Canon Copier Copy User Guide

Copy

Black & White Equipment

Copy User Guide

Canon Business Solutions-East, Inc.

Business Services Division

A Canon USA Company

Table of Contents

Feature

LCD Screen of Multifunctional Device

How to Copy

Basic

Copy

Features

1.

Copy Ratio i.

Preset Zoom ii.

Zoom by Percentage iii.

Auto Zoom iv.

Entire Image

2.

Finisher (Collating Copies) i.

Collate ii.

Group iii.

Staple

3.

Paper Select i.

Stack Bypass

4.

Reservation Copies

5.

Sample Set

6.

Two-sided Copying

Special Copy

(may vary with MFD model)

Page Number

1

2

6

7

5

8

3

4

7.

Booklet

8.

Divided Booklet

9.

Cover Sheet Insertion

I.

Front Cover

II.

Back Cover

9

10

10.

III.

IV.

11.

Frame Erase

Chapter Page

Sheet Insertion

Different-sized originals

11

I.

II.

Original Frame

Book Frame Erase

III.

Binding Erase

12.

Image Combination

11

12

I.

2 on 1

II.

4 on 1

III.

8 on 1

13.

Image Repeat

14.

Job Build

15.

Margin

16.

Mirror Image

17.

Mode Memory

13

14

14

15

15

15

18.

Negative / Positive

19.

Page & Copy Set Numbering

20.

Printing a Watermark/Print Date

21.

Job Recall

22.

Sharpness

23.

Shift

24.

Transparency Interleaving

25.

Two Page Separation

16

16

17

17

18

19

19

LCD Screen on Multifunctional Device MFD

)

NOTE: Numbers correspond with Basic Copy Features listed in the Table of Contents.

(Reservation copies can be made)

(Sample Set)

NOTE: Your MFD screen may vary slightly from above image.

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HOW TO COPY

1.

Press <COPY> on the MFD.

2.

Place originals face-up in the automatic document reader or face down on the glass.

3.

Using the key pad, enter the desired number of copies.

4.

If other functions are desired press <SPECIAL FEATURES> or <FINISHER> on the

LCD panel

5.

Press <START> to begin making copies.

*Auto paper selection is the standard mode setting. To manually select paper size, press <PAPER SELECT> and choose the appropriate size.

1.

4.

3.

5.

2.

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B a ssss ssss iiii iiii c C o p y

1. Copy Ratio

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Set the machine to adjust the copy ratio automatically, or specify the copy ratio manually.

Preset Zoom

The machine offers a variety of preset copy ratios to reduce or enlarge standard originals (ex: 8 ½ X 11) to another standard size (ex: 11 x 17).

Zoom by Percentage

Reduces or enlarges originals by any copy ratio, in 1% increments.

Auto Zoom

Sets the machine to automatically select the appropriate copy ratio based on the size of the original and selected copy paper.

Entire Image

If you are copying an original with an image that extends all the way to the edges onto the same size paper at a copy ratio of 100%, the periphery of the original image may be cut off slightly on the copy. However, select the Entire Image mode to slightly reduce the original to fit the output page size.

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2. Finisher Collating Copies

Select finisher modes to collate copies in various ways, either by pages or by copy sets.

NOTE: Your Finisher options may vary from the options listed in this guide. Select the

Finisher button on your MFD to verify functionality.

Collate

This feature is a default setting. Copies are automatically collated into sets arranged in page order.

Group

Copies of the same original pages are grouped together.

Depending on your finisher, you may be able to staple in the upper left-hand corner, or in any of the four corners and two on the side.

3. Paper Select

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The MFD will automatically select the paper size when the platen glass is covered, however you can also manually specify a paper size.

Auto

Paper size will appear on the LCD screen once it has been placed in the feeder or on the glass.

NOTE: If you are copying from the glass, you must close the top cover for the machine to recognize page size.

Paper Select (manual ly))))

Manually select paper sizes when copying originals to a different sized paper or when using the stack bypass. When placing paper in the stack bypass, you will be prompted to select paper size.

NOTE: Once page size has been selected automatically or manually, specified page size will appear above the Paper Select button.

4. Reservation Copies

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Set the machine to scan originals even while the machine is printing or waiting to process a job. You can reserve up to five copy jobs, including the current job.

You can set different copy modes and paper sources, including the stack bypass, for each reserved job.

Reserved printing can be specified in the following cases.

While the Machine is Waiting

Specify copy settings or scan originals while the machine is in the waiting mode, such as when the power has just been turned ON, or after a paper jam is cleared. Copying automatically begins when the machine is ready.

The message Reservation copies can be made appears on the LCD screen when the machine is able to process reserved copying.

While the Machine is Printing

Specify copy settings for a new job while the machine is printing. Copying of the new job automatically begins when the current job is complete.

1.

Press Done on the pop-up screen that appears while the machine is printing.

2.

Place your originals and select the desired copy modes.

3.

Press Start.

5. Sample Set

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This mode enables you to check the copy result before making multiple copies.

IMPORTANT: Sample Set appears only if you make multiple copies of your original in the Collate. Offset Collate, Rotate Collate, Staple, Cover/Sheet Insertion. Booklet, or

Transparency Interleaving mode. Sample Set will not appear if the Group mode is set.

1.

Place your originals and select the desired copy modes.

2.

Press Sample Set.

3.

Press Start.

4. Check your sample set, you will have the option to Start Print, Cancel, or Change

Settings.

6 . T wo Sided Copying

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Make two-sided copies from one-sided or two-sided originals, or make one-sided copies from two sided originals.

This feature enables you to make two-sided copies from one-sided originals.

2 to 2

This feature enables you to make two-sided copies from two-sided originals. If originals are placed in the feeder, they are automatically turned over to make two-sided copies.

2 to 1

This feature automatically turns over two-sided originals placed in the feeder to make one-sided copies on different sheets of paper.

Book to 2

This feature enables you to make two-sided copies from facing pages, or from the front and back sides of a page in bound originals, such as books and magazines.

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C o p y F e a tttt tttt u rrrr rrrr e ssss ssss

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7 . Booklet

Booklet allows users to copy a single-sided or double-sided original in such a way that a booklet is created when a copy is folded in half.

EXAMPLES:

1.

2.

Menus, brochures, programs, invitations

Company newsletters, training manuals, user guides

8. Divided Booklet

8. Divided Booklet

Enables you to copy a document with many pages and create multiple sub-booklets

(with each sub-booklet using up to 15 sheets of paper).

Since the Saddle Finisher can only fold a maximum of 15 sheets of paper, this mode will allow all of the output for a large document to be folded, which would not be possible with the booklet mode mentioned above.

9 . Cover

Sheet/Insertion

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Set the machine to automatically add front and back covers, and sheet insertions or chapter pages using a different type of paper from that used for the copies.

Additionally, you can decide whether the front and back covers, and the sheet insertions are copied on or left blank. Chapter pages are always copied on.

NOTE: If you are copying on the front cover, back cover, or sheet insertions, these sheets are counted in the total number of copies made. However, if these sheets are left blank, the machine’s counter does not count them as copies.

Front Cove r and Back Cover

Chapter P age and Sheet Insertion

10 . Different Sized Originals

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Different-sized originals can be placed together, provided the leading edge of each page is the same length.

NOTE: When copying letter and legal sized paper, you must have a letter paper tray and a legal paper tray.

EXAMPLES:

1.

2.

Use all documents in the same job, rather than running two different paper sizes as separate jobs.

Packets of information, such as HR new-hire documents may have some legal-sized documents.

11. Frame Erase 11. Frame Erase

Frame Erase eliminates shadows and dark lines to create clean copies of odd-size originals, bound documents, originals with ragged edges, hole punches, or notes in the margin. Three erase modes are accessible within Frame Erase.

EXAMPLES:

1.

Pages from a small book, note pad, magazine

2.

3-hole punched sheets of paper

Original Frame Erase

Eliminates dark borders and lines that appear on the copies when the original is smaller than the selected paper size.

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Erases the gray shadows and lines that appear when copying from a book.

Binding Erase

Erases the shadows that appear in copies from binding holes in originals.

12. Image Combination 12. Image Combination

Image combination enables you to automatically reduce two, four, or eight originals to fit on a single-sided or two-sided copy sheet.

EXAMPLES:

1.

For presentation handouts, create thumbnails of each image in your presentation.

2.

Save paper and storage space by storing up to 16 documents on one page (8 on each side)

2 on 1

Reduces two 1-sided originals or one 2-sided original to fit on one side or both sides of the sheet.

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4 on 1

Reduces four 1-sided or two 2-sided originals to fit on one side or both sides of a sheet.

8 on 1

Reduces eight 1-sided or four 2 sided originals to fit on one side or both sides of the sheet.

13. Image Repeat 13. Image Repeat

Copy the image of an original multiple times in either a length-wise or width-wise direction.

EXAMPLES:

1.

2.

Business cards

Labels

Automatic Setting

The original image is copied so that the minimal possible number of copies fit on the selected paper size.

Manual Setting

The original image is copied for the specified number of times

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14. Job Build

Job Build enables you to scan originals that are beyond the maximum number of originals the feeder can hold, by dividing them into multiple batches. The originals are copied as one document after all the bunches have been scanned.

NOTE: You can use both the feeder and the platen glass for one copy job.

EXAMPLES:

1.

2.

Documents with more pages than the feeder can hold

Combine images or pages from separate documents

15. Margin 15. Margin

Margin enables you to make copies with an entire image shifted to the left, right, top or bottom of a sheet.

EXAMPLES:

1.

2.

Eliminate the top lines of a fax

Set copies for binding or using a three-hole punch so that your printed data will not be cut off.

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16. Mirror Image

Mirror Image copies the image as if reflected in a mirror, reversing the right and left sides.

EXAMPLES:

1.

Copy an image onto a transparency or copy a transparency onto a regular sheet of paper.

2.

Transparent signs, clear stickers.

17. Mode Memory

17. Mode Memory

Store frequently used copy settings and recall them for job use. A name may be assigned to the stored settings.

EXAMPLES:

1.

2.

Reports printed frequently

Regularly used documents

18. Negative/Positive

Negative/Positive inverts everything form the original that is black to white and everything white to black.

EXAMPLES:

1.

2.

3.

Save toner by inverting heavily imaged areas

Make text easier to read

Use for editing purposes

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19. Page & Copy Set Numbering

Make a copy with page numbers (numbers only, numbers enclosed by hyphens, chapter numbers, or the total page count).

Print a document with a different five digit number per copy set in the background of each page to differentiate the copy sets.

20. Printing a Watermark and Date

(Available only on 30 and 70 series machines)

Print a preset or user-defined watermark on your copies.

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Print the date on your copies.

Recall stores and retrieves the last three copy settings used on the copier.

EXAMPLES:

1.

2.

You didn’t print enough copies and need to use the same settings

After finishing a job, you realize you must print the document again with corrections

Select a level of sharpness to make the document more legible.

EXAMPLES:

1.

2.

3.

Low

Photographic images in news papers or magazines

Blueprints or faint pencil-drawn originals

For more defined outlines of charts, graphs, photos

If you make copies of an original containing half-tones, such as a printed photograph using the Photo mode, screen clash may occur. However, by using “Low,” you can soften this moiré effect so that the copy is easier on the eyes.

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This feature enhances the edges of original images so that the text is reproduced more sharply. This is particularly suited to blueprints or faint pencil-drawn originals

23. Shift

Shift moves an image to the center, any corner, or any side of a sheet.

NOTE: If the original and the copy paper are the same size and the copy ratio is set at

100%, the original of the image is not shifted.

EXAMPLES:

1.

If copying onto 11x17, this feature will shift the image to the desired location on the page.

2.

Shift images such as company logo.

2 4 4. Transparency Interleaving

Transparency Interleaving inserts a sheet of blank or printed paper between each transparency.

EXAMPLES:

1.

Interleaving paper prevents transparencies from sticking together.

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2.

Create a set of notes to correspond with transparencies.

Blank

Outputs copied transparencies and blank interleaf sheets alternately.

Printed

Outputs copied transparencies and printed interleaf sheets alternately.

2 5 Page Separation Page Separation

When copying from a book, Two Page Separation will print each page to a separate sheet of paper.

EXAMPLES:

1.

Copy pages of a bound book or magazine onto separate sheets of paper.

2.

Avoid using over-sized paper to fit both pages of an open book.

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