and set the fax reception mode

to fax mode (see also chapter setting the fax reception

mode, page 39), in order to receive faxes without your

device ringing.

Setting Protected Fax

Reception

Deactivating Automatic Fax Printout

You can secure your fax reception with a code. In that case, incoming faxes are not printed out, but rather are stored in the fax memory. Only after entering a PIN code can you print out these fax transmissions.

Entering the PIN Code

Entering the PIN Code

Notice


If you have already saved a code, the device will ask you to provide the old code first before you can enter a new code.


2 Enter a four-digit PIN code.

3 Confirm with OK.

Switching On and Off


2 Enter the four-digit PIN code.

3 Confirm with OK.

4 Use [ to select whether you would like to turn the function on or off.

5 Confirm with OK.

30

Printing Out Fax Transmissions



3 Confirm with OK. The stored fax transmissions are printed out and deleted from the memory.

Polling Faxes

Polling Faxes

With the fax polling function, you can retrieve faxes that lie ready in the dialled device.

Polling Faxes Directly



3 Press o.

Time-Deferred Polling



3 Confirm with OK.

4 Enter the time, at which the document should be polled, e.g. 14 00 for 2 pm.

5 Confirm with OK.

6 The device is now in standby mode. You can continue to carry on telephone conversations or send other fax transmissions during this time.

Deleting a Job SFL

Notice

Deleting a Job

To cancel a scheduled fax transmission, simply delete the document from the jobs list (also see

chapter Jobs, page 30).

Jobs


Notice

Help Button

You can also obtain a print jobs list by pressing

¨

. Using [ select COMMANDS. Confirm with

OK

.

Introduction

All messages that have just been sent, that have been prepared for polling or that are to be sent or polled at a later time are present in the jobs list.

Display

Jobs appear in the display one-at-a-time. After the job number and job status indicator, you will find the fax number to which a fax is to be sent or from which it is to be polled. Documents on the jobs list can fall into the following categories with regard to their status:

Jobs 1

TX—Time-Deferred Sending

Jobs 3

POL—Time-delayed Fax Polling

Jobs 4

TR.—Job in progress



Stop

Notice

Navigating in the Menu

Press j to close the menu and return to the starting mode.

Immediate Job Execution


2 Using [ select the job that you would like to execute immediately.

3 Confirm with OK. The transmission or polling will commence immediately.

Changing a Job


2 Using [ select the job that you would like to modify.

3 Confirm with OK.

4 Enter the desired changes and confirm by pressing OK.

Deleting a Job


2 Using [ select the job that you would like to delete.

3 Confirm with OK.

4 Confirm the deletion with OK.

Printing a Job


2 Using [ select the job that you would like to print out.

3 Confirm with OK.



Press OK, 75 and OK. The device will print out a list of all pending jobs.


Notice

Help Button


¨


OK

.

EN

Fax · Jobs 31


8 Copier

EN

Loading Documents

Specifications for Documents

Specifications for Documents

Width of Documents 140¦–¦218¦mm

Length of Documents 128¦–¦600¦mm

Paper Weight of the

Documents

60¦-¦90¦g/m²

Capacity 30 page (80¦g/m²)

Manufacturer’s Recommendation for Optimum Operation

Unsuitable Documents!

A4 · A5 · Letter · Legal

(80¦g/m²

CAUTION!

Unsuitable Documents!

Do not insert any documents into the device that ...


… that are written on with a soft pencil, with paint, chalk or charcoal.

… originate from newspapers or magazines

(printing ink).

… that are held together with office or notebook staples or with tape or glue.



1 Insert the documents face down into the document feeder. The lower most document will be fed in first.

You can insert up to 30 documents (80¦g/m2) at a time.

2 Push the document guide inwards, so that it lies level on the documents.

3 Set the desired resolution. You can choose between:

STANDARD (for documents without special features),

FINE (for documents with small print or drawings),

SUPER FINE (for documents with many details) and

PHOTO (for photos). Press f. The configured resolution appears on the display. Press f again to change the resolution.

Notice

Setting the Resolution for the Copier

There are different levels of resolution available for copying documents. Select the function Make Copy Using User-Defined Settings, in order to set the resolution level, (see also chapter Make Copy Using User-Defined

Settings, page 33).

Spaltenumbruch

Notice

Set Resolution

You can select the default resolution setting

(also see chapter Set Resolution, page 37).



Make Copies Using Standard

Settings

Make a Copy Using Standard Settings


2 Press COPY twice. The document is copied using standard settings.

Making a Copy

Notice

Access Function

You can also call the function by pressing OK,

11

and OK.

Make Several Copies Using Standard Settings


2 Enter the number of times you would like to copy the document (maximum of 99 copies).

3 Press COPY twice. The document is copied using standard settings.

ECO Button

Notice

ECO

button

Press COPY and ECO to make a copy using the toner saving function.

Make Copies Using the Second Profile

Make Copies Using the Second Profile

Save settings which you would like to use frequently in a second profile, for example in order to copy a frequently used document type (see also chapter on configure settings

for the second profile , page 34).

Make Copy Using the Second Profile


2 Press COPY.

3 Select the second profile using [.

Notice

Access Function


OK

, 12 and OK.

4 Press COPY.

Make Several Copies Using the

Second Profile



3 Press COPY.

4 Select the second profile using [.

Notice

Access Function


OK

, 12 and OK.

5 Press COPY.

ECO Button

Notice

ECO

button

Press COPY and ECO to make a copy using the toner saving function.

Make Copies Using User-

Defined Settings

Make Copies

Notice

Make Copies

You can start the copying process at any time, by pressing COPY. Press ECO to make a copy using the toner saving function.


2 Press COPY.

3 Use [ to select the desired profile.


5 Confirm with OK.

6 Using [ select the paper source.

7 Confirm with OK.

8 For Paper in the Manual Paper Feed: Use [ to select the desired paper format.

9 Confirm with OK.

10 For Paper in the Manual Paper Feed: Use [ to select the weight of the inserted paper.

11 Confirm with OK.


AUTO—Optimised adjustment for all types of documents

TEXT—For texts with small print or drawings

QUALITY—For documents with many details

PHOTO—For the highest resolution

13 Confirm with OK.

EN

Copier · Make Copies Using Standard Settings 33


EN





15 Confirm with OK.

16 Using [, select the desired level of brightness:

-/1—Make the print lighter


+/7—Make the print darker

17 Press COPY.

Make Enlarged or Compressed Copies

Make Copies

Notice

Make Copies





4 Confirm with OK.

5 You can make copies of the document that are enlarged or that are compressed in size. Size compression is possible down to 25 percent of the size of the original, and enlargements of up to 400 percent can be made. Enter the the desired value using the numeric keypad.

Notice

Select the Preset Values

Using [ select from the preset values.

Standard values are saved, for example, for compressing A4 to A5 or for adjusting the

European DIN formats to American letter and legal formats

6 Press COPY, to start the copying process or OK, to configure further settings (see also chapter on make

copies using adjusted settings , page 33).

Copying Several Documents onto one Page

(Mosaic Copy)

Make Copies

Notice

Make Copies


Copying Several Documents onto one Page (Mosaic Copy)

You can copy several documents onto one page to save paper. The documents are adjusted automatically during the copying process.


2 Use [ to select the desired layout.

‚

Two documents on one page.

ƒ

Four documents on one page.

3 Press COPY, to start the copying process or OK, to configure further settings (see also chapter on make

copies using adjusted settings , page 33).

Configure Settings for Second Profile

Set Resolution







3 Confirm with OK.

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Setting the Contrast






3 Confirm with OK.

Setting the Brightness






3 Confirm with OK.

EN

Copier · Configure Settings for Second Profile 35


EN

9 Settings

Modifying the Basic Settings

Notice

Modifying the Basic Settings

The changed settings are stored as new default settings. If you select a special function for a one-time process, take care to restore the default settings or factory settings after that.

Cursor Navigation 6

Notice

Navigating in the Menu

You can move the cursor using [. Press C to return to the previous menu level. Press j to close the menu and return to the starting mode.


Notice

Help Button

You can also obtain a list of all the settings by pressing ¨. Using [ select SETUP. Confirm with OK.

Set Up Power Saving Function

Set Up Power Saving Function

You use this function to set after what period of time the device switches to power saving mode following the print job. Whenever you receive a fax or if you would like to print or make a copy, your device will automatically switch back from its energy saving mode to its operating mode.

1 Press ECO.

2 Using [ select POWER SAVE.

3 Confirm with OK.

Notice

Access Function


OK

, 0021 and OK.

4 Select the time (in minutes) after which the device should switch to power saving mode using [. Select

0 if the device should switch to the power saving function immediately after a print job.

5 Confirm with OK.

Set Up Toner Saving Function

Set Up Toner Saving Function

You use this function to switch on the toner saving function. The print appears a little paler, thereby increasing the number of pages that you are able to print with one toner cartridge.

1 Press ECO.

2 Using [ select TONER SAVE.

3 Confirm with OK.

36

Notice

Access Function


OK

, 0022 and OK.


5 Confirm with OK.

Selecting the Country


CAUTION!

Setting the Country Correctly!

You must set the country in which you are operating the device. Otherwise your device is not adapted to the telephone network. If your country is not included in the list, you must select a different setting and use the correct telephone cable for the country. Consult your retailer.


2 Use [ to select the country in which you are operating the device.

3 Confirm with OK.

Selecting the Language


2 Use [ to select the desired display language.

3 Confirm with OK.

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Entering the Date and Time


2 Enter the date (two digits for each field), for example

31

¦05¦25 for May 31th, 2025.


4 Confirm with OK.

Set the Time Zone

UTC

Coordinated Universal Time (UTC) is the current standardised universal time format used. Starting from Greenwich in London (Zero Meridian), the world is split into time zones. These time zones are indicated with a deviance from UTC (in hours) for instance UTC+1 for Central

European Time (CET)

Set the Time Zone

In countries with several time zones, you can select from preset time zones or enter the deviance of your time zone from UTC. In countries with one time zone, the setting is automatically adjusted if you set country correctly (see also

chapter Selecting the Country, page 36).




2 Use [ to select the time zone in which you are operating the device.

3 Enter the Deviance from UTC Manually: Enter the deviance (in hours) using the numeric keypad, for example, 1 for UTC+1, The display shows the time zone editor.

Notice

Time Zone Editor

Press [ to change the sign (+/-). You can also enter values under an hour, example,

0.15 (or 0.25) for a quarter of an hour, 0.30

(or 0.50) for half an hour or 0.45 (or 0.75) for three quarters of an hour.

4 Confirm with OK.

Automatic Changeover Between Summer Time/Winter Time

Notice

Automatic Changeover Between Summer Time/Winter Time

With setting the country and time zone, the automatic changeover between summer and winter time is switched on. The automatic changeover is switched off if you enter the deviance from UTC manually using the time zones editor

Spaltenumbruch

Entering Your Telephone

Number and Name

Page Header

Your name and number are added together with date, time and page number at the top edge of each fax transmission

(= header).

Cursor Navigation 1

Notice

Enter Letters

Enter capital letters by pressing and holding ú key. You can enter space using ½.

To insert special characters and symbols, press

;ü

. Press ûü to insert language specific special characters. Select with [. Confirm with

OK

.


Entering Name



3 Confirm with OK.

Entering Number


2 Enter your number.

3 Confirm with OK.

Setting the Ring Tones

Selecting the Ring Tone

Selecting the Ring Tone

You can use this function to select the standard ring tone.

You can assign a separate ring tone to entries in the tele-

phone book (see also chapter on saving an entry, page 19).


2 Select the desired ring tone using [.

3 Confirm with OK.

Adjusting Volume Level


2 Select the desired volume level using [.

3 Confirm with OK.

Setting the Number of Rings

Setting the Number of Rings

You can use this function to set the number of rings for the fax reception mode. After the selected number of rings, the device switches to fax reception in the fax mode. Select 0 to switch off the ring tone completely (see also chapter on

silent fax reception , page 39).


2 Select the desired number of rings using [.

3 Confirm with OK.

Set Resolution

Set Resolution for Fax Transmission



STANDARD—For documents without special features

FINE—For texts with small print or drawings

SUPER FINE—For documents with many details

PHOTO—For photos

3 Confirm with OK.

Setting the Resolution for the

Copier







3 Confirm with OK.

EN

Settings · Entering Your Telephone Number and Name 37


EN

Setting the Contrast






3 Confirm with OK.

Set the Level of Brightness for the Copier






3 Confirm with OK.

Deactivating the Button

Tones

Deactivating the Button Tones

Every key press is accompanied by a sound. You can switch off the key tones on your device.



3 Confirm with OK.

Configure Paper Settings

Modifying the Basic Settings

Notice

Modifying the Basic Settings

The changed settings are stored as new default settings. If you select a special function for a one-time process, take care to restore the default settings or factory settings after that.

Set Paper Weight


2 Using [ select the weight of the inserted paper.

3 Confirm with OK.

Set Paper Source

Introduction

You can insert normal printing paper or printed documents (forms) into the paper tray. You can insert special paper formats, envelopes, slides, sheets of labels or printed documents into the manual paper feed.


2 Using [ select the paper source.

3 Confirm with OK.

Spaltenumbruch

Setting the Paper Format


2 Using [ select whether you would like to configure the paper format for the paper tray or whether you would like to use the manual feed.

3 Confirm with OK.

4 Use [ to select the desired paper format. Follow the specifications in the technical data.

5 Confirm with OK.

Set Fax Transmission from the Memory

Set Fax Transmission from the Memory

You can set whether you would like to scan or send the documents immediately or whether you would like to send the documents from the cache memory. With direct transmission, the document is memorised during transmission.

When sending from the memory, the document is read from the memory first and then the connection made with the recipient.

Message Memory Full

Notice

Message Memory Full

If the message memory is full, the documents are scanned and sent immediately.


2 Select the desired setting using [.

3 Confirm with OK.

Turning Page Header On/Off

Page Header

Your name and number appear in the page header of each fax transmission. If you do not wish to send out your information, you can turn this function off.



3 Confirm with OK.



Switching Transmission

Report On/Off

Switching Transmission Report On/Off

After every transmission, the device prints out a transmission report. Two different settings are available.


2 Use [ to select from the following settings:

ALWAYS—The transmission report will be printed after each successful fax transfer as well as after interrupted transfers.

ON ERROR—The transmission will only be printed if the fax transfer was not successfully completed or if it was terminated prematurely.

3 Confirm with OK.

Setting the Fax Reception

Mode

Fax Switch

The built-in fax switch of your device distinguishes between fax messages and telephone calls. Faxes are automatically received, telephone calls can be received—even on additionally connected devices. While the device is checking the call, it continues to ring.

Setting the Fax Reception Mode

You have the following options available. The selected fax reception mode appears on the display.


2 Select the desired option using [.

Notice

Fax Reception Mode with Additional

Devices

You should set the device to EXT/Answering device, Fax or Manual Mode if you have additional devices connected to the Ï/EXT.

socket of your device.

3 Confirm with OK.

Manual Mode

Manual Mode

The device will not receive faxes on its own. You can start fax reception manually, by pressing o. This setting is useful, when you want to receive faxes via a modem connected to a computer.

Fax Mode

Fax Mode

In the fax mode, the device will ring for as many times as you have set with function 042 (also see chapter Setting the

Number of Rings, page 37). Then the fax reception

switches on. You should select this mode if you primarily receive faxes at your device.

EXT/Answering Machine Mode

EXT/Answering Machine Mode

You should set the device to this mode if you have additional devices connected to the Ï/EXT. socket of your device. If an additionally connected answering machine receives a call, your device will check to determine whether

Settings · Switching Transmission Report On/Off or not the incoming call is a fax transmission. If the device recognises a fax signal, it will automatically receive the fax transmission.

Answering Machine

If you do not have an answering machine connected or if a connected answering machine does not accept the call, the device will take over the call after a predetermined number of rings and automatically receive any possible fax transmission being sent.

Fax Switch 1

Notice

Fax at Additional Telephone

If you pick up at an additional device and hear that you are receiving a fax (whistling tone or silence), you can start the fax reception by pressing *5 on the additional telephone or pressing o on the device. To use this function, additional telephones must be set to the tone dialling mode (DTMF/MFV tones) (for this purpose see the operating manual of your additional telephone).

Automatic Mode


(LPF¦5125, LPF¦5135)

Automatic Mode

If the Automatic Mode is active, the device will check to determine whether the incoming call is a fax transmission or a telephone call. The device will automatically receive fax transmissions. While the device is checking the call, it continues to ring. You can accept telephone calls at any time. After a predetermined number of rings, the device will take over the call and automatically receive a possible silent fax transmission.

see also chapter

Type 3 (mit Telefon) [-> 39]

Silent Fax Reception

Silent Fax Reception

Set the number of rings 0 (see also chapter setting the

number of rings, page 37) and set the fax reception mode

to fax mode (see also chapter setting the fax reception

mode, page 39), in order to receive faxes without your

device ringing.

Manual Fax Reception

Notice

Manual Fax Reception

If your device is set to the manual reception mode, you can neither hear nor receive incoming fax calls (see also chapter on setting the fax

reception mode, , page 39).

Additional Options for Fax

Transmission

Reducing Transmission Speed

Reducing Transmission Speed

The device adapts the transmission speed to the line quality. This may take some time, especially for overseas connections. Set a lower transmission speed if you are sending faxes into networks with poor line quality.

EN

39


EN


2 Select the desired speed using [.

3 Confirm with OK.

Configuring the Display

Configuring the Display

Configure which information should be shown on the display during transmission.


2 Use [, to select whether the transmission speed should be displayed or current page number being transmitted should be displayed.

3 Confirm with OK.

Spaltenumbruch

Additional Fax Reception

Options

Reducing the Reception Speed

Reducing the Reception Speed

The device adjusts the transmission speed to the line quality. Set a lower reception speed if this adjustment takes a long time or no connection is made.


2 Select a reception speed using [.

3 Confirm with OK.

Set Page Adjustment

Set Page Adjustment

Received faxes can automatically be adjusted to the paper format inserted. You can also enter a fixed value (percentage) for the paper adjustment

Setting the Paper Format

Notice

Setting the Paper Format

For automatic adjustment, the format of the inserted paper must be set correctly (see also

chapter Setting the Paper Format, page 38).


2 Use [ to select automatic adjustment or whether you would like to enter a fixed value.

3 Confirm with OK.

4 Enter a Fixed Value: Enter a percentage for the compression between 70 and 100 percent.

5 Confirm with OK.

Set a Threshold for Pagination

Set a Threshold for Pagination

Some fax transmissions contain more lines than can be printed. Using the threshold for pagination, set from which value these lines are printed on the second page. All lines below this value are deleted.


2 Use [ to select from the following settings:

ON—All lines which lie more than three centimetres outside the page are printed on a second page. All surplus lines below this value are deleted.

OFF—All lines which lie more than one centimetre outside the page are printed on a second page. All surplus lines below this value are deleted.

3 Confirm with OK.

Printing Multiple Copies

Printing Multiple Copies

You can apply settings to your device whereby multiple copies of fax transmissions are printed out upon reception.


2 Enter a value from 1 to 99.

3 Confirm with OK.

Spaltenumbruch

Locking the Device

Locking the Device

With the locking function, you can prevent unauthorised persons from using your device. Only after entering of the correct code will it be possible to access functions or enter numbers. The lock will turn itself on again after each use of the device.


Entering the PIN Code

Notice


If you have already saved a code, the device will ask you to provide the old code first before you can enter a new code.


2 Enter a four-digit PIN code.

3 Confirm with OK.

4 Enter the code again for confirmation purposes.

5 Confirm with OK.

Locking the Keyboard

Locking the Keyboard

This function locks the entire keyboard of the device.



3 Confirm with OK.


5 Confirm with OK.

Blocking Manual Dialling

Blocking Manual Dialling

This function blocks the manual dialling of telephone numbers. Numbers from the telephone book can be called.

Manual dialling of emergency number is not possible.



3 Confirm with OK.

4 Using [ select ONLY DIRECT..

5 Confirm with OK.



Lock settings

Lock Settings

This function blocks the changing of settings on your device.



3 Confirm with OK.


5 Confirm with OK.

Print Lists and Reports

Printing the Functions List


Press OK, 81 and OK to print a list of all functions of your device.


Notice

Help Button

You can also print the function list by pressing

¨

. Using [ select FUNCTION LIST. Confirm with OK.



Press OK, 83 and OK to print a list of all saved entries and groups in the telephone book.


Notice

Help Button

You can also print the telephone book by pressing ¨. Using [ select PHONEBOOK. Confirm with OK.

Printing Fax Journal/Call Log

Fax Journal

The journal contains a list of the last 30 message transmissions. The fax journal is automatically printed after 30 transmissions. You can print out the fax journal at any time.

Call Log

The redial / caller list (LPF¦5125, LPF¦5135) contains the last 50 numbers dialled and the last calls received The call log is not automatically printed with the fax journal.

Press OK, 82 and OK.

Printing Fax Journal

Notice

Help Button

You can also print the fax journal by pressing ¨.

Using [ select LOGS. Confirm with OK.



Press OK, 84 and OK. The device will print out a list of all pending jobs.


Notice

Help Button


¨


OK

.

Prints the List of Settings


Press OK, 80 and OK to print a list of all settings of your device.


Notice

Help Button

You can also obtain a list of all the settings by pressing ¨. Using [ select SETUP. Confirm with OK.

EN

Settings · Print Lists and Reports 41


10 Telephone Lines and Additional Devices

EN

Selecting the Dialling Process



In some countries you can set the dialling mode to pulse dialling or tone dialling (DTMF tones).

Selecting the Dialling Process

Notice

Selecting the Dialling Process

Only use pulse dialling if tone dialling is not yet activated for your telephone line.


2 Use [ to select the desired dialling process.

3 Confirm with OK.

Set up the Public Switch Telephone Network (PSTN)



Public Switch Telephone Network (PSTN)

Notice

Public Switch Telephone Network

(PSTN)

You can use this function to set your device to connect to the Public Switch Telephone Network (PSTN). To connect to a Private Branch

Exchange (PABX) see also chapter on set up Pri-

vate Branch Exchange (PABX) , page 42.

Set up the Public Switch Telephone Network (PSTN)

Your device is automatically adjusted to the telephone network if you set the country correctly (see also chapter

Selecting the Country, page 36). It is possible that further

settings are required for the Public Switched Telephone

Network (PSTN). Ask your retailer or the technical customer service department.


2 Select the desired setting using [.

3 Confirm with OK.

Set up Private Branch

Exchange (PABX)

PABX Systems


42

Additional Telephone No Extension

Notice

Additional Telephone No Extension

An additional telephone connected to the device on a telephone socket is not considered an extension.

Set up Private Branch Exchange (PABX)

You can set up your device for operation on an extension, indicate the length of the internal numbers (direct dial number) and save the code which must be selected in order to reach the Public Switched Telephone Network (PSTN)

(= outside line access code).

Outside Line Access Code is Automatically Dialled

Notice

Outside Line Access Code is Automatically Dialled

Once these settings are in place, you will no longer need to prefix the outside line access code every time you enter an external number. The device will automatically add the outside line access code in front of numbers that are the same length or longer than the configured direct dial numbers.

Set the connection type


2 Use [ to set whether you operate your device on an extension.

3 Confirm with OK.

Set the outside line access code

Enter the length of the direct dial number


2 Enter the appropriate length for internal numbers. Use

C

to delete individual characters. Assume the longest internal number, then add one digit to that. If your direct dial numbers consist of four digits, then you should input5.

3 Confirm with OK.

Enter the outside line access code


2 Enter the outside line access code with which you reach the public telephone network. This is usually 0.

Notice



3 Confirm with OK.



DSL Connection

DSL Connection

In the event that you use a DSL modem: Connect the device to the slot intended for analogue telephones/fax machines! For additional information, please consult the operating manual of your DSL system. Ask your telephone or internet service provider if necessary.

ISDN Connection

ISDN Connection

Your device is an analogue fax device (Group 3). It is not an ISDN device (Group 4), and therefore it cannot be operated directly on an ISDN connection. In order to do this, you need either an analogue adapter or a connection for analogue terminals. Details for ISDN connections can be found in the instructions provided with the terminal adapter or the dial-up router.

Connecting Additional

Devices

Additional Devices

You can operate additional devices on a telephone line, such as cordless telephones, answering machines, modems or charge counters.

Connection to the Device

Connection to the Device

You can connect additional devices directly to your device.

Insert the telephone cable of the additional device into the

Ï/EXT.

socket (RJ-11-connection) on the device.

Externe Geräte anschließen

Connection to the Telephone Line

Order of Connections

In order for the fax switch to function, the device must be first in the series if multiple devices are connected to the same telephone socket. Follow the correct order.

Connection to the First Telephone Socket

Notice

Connection to the First Telephone

Socket

If you have multiple telephone sockets for the same telephone line, the device must be connected to the first telephone socket.

Using Additional Telephones

(Easylink)

Easylink

With the Easylink function you can control your device with additional telephones. To use this function, additional telephones must be set to the tone dialling mode

(DTMF/MFV tones) (for this purpose see the operating manual of your additional telephone).

Starting Fax Reception

If you pick up at an additional device and hear that you are receiving a fax (whistling tone or silence), you can start the fax reception by pressing *5 on the additional telephone or pressing o on the device.

Hang up additional telephone

Hang up the additional telephone when the ring tone changes. The device has accepted the reception of the fax message.

Taking Over the Line

If you pick up on an additional telephone and the device continues to ring or attempts to receive a fax, you can disconnect the device from the line. Press ** on the additional telephone.

Using an External Answering

Machine

Your external answering machine must have parallel recognition for accepting incoming calls. Consult your retailer.

For the best operation, the answering machine must be connected to the Ï/EXT. socket of the device. Select

EXT/ answering machine mode as the fax reception mode

(see also chapter on Setting the Fax Reception Mode, Page

39).

Length of Outgoing Message

Notice

Length of Outgoing Message

The outgoing message must be shorter than ten seconds. Avoid music in your announcement. If the external answering machine has a “conserving function” (i.e. a function that changes the number of rings as soon as new messages have been recorded), deactivate this function.

Answering Machine Records Fax Signals

Notice

Answering Machine Records Fax Signals

If the external answering machine records fax signals, but your device cannot receive faxes, inspect the connection of the external answering machine

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Telephone Lines and Additional Devices · DSL Connection 43


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11 Service

Disruptions

Notice

Troubleshooting

Should disruptions occur, follow the instructions on the display and on the error report.

Display Counter Levels

Display Counter Levels

You can display different counter levels of the device for your information.

Display the Number of Fax Pages

Sent

Display the Number of Fax Pages Sent

Press OK, 941 and OK. The number of fax pages sent is shown

Display the Number of Fax Pages

Received

Display the Number of Fax Pages Received

Press OK, 942 and OK. The number of fax pages received is shown

Display Number of Scanned Documents

Display Number of Scanned Pages

Press OK, 943 and OK. The number of scanned documents is displayed.

Display Number of Printed Pages

Display Number of Printed Pages

Press OK, 944 and OK. The number of printed pages is displayed.

Display Number of Copied Pages

Display Number of Copied Pages

Press OK, 945 and OK. The number of copied pages is displayed.

Displaying the Toner Level

Toner Level Memory

Your device registers the extent of toner used for every print-out and calculates the toner level of the toner cartridge on that basis. The toner level is stored in each toner cartridge.

Displaying the Toner Level

Press OK, 946 and OK. The toner level of the toner cartridge is indicated by a percentile value between

100 percent (full) and 0 percent (empty).

Checking the Firmware Version

1 Press OK, 934 and twice OK.

2 The information on the firmware version of the device is displayed.

3 Confirm with OK.

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Changing the Toner Cartridge

Toner Level Memory

Your device registers the extent of toner used for every print-out and calculates the toner level of the toner cartridge on that basis. The toner level is stored in each toner cartridge. You can use different toner cartridges as well as display the respective toner level of the toner cartridge.

Toner Cartridge 3

DANGER!



Use Original Consumable Materials!

CAUTION!

Use Original Consumable Materials!

Use only original consumable materials. These are available from a specialised retailer or through our order service. Other consumable materials can cause damage to the device.

Observe Packaging Instructions

CAUTION!

Observe Packaging Instructions

Follow the instructions on the packaging of the consumable materials.


CAUTION!

Do Not Open During a Print Job!

Never open the cover while the device is printing.



DANGER!




glass of the LED print head above the toner cartridge with a soft, dry and lint-free cloth.

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4 Take the new toner cartridge from the package.

5 Remove the tape and black protective paper, but do not remove the protective strip from the cartridge yet .

DANGER!


Carefully remove the toner cartridge from the device so that no toner dust spills out.

Take care where you place the toner cartridge, escaping toner dust may soil the surface.

Store opened or used toner cartridges in their original packing or in a plastic bag in order to prevent toner dust from escaping. Dispose of old toner cartridges by turning them in at specialised shops or at a waste collection site.

Never dispose of toner cartridges by throwing them into fire. Toner cartridges should never be allowed into the hands of children.

3 During every third change of toner cartridge you should clean the LED print head. Wipe over the

6 Shake the new toner cartridge back and forth several times in order to distribute the toner evenly, thereby improving the print quality.

7 Only after completely pull off the protection strip located on the left side of the cartridge.

DANGER!


Once you have removed the protection strip, do not shake the toner cartridge any more.

Otherwise, it is possible that toner dust will be released into the air.

Service · Changing the Toner Cartridge 45


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Clearing Paper Jam in Paper Tray/

Paper Feed


9 Close the device.

2 Carefully pull out the paper.

CAUTION!



Fixing a Paper Jam

Introduction

Your device is equipped with sensors that quickly recognises a paper jam. If trouble of this sort arises, the feeding of the printer paper is stopped immediately. Check all the following three areas for jammed paper: Paper tray/paper feed, print unit and fuser unit (see also the help below).

Toner Cartridge 5

DANGER!


In case of a paper jam, do not forcefully remove the paper, but rather pull it gently out of the device and throw it away carefully. It is possible that the toner may not be completely set on the print-out, and toner dust could be released into the air. Do not inhale the released toner dust.

Remove the toner dust from clothing or objects with cold water; hot water would only cause the toner to set. Never remove loose toner dust with a vacuum cleaner.




Clearing Paper Jam in the Print

Unit


DANGER!




DANGER!





3 Open the paper jam flap.

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5 Close the paper jam flap.

Service · Fixing a Paper Jam 47

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2 Remove the paper guide on the fixer unit by pressing the tension lever on both sides downwards.


7 Close the device.

CAUTION!



Clearing Paper Jam in the Fuser

Unit

1 Open the paper jam flap on the reverse side of the device.

4 Close the paper jam flap. The fuser levers will automatically fold into starting position when the paper jam cover is closed.

Notice

Continue Print Job

Press o once the fault has been rectified to continue the print job. Press j to suppress the error message.

48

DANGER—HEAT!

Device Parts are Hot!

The fuser unit and and its surroundings inside the device become hot during operation. Do not touch these parts if you have opened the device. Proceed with care when you are removing a paper jam for instance.



Fixing a Document Jam

Introduction

If a document jam should occur in the front area:

1 Lift the panel upwards until it snaps into position.

Cleaning

Switching Off the Device

Switch the device off and disconnect from the power supply before you clean it.

Switching Off the Device

CAUTION!

Switching off the device!

Turn the device off using the on/off switch on the back before you remove the plug from the socket.

Gerät ausschalten

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2 Carefully pull the paper or document forwards until it is released.

3 Close the panel.

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Recommissioning

CAUTION!

Recommissioning!

Plug the power cable into the electrical outlet.

Only after switch the device on using the on/ off switch on the rear.

Instructions for Cleaning!

DANGER!

Instructions for Cleaning!

Use a soft, lint-free cloth. Never use liquid or easily flammable cleansers (sprays, abrasives, polishes, alcohol, etc.). Do not allow any moisture to reach the interior of the device.

Moisten the cloth slightly with cleaning alcohol in order to remove stubborn marks. The cloth must however, never be wet.

Fax Cleaning Sheets

Notice

Fax Cleaning Sheets

Special fax cleaning sheets are available as accessories from our call centre. Insert a sheet into the document feeder. Press j; the page is ejected.

Repeat this process at a few times.

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Service · Fixing a Document Jam 49


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Clean scanner and document feeder

Introduction

If lines appear on the printed pages or on the fax transmissions or documents are not properly fed, you should clean the scanner and the document feeder.

1 Lift the panel upwards until it snaps into position.

4 Close the panel.

DANGER!


Follow the instructions for cleaning, page 49.

2 Clean the scanner glass on the underside (‚) and the document guide/scanner film (=white plastic plate) on the upperside (ƒ) lightly with a soft, lint-free cloth.

Cleaning the LED Print Head

Introduction

If white lines appear on the printed pages or the print quality is blurred, you should clean the LED print head.


CAUTION!

Do Not Open During a Print Job!

Never open the cover while the device is printing.

3 Clean the rubber roller of the document feeder (6¦×) with a soft lint-free cloth. Rotate the feed roller; You must clean the entire roller.

DANGER!








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DANGER!





DANGER!


Follow the instructions for cleaning, page 49.

3 Wipe over the glass of the LED print head above the toner cartridge with a soft, dry and lint-free cloth.

5 Close the device.

CAUTION!



Calibrating the scanner

Calibrating the scanner

If vertical lines appear on the printed pages or on the fax messages, it is possible the scanner needs to be calibrated.

Instructions for calibrating!

CAUTION!

Instructions for calibrating!

The scanner is calibrated in the factory and normally no new calibration is needed. Do not use this function frequently. Clean the the scanner glass and the scanner film first before calibrating the scanner (see also chapter Cleaning the Scan-

ner and the Document feeder, page 50).

Service · Calibrating the scanner 51


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1 Insert a white piece of paper into the document feeder.

Power Cycling

Power Cycling

If a problem occurs that cannot be corrected with the instructions in this user manual (see also the help below), follow the steps given here.

1 Switch the device off using the on/off switch on the rear.


3 Confirm with OK.

4 Wait until calibration is completed and the device returns to starting mode.

Using Service Codes

Introduction

The service codes delete all the changed settings and your device is reset to factory settings. It may be possible that the device with the changed settings reacts differently than expected.

Using Service Codes

CAUTION!

Settings will be Deleted!

Only use the service codes if this is absolutely necessary. Some service codes also delete saved messages and telephone book entries.


2 Enter a service code:

70015

—Deletes all changed settings.

Saved data and telephone book entries remain intact.

70026

—Deletes saved faxes, when there are problems with printing.

3 Confirm with OK.

4 Using [ select SURE: YES.

5 Confirm with OK.

Notice

Cancelling Entry

If you have entered the incorrect code, you can cancel the entry with SURE: NO.

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2 Wait at least ten seconds.

3 Switch the device on using the on/off switch on the rear.

4 Follow the instructions on the display. If the problems repeats, please contact our technical customer service or your retailer.

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Problems and Possible Causes

General Information Possible Cause(s)

The time and date flash on the display.

No dial tone when lifting the headset

No fax transmission

You must check the time and date after a short power failure. Confirm with OK.

Check the installation of the device. Check that the device is connected to the mains voltage.

Connect the telephone cable to the socket marked Î/

LINE

. Insert the telephone plug into your PTT line socket.

If possible test your device in another telephone line before you contact technical customer services.

Follow the instructions on the display.

Problems with Faxing Possible Cause(s)

Fax transmissions are constantly interrupted.

Fax transmission to a fax number is not possible.

Faxes sent are of poor quality.

Fax recipient receives an empty sheet.

No fax reception

You hear a whistling tone or silence in the handset.

Try to send the fax manually:

Press μ and dial the number. If the recipient is using an answering machine, wait until you hear a whistling tone.

Press o.

It is possible that the recipient's device is not ready to receive.

Call the number and check whether the number is a fax number and whether the connected fax device is ready to receive (whistling tone or silence). You can eavesdrop while

the connection is establish (page 29).

Modify the resolution.

Test the device by making a copy of the document. If the device is in order, the device of the recipient might be defective.

Test the scanner by printing the functions list (press OK,

81

and OK). If the function list is printed perfectly, it is possible the scanner is dirty or defective. Clean the scanner.

Insert the documents face down into the document feeder.

Check whether the manual fax reception mode is set. The

device will not receive faxes on its own (page 39)..

It is possible that the fax reception speed needs reducing

(page 40).

The call is a fax. Press o on the device. Press *5 on the additional telephone. Hang up.

Problems Printing or Copying

No printing

Printing is interrupted.

Copy is blank.

Possible Cause(s)

Paper or document jam, no paper or toner cartridge.

Follow the instructions on the display.

Insert the documents face down into the document feeder.

No toner cartridge inserted.

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Service · Problems and Possible Causes 53


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Problems Printing or Copying

The device produces white lines when printing.

The device produces black lines when printing.

The device produces vertical lines when printing.

The device makes a noise during printing.

Received faxes and copies are too light.

Print is out of focus

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Clean the toner drum with a soft cloth.

Clean the LED print head above the toner cartridge (see

also chapter Cleaning the LED Print Head, page 50)

Clean the scanner and the document feeder (see also chap-

ter Clean Scanner and Document Feeder, page 50).

Clean the scanner and the document feeder (see also chap-

ter Clean Scanner and Document Feeder, page 50).

The toner cartridge is damaged and must be replaced. Use only original consumable materials.

It is possible that the scanner needs calibrating (see also

chapter Calibrating the Scanner, page 51).

The toner cartridge is almost empty and must be replaced.

Use only original consumable materials.

The sender’s device is not set optimally.

If the copy is also too light the toner is almost all gone and must be replaced. Use only original consumable materials.

Clean the LED print head above the toner cartridge (see

also chapter Cleaning the LED Print Head, page 50)

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Error Messages and Possible Causes

General Error Messages Possible Cause(s)

WHITE PAGE

MEMORY FULL

REMOVE PAPER

PAPER JAM

WRONG PAPER

PAPER SIZE

TONER LOW

TONER EMPTY

NON GENUINE TONER

NOT INSTALLED TONER

DEFECT TONER

PRINT JOB ERROR

COOLING

PRINTER SYSTEM ERROR

FUSER UNIT ERROR

PAPER FEED ERROR

LED HEAD ERROR

SCANNER ERROR

CARRIER ERROR

Paper must be inserted into the manual paper feed (see also

chapter Load Paper into the Manual Paper Feed, page 24).

Fax memory full! If the fax memory is full, no fax messages can be received. Print the stored fax messages so that the device is ready to receive again.

A document jam has occurred: Remove all documents from the document feeder. Remove the document jam (also see

chapter Fixing a Document Jam, page 49).

A paper jam occured: Check all the following three areas for jammed paper: Paper tray/paper feed, print unit and

fuser unit (see also chapter Fixing a Paper Jam, page 46).

Clear the paper jam. Press o once the fault has been rectified to continue the print job. Press j to suppress the error message.

Problem with the paper format inserted. Make sure that you are using the proper paper format. Repeat the print job or copy process.

There is no paper in the paper tray or the paper is not loaded correctly. Check the paper tray.

The toner cartridge is almost empty and must be replaced soon. Use only original consumable materials.

Problems with the toner cartridge: Toner cartridge empty, damaged, incorrect or no toner cartridge in device. Check the toner cartridge (see also chapter Changing Toner Car-

tridge, page 44).

The toner cartridge is empty and must be replaced. Use only original consumable materials.

The toner cartridge is not inserted correctly or can not be detected. Remove the toner cartridge from the device and insert the toner cartridge again. If the error occurs again, the toner cartridge is damaged and must be replaced (see

chapter Changing the Toner Cartridge, page 44). Use only

original consumable materials.

Error when printing or copying. Print job is aborted. Repeat the print job or copy process.

There could be a small pause after printing several pages.

The device continues printing automatically. If the problems repeats, please contact our technical customer service or your retailer.

Device error! Use the quick help (see also chapter Power

Cycling, page 52). If the problems repeats, please contact

our technical customer service or your retailer.

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Service · Error Messages and Possible Causes 55


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Error Messages on the Transmission Report

Error Messages on the Transmission Report Possible Cause(s)

Scanning error

User break

Busy or no fax answer

Subscriber has disconnected

Non programmed number

Disconnected

Can't communicate

Subscriber has stopped

Check called number

Transmission failed

Voice contact

QUALITY

During the scanning process, an error occurred, for example, a document jam (see also chapter on Fixing a Docu-

ment Jam, page 49).

The transmission process was interrupted by pressing the j

-key on the transmitting unit.

If the subscriber is busy, the device dials the number again after some time. After six attempts, the transmission process is cancelled. Try again at a later date.

Call the number and check whether the number is a fax number and whether the connected fax device is ready to receive (whistling tone or silence). Press FAX or o to send the message manually.

Ask the recipient whether the device is ready to receive.

The recipient’s number is no longer stored in the device.

This can occur, for example, if you have selected the telephone book entry as a recipient for a fax message which should be sent at a later time and delete the telephone book entry before the time of transmission.

The transmission process was interrupted. Repeat the transmission process.



Repeat the transmission process with a lower transmission

speed (see also chapter Reducing Transmission Speed, page

39).

Fax Transmission: Repeat the transmission process.



Fax Reception: Fax reception was interrupted. Ask the sender to send the fax message again.


It is possible the error occurred because the recipient’s number does not support the Error Correction Mode.

Fax Transmission: The fax message sent was not received properly. Ask the recipient whether the transmission process needs to be repeated.

Fax Reception: If the received fax message is illegible, ask the sender to send the fax message again.



Error Messages on the Transmission Report

Memory full

Printer error

Received document error

No document to be polled

Incompatible coding

Unknown Mailbox number


Fax memory full! If the fax memory is full, no fax messages can be received. Print the stored fax messages so that the device is ready to receive again.

An error has occurred during printing of the received fax message.

Check whether the device cover is open.

Check whether the paper supply is empty (see also chapter

Insert Paper into the Paper Tray, page 23).

Check whether cartridge is empty (see also chapter Display-

ing the Toner Level, page 44 and Changing the Toner Cartridge, page 44).

Check to see whether a paper jam has occurred (see also

chapter Fixing a Paper Jam, page 46).

The received fax message is possibly incomplete Ask the sender to check the length of the fax message. It is possible the message is too long to be able to transmit in full.

In selected devices, no documents lay ready which could be retrieved. Perhaps the sender’s device is not ready or the document is no longer available.

Fax transmission to mailbox: The mailbox number entered does not exist at the recipient’s side.

Fax polling from a mailbox: The mailbox number entered does not exist at the recipient’s side.

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Service · Error Messages and Possible Causes 57


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12 Glossary

Asymmetric Digital Subscriber Line (ADSL).

See Digital Subscriber Line (DSL)

Broadcasting see Sending to Multiple Recipients call hold

See Call Toggling

Call Toggling

You can switch back and forth between different telephone conversations by using the R key. The inactive telephone conversation is maintained in the interim, and the other party cannot listen in. This additional service must be enabled for your telephone line (see Call Waiting, see Flash

Key).

Call Waiting

If another caller places a call to you while you are having a telephone conversation, you will hear a tone. If additional services are enabled for your telephone connection, you can toggle back and forth between different telephone calls

(see Flash Key; see Call Toggling).

Call-by-Call

Selection of the telephone service provider for each telephone call. It is possible to place telephone calls through different private service providers. By placing prefixes in front of the actual telephone number, one can choose a different service provider for each telephone call without entering into a firm contract relationship.

Caller List

The numbers of the last callers are stored in the caller list.

This function requires that the caller identification function be enabled for your PTT line and that the caller not suppress the transmission of his or her telephone number

(see Calling Line Identification).

Calling Line Identification (CLIP)

There are two types of Calling Line Identification Presentation (CLIP). If someone calls you, your device will show the caller’s telephone number on the display. If another caller places a call to you while you are having a telephone conversation, you will hear a tone. Your telephone company must offer both services and must enable them for your PTT line. The transmission of your telephone number can be turned on and off temporarily or it can be turned off permanently (Calling Line Identification

Restriction, CLIR).

CCITT

Comite Consultatif International Téléphonique et Télégraphique (predecessor of ITU)

CE

Conformité Européenne

Chain Dialling see Combining Numbers

Chain Dialling

Before the dialling process begins, you can freely combine and edit telephone book entries, manually entered digits, numbers from the redial list or numbers from the caller list.

For example, if you have saved the telephone number prefix of an inexpensive telephone service-provider (see Callby-Call) as a telephone book entry, select this entry and manually enter the desired telephone number or select another number from the telephone book, the redial list or the caller list.

CLIP

Calling Line Identification Presentation (see Calling Line

Identification)

CLIR

Calling Line Identification Restriction (see Calling Line

Identification)

CNG

Calling Signal (see Fax Signal)

Dialling Pause

Long-distance numbers or telephone numbers with subaddresses/extensions sometimes require the insertion of a dialling pause to prevent the dialling from occurring too quickly and resulting in a loss of the connection. The second part of the number is dialled only after a short pause.

Digital Subscriber Line (DSL)

Data connection for private households or companies with high transmission speeds (broadband connection) usually for connection to the Internet. Fixed network telephone lines can be used for the DSL connection. Due to the frequency range used, Internet use via DSL can be used simultaneously with the telephone connection. For private households, there are usually connections with different transmission speeds: Asymmetric Digital Subscriber Line

(ADSL). A high download rate alongside a far lower upload speed.

Direct-Dial Number

Number used to directly dial a specific extension of a private branch exchange.

DTMF

Dual Tone Multi Frequency (see Tone Dialling)

Dual Tone Multi-Frequency (DTMF) see Tone Dialling

Easylink

The Easylink function offers you additional options for managing external devices that are connected to the same telephone line as your device (starting fax reception, taking over the line, see Additional Devices). To use this function, additional telephones must be set to tone dialling (DTMF tones).

ECM

Error Correction Mode



Encoding

The data of your fax transmission are encoded and compressed for the transmission. The minimum standard is

MH (Modified Huffmann). Better encoding methods are

MR (Modified Read) or MMR (Modified Modified

Read).

Error Correction Mode (ECM)

The ECM method reduces transmission errors that result, for example, from bad telephone lines, thereby reducing the duration of transmissions. Both of the connected fax machines must support ECM.

Fax Groups

Fax machines are classified in terms of internationally standardised fax groups based on their transfer type and speed. Connections between two devices of different groups is possible; the lowest common transfer rate is selected. The determination of the speed takes place during the handshake (see Handshake). Fax groups 1 to 3 are analogue fax machines. Nowadays, groups 1 and 2 are hardly to be found any longer; fax machines of group 3—which have a transfer speed that ranges from 9,600 to

33,600¦bps—are currently most standard. Group 4 fax machines are digital devices that function exclusively on

ISDN systems. They have a maximum transfer speed of

64,000¦bps.

Fax Polling

With active fax polling, one can retrieve a document from another fax machine. For fax polling from a larger company offering several polling services, you can also enter sub-addresses / direct-dial numbers. In order to do this, you must insert a dialling pause between the fax number and the sub-address (see Dialling Pause).

Fax Signal, CNG Tone (= Calling Signal)

The tone that a fax machine sends out to announce a fax transmission. When the CNG tone occurs, the fax switch of the device recognises an incoming fax call and starts the fax reception.

Fax Switch

The fax switch checks incoming telephone calls and controls the ringing behaviour of the fax machine. According to the selected mode, fax transmissions will be received either automatically or manually.

Flash Key (R-key)

With the flash key, you can make use of additional telephone services if these special functions are enabled for your telephone line. The R key has replaced the hook-flash function. (see Call Waiting, Call-toggling).

Handshake

The handshake is the initial and final phase of a fax transmission. After establishing of the connection, fax machines check the group affiliation and features such as size compression or grey tones. After the fax transmission has been completed and before the connection is terminated, the receiving device confirms receipt of the transmission (see

Fax Groups).

Hook-Flash Function

See Flash Key

ISDN

Integrated Services Digital Network

ITU

International Telecommunications Union (UN organisation)

LCD

Liquid Crystal Display

LED

LED: Light Emitting Diode

Memory

If there is no paper or toner in your device, the device will store incoming fax transmissions in its memory.

MH

Modified Huffmann (encoding process for faxes, see

Encoding)

MMR

Modified Modified Read (encoding process for faxes, see

Encoding)

MR

Modified Read (encoding process for faxes, see Encoding)

Outside Line Access Code

The outside line access code is the number or letter that must be dialled before the actual telephone number on a telephone of a private branch exchange in order to establish a connection to the public telephone network (see Private Branch Exchange).

PABX/PBX

Private Automatic Branch Exchange

Polling see Fax Polling

POTS

Plain Old Telephone Service

Private Branch Exchange

Private branch exchanges are common in larger companies. Even private ISDN systems can be branch exchanges.

To establish a connection to the public telephone network from a private branch exchange, one must dial a number or press a key before the actual telephone number; in most cases this is zero (see Outside Line Access Code).

PSTN

Public Switched Telephone Network

Pulse Dialling

A dialling process that is used in older telephone networks.

You hear a clicking for each number dialled (see Tone

Dialling).

RJ-11

Registered Jack 11 (also called Western plug, standardised telephone plug)

Scanning

The reading of a document into the fax memory or into the computer in order to send it, copy it or edit it.

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Glossary · Encoding 59


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Sender Identification (= Header)

The telephone number and name of the sender as well as the date and time of the fax transmission appear in the upper margin of each received fax.

Sending to Multiple Recipients (= Broadcasting)

With this function, you can send a fax message to multiple recipients.

Telephone number suppression (CLIR)

If you call a subscriber, your number appears on the display of the person whom you are calling. You can switch off this function and suppress your number (Caller Line identification Restriction, CLIR).

Time Stamp

The exact date and time of receipt appear in the page header of each received fax. A memory buffer guarantees that exact data are issued even after a power loss. In this way, you can verify exactly when a fax has reached you.

Tone Dialling (= Dual Tone Multi-Frequency)

In many countries, tone dialling has replaced pulse dialling, in which each number was sent as a corresponding number of pulses. With tone dialling, a specific tone is assigned to each key (referred to as DTMF tones).

Toner Level Memory

Your device registers the extent of toner used for every print-out and calculates the toner level of the toner cartridge on that basis. The toner level is stored in each toner cartridge. You can use different toner cartridges as well as display the respective toner level of the toner cartridge.

Transfer Speed

CCITT/ITU has published international standards for the transmission of data over telephone lines. All short names begin with V, so these are also referred to as V standards.

The most important transmission speeds for fax transmissions are: V.17—7.200 to 14.400 bps, V.21—max. 300 bps, V.22—max. 1.200 bps, V.22 bis—max. 2.400 bps,

V.27 ter—max. 4.800 bps, V.29—max. 9.600 bps, V.32

bis—max. 14.400 bps, V.34—max. 33.600 bps

TWAIN

(Tool Without an Interesting Name) With the TWAIN scanner driver you can access the device and scan documents from any application which supports this standard.

USB

Universal Serial Bus (computer port)

UTC

Coordinated Universal Time (UTC) Coordinated Universal Time is the current standardised universal time used.

Starting from Greenwich in London (Zero Meridian), the world is split into time zones. These time zones are indicated with a deviance from UTC (in hours) for instance

UTC+1 for Central European Time (CET)

Warm-Up Phase

Normally, the device is in the energy saving mode (see

Energy Saving Mode). In the warm-up phase, the device heats up the printing unit until it has reached the necessary operating temperature, after which the copy or fax can be printed out.



13 Appendix

Technical Data

Dimensions Dimensions (L¦×¦H¦×¦W) ...................390¦×¦291¦×¦390¦mm

Weight Weight ................................................................ <¦8,8¦kg

Paper (Manual Paper Feed)

Stand-by Mode Stand-by Mode..................................................<¦4¦W

Warm Up Phase Warm Up Phase ............................................<¦980¦W

Printing Printing .........................................................<¦560¦W

Recommended Ambient Recommended Ambient ..................................18¦–¦28¦ºC

Relative Humidity Relative Humidity ............... 30¦–¦70¦% (non-condensing)

Length Length .......................................................148¦–¦356¦mm

Weight Weight....................................................... 60¦–¦165¦g/m²

Document Feed Slot

Length Length .......................................................128¦–¦600¦mm

Weight Weight.......................................................... 60¦-¦90¦g/m²

Fax

Standards

Safety EN 60950-1 Safety........................................................... EN¦60950-1

Emissions EN 55022 Class B Emissions ........................................... EN¦55022 Class B

Data Compression Data Compression .................. MH · MR · MMR · JBIG

Modulation Modulation......................... V.17 · V.21 · V.27ter · V.29

EN

Immunity to Electrical Noise EN 55024 Immunity ........................................................EN¦55024

Scanner

Type Black-and-White Type ............................Black-and-White · 256 grey tones

Copier

Resolution Resolution

Resolution Auto Automatic..............................................200¦×¦203¦dpi

Vertical Resolution Vertical Resolution

Standard

Fine

Standard ......................................................... 100¦dpi

Fine ................................................................ 200¦dpi

Speed Speed

Standard

Fine

Standard .....................................4,6 seconds/A4-page

Fine ............................................4,6 seconds/A4-page

SFine SFine ..........................................9,2 seconds/A4-page

Printer

Type Class 1 LED-Laser Printer Type ....................................................... LED print head

Emulation Emulation................................................................ GDI

Resolution Low Resolution .................................................. 600¦×¦600¦dpi

Resolution High ............................................................ 600¦×¦1200¦dpi

Resolution Photo Photo.....................................................400¦×¦203¦dpi

Speed Speed .....................................................24 pages/minute

Computer Connection

Type 4 (PC)

(LPF¦5135)

............................................... USB 2.0 (High Speed)

(downwards compatible to USB 1.1)

Supported Operating Systems Supported Operating Systems

Windows 7 · Windows Server 2003/2008

Apple Macintosh A pple Macintosh...................... OS 10.4 · 10.5 · 10.6

Linux Linux ..................Redhat 9.0 · Debian

5.0 · Susu 11.1

Fedora 11 · Ubuntu 9.10

Subject to Change

Technical specifications subject to change without notice.

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Memory

Telephone Book Telephone Book ................................... up to 250 entries

Fax Messages Fax Messages .......... up to 200 pages (standard test letter)

Paper (Paper Tray)

............................................................ Exec · Custom

Weight Weight .......................................................60¦–¦105¦g/m²

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Appendix · Technical Data 61


EN

Guarantee

(Terms and Conditions for United Kingdom only)

In order to supply the guarantee, you should contact your dealer or Sagem Communications Helpdesk. The proof of purchase will be required.

Please make usage of your equipment for the purpose for which it was designed and under normal usage conditions.

Sagem Communications do not accept any liability for any usage made out of the frame of its original designed purpose and any consequence that may arise from this usage.

Should any malfunctioning arise, the dealer or Sagem

Communications Helpdesk will advise you what to do.

A) General Guarantee Conditions

Sagem Communications undertakes to remedy by repair or exchange at its own convenience, free of charge for labour and replacement parts, any defects in the equipment during the guarantee period of 12—twelve—months

(3—three—months for accessories), from the date of original invoice of the Equipment, where those defects are a result of faulty workmanship.

Unless the customer has concluded with Sagem Communications a maintenance contract in respect of the equipment which specifically provides for repairs to be carried out at the customer's premises, the repairs will not be carried out on the equipment at the customer premises. The customer must however return the defective equipment at his/her own expense, to the address given by the dealer or

Sagem Communications Helpdesk.

In case a product needs to be sent in for a repair, it always has to be accompanied by a proof of purchase (which is not altered, written on or in any way be made illegible) showing that the product is still under warrantee. In case no proof of purchase is enclosed, the Sagem Communications repair center will use the production date as a reference of establishing the warrantee status of the product.

Apart from all legal obligatory rules, Sagem Communications, do not give any Guarantee, either implicit or explicit which is not set force in the present section, and could not be hold responsible for any direct or indirect, material or immaterial damage, in or out of the frame of the present guarantee.

If any provision of this guarantee shall be held to be in whole or in part invalid or illegal due to an obligatory rule applicable to consumers pursuant to their national legislation, such invalidity or illegality shall not impair or affect the remaining provisions or parts of this guarantee.

This guarantee does not affect the Customer statutory rights.

B) Exclusions From Guarantee

Sagem Communications shall have no liability under the guarantee in respect of:

•) Damage, defects, breakdown or malfunction due to one or more of the following:

– Failure to properly follow the installation process and instructions for use

– An external cause to the equipment (including but not limited to: lightening, fire, shock, vandalism, inappropriate conditions of electrical network or water damage of any nature)

– Modifications made without the written approval of

Sagem Communications

– Unsuitable operating conditions, particularly of temperature and humidity

– Repair or maintenance of the equipment by persons not authorized by Sagem Communications

•) Wear and tear from normal daily use of the equipment and its accessories

•) Damage due to insufficient or bad packaging of equipment when returned to Sagem Communications

•) Usage of new versions of software without previous approval of Sagem Communications

•) Work on any equipment or software modified or added without the prior written consent of Sagem Communications

•) Malfunctions not resulting from the Equipment or from software installed in user workstations for the purpose of use of the equipment.

Communication problems related to an unsuitable environment including:

– Problems related to access and/or connection to the

Internet such as interruptions by access networks or malfunction of the line used by the subscriber or his correspondent

– Transmission faults (for example poor geographical coverage by radio transmitters, interference or poor line quality)

– The local network fault (wiring, servers, workstations) or the failure of the transmission network (such as but not limited to interferences, fault or poor quality of the network)

– Modification of the parameters of the cellular network carried out after the sale of the Product

•) The normal servicing (as defined in the user guide supplied with the equipment) as well as malfunctioning due to servicing not being carried out. Servicing costs are in any event always borne by the customer.

•) Malfunctions resulting from the usage of products, consumables or accessories not compatibles with the equipment.

C) Out of Guarantee Repairs

In the cases set forth in B) as well as after expiry of the guarantee period, the customer must ask the Authorized Sagem

Communications Repair Centre for a cost estimation.

The repair and delivery costs will be invoiced to the customer.

The foregoing shall apply unless otherwise agreed in writing with the customer and only for the United Kingdom.

Helpdesk: 08 45 - 090 03 15



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The CE symbol confirms conformity with the EU directives that apply to the device.

Declaration of Conformity

(DoC)

Hereby, Sagem Communications Austria GmbH declares that this LPF¦5120, LPF¦5125, LPF¦5135 is in compliance with the essential requirements and other relevant provisions of Directive 1999/5/EC.

WWW

You can find the complete Declaration of Conformity on our website www.sagem-ca.at/doc

Energy Star 2007

Energy Star

As a participant in the ENERGY STAR programme,

Sagem Communications Austria GmbH has made sure that this machine complies with the ENERGY STAR requirements.

Recycling

Packaging: To facilitate packaging recycling, please conform to your local selective recycling rules.

Batteries: Old batteries have to be deposited in designated collection areas.

WEEE

Product: The crossed out dustbin logo on your product signifies it is classified as Electrical and Electronic Equipment covered by special disposal regulations.

To enforce recycling, recovery of The Waste Electrical and

Electronic Equipment (WEEE) and to protect the environment and human health, European regulations requires that you selectively collect waste equipment using one of the following options:

• Your retailer will take your equipment back if you are buying a replacement product.

• Waste equipment can also be deposited in designated collection areas.

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The paper and cardboard packaging used can be disposed of as recyclable paper. Have the plastic wrapping and Styrofoam packaging recycled or dispose of it in the non-recyclable waste, depending on the requirements in your country.

Trademarks: The references mentioned in this manual are trademarks of the respective companies. The lack of the trademarks É and Ë does not justify the assumption that these dedicated terminologies are free trademarks. Other product names used herein are for identification purposes only and may be trademarks of their respective owners.

Sagem Communications disclaims any and all rights in those marks.

Reproduction Not Permitted

The reproduction of certain documents (e.g. by scanning, printing, copying) is prohibited in many countries. The list of such documents below is not intended to be complete, it only offers a general overview. In case of doubt, consult your legal advisor.

· Passports (personal identification)

· Entrance and exit visa papers (immigration papers)

· Military service documents

· Bank notes, travel checks, payment orders

· Postage stamps, tax stamps (stamped or unstamped)

· Loan papers, certificates of deposit, bonds

· Documents protected by copyright

Follow the statutory regulations of your country with regard to the legal validity of fax transmissions—particularly in connection with the validity of signatures, meeting delivery deadlines or disadvantages resulting from the loss of quality in the transmission, etc.

Take care to maintain the statutory regulations of your country regarding telecommunications secrecy and data privacy.

This product is intended for use on an analogue public telecommunications network (PSTN) and in the country specified on the packaging. Use in other countries can result in faulty functioning.

For more information, please contact the technical service centre for your country. Should problems arise during use of your machine, please contact your retailer first.

Neither Sagem Communications nor its affiliates shall be liable to the purchaser of this product or third parties for damages, losses, costs, or expenses incurred by the purchaser or third parties as a result of accident, misuse, or abuse of this product or unauthorized modifications, repairs, or alterations to this product, or failure to strictly comply with Sagem Communications operating and maintenance instructions.

Sagem Communications shall not be liable for any damages or problems arising from the use of any options or any consumable materials other than those designated as original Sagem Communications products or Sagem Communications approved products.

Sagem Communications shall not be held liable for any damage resulting from electromagnetic interference that occurs from the use of any interface cables other than those designated as Sagem Communications products.

EN

Appendix · Declaration of Conformity (DoC) 63


EN

All rights reserved. No part of this publication may be reproduced, stored in a retrieval system or transmitted in any form or by any means, electronic, mechanical, photocopying, recording, or otherwise, without the prior written permission of Sagem Communications. The information contained herein is designed only for use with this product.

Sagem Communications is not responsible, if this information is applied to other devices.

This user manual is a document that does not represent a contract.

Errors, printing errors and changes are reserved.

Copyright È 2009 Sagem Communications Austria

GmbH



EN


EN lpf-5120-5125-5135-manual-uk-int-253117544-b.book Seite 66 Mittwoch, 16. Dezember 2009 10:01 10



EN



Customer Information

Introduction 1

As part of our continuing quest for total customer satisfaction, all of our products are made with ease-of-use and reliability in mind.

Introduction 2

In your user manual you will find all the information required to use your machine. If, after consulting your user manual, you still require assistance, you should contact our

Call Centre. Our personnel are highly trained specialists who can ensure that you receive the maximum benefit from your product.

Introduction 3

We can assist your more quickly if you do not call us from the machine, rather an external telephone. Keep a printout of the settings as well as the serial number of the machine handy. The serial number can be found on the type label.

Computer Connection

Should problems with the computer connection arise, have the following information to hand when you contact technical customer services: hardware configuration of your computer, operating system installed and security programmes used (anti-virus programmes, firewall). Then we can help you more quickly.

United Kingdom

Telephone: 08 45 - 090 03 15

Fax: 08 70 - 124 02 02

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Introduction 1

You can order original accessories from our homepage or—in some countries (see below)—per telephone on our toll-free number.

Introduction 2

Use only original consumable materials. The warrantee does not cover damages to the device resulting from other consumables.

United Kingdom

Telephone: 0800 - 358 08 07

E-Mail

E-Mail: [email protected]

Internet

Internet: www.sagem-communications.com

We hope that you will have lots of joy using your new product.

PHILIPS and the PHILIPS’ Shield Emblem are registered trademarks of Koninklijke Philips Electronics N.V. and are used by SAGEM COMMUNICATIONS under license from Koninklijke Philips Electronics N.V.

SAGEM COMMUNICATIONS

Printing Terminals

Headquarters : Le Ponant de Paris

205, Route de l’Empereur · 92500 Rueil-Malmaison · FRANCE

Tél. : +33 1 57 61 10 00 · Fax : +33 1 57 61 10 01 www.sagem-communications.com

Simplified Joint Stock Company · Capital 158.291.895 € · 440 294 510 RCS Nanterre

Laserfax 5120 · 5125 · 5135

UK · INT

253117544-B

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