HP 2500c Pro Printer series User guide

HP 2500c Pro Printer series User guide

HP 2500C Professional Series Color Printer

NETWORK GUIDE

Acknowledgments

HP ColorSmart II, HP PhotoREt II and HP ZoomSmart Scaling

Technology are trademarks of Hewlett-Packard Company.

Microsoft is a U.S. registered trademark of Microsoft Corporation.

Windows is a trademark of Microsoft Corporation.

Adobe is a U.S. registered trademark of Adobe Systems Incorporated.

PostScript is a trademark of Adobe Systems Incorporated.

NetWare and Novell are registered trademarks of Novell Corporation.

Notice

The information contained in this document is subject to change without notice.

Hewlett-Packard makes no warranty of any kind with regard to this material, including, but not limited to, the implied warranties of merchantability and fitness for a particular purpose.

Hewlett-Packard shall not be liable for errors contained herein or for incidental or consequential damages in connection with the furnishing, performance, or use of this material.

No part of this document may be photocopied, reproduced, or translated to another language without the prior written consent of

Hewlett-Packard Company.

HP

2500C

Contents

1.

Network Printing Overview

2. Supported Network Printer Connections

2.1 Printing through an HP JetDirect Print Server

2.1.1

Overview

2.1.2 Supported Network Configurations for

Client-Server Printing

2.1.3

Supported Network Configurations for

Peer-to-Peer Printing

2.2

Printing through a PC

2.2.1

Supported Network Configurations for

Printing through a PC

3.

Installing the Print Server

3.1

Installing the HP JetDirect Print Server Card

4. Sharing the Printer through an HP JetDirect Print Server

4.1 Introduction

4.2.1 Windows 95, 98 or NT 4.0, (TCP/IP or IPX/SPX)

4.2.2 Queue Server Mode on NetWare 4.11 Bindery Networks

4.2.3 Queue Server Mode on NetWare 3.12 or 4.11 NDS Networks

Using Windows for Workgroups 3.11, Windows 95, 98 or NT 4.0

4.3.1 Windows for Workgroups 3.11 (Client-Server)

4.3.2 Windows 95, 98 or NT 4.0 (Client-Server)

4.3.3 Windows 95, 98 or NT 4.0 (Peer-to-Peer)

5.

Sharing the Printer through a PC

5.1

Server Configurations

5.1.1

Installing Printer Software in a Server Computer

Running Windows for Workgroups 3.11

5.1.2

Installing Printer Software in a Server Computer

Running Windows 95, 98 or NT 4.0

5.2

Client Configurations

5.2.1

Installing Printer Software in a Client Computer

Running Windows for Workgroups 3.11

5.2.2 Installing Printer Software in a Client Computer

Running Windows 95, 98 or NT 4.0

5.2.3 Installing Alternative Drivers

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Network Printing Overview

1.

A network is a system of computers and other equipment set up for sharing files, data and other resources such as Printers and Scanners.

A LAN, or a local area network, in its smallest form may consist of two computers that can communicate with each other. A larger LAN may connect members of a workgroup, such as an accounting department where users have similar requirements for sharing data and resources.

The HP 2500C/CM Professional Series Color Printer may be shared on a network. It can be connected directly to a network using an

HP JetDirect print server, or it can attached to a PC that is connected on a network.

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HP

2500C

Supported Network Printer Connections

2. The HP 2500C/CM Professional Series Color Printer supports the following network printer connections:

2.1 Printing through an HP JetDirect Print Server

2.1.1

Overview

In this configuration, the printer connects to the network via an HP

JetDirect print server. This configuration provides better performance and flexibility in preparing a location for the printer. The HP 2500CM

Professional Series Color Printer comes with an internal HP JetDirect

Print Server. It is therefore recommended that the printer be shared on a network through the print server.

Using the HP JetDirect print server, there are two basic network configurations: Client-Server printing and Peer-to-Peer printing.

Client-Server printing is typically used in medium to large networks where dedicated computer servers are used to manage printing needs of many users. Client-server networks use network operating systems

(NOS) such as Novell NetWare and Microsoft Windows NT Server 4.0.

Peer-to-Peer printing is more suitable for smaller networks. On peerto-peer networks, users configure their Windows 95, Windows 98 or

Windows NT 4.0 systems to print directly to the printer.

2.1.2 Supported Network Configurations for Client-Server Printing

Server Client Configurations

Windows NT 4.0

Windows 95/98

Novell NetWare

3.12/4.11 (Bindery) Yes

Novell NetWare

3.12/4.11 (NDS) Yes

Windows NT 4.0

Windows 95/98 Windows for

Workgroups 3.11

Yes Yes

Not recommended Yes

No

No

Yes

Yes

Yes

Yes

Server

Windows 95/98 and NT 4.0

See Section 4.2.1

Novell Netware 3.12/4.11

(Bindery)

See Section 4.2.2

Client

Windows for Workgroups 3.11

See Section 4.3.1

Novell Netware 3.12/4.11 (NDS)

See Section 4.2.3

Windows 95, 98 or NT 4.0

See Section 4.3.2

2.1.3 Supported Network Configurations for Peer-to-Peer Printing

• Windows 98

• Windows NT 4.0

Windows 95/98 or NT 4.0

See Section 4.3.3

Note: To take full advantage of network printer management features, please use

JetAdmin version 3.4 or later and the latest printer firmware.

If you do not have this version of JetAdmin, you may download it from www.hp.com/go/JetAdmin.

To obtain the latest printer firmware for the HP 2500C Professional Series printer, please visit our web site at www.hp.com/go/hp2500.

2.2 Printing through a PC

In this configuration, the printer is connected directly to the parallel port of a selected computer (or server) on the network and is shared out to the other computers (or client). The server could be a Novell NetWare 3.12 or

4.11 server or a computer running Windows for Workgroups 3.11, Windows

95, 98 or NT 4.0. Sharing the printer in this configuration is a low cost, easy way to share a printer because it requires no additional hardware or software.

The HP 2500C Professional Series printer can be shared over a network with this configuration. However, it is recommended only for a small workgroup where there is a small number of users or limited usage is low as the shared computer will be slowed down when many users print to its shared printer.

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2.2.1 Supported Network Configurations for Printing through a PC

Novell NetWare 3.12/4.11 Yes

Windows NT 4.0

Yes

Windows 95/98

Windows For

Workgroups 3.11

No

No

Client Configurations

Windows NT 4.0

Windows 95/98 Windows For

Workgroups 3.11

Yes

Yes

Yes

No

Yes

Yes

Yes

Yes

Server

Windows for

Workgroups 3.11

See Section 5.1.1

Windows 95/98 and

NT 4.0

See Section 5.1.2

NetWare 3.12/4.11 (NDS and

Bindery Mode)

Please refer to Novell

Documentation

Client

Windows for Workgroups 3.11

See Section 5.2.1

Windows 95, 98 or NT 4.0

See Section 5.2.2

HP

2500C

Installing The Print Server

3. The HP 2500CM Professional Series Color Printer comes with an internal JetDirect Print Server preinstalled. However, if you have purchased the HP 2500C Professional Series Printer, you may purchase the internal JetDirect Print Server and install it yourself.

For the list of supported JetDirect Print Servers, please refer to our web site at www.hp.com/go/hp2500.

3.1 Installing the HP JetDirect Print Server Card

Step 1 - Verify the Printer Works

1. Turn on the printer.

2. Press [MENU] repeatedly until SELF TEST MENU appears.

3. Press [ITEM] repeatedly until PRINT DIAGNOSTIC PAGE appears.

4. Press [SELECT] to print the Diagnostic Page.

Step 2 - Install the HP JetDirect Print Server Card into the Printer

Note: The HP JetDirect card contains electronic components that can be dam aged by static electricity through electrostatic discharge (ESD). To prevent ESD discharge, maintain frequent contact with any bare sheet metal surface on the printer. A grounding wrist strap (or similar device) is useful for this purpose.

Handle the card carefully at all times. Avoid touching electronic components or circuit paths.

1. Turn off the printer and unplug the power cord.

2. Unscrew and remove the plate on the left of the printer.

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JETDIRECT

10/100 Base-Tx

(RJ-45)

(RJ-45)

10/100 Base-Tx

JETDIRECT

JETDIRECT

10/100 Base-Tx

(RJ-45)

(RJ-45)

10/100 Base-Tx

JETDIRECT

3. Insert the card. Align the card with the guide rails in the printer.

4. Press the card into the slot until the card is firmly seated.

5. Tighten each thumbscrew a little at a time, alternating between each side until both screws are secure.

6. Connect the network cable to the card.

7. Connect the power cord and turn on the printer.

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HP

2500C

Sharing the Printer Through An HP JetDirect Print Server

4 4.1 Introduction

This section describes how to setup network printing using the

HP JetDirect print server and software.

4.2 Server Configurations

4.2.1 Windows 95, 98 or NT 4.0, (TCP/IP or IPX/SPX)

Note: You may encounter problems printing with IPX/SPX in Windows NT 4.0.

Larger print jobs may stop mid-page and continuously re-spool. We recommend that you use TCP/IP instead.

There are 2 methods to configure the printer onto the network.

Option 1

Step 1 – Install HP JetAdmin

1. Insert the HP JetDirect CD-ROM into your CD-ROM drive. If the installation program does not run automatically, access

File Manager or Explorer and run SETUP.EXE on the CD-ROM.

2. Select the option to install JetAdmin and follow the instructions on the screen.

Step 2 – Install HP 2500C/CM Printer Software

1. If you are running Windows NT 4.0, log onto the computer as system administrator.

drive. If the installation program does not run automatically, access File Manager or Explorer and run SETUP.EXE on the

CD-ROM.

3. When prompted to select Local/Existing or Network in the

Printer Ports group, select Local/Existing.

Step 3 – Associate Printer Software with JetDirect Port

1. In the Printers Folder select HP 2500C/CM Printer, right click the mouse and select Properties.

3. Select a new port to print to your printer and click OK.

4. Be sure to set up this printer "shared".

Option 2

Alternatively, you may also configure the printer on the network by using the HP JetDirect CD-ROM’s installation utility:

1. Insert the HP JetDirect CD-ROM into your CD-ROM drive. If the installation program does not run automatically, access

File Manager.

on the screen.

4.2.2 Queue Server Mode on NetWare 4.11 Bindery Networks

Step 1 – Install HP JetAdmin

1. Insert the HP JetDirect CD-ROM into your CD-ROM drive. If the installation program does not run automatically, access

File Manager or Explorer and run SETUP.EXE on the CD-ROM.

2. Select the option to install JetAdmin and follow the instructions on the screen.

Step 2 – Configure the JetDirect Print Server

1. Log onto the network with Supervisor privileges at any user workstation.

JetAdmin to run HP JetAdmin.

3. The following message may be displayed: “JetAdmin could not find any configured devices on your network. Do you want to configure one now?”

Click Yes and proceed to step 5. (If this message is not displayed, go to step 4.)

4. On the HP JetAdmin Utility screen, press [F5] to refresh the list of printers. All configured print servers are displayed.

Select Device, New.

5. On the New Device screen, highlight the LAN hardware address of your print server. (The 12-character hardware address is on the HP JetDirect configuration page.) See section on printing configuration page.

7. Type the name of the print server and a description

(optional): then click Next. A NetWare configuration screen is displayed.

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10. Select your NetWare server from the list and click Create.

11. Type a name for this printer queue in the Create Queue screen and click OK.

12. Click Yes to add the queue to the list of serviced queues.

13. Your configured queues are displayed under Serviced

Queues, Click OK.

14. Follow the instructions to complete configurations.

4.2.3 Queue Server Mode on NetWare 3.12 or 4.11 NDS Networks

Step 1 – Install HP JetAdmin

1. Insert the HP JetDirect CD-ROM into your CD-ROM drive. If the installation program does not run automatically, access

File Manager or Explorer and run SETUP.EXE on the CD-ROM.

2. Select the option you desire and follow the instructions on the screen.

Step 2 – Configure Print Server

1. Log onto the network with Supervisor privileges at any user workstation.

2. For Windows for Workgroups 3.11, double-click the HP Jet

Admin Utilities group.

For Windows 95, 98 and NT 4.0, Click Start, Programs, HP

JetAdmin Utilities, and HP JetAdmin to run HP JetAdmin.

3. The following message may be displayed: “JetAdmin could not find any configured devices on your network. Do you want to configure one now?”

Click Yes and proceed to step 5. (If this message is not displayed, go to setp 4.)

4. On the HP JetAdmin Utility screen, press [F5] to refresh the list of printers. All configured print servers are displayed.

Select Device, New.

5. On the New Device screen, highlight the hardware address of your print server. (The 12-character hardware address is on the HP JetDirect configuration page.) See section on printing configuration page.

7. Type the name of the print server and a description

(optional): then click Next. A NetWare configuration screen is displayed.

select the name of the NDS tree (where objects are located) in the Tree Name Box.

10. Click Browse and expand the NDS tree. Then identify and select an appropriate context and click OK.

12. The Queues screen is displayed. In the Available Queues list, select the context path for your queue and click Create.

13. Type a name for this printer queue in the Create Queue screen.

14. Verify the File Server name and the Context for the Queue

(it must be the same as the print server context) and click OK.

15. Click Yes to add the queue to the list of serviced queues.

16. Your configured queues are displayed under Serviced

Queues, Click OK, then Next.

17. If a TCP/IP screen is displayed, click Next.

18. Follow the instructions to complete configurations.

Step 3 – Copy Printer Software to a Network Drive for Client

Installation

1. Create a directory on the PC where you wish to install the printer software.

2. Insert the Starter CD in to your CD-ROM drive.

the server.

Note: For PostScript drivers, use File Manager to copy the files from the

PostScript CD onto the server.

4.3 Client Configurations

4.3.1 Windows for Workgroups 3.11 (Client-Server)

Step 1 – Install Printer Software

drive. If the installation program does not run automatically, access File Manager or Explorer and run SETUP.EXE on the

CD-ROM.

2. When prompted to select a Printer Port, select and LPT port and click Connect.

3. In the Connect Network Printer dialog box, type in the path where the printer has been mapped to and select the shared printer.

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4.3.2 Windows 95, 98 or NT 4.0 (Client-Server)

There are 3 ways in which you may install the printer software onto a client computer running Windows 95, 98 or NT 4.0.

Option 1

Step 1 – Install Printer Software and Associate Software to Printer

1.

Insert the Starter CD or PostScript CD into your CD-ROM drive. If the installation program does not run automatically, access File Manager or Explorer and run SETUP.EXE on the

CD-ROM.

2. Follow the instruction to complete the installation. Select

HP 2500C/CM Printer and when prompted to select

Local/Existing or Network in the Printer Ports group, select Network.

3. Type in the name of the server followed by the name of the printer such as \\Computer Name\PrinterName in the Select

Network Port box.

If you do not know the Computer name or Printer name, you may browse the network.

Option 2 (For PCL3 drivers only):

Alternatively, you may use the Microsoft Windows Add Printer

Wizard to install the printer software.

3. For Windows 95/98, when prompted to select Local Printer or Network Printer, select Network Printer.

For Windows NT4.0, when prompted to select My Computer or Network Printer Server, select Network Printer Server.

4. Type in the network path or queue name of the shared printer, e.g. \\ComputerName\PrinterName.

5. Follow the instructions on screen to complete the installation.

Option 3 (for PCL3 driver only):

If the printer software is installed in the server computer and the port has been shared out, the printer software can be installed onto the client computer by doing one of the following:

• Dragging the document onto a network printer icon.

• Dragging a network printer icon into the Printers Folder.

• Double-clicking a network printer icon.

• Right-clicking a network printer icon and selecting Install.

4.3.3 Windows 95, 98 or NT 4.0 (Peer-to-Peer)

There are 2 methods to configure the printer onto the network.

Option 1

Step 1 – Install HP JetAdmin

1. Insert the HP JetDirect CD-ROM into your CD-ROM drive. If the installation program does not run automatically, access

File Manager or Explorer and run SETUP.EXE on the CD-ROM.

2. Select the option to install JetAdmin and follow the instructions on the screen.

Step 2 – Install HP 2500C/CM Printer Software

1. If you are running Windows NT 4.0, log onto the computer as system administrator. Insert the Starter CD or

PostScript CD into your CD-ROM drive. If the installation program does not run automatically, access File Manager or Explorer and run SETUP.EXE on the CD-ROM.

2. When prompted to select Local Printer or Network Printer, select Local Printer.

3. If you have previously installed JetAdmin and have configured a JetDirect Port for the print server, choose the corresponding port. Otherwise, select LPT 1 and go to Step 3.

Step 3 – Associate Printer Software with JetDirect Port

1. In the Printers Folder select HP 2500C/CM Printer, right click the mouse and select Properties.

2. For Windows 95/98, select Details tab, click Add Port, click

Other select HP JetDirect Port and click OK.

For Windows NT 4.0, go to the Ports tab, select Add Port, and configure the type of Port Monitor you wish to use for this shared printer, such as HP JetDirect Port and click OK.

3. Follow the instructions on the screen to configure your printer.

4. Be sure to set up this printer so that it is "shared".

Option 2 (for PCL3 driver only):

Alternatively, you may also configure the printer on the network by using the HP JetDirect CD-ROM’s installation utility:

1. Insert the HP JetDirect CD-ROM into your CD-ROM drive. If the installation program does not run automatically, access

File Manager or Explorer and run SETUP.EXE on the CD-ROM.

on the screen.

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HP

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Sharing The Printer Through A PC

5. Before you proceed to install the printer software, ensure that the following is true:

• The server computer (which the printer will be connected to) has been set up correctly in the networking environment. Refer to the documentation that comes with your network operating system for more information.

• Networking software and protocol must be present on both the server and client computers.

• The server computer must be turned on when trying to connect.

• For Windows for Workgroups 3.11, the Print Manager must be enabled. To enable this, double-click the Printers icon in Control

Panel and choose Use Print Manager.

• For Windows 95, Windows 98 and Windows NT 4.0, File and

Printer Sharing of the server computer must be enabled.

N ote: If your server is running Novell NetWare 3.12 or 4.11, please refer to the documentation that comes with Novel on how to set up a local printer.

5.1 Server Configurations

5.1.1

Installing Printer Software in a Server Computer Running

Windows for Workgroups 3.11

Step 1 - Install HP 2500C Series Printer Software

1.

Insert the Starter CD or PostScript CD into your CD-ROM drive. If the installation program does not run automatically, access File Manager or Explorer and run SETUP.EXE on the

CD-ROM.

2. When prompted, select the printer port that the printer is connected to and follow the instructions on screen to complete the installation.

Step 2 - Share the Printer on the Network

Print Manager option is checked.

select the printer.

Share As... option is disabled, you have not enabled printer sharing. To enable this, double-click the Windows Setup icon in the Main program group, choose Change Network

Settings in the Options menu and enable printer sharing.

Click OK and restart Windows.

6. Specify a shared name for this printer e.g., HP 2500C.

the printer permanently.

9. Proceed to install the printer software on the client computer.

5.1.2 Installing Printer Software in a Server Computer Running

Windows 95, 98 or NT 4.0

There are 2 ways in which you may install and configure the printer onto the network.

Option 1

Step 1 - Install HP 2500C Series Printer Software

drive. If the installation program does not run automatically, access File Manager or Explorer and run SETUP.EXE on the

CD-ROM.

2. When prompted to select Local/Existing Printer or Network

Printer, select Local/Existing Printer.

Follow the instructions on screen to complete the installation.

Step 2 - Share the Printer on the Network

1. To access the properties sheet of the printer, right-click on the printer icon in the Printer folder and select Properties.

2. Proceed to share the printer by selecting the Sharing tab in the Properties sheet of the printer.

3. If you do not see the Sharing tab, you have not enabled file and printer sharing. To enable this, double-click the Network icon in Control Panel. Click File and Printer Sharing and make sure both the check boxes are selected. Click OK and restart Windows.

4. In the Sharing tab, select Shared As and specify a shared name for this printer e.g., HP 2500C.

6. Proceed to install the printer software on the client computer.

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Option 2 (for PCL3 driver only):

For the PCL3 driver, you may use the Microsoft Windows Add

Printer Wizard to install the printer software.

Step 1 - Install HP 2500C Series Printer Software

2. Double-click Add Printer.

3. For Windows 95/98, when prompted to select Local Printer or

Network Printer, select Local Printer.

For Windows NT4.0, when prompted to select My Computer or Network Printer Server, select My Computer.

4. When prompted to select printer model, click on Have Disk... may be found on the Starter CD or your System

Administrator may have already copied the file onto the server.

6. Follow the instructions on screen to complete the installation.

Step 2 - Share the Printer on the Network

1.

To access the properties sheet of the printer, right-click on the printer icon in the Printer folder and select Properties.

2. Proceed to share the printer by selecting the Sharing tab in the Properties sheet of the printer.

3. If you do not see the Sharing tab, you have not enabled file and printer sharing. To enable this, double-click the Network icon in Control Panel. Click File and Printer Sharing and make sure both the check boxes are selected. Click OK and restart Windows.

4. In the Sharing tab, select Shared As and specify a shared name for this printer e.g., HP 2500C.

6. Proceed to install the printer software on the client computer.

Note: On Windows NT 4.0 systems, only those who have Administrator privileges can install printers on the system.

5.2 Client Configurations

5.2.1 Installing Printer Software in a Client Computer Running

Windows for Workgroups 3.11

Step 1 - Install HP 2500C Series Printer Software

drive. If the installation program does not run automatically, access File Manager or Explorer and run SETUP.EXE on the CD-ROM.

2. When prompted to select a Printer Port, click Connect.

Step 2 - Map to the Shared Printer

1. In the Connect Network Printer dialog box, type in the path where the printer has been mapped to and select the shared printer.

2. Select the LPT port that you have just mapped and click OK.

5.2.2 Installing Printer Software in a Client Computer Running

Windows 95, 98 or NT 4.0

There are 3 ways in which you may install the printer software onto a client computer running Windows 95, 98 or NT 4.0.

Option 1:

installation program does not run automatically, access

File Manager or Explorer and run SETUP.EXE on the CD-ROM.

2. When prompted to select Local/Existing Printer or Network

Printer, select Network Printer.

3. Select the printer that you have shared out. You may also type in the name of the server followed by the name of the printer, such as \\ComputerName\PrinterName.

4. Follow the instructions to complete the installation.

Option 2 (for PCL3 driver only):

Alternatively, you may use the Microsoft Windows Add Printer

Wizard to install the printer software.

3. For Windows 95/98, when prompted to select Local Printer or

Network Printer, select Network Printer.

For Windows NT4.0, when prompted to select My Computer or Network Printer Server, select Network Printer Server.

4. Type in the network path or queue name of the shared printer, e.g. \\ComputerName\PrinterName.

5. Follow the instructions on screen to complete the installation.

Option 3 (for PCL3 driver only):

If the printer software is installed in the server computer and the port has been shared out, the printer software can be installed onto the client computer by doing one of the following:

• Dragging the document onto a network printer icon.

• Dragging a network printer icon into the Printers Folder.

• Double-clicking a network printer icon.

• Right-clicking a network printer icon and selecting Install.

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5.2.3

Installing Alternate Drivers

If your server is running Windows NT 4.0 and you wish to install

Windows 95 or 98 drivers to client computers over the network, you may do so if you have installed an alternate driver in your server.

To install an alternate driver in your server:

Right-click on the HP 2500C Series Printer icon and select

Sharing...

4. Select Shared and type in a Share Name of your choice.

5. Select Windows 95 under Alternate Drivers.

6. When prompted to insert disk, click OK.

d:\ is your CD-ROM drive. You may also click Browse to point to the directory to be installed from.

8. Click OK and follow the instructions on the screen.

©Copyright 1998

Hewlett-Packard Company

450 Alexandra Road

Singapore 119960

Singapore.

http://www.hp.com/go/hp2500

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