Xerox PE16/i User guide

Xerox PE16/i User guide
LASER MULTIFUNCTION (4 IN 1)
MFP User’s Guide
WorkCentre PE16
About the User’s Guides
Your machine comes with the three user’s guides:
This Laser MFP User’s Guide provides information you need for setting up your machine
and installing the supplied software. It also provides all of the detailed instructions for using
your machine as a printer, a scanner and a copier and information for maintaining and
troubleshooting the machine.
The Laser Facsimile User’s Guide provides information for using your machine as a fax
machine. You can find how to send and receive a fax, and how to set fax-related options.
This manual is provided for information purposes only. All information included herein is
subject to change without notice. Xerox Corporation is not responsible for any damages, direct
or indirect, arising from or related to use of this manual.
© 2003 Xerox Corporation. All rights reserved.
• WorkCentre PE16 and Xerox logo are trademarks of Xerox Corporation.
• Centronics is a trademark of Centronics Data Computer Corporation.
• IBM and IBM PC are trademarks of International Business Machines Corporation.
• Microsoft, Windows, Windows 9x, Window Me, Windows 2000, Windows NT 4.0
and Windows XP are registered trademarks of Microsoft Corporation.
• All other brand or product names are trademarks of their respective companies or
organisations.
CONTENTS
Chapter 1:
GETTING STARTED
Unpacking ..........................................................
Understanding the Component Location ..................
Front View .....................................................
Rear View ......................................................
Control Panel Functions ...................................
1.2
1.5
1.5
1.6
1.7
Installing the Toner Cartridge ................................ 1.9
Loading Paper .................................................... 1.11
Making Connections ............................................ 1.14
Turning the Machine On ....................................... 1.16
Changing the Display Language and Country .......... 1.17
Setting Language .......................................... 1.17
Setting Country ............................................. 1.17
Setting the Paper Type and Size ...........................
Using the Save Modes .........................................
Toner Save Mode ...........................................
Power Save Mode ..........................................
CCD Power Save Mode ...................................
Chapter 2:
1.18
1.19
1.19
1.19
1.20
INSTALLING SOFTWARE
Printer Driver Features ......................................... 2.2
System Requirements .......................................... 2.3
Installing Software ............................................... 2.4
ii
Chapter 3:
PAPER HANDLING
Selecting Print Materials ....................................... 3.2
Size, Input Sources and Capacities .................... 3.2
Guidelines for Paper and Special Materials .......... 3.3
Selecting an Output Location ................................. 3.4
Printing to the Front Output Tray (Face down) .... 3.5
Printing to the Rear Output Slot (Face up) .......... 3.5
Loading Paper in the Paper Tray ............................ 3.6
Using the Bypass Tray .......................................... 3.8
Setting the Paper Type and Size for the
Bypass Tray .................................................. 3.10
Chapter 4:
COPYING
Loading Paper for Copying ....................................
Making Copies on the Document Glass ....................
Making Copies from the
Automatic Document Feeder .................................
Setting Copy Options ...........................................
Contrast ........................................................
Image ...........................................................
Reduced/Enlarged Copy ...................................
Number of Copies ...........................................
4.2
4.2
4.4
4.6
4.6
4.6
4.7
4.8
Using Special Copy Features ................................. 4.8
Auto Fit Copying ............................................. 4.9
Clone Copying ................................................ 4.9
Collation Copying ........................................... 4.10
2-side Copying .............................................. 4.11
2-up or 4-up Copying ..................................... 4.12
Poster Copying .............................................. 4.12
Changing the Default Settings .............................. 4.13
Setting the Time Out Option ................................. 4.14
iii
Chapter 5:
PRINTING
Printing a Document ............................................
Cancelling a Print Job ......................................
Using a Favorite Setting ..................................
Using Help .....................................................
5.2
5.5
5.6
5.6
Setting Paper Properties ....................................... 5.7
Printing Multiple Pages on One Sheet of Paper
(N-Up Printing) .................................................... 5.8
Printing a Reduced or Enlarged Document .............. 5.10
Fitting Your Document to a Selected Paper Size ...... 5.11
Printing Posters .................................................. 5.12
Using Watermarks .............................................. 5.13
Using an Existing Watermark ........................... 5.13
Creating a Watermark .................................... 5.14
Editing a Watermark ...................................... 5.15
Deleting a Watermark .................................... 5.15
Chapter 6:
Using Overlays ...................................................
What is an Overlay? .......................................
Creating a New Page Overlay ..........................
Using a Page Overlay .....................................
Deleting a Page Overlay .................................
5.16
5.16
5.16
5.18
5.19
Setting Graphic Properties ...................................
Setting Up the Locally Shared Printer ....................
In Windows 9x/Me .........................................
In Windows NT 4.0/2000/XP ...........................
5.20
5.22
5.22
5.23
SCANNING
TWAIN Scanner Program ......................................
Scanning Procedure .............................................
Load the Originals ...........................................
Run the Scan Application Program ....................
iv
6.2
6.3
6.3
6.4
Chapter 7:
MAINTENANCE
Clearing the Memory ............................................
Cleaning Your Machine .........................................
Cleaning the Outside .......................................
Cleaning the Inside .........................................
Cleaning the Scan Unit ....................................
7.2
7.3
7.3
7.3
7.5
Maintaining the Toner Cartridge ............................. 7.6
Redistributing Toner ........................................ 7.7
Replacing the Toner Cartridge .......................... 7.8
Setting the Notify Toner Option ....................... 7.10
Cleaning the Drum ......................................... 7.10
Consumables and Replacement Parts .................... 7.11
Chapter 8:
TROUBLESHOOTING
Clearing Document Jams ......................................
Input Misfeed .................................................
Exit Misfeed ...................................................
Roller Misfeed ................................................
8.2
8.2
8.3
8.3
Clearing Paper Jams ............................................. 8.4
In the Paper Feed Area .................................... 8.4
In the Paper Exit Area ..................................... 8.5
In the Fuser Area or Around the Toner Cartridge . 8.7
In the Bypass Tray .......................................... 8.8
Tips for Avoiding Paper Jams When Printing
on the A5-sized Paper ..................................... 8.9
Tips for Avoiding Paper Jams ........................... 8.10
Clearing LCD Error Messages ................................
Solving Problems ................................................
Paper Feeding Problems .................................
Printing Problems ..........................................
Printing Quality Problems ................................
Fax Problems ................................................
Copying Problems ..........................................
Scanning Problems ........................................
8.11
8.14
8.14
8.15
8.18
8.22
8.24
8.25
v
Chapter A:
SPECIFICATIONS
General Specifications ..........................................
Scanner and Copier Specifications ..........................
Printer Specifications ............................................
Facsimile Specifications ........................................
Paper Specifications .............................................
Overview .......................................................
Supported Sizes of Paper .................................
Guidelines for Using Paper ...............................
Paper Specifications ........................................
Paper Output Capacity .....................................
Printer and Paper Storage Environment .............
vi
A.2
A.3
A.4
A.5
A.6
A.6
A.6
A.7
A.8
A.8
A.9
Important Precautions and Safety Information
When using this machine, these basic safety precautions should always be followed
to reduce risk of fire, electric shock, and injury to people:
1. Read and understand all instructions.
2. Use common sense whenever operating electrical appliances.
3. Follow all warnings and instructions marked on the machine and in the literature
accompanying the machine.
4. If an operating instruction appears to conflict with safety information, heed the
safety information. You may have misunderstood the operating instruction. If you
cannot resolve the conflict, contact your sales or service representative for
assistance.
5. Unplug the machine from the AC wall socket and/or telephone jack before
cleaning. Do not use liquid or aerosol cleaners. Use only a damp cloth for
cleaning.
6. Do not place the machine on an unstable cart, stand or table. It may fall, causing
serious damage.
7. Your machine should never be placed on, near or over a radiator, heater, air
conditioner or ventilation duct.
8. Do not allow anything to rest on the power. Do not locate your machine where
the cords will be abused by persons walking on them.
9. Do not overload wall outlets and extension cords. This can diminish performance,
and may result in the risk of fire or electric shock.
10. Do not allow pets to chew on the AC power, telephone or PC interface cords.
11. Never push objects of any kind into the machine through case or cabinet
openings. They may touch dangerous voltage points, creating a risk of fire or
shock. Never spill liquid of any kind onto or into the machine.
12. You machine may have a heavy cover for optimal pressure on the document for
the best scanning and/or faxing (usually the flatbed-type machine). In this case,
replace the cover after placing document on the scan glass, by holding and
moving it down slowly until it seats on its location.
13. To reduce the risk of electric shock, do not disassemble the machine. Take it to a
qualified service technician when repair work is required. Opening or removing
covers may expose you to dangerous voltages or other risks. Incorrect
reassembly could cause electric shock when the unit is subsequently used.
14. Unplug the machine from the telephone jack, PC and AC wall outlet, and refer
servicing to qualified service personnel under the following conditions:
• When any part of the power cord, plug, or connecting cable is damaged or
frayed.
• If liquid has been spilled into the machine.
vii
• If the machine has been exposed to rain or water.
• If the machine does not operate properly after instructions have been followed.
• If the machine has been dropped, or the cabinet appears damaged.
• If the machine exhibits a sudden and distinct change in performance.
15. Adjust only those controls covered by the operating instructions. Improper
adjustment of other controls may result in damage, and may require extensive
work by a qualified service technician to restore the machine to normal operation.
16. Avoid using this machine during a lightning storm. There may be a remote risk of
electric shock from lightning. If possible, unplug the AC power and telephone cord
for the duration of the lightning storm.
17. SAVE THESE INSTRUCTIONS.
Laser Safety Statement
The printer is certified in the U.S. to conform to the requirements of DHHS 21 CFR,
chapter 1 Subchapter J for Class I(1) laser products, and elsewhere is certified as a
Class I laser product conforming to the requirements of IEC 825.
Class I laser products are not considered to be hazardous. The laser system and
printer are designed so there is never any human access to laser radiation above a
Class I level during normal operation, user maintenance, or prescribed service
condition.
WARNING
Never operate or service the printer with the protective cover removed from Laser/
Scanner assembly. The reflected beam, although invisible, can damage your eyes.
CAUTION - INVISIBLE LASER RADIATION
WHEN THIS COVER OPEN.
DO NOT OPEN THIS COVER.
VORSICHT - UNSICHTBARE LASERSTRAHLUNG,
WENN ABDECKUNG GEÖFFNET.
NICHT DEM STRAHL AUSSETZEN.
ATTENTION - RAYONNEMENT LASER INVISIBLE EN CAS
D’OUVERTURE. EXPOSITION DANGEREUSE
AU FAISCEAU.
ATTENZIONE - RADIAZIONE LASER INVISIBILE IN CASO DI
APERTURA. EVITARE L’ESPOSIZIONE AL FASCIO.
PRECAUCIÓN - RADIACIÓN LASER INVISIBLE CUANDO SE ABRE.
EVITAR EXPONERSE AL RAYO.
PERIGO - RADIAÇÃO LASER INVISÍVEL AO ABRIR. EVITE
EXPOSIÇÃO DIRECTA AO FEIXE.
GEVAAR - ONZICHTBARE LASERSTRALEN BIJ GEOPENDE
KLEP. DEZE KLEP NIET OPENEN.
ADVARSEL. - USYNLIG LASERSTRÅLNING VED ÅBNING, NÅR
SIKKERHEDSBRYDERE ER UDE AF FUNKTION.
UNDGÅ UDSAETTELSE FOR STRÅLNING.
ADVARSEL. - USYNLIG LASERSTRÅLNING NÅR DEKSEL
ÅPNES. STIRR IKKE INN I STRÅLEN. UNNGÅ
EKSPONERING FOR STRÅLEN.
VARNING - OSYNLIG LASERSTRÅLNING NÄR DENNA DEL
ÄR ÖPPEN OCH SPÄRREN ÄR URKOPPLAD.
BETRAKTA EJ STRÅLEN. STRÅLEN ÄR FARLIG.
VARO! - AVATTAESSA JA SUOJALUKITUS OHITETTAESSA
OLET ALTTIINA NÄKYMÄTTÖMÄLLE LASERSÄTEILYLLE ÄLÄ KATSO SÄTEESEEN.
viii
Ozone Safety
During normal operation, this machine produces ozone. The
ozone produced does not present a hazard to the operator.
However, it is advisable that the machine be operated in a well
ventilated area.
If you need additional information about ozone, please request
your nearest Xerox dealer.
Power Saver
This machine contains advanced energy conservation
technology that reduces power consumption when it is not
in active use.
When the machine does not receive data for an extended
period of time, power consumption is automatically
lowered.
The energy star emblem does not represent EPA
endorsement of any machine or service.
Recycling
Please recycle or dispose of the packaging material for this
product in an environmentally responsible manner.
ix
Radio Frequency Emissions
FCC Information to the User
This equipment has been tested and found to comply with the limits for a Class B
digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to
provide reasonable protection against harmful interference in a residential
installation. This equipment generates, uses and can radiate radio frequency energy
and, if not installed and used in accordance with the instructions, may cause harmful
interference to radio communications. However, there is no guarantee that
interference will not occur in a particular installation. If this equipment does cause
harmful interference to radio or television reception, which can be determined by
turning the equipment off and on, the user is encouraged to try to correct the
interference by one or more of the following measures:
•
•
Reorient or relocate the receiving antenna.
Increase the separation between the equipment and receiver.
•
Connect the equipment into an outlet on a circuit different from that to which the
receiver is connected.
•
Consult the dealer or experienced radio TV technician for help.
CAUTION: Change or modifications not expressly approved by the manufacturer
responsible for compliance could void the user's authority to operate the equipment.
Canadian Radio Interference Regulations
This digital apparatus does not exceed the Class B limits for radio noise emissions
from digital apparatus as set out in the interference-causing equipment standard
entitled “Digital Apparatus”, ICES-003 of the Industry and Science Canada.
Cet appareil numérique respecte les limites de bruits radioélectriques applicables aux
appareils numériques de Classe B prescrites dans la norme sur le matériel brouilleur:
“Appareils Numériques”, ICES-003 édictée par l’Industrie et Sciences Canada.
Fax Branding
The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to
use a computer or other electronic device to send any message via a telephone
facsimile machine unless such message clearly contains in a margin at the top or
bottom of each transmitted page or on the first page of the transmission the following
information:
(1) the date and time of transmission
(2) identification of either business, business entity or individual sending the
message; and
(3) telephone number of either the sending machine, business, business entity or
individual.
x
Refer to the Facsimile User’s Guide for instructions on how to enter this information
into your machine’s memory.
The Telephone Company may make changes in its communications facilities,
equipment operations, or procedures where such action is reasonably required in the
operation of its business and is not inconsistent with the rules and regulations in FCC
Part 68. If such changes can be reasonably expected to render any customer terminal
equipment incompatible with telephone company communications facilities, or
require modification or alteration of such terminal equipment, or otherwise materially
affect its use or performance, the customer shall be given adequate notice in writing,
to allow the customer an opportunity to maintain uninterrupted service.
Ringer Equivalence Number
The Ringer Equivalence Number and FCC Registration Number for this machine may
be found on the label located on the bottom or rear of the machine. In some instances
you may need to provide these numbers to the telephone company.
The Ringer Equivalence Number (REN) is a measure of the electrical load placed on
the telephone line, and is useful for determining whether you have “overloaded” the
line. Installing several types of equipment on the same telephone line may result in
problems making and receiving telephone calls, especially ringing when your line is
called. The sum of all Ringer Equivalence Numbers of the equipment on your
telephone line should be less than five in order to assure proper service from the
telephone company. In some cases, a sum of five may not be usable on your line. If
any of your telephone equipment is not operating properly, you should immediately
remove it from your telephone line, as it may cause harm to the telephone network.
WARNING:
FCC Regulations state that changes or modifications to this equipment not expressly
approved by the manufacturer could void the user’s authority to operate this
equipment. In the event that terminal equipment causes harm to the telephone
network, the telephone company should notify the customer that service may be
stopped. However, where prior notice is impractical, the company may temporarily
cease service, providing that they:
a) promptly notify the customer.
b) give the customer an opportunity to correct the equipment problem.
c) inform the customer of the right to bring a complaint to the Federal Communication
Commission pursuant to procedures set out in FCC Rules and Regulations Subpart
E of Part 68.
xi
You should also know that:
• Your machine is not designed to be connected to a digital PBX system.
• If you intend to use a computer modem or fax modem on the same phone line as
your machine, you may experience transmission and reception problems with all
the equipment. It is recommended that no other equipment, except for a regular
telephone, share the line with your machine.
• If your area experiences a high incidence of lightning or power surges, we
recommend that you install surge protectors for both the power and the telephone
lines. Surge protectors can be purchased from your dealer or telephone and
electronic specialty stores.
• When programming emergency numbers and/or making test calls to emergency
numbers, use a non-emergency number to advise the emergency service
dispatcher of your intentions. The dispatcher will give you further instructions on
how to actually test the emergency number.
• This machine may not be used on coin service or party lines.
• This machine provides magnetic coupling to hearing aids.
• You may safely connect this equipment to the telephone network by means of a
standard modular jack, USOC RJ-11C.
xii
Declaration of Conformity (European Countries)
Approvals and Certifications
The CE marking applied to this product symbolises Xerox Electronics
Co., Ltd. Declaration of Conformity with the following applicable 93/
68/EEC Directives of the European Union as of the dates indicated:
January 1, 1995: Council Directive 73/23/EEC Approximation of
the laws of the member states related to low voltage equipment.
January 1, 1996: Council Directive 89/336/EEC (92/31/EEC), approximation of the
laws of the Member States related to electromagnetic compatibility.
March 9, 1999: Council Directive 1999/5/EC on radio equipment and
telecommunications terminal equipment and the mutual recognition of their
conformity.
A full declaration, defining the relevant Directives and referenced standards can be
obtained from your Xerox Electronics Co., Ltd. representative.
EC Certification
Certification to 1999/5/EC Radio Equipment & Telecommunications
Terminal Equipment Directive (FAX)
This Xerox product has been self-certified by Xerox for pan-European single terminal
connection to the analogue public switched telephone network (PSTN) in accordance
with Directive 1999/5/EC. The product has been designed to work with the national
PSTNs and compatible PBXs of the European countries:
In the event of problems, you should contact the Euro QA Lab of Xerox Electronics
Co., Ltd. in the first instance.
The product has been tested against TBR21. To assist in the use and application of
terminal equipment which complies with this standard, the European
Telecommunication Standards Institute (ETSI) has issued an advisory document (EG
201 121) which contains notes and additional requirements to ensure network
compatibility of TBR21 terminals. The product has been designed against, and is fully
compliant with, all of the relevant advisory notes contained in this document.
xiii
Replacing the Fitted Plug (for UK Only)
IMPORTANT
The mains lead for this machine is fitted with a standard (BS 1363) 13 amp plug and
has a 13 amp fuse. When you change or examine the fuse, you must re-fit the correct
13 amp fuse. You then need to replace the fuse cover. If you have lost the fuse cover,
do not use the plug until you have another fuse cover.
Please contact the people from you purchased the machine.
The 13 amp plug is the most widely used type in the UK and should be suitable.
However, some buildings (mainly old ones) do not have normal 13 amp plug sockets.
You need to buy a suitable plug adaptor. Do not remove the moulded plug.
WARNING
If you cut off the moulded plug, get rid of it straight away.
You cannot rewire the plug and you may receive an electric shock if you plug
it into a socket.
IMPORTANT WARNING: You must earth this machine.
The wires in the mains lead have the following colour code:
• Green and Yellow:
Earth
• Blue:
Neutral
• Brown:
Live
If the wires in the mains lead do not match the colours marked in your plug, do the
following:
You must connect the green and yellow wire to the pin marked by the letter “E” or by
the safety `Earth symbol' or coloured green and yellow or green.
You must connect the blue wire to the pin which is marked with the letter “N” or
coloured black.
You must connect the brown wire to the pin which is marked with the letter “L” or
coloured red.
You must have a 13 amp fuse in the plug, adaptor, or at the distribution board.
xiv
xv
Differences Between British and American English
British English
American English
(Re)dialling
(Re)dialing
Colour
Color
Emphasise
Emphasize
Recognise
Recognize
Organise
Organize
Authorise
Authorize
Cancelling
Canceling
Customise
Customize
xvi
1
GETTING STARTED
Thank you for purchasing this Xerox multifunctional
product. Your machine provides printing, copying,
scanning, and faxing functions!
This chapter gives you step-by-step instructions for
setting up your machine.
This chapter includes:
• Unpacking
• Understanding the Component Location
• Installing the Toner Cartridge
• Loading Paper
• Making Connections
• Turning the Machine On
• Changing the Display Language and Country
• Setting the Paper Type and Size
• Using the Save Modes
Unpacking
1 Remove the machine and all accessories from the packing
carton. Make sure that the machine has been packed with
the following items:
NOTES:
• The appearance of the power cord and the telephone line cord
may differ according to your country’s specifications.
• The CD-ROM contains software, the user’s guides and the Adobe
Acrobat Reader program.
• You should use the telephone line cord which is supplied with
your machine. If you are replacing it with another vendor’s, it
should be AWG #26 or lower gage.
• Power cord must be plugged into a grounded power socket.
1.2
GETTING STARTED
2 Remove the packing tape from the front, back and sides of
the machine.
1
Tape
GETTING STARTED
1.3
Selecting a Location
Select a level, stable place with adequate space for air
circulation. Allow extra space for opening covers and trays.
The area should be well-ventilated and away from direct sunlight
or sources of heat, cold and humidity. Do not set the printer
close to the edge of your desk or table.
Clearance Space
Front: 482.6 mm (enough space so that the paper tray can be
removed)
Back: 100 mm (enough space for ventilation)
Right: 100 mm
674 mm (26.5 in)
1.4
GETTING STARTED
1018.6 mm (40.1 in)
482.6 mm (18.8 in.)
Left: 100 mm (enough space for ventilation)
Understanding the Component
Location
1
These are the main components of your machine:
Front View
Document
Guides
Automatic
Document Feeder
Document
Cover
Document
Input Tray
Document Glass
Document
Output Tray
Control Panel
(see page 1.7
Front Output Tray
(face down)
Front Cover
Paper Output
Extension
Paper Tray
Paper Level
Indicator
Bypass Tray
GETTING STARTED
1.5
Rear View
Rear Cover
Rear Output Slot
(Face up)
Power Switch
AC Power Cord
Connector
1.6
GETTING STARTED
Parallel
Connector
USB
Connector
Telephone Connector
Control Panel Functions
WorkCentre PE16
2
1
3
4
5
1
6
Adjusts the brightness of the documents for
the current copy job.
Selects the document type for the current
copy job.
1
C
O
P
Y
Allows you to use special copy features, such
as Clone, Collation, Auto fit, 2-side, N-up
(multiple pages on a sheet) and Poster
copying.
Makes a copy smaller or larger than the
original.
Selects the number of copies.
2
Displays the current status and prompts
during an operation.
Turns on when the toner cartridge is empty.
Scrolls through the options available for the
selected menu item.
3
Confirms the selection on the display.
Enters Menu Mode and scrolls through the
menus available.
GETTING STARTED
1.7
Sends you back to the upper menu level.
3
Stops an operation at any time.
In Standby Mode, clears/cancels the copy
options, such as the contrast, the image
setting, the copy size and the number of
copies.
Starts a job.
4
Dials a number or enters alphanumeric
characters.
Adjusts the resolution of the documents for
the current fax job.
Allows you to send a fax to multiple
destinations.
5
F
A
X
• Allows you to store frequently-dialed fax
numbers using a one or two-digit speed dial
or group number for automatic dialling and
edit the stored numbers.
• Allows you to print a Phonebook list.
Redials the last number in Standby Mode or
inserts a pause into a fax number in edit
mode.
Engages the telephone line.
6
S
A
V
E
1.8
GETTING STARTED
Allows you to save on toner by using less
toner to print a document.
Allows you to save on call costs by sending a
fax at a preset toll-saving time. Using this
feature, you can take advantage of lower long
distance rates at night, for example.
Installing the Toner Cartridge
1
1
Open the front cover.
2
Remove the starter toner cartridge from its bag. Gently roll
the cartridge to distribute the toner.
Thoroughly rolling the cartridge will assure the maximum
copies per cartridge.
3
Slide the toner cartridge into the machine until it locks into
place completely.
GETTING STARTED
1.9
4
Close the front cover.
NOTE: When the toner cartridge needs to be replaced, the
indicator turns on and the “Toner Empty” message appears on the
display. To replace the toner cartridge, see page 7.8.
1.10 GETTING STARTED
Loading Paper
The paper tray can hold a maximum of 250 sheets of 20 lb plain
paper. For copying or faxing, you can use A4-, Letter-, or
Legal-sized paper only. For printing a PC file, you can use many
different sizes of paper. The paper tray is preset for using Lettersized paper.
To load a stack of Letter-sized paper:
1
Pull open the paper tray.
2
Push down on the pressure plate until it locks into place.
3
Fan the edges of the paper stack to separate the pages.
Then tap the stack on a flat surface to even it up.
GETTING STARTED 1.11
1
4
Insert the paper stack into the paper tray.
If you want to load a different sized paper, you need to
adjust the paper guides. For details, see page 1.13.
5
Pay attention to the paper limit mark on the left inside wall
of the tray. Paper overloading may cause paper jams.
6
Slide the paper tray back in.
After you load paper, you need to set up your machine for the
paper type and size you loaded. See page 1.18 for copying and
faxing, or page 5.7 for PC-printing.
1.12 GETTING STARTED
Changing the Paper Size in the Paper Tray
To load longer sizes of paper, such as A4 or Legal-sized paper,
you need to adjust the paper guides to extend the paper tray.
1
Pressing and unlatching the guide lock, slide the paper
length guide out completely to extend the paper tray to its
full length.
2
After inserting paper into the tray, slide in the guide until it
lightly touches the end of the paper stack.
3
Pinching the paper width guide as shown, move it toward
the stack of paper until it lightly touches the side of the
stack.
GETTING STARTED 1.13
1
NOTES:
• Do not push the paper width guide far enough to cause the
materials to warp.
• If you do not adjust the paper width guide, it may cause paper
jams.
Making Connections
1
1.14 GETTING STARTED
Plug the supplied telephone line cord into the LINE jack
and the other end into the wall jack.
2
If you want to use a parallel printer cable, purchase only
IEEE-1284 compliant parallel cable and connect it to the
parallel connector on your machine.
Push the metal clips down to fit inside the notches on the
cable plug.
➜ To the parallel port on
your computer
Connecting the printer to the USB port of the computer
requires a certified USB cable. Connect the supplied USB
1.1 compliant cable to the USB connector on your machine.
➜ To the USB port on
your computer
NOTES:
• You only need to connect one of the cables mentioned above. Do
not use the parallel and the USB cables at the same time.
• If you are using a USB cable, you must be running Windows 98/
Me/2000/XP.
• When using the USB connection, your machine provides two USB
modes; Fast and Slow. Fast is the default mode. Some PC users
may experience poor USB function in the default mode. If this
occurs, select the Slow mode to achieve successful results. For
details about changing the USB mode, see page 8.17.
GETTING STARTED 1.15
1
Turning the Machine On
1
Plug one end of the supplied three-pronged electrical type
cord into the AC socket on the machine and the other end
into a properly grounded AC outlet.
2
Press the power switch to turn the machine on. “Warming
Up Please Wait” appears on the display indicating that the
machine is now on.
To view your display text in another language, see below.
CAUTIONS:
• The fusing areas at the rear part of the inside of your machine is
hot when powered. Be careful not to be burned when you access
this area.
• Do not disassemble the machine when it is powered. If you do, it
may give you an electric shock.
1.16 GETTING STARTED
Changing the Display Language and
Country
Setting Language
To change the language that displays on the display of the
control panel, follow these steps:
1
Press Menu until “Machine Setup” appears on the top line
of the display.
2
Press the scroll button (¦ or ‹) until “Language” appears
on the bottom line of the display.
3
Press Enter. The current setting appears on the bottom
line of the display.
4
Press the scroll button (¦ or ‹) until the language you
want appears on the display.
5
Press Enter to save the selection.
6
To return to Standby Mode, press Stop/Clear.
Setting Country
1
Press Menu until “Machine Setup” appears on the top line
of the display.
2
Press the scroll button (¦ or ‹) until “Select Country”
appears on the bottom line of the display.
3
Press Enter. The current setting appears on the bottom
line of the display.
4
Press the scroll button (¦ or ‹) until your country appears
on the display.
5
Press Enter to save the selection.
6
To return to Standby Mode, press Stop/Clear.
NOTES: Changing the county clears the memory.
GETTING STARTED 1.17
1
Setting the Paper Type and Size
After loading paper in the paper tray, you need to set the paper
type and size using the control panel buttons. These settings will
apply to copy mode. For PC-printing, you need to select the
paper type and size in the application program you use.
1
Press Menu.
The display shows “Paper Setting” on the top line and the
first menu item, “Paper Type,” on the bottom line.
2
Press Enter to access the menu item.
3
Use the scroll button (¦ or ‹) to find the paper type you
are using and press Enter to save it.
4
Press the ‹button to scroll to “Paper Size” and press
Enter to access the menu item.
5
Press Enter when “Tray Paper” displays on the bottom line.
6
Use the scroll button (¦ or ‹) to find the paper size you
are using and press Enter to save it.
7
To return to Standby Mode, press Stop/Clear.
1.18 GETTING STARTED
Using the Save Modes
Toner Save Mode
The toner save mode allows your machine to use less toner on
each page. Activating this mode extends the life of the toner
cartridge longer than the normal mode, but it reduces the print
quality.
To turn the toner save mode on or off, press Toner Save.
• If the button backlight is on, the mode is active and the
machine uses less toner when printing a document.
• If the button backlight is off, the mode is deactivated and
the machine prints with the normal quality.
NOTE: For PC-printing, you can also turn on or off the toner save
mode in the printer properties. See page 5.20.
Power Save Mode
The power save mode allows your machine to reduce power
consumption when it is not in actual use. You can turn this mode
on by selecting the length of time for which the machine waits
after a job is printed before it switches to a reduced power state.
1
Press Menu until “Machine Setup” appears on top line of
the display.
2
Press the scroll button (¦ or ‹) until “Power Save” appears
on the bottom line. Press Enter.
3
Press the scroll button (¦ or ‹) to display “On” on the
bottom line and press Enter.
Selecting “Off” means that the power save mode turns off.
4
Press the scroll button (¦ or ‹) until the time settings you
want appears.
The available options are 5, 10, 15, 30 and 45 (minutes).
5
Press Enter to save the selection.
6
To return to Standby Mode, press Stop/Clear.
GETTING STARTED 1.19
1
CCD Power Save Mode
The scan lamp under the document glass automatically turns off
when it is not in actual use to reduce power consumption and
extend the lamp life. The lamp automatically wakes up after
some warm-up time when you start scanning.
You can set the length of time for which the scan lamp waits
after a scan job is completed before it switches to the power
save mode.
1
Press Menu until “Machine Setup” appears on top line of
the display.
2
Press the scroll button (¦ or ‹) until “CCD Power Save”
appears on the bottom line. Press Enter.
3
Press the scroll button (¦ or ‹) until the time setting you
want appears on the bottom line.
The available time options are 1, 4, 8 and 12 (hours).
4
Press Enter to save the selection.
5
To return to Standby Mode, press Stop/Clear.
1.20 GETTING STARTED
2
INSTALLING SOFTWARE
This chapter gives you information for installing the
supplied software. You must install the software to use your
machine as a printer and a scanner.
This chapter includes:
• Printer Driver Features
• System Requirements
• Installing Software
Printer Driver Features
Your printer drivers will support the following standard features:
• Paper source selection
• Paper size, orientation and media type
• number of copies
Table below lists a general overview of features supported by
your printer drivers.
Printer Driver
Feature
Win9x/Me
Win2000/XP
NT4.0
Toner Save
Y
Y
Y
Print quality option
Y
Y
Y
Poster printing
Y
Y
Y
Multiple pages per sheet (N-up)
Y
Y
Y
Fit to page printing
Y
Y
Y
Scale printing
Y
Y
Y
Watermark
Y
Y
Y
Overlay
Y
Y
Y
2.2
INSTALLING SOFTWARE
System Requirements
Before you begin, ensure that your system meets the minimum
requirements.
Supported Operating System
•
•
•
•
•
•
Windows
Windows
Windows
Windows
Windows
Windows
95 OSR2
98/Windows 98 SE
Me
NT 4 Workstation or Server with Service Pack 3
2000 Professional or Advanced Server
XP Home edition or Professional.
Minimal Requirements
•
•
•
•
Disk space: 120 MB for installation
Memory: 64 MB
CPU: Pentium II 233 or higher
Required software: Internet Explorer 4.01
Recommended
•
•
•
•
Disk space: 220 MB for installation
Memory: 128 MB
CPU: Pentium II 400 or higher
Required software: Internet Explorer 5.5
NOTES:
• For Windows NT 4.0/2000/XP, the system administrator should
install the software.
• Windows 95 versions prior to OSR2 are not recommended due to
incompatibility with OLE/COM libraries.
INSTALLING SOFTWARE
2.3
2
Installing Software
Installing the drivers and other software will enable PC printing.
Ensure the WorkCentre PE16 is plugged in and connected to the
computer’s parallel or USB port before installing software from
the CD.
NOTE: Windows 95 and Windows NT 4.0 do not support USB
connection.
1
Switch on the PC and start Windows.
NOTE: If a window appears concerning New Hardware, select
Cancel.
2.4
2
Insert the Setup CD into the CD-ROM drive of the PC.
3
If the Xerox screen appears automatically, go to step 7.
4
From the Start menu, select [Run].
5
Type D:\XINSTALL.EXE (“D” is the letter of the CD-ROM
drive).
INSTALLING SOFTWARE
6
Select [OK].
7
Follow the on-screen instructions to complete the software
installation.
NOTE: For more information about printing refer to the “Printing”
chapter of this Guide.
8
For Windows 95/98 eject the CD after re-start.
9
After installing the software reboot the PC.
INSTALLING SOFTWARE
2
2.5
NOTES:
2.6
INSTALLING SOFTWARE
3
PAPER HANDLING
This chapter introduces you to the basics of selecting print
materials and loading them into your machine.
This chapter includes:
• Selecting Print Materials
• Selecting an Output Location
• Loading Paper in the Paper Tray
• Using the Bypass Tray
Selecting Print Materials
Always use print materials that meet the guidelines for use with
this machine. Using print materials that are not recommended
may cause paper jams or print quality problems.
Size, Input Sources and Capacities
Input Source/Capacity*
Size (mm/in.)
Paper Tray
Bypass Tray
YES/250
YES/250
YES/250
YES/250
YES/250
YES/250
YES/250
YES/1
YES/1
YES/1
YES/1
YES/1
YES/1
YES/1
NO/0
NO/0
NO/0
NO/0
NO/0
NO/0
YES/1
YES/1
YES/1
YES/1
YES/1
Labels**
Letter (215.9 x 279/8.5 x 11)
A4 (210 x 297/8.27 x 11.69)
NO/0
NO/0
YES/1
YES/1
Transparency films**
Letter (215.9 x 279/8.5 x 11)
A4 (210 x 297/8.27 x 11.69)
NO/0
NO/0
YES/1
YES/1
Card stocks**
A6 card (105 x 148/4.13 x 5.88)
Post Card (101.6 x 152.4/4 x 6)
Hagaki (100 x 148/3.94 x 5.83)
NO/0
NO/0
NO/0
YES/1
YES/1
YES/1
Plain paper
Letter (215.9 x 279/8.5 x 11)
A4 (210 x 297/8.27 x 11.69)
Folio (215.9 x 330.2/8.5 x 13)
Legal (215.9 x 355.6/8.5 x 14)
Executive (184.2 x 266.7/7.25 x 10.5)
A5 (148 x 210/5.83 x 8.27)
A6 (105 x 148/4.13 x 5.88)
Envelopes
No.9 (98.4 x 225.4/3.88 x 8.88)
No.10 (104.8 x 241.3/4.13 x 9.5)
DL (110 x 220/4.33 x 8.66)
C5 (162 x 229/6.38 x 9.02)
C6 (114 x 162/4.49 x 6.38)
B5 (176 x 250/6.93 x 9.84)
No.7 3/4 (98.4 x 190.5/3.88 x 7.5)
*. Maximum capacity may be reduced depending on paper thickness.
**. If you experience excessive jamming, load one sheet at a time through the
Bypass tray.
3.2
PAPER HANDLING
Guidelines for Paper and Special Materials
When selecting or loading paper, envelopes, or other special
materials, keep these guidelines in mind:
• Attempting to print on damp, curled, wrinkled, or torn paper
can cause paper jams and the poor print quality.
• Use only high quality copier grade paper. Avoid paper with
embossed lettering, perforations, or texture that is too
smooth or too rough. Paper jams may occur.
• Store paper in its ream wrapper until ready to use. Place
cartons on pallets or shelves, not on the floor. Do not place
heavy objects on top of the paper, whether it is packaged or
unpackaged. Keep it away from moisture, or other conditions
that can cause it to wrinkle or curl.
• During storage, you should use moisture-proof wrap, such as
any plastic container or bag, to prevent dust and moisture
from contaminating your paper.
• Always use paper and other materials that conform with the
specifications listed under “Paper Specifications” on page A.6.
• Use only well-constructed envelopes with sharp, well creased
folds.
- DO NOT use envelopes with clasps and snaps.
- DO NOT use envelopes with windows, coated lining,
self-adhesive seals, or other synthetic materials.
- DO NOT use damaged or poorly made envelopes.
• Load special paper types one sheet at a time.
• Only use materials specifically recommended for use in laser
printers.
• To prevent special materials, such as transparencies and label
sheets from sticking together, remove them as they prints
out.
• Place transparencies on a flat surface after removing them
from the machine.
• Do not leave transparencies in the paper tray for long periods
of time. Dust and dirt may accumulate on them resulting in
spotty printing.
• To avoid smudging caused by fingerprints, handle
transparencies and coated paper carefully.
• To avoid fading, do not expose the printed transparencies to
prolonged sunlight.
• Store unused materials at temperatures between 15 oC and
30 oC (59 oF to 86 oF). The relative humidity should be
between 10 % and 70 %.
• Verify that your labels’ adhesive material can tolerate fusing
temperature of 200 oC (392o F) for 0.1 second.
PAPER HANDLING
3.3
3
• Make sure that there is no exposed adhesive material
between labels. Exposed areas can cause labels to peel off
during printing, which can cause paper jams. Exposed
adhesive can also cause damage to machine components.
• Do not load a sheet of labels through the machine more than
once. The adhesive backing is designed for one pass through
the machine.
• Do not use labels that are separating from the backing sheet
or are wrinkled, bubbled, or otherwise damaged.
NOTE: Do not use Carbonless paper and Tracing paper. They
could make smell of chemicals and damage your printer.
Selecting an Output Location
The machine has two output locations; the rear output slot (face
up) and the front output tray (face down).
Front output
tray
Rear output slot
To use the front output tray, make sure that the rear cover is
closed. To use the rear output slot, open the cover.
NOTES:
• If paper coming out of the front output tray has problems, such
as excessive curl, try printing to the rear output slot.
• To avoid paper jams, do not open or close the rear cover while
the machine is printing.
3.4
PAPER HANDLING
Printing to the Front Output Tray
(Face down)
The front output tray collects printed paper face-down, in
correct order. The tray should be used for most print jobs.
3
Printing to the Rear Output Slot
(Face up)
Using the rear output slot, paper comes out of the machine
face up.
Printing from the Bypass tray to the rear output slot provides the
straight paper path. Using the rear output slot might improve
the output quality with the following:
• envelopes
• labels
• small custom-sized paper
• postcards
• transparencies
PAPER HANDLING
3.5
To use the rear output slot:
1
Open the rear cover by pulling it upward.
CAUTION: The fusing area at the rear part of the inside of your
machine is hot when powered. Be careful not to be burned when
you access this area.
2
If you do not want to stack the printed pages on the rear
output slot, close the rear cover. The pages stack on the
front output tray.
Loading Paper in the Paper Tray
The paper tray can hold a maximum of 250 sheets of 20 lb plain
paper. For copying or faxing, you can use A4-, Letter- or
Legal-sized paper only. For PC-printing, you can use many
different sizes of paper; see page 3.2.
3.6
PAPER HANDLING
The paper level indicator on the front of the paper tray shows
the amount of paper currently left in the tray. When the tray is
empty, the indicator of the bar is lowered.
3
Paper full ‹
¦ Paper empty
To load paper, pull open the paper tray and load paper with the
print side face down.
You can load letterhead paper with the design side face down.
The top edge of the sheet with the logo should be placed at the
front side of the tray.
For details about loading paper in the paper tray, see “Loading
Paper” on page 1.11.
PAPER HANDLING
3.7
NOTES:
• If you experience problems with paper feed, place the paper in
the Bypass tray.
• You can load up to 150 sheets of
previously printed paper. The printed
side should be facing up with an
uncurled edge at the top side. If you
experience problems with paper
feed, turn the paper around. Note
that the print quality is not
guaranteed.
Using the Bypass Tray
Use the Bypass tray to print transparencies, labels, envelopes or
postcards in addition to making quick runs of paper types or
sizes that are not currently loaded in the paper tray.
Postcards, 3.5 by 5.83 in.(index) cards and other custom-sized
materials can be printed with this printer. The minimum size is
76 by 127mm(3.0 by 5.0 in.) and the maximum size is 216 by
356mm(8.5 by 14 in.)
Acceptable print materials are plain paper with sizes ranging
from 100 x 148 mm (3.9 x 5.8 in.) to Legal, 216 x 356 mm
(8.5 x 14 in.), the largest size acceptable, and weighing between
16 lb and 32 lb.
NOTES:
• Always load only the print materials specified in the
Specifications on page A.6 to avoid paper jams and print quality
problems.
• Flatten any curl on postcards, envelopes and labels before
loading them into the Bypass tray.
• When you print on 76mm X 127mm (3 X 5 in.) sized media with
loading into the tray, open the rear output tray.
1
3.8
PAPER HANDLING
Load a sheet of the print material with the print side face
up and into the center of the tray.
For transparencies, hold the transparencies by the edges
and avoid touching the print side. Oils from your fingers
that are deposited on them can cause print quality
problems.
CAUTION: Make sure to open the rear output slot when you print
on transparencies. If not, they may tear while exiting the machine.
For envelopes, load a sheet with the flap side face down
and with the stamp area on the top left side.
2
Adjust the paper guide to the width of the print material.
The machine picks up the material from the tray and
begins printing.
NOTE: When printing on previously
printed paper from the Bypass tray,
the printed side should be facing
down with an uncurled edge to the
machine. If you experience
problems with paper feed, turn the
paper around.
PAPER HANDLING
3.9
3
3
Open the rear cover to use the rear output slot.
4
After printing, close the rear cover.
Setting the Paper Type and Size for the
Bypass Tray
After loading paper in the Bypass tray, you need to set the
correct paper type and size using the control panel buttons.
These settings will apply to copy mode. For PC-printing, you
need to select the paper size in the application program you use.
To set the paper size for the Bypass tray:
1
Press Menu.
The display shows “Paper Setting” on the top line and the
first item, “Paper Type,” on the bottom line.
2
Press Enter to access the menu item.
3
Use the scroll button (¦ or ‹) to find the paper type you
are using and press Enter to save it.
4
Press the ‹button to scroll to “Paper Size” and press
Enter to access the menu item.
5
Use the scroll button (¦ or ‹) to display “Bypass Paper” on
the bottom line. Press Enter to access the menu item.
6
Use the scroll button (¦ or ‹) to find the paper size you
are using and press Enter to save it.
7
To return to Standby Mode, press Stop/Clear.
3.10 PAPER HANDLING
4
COPYING
This chapter gives you step-by-step instructions for copying
documents.
This chapter includes:
• Loading Paper for Copying
• Making Copies on the Document Glass
• Making Copies from the Automatic Document
Feeder
• Setting Copy Options
• Using Special Copy Features
• Changing the Default Settings
• Setting the Time Out Option
Loading Paper for Copying
You can copy a document to A4-, Letter- or Legal-sized paper.
The instructions for loading print materials are the same
whether you are printing, faxing or copying. For further details,
see page 1.11 for loading in the paper tray and page 3.8 for
loading in the Bypass tray.
Making Copies on the Document
Glass
4.2 COPYING
1
Lift and open the document cover.
2
Place the document face down on the document glass and
align it with the registration guide on the top left corner of
the glass.
NOTE: Make sure that no other documents are in the ADF
(Automatic Document Feeder). If a document is detected in the
ADF, it has priority over the document on the document glass.
3
Close the document cover.
NOTES:
• Leaving the cover open while copying may affect the copy quality
and toner consumption.
• If you are copying a page from a book or magazine, lift the cover
until its hinges are caught by the stopper and then close the
cover. If the book or magazine is thicker than 30 mm, start
copying with the cover open.
4
Customise the copy settings including number of copies,
copy size, the contrast and the image type by using the
control panel buttons. See “Setting Copy Options” on
page 4.6.
To clear the settings, use the Stop/Clear button.
5
If necessary, you can use special copy features, such as
Auto Fit, Clone and 2-side copying.
6
Press Start Copy/Fax to begin copying.
The display shows the copy processing.
NOTES:
• You can cancel the copy job during an operation. Press Stop/
Clear, and the copying will stop.
• Dust on the document glass may cause black spots on the
printout. Keep it always clean.
• To get the best scan quality, especially for coloured or gray
scaled images, use the document glass.
COPYING 4.3
4
Making Copies from the
Automatic Document Feeder
Using the ADF (Automatic Document Feeder), you can load up
to 30 documents (75 g/m2, 20lb) in one job.
When you use the ADF:
• Do not load documents smaller than 142 x 148 mm or
larger than 216 x 356 mm.
• Do not attempt to feed the following types of documents:
- carbon-paper or carbon-backed paper
- coated paper
- onion skin or thin paper
- wrinkled or creased paper
- curled or rolled paper
- torn paper
• Remove all staples and paper clips before loading
documents.
• Make sure any glue, ink or correction fluid on the paper is
completely dry before loading documents.
• Do not load documents containing different sizes or
weights of paper.
If you want to make copies from booklet, pamphlet,
transparencies or documents having other unusual
characteristics, use the document glass to load the document;
see page 4.2.
1
4.4 COPYING
Load the documents up to 30 pages face up into the ADF
and adjust the document guides to the document size.
2
Make sure that the bottom of the document stack matches
the paper size marked on the document tray.
3
Customise the copy settings including number of copies,
copy size, contrast and image type by using the control
panel buttons. See “Setting Copy Options” on page 4.6.
To clear the settings, use the Stop/Clear button.
4
If necessary, you can use special copy features, such as
Collation and 2 or 4 up-copying.
5
Press Start Copy/Fax to begin copying. The display
shows the copy processing.
NOTE: Dust on the ADF glass may cause black lines on the
printout. Keep it always clean.
COPYING 4.5
4
Setting Copy Options
The buttons on the control panel let you make all the basic copy
options; contrast, image type, copy size and number of copies.
Set the following options for the current copy job before
pressing Start Copy/Fax to make copies.
NOTE: If you press Stop/Clear while you set the copy options,
all of the options you have set for the current copy job will be
canceled and return to their default status. Or, they automatically
returns to their default status after copying.
Contrast
If you have an original document containing faint markings and
dark images, you can adjust the brightness to make a copy that
is easier to read.
To adjust the contrast, press Contrast.
Each time you press the button, the LED labeled with the
selected mode turns on.
You can choose from the following contrast modes:
• Lighten: works well with dark print.
• Normal: works well with standard typed or printed
documents.
• Darken: works well with light print or faint pencil
markings.
Image
The Image setting is used to improve the copy quality by
selecting the document for the current copy job.
To select the image type, press Image.
Each time you press the button, the LED labeled with the
selected mode turns on.
You can choose from the following image modes:
• Text: Use for documents containing mostly text.
• Mixed: Use for documents with mixed text and graphics.
• Photo: Use when the originals are photographs.
NOTE: When you copy a document containing colour on the
background, such as a newspaper or a catalog, you can get the
background on your copy.
If you want to reduce the background, change the Contrast
setting to Lighten and/or the Image setting to Text.
4.6 COPYING
Reduced/Enlarged Copy
Using the Reduce/Enlarge button, you can reduce or enlarge
the size of a copied image, from 25% to 400% when you copy
original documents from the document glass or from 25% to
100% from the ADF. Note that the zoom rate available is
different depending on the document loading method.
To select from the predefined copy sizes:
1
Press Reduce/Enlarge.
The default setting appears on the bottom line of the
display.
2
Use Reduce/Enlarge or the scroll button (¦ or ‹) to find
the size setting you want.
3
Press Enter to save the selection.
4
To fine-tune the size of copies:
1
Press Reduce/Enlarge.
2
Press Reduce/Enlarge or the scroll button (¦ or ‹)
until “Custom:25-100%,” or “Custom:25-400%” displays
on the bottom line. Press Enter.
3
Press the scroll button (¦ or ‹) until the copy size you
want appears on the display.
Pressing and holding the button allows you to quickly scroll
to the number you want.
You can enter the value using the number keypad.
4
Press Enter to save the selection.
NOTE: When you make a reduced copy, black lines may appear at
the bottom of your copy.
COPYING 4.7
Number of Copies
Using the No. of Copies button, you can select the number of
copies from 1 to 99.
1
Press No. of Copies.
2
Press the scroll button (¦ or ‹) until the number you want
appears on the display.
Pressing and holding the button allows you to quickly scroll
to the number you want.
you can enter the value using the number keypad.
3
Press Enter to save the selection.
Using Special Copy Features
You can use the following copy features using the Special
button on the control panel:
• Auto Fit: Automatically reduces or enlarges the original
image to fit on the paper currently loaded in the machine.
See below.
• Clone: Prints multiple image copies from the original
document on a single page. The number of images is
automatically determined by the original image and paper
size. See page 4.9.
• Collation: Sorts the copy job. For example, if you make 2
copies of 3 page documents, one complete 3 page document
will print followed by the second complete document. See
page 4.10.
• 2-Side: Prints 2-sided original document on one sheet of
paper. See page 4.11.
• 2/4-Up: Prints 2/4 original images reduced to fit onto one
sheet of paper. See page 4.12.
• Poster: Prints an image onto 9 sheets of paper (3x3). You
can paste the printed pages together to make one postersize document. See page 4.12.
NOTE: Some features may not be available depending on where
you loaded the document, on the document glass or in the
Automatic Document Feeder.
4.8 COPYING
Auto Fit Copying
A
This special copy mode can be applied when you load document
only using the document glass. If a document is detected in the
ADF, the Auto Fit does not work.
1
Load the document to be copied on the document glass,
and close the cover.
2
Press Special.
3
Press Special or the scroll button (¦ or ‹) until “Autofit”
appears on the bottom line.
4
Press Enter to save the selection.
5
If necessary, customise the copy settings including number
of copies, contrast and image type by using the control
panel buttons. See “Setting Copy Options” on page 4.6.
NOTE: You cannot adjust the copy size using the Reduce/
Enlarge button while the Auto Fit copying is enabled.
6
Press Start Copy/Fax to begin copying.
Clone Copying
This special copy mode can be applied when you load document
only using the document glass. If a document is detected on the
ADF, the Clone copying feature does not work.
1
Load the document to be copied on the document glass,
and close the cover.
2
Press Special.
3
Press Special or the scroll button (¦ or ‹) until “Clone”
displays on the bottom line.
4
Press Enter to save the selection.
5
If necessary, customise the copy settings including number
of copies, contrast and image type by using the control
panel buttons. See “Setting Copy Options” on page 4.6.
COPYING 4.9
4
NOTE: You cannot adjust the copy size using the Reduce/
Enlarge button while making a clone copy.
6
Press Start Copy or Start Copy/Fax to begin copying.
Collation Copying
1
1
2
2
3
3
4.10 COPYING
The Collation copying feature is available only when you load
documents in the ADF.
1
Load the documents to be copied in the ADF.
2
Press Special.
3
Press Special or the scroll button (¦ or ‹) until “Collation”
displays on the bottom line.
4
Press Enter to save the selection.
5
If necessary, customise the copy settings including number
of copies, copy size, contrast and image type by using the
control panel buttons. See “Setting Copy Options” on
page 4.6.
6
Press Start Copy/Fax to begin copying.
2-side Copying
You can copy a 2-sided document on one page of A4, Letter or
Legal-sized paper.
When you copy using this feature, the machine prints one side
on the upper half of the paper and the other side on the lower
half without reducing the original. This feature is helpful for
copying a small-sized document, such as a name card.
If the original document is larger than the printable area, some
portions may not be printed.
This special copy mode can be applied when you load document
only using the document glass. If a document is detected in the
ADF, the 2-side copying feature does not work.
1
Load the document to be copied on the document glass,
and close the cover.
2
Press Special.
3
Press Special or the scroll button (¦ or ‹) until “2-Side”
displays on the bottom line.
4
Press Enter to save the selection.
5
If necessary, customise the copy settings including number
of copies, copy size, contrast and image type by using the
control panel buttons. See “Setting Copy Options” on
page 4.6.
6
Press Start Copy/Fax to begin copying.
Your machine begins scanning the front side.
7
When “Set Backside” displays on the bottom line, open the
document cover and flip the document over. Close the
cover.
NOTE: If you press the Stop button or if no buttons are pressed
for about 30 seconds, the machine cancels the copy job and
returns to Standby Mode.
8
Press Start Copy/Fax again.
NOTE: You cannot adjust the copy size using the Reduce/
Enlarge button for making a 2-side Copying.
COPYING 4.11
4
2-up or 4-up Copying
1
2
The 2 or 4-up copying feature is available only when you load
documents in the ADF.
1
Load the documents to be copied in the ADF.
2
Press Special.
3
Press Special or the scroll button (¦ or ‹) until “2-Up” or
“4-Up” displays on the bottom line.
4
Press Enter to save the selection.
5
If necessary, customise the copy settings including number
of copies, contrast and image type by using the control
panel buttons. See “Setting Copy Options” on page 4.6.
œ2-up copying
1
2
3
4
œ4-up copying
NOTE: You cannot adjust the copy size using the Reduce/
Enlarge button for making a 2 or 4-up copy.
6
Press Start Copy/Fax to begin copying.
NOTE: 2-up copy reduces your original document by 50 %. 4-up
copy reduces the document by the following rates depending on
the paper loaded: 76 % for Letter, 81 % for A4 and 95 % for
Legal.
Poster Copying
This special copy mode can be applied when you load document
only using the document glass. If a document is detected in the
ADF, the Poster copying feature does not work.
4.12 COPYING
1
Load the documents to be copied on the document glass
and close the cover.
2
Press Special.
3
Press Special or the scroll button (¦ or ‹) until “Poster”
displays on the bottom line.
4
Press Enter to save the selection.
5
If necessary, customise the copy settings including number
of copies, contrast and image type by using the control
panel buttons. See “Setting Copy Options” on page 4.6.
NOTE: You cannot adjust the copy size using the Reduce/
Enlarge button for making a poster.
6
Press Start Copy/Fax to begin copying.
Your original document is divided into 9
portions. Each portion is scanned and
printed one by one in the following order:
Changing the Default Settings
The copy options, including contrast, image quality, copy size
and number of copies, can be set to the most frequently used
modes. When you copy a document, the default settings are
used unless they are changed by using the corresponding
buttons on the control panel.
To create your own default settings:
1
Press Menu on the control panel until “Copy Setup”
appears on the top line of the display.
The first menu item, “Change Default”, appears on the
bottom line.
2
Press Enter to access the menu item. The first setup
option, “Contrast,” appears on the bottom line.
3
Press the scroll button (¦ or ‹) to scroll through the setup
options.
4
When the option you want to set appears, press Enter to
access the option.
5
Change the setting using the scroll button (¦ or ‹) or
enter the value using the number keypad.
COPYING 4.13
4
6
Press Enter to save the selection.
7
Repeat steps 3 through 6, as needed.
8
To return to Standby Mode, press Stop/Clear.
NOTES: While you set copy options, pressing Stop/Clear cancels
the changed settings and restores their default status.
Setting the Time Out Option
You can set the time the machine waits before it restores the
default copy settings, if you do not start copying after changing
them on the control panel.
1
Press Menu on the control panel until “Copy Setup”
appears on the top line of the display.
2
Press the scroll button (¦ or ‹) to display “Timeout” on
the bottom line.
3
Press Enter to access the menu item.
4
Press the scroll button (¦ or ‹) until the status you want
appears on the display.
You can select from 15, 30, 60 and 180 (seconds).
Selecting “Off” means that the machine does not restore
the default settings until you press Start Copy/Fax to
begin copying, or Stop/Clear to cancel.
4.14 COPYING
5
Press Enter to save the selection.
6
To return to Standby Mode, press Stop/Clear.
5
PRINTING
This chapter explains how to print your documents in
Windows and how to use the print settings.
This chapter includes:
• Printing a Document
• Setting Paper Properties
• Printing Multiple Pages on One Sheet of Paper
(N-Up Printing)
• Printing a Reduced or Enlarged Document
• Fitting Your Document to a Selected Paper Size
• Printing Posters
• Using Watermarks
• Using Overlays
• Setting Graphic Properties
• Setting Up the Locally Shared Printer
Printing a Document
The following procedure describes the general steps required for
printing from various Windows applications. The exact steps for
printing a document may vary depending on the application
program you are using. Refer to your software application’s
user’s guide for the exact printing procedure.
1
Open the document you want to print.
2
Select Print from the File menu.
The Print window displays. It may look slightly different
depending on your application.
The basic print settings are selected within the Print
window. These settings include the number of copies and
print range.
Make sure that your
machine is selected.
œWindows 98
3
To take advantage of the printer features provided by your
machine, click Properties in the application’s print window
and go to Step 4.
If you see Setup, Printer or Options, click that button
instead. Then click Properties on the next screen.
4
5.2
PRINTING
Now you see the Xerox WorkCentre PE16 Properties
window, which allows you to access all of information you
need when using your machine.
The Layout tab first displays.
The preview image
shows the sample page
with the settings you
currently specified.
If necessary, select the Orientation option.
The Orientation option allows you to select the direction in
which information is printed on a page.
• Portrait prints across the width of the page, letter style.
• Landscape prints across the length of the page,
spreadsheet style.
• If you want to rotate the page in 180 degrees, select
Rotate 180 Degrees.
œLandscape
œPortrait
5
From the Paper tab, select the paper source, size and
type. For further details, see page 5.7.
6
If necessary, you can set in what sequence the pages will
be printed from the Extra tab. Select the required print
order from the Print Order drop-down list.
• Normal: Your machine prints in normal order.
PRINTING
5.3
5
• Reverse All Pages: Your machine prints all of the pages
in reverse. This setting is helpful when you are using the
rear output slot.
• Print Odd Pages: Your machine prints only the odd
pages of the document.
• Print Even Pages: Your machine prints only the even
pages of the document.
7
Click other tabs on the top of the Xerox WorkCentre PE16
Properties window to access other features, if needed.
8
When you finish setting the properties, click OK until the
Print window displays.
9
Click OK to start printing.
Notes:
• Most Windows applications overrides settings you specified in
the printer driver. Change all of the print settings available in the
software application first, and change any remaining settings
using the printer driver.
• The settings you change remain in effect only while you are
using the current program. To make your changes permanent,
make them in the Printers folder. Follow these steps:
1. Click the Windows Start menu.
2. For Windows 95/98/Me/NT 4.0/2000, select Settings and then
Printers.
For Windows XP, select Printers and Faxes.
3. Select the Xerox WorkCentre PE16 printer.
4. Click the right mouse button on the printer icon and:
• For Window 95/98/Me, select Properties.
• For Windows 2000/XP, select Print Setup or select Properties and
click Printing Preferences.
• For Windows NT 4.0, select Document Default.
5. Change the settings on each tab and click OK.
5.4
PRINTING
Cancelling a Print Job
There are two ways to cancel a print job:
To stop a print job from the control panel:
Press the Stop/Clear button.
Your machine finishes printing the
page that is moving through the
machine and delete the rest of the
print job. Pressing the button cancels
only the current job. If more than one
print job is in the machine’s memory,
you need to press the button once for
each job.
To stop a print job from the Printers folder:
1
From the Windows Start menu, select Settings.
2
Select Printers to open the Printers window and
double-click the Xerox WorkCentre PE16 icon.
3
From the Document menu, select Cancel Printing
(Windows 9x/Me) or Cancel (Windows NT 4.0/2000/XP).
œWindows 98
NOTE: You can access this window simply by double-clicking the
printer icon at the bottom right corner of the Windows desktop.
PRINTING
5.5
5
Using a Favorite Setting
The Favorites option, which is visible on each properties tab,
allows you to save the current properties settings for future use.
To save a Favorites item:
1
Change the settings on each tab, as needed.
2
Enter a name for the item in the Favorites input box.
3
Click Save.
To use a saved setting, select it from the Favorites drop-down
list.
To delete a favorite setting item, select it from the list and click
Delete.
You can also restore the printer driver’s default settings by
selecting <Printer Default> from the list.
Using Help
Your machine has a help screen that can be activated by the
Help button in the printer’s properties window. These help
screens give detailed information about the printer features
provided by the printer driver.
You can also click
from the upper right hand corner, and then
click on any setting.
5.6
PRINTING
Setting Paper Properties
Use the following options to set the paper handling needs when
you access the printer properties. See page 5.2 for more
information about accessing printer properties.
Click the Paper tab to access many paper properties.
1
2
3
4
Property
5
Description
1 Copies
Copies allows you to choose the number of
copies to be printed. You can enter up to 999.
Size
The Size option allows you to choose the size
of paper loaded in the tray.
2
If the required size is not listed in the Size
box, click Add Custom. When the Custom
Page Size window appears, set the paper size
and click Ok. The size setting appears on the
Size list so that you can select it.
Enter the custom
name you want to
use.
Enter the paper
size.
PRINTING
5.7
Property
3 Source
Description
Make sure that Source is set to the
corresponding paper tray.
The Manual Feed source is used when
printing to special materials. You need to load
one sheet at a time into the Bypass Tray. See
page 3.8.
If the paper source is set to Auto Select,
the machine automatically picks up print
materials according to the following order:
the Bypass tray and the paper tray.
4 Type
Make sure that Type is set to Printer
Default. If you load a different type of print
material, select the corresponding paper
type. For more information about print
materials, refer to Chapter 3, "Paper
Handling."
If you use cotton paper, set the paper type to
Thick for the best printing.
To use recycled paper, which weights from
75g/m2 to 90g/m2 (20lb to 24lb), or other
coloured paper, select Colored(Coloured).
Printing Multiple Pages on One
Sheet of Paper
(N-Up Printing)
1
2
3
4
5.8
PRINTING
You can select the number of pages to print on a single sheet of
paper. To print more than one page per sheet, the pages will
appear decreased in size and arranged on the sheet. You can
print up to 16 pages on one sheet.
1
To change the print settings from your software
application, access the printer properties. See page 5.2.
2
From the Layout tab, choose Multiple Pages per Side on
the Type drop-down list.
3
Select the number of pages you want to print per sheet
(1, 2, 4, 9 or 16) on the Pages per Side drop-down list.
4
Select the page order on the Page Order drop-down list, if
necessary.
1
2
1
3
2
1
3
1
3
4
2
4
4
3
4
2
Right, Then
Down
Down, Then
Right
Left, Then
Down
5
Down, Then
Left
Check Print Page Border to print a border around each
page on the sheet. Print Page Border is enabled only, if
the pages per sheet is 2, 4, 9 or 16.
5
Click the Paper tab and select the paper source, size and
type.
6
Click OK and print the document.
PRINTING
5.9
Printing a Reduced or Enlarged
Document
You can scale your print job on a page.
1
When you change the print settings from your software
application, access the printer properties. See page 5.2.
2
From the Layout tab, select Reduce/Enlarge on the
Type drop-down list.
3
Enter the scaling rate in the Persentage input box.
You can also click the œor ƒ button.
5.10 PRINTING
4
Click the Paper tab and select the paper source, size and
type.
5
Click OK and print the document.
Fitting Your Document to a Selected
Paper Size
A
You can scale your print job to any selected paper size
regardless of the digital document size. This can be useful when
you want to check fine details on a small document.
1
When you change the print settings from your software
application, access the printer properties. See page 5.2.
2
From the Layout tab, select Fit to Page on the Type
drop-down list.
3
Select the correct size from the Target Paper drop-down
list.
5
4
Click the Paper tab and select the paper source, size and
type.
5
Click OK and print the document.
PRINTING 5.11
Printing Posters
You can print a single-page document onto 4, 9 or 16 sheets of
paper, for the purpose of pasting the sheets together to form
one poster-size document.
1
When you change the print settings from your software
application, access the printer properties. See page 5.2.
2
From the Layout tab, select Poster on the Type
drop-down list.
3
Configure the poster option:
You can select the page layout from 2x2, 3x3 or 4x4. If you
select 2x2, the output will be automatically stretched to
cover 4 physical pages.
œ2 x 2
5.12 PRINTING
œ3 x 3
Specify an overlap in millimeters or inches to make it
easier to reconstruct the resulting poster.
0.1 inches
0.1 inches
4
Click the Paper tab and select the paper source, size and
type.
5
Click OK and print the document. You can complete the
poster by reconstructing the results.
Using Watermarks
The Watermark option allows you to print text over an existing
document. For example, you may want to have large gray letters
reading “DRAFT” or “CONFIDENTIAL” printed diagonally across
the first page or all pages of a document.
There are several predefined watermarks that come with your
machine, and they can be modified or you can add new ones to
the list.
Using an Existing Watermark
1
When you change the print settings from your software
application, access the printer properties. See page 5.2.
2
Click the Extras tab and select a watermark on the
Watermark drop-down list. It appears in the preview
image window.
Preview
image
3
Click Ok and start printing.
PRINTING 5.13
5
Creating a Watermark
1
When you change the print settings from your software
application, access the printer properties. See page 5.2.
2
Click the Extras tab and click the Edit button in the
Watermark section. The Edit Watermarks window
appears.
3
Enter the text message you want to print in the
Watermark Message box.
The message displays in the preview image window. The
preview image is provided so that you can see how the
watermark will appear on the printed page.
When the First Page Only box is checked, the watermark
is printed on the first page only.
4
Select the watermark options.
You can select the font name, style and size and gray scale
level from the Font Attributes section and set the angle of
the watermark from the Message Angle section.
5
Click Add to add a new watermark to the list.
6
When you finish creating, click Ok and start printing.
To stop printing the watermark, select <No Watermark> on
the Watermark drop-down list.
5.14 PRINTING
Editing a Watermark
1
When you change the print settings from your software
application, access the printer properties. See page 5.2.
2
Click the Extras tab and click the Edit button in the
Watermark section. The Edit Watermarks window
appears.
3
Select the watermark you want to edit on the Current
Watermarks list, and change the watermark message and
the options. Refer to “Creating a Watermark” on page 5.14.
4
Click Update to save the changes.
5
Click Ok.
Deleting a Watermark
1
When you change the print settings from your software
application, access the printer properties. See page 5.2.
2
From the Extras tab, click the Edit button in the
Watermark section. The Edit Watermarks window
appears.
3
Select the watermark you want to delete on the Current
Watermarks list and click Delete.
4
Click Ok.
PRINTING 5.15
5
Using Overlays
What is an Overlay?
Dear ABC
Regards
WORLD BEST
An overlay is text and/or images stored in the computer hard
disk drive (HDD) as a special file format that can be printed on
any document. Overlays are often used to take the place of
preprinted forms and letterhead paper. Rather than using
preprinted letterhead, you can create an overlay containing the
exact same information that is currently on your letterhead. To
print a letter with your company’s letterhead, you do not need
to load preprinted letterhead paper in the machine. You need
only tell the machine to print the letterhead overlay on your
document.
Creating a New Page Overlay
To use a page overlay, you must create a new page overlay
containing your logo or image.
1
Create or open a document containing text or an image for
use in a new page overlay. Position the items exactly as
you wish them to appear when printed as an overlay. If
needed, save the file for later use.
2
When you change the print settings from your software
application, access the printer properties. See page 5.2.
3
Click the Extras tab and click Edit button in the Overlay
section.
WORLD BEST
5.16 PRINTING
4
In the Edit Overlays window, click Create Overlay.
5
In the Create Overlay window, type a name of up to eight
characters in the File name box. Select the destination
path, if necessary. (The default is C:\Formover).
5
6
Click Save. You can see the name on the Overlay List.
7
Click OK or Yes until you complete creating.
The file is not printed out. Instead it is stored in your
computer HDD disk.
NOTE: The overlay document size must be the same as
documents you will print with the overlay. Do not create an overlay
with a watermark.
PRINTING 5.17
Using a Page Overlay
After an overlay has been created, it is ready to be printed with
your document. To print an overlay with a document:
1
Create or open the document you want to print.
2
When you change the print settings from your software
application, access the printer properties. See page 5.2.
3
Click the Extras tab.
4
Select the overlay you want to print from the Overlay
drop-down list box.
5
When the overlay file doesn’t appear on the Overlay List,
click the Edit button and Load Overlay, and select the
overlay file.
If you have stored the overlay file you want to use into an
external source, you can also load the file when you access
this Load Overlay window.
After you select the file, click Open. The file is now shown
in the Overlay List box and is available for printing. Select
the overlay from the Overlay List box.
5.18 PRINTING
6
If necessary, click Confirm Page Overlay When
Printing. When this box is checked, a message window
appears each time you submit a document for printing,
asking you to confirm your wish to print an overlay on your
document.
Answering Yes to the window means that the selected
overlay will be printed with your document. Answering No
to the window cancels overlay printing.
If this box is empty and an overlay has been selected, the
overlay will be automatically printed with your document.
7
Click OK or Yes until the printing starts.
The overlay is downloaded with your print job and printed
on your document.
Note: The resolution of the overlay document must be the same
as that of the document you will print with the overlay.
Deleting a Page Overlay
You can delete page overlays that are no longer used.
1
In the printer properties window, click the Extras tab.
2
Click Edit in the Overlay section.
3
Select the overlay you want to delete from the Overlay
List box.
4
Click Delete Overlay.
5
Click OK until you exit the Print window.
PRINTING 5.19
5
Setting Graphic Properties
Use the following graphic options to adjust the print quality for
your specific printing needs. See page 5.2 for more information
about accessing printer properties.
Click the Graphics tab to display the properties shown below.
1
2
3
5.20 PRINTING
Property
Description
1 Resolution
You can select the printing resolution by
choosing from 600 dpi (Normal) or
300 dpi (Draft). The higher the setting,
the sharper the clarity of printed
characters and graphics. Higher settings
may increase time it takes to print a
document.
2 Toner Save
Selecting this option extends the life of your
toner cartridge and reduces your cost per
page without a significant reduction in the
print quality.
• Printer Setting: When you select this
option, the Toner Save feature is
determined by the setting you’ve made on
the control panel of the printer.
• On: Select this option to allow the printer
to use less toner on each page.
• Off: When you do not need to save toner
to print a document, select this option.
Property
3 Advanced
Options
Description
You can set advanced settings by clicking
the Advanced Options button.
Darkness
Use this option to lighten or darken the
image appearance in your print.
• Normal: This setting is for normal
documents.
• Light: This setting is for bolder line
widths or darker gray scale images.
• Dark: This setting is for finer line width,
higher definition in graphics and lighter
gray scale images.
When the Darken Text option is checked,
all text in your document is allowed to print
darker than a normal document.
Print All Text Black
When the Print All Text Black option is
checked, all text in your document is
allowed to print solid black, regardless of
the colour it appears on the screen. When
it is not checked, coloured text is allowed
to print in shades of gray.
PRINTING 5.21
5
Property
3 Advanced
Description
Options
True Type Options
(continued)
This option determines what the driver
tells the machine about how to image the
text in your document. Select the
appropriate setting according to the status
of your document.
• Download as Bit Image: When this
option is selected, the driver downloads
the font data as bitmap images.
Documents with complicated fonts, such
as Korean or Chinese, or various types of
fonts print faster in this setting.
• Print as Graphics: When this option is
selected, the driver downloads any fonts
as graphics. When printing documents
with high graphic content and relatively
few TrueType fonts, printing performance
(speed) may be enhanced in this setting.
Setting Up the Locally Shared Printer
You can connect the machine directly to a selected computer,
which is called “host computer,” on the network. Your machine
can be shared by other users on the network through a Windows
9x, Me, 2000, XP or NT 4.0 network printer connection.
In Windows 9x/Me
Setting Up the Host Computer
5.22 PRINTING
1
Start Windows.
2
From the Start menu, select Control Panel and
double-click on the Network icon.
3
Check the File and Print Sharing box and click OK.
4
Click Start and select Printers from Settings. Doubleclick your printer name.
5
Select Properties in the Printer menu.
6
Click the Sharing tab and check the Shared As box. Fill in
the Shared Name field and then click OK.
Setting Up the Client Computer
1
Right-click Start and select Explorer.
2
Open your network folder in the left column.
3
Right-click the shared name and select Capture Printer
Port.
4
Select the port you want, check the Reconnect at log on
box and then click OK.
5
From the Start menu, select Settings and then Printers.
6
Double-click your printer icon.
7
From the Printer menu, select Properties.
8
From the Details tab, select the printer port and click OK.
5
In Windows NT 4.0/2000/XP
Setting Up the Host Computer
1
Start Windows.
2
For Windows NT 4.0/2000, from the Start menu, select
Settings and then Printers.
For Windows XP, from the Start menu, select Printers and
Faxes.
3
Double-click your printer icon.
4
From the Printer menu, select Sharing.
PRINTING 5.23
5
For Windows NT 4.0, check the Shared box.
For Windows 2000, check the Shared As box.
For Windows XP, check the Share this printer box.
6
For Windows NT 4.0, fill in the Share Name field and click
OK.
For Windows 2000/XP, fill in the Shared Name field and
click OK.
Setting Up the Client Computer
1
Right-click Start and select Explorer.
2
Open your network folder in the left column.
3
Click the shared name.
4
For Windows NT 4.0/2000, from the Start menu, select
Settings and Printers.
For Windows XP, from the Start menu, select Printers and
Faxes.
5
Double-click your printer icon.
6
From the Printer menu, select Properties.
7
Press the Ports tab and click Add Port.
8
Select Local Port and click New Port.
9
Fill in the Enter a port name field and enter the shared
name.
10 Click OK and click Close.
11 For Windows NT 4.0, click OK.
For Windows 2000/XP, click Apply and click OK.
5.24 PRINTING
6
SCANNING
This chapter includes:
• TWAIN Scanner Program
• Scanning Procedure
TWAIN Scanner Program
The WorkCentre PE16 TWAIN Scanner program is used to scan
images, graphics, photographs, and printed text. Documents
can be fed from the Automatic Document Feeder(ADF) or placed
on the Document Glass.
There are two methods for scanning images from a PC, both of
which require the installation of a scanner program. A simple
TWAIN Scanner program is provided on the software CD
provided with themachine. For installation instructions, please
refer to “Installing Software” on page 2.4.. The TWAIN Scanner
settings are fully described in the TWAIN Driver Help program.
An alternative method for color scanning is to use PaperPort.
PaperPort is an advanced software program that is provided with
the WorkCentre PE16. This software allows users to convert
scanned graphics and images into various “usable” formats.
6.2
SCANNING
Scanning Procedure
These instructions explain advanced scanning with a TWAIN
compliant application program.
NOTES: Refer to the documentation provided by the application
manufacturer to learn how to scan and access an image.
Load the Originals
Automatic Document Feeder (ADF):
1
Remove all staples and paper clips prior to loading.
2
Adjust the sliding document guides to the size required.
3
Insert the originals neatly into the Automatic Document
Feeder, face up.
The first page should be on top with the headings towards
the back or left of the machine.
4
Align the stack with the left and rear edges of the tray.
Adjust the guides to just touch the edges of the originals.
6
Caution: Up to 30 sheets of 75g/m2 (20lb bond) paper can be
loaded. Weight ranges from 45 - 105g/m2 (12.5 - 28lb). Sizes
range from 7” x 10” to 8.5” x 14”. Refer to “Scanner and Copier
Specifications” on page A.3. for full ADF specifications.
SCANNING
6.3
Document Glass:
NOTES: When using the Document Glass, ensure there are no
documents in the ADF. On completion of the job, ensure the
Document Feeder is closed.
1
Raise the ADF or cover and position the original face down
on the Document Glass.
Align with the registration arrow in the rear left corner.
2
Lower the ADF or cover.
Run the Scan Application Program
6.4
SCANNING
1
Start the scan application program being used to acquire
the scanned image.
2
Follow the instructions provided with the application
program to scan the document and retrieve it at the PC.
7
MAINTENANCE
This chapter provides information for maintaining your
machine and the toner cartridge.
This chapter includes:
• Clearing the Memory
• Cleaning Your Machine
• Maintaining the Toner Cartridge
• Consumables and Replacement Parts
Clearing the Memory
You can selectively clear information stored in your machine’s
memory.
1
Press Menu on the control panel until “Maintenance”
appears on the top line of the display.
2
Press the scroll button (¦ or ‹) until you see “Clear
Memory” on the bottom line and press Enter.
The first available menu item, “Paper Setting,” displays on
the bottom line.
3
Press the scroll button (¦ or ‹) until you see the item you
want to clear.
• Paper Setting: Restores all of the Paper Setting options to
the factory default.
• Copy Setup: Restores all of the Copy Setup options to the
factory default.
• Fax Setup: Restores all of the Fax Setup options to the
factory default.
• Fax Feature: Cancels all of the scheduled fax jobs in the
machine’s memory.
• Advanced Fax: Restores all of the Advanced Fax setting
options to the factory default.
• Sound/Volume: Resets the sound and volume settings to
the factory default.
• Machine Setup: Resets all of the system settings, such as
the machine ID, date and time, display language and
save modes, to the factory default.
• Sent Report: Clears all of records of your faxes sent.
• RCV Report: Clears all of records of your faxes received.
• Phone Book: Clears the speed dial or group dial numbers
stored in the memory.
7.2
MAINTENANCE
4
Press Enter. The selected memory is cleared and the
display asks you to continue clearing the next item.
5
Repeat steps 2 and 3 to clear another item.
OR
To return to Standby Mode, press Stop/Clear.
Cleaning Your Machine
To maintain the print quality, follow the cleaning procedures
below each time the toner cartridge is replaced or if print quality
problems occur.
NOTE: While cleaning the inside of the printer, be careful not to
touch the transfer roller (located underneath the toner cartridge).
Oil from your fingers can cause print quality problems.
CAUTIONS: Cleaning the cabinet of the printer with surfactants
containing large amounts of alcohol, solvent or other strong
substances can discolour or crack the cabinet.
Cleaning the Outside
Clean the cabinet of the printer with a soft, lint-free cloth. You
can dampen the cloth slightly with water, but be careful not to
be let any water drip onto the printer or inside of it.
Cleaning the Inside
During the printing process, paper, toner and dust particles can
accumulate inside the machine. This buildup can cause print
quality problems, such as toner specks or smearing. Cleaning
the inside of the machine clears or reduces these problems.
1
Turn the machine off and unplug the power cord. Wait for
the machine to cool down.
MAINTENANCE
7.3
7
2
Open the front cover and pull the toner cartridge out,
lightly pushing it down.
3
With a dry and lint-free cloth, wipe away any dust and
spilled toner from the toner cartridge area and the toner
cartridge cavity.
CAUTION: To prevent damage to the toner cartridge, do not
expose it to light for more than a few minute. Cover it with a piece
of paper, if necessary. Do not touch the black transfer roller inside
the machine.
7.4
MAINTENANCE
4
Reinsert the toner cartridge and close the cover.
5
Plug in the power cord and turn the machine on.
Cleaning the Scan Unit
Keeping the scan unit clean helps ensure the best possible
copies. We suggest that you clean the scan unit at the start of
each day and during the day, as needed.
1
Slightly dampen a soft lint-free cloth or paper towel with
water.
2
Open the document cover.
3
Wipe the surface of the document glass and ADF glass until
it is clean and dry.
White sheet
Document
cover
ADF glass
Document glass
4
Wipe the underside of the white document cover and white
sheet until it is clean and dry.
5
Close the document cover.
7
MAINTENANCE
7.5
Maintaining the Toner Cartridge
Toner cartridge storage
To get the most from the toner cartridge, keep the following
guidelines in mind:
• Do not remove the toner cartridge from its package until
ready for use.
• Do not refill the toner cartridge. The machine warranty
does not cover damage caused by using a refilled
cartridge.
• Store toner cartridges in the same environment as your
machine.
• To prevent damage to the toner cartridge, do not expose it to
light for more than a few minute.
Saving toner
To save toner, press the Toner Save button on the printer
control panel; see page 1.19. The button backlight will be lit.
Using this feature extends the life of the toner cartridge and
reduces your cost per page, but it also reduces the print quality.
Expected Cartridge Life
The life of the toner cartridge depends on the amount of toner
that print jobs require. When printing text at IDC 5% coverage,
a new toner cartridge lasts an average of 3,500 pages. (The
original toner cartridge supplied with the printer lasts an
average of 1,000 pages.) The actual number may be different
depending on the print density of the page you print. If you print
a lot of graphics, you may need to change the cartridge more
often.
7.6
MAINTENANCE
Redistributing Toner
When the toner cartridge is near the end of its life, white streaks
or light print occurs. The LCD displays the warning message,
“Toner Low.” You can temporarily reestablish the print quality by
redistributing the remaining toner in the cartridge.
1
2
Open the front cover.
Pull the toner cartridge out and gently roll the cartridge to
distribute the toner evenly inside the cartridge.
NOTE: If the toner gets on your clothing, wipe it off with a dry
cloth and wash clothing in cold water. Hot water sets the toner into
fabric.
3
7
Reinstall the cartridge and close the front cover.
MAINTENANCE
7.7
Replacing the Toner Cartridge
When the toner eventually runs out, only blank pages print
when a print job is sent or when a fax is received. At this stage,
the toner cartridge needs to be replaced. The display shows the
warning message, “Toner Empty,” and the
indicator on the
control panel turns on.
1
Open the front cover.
2
Lightly pushing the used cartridge down, pull it out.
NOTE: Help the environment by recycling your used toner
cartridge. Refer to the recycling brochure packed with the toner
cartridge for details.
7.8
MAINTENANCE
3
Unpack the new toner cartridge and gently shake it
horizontally four or five times to distribute the toner evenly
inside the cartridge.
Save the box and the cover for shipping.
4
Slide the new toner cartridge in until it locks into place.
5
Close the front cover.
7
MAINTENANCE
7.9
Setting the Notify Toner Option
If you have set the Notify Toner menu option to “On”, your
machine automatically sends a fax to your service company or
the dealer to notify them that your machine requires a new
toner cartridge when the toner cartridge needs to be replaced.
The fax number is preset by your dealer when you bought your
machine.
1
Press Menu on the control panel until “Maintenance”
appears on the top line of the display.
The first available menu item, “Clean Drum,” displays on
the bottom line.
2
Press the scroll button (¦ or ‹) to display “Notify Toner”
on the bottom line and press Enter.
3
Press the scroll button (¦ or ‹) to change the setting.
Select “On” to enable this feature. Selecting “Off” disables
this feature.
4
Press Enter to save the selection.
Cleaning the Drum
If there are streaks or spots on your print, the OPC drum of the
cartridge may require cleaning.
1
Before setting the cleaning procedure, make sure that
paper is loaded in the machine.
2
Press Menu on the control panel until “Maintenance”
appears on the top line of the display. The first available
menu item, “Clean Drum,” displays on the bottom line.
3
Press Enter.
The display confirms your selection.
The machine prints out a cleaning page. Toner particles on
the drum surface are affixed to the paper.
4
7.10 MAINTENANCE
If the problem remains, repeat steps 1 through 3.
Consumables and Replacement
Parts
From time to time, you needs to replace the toner cartridge,
roller, and fuser unit to maintain top performance and to avoid
print quality problems and paper feed problems resulting from
worn parts.
The following items should be replaced after you have printed a
specified number of pages:
Items
Yield (Average)
ADF rubber pad
20,000
ADF roller
60,000
Paper feeding roller
60,000
Transfer roller
60,000
Fuser unit
60,000
To purchase the consumables and replacement parts, contact
your Xerox dealer or the retailer where you bought your
machine. We strongly recommend that items be installed by a
trained service professional, except for the toner cartridge.
7
MAINTENANCE
7.11
MEMO
7.12 MAINTENANCE
8
TROUBLESHOOTING
This chapter gives helpful information for what to do
if you encounter an error.
This chapter includes:
• Clearing Document Jams
• Clearing Paper Jams
• Clearing LCD Error Messages
• Solving Problems
Clearing Document Jams
When a document jams while it passes through the ADF
(Automatic Document Feeder), “Document Jam” appears on the
display.
Input Misfeed
1
Remove the remaining documents from the ADF.
2
Open the ADF cover.
3
Rotate the bushing on one end of the ADF roller toward the
ADF ( a ) and remove the roller from the slot( b ). Pull the
document gently to the right and out of the ADF.
4
Close the ADF cover. Then load the documents back into
the ADF.
NOTE: To prevent document jams, use the document scanner
glass for thick, thin or mixed documents.
8.2
TROUBLESHOOTING
Exit Misfeed
1
Remove the remaining documents from the ADF.
2
Open the document cover and turn the release knob to
remove the misfed documents from the document output
tray.
3
Close the document cover. Then load the documents back
into the ADF.
Roller Misfeed
1
Remove the remaining documents from the ADF.
2
Open the document cover.
3
Turn the release knob so that you can easily seize the
misfed document, and remove the document from the
roller or the feed area by carefully pulling it to the right
using both hands.
8
4
Close the document cover. Then load the documents back
into the ADF.
TROUBLESHOOTING
8.3
Clearing Paper Jams
When a paper jam occurs, “Paper Jam” appears on the display.
Refer to the table below to locate and clear the paper jam.
Message
Paper Jam 0
Paper Jam 1
Paper Jam 2
Location of Jam
Go to
In the paper feed area.
below
In the Bypass tray
page 8.8
In the fuser area or
around the toner
cartridge.
page 8.7
In the Bypass tray
page 8.8
In the paper exit area
page 8.5
To avoid tearing the paper, pull the jammed paper out gently
and slowly. Follow the steps below to clear the jam.
In the Paper Feed Area
1
Open and close the front cover. The jammed paper
automatically exits the machine.
If the paper does not exit, continue to Step 2.
2
8.4
TROUBLESHOOTING
Pull the paper tray open.
3
Remove the jammed paper by gently pulling it straight out.
If there is any resistance and the paper does not move
when you pull or if you cannot see the paper in this area,
skip to the fuser area around the toner cartridge. See
page 8.7.
4
Insert the paper tray into the machine until it snaps into
place.
5
Open and close the front cover to resume printing.
In the Paper Exit Area
1
8
Open and close the front cover. The jammed paper
automatically exits the machine.
If the paper does not exit, continue to Step 2.
TROUBLESHOOTING
8.5
8.6
2
Gently pull the paper out of the front output tray. Skip to
Step 6.
3
If there is any resistance and the paper does not move
when you pull or if you cannot see the paper in the front
output tray, open the rear cover.
4
Remove the jammed paper by gently pulling it straight out.
TROUBLESHOOTING
5
Close the rear cover.
6
Open and close the front cover to resume printing.
In the Fuser Area or Around the Toner
Cartridge
NOTE: The fuser area is hot. Take care when removing paper
from the machine.
1
Open the front cover and pull the toner cartridge out,
lightly pushing it down.
2
Remove the jammed paper by gently pulling it straight out.
8
TROUBLESHOOTING
8.7
3
Replace the toner cartridge and close the front cover.
Printing automatically resumes.
In the Bypass Tray
“Paper Jam 0” , “Paper Jam 1” appears on the display when you
try to print using the Bypass tray and the machine does not
detect paper, due to no paper or improper paper loading.
“Paper Jam 0” , “Paper Jam 1” also may occur when the paper
is not properly fed into the machine through the Bypass tray. In
that case, pull the paper out of the machine.
8.8
TROUBLESHOOTING
Tips for Avoiding Paper Jams When Printing
on the A5-sized Paper
If paper jams frequently occur when you print on the A5-sized
paper:
1 Open the input tray and load paper into the tray as shown
below.
2 Open the Xerox WorkCentre PE16 Properties window, set
the paper size to A5(5.8x8.3 in.) from the Paper tab.
3 From the Orientation option of the Layout tab, set the
Rotate option to 90º.
Select 90 degrees.
Click.
8
4 Click OK to start printing.
TROUBLESHOOTING
8.9
Tips for Avoiding Paper Jams
By selecting the correct paper types, most paper jams can be
avoided. When a paper jam occurs, follow the steps outlined in
“Clearing Paper Jams” on page 8.4.
• Follow the procedures in “Loading Paper” on page 1.11. Ensure
that the adjustable guides are positioned correctly.
• Do not overload the paper tray. Ensure that the paper is below
the paper capacity mark on the inside wall of the paper tray.
• Do not remove the paper from the tray while your machine is
printing.
• Flex, fan and straighten the paper before loading.
• Do not use creased, damp or highly curled paper.
• Do not mix paper types in the paper tray.
• Use only recommended print materials. See “Paper
Specifications” on page A.6.
• Ensure that the recommended print side of print materials is
facing down in the paper tray and facing up in the Bypass tray.
8.10 TROUBLESHOOTING
Clearing LCD Error Messages
Display
Meaning
Suggested solutions
Your machine’s memory is
full during the machine
stores the document into
the memory.
To cancel the fax job, press the 1
button to accept “Yes.”
If you want to send the pages were
stored, press the 2 button to accept
“No.” You should send the
remaining pages later when the
memory is available.
Comm. Error
The machine has a
communication problem.
Ask the sender to try again.
Document Jam
The loaded document has
jammed in the ADF
(Automatic Document
Feeder).
Clear the document jam. See
page 8.2.
Door Open
The front or rear cover is
not securely latched.
Close the cover until it locks into
place.
There is a problem in the
fuser unit.
Unplug the power cord and plug it
back in. If the problem persists,
please call for service.
Cancel ?
1:Yes 2:No
CRU Fuser Error
Heating Error
Open Heat Error
Over Heat
Group Not
Available
Incompatible
Invalid
Cartridge
You have tried to select a
group location number
where only a single
location number can be
used, such as when
adding locations for a
broadcasting operation.
Just use a speed dial number or dial
a number manually using the
number keypad.
The remote machine did
not have the requested
feature, such as a delayed
transmission.
Reconfirm the remote machine’s
features.
It also occurs if the
remote machine does not
have enough memory
space to complete the
operation you are
attempting.
You have used
unauthorised cartridge.
8
You must use a Xerox approved
cartridge.
TROUBLESHOOTING 8.11
Display
Meaning
Suggested solutions
The remote party did not
answer or the line is
already engaged.
Try again after a few minutes.
Line Busy
Line Error
Your machine cannot
connect with the remote
machine or has lost
contact because of a
problem with the phone
line.
Try again. If the problem persists,
wait an hour or so for the line to
clear and try again.
You have attempted to set
up a copy or fax operation
with no document loaded.
Load a document and try again.
Load Document
LSU Error
A problem has occurred in
the LSU (Laser Scanning
Unit).
Unplug the power cord and plug it
back in. If the problem persists,
please call for service.
The memory is full.
Delete unnecessary documents,
retransmit after more memory
becomes available or split the
transmission into more than one
operation.
No Answer
The remote fax machine
has not answered after
several redial attempts.
Try again. Make sure that the
remote machine is operational.
No Cartridge
The toner cartridge is not
installed.
Install the toner cartridge. See
page 1.9.
No. Not
Assigned
The speed dial location
you tried to use has no
number assigned to it.
Dial the number manually using the
number keypad or assign the
number. See the Facsimile User’s
Guide.
No Paper
The paper in the paper
tray has run out.
Load paper in the paper tray. See
page 1.11.
Operation Not
Assigned
You are doing in the Add/
Cancel operation, but
there is no jobs waiting.
Check the display to see if there is
any scheduled job. The display
should indicate them in Standby
Mode, for example, Delay Fax.
Memory Full
8.12 TROUBLESHOOTING
Or, turn the ECM mode on. See the
Facsimile User’s Guide.
Display
Meaning
Suggested solutions
Clear the jam. See page 8.4.
Paper Jam 0
Paper has jammed in the
feeding area of the paper
tray.
Your machine detects non
feeding from the Bypass
tray.
Clear the jam. See page 8.7.
Paper Jam 1
Paper has jammed in the
paper exit area.
Your machine detects non
feeding from the Bypass
tray.
Paper Jam 2
Paper has jammed in the
fuser area.
Clear the jam. See page 8.5.
Power Failure
Power has turned off then
on and the machine’s
memory has not been
saved.
You need to start again the job
which you were trying to do before
the power failure.
Retry Redial?
The machine is waiting for
a specified time interval to
redial a previously busy
station.
You can press Enter to immediately
redial, or Stop/Clear to cancel the
redial operation.
The Stop/Clear button is
pressed during a copy or
fax operation.
Try again.
Stop Pressed
Toner Empty
The toner cartridge has
run out. The machine
stops.
Replace with a new toner cartridge.
See page 7.8.
Toner Low
The toner is almost empty.
Load paper in the Bypass tray. Or
remove the jammed paper from the
Bypass tray.
Load paper in the Bypass tray. Or
remove the jammed paper from the
Bypass tray.
Take out the toner cartridge and
gently shake it. By doing this, you
can temporarily reestablish printing
operations.
8
TROUBLESHOOTING 8.13
Solving Problems
The following chart lists some conditions that may occur and the
recommended solutions. Follow the suggested solutions until
the problem is corrected. If the problem persists, please call for
service.
Paper Feeding Problems
Condition
Suggested solutions
Paper is jammed during
printing.
Clear the paper jam. See page 8.4.
Paper sticks together.
• Ensure that there is not too much paper in the paper tray.
The paper tray can hold up to 250 sheets of paper,
depending on the thickness of your paper.
• Make sure that you are using the correct type of paper. See
“Paper Specifications” on page A.6.
• Remove paper from the paper tray and flex or fan the paper.
• Humid conditions may cause some paper to stick together.
Multiple sheets of paper
do not feed.
• Different types of paper may be stacked in the paper tray.
Load the paper of only one type, size and weight.
• If multiple sheets have caused a paper jam, clear the paper
jam. See page 8.4.
Paper does not feed into
the machine.
• Remove any obstructions inside the machine.
• Paper has not been loaded correctly. Remove paper from the
tray and reload it correctly.
• There is too much paper in the paper tray. Remove excess
paper from the tray.
• The paper is too thick. Use only paper that meets the
specifications required by the machine. See “Paper
Specifications” on page A.6.
The paper keeps
jamming.
• There is too much paper in the paper tray. Remove excess
paper from the tray. If you are printing on special materials,
use the Bypass tray.
• An incorrect type of paper is being used. Use only paper that
meets the specifications required by the machine. See
“Paper Specifications” on page A.6.
• There may be debris inside the machine. Open the front
cover and remove the debris.
Transparencies stick
together in the paper
exit.
Use only the transparencies specifically designed for a laser
printer. Remove each transparency as it exits from the
machine.
Envelopes skew or fail to
feed correctly.
Ensure that the paper guides are against both sides of the
envelopes.
8.14 TROUBLESHOOTING
Printing Problems
Condition
The machine
does not print.
Possible cause
Suggested solutions
The machine is not
receiving power.
Check the power cord connections. Check
the power switch and the power source.
The machine is not
selected as the default
printer.
Select Xerox WorkCentre PE16 as your
default printer in your Windows.
Check the machine for
the following:
•
•
•
•
The front or rear cover is not closed.
Paper is jammed.
No paper is loaded.
The toner cartridge is not installed.
If a printer system error occurs, contact
your service representative.
The machine
selects print
materials from
the wrong
paper source.
The connection cable
between the computer
and the machine is not
connected properly.
Disconnect the printer cable and reconnect
it.
The connection cable
between the computer
and the machine is
defective.
If possible, attach the cable to another
computer that is working properly and print
a job. You can also try using a different
printer cable.
The port setting is
incorrect.
Check the Windows printer setting to make
sure that the print job is sent to the correct
port, for example, LPT1. If the computer
has more than one port, make sure that the
machine is attached to the correct one.
The machine may be
configured incorrectly.
Check the printer properties to ensure that
all of the print settings are correct.
The printer driver may
be incorrectly installed.
Remove the printer driver and then reinstall
it.
The machine is
malfunctioning.
Check the display message on the control
panel to see if the machine is indicating a
system error.
The paper source
selection in the printer
properties may be
incorrect.
For many software applications, the paper
source selection is found under the Paper
tab within the printer properties. Select the
correct paper source. See page 5.8.
TROUBLESHOOTING 8.15
8
Condition
A print job is
extremely slow.
Possible cause
The job may be very
complex.
Suggested solutions
Reduce the complexity of the page or try
adjusting the print quality settings.
The maximum print speed of your machine
is 17 PPM for Letter-sized paper.
Half the page is
blank.
If you are using
Windows 9x/Me, the
Spooling Setting may
be set incorrectly.
From the Start menu, choose Settings and
Printers. Right-click the Xerox
WorkCentre PE16 printer icon, choose
Properties, click the Details tab, and then
choose the Spool Settings button. Select
the desired spool setting.
The page orientation
setting may be
incorrect.
Change the page orientation in your
application. See page 5.3.
The paper size and the
paper size settings do
not match.
Ensure that the paper size in the printer
driver settings matches the paper in the
tray.
8.16 TROUBLESHOOTING
Condition
The machine
prints, but the
text is wrong,
garbled, or
incomplete.
Possible cause
Suggested solutions
The printer cable is
loose or defective.
Disconnect the printer cable and reconnect.
Try a print job that you have already printed
successfully. If possible, attach the cable
and the machine to another computer and
try a print job that you know works. Finally,
try a new printer cable.
The wrong printer
driver was selected.
Check the application’s printer selection
menu to ensure that your machine is
selected.
The software
application is
malfunctioning.
Try printing a job from another application.
The operating system is
malfunctioning.
Exit Windows and reboot the computer.
Turn the machine off and then back on
again.
The toner cartridge is
defective or out of
toner.
Redistribute the toner. if necessary. See
page 7.7.
The file may have blank
pages.
Check the file to ensure that it does not
contain blank pages.
Some parts, such as
the controller or the
board, may be
defective.
Contact a service representative.
The illustrations
print incorrectly
in Adobe
Illustrator.
The setting in the
software application is
wrong.
Print the document with selecting
Download as Bit Image in the Advanced
Options window of the Graphic properties.
An error occurs
repeatedly
when you are
printing with
the USB
connection.
When the USB mode is
set to “Fast,” some PC
users may experience
poor USB
communication.
Change the USB mode to “Slow.” To do so,
follow these steps:
Pages print, but
are blank.
If necessary, replace the toner cartridge.
1. Press Menu on the control panel until
“Machine Setup” appears on the top line
of the display.
2. Press the scroll button (¦ or ‹) until
“USB Mode” appears on the bottom line,
and press Enter.
3. Press the scroll button (¦ or ‹) to select
“Slow.”
4. Press Enter to save the selection.
5. Press Stop/Clear to return to Standby
Mode.
TROUBLESHOOTING 8.17
8
Printing Quality Problems
The dirty inside of the machine or improper paper loading may reduce the print
quality. See the table below to clear the problem.
Condition
Suggested solutions
Light or faded
print
If a vertical white streak or faded area appears on the page:
• The toner supply is low. You may be able to temporarily
extend the toner cartridge life. See “Redistributing Toner” on
page 7.7. If this does not improve the print quality, install a
new toner cartridge.
• The paper may not meet paper specifications; for example,
the paper is too moist or too rough. See “Paper
Specifications” on page A.6.
• If the entire page is light, the print resolution setting is too
low or the toner save mode is on. Adjust the print resolution
and turn the toner save mode off. See page 5.20 and
page 1.19 respectively.
• A combination of faded or smeared defects may indicate that
the toner cartridge needs cleaning. See “Cleaning the Drum”
on page 7.10.
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Dropouts
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8.18 TROUBLESHOOTING
• The paper may not meet specifications; for example, the
paper is too moist or too rough. See “Paper Specifications” on
page A.6.
• The transfer roller may be dirty. Clean the inside of your
machine. See page 7.3.
• The paper path may need cleaning. See “Cleaning the Drum”
on page 7.10.
If faded areas, generally rounded, occur randomly on the page:
• A single sheet of paper may be defective. Try reprinting the
job.
• The moisture content of the paper is uneven or the paper has
moist spots on its surface. Try a different brand of paper. See
“Paper Specifications” on page A.6.
• The paper lot is bad. The manufacturing processes can cause
some areas to reject toner. Try a different kind or brand of
paper.
• The toner cartridge may be defective. Vertical repetitive
defects on the next page.
• If these steps do not correct the problems, contact a service
representative.
Condition
Vertical lines
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Suggested solutions
If black vertical streaks appear on the page:
• The drum inside the toner cartridge has probably been
scratched. Install a new toner cartridge. See “Installing the
Toner Cartridge” on page 1.9.
If the amount of background shading becomes unacceptable:
• Change to a lighter weight pages. See “Paper Specifications”
on page A.6.
• Check the machine’s environment; very dry (low humidity) or
high humidity (higher than 80% RH) conditions can increase
the amount of background shading.
• Remove the old toner cartridge and install a new one. See
“Installing the Toner Cartridge” on page 1.9.
Toner smear
• Clean the inside of the machine. See page 7.3.
• Check the paper type and quality. See “Paper Specifications”
on page A.6.
• Remove the toner cartridge and install a new one. See
“Installing the Toner Cartridge” on page 1.9.
Vertical repetitive
defects
If marks repeatedly appear on the printed side of the page at
even intervals:
• The toner cartridge may be damaged. If a repetitive mark
occurs on the page, print a cleaning sheet several times to
clean the cartridge; see “Cleaning the Drum” on page 7.10.
After the printout, if you still have the same problems, install
a new toner cartridge. See “Installing the Toner Cartridge” on
page 1.9.
• Parts of the machine may have toner on them. If the defects
occur on the back of the page, the problem will likely correct
itself after a few more pages.
• The fusing assembly may be damaged. Contact a service
representative.
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TROUBLESHOOTING 8.19
Condition
Suggested solutions
Background
scatter
Background scatter results from bits of toner distributed on the
printed page.
• The paper may be too damp. Try printing with a different
batch of paper. Do not open packages of paper until
necessary so that the paper does not absorb too much
moisture.
• If background scatter occurs on an envelope, change the
printing layout to avoid printing over areas that have
overlapping seams on the reverse side. Printing on seams can
cause problems.
• If background scatter covers the entire surface area of a
printed page, adjust the print resolution through your
software application or the printer properties.
A
Misformed
characters
• If characters are improperly formed and producing hollow
images, the paper stock may be too slick. Try a different
paper. See “Paper Specifications” on page A.6.
• If characters are improperly formed and producing a wavy
effect, the scanner unit may need service. For service,
contact a service representative.
Page skew
• Ensure that the paper is loaded properly.
• Check the paper type and quality. See “Paper Specifications”
on page A.6.
• Ensure that the paper or other material is loaded correctly
and the guides are not too tight or too loose against the
paper stack.
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Curl or wave
8.20 TROUBLESHOOTING
• Ensure that the paper is loaded properly.
• Check the paper type and quality. Both high temperature and
humidity can cause paper curl. See “Paper Specifications” on
page A.6.
• Turn over the stack of paper in the paper tray. Also try
rotating the paper 180° in the tray.
Condition
Suggested solutions
Wrinkles or
creases
• Ensure that the paper is loaded properly.
• Check the paper type and quality. See “Paper Specifications”
on page A.6.
• Turn over the stack of paper in the paper tray. Also try
rotating the paper 180° in the tray.
Back of printouts
are dirty
Check for leaking toner. Clean the inside of the machine. See
page 7.3.
Black pages
• The toner cartridge may not be installed properly. Remove
the cartridge and reinsert.
• The toner cartridge may be defective and need replacing.
Install a new toner cartridge. See “Installing the Toner
Cartridge” on page 1.9.
• The machine may require repair. Contact a service
representative.
A
Loose toner
• Clean the inside of the machine. See page 7.3.
• Check the paper type and quality. See “Paper Specifications”
on page A.6.
• Install a new toner cartridge. See “Installing the Toner
Cartridge” on page 1.9.
• If the problem persists, the machine may require repair.
Contact a service representative.
Character Voids
Character voids are white areas within the parts of characters
that should be solid black:
• If you are using transparencies, try another type of
transparency. Because of the composition of the
transparency, some character voids are normal.
• You may be printing on the wrong surface on the paper.
Remove the paper and turn it around.
• The paper may not meet paper specifications. See “Paper
Specifications” on page A.6.
A
TROUBLESHOOTING 8.21
8
Condition
Suggested solutions
Horizontal stripes
If horizontally aligned black streaks or smears appear:
• The toner cartridge may be installed improperly. Remove the
cartridge and reinsert.
• The toner cartridge may be defective. Install a new toner
cartridge. See “Installing the Toner Cartridge” on page 1.9.
• If the problem persists, the machine may require repair.
Contact a service representative.
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Curl
If the printed paper is curl or paper does not feed into the
printer:
• Turn over the stack of paper in the input tray. Also try
rotating the paper 180° in the input tray.
Fax Problems
Condition
The machine is not
working, there is no
display and the buttons
are not working.
No dial tone sounds.
8.22 TROUBLESHOOTING
Suggested solutions
• Unplug the power cord and plug it in again.
• Ensure that there is power to the electrical receptacle.
• Check that the phone line is connected properly.
• Check that the phone socket in the wall is working by
plugging in another phone.
Condition
Suggested solutions
The numbers stored in the
memory do not dial
correctly.
Make sure that the numbers are stored in the memory
correctly. Print a Phonebook list, referring to the Facsimile
User’s Guide.
The document does not
feed into the machine.
• Make sure that the document is not wrinkled and you are
putting it in correctly. Check that the document is the
right size, not too thick or thin.
• Make sure that the ADF (Automatic Document Feeder)
cover is firmly closed.
Faxes are not received
automatically.
• The FAX mode should be selected.
• Make sure that there is paper in the tray.
• Check to see if the display shows “Memory Full.”
The machine does not
send.
• Make sure that the document is loaded in the ADF or on
the document glass.
• “TX” should show up on the display.
• Check the other fax machine you are sending to, to see if
it can receive your fax.
The incoming fax has
blank spaces or is received
with a poor-quality.
•
•
•
•
The fax machine sending you the fax may be faulty.
A noisy phone line can cause line errors.
Check your machine by making a copy.
The toner cartridge may be empty. Replace the toner
cartridge, referring to page 7.8.
Some of the words on a
incoming fax are
stretched.
The fax machine sending you the fax had a temporary
document jam.
There are lines on the
documents you send.
Check your scan glass for marks and clean it. See
page 7.5.
The machine dials a
number, but a connection
with another fax machine
fails.
The other fax machine may be turned off, out of paper, or
cannot answer incoming calls. Speak with the other
machine operator and ask her/him to sort out the problem.
Documents are not stored
in the memory.
There may not be enough memory to store the document.
If the display shows a “Memory Full” message, delete any
documents you no longer need from the memory and then
restore the document.
Blank areas appear at the
bottom of each page or on
other pages, with a small
strip of text at the top.
You may have chosen the wrong paper settings in the user
option setting. See page 1.18 for the paper tray and
page 3.10 for the Bypass tray.
TROUBLESHOOTING 8.23
8
Copying Problems
Condition
Suggested solutions
Copies are too light or too
dark.
Use the Contrast button to darken or lighten the
background of the copies.
Smears, lines, marks or spots
appears on copies.
• If defects are on the original, press the Contrast
button to lighten the background of your copies.
• If no defects are on the original, clean the document
glass and underside of the document cover. See
page 7.5.
Copy image is skewed.
• Ensure that the original is positioned correctly on
document glass.
• Check that the copy paper is loaded correctly.
Blank copies print out.
Ensure that the original is face down on the document
glass or face up in the Automatic Document Feeder.
Image rubs off the copy
easily.
• Replace the paper in the paper tray with paper from a
new package.
• In high humidity areas, do not leave paper in the
machine for the extended periods of time.
Frequent copy paper jams
occurs.
• Fan the stack of paper, then turn it over in the paper
tray. Replace the paper in the tray with a fresh supply.
Check/adjust the paper guides, if necessary.
• Ensure that the paper is the proper paper weight.
75 g/m2 (20 lb) bond paper is recommended.
• Check for copy paper or pieces of copy paper
remaining in the machine after a paper jam has been
cleared.
8.24 TROUBLESHOOTING
Condition
Suggested solutions
Fewer copies from the toner
cartridge than expected prints
out.
• Your originals may contain pictures, solids or heavy
lines. For example, your originals may be forms,
newsletters, books or other documents that use more
toner.
• The machine may be turned frequently on and off.
• The document cover may be left open while copies are
being made.
Scanning Problems
Condition
Suggested solutions
The scanner does not work.
• Make sure that you place the document to be
scanned face down on the document glass, or
face up in the Automatic Document Feeder.
• There may not be enough available memory to
hold the document you want to scan. Try the
Prescan function to see if that works. Try
lowering the scan resolution rate.
• Check that the USB or parallel cable is
connected properly.
• Make sure that the USB or parallel cable is not
defective. Switch the cable with a known good
cable. If necessary, replace the cable.
• If you are using a parallel cable, ensure that it
is compliant with the IEEE 1284 standard.
• Check that the scanner is configured correctly.
Check scan setting in the application you want
to use to make certain that the scanner job is
being sent to the correct port, for example,
LPT1.
The unit scans very slowly.
• Check if the machine is printing received data.
Scan the document after the current job is
completed.
• Graphics are scanned more slowly than text.
• Communication speed becomes slow in scan
mode because of the large amount of memory
required to analyse and reproduce the scanned
image. Set your computer to the ECP printer
mode through BIOS setting. It will help to
increase the speed. For details about how to
set BIOS, refer to your computer user’s guide.
TROUBLESHOOTING 8.25
8
Condition
Message appears on your computer
screen:
• “Device can't be set to the H/W
mode you want.”
• “Port is being used by another
program.”
• “Port is Disabled.
• “Scanner is busy receiving or
printing data. When the current
job is completed, try again.”
• “Invalid handle.”
• “Scanning has failed.”
8.26 TROUBLESHOOTING
Suggested solutions
• There may be a copying or printing job in
progress. When the current job is complete,
try the job again.
• The Selected port is currently being used.
Restart your computer and try again.
• The printer cable may be improperly
connected or the power may be off. You
must use a parallel cable that supports
IEEE-1284 bi-directional communications.
• The scanner driver is not installed or an
operating environment is not set up
properly.
• Ensure that port is properly connected
and power is on, Then restart your
computer.
• Check, The USB cable may be improperly
connected or the power may be off.
• Do not use the parallel and the USB
cables at the same time.
A
SPECIFICATIONS
This chapter includes:
• General Specifications
• Scanner and Copier Specifications
• Printer Specifications
• Facsimile Specifications
• Paper Specifications
General Specifications
Item
Automatic document
feeder
ADF Document size
Paper input capacity
Paper output capacity
Description
Up to 30 sheets (20 lb, 75 g/m2)
Width: 142 to 216 mm (5.6 to 8.5 inches)
Length: 148 to 356 mm (5.8 to 14 inches)
Paper tray: 250 sheets (weight: 75 g/m2, 20 lb)
Bypass tray: 1 sheets (weight: 75 g/m2, 20 lb)
Front output tray: 150 sheets (face down)
Rear output slot: 1 sheet (face up)
Paper tray: Plain paper (60 ~ 90 g/m2, 16 ~ 24 lb)
Paper type
Bypass tray: Plain paper, Transparencies, Labels, Card,
Post card, Envelopes (60 ~ 120 g/m2, 16 ~ 32 lb)
Consumables
1-piece toner cartridge system
Power requirements
100 ~ 127 VAC, 50/60 Hz, 4.5A
220 ~ 240 VAC, 50/60 Hz, 2.5A
Sleep mode: 19 W
Power consumption
Standby mode: 85 W(100 ~ 127 VAC) / 95 W(220 ~ 240 VAC)
Average: 350 W
Warm-up: 50 dB
Noise
Standby mode: 35 dB
Printing: 55 dB
Warm-up Time
Operating conditions
42 seconds
Temperature: 50 oF to 89 oF (10 oC to 32 oC)
Humidity: 20 % to 80 % RH
LCD
16 characters x 2 lines
Toner cartridge life
3,500 pages (for starter, 1,000 pages) @ IDC 5 %
coverage
SET dimension
(W x D x H)
474 x 436 x 417 mm
A.2
SPECIFICATIONS
Item
Description
Net: 13 Kg (including consumables)
Weight
Gross: 17 Kg (including consumables, accessories and
package)
Package Weight
Paper: 2.7 Kg
Plastic: 0.7 Kg
Scanner and Copier Specifications
Item
Description
Compatibility
TWAIN standard
Scanning method
ADF and Flat-bed CCD (Charge Coupled Device)
module
Resolution
Effective scanning length
Effective scanning width
colour bit depth
Mono bit depth
Scan speed (Text mode)
Copy speed
Paper size
Copy resolution
Zoom rate
Optical: 600 dpi (Mono and colour)
Enhanced: 4,800 dpi
Platen: 293 mm (11.5 in.)
ADF : 356 (14 in.)
8.2 inches (208 mm)
Internal: 24 bit
External: 24 bit
1 bit for Text mode
8 bit for Gray mode
Platen: 23 seconds
ADF : 25 seconds
Letter: 17 copies per minute
A4: 16 copies per minute
Letter, A4, Legal
Platen: 600 x 300 (Text, Mixed) / 600 x 600 (Photo)
ADF : 600 x 300 (Text, Mixed, Photo)
A
Platen: 25 ~ 400 %
ADF : 25 ~ 100 %
SPECIFICATIONS
A.3
Item
Description
Multiple copies
99 pages
Gray scale
256 levels
Printer Specifications
Item
Printing method
Printing speed
Description
Laser Beam Printing
Letter: 17 copies per minute
A4: 16 copies per minute
Paper tray: Letter, A4, Legal, Folio, A5, A6
Paper size
Bypass tray: Letter, Legal, A4, Folio, Executive, A5, A6,
A6 card, Post Card 4x6, HagaKi, Envelope 7-3/4,
Envelope 9, Envelope 10, Envelope DL, Envelope C5,
Envelope C6, Envelope B5
* Min.: 76 x 127 mm (3 x 5 in.)
Max.: 216 x 356 (8.5 x 14 in.)
Print resolution
600 x 600 dpi
Emulation
SPL (GDI)
PC Interface
IEEE 1284 (ECP Only), USB 1.1
Compatibility
Windows 95/98/2000/NT 4.0/Me/XP
First printing time
A.4
SPECIFICATIONS
Standby mode: 12 seconds
Power save mode: 54 seconds
Facsimile Specifications
Item
Description
Compatibility
ITU-T Group 3, ECM
Applicable line
Public Switched Telephone Network (PSTN) or behind
PABX
Data coding
MH/MR/MMR (ECM Mode) and JPEG for colour fax
transmission
Modem speed
33600/31200/28800/26400/24000/21600/19200/
16800/14400/12000/9600/7200/4800/2400 bps with
fall back
Approx. 3 seconds/page
Transmission speed
Scanning speed
Maximum document length
Paper size
* Transmission time applies to memory transmission of
text data with ECM compression using only ITU-T
No.1 Chart.
Platen: approx. 6 seconds/A4 (at standard fax
resolution mode)
ADF: approx. 8 seconds/A4 (at standard fax resolution
mode)
Platen: 297 mm
ADF: 1.5 m
Letter, A4, Legal
Standard: 203 x 98 dpi
Fine: 203 x 196 dpi
Resolution
Super Fine: 300 x 300 dpi / 203 x 392 dpi
Photo: 203 x 196 dpi
Colour: 200 x 200 dpi
User Memory
4 MB (320 pages)
Halftone
256 levels
Auto dialer
Speed dialling (registration for 100 numbers)
A
SPECIFICATIONS
A.5
Paper Specifications
Overview
Your machine accepts a variety of print materials, such as cut-sheet paper (including
up to 100% recycled fiber content paper), envelopes, labels, transparencies and
custom-size paper. Properties, such as weight, composition, grain and moisture
content, are important factors affecting the machine’s performance and the output
quality. Paper that does not meet the guidelines outlined in this user’s guide can
cause the following problems:
• Poor print quality
• Increased paper jams
• Premature wear on the machine.
NOTES:
• Some paper may meet all of the guidelines in this guide and still not produce
satisfactory results. This may be the result of improper handling, unacceptable
temperature and humidity levels, or other variables over which Xerox has no control.
• Before purchasing large quantities of paper, insure the paper meets the requirements
specified in this user’s guide.
CAUTION: Using paper that does not meet these specifications may cause problems,
requiring repairs. These repairs are not covered by the Xerox warranty or service
agreements.
Supported Sizes of Paper
Paper
Dimensions*
Letter
8.5 X 11 in.
(216 X 279 mm)
A4
210 X 297 mm
(8.3 X 11.7 in.)
Executive
7.25 X 10.5 in. (191 X
267 mm)
Legal
8.5 X 14 in.
(216 X 356 mm)
Folio
216 X 330 mm
(8.5 X 13 in.)
A.6
SPECIFICATIONS
Weight
• 60 to 105 g/m2
bond (16 to
28 lb) for the
paper tray
• 60 to 120 g/m2
bond (16 to
32 lb) for the
Bypass tray
Capacity**
• 250 sheets of 75
g/m2 bond (20 lb)
paper for the
paper tray
• 1 sheet of paper
for the Bypass
tray
Dimensions*
Paper
Minimum size (custom)
76 x 127 mm
(3 x 5 in)
Maximum size (Legal)
216 x 356 mm
(8.5 x 14 in)
Same minimum and
maximum paper sizes
as listed above.
Cards
Capacity**
60 to 120 g/m2
bond (16 to
32 lb)
138 to 146 g/m2
Transparency
Labels
Weight
120 to 150 g/m2
• 1 sheet of paper
for the Bypass
tray
90 to 163 g/m2
75 to 90 g/m2
Envelopes
*. The machine supports a wide range of media sizes. See “Size, Input Sources and Capacities” on
page 3.2.
**. Capacity may vary depending on print materials’ weight and thickness, and environmental conditions.
NOTE: You may experience jams when using print materials with a length of less than
127 mm (5 in.). For optimum performance, ensure that you are storing and handling the
paper correctly. Please refer to “Printer and Paper Storage Environment” on page A.9.
Guidelines for Using Paper
For the best result, use conventional 75 g/m2 (20 lb) paper. Ensure that the paper is
of good quality, and free of cuts, nicks, tears, spots, loose particles, dust, wrinkles,
voids, and curled or bent edges.
If you are unsure of what type of paper you are loading, such as bond or recycled
paper, check the label on the package.
The following problems may cause print quality deviations, jamming or even damage
to the printer:
Symptom
Problem with Paper
Solution
Poor print quality or toner
adhesion, problems with
feeding
Too moist, too rough, too
smooth or embossed; faulty
paper lot
Try another kind of paper,
between 100 ~ 400 Sheffied,
4 ~ 5 % moisture content.
Dropout, jamming, curl
Stored improperly
Store paper flat in its
moisture-proof wrapping.
Increased gray background
shading/printer wear
Too heavy
Use lighter paper, use the rear
output slot.
Excessive curl problems with
feeding
Too moist, wrong grain
direction or short-grain
construction
• Use the rear output slot.
• Use long-grain paper.
Jamming, damage to printer
Cutouts or perforations
Do not use paper with cutouts
or perforations.
Problems with feeding
Ragged edges
Use good quality paper.
SPECIFICATIONS
A.7
A
NOTES:
• Do not use letterhead paper printed with low-temperature inks, such as those used in
some types of thermography.
• Do not use raised or embossed letterhead.
• The printer uses heat and pressure to fuse toner to the paper. Insure that any coloured
paper or preprinted forms use inks that are compatible with this fusing temperature
(200 °C or 392 °F for 0.1 second).
Paper Specifications
Category
Specifications
Acid Content
5.5 pH or lower
Caliper
0.094 ~ 0.18 mm (3.0 ~ 7.0 mils)
Curl in Ream
Flat within 5 mm (0.02 in.)
Cut Edge Conditions
Cut with sharp blades with no visible fray.
Fusing Compatibility
Must not scorch, melt, offset or release hazardous emissions
when heated to 200 °C (392 °F) for 0.1 second.
Grain
Long Grain
Moisture Content
4 % ~ 6 % by weight
Smoothness
100 ~ 400 Sheffied
Paper Output Capacity
Output Location
Capacity
Face-down output tray
150 sheets of 75 g/m2 bond (20 lb) paper
Face-up output slot
1 sheet of 75 g/m2 bond (20 lb) paper
A.8
SPECIFICATIONS
Printer and Paper Storage Environment
Paper storage environmental conditions directly affect the feed operation.
Ideally, the machine and paper storage environment should be at or near room
temperature, and not too dry or humid. Remember that paper is hygroscopic; it
absorbs and loses moisture rapidly.
Heat works with humidity to damage paper. Heat causes the moisture in paper to
evaporate, while cold causes it to condense on the sheets. Heating systems and air
conditioners remove most of the humidity from a room. As paper is opened and used,
it loses moisture, causing streaks and smudging. Humid weather or water coolers can
cause the humidity to increase in a room. As paper is opened and used it absorbs any
excess moisture, causing light print and dropouts. Also, as paper loses and gains
moisture it can become distorted. This can cause paper jams.
Care should be taken not to purchase more paper than can be used in a short time
(about 3 months). Paper stored for long periods may experience heat and moisture
extremes, which can cause damage. Planning is important to prevent damage to
large supplies of paper.
Unopened paper in sealed reams can remain stable for several months before use.
Opened packages of paper have more potential for environment damage, especially
if they are not wrapped with a moisture-proof barrier.
The paper storage environment should be properly maintained to ensure optimum
performance. The required condition is 20 to 24 °C (68 to 75 °F), with a relative
humidity of 45 % to 55 %. The following guidelines should be considered when
evaluating the paper’s storage environment:
• Paper should be stored at or near room temperature.
• The air should not be too dry or too humid.
• The best way to store an opened ream of paper is to rewrap it tightly in its
moisture-proof wrapping. If the machine environment is subject to extremes,
unwrap only the amount of paper to be used during the day’s operation to prevent
unwanted moisture changes.
A
SPECIFICATIONS
A.9
INDEX
Numerics
D
2/4-up, special copy 4.12
2-side, special copy 4.11
bypass tray, use 3.8
display language and Country, change
control panel 1.17
document
jam, clear 8.2
load in ADF 4.4
load on document glass 4.2
document glass
clean 7.5
load 4.2
drum, clean 7.10
C
E
cancel
copy 4.3
print 5.5
CCD power save mode, use 1.20
clone, special copy 4.9
collation, special copy 4.10
connection
AC power 1.16
parallel 1.15
telephone line cord 1.14
USB 1.15
consumables 7.11
contrast, copy 4.6
control panel 1.7
copy
contrast 4.6
default setting, change 4.13
from ADF 4.4
from document glass 4.2
image 4.6
number of pages 4.8
special features 4.8
time out, set 4.14
error messages 8.11
A
ADF, load 4.4
auto fit, special copy 4.9
B
F
Favorite setting, use 5.6
fit to page
copy 4.9
print 5.11
front output tray, use 3.5
G
graphic properties, set 5.20
H
help, use 5.6
I
install
toner cartridge 1.9
J
jam, clear
document 8.2
paper 8.4
M
memory, clear 7.2
N
network printer, set 5.22
n-up (multiple pages per sheet)
copy 4.12
print 5.8
O
orientation, print 5.3
output location, select 3.4
overlay, use 5.16
P
paper guidelines 3.3
paper jam, clear 8.4
paper level indicator 3.7
paper load
in bypass tray 3.8
in paper tray 1.11
paper load capacity 3.2
paper properties, set 5.7
paper size, set
bypass tray 3.10
paper tray 1.18
print 5.7
paper source, set 5.8
paper type 3.2
paper type, set
bypass tray 3.10
paper tray 1.18
print 5.8
parallel, connect 1.15
poster
copy 4.12
print 5.12
power save mode, use 1.19
print order, set 5.3
print resolution 5.20
printing
fitting to a selected paper size 5.11
from Windows 5.2
multiple pages on one sheet 5.8
posters 5.12
reduced or enlarged document
5.10
using overlays 5.16
watermarks 5.13
problem, solve
copying 8.24
error messages 8.11
fax 8.22
paper feeding 8.14
printing 8.15
printing quality 8.18
scanning 8.25
R
rear output slot, use 3.5
reduced/enlarged
copy 4.7
print 5.10
S
specifications
facsimile A.5
general A.2
paper A.6
printer A.4
scanner and copier A.3
system requirements
Windows 2.3
T
tel line, connect 1.14
toner cartridge
install 1.9
life 7.6
redistribute 7.7
replace 7.8
toner save mode, use 1.19
U
USB
connect 1.15
mode, change 8.17
W
watermarks, use 5.13
Z
zoom rate, copy 4.7
LASER MULTIFUNCTION (4 IN 1)
FAX User’s Guide
WorkCentre PE16
CONTENTS
Chapter 1:
GETTING STARTED
Control Panel Functions ....................................... 1.2
Setting the Machine ID ......................................... 1.4
Entering Characters Using the Number Keypad ... 1.5
Setting the Date and Time .................................... 1.7
Changing the Clock Mode ................................. 1.8
Setting Sounds .................................................... 1.8
Speaker, Ringer, Key Sound and
Alarm Sound .................................................. 1.9
Speaker Volume ............................................. 1.9
Setting the Dial Mode ..........................................
Using the Toll Save Mode .....................................
Setting up the Fax System ...................................
Changing the Fax Setup options ......................
Available Fax Setup Options ............................
Chapter 2:
1.10
1.10
1.12
1.12
1.12
GENERAL FAX FUNCTIONS
Sending a Fax .....................................................
Preparing Documents for Faxing .......................
Loading an Original Document ..........................
Adjusting the Document Resolution ...................
Sending a Fax Automatically ............................
Sending a Fax Manually ...................................
Confirming Transmission .................................
Automatic Redialling .......................................
2.2
2.2
2.2
2.4
2.5
2.6
2.6
2.7
Receiving a Fax ...................................................
About Receiving Modes ....................................
Loading Paper for Receiving Faxes ....................
Receiving Automatically in the Fax Mode ............
Receiving Manually in the Tel Mode ...................
Receiving Faxes in the Memory .........................
2.7
2.7
2.7
2.8
2.8
2.8
CONTENTS
i
Chapter 3:
AUTOMATIC DIALLING
Speed Dialling ..................................................... 3.2
Storing a Number for Speed Dialling .................. 3.2
Sending a Fax using a Speed Number ................ 3.3
Group Dialling .....................................................
Setting Group Dial ..........................................
Editing Group Dial Numbers .............................
Sending a Fax Using Group Dialling
(Multi-address Transmission) ...........................
3.4
3.4
3.5
3.6
Searching for a Number in the Memory ................... 3.7
Searching Sequentially through the Memory ....... 3.7
Searching with a Particular First Letter .............. 3.7
Printing a Phonebook List ...................................... 3.8
Chapter 4:
OTHER WAYS
TO
FAX
Redialling ...........................................................
Sending Broadcasting Faxes ..................................
Sending a Delayed Fax .........................................
Sending a Priority Fax ..........................................
Adding Documents To a Scheduled Fax ...................
Cancelling a Scheduled Fax ...................................
Chapter 5:
4.2
4.2
4.3
4.5
4.7
4.8
ADDITIONAL FEATURES
Using the Secure Receiving Mode ...........................
Printing Reports ..................................................
Using Advanced Fax Settings .................................
Changing Setting Options ................................
Advanced Fax Setting Options ..........................
5.2
5.3
5.5
5.5
5.6
Using the ControlCentre ....................................... 5.7
ii
CONTENTS
1
GETTING STARTED
The following topics are included:
• Control Panel Functions
• Setting the Machine ID
• Setting the Date and Time
• Setting Sounds
• Setting the Dial Mode
• Using the Toll Save Mode
• Setting up the Fax System
Control Panel Functions
2
1
3
4
5
6
Adjusts the brightness of the documents for
the current copy job.
1
C
O
P
Y
*
Selects the document type for the current
copy job.
Allows you to use special copy features, such
as Clone, Collation, Auto fit, 2-side, N-up
(multiple pages on a sheet) and Poster
copying.
Makes a copy smaller or larger than the
original.
Selects the number of copies.
2
Displays the current status and prompts
during an operation.
Turns on when the toner cartridge is empty.
Scrolls through the options available for the
selected menu item.
3
Confirms the selection on the display.
Enters Menu Mode and scrolls through the
menus available.
1.2
GETTING STARTED
Sends you back to the upper menu level.
3
Stops an operation at any time.
In Standby Mode, clears/cancels the copy
options, such as the contrast, the image
setting, the copy size and the number of
copies.
1
Starts a job.
4
Dials a number or enters alphanumeric
characters.
Adjusts the resolution of the documents for
the current fax job.
Allows you to send a fax to multiple
destinations.
5
F
A
X
• Allows you to store frequently-dialed fax
numbers using a one or two-digit speed dial
or group number for automatic dialling and
edit the stored numbers.
• Allows you to print a Phonebook list.
Redials the last number in Standby Mode or
insert a pause into a fax number in the edit
mode.
Engages the telephone line.
6
S
A
V
E
Allows you to save on toner by using less
toner to print a document.
Allows you to save on call costs by sending a
fax at a preset toll-saving time. Using this
feature, you can take advantage of lower long
distance rates at night, for example.
*. For details about copy features, refer to the MFP User’s Guide.
GETTING STARTED
1.3
Setting the Machine ID
In some countries, you are required by law to indicate your fax
number on any fax you send. The Machine ID, containing your
telephone number and name (or company name), will be printed
at the top of each page sent from your machine.
1 Press Menu until “Machine Setup” appears on the top line
of the display. The first available menu item, “Machine Id”
displays on the bottom line.
2 Press Enter. The display asks you to enter the fax number.
If there is a number already set, the number appears.
3 Enter your fax number using the number keypad.
NOTE: If you make a mistake while entering numbers, press the
¦ button to delete the last digit.
4 Press Enter when the number on the display is correct. The
display asks you to enter the ID.
5 Enter your name or company name using the number
keypad.
You can enter alphanumeric characters using the number
keypad, and include special symbols by pressing the 0
button.
For details on how to use the number keypad to enter
alphanumeric characters, see “Entering Characters Using
the Number Keypad” on page 1.5.
If you want to enter the same letter or number in
succession (e.g. SS, AA, 777), enter one digit, move the
cursor by pressing the ‹ button and enter the next digit.
If you want to insert a space in the name, you can also use
the ‹ button to move the cursor to skip the position.
1.4
GETTING STARTED
6 Press Enter when the name on the display is correct.
7 Press Stop/Clear to return to Standby Mode.
1
Entering Characters Using the Number
Keypad
As you perform various tasks, you need to enter names and
numbers. For example, when you set up your machine, you
enter your name (or your company’s name) and telephone
number. When you store one or two digit speed dial or group dial
numbers, you may also enter the corresponding names.
To enter alphanumeric characters:
1 When you are prompted to enter a letter,
locate the button labeled with the
character you want. Press the button
until the correct letter appears on the
display.
For example, to enter the letter O,
press 6, labeled with “MNO.”
Each time you press 6, the display
shows a different letter, M,
N, O and finally 6.
You can enter special characters (space, plus sign, etc.). For
details, see “Keypad Letters and Numbers” on page 1.6.
2 To enter additional letters, repeat Step 1.
If the next letter is printed on the same button, move the
cursor by pressing the ‹ button and then press the button
labeled with the letter you want. The cursor will move to the
right and the next letter will appear on the display.
You can enter a space by pressing the
button.
3 When you finish entering letters, press Enter.
GETTING STARTED
1.5
Keypad Letters and Numbers
Key
Assigned numbers, letters or characters
1
1
Space
2
A
B
C
2
3
D
E
F
3
4
G
H
I
4
5
J
K
L
5
6
M
N
O
6
7
P
Q
R
S
8
T
U
V
8
9
W
X
Y
Z
9
0
+
-
,
.
‘
7
/
*
#
&
0
Changing Numbers or Names
If you make a mistake while entering a number or name, press
the ¦ button to delete the last digit or character. Then enter the
correct numbers or characters.
Inserting a Pause
With some telephone systems, you must dial an access code (9,
for example) and listen for a second dial tone. In such cases,
you must insert a pause in the telephone number. You can insert
a pause while you are setting up speed dial numbers.
To insert a pause, press Redial/Pause at the appropriate place
while entering the telephone number. A “–” appears on the
display at the corresponding location.
1.6
GETTING STARTED
Setting the Date and Time
All of your faxes will have the date and time printed on them.
NOTE: If power to the machine is cut off, you need to reset the
correct time and date once the power is restored.
1 Press Menu until “Machine Setup” appears on the top line
of the display.
2 Press the scroll button (¦ or ‹) to display “Date & Time” on
the bottom line and press Enter.
3 Enter the correct time and date using the number keypad.
Month
Day
Year
Hour
Minute
= 01 ~ 12
= 01 ~ 31
= requires the four digits
= 01 ~ 12 (12-hour mode)
00 ~ 23 (24-hour mode)
= 00 ~ 59
NOTE: The date format may differ from each country.
You can also use the scroll button (¦ or ‹) to move the
cursor under the digit you want to correct and enter a new
number.
4 To select “Am” or “Pm” for 12-hour format, press the
or
button.
When the cursor is not under the AM or PM indicator,
pressing the
or
button immediately moves the cursor
to the indicator.
You can change the clock mode to 24-hour format (e.g.
01:00 PM as 13:00). For details, see “Changing the Clock
Mode” on page 1.8.
GETTING STARTED
1.7
1
5 Press Enter when the time and date on the display is
correct.
When you enter a wrong number, the machine beeps and
does not proceed to the next step. If this happens, just
reenter the correct number.
Changing the Clock Mode
You can set your machine to display the current time using
either a 12-hour or 24-hour format.
1 Press Menu until “Machine Setup” appears on the top line
of the display.
2 Press the scroll button (¦ or ‹) until you see “Clock Mode”
on the bottom line and press Enter.
The clock mode currently set for the machine displays.
3 Press the scroll button (¦ or ‹) to select the other mode
and then press Enter to save the selection.
4 To return to Standby Mode, press Stop/Clear.
Setting Sounds
You can control the following sounds:
• Ringer: You can adjust the ringer volume.
• Key Sound: With this option set to “On,” a key tone sounds
each time any key is pressed.
• Alarm Sound: You can turn the alarm sound on or off. With
this option set to “On,” an alarm tone sounds when an
error occurs or fax communication ends.
• Speaker: You can turn on or off the sounds from the
telephone line through the speaker, such as a dial tone or a
fax tone. With this option set to “Comm.,” the speaker is
on until the remote machine answers.
• You can adjust the volume level using the On Hook Dial
button.
1.8
GETTING STARTED
Speaker, Ringer, Key Sound and
Alarm Sound
1 Press Menu until “Sound/Volume” appears on the top line
of the display.
2 Press the scroll button (¦ or ‹) to scroll through the
options. Press Enter when you see the desired sound
option.
3 Press the scroll button (¦ or ‹) to display the desired
status or loudness for the option you have selected.
You will see the selection on the bottom line of the display.
For the ringer volume, you can select from “Off”, “Low”,
“Med” and “High”. Setting “Off” means that the ringer turns
off. The machine works normally even if the ringer is turned
off.
4 Press Enter to save the selection. The next sound option
appears.
5 If necessary, repeat steps 2 through 4.
6 To return to Standby Mode, press Stop/Clear.
Speaker Volume
1 Press On Hook Dial. A dial tone sounds from the speaker.
2 Press the scroll button (¦ or ‹) until you hear the loudness
you want. The display shows the current volume level.
3 Press On Hook Dial to save the change and return to
Standby Mode.
NOTE: You can adjust the speaker volume only when the
telephone line is connected.
GETTING STARTED
1.9
1
Setting the Dial Mode
You can select the type of the telephone dial system where your
machine is connected.
NOTE: The Dial Mode setting may be unavailable depending on
your country.
1 Press Menu until “Machine Setup” appears on the top line
of the display.
2 Press the scroll button (¦ or ‹) until you see “Dial Mode”
on the bottom line and press Enter.
3 Press the scroll button (¦ or ‹) to select the desired dial
mode.
Select “Tone” if your machine is connected to a tone dial
line.
Select “Pulse” if the machine is connected to a pulse dial
line.
4 Press Enter to save the selection.
To return to Standby Mode, press Stop/Clear.
Using the Toll Save Mode
Using the Toll Save button on the control panel, you can quickly
set your machine to send the document(s) stored in the memory
during the preset time slot, when the call charge is lowered. This
Toll Save mode helps you to take advantage of lower long
distance rates at night, for example.
NOTE: The toll-saving time slot may vary depending on your
contract with a long distance phone company.
1.10 GETTING STARTED
To turn the toll save mode on:
1 Press Toll Save. The button backlight turns on.
2 Press Enter when “Start Time” displays on the bottom line.
3 Enter the time when your machine starts sending toll save
faxes, using the number keypad.
To select “Am” or “Pm” for 12-hour format, press the
button.
or
4 Press Enter when the start time on the display is correct.
5 Press the scroll button (¦ or ‹) to display “End Time” and
press Enter.
6 Enter the time when the toll save transmission ends, using
the number keypad.
7 Press Enter to save the setting.
8 To return to Standby Mode, press Stop/Clear.
Once the toll save mode is activated, your machine stores all of
the documents to be faxed into the memory and sends them at
the programed time.
To turn the toll save mode off, press Toll Save again. The button
backlight turns off and the mode is deactivated.
NOTE: Once the toll-saving time is set, the Toll Save button
allows you to only enable or disable the toll save mode. To change
the time setting, use the Toll Save item in the Advaced Fax
menu. See page 5.5.
GETTING STARTED 1.11
1
Setting up the Fax System
From the Fax Setup menu, you can configure many settings for
the fax system.
Changing the Fax Setup options
1 Press Menu until “Fax Setup” appears on the top line of the
display.
The first available menu item, “Receive Mode,” displays on
the bottom line.
2 Press the scroll button (¦ or ‹) until you see the desired
menu item on the bottom line and press Enter.
3 Use the scroll button (¦ or ‹) to find the status or use the
number keypad to enter the value for the option you have
selected.
4 Press Enter to save the selection. The next Fax Setup
option appears.
5 If necessary, repeat steps 2 through 4.
6 To return to Standby Mode, press Stop/Clear.
Available Fax Setup Options
Option
1.12 GETTING STARTED
Description
Receive
Mode
You can select the default fax receiving mode.
• In the Fax mode, the machine answers an
incoming call and immediately goes into
the fax reception mode.
• In Tel mode, you can receive a fax by
pressing On Hook Dial (you can hear
voice or fax tone from the remote
machine) and then Start Copy/Fax on
the control panel of your machine.
•
Ring To
Answer
You can specify the number of times the
machine rings, 1 to 7, before answering an
incoming call.
Option
Description
Contrast
You can select the default contrast mode to
fax your documents lighter or darker.
• Lighten works well with dark print.
• Normal works well with standard typed or
printed documents.
• Darken works well with light print or faint
pencil markings.
Redial Term
Your machine can automatically redial a
remote fax machine if it was busy. Intervals
from 1 to 15 minutes can be entered.
Redials
You can specify the number of redial
attempts, 0 to 13. If you enter 0, the machine
will not redial.
MSG
Confirm
You can set your machine to print a report
showing whether the transmission was
successful, how many pages were sent, and
more. The available options are On, Off and
On-Error, which prints only when a
transmission is not successful.
Auto Report
A report with detailed information about the
previous 50 communications operations,
including time and dates. The available
options are On or Off.
Auto
Reduction
When receiving a document as long as or
longer than the paper loaded in the paper
tray, the machine can reduce the size of the
document to fit the size of paper loaded in the
machine. Select On if you want to
automatically reduce an incoming page.
With this feature set to Off, the machine
cannot reduce the document to fit onto one
page, the document is divided and printed in
actual size on two or more pages.
GETTING STARTED 1.13
1
Option
Description
When receiving a document as long as longer
than the paper installed in your machine, you
can set the machine to discard any excess at
the bottom of the page. If the received page
is outside the margin you set, it will print on
two sheets of paper at the actual size.
Discard Size
1.14 GETTING STARTED
When the document is within the margin and
the Auto Reduction feature is turned on, the
machine reduces the document to fit it onto
the appropriate sized paper and discard does
not occur. If the Auto Reduction feature is
turned off or fails, the data within the margin
will be discarded. Settings range from 0 to 30
mm.
2
GENERAL FAX FUNCTIONS
The following topics are included:
• Sending a Fax
• Receiving a Fax
Sending a Fax
Preparing Documents for Faxing
Use the following guidelines to prepare your documents for
faxing:
• Do not load documents smaller than 142 x 148 mm or larger
than 216 x 356 mm in the Automatic Document Feeder
(ADF).
• Do not attempt to load the following types of documents into
the ADF:
- carbon-paper or carbon-backed paper
- coated paper
- onion skin or thin paper
- wrinkled or creased paper
- curled or rolled paper
- torn paper
• Remove all staples and paper clips before loading documents
in the ADF.
• Make sure any glue, ink or correction fluid on the paper is
completely dry before loading documents in the ADF.
• Do not load documents containing different sizes or weights
of paper in the ADF.
• If you want to make copies from booklets, pamphlets,
transparencies or documents having other unusual
characteristics, use the document glass to load the
document.
Loading an Original Document
To fax a document using the Automatic
Document Feeder (ADF):
1 Slide the document face up into the ADF. You can insert up
to 30 sheets at a time.
2.2
GENERAL FAX FUNCTIONS
2 Adjust the document guide on the ADF to match the width
of the document.
2
To fax a document from the document glass:
1 Open the document cover.
2 Place the document face down on the document glass and
align it with the registration guide on the top left corner of
the glass.
3 Close the document cover.
GENERAL FAX FUNCTIONS
2.3
NOTES:
• If you are copying a page from a book or magazine, lift the cover
until its hinges are caught by the stopper and then close the
cover. If the book or magazine is thicker than 30 mm, start
copying with the cover open.
• Make sure that no document is in the ADF. If any document is
detected in the ADF, it has priority over the document on the
document glass.
• To get the best scan quality, especially for coloured or gray
scaled images, use the document glass.
Adjusting the Document Resolution
The default document settings produce good results when
setting typical text based documents.
However, if you send documents that are of a poor quality, or
contain photographs, you can adjust the resolution to produce a
higher quality fax.
1 Press Resolution.
2 By pressing Resolution or the scroll button (¦ or ‹), you
can choose from Standard, Fine, Super Fine, Photo and
Color(Colour).
3 When the mode you want to use displays, press Enter to
save the selection.
The document types recommended for the resolution settings
are described in the table below.
Mode
2.4
Recommended for:
Standard
Documents with normal sized characters.
Fine
Documents containing small characters or thin
lines or documents printed using a dot-matrix
printer.
Super Fine
Documents containing extremely fine detail.
The super fine mode is enabled only if the
remote machine also supports the Super Fine
resolution. See the notes below.
Photo
Documents containing shades of gray or
photographs.
GENERAL FAX FUNCTIONS
Mode
Recommended for:
Color(Colour)
Documents with colours. Sending a colour fax
is enabled only if the remote machine
supports colour fax reception and you send
the fax manually. In this mode, the memory
transmission is not available.
NOTES:
• For the memory transmission, the super fine mode is not
available. The resolution setting is automatically changed to
Fine.
• When your machine is set to Super Fine resolution and the
remote fax machine does not support the Super Fine resolution,
the machine transmits using the highest resolution mode
supported by the remote fax machine.
Sending a Fax Automatically
1 Load the document(s) face up into the ADF.
OR
Place a single document face down on the document glass.
For details about loading a document, see page 2.2.
2 Adjust the document resolution to suit your fax needs (see
page 2.4).
If you need to change the contrast, see page 1.13.
3 Enter the remote fax phone number using the number
keypad.
You can use one or two-digit speed or group dial numbers.
For details, see Chapter 3, "Automatic Dialling."
4 Press Start Copy/Fax.
5 When the document is loaded on the document glass, the
display shows “Another Page?” on the top line after the
document is scanned into the memory. If you have the next
page, remove the scanned page and load the next page on
the glass and select “1.Yes.” Repeat as necessary.
After all of the pages are scanned, select “2.No” when the
display shows “Another Page?.”
GENERAL FAX FUNCTIONS
2.5
2
6 The number is dialed and then the machine begins sending
the fax when the remote fax machine is ready.
NOTE: When you want to cancel the fax job, press Stop/Clear at
any time while sending the fax.
Sending a Fax Manually
1 Load the document(s) face up into the ADF.
OR
Place a single document face down on the document glass.
For details about loading a document, see page 2.2.
2 Adjust the document resolution to suit your fax needs (see
page 2.4).
If you need to change the contrast, see page 1.13.
3 Press On Hook Dial. You hear a dial tone.
4 Enter the remote fax machine’s fax number using the
number keypad.
5 When you hear a high-pitched fax signal from the remote fax
machine, press Start Copy/Fax.
NOTE: When you want to cancel the fax job, press Stop/Clear at
any time while sending the fax.
Confirming Transmission
When the last page of your document has been sent successfully,
the machine beeps and returns to Standby Mode.
If something goes wrong while sending your fax, an error
message appears on the display. For a listing of error messages
and their meanings, see the MFP User’s Guide.
If you receive an error message, press Stop/Clear to clear the
message and try to send the document again.
You can set your machine to print a confirmation report
automatically each time sending a fax is completed. For further
details, see the MSG Confirm item in “Available Fax Setup
Options” on page 1.12.
2.6
GENERAL FAX FUNCTIONS
Automatic Redialling
If the number you have dialed is busy or there is no answer
when you send a fax, the machine will automatically redial the
number every three minutes up to seven times by the factory
default settings.
When the display shows “Retry Redial ?,” press Enter to redial
the number without waiting. To cancel the automatic redialling,
press Stop/Clear.
To change the time interval between redials and the number of
redial attempts. See page 1.12.
2
Receiving a Fax
About Receiving Modes
• In the fax mode, the machine answers an incoming fax call
and immediately goes into the fax reception mode.
• In Tel mode, you can receive a fax pressing On Hook Dial
(you can hear voice or fax tone from the remote machine)
and then pressing Start Copy/Fax on the control panel of
your machine.
When the memory is full, the receiving mode automatically
switches to Tel.
For details about changing the receiving mode, see page 1.12.
NOTES: If you do not want other people to view your received
documents, you can use the secure receiving mode. In this mode,
all received faxes are stored in the memory. For further details,
see page 5.2.
Loading Paper for Receiving Faxes
The instructions for loading paper in the paper tray are the same
whether you are printing, faxing, or copying, except that faxes
can only be printed on Letter-, A4- or Legal-sized paper. For
GENERAL FAX FUNCTIONS
2.7
details about loading paper and setting the paper size in the
tray, refer to the MFP User’s Guide.
Receiving Automatically in the Fax Mode
Your machine is preset to the fax mode at the factory.
When you receive a fax, the machine answers the call on a
specified number of rings and automatically receives the fax.
To change the number of rings, see “Available Fax Setup Options”
on page 1.12.
If you want to adjust the ringer volume, see “Setting Sounds”
on page 1.8.
Receiving Manually in the Tel Mode
When a fax comes in, your machine sounds the ringer and then
you can hear a fax tone. Press On Hook Dial and then Start
Copy/Fax.
The machine begins receiving a fax and returns to Standby
Mode when the reception is completed.
Receiving Faxes in the Memory
Since your machine is a multi-tasking device, it can receive
faxes while you are making copies or printing. If you receive a
fax while you are copying or printing, your machine stores
incoming faxes in the memory. Then, as soon as you finish
copying or printing, the machine automatically prints the faxes.
2.8
GENERAL FAX FUNCTIONS
2
GENERAL FAX FUNCTIONS
2.9
2.10 GENERAL FAX FUNCTIONS
3
AUTOMATIC DIALLING
The following topics are included:
• Speed Dialling
• Group Dialling
• Searching for a Number in the Memory
• Printing a Phonebook List
Speed Dialling
You can store up to 100 frequently dialed numbers in one or
two-digit speed dial locations (0-99).
Storing a Number for Speed Dialling
1 Press Phonebook on the control panel.
2 Press Phonebook or the scroll button (¦ or ‹) to display
“Store/Edit” on the bottom line of the display. Press Enter.
3 Press Enter when “Speed Dials” appears on the display.
4 Enter a one or two-digit speed dial number between 0 and
99, using the number keypad and press Enter.
If a number is already stored in the location you chose, the
display shows the number to allow you to change it. To start
over with another speed-dial number, press Upper Level.
5 Enter the number you want to store using the number
keypad and press Enter.
To insert a pause between numbers, press Redial/Pause
and a “-” appears on the display.
6 To assign a name to the number, enter the name. For
details about how to enter names, see “Entering Characters
Using the Number Keypad” on page 1.5.
OR
If you do not want to assign a name, skip this step.
7 Press Enter when the name appears correctly or without
entering a name.
8 To store more fax numbers, repeat steps 4 through 7.
OR
To return to Standby Mode, press Upper Level or Stop/
Clear.
3.2
AUTOMATIC DIALLING
Sending a Fax using a Speed Number
1 Feed the document(s) face up into the ADF.
Or
Place a single document face down on the document glass.
For details about loading a document, see page 2.2.
2 Adjust the document resolution to suit your fax needs (see
page 2.4).
If you need to change the contrast, see page 1.13.
3 Enter the speed dial number.
• For a one-digit speed dial number, press and hold the
appropriate digit button.
• For a two-digit speed dial number, press the first digit
button and hold the last digit button.
The corresponding entry’s name briefly displays.
4 The document scans into the memory.
When the document is loaded on the document glass, the
LCD display asks if you want to send another page. Select
“1.Yes” to add more documents or “2.No” to begin sending
the fax immediately.
5 The fax number stored in the speed dial location is
automatically dialed. The document is sent when the
remote fax machine answers.
AUTOMATIC DIALLING
3.3
3
Group Dialling
If you frequently send the same document to several
destinations, you can create a group of these destinations and
set them under a one or two-digit group dial location. This
enables you to use a group dial number setting to send the same
document to all the destinations in the group.
Setting Group Dial
1 Press Phonebook on the control panel.
2 Press Phonebook or the scroll button (¦ or ‹) to display
“Store/Edit” on the bottom line of the display. Press Enter.
3 Press the scroll button (¦ or ‹) to display “Group Dials” on
the bottom line and press Enter.
4 Press Enter when “New” displays on the bottom line.
5 Enter a group number between 0 and 99 and press Enter.
6 Enter a one or two-digit speed number you want to include
in the group and press Enter.
• For a one-digit speed dial number, press and hold the
appropriate digit button.
• For a two-digit speed dial number, press the first digit
button and hold the last digit button.
7 Repeat Step 6 to enter other speed dial numbers into the
group.
8 Press Upper Level button when you have entered all of
the desired numbers. The display prompts you to enter a
group ID.
9 To assign a name to the group, enter the name.
OR
If you do not want to assign a name, skip this step.
3.4
AUTOMATIC DIALLING
10 Press Enter when the name appears correctly or without
entering a name.
11 If you want to assign another group, repeat from Step 4.
OR
To return to Standby Mode, press Stop/Clear.
NOTE: You cannot include one group dial number in another
group dial number.
Editing Group Dial Numbers
You can delete a specific speed dial number from a selected
group or add a new number to the selected group.
1 Press Phonebook on the control panel.
2 Press Phonebook or the scroll button (¦ or ‹) to display
“Store/Edit” on the bottom line of the display. Press Enter.
3 Press the scroll button (¦ or ‹) to display “Group Dials” on
the bottom line and press Enter.
4 Press the scroll button (¦ or ‹) to display “Edit” on the
bottom line and press Enter.
5 Enter the group number you want to edit and press Enter.
The display prompts you to enter a speed dial number.
6 Enter a speed dial number to be added or deleted.
7 When you enter the specific number from the group, the
display shows “Delete?.”
When you enter a new number, the display shows “Add?.”
8 Press Enter.
9
If you want to edit another group, repeat from Step 4.
Or
To return to Standby Mode, press Upper Level.
AUTOMATIC DIALLING
3.5
3
Sending a Fax Using Group Dialling
(Multi-address Transmission)
You can use group dialling for Broadcasting or Delayed
transmissions.
Follow the procedure of the desired operation (Broadcasting
transmission; see page 4.2, Delayed transmission; see
page 4.3). When you come to a step in which the display asks
you to enter the remote fax number:
• For a one-digit group number, press and hold the appropriate
digit button.
• For a two-digit group number, press the first digit button and
hold the last digit button.
You can use only one group number for one operation. Then
continue the procedure to complete the desired operation.
Your machine automatically scans the document loaded in the
Automatic Document Feeder or on the document glass into the
memory. The machine dials each of the numbers included in the
group.
3.6
AUTOMATIC DIALLING
Searching for a Number in the
Memory
There are two ways to search for a number in the memory. You
can either scan from A to Z sequentially, or you can search using
the first letter of the name associated with the number.
Searching Sequentially through the Memory
1 Press Phonebook.
2 Press Enter when “Search/Dial” appears on the display.
3 Press the scroll button (¦ or ‹) to scroll through the
memory until the name and number you want to dial
display. You can search upwards or downwards through the
entire memory in alphabetical order, from A to Z.
While searching through the machine’s memory, you can
see that each entry is preceded by one of two letters; “S”
for speed dial or “G” for group dial number. These letters
tell you how the number is stored.
4 When the name and/or the number you want displays,
press Start Copy/Fax or Enter to dial.
Searching with a Particular First Letter
1 Press Phonebook.
2 Press Enter when “Search/Dial” appears on the display.
3 Press the button labeled with the letter you want to search
for. A name beginning with the letter displays.
For example, if you want to find the name “MOBILE,” press
the 6 button, which is labeled with “MNO.”
4 Press the scroll button (¦ or ‹) to display the next name.
5 When the name and/or the number you want displays,
press Start Copy/Fax or Enter to dial.
AUTOMATIC DIALLING
3.7
3
Printing a Phonebook List
You can check your automatic dial setting by printing a
Phonebook list.
1 Press Phonebook.
2 Press Phonebook or the scroll button (¦ or ‹) until “Print”
appears on the bottom line and press Enter.
A list showing your speed dial and group dial entries prints
out.
3.8
AUTOMATIC DIALLING
4
OTHER WAYS TO FAX
The following topics are included:
• Redialling
• Sending Broadcasting Faxes
• Sending a Delayed Fax
• Sending a Priority Fax
• Adding Documents To a Scheduled Fax
• Cancelling a Scheduled Fax
Redialling
To redial the number you last called:
Press Redial/Pause.
When a document is loaded in the ADF (Automatic Document
Feeder; see page 2.2), the machine automatically begins to
send.
For the document loaded on the document glass, the display
asks if you want to load another page. Select “1.Yes” to add.
Otherwise, select “2.No.”
Sending Broadcasting Faxes
Using the Broadcasting button on the control panel, you can
use the broadcasting fax feature, which allows you to send a
document to multiple locations. Documents are automatically
stored in the memory and sent to a remote station. After
transmission, the documents are automatically erased from the
memory.
1 Load the document(s) face up into the ADF.
OR
Place a single document face down on the document glass.
For details about loading a document, see page 2.2.
2 Adjust the document resolution to suit your fax needs (see
page 2.4).
If you need to change the contrast, see page 1.13.
3 Press Broadcasting on the control panel.
4 Enter the number of the remote machine using the number
keypad.
You can use one or two-digit speed dial or group dial
numbers. For details, see Chapter 3, "Automatic Dialling."
4.2
OTHER WAYS TO FAX
5 Press Enter to confirm the number. The display asks you to
enter another fax number to send the document.
NOTE: Your machine can send one broadcasting fax to multiple
destinations. The “Enter Number” prompt does not appear if a
broadcast is set up and not completed. You must wait until the
current broadcast is completed.
6 If you want to enter more fax numbers, repeat steps 4 and
5. You can add up to 10 destinations.
Note that you cannot use group dial numbers for another
fax number.
7 When you finish entering fax numbers, press Start Copy/
Fax.
The document is scanned into the memory before
transmission. The display shows the memory capacity and
the number of pages being stored in the memory.
For the document loaded on the document glass, the
display asks if you want to load another page. Select
“1.Yes” to add. Otherwise, select “2.No.”
8 The machine begins sending the document in order of the
numbers you entered.
Sending a Delayed Fax
You can set your machine to send a fax at a later time when you
will not be present.
1 Load the document(s) face up into the ADF.
OR
Place a single document face down on the document glass.
For details about loading a document, see page 2.2.
2 Adjust the document resolution to suit your fax needs (see
page 2.4).
If you need to change the contrast, see page 1.13.
OTHER WAYS TO FAX
4.3
4
3 Press Menu until “Fax Feature” appears on the top line of
the display. The first available menu item, “Delay Fax,”
displays on the bottom line.
4 Press Enter.
5 Enter the number of the remote machine using the number
keypad.
To enter the number, you can use one or two-digit speed
dial or group dial numbers. For details, see Chapter 3,
"Automatic Dialling."
6 Press Enter to confirm the number on the display. The
display asks you to enter a name.
7 If you want to assign a name to the transmission, enter the
name. If not, skip this step.
For details on how to enter the name using the number
keypad, see “Entering Characters Using the Number
Keypad” on page 1.5.
8 Press Enter. The display shows the current time and asks
you to enter the start time when the fax is to be sent.
9 Enter the time using the number keypad.
To select “Am” or “Pm” for 12-hour format, press the
button.
or
If you set a time earlier than the current time, the
document will be sent at that time on the following day.
10 Press Enter when the start time displays correctly.
11 The document is scanned into the memory before
transmission. The display shows the memory capacity and
the number of pages being stored in the memory.
For the document loaded on the document glass, the
display asks if you want to load another page. Select
“1.Yes” to add. Otherwise, select “2.No.”
4.4
OTHER WAYS TO FAX
12 The machine returns to Standby Mode. The display reminds
you that you are in Standby Mode and that a delayed fax is
set.
NOTE: If you want to cancel the delayed transmission, see
“Cancelling a Scheduled Fax” on page 4.8.
Sending a Priority Fax
Using the Priority Fax feature, a high priority document can be
sent ahead of reserved operations. The document is scanned
into the memory and transmitted when the current operation is
finished. In addition, the priority transmission interrupts a
broadcast operation between stations (i.e., when the
transmission to station A ends, before transmission to station B
begins) or between redial attempts.
1 Load the document(s) face up into the ADF.
OR
Place a single document face down on the document glass.
For details about loading a document, see page 2.2.
2 Adjust the document resolution to suit your fax needs (see
page 2.4).
4
If you need to change the contrast, see page 1.13.
3 Press Menu until “Fax Feature” appears on the top line of
the display.
4 Press the scroll button (¦ or ‹) to display “Priority Fax” on
the bottom line and press Enter.
5 Enter the number of the remote machine using the number
keypad.
To enter the number, you can use one or two-digit speed
dial or group dial numbers. For details, see Chapter 3,
"Automatic Dialling."
OTHER WAYS TO FAX
4.5
6 Press Enter to confirm the number. The display asks you to
enter a name.
7 If you want to assign a name to the transmission, enter the
name. If not, skip this step.
For details on how to enter a name using the number
keypad, see “Entering Characters Using the Number
Keypad” on page 1.5.
8 Press Enter.
The document is scanned into the memory before
transmission. The display shows the memory capacity and
the number of pages being stored in the memory.
For the document loaded on the document glass, the
display asks if you want to load another page. Select
“1.Yes” to add. Otherwise, select “2.No.”
9 The machine shows the number being dialed and begins
sending the document.
4.6
OTHER WAYS TO FAX
Adding Documents To a Scheduled
Fax
You can add documents to the delayed transmission previously
reserved in your machine’s memory.
1 Load the document(s) face up into the ADF.
OR
Place a single document face down on the document glass.
For details about loading a document, see page 2.2.
2 Adjust the document resolution to suit your fax needs (see
page 2.4).
If you need to change the contrast, see page 1.13.
3 Press Menu until “Fax Feature” appears on the top line of
the display.
4 Press the scroll button (¦ or ‹) to display “Add/Cancel” on
the bottom line and press Enter.
5 Press Enter when “Add Page” displays on the bottom line.
The display shows the last job reserved in the memory.
6 Press the scroll button (¦ or ‹) until you see the fax job to
which you want to add documents and press Enter.
The machine automatically stores the documents in the
memory, and the display shows the memory capacity and
the number of pages.
For the document loaded on the document glass, the
display asks if you want to load another page. Select
“1.Yes” to add. Otherwise, select “2.No.”
7 After storing, the machine displays the numbers of total
pages and added pages and then returns to Standby Mode.
OTHER WAYS TO FAX
4.7
4
Cancelling a Scheduled Fax
1 Press Menu until “Fax Feature” appears on the top line of
the display.
2 Press the scroll button (¦ or ‹) to display “Add/Cancel” on
the bottom line and press Enter.
3 Press the scroll button (¦ or ‹) to display “Cancel Job” and
press Enter. The display shows the last job reserved in the
memory.
4 Press the scroll button (¦ or ‹) until you see the fax job
you want to cancel, and press Enter.
The selected job is canceled and the machine returns to
Standby Mode.
4.8
OTHER WAYS TO FAX
5
ADDITIONAL FEATURES
The following topics are included:
• Using the Secure Receiving Mode
• Printing Reports
• Using Advanced Fax Settings
• Using the ControlCentre
Using the Secure Receiving Mode
You may need to prevent your received faxes from being
accessed by unauthorised people. You can turn on the secure fax
mode using the Secure Receive option to restrict printing out all
of the received faxes when the machine is unattended. In the
secure fax mode, all incoming faxes will go in the memory. When
the mode turns off, any faxes stored will be printed.
To turn the secure receiving mode on:
1 Press Menu until “Advanced Fax” appears on the top line of
the display.
2 Press the scroll button (¦ or ‹) until “Secure Receive”
appears on the bottom line and press Enter.
3 Press the scroll button (¦ or ‹) to display “On” on the
bottom line and press Enter.
4 Enter a four-digit passcode you want to use, using the
number keypad and press Enter.
NOTE: You can use the secure receiving mode without setting a
passcode, but cannot protect your faxes.
5 To return to Standby Mode, press Stop/Clear.
When a fax is received in the secure receiving mode, your
machine stores it into the memory and displays “Secure
Receive” to let you know that there is a fax stored.
To print received documents:
1 Access the Secure Receive menu by following steps 1 and
2 above.
2 Press the scroll button (¦ or ‹) to display “Print” on the
bottom line and press Enter.
3 Enter the four-digit passcode and pressEnter.
The faxes stored in the memory are printed all together.
5.2
ADDITIONAL FEATURES
To turn the secure receiving mode off:
1 Access the Secure Receive menu by following steps 1 and
2 in “To turn the secure receiving mode on:” on page 5.2.
2 Press the scroll button (¦ or ‹) to display “Off” on the
bottom line and press Enter.
3 Enter the four-digit passcode and press Enter.
The mode is deactivated and the faxes stored in the
memory are printed all together.
4 To return to Standby Mode, press Stop/Clear.
Printing Reports
Your machine can print reports containing useful information.
The following reports are available:
Phonebook List
This list shows all of the numbers currently stored in the
machine’s memory as speed dial and group dial numbers.
You can print this Phonebook list using the Phonebook button;
see page 3.8.
Sent Fax Report
This report shows information of the faxes you recently sent.
Received Fax Report
This report shows information of the faxes you recently
received.
System Data List
This list shows the status of the user-selectable options. You
may print this list to confirm your changes after changing any
settings.
ADDITIONAL FEATURES
5.3
5
Scheduled Job Information
This list shows the document currently stored for Delayed faxes
or Toll Save faxes. The list shows the starting time and type of
operation.
Message Confirmation
This report shows the fax number, the number of pages, the
elapsed time of the job, the communication mode, and the
communication results.
You can set up your machine to automatically print the message
confirmation report after each fax job. See page 1.13.
Junk Fax Number List
This list shows up to 10 fax numbers specified as the junk fax
numbers by using the Junk Fax Setup menu; see page 5.6.
When the Junk Fax Barrier feature is turned on, incoming faxes
from those numbers will be blocked.
This feature recognise the last 6 digits of the fax number set as
a remote fax machine’s ID.
Multi-Communication Report
This report is printed automatically after sending documents
from more than one location.
Power Failure Report
This report is printed out automatically when power is restored
after a power failure, if there occurs any data loss due to the
power failure.
NOTE: The lists you have set to print out automatically don’t print
out when there is no paper loaded or a paper jam has occurred.
Printing a Report
1 Press Menu until “Reports” appears on the top line of the
display. The first available menu item, “Phone Book”
displays on the bottom line.
2 Press the scroll button (¦ or ‹) to display the report or list
you want to print on the bottom line.
• Phone Book: Phonebook list
5.4
ADDITIONAL FEATURES
• Sent Report: Sent fax report
• RCV Report: Received fax report
• System Data: System data list
• Scheduled Jobs: Scheduled job information
• MSG Confirm: Message confirmation
• Junk Fax List: Junk fax number list
3 Press Enter.
The selected information prints out.
Using Advanced Fax Settings
Your machine has various user-selectable setting options for
sending or receiving faxes. These options are preset at the
factory, but you may need to change them. To find out how the
options are currently set, print the System Data list. For details
about printing the list, see “Printing Reports” on page 5.3.
Changing Setting Options
1 Press Menu until “Advanced Fax” appears on the top line of
the display. The first available menu item, “Send Forward,”
displays on the bottom line.
2 Press the scroll button (¦ or ‹) until you see the desired
menu item on the bottom line and press Enter.
3 When the option you want appears on the display, choose
the desired status by pressing the scroll button (¦ or ‹) or
enter the desired value using the number keypad.
4 Press Enter to save the selection.
5 You can exit from the setup mode at any time by pressing
Stop/Clear.
5
ADDITIONAL FEATURES
5.5
Advanced Fax Setting Options
Option
Description
You can set the machine to always forward all of the
outgoing faxes to the specified destination besides the fax
numbers you entered.
Send Forward
Select Off to turn this feature off.
Select On to turn this feature on. You can set the number
of the remote fax machine to which faxes are forwarded.
You can set your machine to forward incoming faxes to
another fax number during a specified time period. When
a fax arrives at your machine, it is stored in the memory.
Then, the machine dials the fax number that you have
specified and sends the fax.
RCV Forward
Select Off to turn this feature off.
Select On to turn this feature on. You can set the fax
number to which faxes are forwarded. Then, you can enter
the start time and/or the end time. The Print Local Copy
option allows you to set the machine to print the fax, if fax
forwarding is completed with no error.
You can set your machine to store your faxes into the
memory and send them at the spedified toll-saving time.
For details about sending toll save faxes, see page 1.10.
Toll Save
Select Off to turn this feature off.
Select On to turn this feature on. You can set the start
time and/or the end time for toll save mode.
Using the Junk Fax Barrier feature, the system will not
accept faxes sent from remote stations of which their
numbers are stored in the memory as junk fax numbers.
This feature is useful for blocking any unwanted fax.
Junk Fax Setup
Secure Receive
Select Off to turn the feature off. Anybody can send you a
fax.
Select On to turn the feature on. You can set up to 10 fax
numbers as junk fax numbers. After storing numbers, you
do not receive any faxes from the registered stations.
You can keep your received faxes from being accessed by
unauthorised people.
For further details about setting this mode, see page 5.2.
5.6
ADDITIONAL FEATURES
Option
Prefix Dial
Stamp RCV Name
Description
You can set a prefix dial number of up to five digits. This
number dials before any auto dial number is started. It is
useful for accessing the PABX exchange.
This option allows the machine to automatically print the
page number, and the date and time of the reception at
the bottom of each page of a received document.
Select Off to turn this feature off.
Select On to turn this feature on.
ECM Mode
The Error Correction Mode helps with poor line quality and
makes sure any fax you send are sent smoothly to any
other ECM-equipped fax machine. If the line quality is
poor, it takes more time to send a fax when you are using
the ECM mode.
Select Off to turn this feature off.
Select On to turn this feature on.
Using the ControlCentre
Using the ControlCentre, you can set up fax system data
options, create and edit Phonebook entries or view information
of your machine on the desktop window of your computer.
When you install the Xerox software, the ControlCentre program
is automatically installed.
For information about installing the Xerox software, please refer
to the MFP User’s Guide.
To open the ControlCentre:
1 Start your Windows.
5
2 Click the Start button on your desktop computer.
ADDITIONAL FEATURES
5.7
3 From Programs, select Xerox WorkCentre PE16 and
then ControlCentre.
Then the ControlCentre program opens.
4 The WorkCentre PE16 ControlCentre window provides five
tabs; Settings, Advanced, Phonebook, Information,
and Firmware Update.
To exit, click the Exit button at the bottom of each tab.
For further details, click the Help button at the bottom of
each tab.
The Settings Tab
Click the Settings tab to configure fax system settings.
Reads the current
settings in your
machine and refreshes
the ControlCentre with
them.
5.8
ADDITIONAL FEATURES
Downloads the
settings made in
ControlCentre to
your machine.
The Advanced Tab
Click the Advanced tab to configure advanced fax system
settings.
Downloads the
settings made in
ControlCentre to
your machine.
Reads the current
settings in your
machine and
refreshes the
ControlCentre with
them.
The Phonebook Tab
Click the Phonebook tab to create and edit Phonebook entries.
Reads the
Phonebook entries
from the machine to
the ControlCentre.
Downloads the
Phonebook entries
from the
ControlCentre to
the machine.
Phonebook entries
Allows you to
edit a selected
Phonebook entry
in a separate Edit
window.
5
Deletes a selected
Phonebook entry.
Deletes all
Phonebook entries.
ADDITIONAL FEATURES
5.9
The Information Tab
Click the Information tab to view the software version
information and many counters which allow you to check how
many scanning, printing, and jamming are made in your
machine.
Reads the current
information in your
machine and
refreshes the
ControlCentre.
The Firmware Update Tab
Click the Firmware Update tab to update the firmware of your
machine. This feature should be used by an authorised
technician. Please consult with the purchase point.
5.10 ADDITIONAL FEATURES
INDEX
A
add documents 4.7
ADF, load 2.2
automatic dialling
group 3.4
speed 3.2
automatic redialling 2.7
dialling 3.6
editing 3.5
setting 3.4
M
machine ID, set 1.4
P
B
broadcasting faxes 4.2
C
cancelling
fax 2.6
scheduled faxes 4.8
characters, enter 1.5
contrast, set 1.13
control panel 1.2
ControlCentre 5.7
D
date and time, set 1.7
delayed fax 4.3
document
load
ADF 2.2
document glass 2.3
prepare 2.2
document glass, load 2.3
F
fax system, set
advanced settings 5.5
options 1.12
G
group dial
paper, load 2.7
print
Phonebook list 3.8
reports 5.3
priority fax 4.5
R
receive a fax
in fax mode 2.8
in secure receiving mode 5.2
in tel mode 2.8
in the memory 2.8
receive mode, set 1.12
redial, last number 4.2
reports, print 5.3
resolution, set 2.4
S
search, a number 3.7
secure receiving mode, use 5.2
send a fax
automatically 2.5
manually 2.6
sounds, set 1.8
speed dial
dialling 3.3
storing 3.2
T
toll save mode 1.10
V
volume, adjust
ringer 1.9
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