HP Color LaserJet CM6040 MFP series Evaluator`s Guide

HP Color LaserJet CM6040 MFP series Evaluator`s Guide
HP Color LaserJet CM6040 MFP series
Evaluator’s Guide
Contents
Getting to know the MFP ................................................................................................................. 1
Top features ....................................................................................................................................... 2
Product walk-around............................................................................................................................ 3
Evaluating color MFPs ..................................................................................................................... 4
Usability and management................................................................................................................... 6
Performance ..................................................................................................................................... 11
Document handling ........................................................................................................................... 14
Output quality................................................................................................................................... 18
Total cost of ownership ...................................................................................................................... 24
Reliability ......................................................................................................................................... 27
Security............................................................................................................................................ 29
Environmental responsibility ............................................................................................................... 32
A—HP Support Services ................................................................................................................ 34
B—Technical specifications ............................................................................................................ 35
C—Ordering information .............................................................................................................. 38
Contents
i
ii
Getting to know the MFP
High performance for
maximum productivity
Welcome to the Evaluator’s Guide for the new HP Color LaserJet CM6040 MFP series. This guide will introduce
you to the MFP and help you conduct a successful evaluation.
This incredibly fast color laser MFP offers high-quality printing and copying with a media capacity of up to
2,100 pages.1 Advanced workflow features, such as digital sending, help you complete tasks more quickly and
more efficiently. With optional finishing accessories, you can staple and stack your documents or make
booklets. 1
Getting to know the MFP
1
Top features
Maximize workgroup productivity with this
top-of-the-line color laser MFP—consolidate
multiple functions and provide A3 printing
with one efficient device.
2
•
Do more and do it quickly. Get speeds of up to 40 ppm, color and black-andwhite, and see your first page in up to 12 seconds. Process complex documents
fast without sacrificing performance with the device’s 835 MHz processor and
512 MB standard memory (expandable up to 1 GB).
•
Speed up workflows. Easily capture documents electronically with scan to e-mail,
printer, network folder, and fax 2 services. Included installation wizards make
configuring send to network or desktop folder fast and simple.
•
Improve operational efficiency. Color Access Control lets you manage color toner
usage, control costs, and make informed decisions.
•
Work with confidence. Protect your sensitive information using security solutions
such as SNMP v3, SSL/TLS (HTTPS), 802.1x authentication, and advanced
wireless network security.
•
Count on easy usability. Users will enjoy the intuitive, familiar interface of the
MFP’s Easy Select touch screen control panel. On a fleet level, simplify
management with HP Web Jetadmin. This solution allows you to install,
configure, manage, and troubleshoot printing and imaging devices and supplies
from anywhere on the network.
•
Prevent hassle and waste. IT can easily monitor toner levels and receive
automatic re-ordering alerts, and conveniently order needed replacement
cartridges through HP SureSupply. 3
•
Rely on exceptional image quality. Produce color and black-and-white documents
that make an impact with HP ColorSphere toner and ImageREt 4800. With up
to1200 by 600 dpi, get outstanding edge acuity for detailed line work, complex
spreadsheets, and architectural drawings. Support for color matching standards
and PANTONE® certification means you’ll have superior color accuracy every
time.
Top features
Product walk-around
HP Color LaserJet CM6040f MFP shown
1
Four-line Easy Select control
panel (including touch-screen
graphical display)
2
500-sheet top face-down
output bin with long paper
extension
1
3
50-sheet automatic document
feeder
4
4
Front-door access to the four
easy-to-install Original
HP LaserJet print cartridges
with ColorSphere toner
6
5
100-sheet multipurpose tray 1
6
Built-in two-sided printing
accessory offers fast, efficient
duplex printing
7
Four 500-sheet trays for
2,100-sheet input capacity
8
HP high performance 80 GB
hard disk for job storage
9
A powerful 835 MHz
processor and 512 MB
memory, expandable up to
1 GB
10
Access port for Kensington lock
11
Foreign interface harness
12
Fax connection
13
One EIO expansion slot
14
Hi-Speed USB 2.0 device port
15
HP Jetdirect Gigabit Ethernet
embedded print server for easy
network sharing
3
2
5
7
Front view
8
9
10
11
12
13
14
15
Rear view
Series at a glance
CM6040 MFP
CM6040f MFP
Q3938A
Q3939A
Embedded Gigabit networking
√
√
Automatic two-sided printing
√
√
50-sheet ADF, 100-sheet multipurpose tray 1, 500-sheet tray 2
√
√
√
Not available
Not available
√
Part number
500-sheet tray and cabinet
Three 500-sheet trays
Fax capability
Optional
√
HP 3-bin stapler/stacker
Optional
Optional
HP booklet maker/finisher
Optional
Optional
Product walk-around
3
Evaluating color MFPs
Why MFP?
Traditionally businesses have relied upon a variety of hardcopy
tools, including printers, fax machines, and copiers. While the
functionality offered by these tools remains important, advances in
digital technology have changed the hardcopy needs of users. By
adequately addressing these needs, a business can increase user
productivity and operating efficiency—compelling reasons for
choosing the right hardcopy solution. An HP MFP can help you
reduce costs, increase productivity, and improve workflow:
•
Manage fewer consumables and reduce your total cost of
ownership, storage requirements, and service interruptions.
HP MFPs allow you to not only save the cost of four singlefunction products, but get an investment that can easily adapt
and evolve when business needs change.
•
Further streamline communications by capturing paper-based
documents electronically and sending them to e-mail, a network folder, fax services, or a printer.
Why color?
Using color in business collateral leaves a more lasting impression—industry statistics prove that color increases
sales. And brilliant, professional color is more affordable and convenient than ever before with HP’s innovative
color solutions. Provide customized, up-to-date information and internal marketing materials—eliminating the
costs associated with outsourced printing, without sacrificing quality.
Why HP?
The HP Color LaserJet CM6040 MFP series is ideal for workgroups who want to print color and black-and-white
documents with fast first-page-out performance when it matters most and need optimized print quality for all of
their documents. The MFP’s exclusive HP features set it apart from the competition:
•
A first page out in up to 12 seconds
•
Proven HP reliability and performance
•
Brilliant, professional results every time with HP ColorSphere toner
•
Intelligent MFP and supplies management
•
Simple operation, fast print management, and a more secure print environment with HP Web Jetadmin
•
Supported by HP’s Universal Print Driver, a single driver for HP printing and imaging devices
4
Evaluating color MFPs
Evaluation categories
Based on extensive market research and customer feedback, HP has identified user needs in eight key
categories. These categories should be closely examined as businesses consider the purchase of color MFPs. In
this section, we will examine each of these and how the HP Color LaserJet CM6040 MFP series meets the
criteria in each category.
1—Usability and management
2—Performance
3—Document handling
4—Output quality
5—Total cost of ownership
6—Reliability
7—Security
8—Environmental responsibility
During your evaluation, we invite you to compare the HP Color LaserJet CM6040 MFP series to other competing
products to see why it is the best choice for your workplace!
Evaluation guidelines
As you design tests and conduct your evaluation, remember the following guidelines:
•
Consider the typical end user’s printing needs.
•
Simulate the end user’s environment.
•
When testing more than one product, try to make a fair comparison between products by setting up in
the same environment and testing similar settings and configurations.
Analyze each of the elements of the printing process, but remember that the elements work together as part
of the whole printing solution. (For instance, performance claims mean very little if documents print incorrectly
or with poor quality.)
Evaluating color MFPs
5
Usability and management
Easy and intuitive to use
and manage
Easy to operate and maintain, the MFP integrates seamlessly into your business environment, allowing you to
invest your time in other issues and reducing your day-to-day business concerns. Its simple, intuitive Easy Select
control panel provides a consistent user experience. Prevent waste and avoid hassle with the supply
management capabilities of HP SureSupply.3
Radically simple control panel
HP completely redefines the term usability with the radically simple, award-winning 4 HP Easy Select Control
Panel. This control panel is available on HP’s entire LaserJet MFP line, enabling a consistent user experience.
Utilize your MFP’s complete feature set with an intuitive interface that clearly displays all available applications.
Navigation is a snap with familiar Windows® emulation icons, automatic navigation that visually walks you
through troubleshooting, and installation wizards that assist with setup.
Find all of the features you expect from a standard photocopier as well as controls for faxing,2 scanning, digital
sending, and color printing. In addition, the control panel presents several menus that allow you to set system
defaults, customize settings for a particular job, and store and retrieve printed and scanned jobs.
The control panel includes a unique touch-screen graphical display with contrast adjustments, job-control
buttons, a numerical keypad, three light-emitting diode (LED) indicator lights, and a Sleep mode button/light to
enter Sleep mode.
Contrast
adjustment
Status bar
Sleep mode
button/light
Ready
light
Reset
button
Data
light
Stop
button
Attention
light
Start button/
Ready light
Touch-screen
graphical display
Numerical
keypad
Enjoy expanded localized language input with Korean, Simplified Chinese, Traditional Chinese, and Japanese
now supported at the control panel. Romanian, Croatian, Slovenian, Slovak, and Greek support will be added
to the already robust localized language offerings at product launch.
6
Usability and management
Job Queue Management
Easily manage and control print, copy, and incoming/outgoing fax jobs with Job Queue Management. View
and manipulate the list of scheduled, active, and completed jobs through the job queue at the control panel.
•
View the job specific status of each active job in the system (print, copy, and incoming fax jobs only)
•
View details about each of the scheduled, active, or completed jobs in the system
•
Cancel, pause, or resume a scheduled or active job at the device through authentication methods
•
Reschedule a scheduled job
•
Print the completed job log (shows the last 32 print, copy, and incoming jobs)
•
Cancel the current or all outgoing faxes
Streamlined network management
The HP Color LaserJet CM6040 MFP series is designed to integrate seamlessly into all major networking
environments. Reduce the cost and time associated with installing, configuring, monitoring, troubleshooting, and
managing printing and imaging devices from anywhere on the network with HP Web Jetadmin. Use this single
tool to manage a wide variety of network peripherals—including single and multifunction MFPs, digital
projectors, digital senders, and even third-party products.
The HP Web Jetadmin interface is easily accessible from anywhere on the network via a web browser through
Smart Client technology. Web Jetadmin allows you to create settings and configure multiple devices
simultaneously, eliminating the need to manually program one device at a time. Set defaults, security, and
alerts. Count on simple operation, fast and complete print management, and a more secure print environment.
Download Web Jetadmin at www.hp.com/go/wja.
Behaves more like a Windows
application than ever.
With right-click functionality and drag-and-drop capability, WJA is easy to navigate, organize, and use.
Find support topics fast with new searchable help capabilities.
Interface provides common task Get step-by-step assistance with the most common tasks under each category. Customization capabilities
assistance.
allow you to move task modules or turn modules on and off so you see only the most useful ones for your
environment.
Single sign-on.
Access is easy using existing Microsoft® permissions—you don’t have to create and use an additional
password.
Discovery based upon Active
Directory services.
Discovery and auto grouping of devices are based upon Active Directory services groups, with the ability
to add MFP objects to the Active Directory as part of the print queue creation.
Role-based customization.
Control what users see when they access Web Jetadmin. Show everything to your most trusted
administrators, and show other IT team members, such as the help desk, only what they need to solve
problems.
Significant performance
improvements.
By integrating with .NET and incorporating a native database, screen-to-screen movement is faster, and
configuration and management tasks are completed more quickly than ever.
More ad hoc reports and
customizable templates.
Get better insight into your print environment and help control costs. Track everything from who uses color
and how often they use it, to which devices are used most heavily and which have the highest uptime.
Learn how many pages and which application users are printing from and get e-mail reports about
overactive users. Proactive supplies reporting and alerts help you easily manage your supply inventory and
assess future needs. For accurate reordering on a just-in-time basis, Web Jetadmin provides one-click
access to HP SureSupply.3
Much more device information
on a single screen.
You’ll find details about Status, Configuration, Alerts, Groups, Reports, Supplies, and Troubleshooting right
at your fingertips—easily accessible through a series of tabs.
Automated migration tools.
Enjoy a smooth transition from version 8.x to version 10.x. It’s easy to back up your installation with the
included backup and restore script.
Usability and management
7
New security capabilities.
IPSec protects your data and with all your security settings consolidated within one configuration window,
it’s easier to secure your print environment.
Windows Vista® support.
Web Jetadmin works seamlessly with Windows Vista and can manage Vista-certified devices.
Easy supply management
HP SureSupply lets you conveniently and easily order
supplies over the Internet.3 Enabled by HP Smart
printing technology, HP SureSupply helps you track and
manage supplies usage, and provides alerts through
HP printer management tools when supplies should be
replaced. With just a few clicks, access cartridge
information, pricing, and purchasing options that best
meet your needs—either from the reseller of your choice
or from HP.
Send-to wizards
Configuring the MFP’s send to network or desktop folder is quick and simple with included send-to wizards
available through the installation CD. Either use the Embedded Web Server to do the setup and configuration,
or select the Enable Scan Setup Wizard checkbox in EWS to run the Wizard.
Supports the HP Universal Print Driver
Use a single driver for instant access to HP devices—at home, in the office, or on the
road. The HP Universal Print Driver is not a one-size-fits-all print solution. The
sophisticated yet simple print driver communicates directly with each HP device,
gathers configuration information, then customizes the user interface to show the
device’s unique, available features.
While some multi-device print drivers only enable the most basic functions on the
devices they support, the HP Universal Print Driver enables all available features, no
matter how advanced—from two-sided printing and stapling to watermark printing—on all of the devices it
supports. While the printer capabilities may vary for each device, the HP Universal Print Driver provides the
same look and feel across all devices. Users enjoy a familiar experience, making it easier for them to move
between devices.
With an HP Jetdirect wireless Ethernet print server and the Universal Print Driver’s dynamic mode, you can
easily find MFPs on a network, which is particularly valuable when you are on the road or want to print to a
new device.
Because it’s just as important for print drivers to communicate with people as with MFPs, the HP Universal Print
Driver is available in twenty-six different languages—just like HP’s individual device drivers. This flexible driver
also supports multiple MFP languages, including PCL 5, PCL 6, and HP postscript emulation and is compatible
with a range of Windows environments, including Windows Vista.
To download the free HP Universal Print Driver Series for Windows, visit www.hp.com/go/upd.
Plug-and-play operation and a low intervention rate
Cartridges are shipped preinstalled in the MFP and the device’s software installs in just a few simple clicks,
enabling easy plug-and-play. Because supplies are designed for high-volume printing—19,500-page5 black
print cartridges, 21,000-page 5 CMY print cartridges, and 35,000-page 6 image drums—you replace them less
often. Cartridges have an automatic toner seal remover that makes replacement clean and easy. HP’s advanced
printing technologies reduce the number of interventions required and Advanced Auto Navigation makes
clearing jams effortless. The HP Color LaserJet CM6040 MFP series features the lowest number of consumable
parts in its printing category.
8
Usability and management
State-of-the-art HP Color LaserJet print cartridges
The Original HP Color LaserJet print cartridges with HP ColorSphere toner offer a familiar user experience and
industry-renowned HP LaserJet reliability.
•
With Original HP Color LaserJet print cartridges, getting consistent, professional results is easy and troublefree. Intelligence built into HP print cartridges interacts with the device to achieve consistent, outstanding
print quality, enhance reliability, and make the system easy to use, manage, and maintain. HP Smart
printing technology is activated every time you install an Original HP print cartridge into your MFP. This
technology allows you to monitor your current supplies, order new supplies online, and print successfully
every time.
•
When a color cartridge needs to be replaced, HP Smart printing technology lets you continue printing a
limited number of pages using the color cartridge override on the front control panel, enabling you to finish
time-critical projects with consistent, high-quality results.
•
Enhance productivity with easy supplies management. Receive convenient alerts when supplies are low and
easily shop for supplies, using HP SureSupply. View a list of the cartridges that work with your MFP,
consolidate orders, and shop from a variety of online sources.3
•
Save time when you replace supplies. The image drums, print cartridges, document feeder kit, fuser,
transfer unit, and transfer roller are clearly marked by their labeling and with HP signature Blue tabs,
making them easy to identify.
Evaluating usability and management
Setting up the MFP
Have a representative end user unbox and set up the MFP, using the product documentation as a guide.
Consider the following:
•
Does the device come with supplies preinstalled for easy plug-and-play?
•
Is the user documentation helpful? Is it useful to have all documentation packaged together?
•
How does the overall MFP design contribute to ease of use?
Testing device software
1. Install the drivers and other device software and then print some test pages. Document any driver or
software changes performed during testing.
2. Note which platforms and MFP languages the drivers support.
3. Install and test all supported MFP languages as time permits.
4. Evaluate the device software after installation:
•
Is the driver easy to use?
•
What special features or utilities does the driver include?
•
What special software or tools are available?
•
Does the MFP support legacy print jobs?
Interacting with the control panel
Interact with the control panel. When comparing devices, consider the following:
•
How easy is it to select print, copy, scan, or fax job options?
•
How easy is it to determine the device, job, and print cartridge status?
•
What help options are available? Can you get information about how to use the MFP?
Usability and management
9
Testing interactions with the MFP
•
In general, is the MFP easy to use?
•
Is it helpful to have the supplies, such as the print cartridges, shipped preinstalled in the MFP?
•
How well is the user able to replace and interact with supplies and accessories?
•
Can you configure automatic supplies usage reports and alerts?
•
How easy is it to obtain new supplies?
Testing network interactions
When evaluating network interactions, it is important to test the network solution for both the network
administrator and the end user.
For the network administrator
•
Determine if your network operating systems are supported.
•
Install and configure the product and administrative software and simulate connecting end users. (Keep
track of the resources and time required, and the ease of setup.)
•
Examine the following:
•
Ease of network installation
•
Network security
•
Product diagnostics and troubleshooting
•
Product alerts and status
•
Product grouping, filtering, or mapping
Note
Try to assess the time efficiency and convenience of the network management utilities.
For the end user
Make sure that the user can easily determine:
•
What devices are available?
•
Where are they relative to my desk?
•
What are their features?
•
What is the MFP’s status?
•
Is my job done yet?
•
Is the MFP out of paper? Is there a paper jam? Is there enough toner to finish my job?
The user does NOT want to know:
•
Status of all the devices on the network.
•
Diagnostic information for all devices on the network.
10
Usability and management
Performance
Designed to perform so
you can be more
productive
HP’s highest performing color laser MFP
Designed for large groups and power users, the HP Color LaserJet CM6040 MFP series offers fast print speeds
and efficient workflow features, so you spend less time waiting at the device and get more work done.
You won’t have to worry about information flow bottlenecks from your network. Print more and do more with
HP Gigabit networking. The HP Jetdirect Gigabit Ethernet embedded print server is designed to manage
complex print jobs so that big jobs print faster and print queues are shorter. In addition, it supports both IPv4
and IPv6 protocols, so that you can upgrade with confidence.
With an 835 MHz processor and 512 MB RAM (expandable to 1 GB), the MFP is designed to process jobs
quickly for increased uptime. To heighten performance, the MFP features Memory Enhancement technology
(MEt), which automatically compresses data, virtually doubling the printing memory and allowing more complex
printing with available memory.
Don’t waste time waiting for your documents to begin printing—the MFP delivers the first letter/A4 page in up
to 12 seconds. You can print in professional color as quickly as when printing in black-and-white—up to
40 pages per minute for a typical office document—without compromising print quality. Most high-resolution
technologies cause degradation in the device’s performance due to increased data transmission. They often
require the user to install more memory and may increase network traffic. But HP’s innovative technologies,
including HP ImageREt 4800, achieve equivalent or better print quality without such tradeoffs.
Optional wireless printing
HP is the industry leader for mobile and wireless printing solutions. Enjoy the ultimate
in printing flexibility and freedom with an internal or external HP Jetdirect wireless
Ethernet print server and the HP Universal Print Driver Series for Windows, a
common driver for general office printing to nearly any HP MFP. For more
information on HP’s mobile printing solutions, go to
www.hp.com/go/mobileprinting. For more information on the HP Universal Print
Driver Series for Windows, see “Supports the HP Universal Print Driver” on page 8.
External print
server
Internal print
server
Performance
11
Evaluating performance
Device performance is more than just a measure of pages per minute. Rather, MFP performance is the speed
at which an MFP can turn electronic files into printed pages. In addition to engine speed, several factors
affect the time it takes to print a job, including the use of specialty paper, computer download time, and MFP
processing time. The time it takes for your computer to download a job to the MFP, and for the MFP to
process the job, depends on the following variables:
•
The complexity and size of graphics
•
The speed of your computer
•
The network operating system and configuration
•
Printer personality or language (such as PCL or postscript emulation)
Creating samples
This section offers guidelines for conducting your own performance evaluation. It is important to test files like
those you print most frequently. Most print samples included with an MFP have been optimized for that
device and may not reflect the type of output you will receive. Your samples should include multiple
documents and file types, each created in the applications that will be used by the end user. The samples
should have different elements (text, graphics, and photographic images) and should vary in complexity and
page length.
Simple text documents
May include e-mail messages, memos, or a spreadsheet report, printed on plain office paper
Mixed text and graphics
May include newsletters, PowerPoint presentations printed on transparencies, or marketing
materials printed on glossy paper
Images
May include photographic images and advanced graphics (using overlays or fill patterns), printed
on photo paper
Simple text
documents
Mixed text
and graphics
Images
When evaluating more than one MFP’s performance, it is crucial that you make a fair comparison between
them.
•
Print from computer systems that closely match the typical end user’s machine.
•
Print the same files on all MFPs, using the same or equivalent print mode settings. Use the same
operating system, software application, printer language, and manufacturer’s print driver to test all
devices. (Each of these components interacts with the printing process and can affect print performance.)
•
Use more than one software application to make sure software/driver conflicts are not affecting print
quality.
•
Test multiple media sizes and types.
•
Test print features (booklets, two-sided printing, etc.).
•
Test and compare default settings. (What settings will end users use most often?)
12
Performance
•
If MFPs are networked, use the same client and an isolated or controlled network to provide a controlled
and repeatable environment. Network traffic can affect performance; therefore, when comparing relative
performance of MFPs, an isolated network should be used so that network traffic is the same when testing
all MFPs. You can use a sniffer on your network to record the amount of network traffic being generated.
To make a valid comparison, be sure that the amount of traffic on the network is consistent when testing
each MFP.
What to measure
Different testing methods can be employed to gauge the performance of the HP Color LaserJet CM6040 MFP
series. The following tests are commonly used:
Click-to-drop
The total print time, from the time the print command is issued, to completion of printing.
Return-to-application
The time from initiating the print command, to the time when the computer is available for other
tasks.
Pick-to-drop
The print time, from the instant the first piece of paper is picked up by the device, to completion of
printing.
Device warm-up+ calibration
The time from turning the device on to the time when the device enters the Ready state. (This time
usually includes warming up the device, calibration, and booting up the device firmware.)
Warm-up time
The time it takes the device to warm up and print a simple document, after the device has been
idle for one hour.
First page out
The time from initiating the print command to the completion of the first page. Measure this from a
variety of engine conditions, such as Ready or low power mode.
Running the tests
Follow the guidelines below when measuring device performance:
•
Be sure to measure the amount of time it takes to print a complete document. (For example, you might
print a 5-page, color document on recycled office paper.)
•
Perform each test three times to obtain an average. If the variances in the three tests are too much,
discard the results, check the system, and redo the tests.
•
If the MFP offers more than one I/O port, perform tests using each port.
•
When comparing the performance of MFPs, look beyond the speed trial data and consider the
acceptability of the output. There are definitely tradeoffs in print quality, but as you review your results,
look at the samples and consider whether the quality meets your standards. For output quality evaluation
guidelines, see page 22.
Evaluating copying performance
•
Copy the type of material you typically copy, whether a book, magazine, sales brochure, or other
high-quality content. Measure how quickly the pages copy.
Evaluating scanning performance
•
Scan several documents and photos. Measure how quickly the MFP scans various sources.
Performance
13
Document handling
Lots of options on one
efficient, easy-to-use device
The HP Color LaserJet CM6040 MFP series is your document creation solution. Print, fax,2 scan, make copies,
or add the booklet maker/finisher or stapler/stacker accessory and turn your digital documents into stapled,
sorted reports or marketing collateral in one simple step. Create and manage frequently updated full-color
materials, saving the costs associated with outsourcing, the expense of obsolete materials, and the time and
costs of inventory management.
Note For ordering and additional information on all accessories, see “Appendix C—Ordering information“
on page 38.
Flexible paper handling
•
The HP Color LaserJet CM6040 MFP is equipped with a 100-sheet multipurpose tray and two 500-sheet
input trays for a total capacity of 1,100 sheets, while the CM6040f has four 500-sheet trays for a total
capacity of 2,100 sheets. The MFP makes your life easier by offering two-sided printing and label support
from all trays. With the option to load paper in volume or use
each tray for a different paper type, you’ll spend less time
loading paper.
•
All trays support heavy custom media up to 58 lb bond
(220 g/m2), offering the utmost in versatility. All trays are
adjustable to provide exceptional flexibility and minimize user
interaction. Trays 3, 4, and 5 are fully adjustable for media
sizes up to 320 by 457 mm (12.6 by 18 inches), allowing
immediate access to different media for customized print jobs.
•
The MFP supports a variety of paper types, including paper
(plain, preprinted, letterhead, prepunched, bond, recycled,
color, light, intermediate, heavy, extra heavy, rough, glossy,
heavy glossy, and tough), transparencies, labels, envelopes,
and card stock.
Simple document creation
Use the HP Color LaserJet CM6040 MFP without a paper finisher for a smaller footprint with rotate offset
capability, which provides the capacity to provide alternate output orientation by job on the base device
(available through a firmware upgrade shortly after launch). Or, to meet your unique business needs, the MFP
offers two different output accessories, available for separate purchase:
•
Add output capacity and mailbox functionality while stacking up to 1,600 sheets of paper with job offset or
30 stapled jobs. The HP 3-bin stapler/stacker accessory also provides multi-position stapling for up to
50 sheets of paper per job. Avoid tedious manual sorting and stapling with this accessory’s automated
processes.
•
Create more complex, finished documents in-house, saving the time and expense of an outside service. The
HP booklet maker/finisher accessory staples and folds up to 15 pages into a booklet and stacks up to
25 saddle-stitched booklets, 30 stapled jobs, or 1,000 sheets of paper. Create professional-looking
14
Document handling
programs for company events or product catalogues with covers of glossy, heavyweight paper, white paper
for the inside pages, and a saddle-stitched binding—all without any intervention on your part.
Effortless copying
The MFP may be used as a standalone, walk-up color copier—you do not need to be connected to the network
or a computer to make copies. Enjoy fast copy speeds of up to 40 cpm. You can adjust all copy settings at the
control panel, including lightness/darkness of reproduction, reduce or enlarge from 25 to 200 percent, or even
produce 2-up and 4-up copies to conserve resources. Utilize the 50-sheet automatic document feeder (ADF) for
hands-free copying, or use the flatbed platen glass for irregular-size single sheets, bound documents, and
objects such as signs and placards up to 11 by 17 inches. The MFP also includes default copy collation, so
your documents are automatically in numerical order for you.
Reliable scanning
Utilize the 50-sheet ADF for easy color scanning of documents up to legal size—just drop off your job for fast,
automatic scanning. And for bound or irregular documents, use the convenient flatbed scanner.
Archive and share your important business documents and images at the touch of a button. Using the control
panel or the Embedded Web Server, you can preconfigure the device to conveniently scan to a connected and
supported destination, such as a PC desktop, PC folder, or network folder.
Efficient digital sending
The MFP features send to e-mail and send to folder out of the box, but with the optional HP Digital Sending
Software (DSS), you can realize your MFP’s full potential. Digital sending is a fast, simple, and secure way to
capture paper-based documents in digital format so you can better process and route valuable information.
Easy to install, HP DSS is the entry-level member of a family of server-based software products that enables
paper documents to be incorporated into electronic business processes at the touch of a button. Digitized
information can be sent quickly and securely to network folders, MFPs, and fax services, improving overall
efficiency and business productivity, and reducing the costs of sharing and storing information.
HP DSS offers peace of mind when digitally sending confidential information. You can transfer data from the
MFP to a secure, supported folder with a secure send key. Authentication verifies the sender’s identity,
encryption protects files from outside access, and a final safeguard allows you to erase the MFP’s hard drive.
Digital sending helps you convert your paper documents to digital format so you can work with the information
more easily. The benefits to your business can be significant:
•
Improve productivity and be more competitive
•
Merge paper and electronic data so both are easier to share, edit, print, store, and retrieve
•
Streamline business processes to reduce costs
Note An HP DSS trial and demonstration CD is provided with the MFP.
Optional AutoStore
For even more advanced digital sending needs, purchase AutoStore, the premium member of a family of
server-based software products designed to streamline your business. AutoStore sends to multiple
document-management applications as well as network folders, MFPs, and fax services. The software comes
standard with routing to Microsoft SharePoint Portal Server (version 2003), Microsoft Exchange, and Lotus
Notes for easy integration into existing management systems. This market-leading software was Transform
Magazine’s Digital MFP-based Capture Product of the Year (2003) because it helps medium and large
businesses with decentralized, paper-intense workflows to enhance productivity, manage costs, and improve
customer service.
Document handling
15
Optional advanced solutions
HP document capture solutions
HP offers powerful solutions that enable your organization to easily capture, route, manage, and share valuable
business documents across distributed environments and mixed platforms. Working closely with leading
software providers from around the world, we deliver powerful document capture solutions to transform key
business processes, such as:
•
Route to ECM/records management/database systems
•
Optical character recognition
•
Barcode recognition
•
Forms extraction
See your HP sales representative for more information about HP document capture solutions.
HP job accounting print solutions
HP works with industry experts from around the globe to deploy a suite of job accounting print solutions to
address your specific needs. Our industry-leading job accounting print solutions can help you focus on four key
areas related to imaging and printing: cost allocation, authorization, pay-for-print, and asset utilization. See
your HP sales representative for more information.
Optional third-party solutions
In addition to its robust capabilities, the MFP offers expansions for third-party solutions to supplement its value
and usefulness to your workgroup. HP works with best-in-class solution partners to address key areas of business
concern. You can extend the capability of the HP Color LaserJet CM6040 MFP series to address a variety of
business needs, including integrated capture, job accounting, security, LanFax, secure check printing, forms
automation, host printing solutions, and more. Expand your business capabilities and improve productivity with
HP plus partner solutions.
Learn more about available infrastructure, management, and workflow solutions at www.hpgsc.com.
Affordable and reliable analog faxing
Quickly and easily send and receive faxes with the HP LaserJet MFP Analog Fax Accessory 300 (standard with
HP Color LaserJet CM6040f). The accessory lets you do the following:
•
Efficiently process jobs at up to 33.6 kbps with the V.34 fax modem and save time and money with
standard JBIG compression that shortens call time.
•
Easily retrieve data with fax polling. Request information stored on another machine to automatically
receive a fax with the desired information. Fax polling is just what you need to efficiently gather frequently
used documents, such as forms or reports.
•
Use the fax call report to view convenient thumbnails of faxes and to archive important fax information,
including the time sent, content, and destination of a fax.
•
Use manual memory lock to save fax jobs at the MFP until a PIN is entered to release the stored documents.
Take advantage of the scheduled memory lock to specify the days and times you want faxes to print or be
held on the device.
•
Take advantage of fax forwarding to receive important faxes wherever you are. Route incoming faxes to
another fax number when you or your clients are traveling or away from your primary fax. With easy-to-use
fax forwarding, never miss a business-critical fax.
•
Quickly and conveniently send analog faxes with a control panel fax icon.
•
Get helpful feedback on your fax job with the one-line status on the MFP control panel. Know the status of
your fax in an instant with this informative display feature.
•
Optional HP Digital Sending Software lets you easily alternate between LAN and analog fax with a flexible
configuration switch. The switch delivers seamless integration in LAN or analog environments, without
having to reinstall or reconfigure the fax accessory.
16
Document handling
HP recently improved the HP Analog Fax Accessory 300 to offer:
•
•
Improved overall performance
•
Effortless setup with the fax configuration wizard
•
Enhanced speed dial list ease-of-use, making it easier to search and locate entries by name and add
individual lines to existing lists
•
Easy fax job canceling with the MFP’s Cancel button
•
Remote configuration via HP Web Jetadmin
•
Certification for Japan
HP’s direct PDF printing
With direct PDF printing solution, a PDF file (or multiple PDF files) can be sent right to the MFP from any device,
without using PDF reader/converter software. The MFP directly renders PDFs to printed output, bypassing
conversion processes used by other product-based solutions, which increases printing performance and removes
possible conversion errors. HP’s direct PDF printing enables driverless printing of PDF files, allowing printing
from devices of all types, such as mobile phones, handheld computers, PDAs, and notebook computers.
Evaluating document handling
Produce the type of material typical for your day-to-day business, whether a report, booklet, high-quality
brochure, or other professional document. Note whether the finishing options available are what you
typically require, whether producing material in-house or outsourcing. While you perform your evaluation,
consider the following:
•
Is the product customizable to meet your needs?
•
Is automatic two-sided printing and copying available?
•
Does the product offer advanced compatibility features, such as direct PDF printing?
•
Can you easily add third-party solutions like job accounting or authentication?
Evaluating paper handling
•
Is the paper-handling system adjustable? Are advanced finishing features such as stapling and stacking
available?
•
Does the range of supported paper and paper sizes meet your needs? Does the product support special
media, such as envelopes and transparencies?
•
Do the input and output capacities meet your needs? Is it easy to change paper sizes and types?
Evaluating digital sending capabilities
Test the product’s digital sending capabilities. Is it easy to navigate through menus and to send to e-mail or
folder?
Evaluating faxing
If faxing capabilities are enabled, fax some test documents. If the product has fax speed-dial capabilities,
program some fax numbers. Consider the following:
•
Is the fax function easy to use?
•
What security features are available?
•
Are there special fax features, such as speed-dial or fax forwarding options?
•
Does the fax quality meet your expectations?
•
Do you encounter any problems sending or receiving faxes?
Document handling
17
Output quality
High quality output and
exceptional color and
black-and-white image
quality
The HP Color LaserJet CM6040 MFP series provides the
high-quality output you have come to expect from HP along with
the performance you need. Create high-impact marketing
materials in-house, and showcase your business with vibrant
colors and images that attract and hold the attention of readers.
Gain control of your marketing: revise and update your
materials as needed and print only the amount you need.
Professional print shops may be cost-efficient for long runs, but
for short runs, printing in-house can save you time and money.
When you need to create dynamic marketing documents, print
on glossy media to maximize the quality of your materials and
photos.
Professional results every time
•
Superior print quality. A wide range of colors and high gloss result in brilliant, realistic photos and images.
The range of colors provide for subtle flesh tones, shadow detail and smooth gradations. High gloss
contributes to color consistency and intensity on a range of
papers.
•
Consistency and reliability. Uniform toner particles
incorporate patented additives to maintain a consistent
charge to ensure accurate, repeatable results page to page
and cartridge to cartridge.
•
Fast printing. ColorSphere toner particles contain a wax core
designed to fuse to the paper at full MFP speeds, so you get
fast printing without sacrificing output quality.
•
Automatic neutral calibration. Get the expected color when
using very demanding color applications.
•
Outstanding line detail. The HP Color LaserJet CM6040 MFP series features new
1200 by 600 dpi for exceptional edge acuity when you need to print architectural drawings, cartography,
or CAD drawings.
Innovative color laser technologies
HP ImageREt 4800
As you focus on the professional appearance of documents, print quality gains greater importance. This
importance is magnified several fold for color documents, which are often used to generate revenue or sell
important concepts. The HP Color LaserJet CM6040 MFP series offers superior print quality, achieved by a
complete HP proprietary printing system solution that includes HP ImageREt 4800. It’s about more than dpi.
Notable color laser technologies converge in the HP ImageREt 4800 to provide print quality levels that rival
those of commercial presses.
18
Output quality
High resolution laser imaging system
Binary technology
Multi-layer technology
The HP multi-level laser exposure print system can
modulate laser dot size and adjust dot position to
produce superior tone rendition. Laser position and
power adjustments are key to creating stable highfrequency halftones. Instead of grainy looking images
where you can see the individual dots that form the
images, you get a near photographic quality image. This
is one of the technologies that allows HP to create image quality well beyond a 600 dpi binary system.
The multi-level printing process precisely controls color by combining up to four colors within a single dot and
by varying the amount of toner in a given area. As a result, ImageREt multi-layer technology creates millions of
smooth colors, sharp images, and crisp text. In contrast, the single level (binary) printing process does not allow
the colors to be mixed within a single dot. Thus, single level (binary) printing is limited to creating colors by
placing various colored dots (limited to eight colors) close together within a cell to create the illusion of another
color.
Superior image enhancement
HP implements several methods to produce the most satisfying color rendering possible out-of-the-box. These
include the following:
•
Utilizing the maximum amount of colors available to the device
•
Adjusting the color rendering for memory colors and preference color
•
Producing pleasing skin tones
•
Optimizing the color for different media types
We have optimized the default color tables to produce the best color appearance match between a page
viewed on a monitor and that same page printed and viewed in a typical office environment.
Other color renderings are available, including SWOP, Euroscale, DIC, Device, and Vivid.
Industry leading image enhancements
Edge control is comprised of two components: Adaptive Halftoning and Trapping.
•
Adaptive Halftoning—Adaptive Halftoning is an HP-patented image enhancement feature that increases
edge smoothness of text and graphics while maintaining the quality of area fills. One of the difficulties of
digital color printing is producing smooth area color while at the same time producing smooth edges.
Adaptive Halftoning provides a solution by locating and increasing the digital halftone frequency at edges.
HP developed this patented technology, which is implemented in specialized electronics to provide fast
printing performance.
•
Auto In-RIP Trapping—The MFP includes the HP patented image enhancement feature of
Auto In-RIP Trapping. Trapping is the deliberate overlapping of one color onto another to
guarantee high-quality edges between adjacent colors. HP Trapping enhancement is
unique compared to traditional press implementation because it includes Halo Reduction.
Halo Reduction makes one color intelligently recede from the edge of the other color,
reducing the overlap and making it less visible. Trapping is done in specialized
electronics in the device so there is no performance loss to the user. While it used to take
graphic designers or commercial press operators tens of thousands of dollars and hours to
do this manually, HP offers this as a standard, performed automatically and in
milliseconds.
Without trapping
With trapping
Accurate and intelligent color control
The HP Color LaserJet CM6040 MFP series provides color that is the same from page-to-page over device life
through closed-loop color calibration and optimized customer control.
•
Closed-loop color calibration—The MFP utilizes a sophisticated dual-angle sensor to calibrate the engine,
which improves the accuracy and repeatability of the calibration. With the two-step transfer process, the
Output quality
19
color calibration process is performed the same as a normal first step transfer. In this way, the first transfer
is always the same (OPC to ITB), and the second transfer (ITB to paper) can be independently optimized for
each paper type.
•
Optimized customer control—This feature allows you to optimize the printing process through control panel
adjustments so even printing on difficult paper types can achieve superior results.
Smart printing supplies with dual-component chemically grown toner system
•
HP Smart printing supplies—HP has engineered the latest HP Smart printing supplies with intuitive features
and built-in intelligence designed to contribute to a productive, satisfying work experience. These features
include supplies-level monitoring and proactive messages. Together, they help you maintain and replace
your printing supplies conveniently and efficiently, reducing downtime, and ensuring consistently great
output.
•
Improved toner pigments in new chemically grown ColorSphere toner—One of the critical components HP
has leveraged in distinguishing its leading line of color laser printers is chemically grown polymer toners.
HP introduced chemically grown toners for its color printers in 1998 and has been a leading force in
advanced polymer toners for color printing since. Today each HP LaserJet ColorSphere toner particle is
chemically grown to exacting standards with multiple layers designed to interact with the printing system
under precise conditions. Because of its formulation, uniform size, and spherical shape, this toner ensures a
broad range of colors, sharp black text and lines, and outstanding results on many kinds of paper. HP’s
precision printing system monitors and adjusts the charge of the toner particles and automatically calibrates
output properties for great results, every time.
Color matching
The process of matching device output color to your computer screen is quite complex because printing devices
and computer monitors use different methods of producing color. Monitors display colors by light pixels using
an RGB (red, green, blue) color process, but printing devices print colors using a CMYK (cyan, magenta,
yellow, and black) process.
Several factors can impact your ability to match printed colors to those on your monitor. These factors include:
•
•
•
•
•
•
•
•
•
•
•
Paper type
Printer colorants (inks or toners, for example)
Printing process (inkjet, press, or laser technology, for example)
Overhead lighting
Personal differences in perception of color
Software applications
Print drivers
PC operating system
Monitors
Video cards and drivers
Operating environment (humidity, for example)
Keep the above factors in mind when colors on your screen do not perfectly match your printed colors. For most
users, the best method for matching colors on your screen to your printed output is to print sRGB colors.
Printer emulations
The HP Color LaserJet CM6040 MFP series provides color consistency with other devices by allowing you to
emulate the color printing of past or future HP Color LaserJet devices. Simply download specific printer
personalities to the HP Color LaserJet CM6040 MFP series formatter and choose Custom color from the Color
tab in the print driver to get output that is consistent with other HP Color LaserJet products.
CMYK+ color
CMYK+ color provides color output that is more consistent with original RGB color images, even after images
have been rendered for analog offset press printing. It delivers consistent and intelligent conversion from analog
offset press colors to the richer and more vibrant colors available with digital printers. Skin tones and grayscale
remain unchanged, but colors appear more vivid without being saturated.
20
Output quality
CMYK+ color enables creative professionals to produce impressive portfolio prints and presentations from
CMYK print files without manual intervention or clipped colors, using the full gamut of their printing device.
Adobe RGB (1998) color
When printing from Adobe PhotoShop® or other software or devices that use Adobe RGB (1998) color, the
HP Color LaserJet CM6040 MFP series enables direct Adobe RGB (1998) color printing to provide increased
color fidelity and ensure that printed output meets your expectations. Adobe RGB (1998) color is a wide color
space designed to make the most of CMYK color; it is a better choice for experienced users when color fidelity
is of the utmost importance.
sRGB color
Standard red-green-blue (sRGB) is an industry color standard originally developed by HP and Microsoft as a
common color language for monitors, input devices (scanners, digital cameras), and output devices (printers,
plotters). It is the default color space used for HP printing devices, Microsoft operating systems, the World Wide
Web, and most office software sold today. sRGB is representative of the typical Windows computer monitor
today and the convergence standard for high-definition television.
The latest versions of Adobe PhotoShop, CorelDRAW™, Microsoft Office, and many other applications use
sRGB to communicate color. Most importantly, as the default color space in Microsoft operating systems, sRGB
has gained broad adoption as a means to exchange color information between applications and devices using
a common definition that assures typical users will experience greatly improved color matching. sRGB improves
your ability to match colors between the device, the computer monitor, and other input devices (such as
scanners and digital cameras) automatically, without the need to become a color expert.
PANTONE color matching
PANTONE has multiple color matching systems. PANTONE Matching System is very popular and uses solid
inks to generate a wide range of color hues and tints. After product introduction, see
www.hp.com/support/cljcm6040 for details on how to use PANTONE Matching System with this device.
Swatch book color matching
The process for matching device output to preprinted swatch books and standard color references is complex. In
general, you can obtain a reasonably good match to a swatch book if the inks used to create the swatch book
are cyan, magenta, yellow, and black. These are usually referred to as process color swatch books.
Some swatch books are created from spot colors. Spot colors are specially created colorants. Many of these
spot colors are outside of the gamut of the MFP. Most spot color swatch books have companion process swatch
books that provide CMYK approximations to the spot color.
Most process swatch books will have a note on what process standards were used to print the swatch book. In
most cases, they will be SWOP, EURO, or DIC. To get optimal color matching to the process swatch book,
select the corresponding ink emulation from the printer menu. If you cannot identify the process standard, use
SWOP ink emulation.
RGB and CMYK color samples
To provide more precise color matching for printed output, HP offers comprehensive color samples for HP Color
LaserJet devices. Color samples allow experienced users to get the colors they want from a variety of software
applications regardless of the paper type.
Neutral gray treatment
This feature allows you to select the neutral gray treatment of either black-only or 4-color process grays.
Black-only can be selected to print black text, keeping the lines sharp and reducing the impact of color plane
misregistration. (No cyan, magenta, or yellow toners are combined to form gray.) If 4-color grays are selected,
black is printed using all four process colors (cyan, magenta, yellow, and black), known as process grays. This
selection is useful for printing photographs, since it produces richer grays and blacks that blend smoothly with
surrounding colors. This feature, combined with Trapping, provides greater flexibility and print quality.
Output quality
21
Evaluating output quality
This section offers some practical advice for conducting your own print quality evaluation. Use the sample
documents you created in “Creating samples” on page 12 to evaluate the print quality of the output.
4
Viewing samples
Ideally, quality should be evaluated under a mix of fluorescent
and incandescent lighting. Quality should not be evaluated too
close to windows, as natural light changes dramatically with
variations in weather and the time of day.
In addition, the color of the surrounding can significantly affect
quality perception. White surroundings may call undue attention
to the color of the paper. Medium or light gray is usually the best
choice for the area surrounding where the sample documents will
be evaluated.
Individuals may perceive quality differently. HP suggests that you
have several people evaluate your sample documents, in the
same environment, with a consistent light source. Have them vote
on the samples that they like by listing them in order from the best to the worst. Allow each person to rate the
samples independently and then record the results. Also, have each person establish a cut line for acceptable
quality for the end user’s environment.
Note This process is referred to as psychometric testing and should be performed on all of the sample
documents that you are using to evaluate text, graphics, and image quality.
Evaluating print quality
Look for the following characteristics:
•
Text should be dark, solid black, without hollow spots.
•
Edges of text and graphics should be crisp and smooth.
•
There should be little or no toner scattered on the non-printed areas of the paper.
•
Solid color fills should be uniform and should not appear glossy.
•
There should be no banding across graphics or images.
•
Images should be clear and sharp, without graininess.
•
Images should look natural and realistic.
Evaluating document durability and usability
After you have finished evaluating the print quality of your samples, evaluate the documents’ durability and
usability. Test the following:
•
Can the printed output be fed through a copier without being damaged?
•
Will the printed output fade over time or smear with moisture?
•
Can the printed output be easily scratched, melted, or otherwise damaged?
•
Is the printed output durable? Can it be folded?
•
Does the best quality output require printing on special paper?
Evaluating copy quality
High resolution does not directly correlate to copy quality. Copy the type of material you typically copy,
whether a book, magazine, sales brochure, photograph or other high-quality content.
•
Does the copy quality meet your expectations?
•
How easy is it to adjust image quality and select output options from the control panel?
•
Does it take multiple adjustments and multiple copies to get good copy quality?
22
Output quality
Evaluating scanning quality
Scan several documents, images, and photos.
•
Does the quality of the scanned image meet your expectations?
•
How easy is it to obtain a satisfactory image?
•
How easy is it to configure scanning options from the control panel?
•
Is the scanning software easy to use? Are there options for scanning specific document and image types?
•
How large is the final scanned file size?
Output quality
23
Total cost of ownership
Efficient operation and
maintenance
A successful business MFP has to offer more than just superior performance and outstanding print quality. For
many businesses, the total cost of ownership (TCO) is a critical part of the purchasing decision. TCO takes into
account everything from the initial investment to support and maintenance costs. A number of elements designed
into this MFP contribute to significant cost savings over time.
Helps control color usage
Color can make your business more professional, effective, and profitable, but there are times when you may
want to control access to color. HP color access control provides that solution:
•
Assign color access to specific users or workgroups—The HP color access control solution makes it easy to
assign color access to specific users using the Universal Print Driver or Web Jetadmin’s fleet configuration
capability. That way, people who truly need color—such as your sales team and marketing department—
can use it, and those who don’t need it can be assigned to default black-and-white printing automatically.
This prevents color resources from being depleted on personal or non-essential print jobs and helps lower
overall printing costs significantly.
•
Assign color access by application—By allowing you to designate certain applications for printing color and
others for printing black-and-white, HP color access control helps ensure that users don’t inadvertently print
in color on low priority pages such as web pages and e-mail. This level of control enables you to assign
both black-and-white and color documents to one color MFP, consolidating all of your print jobs.
•
Track color use by job, by user, and by device—HP’s color access control solution generates real-time and
periodic usage reports that make it easy to track color use by job, by user, and by device. Plus, it allows
you to easily allocate costs to individual departments. 7 This increases awareness of color usage policies
across the company and helps employees internalize these important guidelines.
•
Auto color sensing compliments color access control features by performing an automatic analysis of each
scanned page. While the MFP’s default mode is color copy, if it determines that a page is black-and-white,
then the MFP will copy it in black-and-white. This provides significant cost savings in color toner cartridges.
This features benefits managed print services customers in particular, since they are charged for a
monochrome click rather than a color click.
Budget-friendly in-house color printing
Nobody knows your business and customers like you do. With HP in-house color printing solutions, you can
leverage your unique understanding of specific markets and individual clients with customized and personalized
messages. You have the flexibility to outsource printing or get the job done in-house, according to what makes
sense for each project. You’ll have more control over printing what you need, when you need it—at new levels
of affordability and quality.
Cost-effective digital workflows
The HP Color LaserJet CM6040 MFP series enables you to rethink your communication processes and distribute
digital paperwork around the corner or around the world. Doing so can dramatically cut printing and paper
expenses. Optional HP Digital Sending Software reduces manual processes and not only enables content to be
available sooner and processes to be initiated faster but also cuts down on the costs of physically handling and
24
Total cost of ownership
distributing information. Storing content electronically conserves floor space and money that would have been
spent on physical storage. HP DSS streamlines your document workflow by incorporating paper documents into
business processes to improve efficiency and productivity and to save money.
Designed for efficiency
•
Use less floor space—by supporting one device rather than four, you can reduce costs by managing fewer
supplies and minimizing storage requirements and service interruptions. The full complement of individual
products would use many times more floor space.
•
Use less power—the MFP’s Sleep mode conserves energy by partially turning off the power supply during
periods of MFP inactivity.
•
The device’s paper trays feature automatic media size detection for accurate printing, saving time and
eliminating paper and toner waste.
•
Meet your unique needs by upgrading with a variety of optional features, including additional memory,
fonts, or storage, and third-party solutions. For more information, see “Versatile document management” on
page 14.
•
Multiple paper handling options and a low-maintenance design reduce the need to interact with the product
and keep your office productive.
•
The familiar HP interface is preferred by most office users and requires very little training.
Total cost of ownership
25
Evaluating total cost of ownership
A MFP’s value consists of more than just purchase price and the cost of supplies. Consider the following
factors:
•
Initial purchase price, including enough memory to print complex documents in the highest print quality
mode, plus any accessories needed in the office or workgroup environment (such as a print server,
wireless options, an automatic two-sided printing unit, additional paper trays, or finishers).
Note To ensure accurate comparisons between products, be sure to compare street prices (or what you
would actually pay) instead of list prices.
•
Warranty and service costs. (What is the standard warranty? Are upgraded service plans available?)
•
Expandability. (Does the MFP support additional features?)
•
Opportunity costs of outsourcing vs. in-house printing.
•
User productivity costs. (How easy is it to learn to use the MFP? How easy is it to print your documents
correctly?)
•
Special paper costs. (Does the MFP require special paper?)
•
Supplies costs. (Do you have to purchase a starter kit? Does the MFP come with demonstration supplies
that have a reduced life? What does it cost, in both expense and downtime, to replace supplies?)
•
Cost per page. It is difficult for end users to calculate the cost per page due to many variables. Therefore,
many manufacturers provide a cost per page calculation. When assessing cost per page, keep the
following in mind:
26
•
Make sure the cost per page associated with a MFP’s print sample represents that sample. Some
manufacturers may quote the cost of printing in a draft mode, when the sample they give you is
printed in their best mode, which requires more toner or ink.
•
Take note of whether special paper is required for the print sample.
•
Make sure all the supplies are included in the cost per page calculation and not hidden as service
items. Also, remember that supplies used during routine cleaning and warm-up cycles are not always
included in the supply’s yield, which directly affects cost.
•
Watch for other hidden costs (such as unusable output, which wastes toner).
Total cost of ownership
Reliability
Legendary HP reliability
HP continues to build on 20 years of laser experience with a new generation of laser MFPs and toner
technology. To save you time and simplify your printing experience, our world-class engineers have thought
through every complex detail to make sure performance and color print quality work hand in hand. You get
worry-free, high-quality documents every time you click Print. HP’s Color LaserJet printing system, including
HP ColorSphere toner and ImageREt technologies, allows you to enjoy the perks of color printing without
sacrificing black-and-white laser speed. Plus, you will experience the same built-in reliability and ease of use
you have come to love and expect from HP products.
If you ever do need service and support, HP’s Customer Care is one of the best. By ensuring a maximum uptime
you’ll boost productivity and end frustration.
Reliability matters
•
The HP Color LaserJet CM6040 MFP series has HP’s legendary reliability and ruggedness. With a robust
recommended monthly volume of 8,000 to 15,000 pages per month, 8 the MFP is built to stand up to the
demands of today’s fast-paced business environment and keep intervention rates low.
•
HP conducts extensive testing, printing millions of test pages with a variety of applications and file types, in
multiple environments, with different paper types.
•
For over a decade, Hewlett-Packard has consistently received the top grade in PC Magazine’s Service and
Reliability Survey and received one of the first-ever A+ ratings.
Worry-free operation
The MFP comes standard with a one-year, next-day, on-site, limited warranty. Additional service and support
options are available, including network installation and extended on-site warranties, which vary by region.
HP support services provide a full range of services to help you gain control of all aspects of your printing
environment. They are designed to enhance your overall printing experience—with a clear focus on maximizing
the value of your investment, increasing MFP uptime, planning for future technology needs, and reducing MFP
management costs.
You have the flexibility to purchase enhanced support services that reach beyond the one-year standard
warranty. HP provides the level of support that fits best with your business needs: next business day, same day
service, or low cost support options. HP Care Pack services are simple support packages that meet the majority
of customer needs. HP also offers configurable HP service contracts, delivering a variety of service levels that
allow for additional protection. For more information, see “Appendix A—HP Support Services” on page 34.
Both levels of support provide reliable service technicians along with all necessary parts, labor, and materials to
enhance HP standard warranties. For ordering information, see page 38.
Exceptional quality and reliability
Count on HP for a trouble-free printing experience with consistent, reliable performance. HP proprietary toner
formulas are designed together with the MFP to enable high-quality, high-productivity printing. Rely on
HP ColorSphere toner for professional results every time. Use Original HP papers—designed together to work
better together—for consistent, professional results.
Reliability
27
Excellent HP support
Experience excellent support with HP’s Customer Care program. HP Customer Care includes all of HP’s support
programs and technologies, keeping commercial customers, small businesses, and individual consumers up and
running. HP Customer Care offers full-service support through a broad range of services, including setup and
installation, warranty upgrades, troubleshooting tools, repair and exchange services, phone and Web support,
software updates, and self-maintenance services.
The HP Customer Care Web site (www.hp.com/go/support) provides customers with free, one-stop access to
technical support for more than 600 HP products, including personal computers, MFPs, and imaging products.
HP Customer Care call centers also provide technical support from numerous call centers worldwide.
Evaluating reliability
At HP, we typically test multiple devices in various environmental conditions to evaluate engine reliability.
We run the devices to engine life and record the supplies’ life, jam rate, and misfeed rate, continually
improving each new generation of HP products.
This kind of extensive, long-term testing is beyond the limits of most companies’ resources; however, it is
possible to estimate their MFP’s engine reliability. One option is to compare other manufacturers’ lifetime
duty-cycle ratings, base warranty (make sure it is at least one-year), and three-year warranty costs. When
comparing the HP Color LaserJet CM6040 MFP series with MFPs from other manufacturers, consider the
following:
•
Will the MFP print legacy print jobs correctly?
•
Will the MFP perform consistently under various environmental conditions?
•
After a few thousand pages, is the print quality the same as it was out of the box?
•
How easy is it to maintain and calibrate the MFP?
•
When connected to a network, does the MFP print correctly every time?
•
What is the quality of customer support?
28
Reliability
Security
Proactive security
management
HP has made security an integral component of its imaging and printing devices and solutions. In addition to
supporting a wide range of standard, trusted security protocols, HP digital senders and HP LaserJet printers and
MFPs offer industry-leading security capabilities and solutions that are designed to enable secure management,
network communications, output, access, and device integrity. Moreover, HP has reduced complexity—the
biggest obstacle to ensuring end-to-end security. Impressive security features are frequently ignored because IT
can find them difficult to implement, so HP focuses not only on delivering state-of-the-art security capabilities but
creating seamlessly integrated, easy-to-use solutions as well.
Comprehensive MFP security
Secure all confidential and business-critical data on the HP Color LaserJet CM6040 MFP series and ensure only
authorized individuals have access to that data. Important options to consider when securing your devices
include:
•
Disk drive lock—The hard disk drive on the HP Color LaserJet CM6040 MFP series can be physically
secured from theft and tampering using an accessory lock that requires a physical key for removal.
•
Server-based and device-based access—With the optional HP Digital Sending Software, combined with
authentication options available from the device, you can configure Windows NTLM, LDAP, Kerberos, PIN,
and Novell authentication that integrates with your existing infrastructure. These authentication options,
available through optional software and by default on the device, can help your organization manage user
access, prevent unwanted printing and digital sending, help secure access to management utilities, and
prevent unwanted device configurations.
•
Color access control—HP’s suite of color access control features lets you closely monitor color usage, enable
or disable color by individual users or groups or even applications, disable color printing and copying
entirely until it’s needed for special projects, and report costs back to specific clients, projects, workgroups,
or departments.
•
Secure overwrite of data—The HP Color LaserJet CM6040 MFP series provides built-in capability for
overwriting data stored on it. There are three ways that data can be overwritten securely:
•
Whenever a job finishes, all the associated files can be overwritten
•
User data stored in the form of Proof and Hold, Quick Copy, and Stored Jobs can be overwritten at
specific time intervals
•
The entire contents of the hard drive can be overwritten securely when a hard disk is decommissioned
or redeployed in your environment
•
HP offers multiple mechanisms to erase job data and stored data, including “sanitize” erase functionality
that conforms to U.S. DoD (Department of Defense) overwrite algorithm specifications.
•
Encryption of data—Encryption of network-transmitted data is available on the HP Color LaserJet CM6040
MFP series with IPSec, which allows you to encrypt data that travels between the MFP, the print spooler,
and digital send destinations, provided you have configured each network resource to use IPSec. Encryption
of network-transmitted data stored on the HP Color LaserJet CM6040 MFP series hard disk is also available
via Capella Technologies’ SecureDIMM II and other optional solutions. These accessory modules help
secure the print job from the printing client to the MFP’s internal printing engine, plus it keeps the print job
encrypted while it is retained on the hard disk drive. Passwords are also encrypted when stored persistently
Security
29
to help ensure protection of this critical information. Device management data that travels over the network
between the device and the Embedded Web Server (EWS) or HP Web Jetadmin (WJA) can also be
encrypted. EWS communication is configured for encryption through the Jetdirect Security Wizard, where a
certificate can be loaded on the Jetdirect Network Interface Card. This enables secure “HTTPS” web
communication through SSL. WJA can also be configured for encrypted communication using the Simple
Network Management Protocol (SNMP) version 3.
•
Control panel lock—This feature within Web Jetadmin allows network administrators to deter unauthorized
users from changing certain device configurations and control panel settings by establishing a password
and locking the control panel. You can choose from multiple levels of security, locking out specific control
panel menus and allowing users to change the rest of the menus, or locking out all of the menus. It is even
possible to lock the device’s STOP button.
•
Private printing—Four standard and one optional job retention features enable private printing: Proof and
Hold, Personal Job, Quick Copy, Stored Job, and Pull Printing.
Proof and Hold
Provides a quick and easy way to print one copy and proof it before printing the remaining copies. You can
either continue printing the remaining copies, which have been saved at the MFP, or cancel them from the
MFP’s control panel. After the additional copies are printed, the Proof and Hold job is deleted from the MFP.
This reduces network traffic, paper waste, and supplies costs.
Personal Job
Protects confidential documents. This feature lets you specify that a job will not be printed until you release it
using a 4-digit Personal Identification Number (PIN) through the MFP’s control panel. When you enter the PIN in
the driver, it is sent to the MFP as part of the print job.
Quick Copy
Prints the requested number of copies of a job and stores a copy of the job on the MFP’s hard disk. Additional
copies of the job can be printed later, directly from the MFP’s control panel.
Stored Job
Allows you to download a print job to the MFP’s hard disk without printing it. You can then print the job at any
time from the MFP’s control panel. For example, you may want to download a personnel form, calendar, time
sheet, or accounting form that other users can access and print. To store a print job permanently on the hard
disk, select the Stored Job option in the driver when printing the job.
Pull Printing
Prevents documents from getting “lost” in the output tray by allowing print jobs to be saved electronically in the
device, or on a server, until the authorized user is ready to print them. HP offers Pull Printing solutions from
leading third-party providers to help safeguard your imaging and printing environment.
Innovative network safeguards
With more devices on the network, your business is at greater risk. Protect the integrity of your entire network
infrastructure with HP secure solutions.
•
•
Send digital data safely—HP devices support a wide range of industry standard and trusted security
protocols, including:
•
IPSec secure networking for printers and MFPs can be utilized in either IPv4 or IPv6 networks to encrypt
information on the network and help ensure data gets to the intended destination(s) 9
•
Secure-IPP for encryption of print jobs
•
X.509 certificates can be loaded on the device to enable Embedded Web Server/device
communication and authentication
•
IP (Internet Protocol) Access Control Lists for protected printing and management
Bridge-free faxing—The HP LaserJet MFP Analog Fax Accessory 300 (standard on the CM6060f) allows the
HP Color LaserJet CM6040 MFP series to act as a standalone fax machine to prevent bridging of network
to analog interfaces.
Scalable security management
Easily monitor and maintain the security of the HP Color LaserJet CM6040 MFP series and your network and
more readily comply with audit and privacy requirements with HP security solutions. HP helps boost security and
reduce risk.
•
30
Fleet-based security management—HP Web Jetadmin provides powerful capabilities that allow you to
efficiently and effectively manage security in environments with many devices, remotely manage all of your
Security
organization’s imaging and printing resources, employ SNMPv3 to encrypt data and control access, and
utilize checklists to assure proper configuration. HP participates in the U.S. National Institute of Standards
and Technology security checklist program and has a checklist available to help securely configure MFPs in
fleet environments based on best practices documented by HP security experts. The most recent checklist is
available at http://checklists.nist.gov/chklst_detail.cfm?config_id=128. The checklist is applicable to
multiple LaserJet MFP models, is based on Web Jetadmin security settings, and is updated regularly.
•
Device-based security management—For environments where few devices are deployed, IT may choose to
manage each device individually via its Embedded Web Server’s management interface, which allows for
HTTPS encryption and access control. In addition, HP provides a Jetdirect security wizard and EWS Security
page settings to assist in proper security setup.
•
Usage reporting—Track usage for all models by job, user, device, or application via the HP Web Jetadmin
Report Generation plug-in (standard with HP Web Jetadmin, version 10.x).
•
Content security management—HP even lets you control document access, revision, and lifespan via a
variety of offerings, including HP Information Lifecycle Management Solutions and HP Secure Printing
Solutions. Visit www.hp.com/go/ilm or www.hp.com/go/secureprinting for details on each respective
offering.
For more information
We extend the capabilities of HP devices through ongoing relationships and collaborative projects with worldclass technology companies, independent software vendors, and system integrators. And we work closely with
select companies to deliver customized security solutions for your industry. Visit www.hp.com/go/secureprinting
for details about third-party data integrity, access control and authentication, and audit tools available.
Evaluating security
When evaluating imaging and printing security, consider the following:
•
What tools are available to help you secure your imaging and printing environment?
•
What security protocols are supported?
•
Are features available to help you secure the data on your MFP?
•
What kind of network security is available?
•
What kinds of security monitoring and management tools are available?
Security
31
Environmental responsibility
Low-impact printing
through intelligent design
As one of the world’s largest consumer IT companies, a leading IT supplier to small and medium-size businesses,
and a leader in enterprise computing, HP’s largest impact on the environment is through its products. The
environmental performance of products is largely determined at the design stage. HP’s Design for the
Environment initiative is driving improvements at every stage in the product lifecycle—helping reduce the
amount of energy, paper, packaging, and materials used at HP and by our customers. Through intelligent
design, we can reduce the environmental impact of our products, and of our customers.
Reduce costs
Reduce the cost of power, waste, and asset disposal with energy-efficient HP solutions.
•
Save power automatically with energy intelligence that’s built into HP printing products. The MFP
automatically reduces power consumption after a designated period of inactivity and requires no more than
1 watt of power in Off mode. As an ENERGY STAR® partner, Hewlett-Packard Company has determined that
the HP Color LaserJet CM6040 MFP series meets Energy Star guidelines for energy efficiency.
•
Using HP Web Jetadmin, you can remotely schedule sleep and wake-up modes or automatically turn off
devices on nights and weekends for savings of up to 66 percent in energy costs.
•
Get added value with an environmentally conscious MFP. The HP Color LaserJet CM6040 MFP series has
met stringent requirements to reduce energy consumption, noise levels, and chemical emissions. In addition,
the MFP is designed for long-term usage, accommodates recycled paper, and has parts and supplies that
can be returned and recycled through HP’s take-back program. 10
•
Simplify the management and disposal of products, and recover some of their value at end of use. Through
HP Planet Partners 11—a free, convenient return and recycling program available in more than 40
countries—you can be assured cartridges won’t end up in a landfill. All returned Original HP print
cartridges go through a multiphase recycling process where they are reduced to raw materials that are used
to make new metal and plastic products.
Save resources
Easily recycle materials, save paper, and use fewer resources across the entire lifecycle of the MFP.
•
Consume less paper by printing on both sides. HP Web Jetadmin and the HP Universal Print Driver make it
easy to set automatic duplex printing for individual MFPs or entire fleets, allowing you to reduce the cost
and volume of paper used.
•
Capture and send documents electronically: HP can help automate workflows and help change the way you
do business. With the ability to capture and deliver documents digitally, you can speed document-based
workflows, virtually eliminate the need for faxing, and lower the amount of paper your organization uses.
•
Reliable HP imaging and printing products give you great results the first time—and help eliminate the cost
of trial and error. Innovations like HP Professional Color Technologies ensure color accuracy, and Auto
Sense features warn and prevent you from printing improperly loaded paper.
32
Environmental responsibility
As shown at right, Smart Web print improves printing from Web pages.
Eliminate extra pages and right-edge clipping and enjoy the ability to
combine content and print exactly what you want, without wasting
resources.
•
Evaluating environmental responsibility
When evaluating environmental responsibility, consider the following:
•
Does the MFP reduce power when not in use? Are there tools available to schedule automatic MFP
shut-downs?
•
How much power does the MFP use?
•
Does the MFP ship with automatic two-sided printing? Can you set automatic two-sided printing as a
default?
•
Can you print on purchased recycled paper?
•
Is there a recycling program in place for toner cartridges?
•
Is there a product take-back program available for hardware?
Environmental responsibility
33
A—HP Support Services
Minimize the cost of downtime
For many organizations, the ability to print anything, anytime, anywhere at an affordable cost is important to
business operations. HP LaserJet printers are central to business success. Because printer downtime can have
serious business consequences, HP provides high-quality services that extend beyond the standard warranty.
No one knows printing and services better than HP
HP is the most recognized name in printing with one of the world’s largest services organizations. Our 69,000
service professionals in 170 countries can help you reduce infrastructure costs, avoid unbudgeted repair costs,
and fix problems quickly. With expert technical phone support and predictable, consistent service delivery
across multiple locations, we’ll help keep your business operations running smoothly.
Choose from the following services:
•
Installation Service with Network Configuration: expert assembly of HP accessories, hardware verification,
network configuration, and basic administrator familiarization
•
Same Day Onsite Service: technician arrives at your site within four hours after service call is received, if this
time falls within the coverage window
•
Next Day Onsite Service: technician-delivered onsite service the next business day after the service call
Any of the above options can be purchased as:
•
HP Care Pack Services: easy-to-buy, easy-to-use support packages
•
HP Contractual Services: a comprehensive portfolio for maintaining maximum IT availability
HP also offers:
•
Managed Print Services: a scalable solution providing everything from imaging and printing devices and
toner cartridges, to installation, management, maintenance, and support
For more information, visit www.hp.com/go/printservices.
34
Appendix A—HP Support Services
B—Technical specifications
Print speed
Up to 40 pages per minute, black-and-white and color
Document delivery
speed
First page out: up to 12 seconds from Ready mode
Print resolution
1200 by 600 dpi (best); 600 by 600 dpi (default); HP ImageREt 4800 technology
Processor
835 MHz
Memory
512 MB, upgradeable to 1 GB via one DDR SODIMM slot
Durability ratings
Recommended monthly volume: 8,000 to 15,000 pages;8 Duty cycle: up to 200,000 pages 12
Features
Copying
Color copying, up to 999 multiple copies, reduce/enlarge from 25 to 200%, two-sided copying, collation,
contrast adjustments, image adjustment, content orientation, N-up, background removal, job storage, output bin
selection, edge to edge printing, job build
Scanning
Color flatbed scanner (up to 297 by 432 mm (11.7 by 17 in)) and ADF; scan input modes: front-panel scan,
copy, fax (optional), e-mail; file types: PDF, JPG, TIFF, MTIFF
Faxing
Via HP LaserJet MFP Analog Fax Accessory 300:2 Up to 33.6 kbps, fax forwarding, fax polling (receive only),
broadcasting (to up to 100 locations), speed dial (up to 100 lists), junk barrier, auto redialing, auto fax
reduction, Windows faxing supported, up to 60,000 pages fax memory (depending on the free storage on the
hard drive)
Digital sending
(standard)
Black-and-white and color scan, scan to folder (includes shared address book for fax), scan direct to e-mail
server, send to e-mail, analog fax, LDAP e-mail addressing; authentication includes Windows Negotiated
(Kerberos and NTLM), group 1 and group 2 PIN authentication, LDAP authentication, and authentication
manager
Digital sending
(optional)
Optional digital sending software includes additional functionality including integrated LAN and Internet fax,
address book manager, e-mail addressing (includes LDAP addressing and replication, personal address book,
and local address book), workflow applications including send to printer and OCR scanning. Send to workflow
includes send to printer, send to FTP, and send to folder. A trial version of HP DSS is included with the device but
must be installed separately.
Paper
Input
CM6040: 100-sheet multipurpose tray 1 and two 500-sheet trays for 1,100-sheets total input capacity
CM6040f: 100-sheet multipurpose tray 1 and four 500-sheet input trays for 2,100-sheets total input capacity
Output
500-sheet face-down bin
HP 3-bin stapler/stacker (optional)
HP booklet maker/finisher (optional)
Two-sided printing
Automatic
Sizes
50-sheet automatic document feeder (ADF): A4, A3, B4, B6, letter, legal, 11 by 17
Multipurpose tray 1: A3, A4, A4-R, A5, A6, RA3, SRA3, B4(JIS), B5(JIS), B6(JIS), 8K, 16K, D postcard,
envelopes (#9, #10, Monarch, B5, C5, C6, DL); letter, letter-R, legal, executive, statement, 8.5 by 13, ledger,
12 by 18, index cards (4 by 6, 5 by 8); custom sizes: 99 by140 mm (4 by 5.5 in) to 320 by 457 mm (12.6 by
18 in)
Input tray 2: A3, A4, A4-R, A5, B4(JIS), B5(JIS), 8K, 16K; letter, letter-R, legal, executive, 8.5 by 13, ledger;
custom sizes: 148 by 210 mm (5.8 by 8.2 in) to 297 by 432 mm (11.7 by 17 in)
Input trays 3, 4, and 5: A3, A4, A4-R, A5, RA3, SRA3, B4(JIS), B5(JIS), 8K, 16K; letter, letter-R, legal, executive,
8.5 by 13, ledger, 12 by 18; custom sizes:148 by 210 mm (5.8 by 8.2 in) to 320 by 457 mm (12.6 by 18 in)
Duplex: A3, A4, A4-R, RA3, SRA3, B4(JIS), B5(JIS), 8K, 16K; letter, letter-R, legal, executive, 8.5 by 13, ledger,
12 by 18
Weights
All trays: 60 to 220 g/m2 (16 to 58 lb bond)
Types
Paper (bond, recycled, glossy, mid-weight, heavy, heavy glossy, extra heavy, extra heavy glossy),
transparencies, labels, envelopes, cardstock, tough paper, rough paper, user-defined
Appendix B—Technical specifications
35
Connectivity
Interfaces
Hi-Speed USB 2.0 device port, one EIO slot, fax port, FIH port, PCI express
Languages
HP PCL 5, HP PCL 6, HP postscript level 2 emulation (default) (HP postscript level 3 emulation is supported)
Fonts
80 HP font set (plus Greek, Hebrew, Cyrillic, Arabic)
Client operating
systems
Microsoft Windows 2000, XP®, Server 2003, and Vista; Macintosh OS X v10.2.8 and later
Network operating
systems
Microsoft Windows 2000, Server 2003, XP, Vista, 2003 64-bit, XP 64-bit, Vista 64-bit (IPv6 compatible with
Windows 2003, XP, and Vista); Novell 5.1 and later; Mac OS X v10.2, v10.3, v10.4 and later; Red Hat Linux
7.x and later; SuSE Linux 8.x and later; HP-UX 10.20, 11.x, 11.i; Solaris 2.5 and later (SPARC systems only);
IBM AIX 3.2.5 and later 1; MPE-iX; Citrix MetaFrame Server; Windows Terminal Services
Network protocols
IPv4/IPv6: Apple Bonjour Compatible (Mac OS 10.2.4 and later), SNMPv1/v2c/v3, HTTP, HTTPS, FTP, Port
9100, LPD, IPP, Secure-IPP, WS Discovery, IPSec/Firewall
IPv6: DHCPv6, MLDv1, ICMPv6
IPv4: Auto-IP, SLP, TFTP, Telnet, IGMPv2, BOOTP/DHCP, WINS, IP Direct Mode, WS Print
Other: IPX/SPX, AppleTalk, NetWare NDS, Bindery, NDPS, iPrint
Security
SNMP v3, SSL/TLS (HTTPS), 802.1x authentication (EAP-PEAP, EAP-TLS)
Minimum system
requirements
40 MB of free space running Windows 2000 or greater
Environmental ranges
Recommended temperature
15 to 27 degrees C (62 to 77 degrees F)
Storage temperature
0 to 35 degrees C (32 to 95 degrees F)
Recommended relative humidity
30 to 70 percent
Storage relative humidity
35 to 85 percent
Altitude, operating
0 to 3,048 m (0 to 10,000 ft)
Sound power
Active, printing: 6.8 B(A); copy/scan: 7.3 B(A); Ready:4.3 B(A)
Bystander sound pressure
Active, printing: 56.8 dB(A); copy/scan: 57.1 dB(A); Ready: 40.3 dB(A)
Acoustics
Macintosh OS X v10.2.8 and later with 80 MB of hard disk space
13
Power requirements
110 to 127 V (±10 percent), 50/60 Hz (± 2 Hz), 10.5 amps
220 to 240 V (±10 percent), 50/60 Hz (± 2 Hz), 5.5 amps
Power consumption
14
Active, printing
Active, copy/scan
Ready
Sleep
Off
881 watts
920 watts
230 watts
208 watts, Sleep 1
24.5 watts, Sleep 2
0.24 watts
ENERGY STAR qualified models, see www.hp.com/go/energystar
Typical Electricity Consumption (TEC): 15.24 kWh/Week
Dimensions (h by d by
w)
1194 by 635 by 704 mm (47 by 25 by 27.7 in) (without finisher)
Weight
CM6040: 139.87 kg (308.4 lbs)
CM6040f: 144.91 kg (319.5 lbs)
EMC compliance
CISPR 22: 2005/EN 55022: 2006 Class B, EN 61000-3-2: 2000 +A2, EN 61000-3-3: 1995+A1, EN
55024: 1998+A1 +A2, FCC Title 47 CFR, Part 15 Class B (USA), ICES-003, Issue 4, (Canada), GB92541998, EMC Directive 2004/108/EC with CE Marking (Europe), other EMC approvals as required by individual
countries
Safety compliance
IEC 60950-1 (International), EN 60950-1 +A11 (EU), IEC 60825-1+A1+A2, UL/cUL Listed (US/Canada), GS
License (Europe), EN 60825-1+A1+A2 Class 1, 21 CFR Ch. 1/SubCh. J & Laser Notice#50 (July 26th 2001)
(Class 1 Laser/LED Device) GB4943-2001, Low Voltage Directive 2006/95/EC with CE Marking (Europe),
other safety approvals as required by individual countries
Telecom
ES 203 021, R&TTE Directive 1999/5/EC (Annex II) with CE Marking (Europe), FCC Part 68, Industry Canada
CS03, NOM-151-SCTI-1999 (Mexico), PTC-200 (New Zealand), AS/ACIF S002: 2001 (Australia), IDA PSTN1
(Singapore), TPS002-01 (Malaysia), IG 0005-11 (Taiwan), HKTA 2011 (Hong Kong SAR), YD514, YD/T589,
YD703, GB3382 (China), other Telecom approvals as required by individual countries
36
Appendix B—Technical specifications
What’s in the box
MFP, preinstalled full-capacity 19,500-page5 black and 21,000-page5 cyan, magenta, and yellow HP Color
LaserJet toner cartridges with HP ColorSphere toner; 35,000-page6 black, cyan, yellow, and magenta image
drums; in-box documentation (Getting Started Guide, Wall Poster, Telephone Support Flyer); control panel
overlays; software drivers and documentation on CD-ROM; Digital Sending Software Trial Version CD; power
cables; HP embedded hard disk; 100-sheet multipurpose tray
CM6040: two 500-sheet input trays
CM6040f: four 500-sheet input trays, HP LaserJet MFP Analog Fax Accessory 300
Warranty
One-year, next business day onsite warranty backed by HP Customer Care, service and support; one-year
technical phone support
HP SureSupply
enabled
To learn more, visit www.hp.com/learn/SureSupply
Appendix B—Technical specifications
37
C—Ordering information
Use accessories and supplies specifically designed for the MFP to ensure optimal performance. To order the
MFP accessories and supplies listed here, go to the HP Web site at www.hp.com/ghp/buyonline. If you don’t
have access to the Internet, contact your qualified HP dealer, or call HP at (800) 888-9909 (U.S.).
HP Color LaserJet CM6040
Fast, high quality, high-capacity A3 color laser MFP with Gigabit networking,
two-sided printing capability, two 500-sheet input trays, and an HP embedded hard
disk
Q3938A
HP Color LaserJet CM6040f
Fast, high quality, high-capacity A3 color laser MFP with Gigabit networking,
two-sided printing capability, four 500-sheet input trays, an HP embedded hard disk,
and fax capability
Q3939A
Print cartridges with
HP ColorSphere toner
HP
HP
HP
HP
CB390A
CB381A
CB382A
CB383A
Supplies
HP Color LaserJet Black Image Drum (35,000 pages)6
HP Color LaserJet Cyan Image Drum (35,000 pages)6
HP Color LaserJet Yellow Image Drum (35,000 pages)6
HP Color LaserJet Magenta Image Drum (35,000 pages)6
HP Color LaserJet 110 volt fuser kit
HP Color LaserJet 220 volt fuser kit
HP Color LaserJet roller kit
HP Color LaserJet transfer kit
HP ADF Roller Kit
Staple cartridge for the stapler/stacker
Staple cartridge for the booklet maker/finisher
CB384A
CB385A
CB386A
CB387A
CB457A
CB458A
CB459A
CB463A
CE487A
C8091A
CC383A
Paper handling
HP 3-bin stapler/stacker with output accessory bridge
HP booklet maker/finisher with output accessory bridge
HP LaserJet MFP Analog Fax Accessory 300
CC517A
CC516A
Q3701A
Memory/storage
HP 128 MB, 200-pin DDR DIMM
HP 256 MB, 200-pin DDR DIMM
HP 512 MB, 200-pin DDR DIMM
HI High Performance EIO Hard Disk
Q7557A
Q7558A
Q7559A
J7989G
Connectivity
HP Jetdirect 635n EIO Print Server
HP Jetdirect 620n EIO Print Server
HP Jetdirect 630n EIO Print Server
HP Jetdirect 690n EIO 802.11g Wireless Print Server
HP Jetdirect en1700 IPv4/IPv6 Print Server
HP Jetdirect en3700 Fast Ethernet Print Server
HP Jetdirect ew2400 802.11g Wireless Print Server
HP EIO 1284B Adapter
Security Lock Adapter Kit 15
J7961G
J7934G
J7997G
J8007G
J7988G
J7942G
J7951G
J7972G
Q393167925
Cables
Hi-Speed USB A to B printer cable (6-foot)
Q6264A
Service and support
HP
HP
HP
HP
HP
HP
HP
HP
HP
HP
HP
HP
HP
UJ165A/E
UJ166E
UJ167E
UJ168E
UJ169E
UJ170E
UJ171E
UJ172E
UJ173E
UJ174PE
UJ175PE
UJ176PE
UJ189E
38
Color
Color
Color
Color
LaserJet
LaserJet
LaserJet
LaserJet
Black Print Cartridge (19,500 pages)5
Cyan Print Cartridge (21,000 pages)5
Yellow Print Cartridge (21,000 pages)5
Magenta Print Cartridge (21,000 pages)5
3-year Next Business Day Hardware Support
4-year Next Business Day Hardware Support
5-year Next Business Day Hardware Support
3-year 4-hour 9 by 5 Hardware Support
3-year 4-hour 13 by 5 Hardware Support
4-year 4-hour 9 by 5 Hardware Support
4-year 4-hour 13 by 5 Hardware Support
5-year 4-hour 9 by 5 Hardware Support
5-year 4-hour 13 by 5 Hardware Support
1-year Post-warranty Next Business Day Hardware Support
1-year Post-warranty 4-hour 9 by 5 Hardware Support
1-year Post-warranty 4-hour 13 by 5 Hardware Support
Maintenance Kit Replacement Fuser 110 Service
Appendix C—Ordering information
HP
HP
HP
HP
Paper
Maintenance
Maintenance
Maintenance
Maintenance
Kit
Kit
Kit
Kit
Replacement
Replacement
Replacement
Replacement
Fuser 220 Service
ADF Service
Transfer Kit Service
Roller Kit Service
UJ190E
UJ191E
UJ192E
UJ573E
North America: www.hp.com/go/paper
Europe: www.hp.com/go/learnaboutsupplies
Asia Pacific: www.hp.com/apac/printingsupplies
Latin America: contact HP via phone:
USA: 1-800-477-5010, Europe: +800 7644 7644, Asia: 65-6253-8500,
Australia/New Zealand: 61-2997-2299LAR, Brasil: sac 0800 70 300 70
Solutions
See the Global Solutions Catalog: www.hp.com/go/gsc
Appendix C—Ordering information
39
Endnotes
Paper capacity and finishing accessories vary according to model. See “Series at a glance” on page 3 for details.
Faxing is standard on the CM6040f, optional for the CM6040.
3
HP SureSupply alerts you when you should replace a print cartridge and helps you purchase locally or via the Internet.
For more information, visit www.hp.com/learn/suresupply. Only available with original HP supplies; Internet access
required.
4
Buyer’s Lab gave HP a “Pick of the Year” award in December 2006 for “Outstanding Achievement for the User Interface
Design of its Multifunction Printers.”
5
Average continuous composite cyan/yellow/magenta cartridge yield 21,000 standard pages and average continuous
black cartridge yield 19,500 standard pages. Declared yield values in accordance with ISO/IEC 19798. Actual yields
vary considerably based on images printed and other factors. For more information, visit
www.hp.com/go/learnaboutsupplies.
6
Declared yield 35,000 pages based on HP testing methodology. Actual yields may vary considerably.
7
Billing solutions are an optional feature available at an additional cost through HP’s solution partners.
8
HP recommends that the number of printed pages per month be within the stated range for optimum device performance,
based on factors including supplies replacement intervals and device life over an extended warranty period.
9
IPv6 security is available with the HP Jetdirect 635n internal print server.
10
There may be a small charge for the take-back of hardware products. HP’s environmental return program varies by
region.
11
Program availability varies. HP printing supplies return and recycling is currently available in more than 40 countries,
territories and regions in Asia, Europe, and North and South America through the HP Planet Partners program.
12
Duty cycle is defined as the maximum number of pages per month of imaged output. This value provides a comparison
of product robustness in relation to other HP LaserJet or HP Color LaserJet devices, and enables appropriate deployment of
MFPs and MFPs.
13
Declared per ISO 9296. Values subject to change. See www.hp.com/go/cljcm6040_firmware for current information.
Configurations tested (3 units on 8/15/07) included color and black-and-white printing, simplex and duplex printing, and
110 and 220 Vac units at 40 ppm.
14
Values subject to change. See www.hp.com/support/cljcm6040 for current information. Power reported is highest
values measured for color and monochrome printing/copying using all standard voltages. 115 Vac unit tested. Data from
color simplex printing and copying.
15
To order the Security Lock Adapter Kit, visit www.hp.com/go/hpparts.
1
2
ENERGY STAR and the ENERGY STAR logo are registered U.S. marks. Microsoft, Windows, and
Windows XP are registered trademarks of Microsoft Corporation. Windows Vista is either a
registered trademark or trademark of Microsoft Corporation in the United States and/or other
countries. PhotoShop is a trademark of Adobe Systems Incorporated. Linux is a U.S. registered
trademark of Linus Torvalds. PANTONE is Pantone, Inc.’s check-standard trademark for color.
© Copyright 2008 Hewlett-Packard Development Company, L.P.
February 2008
Revision 3
The information contained herein is subject to change without notice. The only warranties
for HP products and services are set forth in the express warranty statements
accompanying such products and services. Nothing herein should be construed as
constituting an additional warranty. HP shall not be liable for technical or editorial errors
or omissions contained herein.
Printed in [Country]
To learn more, visit www.hp.com
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