Adobe Captivate 3, 65029940 - Captivate - PC, Captivate 3.0 User manual

Adobe Captivate 3, 65029940 - Captivate - PC, Captivate 3.0 User manual
ADOBE CAPTIVATE 3
USER GUIDE
© 2007 Adobe Systems Incorporated. All rights reserved.
Adobe® Captivate™ 3 User Guide for Windows®
If this guide is distributed with software that includes an end user agreement, this guide, as well as the software described in it, is furnished under license and may be used or
copied only in accordance with the terms of such license. Except as permitted by any such license, no part of this guide may be reproduced, stored in a retrieval system, or transmitted, in any form or by any means, electronic, mechanical, recording, or otherwise, without the prior written permission of Adobe Systems Incorporated. Please note that the
content in this guide is protected under copyright law even if it is not distributed with software that includes an end user license agreement.
The content of this guide is furnished for informational use only, is subject to change without notice, and should not be construed as a commitment by Adobe Systems Incorporated. Adobe Systems Incorporated assumes no responsibility or liability for any errors or inaccuracies that may appear in the informational content contained in this guide.
Please remember that existing artwork or images that you may want to include in your project may be protected under copyright law. The unauthorized incorporation of such
material into your new work could be a violation of the rights of the copyright owner. Please be sure to obtain any permission required from the copyright owner.
Any references to company names in sample templates are for demonstration purposes only and are not intended to refer to any actual organization.
Adobe, the Adobe logo, Adobe Captivate, Authorware, Acrobat Connect, and Flash are either registered trademarks or trademarks of Adobe Systems Incorporated in the United
States and/or other countries.
Microsoft, Windows, Windows Vista , and Internet Explorer are registered trademarks or trademarks of Microsoft Corporation in the United States and/or other countries. All
other trademarks are the property of their respective owners.
Adobe Systems Incorporated, 345 Park Avenue, San Jose, California 95110, USA.
Notice to U.S. government end users. The software and documentation are “Commercial Items,” as that term is defined at 48 C.F.R. §2.101, consisting of “Commercial Computer
Software” and “Commercial Computer Software Documentation,” as such terms are used in 48 C.F.R. §12.212 or 48 C.F.R. §227.7202, as applicable. Consistent with 48 C.F.R..
§12.212 or 48 C.F.R. §§227.7202-1 through 227.7202-4, as applicable, the Commercial Computer Software and Commercial Computer Software Documentation are being
licensed to U.S. Government end users (a) only as Commercial items and (b) with only those rights as are granted to all other end users pursuant to the terms and conditions
herein. Unpublished-rights reserved under the copyright laws of the United States. Adobe Systems Incorporated, 345 Park Avenue, San Jose, CA 95110-2704, USA. For U.S.
Government End Users, Adobe agrees to comply with all applicable equal opportunity laws including, if appropriate, the provisions of Executive Order 11246, as amended,
Section 402 of the Vietnam Era Veterans Readjustment Assistance Act of 1974 (38 USC 4212), and Section 503 of the Rehabilitation Act of 1973, as amended, and the regulations
at 41 CFR Parts 60-1 through 60-60, 60-250 ,and 60-741. The affirmative action clause and regulations contained in the preceding sentence shall be incorporated by reference.
Part Number: 90081719 (07/07)
iii
Contents
Chapter 1: Getting started
Installation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
Adobe Help
............................................................................... 2
What's new
............................................................................... 5
Chapter 2: Exploring the workspace
About Adobe Captivate views . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
About the timeline
........................................................................ 8
Customizing the work environment
Displaying and docking toolbars
Using the filmstrip
Using the library
....................................................... 9
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13
Displaying confirmation messages
Using shortcut keys
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
Magnification shortcuts
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18
Undoing and redoing actions
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19
About the bandwidth monitor
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20
Chapter 3: Creating projects
Opening existing projects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23
About planning projects
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24
About recording and creating new projects
Recording software simulations
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43
Re-recording software simulations
Recording scenario simulations
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61
Recording other types of projects
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64
Linking Adobe Captivate projects
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69
About using project templates
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71
Using full motion recording
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72
Creating accessible projects
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79
Localizing Captivate projects
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 85
iv CONTENTS
Chapter 4: Adding text captions
About adding text captions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89
Adding plain text to a slide
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91
Adding text captions automatically
Adding rollover captions
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 92
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 94
Changing the rollover area
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 95
Converting tooltips to rollover captions
Adding a language for text captions
Localizing text captions
Editing text captions
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 96
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 99
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 100
Creating custom text caption styles
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 100
Moving and resizing text captions
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 103
Copying and pasting text captions
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 104
Importing text captions
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 104
Exporting text captions
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 105
Changing text caption order
Deleting text captions
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 106
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 107
Chapter 5: Adding audio and video
About adding audio . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 109
Adding existing audio
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 109
Equipment for recording audio
Tips for recording audio
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 110
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 111
Setting audio recording options
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 112
Calibrating microphones for recording
Recording audio
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 115
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 115
Recording audio while creating a project
Creating background audio
Using a custom keyboard tap sound
Adjusting audio volume
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 116
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 118
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 119
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 121
Adding existing audio to objects
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 122
Recording audio for objects
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 123
Setting keyboard tap sounds
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 124
Editing audio files
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 124
Editing audio timing
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 125
Viewing audio details
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 127
v
Adding closed captions
Previewing audio
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 128
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 129
Exporting audio
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 130
Deleting audio
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 131
About adding video
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 132
Adding a video file
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 133
Setting video options
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 134
Setting audio options for the video
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 135
Setting position options for the video
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 135
Chapter 6: Adding images and animation
Adding images . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 137
Adding rollover images
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 139
Inserting images as slides
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 142
Creating watermark images
Changing JPEG quality
Deleting images
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 142
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 143
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 143
About animation in Adobe Captivate
Adding animations
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 144
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 144
Adding animated text
Adding animation slides
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 147
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 150
Chapter 7: Adding boxes and buttons
Highlight boxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 151
Click boxes
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 151
Text entry boxes
Buttons
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 151
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 151
Adding highlight boxes
Adding click boxes
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 154
Adding text entry boxes
Adding buttons
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 152
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 157
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 162
Modifying buttons on question slides
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 166
Adding JavaScript to boxes and buttons
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 168
Adding existing audio to boxes and buttons
Deleting buttons and boxes
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 169
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 170
vi CONTENTS
Chapter 8: Editing mouse movement
Changing mouse pointers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 171
Changing mouse pointer size
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 172
Changing mouse click sounds
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 172
Setting mouse click effect
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 173
Changing mouse movements
Aligning mouse paths
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 174
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 175
Using straight and curved mouse paths
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 175
Hiding the mouse pointer
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 176
Enabling the mouse wheel
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 176
Creating mouse over effects using a rollover slidelet
Chapter 9: Changing timing
Customizing timeline appearance
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 183
Changing the order of object layers
Hiding and locking object layers
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 185
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 186
Previewing a slide using the playhead
Changing slide timing
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 187
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 188
Setting caption speed automatically
Changing keystroke speed
Changing object timing
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 188
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 189
Changing mouse pointer speed
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 189
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 190
Controlling Adobe Captivate projects with variables
Chapter 10: Slides
Adding slides to a project
Grouping slides
Editing slides
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 191
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 193
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 198
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 199
Changing how a project starts and ends
Adding skins
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 177
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 212
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 214
Securing slides
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 224
Chapter 11: Adding and managing objects
Importing objects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 228
Using the library
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 229
Managing objects with the stage toolbar
Duplicating objects
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 231
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 232
vii
Copying and pasting objects
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 232
Copying and pasting objects from other projects
Aligning objects
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 233
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 234
Aligning objects on the Timeline
Changing object display order
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 235
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 236
Changing the size of multiple objects
Aligning objects with the grid
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 237
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 238
Adjusting object size and position by pixel
Merging objects into a slide
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 240
Managing interactive objects
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 240
Chapter 12: Editing projects
Determining the size of your project
Deleting projects or templates
Hiding projects
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 239
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 243
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 243
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 244
Previewing projects
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 244
Renaming projects
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 245
Resizing projects
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 245
Setting the background color
Setting project preferences
Adding a loading screen
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 247
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 247
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 251
Setting project properties
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 252
Using a custom keyboard tap sound
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 253
Checking spelling in Adobe Captivate projects
Changing spell check dictionary
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 254
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 256
Searching slides and replacing content
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 256
Chapter 13: Creating eLearning content
About branching in Adobe Captivate projects
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 259
About editing branching in Adobe Captivate projects
Going to a slide in the Branching view
Exporting Branching view
Creating question slides
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 261
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 262
Setting eLearning pass rate
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 289
Creating question review messages for quizzes
Creating a manifest file
Creating a PIF
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 260
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 261
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 292
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 294
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 296
viii CONTENTS
Organizing quizzes
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 296
Chapter 14: Creating a menu of Adobe Captivate projects
About creating MenuBuilder projects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 303
About using text in MenuBuilder
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 309
Using images in MenuBuilder Projects
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 313
About using click boxes in MenuBuilder projects
About changing MenuBuilder project options
About exporting MenuBuilder projects
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 320
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 324
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 331
Chapter 15: Publishing projects
Publishing projects as stand-alone (EXE) files
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 335
Publishing projects to Adobe Connect Enterprise
Publishing projects as Flash files
Publishing projects as printed Word output
Publishing projects to the web using FTP
Sending projects using e-mail
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 336
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 337
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 339
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 344
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 345
Publishing an AICC content or a SCORM package
Exporting text captions
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 346
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 348
Exporting Adobe Captivate project content to XML
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 349
Importing Adobe Captivate project content from XML
Importing and exporting project preferences
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 351
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 352
Chapter 16: Adobe Captivate and other software applications
Adobe Captivate and Adobe Flash . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 355
Adobe Captivate and Adobe Acrobat Connect Professional
Adobe Captivate and RoboHelp
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 365
Adobe Captivate and Microsoft PowerPoint
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 368
Chapter 17: Troubleshooting
Troubleshooting Adobe Captivate project startup
Troubleshooting animation timing
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 360
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 373
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 373
Troubleshooting application distortion when recording
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 374
Troubleshooting capturing while recording a web application
. . . . . . . . . . . . . . . . . . . . . . . . . . . . 374
Troubleshooting capture of elevated applications in Windows Vista
Troubleshooting choppy full motion recording
Correcting colors in slides
. . . . . . . . . . . . . . . . . . . . . . 375
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 375
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 375
Troubleshooting fonts on transparent captions
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 376
ix
Troubleshooting Adobe Captivate output
Troubleshooting video errors
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 377
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 378
Troubleshooting text viewed in a browser
Troubleshooting font size in text entry boxes
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 378
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 379
Troubleshooting button sizes while resizing projects
Troubleshooting the number of slides in a project
Troubleshooting publishing projects
Troubleshooting quizzing errors
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 380
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 381
Troubleshooting JavaScript that does not appear
Uninstalling Adobe Captivate
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 381
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 382
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 382
Security warning with Flash Player 8
Index
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 380
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 380
Troubleshooting exporting projects to Flash
Troubleshooting the Skin Editor
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 379
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 383
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 385
x CONTENTS
1
Chapter 1: Getting started
If you haven't installed your new software, begin by reading some information on installation and other preliminaries. Before you begin working with your software, take a few moments to read an overview of Adobe Help and
of the many resources available to users. You have access to plug-ins, templates, user communities, seminars,
tutorials, RSS feeds, and much more.
Installation
Requirements
To review complete system requirements and recommendations for your Adobe® Captivate™ software, see the
Read Me file on the installation DVD. This file is also copied to the application folder during product installation.
Open the file to read important information about the following topics:
• System Requirements
• Installation (including uninstalling the software)
• Activation and registration
• Font installation
• Troubleshooting
• Customer Support
• Legal notices
Install the software
1 Close any other Adobe applications open on your computer.
2 Insert the installation disc into your DVD drive, and follow the on-screen instructions.
Note: For more information, see the Read Me file on the installation DVD.
Activate the software
If you have a single-user retail license for your Adobe software, you will be asked to activate your software; this is
a simple, anonymous process that you must complete within 30 days of starting the software.
2 CHAPTER 1
Getting started
For more information on product activation, see the Read Me file on your installation DVD, or visit the Adobe
website at www.adobe.com/go/activation.
1 If the Activation dialog box isn't already open, choose Help > Activate.
2 Follow the on-screen instructions.
Note: If you want to install the software on a different computer, you must first deactivate it on your computer. Choose
Help > Deactivate.
Register
Register your product to receive notifications of updates, and other services.
To register, follow the on-screen instructions in the Registration dialog box, which appears after you install and
activate the software.
If you postpone registration, you can register at any time by choosing Help > Registration.
Adobe Help
Adobe Help resources
Documentation for your Adobe software is available in a variety of formats.
In-product and web Help
In-product Help provides access to all documentation and instructional content available at the time the software
ships. It is available through the Help menu in your Adobe software.
Web Help includes all the content from in-product Help, plus updates and links to additional instructional content
available on the web. Find web Help for your product in the Adobe Help Resource Center, at
www.adobe.com/go/documentation.
PDF documentation
The in-product Help is also available as a PDF that is optimized for printing.
All PDF documentation is available through the Adobe Help Resource Center, at www.adobe.com/go/documentation.
ADOBE CAPTIVATE 3 3
User Guide
To see the PDF documentation included with your software, look in the Documentation folder on the installation
or content DVD.
Printed documentation
A printed Getting Started Guide is included with the software.
Using Help in the product
In-product Help is available through the Help menu.
Customer support
Visit the Adobe Support website, at www.adobe.com/support, to find troubleshooting information for your
product and to learn about free and paid technical support options. Follow the Training link for access to Adobe
Press books, a variety of training resources, Adobe software certification programs, and more.
Downloads
Visit www.adobe.com/go/downloads to find free updates, tryouts, and other useful software. In addition, the
Adobe Store (at www.adobe.com/go/store) provides access to thousands of plug-ins from third-party developers,
helping you to automate tasks, customize workflows, create specialized professional effects, and more.
Adobe Labs
Adobe Labs gives you the opportunity to experience and evaluate new and emerging technologies and products
from Adobe.
At Adobe Labs, you have access to resources such as these:
• Prerelease software and technologies
• Code samples and best practices to accelerate your learning
• Early versions of product and technical documentation
• Forums, wiki-based content, and other collaborative resources to help you interact with like-minded devel-
opers
Adobe Labs fosters a collaborative software development process. In this environment, customers quickly become
productive with new products and technologies. Adobe Labs is also a forum for early feedback, which the Adobe
development teams use to create software that meets the needs and expectations of the community.
4 CHAPTER 1
Getting started
Visit Adobe Labs at www.adobe.com/go/labs.
Adobe Design Center
Adobe design center offers articles, inspiration, and instruction from industry experts, top designers, and Adobe
publishing partners. New content is added monthly.
You can find hundreds of tutorials for design products, and learn tips and techniques through videos, HTML
tutorials, and sample book chapters.
New ideas are the heart of Think Tank, Dialog Box, and Gallery:
Think Tank articles consider how today’s designers engage with technology and what their experiences mean for
design, design tools, and society.
In Dialog Box, experts share new ideas in motion graphics and digital design.
The Gallery showcases how artists communicate design in motion.
Visit Adobe Design Center at www.adobe.com/designcenter.
Adobe Developer Center
Adobe Developer Center provides samples, tutorials, articles, and community resources for developers who build
rich Internet applications, websites, mobile content, and other projects using Adobe products. The Developer
Center also contains resources for developers who develop plug-ins for Adobe products.
In addition to sample code and tutorials, you'll find RSS feeds, online seminars, SDKs, scripting guides, and other
technical resources.
Visit Adobe Developer Center at www.adobe.com/go/developer.
User communities
User communities feature forums, blogs, and other avenues for users to share technologies, tools, and information.
Users can ask questions and find out how others are getting the most out of their software. User-to-user forums
are available in English, French, German, and Japanese; blogs are posted in a wide range of languages.
To participate in forums or blogs, visit www.adobe.com/communities.
ADOBE CAPTIVATE 3 5
User Guide
What's new
Top new features of Adobe Captivate 3
Adobe® Captivate™ 3 software enables anyone to rapidly create powerful and engaging simulations, scenario-based
training and assessments without programming or multimedia skills. Based on the industry-leading Adobe Flash®
platform, Adobe Captivate 3 automatically generates interactive, Flash Player compatible content for easy online
distribution and access. Using Adobe Captivate software’s simple point-and-click user interface and automated
features, learning professionals, educators, and business and enterprise users can easily record on-screen actions,
add eLearning interactions, create complex branching scenarios with feedback options, and include rich media.
Multimode recording Save time and generate robust software simulations with multiple learning modes in a
single recording session, including a demonstration of the procedure, a simulation for practicing the steps, and an
assessment.
Randomized quizzing and question pools Improve learner assessments by randomly drawing questions from a
set of question pools. Shuffle the answer options for multiple-choice questions, so that the answers are displayed
in a different order each time. Share question pools among multiple Adobe Captivate projects.
Rollover slidelets Provide additional just-in-time information on Adobe Captivate 3 slides by displaying mediarich content including images, text, audio, and video in a slidelet (a mini-slide within a slide) when the learner
moves the mouse over a specified area on the slide.
XML export and import Simplify the localization process of projects; export captions to a text or XML Localization Interchange File Format (XLIFF) file. Import the translated text file into a copy of the original project file.
Automated rerecording Quickly update content and automatically rerecord entire procedures in most web appli-
cations after the user interface is modified or localized (Internet Explorer® 6).
Animation effects Create learning content with support for animated slide transitions and PowerPoint® anima-
tions. Import PowerPoint (PPT) files and retain many animation effects by converting PowerPoint slides to SWF
files.
Audio recording with preview Synchronize audio easily with slides and timed objects. Record narration while
previewing slides in real time by going through them one by one or as a complete project.
New question types Increase learning effectiveness with specialized question types, such as sequencing and
hotspots, and matching dropdown lists.
Rich media support Record audio from system or through line-in, in addition to microphone.
6 CHAPTER 1
Getting started
Full motion recording Record full motion movies in SWF format that show detailed motion such as
drawing/painting features and drag/drop operations.
Streamlined workflow and usability enhancements
Work faster with a wide variety of streamlined workflows and usability enhancements:
• Find and replace
• Enhanced screen recording for capturing screen activity
• Real-time recording mode
• Improved learning management system (LMS) integration
• Reusing quiz slides
• Reducing SWF file size
• Branching view enhancements, such as slide grouping and zooming
• New choices for adding captions and buttons
Microsoft® Windows Vista™ and Microsoft Office 2007 support Install Adobe Captivate 3 on Windows Vista and
import PowerPoint (PPT) files from Office 2007, or create handouts or step-by-step procedures with the
Microsoft Word export option.
7
Chapter 2: Exploring the workspace
Adobe® Captivate™ is designed so that you can create a project easily. The following is an overview of the Adobe
Captivate work environment.
About Adobe Captivate views
Adobe Captivate has three main views: Storyboard, Edit (with the Thumbnail), and Branching. Click the view tabs
at the top of the project window, or press Control+Tab to navigate between views. Each view features a window at
the bottom of the screen where you can view, add, and edit notes about individual slides in your project.
Storyboard view
This view appears when you open a project from the Start page. The project opens with small images representing
the slides that constitute the project. Storyboard view provides an easy way to see all of the slides within a project
at a glance. It also enables you to see the flow of the project. You can change the properties of multiple slides at the
same time: to select multiple slides, hold down the Shift or Control key while clicking on slides; to select all slides,
press Control+A.
Edit view
This view appears when you double-click a slide in Storyboard or Branching view. After recording an Adobe
Captivate project, you will probably spend most of your time in Edit view because this is the view in which you
add objects (such as captions, images, click boxes, video, and audio). Using this view, you can make many changes
to a slide, such as altering the mouse movement and changing the mouse pointer.
In Edit view, you can see the Library, which lists media items in a project and lets you view and reuse the images,
backgrounds, audio, and animation in your project. Also, Edit view contains the optional Filmstrip, Timeline, and
Notes panels.
8 CHAPTER 2
Exploring the workspace
Branching view
This view appears when you click the Branching tab. The Branching view gives you a visual representation of all
links between the slides in a project, and lets you quickly edit those links. The left pane contains the Properties,
Overview, and Legend areas, which are all collapsible. The Properties area shows the link properties of the selected
slide or link, and lets you edit the navigation type; the Overview section indicates which portion of the project
you’re reviewing in the main Branching pane; and the Legend section defines how each type of link between slides
is displayed. The main pane displays the type of link between slides, and lets you find and select the slide you want
to review. The bottom pane displays and lets you add notes for the slide selected in the main pane.
The Branching view is particularly helpful when creating instructional materials containing question slides, and
specifying different paths for right and wrong answers. For example, you can set one action (such as “Go to the
next slide”) when a user supplies a correct answer, and you can set a different action (such as “Open URL or file”)
when a user supplies an incorrect answer. Using the Branching view, you can easily make changes to the branching
design.
You can export the branching view of an existing Adobe Captivate project into a BMP, JPEG, or JPG file.
About the timeline
The Timeline is a visual representation of all objects on slides. The Timeline provides an easy way to view, at a
high level, all objects on a slide and their relationship to each other. With the Timeline, you can organize objects
and precisely control the timing of objects. For example, on a slide that contains a caption, an image, and a
highlight box, you can display the caption, then the image four seconds later, and then the highlight box two
seconds after that. The Timeline also shows any audio associated with the slide or with objects on the slide, letting
you easily coordinate the timing of audio with objects.
You can use the Timeline to hide or lock objects easily. This is useful when a slide contains many objects and you
need to edit the objects separately.
About toolbars and menus
In all views, the program contains menus and toolbars at the top of the program window. Context (right-click)
menus are also available throughout the program.
• Menu bar Click a menu at the top of the program window (for example, File, Insert, or Options) to see the
related menu commands.
ADOBE CAPTIVATE 3 9
User Guide
• Context menus Place the mouse pointer in the pane in which you want to work. Press the right mouse
button, and select a command from the menu.
• Toolbars Click an icon on any of the program toolbars as a shortcut to dialog boxes and actions. All of the
toolbar options (for example, showing/hiding toolbars, toolbar location, and so on) for a given view are located in
the View menu.
Tip:For maximum editing space, open a project and click F11 to display Adobe Captivate in full-screen edit mode.
Customizing the work environment
You can change and customize certain elements of the Adobe Captivate work environment to suit your work style.
To change the size of the Slides panel:
1 Open an Adobe Captivate project.
2 Double-click any slide to open Edit view.
The Slide panel appears on the left side with medium icons that represent the slides in the project.
a To change the size of the slide thumbnail images, drag the splitter bar toward the outside of the program
window to make the thumbnails smaller or toward the inside to make the thumbnails larger.
b To hide the Slides panel completely, select View > Show Thumbnails.
To show or hide the Timeline:
1 Open an Adobe Captivate project.
2 Double-click any slide to open Edit view.
By default, the Timeline appears along the top of the slide.
a If it is not open already, select View > Show Timeline.
If you are not able to see the timeline even after doing this, click the splitter bar arrow.
b To close the Timeline, select View > Show Timeline again.
c To expand the Timeline, click the small, black display arrow. To close the Timeline, click the display arrow
again.
10 CHAPTER 2
Exploring the workspace
To show or hide the Library:
1 Open an Adobe Captivate project.
2 Double-click any slide to open Edit view.
3 Select View > Show Library.
To show or hide the Question Pool:
1 Open an Adobe Captivate project.
2 Double-click any slide to open Edit view.
3 Select View > Show Question Pool.
To show or hide the left pane in Storyboard view:
1 Open an Adobe Captivate project.
By default, the pane appears along the left side of the program window in Storyboard view.
a To change the size of the left pane, drag the splitter bar toward the outside of the program window to make it
smaller or toward the inside to make it larger.
b To hide the left pane completely, click the splitter bar arrow.
Displaying and docking toolbars
Adobe Captivate contains many toolbars that provide easy access to commonly used features. You have a great
deal of flexibility in selecting which toolbars are displayed and where they are located in the Adobe Captivate
program window.
Enabling and disabling docking of toolbars
This option lets you select toolbars, drag them within the program window, and place (“dock”) them in new
locations. The option is enabled by default, but you can disable it at any time.
To enable and disable docking of toolbars:
1 Select Edit > Preferences.
2 In the Category panel, select Global.
3 In the Docking toolbars area, select or deselect Enable Docking.
ADOBE CAPTIVATE 3 11
User Guide
Showing and hiding toolbars
By default, the main, object, and alignment toolbars appear.
Note: These menu items are available in the Edit view only.
To show or hide a toolbar:
1 Open an Adobe Captivate project.
2 Select View > Toolbars, and select or clear Main, Alignment, Object, or Advanced.
Showing or hiding captions on the main toolbar
Captions are text that appear next to the icons on the main toolbar. The main toolbar is displayed, by default, along
the top of the program window, just below the menu bar.
To show or hide captions on the main toolbar:
1 Open an Adobe Captivate project.
2 Select View > Toolbars, and select or clear Labels on Toolbar.
Restoring default settings for text captions
If you made changes to the appearance of text captions, you can restore all text caption settings to their defaults.
(For example, you change the font for text captions to Times New Roman and the font color to green. Click Restore
to default to change the font back to the default font Arial and the color to the default blue.)
To restore default settings for text captions:
1 Open an Adobe Captivate project.
2 Select Edit > Preferences.
The Preferences dialog box appears.
3 In the Category panel, select Global.
4 In the Text Caption settings area, click Restore to Default.
Moving toolbars to a different location
You can dock toolbars on any edge of the program window or you can disconnect a toolbar from the Adobe
Captivate program window and have the toolbar float in its own separate window.
12 CHAPTER 2
Exploring the workspace
To move a toolbar:
1 Open an Adobe Captivate project.
2 Click the left or top edge of a toolbar until a four-point arrow appears.
3 Drag the toolbar to an edge of the program window where it can dock, or to the middle of the program window
where it can float. (If you want, you can always drag toolbars back to their original locations.)
Using the filmstrip
Edit view contains the optional Filmstrip, which lets you see all of the slides in a project and work with them while
editing an individual slide in Edit view. Using Edit view and the Filmstrip together is a fast and productive way to
work in Adobe Captivate.
Note: The Filmstrip also appears in the Advanced Interaction dialog box (Project > Advanced Interaction).
To view the Filmstrip:
1 Open an Adobe Captivate project.
2 Double-click any slide to open the slide in Edit view.
The Filmstrip appears.
a The Filmstrip displays all of the slides in your project in viewing order. You can change the slide order by
dragging a slide to a new location within the project. (To select multiple slides, hold down the Shift or Control
key when clicking on slides; to select all slides, press Control+A.)
b If a slide has a label (short title) assigned, the label appears under the slide. It can be easier to move slides and
jump to a specific slide if you have assigned labels instead of just using the slide number.
c If a slide has an audio file associated with it, the audio icon appears in the lower right corner of the slide. You
can click the sound icon to show a menu with sound options such a Play, Import, and Edit.
d If a slide is locked, the lock icon appears in the lower right corner of the slide. You can click the lock icon to
unlock the slide.
e If a slide contains mouse movement, the mouse icon appears in the lower right corner of the slide.
f By default, the Slides panel shows slides in a medium thumbnail view. You can change the size of the slides, if
necessary, by selecting View > Thumbnail Size, and then selecting Small, Medium, or Large.
ADOBE CAPTIVATE 3 13
User Guide
g When the display for Question Pool tab has been turned on, you can change the view in the film strip between
the main project and the question pools by clicking the appropriate tabs.
Using the library
The Library, which is available in Edit view, lists media items in a project, and lets you easily view and reuse the
images, backgrounds, audio, and animation in your project.
You can also open items for edit from the Library. For example, you can right-click an image in the Library, select
Edit With from the menu, and browse to your favorite image editing program. The image opens in the program,
and you can edit and save the updated image in the project.
You can float the Library outside the program window, or move it to a different location in the window. To do so,
rest the pointer over the top left corner of the Library pane until a four-point arrow appears; then drag the Library
to an edge of the program window where it can dock, or to the middle of the program window where it can float.
(If you want, you can always drag the Library back.)
For each item, the Library displays the following columns: Name, Type, Size (in kilobytes), Use Count, and Date
Modified. (Use Count is the number of times the item is used in the project.) Click the title of any of these columns
to sort the list of items within each item category folder.
You can only see the Library location when you’re in Edit view. If you switch to a different view, you cannot see
the Library. When you move back to Edit view, the Library reappears in the same location.
New items appear in the Library whenever you add an item to the project. An item remains in the Library and is
available for reuse even if you delete the slide in which that item was originally located.
If you use an item in one slide and then drag it from the Library to another slide, you can alter the item properties
in the subsequent slide without affecting the first instance of the item.
Library toolbar
The Library toolbar appears at the top of the main Library pane, below the Library preview pane. Use the following
toolbar options to perform their corresponding actions.
• Open Library Opens another Adobe Captivate project’s Library. This allows you to reuse any item from that
project’s Library in your current project.
• Import Imports a copy of an item from the Library of another project.
14 CHAPTER 2
Exploring the workspace
• Export
Saves a copy of an item to a location outside of the project.
• Edit
Opens an item in the editing application you previously selected for the file type. This option is not
enabled until you select an editing application for the specific file type through the Edit with option in a Library
item’s right-click menu.
• Properties
• Usage
• Update
Opens the Properties dialog box for the selected item.
Displays the list of slides on which the selected item is used.
Updates Library items that have been edited outside of the project.
• Select Unused Items
• Delete
Highlights all items in the Library that are not currently used in the project.
Deletes selected item(s) from the project.
Note: If you do not see the Library toolbar, select View > Show Library.
Displaying confirmation messages
Confirmation messages appear when you perform important, and often permanent, actions in Adobe Captivate.
The confirmation messages give you an opportunity to change your mind when deleting information or changing
key attributes. If you find that certain messages are not necessary for the way you work or are slowing down your
development time, you might want to disable confirmation messages for actions that you perform frequently.
To display or not display confirmation messages:
1 Open an Adobe Captivate project.
2 Select Edit >Preferences.
The Preferences dialog box appears.
3 In the Category panel, select Global.
4 In the Confirmation messages area, select the actions for which you want confirmation messages to display.
• Delete object Displays a message before an object is removed.
• Delete slide Displays a message before a slide is removed.
• Delete Question Pool Displays a message before a question pool is removed. The same message is displayed
when a question is deleted from within the Question Pools Manager.
ADOBE CAPTIVATE 3 15
User Guide
• Project resize Displays a message before a project is resized. (Resizing a project is an action that cannot be
“undone,” so it is a good idea to display a confirmation message for this action.)
• Video quality change Displays a message before the quality of a slide is changed.
• Remove audio Displays a message before audio is deleted.
• Cancel audio changes Displays a message before canceling any audio changes (for example, adjusting volume,
cutting and pasting sections, and so on).
• Check audio input levels Displays a message before changing audio input levels (for microphones or recording
devices).
• Publish to New Folder
• Frame rate change Select this option to have a confirmation message appear before changing the frame rate.
• FLA export instructions Select this option to have a confirmation message appear when exporting an Adobe
Captivate project into Flash.
• Publish overwrite files Select this option to have a confirmation message appear when publishing files to the
same location more than once. (For example, you publish to Flash and create a SWF file stored in a particular
location. If you publish to Flash again, creating a SWF file and saving it to the same location, a confirmation
message will display asking if you want to overwrite the existing file.)
• Change audio Displays a message while recording, importing, or adding new audio to a slide with existing
audio.
• Extend item Displays a message if you add audio to an object when the audio’s duration is longer than the
object’s duration.
• Remove item from Library Displays a message when you delete an item from the Library.
• Sharing of audio Displays a message when you change an audio that is used on another slide.
• Duplicating audio Displays a message when you add an audio that is already on another slide.
16 CHAPTER 2
Exploring the workspace
Using shortcut keys
Shortcut keys provide an easier and quicker way to navigate and use Adobe Captivate. They let you use keyboard
key combinations instead of a mouse or program menu. Shortcut keys are commonly accessed by using a
keyboard function key, Alt, Control, and Shift in conjunction with a single letter or number.
Shortcut key
Action
F1
Open Adobe Captivate Help (To access dialog-level help, click the Help button on individual
dialog boxes.)
F3
Test view current slide (Edit view only)
F4
Preview project
F5
Record audio
F6
Import audio
F7
Spelling and grammar check
F8
Preview project from current slide
F9
Show the Advanced Interaction dialog box
F10
Preview current slide and following ‘n’ slides
F11
View Adobe Captivate in full screen
F12
Preview project in web browser
Control+A
Select all
Control+C
Copy (slide in Storyboard view or Filmstrip, and selected object in Edit view)
Control+D
Duplicate (slide in Storyboard view or Filmstrip, and selected object in Edit view)
Control+E
Extend length of object display time to end of slide on Timeline (Edit view only)
Control+F
Open the Find and Replace dialog box
Control+G
Change slide to optimized quality
Control+H
Change slide to high quality
Control+I
Increase indent (selected object in Edit view)
Control+J
Change slide to JPEG quality
Control+K
Lock the slide
Control+L
Sync selected object to the playhead
Control+M
Merge the selected object with background
ADOBE CAPTIVATE 3 17
User Guide
Shortcut key
Action
Control+N
Move to Slide Notes pane
Control+O
Open project
Control+P
Align selected object with playhead on Timeline (Edit view only)
Control+Q
Insert Random Question Slide
Control+R
Print the project (through the Publish dialog box)
Control+S
Save
Control+T
Change slide to standard quality
Control+U
Edit with (in project Library)
Control+V
Paste what is on the clipboard (e.g., slide, image, object, etc.)
Control+X
Cut (selected object in Edit view)
Control+Y
Redo
Control+Z
Undo
Control + =
zoom in
Control + -
zoom out
Control+Tab
To shift between storyboard, edit, and branching view
Control+Alt+B
Show Thumbnails (Edit view only)
Control+Alt+D
Update Library
Control+Alt+F
Find in Library
Control+Alt+L
Show Library (Edit view only)
Control+Alt+N
Show Slide Notes (Edit view only)
Control+Alt+O
Record additional slides
Control+Alt+R
Reset to original size
Control+Alt+T
Show Timeline (Edit view only)
Control+Alt+U
Library usage
Shift+Control+A
Add animation object (Edit and Storyboard views only)
Shift+Control+B
Add new button (Edit and Storyboard views only)
Shift+Control+C
Add new text caption (Edit and Storyboard views only)
Shift+Control+D
View slide properties
18 CHAPTER 2
Exploring the workspace
Shortcut key
Action
Shift+Control+E
Insert new zoom area (Edit and Storyboard views only)
Shift+Control+F
Insert Flash Video (Edit and Storyboard views only)
Shift+Control+G
Show the Go to Slide dialog box
Shift+Control+H
Hide/Show slide
Shift+Control+I
Decrease indent (selected object in Edit view)
Shift+Control+J
Insert blank slide (Edit and Storyboard views only)
Shift+Control+K
Add new click box (Edit and Storyboard views only)
Shift+Control+M
Add new image
Shift+Control+N
Add new animation slide
Shift+Control+O
Add new rollover image
Shift+Control+P
Publish file
Shift+Control+Q
Insert question slide
Shift+Control+R
Insert rollover caption
Shift+Control+S
Insert image slide
Shift+Control+T
Insert text entry box
Shift+Control+U
Insert mouse
Shift+Control+V
Paste as background
Shift+Control+W
Insert PowerPoint slide
Shift+Control+X
Insert text animation
Shift+Control+Y
Copy background
Shift+Control+Z
Insert rollover slidelet
Magnification shortcuts
Shortcut key
Magnification level
Control+1
100%
Control+2
200%
Control+3
300%
ADOBE CAPTIVATE 3 19
User Guide
Shortcut key
Magnification level
Control+4
400%
Control+=
Zoom in
Control+-
Zoom out
Undoing and redoing actions
You can reverse the previous action by using the Undo command. You can also reverse the action of the Undo
command by using the Redo command.
To undo an action:
• From the Edit menu, select Undo or press Control+Z.
Each click reverses one more action. Continue clicking Undo (or pressing Control+Z) to remove as many of the
previous changes as necessary.
Tip:When the Undo command is unavailable (dimmed), you cannot undo the previous action.
Tip:Adobe Captivate tracks actions from the time you open a project until the time you close the project. Therefore,
you can undo as many times as you need to, as long as the project remains open.
To redo an action:
• After you have used the Undo command, from the Edit menu, select Redo or press Control+Y.
Changing capture keys
Adobe Captivate has default keys for starting and ending the recording process (both standard Flash recording
and full motion recording). You can change these keys as you like.
Note: You cannot use the Escape, Enter, Tab, Spacebar, Shift (without Control or Alt), F1, or Backspace key in a key
combination.
To change recording capture keys:
1 Do one of the following:
a Open Adobe Captivate. Select Edit > Preferences. In the Category panel of the Preferences dialog box, select
Recording.
20 CHAPTER 2
Exploring the workspace
b Open an Adobe Captivate project. Select Edit > Preferences. In the Category panel of the Preferences dialog
box, expand Recording in the Category panel, and select Keys.
2 To change keys, click once in one of text boxes and, on the keyboard, press the key or key combination you want
to use. For example, click inside the stop recording text box and then press Shift+Alt+4. The key combination you
entered now appears in the stop recording text box. You can use almost any key, including the Control, Alt,
Shift+Control, and Shift+Alt keys. For example, you could change the stop recording key to Alt+R.
3 When you finish, click OK.
About the bandwidth monitor
Adobe Captivate allows you to view how much bandwidth a selected project requires. You can see how much
bandwidth each slide requires and how well the slides stream over a variety of connections. With this knowledge,
you can make project adjustments as necessary.
To analyze project bandwidth:
1 Open an Adobe Captivate project.
2 Select Project > Bandwidth Analysis.
3 Adobe Captivate generates the slides and the Bandwidth Monitor dialog box appears.
4 This dialog box contains three tabs: Slide Summary, Graph, and Project Summary. Navigate through the tabs
as necessary.
5 The Slide Summary displays information about each slide.
Slide Summary tab This tab provides information about the speed and size related information of the slide.
• Slide Displays the slide number.
• KB per sec (Kilobytes per second) As a general rule, any frame with less than 3 KB per second streams well
over a modem Internet connection. Frames with larger amounts of bandwidth might, depending upon several
factors, cause playback to pause. If previous frames require lower bandwidth, the higher bandwidth frame might
download at an acceptable speed. Note that the first frame in a project always has a higher KB per second value,
because it is the first frame to load and additional project information must load with it.
• Seconds
• Video (KB)
The frame duration, in seconds.
The size of any included video.
ADOBE CAPTIVATE 3 21
User Guide
• Audio (KB)
The size of any included audio.
This tab reveals how the project streams across time for different modem and broadband speeds. You
can view high-bandwidth frames and note how they appear on common connection types.
Graph
Project Summary
This tab displays project summary information. Both the size and KB per second are listed
for each project item. Size is much less significant than KB per second. For example, a 500 KB project running for
60 seconds streams at 8.3 KB per second; this requires a broadband connection. On the other hand, a 2000 KB
project running for 10 minutes streams at 3.3 KB per second, and this will stream well even on a low-speed
modem connection.
6 (Optional) Click Print to print the information displayed.
7 Click OK.
Note: After you have identified the frames that require high bandwidth, you can reduce their impact on the project
by extending the timing for the high-bandwidth frame or the preceding frame(s). You need to do this only if bandwidth
is limited and you notice distracting pauses during playback over the Internet.
22 CHAPTER 2
Exploring the workspace
23
Chapter 3: Creating projects
You can create new projects in Adobe ®Captivate™ by importing existing files, altering or copying existing Adobe
Captivate projects, working from templates, following the Project wizard, or opening a blank project. Adobe
Captivate allows you to specify a wide array of project settings and options so you can completely customize each
project to your exact needs.
You can use Adobe Captivate to generate projects in the Demonstration, Training, or Assessment modes. Create
a project in the Demonstration mode to capture screenshots of operations performed in a software application.
You can use this presentation to demonstrate the working of a software application to your audience. If you
generate a project in the Training Simulation mode, you can include training content for your trainees. You can
record an Adobe Captivate project in the Assessment Simulation mode to assess the training provided to your
audience.
Opening existing projects
Adobe Captivate stores projects in a folder named My Adobe Captivate Projects, which is placed in the My
Documents folder when Adobe Captivate is installed. When you start Adobe Captivate, projects stored in the My
Adobe Captivate Projects folder are automatically listed on the Start page under Open a recent project. All Adobe
Captivate projects use the .cp file extension.
To open a project:
1 Open Adobe Captivate.
2 Under Open a recent project, click the project you want to open. If the project is not listed, click Open and
navigate to the project. The default storage location for projects is My Documents\My Adobe Captivate Projects.
Important: When opening an Adobe Captivate project created with a previous version of Adobe Captivate or with
RoboDemo, Adobe Captivate prompts you to upgrade Adobe Captivate, or convert the project to an Adobe Captivate
project. You can overwrite the existing project or create a new project; you cannot open the new Adobe Captivate
project with an older version of Adobe Captivate. RoboDemo 5 projects use the .rd or .fcz file extension. When you
open RoboDemo projects in Adobe Captivate, Adobe Captivate automatically converts them and gives them the new
Adobe Captivate .cp file extension. Adobe Captivate does not support projects created with RoboDemo versions prior
to version 5.
24 CHAPTER 3
Creating projects
About planning projects
You can start recording Adobe Captivate projects right away using the default settings, but it may be helpful to do
a little planning and customize some recording settings.
Using Adobe Captivate, you can create a simple project quickly or you can create a more sophisticated project with
images, background music, animation, Flash Videos, voice-over narration (with closed captioning), and detailed
captions.
No matter what kind of project you want to create, it is helpful to do some planning before you start taking screenshots. Consider first what you want the user to do, learn, or achieve as a result of viewing your project. Defining
this goal allows you to create a comprehensive plan for success. Once you have defined the action you want the
audience to take, you can create the “core” of the project.
When you are ready to begin drafting project content, you can do so using storyboards or scripts.
Storyboards are rough sketches that show the contents of each slide in your project. If you rely heavily on pure
screenshots in your project (without many captions or explanatory text), a storyboard may be the best foundation
for your project.
You can use Adobe Captivate to create storyboards. Record a “rough” version of your project, add some blank
slides where appropriate, and then publish the project as handouts. You can include from one to nine slides per
page and add blank lines for notes.
Scripts use text-based pages. They are similar to pages in a book: logical, sequential, and containing as much detail
as you care to provide. If your project includes a great deal of text (captions), a script may be the best place to
begin.
When planning projects, remember to consider adding the following elements:
• Title page
• Credits page
• Copyright page
• Opening/closing graphic or splash screen
• Sound, including narration, music, or sound effects
• Images
• Animated text
• Interactive boxes
ADOBE CAPTIVATE 3 25
User Guide
• If appropriate, quizzing functionality
Recording elevated applications in Windows Vista
You will have to set administrator permissions for the AdobeCaptivate.exe file to record or capture applications
running in elevated or administrator mode.
To set administrator permissions for AdobeCaptivate.exe:
1 Locate AdobeCaptivate.exe in your installation directory. If you have not changed any setting during instal-
lation, you can locate this in the C:\Program Files\Adobe\Adobe Captivate 3 folder.
2 Right-click the file, and select Run as Administrator. The User Account Control (UAC) dialog box appears.
3 Click Allow.
Recording tricks and tips
The following tips and tricks can help you create Adobe Captivate projects quickly and easily, while also giving
you professional, high-quality results.
Tip 1 - Consider auto-recording
Adobe Captivate lets you create projects in two ways.
You can record onscreen action manually. This means that each time you want to capture what is displayed on
your screen, you press the Print Screen key (or another designated key) on the keyboard. Then you make a change
on your screen (such as moving your mouse, clicking an icon, or selecting a menu) and press Print Screen again.
You can also let Adobe Captivate automatically record screen action (auto-recording). This option automatically
captures screenshots during the recording process each time you click the mouse, change the focus of your application or web page, or press a key.
Another efficient way to create projects is to use auto-recording and manual recording together. Set the autorecord option, but press Print Screen whenever you need to take an extra screenshot. This method is particularly
effective if you are recording a website that contains many pop-ups, frames, and special effects. If you have the
feature turned on, Adobe Captivate will play a camera shutter sound each time a screenshot is automatically
captured. If you see a special effect take place on the website you are recording, but do not hear the camera shutter
sound, press Print Screen to manually take a screenshot.
26 CHAPTER 3
Creating projects
Tip 2 - Go slowly when recording, particularly when recording websites in Internet Explorer
When you record onscreen action, it is best to perform action more slowly than you would normally. For example,
if you are recording keyboard action, type text slowly.
It is especially important to go slowly when capturing a website in Internet Explorer. If you are manually
recording, make sure each web page is completely loaded before capturing a screenshot. If you are auto-recording,
you will hear the camera shutter sound and see the system tray icon (in the lower right corner of your computer)
flash when a web page is fully loaded and Adobe Captivate takes a screenshot. Wait for the shutter sound before
moving the mouse and taking another action. (If necessary, while you are auto-recording, you can take a
screenshot manually at any time by pressing Print Screen. This is effective if you see that the web page changed,
but you did not hear the camera shutter sound so you know that a screenshot was not automatically captured.)
Tip 3 - Capturing screenshots efficiently
It is important to know exactly when Adobe Captivate is capturing screenshots. Adobe Captivate contains a
feature that plays a “camera shutter” sound each time a screenshot is taken. This feature is enabled by default, but
if you do not hear the sound, open the Preferences dialog box (Edit > Preferences), and select Recording, and
make sure the Hear camera sounds during recording option is selected.
If you are automatically recording, Adobe Captivate captures a screenshot each time you perform an action such
as moving the mouse, selecting a menu, or typing information into a text box. The camera shutter sound plays
each time an action takes place.
If you are manually recording, Adobe Captivate captures screenshots each time you press a designated key or key
combination. The default capture key is the Print Screen key. Each time you want to capture a screenshot, press
the Print Screen key; you'll hear the camera shutter sound.
You can also use both recording methods together. Simply turn on the auto-recording option; while Adobe
Captivate captures screenshots, you can use the Print Screen key to manually capture a screen when necessary. For
example, if you are recording Microsoft Internet Explorer, there may be dynamic HTML or Flash menus that
appear only when the mouse rolls over them. Adobe Captivate does not automatically capture the change that
occurs on mouse rollover (you will know this because the camera shutter sound does not play), but you can press
the Print Screen key and manually capture the change.
Tip 4 - Set an appropriate screen resolution
Select an appropriate screen resolution before capturing screenshots. When making a decision about resolution,
consider your audience.
ADOBE CAPTIVATE 3 27
User Guide
If your demonstration will be viewed by general web users, remember that their monitors may be set as low as 640
x 480, with some of that screen space occupied by the web browser user interface. For these users, a good lowresolution setting for capturing projects is 512 x 384.
Another option is Full Screen mode using a 640 x 480 or 800 x 600 setting. This slightly higher resolution may be
a good choice if you are displaying projects on an intranet or to broadband users.
If you are producing projects for a CD or other high-bandwidth media, set the project size to 1024 x 768 or 800 x
600.
Tip 5 - Turn off wallpaper
Desktop wallpaper is a distraction in a finished project because the user may view the wallpaper instead of your
project. Also, colorful wallpaper increases the size of your project (especially photographic backgrounds) and
reduces the color accuracy because many colors are required to display the wallpaper.
The best choice for a background is a plain color. For a professional end result, set the background to the same
color as the web page on which the project will be displayed.
Tip 6 - Turn off icons
Icons, like wallpaper, are a distraction. Reduce the number of icons by moving them to a toolbar. You can also
reduce the number of icons on the quick launch section of your Taskbar. You can completely hide the Taskbar by
clicking Start >Control Panel, and double-clicking Taskbar and Start Menu in the Control Panel window. Then
select Auto-hide the Taskbar.
Tip 7 - Remove themes and nonstandard colors
Themes and color schemes are based on personal taste and may not look good in a finished project. For best
results, set your theme to a standard Windows theme and your color scheme to the default.(The steps you should
take may vary, depending on your operating system.)
Tip 8 - Remove color gradients
Color gradients on the title bars of windows increase the file size of your projects. To turn off color gradients on
title bars, click Start > Control Panel, and double click Display. Click the Appearance tab, click Advanced, and
locate the Item pop-up menu. Select Active Title Bar and set Color and Color 2 to the same color. (The steps you
should take may vary, depending on your operating system.)
28 CHAPTER 3
Creating projects
Recording and re-recording techniques
Adobe Captivate gives you a variety of options that help you create a new project. You can have many processes
take place automatically, use a combination of automatic and manual options, or retain greater control by
recording manually.
Often, the decision to have a task take place automatically or do the task manually is based on the purpose of the
project and how much time you have. If you need to create a short project quickly, have Adobe Captivate do
recording tasks automatically. If you are creating a longer, more detailed project, try a combination of automatic
and manual recording options. Experiment with the different recording options to find the combinations that
work best for you.
In Adobe Captivate, you can define a key to pause and resume the recording process, thus letting you switch
between automatic and manual recording of a software simulation.
Capturing screenshots
When you are recording a project, you can set Adobe Captivate to automatically capture screenshots or you can
capture them manually. If you decide to record automatically, Adobe Captivate snaps a screenshot every time you
take an action such as clicking a button or menu. (Adobe Captivate contains a feature that plays a camera shutter
sound each time a screenshot is taken to help you determine exactly when shots are captured.) If you choose to
record manually, press the designated capture key (the default key is the Print Screen button on the keyboard) each
time you want to take a screenshot.
You can also use both techniques together; simply select the auto-record option and let Adobe Captivate take
screenshots, but if you need a screenshot during the process, press Print Screen as necessary.
In Adobe Captivate, while creating a new software simulation, you can select the option to use a re-recording
script file. The script automatically takes screenshots of the software application and generates a new Adobe
Captivate project. You can define a key to pause and resume the re-recording process, thus letting you switch
between automatic and manual re-recording of a software simulation.
Additional slides
If you are capturing additional slides to add in or at the end of a project, the same options are available as the ones
you use for recording a project. You can have Adobe Captivate capture the slides automatically, you can capture
manually, or you can use a combination of both.
ADOBE CAPTIVATE 3 29
User Guide
Capturing screenshots in full motion
If you are recording a project or additional slides that contain drag-and-drop movement, mouse wheel scrolling
or drawing (for example, in a graphics program), Adobe Captivate can record those special actions at a higher
frame rate so the actions flow smoothly and look realistic. This is called full motion recording.
If you are automatically recording a project or slides, you can have Adobe Captivate automatically capture any
mouse wheel action, drag-and-drop motions or drawing in full motion. Adobe Captivate will automatically start
to capture frames at a higher rate any time you click on an object and drag the object or start drawing. When you
stop dragging or finish drawing, full motion recording ends and regular recording begins again.
If you are recording manually, you can control when full motion recording begins and ends. To start recording in
full motion at any time, press F9 and to end full motion recording, press F10.
Text captions
Text captions are text created during recording in the Demonstration and Custom modes. Text captions appear
on a slide within a project. Text captions are a way of “talking” to viewers and are frequently used to point out
certain areas on a slide, explain concepts, or give viewers more information (e.g., a phone number or website
address). As with recording, text captions can be created automatically or manually.
If you are auto-recording a project or additional slides, you can have Adobe Captivate automatically create text
captions at the same time. Text captions are generated for various actions such as selecting a menu or pressing a
button. For example, if you record the action of selecting the File menu, Adobe Captivate automatically adds a text
caption that reads “Select File menu” on the same slide. After the text captions are created and placed on slides,
you can edit the text or change formatting at any time.
If you create a project manually, you can add text captions as necessary.
Click boxes
Click boxes are interactive boxes created during recording in the Assessment Simulation, Training Simulation,
and Custom modes. Click boxes appear on slides and give project viewers a chance to actually “use” an application
or website. After viewers click a click box, you can have the project perform different actions such as continue to
play, open a new project, or go to a specific website.
If you automatically record a project or slides, Adobe Captivate can add click boxes automatically. If you have an
existing project, you can add click boxes at any time.
Auto text entry boxes
Auto text entry boxes are interactive boxes created during recording in the Assessment Simulation, Training
mode, and Custom modes. Auto text entry boxes are created when you type text during recording.
30 CHAPTER 3
Creating projects
During recording, the text in the Auto text entry box is stopped when you press Enter or Tab to complete the text
box.
To enable auto text entry boxes during recording:
1 Open an Adobe Captivate project. Select Edit > Preferences. In the Category panel of the Preferences dialog
box, expand Recording, and select Mode(s).
2 In Mode, select a simulation type. The available options are Demonstration, Assessment Simulation, Training
Simulation, and Custom.
3 In the Text Entry Boxes section, select Automatically add text entry boxes for text fields, and select from the
following options:
Hint caption
Automatically adds a caption with a hint for the user.
Success caption
Automatically adds a caption with a success message for the user. For example, a success
caption may read, “Yes, that is correct.”
Automatically adds a caption with a failure message for the user. For example, a failure caption
may read, “Sorry, that is incorrect. Please try again.”
Failure caption
Limit attempts to [#]
Specifies the number of times a user may attempt to enter text correctly in a text entry box.
Type a number or use the up and down arrows to select a number.
Note: This option is unavailable if you have chosen Demonstration mode.
4 Click OK.
Note: An auto text entry box cannot be created on applications such as Java, JavaScript, Flash, and DOS.
Tip:While typing characters that require the use of the Shift key, ensure that you hold the Shift key down until you
press the required character key. For example, to include the “!” character in the text, hold the Shift key down, and
simultaneously press the “!” key.
Highlight boxes
Highlight boxes are created during recording in the Demonstration and Custom modes. Highlight boxes are
transparent, colored squares that can be placed over areas on a slide to draw attention to the area, just like a
highlighter pen spotlights an area on a printed page. You have complete control over the formatting, color, transparency, and size of all highlight boxes.
If you automatically record a project or slides, Adobe Captivate can automatically create a highlight box for any
area on which a mouse click is performed. If you have an existing project, you can add highlight boxes manually.
ADOBE CAPTIVATE 3 31
User Guide
Setting recording options
In general, you should set recording options before recording a new project, so the most appropriate options are
in place. This can save you valuable time by reducing the amount of editing you must do to make your Adobe
Captivate projects sound great.
Even though it is best to set options before you record, you can change recording options from within an open
Adobe Captivate project at any time. This is useful if you have a project open and want to record additional slides.
To set recording options:
1 Open Adobe Captivate, then do one of the following:
• Click Record or create a new project, and select the type of recording in the New Project Options dialog box.
Click Settings in the recording window that appears.
• Open an Adobe Captivate project. Select Edit > Preferences.
The Preferences dialog box appears.
2 In the Category panel, expand Recording, select Settings, and choose from the following options:
Automatically takes screenshots during the recording process. This option is set as the default.
Actions that generate slides include clicking the mouse, changing the focus within an application or web page,
clicking a capture key, opening a menu, opening a dialog box, clicking a toolbar button, dragging and dropping,
and clicking buttons.
Auto recording
Manual Recording Manually take screenshots using the Print Screen key.
Record Narration
Records audio as you record the project.
Note: You cannot select both Record narration and Hear camera sounds during recording or re-recording. When you
select one, the other option is automatically disabled.
Plays a “camera shutter” sound whenever a screenshot is captured
during recording. It is helpful to turn this sound on so you know exactly when a screenshot is captured. The
camera sound is not included in the finished project. Record keystrokes Records keyboard actions. Adobe
Captivate records keyboard input but does not capture screenshots for every character. The keystrokes appear in
the finished project.
Hear camera sounds during recording
Makes keyboard tap sounds audible during recording. The keyboard tap sounds are
included in the recorded project.
Hear keyboard tap sounds
Audio Settings Click Audio Settings to set the audio preferences for recording your project. Refer to “Setting
audio recording options” for more information.
32 CHAPTER 3
Creating projects
Hide recording window
Hides the red rectangle that is displayed during recording.
Hides the task icon during recording. (When you record with the full-screen
options, you typically see that Adobe Captivate is an open application. If this interferes with what you are
recording, you can hide Adobe Captivate with this option.)
Hide Adobe Captivate task icon
Hides the system tray icon during recording. (This icon is the small
Adobe Captivate icon that is displayed in the system tray in the lower-right corner of the computer screen. If you
need to record that area of the computer screen, but do not want the Adobe Captivate icon to be displayed in your
project, this option lets you hide the icon.)
Hide Adobe Captivate system tray icon
Move new windows inside recording area Adobe Captivate automatically takes any windows that open while
you are recording and moves them into the red capture window. This is particularly useful if you are recording an
application in which many dialog boxes open as you use the application.
3 If you selected the Enable auto recording option (previously), select Defaults to specify a default text caption
style to be used for captions.
4 Select Mode(s). In the Mode menu, select each recording mode from the list and specify the relevant object
settings.
Automatically creates captions based on the actions you carry out while autorecording. Actions that generate captions include the following: selecting menus and menu items; pressing
buttons; changing values in lists, combo boxes, or check boxes; and opening child windows. For example, if you
select the File menu, Adobe Captivate adds a caption that reads “Select File Menu” on the same slide. By default,
this option is selected in the Demonstration mode. You can select this option for other recording modes.
Automatically add text captions
Automatically converts any tooltips (small floating text windows that
appear when the user's mouse hovers over buttons) on the screens you are capturing to rollover captions. This
option is not selected by default for any of the recording modes. Select this option if it is required.
Convert tooltips to rollover caption
Show mouse location and movement
Displays any mouse movement that occurs while you are auto-recording.
By default, this option is selected only in the Demonstration mode. You can select this option while recording in
the other modes.
Automatically creates highlight boxes whenever
you click on screens you are auto-recording. By default, this option is selected only in the Demonstration mode.
You can select this option while recording in the other modes.
Automatically add highlight boxes when the mouse is clicked
Automatically creates click boxes whenever you click
on screens you are auto-recording. By default, this option is selected for the Assessment Simulation and Training
Simulation modes. You can select it while recording in other modes.
Automatically add click boxes when the mouse is clicked
ADOBE CAPTIVATE 3 33
User Guide
• Hint caption Automatically adds a caption with a hint for the user. By default, this option is selected only in
the Training Simulation mode.
• Success caption Automatically adds a caption with a success message for the user. For example, a success
caption may read, “Yes, that is correct.” This option is not selected by default for any mode.
• Failure caption Automatically adds a caption with a failure message for the user. For example, a failure
caption may read, “Sorry, that is incorrect. Please try again.” By default, this option is selected in the Assessment
Simulation and Training Simulation modes.
• Limit attempts to [#] Specifies the number of times a user may attempt to enter text correctly in a text entry
box. Type a number or use the up and down arrows to select a number. This option is not selected by default for
any mode.
• Show hand cursor when mouse is over the click box Shows the hand cursor when the trainee moves the
mouse over the click box. This option is not selected by default for any mode.
Automatically creates text boxes whenever you click on text
boxes you are auto-recording. By default, this option is selected for the Assessment Simulation and Training
Simulation modes. You can select it while recording in other modes.
Automatically add text entry boxes for text fields
• Hint caption Automatically adds a caption with a hint for the user. By default, this option is selected only in
the Training Simulation mode.
• Success caption
Automatically adds a caption with a success message for the user. For example, a success
caption may read, “Yes, that is correct.” This option is not selected by default for any mode.
• Failure caption Automatically adds a caption with a failure message for the user. For example, a failure
caption may read, “Sorry, that is incorrect. Please try again.” By default, this option is selected in the Assessment
Simulation and Training Simulation modes.
• Limit attempts to [#] Specifies the number of times a user may attempt to enter text correctly in a text entry
box. Type a number or use the up and down arrows to select a number. This option is not selected by default for
any mode.
5 To set full motion recording preferences, select Full Motion Recording, and select from the following options
in the Options area:
Automatically use full motion capture for drag-and-drop actions
Automatically records any drag-and-drop
actions (for example, selecting a file or image and dragging it to another area of the application or screen).
Automatically use full motion capture for mouse wheel actions
activity.
Automatically records any mouse wheel
34 CHAPTER 3
Creating projects
Show mouse in full motion capture mode
Includes mouse movements in your full motion recording.
Creates a smoother project (in particular, better mouse movement) by disabling
hardware acceleration. When hardware acceleration is turned on, it can use a great deal of system resources and
result in “choppy” full motion recording. Turning hardware acceleration off results in better full motion recording
quality. If you select this option, your computer screen will briefly flicker when you begin and end full motion
recording.This screen flicker does not harm your computer and does not appear in the final project.
Disable hardware acceleration
Working folder
The folder where temporary files are stored on your local hard disk. To change the default path,
click Browse.
The following option is in the SWF conversion area:
Sets your video color to 16 bit or 32 bit. Selecting 16 bit results in a smaller file size, but also
a smaller range of colors. Selecting 32 bit creates a larger file with a wider range of colors.
Video color mode
6 Select Keys to set the following options for the recording keys:
To stop recording press
Specifies the key that should be used to end a recording session. The default key is the
End key.
To pause/resume recording press
Specifies the key that should be used to pause a recording session. The default
key is the Pause key.
To resume re-recording press
Specifies the key that should be used to pause a re-recording session. The default
key is F8.
To manually capture a screenshot press
Specifies the key to be pressed to capture a screenshot. The default key
is the Print Screen key.
To start full motion recording press
Specifies the key to be used to start full motion recording. The default key
is F9.
To stop full motion recording press
Specifies the key to be pressed to end a full motion recording session. The
default key is F10.
7 Click OK to return to the recording window.
Configuring object settings for different recording modes
After selecting multiple modes for generating an Adobe Captivate project, you can also configure the objects that
you want to automatically add to the project during the capture.
ADOBE CAPTIVATE 3 35
User Guide
To configure object settings for different recording modes:
1 Do one of the following:
a Open Adobe Captivate. Select Edit > Preferences. The Preferences dialog box appears. In the Category panel,
expand Recording.
b Open Adobe Captivate. Open an Adobe Captivate project. Select Edit > Preferences. The Preferences dialog
box appears. In the Category panel, expand Recording.
2 Select Mode(s), and choose a simulation mode from the Mode menu.
3 Select or clear the following options in the Captions area depending on your requirements.
Automatically creates captions based on the actions you carry out while autorecording. Actions that generate captions include the following: selecting menus and menu items; pressing
buttons; changing values in lists, combo boxes, or check boxes; and opening child windows. For example, if you
select the File menu, Adobe Captivate adds a caption that reads “Select File Menu” on the same slide. By default,
this option is selected in the Demonstration mode. You can select this option for other recording modes.
Automatically add text captions
Automatically converts any tooltips (small floating text windows that
appear when the user's mouse hovers over buttons) on the screens you are capturing to rollover captions. This
option is not selected by default for any of the recording modes. Select this option if it is required.
Convert tooltips to rollover caption
4 Select or clear the following options in the mouse area depending on your requirements.
Show mouse location and movement
Displays any mouse movement that occurs while you are auto-recording.
By default, this option is selected only in the Demonstration mode. You can select this option while recording in
the other modes.
Automatically creates highlight boxes whenever
you click on screens you are auto-recording. By default, this option is selected only in the Demonstration mode.
You can select this option while recording in the other modes.
Automatically add highlight boxes when the mouse is clicked
5 Select or clear the following options in the Click Boxes area depending on your requirements.
Automatically creates click boxes whenever you click
on screens you are auto-recording. By default, this option is selected for the Assessment Simulation and Training
Simulation modes. You can select it while recording in other modes.
Automatically add click boxes when the mouse is clicked
• Hint caption Automatically adds a caption with a hint for the user. By default, this option is selected only in
the Training Simulation mode.
• Success caption Automatically adds a caption with a success message for the user. For example, a success
caption may read, “Yes, that is correct.” This option is not selected by default for any mode.
36 CHAPTER 3
Creating projects
• Failure caption Automatically adds a caption with a failure message for the user. For example, a failure
caption may read, “Sorry, that is incorrect. Please try again.” By default, this option is selected in the Assessment
Simulation and Training Simulation modes.
• Limit attempts to [#] Specifies the number of times a user may attempt to enter text correctly in a text entry
box. Type a number or use the up and down arrows to select a number. This option is not selected by default for
any mode.
• Show hand cursor when mouse is over the click box
Shows the hand cursor when the trainee moves the
mouse over the click box. This option is not selected by default for any mode.
6 Select or clear the following options in the Text Entry Boxes area depending on your requirements.
Automatically creates text boxes whenever you click on text
boxes you are auto-recording. By default, this option is selected for the Assessment Simulation and Training
Simulation modes. You can select it while recording in other modes.
Automatically add text entry boxes for text fields
• Hint caption Automatically adds a caption with a hint for the user. By default, this option is selected only in
the Training Simulation mode.
• Success caption Automatically adds a caption with a success message for the user. For example, a success
caption may read, “Yes, that is correct.” This option is not selected by default for any mode.
• Failure caption Automatically adds a caption with a failure message for the user. For example, a failure
caption may read, “Sorry, that is incorrect. Please try again.” By default, this option is selected in the Assessment
Simulation and Training Simulation modes.
• Limit attempts to [#] Specifies the number of times a user may attempt to enter text correctly in a text entry
box. Type a number or use the up and down arrows to select a number. This option is not selected by default for
any mode.
7 Click the Restore Defaults button to reset settings for the selected recording mode to default values.
8 Click the Apply button to save the settings you defined for the selected recording mode.
9 Click OK.
Hearing camera sounds during recording
Adobe Captivate can play a “camera shutter” sound when you take a screenshot while recording. This feature,
which tells you exactly when a screenshot is captured, can be especially helpful when you use the auto-recording
feature. The camera sound is not included in the finished project.
ADOBE CAPTIVATE 3 37
User Guide
To hear the camera shutter sound during recording:
1 Open Adobe Captivate.
2 Select Edit > Preferences.
The Preferences dialog box appears.
3 In the Category panel, expand Recording, and select Settings.
4 Select Hear camera sounds during recording.
5 Click OK.
Pausing while recording projects
You can pause while recording an Adobe Captivate project. This may be necessary if you are recording a project
and need to change the location of the recording area.
To pause while recording a project:
1 Open Adobe Captivate and begin recording a new project or slide.
2 When you want to pause recording, press the Pause/Break key on the keyboard.
When you want to restart recording, press Pause/Break again.
You can move the red recording window to a new location and resume recording in the new area. This shift in
area will not be seen in the project.
Note: You can configure recording keys in the Preferences window. Select Edit > Preferences. In the Category panel,
expand Recording, and select Keys.
Setting auto-recording
You can set an auto-recording option in Adobe Captivate. When you set this option, Adobe Captivate automatically captures screenshots during the recording process each time you take the following actions:
• Click or press a capture key
• Open a menu or submenu, or select a menu item
• Open a dialog box or a property page
• Click a toolbar button
• Perform a drag-and-drop process
38 CHAPTER 3
Creating projects
• Click any mouse button while the cursor is in the capture area
To set auto-recording:
1 Open Adobe Captivate. Select Edit > Preferences.
The Preferences window appears.
2 In the Category panel, expand Recording, and Select Settings.
3 In Recording type, select Auto Recording.
Note: This option is enabled by default.
4 Click OK.
Now that you have turned on the auto-recording option, you can record a project in this mode.
Setting the capture area for recording
When you are recording a project, the screen capture area is the area on your screen that Adobe Captivate uses to
create slides. For example, suppose your monitor is set to 1024 x 768 pixels and you select a screen capture area of
800 x 600 pixels. Adobe Captivate captures 800 x 600 pixels of the 1024 x 768 pixels on your screen.
Adobe Captivate uses a default screen capture area of 640 x 480 pixels for all recording options. Adobe Captivate
uses this default because projects larger than 800 x 600 pixels may not stream well over dial-up Internet connections. If your users can view larger areas, you can resize the screen capture area in Adobe Captivate. (Once you
resize the capture area, the new size becomes the default.)
As a general rule, use these capture settings to provide users with the best performance:
• 28.8K modem: 640 x 480 or lower
• 33.6K modem: 800 x 600 or lower
• 56K modem: 800 x 600 or lower
• Cable/DSL/T1: 1024 x 768 or lower
To set the capture area:
1 Open Adobe Captivate.
2 On the Start page, click Record or create a new project.
The New project options dialog box appears.
3 In the left pane, click Software Simulation.
ADOBE CAPTIVATE 3 39
User Guide
4 From the right pane, select one of the following recording options and click OK:
Application
Resize the window by selecting one of the sizing handles on the red frame and drag it to a larger or
smaller size. To change the location of the window, move the mouse over the red frame until a four-point arrow
appears, click and drag the entire window to a new position. You can also click Snap to fit to quickly change the
size of the recording area to match the size of the application.
Custom size
Change the size of the capture window by entering new numbers in the Width and Height text
boxes, or use the arrows to enter new numbers. You can also click the Preset sizes pop-up menu and select a
commonly used size.Click Snap to fit to quickly change the size of the recording area to match the size of the application.
Full screen
Capture everything on the screen, and you don’t need to change the size of the capture area.
5 Click Record to begin recording a new project in the size you specified.
Note: If you are recording a new project through the Import from Microsoft PowerPoint option, in the Convert PowerPoint Presentations dialog box, you can change the size of the project window by typing new numbers in the Width
and Height text boxes, or use the arrows to specify new numbers. You can also select an option from the Preset size
pop-up menu. Alternatively, if you start a project by following the Project wizard, you’ll be prompted to select the
window size as you follow the steps.
Using full motion recording
Adobe Captivate contains a useful feature called “full motion recording.” When you auto-record a new project or
additional slides for an existing project, you can use full motion recording to automatically capture frames at a
higher frame rate, particularly when you record any drag-and-drop or mouse wheel scrolling actions. By
capturing at a higher rate, drag-and-drop and scrolling actions are displayed more smoothly in the final Adobe
Captivate SWF file. This results in a more realistic experience for users.
If you enable the full motion feature, Adobe Captivate starts to capture frames at a higher rate when you click an
object or perform mouse wheel actions while auto-recording a new project or slides. You know that full motion
recording has begun when you see the Adobe Captivate icon in the system tray (lower-right corner of your
computer screen). When you are recording normally, the icon appears as a regular icon. When full motion
recording automatically begins, the icon displays with red borders and flashes. To stop full motion recording, stop
dragging or scrolling or press an end recording key (defaults are F10 to stop full motion recording or END to stop
recording completely).
40 CHAPTER 3
Creating projects
When you finish recording, Adobe Captivate generates the slides that comprise the project and displays them in
Adobe Captivate Storyboard view. Any drag-and-drop or mouse wheel scrolling actions that you recorded as full
motion slides are displayed in Storyboard view with a movie camera icon in the lower-right corner of the slide.
Full motion slides are saved and included in projects as animation slides.
Tip:For best capture results, especially with full motion recording, perform actions (dragging, clicks, typing) slowly.
The full motion recording feature is enabled by default. You can disable it, though, at any time.
To disable full motion recording of drag-and-drop or mouse wheel actions:
1 Open an Adobe Captivate project
2 Select Edit > Preferences.
The Preferences dialog box appears.
3 In the Category panel, expand Recording, and select Full Motion Recording.
4 Clear the Automatically use full motion capture for drag-and-drop actions option or the Automatically use full
motion capture for mouse wheel actions option.
5 Click OK.
Using recording modes
Adobe Captivate not only records projects automatically, but also customizes what objects are added to the
projects you automatically create, based on the purpose of your project. This feature is called recording modes.
For example, by selecting a recording mode, you can easily create projects that are appropriate to use as simulations or demonstrations. This enables you to create projects quickly because Adobe Captivate does much of the
work.
Adobe Captivate lets you record scenario simulations in multiple modes, which you can select in the Recording
dialog box.
Note: Recording modes can only be used when you are using Auto Recording. If you record projects manually, the
modes are not available.
To select and use a recording mode:
1 On the Start page, click Record or create a new project.
The New project options dialog box appears.
ADOBE CAPTIVATE 3 41
User Guide
2 Select Software Simulation from the left panel and choose any of the project types (Application, Custom Size,
or Full Screen). Click OK.
The Recording window appears.
3 Select Recording Mode (s) and select one or more of the following options:
• Demonstration
Automatically include captions, highlight boxes, and mouse movement in the auto-recorded
project.
• Assessment Simulation Automatically include click boxes with a failure caption in the auto-recorded project.
You can also choose to automatically create text entry boxes. Mouse movement is not included.
• Training Simulation
Automatically include click boxes with hint and failure captions in the project. Mouse
movement is not included.
• Custom Select objects, such as captions, highlight boxes, and click boxes that you want to add automatically
to the project. You can also choose to automatically create text entry boxes.
4 (Optional) No matter which option you select, you can click Settings to edit exactly what you want automati-
cally created when you record a project. For example, after selecting Demonstration, you might decide that you
don’t want to include highlight boxes. You can click Settings, and clear the Automatically add highlight boxes
when the mouse is clicked option, but retain the other settings.
About recording and creating new projects
You have many options for creating new projects; you can record a project containing almost anything on your
computer screen. Adobe Captivate makes it simple to record an application, a specific-sized project, or a full
screen project. You can also create a scenario simulation project by using a project template to ensure consistency
or by following the Project wizard. Alternatively, you can start from a blank project, or by importing image or
PowerPoint files.
Adobe Captivate makes creating a new project easy. When you record an Adobe Captivate project, you use the
application or website you want to demonstrate as you would normally—by moving the mouse, using the
keyboard, and navigating through menus. As you work, Adobe Captivate captures the onscreen action automatically, or you can capture screenshots manually. When you finish recording, you can set options and add components such as text captions, audio, images, and highlight boxes. In addition to beginning a project by recording,
you can create new projects by following the Project wizard, or using a template.
42 CHAPTER 3
Creating projects
Adobe Captivate contains a feature called “full motion recording” that automatically captures frames at a higher
frame rate when you record any drag-and-drop actions.
About recording software simulation projects
You can create software simulation projects. The recording process has some unique options as shown below:
Application
Records all selected action within a single running application.
Custom size
Records all selected action within a custom-defined area. If you select this option, set a custom size
in the Width and Height boxes or select a commonly used size from the Preset Size pop-up menu.
Records all onscreen action. This option is especially useful if you need to capture action taking
place in multiple applications.
Full screen
Tip:If you need to pause recording, press the Pause/Break key. To restart recording, press Pause/Break again.
About creating scenario simulations
You can easily create scenario-based or interaction-based training content, such as content for call center training
which addresses soft skills as well as software skills. You can follow the Project wizard or choose to create your
project from a simulation template.
Leads you through the creation of a complete scenario simulation project. The Project wizard
generates placeholders for your scenarios, which you add in after the project is set up.
Project wizard
Prompts you to select a simulation template from which to create a
new project. If you need to create a new simulation that’s similar to a previous project, you can save the previous
project as a template and choose this option when you’re ready to begin the new simulation.
Create new simulation from a template
About creating other types of projects
In addition to scenario simulations, you can select a new project type that doesn’t start with recording images from
your screen. You can also create a project made up of image files, or start from a blank project for more control
over all project elements. Each type of project has specific benefits and options.
Blank Project
Creates a blank frame in a size you specify. This option is useful if you want to create an empty
project and then import images or slides from other projects.
Provides you with an easy way to create an Adobe Captivate project made up of images. When
users view the published project, it looks like a slide show. The selected images are used as background on the
slides.
Image Project
ADOBE CAPTIVATE 3 43
User Guide
Import from Microsoft PowerPoint
Creates a new Adobe Captivate project by importing slides from a PowerPoint project. When you choose this option, you can select all slides in the PowerPoint file or pick and choose
individual slides to include.
Create Project from Template Creates a project using a previously saved template.
Recording software simulations
Adobe Captivate lets you record operations performed in a running software application as screenshots, and
create slides in Adobe Captivate containing the screenshots of the application’s user interface.
Recording a new application project
You can use Adobe Captivate to record or simulate all actions of a running software application in a scenario
simulation project. You can start any type of application such as a word processing program, a graphics program,
a spreadsheet program, or any kind of software you have and record the action that takes place within the application.
Adobe Captivate contains a special feature called “full motion recording” that can automatically capture frames at
a higher frame rate when you record any drag-and-drop actions.
You can save the recording as a script file. When you run the script in a different project, the actions defined in
the file are performed and recorded.
To record a new application project:
1 Open the application you want to record. (You must do this before recording.)
2 Open Adobe Captivate.
3 On the Start page, click Record or create a new project.
The New project options dialog box appears.
4 In the left pane, click Software Simulation.
The Software Simulation window appears on the right.
5 In the right pane, select Application, and click OK.
The Recording window appears.
6 In the Select the window you’d like to record pop-up menu, select the application you want to record.
44 CHAPTER 3
Creating projects
7 Click Snap to fit if you want to quickly change the size of the window you are recording to match the size of the
red capture area.
8 Select Recording Mode(s), and choose one or more of the following options:
• Demonstration
Automatically includes captions, mouse movement, and highlight boxes in the auto-
recorded project.
• Assessment Simulation Automatically includes click boxes with a failure caption and text entry boxes for text
fields with a failure caption in the auto-recorded project. Captions and mouse movement are not included.
• Training Simulation Automatically includes click boxes with hint and failure captions and text entry boxes
for text fields with a failure caption in the auto-recorded project. Captions and mouse movement are not included.
• Custom
Automatically adds objects such as captions, mouse movement, highlight boxes, click boxes, and
text entry boxes to the auto-recorded project.
You can also select the list of objects to be automatically added to your project by performing the following steps:
a Click Settings.
The Preferences dialog box appears.
b In Recording, select Mode(s), and select a mode from the Mode menu. Select the relevant object settings for
each recording mode.
c Click Apply to save the settings you have specified for the selected recording mode.
d Click Restore Defaults to restore predefined settings.
9 Select Full Motion Recording to create a non-editable movie. All the screen movements from the time of
recording to its completion are captured in the movie without any instructional content being added. Refer to
“Using full motion recording” for more information.
10 (Optional) Select Record Narration to record audio as you record the project.
The following options are available in the pop-up menu depending on whether you are recording from a microphone or line in device:
Microphone Record from a microphone attached to your computer.
Line In Record from a line-in wire.
System Audio Record from a file that is playing on your computer.
11 Click Advanced.
ADOBE CAPTIVATE 3 45
User Guide
12 If you selected the Enable auto recording option (previously), click the Captions In pop-up menu to specify a
language for the text that will automatically be generated for captions and tooltips.
13 Do one of the following:
• (Optional) Select the Re-recording Information option to save the recording as a script file. The re-recording
script is saved as an XML file with a .cprr extension.
• (Optional) Select the Re-recording Script option and click the browse (...) button to navigate to the script that
you want to run. The recording is done per the actions defined in the script that is generated when Re-recording
information is chosen.
Note: The Re-recording Script option is available only in the application mode.
14 (Optional) Click Settings to set a wide variety of other recording options, choose full motion recording
settings, and change recording keys.
15 (Optional) If necessary, change the size and position of the window. To do this, move the mouse over the red
frame until a four-point arrow appears, and then drag the entire window to a new position.
16 When you finish setting options, click Record.
Adobe Captivate begins recording the onscreen action.
If you are automatically recording (that is, you selected the Enable auto recording), Adobe Captivate automatically
captures a screenshot every time you perform an action, such as selecting a menu, clicking a button, or typing text.
Note: When you are auto-recording, you can take a screenshot manually at any time by pressing the Print Screen key.
This is particularly useful if you are capturing a website that contains many pop-ups, frames, and special effects that
are sometimes not auto-recorded. If you see a special effect or change take place on a web page you are recording, but
do not hear the camera shutter sound, press Print Screen to take a screenshot manually.
17 If you are manually recording (that is, you did not select the Enable auto recording option), press the Print
Screen key (or other designated capture key) to capture screenshots.
Use the application as if you were demonstrating your actions to someone. If you have sound enabled on your
computer and the option is activated, you will hear a camera shutter sound when screenshots are captured.
Note: When you record any onscreen action, it is best to perform the action more slowly than you would normally.
For example, if you are recording keyboard action, type text slowly.
18 When you finish recording, press the End key (or the designated key) to end the recording.
The Save Project Files dialog box appears.
Project Name Type a name for the new project you are creating.
46 CHAPTER 3
Creating projects
This name is prefixed to the values displayed in the Demo Project Name, Assessment Project Name, Training
Project Name, or Custom Project Name fields, For example, if the Project name is specified as XXX, the Demo,
Assessment, Training, and Custom file names automatically appear as XXX_demo, XXX_assessment,
XXX_training, or XXX_custom.
Project Directory Type the name of the directory where the project should be saved. Click Browse to locate the
required directory.
(Optional) Demo Project Name Type a unique name for the Demonstration project you have recorded. This field
is enabled if you selected the option to record the project in the Demonstration mode in the Recording dialog box.
(Optional) Assessment Project Name Type a unique name for the Assessment project you have recorded. This
field is enabled only if you selected the option to record the project in the Assessment Simulation mode in the
Recording dialog box.
(Optional) Training Project Name Type a unique name for the Training project you have recorded. This field is
enabled only if you selected the option to record the project in the Training Simulation mode in the Recording
dialog box.
(Optional) Custom Project Name Type a unique name for the Custom project you have recorded. This field is
enabled only if you selected the option to record the project in the Custom mode in the Recording dialog box.
Project to Open Select the recording mode in which the project was created. This project is opened automatically
after Adobe Captivate has saved all the project files.
(Optional) Re-recording Script Type a unique name for the script file in Re-recording Script.
19 Click OK.
The slides are generated and your new project appears in the Adobe Captivate Storyboard view. If you recorded
any drag-and-drop actions and created any full motion slides, you see the full motion slides displayed in Storyboard view with a movie camera icon in the lower-right corner of the slide.
Recording a new custom-sized project
You can record all selected action within a custom-defined area. This option is especially useful if you have a strict
size requirement for your projects. For example, you may need to record a specific size so you can generate an
Adobe Captivate SWF file that will be incorporated into a window on a website. If you choose this option, set a
custom size in the Width and Height boxes or select a commonly used size from the Preset Size pop-up menu.
Adobe Captivate contains a special recording feature called “full motion recording” that automatically captures
frames at a higher frame rate when you record any drag-and-drop actions.
ADOBE CAPTIVATE 3 47
User Guide
To record a new custom-sized project:
1 Open Adobe Captivate.
2 On the Start page, click Record or create a new project.
The New project options dialog box appears.
3 In the left pane, click Software Simulation.
The Software Simulation window appears on the right.
4 In the right pane, select Application and click OK.
The Recording window appears.
Adobe Captivate uses a default capture area of 640 x 480 pixels. To change the size, type new numbers into Width
and Height or use the arrows to enter new numbers. You can also click Preset sizes and select a commonly used
size from the pop-up menu.
Note: In general, projects larger than 800 x 600 pixels might not stream well over dial-up connections.
5 From the Optionally, select a window you’d like to record pop-up menu, select an open window to record.
6 Select Recording Mode(s), and choose one or more of the following options:
• Demonstration
Automatically include captions, mouse movement, and highlight boxes in the auto-recorded
project.
• Assessment Simulation Automatically include click boxes with a failure caption and text entry boxes for text
fields with a failure caption in the auto-recorded project. Captions and mouse movement are not included.
• Training Simulation Automatically include click boxes with hint and failure captions and text entry boxes for
text fields with a failure caption in the auto-recorded project. Captions and mouse movement are not included.
• Custom Automatically add objects such as captions, mouse movement, highlight boxes, click boxes, and text
entry boxes to the auto-recorded project.
You can also select the list of objects to be automatically added to your project by performing the following steps:
a Click the Settings button.
The Preferences dialog box appears.
b In Recording, select Mode(s), and select a mode from the Mode menu. Select the relevant object settings for
each recording mode.
c Click Apply to save the settings you have specified for the selected recording mode.
d Click Restore Defaults to restore predefined settings.
48 CHAPTER 3
Creating projects
7 (Optional) Select Record Narration to record audio as you record the project.
The following options are available in the pop-up menu depending on whether you are recording from a microphone or line in device:
Microphone Record from a microphone attached to your computer.
Line In Record from a line-in wire.
System Audio Record from a file that is playing on your computer.
8 Click Advanced.
9 If you selected the Enable auto recording option (previously), click the Captions In pop-up menu to specify a
language for the text that will automatically be generated for captions and tooltips.
10 (Optional) Click Settings to set a wide variety of other recording options, full motion recording settings, and
to change recording keys.
11 (Optional) If necessary, change the size and position of the window. To do this, move the mouse over the red
frame until a four-point arrow appears, and then drag the entire window to a new position.
12 When you finish setting options, click Record.
Adobe Captivate begins recording the onscreen action.
a If you are automatically recording (that is, you selected the Enable auto recording), Adobe Captivate automat-
ically captures a screenshot every time you perform an action, such as selecting a menu, clicking a button, or
typing text.
Note: When you are auto-recording, you can take a screenshot manually at any time by pressing the Print Screen key.
This is particularly useful if you are capturing a website that contains many pop-ups, frames, and special effects that
are sometimes not auto-recorded. If you see a special effect or change take place on a web page you are recording, but
do not hear the camera shutter sound, press Print Screen to take a screenshot manually.
b If you are manually recording (that is, you did not select the Enable auto recording option), press the Print
Screen button (or other designated capture key) to capture screenshots.
Use whatever is within the red recording area (for example, an application, a website, and so on) as if you were
demonstrating your actions to someone. If you have sound enabled on your computer and the option is activated,
you will hear a camera shutter sound when screenshots are captured.
Note: When recording an onscreen action, it is best to perform the action more slowly than you would normally. For
example, if you are recording keyboard action, type text slowly.
13 When you finish recording, press the End key (or the designated key) to end the recording.
ADOBE CAPTIVATE 3 49
User Guide
The Save Project Files dialog box appears.
Project Name Type a name for the new project you are creating.
This name is prefixed to the values displayed in the Demo Project Name, Assessment Project Name, Training
Project Name, or Custom Project Name fields, For example, if the Project name is specified as XXX, the Demo,
Assessment, Training, and Custom file names automatically appear as XXX_demo, XXX_assessment,
XXX_training, or XXX_custom.
Project Directory Type the name of the directory where the project should be saved. Click Browse to locate the
required directory.
(Optional) Demo Project Name Type a unique name for the Demonstration project you have recorded. This field
is enabled if you selected the option to record the project in the Demonstration mode in the Recording dialog box.
(Optional) Assessment Project Name Type a unique name for the Assessment project you have recorded. This
field is enabled only if you selected the option to record the project in the Assessment Simulation mode in the
Recording dialog box.
(Optional) Training Project Name Type a unique name for the Training project you have recorded. This field is
enabled only if you selected the option to record the project in the Training Simulation mode in the Recording
dialog box.
(Optional) Custom Project Name Type a unique name for the Custom project you have recorded. This field is
enabled only if you selected the option to record the project in the Custom mode in the Recording dialog box.
Project to Open Select the recording mode in which the project was created. This project is opened automatically
after Adobe Captivate has saved all the project files.
(Optional) Re-recording Script Type a unique name for the script file in Re-recording Script.
14 Click OK.
The slides are generated and your new project appears in the Adobe Captivate Storyboard view. If any drag-anddrop actions were recorded and full motion slides created, you will see the full motion slides displayed in Storyboard view with a movie camera icon in the lower right corner of the slide.
Recording a new full screen project
Use the full screen recording option to record all actions that take place on your computer screen. This option is
useful if you need to record actions in two or more applications within one Adobe Captivate project. For example,
if you need to record how a user would copy information from a word processing program into a spreadsheet
program, use the full-screen recording option to capture the action in both programs.
50 CHAPTER 3
Creating projects
Adobe Captivate contains a special feature called “full motion recording” that automatically captures frames at a
higher frame rate when you record any drag-and-drop actions.
To record a new full screen project:
1 Open Adobe Captivate.
2 On the Start page, click Record or create a new project.
The New project options dialog box appears.
3 In the left pane, click Software Simulation.
The Software Simulation window appears on the right.
4 In the right pane, select Full screen and click OK.
The Recording dialog box appears.
5 (Optional) If you have two monitors associated with your computer, specify the monitor you want to record by
selecting Monitor 1 or Monitor 2.
6 Select one of the following Recording modes:
• Demonstration
Automatically include captions, mouse movement, and highlight boxes in the auto-recorded
project.
• Assessment Simulation Automatically include click boxes with a failure caption and text entry boxes for text
fields with a failure caption in the auto-recorded project. Captions and mouse movement are not included.
• Training Simulation Automatically include click boxes with hint and failure captions and text entry boxes for
text fields with a failure caption in the auto-recorded project. Captions and mouse movement are not included.
• Custom Automatically add objects such as captions, mouse movement, highlight boxes, click boxes, and text
entry boxes to the auto-recorded project.
You can also select the list of objects to be automatically added to your project by performing the following steps:
a Click the Settings button.
The Preferences dialog box appears.
b In Recording, select Mode(s), and select a mode from the Mode menu. Select the relevant object settings for
each recording mode.
c Click Apply to save the settings you have specified for the selected recording mode.
d Click Restore Defaults to restore predefined settings.
ADOBE CAPTIVATE 3 51
User Guide
7 Select Full Motion Recording to create a non-editable movie. All the screen movements from the time of
recording to its completion are captured in the movie without any instructional content being added. Refer to
“Using full motion recording” for more information.
8 (Optional) Select Record Narration to record audio as you record the project.
The following options are available in the pop-up menu depending on whether you are recording from a microphone or line in device:
Microphone Record from a microphone attached to your computer.
Line In Record from a line-in wire.
System Audio Record from a file that is playing on your computer.
9 Click Advanced.
10 If you selected the Enable auto recording option (previously), click the Captions In pop-up menu to specify a
language for the text that will automatically be generated for captions and tooltips.
11 (Optional) Click Settings to set a wide variety of other recording options, full motion recording settings, and
to change recording keys.
12 When you finish setting options, click Record.
Adobe Captivate begins recording the onscreen action.
a If you are automatically recording (that is, you selected the Enable auto recording), Adobe Captivate automat-
ically captures a screenshot every time you perform an action, such as selecting a menu, clicking a button, or
typing text.
Note: When you are auto-recording, you can take a screenshot manually at any time by pressing the Print Screen key.
This is particularly useful if you are capturing a website that contains many pop-up menus, frames, and special effects
that are sometimes not auto- recorded. If you see a special effect or change take place on a web page you are recording,
but do not hear the camera shutter sound, press Print Screen to take a screenshot manually.
b If you are manually recording (that is, you did not select the Enable auto recording option), press the Print
Screen key (or other designated capture key) on the keyboard to capture screenshots.
Use whatever is on your screen (for example, applications, websites, and so on) as if you were demonstrating your
actions to someone. If you have sound enabled on your computer and the option is activated, you will hear a
camera shutter sound when screenshots are captured.
Note: When you record an onscreen action, it is best to perform the action more slowly than you would normally. For
example, if you are recording keyboard action, type text slowly.
52 CHAPTER 3
Creating projects
13 When you finish recording, press the End key (or the designated key) to end the recording.
The Save Project Files dialog box appears.
Project Name Type a name for the new project you are creating.
This name is prefixed to the values displayed in the Demo Project Name, Assessment Project Name, Training
Project Name, or Custom Project Name fields, For example, if the Project name is specified as XXX, the Demo,
Assessment, Training, and Custom file names automatically appear as XXX_demo, XXX_assessment,
XXX_training, or XXX_custom.
Project Directory Type the name of the directory where the project should be saved. Click Browse to locate the
required directory.
(Optional) Demo Project Name Type a unique name for the Demonstration project you have recorded. This field
is enabled if you selected the option to record the project in the Demonstration mode in the Recording dialog box.
(Optional) Assessment Project Name Type a unique name for the Assessment project you have recorded. This
field is enabled only if you selected the option to record the project in the Assessment Simulation mode in the
Recording dialog box.
(Optional) Training Project Name Type a unique name for the Training project you have recorded. This field is
enabled only if you selected the option to record the project in the Training Simulation mode in the Recording
dialog box.
(Optional) Custom Project Name Type a unique name for the Custom project you have recorded. This field is
enabled only if you selected the option to record the project in the Custom mode in the Recording dialog box.
Project to Open Select the recording mode in which the project was created. This project is opened automatically
after Adobe Captivate has saved all the project files.
(Optional) Re-recording Script Type a unique name for the script file in Re-recording Script.
14 Click OK.
The slides are generated and your new project appears in the Adobe Captivate Storyboard view. If you recorded
any drag-and-drop actions and created any full motion slides, you see the full motion slides displayed in Storyboard view with a movie camera icon in the lower-right corner of the slide.
Recording software simulations in multiple modes
Consider a scenario where a trainer has been given half a day to generate a training module, which contains a
Demonstration, a Training simulation, and an Assessment simulation. With Adobe Captivate at the trainer’s
disposal, this daunting deadline can be met.
ADOBE CAPTIVATE 3 53
User Guide
Adobe Captivate allows trainers and authors to simultaneously create software simulation projects in the Demonstration, Training, and Assessment modes. You can maintain the different files created for the different modes as
templates.
To create a software simulation project in multiple modes:
1 Open the application you want to record.
2 Open Adobe Captivate.
3 On the Start page, click Record or create a new project.
The New project options dialog box appears.
4 In the left pane, click Software Simulation.
The Software Simulation window appears on the right.
5 In the right pane, select Application and click OK.
The Recording window appears.
6 In the Record window pop-up menu, select the application you want to record.
7 Select Recording Mode(s), and choose from the following options:
• Demonstration
Automatically include captions, mouse movement, and highlight boxes in the auto-recorded
project.
• Assessment Simulation Automatically include click boxes with a failure caption and text entry boxes for text
fields with a failure caption in the auto-recorded project. Captions and mouse movement are not included.
• Training Simulation Automatically include click boxes with hint and failure captions and text entry boxes for
text fields with a failure caption in the auto-recorded project. Captions and mouse movement are not included.
• Custom Automatically add objects such as captions, mouse movement, highlight boxes, click boxes, and text
entry boxes to the auto-recorded project.
You can also select the list of objects to be automatically added to your project by performing the following steps:
a Click the Settings button.
The Preferences dialog box appears.
b In Recording, select Mode(s), and select a mode from the Mode menu. Select the relevant object settings for
each recording mode.
c Click Apply to save the settings you have specified for the selected recording mode.
54 CHAPTER 3
Creating projects
d Click Restore Defaults to restore predefined settings.
8 Select Full Motion Recording to create a non-editable movie. All the screen movements from the time of
recording to its completion are captured in the movie without any instructional content being added. Refer to
“Using full motion recording” for more information.
9 (Optional) Select Record Narration to record audio as you record the project.
The following options are available in the pop-up menu depending on whether you are recording from a microphone or line in device:
Microphone Record from a microphone attached to your computer.
Line In Record from a line-in wire.
System Audio Record from a file that is playing on your computer.
10 Click Advanced.
11 If you selected the Enable auto recording option (previously), click the Captions In pop-up menu to specify a
language for the text that will automatically be generated for captions and tooltips.
12 (Optional) Click Settings to set a wide variety of other recording options, full motion recording settings, and
to change recording keys.
13 (Optional) If necessary, change the size and position of the window. To do this, move the mouse over the red
frame until a four-point arrow appears, and then drag the entire window to a new position.
14 When you finish setting options, click Record.
Adobe Captivate begins recording the onscreen action.
15 When you finish recording, press the End key (or the designated key) to end the recording.
The Save Project Files dialog box appears.
Project Name Type a name for the new project you are creating.
This name is prefixed to the values displayed in the Demo Project Name, Assessment Project Name, Training
Project Name, or Custom Project Name fields, For example, if the Project name is specified as XXX, the Demo,
Assessment, Training, and Custom file names automatically appear as XXX_demo, XXX_assessment,
XXX_training, or XXX_custom.
Project Directory Type the name of the directory where the project should be saved. Click Browse to locate the
required directory.
(Optional) Demo Project Name Type a unique name for the Demonstration project you have recorded. This field
is enabled if you selected the option to record the project in the Demonstration mode in the Recording dialog box.
ADOBE CAPTIVATE 3 55
User Guide
(Optional) Assessment Project Name Type a unique name for the Assessment project you have recorded. This
field is enabled only if you selected the option to record the project in the Assessment Simulation mode in the
Recording dialog box.
(Optional) Training Project Name Type a unique name for the Training project you have recorded. This field is
enabled only if you selected the option to record the project in the Training Simulation mode in the Recording
dialog box.
(Optional) Custom Project Name Type a unique name for the Custom project you have recorded. This field is
enabled only if you selected the option to record the project in the Custom mode in the Recording dialog box.
Project to Open Select the recording mode in which the project was created. This project is opened automatically
after Adobe Captivate has saved all the project files.
(Optional) Re-recording Script Type a unique name for the script file in Re-recording Script.
16 Click OK.
Separate Demonstration, Assessment, Training, and Custom projects are created. The slides are generated and the
selected project appears in the Adobe Captivate Storyboard view. If you recorded any drag-and-drop actions and
created any full motion slides, you see the full motion slides displayed in Storyboard view with a movie camera
icon in the lower-right corner of the slide.
Re-recording software simulations
When changes are introduced into a software application, or when you need to create separate projects in multiple
languages, you can use the re-recording feature in Adobe Captivate.
To do this, you must select the option to generate re-recording information when you create a new Adobe
Captivate project. As a result, a script file (.cprr) is created
About the re-recording script file
You can use the Generate Re-recording Information option when you first generate a project to create a rerecording script file. The re-recording script is saved as an XML file with the .cprr extension.
You can edit the script file by doing the following:
• Debug re-recording errors by inserting <BREAK> and </BREAK and <SKIP> and </SKIP> tags. When you
insert BREAK tags you can switch between manual and automatic re-recording. Use the SKIP tags to skip lines
in the script.
56 CHAPTER 3
Creating projects
• Change editable content or translate localizable terminology by editing terms defined within <trans-unit> tags.
When you insert the <BREAK> and </BREAK tags in the script file, the re-recording script automatically stops
running when it encounters these tags and skips all operations between these tags. However, Captivate records all
manual operations that you perform in the running client while the script waits. You need to press a predefined
key to switch back to the automatic re-recording mode. When you insert the <SKIP> and </SKIP> tags, the script
automatically skips the operations between these tags and continues re-recording. For more information about
defining the key to switch between automatic and manual re-recording, see Step 4 in the “To set recording
options:” procedure.
If you have translated the script file into the required languages, you can create a new project for every language
simply by using the re-recording script. You can then save the project in the relevant language directories.
During re-recording, Captivate enforces breakpoints after waiting for a predefined duration and then displays a
message with the following information:
Reason for the break. The message can include any of the following reasons for breaking:
• The layout of the recorded page is different from layout of the page that you are re-recording.
• The order of the elements in the recorded page is different from the order in the page that you are re-recording.
• The wait time for opening a new window has been exceeded.
• The wait time for opening a dialog box has been exceeded.
• The wait time for downloading a document or web page from the Internet has been exceeded.
• Script index. Captivate assigns an automatically generated number for every action and includes it in this
message.
• Corrective actions to choose to perform. You can choose to perform one of the following corrective actions:
• Retry Current Action. Click this button if a new window or dialog box failed to open or if a web page failed to
download. This button is disabled when the error pertains to page mismatch.
• Continue From Next Element. Click this button if the window or dialog box opened or if the web page
downloaded after this message displayed. This button is disabled when the error pertains to page mismatch.
• Switch To Manual Mode. If a manual action is required to open the window or download or refresh the web
page, click Switch To Manual Mode. Ensure that the new window is open, or that the web page is downloaded,
and then press the predefined key to resume automatic re-recording starting with the next action in the rerecording script.
ADOBE CAPTIVATE 3 57
User Guide
To generate re-recording information while creating an Adobe Captivate project:
1 Open the application you want to record.
2 Open Adobe Captivate.
3 On the Start page, click Record or create a new project.
The New project options dialog box appears.
4 In the left pane, click Software Simulation.
The Software Simulation window appears on the right.
5 In the right pane, select Application and click OK.
The Recording window appears.
6 In the Record window pop-up menu, select the application you want to record.
7 Select Recording Mode(s), and choose one or more of the following options:
• Demonstration
Automatically include captions, mouse movement, and highlight boxes in the auto-recorded
project.
• Assessment Simulation
Automatically include click boxes with a failure caption and text entry boxes for text
fields with a failure caption in the auto-recorded project. Captions and mouse movement are not included.
• Training Simulation Automatically include click boxes with hint and failure captions and text entry boxes for
text fields with a failure caption in the auto-recorded project. Captions and mouse movement are not included.
• Custom Automatically add objects such as captions, mouse movement, highlight boxes, click boxes, and text
entry boxes to the auto-recorded project.
You can also select the list of objects to be automatically added to your project by performing the following steps:
a Click the Settings button.
The Preferences dialog box appears.
b In Recording, select Mode(s), and select a mode from the Mode menu. Select the relevant object settings for
each recording mode.
c Click Apply to save the settings you have specified for the selected recording mode.
d Click Restore Defaults to restore predefined settings.
8 (Optional) Select Record Narration to record audio as you record the project.
58 CHAPTER 3
Creating projects
The following options are available in the pop-up menu depending on whether you are recording from a microphone or line in device:
Microphone Record from a microphone attached to your computer.
Line In Record from a line-in wire.
System Audio Record from a file that is playing on your computer.
9 Click Advanced.
10 If you selected the Enable auto recording option (previously), click the Captions In pop-up menu to specify a
language for the text that will automatically be generated for captions and tooltips.
11 (Optional) Check the Re-recording Information option to save the recording as a script file. The re-recording
script is saved as an XML file with a .CPRR extension.
12 (Optional) Click Settings to set a wide variety of other recording options, full motion recording settings, and
to change recording keys.
13 (Optional) If necessary, change the size and position of the window. To do this, move the mouse over the red
frame until a four-point arrow appears, and then drag the entire window to a new position.
14 When you finish setting options, click Record.
Adobe Captivate begins recording the onscreen action.
15 When you finish recording, press the End key (or the designated key) to end the recording.
The Save Project Files dialog box appears.
Project Name Type a name for the new project you are creating.
This name is prefixed to the values displayed in the Demo Project Name, Assessment Project Name, Training
Project Name, or Custom Project Name fields, For example, if the Project name is specified as XXX, the Demo,
Assessment, Training, and Custom file names automatically appear as XXX_demo, XXX_assessment,
XXX_training, or XXX_custom.
Project Directory Type the name of the directory where the project should be saved. Click Browse to locate the
required directory.
(Optional) Demo Project Name Type a unique name for the Demonstration project you have recorded. This field
is enabled if you selected the option to record the project in the Demonstration mode in the Recording dialog box.
(Optional) Assessment Project Name Type a unique name for the Assessment project you have recorded. This
field is enabled only if you selected the option to record the project in the Assessment Simulation mode in the
Recording dialog box.
ADOBE CAPTIVATE 3 59
User Guide
(Optional) Training Project Name Type a unique name for the Training project you have recorded. This field is
enabled only if you selected the option to record the project in the Training Simulation mode in the Recording
dialog box.
(Optional) Custom Project Name Type a unique name for the Custom project you have recorded. This field is
enabled only if you selected the option to record the project in the Custom mode in the Recording dialog box.
Project to Open Select the recording mode in which the project was created. This project is opened automatically
after Adobe Captivate has saved all the project files.
Re-recording Script Type a unique name for the script file in Re-recording Script.
16 Click OK.
The relevant project file(s) and the re-recording script file are created and saved.
Now that the script file containing re-recording information has been created, you can create another project to
reflect product updates and use this script file to re-record listed operations with the latest screenshots, instead of
manually capturing new screenshots. Also, if you are considering localization, you can translate project content
in the script file to another language, and let the script file automatically capture screenshots from the localized
software application.
To use the re-recording script file to create an Adobe Captivate project:
1 Open the application you want to re-record.
2 Open Adobe Captivate.
3 On the Start page, click Record or create a new project.
The New project options dialog box appears.
4 In the left pane, click Software Simulation.
The Software Simulation window appears on the right.
5 In the right pane, select Application, Custom size, or Full screen, and click OK.
The Recording window appears.
6 In the Select the window you’d like to record menu, select the application you want to re-record.
7 Click Advanced.
8 Clear the selection of the Re-recording Information option.
9 Select Re-recording Script, and specify a script file name or browse to the required script file.
60 CHAPTER 3
Creating projects
The Recording modes and related settings are determined by the script file. You can change the settings if
required.
10 Click Record.
The re-recording script file begins recording onscreen actions automatically.
11 The script stops re-recording when it reaches the end of the file.
The Save Project Files dialog box appears.
Project Name Type a name for the new project you are creating.
This name is prefixed to the values displayed in the Demo Project Name, Assessment Project Name, Training
Project Name, or Custom Project Name fields, For example, if the Project name is specified as XXX, the Demo,
Assessment, Training, and Custom file names automatically appear as XXX_demo, XXX_assessment,
XXX_training, or XXX_custom.
Project Directory Type the name of the directory where the project should be saved. Click Browse to locate the
required directory.
(Optional) Demo Project Name Type a unique name for the Demonstration project you have recorded. This field
is enabled if you selected the option to record the project in the Demonstration mode in the Recording dialog box.
(Optional) Assessment Project Name Type a unique name for the Assessment project you have recorded. This
field is enabled only if you selected the option to record the project in the Assessment Simulation mode in the
Recording dialog box.
(Optional) Training Project Name Type a unique name for the Training project you have recorded. This field is
enabled only if you selected the option to record the project in the Training Simulation mode in the Recording
dialog box.
(Optional) In the Custom Project Name Type a unique name for the Custom project you have recorded. This field
is enabled only if you selected the option to record the project in the Custom mode in the Recording dialog box.
Project to Open Select the recording mode in which the project was created. This project is opened automatically
after Adobe Captivate has saved all the project files.
12 (Optional) Type a unique name for the script file in the Re-recording Script field.
The relevant re-recorded project file(s) are created and saved.
ADOBE CAPTIVATE 3 61
User Guide
Recording scenario simulations
You can use the Adobe Captivate built-in templates to create projects that contain interactive training content for
a given scenario. Such a project can contain training content, and questions. Also, you can build an assessment
module into the scenario simulation feature to help assess the performance of the trainees. This feature of Adobe
Captivate fosters self-help on the part of the trainee.
Creating scenario simulations using the Project wizard
You can create a scenario simulation project using the Project wizard. You can quickly and easily create an effective
training presentation, which has an MS PowerPoint look-and-feel. The scenario simulation project also helps you
assess the performance of your trainees.
The Project wizard lets you create presentations with slide backgrounds of .pot (PowerPoint templates,) .bmp, .jpg,
.gif, and .png file extensions. These ready-to-use slide templates let you define the project dimensions,
background, and slide options. All you need to do is to provide the content across slides, and have a project open.
To create a new project using the project wizard:
1 Open Adobe Captivate.
2 On the Start page, click Record or create a new project.
The New project options dialog box appears.
3 In the left pane, click Scenario Simulation.
The Scenario Simulation window appears on the right.
4 In the right pane, select Project Wizard and then click OK.
5 In the Project Properties area, enter a name for your project.
6 To specify other properties for your project, such as author, company, and description, click More.
7 In the Project Wizard, in the Project Properties area, specify the width and height of the window for your
project. If you would rather select from a list of preset window sizes, click Preset sizes and select a window size.
8 If you want to use a background color for your project, select Use background color in the Default Background
Image or Color area, and then select the color you want to use from the color menu.
9 If you would rather use a background image for your project, select Use background image and select the image
you want. Use the scroll bar to see all the image choices, or click Browse to browse for an image file.
10 If you want to add slides to your project, in the Add Slides area, select the types of slides you want to add.
62 CHAPTER 3
Creating projects
11 When you finish, click OK.
Adding slides using the project wizard
In the Add slides area, you must specify the types of slides that Adobe Captivate must add to the new presentation.
You must add one or more of the following types of slides in the interactive training project you are creating using
the Project wizard:
• Introduction
Creates the first slide of the project as an Introduction slide. This slide includes the title of your
Adobe Captivate project displayed using animated text, and a transparent introductory text caption.
• Description Creates a single Scenario Description slide. This slide includes information about the questions
you have added to your Adobe Captivate project. This option is selected by default.
• Scenario Slides Creates the specified number of slides as Question slides, and a separate Review Slide is
created. By default, three Scenario Slides are created. The Question slides can include multiple choice, short
answer, or matching questions. This option is selected by default.
• Conclusion Creates the last slide of the project. This slide can contain, for example, a final message, a
summary, an e-mail address, a website link, or a telephone number.
Creating scenario simulations using a template
When you select the option to create a scenario simulation using a template, and click OK, Adobe Captivate opens
the Sample Template.cptl file, and displays the Record Additional Slides dialog box. Alternatively, you can browse
to a .cptl file you have created and use that file as your template.
The options in the dialog box let you select the option to record new slides at the end of the template project, or
record and insert a new slide after a selected slide in the template project.
To use a template to create a new scenario simulation:
1 Open Adobe Captivate.
2 On the Start page, click Record or create a new project.
The New project options dialog box appears.
3 In the left pane, click Scenario Simulation.
4 Select the Create new simulation from a template option. Click the Browse button to navigate to the template
you want to use, or click OK to use the default template (Sample Template.cptl.)
The Record additional slides dialog box appears.
ADOBE CAPTIVATE 3 63
User Guide
5 Select the Record slides at the end of this project option to add new slides after the last slide in the project, or
select the Record slides and insert after the slide selected below option to insert slides after a selected slide.
6 Click OK.
The Recording window appears.
7 From the Optionally, select a window you’d like to record pop-up menu, select an open window to record.
8 (Optional) Select the Record narration option to record audio as you record the project.
9 If you selected the Enable auto recording option (previously), click the Captions In pop-up menu to specify a
language for the text that will automatically be generated for captions and tooltips.
10 (Optional) Click Settings to set a wide variety of recording options, including the capability to automatically
record the project and automatically generate text captions.
11 (Optional) If necessary, change the position of the window. To do this, move the mouse over the red frame
until a four-point arrow appears, and then drag the entire window to a new position. If you selected a window,
you can click Snap window to fit inside the red recording area to quickly change the size of the window you are
recording to match the size of the red capture area.
You can position the capture area anywhere on your screen. You cannot, however, resize the capture area because
it is set to the same size as the template. If, after recording new slides to create a project with the template, you
need the completed project to be a different size, you can resize the project.
12 When you finish setting options, click Record.
Adobe Captivate begins recording the onscreen action.
If you are automatically recording the project (that is, you selected the Enable auto recording option) Adobe
Captivate automatically captures a screenshot every time you perform an action, such as selecting a menu, clicking
a button, or typing text.
If you are manually recording the project (that is, you did not select the Enable auto recording option) press the
Print Screen key (or other designated capture key) on the keyboard to capture screenshots.
Use whatever is within the red recording area (for example, an application, a website, and so on) as if you were
demonstrating your actions to someone. If you have sound enabled on your computer and the option is activated,
you will hear a camera shutter sound when screenshots are captured.
Note: When you record an onscreen action, it is best to perform the action more slowly than you would normally. For
example, if you are recording keyboard action, type text slowly.
13 When you finish recording, press the End key (or other designated key) to end recording.
64 CHAPTER 3
Creating projects
The slides are generated and your new project appears in the Adobe Captivate Storyboard view. If any drag-anddrop actions were recorded and full motion slides created, you will see the full motion slides displayed in Storyboard view with a movie camera icon in the lower-right corner of the slide.
Note: While creating a simulation project using a template, if you select a template created from an earlier version of
Adobe Captivate, Adobe Captivate will not display the thumbnail of the selected template (*.cptl file) in the New
project options dialog box.
Recording other types of projects
Adobe Captivate lets you create blank projects or image-based projects. Also, you can import Microsoft PowerPoint projects into Adobe Captivate and enhance them.
Creating a new blank project
You can create a blank project consisting of one blank frame in a size you specify. This option is useful if you want
to create an empty project and then import images or slides from another project. Set a custom size in the Width
and Height text boxes, or select a commonly used size from the Preset size pop-up menu.
To create a new blank project:
1 Open Adobe Captivate.
2 On the Start page, click Record or create a new project.
The New project options dialog box appears.
3 In the left pane, click Other.
The Other Project Type window appears on the right.
4 Select Blank project and click OK.
The Blank project dialog box appears.
5 Adobe Captivate uses a default capture area of 640 x 480 pixels. To change the size, select User defined (custom)
and enter new numbers in the Width and Height text boxes, or use the arrows to specify new numbers. You can
also select Preset size, and then choose a commonly used size from the pop-up menu.
Tip:You can use the Custom preset button to add your own presets, Once created, these will be shown in the Preset
size across the product.
ADOBE CAPTIVATE 3 65
User Guide
Note: In general, project sizes larger than 800 x 600 pixels might not stream well over dial-up connections.
6 Click OK.
The project is generated and appears in Adobe Captivate Storyboard view.
Creating a new image project
You can easily create an Adobe Captivate project made up of images. This option is useful if you need to create an
Adobe Captivate project that looks like a slide show.
To create a new image project:
1 Open Adobe Captivate.
2 On the Start page, click Record or create a new project.
The New project options dialog box appears.
3 In the left pane, click Other.
The Other Project Type window appears on the right.
4 Select Image project and click OK.
The Image project dialog box appears.
5 Adobe Captivate uses a default capture area of 640 x 480 pixels. To change the size, select User defined (custom)
and type new numbers in the Width and Height text boxes, or use the arrows to enter new numbers. You can also
select Preset size, and then select a commonly used size from the pop-up menu.
Note: In general, projects larger than 800 x 600 pixels may not stream well over dial-up connections.
6 Click OK.
Adobe Captivate is displayed in Storyboard view, and the Open dialog box appears.
7 Navigate to the first image you want to include as a slide in your Adobe Captivate project.
Tip:You can create multiple image slides by choosing multiple images in the Browse dialog box.
8 Select the image and click Open.
Note: If the image you selected is larger than the project size you specified, a dialog box appears and gives you the
choice of cropping or resizing the image. Cropping trims parts of the image (from the sides) so that the image fits into
the project. Resizing keeps the entire image, but scales it smaller so that it fits into the project.
The image you selected opens as a slide in Edit view.
66 CHAPTER 3
Creating projects
9 From the Insert menu, select Image Slide to add more images.
Creating a new project by importing PowerPoint slides
You can easily import slides from previously created PowerPoint presentations.
To create a new image project:
1 Open Adobe Captivate.
2 On the Start page, click Record or create a new project.
The New project options dialog box appears.
3 In the left pane, click Other.
The Other Project Type window appears on the right.
4 Select Import from Microsoft PowerPoint and click OK.
The Open dialog box appears.
5 Select the PowerPoint presentation from which you want to import slides into your project and click OK.
The Convert PowerPoint presentations dialog box appears.
Name Enter a name for your project.
Width and Height Enter the dimensions for your project. These dimensions will be used to display your project
at runtime. You can choose from preset sizes by clicking the presize button. If you want the dimensions to change
proportionally, select Maintain aspect ratio.
Include Check the slides that you want included in the presentation. By default, all slides in the presentation are
selected.
Select All Selects all slides in the presentation.
Clear All Clears all the slides in the presentation. This option is useful when you want to choose a few slides in a
presentation. Click Clear All, and select only those slides that you want imported into the presentation.
Animation Imports PowerPoint presentations along with their animation effects.
Background image Imports PowerPoint presentations without their associated animation.
On mouse click Select this if you want to move to the next slide only after the mouse is clicked.
Automatically Select this to move to the next slide after the slide time-out.
ADOBE CAPTIVATE 3 67
User Guide
6 Click OK.
Note: Slides that are not saved in PowerPoint will not be imported into the project.
Creating projects with a template
You can use Adobe Captivate templates to create a new project. Templates are other projects that you have created
and saved as a template with the .cptl file extension. Because templates can be used many times, they save you time
and help you maintain consistency.
When you open a template, the Adobe Captivate recording window appears so you can record new slides and add
them to the end of the template or within the template. When you are finished you can save the new project as a
new project, new template, or both.
Note: Templates are particularly effective if you have specific project preferences you want to use repeatedly. Simply
create a blank project, set the preferences, save it as a template, and create a new project with the template by following
these steps.
To use a template to create a new project:
1 Open Adobe Captivate.
2 On the Start page, under Other project types, select Create project from template.
The Open dialog box appears, showing the contents of the Adobe Captivate Templates folder (My Documents\My
Adobe Captivate Projects\Templates in Windows versions other than Windows Vista, \Documents\My Adobe
Captivate Projects\Templates in Windows Vista).
3 Select the template you want to use and click Open. If the template you want to use is not listed, click Browse
to navigate to the template. (Adobe Captivate templates have the file extension .cptl.)
The Template Options dialog box appears.
4 Select the option to add new slides to the end of the project or after a selected slide, and click OK.
The Recording window appears.
5 (Optional) From the Select a window you’d like to record pop-up menu, select an open window to record.
6 (Optional) Select Record narration to record audio as you record the project.
7 (Optional) Click Settings to set a wide variety of recording options, including the capability to automatically
record the project and automatically generate text captions.
68 CHAPTER 3
Creating projects
8 (Optional) If necessary, change the position of the window. To do this, move the mouse over the red frame until
a four-point arrow appears, and then drag the entire window to a new position. If you selected a window, you can
click Snap window to fit inside the red recording area to quickly change the size of the window you are recording
to match the size of the red capture area.
Note: You can position the capture area anywhere on your screen. You cannot, however, resize the capture area
because it is set to the same size as the template. If, after recording new slides to create a project with the template,
you need the completed project to be a different size, you can resize the project.
9 When you finish setting options, click Record.
10 Adobe Captivate begins recording the onscreen action.
If you are automatically recording the project (that is, you selected the Enable auto recording option), Adobe
Captivate automatically captures a screenshot every time you perform an action, such as selecting a menu, clicking
a button, or typing text.
If you are manually recording the project (that is, you did not select the Enable auto recording option), press the
Print Screen key (or other designated capture key) on the keyboard to capture screenshots.
Use whatever is within the red recording area (for example, an application, a website, and so on) as if you were
demonstrating your actions to someone. If you have sound enabled on your computer and the option is activated,
you will hear a camera shutter sound when screenshots are captured.
Note: When you record an onscreen action, it is best to perform the action more slowly than you would normally. For
example, if you are recording keyboard action, type text slowly.
11 When you finish recording, press the End key (or other designated key) to end recording.
The slides are generated and your new project appears in the Adobe Captivate Storyboard view. If any drag-anddrop actions were recorded and full motion slides created, you will see the full motion slides displayed in Storyboard view with a movie camera icon in the lower-right corner of the slide.
Recording additional slides in existing projects
There may be cases in which you create an Adobe Captivate project and begin working at the slide level only to
realize that you need to record a few more slides. In this case, you probably don't want to re-record the entire
project but just a few actions. Adobe Captivate allows you to do this by recording new slides and inserting the
slides in an existing project.
To record new slides:
1 Open the Adobe Captivate project in which you want to record and insert new slides in Edit view.
ADOBE CAPTIVATE 3 69
User Guide
2 Select > File > Record/Create > Additional Slides.
3 Decide where the new slides should be added. You can add new slides to the end of the project, or click on slides
in the list and add them after the selected slide.
4 When you finish, click OK.
The recording window appears.
Select options as necessary. For example, if you want to record an application that is open, click the pop-up menu
next to Optionally, select a window you'd like to record and choose the application. You can also click Settings and
set numerous recording options.
Note: You can position the capture area anywhere on your screen. You cannot, however, resize the capture area
because it is set to the same size as the project to which you are adding the slides.
5 When you are finished selecting options, click Record.
6 Record the new slides.
7 When you are finished recording, press End (or other key combination you have designated) on the keyboard
to stop recording.
The newly recorded slides are inserted into your project in the specified location.
Note: You can also import slides from other Adobe Captivate projects or PowerPoint files.
Linking Adobe Captivate projects
You can inter-link Adobe Captivate projects, or link them to other files when using the following features:
• Interactive objects: Text Entry Box, Click Box, and Button.
• Skin Editor
• Question slides
• Slide Navigation
• Project Action
Make sure all the linked projects or files are in the same folder before you use the procedure to link them.
To link Adobe Captivate projects to other projects or files using interactive objects:
1 Open an Adobe Captivate project in Edit view.
70 CHAPTER 3
Creating projects
2 Insert any of the interactive objects into the slide using the options in the insert menu.
3 Right-click the interactive object and select Properties from the menu.
The corresponding dialog box for the interactive object appears.
4 In the On success pop-up menu, select one of the following options:
• Open URL or file
• Open other project
5 Click the browse (...) button, and use the open dialog box to link to the file or project.
6 Delete the system path, if any, to make sure only the filename is displayed in the URL/Project field.
To link Adobe Captivate projects to other projects or files using the skin editor:
1 Open an Adobe Captivate project in Edit view.
2 Select Project > Skin.
The Skin Editor dialog box appears.
3 Select the Menu tab.
4 Click Add.
The Add/Edit menu item dialog box appears.
5 In the On Click pop-up menu, select one of the following options:
• Open URL or file
• Open other project
6 Click the browse (...) button, and use the open dialog box to link to the file or project.
7 Delete the system path, if any, to make sure only the filename is displayed in the URL/Project field.
To link Adobe Captivate projects to other projects or files using question slides:
1 Open an Adobe Captivate project in Edit view.
2 Select Quiz > Question Slide.
The Question Types dialog box appears.
3 Click Graded Question.
The dialog box for the corresponding question slide appears.
ADOBE CAPTIVATE 3 71
User Guide
4 In the Action pop-up menu, select one of the following options:
• Open URL or file
• Open other project
5 Click the browse (...) button, and use the open dialog box to link to the file or project.
6 Delete the system path, if any, to make sure only the filename is displayed in the URL/Project field.
About using project templates
After you have created a project in Adobe Captivate, you can save the project as a project template. This can save
you time and help you maintain consistency. You can reuse the template numerous times and ensure that all of
your projects have the same framework.
For example, if you spend a great deal of time making a project exactly the way you want it with custom playback
controls, an introductory slide featuring your organization's logo, a closing slide that shows your website, and the
precise size to show the project in your application, you can save the project as a template and use it as a base for
all projects you create in the future. You can produce projects faster and they will all have the same appearance.
Note: Templates are particularly effective if you have specific project preferences you want to use repeatedly. Simply
create a blank project, set preferences, save the blank project as a template following the steps in the next section, and
then create a new project with the template.
Creating project templates
It is easy to save any project you have created as a template.
To save a project from the current version as a project template:
1 Open Adobe Captivate.
2 Create a project.
3 Edit the project as necessary (for example, add captions, change the playback control, or add audio).
4 From the File menu, select Save as.
The Save as dialog box appears.
5 In the Save as type field, select Adobe Captivate Templates (*.cptl).
6 Type a filename for the template in the Filename field.
72 CHAPTER 3
Creating projects
7 Click Save.
Your project is saved as a project template with the .cptl file extension. Adobe Captivate stores templates in a folder
named Templates. The Templates folder is located in C:\My Documents\My Adobe Captivate Projects\Templates.
To save a project from a previous version as a project template:
1 Open the latest version of Adobe Captivate.
2 Select File > Open, and open a project created using a previous version of Adobe Captivate, which you want to
save as a template.
A message appears asking whether you want to overwrite the file or save it as a new file.
3 Click Save As and save the project with a different name.
The project opens in Adobe Captivate.
4 Select File > Save As.
The Save As dialog box appears.
5 In Filename, type a filename for the template.
6 In Save as type, select Adobe Captivate Templates (*.CPTL).
7 Click Save.
Using full motion recording
Adobe Captivate contains a useful feature called “full motion recording.” When you auto-record a new project or
additional slides for an existing project, you can use full motion recording to automatically capture frames at a
higher frame rate, particularly when you record any drag-and-drop actions. By capturing at a higher rate, dragand-drop actions display much smoother in the final Adobe Captivate SWF file. This results in a more realistic
experience for users.
If you enable the full motion feature, Adobe Captivate starts to capture frames at a higher rate when you click an
object while auto-recording a new project or slides. You know that full motion recording has begun by looking at
the Adobe Captivate icon in the system tray (lower-right corner of your computer screen). When you are
recording normally, the icon appears as a regular icon. When full motion recording automatically begins, the icon
is displayed with red borders and flashes. To stop full motion recording, stop dragging, or press an end recording
key (defaults are F10 to stop full motion recording or End to stop recording completely).
ADOBE CAPTIVATE 3 73
User Guide
When you finish recording, Adobe Captivate generates the slides that comprise the project and displays them in
Adobe Captivate Storyboard view. Any drag-and-drop actions that were recorded as full motion slides are
displayed in Storyboard view with a movie camera icon in the lower-right corner of the slide. Full motion slides
are saved and included in projects as animation slides.
Tip:For best capture results, especially with full motion recording, perform actions (dragging, clicks, typing) slowly.
The full motion recording feature is enabled by default. You can disable it, though, at any time.
You can set preferences for full motion recording using the FMRConsts.ini file located in the Adobe Captivate
installation folder. Changes made to the configuration are reflected when you record in the full motion recording
mode. The size of the published SWF file and the load on your processor is affected by these changes.
To edit Full Motion Recording preferences using the FMRConsts.ini file:
1 Open the FMRConsts.ini file using notepad. This file is present in the Adobe Captivate installation directory
(\\Program files\Adobe Captivate <version number>.
2 Edit the following according to your preferences:
Capture rate Specifies the number of screen shots captured per second. Increasing this value increases the size of
the published SWF file. Specify a value between 3 and 15. The default value is 15.
Key frame interval Increasing the value decreases the size of the published file but increases memory
consumption while playing the SWF file. Specify a value between 10 and 50. The default value is 10.
Key frame SWF size Increasing the value decreases the size of the published file but increases memory
consumption while playing the SWF file. Specify a value between 0 and 3. The default value is 1.
Split SWF after SWF size 16 bit Increase this value to reduce the number of slides generated when recording in16
Bit video color mode. The size of the individual Full Motion recording Animation SWF files is high but the overall
size of the output remains the same. Specify a value between 5 and 30. The default value is 20.
Split SWF after capture data size 16 bit Increase this value to reduce the number of slides generated when
recording in16 Bit video color mode. The size of the individual Full Motion recording Animation SWF files is high
but the overall size of the output remains the same. Specify a value between 100 and 2000. The default value is 300.
Note: The values defined for the Split SWF after SWF size 16 bit and Split SWF after capture data size 16 bit together
determine when a new slide is created. Increasing the values increases the time to create the new project file.
Split SWF after SWF size 32 bit Increase this value to reduce the number of slides generated when recording in 32
Bit video color mode. The size of the individual Full Motion recording Animation SWF files is high but the overall
size of the output remains the same. Specify a value between 5 and 30. The default value is 6.
74 CHAPTER 3
Creating projects
Split SWF after capture data size 32 bit Increase this value to reduce the number of slides generated when
recording in 32 Bit video color mode. The size of the individual Full Motion recording Animation SWF files is
high but the overall size of the output remains the same. Specify a value between 100 and 2000. The default value
is 100.
Note: The values defined for the Split SWF after SWF size 32 bit and Split SWF after capture data size 32 bit together
determine when a new slide is created. Increasing the values increases the time to create the new project file.
Show hint at memory consumption percentage A message is displayed to the user when the memory
consumption, in percentage, of the computer reaches the specified value. This will prevent the user from losing
unsaved data. Specify a value between 65 and 90. The default value is 87.
Stop at memory consumption percentage The screen capture stops when the memory consumption percentage
of the computer reaches this value. Specify a value between 65 and 98. The default value is 95.
Show hint at memory available MBs A message is displayed to the user when the available memory of the
computer reaches the specified value. This will prevent the user from losing unsaved data. Specify a value between
80 and 500. The default value is 80.
Stop at memory available MBs he screen capture stops when the available memory in the computer reaches this
value. Specify a value between 40 and 200. The default value is 40.
To disable full motion recording of drag-and-drop actions:
1 Open an Adobe Captivate project.
2 Select Edit > Preferences .
3 In the Category panel, expand Recording, and select Full Motion Recording.
4 Clear the Automatically use full motion capture for drag-and-drop actions option and the Automatically use
full motion capture for mouse wheel actions option.
5 Click OK.
About full motion slides
Using Adobe Captivate, you can record full motion movies (also known as “drag-and-drop recording”) in SWF
format that show detailed motion such as drawing/painting features and drag/drop operations. The Full Motion
Recording option is a powerful and flexible tool that can be used in numerous ways. You can include as many full
motion slides in your project as you need in order to accurately show a concept to users.
ADOBE CAPTIVATE 3 75
User Guide
When you record using the Full Motion Recording option, Adobe Captivate can automatically begin capturing
slides at a higher frame rate so that motion is displayed very realistically. You can also control the process by
recording full motion slides manually. Full motion slides are saved and included in projects as animation slides.
Note: It is important to set the correct frame rate before creating full motion slides. The default setting is 30 flash
frames per second and is appropriate in most cases. You may need to change the rate if you are embedding your Adobe
Captivate SWF in another SWF file that has a frame rate different than 30. Change the frame rate using the Project
Preferences dialog box.
Adobe Captivate can capture full motion automatically or you can capture full motion manually. To give you an
idea of how the process works, following are a full motion recording scenario done automatically and done
manually.
Full motion recording automatically
An Adobe Captivate author needs to create a project about a software application used for drawing. The automatic
Full Motion Recording option is enabled. The author begins recording the Adobe Captivate project and then
wants to show how the software application can actually be used to draw. Adobe Captivate recognizes when the
author begins drawing with the application and begins recording in SWF format automatically. When the drawing
process is complete, Adobe Captivate changes back to standard capture. The author can then continue capturing
normal screen captures until finished and press End (or other defined stop recording key). The screenshots
captured at the beginning and end of the recording process are saved as normal slides and the full motion slide
recorded in SWF format is saved as an animation slide.
Full motion recording manually
An Adobe Captivate author needs to create a project about a software application used for drawing. The automatic
Full Motion Recording option is off. The author begins recording the Adobe Captivate project using the standard
screen capture method, but then wants to show how the software application can actually be used to draw. At this
point in the recording process, the author presses the full motion recording shortcut key (F9, but can be
customized) and Adobe Captivate begins recording in SWF format. The author uses the software application to
draw, Adobe Captivate captures the action, and when the drawing process is complete the author presses the end
full motion recording key (F10, but can be customized). The author can then continue capturing normal screen
captures until finished and press the End (or other defined) stop recording key. The screenshots captured at the
beginning and end of the recording process are saved as normal slides and the full motion slide recorded in SWF
format is saved as an animation slide.
76 CHAPTER 3
Creating projects
Comparing full motion slides and standard movie slides
Adobe Captivate enables authors to capture screenshots in standard format and using full motion recording (also
known as “drag-and-drop recording”). The Full Motion Recording option captures screenshots at a higher frame
rate, resulting in a smoother, more realistic movie. Because the full motion option creates a higher quality movie,
you need to evaluate when to use the standard recording method and when to use full motion recording.
Note: It is important to set the correct frame rate before creating full motion slides. The default setting is 30 flash
frames per second and is appropriate in most cases. You may need to change the rate if you are embedding your Adobe
Captivate SWF in another SWF file that has a frame rate different than 30. Change the frame rate using the Project
Preferences dialog box.
To distinguish between the two options it is appropriate to think of full motion recording as an enhancement to,
not a substitute for, a standard movie. The full motion recorded movie is placed into one slide of a project and
plays like a “mini-movie” within the larger project. Full motion movies are useful when you need to show an
action that involves precise motion such as using a drawing/painting program, detailed dragging and dropping
operations, or a 3-D program.
Creating full motion slides
You create full motion (also known as “drag-and-drop recording”) movie slides within a standard project. A full
motion movie slide is useful when you want to show users an action that involves detailed motion like drawing,
dragging and dropping operations, or 3-D.
You can record or add as many full motion movie slides to your Adobe Captivate project as you require.
To record a full motion movie slide while recording a new project:
1 From the Adobe Captivate Start page, click Record or create a new project.
The New project options dialog box appears.
2 Select Software Simulation, and then select the type of project to record, such as Application or Custom size.
3 Click OK.
The recording window appears.
4 (Optional) Click Settings.
a In Recording, select Settings. In Recording type, select Auto Recording.
ADOBE CAPTIVATE 3 77
User Guide
b Select Full Motion Recording, and select Automatically use full motion capture for drag-and-drop actions and
for mouse wheel scrolling, so that Adobe Captivate automatically starts full motion recording whenever you
begin drag-and-drop actions or scrolling with the mouse wheel. (Recording automatically and recording full
motion automatically are strictly optional; both processes can be done manually, if you prefer.) When you are
finished setting options, click OK.
5 (Optional) Select Record narration to record audio as you record the project.
6 If you selected the Enable auto recording option (previously), click the Captions In pop-up menu to specify a
language for the text that will automatically be generated for captions and tooltips.
7 (Optional) If necessary, change the size and position of the window. You can resize the window by selecting one
of the sizing handles on the red frame and dragging it to a larger or smaller size. To change the location of the
window, move the mouse over the red frame until a four-point arrow appears, click and hold the mouse, and then
drag the entire window to a new position.
8 When you are finished setting options, click Record. Adobe Captivate begins recording the onscreen action.
• If you are manually recording the project (that is, you did not select the Enable auto recording option), click the
Print Screen button (or other designated capture key) to capture screenshots.
• If you are automatically recording the project (that is, you selected the Enable auto recording option), Adobe
Captivate automatically captures a screenshot every time you perform an action, such as selecting a menu,
clicking a button, or typing in text.
Note: When recording onscreen action, it is best to perform the action more slowly than you would normally. So, if
you are recording keyboard action, for example, enter the text slower than you would normally type.
9 Full motion recording can be done in one of two ways:
• If you are manually recording full motion (that is, you did not select the Automatically use full motion capture
for drag-and-drop actions option) click the start full motion recording key, F9 (or other designated full motion
capture key) when you want to begin full motion recording. Adobe Captivate begins capturing in full motion
recording mode. Take the actions that you want to record in full motion mode and when you are finished, press
F10 (or other designated full motion end capture key) to end recording. Adobe Captivate returns to standard
capture mode so you can continue recording.
• If you are automatically recording full motion (that is, you selected the Automatically use full motion capture
for drag and drop actions options) full motion recording begins, for example, when you click on an object and
drag the object or begin drawing in a graphics program. Full motion recording automatically stops when you
drop the object or stop drawing. If you have selected Automatically use full motion capture for mouse wheel
actions, full motion recording begins when you use the mouse wheel. When full motion recording stops, Adobe
Captivate returns to standard capture mode so you can continue recording slides, if necessary.
78 CHAPTER 3
Creating projects
Note: While you are in full motion recording mode, the Adobe Captivate icon displays with a red border in the system
tray in the lower right corner of your computer desktop. When you finish full motion recording, the standard Adobe
Captivate icon displays again.
10 When you are finished recording, press End (or other designated key) to end recording.
Note: The new project, including the full motion portion, is generated and then displayed in Storyboard view. If any
drag-and-drop actions were recorded and full motion slides created, you will see the full motion slides displayed in
Storyboard view with a movie camera icon in the lower-right corner of the slide. Full motion slides are saved and
included in projects as animation slides.
To add a full motion movie slide to an existing project:
1 Open the Adobe Captivate project to which you want to add a full motion movie slide.
2 Select File > Record/Create > Additional Slides.
3 Decide where the new slide should be added. You can add a new slide to the end of the project, or click a slide
in the list and add a new slide after the selected slide.
4 Click OK.
The recording window appears.
5 (Optional) Click Settings.
a In Recording, select Settings. In Recording type, select Auto Recording.
b Select Full Motion Recording, and select Automatically use full motion capture for drag-and-drop actions and
for mouse wheel scrolling, so that Adobe Captivate automatically starts full motion recording whenever you
begin drag-and-drop actions or scrolling with the mouse wheel. (Recording automatically and recording full
motion automatically are strictly optional both processes can be done manually, if you prefer.) When you are
finished setting options, click OK.
Note: You can position the capture area anywhere on your screen. You cannot, however, resize the capture area
because it is set to the same size as the project to which you are adding the slide.
6 Set other recording options as required. For example, if you want to record an application that is open, click the
pop-up menu next to Optionally, select a window you'd like to record and choose the application. Or, select
Record Narration to record an audio track while capturing the full motion slide. When you finish selecting
options, click Record.
7 Full motion recording can be done in one of two ways:
ADOBE CAPTIVATE 3 79
User Guide
• If you are manually recording full motion (that is, you did not select the Automatically use full motion capture
for drag-and-drop actions option), click the start full motion recording key, F9 (or other designated full motion
capture key) when you want to begin full motion recording. Adobe Captivate begins capturing in full motion
recording mode. Take the actions that you want to record in full motion mode and when you are finished, press
F10 (or other designated full motion end capture key) to end recording. Adobe Captivate returns to standard
capture mode so you can continue recording slides, if necessary.
• If you are automatically recording full motion (that is, you selected the Automatically use full motion capture
for drag and drop actions options) full motion recording begins, for example, when you click on an object and
drag the object or begin drawing in a graphics program. Full motion recording automatically stops when you
drop the object or stop drawing. If you have selected Automatically use full motion capture for mouse wheel
actions, full motion recording begins when you use the mouse wheel. When full motion recording stops, Adobe
Captivate returns to standard capture mode so you can continue recording slides, if necessary.
Note: While you are in full motion recording mode, the Adobe Captivate icon displays with a red border in the system
tray in the lower right corner of your computer desktop.When you finish full motion recording, the standard Adobe
Captivate icon displays again.
8 When you are finished, Press End (or other designated key) to end recording completely.
The new full motion slide is placed within your project in the location you specified. The full motion slide is
displayed in Storyboard view with a movie camera icon in the lower-right corner of the slide. Full motion slides
are saved and included in projects as animation slides.
Creating accessible projects
You can create Adobe Captivate projects that are in compliance with Section 508 of the United States Rehabilitation Act for users who have visual or hearing impairments, mobility impairments, or other types of disabilities.
Worldwide accessibility standards
Many countries, including the United States, Australia, Canada, Japan, and countries in the European Union, have
adopted accessibility standards based on those developed by the World Wide Web Consortium (W3C). The W3C
publishes the Web Content Accessibility Guidelines, a document that prioritizes actions designers should take to
make web content accessible. For information about the Web Accessibility Initiative, see the W3C website at
www.w3.org/WAI.
80 CHAPTER 3
Creating projects
In the United States, the law that governs accessibility is commonly known as Section 508, which is an amendment
to the U.S. Rehabilitation Act. Section 508 prohibits federal agencies from buying, developing, maintaining, or
using electronic technology that is not accessible to those with disabilities. In addition to mandating standards,
Section 508 allows government employees and the public to sue agencies in federal court for noncompliance.
For additional information about Section 508, see the following websites:
• The US government-sponsored website at www.section508.gov.
• The Accessibility page on the Adobe website at www.adobe.com/accessibility.
Understanding screen reader technology
Screen readers are software programs designed to navigate through a website and read the web content aloud.
Visually impaired users often rely on this technology. Those viewing your Adobe Captivate projects must have
Flash Player 6 or later, and Internet Explorer on Windows 2000 or later.
JAWS, from Freedom Scientific, is one example of a screen reader. You can access the JAWS page of the Freedom
Scientific website at www.hj.com/fs_products/software_jaws.asp. Another commonly used screen reader is
Window-Eyes, from GW Micro. To access the latest information on Window-Eyes, visit the GW Micro website at
www.gwmicro.com. For Windows users, Microsoft provides a free, downloadable product called Microsoft
Reader that contains a text-to-speech component. For more information, visit the Microsoft website at
www.microsoft.com.
Because different screen readers use varying methods to translate information into speech, the way your content
is presented to users will vary. As you design accessible projects, keep in mind that you have no control over how
a screen reader will behave. You have control only over the content, not the screen readers. You cannot force screen
readers to read specific text at specific times or control the manner in which that content is read. It is very
important, therefore, to test your projects with a variety of screen readers to ensure that they perform as you
expect.
Adobe Captivate and accessibility
You can create output that is compliant with Section 508 for users who have visual or hearing impairments,
mobility impairments, or other types of disabilities. You can also take steps at the design level to remove obstacles
for people with disabilities viewing your Adobe Captivate projects.
These solutions support government agencies in meeting their users’ needs through Section 508 compliance, as
well as companies who are committed to improving accessibility.
ADOBE CAPTIVATE 3 81
User Guide
What is Section 508 compliance?
Section 508 is part of the Rehabilitation Act of 1973 requiring that Federal agencies develop, maintain, acquire, or
use electronic and information technology to make the systems accessible to people with disabilities. The most
recent (1998) version of Section 508 establishes enforceable, government-wide standards.
What does accessible mean?
In general, an information technology system is accessible for people with disabilities if it can be used in a variety
of ways that do not depend on a single sense or ability. For example, users should be able to navigate with a
keyboard, in addition to a mouse (not with a mouse only). Also, the visual and auditory elements of a user
interface must accommodate both hearing impaired and visually impaired users.
What other types of assistive software do end users need?
Screen readers or text-to-speech utilities (which read the contents of the active window, menu options, or text you
have typed) and screen review aids translate onscreen text to speech or to a dynamic, refreshable, Braille display.
This assistive technology can provide keyboard assistance or shortcuts, captions for speech and sound, and visual
warnings such as flashing toolbars. Tools available include Windows Eye and JAWS (Job Access With Speech).
What does Adobe Captivate do to be Section 508 compliant?
Selecting the 508 compliance option makes certain elements in Adobe Captivate projects accessible or open to
accessibility technology. For example, if you select the 508 option and you have filled in the project name and
project description text boxes in the Project Properties dialog box, a screen reader will read the name and
description when the Adobe Captivate SWF file is played.
The following Adobe Captivate elements are accessible when the 508 compliance option is selected:
• Project name (derived from Project Properties)
• Project description (derived from Project Properties)
• Slide accessibility text
• Slide label (derived from Slide Properties)
• Buttons
• Playback controls (function of each button is read by screen readers)
• Password protection (if an Adobe Captivate SWF file is password protected, the prompt for a password is read
by screen readers)
• Question slides (title, question, answers, button text, and scoring report are read by screen readers)
82 CHAPTER 3
Creating projects
Note: Output generated with the Section 508 option will be displayed with all supported browsers. However, your
output may not be Section 508 compliant unless it is viewed with Internet Explorer. Internet Explorer is the only
browser with support for MSAA (Microsoft Active Accessibility).
Note: To access Flash content using a screen reader, users need to have Flash Player 6 or later installed.
Note: The Access Board is an independent Federal agency committed to accessibility for people with disabilities. For
more information about making your output compliant, see the Access Board's Web site (www.accessboard.gov/508.htm).
Publishing 508 compliant Adobe Captivate SWF files
Create an Adobe Captivate project using the Section 508 option to view and test the output. Generating the Adobe
Captivate project updates source files containing information about your project and creates output files that you
can publish for users. Read the tips for authoring and use the following procedure.
To publish Section 508 compliant projects:
1 Open the Adobe Captivate project you want to publish as 508 compliant.
2 Select Edit > Preferences.
The Preferences dialog box appears.
3 In the Category panel, expand Project, and select Settings.
4 In the Output Options area, verify whether the 508 compliance option is selected.
5 Click OK.
6 Publish your project.
7 After publishing is complete, select the View Output option to preview and test the Adobe Captivate SWF file.
Adding slide accessibility text
Adobe Captivate contains an easy way to add text to a slide that is specifically designed to be read by a screen
reader. You can create custom text for each slide. (The text will only be read if the 508 compliance option is
selected.)
To add text that can be read by a screen reader:
1 Open an Adobe Captivate project.
2 Right-click the slide to which you want to add accessible text and select Properties.
ADOBE CAPTIVATE 3 83
User Guide
3 Click Accessibility.
4 Type in the text you want read by the screen reader. If you have text on the slide, such as a text caption, click
Insert slide text to automatically add the caption text. If you have any slide notes written for the slide, click Insert
slide notes to add the text.
5 When you finish, click OK.
Tips for creating 508 compliant Adobe Captivate SWF files
While Adobe Captivate Section 508 output is compliant for navigation, you should also make sure other elements
are compliant in your topics. Assistive software needs to be able to “read” elements on the screen to visually
impaired users. Use these tips to help you design accessible projects.
• In the Project Properties dialog box, write a meaningful name and description for your Adobe Captivate
projects.
• For users with hearing impairment, add text equivalents for audio elements. For example, when delivering
narrative audio, it is important to provide captions at the same time. One option is to place a transparent caption
in a fixed location on slides, then synchronize the text with the audio using the Timeline.
• If your project contains visual multimedia, provide information about the multimedia for users with visual
impairment. If a name and description are given for visual elements, Adobe Captivate can send the information
to the user through the screen reader. Be aware of audio in your Adobe Captivate projects that might interfere
with a user being able to listen to the screen reader.
• Write specific text assigned to individual slides for screen readers to read.
• Ensure that color is not the only means of conveying information. For example, active links that use a blue font
color to indicate that they are active should also use another type of formatting (such as bold, italics, or underlined text). In addition, make sure that foreground and background contrast sufficiently to make text readable
for people with low vision and color blindness.
• For users with either visual or mobility impairment, ensure that controls are device independent or accessible
by keyboard.
• Users with cognitive impairments often respond best to uncluttered design that is easily navigable.
• If mouse movement is critical in your Adobe Captivate project, consider changing the mouse pointer so it is
double the normal size for easier viewing.
• Document methods of accessibility for users.
84 CHAPTER 3
Creating projects
• Avoid looping objects. When a screen reader encounters Flash content on a page, the screen reader notifies the
user with audio, such as “Loading….load done”. As content in a project changes, the Flash Player sends an event
to the screen reader notifying it of a change, which causes the screen reader to return to the top of the page and
begin reading again. Therefore, a looping text animation on a slide, for example, might cause the screen reader
to continually return to the top of the page. This could be annoying for users relying on a screen reader.
• If you are creating click boxes you can make them more accessible by adding sound. The sound can play when
users tab to the click box or hover over the click box. To add this accessibility feature, attach a sound file to the
hint caption. (If you do not want the hint caption to appear on the slide, you can make the caption transparent
and add no text.)
• Accessibility in Adobe Captivate movies works better when all the slides have interactive content. If you are
using JAWS 6.1 or later, JAWS may not clear the Microsoft Active Accessibility (MSAA) tree. This might cause
the content of previous slides to be repeated in the case of continuous slides. This problem does not occur in
JAWS 4.5.
About testing accessible content
If you are designing your Adobe Captivate project to work with screen readers, download several screen readers
and test your project by playing it in a browser with the screen reader enabled. Make sure that the screen reader
is not attempting to “talk over” places in your project where you have inserted separate audio. Several screen
reader applications provide a demonstration version of the software as a free download you should try as many as
you can to ensure compatibility across screen readers.
If you are creating interactive content, test it and verify that users can navigate your content effectively using only
the keyboard. This can be an especially challenging requirement, because different screen readers work in
different ways when processing input from the keyboard—meaning that your Adobe Captivate content might not
receive keystrokes as you intended. Make sure to test all keyboard shortcuts.
Adobe Captivate accessibility web page
For latest information on creating and viewing accessible Adobe Captivate content, visit the Adobe Captivate
Accessibility Overview page on the Adobe website at www.adobe.com/macromedia/accessibility/features/captivate/overview.html.
ADOBE CAPTIVATE 3 85
User Guide
Localizing Captivate projects
Localization is the process of adapting information for use in a specific country. The term localization is often
used as a synonym for translation, but localization usually includes editing information for a particular cultural
context in addition to translating information into a different language.
The following are two options for localizing Adobe Captivate projects.
Using Adobe Captivate with a localized user interface
If you are creating Adobe Captivate projects that show a website or application that has been created in several
languages, you can create localized projects for each language.
To create localized Adobe Captivate projects:
1 Create an Adobe Captivate project in your source language using a source language version of the website or
application. For example, if you created your application in English, you can produce an English language Adobe
Captivate project that shows the English application.
2 Export any captions in the project and translate the caption text into the languages you require. Continuing the
example from step 1, you can take the English language captions in the English project, export them, and give the
text to localizers so they could translate it into other languages such as German and Japanese.
3 Open the website or application in the localized forms and record the same steps that were recorded in the
source language version of the project. When you record the projects, do not automatically include objects. In this
example, you record Adobe Captivate projects (using the same steps in the English project) of the application after
the localizers translated the application user interface into German and Japanese.
4 Import all objects from the source language version of the project. In this example, you import all objects from
the English version of the project into the German and Japanese projects.
5 Import the localized captions created by translators in step 2. In this example, you open the German and
Japanese projects and import the Word file of the captions that had been translated.
6 Test the localized versions of the project. In this example, open the German and Japanese projects and ensure
that the correct user interface is shown, that captions are properly translated and appear on the correct slide, and
that timing is accurate. You may need to adjust the timing or resize the captions so that Adobe Captivate displays
all of the translated text correctly.
86 CHAPTER 3
Creating projects
Localizing text captions
If you are localizing a project that contains text captions and closed captions, you can export text captions to make
the process more efficient.
To localize text captions:
1 Create the initial (“source language”) version of the project, including all necessary text captions.
2 Open the completed project.
3 Select File > Export > Project captions and closed captions.
4 By default, the Word (DOC) file is saved to your My Documents\My Adobe Captivate Projects folder. You can
change the location if you want. If the project file has been saved, the location of the default Word file, named
[ProjectName] Captions.doc is same directory as the one in which the project has been saved. You can change the
name of the file, if necessary, by clicking directly in the File name text box and entering a new name (retain the
.doc file extension). Click Save.
5 The Word file is generated with the name you specified and saved to the location you selected. A dialog box
appears, asking if you want to view the document. Click Yes to view the document in Word.
6 The Word document contains the slide ID, item ID, original caption text, and the slide number. There is also a
column named “Updated Text Caption Data” where changes to the caption text can be made. Provide a copy of
the Word document to the localizer/translator.
7 The localizer/translator should open the Word document and edit the caption text directly in “Updated Text
Caption Data” column in the document, replacing the source language text with the new text.
8 While the localizer/translator is translating the text, make a copy of the original Adobe Captivate project for
the new language.
Note: When you create a copy of the original project, be sure to keep the original text captions and closed captions (in
the source language) in the new project. The original captions act as placeholders and are overwritten when you
import the new (localized) text captions and closed captions.
9 When the text captions are localized, open the copy of the project you created.
10 Select File menu > Import > Project captions and closed captions option.
Note: The Import project captions and closed captions option is enabled only after you export the captions; you can
only import an edited caption file that you originally exported from the same project.
11 The Import project captions and closed captions option is enabled only after you export the captions; you can
only import an edited caption file that you originally exported from the same project.
12 Navigate to the localized text captions Word (DOC) file, select the file, and click Open.
ADOBE CAPTIVATE 3 87
User Guide
13 The new, localized text captions and closed captions are imported into the project and all formatting is
retained. A dialog box appears showing a successful import message. Click OK.
Test the new text captions by opening different slides in Edit view and reading the new caption text.
88 CHAPTER 3
Creating projects
89
Chapter 4: Adding text captions
Text captions are useful tools that draw attention to specific areas in a slide. For example, you can use text captions
to point out menu items or icons. You can also use text captions to focus user attention on easily overlooked
details. If you do not use voice-over narration in a project, you can use text captions to provide a similar function;
text captions can “speak” to the user.
You decide how text captions appear (font, size, color, and so on). Adobe Captivate provides a wide variety of
predefined text caption styles, but you can also create custom text caption styles that match your company or
organization appearance.
It is easy to add text captions to slides manually, but to create text captions very quickly you can have Adobe
Captivate automatically generate text captions based upon what is recorded. For example, if you record the mouse
clicking the Edit menu, Adobe Captivate can automatically create a text caption that says “Select the Edit menu”
and place the text caption on the exact slide showing the action.
About adding text captions
You can use text captions to “talk” to users or to point out specific items on a slide. It is easy to add a text caption
to a slide and to edit the text caption so it looks exactly the way you want.
To add a text caption:
1 Open an Adobe Captivate project.
2 Select the slide to which you want to add a text caption.
3 Select Insert > Text Caption. You can also right-click on the slide and choose Insert, then choose Text caption.
4 In the Text Caption tab, set the following properties:
Caption type
Select a text caption type. Each text caption type is named and a small thumbnail image shows
what the text caption looks like.
Note: When adding or modifying a text caption, you must select the Caption type before setting the style and format
of text in a text caption. This ensures that style and format changes to text are retained.
Font
Click the pop-up menu to select a font for the text caption.
Size
Type a number or click the pop-up menu to select a font size for the caption text.
90 CHAPTER 4
Adding text captions
Color
Click the pop-up menu to select a font color for the caption text.
Highlight Click the pop-up menu to select a font color for the highlighted text.
Caption style
Click one of the five text caption types. Many of the text caption styles contain text captions with
directional callouts so you can select a text caption that points in the most appropriate direction.
If you want, set additional display options such as bold, italic, or underlined text, and text justification. You can also align text, format it, and insert symbols, using the various options.
Display options
Type caption text here
Enter the caption text exactly as you want it to appear.
5 Click the Options tab and set the following options:
Display for [time]
Specifies the duration that the text caption is displayed in the slide. From the pop-up menu,
select one of the following options:
• Specific time
The text caption plays for the number of seconds you enter.
• Rest of slide
If the text caption is more than a few seconds, you can set it to appear for as long as the slide
duration.
• Rest of project
The text caption appears for the length of the project, even on other slides.
Appear after [#] seconds
Displays the text caption after the slide has been displayed for the selected number of
seconds.
Click the pop-up menu to select a transition effect for the text caption. Select a fade in or fade out option,
or select No transition. Type, or use the arrow keys to set a value for the transition effects in the In and Out fields.
Effect
Click the pop-up menu to select a transition effect for the text caption. Select a fade in or fade out option,
or select No transition.
Effect
6 To add audio to the text caption, click the Audio tab, and click Record New. Recording audio requires some
basic equipment.
7 To specify the exact size and position of the caption, click the Size and Position tab. Using these options instead
of dragging the text box helps you create consistent text boxes throughout your project.
8 Use the Settings menu to select how to apply property changes in the project. To apply all your changes, select
Apply only changed properties. To apply all the text caption settings, select Apply all properties. You can apply the
text caption settings to the current slide only or to all slides. And you can choose to apply the text caption settings
to all captions or only the text captions of the same type as the current one.
9 If you change the settings in this dialog box, they become the default settings and any new text captions you
create use the new settings.
ADOBE CAPTIVATE 3 91
User Guide
10 Click the Apply to all button to apply the settings specified from the Settings menu.
11 When you finish, click OK.
12 The text caption appears on the slide.
13 Size and drag the text caption.
Note: If you create a transparent caption, avoid underlining text because doing so might decrease text quality when
the project is viewed.
Tip:If you add a transparent text caption, avoid using bold text; regular text appears clearer than bold text on most
monitors.
Adding plain text to a slide
As you edit a project, you may want to add some text to the slide, but not have the text appear as a text caption
over the slide. There is an easy trick you can use to add plain text to a slide: simply add the text as a transparent
text caption.
To create a transparent text caption:
1 Open an Adobe Captivate project.
2 Select the slide to which you want to add a transparent text caption.
3 Select Insert > Text Caption.
4 The Caption Properties dialog box appears.
5 In Caption type, select [transparent].
6 Change other text caption options as necessary.
Font
Click the pop-up menu to select a font for the text caption.
Size
Type a number or click the pop-up menu to select a font size for the caption text.
Color
Click the color box to select a font color for the caption text.
Highlight Click the pop-up menu to select a font color for the highlighted text.
If you want, set additional display options such as bold, italic, or underlined text, and text justification. You can also align text, format it, and insert symbols, using the various options.
Display options
Type caption text here
Enter the caption text exactly as you want it to appear.
92 CHAPTER 4
Adding text captions
7 To add audio to the text caption, click the Audio tab, and click Record New. Recording audio requires some
basic equipment.
8 To specify the exact size and position of the caption, click the Size and Position tab. Using these options instead
of dragging the text box help you create consistent text boxes throughout your project.
9 Use the Settings menu to select how to apply property changes in the project. To apply all your changes, select
Apply only changed properties. To apply all the text caption settings, select Apply all properties. You can apply the
text caption settings to the current slide only or to all slides. And you can choose to apply the text caption settings
to all captions or only the text captions of the same type as the current one.
If you change the settings in this dialog box, they become the default settings and any new text captions you create
use the new settings.
10 Click the Apply to all button to apply the settings specified from the Settings menu.
11 Click OK.
Note: If you create a transparent caption, avoid underlining text because doing so might decrease text quality when
the project is viewed.
Tip:After adding the transparent text caption, you may want to merge the caption with the slide background.
Adding text captions automatically
When you record projects, or additional slides for projects, Adobe Captivate can automatically create text captions
based upon the action recorded. For example, if you record the action of selecting the File menu, Adobe Captivate
can automatically add a text caption that reads “Select File menu” on the same slide.
Actions that generate text captions include the following: selecting menus and menu items, pressing buttons,
changing values in locations such as lists, combo boxes, or check boxes, and opening child windows.
To add text captions automatically when recording a new project:
1 Open Adobe Captivate.
2 On the Start page, click Record or create a new project.
The New project options dialog box appears.
3 In the left pane, click Software Simulation.
The Software Simulation window appears on the right.
ADOBE CAPTIVATE 3 93
User Guide
4 In the right pane, select Application, Custom Size, or Full screen and click OK.
The Recording window appears.
5 Select Recording Mode(s), and choose Demonstration or Custom. In both of these modes, text captions are
automatically added.
6 Click Advanced. In Language, select the language in which you want the text captions to be written.
7 Click Settings. The Preferences dialog box appears.
8 In the Category panel, expand Recording, and select Settings.
9 In Recording type, select Auto Recording.
10 Click OK.
11 Click Record to begin recording a new project and automatically creating text captions.
12 After you have finished recording and the project has been generated (including the automatically created text
captions), view the individual slides in the project to see the text captions. To edit caption text, select a text caption.
To add text captions automatically when recording additional slides:
1 Open an Adobe Captivate project.
2 Select File > Record/Create > Additional Slides.
3 Decide where the new slides should be added. You can add new slides to the end of the project, or click a slide
in the list and add new slides after the selected slide.
4 When you finish, click OK.
The Recording window appears.
5 Select Recording Mode(s), and choose Demonstration, Assessment Simulation, Training Simulation, or
Custom. In all of these modes, text captions are automatically added. (To further fine-tune custom settings, click
the Settings button.)
6 Click Advanced. In Language, select the language in which you want the text captions to be written.
7 Click Settings. The Preferences dialog box appears.
8 In the Category panel, expand Recording, and select Settings. In Recording type, select Auto Recording.
9 Click OK.
10 Click Record to begin recording additional slides.
11 When you finish, press End (on your keyboard) to stop recording.
94 CHAPTER 4
Adding text captions
The new slides are generated and are displayed in Storyboard view.
12 Select one of the recorded slides to view the slide and read the text captions that Adobe Captivate automati-
cally added. To edit caption text, double-click a caption.
Note: Adobe Captivate can automatically generate text captions for all standard Windows user interface elements. It
might not, however, support nonstandard user interface elements, including menu text in applications created with
Delphi.
Adding rollover captions
Rollover captions are unique. They consist of a caption and a rectangle (the “hot” area). Rollover captions appear
when the user moves the mouse over the hot area at runtime. You can customize everything about a rollover
caption: the location, outline, and size of the hot area, as well as the usual caption options.
To add a rollover caption:
1 Open an Adobe Captivate project.
2 In Storyboard view, select the slide to which you want to add a rollover caption.
3 Select Insert > Rollover Caption.
The Rollover Caption Properties dialog box appears.
4 On the Rollover Caption tab, set the following properties:
Caption type
Click the pop-up menu to select a text caption type. Each text caption type is named and a small
thumbnail image shows what the text caption looks like.
Font
Click the pop-up menu to select a font for the text caption.
Size
Type a number or click the pop-up menu to select a font size for the caption text.
Color
Click the color box to select a font color for the caption text.
Highlight Click the pop-up menu to select a font color for the highlighted text.
Caption style
Click one of the five caption types. Four of the caption styles contain captions with directional
callouts so you can select a caption that points in the most appropriate direction.
If you want, set additional display options such as bold, italic, or underlined text, and text justification. You can also align text, format it, and insert symbols, using the various options.
Display options
ADOBE CAPTIVATE 3 95
User Guide
5 Click the Options tab and set the following option:
Effect
Click the pop-up menu and choose a transition effect for the rollover caption. Select Fade in and out,
Fade in only, Fade out only, or No transition. If you do select a fade in or fade out effect, specify the exact amount
of time (in seconds) for the effect.
6 To add audio to the text caption, click the Audio tab, and click Record New. Recording audio requires some
basic equipment.
7 To specify the exact size and position of the caption, click the Size and Position tab. Using these options instead
of dragging the rollover caption box help you create consistent rollover caption boxes throughout your project.
8 Use the Settings menu to select how to apply property changes in the project. To apply all your changes, select
Apply only changed properties. To apply all the rollover caption settings, select Apply all properties. You can apply
the rollover caption settings to the current slide only or to all slides. And you can choose to apply the rollover
caption settings to all captions or only the rollover captions of the same type as the current one.
Note: If you change the settings in this dialog box, they become the default settings and any new rollover captions you
create use the new settings.
9 Click the Apply to all button to apply the settings specified from the Settings menu.
10 Click OK.
The rollover caption and the rollover area are added to the slide. The rollover area defines where the mouse needs
to be for the caption to appear.
Changing the rollover area
Rollover captions and rollover images consist of a caption or image and a rollover area (the “hot” area). The
rollover area defines where the mouse needs to be for the caption or image to appear.
To edit the rollover area:
1 Open an Adobe Captivate project.
2 In Storyboard view, select the slide containing the rollover caption or image.
• To change the size of the rollover area, click one of the handles and drag.
• To move the rollover area to another location, move the mouse over the rollover area until the hand cursor
appears. Drag the box to the desired location.
96 CHAPTER 4
Adding text captions
• To modify the rollover area attributes, double-click inside the rollover area box and use the Rollover Area dialog
box to make changes.
Converting tooltips to rollover captions
When you record a new project or record additional slides for an existing project, you can set a recording option
that requires Adobe Captivate to convert tooltips to rollover captions. When this option is selected, Adobe
Captivate creates a rollover caption for every tooltip that is selected during the recording process.
Converting tooltips to rollover captions is an easy way to automatically create an appropriate and descriptive
caption for action taking place in a project.
To convert tooltips to rollover captions automatically when recording a new project:
1 Open Adobe Captivate.
2 On the Start page, click Record or create a new project.
The New project options dialog box appears.
3 Select the Application, Custom Size, or Full Screen option and click OK.
4 Click Advanced. In Captions In, select the language in which you want the rollover captions to be written.
5 Click Settings.
The Preferences dialog box appears.
6 In the Category panel, expand Recording, and do the following:
• Select Settings. In Recording type, select Auto Recording.
• Select Defaults, and customize the styles of default captions.
• Select Mode(s), and choose a mode from the Mode menu. In the Captions area, select Convert tooltips to
rollover captions.
7 Click OK.
8 Click Record to begin recording a new project and automatically converting tooltips to rollover captions.
To convert tooltips to rollover captions automatically when recording additional slides:
1 Open an Adobe Captivate project.
2 Select File > Record/Create > Additional Slides.
ADOBE CAPTIVATE 3 97
User Guide
The Record additional slides window appears.
3 Select the option to add the additional slides to the end of the project or to a location within the project.
4 Click OK.
The Recording window appears.
5 Click Advanced. In Captions In, select the language in which you want the rollover captions to be written.
6 Click Settings.
The Preferences dialog box appears.
7 In the Category panel, expand Recording, and do the following:
• Select Settings. In Recording type, select Auto Recording.
• Select Defaults, and customize the styles of default captions.
• Select Mode(s), and choose a mode from the Mode menu. In the Captions area, select Convert tooltips to
rollover captions.
8 Click OK.
9 Click Record to begin recording additional slides and automatically converting tooltips to rollover captions.
Adding a language for text captions
You can add new languages to the list of existing languages in which text captions are recorded. The list of existing
languages is available in the Recording dialog box. Text captions of events are stored as
CaptureTextTemplates_<language>.rdl files in the \Program Files\Adobe\Adobe Captivate 3 directory. For
example, the RDL file for Chinese-Simplified is CaptureTextTemplates_Chinese-Simplified.rdl. You can use the
existing RDL files to record text captions in a desired language.
To record text captions in another language:
1 Open Windows explorer, and navigate to the \\Program Files\Adobe\Adobe Captivate 3 directory.
2 Copy a file with a .RDL extension.
3 Paste the file in the same location, and rename it according to the new language. For example, if you want to
record in Polish, rename the file CaptureTextTemplates_Polish.rdl.
4 Open the RDL file in any text editor.
98 CHAPTER 4
Adding text captions
5 In the Object Name, and Event Name tags, change the text for DefaultTemplate and Template attributes to the
specified language. Refer to “To type text in another language:” to do this.
6 Save the file.
7 Open the Recording dialog box by selecting File > Record/Create > New Project.
The Recording dialog box appears.
8 Set the Recording preferences.
9 Click Advanced.
10 Select the added language in the Captions In pop-up menu.
11 Click Record.
The text captions are generated in the specified language.
To type text in another language:
1 Open the Microsoft Windows Control Panel and double-click the Regional and Language Options icon. The
Regional and Language Options dialog box appears.
2 Click the Languages tab.
3 Click the Details button. The Text Services and Input Languages dialog box appears.
4 In the Settings tab, click the Add button. The Add Input Language dialog box appears.
5 Select a language from the Input language list.
6 Click OK. The selected language is included in the Installed services list.
7 Select the desired language in the Default input language list.
8 Click Apply and click OK to save the settings and close the Text Services and Input Languages dialog box.
9 Click the Regional Options tab, and choose the language you selected in the Default input language list.
10 Click Apply and click OK to save the settings and close the Regional and Language Options dialog box. The
Language bar or the Input Method Editor (IME) appears on the desktop of your computer.
11 Type content in the RDL file. The text appears in the selected language.
If you change the language in the Default input language list and the Regional Options tab, the language selected
in the Language bar is also updated automatically.
ADOBE CAPTIVATE 3 99
User Guide
Localizing text captions
If you are localizing a project that contains text captions, you can export text captions to make the process more
efficient.
To localize text captions:
1 Create the initial (“source language”) version of the project, including all necessary text captions.
2 Open the completed project.
3 Select File > Export > Project captions and closed captions option.
4 By default, the Word (DOC) file is saved to your My Documents\My Adobe Captivate Projects folder. Change
the location if you want. Also, the Word file is named [ProjectName] Captions.doc. You can change the name of
the file, if necessary, by clicking directly in the File name text box and entering a new name (retain the .doc file
extension). Click Save.
5 The Word file is generated with the name you specified and saved to the location you selected. A dialog box
appears, asking if you want to view the document. Click Yes to view the document in Word.
6 The Word document contains the slide ID, item ID, original caption text, and the slide number. There is also a
column named “Updated Text Caption Data” where changes to the caption text can be made. Provide a copy of
the Word document to the localizer/translator.
7 The localizer/translator should open the Word document and edit the caption text directly in “Updated Text
Caption Data” column in the document, replacing the source language text with the new text.
8 While the localizer/translator is translating the text, make a copy of the original Adobe Captivate project for
the new language.
Note: When you create a copy of the original project, be sure to keep the original text captions (in the source language)
in the new project. The original text captions act as placeholders and are overwritten when you import the new
(localized) text captions.
9 When the text captions are localized, open the copy of the project you created in step 8.
10 Select File > Import > Project captions and closed captions option.
11 Navigate to the localized text captions Word (DOC) file, select the file, and click Open.
12 The new, localized text captions are imported into the project and all formatting is retained. A dialog box
appears showing a successful import message. Click OK.
13 Test the new text captions by opening different slides in Edit view and reading the new caption text.
100 CHAPTER 4
Adding text captions
Editing text captions
After you have created text captions, it is easy to make changes to the caption style or text.
Note: If you are resizing a text caption, you cannot make the text caption smaller than the bitmap used to create the
text caption. For example, the text caption style “Pill” uses bitmaps sized approximately 18 pixels (wide) x 16 pixels
(high), so these bitmaps could not be resized down to 15 x 12 pixels. However, any of the text caption bitmaps can be
made larger. If you need very small text captions, consider creating custom captions.
To edit a text caption:
1 Open an Adobe Captivate project.
2 Select the slide that contains the text caption you want to edit.
3 Double-click the text caption to edit.
4 The Text Caption dialog box appears.
5 Click the various tabs and make any changes you want.
6 When you finish, click OK.
Tip:If you have a detailed slide that contains text captions and other objects, you might want to make the text caption
a permanent part of the background.
Creating custom text caption styles
You can create custom text caption styles for your Adobe Captivate projects with a graphics program, such as
Adobe’s Adobe® Fireworks® or Adobe® Photoshop®.
Custom text captions must be in BMP (bitmap) format. In general, each Adobe Captivate text caption has five
associated bitmap images.
Naming custom text caption styles
When creating custom text caption styles, be sure to follow the correct naming conventions. Each caption style
has a unique name, and you must use this name at the beginning of each associated bitmap filename. For example,
if you create a new text caption style named “Brightblue,” the five bitmap images that constitute the new style
should be named as follows:
ADOBE CAPTIVATE 3 101
User Guide
• Brightblue1.bmp an image with no callouts
• Brightblue2.bmp an image with a callout to the right or upper right
• Brightblue3.bmp an image with a callout to the left or upper left
• Brightblue4.bmp an image with a callout to the lower right
• Brightblue5.bmp an image with a callout to the lower left
Storing custom text caption styles
You must store all of the bitmap images for a custom text caption style in the Adobe Captivate Captions folder
(located in C:\Program Files\Adobe\Adobe Captivate 3\Gallery\Captions). After you add the five new bitmaps to
the captions folder, Adobe Captivate recognizes the bitmap files as a new text caption style. The next time you add
a new text caption, your new custom style appears in the text caption style list, so you can easily select and use the
new style.
Creating custom text for caption styles
You can create a custom style for the text that appears in the text captions. These preferences are applied only if
you have not set a style for the text caption earlier.
To create custom text for caption styles:
1 Open the fonts.ini file, stored in the \\Program Files\Adobe\Adobe Captivate 3\Gallery\Captions folder, in a
text editor.
2 Customize the style for the text caption using the procedure described in the file.
3 Save the file.
4 Open an Adobe Captivate project.
5 Select Insert > Text Caption.
6 In Caption type, select the caption that you have customized.
The text in the text area changes to the specified style.
7 Edit the text in the text area.
8 Click OK.
102 CHAPTER 4
Adding text captions
Text alignment on custom text captions
Sometimes text on custom text captions can appear out of alignment. To solve this problem, you must set the left,
right, top, and bottom margins.
Each of the five text caption styles requires different margin settings because text appears at slightly different
places on each text caption.
The margin settings are stored in a text file with the extension .fcm. You can use Notepad or WordPad to create
or edit FCM files.
To change text alignment on a custom text caption:
1 Using Windows Explorer, navigate to C:\Program Files\Adobe\Adobe Captivate 3\Gallery\Captions. All of the
text caption BMP and corresponding FCM files are located in this folder.
2 Right-click the exact FCM file you need to edit, and select Open with.
3 Select Notepad or WordPad.
4 Edit the following values as necessary:
• Left Margin is the number of pixels from the left side of the bitmap to the text.
• Right Margin is the number of pixels from the right side of the bitmap to the text.
• Top Margin is the number of pixels from the top of the bitmap to the text.
• Bottom Margin is the number of pixels from the bottom of the bitmap to the text.
5 (Optional) If necessary, you can edit the MarginX and MarginY settings. This can be important if you are
adding captions automatically.
• MarginX is the number of pixels horizontally from the nearest corner to the tip of the caption callout.
• Margin Y is the number of pixels vertically from the nearest corner to the tip of the caption callout.
Note: The nearest corner is identified in the file open in Notepad or WordPad under “Corner.” For example,
Corner=right, top.
6 From the File menu, select Save.
A dialog box may appear, asking if you want to replace the original file. Click Yes.
7 Close the program (Notepad or WordPad).
ADOBE CAPTIVATE 3 103
User Guide
Design tips for custom text captions
• Colors The colors in the text caption should not be the same color as the transparent color. The transparent
color is determined by the upper left pixel. For example, if the color in the upper left pixel is yellow, everything
that is the same color yellow will be transparent in the text caption. Also, the text caption itself can have a gradient
background, but the area around (“behind”) the text caption, must be a solid color.
• Anti-alias Do not anti-alias the edges of your text captions. Your text captions will appear on different screenshots and the anti-alias might cause a jagged halo effect on some screenshots.
Moving and resizing text captions
You can resize text captions manually or automatically, and move text captions to new locations on a slide.
Note: If you are resizing a text caption, you cannot make the caption smaller than the bitmap used to create the
caption. For example, the caption style “Pill” uses bitmaps sized approximately 18 pixels (wide) x 16 pixels (high), so
these bitmaps could not be resized down to 15 x 12 pixels. However, any of the caption bitmaps can be made larger.
If you need very small captions, consider creating custom captions.
To manually resize a text caption:
1 Open an Adobe Captivate project.
2 Select a slide that contains a text caption.
3 Click the text caption you want to resize.
4 Move your mouse pointer over one of selection handles on the edge of the text caption until the pointer
becomes a resize handle.
5 Using the left mouse button, drag to resize the text caption.
To automatically resize text captions:
Adobe Captivate can automatically resize a text caption according to the amount of text in the text caption. If you
edit the text, the text caption changes size to match the new amount of text. This is an easy way to keep your text
captions looking balanced and proportional.
1 Open an Adobe Captivate project that contains text captions.
2 Select Project > Autosize Captions. (If a check mark appears next to the option, Autosize Captions is enabled;
if no check mark is visible, Autosize Captions is not enabled.)
104 CHAPTER 4
Adding text captions
To move a text caption:
1 Open an Adobe Captivate project.
2 Select a slide that contains a text caption.
3 Move the mouse over the caption you want to move.
4 When the hand cursor appears, use the left mouse button to drag the text caption to a new location on the slide.
Copying and pasting text captions
You can copy and paste text captions between slides. This is a great time-saver, especially if you need to have the
same text caption on multiple slides.
To copy and paste a text caption:
1 Open an Adobe Captivate project.
2 Select the slide containing the text caption you want to copy.
3 Right-click the text caption and select Copy.
4 Navigate to the slide where you want to paste the caption.
5 Right-click on the slide and select Paste Object.
Tip:You can copy and paste more than one text caption at a time. To select multiple text captions, press Control and
click on the text captions. Then, right-click on one of the selected text captions and choose Copy.
Importing text captions
You can import text captions from a DOC file. First, you export the text captions from your Adobe Captivate
project. Adobe Captivate creates a DOC file that preserves all of the formatting from the text captions. While the
text captions are in DOC format, you can make text and formatting changes in a word processing program. Then
import the text captions back into the Adobe Captivate project using the steps below.
Note: If you export text captions to a DOC file, that DOC file can only be imported back into the original project.
Importing and exporting text captions to and from a DOC file can be useful in several situations. For example, if
you have many text captions and need to edit the text on all of them, it might be easier and faster to work with the
text in DOC format instead of navigating from slide to slide.
ADOBE CAPTIVATE 3 105
User Guide
To import text captions:
1 Open the Adobe Captivate project containing text captions.
2 Select File > Export > Project Captions and Closed Captions.
3 Make the necessary changes while the text captions are in DOC format (in the Updated Text Caption Data
column), and save the DOC file.
4 Select File > Import > Project Captions and Closed Captions.
5 Select the DOC file that contains the exported text captions.
6 Click Open.
7 An Information dialog box appears, confirming that the import was successful. Click OK.
Exporting text captions
You can export text captions from an existing Adobe Captivate project into a DOC file if you have Microsoft Word
installed on your computer. All formatting done in Adobe Captivate is preserved when the text captions open as
a DOC file. You can make text and formatting changes to the text captions while they are in DOC format and then
import them back into the Adobe Captivate project.
Note: If you export text captions to a DOC file, that DOC file can only be imported back into the original project.
Exporting text captions can be useful in several situations:
• If voice-over narration will be recorded and you need to create a script, exported text captions can provide the
foundation for the script.
• If you want to provide printed step-by-step instructions, you can export text captions and print the DOC file.
• If a project must be localized, you can export text captions into a DOC file and give it to a translator.
To export text captions:
1 Open an Adobe Captivate project.
2 Select File > Export > Project captions and closed captions option.
3 In the Save As dialog box, enter a filename for the new DOC file.
Note the default directory where the file will be saved. If you want, navigate to a different location in which to save
the file.
106 CHAPTER 4
Adding text captions
4 Click Save.
5 The text captions from the project are converted into DOC format. A dialog box appears, confirming that the
text captions were exported to Word and asking if you would like to view the document.
6 Click Yes.
7 A new DOC file that contains the caption text opens in Word. Make any necessary text changes in the Updated
Text Caption Data column. The slide number is also included as a reference.
8 Save the document.
9 Select File > Import, > Project captions and closed captions option.
Changing text caption order
Adobe Captivate lets you add multiple captions to each slide. You specify the order in which these captions appear
using the Timeline. The Timeline enables you to precisely adjust the timing of all objects, including captions, on
a slide.
To change caption order using the Timeline:
1 Open an Adobe Captivate project.
2 Navigate to the slide containing the captions whose order you want to change.
3 If it is not open already, show the Timeline by clicking on the splitter bar. To expand the Timeline, click the
display arrow.
4 Change the order and timing of captions as required.
• For example, move the mouse over the left or right edge of a caption on the Timeline until the resize cursor
appears, and then drag the edge left or right. This changes the time at which the caption appears or ends and
the length of time the caption appears.
• Alternatively, if you have a caption that is currently displayed at the same time the slide is displayed, but you
want a slight delay, move the mouse over the center of the caption on the Timeline until the hand cursor
appears, and then drag the entire caption so the left edge aligns with 2s (a 2-second delay) or 4s (a 4-second
delay) in the header.
ADOBE CAPTIVATE 3 107
User Guide
5 If you have two captions that overlap on the slide, you need to select the caption you want to appear in front by
setting the stacking order. Changing the stacking order consists of moving captions to the back and front of the
slide “stage.” The key point to remember is that captions at the back of the stage appear behind other captions. Use
one of the following methods to set the stacking order.
a In Edit view, right-click a caption on the slide and select one of the caption order options. If necessary, right-
click other captions on the slide and adjust their order.
b In Edit view, select a caption and, on the Edit View toolbar (next to Slide Properties), click Bring Selected
Objects Forward in Z-order or Send Selected Objects Backward in Z-order.
c In Edit view, on the Timeline, move the mouse over a caption until the hand appears and drag the caption up
or down to change its position in the stacking order. Moving a caption higher in the stacking order moves it to
the front of the stage, while moving a caption lower moves it to the back of the stage.
Deleting text captions
Deleting a text caption removes it from the slide and the project.
To delete a text caption:
1 Open an Adobe Captivate project.
2 In Storyboard view, select a slide that contains text captions.
3 Right-click a text caption and select Delete.
108 CHAPTER 4
Adding text captions
109
Chapter 5: Adding audio and video
You can add a wide variety of sounds to your Adobe Captivate projects. You can also add Flash Video (FLV) files.
About adding audio
Adobe Captivate lets you add narration, music, step-by-step instructions, or almost any sound to your projects.
You can use audio as critical direction, emphasis, or background effect. In general, sound can be as individual and
flexible as any other project component.
Audio can be used in Adobe Captivate projects in a variety of ways. For example, you can do the following:
• Add a background track that plays for the duration of the project.
• Add sound to an individual slide.
• Add sound to a specific object, such as a caption, click box, highlight box, or button.
Use all three of the above options in the same project.
Adobe Captivate lets you record your own audio files (using some simple equipment) or import existing files. You
can record audio files at the same time the project is recorded, or you can add an audio file later. Imported files
can be in WAV or MP3 format. (If you add a WAV file to a project, Adobe Captivate automatically converts the
WAV file to MP3 format when you publish the project.)
After you add audio to a project, you can adjust the timing of objects to fit the sound file precisely. Adobe
Captivate also contains features that enable you to add silent periods to audio files and to normalize audio for all
slides so the sound level is consistent.
Tip:Adobe Captivate contains a gallery that has buttons, sounds, and animations (in SWF format) for you to use in
your projects. By default, the gallery is stored in the following location when you install Adobe Captivate: C:\Program
Files\Adobe\Adobe Captivate 3\Gallery.
Adding existing audio
You can quickly add audio to a project if you already have audio files in WAV or MP3 format. Simply import the
files and use them as opening music, background narration, instructions, or any other purposes.
110 CHAPTER 5
Adding audio and video
Note: When you import WAV files into Adobe Captivate projects, Adobe Captivate automatically converts them to
MP3 files when you publish the project.
To add audio to a slide:
1 Open an Adobe Captivate project.
2 From any view, select the slide to which you want to add audio.
3 Select Audio > Import.
The Import Audio dialog box appears.
Note: Adobe Captivate contains a gallery that has buttons, sounds, and animations (in SWF format) for you to use
in your projects. By default, the gallery is stored in the following location when you install Adobe Captivate:
C:\Program Files\Adobe\Adobe Captivate 3\Gallery.
4 Navigate to the audio file (WAV or MP3) you want to add to the slide, select the audio file, and click Open.
If the playing time of the audio file is longer than the playing time of the slide, the timeline for the slide increases
to match the time of the imported audio file.
Equipment for recording audio
Having the right audio equipment makes a big difference in the quality of recorded audio.However, basic audio
equipment is relatively inexpensive.
Computer with sound card
The sound card installed with your computer acts as a digital recorder for audio.
If possible, avoid using the inexpensive microphone packaged with your computer. Also, use a
proper microphone cable and a stand to hold the microphone while you are recording.
Microphone
A preamplifier boosts the signal of the microphone. The microphone input of your
computer's sound card probably includes a preamplifier, but it is most likely a poor quality one. When purchasing
a preamplifier, you can choose a small mixer or a stand-alone version. Mixers let you connect several microphones
and devices to one location and adjust their volumes independently. Stand-alone preamplifiers are considered
better than mixers at filtering out unwanted noises.
Microphone preamplifier
Speakers
The speakers that came with your computer are probably good enough for recording purposes,
although you may want to change some of your speaker settings. However, if you are working on a laptop, you
must use standard desktop computer speakers instead of the built-in laptop speakers.
ADOBE CAPTIVATE 3 111
User Guide
Note: In Microsoft Windows operating systems, you can usually find speaker (sound) settings by clicking Start in the
lower left corner and selecting Settings > Control Panel > Sounds.
Headphones are important because when the microphone is on, speakers can cause distracting
feedback. Additionally, it is best to use closed-ear headphones that prevent leaking sound (which can be picked
up by the microphone).
Headphones
Media Players Any software that can play audio files on your system.
A wide range of recording software is available. Important software features include
editing functionality (to fix mistakes), music and sound effect options, and the capability to create the file format
you require (such as MP3 or WAV). An excellent, easy-to-use, and free option is software named Audacity
(available from audacity.sourceforge.net).
Recording software
Recording area
After you have acquired the necessary audio equipment, the most important action you can
take before recording is an obvious one: find a quiet place to record. Try closing doors, turning off any unnecessary computer equipment, turning off or lowering lights that might be making noise, turning off phone ringers,
beepers, and pagers. Of course, try to tell coworkers that recording is in progress.
Tips for recording audio
Follow these tips to ensure that you are recording the highest quality audio possible.
After you have acquired the necessary audio recording equipment, ensure that it is set up properly. First,
plug your microphone into your mixer or preamplifier, and then plug the output of that device into your computer
sound card's “line in.” Plug your headphones into your computer. Then, set the volume on your mixer or preamplifier. Begin speaking to test the volume levels, and carefully raise the volume until it shows just under zero.
Setup
Open the software application that controls the sound card. (In most Windows operating
systems, you can find sound settings by clicking Start in the lower left corner and selecting Settings > Control
Panel > Sounds.) Select the recording source (line in) and adjust the volume to 100%.
Sound card settings
You control the actual recording level with your mixer or preamplifier.
Start your audio recording software. Change the settings as necessary. Note
that mixers and preamplifiers do not have sound level controls, so you rely on the meters when recording. While
recording, ensure that you do not exceed zero on the meters, or the sound will be distorted.
Audio recording software settings
112 CHAPTER 5
Adding audio and video
Positioning your microphone correctly can make a big difference in the finished audio
file. First, get close to the microphone (within 4 to 6 inches), so any other nearby sounds have less chance of being
recorded. Don't speak down to the microphone; instead, position it above your nose and pointed down at your
mouth. Finally, position the microphone slightly to the side of your mouth, because this can help soften the sound
of the letters S and P.
Microphone placement
Microphone technique
Have a glass of water nearby so you can avoid “dry mouth.” Before recording, turn away
from the microphone, take a deep breath, exhale, take another deep breath, open your mouth, turn back toward
the microphone, and start speaking. This trick can eliminate breathing and lip-smacking sounds frequently
recorded at the beginning of audio tracks. Speak slowly and carefully. You may feel that you are speaking artificially slowly, but you should be able to adjust the speed later by using your audio recording software. Finally, bear
in mind that you don't have to get everything right the first time. You can listen and evaluate each recording and
re-record if required.
Audio editing
Editing sound is similar to editing text. Listen carefully to your recording. Delete any extraneous
sounds and then use the options available in your software to polish the track. Add any music or sound effects you
require. Make sure you save your audio track in the correct format (MP3 or WAV files).
Adding audio files to Adobe Captivate
When you are finished recording the audio file, add it to the Adobe
Captivate project.
After you add the audio to the Adobe Captivate project, listen to it again. Play the project
as users normally would. Finally, ask others to preview the Adobe Captivate SWF/audio file. If necessary, edit the
audio file again.
Additional feedback
Setting audio recording options
Audio files present the common challenge of balancing quality against size. The higher the sound quality, the
larger the file size. The more you compress a sound and the lower the sampling rate, the smaller the size and the
lower the quality. Adobe Captivate lets you control the way sound is recorded and compressed based upon your
input and output requirements.
Creating audio in Adobe Captivate is essentially a two-part process. You record audio in WAV format, and then
Adobe Captivate converts the WAV file into an MP3 file. When files are in WAV format, they have a degree of
flexibility. You can edit and adjust them “downward,” compressing them into MP3 files uniquely tailored to their
playback scenario.
ADOBE CAPTIVATE 3 113
User Guide
When working with audio, keep your users in mind. If a user is likely to access the Adobe Captivate project by
using a dial-up modem, use a higher compression/lower sampling rate, such as 56 Kbps. However, if you are
distributing the project on a CD-ROM, you can use a lower compression/higher sampling rate, such as 144 Kbps.
In the best development case, experiment to find the optimal balance between sound quality and file size for your
users.
Using Adobe Captivate, you can record an audio file for a single slide, group of slides, or for the entire project.
Note: For slides with unique audio files, the timeline of the slide is stretched to meet that of the audio file . However,
audio files for a project are cut short if they exceed the project timeline.
To set audio recording options:
1 Open an Adobe Captivate project.
2 Select Audio > Record, and select one of the following options:
This Slide Record the audio file for the selected slide only.
Project Record the audio file for the entire project.
From this Slide Record the audio file for a group of slides starting with the selected one. To finish defining the
range of slides included in the group, enter a slide number in the To field of the Record from slide dialog box that
appears.
Note: For all the three options, the recording window displays a preview panel where you can view the project as the
audio gets recorded.
Without Preview Do not preview the project while the audio file is being recorded.
The Record Audio dialog box appears.
3 Click Settings
The Audio settings dialog box appears.
4 Set the following options:
Input Source Specifies the type of device you are using to create audio. Select Line in for any device other than
a microphone (such as a CD), or select System Audio to use a file playing on your system.
In the Encoding bitrate area, you can select the bitrate at which audio encoding must be
performed. Select one of the following options based on the audio encoding quality you require:
Encoding Bitrate
114 CHAPTER 5
Adding audio and video
• CD bitrate (128 kbps) Specifies the amount of audio information (in kbps) that will be stored per second of
a recording, which is of CD quality.
• Near CD bitrate (96 kbps) Specifies the amount of audio information (in kbps) that will be stored per unit
second of a recording, which is of a near CD quality. By default, this option is selected.
• FM Radio bitrate (64 kbps) Specifies the amount of audio information (in kbps) that will be stored per
second of a recording, which is of FM Radio quality.
• Custom Bitrate Specifies the amount of audio information that will be stored per second of a recording,
which is of a user-defined quality. You can drag the slider bar to set the required bitrate.
Encoding Frequency
Select the frequency at which audio encoding must be performed.
Drag the slider bar to set the required audio encoding speed. Increasing the encoding speed
reduces the quality of the encoded files.
Encoding Speed
Click to display the Calibrate microphone dialog box. You are prompted to read a sentence into
the recording device. Adobe Captivate uses the sample recording to detect optimal recording sensitivity levels. It
is important to calibrate your recording device for optimal sound quality.
Calibrate input
5 (Optional) If you have created text captions or slide notes that can be used as scripts, add them to the Captions
and Slide Notes tabs.
6 When you finish, click OK.
Note: The preview panel is not displayed if you have selected the Record >Without Preview.
Using audio from existing library files
You can reuse existing project audio files for slides in a project.When you insert a new object (such as an image
or video) into your project, the Select audio from library button on the Audio tab of the new item dialog box is
enabled and you can browse the Library for an existing audio file.
To change the selection of audio files from the library:
1 In the dialog box that appears when you insert a new object, click the Audio tab or the Background Audio tab,
or select Audio > Edit Timing > Slide.
Note: Edit Timing is enabled if a question slide or a project slide contains an audio file. It is disabled for question pools,
and random question slides.
2 Click the Select audio from library button.
The Select audio from library dialog box appears.
ADOBE CAPTIVATE 3 115
User Guide
3 Select a file from the list of Library files, and then click OK.
4 Click OK to save the changes in the dialog box.
Calibrating microphones for recording
If you are recording audio for a project, you must set the microphone or recording device to the correct recording
level. This process is called calibrating the recording device. Adobe Captivate can detect optimal microphone and
recording sensitivity levels automatically.
Note: Adobe Captivate must be able to detect a recording device before trying to calibrate. Check that a microphone
or recording device using “line in” is connected to your computer properly and is turned on before calibrating.
To calibrate a microphone or recording device:
1 Open the Adobe Captivate project for which you want to record a new audio file.
2 Select Audio > Settings.
The Audio settings dialog box appears.
3 Click Calibrate input.
The Calibrate microphone dialog box appears.
4 To set the correct recording device level, read the following sentence into the microphone until the red
recording window becomes green:
“I am setting my microphone recording level for use with Adobe Captivate.”
5 When you finish, click OK.
Recording audio
If you have a microphone connected to your computer, you can record audio to be included on a slide. You can
use audio for many types of narration or instruction. For example, if you have text captions in a project, you can
record a voice-over narration track of someone reading the text on the captions.
To record audio:
1 Open an Adobe Captivate project.
116 CHAPTER 5
Adding audio and video
2 Select Audio > Record from the main menu, and select one of the following options:
• This Slide Record the audio file for the selected slide only.
• Project Record the audio file for the entire project.
• From This Slide Record the audio file for a group of slides starting with the selected one. To finish defining the
range of slides included in the group, enter a slide number in the To field of the Record from slide dialog box that
appears.
• Without Preview Do not preview the project while the audio file is being recorded.
The Record Audio dialog box appears.
3 If you want to set recording options, click Settings and make the necessary changes. Depending on the type of
recording (voice-over, music, and so on) and the desired playback (within an EXE file, over the Internet, and so
on), you may need to adjust audio settings.
4 (Optional) If you have created text captions or slide notes that can be used as a script, add them to the fields in
the Captions and Slide Notes tabs.
5 Click Record to begin recording.
6 Speak into the microphone or recording device. Or, if you are using a line in device (such as a CD), or a system
file, run the file you want to record.
7 When you finish, click Stop.
The audio is converted to MP3 format.
8 Click Play to listen to the recording.
9 (Optional) If you want to add silence or adjust the volume for the audio file, click Edit Audio and use the
options to change the settings.
10 When you finish, click OK.
Recording audio while creating a project
Adobe Captivate lets you record an audio track at the same time you record a new Adobe Captivate project. This
can be a very efficient way to create a full-featured project quickly.
The following procedure describes how to record audio while creating a Adobe Captivate project about an application. The process is similar whether you create a custom size or full screen Adobe Captivate project.
ADOBE CAPTIVATE 3 117
User Guide
To record audio and a new Adobe Captivate project at the same time:
1 Open the application you want to record. (You must do this before recording.)
2 Prepare your recording equipment.
3 Open Adobe Captivate.
4 On the Start Page, click Record or create a new project.
The New Project Options dialog box appears.
5 Select Software Simulation in the left pane.
6 Select Application in the right pane and click OK.
The Recording window appears.
7 In the Select the window you’d like to record pop-up menu, select the application to record.
8 Select Record narration. Choose Microphone, Line In or System Audio depending on whether you are
recording from a microphone, a line in device like CD, DVD et cetera, or from a file playing on the system.
9 (Optional) Click Settings to set a wide variety of recording options, including the capability to automatically
capture screenshots and automatically generate text captions.
10 (Optional) If necessary, change the size and position of the window. You can resize the window by selecting
one of the sizing handles on the red frame and dragging it. To change the location of the window, move the mouse
over the red frame until a four-point arrow appears, and then drag the entire window to a new position. You can
also click Snap to fit to quickly change the size of the recording area to match the size of the application.
11 When you finish setting options, click Record.
If this is the first time you are recording audio, a dialog box appears asking if you would like to test audio levels.
Click Yes to calibrate the recording device for optimal recording. Follow the instructions and when you finish,
click OK.
12 Adobe Captivate begins recording the onscreen activity.
• As you record the project, speak into your microphone or recording device to create an audio soundtrack. For
example, you can explain the actions you are taking or read the text on captions.
• If you are automatically recording the project (that is, if you selected the Enable auto recording), Adobe
Captivate automatically captures a screenshot every time you perform an action, such as selecting a menu,
clicking a button, or typing text.
• If you are manually recording the project (that is, you did not select the Enable auto recording option) press the
Print Screen key (or other designated capture key) to capture screenshots.
118 CHAPTER 5
Adding audio and video
• Use the application as if you were demonstrating your actions to someone. If you have sound enabled on your
computer and the option is activated, you will hear a camera shutter sound when screenshots are captured.
Tip:When recording an onscreen action, it is best to perform the action more slowly than you would normally. For
example, if you are recording keyboard action, type text in slowly.
13 When you finish recording, press the End key (or other designated key) to stop recording.
The slides are generated and your new project appears in Storyboard view. The audio files you recorded are
assigned to the correct slide and saved as individual MP3 files. You can view the files in the Library.
Note: If you need to pause the recording process, press the Pause/Break key. To restart project recording, press the
Pause/Break key again.
Creating background audio
You can create background audio for your projects. The audio plays while the slides of your project are shown.
Background audio can be music, sound effects, or almost any kind of sound you can import or record.
You can use background audio together with individual slide audio for a truly professional effect. Adobe Captivate
provides an option to lower the volume of background audio when a slide with audio assigned plays. For example,
you can import a music file and set it to loop continuously as background audio. In that same project, you can
record voice-over narration for individual slides, and when the voice-over audio plays, the music volume is
lowered.
To create background audio:
1 Open an Adobe Captivate project.
2 Select Edit > Preferences.
3 In the Category panel, expand Project, and select Background Audio.
4 Do one of the following:
• Import an existing audio file by clicking Import, navigating to the file, selecting the file, and clicking Open. (If
you want to use an audio file that is already in your project, click Select audio from library.)
• Click Record New and follow the instructions to record the background audio.
5 (Optional) Click Play to listen to the audio file.
6 Select from the following options:
ADOBE CAPTIVATE 3 119
User Guide
Fade in and Fade out lets you set a time, in seconds, for the audio file to fade in and fade out at the beginning and
end of the project.
Lower background audio volume on slides with additional audio lets you automatically reduce the background
audio volume on slides that have individual audio files assigned, such as voice-over narration.
Loop audio lets you have the background audio file replay continuously.
Stop audio at end of project lets you stop the background audio when the project ends. When you finish, click
OK to add the background audio to your project.
Using a custom keyboard tap sound
Adobe Captivate includes a feature that records a keyboard tap sound whenever you press keys on the keyboard
while recording a project. You can include or exclude the tap sounds. You can also create a custom keyboard tap
sound to use.
To use a custom keyboard tap sound:
1 Create a new sound for keystrokes, or use an existing MP3 file (for example, one of the Windows sound files.)
2 Name the new sound file KeyClick.mp3.
3 Save the file and note the location to which the file is saved.
4 Using Windows Explorer, browse to the Adobe Captivate sound effects folder. (The default location is
C:\Program Files\Adobe\Adobe Captivate 3\Gallery\SoundEffects.)
5 Locate the file named KeyClick.mp3. This is the Adobe Captivate default keystroke sound file.
Note: Before overwriting the file, you may want to copy and place the original KeyClick.mp3 file in a backup folder
so it can be used again if necessary.
6 Copy the new keyboard tap sound from the location in step 3 above, and paste it into the Adobe Captivate
sound effects folder.
7 Check that the keyboard tap sounds option is selected.
120 CHAPTER 5
Adding audio and video
Adding silence to an audio file
You can add a period of silence to any audio file that is part of an Adobe Captivate project. This feature is particularly useful if you have imported an audio file and need to synchronize the audio with objects and slides. By
adding silent periods, you can make the existing audio file work in an Adobe Captivate project without having to
edit the audio extensively.
To add a silent period to an audio file:
1 Open an Adobe Captivate project that contains audio files.
2 Select a slide that contains an audio file. (In Storyboard view, slides containing an audio file display the audio
icon beneath the slide.)
3 Select Audio > Edit Timing > Slide or Project depending on your preferences.
Note: Edit Timing is enabled if a question slide or a project slide contains an audio file. It is disabled in the question
pools mode, and for random question slides.
4 The Edit Audio dialog box appears.
5 You can add silence to the beginning of the audio file, to the end, or to a specific location within the audio file.
If you want to add silence within the file, click the exact location directly on the waveform.
Note: The Playhead and Selected information boxes near the bottom of the dialog box can help you choose a precise
location in the audio file. For example, if you want to add a silent period four seconds into the audio file, click the
waveform until the Playhead information box displays a number close to four seconds (that is, 00:04.00).
6 Click Insert Silence.
The Insert Silence dialog box appears.
7 The silent periods you add to the audio file are measured in seconds. In the Insert box, type a number to specify
the length of the silent period.
8 In the text box to the right, click the pop-up menu and select the position in the audio file to which you want
to add the silence. The choices are Playhead position, Start of audio, or End of audio.
Note: When you select a part of an audio file, and then click Insert Silence, the pop-up menu lists the Current
Selection option instead of the Playhead position option.
9 Click OK.
The silent period is added to the audio file and you can see the silent period in the waveform. The audio file with
added silence is saved under a new file name.
10 To test the audio file with the silent period added, click Play in the bottom left corner.
ADOBE CAPTIVATE 3 121
User Guide
Tip:If you find that you frequently want to add silence at the same position and of the same duration, press ALT+S to
add it without using the Insert Silence dialog box.
Adjusting audio volume
You can adjust the volume of audio files included in your Adobe Captivate projects.
To adjust the volume of audio files:
1 Open an Adobe Captivate project that contains audio files.
2 Select a slide that contains an audio file. (In Storyboard view, slides containing an audio file display the audio
icon beneath the slide.)
3 Select Audio > Edit Timing > Slide or Project depending on your preferences.
Note: Edit Timing is enabled if a question slide or a project slide contains an audio file. It is disabled in the question
pools mode, and for random question slides.
The Edit Audio dialog box appears.
4 Click Adjust volume.
The Adjust Volume dialog box appears.
5 To change the volume, click the volume slider on the left side and drag it up to increase volume or down to
decrease volume.
6 If you want, change audio processing options:
Select this option to have Adobe Captivate adjust the sound volume automatically. Normalizing
audio helps keep the sound level consistent between slides.
Normalize
Dynamics
Select this option to amplify quiet sections of the audio to help compensate for variations in audio
volume.
• Ratio Specifies the maximum amplification that will be used. The default setting of 2.0 sets the quietest
sections of the audio to be amplified by a factor of 2. A higher setting can improve projects with large differences
between quiet and loud sections, but can also amplify background noise.
• Noise Threshold Controls the amplification of background noise. Anything quieter than the noise threshold
is not amplified. If background noise is amplified too much, setting a higher noise threshold may help solve the
problem. (Note that the Dynamics option does not work well with high noise levels.)
122 CHAPTER 5
Adding audio and video
7 When you finish, click OK.
Adding existing audio to objects
You can import an audio file to use with buttons, highlight boxes, click boxes, or text entry boxes. You can also
use the Library to add an audio file that is already in your current project.
To import an audio file:
1 Open an Adobe Captivate project.
2 Double-click the slide that contains the button or box to which you want to add audio. Then double-click the
button or box.
3 Click the Audio tab.
4 Click Import.
Tip:Adobe Captivate contains a gallery that has buttons, sounds, and animations (in SWF format) for you to use in
your projects. By default, the gallery is stored in the following location when you install Adobe Captivate: C:\Program
Files\Adobe\Adobe Captivate 3\Gallery.
5 Browse to the audio file you want to add, select the file, and click Open.
6 (Optional) To listen to and test the audio file, click Play.
7 Set other options as necessary.
• To edit the audio file (for example, change volume, add silence, change length, and so on), click Edit.
• If you want the audio to fade in or fade out, set the number of seconds using the arrows in Fade in and Fade out.
8 When you finish, click OK.
To select an audio file from the Library:
Note: To select an audio file from the Library, the Adobe Captivate project must contain one or more audio files. If a
project has no audio files, this option is unavailable.
1 Open an Adobe Captivate project.
2 Select the slide that contains the button or box to which you want to add audio. Then double-click the button
or box.
3 Click the Audio tab.
ADOBE CAPTIVATE 3 123
User Guide
4 Click Select audio from library.
5 From the list of audio files, select a file.
6 (Optional) To listen to the audio file, click Play.
7 To add the selected audio file to the button or box, click OK.
Tip:You can also record a new audio file to use with boxes and buttons.
Tip:You can attach an audio file to a button or click box and have the audio play when the user clicks on the button
or click box instead of when the button or click box displays. To do this, create the button or click box and select the
Success caption option. Make the Success caption transparent and do not add any text. Add an audio file to the Success
caption.
Recording audio for objects
You can record an audio file to use with buttons, highlight boxes, click boxes, or text entry boxes. Recording audio
requires some basic equipment.
Note: You can also add existing audio to boxes and buttons.
To record an audio file:
1 Open an Adobe Captivate project.
2 In the Storyboard view, double-click the slide that contains the button or box to which you want to add audio.
Then do one of the following:
a Double-click the button or box.
b Display the slide to which you want to add a button.
3 Select Insert > Highlight Box, Click Box, Text Entry Box, or Button.
4 Click the Audio tab.
5 Click Record new.
6 On the Record Audio dialog box, click Record.
7 When you finish recording, click Stop.
8 To listen to and test the audio file, click Play.
9 When you are finished, click OK.
124 CHAPTER 5
Adding audio and video
10 Click OK again.
Setting keyboard tap sounds
You can include or exclude keyboard tap sounds in your projects. The tapping sounds are included in Adobe
Captivate projects whenever you press keys on the keyboard while recording. If you do not like the tapping sounds
in your finished project, use the following procedure to remove them. The tapping sound is a project-level setting,
so the sound either plays on all slides or is removed from all slides.
To set keyboard tap sounds:
1 Open an Adobe Captivate project.
2 Select Edit > Preferences.
3 In the Category panel, expand Projects, and select Settings.
4 In the Visual and Sound effects area, if a check mark appears next to the Play tap audio for recorded typing
when project is generated option, keyboard tap sounds are played in the project. If a check mark does not appear,
keyboard tap sounds are not played in the project.
Editing audio files
You can edit the audio files in your Adobe Captivate project at any time. Using the Edit Audio dialog box, you can
listen to an audio file, insert silence, adjust volume, and change numerous other options.
To edit an audio file:
1 Open an Adobe Captivate project.
2 From Storyboard view or the Filmstrip in Edit view, find a slide containing audio.
3 Select Audio > Edit Timing > Slide or Project depending on your preferences.
Note: Edit Timing is enabled if a question slide or a project slide contains an audio file. It is disabled in the question
pools mode, and for random question slides.
The Edit Audio dialog box appears.
ADOBE CAPTIVATE 3 125
User Guide
4 Make any necessary edits. You can cut and paste sections of the audio file, insert periods of silence to lengthen
the audio file, adjust volume, import a different audio file, and use more options.
Click to cut the selected portion of the audio file.
Cut selection
Copy selection
Click to copy the selected portion of the audio file.
Click to paste information from the Clipboard. (For example, if you select a section of the audio
file, and then click the Cut or Copy button, the selected audio is placed on the Clipboard. You can then use the
Paste feature to place the audio located on the Clipboard back into any location within the audio file.)
Paste selection
Delete selection
Click to remove the selected portion of the audio file.
Undo
Click to undo the last action taken.
Redo
Click to redo the last action taken.
Click to add a period of silence to the beginning or end of the audio file, or to a specific location
within the audio file.
Insert silence
Adjust volume
Click to increase or decrease the sound level of the audio file. There is also an option to finetune quieter portions of the audio file.
Zoom in
Zoom out
Settings
Click to enlarge the waveform.
Click to shrink the waveform.
Click to set various options such as recording device, audio quality level, and recording device
calibration.
Record/Insert new audio
Click to begin recording audio. (To record, you need a microphone.)
Play
Click to play the audio file.
Stop
Click to stop playing the audio file.
5 Click Select Audio from Library to import an audio file from the project’s Library.
6 When you finish editing the audio file, click OK.
Editing audio timing
Adobe Captivate lets you edit the timing of audio files after you record or import them. Having control over the
timing of audio files gives you the ability to use audio files of different lengths and incorporate them smoothly
into projects.
126 CHAPTER 5
Adding audio and video
After you record or import an audio file, the file appears as a waveform in the Edit Audio Timing dialog box. If
your project contains multiple audio files, you can see which audio files are assigned to specific slides.
To edit audio timing:
1 Open an Adobe Captivate project containing one or more audio files.
2 Select Audio > Edit Timing > Slide or Project depending on your preferences.
Note: Edit Timing is enabled if a question slide or a project slide contains an audio file. It is disabled in the question
pools mode, and for random question slides.
The Edit Audio Timing dialog box appears.
Audio files in the Adobe Captivate project are displayed as waveforms. Slide numbers are shown along the top of
the waveform so you can see exactly how the audio files are currently distributed across the slides.
• To change how audio files are distributed across slides, click on a slide divider and move it to the left or right.
The waveform remains static, but you change where the audio file begins to play within the Adobe Captivate
project. This option is particularly useful if you have a long audio file and need to experiment with assigning
the file to one slide or having it play over multiple slides.
• To listen to audio, click a location within the waveform and then click Play. The audio plays from the location
you selected to the end of all the audio in the project. (You can stop the playback at any time by clicking Stop.)
• To zoom in on a particular area of the waveform, click on the waveform and then click zoom in or zoom out.
(Alternatively, click in the waveform and roll your mouse wheel to zoom in and out). The scale at which you
are viewing the waveform is shown in the Scale information box near the lower-right corner of the dialog box.
• To cut or copy and paste audio, select a section of an audio file directly on the waveform, click Cut or Copy,
click on a different location on the waveform, and click Paste.
• To delete audio, select a section of an audio file directly on the waveform and click Delete.
• You can insert a silent period within an audio file. If you want the silent period to begin in a specific location
within an audio file, click the location directly on the waveform. Click Insert silence. Type in the length of the
silent period you want to add and then click on the pop-up menu to select a location for the silent period: the
location you clicked on the waveform, the beginning of audio, or the end of audio.
• To adjust the sound level of audio files, click Adjust volume. Use the slider bar to increase or decrease volume
and select audio processing options.
• To set recording device and audio quality options, click Settings.
ADOBE CAPTIVATE 3 127
User Guide
• To add a new audio file, click on a location within the waveform, select click Select Audio from library, navigate
to a file, and click Open. The audio file is imported directly into the Adobe Captivate project in the location you
specified.
Viewing audio details
You can view all audio details in one convenient location in Adobe Captivate. This is an easy way to see the playing
time, size, and other attributes of all the audio files in a single project.
To view audio details:
1 Open an Adobe Captivate project.
2 Select Audio > Advanced Audio.
The Advanced Audio Management dialog box appears.
3 View all audio details in the Audio Information window:
Slide/Object
The presence (Yes or No) of a sound file.
Sound
Duration
The length of the sound file, in seconds.
The presence (Yes or No) of a fade-in effect.
Fade In
Fade Out
Size
The slide name.
The presence (Yes or No) of a fade-out effect.
The size of the sound file.
Original filename
The original name of the sound file.
This rate is the number of times per second the original waveform is translated into
digital form. A higher sample rate results in a more accurate digital representation of the sound. The sample rate
for CD-quality audio is 44,100 samples per second.
Audio sample rate (kHz)
Bit rate (kbps)
This rate is the number of bits a digital file uses in a specific time period, usually expressed as
kilobits per second. The higher the bit rate at which an audio file is encoded, the higher the sound quality. 128
kbps is a commonly used rate.
CC Indicates whether a transcript of the dialogue or sound effects has been included in the audio file.
4 If necessary, click a slide and select from the following:
128 CHAPTER 5
Adding audio and video
Play
Plays the audio for the selected slide.
Stop
Stops the audio from playing.
Delete
Deletes the audio for the selected slide.
Export
Opens a Browse for Folder dialog box and lets you export the selected audio file to a folder.
Update
Pulls an updated version of the audio file.
Allows you to enter a transcript of the dialogue or sound effects included in the audio file.
Closed captioning improves the accessibility of your project for hearing-impaired users.
Closed Caption
Displays any audio files associated with objects (click boxes, captions, buttons,
highlight boxes, and so on) in the project.
Show object level audio
Include MP3 files in export
Includes MP3 files when you export audio.
Include WAVE files in export
Includes WAV files when you export audio.
5 When you finish, click OK.
Adding closed captions
You can improve the accessibility of your project by adding Closed Captioning. Closed Captioning lets you create
transcripts for audio files associated with the slides in your project. When an audio file is played for a slide, the
transcripts are displayed, thus aiding hearing-impaired users.
The option that enables Closed Captioning is available in the Skin Editor dialog box. For more information, see
“Slides” on page 193.
To add closed captions to an audio file:
1 Open an Adobe Captivate project.
2 Select Audio > Advanced Audio.
The Advanced Audio Management dialog box appears.
3 Click a slide that contains an audio file to which you want to add a closed caption.
4 Click the Closed Caption button
.
The Closed Captioning dialog box appears, displaying the audio file as a waveform.
ADOBE CAPTIVATE 3 129
User Guide
5 If you want to preview the audio file, click the Play button.
6 Click the specific spot in the waveform where you want to add a caption and click ‘+’.
A new caption row appears with the start time you selected on the waveform.
7 Enter the caption you want to attach to the audio file.
8 To add another row to the caption for the audio file, click add. To remove a row from the caption for the audio
file, click ‘-’.
Note: For more precision, you can drag the end and start time markers of your caption if you want to manually adjust
the timing of each caption.
9 When you have added all the rows you want, click OK.
You can also open the Closed Captioning dialog box in one of the following ways:
• In the Edit or Story board view, select a Slide thumbnail, click the Audio icon, and select the Closed Captioning
option.
• In the Timeline, right-click the Audio layer, and select the Closed Captioning option.
• From the Slide menu, select Properties, and in the Slide Properties dialog box, go to the audio tab, and click the
Closed Captioning button.
Tip:In the Closed Captioning dialog box, you can add Closed Captions while the audio is playing by clicking ‘+’, or by
pressing Alt+A.
Note: Multiple closed captions must be contiguous. If you do not want a closed caption for an intermediate duration,
add a blank closed caption for that duration.
Previewing audio
After you add an audio file, you can preview the audio to test it.
There are two methods for previewing audio. First, you can preview the entire Adobe Captivate project and listen
to the audio associated with an object, a slide, or the background. This lets you see exactly where the audio begins
and ends in the project and enables you to experience the audio as your users will.
Second, if you need to preview only the audio without hearing it in the context of the project, you can open object,
slide, or background audio properties and play the audio file.
130 CHAPTER 5
Adding audio and video
To preview object audio:
1 Open an Adobe Captivate project.
2 Double-click on a slide containing an object with associated audio.
3 Double-click on the object with associated audio.
4 Click the Audio tab.
5 Click Play to listen to the audio file.
6 When you finish, click OK.
To preview slide audio:
1 Open an Adobe Captivate project.
2 Double-click on a slide containing audio.
3 Select Audio > Record, and choose one of the following options: This slide, Project, From this slide, or Without
preview.
The Record Audio dialog box appears.
4 Click the Play button to listen to the audio file.
5 When you finish, click OK.
To preview background audio:
1 Open an Adobe Captivate project.
2 Select Edit > Preferences.
3 In the Category panel, expand Project, and select Background Audio.
4 Click Play to listen to the audio file.
5 When you finish, click OK.
Exporting audio
You can export any audio file in your Adobe Captivate projects.
To export an audio file:
1 Open an Adobe Captivate project.
ADOBE CAPTIVATE 3 131
User Guide
2 Select Audio > Advanced Audio.
The Advanced Audio Management dialog box appears.
3 Scroll down and click the slide that contains the audio file you want to export.
4 If you want to export MP3 files, select Include MP3 files in export.
5 If you want to export WAV files, select Include WAV files in export.
Note: You must select one or both of the export file formats.
6 Click Export.
The Browse For Folder dialog box appears.
7 Navigate to the destination folder you want and click OK.
Deleting audio
Removing an audio file from a slide is an easy task. You can also remove any sound files that are used as
background audio.
To remove audio from a slide:
1 Open an Adobe Captivate project.
2 Do one of the following:
• In Storyboard view, select a slide and click audio symbol in the lower-right corner of the slide.
• In Edit view, navigate to the relevant slide in the Filmstrip and then click the audio symbol in the lower-right
corner of the slide.
3 Select Remove from the menu.
A confirmation message appears.
4 Click Yes to confirm the deletion.
To remove background audio:
1 Open an Adobe Captivate project.
2 Select Edit > Preferences.
3 In the Category panel, expand Projects, and select Background Audio.
132 CHAPTER 5
Adding audio and video
4 Click the Delete button.
A confirmation message appears.
5 Click Yes to confirm the deletion.
6 Click OK.
About adding video
Flash Video (FLV) files add realism and depth to your Adobe Captivate project. You can insert FLV files so that
they play from any slide in your project.
You can include three types of FLV files in your project:
This option lets you load external FLV files into your Adobe Captivate project,
and play them back at run time. Because the video content is kept external to the other Adobe Captivate content
and the video playback controls, it’s relatively easy to update video content without having to rebuild the Adobe
Captivate project. During delivery, video begins playing as soon as the first segment has been downloaded and
cached to the local computer’s hard disk drive.
Progressive Download Video
Streaming video from either your own server running Adobe’s Macromedia Flash® Media
Server or from a host Flash Video Streaming Service provides the most complete, consistent, and robust delivery
option for both audio and video files. When streaming, each Flash client opens a persistent connection to the
Flash Communication Server, and there is a controlled relationship between the video being delivered and the
client interaction. Streaming Video is the only delivery option that allows you to include a live video feed in your
Adobe Captivate project.
Streaming Video
Flash Video Streaming Service
This option provides the most effective way to deliver FLV files to the largest
possible audience without the hassle of setting up and maintaining your own streaming server hardware and
network.
FLV files will not play when an Adobe Captivate project is hosted on a Windows 2003 web server.
Note: If your Adobe Captivate project contains FLV files, ensure that the files contain metadata for the video player
to function correctly. FLV files created with Flash Communication Server 1.5.2, FLV Exporter version 1.2, and
Sorenson Squeeze 4.0 automatically contain metadata. Sorenson Squeeze 4.0 is included with the Flash Video Kit. If
you import an FLV file that does not have any metadata, the Flash Video will not play correctly in your project.
ADOBE CAPTIVATE 3 133
User Guide
Adding a video file
You can easily add an existing Flash Video files to your project.
Note: Only Flash Video files with metadata will play in Adobe Captivate projects. If the inserted file does not have
metadata, use a third-party software like FLVMDI to add metadata to the file.
To add a Flash Video file:
1 Open an Adobe Captivate project.
2 Select Insert > Flash Video.
The New Flash Video dialog box appears.
3 From the Video type pop-up menu, select the type of video you want to add.
• If you select Progressive Download Video, browse to the relative or absolute path of the FLV file in the File Link
text box.
• If you select Streaming Video, enter the server name, application name, and instance name in the Server URI
text box. (For example, rtmp://myserver/myapp/myinstance.) Enter the stream name in the Stream name text
box.
• If you select Flash Video Streaming Service, enter the direct file link provided by your Flash Video Streaming
Service in the URL text box.
4 From the Skin menu, select the skin you want to use in your video. (Skin refers to the way the video playbar
appears within your completed project. To preview the choices, select each skin from the menu.) If you do not
want to include playback control for the video, select None.
5 In the Width box, specify the width of the video window.
6 In the Height box, specify the height of the video window.
7 To preserve the aspect ratio of the original Flash Video, click the Constrain option (Constrain changes both size
values simultaneously).
8 Click Detect Size if you want to check the size of the FLV file. Captivate computes the size of the FLV file, and
displays it in the Total with skin area.
9 Select from the following options:
Live video feed Insert a live feed.
Auto Play Start playing the video file automatically.
134 CHAPTER 5
Adding audio and video
Auto Rewind Automatically rewind the video after it stops playing.
Note: The Live video feed option is available only when you select Streaming Video.
10 If you selected Streaming Video or Flash Video Streaming Service, you must enter a number in the Buffer time
text box. (Buffer time is the amount of video that must be loaded before the video plays in the Adobe Captivate
project. The actual time it takes to stream video varies depending on the user’s network bandwidth. Buffer time
must not exceed the total project time.)
11 You can choose the timing, transition, audio, and position settings (described in the following procedures)
now or after you have inserted the video.
12 To apply the settings or setting changes to all FLV files in your project, select Apply to all.
13 When you finish making your selections, click OK.
Setting video options
You can specify timing and transition options for your video when you insert the video file, or you can specify
them at any other time.
To set video options:
1 If you have already inserted the video, on the slide right-click the video frame and select Properties from the
pop-up menu.
2 In the Flash Video dialog box, click the Options tab.
3 In the Display for area, select from the following options:
Specific time Select specific time, and enter the time to play the Flash video for a specified time interval.
Rest of slide Play the Flash video for the duration of the slide.
Rest of project Play the Flash video for the duration of the project.
Duration of file Play the Flash video till its completion.
4 In the Appear after area, specify the number of seconds after which you want the video to appear.
5 If you want the video to continuously loop, click the Loop option.
6 The Pause slide till end of video is enabled if you select Rest of slide in the Display for options. Select this to
move to the next slide only after the Flash video completes playing.
ADOBE CAPTIVATE 3 135
User Guide
7 If you want the video to synchronize with your Adobe Captivate project, click the Synchronize with project
option.
8 In the Transition area, click the type of transition effect you want to use for the video, and the duration of the
transition.
9 To apply the settings or setting changes to all FLV files in your project, select Apply to all.
10 When you finish, click OK.
Setting audio options for the video
You can add new audio to your video or change the settings of the audio when you insert the video file, or you can
add or change content at any other time.
To set audio options for your video:
1 If you have already inserted the video, on the slide right-click the video frame and select Properties from the
pop-up menu.
The Flash Video dialog box appears.
2 In the Flash Video dialog box, click the Audio tab.
3 To record new audio, click the Record New button and make your selections.
4 To import sound files, click the Import button and select the file or files you want to import.
5 To change audio settings such as input source, quality level, and calibration, click the Settings button and make
your selections.
6 To apply the settings or setting changes to all FLV files in your project, select Apply to all.
7 When you finish, click OK.
Setting position options for the video
You can specify the position of the video window when you insert the video file, or you can change the position
at any other time.
136 CHAPTER 5
Adding audio and video
To set position options for your video:
1 If you have already inserted the video, on the slide right-click the video frame and select Properties from the
pop-up menu.
The Flash Video dialog box appears.
2 In the Flash Video dialog box, click the Position tab.
3 In the Left box, enter (or select from the drop-down menu) the number of pixels that should separate the video
window from the left side of the screen.
4 In the Top box, enter (or select from the drop-down menu) the number of pixels that should separate the video
window from the top of the screen.
5 To apply the settings or setting changes to all FLV files in your project, select Apply to all.
6 When you finish, click OK.
137
Chapter 6: Adding images and animation
You can add a wide variety of images and animations to your Adobe Captivate projects.
Adding images
Images can add a new dimension to Adobe Captivate projects. There are a variety of ways to incorporate images
into projects, including using them as logos, splash screens, pointers, backgrounds, buttons, and more.
You can add images in the following formats: JPG, JPEG, GIF, PNG, BMP, ICO, EMF, POT, or WMF.
Tip:Adobe Captivate contains a gallery that has buttons, sounds, and animations (in SWF format) for you to use in
your projects. By default, the gallery is stored in the following location when you install Adobe Captivate: C:\Program
Files\Adobe\Adobe Captivate 3\Gallery.
To add an image:
1 Open an Adobe Captivate project.
2 In Storyboard view, double-click the slide to which you want to add an image.
3 Select Insert > Image.
The Open dialog box appears.
4 (Optional) You might be asked if you want to crop or rescale the image.
Crop
Rescale
This option centers the image and crops the edges of the image that do not fit into the capture size area.
This option resizes the image to provide a good-quality resized image that fits the capture size area.
5 Select an image from the list or browse to a new location for a different image. Click Open.
The New Image dialog box appears.
6 Set properties and options as required:
The Image tab has the following options:
This option defines the transparent quality of the image file. Select a value between 0-100% with
a low number resulting in a brighter version of the image and a higher number displaying a dimmer image.
Transparency
138 CHAPTER 6
Adding images and animation
This option lets you define nonrectangular images by making their background color
transparent. For example, you can add round buttons to an Adobe Captivate project using this option.
Transparent background
Displays the image. If you make changes, such as edited the transparency number, the preview will
reflect the changes.
Preview
Reset to original size
Select this option to revert back to the original size of the image.
Select this option if you want to reuse an image that already exists in your project file.
Select the image and click OK.
Select image from library
Select this option to display the Open dialog box and navigate to a different image stored on your
computer. Select a new image, click OK, and the new image is added to your slide. This feature can be useful if you
are testing different formats of the same image (for example, GIF, JPEG, or BMP) to see which one looks best on
the slide.
Import
The Options tab has the following options:
Display for [time]
Specifies the timing of the image. Click on the pop-up menu and select an option. If you
select the specific time option, you can enter the exact number of seconds for the image to appear.
Appear after [#] seconds
Displays the image after the slide has been displayed for the selected number of
seconds.
Effect
Use the drop-down box to select a transition effect for the image (e.g., Fade in only or No Transition).
Specifies the amount of time for the image to fully fade into view.
In [#] seconds
Out [#] seconds
Specifies the amount of time for the image to completely disappear from view.
The Audio tab has the following options:
Play
Click to play the audio file.
Stop
Click to stop playing the audio file.
Delete
Click to remove the audio file from the image.
Displays the Edit Audio dialog box. This dialog box lets you edit the audio file in a variety of ways, such as
inserting silent periods and adjusting the volume.
Edit
Record new
Import
Click to open the Record Audio dialog box. (Recording audio requires some basic equipment.)
Displays the Import Audio dialog box. This dialog box lets you browse to an audio file and import it.
Click to open the Library. The Library lists all audio files that are already part of the
currently open Adobe Captivate project.
Select audio from library
ADOBE CAPTIVATE 3 139
User Guide
Settings
Click to open the Audio settings dialog box to specify audio settings such as input source, quality level,
and calibration.
Fade in [#] seconds
Fade out [#] seconds
Specifies the number of seconds for audio to fade in to full volume.
Specifies the number of seconds for audio to fade out to silence.
The following options are on the Size and Position tab:
Set the position of the image on the slide by entering a number or using the arrows, for the
left and top positions.
Position in pixels
Set the size of the image by entering the value for height and width. You can type the number or
use the arrows to change the number upward or downward.
Size in pixels
Constrain proportions
Select this option to lock the image proportion.
7 Use the Settings menu to select how to apply property changes in the project. To apply all your changes, select
Apply only changed properties. To apply all image settings, select Apply all properties. You can apply the image
settings to the current slide only or to all slides.
Note: If you change the settings in this dialog box, they become the default settings and any new images you create
use the new settings.
8 Click the Apply to all button to apply the settings specified from the Settings menu.
9 Click OK.
Tip:You can create a watermark image using a transparency trick. Just insert an image and set the transparency to
50%. This works very well with many company logos.
Adding rollover images
Rollover images are unique. They consist of an image and a rollover area (the “hot” area). Rollover images appear
when the end user moves the mouse over the hot area at runtime. They are useful for heavily detailed slides or for
slides that contain buttons or toolbars that require explanation.
You can use the same type of graphics for rollover images that you use for traditional images. You can also
customize the location, outline, and size of the rollover area for rollover images.
To add a rollover image:
1 Open an Adobe Captivate project.
140 CHAPTER 6
Adding images and animation
2 In Storyboard view, double-click the slide to which you want to add a rollover image.
3 Select Insert > Rollover Image.
The Open dialog box appears.
4 Select an image from the list or browse to a new location for a different image. Click Open.
The New Rollover Image dialog box appears.
5 (Optional) You might be asked if you want to crop or rescale the image.
This option centers the image and crops the edges of the image that do not fit into the capture size area.
Crop
This option resizes the image to provide a good-quality resized image that fits the capture size area.
Rescale
The image is added to the project.
6 Set properties and options as required. The Rollover Image tab has the following options:
This option defines the transparent quality of the image file. Select a value between 0-100% with
a low number resulting in a brighter version of the image and a higher number displaying a dimmer image.
Transparency
This option lets you define non-rectangular rollover images by making their
background color transparent.
Transparent background
Displays the image. If you make changes, such as edited the transparency number, the preview will
reflect the changes.
Preview
Reset to original size
Import
Select this option to revert back to the original size of the image.
Select this option to select an image from the disk.
Select image from Library
Select this option to select an image from the Library.
The following options are on the Options tab:
Use the drop-down box to select a transition effect for the rollover image (for example, Fade in only or
No transition).
Effect
In [#] seconds
Out [#] seconds
Specifies the amount of time for the rollover image to fully fade into view.
Specifies the amount of time for the rollover image to completely disappear from view.
The Audio tab has the following options:
Play
Click to play the audio file.
Stop
Click to stop playing the audio file.
ADOBE CAPTIVATE 3 141
User Guide
Delete
Click to remove the audio file from the rollover image.
Displays the Edit Audio dialog box. This dialog box lets you edit the audio file in a variety of ways, such as
inserting silent periods and adjusting the volume.
Edit
Record new
Import
Click to open the Record Audio dialog box. (Recording audio requires some basic equipment.)
Displays the Import Audio dialog box. This dialog box lets you browse to an audio file and import it.
Select audio from library
Click to open the Library. The Library lists all audio files that are already part of the
currently open Adobe Captivate project.
Settings
Click to open the Audio settings dialog box to specify audio settings such as input source, quality level,
and calibration.
Specifies the number of seconds for the audio to fade in to full volume.
Fade in [#] seconds
Fade out [#] seconds
Specifies the number of seconds for audio to fade out to silence.
The following options are on the Size and Position tab:
Position in pixels
Size in pixels
Enter a number or use the arrows to set the position of the image on the slide.
Enter a number or use the arrows to set the size of the image on the slide.
Constrain proportions
Select this option to lock the image proportion.
7 Use the Settings menu to select how to apply property changes in the project. To apply all your changes, select
Apply only changed properties. To apply all the rollover image settings, select Apply all properties. You can apply
the rollover image settings to the current slide only or to all slides.
Note: If you change the settings in this dialog box, they become the default settings and any new Rollover Images you
create use the new settings.
8 Click the Apply to all button to apply the settings specified from the Settings menu.
9 Click OK.
The rollover image is added to the slide. The rollover area is also added to the slide.
10 Drag the image to the desired location.
11 Adjust the rollover area as necessary.
142 CHAPTER 6
Adding images and animation
Inserting images as slides
You can insert existing images (JPG, JPEG, GIF, PNG, BMP, ICO, EMF, POT, or WMF) as slides in Adobe
Captivate projects. Image slides can be useful in many types of projects, especially in overviews of a product or
website. Image slides can also come in handy when you want to use an image, such as a company logo, as an introductory slide for a project.
To insert an image as a slide:
1 Open an Adobe Captivate project.
2 Select the slide directly before the location where the new slide should appear. (For example, if you want to
insert the image as Slide 6 of your project, click the slide currently labeled Slide 5.)
3 Select Insert > Slide > Image Slide.
The Open dialog box appears.
Select an image from the list or browse to a new location for a different image. Click Open.
(Optional) You might be asked if you want to crop or rescale the image.
Crop
Rescale
This option centers the image and crops the edges of the image that do not fit into the capture size area.
This option resizes the image to provide a good-quality resized image that fits the capture size area.
The image slide is added to the project.
Tip:You can create multiple image slides at one time by holding Shift or Control while selecting images in the Open
dialog box.
Tip:You can also create multiple image slides by selecting multiple images from Explorer and dragging them to the
Filmstrip in the Edit view.
Creating watermark images
You can create a watermark image by setting the transparency of an image.
To create a watermark image:
1 Open an Adobe Captivate project.
2 In Storyboard view, double-click the slide to which you want to add a watermark.
ADOBE CAPTIVATE 3 143
User Guide
3 Select Insert > Image.
The Open dialog box appears.
4 Select an image or browse to a new location for a different image. Click Open.
The New Image dialog box appears.
5 Set the image transparency to 50% or higher in the Transparency text box. (A high number results in a dim
version of the image and a lower number displays a brighter image.)
6 When you are finished, click OK.
7 The image is added to the slide.
8 Position the image on the slide as required.
Changing JPEG quality
Adobe Captivate automatically sets the quality of JPEG images in projects. However, you can adjust this setting
depending upon the images used in your project. Higher percentage values allow for high-quality images but this
also increases file size.
To change JPEG quality:
1 Open an Adobe Captivate project.
2 Select Edit > Preferences.
3 In the Category panel, expand Project, and select Settings.
4 In the Visual and sound effects area, enter your preferred value in the JPEG image quality text box.
5 Click OK.
Deleting images
You can delete an image from a slide at any time.
To delete an image:
1 Open an Adobe Captivate project.
144 CHAPTER 6
Adding images and animation
2 In Storyboard view, double-click on the slide containing the image to delete.
3 Right-click the image and select Delete. You can also choose Delete from the Edit menu.
4 When the confirmation dialog box appears, click Yes.
About animation in Adobe Captivate
Adobe Captivate lets you add animation to Adobe Captivate SWF files. This introduces an element of motion that
is effective and eye-catching for users. Add existing animation files to a slide or use the animated text feature in
Adobe Captivate.
• If you have an animation file in SWF, AVI, FLA, or GIF format, you can add it directly to a slide. Slides
containing an animation file can be edited just like other slides containing an object.
Tip:Adobe Captivate contains a gallery that has buttons, sounds, and animations (in SWF format) for you to use in
your projects. By default, the gallery is stored in the following location when you install Adobe Captivate: C:\Program
Files\Adobe\Adobe Captivate 3\Gallery.
Note: If you want to add a Flash animation file (FLA), you must first converted it to a SWF file. To do this conversion
you must have Flash CS3 or later installed on your computer.
• To add animated text, select from a number of interesting effects included with Adobe Captivate. Experiment
with different fonts, colors, and effects to achieve the right look. Slides containing animated text, with their
combination of text, movement, and sound (if you choose to add audio) make great opening slides for projects.
Note: Device fonts are not displayed in Adobe Captivate. If you import an animation file containing text created with
device fonts, the animation appears in Adobe Captivate, but the text does not. For animations that will be imported
into Adobe Captivate, try to use embedded fonts for text.
Adding animations
If you already have animation files in SWF, AVI, GIF, or FLA format, you can add them to Adobe Captivate slides.
You can add animation files to slides the same way that you add other content. You can edit slides containing an
animation file as you would any others.
ADOBE CAPTIVATE 3 145
User Guide
Tip:Adobe Captivate contains a gallery that has buttons, sounds, and animations (in SWF format) for you to use in
your projects. By default, the gallery is stored in the following location when you install Adobe Captivate: C:\Program
Files\Adobe\Adobe Captivate 3\Gallery.
Note: If you want to add a Flash animation file (FLA), you must first converted it to a SWF file. To do this conversion
you must have Flash CS3 or later installed on your computer.
To add animations to slides:
1 Open an Adobe Captivate project.
2 In Storyboard view, double-click the slide to which you want to add an animation file.
3 Select Insert > Animation.
The Open dialog box appears.
4 Navigate to the animation file you want to add to the slide, select it, and click Open.
The New animation dialog box appears.
5 Set properties and options as required.
The following options are on the Animation tab:
Statistics
Lists key information about the animation file you selected including version, width, height, and the
number of frames that comprise the file. The total duration of the animation file is also shown.
This option defines the transparent quality of the animation file. Select a value between 0-100%
with a low number resulting in a bright version of the animation file and a higher number displaying a dimmer
animation.
Transparency
Library
Select this option to reuse an animation that already exists in your project file. Select the animation and
click OK
Select this option to display the Open dialog box and navigate to a different animation file. Select a new
animation file, click OK, and the new animation is added to your slide. This feature can be useful if you are testing
different formats of the same animation image (for example, SWF, GIF, or AVI) to see which one looks best on the
slide.
Import
The following options are on the Options tab:
Display for [time]
options:
Specify the timing of the animation. From the pop-up menu, select one of the following
146 CHAPTER 6
Adding images and animation
• Rest of slide If the animation is more than a few seconds, you can set it to appear for as long as the slide
duration. The animation plays once, unless the Loop option is selected.
• Rest of project The animation plays for the length of the project, even on other slides. The animation plays
once, unless the Loop option is selected.
• Duration of animation
• Specific time
The animation plays once.
The animation plays for the exact number of seconds you enter.
Appear after [#] seconds
Type a number or use the arrows to set the time, in seconds, after which the animation
plays.
Select this option to synchronize the speed at which the animation file plays with the
Timeline speed. (If you find that the animation file is not playing smoothly, test with this option selected and
cleared to see which setting gives you better results.)
Synchronize with project
Select this option to have the animation file loop (replay continuously) as the project plays.
Loop
Use the pop-up menu to select a transition effect for the animation (for example, Fade In only or No
Transition).
Effect
Specifies the amount of time for the animation to fully fade into view.
In [#] seconds
Out [#] seconds
Specifies the amount of time for the animation to completely disappear from view.
The Audio tab has the following options:
Play
Click to play the audio file.
Stop
Click to stop playing the audio file.
Delete
Click to remove the audio file from the animation.
Displays the Edit Audio dialog box. This dialog box lets you edit the audio file in a variety of ways, such as
inserting silent periods and adjusting the volume.
Edit
Record new
Import
Click to open the Record Audio dialog box. (Recording audio requires some basic equipment.)
Displays the Import Audio dialog box. This dialog box lets you browse to an audio file and import it.
Click to open the Library. The Library lists all audio files that are already part of the
currently open Adobe Captivate project.
Select audio from library
Click to open the Audio settings dialog box to specify audio settings such as input source, quality level,
and calibration.
Settings
Fade in [#] seconds
Specifies the number of seconds for the audio to fade in to full volume.
ADOBE CAPTIVATE 3 147
User Guide
Fade out [#] seconds
Specifies the number of seconds for audio to fade out to silence.
The Size and Position tab has the following options:
Position in pixels
Size in pixels
Enter a number or use the arrows to set the position of the image on the slide.
Enter a number or use the arrows to set the size of the image on the slide.
Constrain proportions
Select this option to lock the image proportion.
6 Use the Settings menu to select how to apply property changes in the project. To apply all your changes, select
Apply only changed properties. To apply all the new animation settings, select Apply all properties. You can apply
the new animation settings to the current slide only or to all slides.
Note: If you change the settings in this dialog box, they become the default settings and any new animations you create
use the new settings.
7 Click the Apply to all button to apply the settings specified from the Settings menu.
8 When you are finished, click OK.
The animation is added to the slide.
Note: Device fonts are not displayed in Adobe Captivate. If you import an animation file containing text created with
device fonts, the animation appears in Adobe Captivate, but the text will not. For animations that will be imported
into Adobe Captivate, try to use embedded fonts for text.
Adding animated text
Animated text is text that has applied special effects. Adobe Captivate offers a wide variety of text animation
effects that you can experiment with. For example, on the opening slide of a project you can have text fly in or fade
in for an eye-catching start.
Slides containing animated text are displayed in Adobe Captivate’s two views, Storyboard view and Edit view, and
the Filmstrip (an option in Edit view) just like other slides.
To add animated text:
1 Open an Adobe Captivate project.
2 Open the slide to which you want to add animated text.
3 Select Insert > Text Animation.
148 CHAPTER 6
Adding images and animation
The New Text Animation dialog box appears.
4 Click the Text Animation tab.
5 In the Text box, enter the text to animate.
The text appears in the preview window.
6 Select the Effect pop-up menu and select an animation effect. Select different effects to preview them in the
preview window on the left.
7 Set font, transparency, and delay options:
Change font
Click to specify font options such as font name, style, size, effects, and colors.
Specifies a transparency level for the animated text. For a very dim animated text effect, select a
high number such as 90. For darker text, select a low number such as 10.
Transparency
This is the amount of time, in Flash frames, between when letters in the animated text you
specified appear. If you set a low number (e.g., 0 or 1), all of the letters appear quickly, one after the other. If you
set a higher number (e.g., 30 or 40), each letter appears more distinctly. Try different numbers and watch the text
in the Preview window to select an appropriate number.
Delay (frames)
Note: The number you specify in Delay does not change the absolute amount of the time the animated text feature
appears. For example, if you specify (on the Options tab) that the text animation effect should show for 8 seconds, the
number in the Delay option, whether it is one or thirty, does not change the absolute time of 8seconds.
8 Click the Options tab. This tab enables you to set timing and transitions for the animated text. Select from the
following options:
Display for [time]
Specifies the timing of the animated text. Click on the pop-up menu and select an option. If
you select the specific time option, you can enter the exact number of seconds for the animated text to appear.
Appear after [#] seconds
Displays the animated text after the slide has been displayed for the selected number
of seconds.
Loop
Select this option to have the animation file continuously loop (play over and over again) as the project
plays.
Effect
Use the drop-down box to select a transition effect for the animation (for example, fade in and out).
In [#] seconds
Out [#] seconds
Specifies the amount of time for the animation to fully fade into view.
Specifies the amount of time for the animation to completely disappear from view.
9 (Optional) Click the Audio tab to set animated text audio options:
ADOBE CAPTIVATE 3 149
User Guide
Play
Click to play the audio file.
Stop
Click to stop playing the audio file.
Delete
Click to remove the audio file from the animated text.
Displays the Edit Audio dialog box. This dialog box lets you edit the audio file in a variety of ways, such as
inserting silent periods and adjusting the volume.
Edit
Record new
Import
Click to open the Record Audio dialog box. (Recording audio requires some basic equipment.)
Displays the Import Audio dialog box. This dialog box lets you browse to an audio file and import it.
Select audio from library
Click to open the Library. The Library lists all audio files that are already part of the
currently open Adobe Captivate project.
Click to open the Audio settings dialog box to specify audio settings such as input source, quality level,
and calibration.
Settings
Specifies the number of seconds for the audio to fade in to full volume.
Fade in [#] seconds
Fade out [#] seconds
Specifies the number of seconds for audio to fade out to silence.
The Size and Position tab has the following options:
Position in pixels
Size in pixels
Enter a number or use the arrows to set the position of the image on the slide.
Enter a number or use the arrows to set the size of the image on the slide.
Constrain proportions
Select this option to lock the image proportion.
10 Use the Settings menu to select how to apply property changes in the project. To apply all your changes, select
Apply only changed properties. To apply all the text animation settings, select Apply all properties. You can apply
the text animation settings to the current slide only or to all slides.
Note: If you change the settings in this dialog box, they become the default settings and any new animated text you
create use the new settings.
11 Click the Apply to all button to apply the settings specified from the Settings menu.
12 Click OK.
150 CHAPTER 6
Adding images and animation
Adding animation slides
If you have a SWF, AVI, FLA, or animated GIF file, you can add the file to your Adobe Captivate project as a new
slide. This is a fast and easy way to make your project more informative using content you have already created.
Note: Adding animation as a slide is most appropriate with larger animation files.
Note: If you want to add a Flash animation file (FLA), you must first converted it to a SWF file. To do this conversion
you must have Flash CS3 or later installed on your computer.
To add an animation slide:
1 Open an Adobe Captivate project.
2 Select Insert > Slide > Animation Slide.
The Open dialog box appears.
3 Navigate to the animation file you want to insert (SWF, AVI, FLA, or animated GIF) and click Open. The
animation slide is generated and added to the project.
Note: It is important to set the correct frame rate. All imported animation files will play at the rate selected in the
Project preferences dialog box, regardless of the rate prior to when the file is imported. The default setting is 30 flash
frames per second and is appropriate in most cases. You may need to change the rate if you are embedding your Adobe
Captivate SWF in another SWF file that has a frame rate different than 30.
Note: When you create an animation slide, the amount of time the slide is displayed in the project automatically
defaults to the length of the animation file itself. For example, if the animation file that you use to create a new
animation slide is only 1.2 seconds in length, the animation slide appears for 1.2 seconds. To change the amount of
time the slide is displayed, open the slide in Edit view, select the Slide menu, select Properties, and enter a new number
of seconds in Display Time. Or, use the Timeline to change slide display time.
151
Chapter 7: Adding boxes and buttons
Adobe Captivate lets you add a variety of buttons and boxes to slides. Some types are interactive, enabling users
to participate actively in the learning process. You can add the following types of buttons and boxes:
Highlight boxes
These boxes highlight areas in a slide. You can use these boxes to show users where to focus attention or enter data,
or simply as emphasis. You set the size, color, transparency, and display options for highlight boxes.
Click boxes
These clickable boxes are interactive. You can use click boxes to demonstrate an application's functionality (for
example, by requiring users to click a menu or button). You determine what happens after the user performs a
successful click. For example, the project can advance to the next slide, display a URL, or send an e-mail message.
You can also size and position click boxes.
Text entry boxes
These boxes require users to enter text. You can demonstrate an application's or website functionality by having
users enter text into appropriate locations. You can also use text entry boxes to ask simple quiz questions.
Buttons
Buttons increase the interactivity of your Adobe Captivate projects. You have a great deal of control over how
buttons look and function. You can also size and position buttons on a slide.
152 CHAPTER 7
Adding boxes and buttons
Adding highlight boxes
Adobe Captivate lets you add highlight boxes to spotlight areas within a slide. You can think of a highlight box as
the online equivalent of a highlighter pen used on paper. Add highlight boxes to show users where to focus
attention or enter data, or simply as emphasis. You can control the size, color, transparency, and timing for
highlight boxes.
To add a highlight box:
1 Open an Adobe Captivate project.
2 Select the slide to which you want to add a highlight box.
3 Select Insert > Highlight Box.
The New Highlight Box dialog box appears.
4 On the Highlight Box tab, set the following options:
This is the border color for the highlight box. Click the color box to change the color.
Frame color
Fill color
This is the fill color for the highlight box. Click the color box to change the color.
Frame width
This is the width for the border of the highlight box.
Fill transparency
This is the degree of transparency for the fill color. Select a value from 0% to 100%. A value
of 10% is less transparent (more solid) than a value of 90%.
Fill outer area
Preview
Select this option to fill the area outside the boundaries of highlight box.
This area displays the settings you selected in the Appearance area.
5 Click the Options tab and set the following options:
Display for [time]
Specifies the timing of the highlight box. Click on the pop-up menu and select an option. If
you select the specific time option, you can enter the exact number of seconds for the highlight box to appear.
Appear after [#] seconds
Displays the highlight box after the slide has been displayed for the selected number
of seconds.
Use the pop-up menu to select a transition effect for the highlight box. Select a fade in or fade out option,
or select No transition. If you select fade in or fade out, use the arrows to set the exact amount of time (in seconds)
for the effect.
Effect
6 If you want to add audio to the highlight box, click the Audio tab. Select from the following options:
Play audio
Click to play the audio file.
ADOBE CAPTIVATE 3 153
User Guide
Stop audio
Delete audio
Click to stop playing the audio file.
Click to remove the audio file from the highlight box.
Displays the Edit Audio dialog box. This dialog box lets you edit the audio file in a variety of ways, such as
inserting silent periods and adjusting the volume.
Edit
Displays the name of the audio file, if any, associated with the highlight box.
Audio
Record new
Click to open the Record Audio dialog box. (Recording audio requires some basic equipment.)
Displays the Import Audio dialog box. This dialog box lets you browse to an audio file and import it.
Import
Select audio from library
Click to open the Library. The Library lists all audio files that are already part of the
currently open Adobe Captivate project.
Click to open the Audio settings dialog box. You can change audio settings such as input source,
quality level, and calibration. Click the Settings button and make your selections.
Settings
Fade in [#] seconds
Fade out [#] seconds
Specifies the number of seconds for the audio to fade in to full volume.
Specifies the number of seconds for audio to fade out to silence.
7 If you want to define the exact size or location of the highlight box in terms of pixels, click the Size and Position
tab. Select from the following options:
Left
Specifies the position of the left border of the object, in pixels.
Top
Specifies the position of the top of the object, in pixels.
Width
Specifies the horizontal width of the object, in pixels.
Height
Specifies the vertical height of the object, in pixels.
Constrain proportions
Select to maintain the height-to-width ratio during a resize.
8 Use the Settings menu to select how to apply property changes in the project. To apply all your changes, select
Apply only changed properties. To apply all the highlight box settings, select Apply all properties. You can apply
the highlight box settings to the current slide only or to all slides.
Note: If you change the settings in this dialog box, they become the default settings and new highlight boxes that you
create use the new settings.
9 Click the Apply to all button to apply the settings specified from the Settings menu.
10 Click OK.
The highlight box appears on the slide.
154 CHAPTER 7
Adding boxes and buttons
Adding click boxes
Adobe Captivate lets you add another level of interactivity to projects by using click boxes. Click boxes are
clickable boxes that you can size and position. You can use click boxes to demonstrate an application's functionality, for example, by requiring users to click a menu or button. You can determine what happens after the user
performs a successful click. For example, the project can advance to the next slide, open a URL, or send an e-mail
message.
After you have added a click box to your project, you can view and edit the object’s properties in the Advanced
Interaction dialog box by selecting Project > Advanced Interaction. This dialog box displays the properties of all
interactive objects in your project.
To add a click box:
1 Open an Adobe Captivate project.
2 Select the slide to which you want to add a click box.
3 Select Insert > Click Box.
The Click Box dialog box appears.
4 Select the Click Box tab.
This tab lets you determine how the project responds to user interaction. The options are divided into two basic
categories: what happens when the user clicks inside the click box and what happens when the user clicks outside
the click box.
The following options are in the If the user clicks inside the click box area:
On success
Specify what should happen after a user clicks inside the box. You can select Continue, Go to
previous slide, Go to next slide, Jump to slide, Open URL or file, Open other project, Send e-mail to, Execute
JavaScript, or No Action.
The following options are in the If the user clicks outside the click box:
Allow user [#] attempts
Click the arrows to select the number of attempts a user can make before another
action takes place. (The Infinite attempts option is selected by default. To enter a specific number of attempts, first
clear the Infinite attempts option.)
Infinite attempts
Select this option to give users an unlimited number of attempts.
ADOBE CAPTIVATE 3 155
User Guide
Specify what should happen after the last attempt. You can select Continue, Go to previous
slide, Go to next slide, Jump to slide, Open URL or file, Open other project, Send e-mail to, Execute JavaScript, or
No Action.
After last attempt
Note: If you select Open URL or file or Open other project, click the pop-up menu to select the window in which the
URL, file, or project should appear; select from Current, New, Parent, and Top. (If you choose New, Parent, or Top,
you also have the option to Continue playing the original project when the URL, file, or project opens.)
Note: If you select Send e-mail to, you have the option to continue playing the project while the e-mail message is
prepared and sent.
Note: If you select the Open URL or file option and specify a URL, the URL is visible when you edit the slide in Adobe
Captivate. However, it will not be visible to the user. To show the URL, create a simple image with the URL text on
the image, add the image to your slide, and place a click box over the image.
Set shortcut key
Click Select keys to choose one or more key combinations for users to press when submitting
responses. The current shortcut is displayed to the left of the button.
Note: If your Adobe Captivate project will be displayed in a browser, set shortcut keys that will not conflict with
common browser shortcuts. For example, F1 is frequently used as a keyboard shortcut to display help. The Control,
Alt and Shift keys map to the Control, Option, and Shift keys on Macintosh® computers, respectively.
5 Click the Options tab. This tab lets you design how the click box looks. Select from the following options:
Display for [time]
Specifies the timing of the click box. Click the pop-up menu and select an option. If you select
the specific time option, you can enter the exact number of seconds for the click box to appear.
Appear after [#] seconds
Displays the click box after the slide has been displayed for the selected number of
seconds.
Success caption
Failure caption
Select this option to include a success caption (for example, Congratulations!).
Select this option to include a failure caption (for example, Sorry, please try again).
Select this option to include a hint caption. (The hint caption appears when users move the mouse
over the click box.)
Hint caption
Show hand cursor over hit area
Displays the pointing hand when a user moves the mouse over the click box.
Stop slide audio when clicked
Audio stops playing when the user clicks the click box. This option stops only
slide audio, not background audio. Also, only a mouse click on the click box stops the audio; using a shortcut key
combination does not stop the audio.
Pause project until user clicks
the click box.
Select this option if you want the project to start playing only after the user clicks
156 CHAPTER 7
Adding boxes and buttons
Double mouse click
Select this option to allow users to double-click the click box.
Select this option to have the project pause until all success and failure
captions (see explanations for captions above) have displayed for the user to read.
Pause for success/failure captions
6 If you want to add audio to the click box, click the Audio tab and select from the following options:
Play audio
Click to play the audio file.
Stop audio
Click to stop playing the audio file.
Click to remove the audio file from the click box.
Delete audio
Displays the Edit Audio dialog box. This dialog box lets you edit the audio file in a variety of ways, such as
inserting silent periods and adjusting the volume.
Edit
Audio
Displays the name of the audio file, if any, associated with the click box.
Record new
Import
Click to open the Record Audio dialog box. (Recording audio requires some basic equipment.)
Displays the Import Audio dialog box. This dialog box lets you browse to an audio file and import it.
Click to open the Audio Library. The Library lists all audio files that are already part
of the currently open Adobe Captivate project.
Select audio from library
Settings
Click to open the Audio settings dialog box. You can change audio settings such as input source,
quality level, and calibration. Click the Settings button and make your selections.
Specifies the number of seconds for the audio to fade in to full volume.
Fade in [#] seconds
Fade out [#] seconds
Specifies the number of seconds for audio to fade out to silence.
7 If you want to keep score for the click box or coordinate the score with a learning management system, click
the Reporting tab. Select from the following options:
Select this option to include the click box as a question in the current quiz. The points assigned
to this click box are added to the score results of the current quiz.
Include in Quiz
Report answers
This option keeps a quiz score.
Objective ID
This is an optional parameter. If the click box question is related to an objective set in your
learning management system, enter the objective here.
Interaction ID
If you want the Adobe Captivate project to send tracking information to your learning
management system, you must use the interaction ID specified by your learning management system.
Points
Enter a number or use the arrows to give the question a point value. Maximum is 100 points, minimum
is 0. The points assigned to this click box are added to the score results of the current quiz.
ADOBE CAPTIVATE 3 157
User Guide
Add to total Check this if you want to include the points for the correct click in the total score.
8 If you want to define the exact size or location of the click box in terms of pixels, click the Size and Position tab.
Select from the following options:
Left
Specifies the position of the left border of the object, in pixels.
Top
Specifies the position of the top of the object, in pixels.
Width
Specifies the horizontal width of the object, in pixels.
Height
Specifies the vertical height of the object, in pixels.
Constrain proportions
Select to maintain the height-to-width ratio during a resize.
9 Use the Settings menu to select how to apply property changes in the project. To apply all your changes, select
Apply only changed properties. To apply all the click box settings, select Apply all properties. You can apply the
click box settings to the current slide only or to all slides.
Note: If you change the settings in this dialog box, they become the default settings and new click boxes that you create
use the new settings.
10 Click the Apply to all button to apply the settings specified from the Settings menu.
11 Click OK.
The click box appears on the slide.
12 Size and drag the click box as desired.
13 If you selected the Success, Failure, or Hint caption options, double-click the text boxes to edit the text.
Adding text entry boxes
Text entry boxes let you increase Adobe Captivate project interaction quickly and easily. For example, you can use
text entry boxes to ask simple quiz questions. After you add a text entry box to your project, you can view and edit
the object’s properties in the Advanced Interaction dialog box by selecting Project > Advanced Interaction. This
dialog box displays the properties of all interactive objects in your project.
To add a text entry box:
1 Open an Adobe Captivate project.
2 Select the slide to which you want to add a text entry box.
158 CHAPTER 7
Adding boxes and buttons
3 Select Insert > Text Entry Box.
The New Text Entry Box dialog box appears.
4 Click the Text Entry Box tab.
The following options are in the Settings area:
Default Text The user sees this text when the slide is displayed.
Retain Text Select if you want users to see their previously entered answer if they return to this slide using the
Back button.
The following options are in the If the user enters the text correctly area:
Correct Entries
Add your own correct text here. You can enter multiple correct answers.
Font
Opens the Font dialog box, which lets you set font, font styles, font size, and font effects for the text.
Add
Opens a new entry box in which you can enter another correct entry.
Delete
Removes the selected entry from the list.
On success
Specify what should happen after a user enters the correct text in the text entry box. You can select
Continue, Go to previous slide, Go to next slide, Jump to slide, Open URL or file, Open other project, Send e-mail
to, Execute JavaScript, or No Action.
Note: Refer to “Linking Adobe Captivate projects” on page 69 for more information on linking projects.
The following options are in the If the user enters the text incorrectly area:
Allow user [#] attempts
Click the arrows to select the number of attempts a user can make before another
action takes place. (The Infinite attempts option is selected by default. To enter a specific number of attempts, first
clear the Infinite attempts option.)
Infinite attempts
Give users unlimited number of attempts.
Specify what should happen after the last attempt. You can select Continue, Go to previous
slide, Go to next slide, Jump to slide, Open URL or file, Open other project, Send e-mail to, Execute JavaScript, or
No Action.
After last attempt
Note: If you select Open URL or file or Open other project, click the pop-up menu to select the window in which the
URL, file, or project should appear; select from Current, New, Parent, and Top. (If you choose New, Parent, or Top,
you also have the option to Continue playing the original project when the URL, file, or project opens.)
Note: If you select Send e-mail to, you have the option to Continue playing the project while the e-mail message is
prepared and sent.
ADOBE CAPTIVATE 3 159
User Guide
Note: If you select the Open URL or file option and specify a URL, the URL is visible when you edit the slide in Adobe
Captivate. However, it won’t be visible to the user. To show the URL, create a simple image with the URL text on the
image, add the image to your slide, and place a click box over the image.
Set shortcut key
Click Select keys to choose a key combination for users to press when submitting responses.
The current shortcut is displayed to the left of the button.
Note: If your Adobe Captivate project will be displayed in a browser, set shortcut keys that won’t conflict with common
browser shortcuts. For example, F1 is frequently used as a keyboard shortcut to display help. The Control, Alt and
Shift keys map to the Control, Option, and Shift keys on Macintosh computers, respectively.
5 Click the Options tab, and customize your text entry box by selecting from the following options:
Display for [time]
Specifies the timing of the text entry box. Click the pop-up menu and select an option. If you
select the specific time option, you can enter the exact number of seconds for the text entry box to appear.
Appear after [#] seconds
Displays the text entry box after the slide has been displayed for the selected number
of seconds.
Specifies the point at which the project should pause and allow the user to enter text
into the text entry box. For example, you can set this option to 5 seconds so the text entry box displays and then
5 seconds later the project pauses to wait for the user to enter text.
Pause after [#] seconds
Click the pop-up menu and select a transition effect for the text entry box. Select a fade in or fade out
option, or select No transition.
Effect
This is the degree of transparency for the text entry box. Select a value from 0% to 100%. A value
of 10% is less transparent (more solid) than a value of 90%.
Transparency
The transparency effect does not appear when you view the text entry box in Edit view. To test the transparency
effect, press F4 to preview the slide.
Background color Select a background color for the text entry box.
Success caption
Failure caption
Select this option to include a success caption (for example, Congratulations!).
Select this option to include a failure caption (for example, Sorry, please try again).
Select this option to include a hint caption. (The hint caption appears when users move the mouse
over the text entry box.)
Hint caption
Pause for success/failure captions
Select this option to have the project pause until all success and failure
captions (see explanations for captions above) have displayed for the user to read.
160 CHAPTER 7
Adding boxes and buttons
Show button
Select this option to display a button with text such as ENTER or COMPLETE. (To add or edit
button text, view the slide in Edit view and double-click the button to open the Button dialog box.)
Show text box frame
Select this option if you want the text entry box frame to be visible to users. If you do not
select this option, only the text is displayed.
Select this option if you want to mimic a password field.
Password
Case-sensitive
Select this option to make the text entry box case-sensitive. This means that users must provide
answers with the correct combination of lowercase and uppercase letters.
6 If you want to add audio to the text entry box, click the Audio tab. Select from the following options:
Play
Click to play the audio file.
Stop
Click to stop playing the audio file.
Delete
Click to remove the audio file from the text entry box.
Displays the Edit Audio dialog box. This dialog box lets you edit the audio file in a variety of ways, such as
inserting silent periods and adjusting the volume.
Edit
Audio
Displays the name of the audio file, if any, associated with the text entry box.
Record new
Import
Click to open the Record Audio dialog box. (Recording audio requires some basic equipment.)
Displays the Import Audio dialog box. This dialog box lets you browse to an audio file and import it.
Click to open the Audio Library. The Library lists all audio files that are already part
of the currently open Adobe Captivate project.
Select audio from library
Click to open the Audio settings dialog box. You can change audio settings such as input source,
quality level, and calibration. Click the Settings button and make your selections.
Settings
Specifies the number of seconds for the audio to fade in to full volume.
Fade in [#] seconds
Fade out [#] seconds
Specifies the number of seconds for audio to fade out to silence.
7 If you want to keep score for the text entry box or coordinate the score with a learning management system,
click the Reporting tab. Select from the following options:
Select this option to include the button as a question in the current quiz. The points assigned
to this click box are added to the score results of the current quiz.
Include in Quiz
Report answers
This option reports answers to the quiz.
Objective ID
This is an optional parameter. If the click box question is related to an objective set in your
learning management system, enter the objective here.
ADOBE CAPTIVATE 3 161
User Guide
Interaction ID
If you want the Adobe Captivate project to send tracking information to your learning
management system, you must use the interaction ID specified by your learning management system.
Points
Enter a number or use the arrows to give the question a point value. Maximum is 100 points, minimum
is 0.
Add to total
If you select this option, the points of the click box are added to the quiz total.
8 If you want to define the exact size or location of the text entry box in terms of pixels, click the Size and Position
tab. Select from the following options:
Left
Specifies the position of the left border of the object, in pixels.
Top
Specifies the position of the top of the object, in pixels.
Width
Specifies the horizontal width of the object, in pixels.
Height
Specifies the vertical height of the object, in pixels.
Constrain proportions
Select to maintain the height-to-width ratio during a resize.
9 Use the Settings menu to select how to apply property changes in the project. To apply all your changes, select
Apply only changed properties. To apply all the text entry box settings, select Apply all properties. You can apply
the text entry box settings to the current slide only or to all slides.
Note: If you change the settings in this dialog box, they become the default settings and new text entry boxes that you
create use the new settings.
10 Click the Apply to all button to apply the settings specified from the Settings menu.
11 Click OK.
A text entry box appears on the slide.
12 Size and drag the text entry box as desired.
13 If you selected the Success, Failure, or Hint caption options, double-click the text boxes to edit the text.
162 CHAPTER 7
Adding boxes and buttons
Adding buttons
You can increase the interactivity of your Adobe Captivate projects by adding clickable buttons. To quickly add a
button, use the default button style (a plain, white rectangle) or import custom button images you have created.
You can size and position buttons on a slide. You determine what happens after the user clicks the button for
example, advancing to the next slide, opening a URL, or sending an e-mail message. After you have added a button
to your project, you can view and edit the object’s properties in the Advanced Interaction dialog box by selecting
Project > Advanced Interaction. This dialog box displays the properties of all interactive objects in your project
Note: It is recommended that you resize any buttons before resizing the project. This is because resizing a project will
not resize the buttons automatically.
To add a button:
1 Open an Adobe Captivate project.
2 Select the slide to which you want to add a button.
3 Select Insert > Button.
The New Button dialog box appears.
4 Click the Button tab.
This tab lets you determine how the Adobe Captivate project responds to user interaction. The options are divided
into two basic categories: what happens when the user clicks the button and what happens when the user clicks
outside the button.
The following options are in the Button type area:
Click the pop-up menu and select the type of button you want to create. (Details about the three types and
the available options for each are explained below.)
Type
Select this option to create a button that displays text. In the Button text box, enter the text you
want to appear.
Text button
• Button Text Type the text that should appear on the button.
• Font Select this option to open the Font dialog box, which lets you select a font, font style, font size, color,
and effects for the button text.
• Transparent Select this option to make the button transparent. When a text button is transparent, only its text
appears on the slide.
ADOBE CAPTIVATE 3 163
User Guide
Transparent button
Select this option to create a button that is completely or partially transparent. You can
select the degree of transparency.
• Frame color
Click the color box to open the Color dialog box, which lets you select a color for the button
border.
• Fill color
Click the color box to open the Color dialog box, which lets you select a color for the button.
• Frame width
Click the down arrow to select a size for the border around the button.
• Fill transparency Specify a transparency level for the button. For a very dim button, select a high number
such as 90. For a darker button, select a low number such as 10.
Image button
Select this option to use an image as a button. You can browse to the required image available in
the gallery or choose from the button image from the pop-up menu below.
Transparent buttons
Select this option to set the button transparency. Adobe Captivate recognizes the color of
the upper left pixel in the image and makes that color transparent throughout the button.
Note: If you test the image button and it does not display correctly, try opening the image in a graphics program (such
as Fireworks) and changing the color of the upper left pixel.
The following options are in the If the user clicks the button area:
Specify what should happen after a user clicks inside the box. You can select Continue, Go to
previous slide, Go to next slide, Jump to slide, Open URL or file, Open other project, Send e-mail to, Execute
JavaScript, or No Action.
On success
Note: Refer to “Linking Adobe Captivate projects” on page 69 for more information on linking projects.
The following options are in the If the user clicks outside the button area:
Allow user [#] attempts
Click the arrows to select the number of attempts a user can make before another
action takes place. (The Infinite attempts option is selected by default. To enter a specific number of attempts, first
clear the Infinite attempts option.)
Infinite attempts
Select this option to give users an unlimited number of attempts.
Specify what should happen after the last attempt. You can select Continue, Go to previous
slide, Go to next slide, Jump to slide, Open URL or file, Open other project, Send e-mail to, Execute JavaScript, or
No Action.
After last attempt
Note: If you select Open URL or file or Open other project, click the pop-up menu to select the window in which the
URL, file, or project should appear; select from Current, New, Parent, and Top. (If you choose New, Parent, or Top,
you also have the option to Continue playing the original project when the URL, file, or project opens.)
164 CHAPTER 7
Adding boxes and buttons
Note: If you select Send e-mail to, you have the option to Continue playing the project while the e-mail message is
prepared and sent.
Note: If you select the Open URL or file option and specify a URL, the URL is visible when you edit the slide in Adobe
Captivate. However, it will not be visible to the user. To show the URL, create a simple image with the URL text on
the image, add the image to your slide, and place a click box over the image.
Click Select keys to choose a key combination for users to press when submitting responses.
The current shortcut is displayed to the left of the button.
Set shortcut key
Note: If your Adobe Captivate project will be displayed in a browser, set shortcut keys that will not conflict with
common browser shortcuts. For example, F1 is frequently used as a keyboard shortcut to display help. The Control,
Alt and Shift keys map to the Control, Option, and Shift keys on Macintosh computers, respectively.
5 Click the Options tab. This tab enables you to design the button’s appearance. Select from the following options:
Display for [time]
Specifies the timing of the button. Click the pop-up menu and select an option. If you select
the specific time option, you can enter the exact number of seconds for the button to appear.
Appear after [#] seconds
Displays the button after the slide has been displayed for the selected number of
seconds.
Specifies the point at which the project should pause and wait for the user to click the
button. For example, you can set this option to 5 seconds so the button displays and then 5 seconds later the
project pauses to wait for the user to click the button.
Pause after [#] seconds
Success caption
Failure caption
Select this option to include a success caption (for example, Congratulations!).
Select this option to include a failure caption (for example, Sorry, please try again).
Select this option to include a hint caption. (The hint caption appears when a user moves the
mouse over the button.)
Hint caption
Select this option to have the project pause until all success and failure
captions (see explanations for captions above) have displayed for the user to read.
Pause for success/failure captions
Stop slide audio when clicked
Select this option if you want the slide audio to stop playing when the user clicks
the button. This option stops only slide audio, not background audio. Also, only a mouse click on the button stops
the audio; using a shortcut key combination does not stop the audio.
Double mouse click
Select this option to allow users to double-click the button.
Show hand mouse cursor when over button
mouse pointer rolls over the button.
Select this option to have the pointing hand appear when the
ADOBE CAPTIVATE 3 165
User Guide
6 If you want to add audio to the button, click the Audio tab. Select from the following options:
Play
Click to play the audio file.
Stop
Click to stop playing the audio file.
Delete
Click to remove the audio file from the button.
Displays the Edit Audio dialog box. This dialog box lets you edit the audio file in a variety of ways, such as
inserting silent periods and adjusting the volume.
Edit
Audio
Displays the name of the audio file, if any, associated with the button.
Record new
Import
Click to open the Record Audio dialog box. (Recording audio requires some basic equipment.)
Displays the Import Audio dialog box. This dialog box lets you browse to an audio file and import it.
Select audio from library
Click to open the Audio Library. The Library lists all audio files that are already part
of the currently open Adobe Captivate project.
Settings
Click to open the Audio settings dialog box. You can change audio settings such as input source,
quality level, and calibration. Click the Settings button and make your selections.
Specifies the number of seconds for the audio to fade in to full volume.
Fade in [#] seconds
Fade out [#] seconds
Specifies the number of seconds for audio to fade out to silence.
7 If you want to keep score for the button or coordinate the score with a learning management system, click the
Reporting tab. Select from the following options:
Select this option to include the button as a question in the current quiz. The points assigned
to this button are added to the score results of the current quiz.
Include in Quiz
Report answers
This option keeps a quiz score.
This is an optional parameter. If the button question is related to an objective set in your learning
management system, enter the objective here.
Objective ID
Interaction ID
If you want the Adobe Captivate project to send tracking information to your learning
management system, you must use the interaction ID specified by your learning management system.
Points
Enter a number or use the arrows to give the question a point value. Maximum is 100 points, minimum
is 0.
Add to total
If you select this option, the points of the button are added to the quiz total.
8 If you want to define the exact size or location of the text entry box in terms of pixels, click the Size and Position
tab. Select from the following options:
166 CHAPTER 7
Adding boxes and buttons
Left
Specifies the position of the left border of the object, in pixels.
Top
Specifies the position of the top of the object, in pixels.
Width
Specifies the horizontal width of the object, in pixels.
Height
Specifies the vertical height of the object, in pixels.
Constrain proportions
Select to maintain the height-to-width ratio during a resize.
9 Use the Settings menu to select how to apply property changes in the project. To apply all your changes, select
Apply only changed properties. To apply all the button settings, select Apply all properties. You can apply the
button settings to the current slide only or to all slides.
Note: If you change the settings in this dialog box, they become the default settings and any new buttons you create
use the new settings.
10 Click the Apply to all button to apply the settings specified from the Settings menu.
11 Click OK.
12 The button appears on the slide.
13 Size and drag the button as desired.
14 If you selected the Success, Failure, or Hint caption options, double-click the text boxes to edit the text.
To automatically resize buttons:
Adobe Captivate can automatically resize a button according to the amount of text in the button. If you edit the
text, the button changes size to match the new amount of text. This is an easy way to keep your buttons looking
balanced and proportional.
1 Open an Adobe Captivate project that contains text captions.
2 Select Project > Autosize Buttons. (If a check mark appears next to the option, Autosize Buttons is enabled; if
no check mark is visible, Autosize Buttons is not enabled.)
Modifying buttons on question slides
You can modify some properties of buttons on question slides. The standard buttons are Clear, Back, Submit, and
Skip.
ADOBE CAPTIVATE 3 167
User Guide
Note: It is recommended that you resize any buttons before resizing the project. This is because resizing a project will
not resize the buttons automatically.
1 Open an Adobe Captivate project.
2 Double-click a slide to open it in Edit view.
3 Select Insert > Slide > Question Slide to insert a question slide.
4 Right-click any of the question buttons, and select Properties from the pop-up menu.
The following options are in the Button Type area of the dialog box that appears:
Type
Select the button type from the pop-up menu.
Button Text (Optional) Type an alternative label.
Font
Select the font type, style, size, effects, and color for the button text.
Transparent
When a button is transparent, only the button text is visible.
The following option is in the Set Shortcut Key area:
Select keys Choose a key combination for users to press when submitting responses. Any current shortcut is
displayed to the left of the button.
Tip:If your Adobe Captivate project will be displayed in a browser, set shortcut keys that won’t conflict with common
browser shortcuts.
5 To define the exact pixel size or location of the button, click the Size and Position tab. Select from the following
options to enter pixel values:
Left
The position of the left border of the object.
Top
The position of the top of the object.
Width
The horizontal width of the object.
Height
The vertical height of the object.
Constrain proportions
Select to maintain the height-to-width ratio during a resize.
6 Click Settings to select whether to apply all the properties or only the changed properties to the respective slide
or to all the slides.
Note: If you change the settings in this dialog box, any new buttons you create use the new settings.
7 (Optional) To apply properties to all slides in the project, select Apply to All.
168 CHAPTER 7
Adding boxes and buttons
Adding JavaScript to boxes and buttons
You can add JavaScript to click boxes, text entry boxes, and buttons in Adobe Captivate projects. The JavaScript
can run when a user clicks inside or outside the box or button. Using JavaScript gives you the opportunity to
extend projects in numerous ways while adding interactivity.
You can add JavaScript when you create a new box or button, or add JavaScript to an existing box or button.
To add JavaScript to a new box or button:
1 Open an Adobe Captivate project.
2 Select the slide to which you want to add a box or button with JavaScript.
3 Select Insert > Click Box, Text Entry Box, or Button.
4 In either On success or After last attempt, select the Execute JavaScript option.
5 In JavaScript, click the browse (...) button.
The JavaScript dialog box appears.
6 Enter your JavaScript code in the text box. If you have the JavaScript in another location, you can copy it and
paste it into the text box.
7 Click OK.
8 Click OK again.
To add JavaScript to an existing box or button:
1 Open an Adobe Captivate project.
2 Select the slide containing the box or button to which you want to add JavaScript.
3 Double-click the box or button to which you want to add JavaScript.
4 In either On success or After last attempt, select the Execute JavaScript option.
5 In JavaScript, click the browse (...) button.
The JavaScript dialog box appears.
6 Enter your JavaScript code in the text box. If you have the JavaScript in another location, you can copy it and
paste it into the text box.
7 Click OK.
8 Click OK again.
ADOBE CAPTIVATE 3 169
User Guide
Adding existing audio to boxes and buttons
You can import an audio file to use with buttons, highlight boxes, click boxes, or text entry boxes. You can also
use the Library to add an audio file that is already in your current project.
To import an audio file:
1 Open an Adobe Captivate project.
2 Select the slide that contains the button or box to which you want to add audio. Right-click the button or box
and select Properties from the pop-up menu.
3 Click the Audio tab.
4 Click Import.
Adobe Captivate contains a gallery that has buttons, sounds, and animations (in SWF format) for you to use in your
projects. By default, the gallery is stored in the following location when you install Adobe Captivate: C:\Program
Files\Adobe\Adobe Captivate 3\Gallery.
5 Browse to the audio file you want to add, select the file, and click Open.
6 (Optional) To listen to and test the audio file, click Play.
7 Set other options as necessary.
• To edit the audio file (for example, change volume, add silence, change length, and so on), click Edit.
• If you want the audio to fade in or fade out, set the number of seconds using the arrows in Fade in and Fade out.
8 When you finish, click OK.
To select an audio file from the Library:
Note: To use the Library option, the Adobe Captivate project must contain one or more audio files. If the project has
no audio files, the Library option is unavailable.
1 Open an Adobe Captivate project.
2 Select the slide that contains the button or box to which you want to add audio. Right-click the button or box
and select Properties from the pop-up menu.
3 Click the Audio tab.
4 Click Select audio from library.
5 Click the Settings button to open the Audio settings dialog box. You can change audio settings such as input
source, quality level, and calibration. Click the Settings button and make your selections.
170 CHAPTER 7
Adding boxes and buttons
6 (Optional) To listen to the audio file, click Play.
7 To add the selected audio file to the button or box, click OK.
You can also record a new audio file to use with boxes and buttons.
You can attach an audio file to a button or click box and have the audio play when the user clicks on the button or
click box instead of when the button or click box displays. To do this, create the button or click box, and select the
Success caption option. Make the Success caption transparent and do not add any text. Add an audio file to the Success
caption.
Deleting buttons and boxes
Deleting a button or box removes it from the project. You can remove buttons, highlight boxes, click boxes, and
text entry boxes by using the following method.
To delete a button or box:
1 Open an Adobe Captivate project.
2 Open the slide containing the button or box to delete.
3 Do one of the following:
• Select the button or box to delete. Then press the Delete key on the keyboard.
• Right-click the button or box and select Delete.
Note: When you delete a button or box, all associated objects (such as success and failure captions) are also deleted.
171
Chapter 8: Editing mouse movement
In Adobe Captivate projects, you have complete control over how mouse movement appears. You can edit the
mouse path, select a mouse pointer, and even choose if the mouse displays at all on a particular slide.
Changing mouse pointers
The mouse pointer for a particular slide can be changed to a variety of icons such as a hand, a vertical resize
pointer, or a drag pointer. You can select any system pointer or existing CUR file as the pointer image. When you
select a new mouse pointer, it affects only the individual slide on which it was set. You can, however, select a mouse
pointer to use for an entire project. Open an Adobe Captivate project in Storyboard view or Edit view. From the
Slide menu, select Mouse > Use current mouse pointer for all slides.
To change the mouse pointer:
1 Open an Adobe Captivate project.
2 Open the slide you want in Edit view.
3 Select Slide > Mouse > Project Pointers or Current Theme Pointers.
4 From the pop-up menu, select an alternative mouse pointer.
Note: The choices on the Current Theme Pointers pop-up menu reflect the Windows theme you are currently using.
If you change the Windows theme, the choices on this menu change. Because the pointer files are included in the
Adobe Captivate project, users do not need to have the selected Windows theme installed.
Note: Some cursors from other applications may not be displayed correctly in Adobe Captivate.
To select a custom mouse pointer:
1 Open an Adobe Captivate project.
2 Open the slide you want in Edit view.
3 Do one of the following:
• Select Slide > Mouse > Project Pointers > Browse.
• Select Insert > Mouse, and click Browse.
4 Select a custom mouse pointer from the list.
172 CHAPTER 8
Editing mouse movement
5 Click Open.
Changing mouse pointer size
You can double the size of the mouse pointer. This is useful if you want to emphasize mouse movement for the
final destination of the mouse on a slide. It is also helpful if you are creating accessible projects.
Mouse size is set on a slide-by-slide basis, so you choose exactly the slides that require the larger mouse size.
To change the mouse pointer size:
1 Open an Adobe Captivate project.
2 Open the slide you want in Edit view.
3 Select Slide > Mouse > Properties.
The Mouse Properties dialog box appears.
4 Select Show mouse pointer.
5 On the Options tab, select the Double mouse size option.
6 Click OK.
The new double-sized mouse is displayed on the slide.
Note: To change the mouse pointer size for a mouse that has already been added, double-click it on the slide to open
the Mouse Properties dialog box.
Note: To change back to the original mouse pointer size, follow the steps above and clear Double mouse size.
Changing mouse click sounds
You can change the default mouse click sound that plays whenever the mouse reaches the end of its movement
path.
Changing the mouse click sound can be important for two reasons. First, if you are creating a project for an application that requires both single clicks and double clicks to perform actions, you may want to set the proper mouse
click sound. Second, you may want to turn the mouse sound off completely during a project.
ADOBE CAPTIVATE 3 173
User Guide
To change the mouse click sound on an individual slide:
1 Open an Adobe Captivate project.
2 Open the slide you want in Edit View.
3 Select Slide > Mouse > Properties.
The Mouse Properties dialog box appears.
4 Select Show mouse pointer.
5 In the Options tab, select a mouse click sound option in the Mouse click sound menu:
• If you do not want a mouse click sound to play, remove the check mark from the box next to Mouse click sound.
• For a single-click sound (the sound of a mouse button being pressed once), select the box next to Mouse click
sound (so a green check mark appears), click the arrow, and select Single click.
• For a double-click sound (the sound of a mouse button being pressed twice), select the box next to Mouse click
sound (so a green check mark appears), click the arrow, and select Double click.
• To browse to an alternative sound for a mouse click, select the box next to Mouse click sound (so a green check
mark appears), click the arrow, and select Browse. The Open dialog box appears, letting you browse to an MP3
file.
Tip:To preview the selected mouse click sound, click the Play button.
6 When you finish, click OK.
Note: To change the mouse click sounds for a mouse that has already been added, double-click it on the slide to open
the Mouse Properties dialog box.
Setting mouse click effect
You can set a mouse click color or effect. This option lets you add a quick burst of color or special effect around
the mouse pointer for emphasis when a mouse click occurs during project playback.
To set the mouse click effect:
1 Open an Adobe Captivate project.
2 Select a slide containing mouse movement.
3 Select Slide > Mouse > Properties.
174 CHAPTER 8
Editing mouse movement
4 Select Show mouse pointer.
5 In the Options tab, select Show mouse click.
6 Do one of the following:
• Select Default click. Click on color box to open the Color dialog box. Select the color you want and click OK.
• Select Custom. Click on the pop-up menu and select an option. Several options are provided: BlueCircle,
GreenRing, OrangeCircle, OrangeRing, VisualClick, and VisualdblClick. To preview these options, select one
and click Play. The SWF file plays in the small Preview window on the right. You can also select Browse in the
pop-up menu and navigate to a SWF file.
7 Click OK.
Note: To view the mouse click color, preview the project.
Note: To change the mouse click effect for a mouse that has already been added, double-click it on the slide to open
the Mouse Properties dialog box.
Changing mouse movements
You can change mouse movements for an individual slide. This is useful if you have taken a screenshot with mouse
action, but want to change the mouse movement so it is clearer for the user.
To change the start or end point of mouse movement:
1 Open an Adobe Captivate project.
2 Open the slide you want in Edit View.
3 Using your mouse, move your pointer over the end of the mouse line on the slide until your pointer turns into
a hand.
4 Click the left mouse button and drag the mouse point to a new location on the slide.
Note: If you change the mouse point on a slide, the starting mouse point location is changed on the next slide. Preview
your project to ensure that mouse movement flows smoothly from slide to slide.
Note: On the first slide of your project containing mouse movements, you must manually change the start point of the
mouse movement because you cannot align the mouse movement to a previous slide.
ADOBE CAPTIVATE 3 175
User Guide
Aligning mouse paths
You may need the mouse pointer to be completely still during the playback of a slide and have it align properly
with the previous or next slide. In cases like this, it is difficult to manually position the mouse pointer correctly.
Adobe Captivate can solve the problem by automatically aligning the mouse pointer to exactly the same position
as the previous or next slide in the project.
To align the mouse path between slides:
1 Open an Adobe Captivate project.
2 Open the slide you want in Edit view.
3 Right-click the mouse pointer and select Align to Previous Slide or Align to Next Slide.
4 Preview your project to see how the mouse pointer is aligned between slides.
Note: If you have mouse movement on the first slide of your project, you can manually change the start point of the
mouse movement (because you cannot align to a “previous” slide).
Using straight and curved mouse paths
By default, Adobe Captivate creates curved mouse movements on slides for a more realistic, natural feel. However,
there may be times when a straight mouse path is required. For example, if you create a project in which the mouse
must follow a straight line on a toolbar.
You can set the curved or straight mouse movement option for an individual slide, so your project can have a
mixture of straight and curved mouse movements.
To change mouse movement to a straight line:
1 Open an Adobe Captivate project.
2 Open the slide you want in Edit view.
3 Select Slide > Mouse > Straight Pointer Path.
A check mark appears next to the option.
To change back to curved mouse movement, follow the steps above and select Straight Pointer Path again to clear
the check mark next to the option.
176 CHAPTER 8
Editing mouse movement
Note: To change the mouse pointer size for a mouse that has already been added, double-click it on the slide to open
the Mouse Properties dialog box.
Hiding the mouse pointer
You can show or hide the mouse pointer. Hiding the mouse is useful if you record a project and later decide the
mouse pointer is unnecessary or distracting.
You can hide the mouse pointer on an individual slide or in the entire project.
To hide the mouse pointer on an individual slide:
1 Open an Adobe Captivate project.
2 Open the slide you want in Edit view.
3 Do one of the following:
• Select Slide > Mouse > Show Mouse.
• Right-click the mouse and select Show Mouse from the menu.
The check mark to the left of the option is removed.
To hide the mouse pointer for the entire project:
1 Open an Adobe Captivate project.
2 Select Edit > Preferences.
3 In the Category panel, expand Project, and select Settings.
4 In the Visual and sound effects area, clear the option Include mouse when project is generated.
Enabling the mouse wheel
You can choose to enable mouse wheel movement to initiate full motion recording.
To enable the mouse wheel for recording:
1 Open an Adobe Captivate project.
ADOBE CAPTIVATE 3 177
User Guide
2 Select Edit > Preferences.
The Preferences dialog box appears.
3 In the Category panel, expand Recording, and select Full Motion Recording.
4 Select Automatically use full motion recording for mouse wheel actions and click OK.
Creating mouse over effects using a rollover slidelet
In Adobe Captivate, a rollover slidelet is a space on a slide that displays an associated slidelet (a slide within a slide)
when the mouse is moved over the space. You can insert and display objects in the slidelet using the same
procedure as that for the slides.
For example, you can create a rollover slidelet for a state on a map so that the state’s demographics are displayed
when the mouse moves over it.
Note: You cannot create rollover slidelets on question slides and quiz review slides.
The following is further information about slidelets:
• A slidelet is always linked to a rollover slidelet and is created along with the rollover slidelet.
• You can insert the following types of objects into a slidelet: Text Caption, Highlight Box, Image, Rollover
Caption, Rollover Image, Zoom Area, Flash Video, Animation, and Text Animation.
• You can place more than one type of object into a slidelet. The objects become visible when the mouse is moved
over the rollover slidelet.
• You can drag audio and movie files from the library into a slidelet.
• If a slidelet times out while an audio or movie file from the slide is running, the file stops running.
• When a slidelet or any of its objects is selected, the displayed timeline and the corresponding menu options for
the slide change to that for the slidelet.
• Objects within a slidelet can be hidden or locked, but not the slidelet itself. To hide or lock a slidelet, hide or
lock the corresponding rollover slidelet from the slide timeline.
• Slidelet objects cannot be dragged outside of the slidelet boundaries.
• When a slidelet is deleted, its associated objects are also deleted, and the timeline reverts to the slide timeline.
178 CHAPTER 8
Editing mouse movement
• Clicking an area outside the slidelet, or on the filmstrip, reverts the timeline to that for the corresponding slide.
To create a rollover slidelet:
1 Open an Adobe Captivate project.
2 Double-click a slide to open it in Edit view.
3 Select Insert > Rollover Slidelet. The New Slidelet dialog box appears.
The following options are in the Appearance area on the Slidelet tab:
Border color Select a border color for the slidelet from the pop-up menu.
Border width Enter a number or use the arrow keys to set the thickness of the slidelet border.
Fill color Select a fill color for the slidelet from the pop-up menu.
Fill transparency Enter a number or use the arrow keys to set the transparency percentage.
Select image Select a background image for the slidelet.
Clear Remove any previously selected image.
4 Click the Options tab.
The following option is in the Timing area:
Display For Type a value or use the arrows to set the time, in seconds, for the slidelet.
The following options are in the Transition area:
Effect Set a fading effect, or no effect, from the pop-up menu.
In and Out boxes Set the time (in seconds) for the fading effects by typing a value.
The following option is in the Effects area:
Show Runtime Shadow Select this option to display a shadow below the slidelet during runtime. The shadow
gives a three-dimensional feel to the slidelet.
5 Click the Audio tab.
Use these settings if you plan to attach an audio file to the slidelet. Additional equipment is required to record and
attach an audio file.
The following buttons are in the Audio area:
Play Play the sound file.
ADOBE CAPTIVATE 3 179
User Guide
Stop Stop the sound file.
Delete Delete the sound file.
Edit Edit an existing sound file.
Record New Record a sound file.
Import Import an existing file on the system.
Select audio from library Import an audio file from the library.
Settings Set recording preferences.
Tip:For more information on recording preferences, see “Adding audio and video” on page 109.
Fade In and Fade Out Set the time (in seconds) for the fading effects by typing a value.
6 Click the Size and Position tab.
The following options are in the Position in pixels area:
Left and Top Type a value in these boxes to set the position for the slidelet on the slide. This setting is overruled
if you drag the slidelet to a new position.
The following options are in the Size in pixels area:
Width and Height boxes Type a value in these boxes to set the size of the slidelet.
7 (Optional) To apply properties to all slidelets in the project, select Apply to all.
8 Click Settings to select whether to apply all the properties or only the changed properties to the respective
slidelet or to all the slides.
9 Click Apply.
10 Click OK.
The rollover slidelet along with the associated slidelet appear on the slide.
Tip:To change the properties of a slidelet, right-click it and select Properties from the pop-up menu.
Note: Whenever a new rollover slidelet is inserted, the default timing is “rest of slide.”
To insert objects within a slidelet:
1 Select the slidelet by clicking it.
2 Select Insert and choose the object that you want to insert.
3 In the corresponding dialog box that opens, follow the procedure to insert the object.
180 CHAPTER 8
Editing mouse movement
4 Click OK.
Note: You cannot insert a rollover slidelet, mouse, text entry box, click box, or button within a slidelet.
Changing the properties of a rollover slidelet
You can change the properties of a rollover slidelet using the various options provided by Adobe Captivate.
To change the properties of a rollover slidelet:
1 Right-click the Rollover Slidelet, and select Properties from the pop-up menu.
The Rollover Slidelet dialog box appears.
The following options are in the Appearance area:
Border Color Select a color for the rollover slidelet border from the pop-up menu.
Show Border Clear if you do not want to display the rollover slidelet border.
Fill Color Select a fill color for the rollover slidelet from the pop-up menu.
Fill Transparency Type a value or use the arrow keys to set the transparency percentage.
The following options are in If the User Clicks inside the rollover slidelet:
Stick Slidelet The slidelet continues to be displayed even when you move the mouse away from the rollover
slidelet area.
Navigate Run the action selected in the On Click pop-up menu.
On Click Appears if Navigate is selected. The pop-up menu has the following options:
• Continue
Continue playing the project.
• Go to Previous Slide
• Go to Next Slide
• Jump to Slide
Return to the previous slide.
Proceed to the next slide.
When you select this option, a new box appears. Select the destination slide number.
• Open URL or File Jump to a specific URL on the Internet or to a local file. Click the browse (...) button to
choose any local file. Click the down arrow to select a window for the URL. To open the URL in the same window
(replacing the presentation), select Current. To open the URL in a new window, select New.
• Open Other Project Begin playing a different project. Click the down arrow to select a window for the
project. To open the other project in the same window (replacing the current project), select Current. To open the
other project in a new window, select New.
ADOBE CAPTIVATE 3 181
User Guide
• Send E-mail To
Open the default mail browser.
• Execute JavaScript
When you select this option, a new dialog box appears. Click browse (...), and enter the
JavaScript you would like to execute.
The following option is in the Set Shortcut Key area:
Select Keys Click and use the options to specify a shortcut key for clicking inside the rollover slidelet.
2 Click the Options tab.
The following options are in Timing area:
Display For To keep the rollover slidelet on the slide for the slide’s duration, select Rest of Slide. Or, to specify the
number of seconds that the rollover slidelet should stay on the slide, select Specific Time, and then type a value.
Appear After Type the number of seconds that should elapse before the rollover slidelet appears on the slide.
Hover Delay Type the number of seconds that should elapse before the slidelet appears when the mouse moves
over the rollover slidelet.
The following options are in the Transition area:
Effect Select a fading effect, or no effect, for the rollover slidelet.
In and Out boxes Set the time (in seconds) for the fading effects by typing a value.
The following option is in the Effects area:
Show Runtime Border When the mouse moves over the rollover slidelet, a border is displayed with the color that
has been set for the border.
3 Click the Audio tab.
Use these settings if you plan to attach an audio file to the slidelet. Additional equipment is required to record and
attach an audio file.
The following buttons are in the Audio area:
Play Play the sound file.
Stop Stop the sound file.
Delete Delete the sound file.
Edit Edit an existing sound file.
Record New Record a sound file.
182 CHAPTER 8
Editing mouse movement
Import Import an existing file on the system.
Select Audio From Library: Import an audio file from the library.
Settings Set recording preferences.
Tip:For more information on recording preferences, see “Adding audio and video” on page 109.
Fade In and Fade Out boxes Set the time (in seconds) for the fading effects by typing a value.
4 Click the Size and Position tab.
The following options are in the Position in Pixels area:
Left and Top Type a value in these boxes to set the position for the rollover slidelet on the slide. This setting is
overruled if you drag the rollover slidelet to a new position.
The following options are in Size in Pixels area:
Width and Height boxes Type a value in these boxes to set the size of the rollover slidelet.
Constrain Proportions Select to maintain the height-to-width ratio during a resize.
Tip:To change the shape of the rollover slidelet, right-click it, and choose Redraw Shape from the pop-up menu. Use
the mouse to draw a shape for the rollover slidelet.
5 (Optional) To apply properties to all rollover slidelets in the project, select Apply to All.
6 Click Settings to select whether to apply all the properties or only the changed properties to the respective
rollover slidelet or to all the slides.
Tip:To select all objects in a slidelet, right-click an object within a slidelet, and choose Select All from the pop-up menu.
183
Chapter 9: Changing timing
The Adobe Captivate Timeline lets you organize objects and precisely control the timing of objects on slides.
When you view the Timeline, you see a snapshot of a single slide and all of the objects on the slide.
You have full control over when objects appear and can even specify that objects appear at the same time. For
example, on a slide that contains a caption, a highlight box, and an animation, you can have the caption appear,
then the highlight box 4 seconds later, and then the animation 2 seconds after that. The Timeline also shows any
audio associated with the slide or with objects on the slide, letting you easily coordinate the timing of audio with
objects.
The Timeline provides an easy way to view, at a high level, all objects on a slide and their relationship to each other.
The major components of the Timeline are objects, the header, and the playhead. The objects on a slide are
displayed as stacked bars in the right pane of the Timeline. The header at the top of the Timeline indicates time
in seconds (and parts of seconds). The playhead shows the point in time in which the slide is being viewed.
Tip:Rest the mouse pointer over any bar in the Timeline, and use the hint message that appears to view details about
the timing of that object.
Customizing timeline appearance
By default, the Timeline appears docked at the top of the slide in Edit view. You can, however, customize how the
Timeline is displayed. For example, you can do the following:
• Dock the Timeline to the top or bottom of the main application window.
• Display the Timeline in its own window.
• Hide the Timeline.
• Change the height of the Timeline to increase or decrease the amount of space the Timeline requires.
• Change the zoom level
Note: Adobe Captivate remembers the position of the Timeline (location and size), so if the Timeline is displayed when
Adobe Captivate closes, the Timeline appears in the same location the next time Adobe Captivate is opened.
To dock the Timeline:
1 Open an Adobe Captivate project.
184 CHAPTER 9
Changing timing
2 Double-click any slide to open Edit view and the Timeline. (If the Timeline does not appear, click the View
menu and select Show Timeline.)
• If the Timeline is displayed in a new window and you want to dock it, click the title bar of the Timeline and drag
the Timeline to the top or bottom edge of the slide.
• If the Timeline is displayed at the top of the slide and you want to place it at the bottom (or vice versa), click on
the four vertical dots to the left of the Timeline display arrow until a four-pointed arrow appears. Then, drag
the Timeline to a new location (either top or bottom of the slide).
To display the Timeline in a new window:
1 Open an Adobe Captivate project.
2 Double-click any slide to open Edit view and the Timeline. (If the Timeline does not appear, click the View
menu and select Show Timeline.)
3 Move the mouse over the four vertical dots to the left of the Timeline display arrow until a four-pointed arrow
appears.
4 Drag the Timeline slightly to the left.
5 Release the mouse.
The Timeline should appear in a new window above the main Adobe Captivate application window.
To hide the Timeline:
1 Open an Adobe Captivate project.
2 Double-click any slide to open Edit view.
3 From the View menu, select Show Timeline. The check mark next to the option is removed, and the Timeline
is not displayed in Edit view.
To resize the Timeline:
1 Open an Adobe Captivate project.
2 Double-click any slide to open Edit view and the Timeline. (If the Timeline does not appear, click the View
menu and select Show Timeline.)
3 If the Timeline is docked to the main application window, drag the bar separating the Timeline from the application window. If the Timeline is not docked to the main application window, drag the lower right corner.
ADOBE CAPTIVATE 3 185
User Guide
To change the zoom level:
1 Open an Adobe Captivate project.
2 Double-click on any slide to open Edit view and the Timeline. (If the Timeline does not appear, click the View
menu and select Show Timeline.)
• Click in the Timeline ruler and spin the mouse wheel on your mouse to increase or decrease the zoom level.
• Alternatively, use keystrokes to change the zoom level. Click the ruler and then press Ctrl+[ to decrease zoom
level, Ctrl+] to increase zoom level, or Ctrl+W to set the zoom level so all objects fit within the current Timeline
width.
Changing the order of object layers
The Timeline shows all objects on a slide, such as click boxes, text captions, highlight boxes, mouse movement,
and audio. The objects on a slide are displayed as stacked bars in the right pane of the Timeline. If any objects on
the slide overlap other objects on the slide, it is important to set their stacking order on the Timeline to control
what objects appear in front of others.
To change the order of object layers on the Timeline:
1 Open an Adobe Captivate project.
2 Double-click on a slide that contains objects.
3 Show the Timeline by clicking the splitter bar. To expand the Timeline, click the display arrow. If the timeline
is not displayed, select View > Show Timeline.
4 Move the mouse over one of the objects on the Timeline until the hand appears and drag the object up or down
to reposition it.
5 If you have two objects that overlap on the slide, you need to select the object you want to appear in front by
setting the stacking order. Changing the stacking order consists of moving objects to the back and front of the slide
“stage.” The key point to remember is that objects at the back of the stage appear behind other objects. Use one of
the following methods to set the stacking order.
• In Edit view, right-click an object on the slide and select one of the object order options. If necessary, right-click
other objects on the slide and adjust their order.
Bring to Front
top of all others.
This option brings the selected object to the top. When the project plays, the object appears on
186 CHAPTER 9
Changing timing
This option sends the selected object to the background. When the project plays, the object
appears behind all others.
Send to Back
Bring Forward
This option moves the object one layer forward.
Send Backward
This option moves the object one layer back.
• In Edit view, on the Timeline, move the mouse over an object until the hand appears and drag the object up or
down to change its position in the stacking order. Moving an object higher in the stacking order moves it to the
front of the stage, while moving an object lower moves it to the back of the stage.
Tip:You can adjust the zoom level of the Timeline easily. Click in the Timeline ruler and spin the mouse wheel on your
mouse to increase or decrease the zoom level. Alternatively, use keystrokes to change the zoom level. Click on the ruler
and then press Ctrl+[ to decrease zoom level, Ctrl+] to increase zoom level, or Ctrl+W to set the zoom level so all
objects will fit within the current Timeline width.
Hiding and locking object layers
The Timeline lets you lock or hide individual object layers on a slide. When there are several objects on a slide,
you would hide an object layer to ease slide editing.
To hide or show an object layer:
1 Open an Adobe Captivate project.
2 Double-click a slide.
3 If it is not open already, display the Timeline by clicking the splitter bar. To expand the Timeline, click the
display arrow.
4 To the left of the bar that represents the object layer you would like to hide or show, click the column underneath the eye symbol.
If the object was showing, the object disappears from the slide and an X appears in the column. If the object was
hidden, the object appears on the slide and the X disappears from the column.
5 When you hide an object layer, it is hidden only on the stage. You can still view the layer when it is previewed
or published.
To lock or unlock an object layer:
1 Open an Adobe Captivate project.
ADOBE CAPTIVATE 3 187
User Guide
2 Double-click a slide.
3 If it is not open already, show the Timeline by clicking the splitter bar. To expand the Timeline, click the display
arrow.
4 To the left of the bar that represents the object layer you would like to lock or unlock, click the column under-
neath the lock symbol.
If the object was unlocked, a lock symbol appears in the column and you can no longer select and edit the object
on the slide. If the object was locked, the lock symbol disappears from the column and you can select and edit the
object on the slide.
Previewing a slide using the playhead
The playhead moves through the Timeline to indicate how the currently displayed slide appears in the project.
When a slidelet is selected, the timeline corresponds to that for the slidelet. It is a quick and efficient way to
preview a single slide and check object timing. The Timeline header shows time, in seconds (1s for 1 second, 2s
for 2 seconds, and so on), so you see exactly when objects appear.
To preview a slide using the playhead:
1 Open an Adobe Captivate project.
2 Double-click a slide.
3 If it is not open already, show the Timeline by clicking the splitter bar. To expand the Timeline, click the display
arrow on the Timeline bar.
4 Do one of the following:
• “Scrub” the slide by dragging the playhead to the left or right. As you move the playhead, objects appear and
fade as they will when users view the slide. Scrubbing gives you the ability to control the pace and view the slide
at any speed from very slowly to very quickly.
• With the playhead in any location on the Timeline, press the Spacebar or F3 to begin playing the slide.
• With the playhead in any location on the Timeline, press Play in the lower-left corner of the Timeline. (To end
playback, press Stop or to wait, press Pause.)
188 CHAPTER 9
Changing timing
Changing slide timing
The amount of time an individual slide appears is as important as the overall length of the project. It is critical that
your users have enough time to read and comprehend what is on the screen. You can make many changes to slide
timing using the Timeline, but it is also useful to set an amount of time for the slide to appear.
Note: Slide timing cannot be shorter than the longest object. For example, if you have a slide with a caption that
appears for 6 seconds, you cannot set the slide time for 4 seconds.
To change slide timing:
1 Open an Adobe Captivate project.
2 Double-click a slide whose timing you want to change.
Note: The timeline is disabled for random question slides.
3 If it is not open already, show the Timeline by clicking the splitter bar. To expand the Timeline, click the display
arrow.
4 The slide timing is contained in a Timeline object named “Slide.” To shorten or lengthen the amount of time it
takes for the slide to play, move the mouse pointer over the right edge of the Slide object until the resize pointer
appears, click and hold down the mouse button and drag the edge to the left or right. Adobe Captivate shows the
amount of time the slide will appear, in parentheses, next to the word Slide. The maximum amount of time a slide
can appear is 1 hour (3600 seconds).
Note: To change the timing for a slidelet, select the slidelet and follow the same procedure as that for the slide. The
slidelet timing is contained in a Timeline object named ‘Slidelet.”
Setting caption speed automatically
Adobe Captivate contains an option that automatically calculates caption timing. This default option uses the
length of caption text to determine how long a caption should appear.
To set caption speed automatically:
1 Open an Adobe Captivate project that contains captions.
2 Select Project > Calculate Caption Timing. (A check mark appears in front of the option when it is selected.)
ADOBE CAPTIVATE 3 189
User Guide
Changing keystroke speed
You can determine whether keystrokes are played slowly or quickly in a project. If the project has many keystrokes,
increasing the speed will make the pace of the project faster. However, if keystrokes are critical in the project, you
may want them to play slowly so users can view them clearly. Use the Timeline to change keystroke speed.
To change keystroke speed:
1 Open an Adobe Captivate project that contains keystrokes.
2 Double-click a slide that contains keystrokes.
3 If the Timeline is not already displayed, expand it by clicking the display arrow to the left of the word Timeline.
4 The keystrokes are contained in a Timeline object named “Typing.” To decrease or increase the keystroke speed,
move the mouse pointer over the right edge of the Typing object until the resize pointer appears, click and hold
down the mouse button, and drag the edge to the left or right.
Changing mouse pointer speed
You determine the speed at which the mouse moves on any individual slide in a project. A high mouse speed
increases the pace at which the project plays. However, if mouse movements are complicated, you may want to
decrease the mouse speed so users can view all movements.
To change mouse pointer speed:
1 Open an Adobe Captivate project.
2 Double-click a slide that contains mouse movement.
3 If the Timeline is not already displayed, expand it by clicking the display arrow to the left of the word Timeline.
4 Mouse movement is contained in a Timeline object named “Mouse.” To shorten or lengthen the amount of time
it takes for the mouse movement to play, move the mouse pointer over the left edge of the Mouse object until the
resize pointer appears, click and hold down the mouse button, and drag the edge to the left or right.
190 CHAPTER 9
Changing timing
Changing object timing
You can change the amount of time an object (such as a caption, text entry box, or image) appears on a slide. You
may find this feature useful in several situations. For example, you may want to set exact object timing when
coordinating a voice-over with a highlight box; you might want the highlight box to appear only when the voiceover says, “Enter the date here.”
You can change object timing by setting object display time or using the Timeline.
To change object timing by setting object display time:
1 Open an Adobe Captivate project.
2 Double-click a slide that contains objects.
3 Double-click the object you want to time.
4 Click the Options tab.
5 In Display for, and select one of the following options:
Type a number or use the arrows to set a number for the time (in seconds) that the object should
appear on the screen.
specific time
rest of slide If you select rest of slide for an object and then increase the playing time of the slide, the timing of
the object will change to match the new length of the slide.
rest of project Select this option if you want the object to be displayed for the rest of the project starting from that
slide.
6 Click OK.
To change object timing using the Timeline:
1 Open an Adobe Captivate project.
2 Double-click a slide that contains objects.
3 If it is not open already, show the Timeline by clicking the splitter bar. To expand the Timeline, click the display
arrow.
4 Change the timing of objects as required.
• To change when and how long an object appears, move the mouse over the left or right edge of the object on
the Timeline until the resize pointer is displayed; click and hold down the mouse button, and then drag the edge
left or right.
ADOBE CAPTIVATE 3 191
User Guide
• To set two objects to appear at the same time, align their left and right edges. For example, you can set a
highlight box to appear at the same time as an image so that the highlight box can appear over the image.
• To adjust the display time of interactive objects (such as text entry boxes, click boxes, and buttons) rest the
pointer over the line between Active and Inactive in the bar until the slider handle appears. Drag the slider to
adjust the display time.
Tip:You can select multiple objects and move them at the same time. Hold down the SHIFT key and click on objects
to select consecutive stacked objects in the Timeline or to select non-consecutive objects, hold down the Ctrl key and
click on the objects to move.
Tip:You can adjust the zoom level of the Timeline easily. Click in the Timeline ruler and spin the mouse wheel on your
mouse to increase or decrease the zoom level. Alternatively, use keystrokes to change the zoom level. Click on the ruler
and then press Ctrl+[ to decrease zoom level, Ctrl+] to increase zoom level, or Ctrl+W to set the zoom level so all
objects will fit within the current Timeline width.
Controlling Adobe Captivate projects with variables
You can control Adobe Captivate projects with variables that you can set on the Timeline. Controlling a project
with variables is useful if you want to create custom SWF playback control or if you are putting a project into a
Flash FLA file.
Using variables is an advanced feature that should be implemented only by users with a solid background in Flash.
Tip:To control the project through the skin file, add the prefix cpSkinLoader_mc to the variables.
The following commands are used by playback controls and preview:
rdcmndPrevious
set to 1 to go previous slide
rdcmndNextSlide
set to 1 to go to next slide
rdcmndPause
set to 1 to pause the project
rdcmndResume
set to 1 to resume showing a paused project
192 CHAPTER 9
Changing timing
rdcmndRewindAndStop
set to 1 to rewind and stop the project
rdcmndRewindAndPlay
rset to 1 to rewind and play the project
rdcmndGotoFrame|
go to a specific frame
rdcmndExit
set to 1 to exit
rdcmndInfo
display the information window
The following variables provide information currently used by playback controls and preview:
rdinfoFrameCount
total number of swf frames in the project (this is not the number of frames in the main Timeline, but the sum of
all slide frames)
rdinfoSlidesInProject
number of slides in the project (including hidden slides)
rdinfoCurrentFrame
current frame (goes from 1 to rdinfoFrameCount when you play the project)
rdinfoCurrentSlide
slide currently playing (zero based)
rdinfoSlideCount
number of slides in the project (not including hidden slides)
rdIsMainMovie
can be used to identify whether the SWF corresponds to the main Adobe Captivate project
193
Chapter 10: Slides
Adobe Captivate projects are composed of slides. An individual slide represents one “shot” in a project. As each
slide is displayed, the project plays smoothly and any action (such as mouse movement) flows seamlessly between
slides. You can combine any number of slides to create a project.
Much of the work you do in Adobe Captivate is done at the slide level. In fact, after you establish certain project
preferences and options and record the onscreen action, you will probably work nearly exclusively at the slide level
until you are ready to preview and publish your project.
Adobe Captivate has several different types of slides. You can include some or all of these slide types in a single
project:
• Image slides contain an image in JPG, JPEG, GIF, PNG, BMP, ICO, EMF, or WMF format.
• Blank slides are entirely empty. They are useful when you want to add elements such as graphics, credits, or
logos.
• Question slides contain quizzing functionality. They can be fully interactive, with questions, answers, and
actions.
• PowerPoint slides are individual slides imported from a PowerPoint presentation.
• Animation slides contain an animation in SWF, GIF, or AVI format.
Adding slides to a project
Adobe Captivate offers a wide variety of options for adding slides to a project, including recording, importing, and
copying. You can add different types of slides such as blank, image, quiz, or animation.
Tip:Press Ctrl+Shift+G and specify a slide number in the Go to Slide dialog box to jump directly to the specified slide.
Alternatively, you can use Edit > Go to Slide to move to the specified slide.
Recording additional slides for a project
There may be cases in which you record an Adobe Captivate project and begin working at the slide level, only to
realize that you need to record a few more slides. In this case, you probably don't want to re-record the entire
project but just a few actions. Adobe Captivate allows you to do this by recording new slides and inserting the
slides in an existing project.
194 CHAPTER 10
Slides
To record new slides:
1 Open the Adobe Captivate project in which you want to record and insert new slides.
2 Select File > Record/Create > Additional Slides.
3 Decide where the new slides should be added. You can add new slides to the end of the project, or click a slide
in the list and add new slides after the selected slide.
4 When you finish, click OK.
5 The recording window appears.
6 Select options as necessary. For example, if you want to record an application that is open, click the pop-up
menu next to Optionally, select a window you'd like to record and choose the application. You can also click
Settings and set numerous recording options.
Note: You can position the capture area anywhere on your screen. You cannot, however, resize the capture area
because it is set to the same size as the project to which you are adding the slides.
7 When you are finished selecting options, click Record.
8 Record the new slides.
9 When you are finished recording, press End (or other key combination you have designated) on the keyboard
to stop recording.
The newly recorded slides are inserted into your project in the specified location.
Importing slides
Adobe Captivate allows you to import slides from one Adobe Captivate project into another. This can save you
valuable development time.
To import slides from one Adobe Captivate project into another:
1 Open the Adobe Captivate project to which you want to add existing slides.
2 Select File > Import > Slides/Objects.
3 Select the project that contains the slides to import and click Open.
The Import Project dialog box appears.
4 Select the slides you want to import into your current project. In Import, click the pop-up menu and select Slide
and objects, Slide only, or Objects Only. Use the slider bar, left arrow, and right arrow to navigate through all the
slides in the project. Click Select All or Clear all, and use the options in the pop-up menu to select or clear all slides
or objects.
ADOBE CAPTIVATE 3 195
User Guide
5 In Place objects on, select a slide on which you want to place the objects.
Note: This field is enabled if you have chosen Objects only in Step 4.
6 When you are done, click OK.
The slides are added to the open project.
7 Move the new slides into their correct positions. Delete any slides that are not required.
Copying and pasting slides
You can copy and paste slides in Storyboard view or Edit view (with the thumbnails enabled in the Filmstrip.)
Tip:You can select multiple slides by pressing Shift or Ctrl on the keyboard while clicking on the desired slides. To select
all slides, press Ctrl+A or from the Edit menu, choose Select All Slides.
To copy a slide:
1 Open an Adobe Captivate project.
2 Right-click the slide to copy.
3 Select Copy Slide from the pop-up menu.
To paste a slide:
1 Open an Adobe Captivate project.
2 Right-click the slide after which you want the new slide(s) to appear. (For example, if you want to paste the
copied slide in Slide 6 of your project, click on the slide currently labeled Slide 5.)
3 Select Paste Slide from the pop-up menu.
Copying and pasting slides from other projects
You can copy and paste slides from other projects. This can save you a great deal of time. For example, if you have
a detailed slide with captions containing important reusable text, simply copy and paste this slide into any new
projects you create.
Tip:You can select multiple slides by pressing Shift or Ctrl on the keyboard while clicking on the desired slides. To select
all slides press Ctrl+A or from the Edit menu, choose Select All Slides.
To copy a slide from another project:
1 Open the Adobe Captivate project containing the slide you want to copy.
196 CHAPTER 10
Slides
2 Right-click the slide.
3 Select Copy Slide from the pop-up menu.
To paste a slide from another project:
1 Open the Adobe Captivate project to which you want to add the slide that you copied in the previous steps.
2 Right-click the slide after which you want the new slide(s) to appear. (For example, if you want to paste the
copied slide in as Slide 6 of your project, click the slide currently labeled Slide 5.)
3 Select Paste Slide from the pop-up menu.
Inserting blank slides
You can insert a blank slide into a project to give you a slide with a “clean canvas.” Blank slides are useful if you
need to place credits, logos, or other text in a project.
To insert a blank slide:
1 Open an Adobe Captivate project.
2 Right-click the slide after which you want the new blank slide(s) to appear. (For example, if you want to insert
the blank frame as Slide 6 of your project, click the slide currently labeled Slide 5.)
3 Select Insert > Blank Slide.
The new slide is added to your project. You can edit and work with the new slide just like other slides in the project.
Inserting images as slides
You can insert existing images (JPG, JPEG, GIF, PNG, BMP, ICO, EMF, POT, or WMF) as slides in Adobe
Captivate projects. Image slides can be useful in many types of projects, especially in overviews of a product or
website. Image slides can also come in handy when you want to use an image, such as a company logo, as an introductory slide for a project.
To insert an image as a slide:
1 Open an Adobe Captivate project.
2 Right-click the slide after which you want the new image slide(s) to appear. (For example, if you want to insert
the image as Slide 6 of your project, click the slide currently labeled Slide 5.)
3 Select Insert > Slide > Image Slide.
The Open dialog box appears.
ADOBE CAPTIVATE 3 197
User Guide
4 Select an image from the list or browse to a new location for a different image. Click Open.
5 (Optional) You might be asked if you want to crop or rescale the image.
Crop
Resize
This option centers the image and crops the edges of the image that do not fit into the capture size area.
This option resizes the image to provide a good-quality resized image that fits the capture size area.
The image slide is added to the project.
Tip:You can create multiple image slides at one time by holding down Shift or Ctrl while selecting images in the Open
dialog box.
Tip:You can also create an image slide by dragging an image from Windows Explorer to the Filmstrip.
Adding animation slides
If you have a SWF, AVI, or animated GIF file, you can add the file to your Adobe Captivate project as a new slide.
This is a fast and easy way to make your project more informative using content you have already created.
Note: Adding animation as a slide is most appropriate with larger animation files.
To add an animation slide:
1 Open an Adobe Captivate project.
2 Select Insert > Slide > Animation Slide.
The Open dialog box appears.
3 Navigate to the animation file you want to insert (SWF, AVI, or animated GIF) and click Open. The animation
slide is generated is added to the project.
Note: It is important to set the correct frame rate. All imported animation files play at the rate selected in the Project
preferences dialog box, regardless of the rate prior to when the file is imported. The default setting is 30 Flash frames
per second and is appropriate in most cases. You may need to change the rate if you are embedding your Adobe
Captivate SWF in another SWF file that has a frame rate different than 30.
Note: When you create an animation slide, the amount of time the slide is displayed in the project automatically
defaults to the length of the animation file itself. For example, if the animation file that you use to create a new
animation slide is only 1.2 seconds in length, the animation slide appears for 1.2 seconds. To change the amount of
time the slide is displayed, open the slide in Edit view, select the Slide menu, select Properties, and enter a new number
of seconds in Display Time. Or, use the Timeline to change slide display time.
198 CHAPTER 10
Slides
Grouping slides
When the number of slides becomes unmanageable, you can group slides. By expanding and collapsing groups,
you can view subsets of the slides instead of all slides at once. Groups also provide a useful overview for the project,
and they provide a convenient way of deleting or hiding multiple slides at once (for example, slides that you don’t
want to publish).
To help associate slides with their group, you can give grouped slides the same border color. The color is visible
from any of the three views (Storyboard, Edit, and Branching), but it doesn’t show when the project is run.
To create a slide group:
1 Open an Adobe Captivate project.
2 Click a slide that you want to group, and use Ctrl-click or Shift-click to select the other slides for the group.
3 Select Slide > Group > Create.
The selected slides are grouped into a single group slide with their numbers and descriptions displayed on it.
To edit a slide group for name and border color:
1 Click a slide group.
2 Select Slide > Group > Edit.
The Slide Group Properties dialog box appears.
3 From the Color pop-up menu, select a color for all of the slides in the group. This color is not displayed when
the project is run.
4 In the Title box, type a name for the group. This title appears at the bottom of the grouped slide.
5 Click OK
To expand or collapse a slide group:
1 Click a slide group.
2 Select Slide > Group > Expand or Slide > Group > Collapse.
Tip:A faster way is to click the arrow icon on top of the group slide.
ADOBE CAPTIVATE 3 199
User Guide
To ungroup slides:
1 Select a slide group.
2 Select Slide > Group > Remove.
Editing slides
After you have recorded, imported, created, or copied slides into an Adobe Captivate project, you can edit the slide
in numerous ways.
Duplicating slides
You can duplicate slides in Storyboard view or Edit view (with the Filmstrip enabled). Duplicating slides is an easy
way to expand your projects. For example, if you carefully design a slide with a certain background color, layout,
caption, and highlight box, you can simply duplicate that slide and change some of the elements or text to add
more information to your project.
To duplicate slides:
1 Open an Adobe Captivate project.
2 Do one of the following:
• Right-click the slide to copy and select Duplicate Slide.
• Select a slide and press Ctrl+D.
Tip:To select multiple slides, press Shift or Ctrl on the keyboard while clicking on the desired slides. To select all slides
press Ctrl+A or from the Edit menu, select Select All Slides.
The slide or slides you selected are duplicated and placed in the project. You can edit and work with the new slides
just like the original slides.
Copying slides to the clipboard
Adobe Captivate provides an easy way to copy a slide to the clipboard. You can then paste the slide into a graphics
editing program (for example, Fireworks or Photoshop), edit the slide, and then paste the slide back into Adobe
Captivate. This is a useful feature, particularly if you don't have much time and need to make a small change to a
slide.
200 CHAPTER 10
Slides
For example, suppose your project is nearly done when you discover that one slide, a screenshot of a web browser,
contains an address line showing an internal company server address. To quickly solve the problem, copy the slide
to the clipboard, open the slide in Fireworks, “erase” the information in the address field by painting over it with
the color white, save the slide as an image (e.g., JPEG), and then from Adobe Captivate, paste the image back into
the project. When you edit slides in this way, you don't need to re-record.
To copy a slide to the clipboard:
1 Open an Adobe Captivate project in Edit view.
2 Select an image on the slide that you want to copy as a bitmap.
3 Select Edit > Copy to Clipboard as Bitmap.
4 Open a graphics editing program and paste the slide into the program by pressing Ctrl+V.
5 Make any desired changes to the slide.
6 Copy the image in the graphics program by pressing Ctrl+C so the image is saved to the clipboard.
7 Select Edit > Paste as Image.
The new, updated slide (as an image) is placed in the project. If the original slide contained objects such as
captions or highlight boxes, they appear on the new slide.
Tip:In Adobe Captivate, you can edit background images directly from the Library. To edit a background image, in
the Library, right click the image you want to edit, and select Edit with mspaint or Edit with to use a different imageediting application.
Changing slide order
It is easy to change the order of slides after you have recorded a project. You can change the slide order in Storyboard view or Edit view (with the Filmstrip).
Tip:Sometimes it is easier to move slides and keep track of them if you have assigned slide labels. These are short titles
for each slide that enable you to identify the slide more specifically than you can just by a number.
To change slide order in Storyboard view:
1 Open an Adobe Captivate project.
2 Click the slide you want to move and hold the left mouse button down.
3 Drag the slide to a new location and release the mouse button.
ADOBE CAPTIVATE 3 201
User Guide
To change slide order with the Filmstrip in Edit view:
1 Open an Adobe Captivate project.
2 Click the Edit tab.
3 Click a slide in the Filmstrip that you want to move and hold the left mouse button down.
4 Drag the slide to a new location in the Filmstrip and release the mouse button.
Tip:In either Storyboard view or in the Filmstrip you can select multiple slides by pressing Shift or Ctrl on the keyboard
while clicking the desired slides. To select all slides, press Ctrl+A or from the Edit menu, select Select All Slides.
Changing slide navigation
You have many options for navigating your audience through your project. The navigation option for each slide
determines what happens when that slide is done playing. Navigation choices include the following:
• Go to previous slide
• Go to next slide
• Jump to slide
• Open URL or file
• Open other project
• Send e-mail to
• Execute JavaScript
To change slide navigation:
1 Open an Adobe Captivate project.
2 Select a slide whose navigation you want to change.
3 Select Slide > Properties.
4 From the Navigation pop-up menu, select the navigation choice you want.
5 Click OK.
Tip:You can also change the navigation for multiple slides simultaneously by selecting them in the Storyboard view.
To select multiple slides, press Ctrl and hold down while you click the slides you want to change. After selecting the
slides, right click any one of them and click Properties on the slide menu.
202 CHAPTER 10
Slides
Changing slide color
Slides can be any color you select. Slide color can depend, however, on the slide type and how the slide was
captured. For example, if you set the background color of a project, all new blank slides you add are assigned the
background color. You can change the color of a slide using slide properties.
To change slide color:
1 Open an Adobe Captivate project.
2 Double-click the slide whose background color you want to change.
3 Select Slide > Properties.
The Slide Properties dialog box appears.
4 In the Slide settings area next to Color, select Custom and click the color box.
5 Select a color:
• Pick a color from the basic colors palette.
• Click More Colors to design a custom color.
• Click the eyedropper icon to select and copy any color on your screen.
• In the text field, enter the value for the color you want and press Enter.
6 If you want to apply the color to all slides, select Apply to all and then click Settings to choose how to apply the
change.
7 Click OK.
Note: To use the project color on a slide, open the Slide properties dialog box (on the Slide menu, click Properties). In
the Color area, click Project. To change the background color for a project, select Edit > Preferences, and click Settings
in the Project menu. In the Project panel on the right, select a background color for the project in Project background
color.
Creating slide labels
Slide labels are short titles that you assign to each slide. It can be easier to move slides and keep track of them if
you have assigned slide labels instead of just using the slide number.
When you add a label to a slide, the label appears under the slide when you view slides in Storyboard view or in
the Filmstrip. (If you have mouse movement or audio associated with the slide, a mouse icon or audio icon appears
just after the slide label.)
ADOBE CAPTIVATE 3 203
User Guide
To add a label to a slide:
1 Open an Adobe Captivate project.
2 Double-click the slide to which you want to add a label.
3 Select Slide > Properties.
4 In Label, type a short description of the slide.
5 When you are finished, click OK.
Creating slide notes
You can create and save notes about individual slides. These notes are not seen by users (those who are viewing
your project), but are an organizational tool for Adobe Captivate authors.
You can add and edit slide notes in the slide notes window, which is available in the Storyboard, Edit, or Branching
view, at the bottom of the Adobe Captivate window. To open the slide notes pane, select View > Show Slide Notes.
The slide notes pane appears at the bottom of the Adobe Captivate window. You can also view slide notes in Slide
Properties, in the Record Audio dialog box (within Scripts), and if you publish to Handouts (select the Slide notes
option). Slide notes are useful in the Record Audio dialog box because you can write voice-over text in the notes
and then read the text directly from the dialog as you record. If you export your project to Word to create
handouts, you have the option to include slide notes in the document. This can be useful if you create a Word
document version of your project so that others can review it and you want to provide your reviewers with some
extra information about certain slides.
After you create notes for a slide, the Notes button on the Slide Properties dialog box appears in bold text to
indicate that the slide contains added notes.
To create a slide note:
1 Open an Adobe Captivate project.
2 Select View > Show Slide Notes.
The slide notes pane appears at the bottom of the Adobe Captivate window.
3 Click to select the slide to which you want to add a note.
4 Click in the slide notes window where it says “Click to add notes for the selected slide.”
5 Type in any notes for the slide.
6 Click to select the next slide to which you want to add a note; notes are saved automatically.
204 CHAPTER 10
Slides
Adding plain text to a slide
As you edit a project, you may want to add some text to the slide, but not have the text appear as a text caption
over the slide. There is an easy trick you can use to add plain text to a slide: simply add the text as a transparent
text caption.
To create a transparent text caption:
1 Open an Adobe Captivate project.
2 In Storyboard view, double-click the slide to which you want to add a transparent text caption.
3 Select Insert > Text Caption.
The New Text Caption dialog box appears.
4 In Caption type, click the pop-up menu and select [transparent].
5 Change other text caption options as necessary.
Font
Click the pop-up menu to select a font for the text caption.
Size
Click the pop-up menu to select a font size for the caption text.
Color
Click the color box to select a font color for the caption text.
Highlight Click the highlight box icon and choose a color for the text highlight from the color pop-up menu.
Caption style
(There is only one text caption style for a transparent caption because only text is displayed.)
Symbol Click the symbol icon to insert a symbol into the text.
Display options
If you want, set the additional display options such as bold, italic, underline, and justification.
Type caption text here
Enter the caption text exactly as you want it to appear.
Apply to all Apply properties to all captions in the project
Select this option to apply the changes you made in this dialog box to all text captions in the project. Properties
applied to all text captions are caption style, font type, font size, font color, and transition. Text and text properties
(bold, center, and so on), and display time are not applied to all text captions, but remain as set for each individual
text caption.
6 Click OK.
Note: If you create a transparent caption, avoid underlining text. In order to display underlining in transparent
captions properly, we must use a font display method that may decrease text quality.
ADOBE CAPTIVATE 3 205
User Guide
Editing text recorded on a slide
When you record text being typed, a new slide is created for every line break. Each line of typed text is treated as
a single object and appears as a separate layer on the timeline. You can replace text recorded on a slide with new
text along with typing effects. For example, if you have recorded text being typed in an editing program and you
want to change the recorded text on the slide later, you can use this option.
Before recording text typed:
• Select Demonstration mode in the Recording window.
• Select Record Keystrokes in the Preferences dialog box.
To select Record Keystrokes in the Preferences dialog box:
1 Select Edit > Preferences.
The Preferences dialog box appears.
2 In the Category panel, expand Recording, and select Settings.
3 Select Record Keystrokes in the Recording panel.
To replace a piece of text on a recorded slide
1 Open an Adobe Captivate project.
2 Right-click the Typing layer in the timeline, and select Replace with Text Animation.
The Text Animation dialog box appears.
3 Select one of the options in the Effect menu:
Typing Text Play text without any typing sound.
Typing Text with sound Play text with a typing sound.
4 In the Text box, type the replacement text on the slide, and then click OK.
The text on the slide is replaced with the entered text. In the timeline, the typing text object is replaced with the
text animation object, and the overwritten text appears on the object in the timeline.
Adding text for screen readers to a slide
Screen readers are used by people with disabilities, particularly visual impairment. A screen reader can read aloud
text that appears on the computer screen. In Adobe Captivate, you can write text for individual slides that can be
read by a screen reader.
206 CHAPTER 10
Slides
To add text that can be read by a screen reader to a slide:
1 Open an Adobe Captivate project.
2 Double-click the slide to which you want to add accessible text.
3 Select Slide > Properties.
4 Click the Slide tab.
5 Click Accessibility.
6 Type in the text that you want the screen reader to read aloud. If there is text on the slide (such as captions) or
any slide notes or closed captions have been written, you can click Insert slide text, Insert slide notes, or Insert
Closed Captioning Text to add that text for use as slide accessibility text.
7 Click OK and then click OK again.
Adding transitions
Transitions are a special effect that you can be set to appear between slides in Adobe Captivate projects. Transitions can, depending on the content of your project, create a smoother flow from one slide to the next. Try adding
a transition and then previewing your project to see how it looks.
Note: When you set a transition type, the transition effect only applies to the selected slide. If you want to apply the
transition to all slides in your project, you must select Apply to all.
To add a transition between slides:
1 Open an Adobe Captivate project.
2 Double-click the slide to which you want to add a transition.
3 Select Slide > Properties.
The Slide Properties dialog box appears.
4 From the Transition pop-up menu, choose one of the transition options.
5 If you want to apply the transition to all slides, select Apply to all and then click Settings to choose how to apply
the change.
6 Click OK.
ADOBE CAPTIVATE 3 207
User Guide
Adding zoom areas
Zoom areas help you draw the learner’s attention to important sections of a slide. For example, if you create a
simulation that includes a step that might be easily overlooked, you can add a zoom area to highlight the step.
Zoom areas consist of the area you want to highlight and the zoom destination, which shows the enlarged view.
After you add a zoom area, you can add timing, transition, and audio options to the zoom effect.
To add a zoom area:
1 Open an Adobe Captivate project.
2 Select the slide to which you want to add a zoom area.
3 Select Insert > Zoom Area.
The New Zoom Area dialog box appears.
4 On the Zoom Destination Area tab, set the following options. Use the Preview area to view the effects of the
changes you make.
Choose a color for the frame surrounding the Zoom Destination Area box.
Frame color
Fill color
Choose a color for the area within the zoom destination area box.
Frame width
Set the width of the frame. The higher the number, the thicker the frame.
Fill transparency
Select image
Set the transparency. The higher the number, the more transparent the box.
Click this button to select an image from the Library.
5 On the Size and Position tab, enter a number or use the arrows to set the position and size of the zoom desti-
nation area.
Position in pixels
Size in pixels
Enter a number or use the arrows to set the position of the image on the slide.
Enter a number or use the arrows to set the size of the image on the slide.
Constrain proportions
Select this option to lock the image proportion.
Note: You can also change the size and position of the zoom area or zoom destination directly on the slide. Select the
box you want to change. When the hand cursor is visible, you can adjust the position of the box. When the doubleheaded arrow cursor is visible, you can adjust the size.
6 Click the Apply to all button to apply the settings specified from the Settings menu.
7 Use the Settings menu to select how to apply property changes in the project. To apply all your changes, select
Apply only changed properties. To apply all the Zoom Destination Area settings, select Apply all properties. You
can apply the Zoom Destination Area settings to the current slide only or to all slides.
208 CHAPTER 10
Slides
Note: If you change the settings in this dialog box, they become the default settings and any subsequent slides that
you create use the new settings.
8 Click Apply to view your changes without closing the dialog box.
9 Click OK to accept changes and close the dialog box.
Note: The Zoom Destination Area dialog box always appears on the top layer no matter where it is placed on the
Timeline of a slide.
Editing Zoom Areas
If you decide you want to make changes to the zoom area after you’ve added it to a slide, you can do so simply by
double-clicking either the zoom area or the zoom destination box. When you edit a zoom area, you can add audio
and set timing and transition options for the zoom effect. When you edit a zoom destination, you can change the
frame and fill options and size and position of the box.
To edit a zoom area:
1 On the slide, double-click the Zoom Area box.
The Zoom Area dialog box appears.
2 On the Zoom Area tab, set the following options. Use the Preview area to view the effects of the changes you
make.
Choose a color for the frame surrounding the Zoom Area box.
Frame color
Choose a color for the area within the Zoom Area box.
Fill color
Set the width of the frame. The higher the number, the thicker the frame.
Frame width
Fill transparency
Fill outer area
Set the transparency. The higher the number, the more transparent the Zoom Area box.
Select this option to fill the area outside the boundaries of Zoom Area box.
3 On the Options tab, set the following options:
Display for [time]
Specifies the timing of the image. Click on the pop-up menu and select an option. If you
select the specific time option, you can enter the exact number of seconds for the image to appear.
Appear after [#] seconds
Displays the image after the slide has been displayed for the selected number of
seconds.
Zoom for
Effect
Specifies the duration of the zoom, in tenths of a second.
Use the drop-down box to select a transition effect for the image (e.g., Fade in only or No Transition).
ADOBE CAPTIVATE 3 209
User Guide
Specifies the amount of time for the image to fully fade into view.
In [#] seconds
Specifies the amount of time for the image to completely disappear from view.
Out [#] seconds
4 On the Audio tab, set the following options:
Play audio
Click to play the audio file.
Stop audio
Click to stop playing the audio file.
Delete audio
Click to remove the audio file from the image.
Displays the Edit Audio dialog box. This dialog box lets you edit the audio file in a variety of ways, such as
inserting silent periods and adjusting the volume.
Edit
Record new
Import
Click to open the Record Audio dialog box. (Recording audio requires some basic equipment.)
Displays the Import Audio dialog box. This dialog box lets you browse to an audio file and import it.
Select audio from library
Click to open the Library. The Library lists all audio files that are already part of the
currently open Adobe Captivate project.
Settings
Click to open the Audio settings dialog box to define audio settings such as input source, quality level,
and calibration.
Specifies the number of seconds for the audio to fade in to full volume.
Fade in [#] seconds
Fade out [#] seconds
Specifies the number of seconds for audio to fade out to silence.
5 On the Size and Position tab, set the following options:
Position in pixels
Size in pixels
Enter a number or use the arrows to set the position of the image on the slide.
Enter a number or use the arrows to set the size of the image on the slide.
Constrain proportions
Select this option to lock the image proportion.
6 Click the Apply to all button to apply the settings specified from the Settings menu.
7 Use the Settings menu to select how to apply property changes in the project. To apply all your changes, select
Apply only changed properties. To apply all the Zoom Area settings, select Apply all properties. You can apply the
Zoom Area settings to the current slide only or to all slides.
Note: If you change the settings in this dialog box, they become the default settings and are used for subsequent slides
you create.
8 Click Apply to view your changes without closing the dialog box.
9 Click OK to accept changes and close the dialog box.
210 CHAPTER 10
Slides
To edit a zoom destination area:
1 On the slide, double-click the Zoom Destination Area box.
The Zoom Destination Area dialog box appears.
2 On the Zoom Destination Area tab, set the following options:
Choose a color for the frame surrounding the zoom destination area box.
Frame color
Fill color
Choose a color for the area within the zoom destination area box.
Frame width
Set the width of the frame. The higher the number, the thicker the frame.
Fill transparency
Select image
Set the transparency. The higher the number, the more transparent the box.
Click this button to select an image from the Library.
3 On the Size and Position tab, enter a number or use the arrows to set the position and size of the zoom area.
Position in pixels
Size in pixels
Enter a number or use the arrows to set the position of the image on the slide.
Enter a number or use the arrows to set the size of the image on the slide.
Constrain proportions
Select this option to lock the image proportion.
4 Click Apply to all to apply the settings specified from the Settings menu.
5 Use the Settings menu to select how to apply property changes in the project. To apply all your changes, select
Apply only changed properties. To apply all the Zoom Destination Area settings, select Apply all properties. You
can apply the Zoom Destination Area settings to the current slide only or to all slides.
Note: If you change the settings in this dialog box, they become the default settings and any subsequent slides that
you create use the new settings.
6 Click Apply to view your changes without closing the dialog box.
7 Click OK to accept changes and close the dialog box.
Compressing slide data
Adobe Captivate provides you with the option of compressing slide data that is shared between slides. This option
reduces overall file size and it is the default setting.
Note: In certain circumstances, compressed projects may not appear correctly when imported into Flash. If you plan
to import your Adobe Captivate project into Flash, do not select the advanced compression option. (Not applying
compression, of course, increases the size of your project.)
ADOBE CAPTIVATE 3 211
User Guide
To compress the time between slides:
1 Open an Adobe Captivate project.
2 Select Edit > Preferences.
3 In the Category panel, expand Project, and select Settings.
4 In Output options area, select Advanced project compression.
Correcting colors in slides
In general, color should appear correctly in Adobe Captivate projects. However, there are cases in which colors
may appear inaccurately, such as when the color scheme varies radically between slides. So if Slide A uses color
palette ABC, and Slide B uses color palette XYZ, and the two palettes are radically different, Slide B might resort
to using palette ABC.
Most of these problems can be fixed by changing the video quality of the slide. Adobe Captivate provides four
levels of video quality, even though only the Standard option is suggested for most uses.
To change video quality in a slide:
1 Open an Adobe Captivate project.
2 Double-click the slide containing the colors you want to correct.
3 Select Slide > Video Quality and choose one of the following video options:
Standard
The default format for slides. Standard is the most efficient choice for the majority of screenshots
because it uses 256 optimized colors. Standard slides also compress well, which results in smaller file sizes.
Optimized
This option gives you the highest JPEG quality possible.
JPEG
This option is best used when the slide contains a photograph. You can change the quality and
compression ratio for JPEG images on the Project Preferences dialog box.
High Quality
Compared to the Standard format of 256 colors, this format uses 16 million colors for the slides.
This option should only be used if the Standard and Optimized options do not offer the correct color depth. The
file size increases dramatically using this option.
Note: Selecting the JPEG, High Quality, or Optimized format may increase the file size and the time it takes to
download your project. You should only use a format other than Standard when necessary and appropriate.
212 CHAPTER 10
Slides
Deleting slides
Deleting a slide permanently removes the slide from the project. You can delete slides in Storyboard view or Edit
view (with the Filmstrip enabled).
To delete a slide in Storyboard view:
1 Open an Adobe Captivate project.
2 Right-click the slide you want to delete.
3 Select Delete Slide from the pop-up menu.
To delete a slide in Edit view:
1 Open an Adobe Captivate project.
2 Double-click the slide you want to delete.
3 Right-click the slide and select Delete Slide from the pop-up menu.
Tip:In Storyboard view you can select multiple slides by pressing Shift or Ctrl on the keyboard while clicking on the
desired slides. To select all slides press Ctrl+A or from the Edit menu, choose Select All Slides.
Changing how a project starts and ends
You can define how a project starts and ends. Adobe Captivate provides many options, including fade in, fade out,
looping the project, and displaying a load screen.
To define how a project starts and ends:
1 Open an Adobe Captivate project.
2 Select Edit > Preferences.
3 In the Category panel, expand Project, and select Start and End.
4 Change options as required.
Loading Screen
Select this option to display a loading screen at the start of the project. A loading screen might
be useful if the first slide of the project is large or contains audio and takes a few moments to appear. Click More
to select an image.
ADOBE CAPTIVATE 3 213
User Guide
Note: Adobe Captivate includes several loading screen images you can use, or you can create a custom image. To make
a custom image available as a loading screen option, use Windows Explorer to copy and paste the image into the
following folder: ProgramFiles\Adobe\Adobe Captivate 3\Gallery\Preloaders. Supported formats are JPG, JPEG,
GIF, PNG, BMP, ICO, EMF, WMF, and SWF.
Password protect project
Select this option to establish a password that users must enter before they can view
the project. Click the browse button (...) to set password options.
Project expiration date
Select this option to set a date for the project to expire. When a project expires, it can
no longer be viewed.
Message line 1
This option lets you write an expiration message. The message appears if the project has reached
its expiration date (set earlier) and a user tries to view the project.
Message line 2
This option lets you add a second line of text to the project expiration message, if necessary.
Fade in on the first slide
Select this option to have the first slide of the project fade into view.
The following options are in the Project end options area:
Action
Click the pop-up menu and select an action to take place at the end of the project.
• Stop Project
This option stops the project after it plays once.
• Loop Project
This option continuously replays the project. (When the end is reached, the project restarts.)
• Close Project
This option closes the browser window at the end of the project.
• Open URL or file
This option specifies a URL or file to load at the end of the project.
To load a URL, type the full path to a website (for example, http://www.website.com). Click the pop-up menu to
select the window in which the URL should appear; choose from Current, New, Parent, and Top.
To load a file, click the browse button (...), browse to the file, select the file, and click Open.Click the pop-up menu
to select the window in which the file should appear; choose from Current, New, Parent, and Top.
• Execute JavaScript Select this option to run a specific piece of JavaScript code. click browse (...) to enter the
JavaScript you would like to execute.
• Open other project Select this option to open another project at the end of the current project. Click browse
(...), browse to the project file (with the extension SWF, RD, or CP), select the file, and click Open. Click the down
arrow to select the window in which the file should appear; choose from Current, New, Parent, and Top.
• Send e-mail to
Select this option to open the default e-mail browser and send an e-mail message at the end
of the project. Type the full e-mail address (for example, [email protected]).
214 CHAPTER 10
Slides
Fade out on the last slide
Select this option to have the last slide in the project fade out of view.
5 When you finish, click OK.
Tips for introductory slides
The following are several tips for creating impressive introductory slides.
• Use an image for the first slide. Create an image or use your company logo for the opening slide in your project.
Insert the image as a slide or add a graphic to a blank slide.
• Add sound. Adobe Captivate makes it easy to add sound to projects, and sound is very powerful in an intro-
duction. You can add existing sound files or record your own voice-over. You can include a welcome message
or play some appropriate music.
Tip:Adobe Captivate contains a gallery that has buttons, sounds, and animations (in SWF format) for you to use in
your projects. By default, the gallery is stored in the following location when you install Adobe Captivate: C:Program
Files\Adobe\Adobe Captivate 3\Gallery.
• Use special effects. If you are going to use special effects in your project, why not start off with them? Quality
special effects (like fading, for example) create a polished and professional look right from the start.
• Use animated text. For an easy and impressive introductory slide, use the Adobe Captivate animated text
feature. This is a fast way to create a sophisticated look for your project.
• Use captions strategically. Add multiple captions to your introductory slide and then carefully set their timing
so they fade in and out, one at a time.
• Consider a load screen. A load screen is a screen that briefly appears before your project begins. It usually
contains a message such as “loading the project” or an interesting graphic to hold attention. A load screen can
be useful if the first slide of a project is large or contains audio. In such a case, a load screen allows the project
to load while the viewer’s attention is focused elsewhere.
Adding skins
You can enhance your project by adding a skin. Skins include playback controls, borders, and menu settings.
Playback controls allow your users to set the pace of the Adobe Captivate project with buttons such as Play, Pause,
Mute, Stop, Forward, and Rewind. For example, if a project contains step-by-step instructions, a Pause button lets
users pause the project until they have finished reading the necessary information.
ADOBE CAPTIVATE 3 215
User Guide
The Skin Editor dialog box also gives you the option to add a custom border that contains the playback control
and menu items, and to enter project information.
You can also add menu items, which you can set to appear in the top left, middle, or right corner of your project.
You can use menu items to allow users to jump to a specific slide in the project, open a different project, or access
a URL or file outside of the project. You can also execute JavaScripts or launch e-mails from menu items.
Note: Refer to “Linking Adobe Captivate projects” on page 69 for more information on linking projects.
Adding a playback control to your project
You can choose to add a BMP playbar or a SWF theme to your project. A BMP playbar is a basic playback control
that consists of buttons that are bitmap (BMP) images. You can choose from a list of existing playbars and preview
them in the Skin Editor preview window.
A SWF theme is in Flash format and gives you more options for customizing the look of your project. You can
choose colors and display elements for your playback control and then save the theme for use in other projects.
Note: When you create an Adobe Captivate project using the Full Screen option, you should select a playback control
style that contains a Close button as a courtesy to users. This lets users close the project and access other applications
quickly and easily.
To add a BMP playbar to your project:
1 Open an Adobe Captivate project.
2 Select Project > Skin.
The Skin Editor dialog box appears.
3 From the Skin pop-up menu, select BMP Playbars.
4 Select Show playback control.
5 From the Playbar pop-up menu, select a playbar. You can preview this in the preview window.
6 When you have selected the playbar you want, select the position of the playbar by clicking the top or bottom
button.
7 From the Layout pop-up menu, select left, right, or center alignment for the playbar.
8 Click OK.
Note: You can hide the playback control but preserve the settings you selected by clearing the Show playback control
option in the Playback Control tab.
216 CHAPTER 10
Slides
To create a SWF theme for your project:
1 Open an Adobe Captivate project.
2 Select Project > Skin.
The Skin Editor dialog box appears.
3 From the Skin pop-up menu, select Default SWF Theme.
Note: If you have previously created and saved SWF themes, they will appear in the pop-up menu and you can reuse
them or modify them to create new themes.
4 Select Show playback control.
5 Choose a location for your playbar and click one of the Position buttons: left, top, bottom, or right.
6 The preview window reflects whatever change you make.
7 From the Layout pop-up menu, select the alignment of your playbar. (For a top or bottom playbar you can
choose left, right, center, or stretched. For a side playbar you can choose top, bottom, center, or stretched.)
8 From the checkbox list, select the items you want to include on your playback control. You can select:
Include this button on the playback control to allow your user to pause and resume the project.
Play/Pause
Include this button to allow your user to rewind.
Rewind
Forward
Include this button to allow your user to move to the next slide.
Closed Captioning
Include this button if you have included closed captions in your project and want to give
your user the option to turn them on or off. To review or change the settings for closed captioning in your project,
click the Settings button.
Back
Include this button to allow users to move back one slide.
Close/Exit
Include this button to allow users to exit the project. This is particularly important for full screen
projects as it allows the user to close the window quickly.
Mute
Include this button to allow users to turn the project audio off and back on.
Include this option to allow users to see the progress as they move through the project, and to
move back and forth in the project by dragging the indicator on the progress bar.
Progress bar
9 To change the transparency of the playback control background, click the up and down arrow next to the Transparency text box, or type a number in the text box.
Note: You can configure the transparency option only for the SWF playbar background. The transparency of the
playbar buttons cannot be configured.
ADOBE CAPTIVATE 3 217
User Guide
10 To change the color of any playback control element, select the Playback Colors option. If you prefer to use
the default color, leave the option cleared.
11 To change the background color of the playback control, click the Background color box to select a color by
doing one of the following:
• Pick a color from the basic colors palette.
• Click More Colors to design a custom color.
• Click the eyedropper icon to select and copy any color on your screen.
• In the text field, enter the value for the color you want and press Enter.
12 To change the button glow color, which is the color that highlights the buttons when a user hovers over them
with a mouse, click the Button glow color box to select a color.
13 To change the button face color, click the Button face color box to select a color.
14 To change the button icon color, which is the color of the symbol on the button face, click the Button icon
color box to select a color.
15 If you want to save your new SWF theme for reuse in another project, click Save As and enter a theme name
in the Save as dialog box. Click OK.
16 When you are finished making adjustments to your theme, click OK.
Note: You can hide the playback control but preserve the settings you selected by clearing the Show playback control
option on the Playback Control tab.
Creating custom playback controls
Users control Adobe Captivate projects with playback control buttons such as Play or Pause. These buttons allow
users to set the pace of the project as necessary.
For example, if a project contains step-by-step instructions, a Pause button lets users pause the project until they
have finished reading and processing the necessary information.
You select the playback control buttons that appear in a finished project. These buttons “float” in front of the
project in a specified location. Adobe Captivate contains numerous playback controls you can use in your projects;
however, you can also create custom playback control buttons.
You can create custom BMP or SWF playback controls.
218 CHAPTER 10
Slides
Creating custom BMP playback controls
You can create custom BMP video playbars. Each BMP playback control is a series of bitmap images (BMP). The
images are stored in the C:\Program Files\Adobe\Adobe Captivate 3\Gallery\PlaybackControls\BmpBars folder.
A playback control can have the following buttons:
• Play
Plays the project (or restarts the project if Pause has been clicked).
• Back
Moves back one slide.
• Forward
• Pause
• Exit
Moves forward one slide.
Pauses the project (until Play is clicked).
Closes the web browser or project window.
• Rewind
Restarts the project from the beginning.
• Info
Displays information about the project such as name, company, and copyright. (The information that
appears is taken from project properties.)
BMP button naming conventions
Each button has two bitmaps: one bitmap showing the button in its normal Up state, and one bitmap showing the
button pushed down. The naming convention for these two bitmaps is as follows:
• style-playbuttonup.bmp
• style-playbuttondown.bmp
The filename consists of the following elements:
• Name of the playback control (“style”)
• Hyphen (“-”)
• Name of the button (“play”)
• Either “buttonup” or “buttondown”
• Bitmap file extension (“.bmp”)
To create custom BMP playback controls:
1 Create new buttons using a graphics software package such as Fireworks or Adobe Photoshop. Save the buttons
as separate bitmap (BMP) images. Use the naming conventions outlined above when you name and save your
bitmap images.
2 Create a bitmap that contains a preview image for the whole control and name the file “style-preview.bmp.”
ADOBE CAPTIVATE 3 219
User Guide
3 Using Windows Explorer, place the bitmap images in the Adobe Captivate playback controls folder located in
C:\Program Files\Adobe\Adobe Captivate 3\Gallery\PlaybackControls\BmpBars.
4 Open your project in Adobe Captivate and add the BMP playback control to your project.
Note: Playback control buttons should all have the same width and height. If the images are not the same size, they
might not be displayed properly in the finished project.
Creating custom Flash playback controls
You can create custom Flash playback controls. You can use either Flash 8 or Flash CS3 to open the Flash file and
modify buttons, add colors, and so on. You can locate the Flash file that contains the SWF playbars in C:\Program
Files\Adobe\Adobe Captivate 3\Templates\PlaybackFLA. The SWF images are stored in the C:\Program
Files\Adobe\Adobe Captivate 3\Gallery\PlaybackControls\SwfBars folder.
When creating custom SWF playback controls, you must follow these guidelines:
• The source FLA file of the skin is stored in the following path:
• C:\Program Files\Adobe\Adobe Captivate 3\Templates\PlaybackFLA
• The control names and symbols must not change.
• The playbar must be present on the Stage with the instance name, pbcBar_mc.
• The playbar must have the cpPlaybar identifier in the library.
• The Export for action script option must be selected for cpPlaybar in the Library.
• The actions at the action layer must not be changed.
• All buttons must be stored at the library root.
220 CHAPTER 10
Slides
• The registration points must not be changed. The registration point for every symbol is at the center (important
for editing,) except for the following symbols:
-icoProgress (top left)
- icoThumb (top center)
- icoThumbBase (top left)
• The published SWF file of the skin must be stored in the following path:
<root Directory>\Program Files\Adobe\Adobe Captivate 3\Gallery\PlaybackControls\SwfBars (The skin editor
picks the file from this location.)
Flash button naming conventions
Each SWF button contains three layers: a button, an icon, and an action layer.
The SWF filename consists of the following elements:
• Acronym for playback control (“pbc”)
• Playback element identifier (“Btn” for button, “Bar” for bar, etc.)
• Name of the button (“play”)
Localize the Flash playbar
English is the default language for Flash playbars. Adobe Captivate also installs localized Flash playbars in French,
German, Italian, Spanish and Japanese. These Flash playbars are stored in C:\Program Files\Adobe\Adobe
Captivate 3\Gallery\PlaybackControls\SwfBars\Localisation\.
When you copy any of these Flash playbars to the folder C:\Program Files\Adobe\Adobe Captivate
3\Gallery\PlaybackControls\SwfBars\ the localized versions appear in the Playbar pop-up menu in the Skin
Editor dialog box. The tooltips for these playbars will appear in the selected language selected.
You can also add a new language if it is not available. The default SWF playbar Flash file is stored in C:\Program
Files\Adobe\Adobe Captivate 3\Templates\PlaybackFLA.
Adding a border to your project
You can specify the style, size, texture, and width of the border around your project.
ADOBE CAPTIVATE 3 221
User Guide
To add a border to your project:
1 Open an Adobe Captivate project.
2 Select Project > Skin.
The Skin Editor dialog box appears.
3 Click the Borders tab.
4 Select Show Borders.
Note: When you select the Show Borders options, the borders will appear outside the boundary of your project. When
you clear the Show borders option, the borders may overlap some of the project content. If you prefer the playback
controls to appear outside the boundary of the project, select the Show Borders option.
5 Click the buttons that represent the sides of the project window to which you want to add borders. You can have
borders on any combination of sides.
The preview window reflects any changes you make to border settings.
6 From the Style pop-up menu, select Rounded corners or Square edge.
7 To create a textured border, click the Texture pop-up menu and select a texture.
Note: Choosing an image from the Texture list will supersede any color choice for your border. If you want to choose
a specific color for your border, select None from the Texture list.
8 Enter a number or use the arrows to determine the width (in pixels) of the border.
9 To choose a border color, click the Color box and select a color:
• Pick a color from the basic colors palette.
• Click More Colors to design a custom color.
• Click the eyedropper icon to select and copy any color on your screen.
• In the text field, enter the value for the color you want and press Enter.
10 To choose a background color for any background area showing around the outside of your project and
project border, click the HTML background color box and select a color.
Note: This is also the color that appears if you publish your project as a full-screen EXE file.
11 When you are finished making adjustments to your project border, click OK.
Note: You can hide the border but preserve the settings you selected by clearing the Show Borders checkbox on the
Borders tab.
222 CHAPTER 10
Slides
Adding menu items to your project
You can create menu and sub-menu items that appear throughout your project. Menu items can have several types
of destinations; they can jump to a specific slide in the project, open a different Adobe Captivate project, open a
file outside of the project, take users to a URL, execute a JavaScript, or launch an e-mail.
To add a menu item to your project:
1 Open an Adobe Captivate project.
2 Select Project > Skin.
The Skin Editor dialog box appears.
3 Select the Menu tab.
4 Select Show menu.
5 Click Add.
The Add/Edit menu item dialog box appears.
6 Enter the menu item text in the Caption text box.
7 Select one of the following menu item actions from the On click list:
Jump to slide
Select this option to give your users a way to navigate to a specific slide; select the destination
slide from the Slide list.
Open URL or file
Select this option to link your user to a specific URL or file; enter the URL or file location in
the text box, or click the browse (...) button to the right of the text box to navigate to the file. Click the arrow button
to the right of the browse button to set window destination and other options.
Open other project
Select this option to give your users access to other Adobe Captivate projects; enter the
project location in the text box or click the browse (...) button to the right of the text box to navigate to the file.
Click the arrow button to the right of the browse button to set window destination and other options.
Send e-mail to
Select this option to give your users a quick method of contact; enter the destination e-mail
address in the Address text box.
Execute JavaScript
Select this option to execute a JavaScript on click behavior. Click the browse (...) button,
enter the script in the JavaScript dialog box, and click OK. Click the arrow button to the right of the browse button
to set window destination and other options.
8 Click OK.
Your new menu item or submenu item appears in the list of menu captions.
ADOBE CAPTIVATE 3 223
User Guide
Note: You can edit an existing menu item at any time by highlighting the menu item in the list and clicking Edit.
9 Continue adding or editing menu items as needed.
Note: To delete a menu item, select it in the list and click the delete button to the right of the Add and Edit buttons.
10 (Optional) Click the Settings button to make additional configurations to the menu. In the Skin menu settings
dialog box, you can set the location of the menu to top left, top center, or top right. You can also configure menu
colors and fonts.
11 When you are finished, click OK.
Note: You can hide menu items but preserve the settings you selected by clearing the Show menu option on the Menu
tab.
Adding project information
All playback control styles contain an information button. When your users click this button, they receive project
information such as author, company name, and website address. You can add or change this information through
the Skin Editor dialog box. It is important to set global preferences if you are creating a 508-compliant accessible
project.
To add project information:
1 Open an Adobe Captivate project.
2 Select Project > Skin.
The Skin Editor dialog box appears.
3 On the Info tab, type information in the following fields:
Enter a distinctive and descriptive name for your project.
Project name
Author
Enter the name of the authors of the project.
Enter the company or organization name.
Company
Enter an e-mail address. In most cases, this is a general e-mail address for the company or, if appropriate,
the e-mail address of your customer service department.
E-mail
Website
Enter the company website address.
Copyright
Enter any important copyright information for your project.
Description
Product ZYX.”
Enter a short description of the project contents. For example, “This project is a brief overview of
224 CHAPTER 10
Slides
4 When you are finished, click OK.
Previewing skins
You can preview the changes you’ve made to your project skin from the skin dialog box. Whenever you set the
button colors, add or remove menus, configure the positions of playbars, the preview will reflect the changes
immediately.
The skin preview will show the first slide of the project. It will show the background image (if present) or the slide
color. No objects on the first slide are visible in the skin preview.
Tip:The performance of the skin preview will be slow if it has a large background image. To overcome this performance issue when configuring the skins dialog, you can insert a blank slide and set it as the first slide. Then open the
skin dialog box and configure the skin changes. After this is done, you can hide the first slide. The next slide that has
the background image will appear in the skin preview dialog for final viewing.
Securing slides
You can lock or hide individual slides in an Adobe Captivate project. This is useful if others are reviewing a first
draft of a project.
Locking slides
Adobe Captivate gives you the option to lock individual slides. When you lock a slide, all objects on the slide can
be viewed but not edited. This feature is useful if you want to send your project to others for review but do not
want them to make changes to objects.
You can tell that a slide is locked by looking for the small lock icon. This icon displays below a locked slide in Storyboard view and in the Filmstrip.
To lock a slide:
1 Open an Adobe Captivate project.
2 Right-click the slide you want to lock and select Lock Slide.
Tip:To select multiple slides, press Shift or Ctrl on the keyboard while clicking on the desired slides. To select all slides
press Ctrl+A or from the Edit menu, choose Select All Slides.
ADOBE CAPTIVATE 3 225
User Guide
Hiding slides
Adobe Captivate allows you to hide an individual slide in a project; the slide stays in the project but is hidden from
view when the project is played. This option is useful in several situations, such as if others are reviewing the
project, but information on certain slides is changing so you want to hide the slides until they are correct.
You can hide a slide through slide properties or Slide Tasks. Also, when publishing handouts, you can choose
whether to include hidden slides.
To hide a slide through slide properties:
1 Open an Adobe Captivate project.
2 Right-click a slide and select Hide Slide.
The slide is dimmed in Storyboard view.
To hide a slide through Slide Tasks:
1 Open an Adobe Captivate project. in Storyboard view
2 Click once on the slide you want to hide.
3 In the Slide Tasks list on the left side, click Hide Slide.
The slide is dimmed in Storyboard view.
To include or exclude hidden slides when publishing handouts:
1 Open an Adobe Captivate project.
2 Select File > Publish.
3 Select Print on the left panel.
4 In Type, select Handouts.
5 In the Handout Layout Options area, select Include hidden slides. (If a green check mark appears next to
Include hidden slides, the hidden slides are included in the Word document remove the check mark to exclude
the hidden slides from the handouts.)
6 Click Publish.
226 CHAPTER 10
Slides
227
Chapter 11: Adding and managing
objects
Objects are different elements that you can add to Adobe Captivate slides. Adobe Captivate has many different
types of objects:
Text captions are text “bubbles” that describe a slide or provide extra information.
Text captions
A rollover caption consists of a caption and a rollover area (the “hot” area). A rollover caption
appears when the user moves the mouse over the “hot” area.
Rollover captions
Highlight boxes can be used as emphasis and can show users where to focus attention or enter
Highlight boxes
data.
Rollover slidelet Area on a slide that respond to the mouse action by displaying a slidelet—a slide within a slide
that has almost all the functionality of a regular slide.
Zoom areas draw the learner’s attention to spots on the screen that you want to emphasize. The
zoom area indicates the important information or image. The zoom destination is the enlarged view of the content
contained in the zoom area.
Zoom areas
Images add a new dimension to projects and can be used for a variety of purposes including splash
screens, pointers, and backgrounds.
Images
A rollover image consists of an image and a rollover area (the “hot” area). A rollover image
appears when the user moves the mouse over the “hot” area.
Rollover images
Mouse appearance
Flash Videos
Specify exactly how mouse actions appear in your recorded slides.
Incorporate Flash Video files in your project; play inserted videos without affecting playback
performance.
Note: Only import FLV files with metadata into Adobe Captivate. If you import an FLV file that does not have any
metadata, the Flash Video will not play correctly in your project.
Adding animations is an easy way to add content and interest to Adobe Captivate projects using
information you already have. You can import animated GIF files, SWF files, FLA files, and AVI files.
Animations
Incorporating Adobe Captivate animated text into projects instantly gives projects a highquality, professional look. Animated text is especially effective on the first and last slides of projects.
Animated text
228 CHAPTER 11
Adding and managing objects
Tip:In Edit view, open the Library to view all media objects in your project. From the View menu, select Show Library
to see the list of objects sorted into these categories: Audio, Backgrounds, Images, and Media.
The following objects add interactivity to projects:
Click boxes are clickable boxes that add interactivity and can be used to demonstrate an application’s capabilities by requiring users to click a menu or button.
Click boxes
Text entry boxes allow you to increase Adobe Captivate project interaction quickly and easily.
For example, you can use text entry boxes to ask simple quiz questions.
Text entry boxes
Buttons
Buttons increase the interactivity of Adobe Captivate projects and can be added, sized, and located on
a slide as required.
Tip:From the Project menu, select Advanced Interaction to view and edit details of all interactive objects in your
project.
Importing objects
You can import objects (images, captions, audio, highlight boxes, and so on) from one Adobe Captivate project
into another. This feature is useful in two situations. First, you might want to delete an existing project, but keep
the objects to add to another project. Second, you might need to redo slides in a project, but want to keep the
existing objects to save time.
Note: If you want to reuse individual media objects from another Adobe Captivate project, you can open that project’s
Library from within your current project Library and drag objects directly onto a slide or into the current project
Library for easy reuse.
To import objects from one Adobe Captivate project into another:
1 Open the Adobe Captivate project to which you want to add existing objects.
2 Select File > Import > Slides/Objects.
3 Select the project that contains the objects to import, and click Open.
The Import Project dialog box appears.
4 Select the objects you want to add to your current project. To do this, for each slide click the Import pop-up
menu and select an option. Use the slider bar, or Tab (next slide) and Shift-Tab (previous slide) to navigate through
all the slides in the project. Click Select All-Objects to select all objects in the project. Click Clear All-Objects to
clear all objects in the project. To import objects only, select the Objects only option.
ADOBE CAPTIVATE 3 229
User Guide
Selecting the Objects only option lets you specify exactly which slide you want to add the objects to in the current
project. Just click the pop-up menu next to Place objects on and select a current project slide number.
5 When you are done, click OK.
The objects are added to the open project.
6 Open different slides in Edit view to see the objects that were imported.
Using the library
The Library, available in Edit view, lists all media objects in a project, and allows you to easily view and reuse the
images, backgrounds, audio, video, and animation in your project. You can also access and reuse objects from
other Adobe Captivate project Libraries.
You can also open objects for edit from the Library. For example, you can right-click an image in the Library, select
Edit with from the menu, and browse to your favorite image editing program. The image opens in the program;
you can edit and save the updated image in the project. (After you have selected an editing program for a specific
file type, Adobe Captivate defaults to that editing program the next time you open that file type for edit.)
You can float the Library outside the program window, or move it to a different location in the window. To do so,
rest the pointer over the top left of the Library preview pane until a four-point arrow appears; then drag the
Library to an edge of the program window where it can dock, or to the middle of the program window where it
can float. (You can always drag the Library back.)
For each object, the Library shows the following: Name, Type, Size (in kilobytes), Use Count, and Date Modified.
(Use Count is the number of times the object is used in the project.) Click the title of any of these columns to sort
the list of objects within each object category folder.
Note: The Library only appears when you’re in Edit view. If you move to a different view, you cannot see the Library.
When you move back to Edit view, the Library reappears in the same location.
New resources (images, audio, animations, etc.) appear in the Library whenever you add them to the project.
These Library items are available for use even if you delete the slide in which the items was originally used. You
can rename the Library folders and create subfolders to organize the objects how ever you want. Right-click on a
folder in the Library to rename it or to create a subfolder.
To view objects in the Library:
1 Open an Adobe Captivate project.
230 CHAPTER 11
Adding and managing objects
2 Click the Edit tab to move to Edit view.
3 Select View > Show Library.
The Library appears in the right pane.
4 Double-click one of the folders (Audio, Backgrounds, Images, Media) to view the objects in that category.
5 Click an individual object to display it in the Library preview pane.
Tip:In addition to viewing image files, you can play audio and animation files in the Library preview pane.
To reuse an object listed in the Library:
1 In Edit view, select the slide to which you want to add the object.
2 If the Library is hidden, select View > Show Library.
3 In the Library, expand the folder for the category of object you want to reuse.
4 Click the object that you want to reuse and, if necessary, preview the object in the preview pane.
5 Drag the object to the selected slide or slidelet. The object becomes a part of the slide or slidelet depending on
where it is placed.
Note: After you copy the object to the slide, editing the properties of the object won’t affect that object in other slides.
To reuse an object listed in a different Adobe Captivate project’s Library:
1 In Edit view, select the slide to which you want to add the object.
2 If the Library is hidden, select View > Show Library.
3 From the Library toolbar, click Open Library, and select Open Library.
The Open dialog box appears.
4 Navigate to, and select, the project that contains the objects you want to reuse and click Open.
The Library for the other project opens in a separate and expandable window.
5 Click to select the object that you want to reuse.
6 Drag the object to the selected slide stage or to the appropriate folder in your current project’s Library.
7 Select and drag any additional objects that you want to reuse, and then click the close button in the top right
corner of the other project Library window.
The new objects now appear in your current project Library, even if you dragged them directly onto a slide, and
you can reuse them as many times as you want.
ADOBE CAPTIVATE 3 231
User Guide
Note: After you open another Adobe Captivate project’s Library, that project will stay in the Open Library menu so
you can quickly access that project’s Library at any time.
Library toolbar
The Library toolbar appears at the top of the main Library pane, below the Library preview pane. The toolbar
contains the following options:
Select this option to open another Adobe Captivate project’s Library. This allows you to reuse any
object from that project’s Library in your current project.
Open Library
Import Select this option to import an object into the project.
Export
Select this option to save a copy of an object to a location outside of the project.
Select this option to open an object in the editing application you previously selected for the file type. This
option is not enabled until you select an editing application for the specific file type through the Edit with option
in a Library object’s right-click menu.
Edit
Properties
Usage
Update
Select this option to open the properties dialog box for the selected object.
Select this option to view the list of slides on which the selected object is used.
Select this option to update library objects that have been edited outside of the project.
Select unused items
Select this option to highlight all objects in the Library that are not currently used in the
project.
Delete
Select this option to delete the selected object(s) from the project.
Managing objects with the stage toolbar
The new stage toolbar, available in Edit view, contains the following icons to help you manage objects:
• Slide properties. Click this option to open the Slide properties dialog box. This toolbar option changes to Edit
question or Edit results if a question slide or results slide is selected.
• Cut, copy, paste, delete, and duplicate
• Open properties of selected object
• Bring selected object to front
• Send selected object to back
232 CHAPTER 11
Adding and managing objects
• Show/Hide grid
• Snap to grid
• Size and Position controls
• Zoom
• Redraw shape when rollover slidelet is selected
Duplicating objects
You can duplicate objects while in Edit view. Duplicating objects is an easy way to reuse content. For example, you
can duplicate a particularly detailed caption and change some of the text to quickly add more information to your
project.
Note: To reuse media objects that appear in the Library, simply drag the object from the Library onto the slide.
To duplicate an object:
1 Open an Adobe Captivate project.
2 Double-click on the slide that contains the object you want to duplicate.
3 Right-click the object and select Duplicate.
The object you selected is duplicated and the new object is placed on the slide.You can edit and work with the new
object just like the original object.
Copying and pasting objects
Once you have created an object such as a caption, highlight box, or click box, you can copy that object and paste
it onto the same slide, a different slide in your project, or several slides in your project at the same time. This can
save you a great deal of time, especially if you create intricate objects with specific sizes, colors, and formatting.
Tip:You can also copy and paste objects between different projects.
Note: To reuse media objects that appear in the Library, simply drag the object from the Library onto the slide.
When objects from a slide are copied into a slidelet, the following properties of the object are modified:
• If timing for the object is specified as "rest of slide" or "rest of project," it is changed to "rest of slidelet."
ADOBE CAPTIVATE 3 233
User Guide
• The option Synchronize with project loses its validity for FLV files.
To copy an object and paste it on a different slide:
1 Open an Adobe Captivate project.
2 In Storybook, double-click the slide that contains the object you want to copy.
In Edit, click the slide that contains the object you want to copy.
3 Right-click the object and select Copy.
4 Open the slide to which you want to copy the object. If the Filmstrip is displayed, you can click on any slide.
Alternatively, click the Storyboard tab and then double-click an individual slide.
5 Right-click the slide and select Paste Object.
To copy an object and paste it on multiple slides:
1 Open an Adobe Captivate project.
2 In Storybook, double-click the slide that contains the object you want to copy.
In Edit, click the slide that contains the object you want to copy.
3 Right-click the object and select Copy.
4 Select the slides to which you want to copy the object. Hold down the Shift key and click on consecutive slides,
or hold down the Control key and select any slides, even if they are not consecutive. You can use the Storyboard
view or the Filmstrip panel in Edit view.
5 Right-click a selected slide and select Paste Object.
Copying and pasting objects from other projects
You can copy and paste objects from other projects. This can save you a great deal of time. For example, if you
have created a particularly detailed object in another project, simply copy and paste the object into any new
projects you create.
Note: If you want to reuse media objects from another Adobe Captivate project, you can open that project’s Library
from within your current project Library and drag objects directly onto a slide or into the current project Library for
easy reuse.
234 CHAPTER 11
Adding and managing objects
To copy an object from another project:
1 Open the Adobe Captivate project that contains the object you want to copy.
2 Right-click the object, and select Copy.
To paste an object from another project:
1 Open the Adobe Captivate project to which you want to add the object copied in the previous steps.
2 Right-click the slide to which you want to add the object.
3 Select Paste object.
Tip:You can also import an object or multiple objects from another project.
Aligning objects
If you have multiple objects on a slide, Adobe Captivate can automatically and perfectly align the objects for you.
This is an easy way to create precise and professional-looking project slides.
You have many options for aligning objects both vertically and horizontally. Some of the alignment options
depend upon the location of the anchor object. The anchor object is simply the first object you select. You might
want to select the largest object or the object that appears first as the anchor object. So that you can easily identify
the anchor object, it appears with white sizing handles, while any subsequent objects you select appear with black
resizing handles.
To align multiple objects on a slide:
1 Open an Adobe Captivate project.
2 Open a slide that contains more than one object, such as two captions. You can also open a slide and add more
than one object to the slide.
3 If the alignment toolbar is not displayed, select View > Toolbars > Alignment.
4 Select the objects on the slide by holding down the Shift key and clicking the individual objects.
5 Do one of the following:
• Click an alignment option on the alignment toolbar.
• Right-click the selected objects, choose Align, and select the appropriate option from the pop-up menu
ADOBE CAPTIVATE 3 235
User Guide
Tip:The x (horizontal) and y (vertical) coordinates of the mouse are automatically displayed in the lower-right corner
of the Adobe Captivate project window as you move the mouse. Knowing exact coordinates can help you place objects
in a precise location on a slide. When aligning objects, it can be helpful to display the grid.
Tip:You can move objects using only the keyboard. Select an object and press an arrow key on your keyboard to move
1 pixel at a time. To move an item by the number of pixels defined in the grid, select an object and press
Control+arrow key.
Tip:To change the height or width of an object by 1 pixel, hold Shift and press an arrow key. Similarly, hold Alt+Shift
and an arrow key to change the size 15 pixels at a time.
In the new stage toolbar, the Size and Position options are helpful for aligning objects.
Aligning objects on the Timeline
The Timeline lets you align objects easily. For example, you can align objects to the playhead, the start of a slide,
the end of a slide, another object, or a point in time.
To display the Adobe Captivate Timeline:
1 Open an Adobe Captivate project.
2 Double-click a slide that contains objects you want to align.
3 If it is not open already, show the Timeline by clicking the splitter bar. To expand the Timeline, click the display
arrow. You can also open the Timeline from the View menu by selecting the Show Timeline option, or using
Ctrl+Alt+T.
To align an object to the playhead:
• Right-click an object on the Timeline and select Sync with Playhead.
To align an object to the start of a slide:
• Click an object on the Timeline and drag it to the left side of the Timeline.
To extend the playing time of an object to the end of a slide:
Right-click an object on the Timeline and select Show for rest of slide.
236 CHAPTER 11
Adding and managing objects
To align an object to a point in time:
• Click an object on the Timeline and drag it to the left or right so that the left edge of the object bar aligns with
the correct time in the header.
For example, if you have a caption that currently appears at the same time the slide displays, but you want a slight
delay, drag the caption so that its left edge aligns with 2s (a 2-second delay) or 4s (a 4-second delay) in the header.
Tip:You can select multiple objects and move them at the same time. Hold down the SHIFT key and click on objects
to select consecutive stacked objects in the Timeline or to select non-consecutive objects, hold down the Ctrl key and
click on the objects to move.
Tip:You can adjust the zoom level of the Timeline easily. Click in the Timeline ruler and spin the mouse wheel on your
mouse to increase or decrease the zoom level. Alternatively, use keystrokes to change the zoom level. Click on the ruler
and then press Ctrl +[ to decrease zoom level, Ctrl + ] to increase zoom level, or Ctrl + W to set the zoom level so all
objects will fit within the current Timeline width.
Changing object display order
Adobe Captivate lets you to add multiple objects, such as captions, highlight boxes, animations, or images to
slides. You specify the order in which objects appear. The Timeline lets you precisely adjust the timing of all
objects on a slide.
To change object order using the Timeline:
1 Open an Adobe Captivate project.
2 Navigate to the slide that contains the objects whose order you want to change.
3 If it is not open already, show the Timeline by clicking the splitter bar. To expand the Timeline, click the display
arrow. You can also open the Timeline using View > Show Timeline or Ctrl+Alt+T.
4 Change the order and timing of objects as required.
For example, move the mouse over the left or right edge of an object on the Timeline until the resize cursor
appears, then drag the edge left or right. This will change when and for how long the object appears.
If you have an object that currently appears at the same time the slide appears, but you want a slight delay, move
the mouse over the center of the object on the Timeline until the hand appears; then drag the entire object so the
left edge aligns with 2s (a 2-second delay) or 4s (a 4-second delay) in the header.
ADOBE CAPTIVATE 3 237
User Guide
5 If you have two objects that overlap on the slide, you need to select the object you want to appear in front by
setting the stacking order. Changing the stacking order consists of moving objects to the back and front of the slide
“stage.” The key point to remember is that objects at the back of the stage appear behind other objects. Use one of
the following methods to set the stacking order.
• In Edit view, right-click an object on the slide and select one of the object order options. If necessary, right-click
other objects on the slide and adjust their order.
• In Edit view, on the Timeline, move the mouse over an object until the hand appears and drag the object up or
down to change its position in the stacking order. Moving an object higher in the stacking order moves it to the
front of the stage, while moving an object lower moves it to the back of the stage.
Note: If the order for a slidelet is changed, the objects it contains are also moved back or forward along with the
slidelet.
Changing the size of multiple objects
If you have multiple objects on a slide, such as several captions, a highlight box, and a click box, you can change
the size of all the objects at one time. The objects can be sized to an exact measurement or relative to one another.
To change the size of multiple objects:
1 Open an Adobe Captivate project.
2 Open a slide that contains more than one object, such as two captions. You can also open a slide and add more
than one object to the slide.
3 Select the objects by holding down the Shift key and clicking the individual objects.
4 Select Edit > Size, or right-click one of the selected objects and select Size.
Note: This option is not available if one of the selected objects is a rollover slidelet.
5 Select the width and height you want.
In the Width area, you see the following options:
No change
Select this option to keep the width of the selected objects the same.
Shrink to smallest
Select this option to change the width of all selected objects to the width of the smallest
object.
Grow to largest
Select this option to change the width of all selected objects to the width of the largest object.
238 CHAPTER 11
Adding and managing objects
Custom Width
Select this option to set an exact width for the selected objects.
Type a number or use the arrows to set a new width.
In the Height area, you see the following options:
No change
Select this option to keep the height of the selected objects the same.
Shrink to smallest
Select this option to change the height of all selected objects to the height of the smallest
object.
Grow to largest
Select this option to change the height of all selected objects to the height of the largest object.
Custom Height
Select this option to set an exact height for the selected objects.
6 Type a number or use the arrows to set a new height.
7 When you finish, click OK.
Tip:The x (horizontal) and y (vertical) coordinates of the mouse are automatically displayed in the lower-right corner
of the Adobe Captivate project window as you move the mouse. Knowing exact coordinates can help you place objects
in a precise location on a slide.
Aligning objects with the grid
Adobe Captivate contains an optional grid that you can display while working on individual slides in Edit view.
The grid lets you more accurately place and position objects on a slide.
You can also select the Snap to Grid option if you want objects that are placed near grid lines to automatically
“snap” to the nearest lines.
To display the grid:
1 Open an Adobe Captivate project.
2 Double-click any slide to open Edit view.
3 Select View > Show Grid.
The grid, a light pattern of dots, appears on the slide.
To align objects with grid lines:
1 Open an Adobe Captivate project.
ADOBE CAPTIVATE 3 239
User Guide
2 Double-click any slide to open Edit view.
3 Select View > Snap to Grid.
4 To test the snap-to-grid behavior, add an object such as a highlight box to the slide, and then move the box. As
you move the box, it automatically lines up with the grid lines.
To change the grid scale:
1 Open an Adobe Captivate project.
2 Select Edit > Preferences.
3 In the Category panel, select Global.
4 In the Grid options area, enter a new value for Grid size. Larger numbers display fewer grid lines; smaller
numbers display many grid lines for more precise object placement.
Tip:The x (horizontal) and y (vertical) coordinates of the mouse are automatically displayed in the lower-right corner
of the Adobe Captivate project window as you move the mouse. Knowing exact coordinates can help you place objects
in a precise location on a slide.
Tip:You can move objects using only the keyboard. Select an object and press an arrow key on your keyboard to move
1 pixel at a time. To move an item by the number of pixels defined in the grid, select an object and press
Control+arrow key.
Tip:You can also access the Show Grid and Snap to Grid options by clicking the Options menu and selecting Preferences. These options also appear in the new toolbar above the stage area.
Adjusting object size and position by pixel
You can specify the position of an individual object by adjusting the pixel value of the left and top alignment, and
the size by adjusting the pixel value of the height and width of the object.
When you select an object on a slide in Edit view, four text boxes appear in the toolbar above the slide. The L, T,
W, and H text boxes are for Left and Top alignment, and Width and Height size. The lock symbol to the right of
the text boxes is to constrain the proportions of the object When constrain proportions is active, the lock appears
closed; when constrain proportions is not selected for the object, the lock appears open.
Note: These options also appear on the Size and Position tab of each object’s properties dialog box, which you can
access by right-clicking on an object and selecting Properties.
240 CHAPTER 11
Adding and managing objects
Merging objects into a slide
Any object that you create and place on a slide such as an image, caption, click box, highlight box, text entry box,
or button can be merged into the slide. Merging permanently removes the interactivity of the object, making it an
image of the object.
The merging feature can be useful in several different situations. For example, if you import a large image into a
slide that contains other objects, you can merge the image into the slide so that it can serve as a static background
for the other objects. You can make text a permanent part of a slide by creating a transparent text caption and then
merging the caption.
To merge an object into a slide:
1 Open an Adobe Captivate project.
2 Double-click the slide that contains the object you want to merge.
3 Right-click the object that you want to merge into the slide for example, an image, caption, or click box.
4 Select Merge into Background from the pop-up menu.
5 A warning appears, stating that merging cannot be “undone” and asking you to confirm the merge. Click Yes.
The object is merged into the slide.
Note: Merging objects in a slidelet into the background will merge the object into the slidelet background.
Managing interactive objects
In the Advanced Interaction dialog box, you can view and edit all interactive objects in your project. The
Advanced Interaction dialog box opens in a separate window. When you’re done reviewing and changing the
interactive object properties, click Close.
Note: The dialog box contains a lot of information; to make reviewing the project information easier, you can print
the dialog box by clicking Print at the bottom of the dialog box.
To view and edit object information in the Advanced Interaction dialog box:
1 Open an Adobe Captivate project.
2 Select Project > Advanced Interaction, or press F9.
ADOBE CAPTIVATE 3 241
User Guide
The Advanced Interaction dialog box appears, populated with a collapsible list of all interactive objects in the
project.
3 Filter the list by clicking the button at the top of the dialog box that corresponds to the object type that you want
to view.
Note: You can choose to filter by all scorable objects, click boxes, text entry boxes, buttons, questions, or hidden slides.
4 Click a slide title or object to select it.
Note: You can also select a specific slide by scrolling and clicking that slide in the Filmstrip in the left pane of the dialog
box. To remove Print from the view, click the Print button.
5 To view or edit the properties or results of a slide or object, click the browse (...) button wherever it appears.
You can also select or clear options, and change the selections in pop-up menus; the properties appear in the
following columns:
Slide/Object
This column shows the slide or object name. Click the browse (...) button to view the properties
dialog box for the object or slide.
On Success
This column shows the navigation that follows the slide if the user successfully completes an
object’s action.
This column shows the maximum number of attempts you have set as a limit for an interactive object.
Attempts
On failure
If an object or slide has the possibility of failure (for example, if an incorrect answer is selected in a
multiple-choice question), this column shows where the slide leads after failure.
View and edit keyboard shortcuts for a slide or object in this column.
Shortcut
Time limit
Points
This column shows the time limit for specific objects.
This column shows the total points associated with each slide.
Add to Total
This column allows you to add or remove scored objects to the total points.
This option allows the interactive object to carry a score for the overall project quiz. If you select
this option, Adobe Captivate will add the score from the object to the overall score. (Selecting this option selects
the Include in Quiz option on the Reporting tab of the object’s properties dialog box.)
Track score
This option enables your project quiz scores to be integrated with a learning management
system (LMS). (Selecting this option selects the Report answers option on the Reporting tab of the object’s
properties dialog box.)
Report Answer
Objective ID and Interaction ID
These columns contain the ID numbers, if you assign them, for integration
with a learning management system (LMS).
242 CHAPTER 11
Adding and managing objects
6 When you’re done reviewing and changing the interactive object properties, click Close.
243
Chapter 12: Editing projects
After you have recorded or created an Adobe Captivate project, you have many editing options.
Determining the size of your project
For certain procedures, you need to know the actual width and height of your project. This information is
especially important when you are making decisions about how to publish and display your project for users.
To determine the size of your project:
1 Open an Adobe Captivate project.
2 From Storyboard view, review the project information in the left pane.
Resolution describes the project width and height in pixels.
Note: If necessary, you can change the project size by selecting Resize Project from the Project menu.
Deleting projects or templates
You can delete Adobe Captivate projects (CP files) or templates (CPTL) at any time. When you create Adobe
Captivate projects and templates, they are saved, by default, to the following locations:
• Projects are saved in \My Documents\My Adobe Captivate Projects. If you are using Windows Vista, the path
is \Users\<Current User>\Documents\My Adobe Captivate Projects.
• Templates are saved in \My Documents\My Adobe Captivate Projects\Templates. If you are using Windows
Vista, the path is \Users\<Current User>\Documents\My Adobe Captivate Projects\Templates.
To delete a project or template:
1 Open Windows Explorer.
2 Navigate to the location of the Adobe Captivate project or template (see default save locations listed previously).
3 Right-click the project or template and select Delete.
Note: Up to ten project names can appear in the Open a recent project list on the Adobe Captivate Start page.
244 CHAPTER 12
Editing projects
Note: You can hide a project from the Start page without deleting the project from your computer.
Hiding projects
Adobe Captivate lets you hide a project on the Start page. The project remains in the My Adobe Captivate Projects
folder (located within the My Documents folder), but is hidden from view when Adobe Captivate is opened and
the Start page appears. The hide option is useful if you have old projects that you want to retain, but you do not
need them to appear whenever you open Adobe Captivate.
To hide a project on the Start page:
1 Start Adobe Captivate.
2 Under Open a recent project, right-click a project and select Hide Project.
Note: Up to ten project names can appear in the Open a recent project list on the Adobe Captivate Start page.
Previewing projects
As you create an Adobe Captivate project, you can preview it. You can see your project the way your users see it.
To preview a project:
1 Open Adobe Captivate.
2 Open the Adobe Captivate project you want to preview.
3 In the main toolbar, click Preview and select one of the following options:
Play this slide Select to preview only the current slide.
Project
Select to preview the entire project from start to finish.
From this slide
Next 5 slides
Select to preview the project from the currently displayed slide to the end.
Select to preview five slides starting with the current slide.
In Web Browser
Select to preview the project in your default web browser (that is, Internet Explorer, Netscape,
Opera, and so on).
Adobe Captivate generates the project and displays it in the preview window.
ADOBE CAPTIVATE 3 245
User Guide
Note: When you publish projects, you can select which version of Flash that Adobe Captivate uses to generate the SWF
file. However, for previews, Adobe Captivate automatically uses the Active X Flash version that you have installed on
your computer.
To change the number of slides in the Next 5 slides option:
1 Open an Adobe Captivate project.
2 Select Edit > Preferences.
3 In the Category panel, expand Project, and select Settings.
4 In Preview Next, enter a value for the number of slides you want to preview.
5 Click OK.
Renaming projects
You can rename Adobe Captivate projects (CP files) at any time using Windows Explorer.
When you create Adobe Captivate projects, they are saved, by default, into a folder named My Adobe Captivate
Projects, located in the My Documents folder. (You do have the option, however, to save projects to any location
you want.)
To rename a project:
1 Open Windows Explorer.
2 Navigate to the Adobe Captivate project (CP file) that you want to rename.
3 Right-click the CP file and select Rename.
4 Type a new name for the project and press ENTER.
Resizing projects
You can resize Adobe Captivate projects, even after you have recorded them. This can be very useful and can save
you from having to re-record an entire project. For example, you may have recorded your project at a width of 640
and height of 480, but then decided you needed a slightly smaller or larger size.
Note: Resizing a project cannot be “undone” with a toolbar button or key combination such as Control+Z.
246 CHAPTER 12
Editing projects
Note: Resizing a project numerous times can result in quality deterioration. As far as possible, try to resize a project
only once.
To resize a project:
1 Open an Adobe Captivate project.
2 Select Project > Resize Project.
3 Under Size, enter an exact custom size in pixels in Width and Height (minimum size 100 x 100), or enter a
percentage for Width and Height with the current size being 100%. (For example, to make the project slightly
bigger, enter 110%; to make the project much smaller, enter 50%.) Alternatively, you can select the Preset size
option and select a commonly used size, such as 640 x 480, from the pop-up menu.
If you want, select the Maintain aspect ratio option, which maintains the height and width proportions when the
image is resized. This assures that the image is displayed accurately and is not distorted.
4 You have different options depending on whether the new size you specified is larger or smaller than the
original size.
The following options are in the If the new size is larger area:
Rescale project to fit new size
This option resizes the entire project to the new larger size you specified. To also
rescale any objects in the project, select the Rescale captions, highlight boxes, and other objects option.
Keep project the same size and fill background with color
This option keeps the project the same size, but creates a project background at the size that you specified earlier.
For example, if your original project is 550 x 400 pixels and you set the new size to 640 x 480, this option keeps
the project at 550 x 400 and creates extra space around the project of 90 x 80. You can select any background color
and choose a position for the project on the background, such as Center or Top Right.
The following options are in the If the new size is smaller area:
Rescale
This option resizes and resamples the project to provide a good quality project. To also rescale any
objects in the project, select the Rescale captions, highlight boxes, and other objects option.
Crop
This option crops the project to the new size. If you select the crop option, click Next to open the Crop
Area dialog box where you can define a crop area.
Select this option to have Adobe Captivate automatically
rescale all objects in your project such as captions, highlight boxes, click boxes, and text entry boxes to the new,
smaller size.
Rescale captions, highlight boxes, and other objects
5 Click Finish.
ADOBE CAPTIVATE 3 247
User Guide
The project is resized according to your choices.
Note: It is recommended that you resize any buttons before resizing the project. This is because resizing a project will
not resize the buttons automatically.
Setting the background color
You can set the background color of the project. Depending upon the type of slide and how a screenshot is
captured, the background color may or may not appear on all slides.
To set the background color:
1 Open an Adobe Captivate project.
2 Select Edit > Preferences.
The Preferences dialog box appears.
3 In the Category panel, expand Project, and select Settings.
4 In the Visual and sound effects area, select a color from the Project background color pop-up menu.
a Pick a color from the basic colors palette.
b Click More Colors to design a custom color.
c Click the eyedropper icon to select and copy any color on your screen.
d In the text field, enter the value for the color you want and press Enter.
5 Click OK.
Setting project preferences
You can set a variety of project preferences. Any preferences you select are for the currently open project only,
enabling you to set different preferences for different projects.
Tip:If you want to set project preferences and use those same preferences to create more projects in the future, you can
do it easily. Simply create a blank project, set preferences by using the following procedure, and then save the blank
project as a template. You can use the new template to create as many projects as you need.
248 CHAPTER 12
Editing projects
To set project preferences:
1 Open an Adobe Captivate project.
2 Select Edit > Preferences.
The Preferences dialog box appears.
3 In the Category panel, expand Project, and select Start and End.
Loading Screen
This option displays a loading screen at the start of the project. A loading screen might be
useful if the first slide of the project is large or contains audio and takes a few moments to appear. Click browse
(...) to select an image.
Note: Adobe Captivate includes several loading screen images you can use, or you can create a custom image. To make
a custom image available as a loading screen option, use Windows Explorer to copy and paste the image into the
following folder: C:\Program files\Adobe\Adobe Captivate 3\Gallery\Preloaders. Supported formats are JPG, JPEG,
GIF, PNG, BMP, ICO, EMF, WMF, and SWF.
This option establishes a password that users must enter before being allowed to view
the project. Click browse (...) to set a password and write password messages for users.
Password protect project
Project expiration date
This option sets a date for the project to expire. When a project expires, it can no longer
be viewed.
This option lets you write an expiration message. The message appears if the project has reached
its expiration date (set earlier) and a user tries to view the project.
Message line 1
Message line 2
This option lets you add a second line of text to the project expiration message, if necessary.
Fade in on the first slide
Action
This option slowly fades in the first slide of the project.
Click the pop-up menu and select an action to take place at the end of the project.
• Stop project
This option stops the project after it plays once.
• Loop project
This option continuously replays the project. (When the end is reached, the project restarts.)
• Close project
This option closes the browser window at the end of the project.
• Open URL or file
This option specifies a URL or file to load at the end of the project.
To load a URL, type the full path to a website (for example, http://www.website.com). Click the pop-up menu to
select the window in which the URL should appear; choose from Current, New, Parent, and Top.
To load a file, click browse (...), browse to the file, select the file, and click Open. Click the pop-up menu to select
the window in which the file should appear; choose from Current, New, Parent, and Top.
ADOBE CAPTIVATE 3 249
User Guide
• Execute JavaScript Select this option to run a specific piece of JavaScript code. Click browse (...) to enter the
JavaScript you would like to execute.
• Open other project This option opens another project at the end of the current project. Click browse (...),
browse to the project file (with the extension SWF, RD, or CP), select the file, and click Open. Click the pop-up
menu to select the window in which the file should appear; select from Current, New, Parent, and Top.
• Send e-mail to This option opens the default e-mail browser and sends an e-mail message at the end of the
project. Enter the full e-mail address (for example, [email protected]).
Fade out on the last slide
This option sets the last frame of the project to slowly fade out of view.
4 Select Settings.
In the Default project settings area, make the following changes as per your requirements:
Slide duration
Preview next
Specifies the default duration of newly created blank, image, and question slides.
Specifies the default number of slides for the Preview > Next x slides option (Preview button,
main toolbar).
In the Output options area, make the following changes as per your requirements:
Advanced project compression
This option compresses slide data that is shared between slides, thereby
reducing overall file size.
In certain circumstances, compressed projects may not appear correctly when imported into Flash. In such cases,
do not select the advanced project compression option. (When the compression option is not selected, file size
increases.)
508 compliance
If you need to create Adobe Captivate projects that are Section 508 compliant and accessible
for viewers with disabilities, select this option. Using this option, your project will be more readable by screen
readers.
Compress compiled SWF file
This option compresses the SWF file so it is smaller in size. A smaller SWF file is
easier to play, open, and send through e-mail, especially on older computers. (Compressed SWF files can be used
only with Flash Player 6 or later earlier versions of Flash cannot play compressed SWF files.)
This options compresses the Full Motion Recording SWF file to a
smaller size. Choosing this option can increase the time taken to preview or publish the project.
Compress Full Motion Recording SWF file
Publish Adobe® Connect™ Server metadata
Select this option to add information to your Adobe Captivate
project file (SWF) that makes it easier to integrate the project into Adobe Connect Server. The embedded data
links the Adobe Captivate CP file to the SWF file when you publish the project to Connect server and makes it
easier for the Adobe Captivate output file to be found during searches done in the Adobe Connect Server.
250 CHAPTER 12
Editing projects
Note: Selecting this option increases the size of the project. If you are not going to use the project with Adobe Connect
Server, you can clear the option and decrease the size of the finished project file (SWF). However, if there is the possibility that the output file (SWF) may be used in the Adobe Connect Server, it is a good idea to select the Include
metadata option.
Frames per second
This option sets the number of Flash frames that display per second. The default setting is
30 frames per second and is appropriate in most cases. For example, with the default setting, a caption that appears
for 1 second, requires 30 Flash frames. Dividing the number of frames in a project by 30 gives you the length of
the project in seconds. You may need to change the rate if you are embedding your Adobe Captivate SWF in
another SWF file that has a frame rate different than 30.
In the Visual and sound effects area, make the following changes as per your requirements:
This option specifies the background color of the project. Depending upon the type
of slide and how screenshots were captured, the background color may not appear on all slides. Double-click the
color box to open the Color dialog box and select a new color.
Project background color
BMP image quality Specifies the quality of the bitmap file.
Specifies the quality level for JPEG images. You can adjust this setting depending upon the
images used in your project. (Often, JPEG images are detailed and contain many colors, so greatly lowering their
quality is noticeable.) Higher percentage values allow for high-quality images. Of course, this also increases file
size. Change the quality by clicking the arrows to select a higher or lower number.
JPEG image quality
Audio quality
Specifies the quality level for audio included in the project. A higher quality setting increases file
size.
Note: Selecting a higher quality setting for an audio file does increase the file size. However, at times, selecting a higher
quality will not increase the file size dramatically, but will improve the quality of the audio significantly. Experiment
with different audio quality levels to find the optimal setting.
Don’t Antialias captions The transparent caption text in the published file is anti-aliased. Checking this option
will not anti-alias the transparent text. Anti-aliasing smoothens out the text edges in the published file. Selecting
this option affects the size of the SWF file when the project is published.
Include mouse when project is generated
Include audio when project is generated
project.
This option includes any recorded mouse movement in the project.
This option includes any audio files that have been added to the
ADOBE CAPTIVATE 3 251
User Guide
This option plays tapping sounds in the final
project to represent recorded keystrokes. (For example, if you recorded an e-mail message being sent, you most
likely typed an address to which the e-mail should be sent. The sound of the keys being pressed to enter the
address was recorded and, using this option, a tapping sound can be played for each of the keystrokes.)
Play tap audio for recorded typing when project is generated
5 Select Background Audio from the Project pop-up menu.
Play audio
Click to play the audio file.
Stop audio
Click to stop playing the audio file.
Delete audio
Click to remove the background audio file.
Displays the Edit Audio dialog box. This dialog box lets you edit the audio file in a variety of ways, such as
inserting silent periods and adjusting the volume.
Edit
Record New
Import
Click to open the Record Audio dialog box. (Recording audio requires some basic equipment.)
Displays the Import Audio dialog box. This dialog box lets you browse to an audio file and import it.
Select audio from library
Click to open the Audio Library. The Library lists all audio files that are already part
of the currently open Adobe Captivate project.
Settings
Click to open the Audio settings dialog box to define audio settings such as input source, quality level,
and calibration. Click OK to accept changes made in this dialog box.
Fade in [#] seconds
Fade out [#] seconds
Specifies the number of seconds for the audio to fade in to full volume.
Specifies the number of seconds for audio to fade out to silence.
Lower background audio volume on slides with additional audio
Select this option to lower the volume of the
background audio on slides that contain any additional audio files.
Loop audio
Select this option to have the background audio file play continuously as the project plays. This
feature is useful if the audio file is shorter than the project.
Stop audio at end of project
Select this option to stop playing the audio file when the project finishes.
6 Click OK.
Adding a loading screen
You can add a loading screen to the beginning of your project. A loading screen is useful if the first slide of the
project is large or contains audio and takes a few moments to appear.
252 CHAPTER 12
Editing projects
Adobe Captivate includes predefined loading screen images you can use. Also, you can create a custom image to
use as a loading screen. To make a custom image available as a loading screen option, use Windows Explorer to
copy and paste the image into the following folder: Program Files\Adobe\Adobe Captivate 3\Gallery\Preloaders.
You can also create a SWF file to use as a loading screen. In the Adobe Captivate Preloaders folder, there is a
sample SWF file and FLA file (locate the files using Windows Explorer) named DefaultPreloader. You can use
these files as templates to create your own SWF file. If you add a custom loading screen, Adobe Captivate calls the
following functions if they exist on the main Timeline of the SWF file:
function initialize(projectWidth:Number,
projectHeight:Number)
function
onProgress(loadedBytes:Number,totalBytes:Number)
function isDone():Boolean
To add a loading screen:
1 Open an Adobe Captivate project.
2 Select Edit > Preferences.
The Preferences dialog box appears.
3 In the Category panel, expand Project, and select Start and End.
4 In the Project start options area, select the Loading screen option. Click the browse (...) button, and select a file
from the Preloaders folder.
Note: If you select the Loading screen option and do not specify a file, Adobe Captivate uses the DefaultPreloader.swf
file.
5 Click OK.
Setting project properties
When you set project properties, you specify the general project information that is visible to your users from the
information button that is included with all playback controls.
It is important to set project properties if you are creating Section 508 compliant projects that are accessible to
users with disabilities.
ADOBE CAPTIVATE 3 253
User Guide
To set project properties:
1 Open an Adobe Captivate project.
2 Select Edit > Preferences.
The Preferences dialog box appears
3 In the Category panel, select General.
4 Enter information for the following text boxes as needed:
A distinctive and descriptive name for the project.
Project name
Author
The name of the project's author.
The company or organization name.
Company
An e-mail address. In most cases, this should be a general e-mail address of your organization or, if
appropriate, the e-mail address of your technical support department.
E-mail
Website
The web address (URL) for your company or organization.
Copyright
Any important copyright information for your project.
Description
A short description of the project contents. For example, “This project is a brief overview of
Product ZYX.”
5 Click OK.
Using a custom keyboard tap sound
Adobe Captivate includes a feature that records a keyboard tap sound whenever you press keys on the keyboard
while recording a project. You can include or exclude the tap sounds. You can also create a custom keyboard tap
sound to use.
To use a custom keyboard tap sound:
1 Create a new sound for keystrokes, or use an existing MP3 file (for example, one of the Windows sound files).
2 Name the new sound file KeyClick.mp3.
3 Save the file and note the location to which the file is saved.
4 Using Windows Explorer, browse to the Adobe Captivate Sound Effects folder. (The default location is
C:\Program Files\Adobe\Adobe Captivate 3\Gallery\SoundEffects.)
254 CHAPTER 12
Editing projects
5 Locate the file named KeyClick.mp3. This is the Adobe Captivate default keystroke sound file.
Note: Before overwriting the file, you may want to copy and place the original KeyClick.mp3 file in a backup folder
so it can be used again if necessary.
6 Copy the new keyboard tap sound from the location in step 3, and paste it into the Adobe Captivate Sound
Effects folder.
7 Check that the keyboard tap sounds option is selected.
Checking spelling in Adobe Captivate projects
You can check spelling in most places where text occurs in your projects, including captions, slide notes, slide
names, text animations, and quizzes.
Tip:Before checking spelling, set spell checking options.
To check spelling:
1 Open an Adobe Captivate project.
2 Select Project > Check Spelling. Alternatively, you can press F7.
3 When Adobe Captivate encounters an unrecognized word, the word appears in the Not in dictionary text box.
Select the appropriate options based on how you want the discrepancy handled:
Ignore once
Ignores this instance of the unrecognized word.
Ignores all instances of the unrecognized word.
Ignore all
Add to Dictionary
Delete
Adds the unrecognized word to your personal dictionary.
Removes the unrecognized word.
Change
Replaces this instance of the unrecognized word with text that you type in the Not in dictionary text
box or with the text that is selected in the Suggestions list.
Change all
Replaces all instances of the unrecognized word in the same manner.
4 (Optional) The default dictionary used to check spelling is English. If you need to change the language, click
the pop-up menu in Main dictionary language and select a new language.
5 (Optional) If you want to change how spelling is checked, click Options.
6 When you are finished, click Close.
ADOBE CAPTIVATE 3 255
User Guide
Setting spell check options
Adobe Captivate lets you check spelling in most places where text occurs in your projects, including captions, slide
notes, slide names, text animations, and quizzes. Before using the spell checking feature, you may want to review
and change spell check options.
To set spell check options:
1 Open Adobe Captivate.
2 Select Edit > Preferences.
3 Click Global
4 Review and set the following options:
Omits any words from the spell check that begin with a capital letter such as “Adobe.”
Consider this option if your text contains many proper nouns.
Ignore capitalized words
Omits any words from the spell check comprised of all uppercase letters such as “MIDI.”
Consider this option if your text contains many acronyms.
Ignore all-caps words
Ignore words containing numbers
Omits any words from the spell check that contain digits such as Q2.
Consider this option if your text contains many symbols or code with numbers.
Omits any words from the spell check comprised of uppercase and lowercase letters
Ignore mixed case words
such as “ActionScript.”
Ignore domain names
Omits any words from the spell check that appear to be Internet domain names such as
www.adobe.com.
Report doubled words
Notifies you during the spell check of any words that appear twice in a row such as “the
the.”
Case sensitive
Analyzes capitalized and noncapitalized versions of words separately. For example, “chicago”
and “Chicago” would each be checked and the lowercase spelling would be identified as a misspelled word.
Phonetic suggestions
Provides alternative words based on phonetic similarity to the misspelled word.
Typographical suggestions
Provides alternative words based on typographical similarity to the misspelled
word.
Suggest split words
Provides two word suggestions for any misspelled word that appears to be two joined
words such as suggesting “press the” for “pressthe.”
Main dictionary language
Specifies the dictionary language that should be used during spell checking. The
default dictionary is English. To change the language, click the pop-up menu and select a new language.
256 CHAPTER 12
Editing projects
5 When you finish, click OK.
Changing spell check dictionary
By default, the spell checker uses the English (United States) dictionary. You can change to any dictionary installed
on your computer at any time.
To change spell checker dictionary:
1 Open Adobe Captivate.
2 Select Edit > Preferences.
The Preferences dialog box appears.
3 In the Category Panel, select Global.
4 In the Spelling Preferences area, click Change.
5 From the Main dictionary language pop-up menu, select the dictionary you want to use. All dictionaries
installed on your computer are listed.
6 Click OK.
7 Click OK again.
Searching slides and replacing content
You can use the numerous options available in the Adobe Captivate Find feature to search for information on your
slides. Besides text, you can locate different kinds of objects, such as text animation or a rollover image.
To search and replace content:
1 Select Edit > Find and Replace.
The Find and Replace dialog box appears.
2 Select the type of search from the Search In pop-up menu. The type selection determines which fields are
enabled on the dialog box.
3 In the Find field, enter the text or object to search for.
ADOBE CAPTIVATE 3 257
User Guide
Note: The Find field is enabled for All Controls, Text Entry, Button, and Text Animation searches only.
4 (Optional) In the Replace field, enter the text that should replace what is found.
Note: The Replace option is enabled for All Controls, Text Entry, Button, and Text Animation searches only.
5 Select any of the following options:
Whole Word Skip variations of the text. For example, find special, but not specialist.
Match Case For example, find Chair, but not chair.
Quiz Slides Include quiz slides in the search.
Hidden Slides/Controls Include hidden slides or controls in the search.
Locked Slides/Controls Include locked slides or controls in the search.
6 Click any of the following buttons:
Find Next The focus moves to the next occurrence of the text or object.
Find All The search result lists all instances of the text or object.
Replace The selected found text is replaced with the text in the Replace field.
Replace All All instances of the text in the Find field are replaced with the text in the Replace field.
Important: Use Replace All only when you are sure that no instance of the text being searched for should remain
unchanged.
.
258 CHAPTER 12
Editing projects
259
Chapter 13: Creating eLearning content
You can use Adobe Captivate to create truly interactive e-learning projects with SCORM/AICC compliance. With
the addition of PENS compliance in Adobe Captivate, collecting, managing, and publishing quiz results has
become much easier. Adobe Captivate lets you do the following:
• Create quizzes that automatically integrate with your learning management system (LMS). Capture scoring
data from all interactive elements, including click boxes, text entry boxes, buttons, and quizzes. Each interactive
element can be assigned a weight, Objective ID, and Interaction ID for integration with an LMS.
• Use quiz settings in the preferences dialog box to set new PENS options and streamline the management and
publication of content.
• Add a variety of question types in projects including multiple choice, true and false, matching, hot spot,
sequence, rating scale, fill in the blank, and short answer.
• Use the Branching view to customize content in response to viewer answers. Branching provides different paths
for correct and incorrect answers. Review and manage all branching in the Branching view.
• Provide instant feedback to users through messages for correct, incorrect, and incomplete answers.
To access the eLearning options, from the edit menu, select Preferences, and use the quiz options in the category
panel. To add questions, from the Quiz menu, select Question Slide.
About branching in Adobe Captivate projects
Branching is an important concept in creating effective e-learning materials. Branching (sometimes called
“contingency branching”) means that the path a learner takes through the program is determined by responses
made to questions. It is an excellent method of individualizing learning materials. Branching may be made on the
basis of correct answers to a question, wrong answers to a question, an option selected by the learner, or based on
the learner's experience, job category, level, or any other category.
You can create smart and sophisticated branching in your Adobe Captivate projects. In this section, you learn a
few easy ways to add branching to a project. All of these options include the capability to score the results so they
can be used individually or in combination with each other. Also, Adobe Captivate slides can contain multiple
objects, so, for example, you could add a click box on a menu item and a button on a toolbar.
260 CHAPTER 13
Creating eLearning content
You can create question slides and specify different paths for right and wrong answers. This is the most straightforward method of adding branching. You have many options for answer paths including continuing the project,
going to a specific slide, or opening a URL. You can set up to three failure levels, allowing a user to make three
attempts to answer a question. You can also insert messages that will appear in response to incorrect attempts. For
example, after the first wrong answer, you might have the message “Incorrect, try again” appear. After the second
wrong answer: “Incorrect, you have one more try left,” and after the third “Sorry, incorrect. Move on to the next
question.” Adobe Captivate also makes it easy to add an error message for wrong answers and a retry message such
as “Please try again.”
You can add click boxes and choose different paths if users click inside the click box or outside the click box. Click
boxes have the same answer options as question slides, but can be incorporated into existing slides instead of
requiring their own slide. This enables you to add branching and interactivity to your projects at the same time.
Click boxes have other optional functionality including stopping slide audio when clicked, pausing the project
until clicked, and adding hint, success, and failure captions.
You can add text entry boxes and create different branches if users enter the text correctly or incorrectly. Text entry
boxes are very flexible and can be used in many creative ways. For example, they are an excellent way to simulate
data entry in an application. Because they are placed on existing slides and do not require their own slide, they do
not interrupt the flow of the project as much as a question slide. Text entry boxes have additional options such as
showing asterisks instead of text when the user enters a password, adding case-sensitivity, and including hint,
success, and failure captions.
You can add buttons and create different paths for when the user clicks the button or clicks outside the button.
Buttons are a quick way to add branching and interactivity to your projects in a way that is comfortable for many
users. You have complete control over what happens when users click the button such as advancing the project,
jumping to a certain slide, or opening an e-mail program. You can also design the button so that it looks good in
your project by selecting the fill color, text options, transparency level, and border color.
About editing branching in Adobe Captivate projects
The Branching view gives you a visual representation of all links between the slides in a project. The left pane
contains the Properties, Overview, and Legend panes, which are all collapsible. The Properties pane shows the link
properties of the selected slide or link, and lets you edit the navigation type; the Overview pane indicates which
portion of the project you’re reviewing in the main Branching pane; and the Legend pane defines how each type
of link between slides is displayed. The main pane displays the type of link between slides, and lets you find and
select the slide you want to review. The bottom pane displays and lets you to add notes for the slide selected in the
main pane.
ADOBE CAPTIVATE 3 261
User Guide
Note: For more detailed information about all interactive objects in your project, open the Advanced Interaction
dialog box. In any view, from the Project menu, select Advanced Interaction.
Going to a slide in the Branching view
When a project contains a large number of slides, you can use the Browse Into option to more easily view the
required slides in the Branching view. For example, you can browse into slide seven, and slides one to six won’t be
displayed in the view.
To browse to a slide in brancing view:
1 Open an Adobe Captivate project.
2 Click the Branching tab.
3 Select a slide.
4 Click the Browse Into button in the Branching view toolbar.
Slides starting from the selected slide are displayed. The number of slides that are displayed depends on the zoom
options that have been set.
Tip:Use the Browse Back button on the Branching view toolbar to restore the original view of the slides.
Zoom in the Branching view
Use the zoom slider, the zoom pop-up menu, or the zoom buttons in the Branching view toolbar.
Note: You can zoom to a maximum of 400%.
Exporting Branching view
You can export the branching view of an existing Adobe Captivate project into a BMP, JPEG, or JPG file.
To export a branching view:
1 Open an Adobe Captivate project whose branching view you want to export in Branching view.
2 Select File > Export > Branching view.
262 CHAPTER 13
Creating eLearning content
3 The Save As dialog box appears.
4 In the File name text box, type the name of the file to save for export.
5 From the Save as type pop-up menu, select a file type.
6 Click Save.
Tip:Alternatively, you can click the Export Branching View button.
Creating question slides
Adobe Captivate lets you create state-of-the-art e-learning projects. The powerful quizzing features make it easy
to design many different types of questions such as multiple choice, short answer, matching, true/false, rating
scale, and fill in the blank.
You have complete control over what happens when users answer questions correctly or incorrectly. For example,
you can set one action (such as “go to the next slide”) when a user supplies a correct answer, and you can set a
different action (such as “Open URL or file”) when a user supplies an incorrect answer. This is commonly called
branching.
Note: Refer to “Linking Adobe Captivate projects” on page 69 for more information on linking projects.
Measure student performance by using the reporting feature with any type of quiz. Track number of attempts,
track correct and incorrect responses, and send pass and fail data to your learning management system (LMS).
You can also choose to provide students with feedback based upon correct or incorrect responses.
You can create six different types of question slides in Adobe Captivate:
• Multiple choice
• True/False
• Fill in the blank
• Short answer
• Matching
• Hot Spot
• Sequence
ADOBE CAPTIVATE 3 263
User Guide
• Rating scale (likert)
Quizzing tricks and tips
The quizzing functionality in Adobe Captivate is flexible and gives you many design options as you create projects
that contain e-learning content. For example, quizzes can be simple and straightforward or more sophisticated
with detailed branching. Following are a few tricks and tips to try when adding quizzing:
• If you want to give users the opportunity to skip a question and return to answer it at a later time, add a Skip
button. This button is optional, but can give users greater navigation control as they work through quizzes.
• When creating a matching question, use drag and drop to add items to the columns.
• Add feedback messages to communicate with viewers.
• There are many options for when users answer questions right and when they supply incorrect answers. Exper-
iment with branching to customize projects for different types of users.
• In Edit view, you can write custom pass and fail messages, customize the slide with background colors, edit the
quiz result slide, and choose how to display the quiz score.
• To view and edit all interactive objects in your project, open the Advanced Interaction dialog box. To open this
dialog, go to the Project menu, and select Advanced Interaction.
Creating a new multiple choice question slide
Select this option to create a question that users must answer by selecting one or more correct answers from a list.
To create a multiple choice question slide:
1 Open an Adobe Captivate project.
2 Select the slide after which you want to insert a question slide. For example, if you want the new question slide
to be slide 7 in the project, click slide 6.
3 Select Quiz > Question Slide.
The Question Types dialog box appears.
4 Select Multiple choice and then click either Create Graded Question or Create Survey Question. (You can
change your choice on the Options tab if necessary.)
5 Accept the default Name of the question or type new text directly into the text box. The name appears on the
slide in the project.
264 CHAPTER 13
Creating eLearning content
Tip:If you are creating many of the same type of question in a single project, enter unique names for each so that they
can be distinguished from one another easily.
6 In Question, type the multiple choice question, exactly as you want it to appear on the slide, into the text box.
7 Enter a number or use the arrows to give the question a point value. Maximum is 100 points, minimum is 0.
8 In the Answers area, click Add and enter possible answers. If necessary, click Delete to remove an answer from
the list.
9 Select Shuffle Answers to modify the sequence in which the answers appear on the slide every time a user takes
the quiz.
10 Depending on whether there is a single correct answer or multiple correct answers, do the following:
• If there is a single correct answer, select Single Response in the Type pop-up menu. Establish which answer is
correct by clicking on the radio button next to the correct answer.
Note: This option is set as default.
• If there are multiple correct answers, select Multiple Responses in the Type pop-up menu. Select the answers
using the check box next to the correct answer.
11 In Numbering, click on the pop-up menu and select uppercase letters, lower case letters, or numbers.
12 Select the Options tab.
13 In Type, click the pop-up menu and select if the question will be graded or is a survey.
14 If you would like Clear, Back, and Skip buttons to appear on the question slide so it is easier for users to
navigate, select these options.
15 Complete the If correct answer area. The following are the options:
Action
Click the desired action or destination to follow the user’s last attempt. You can choose from the
following options:
• Continue
Project continues playing.
• Go to previous slide
• Go to next slide
• Jump to slide
• Open URL or file
Project returns to the previous slide.
Project proceeds to the next slide.
Another box appears where you specify a destination slide in the project.
The project jumps to a specific URL on the Internet or to a local file. Click the browse (...)
button to choose any local file. Click the down arrow to select the window in which the URL should appear; select
Current or New. Choose Current if you want the URL you indicate to open in the same browser window (replacing
your presentation). Choose New if you want the URL to open in a new browser window.
ADOBE CAPTIVATE 3 265
User Guide
• Open other project The project begins playing a different project. Click the down arrow to select the window
in which the project should appear. Choose Current or New. Choose Current if you want the new project to
replace the current project. Choose New if you want the new project to open in a new window.
• Send e-mail to
Opens the default mail browser.
• Execute JavaScript Runs a specific piece of JavaScript code. Click browse (...) and copy the JavaScript code
in the JavaScript window.
Show Correct Message
Provide a text message when the user supplies a correct answer. Clear this option to
provide no feedback for a correct answer.
16 Complete the If wrong answer area. The following are the options:
Use the arrows to select the number of times the user can attempt the question before
the action you select from the Action pop-up menu occurs.
Allow User [#] Attempts
Infinite Attempts
The user can attempt the question any number of times.
Failure Levels
Specify the number of attempts for which the incorrect message is displayed. For example, if the
level is set to two, the error message is displayed for the first two attempts.
Action pop-up menu
The options are the same as for the If correct answer area.
Show Retry Message
Display a message when the user supplies an incorrect answer but there are remaining
attempts available (for example, “Please try again.”). This option is disabled if failure levels have been set.
Display a message when the user doesn’t supply an answer (for example, “Please
select an answer before continuing.”). This option is disabled if you have chosen the Drag Drop option.
Show Incomplete Message
17 Select the Reporting tab for the following options:
Report Answers
Keep a quiz score.
Note: Interactive details like Interaction ID, Objective ID, Interaction type are not sent to the LMS if this option is not
selected. However, details of the quiz like the total score, result, quiz state are still sent to the LMS.
Objective ID
If the quiz question is related to an objective set in your LMS, enter the objective ID.
Interaction ID
If you want the Adobe Captivate project (SWF file) to send tracking information to your LMS,
enter the Interaction ID specified by your LMS.
Set a limit for the time users have to answer the question. In the box, type the limit as
hours:minutes:seconds.
Time limit
18 When you finish, click OK.
266 CHAPTER 13
Creating eLearning content
The new multiple choice question slide appears in the designated location in the project. If you need to make any
changes, click Edit Question (in the upper-left corner of the slide).
Creating a new true or false question slide
Select this option to create a question that users must determine is either true or false.
To create a True/False question slide:
1 Open an Adobe Captivate project.
2 Select the slide after which you want to insert a question slide. For example, if you want the new question slide
to be slide 7 in the project, click slide 6.
3 Select Quiz > Question Slide.
The Question Types dialog box appears.
4 Select True/False and then click either Create Graded Question or Create Survey Question. (You can change
your choice on the Options tab if necessary.)
5 Accept the default Name of the question or enter new text directly into the text box. The name appears on the
slide in the project.
Tip:If you are creating many of the same types of questions in a single project, enter unique names for each so that
they can be distinguished from one another easily.
6 In Question, type the True/False question, exactly as you want it to appear on the slide, into the text box.
7 Enter a number or use the arrows to give the question a point value. Maximum is 100 points, minimum is 0.
8 In the Answers area, establish which answer is correct by clicking on the radio button next to True or False.
9 In Type, select True or False, or Yes or No.
10 In Numbering, click on the pop-up menu and select uppercase letters, lower case letters, or numbers.
11 Select the Options tab.
12 In Type, click on the pop-up menu and select if the question will be graded or is a survey.
13 If you would like Clear, Back, and Skip buttons to appear on the question slide so it is easier for users to
navigate, select these options.
14 Complete the If correct answer area. The following are the options:
Show Correct Message
Provide a text message when the user supplies a correct answer. Clear this option to
provide no feedback for a correct answer.
ADOBE CAPTIVATE 3 267
User Guide
Click the desired action or destination to follow the user’s last attempt. You can choose from the
following options:
Action
• Continue
Project continues playing.
• Go to previous slide
• Go to next slide
• Jump to slide
Project returns to the previous slide.
Project proceeds to the next slide.
Another box appears where you specify a destination slide in the project.
• Open URL or file
The project jumps to a specific URL on the Internet or to a local file. Click the browse (...)
button to choose any local file. Click the down arrow to select the window in which the URL should appear; select
Current or New. Choose Current if you want the URL you indicate to open in the same browser window (replacing
your presentation). Choose New if you want the URL to open in a new browser window.
• Open other project The project begins playing a different project. Click the down arrow to select the window
in which the project should appear. Choose Current or New. Choose Current if you want the new project to
replace the current project. Choose New if you want the new project to open in a new window.
• Send e-mail to
Opens the default mail browser.
• Execute JavaScript
Runs a specific piece of JavaScript code. Click browse (...) and copy the JavaScript code
in the JavaScript window.
15 Complete the If wrong answer area. The following are the options:
Use the arrows to select the number of times the user can attempt the question before
the action you select from the Action pop-up menu occurs.
Allow User [#] Attempts
Infinite Attempts
The user can attempt the question any number of times.
Failure Levels
Specify the number of attempts for which the incorrect message is displayed. For example, if the
level is set to two, the error message is displayed for the first two attempts.
Action pop-up menu
The options are the same as for the If correct answer area.
Show Retry Message
Display a message when the user supplies an incorrect answer but there are remaining
attempts available (for example, “Please try again.”). This option is disabled if failure levels have been set.
Display a message when the user doesn’t supply an answer (for example, “Please
select an answer before continuing.”).
Show Incomplete Message
16 Select the Reporting tab for the following options:
Report Answers
Keep a quiz score.
268 CHAPTER 13
Creating eLearning content
Note: Interactive details like Interaction ID, Objective ID, Interaction type are not sent to the LMS if this option is not
selected. However, details of the quiz like the total score, result, quiz state are still sent to the LMS.
Objective ID
If the quiz question is related to an objective set in your LMS, enter the objective ID.
Interaction ID
If you want the Adobe Captivate project (SWF file) to send tracking information to your LMS,
enter the Interaction ID specified by your LMS.
Time limit
Set a limit for the time users have to answer the question. In the box, type the limit as
hours:minutes:seconds.
17 When you finish, click OK.
The new True/False question slide appears in the designated location in the project. If you need to make any
changes, click Edit Question (in the upper-left corner of the slide).
Creating a new fill in the blank question slide
Select this option to create a question that users must answer by selecting from different text options to fill in a
blank space within a sentence.
To create a fill in the blank question slide:
1 Open an Adobe Captivate project.
2 Select the slide after which you want to insert a question slide. For example, if you want the new question slide
to be slide 7 in the project, click slide 6.
3 Select Quiz > Question Slide.
The Question Types dialog box appears.
4 Select Fill-in-the-blank and then click either Create Graded Question or Create Survey Question. (You can
change your choice on the Options tab if necessary.)
5 Accept the default Name and Description of the question, or type new text directly into the text boxes. The
name and description appear on the slide in the project.
Tip:If you are creating many of the same types of questions in a single project, enter unique names for each so that
they can be distinguished from one another easily.
6 Enter a number or use the arrows to give the question a point value. Maximum is 100 points, minimum is 0.
7 Select Shuffle List Answers to modify the sequence in which the answers appear on the slide every time a user
takes the quiz.
ADOBE CAPTIVATE 3 269
User Guide
8 In the Phrase text box, type in the sentence or phrase that will contain a blank space to be filled in by users.
9 Select a word or phrase in the Phrase text box and click Add Blank.
10 In the Blank Answer dialog box, select an option for how users will choose the correct answer:
• The user types in the answer, which is compared to the list below if you want users to provide an answer on
their own.
• The user selects an answer from the list below if you want to provide users with a list of possible answers from
which they can make a selection.
11 Click Add and enter a word or phrase that correctly fills in the blank space in the question. Click Add and
Delete as necessary to create an appropriate list.
Note: You can add answers more quickly by clicking directly in the empty list.
12 (Optional) Select The answer is case-sensitive to require that users enter the correct combination of lowercase
and uppercase letters when filling in the blank. For example, if the answer to the question is “Windows” and you
select the case-sensitive option, an answer of “windows” would be incorrect.
13 Click OK.
14 Select the Options tab.
15 (Optional) In Type, click the pop-up menu and select if the question is graded or a survey.
16 If you would like the Clear, Back, and Skip buttons to appear on the question slide so it is easier for users to
navigate, select these options.
17 Complete the If correct answer area. The following are the options:
Provide a text message when the user supplies a correct answer. Clear this option to
provide no feedback for a correct answer.
Show Correct Message
Click the desired action or destination to follow the user’s last attempt. You can choose from the
following options:
Action
• Continue
Project continues playing.
• Go to previous slide
• Go to next slide
• Jump to slide
Project returns to the previous slide.
Project proceeds to the next slide.
Another box appears where you specify a destination slide in the project.
270 CHAPTER 13
Creating eLearning content
• Open URL or file The project jumps to a specific URL on the Internet or to a local file. Click the browse (...)
button to choose any local file. Click the down arrow to select the window in which the URL should appear; select
Current or New. Choose Current if you want the URL you indicate to open in the same browser window (replacing
your presentation). Choose New if you want the URL to open in a new browser window.
• Open other project The project begins playing a different project. Click the down arrow to select the window
in which the project should appear. Choose Current or New. Choose Current if you want the new project to
replace the current project. Choose New if you want the new project to open in a new window.
• Send e-mail to
Opens the default mail browser.
• Execute JavaScript Runs a specific piece of JavaScript code. Click browse (...) and copy the JavaScript code
in the JavaScript window.
18 Complete the If wrong answer area. The following are the options:
Use the arrows to select the number of times the user can attempt the question before
the action you select from the Action pop-up menu occurs.
Allow User [#] Attempts
Infinite Attempts
The user can attempt the question any number of times.
Failure Levels
Specify the number of attempts for which the incorrect message is displayed. For example, if the
level is set to two, the error message is displayed for the first two attempts.
Action pop-up menu
The options are the same as for the If correct answer area.
Display a message when the user supplies an incorrect answer but there are remaining
attempts available (for example, “Please try again.”). This option is disabled if failure levels have been set.
Show Retry Message
Display a message when the user doesn’t supply an answer (for example, “Please
select an answer before continuing.”).
Show Incomplete Message
19 Select the Reporting tab for the following options:
Report Answers
Keep a quiz score.
Note: Interactive details like Interaction ID, Objective ID, Interaction type are not sent to the LMS if this option is not
selected. However, details of the quiz like the total score, result, quiz state are still sent to the LMS.
Objective ID
If the quiz question is related to an objective set in your LMS, enter the objective ID.
Interaction ID
If you want the Adobe Captivate project (SWF file) to send tracking information to your LMS,
enter the Interaction ID specified by your LMS.
Time limit
Set a limit for the time users have to answer the question. In the box, type the limit as
hours:minutes:seconds.
ADOBE CAPTIVATE 3 271
User Guide
20 When you finish, click OK.
The new fill in the blank question slide appears in the designated location in the project. If you need to make any
changes, click Edit Question (in the upper-left corner of the slide).
Creating a new short answer question slide
Select this option to create a question that users must answer with a word or phrase.
To create a short answer question slide:
1 Open an Adobe Captivate project.
2 Select the slide after which you want to insert a question slide. For example, if you want the new question slide
to be slide 7 in the project, click slide 6.
3 Select Quiz > Question Slide.
The Question Types dialog box appears.
4 Select Short answer and then click either Create Graded Question or Create Survey Question. (You can change
your choice on the Options tab if necessary.)
5 Accept the default Name of the question or type new text directly into the text box. The name appears on the
slide in the project.
Tip:If you are creating many of the same type of question in a single project, enter unique names for each so that they
can be distinguished from one another easily.
6 In Question, type the short answer question, exactly as you want it to appear on the slide, into the text box.
7 Enter a number or use the arrows to give the question a point value. Maximum is 100 points, minimum is 0.
8 In Acceptable Answers, click Add and enter phrases or sentences that constitute correct answers. Click Add and
Delete as necessary to write an appropriate list. If you want these answers to be treated as a survey rather than
grading them, you must choose Create Survey Question when first adding the question, or on the Options tab,
choose Survey from the pop-up Type menu.
9 (Optional) Select The answer is case-sensitive to require that users type in the correct combination of lowercase
and uppercase letters when providing a short answer. For example, if the answer to the question is “Windows” and
you select the case-sensitive option, an answer of “windows” would be incorrect.
10 Select the Options tab.
11 (Optional) In Type, click the pop-up menu and select if the question is graded or a survey.
272 CHAPTER 13
Creating eLearning content
12 If you would like the Clear, Back, and Skip buttons to appear on the question slide so it is easier for users to
navigate, select these options.
13 Complete the If correct answer area. The following are the options:
Action
Click the desired action or destination to follow the user’s last attempt. You can choose from the
following options:
• Continue
Project continues playing.
• Go to previous slide
• Go to next slide
• Jump to slide
Project returns to the previous slide.
Project proceeds to the next slide.
Another box appears where you specify a destination slide in the project.
• Open URL or file The project jumps to a specific URL on the Internet or to a local file. Click the browse (...)
button to choose any local file. Click the down arrow to select the window in which the URL should appear; select
Current or New. Choose Current if you want the URL you indicate to open in the same browser window (replacing
your presentation). Choose New if you want the URL to open in a new browser window.
• Open other project The project begins playing a different project. Click the down arrow to select the window
in which the project should appear. Choose Current or New. Choose Current if you want the new project to
replace the current project. Choose New if you want the new project to open in a new window.
• Send e-mail to
Opens the default mail browser.
• Execute JavaScript Runs a specific piece of JavaScript code. Click browse (...) and copy the JavaScript code
in the JavaScript window.
Show correct message
Select this option to provide a text message for users when they supply a correct answer.
Clear this option if you do not want to give any feedback for an correct answer.
14 Complete the If wrong answer area. The following are the options:
Allow user [#] attempts
Use the arrows to select the number of attempts a user can try before another action
takes place.
Infinite attempts
Select this option to give users an unlimited number of attempts.
Select this option to insert messages that appear in response to multiple incorrect answers. You
can have up to three failure levels. For example, after the first wrong answer, “Incorrect, try again” appears. After
the second wrong answer: “Incorrect, you have one more try left,” and after the third “Sorry, incorrect. Move on
to the next question.”
Failure levels
ADOBE CAPTIVATE 3 273
User Guide
Click the desired action or destination to follow the user’s last attempt. You can choose from the
following options:
Action
• Continue
Project continues playing.
• Go to previous slide
• Go to next slide
• Jump to slide
Project returns to the previous slide.
Project proceeds to the next slide.
Another box appears where you specify a destination slide in the project.
• Open URL or file
The project jumps to a specific URL on the Internet or to a local file. Click the browse (...)
button to choose any local file. Click the down arrow to select the window in which the URL should appear; select
Current or New. Choose Current if you want the URL you indicate to open in the same browser window (replacing
your presentation). Choose New if you want the URL to open in a new browser window.
• Open other project The project begins playing a different project. Click the down arrow to select the window
in which the project should appear. Choose Current or New. Choose Current if you want the new project to
replace the current project. Choose New if you want the new project to open in a new window.
• Send e-mail to
Opens the default mail browser.
• Execute JavaScript
Runs a specific piece of JavaScript code. Click browse (...) and copy the JavaScript code
in the JavaScript window.
Show retry message
Select this option to provide a text message for users when they supply an incorrect answer
but there are remaining attempts available (for example, “Please try again”).
Select this option to provide a text message for users when they do not supply an
answer (for example, “Please select an answer before continuing”).
Show incomplete message
Note: You can edit the text in the correct, error, retry, and incomplete messages in the Preferences dialog box. Click
Quiz, and select the Default Labels.
15 Select the Reporting tab and modify the following fields:
Report answers
This option keeps a quiz score.
Note: Interactive details like Interaction ID, Objective ID, Interaction type are not sent to the LMS if this option is not
selected. However, details of the quiz like the total score, result, quiz state are still sent to the LMS.
This is an optional parameter. If the quiz question is related to an objective set in your LMS, enter
the objective in this field.
Objective ID
Interaction ID
If you want the Adobe Captivate project (SWF file) to send tracking information to your LMS,
you must use the Interaction ID specified by your LMS.
274 CHAPTER 13
Creating eLearning content
16 When you finish, click OK.
The new short answer question slide appears in the designated location in the project. If you need to make any
changes, click Edit Question (in the upper-left corner of the slide).
Creating a new matching question slide
Select this option to create a question that provides users with two lists of items that must be correctly matched.
To create a matching question slide:
1 Open an Adobe Captivate project.
2 Select the slide after which you want to insert a question slide. For example, if you want the new question slide
to be slide 7 in the project, click slide 6.
3 Select Quiz > Question Slide.
The Question Types dialog box appears.
4 Select Matching and then click either Graded Question or Survey Question. (You can change your choice on
the Options tab if necessary.)
5 Accept the default Name of the question or type new text directly into the text box. The name appears on the
slide in the project.
Tip:If you are creating many of the same type of question in a single project, enter unique names for each so that they
can be distinguished from one another easily.
6 In Question, type the matching question, exactly as you want it to appear on the slide, into the text box. For
example, “Match the job titles in column 1 with the correct departments in column 2.”
7 Enter a number or use the arrows to give the question a point value. Maximum is 100 points, minimum is 0.
8 Select Shuffle Answers to modify the sequence in which the answers appear on the slide every time a user takes
the quiz.
9 In Answers, click Add under each column and type in the words or phrases to match. If necessary, click Delete
to remove any answers or click up and down to move answers up or down a position in the column.
10 To establish the correct matches between answers, click an item in one column, then click an item in the other
column, and click Match. A line is drawn between the two items to show the relationship. If you need to correct
mistakes, click Clear Matches and start over.
Tip:To establish matches quickly, you can “draw” a line between the items in Column 1 and Column 2 by dragging.
ADOBE CAPTIVATE 3 275
User Guide
11 From the Style pop-up menu, select Drag Drop if you want users to drag answers, or select Drop Down if you
want users to select answers from pop-up menus.
12 In Numbering, click the pop-up menu and select uppercase letters, lowercase letters, or numbers.
13 Select the Options tab.
14 In Type, click the pop-up menu and select if the question will be graded or is a survey.
15 If you would like the Clear, Back, and Skip buttons to appear on the question slide so it is easier for users to
navigate, select these options.
16 Complete the If correct answer area. The following are the options:
Show Correct Message
Provide a text message when the user supplies a correct answer. Clear this option to
provide no feedback for a correct answer.
Click the desired action or destination to follow the user’s last attempt. You can choose from the
following options:
Action
• Continue
Project continues playing.
• Go to previous slide
• Go to next slide
• Jump to slide
Project returns to the previous slide.
Project proceeds to the next slide.
Another box appears where you specify a destination slide in the project.
• Open URL or file The project jumps to a specific URL on the Internet or to a local file. Click the browse (...)
button to choose any local file. Click the down arrow to select the window in which the URL should appear; select
Current or New. Choose Current if you want the URL you indicate to open in the same browser window (replacing
your presentation). Choose New if you want the URL to open in a new browser window.
• Open other project The project begins playing a different project. Click the down arrow to select the window
in which the project should appear. Choose Current or New. Choose Current if you want the new project to
replace the current project. Choose New if you want the new project to open in a new window.
• Send e-mail to
Opens the default mail browser.
• Execute JavaScript Runs a specific piece of JavaScript code. Click the browse (...) button and copy the JavaScript code in the JavaScript window.
17 Complete the If wrong answer area. The following are the options:
Use the arrows to select the number of times the user can attempt the question before
the action you select from the Action pop-up menu occurs.
Allow User [#] Attempts
Infinite Attempts
The user can attempt the question any number of times.
276 CHAPTER 13
Creating eLearning content
Specify the number of attempts for which the incorrect message is displayed. For example, if the
level is set to two, the error message is displayed for the first two attempts.
Failure levels
Action pop-up menu
The options are the same as for the If correct answer area.
Display a message when the user supplies an incorrect answer but there are remaining
attempts available (for example, “Please try again.”). This option is disabled if failure levels have been set.
Show Retry Message
Display a message when the user doesn’t supply an answer (for example, “Please
select an answer before continuing.”).
Show Incomplete Message
18 Select the Reporting tab for the following options:
Report Answers
Keep a quiz score.
Note: Interactive details, like Interaction ID, Objective ID, and Interaction type, are not sent to the LMS if this option
is not selected. However, details of the quiz, like the total score, result, and quiz state, are still sent to the LMS.
Objective ID
If the quiz question is related to an objective set in your LMS, enter the objective ID.
Interaction ID
If you want the Adobe Captivate project (SWF file) to send tracking information to your LMS,
enter the Interaction ID specified by your LMS.
Time limit
Set a limit for the time users have to answer the question. In the box, type the limit as
hours:minutes:seconds.
19 When you finish, click OK.
The new matching question slide appears in the designated location in the project. If you need to make any
changes, click Edit Question (in the upper-left corner of the slide).
Creating a new hot spot slide
Hot spot slides contain areas that the user must identify. For example, you can ask the user to identify company
products from images that are displayed on the slide.
Answers to hot spot questions are valid only if the following conditions are satisfied:
• All the correct hotspots are clicked.
• None of the incorrect hotspots are clicked.
To create a new hot spot slide:
1 Open an Adobe Captivate project.
ADOBE CAPTIVATE 3 277
User Guide
2 Select the slide that should precede the new question slide. For example, click slide 6 to make the new question
slide be slide 7.
3 Select Quiz > Question Slide.
The Question Types dialog box appears.
4 Select Hot Spot, and then click Graded Question or Survey Question.
The Hot Spot Question dialog box appears with the Question tab displayed.
5 In the Name box, type the name for the question as you want it to appear on the slide.
6 In the Question box, type the question as you want it to appear on the slide.
7 In the Points box, enter a number or use the arrows to give the question a point value. Maximum is 100 points.
8 In the Hot Spots box, enter the number of hotspots to be placed on the slide.
9 (Optional) To disable mouse clicks on slide areas other than hotspots, select Allow Clicks on Hot Spots only.
10 (Optional) To customize the animation that appears after the user clicks the hotspot, click Select.
11 Select the Options tab.
12 From the Type pop-up menu, select whether the question will be graded or is a survey.
13 (Optional) To include Clear, Back, and Skip buttons on the question slide, select these options.
14 Complete the If correct answer area. The following are the options:
Show Correct Message
Provide a text message when the user supplies a correct answer. Clear this option to
provide no feedback for a correct answer.
Click the desired action or destination to follow the user’s last attempt. You can choose from the
following options:
Action
• Continue
Project continues playing.
• Go to previous slide
• Go to next slide
• Jump to slide
Project returns to the previous slide.
Project proceeds to the next slide.
Another box appears where you specify a destination slide in the project.
• Open URL or file The project jumps to a specific URL on the Internet or to a local file. Click the browse (...)
button to choose any local file. Click the down arrow to select the window in which the URL should appear; select
Current or New. Choose Current if you want the URL you indicate to open in the same browser window (replacing
your presentation). Choose New if you want the URL to open in a new browser window.
278 CHAPTER 13
Creating eLearning content
• Open other project The project begins playing a different project. Click the down arrow to select the window
in which the project should appear. Choose Current or New. Choose Current if you want the new project to
replace the current project. Choose New if you want the new project to open in a new window.
• Send e-mail to
Opens the default mail browser.
• Execute JavaScript Runs a specific piece of JavaScript code. Click the browse (...) button and copy the JavaScript code in the JavaScript window.
15 Complete the If wrong answer area. The following are the options:
Use the arrows to select the number of times the user can attempt the question before
the action you select from the Action pop-up menu occurs.
Allow User [#] Attempts
Infinite Attempts
The user can attempt the question any number of times.
Specify the number of attempts for which the incorrect message is displayed. For example, if the
level is set to two, the error message is displayed for the first two attempts.
Failure levels
Action pop-up menu
The options are the same as for the If correct answer area.
Display a message when the user supplies an incorrect answer but there are remaining
attempts available (for example, “Please try again.”). This option is disabled if failure levels have been set.
Show Retry Message
Display a message when the user doesn’t supply an answer (for example, “Please
select an answer before continuing.”).
Show Incomplete Message
16 Select the Reporting tab for the following options:
Report Answers
Keep a quiz score.
Note: Interactive details, like Interaction ID, Objective ID, and Interaction type, are not sent to the LMS if this option
is not selected. However, details of the quiz, like the total score, result, and quiz state, are still sent to the LMS.
Objective ID
If the quiz question is related to an objective set in your LMS, enter the objective ID.
Interaction ID
If you want the Adobe Captivate project (SWF file) to send tracking information to your LMS,
enter the Interaction ID specified by your LMS.
Time limit
Set a limit for the time users have to answer the question. In the box, type the limit as
hours:minutes:seconds.
17 When you finish, click OK.
The hotspot area appears on the slide. You can place this hotspot area over any object on the slide.
ADOBE CAPTIVATE 3 279
User Guide
Note: To edit messages you’ve selected to show to the user, select Edit > Preferences. The Preferences dialog box
appears. In the Quiz menu, select Default Labels.
Setting hotspot properties
You can change the properties of a hotspot area and its location on the slide.
To set hotspot properties:
1 Right-click the hotspot, and select Properties from the pop-up menu.
The Hot Spot dialog box appears with the Hot Spot tab displayed.
2 From the Frame color pop-up menu, select a border color for the hotspot.
Note: The border color isn’t displayed if the Frame Width is set to zero.
3 In the Frame Width box, enter a number or use the arrow keys to set the thickness of the hotspot border.
4 From the Fill Color pop-up menu, select a fill color for the hotspot.
Note: The fill color isn’t displayed if Fill Transparency is set to 100%.
5 In the Fill Transparency box, enter a number or use the arrow keys to set the transparency percentage.
6 If clicking the hotspot is to be marked as a correct answer, select Correct Answer.
7 To make the hand icon appear when the mouse is moved over the hotspot, select Show Hand Cursor Over “Hit”
Area.
8 To specify a shortcut key for the hotspot, Click Select Keys and use the options, and then click OK.
9 Click Settings to select whether to apply all the properties or only the changed properties to the respective slide
or to all the slides.
10 (Optional) To apply properties to all slides in the project, select Apply to All.
11 Click OK.
12 Click the Size and Position tab to specify the exact size and position of the Review area.
Creating a new sequence slide
A sequence slide provides users with a list of items that have to be arranged in the correct sequence. For example,
you can create a list of kings that ruled Poland and ask users to drag the items to arrange them chronologically.
Alternatively, you create the same list, but ask users to select the chronological sequence from pop-up menus.
280 CHAPTER 13
Creating eLearning content
If the user submits the answer without doing any rearranging, the sequence on the slide is accepted as the answer.
Note: Sequence questions are not 508 compliant.
To create a new sequence slide:
1 Open an Adobe Captivate project.
2 Select the slide that should precede the new question slide. For example, click slide 6 to make the new question
slide be slide 7.
3 Select Quiz > Question Slide.
The Question Types dialog box appears
4 Select Sequence, and then click Graded Question or Survey Question.
5 In the Name box, type the name for the question as you want it to appear on the slide.
6 In the Question box, type the question as you want it to appear on the slide. (You’ll type the list that corresponds
to the question in a later step.)
7 Enter a number or use the arrows to give the question a point value. Maximum is 100 points, minimum is 0.
8 In the Answers area, click Add, and enter the list of answers in the correct order. During presentation, the
answers are shown in a random sequence. If necessary, click Delete to remove an item from the list.
9 From the Style pop-up menu, select Drag Drop if you want users to drag answers, or select Drop Down if you
want users to select answers from pop-up menus.
Tip:You can change from the drag-and-drop format to the pop-up menu format after you have created the slide by
changing the properties of the question slide.
10 From the Numbering pop-up menu, select a numbering style.
11 Select the Options tab.
12 From the Type pop-up menu, select whether the question will be graded or is a survey.
13 (Optional) To include Clear, Back, and Skip buttons on the question slide, select these options.
14 Complete the If correct answer area. The following are the options:
Show Correct Message
Provide a text message when the user supplies a correct answer. Clear this option to
provide no feedback for a correct answer.
Click the desired action or destination to follow the user’s last attempt. You can choose from the
following options:
Action
ADOBE CAPTIVATE 3 281
User Guide
• Continue
Project continues playing.
• Go to previous slide
• Go to next slide
• Jump to slide
Project returns to the previous slide.
Project proceeds to the next slide.
Another box appears where you specify a destination slide in the project.
• Open URL or file The project jumps to a specific URL on the Internet or to a local file. Click the browse (...)
button to choose any local file. Click the down arrow to select the window in which the URL should appear; select
Current or New. Choose Current if you want the URL you indicate to open in the same browser window (replacing
your presentation). Choose New if you want the URL to open in a new browser window.
• Open other project The project begins playing a different project. Click the down arrow to select the window
in which the project should appear. Choose Current or New. Choose Current if you want the new project to
replace the current project. Choose New if you want the new project to open in a new window.
• Send e-mail to
Opens the default mail browser.
• Execute JavaScript Runs a specific piece of JavaScript code. Click the browse (...) button and copy the JavaScript code in the JavaScript window.
15 Complete the If wrong answer area. The following are the options:
Use the arrows to select the number of times the user can attempt the question before
the action you select from the Action pop-up menu occurs.
Allow User [#] Attempts
Infinite Attempts
The user can attempt the question any number of times.
Specify the number of attempts for which the incorrect message is displayed. For example, if the
level is set to two, the error message is displayed for the first two attempts.
Failure levels
Action pop-up menu
The options are the same as for the If correct answer area.
Show Retry Message
Display a message when the user supplies an incorrect answer but there are remaining
attempts available (for example, “Please try again.”). This option is disabled if failure levels have been set.
Display a message when the user doesn’t supply an answer (for example, “Please
select an answer before continuing.”).
Show Incomplete Message
16 Select the Reporting tab for the following options:
Report Answers
Keep a quiz score.
Note: Interactive details, like Interaction ID, Objective ID, and Interaction type, are not sent to the LMS if this option
is not selected. However, details of the quiz, like the total score, result, and quiz state, are still sent to the LMS.
282 CHAPTER 13
Creating eLearning content
Objective ID
If the quiz question is related to an objective set in your LMS, enter the objective ID.
If you want the Adobe Captivate project (SWF file) to send tracking information to your LMS,
enter the Interaction ID specified by your LMS.
Interaction ID
Time limit
Set a limit for the time users have to answer the question. In the box, type the limit as
hours:minutes:seconds.
17 When you finish, click OK.
Note: To edit messages you’ve selected to show to the user, Select Quiz > Quiz Preferences. The Preferences dialog box
appears. In the Quiz menu, select Default Labels.
Creating a new rating scale (likert) slide
Select this option to create a statement to which users specify their level of agreement. For example, a user may be
given the statement, “This Adobe Captivate project provided me with valuable information” and given a range of
responses to choose from: disagree, somewhat disagree, are neutral, somewhat agree, or agree.
Note: Rating scale questions are survey questions and are therefore not graded. You cannot assign a rating scale
question a point value, nor can you creating branching for a right or wrong answer (since it is a survey question and
does not have a right or wrong answer). You can, however, decide what happens after the user completes the rating
scale, such as continuing to the next slide, opening another project, or displaying a URL.
To create a rating scale (likert) slide:
1 Open an Adobe Captivate project.
2 Select the slide before where you want to insert a question slide. For example, if you want the new question slide
to be slide 7 in the project, click slide 6.
3 Select Quiz > Question Slide.
The Question Types dialog box appears.
4 Select Rating Scale (Likert) and then click Create Survey Question.
5 Accept the default Name and Description of the question, or type new text directly into the text boxes. The
name and description appear on the slide in the project.
Tip:If you are creating many of the same type of question in a single project, enter unique names for each so that they
can be distinguished from one another easily.
6 In the Questions area, click Add and type a rating scale question directly into the text box. (You can add up to
eight separate likert questions on a single slide.)
ADOBE CAPTIVATE 3 283
User Guide
7 In the Answers area you can accept the default answer text, edit the text, or add new answer types. To edit the
text, double-click on existing text such as “Neutral” and type new text. To add more answer types, click Add and
type new text.
8 Select the Options tab.
9 If you would like the Clear, Back, and Skip buttons to appear on the question slide so it is easier for users to
navigate, select these options.
10 In After survey question, use the pop-up menu to select what happens after the user answers the questions.
You have numerous options:
• Continue
Project continues playing.
• Go to previous slide
• Go to next slide
• Jump to slide
Project returns to the previous slide.
Project proceeds to the next slide.
Another box appears where you specify a destination slide in the project.
• Open URL or file The project jumps to a specific URL on the Internet or to a local file. Click the browse (...)
button to choose any local file. Click the down arrow to select the window in which the URL should appear; select
Current or New. Choose Current if you want the URL you indicate to open in the same browser window (replacing
your presentation). Choose New if you want the URL to open in a new browser window.
• Open other project The project begins playing a different project. Click the down arrow to select the window
in which the project should appear. Choose Current or New. Choose Current if you want the new project to
replace the current project. Choose New if you want the new project to open in a new window.
• Send e-mail to
Opens the default mail browser.
• Execute JavaScript Runs a specific piece of JavaScript code. Click browse (...) and copy the JavaScript code
in the JavaScript window.
11 Select the Reporting tab and modify the following fields:
Report answers
This option keeps a quiz score.
Note: Interactive details like Interaction ID, Objective ID, Interaction type are not sent to the LMS if this option is not
selected. However, details of the quiz like the total score, result, quiz state are still sent to the LMS.
This is an optional parameter. If the quiz question is related to an objective set in your LMS, enter
the objective in this field.
Objective ID
Interaction ID
If you want the Adobe Captivate project (SWF file) to send tracking information to your LMS,
you must use the Interaction ID specified by your LMS.
284 CHAPTER 13
Creating eLearning content
Time limit
Select this option to set a time limit for how long users have to answer the question. In the text box,
type in the amount of time in hours:minutes:seconds format.
12 When you finish, click OK.
The new rating scale question slide appears in the designated location in the project. If you need to make any
changes, click Edit Question (in the upper-left corner of the slide).
Setting eLearning output options
Adobe Captivate offers many output options for projects with eLearning elements. For example, you can set
projects to be SCORM or AICC compliant.
To set eLearning output options:
1 Open an Adobe Captivate project.
2 Select Quiz > Quiz Preferences.
The Preferences dialog box appears.
3 In the Category panel, expand Quiz, and select Reporting.
4 Select Enable reporting for this project.
5 Select the required output:
Adobe Connect Server
Enables tracking in Adobe Connect Server. Refer to “Enabling Adobe Connect search
features” for the procedure to enable Adobe Connect search features.
AICC
Enables AICC support.
SCORM
Enables SCORM support.
Note: If you select AICC or SCORM options for the project, the full screen publishing option cannot be applied.
Note: If you select the full screen option (in the Publishing dialog box), Adobe Captivate generates two HTML files
that accommodate Windows XP Service Pack 2. Use both HTML files with the SWF file so that when you publish
your project users won’t receive an SP2 warning message. You must link to the HTML file with “fs” added, for
example, "myproject_fs.htm." The HTML file with "fs" automatically links to the second HTML file, which plays your
project.
Click to open the Manifest dialog box, which lets you set options for creating a manifest file (required
by many learning management systems). For more information, see Creating a Manifest File.
Manifest
ADOBE CAPTIVATE 3 285
User Guide
Questionmark Perception
This option ensures the project is compatible with Questionmark Perception. Adobe
Captivate automatically generates a QML file so you can quickly import Adobe Captivate simulations into
Perception.
This option automatically sends scoring results to a specified e-mail address. Type a complete e-mail
address directly into the text box (for example, [email protected]).
E-mail
• Body text Send results in the body of the e-mail message.
• Attachment Send results as an attachment along with the message. This option works only with Internet
Explorer.
Report pass or fail
Select an option to determine if users receive results as Complete Incomplete, Pass/Fail or
status as defined by report data.
Advanced
Click Settings to set LMS Customization Settings.
• Never send Resume Data User’s activity in the quiz is not reported to the LMS. This means that details like
session bookmark, progress, and question attempted are not sent to the LMS.
• Escape Version and Session ID Converts the version and session ID to its URL encoded values.
• Don’t escape characters supports the Escape version and session ID option. Type the characters, which should
not be included in the escape version and session ID.
Choose Report Data
Select an option to determine which test result data will be reported to the test adminis-
trator.
Specifies whether users receive results as a score (for example, 8 out of 10) or a
percentage (for example, 80% correct).
Report score to LMS as
Determines whether the score or score and interaction information are reported to the LMS.
When you select Report interactions and score, every interaction is reported to the LMS, such as the question
type, which option the user selected, and so on.
Reporting level
6 Click OK.
Note: To enable Adobe Connect Enterprise tracking for a project that contains only interactive objects included in the
quiz, ensure that the result slide is added to the project.
Creating a random question slide
Random question slides display questions that are randomly selected from a question pool to which they are
linked. These slides help avoid quiz predictability. Random question slides do not have a timeline of their own but
use the the timing of the question slide that they pick during runtime.
286 CHAPTER 13
Creating eLearning content
Note: When working with question pool slides, the view in the Filmstrip changes to Question Pools Slides. To revert
to the main project, click the Slides tab on the Filmstrip.
You can use the following features to make your work easier and faster when working with question pools:
• Questions can be dragged across pools inside the Question Pools Manager.
• Questions can be copied and pasted within the Question Pools Manager.
• Questions can be locked, unlocked, hidden, and shown from the Question Pools Manager by using the menu
options.
• Questions can be edited from within the Question Pools Manager by double-clicking the question or from
context menu.
Note: Random question slides cannot be exported into Flash 8 and Flash CS3.
Note: Question pools cannot be exported into XML.
To create a random question slide:
1 Select Quiz > Random Question Slide.
The New Random Question dialog box appears.
2 On the Question tab, do the following:
• In the Name box, type a name for the random question.
• In the Points box, type a number or use the arrows to give the question a point value. The range is 0-100.
• From the Question Pool pop-up menu, select the pool from which the question will be randomly selected.
3 On the Options tab, do the following:
• From the Type pop-up menu, select whether the question will be graded or is a survey.
• In the If correct answer and If wrong answer areas, use the pop-up menu to select one of the following Actions:
• Continue
Project continues playing.
• Go to previous slide
• Go to next slide
• Jump to slide
Project returns to the previous slide.
Project proceeds to the next slide.
Another box appears where you specify a destination slide in the project.
ADOBE CAPTIVATE 3 287
User Guide
• Open URL or file The project jumps to a specific URL on the Internet or to a local file. Click the browse (...)
button to choose any local file. Click the down arrow to select the window in which the URL should appear; select
Current or New. Choose Current if you want the URL you indicate to open in the same browser window (replacing
your presentation). Choose New if you want the URL to open in a new browser window.
• Open other project The project begins playing a different project. Click the down arrow to select the window
in which the project should appear. Choose Current or New. Choose Current if you want the new project to
replace the current project. Choose New if you want the new project to open in a new window.
• Send e-mail to
Opens the default mail browser.
• Execute JavaScript Runs a specific piece of JavaScript code. Click the browse (...) button and copy the JavaScript code in the JavaScript window.
4 Click OK.
Note: To change the question pool for a slide after it has been created, right-click the slide and choose Edit Question
from the pop-up menu. Use the Random Question dialog box to change the setting.
To create a question pool:
1 Select Quiz > Questions Pools Manager.
The Question Pools Manager dialog box appears.
Note: The view in the Filmstrip changes to Question Pool Slides. To view slides in the main project, click the Edit tab.
2 Click ‘+’ above the left-hand panel to add a question pool.
3 In the text box that appears, type a name for the question pool.
4 Click ‘+’ above the right-hand panel to add questions to the question pool.
The Question Types dialog box appears.
5 Select a question type.
6 Click Graded Question, or Survey Question, and use the options in the displayed dialog box to set the question.
7 Repeat the procedure to add more questions to the question pool.
8 Click Close.
Note: You can click the remove ‘-’ button in the right or left panel to remove questions from the question pools or
question list.
Note: Question pools can be added, deleted, and renamed only from within the Question Pools Manager.
288 CHAPTER 13
Creating eLearning content
To import questions from question pools in other projects
1 Select File > Import > Question Pools.
The Import Adobe Captivate Project dialog box appears.
2 Select the project to import, and click Open.
The Import Question Pools dialog box appears. The question pools appear in the left panel, and their corresponding questions appear in the right panel.
3 Select the questions to import into the current project, and click OK.
Moving question slides to a question pool
You can move a question slide or a group of question slides to a question pool. The question slide is removed from
the main project and placed in the question pool. Alternatively, you can move question slides from a question pool
into the main project, or to other question pools.
Question pools do not support slide grouping, so all grouping information is lost when grouped slides are moved
into pools. Consequently, when the question slides are moved back to the main project, they are not associated
with any group.
To move question slides from a mixed group into a question pool, expand the group, select the question slides,
and move them to the question pool.
Note: You cannot undo the movement of question slides to question pools or to the main project.
To move a question slide from the main project to a question pool:
1 Open an Adobe Captivate project in Edit view.
2 Click the Question Pool Slides bar in the left panel, and select the slide after which you want the question slide
from the main project to be inserted.
3 Click the Slides bar in the left panel, and select the question slide that has to be moved to the question pool. To
select more than one slide in the Filmstrip, use Ctrl-click or Shift-click.
4 Right-click the slide, select Move Question to, and select the pool to which you want to move the slide.
To move a question from a question pool to the main project or to another question pool:
1 Open an Adobe Captivate project in Edit view.
2 Click the Slides bar in the left panel, and select the slide after which you want the question slide from the
question pool to be inserted.
ADOBE CAPTIVATE 3 289
User Guide
3 Click the Question Pool Slides bar in the left panel, and select the question slide that has to be moved to the
question pool. To select more than one slide in the Filmstrip, use Ctrl-click or Shift-click.
4 Right-click the slide, select Move Question to, and select either Main Project or Pool #.
Setting eLearning pass rate
When you place quizzes in a project, you set a pass rate for users. The pass rate is a percentage or numeric value
that users must reach in order to pass the quizzes. For example, setting a pass of 80% requires users to get 80% of
questions correct in order to pass.
To set eLearning pass rate:
1 Open an Adobe Captivate project.
2 Select Quiz > Quiz Preferences.
The Preferences dialog box appears.
3 In the Category panel, expand Quiz, and select Pass or Fail.
4 Select a Pass/Fail option:
The maximum number of points is the sum of all weighted points. The
percentage of points is determined by the points a user achieves divided by the maximum points or total points.
For example, if you enter 80 % or more of total points to pass, students must obtain 80% of the total points in the
quiz. Each question can have points ranging from 0 to 100
"#" % or more of total score to pass
The maximum number points is the sum of all weighted points. Selecting this option
means that user must achieve this number (or more) of points in order to pass the quiz. For example, if a quiz
contains 5 questions with 20 points each (total 100). and you specify that 60 points or more are required to pass,
the user must answer 3 or more questions correctly to get 60 or more points.
"#" points or more to pass
Note: The total points always appear in the Advanced Interaction dialog box.
The following options are in the If passing grade area:
Action
Specify what should happen if after a user receives a passing grade.
• Continue
Project continues playing.
• Go to previous slide
• Go to next slide
Project returns to the previous slide.
Project proceeds to the next slide.
290 CHAPTER 13
Creating eLearning content
• Jump to slide
Another box appears where you specify a destination slide in the project.
• Open URL or file
The project jumps to a specific URL on the Internet or to a local file. Click the browse (...)
button to choose any local file. Click the down arrow to select the window in which the URL should appear; select
Current or New. Choose Current if you want the URL you indicate to open in the same browser window (replacing
your presentation). Choose New if you want the URL to open in a new browser window.
• Open other project The project begins playing a different project. Click the down arrow to select the window
in which the project should appear. Choose Current or New. Choose Current if you want the new project to
replace the current project. Choose New if you want the new project to open in a new window.
• Send e-mail to
Opens the default mail browser.
• Execute JavaScript
Runs a specific piece of JavaScript code. Click browse (...) and copy the JavaScript code
in the JavaScript window.
The following options are in the If failing grade area:
Allow user [#] attempts
Use the arrows to select the number of attempts a user can try before another action
takes place.
Infinite attempts
• Continue
Select this option to insert messages the appear in response to multiple incorrect answers.
Project continues playing.
• Go to previous slide
• Go to next slide
• Jump to slide
Project returns to the previous slide.
Project proceeds to the next slide.
Another box appears where you specify a destination slide in the project.
• Open URL or file The project jumps to a specific URL on the Internet or to a local file. Click the browse (...)
button to choose any local file. Click the down arrow to select the window in which the URL should appear; select
Current or New. Choose Current if you want the URL you indicate to open in the same browser window (replacing
your presentation). Choose New if you want the URL to open in a new browser window.
• Open other project
The project begins playing a different project. Click the down arrow to select the window
in which the project should appear. Choose Current or New. Choose Current if you want the new project to
replace the current project. Choose New if you want the new project to open in a new window.
• Send e-mail to
Opens the default mail browser.
• Execute JavaScript Runs a specific piece of JavaScript code. Click browse (...) and copy the JavaScript code
in the JavaScript window.
5 Click OK.
ADOBE CAPTIVATE 3 291
User Guide
Setting eLearning scoring display
You access all eLearning support options using Quiz Preferences.
To set eLearning scoring display:
1 Open an Adobe Captivate project.
2 Select Quiz > Quiz Preferences.
The Preferences dialog box appears.
3 In the Category panel, expand Quiz, and select Settings.
4 Select the required options:
Name
Specifies a unique name for the quiz.
Required
Specifies whether the quiz must be completed by the user. Click the pop-up menu and select one of
the following options:
• Optional - the user can skip this quiz
Select this option to let the user skip the quiz and continue with the
training session.
• Required - the user must take the quiz to continue
Select this option to make it mandatory for the user to
take the quiz to continue with the training session.
• Pass required - the user must pass this quiz to continue Select this option to make it mandatory for the user
to pass the quiz to continue with the training session. However, if the project does not contain a result slide, the
user can continue with the training even if the user has not passed the quiz.
• Answer all - the user must answer every question to continue Select this option to make it mandatory for the
user to answer all questions in the quiz to continue with the training session.
This is an optional parameter. If the question is related to an objective set in your LMS, enter the
objective in this field.
Objective ID
Interaction ID Prefix In shared pools, multiple questions may have the same interaction ID. To avoid this, you can
prefix each ID with characters to make each ID unique. Type the characters to use as a prefix in this field.
Shuffle Answers- Modifies the sequence in which the answers appear on the slide every time a user takes the quiz.
Allow backward movement
Lets users view previous slides in the project while taking the quiz.
Note: If a user leaves a quiz by going back, one attempt for the quiz will be elapsed. Even entering and leaving the
quizzes by using the back button can result in the user losing all his attempts to answer the quiz and might fail the
quiz. Authors should keep this in mind when using backward movement in a quiz.
292 CHAPTER 13
Creating eLearning content
Allow user to review quiz
Select this option to let users view the quiz after it has been corrected. Click Question
Review Messages to customize Correct, Incomplete, and Incorrect messages. These messages are displayed to
users when they review the quiz after completing it.
Select this option to let users view their score at the end of the quiz. Click Quiz Result
Messages to write pass and fail messages and set how the final quiz score appears.
Show score at end of quiz
Show progress
Select this option to show users which question number they are currently working on within
the quiz.
5 Click OK.
Creating question review messages for quizzes
Because quizzes are interactive, it is important to guide users through any question slides you place in projects.
An easy way to communicate with users is through question review messages. These are messages that display
during the quiz when a user selects a correct answer or incorrect answer. These messages also appear when the
user reviews the quiz by clicking on the review button on the result slide at the end of the project.
You can format review messages by double clicking on the review area on a question slide. Question review
messages can be customized. To change the color or font of your review messages, just double-click on a message
and change the format as you prefer.
Adobe Captivate provides default text for question review messages, but you can edit the text at any time.
To customize question review messages to a question slide:
1 Open an Adobe Captivate project.
2 Select Quiz > Quiz Preferences.
The Preferences dialog box appears.
3 In the Category panel, expand Quiz, and select Default Labels.
The following options are in the Default question button labels area:
Submit button text
Clear button text
Specifies the text on the button that can be clicked to submit quiz answers.
Specifies the text on the button that can be clicked to clear any answers provided and start
over.
Skip button text
Specifies the text on the button that can be clicked to move to the next slide.
ADOBE CAPTIVATE 3 293
User Guide
Back button text
Specifies the text on the button that can be clicked to move back one slide.
The following options are in the Default question feedback area:
Correct message
Incorrect message
Enter the text you want to display when the user answers correctly.
Enter the text you want to display when the user answers incorrectly.
Retry message Enter the text you want to display when the user answers incorrectly.
Incomplete
Enter the text you want to display when the user does not provide an answer at all.
Timeout message Enter the text you want to display when the user exceeds the time limit for answering the
question.
4 When you finish, click OK.
To customize review feedback messages:
You can customize the feedback message to users after they complete the quiz.
1 Open an Adobe Captivate project.
2 Select a Question slide.
3 Double-click the Review area.
The Review Area dialog box appears.
4 In the Review Area tab, specify the Review feedback messages and select the font.
Correct
Enter the text you want to display, such as “Correct!” when the user answers correctly.
Enter the text you want to display, such as “Please select an answer before continuing” when the
user does not provide an answer at all.
Incomplete
Incorrect
Enter the text—such as “Please try again”—that you want to display when the user answers incor-
rectly.
Use the Font, Size, Color, Bold, and Italics options to customize your review feedback messages. You can preview
your changes in the Preview area.
5 Click the Size and Position tab to specify the exact size and position of the Review area. Using these options
instead of dragging the Review Area box helps you create consistent Review Area boxes throughout your project.
6 Use the Settings menu to select how to apply property changes in the project. To apply all your changes, select
Apply only changed properties. To apply all the Review area settings, select Apply all properties. You can apply the
Review area settings to the current slide only or to all slides.
294 CHAPTER 13
Creating eLearning content
Note: If you change the settings in this dialog box, they become the default settings and any new Review areas you
create use the new settings.
7 Click the Apply to all button to apply the settings specified from the Settings menu.
8 Click OK.
Note: Alternatively, you can select Edit > Preferences. In the Preferences, dialog box, expand Quiz, and select Settings.
Click Question Review Messages in the Quiz panel to customize the messages.
Creating a manifest file
Adobe Captivate contains an important eLearning feature that creates a manifest file. This is useful if you want to
package an Adobe Captivate project to be an e-learning course that can be administered and launched from a
SCORM 1.2 or 2004 compliant LMS.
The manifest file that Adobe Captivate creates is named imsmanifest.xml and contains references to all content
resources. The XML file uses predefined XML tags to describe the package components, structure, and special
behaviors.
To create a manifest file:
1 Open an Adobe Captivate project.
2 Select Quiz > Quiz Preferences.
The Preferences dialog box appears.
3 In the Category panel, expand Quiz, and select Reporting.
4 Select Enable reporting for this project.
5 Select SCORM.
6 Click Manifest.
7 Set the SCORM Version by clicking the pop-up menu and selecting 1.2 or 2004.
8 In the Course area, you can set the following manifest options. Note that some of these are required and some
are optional.
(Required field) The identifier is used by the LMS to identify different manifests. A default identifier
based on the name of your Adobe Captivate project is automatically added to this field. You can change the
identifier at any time by selecting the text and typing in new text.
Identifier
ADOBE CAPTIVATE 3 295
User Guide
Title
(Required field) The title can be viewed by students using the LMS. A default title based on the name of
your Adobe Captivate project is automatically added to this field. You can change the title at any time by selecting
the text and typing in new text.
Description
(Required field) Text the LMS uses to describe different courses to learners. A default description
based on the name of your Adobe Captivate project is automatically added to this field. You can edit the
description at any time.
(Required field) The version specifies a number that can be used to differentiate manifests with the
same identifier.
Version
(Optional field) Select this option to specify the approximate time it takes to work with this particular
Adobe Captivate project. Set the time in the following format: hh:mm:ss.
Duration
(Optional field) Select this option to write a short description of the Adobe Captivate project using
keywords or phrases.
Subject
9 In the SCO area, you can set the following manifest options:
(Required field) The LMS uses the identifier to identify different shareable content objects (SCO). A
default identifier based on the name of your Adobe Captivate project is automatically added to this field. You can
change the identifier at any time by selecting the text and typing in new text.
Identifier
Title
(Required field) A default title based on the name of your Adobe Captivate project is automatically added
to this field. You can change the title at any time by selecting the text and typing in new text.
Mastery score
(Optional field) Select this option to specify a passing score for the Adobe Captivate project. The
score should be a number between 0 and 100. Only Adobe Captivate projects containing score-reporting objects
such as quiz slides, text entry boxes, click boxes, or buttons, need to include a mastery score.
(Optional field) Select this option to specify the maximum amount of time allowed to complete
the Adobe Captivate project.
Time allowed
Time limit action
(Optional field) Select this option to specify the action that should be taken when the
maximum time allowed to complete the project has been exceeded. Click the pop-up menu and select one of the
four options: Exit with message, Exit without message, Continue with message, or Continue without message.
Launch data
(Optional field) Select this option to specify initialization data expected by the resource.
10 Click OK.
The manifest file is generated. To see the manifest file, you should publish your Adobe Captivate project and create
a SWF file. Then, if you used the default save location, you will see the SWF file and imsmanifest.xml file in your
My Documents\My Adobe Captivate 3 Projects folder.
296 CHAPTER 13
Creating eLearning content
Note: If necessary, you can create a package interchange file (PIF) that packages the Adobe Captivate project output
files and manifest file (with additional files if you are using the SCORM 2004 option) together.
Creating a PIF
Adobe Captivate includes support for creating a package interchange file (PIF). SCORM guidelines recommend,
but do not require, the use of a PIF for transporting content packages between systems. A PIF contains the entire
set of manifest and content files (CaptivateProject.htm and CaptivateProject.swf) in a single ZIP file.
To create a PIF:
1 Open an Adobe Captivate project.
2 Select File > Publish.
The Publish dialog box appears.
3 On the left side of the dialog box, select Flash (SWF).
4 In Project Title, enter the desired name without the file extension (SWF).
5 In the Folder text box, enter the full path for the folder in which to save the file or click Browse to locate the
folder.
6 In Output Options, select Zip files and Export HTML. This packages the course into a PIF by creating a ZIP
file containing the Flash (SWF) file and the HTML file.
7 Click Publish.
Organizing quizzes
You can set quiz options by setting the quiz preferences. Available options include SCORM or AICC compliance,
feedback messages for users, navigation buttons, scoring, and PENS notification.
Note: PENS allows for streamlined coordination between Adobe Captivate and eLearning publishing and
management systems. PENS allows you to automate the notification, transfer, and delivery of content packages
between Adobe Captivate and LMS systems.
ADOBE CAPTIVATE 3 297
User Guide
To set quiz options using quiz preferences:
1 Open an Adobe Captivate project.
2 Select Quiz > Quiz Preferences.
The Preferences dialog box appears.
3 In the Category panel, expand Quiz, and select Reporting.
Enable reporting for this project
Adobe Connect
AICC
Select this option to enable all output choices.
Enables tracking in Acrobat Connect Professional.
Enables AICC support.
SCORM
Enables SCORM support.
Note: If you select the AICC or SCORM option for the project, the full screen publishing option cannot be applied.
Manifest
Click to open the Manifest dialog box, which lets you set options for creating a manifest file (required
for SCORM by many learning management systems).
Questionmark Perception
This option ensures the project is compatible with Questionmark Perception. Adobe
Captivate automatically generates a QML file so you can quickly import Adobe Captivate simulations into
Perception. This option does not support Random Question slides.
This option automatically sends scoring results to a specified e-mail address. Type a complete e-mail
address directly into the text box (for example, [email protected]). The results are sent in comma-delimited
format and can easily be copied and pasted into a spreadsheet program such as Microsoft Excel®.
E-mail
Report pass or fail
Select an option to determine if users receive results as Complete Incomplete, Pass/Fail, or
status as defined by report data.
Advanced
Click Settings to set LMS Customization Settings.
• Never send Resume Data User’s activity in the quiz is not reported to the LMS. This means that details like
session bookmark, progress, and question attempted are not sent to the LMS.
• Escape Version and Session ID Converts the version and session ID to its URL encoded values.
• Don’t escape characters supports the Escape version and session ID option. Type the characters, which should
not be included in the escape version and session ID.
Choose Report Data
trator.
Select an option to determine which test result data will be reported to the test adminis-
298 CHAPTER 13
Creating eLearning content
Specifies whether users receive results as a score (for example, 8 out of 10) or a
percentage (for example, 80% correct).
Report score to LMS as
Reporting Level
Determines whether the score, or score and interaction information are reported to the LMS.
When you select Report Interactions and score, every interaction is reported to the LMS, such as the question
type, and which option the user selected.
4 Select Settings from the Quiz menu and choose from the following options:
Name
Specifies a unique name for the quiz.
Required
Specifies whether the quiz must be completed by the user. Click the pop-up menu and select one of
the following options:
• Optional - the user can skip this quiz
Lets the user skip the quiz and continue with the training session.
• Required - the user must take the quiz to continue
Makes it mandatory for the user to take the quiz to
continue with the training session.
• Pass required - the user must pass this quiz to continue Makes it mandatory for the user to pass the quiz to
continue with the training session. However, if the project does not contain a result slide, the user can continue
with the training even if the user has not passed the quiz.
• Answer all - the user must answer every question to continue
Makes it mandatory for the user to answer all
questions in the quiz to continue with the training session.
Objective ID
This is an optional parameter. If the question is related to an objective set in your LMS, enter the
objective in this field.
Interaction ID Prefix In shared pools, multiple questions may have the same interaction ID. To avoid this, you can
prefix each ID with characters to make each ID unique. Type the characters to use as a prefix in this field.
Shuffle Answers Modifies the sequence in which the answers appear on the slide every time a user takes the quiz.
Allow backward movement
Allows users to view previous slides in the project while taking the quiz.
Note: If a user leaves a quiz by going back, one attempt for the quiz will be elapsed. Even entering and leaving the
quizzes by using the back button can result in the user losing all his attempts to answer the quiz and might fail the
quiz. Authors should keep this in mind when using backward movement in a quiz.
Allows users to view the quiz after it has been corrected. Click Question Review
Messages to customize Correct, Incomplete, and Incorrect messages. These messages are displayed to users when
they review the quiz after completing it..
Allow user to review quiz
Allows users to view their score at the end of the quiz. In Settings, click Quiz Result
Messages to write pass and fail messages and set how the final quiz score appears.
Show score at end of quiz
ADOBE CAPTIVATE 3 299
User Guide
Show progress
Shows users which question number they are currently working on within the quiz.
5 Select Pass or Fail from the Quiz menu, and choose from the following options:
The maximum number of points is the sum of all weighted points. The
percentage of points is determined by the points a user achieves divided by the maximum points or total points.
For example, if you enter 80 % or more of total points to pass, students must obtain 80% of the total points in the
quiz. Each question can have points ranging from 0 to 100.
"#" % or more of total score to pass
"#" or more of total score to pass
The maximum number points is the sum of all weighted points. Selecting this
option means that user must achieve this number of points in order to pass the quiz. For example, if a quiz
contains 5 questions with 20 points each (total 100) and you specify that 60 points or more are required to pass,
the user must answer 3 or more questions correctly to get 60 or more points.
The following options are in the If passing grade area:
Action
Specify what should happen if after a user receives a passing grade.
• Go to previous slide
• Go to next slide
• Jump to slide
Project returns to the previous slide.
Project proceeds to the next slide.
Another box appears where you specify an exact destination.
• Open URL or file Project jumps to a specific URL on the Internet or to a local file. Click the browse button to
choose any local file. Click the down arrow to select the window in which the URL should appear; select Current
or New. Choose Current if you want the URL you indicate to open in the same browser window (replacing your
presentation). Choose New if you want the URL to open in a new browser window.
• Open other project Project begins playing a different project. Click the down arrow to select the window in
which the project should appear. Choose Current or New. Choose Current if you want the new project to replace
the current project. Choose New if you want the new project to open in a new window.
• Send e-mail to
Opens the default mail browser.
• Execute JavaScript Runs a specific piece of JavaScript code. Click the browse (...) button and copy the JavaScript code in the JavaScript window.
The following options are in the If failing grade area:
Allow user [#] attempts
Use the arrows to select the number of attempts a user can make before another action
takes place.
Infinite attempts
Action
Select this option to give users an unlimited number of attempts.
Specify what should happen if after a user receives a passing grade.
300 CHAPTER 13
Creating eLearning content
• Go to previous slide
• Go to next slide
• Jump to slide
Project returns to the previous slide.
Project proceeds to the next slide.
Another box appears where you specify an exact destination.
• Open URL or file
Project jumps to a specific URL on the Internet or to a local file. Click the browse button to
choose any local file. Click the down arrow to select the window in which the URL should appear; select Current
or New. Choose Current if you want the URL you indicate to open in the same browser window (replacing your
presentation). Choose New if you want the URL to open in a new browser window.
• Open other project Project begins playing a different project. Click the down arrow to select the window in
which the project should appear. Choose Current or New. Choose Current if you want the new project to replace
the current project. Choose New if you want the new project to open in a new window.
• Send e-mail to
Opens the default mail browser.
• Execute JavaScript
Runs a specific piece of JavaScript code. Click the browse (...) button and copy the JavaScript code in the JavaScript window.
Select Default Labels in the Quiz menu, and choose from the following options:The following options are in the
Default question button labels area:
Specifies the text on the button that can be clicked to submit quiz answers.
Submit button text
Clear button text
Specifies the text on the button that can be clicked to clear any answers provided and start
over.
Specifies the text on the button that can be clicked to move to the next slide.
Skip button text
Back button text
Specifies the text on the button that can be clicked to move back one slide.
Note: Changes you make to the button labels will appear in any questions that you add to your quiz.
The following options are in the Default question feedback area:
Correct message
Specifies the default text that appears when the user answers a question correctly.
Incorrect message
Specifies the default text that appears when the user answers a question incorrectly.
Specifies the default text that appears when the user answers a question incorrectly and can
attempt to answer again.
Retry message
Incomplete message
Timeout message
expires.
Specifies the default text that appears when the user does not supply an answer.
Specifies the default text that appears when the time allotted for answering the question
ADOBE CAPTIVATE 3 301
User Guide
6 Select PENS in the Quiz menu. In the Package area, choose from the following options:
Note: PENS allows for streamlined coordination between Adobe Captivate and eLearning publishing and
management systems. PENS allows you to automate the notification, transfer, and delivery of content packages
between Adobe Captivate and LMS systems.
• Source URL
Enter the location where the learning content package is stored.
• User ID and Password
Enter a required user ID and password.
• URL expiry Enter the expiration date and time for the learning content package. Default date and time is 24
hours from the time that you set PENS data.
7 In LMS, choose from the following options:
The options on this tab apply to the learning management system that publishes, manages, and/or distributes the
quiz results.
• Target URL
Enter the location of the publishing/management server.
• User ID and Password
Enter a required user ID and password.
• Send using Select the method (HTTP-GET or HTTP- POST) you want the LMS server to use for transmitting the learning content package.
• Command Select the Collect action you want the LMS server to perform. The available options are Collect,
Delete, and Revise.
• Receipt E-mail Enter the e-mail address to which quiz results should be sent.
• Receipt URL
Enter the URL (http://, ftp:// etc.) to which quiz results should be sent.
• Receive alerts while LMS is processing the package
Select this option if you want to be informed while the
package is being processed.
• Preview
Click this button to see a summary of the PENS information.
8 When you are finished making changes to quizzes and questions, click OK.
302 CHAPTER 13
Creating eLearning content
303
Chapter 14: Creating a menu of Adobe
Captivate projects
MenuBuilder is a unique component of Adobe Captivate. This tool provides a convenient way to showcase a set
of Adobe Captivate projects. Whether you publish your projects over the web or on a CD, you can use
MenuBuilder to create a single, central location for users to access multiple projects.
MenuBuilder lets you organize related Adobe Captivate projects, as well as links to other files, in a truly interactive
way. Using MenuBuilder, you can create a “menu” page that contains links to several Adobe Captivate projects,
URLs, and even links to other files. This menu page is a Flash SWF file, and you can customize it as you like. Best
of all, MenuBuilder requires no programming. You can export the projects you create with MenuBuilder to a
variety of formats: Flash, HTML, EXE, Word, and Macintosh files.
About creating MenuBuilder projects
You can create several different types of MenuBuilder projects using different creation options.
Creating new MenuBuilder projects with the wizard
MenuBuilder lets you easily create projects by using the MenuBuilder wizard.
To create a new project with the MenuBuilder Wizard:
1 Open Adobe Captivate.
2 Select File > Record/Create > Menubuilder Project.
The MenuBuilder window appears. This window lets you create a new MenuBuilder project or open an existing
one.
3 Select File > New > Project.
The MenuBuilder Wizard appears.
4 Under Templates, select a template for your MenuBuilder project.
The template acts as it does in PowerPoint and contains the background image and text styles. A preview of the
selected template is displayed in the preview window.
304 CHAPTER 14
Creating a menu of Adobe Captivate projects
Note: If you have PowerPoint installed on your computer, the PowerPoint templates are listed here. Templates that
you have previously created in MenuBuilder are also listed here.
Note: MenuBuilder stores all templates in a default directory. You can access/change this directory as necessary.
5 Click Next.
6 Under Text Item, enter the text as you want it to appear in the project.
(You can set various display options, such as font, color, and size in a subsequent dialog box.)
7 In the Link pop-up menu, click the downward arrow, and select the type of link.
Your options include Adobe SWF File, Web Address, Email Address, FTP Address, and Newsgroup Address. Click
Browse to search for other choices. (You can link to almost any type of file by using the Browse button.) Then enter
the appropriate text in the Link text box. For example, if you select Web Address, enter the appropriate URL in
this text box.
8 When you link to a Adobe SWF file (Flash content), MenuBuilder automatically creates a link to the related
HTM file. Every SWF file requires an associated HTM file. This file contains information that is necessary for the
SWF file to play correctly. You can select Save file with project to save the linked HTM file with the SWF file.
(When you export the SWF file, the linked HTM file is also exported.)
9 If you create a link to a URL or HTM file, the Advanced Settings button is active. Click this button to set display
options for the browser window that contains the link.
10 (Optional) In the Tooltip field, enter the text to use as a rollover tooltip.
11 When you are finished with your first text item, click New Item or New Sub Item to add another. Repeat steps
6-10 as necessary.
12 Click Next.
13 Under Project, enter the title text as you want it to appear at the top of the finished project dialog box.
14 If you will export the project as an EXE file, click More to choose a CD icon. Select an icon file (ICO).
15 Under Background, use the pop-up menu to select a border style.
16 Use the pop-up menu to select a transparency value. 0% is opaque; 100% is completely transparent.
17 Under Window Size, select either Full Screen or Custom. If you select Custom, enter numbers into the Width
and Height text boxes.
18 Click Finish.
ADOBE CAPTIVATE 3 305
User Guide
Creating blank MenuBuilder projects
If you do not want to use the MenuBuilder wizard to create a project, you can create a blank project and edit it.
To create a blank project:
1 Open Adobe Captivate.
2 Select File > Record/Create > Menubuilder Project.
The MenuBuilder window appears. This window lets you create a new MenuBuilder project or open an existing
one.
3 Select File > New > Blank project.
MenuBuilder opens with a new blank project.
4 Add items to the project as required.
Opening existing MenuBuilder projects
Use this procedure to open MenuBuilder projects you previously created.
To open an existing project:
1 Open Adobe Captivate.
2 Select File > Record/Create > Menubuilder Project.
The MenuBuilder window appears.
3 Select File > Open.
4 In the Open dialog box, navigate to and select the menu builder project (mgp) file that you want to open.
5 Click Open
Selecting MenuBuilder templates
Templates in MenuBuilder serve the same purpose as in other software programs such as Microsoft PowerPoint.
They frequently contain background images and text styles. MenuBuilder stores all user-defined templates in a
default directory. You can access/change this directory as necessary.
In general, you select a template during the initial development process by using the MenuBuilder wizard.
306 CHAPTER 14
Creating a menu of Adobe Captivate projects
To select a template:
1 Open Adobe Captivate.
2 Select File > Record/Create > Menubuilder Project.
The MenuBuilder window appears.
3 Select File > New Project.
The MenuBuilder Wizard appears.
4 Under Templates, select a template for your project.
A preview of the selected template is displayed in the Preview window on the right.
5 Click Next and complete the process of creating a new MenuBuilder project.
Modifying MenuBuilder templates
You can define a new MenuBuilder project template during initial development or modify an existing userdefined template at a later time.
To modify a template:
1 Open an existing user-defined template.
2 Select Options > Project Options.
3 In the Image text box, note the selected file. In general, the image listed here is the background image of the
selected template. If you want to change this image, use the browse (...) button to select another image file.
4 You can also save this project as a template for use on future projects. Select File > Save as Template.
Adding items in MenuBuilder by dragging
MenuBuilder lets you easily add items to open projects by dragging. In fact, you can add almost anything (files,
images, active web addresses, and so on) to your projects by dragging.
To add an item by dragging:
1 Create or open the MenuBuilder project.
2 Resize the application window so you have enough space to view other items.
3 Drag the item to insert (file, web address, and so on) into MenuBuilder.
MenuBuilder inserts the appropriate text or image item, with the correct link.
ADOBE CAPTIVATE 3 307
User Guide
4 If you want to edit the item properties, double-click the item.
Undoing and redoing actions in MenuBuilder
You can reverse the last action taken by using the Undo command in MenuBuilder. You can also reverse the action
of the Undo command by using the Redo command.
To undo an action:
1 From the Edit menu, select Undo or press Ctrl+Z.
2 Each time you select Undo, you reverse one more action. Continue selecting Undo to remove as many of the
previous changes as necessary.
Tip:When the Undo command is unavailable (dimmed), you cannot undo the last action taken.
Tip:Actions are tracked from the time you open a project until the time you close the project. You can use the Undo
command as many times as necessary while the project remains open.
To redo an action:
• After you have used the Undo command, from the Edit menu, select Redo or press Shift+Ctrl+Z.
Previewing projects in MenuBuilder
To view your MenuBuilder project as users will see it, including any interactive elements, you must use the
Preview command.
To preview a project:
1 Open the MenuBuilder project to preview.
2 Select File > Preview.
Checking spelling in MenuBuilder projects
MenuBuilder provides a standard spelling and grammar checker.
Note: To run the spelling and grammar checker, you must have Microsoft Word installed on your computer.
To check spelling in a project:
1 Open the MenuBuilder project to check.
2 Select Tools > Spelling and Grammar. Alternatively, press F7.
308 CHAPTER 14
Creating a menu of Adobe Captivate projects
Printing projects in MenuBuilder
You can print a MenuBuilder project at any time. Printing a MenuBuilder project can be useful if you need others
to review the contents or if you need to create handouts.
To print a project:
1 Open the MenuBuilder project to print.
2 Select File > Print.
3 Make any adjustments you want, and click OK.
Saving MenuBuilder projects
It is a good idea to save your work periodically as you create projects in MenuBuilder. This can protect your work
in case of a system failure. The first time you save a project, the Save As dialog box appears so you can assign the
project a name.
To save a project:
1 Open the MenuBuilder project to save.
2 Select File > Save.
Saving MenuBuilder projects as templates
You can save an existing MenuBuilder project as a template for use on further projects. MenuBuilder templates
use the .mgt file extension.
To save a project as a template:
1 Open the MenuBuilder project to save as a template.
2 Select File > Save as Template.
The Save As dialog box appears.
3 In the File name text box, enter a name for the template.
You can save the template to any location. However, the MenuBuilder wizard displays only templates stored in the
specified Templates directory. You can change this directory if you want.
4 Click Save.
ADOBE CAPTIVATE 3 309
User Guide
About using text in MenuBuilder
When you first create a MenuBuilder project using the MenuBuilder wizard, you add initial text and links.
However, you can also add text to projects at a later time.
Adding text in MenuBuilder
Follow the procedure below t add text to a MenuBuilder project.
To add text:
1 Create or open the MenuBuilder project.
2 Select Insert > Text.
3 In the Style pop-up menu, select a text style. Adobe Captivate imports the listed styles.om to create a new style.
4 From the Font pop-up menu, select the font you want. Choose size and style options as well.
5 In the Text box, enter the text as it should appear in the project.
6 From the Link pop-up menu, select the type of link to activate. Click Browse to search for other choices.
7 Enter the appropriate text in the Link text box. For example, if you select Web Address, enter the appropriate
URL in this text box.
8 When you link to an Adobe SWF file, MenuBuilder automatically creates a link to the related HTM file. Every
Adobe SWF file requires an associated HTM file. This file contains information that is necessary for the SWF file
to play correctly. You can click Save file with project to save the linked HTM file with the SWF file. (When you
export the SWF file, the linked HTM file is also exported.)
9 If you create a link to a URL or HTM file, the Advanced Settings button is active. Click this button to set display
options for the browser window that contains the link.0
10 Select Save file with project if you want the file to be saved along with the Adobe Captivate project.
11 In the Tooltip text box, enter rollover tooltip text.
12 Click the color boxes next to Normal Color and Hover Color to select a color for each text state. (Hover color
is the color that appears when the user rolls the mouse over the text.)
13 If you want, click Apply changes to all items. This option applies the changes made in this dialog box to all
similar items within the project.
14 Click Apply to view your changes without closing the dialog box, or click OK to accept changes and close the
dialog box.
310 CHAPTER 14
Creating a menu of Adobe Captivate projects
Setting text options in MenuBuilder
You can set some MenuBuilder text options when you create a text item using the MenuBuilder wizard. However,
you can set more options after the text item is created.
To set text options:
1 Open the MenuBuilder project.
2 Double-click the text item to edit.
The Text Properties dialog box appears.
3 Adjust text options:
Style Select a text style. The listed styles are imported from the selected template. Select Custom to create a new
style.
Font Select a font. Select size and style options as well.
Text Enter the text as it should appear in the project.
Link Select the type of link to activate. Click Browse to search for other choices (you can create links to almost
any type of file). Then enter the appropriate text in the Link box. For example, if you select Web Address, enter
the appropriate URL.
When you link to an Adobe SWF file, MenuBuilder automatically creates a link to the related HTM file. Every
SWF file requires an associated HTM file. This file contains information that is necessary for the SWF file to play
correctly. You can click Save file with project to save the linked HTM file with the SWF file. When you export the
SWF file, the linked HTM file is also exported.
Save file with project Saves the file along with the Adobe Captivate project.
Advanced Settings If you create a link to a URL or HTM file, the Advanced Settings button is active. Click this
button to set options for the browser window that contains the link.
Tooltip Enter rollover tooltip text.
Normal Color and Hover Color Select colors for each text state. (Hover color is the color that appears when the
user rolls the mouse over the text.)
Apply changes to all items Applies the changes made in this dialog box to all similar items within the project.
4 Click Apply to view your changes without closing the dialog box, or click OK to accept changes and close the
dialog box.
ADOBE CAPTIVATE 3 311
User Guide
Moving text in MenuBuilder
You can move text items in MenuBuilder by dragging.
To move a text item:
1 Open the MenuBuilder project.
2 Select the text item to move and drag it to a new location.
Tip:You can move multiple text items at the same time by pressing the Shift key while clicking different text items.
Drag the items to the new location.
Tip:You can also move a text item by pixels. Select the text item to move. Hold down the Ctrl key and an arrow key.
The text moves a single pixel in the direction of the arrow.
Tip:You can also move a text item to the next grid border. Select the text item to move. Hold down the Shift and Ctrl
keys while pressing an arrow key. The text moves to the next grid border.
Aligning text in MenuBuilder
You can align text items in MenuBuilder projects horizontally, vertically, and in relation to one another.
To align text items:
1 Open the MenuBuilder project.
2 Press the Shift key and select the text items to align.
3 Select Edit > Align.
The Alignment dialog box appears.
4 Select from the alignment options:
The following options are in the Horizontal area:
Select this option to make no change.
No change
Left sides
Centers
Select this option to align items along their left sides.
Select this option to align items along their centers.
Right sides
Space equally
Select this option to align items along their right sides.
Select this option to space items equally horizontally.
Center in window
Select this option to center items horizontally.
312 CHAPTER 14
Creating a menu of Adobe Captivate projects
The following options are in the Vertical area:
Select this option to make no change.
No change
Tops
Select this option to align items along their top sides.
Centers
Bottoms
Select this option to align items along their centers.
Select this option to align items along their bottom sides.
Space equally
Select this option to space items equally vertically.
Center in window
Select this option to center items vertically.
5 Click OK.
Copying text in MenuBuilder
You can copy and paste text items in MenuBuilder quickly and easily.
Tip:You can copy multiple text items at the same time by pressing Shift while clicking the text items.
To copy text:
1 Open the MenuBuilder project.
2 Select the text item to copy.
3 Select Edit > Copy. Alternatively, right-click and select Copy.
To paste text:
1 Copy the text item you want to paste.
2 Select Edit > Paste. Alternatively, right-click and select Paste.
Ordering text in MenuBuilder
MenuBuilder lets you add text, as well as other objects such as click boxes and images, to projects. If any text
overlap other objects, or vice-versa, it is important to set the stacking order to control which objects appear in
front of others.
Changing stacking order consists of moving objects to the back and front of the “stage.” the key point to remember
is that objects at the back of the stage appear behind other objects.
ADOBE CAPTIVATE 3 313
User Guide
To order text items:
1 Open the MenuBuilder project.
2 Right-click on the text whose stacking order you want to change and select Bring to Front or Send to Back.
Viewing pixel location in MenuBuilder
You can view the precise location (in pixels) of click boxes, images, and text items in MenuBuilder.
To view location in pixels:
1 Open the MenuBuilder project.
2 Select an item.
3 In the Details bar (left side), the item's coordinates are shown. The coordinates are pixel values for the upper
left point of the item. The upper left corner of the window measures 0,0. Moving an item to the right increases the
first value, and moving an item down increases the second value.
Deleting text in MenuBuilder
You can delete unwanted text items in MenuBuilder quickly and easily.
Tip:You can delete multiple text items at the same time by pressing Shift while licking the text items.
To delete text:
1 Open the MenuBuilder project.
2 Select the text item to delete.
3 Select Edit > Delete. Alternatively, right-click and select Delete.
4 Depending upon your defined MenuBuilder preferences, a confirmation dialog box might appear. If it does,
click Yes to delete the item.
Using images in MenuBuilder Projects
You can add images to MenuBuilder projects at any time. Images can even be transformed into interactive links.
314 CHAPTER 14
Creating a menu of Adobe Captivate projects
Adding images in MenuBuilder
MenuBuilder lets you add images that contain interactive links.
Note: Images can be in JPEG, GIF, BMP, ICO, EMF, or WMF format.
To add an image:
1 Create or open the MenuBuilder project.
2 Select Insert > Image.
3 Select the image you want to add, and click Open.
The New Image dialog box appears.
4 Select from the options:
Link Select the type of link to activate. Click the downward arrow to search for choices.
Enter the appropriate text in the Link text box. For example, if you select Web Address, enter the appropriate URL
in this text box.
When you link to an Adobe SWF file, MenuBuilder automatically creates a link to the related HTM file. Every
Adobe SWF file requires an associated HTM file. This file contains information that is necessary for the SWF file
to play correctly. You can click Save file with project to save the linked HTM file with the SWF file. (When you
export the SWF file, the linked HTM file is also exported.)
Advanced Settings If you create a link to a URL or HTM file, the Advanced Settings button is active. Click this
button to set display options for the browser window that contains the link.
Tooltip Enter rollover tooltip text if you want.
Transparent background Makes the background color of the image transparent. (The image itself does not
become transparent.)
Transparency Makes the image transparent. Select a value from 0 to 100%. (0% is completely opaque and 100%
is completely transparent.)
Apply changes to all items Applies the changes made in this dialog box to all similar items within the project.
5 Click Apply to view your changes without closing the dialog box, or click OK to accept changes and close the
dialog box.
Setting image options in MenuBuilder
You can edit image properties in MenuBuilder at any time.
ADOBE CAPTIVATE 3 315
User Guide
To set image options:
1 Open the MenuBuilder project.
2 Double-click the image to edit.
The Image Properties dialog box appears.
3 Adjust image options:
Image Click browse (...) to select an image file. Images can be in the following file formats: JPEG, GIF, BMP, ICO,
EMF, or WMF.
In Link Use the downward arrow pop-up menu to select the type of link to activate. Then enter the appropriate
text in the Link box. For example, if you select Web Address, enter the appropriate URL in this box.
When you link to an Adobe SWF file, MenuBuilder automatically creates a link to the related HTM file. Every
Adobe SWF file requires an associated HTM file. This file contains information that is necessary for the SWF file
to play correctly. You can click Save file with project to save the linked HTM file with the SWF file. When you
export the SWF file, the linked HTM file is also exported.
Advanced Settings If you create a link to a URL or HTM file, the Advanced Settings button is active. Click this
button to set display options for the browser window that contains the link.
Tooltip Enter rollover tooltip text if you want.
Transparent background Makes the background color of the image transparent. (The image itself does not
become transparent.)
Transparency Makes the image transparent. Select a value from 0 to 100%. (0% is completely opaque and 100%
is completely transparent.)
Apply changes to all items Applies the changes made in this dialog box to all similar items within the project.
4 Click Apply to view your changes without closing the dialog box, or click OK to accept changes and close the
dialog box.
Moving images in MenuBuilder
You can move images in MenuBuilder by dragging.
To move an image:
1 Open the MenuBuilder project.
2 Select the image to move and drag it to a new location.
316 CHAPTER 14
Creating a menu of Adobe Captivate projects
Tip:You can move multiple images at the same time by pressing the Shift key while clicking different images. Drag the
images to the new location.
Tip:You can also move an image by pixels. Select the image to move. Hold down the Ctrl key and an arrow key. The
image moves a single pixel in the direction you want.
Tip:You can also move an image to the next grid border. Select the image you want to move. Hold down the Shift and
Ctrl keys while pressing an arrow key. The image moves to the next grid border.
Aligning images in MenuBuilder
You can align images in MenuBuilder projects horizontally, vertically, and in relation to one another.
To align images:
1 Open the MenuBuilder project.
2 Press the Shift key and select the images to align.
3 Select Edit > Align.
The Alignment dialog box appears.
4 Select from the alignment options.
The following options are in the Horizontal area:
Select this option to make no change.
No change
Left sides
Select this option to align items along their left sides.
Select this option to align items along their centers.
Centers
Select this option to align items along their right sides.
Right sides
Space equally
Select this option to space items equally horizontally.
Center in window
Select this option to center items horizontally.
The following options are in the Vertical area:
No change
Tops
Select this option to make no change.
Select this option to align items along their top sides.
Centers
Bottoms
Select this option to align items along their centers.
Select this option to align items along their bottom sides.
ADOBE CAPTIVATE 3 317
User Guide
Space equally
Select this option to space items equally vertically.
Center in window
Select this option to center items vertically.
5 Click OK.
Copying images in MenuBuilder
You can copy and paste images in MenuBuilder quickly and easily.
Tip:You can copy multiple images at the same time by pressing Shift while clicking the images.
To copy an image:
1 Open the MenuBuilder project.
2 Select the image to copy.
3 Select Edit > Copy. Alternatively, right-click and select Copy.
To paste an image:
1 Copy an image.
2 Select Edit > Paste. Alternatively, right-click and select Paste.
Ordering images in MenuBuilder
MenuBuilder lets you add images, as well as other objects such as click boxes and text, to projects. If any images
overlap other objects, or vice-versa, it is important to set the stacking order to control which objects appear in
front of others.
Changing stacking order consists of moving objects to the back and front of the “stage.” The key point to
remember is that objects at the back of the stage appear behind other objects.
To order images:
1 Open the MenuBuilder project.
2 Right-click the image whose stacking order you want to change and select Bring to Front or Send to Back.
Viewing pixel location in MenuBuilder
You can view the precise location (in pixels) of click boxes, images, and text items in MenuBuilder.
318 CHAPTER 14
Creating a menu of Adobe Captivate projects
To view location in pixels:
1 Open the MenuBuilder project.
2 Select an item.
3 In the Details bar (left side), the item’s coordinates are shown. The coordinates are pixel values for the upper
left point of the item. The upper-left corner of the window measures 0,0. Moving an item to the right increases
the first value, and moving an item down increases the second value.
Sizing images in MenuBuilder
You can size images in MenuBuilder by height, by width, and in relation to other images. You can also reset an
image size to its original size.
Tip:You can size multiple images at the same time by pressing Shift while clicking the images.
To size an image:
1 Open the MenuBuilder project.
2 Select the image to size.
3 Select Edit > Size.
4 Select image size options.
The following options are in the Width area:
No change
Select this option to make no change to the image width.
Shrink to smallest
Grow to largest
Width
If you select more than one image to size, this option sizes all images to the smallest image.
If you select more than one image to size, this option sizes all images to the largest image.
This text box contains the image width in pixels. You can edit this value.
The following options are in the Height area:
No change
Select this option to make no change to the image height.
Shrink to smallest
Grow to largest
Height
If you select more than one image to size, this option sizes all images to the smallest image.
If you select more than one image to size, this option sizes all images to the largest image.
This text box contains the image height in pixels. You can edit this value.
5 Click OK.
ADOBE CAPTIVATE 3 319
User Guide
Note: You can also size a selected image by dragging its sizing handles. This sizing technique is less precise than using
the Sizing dialog box, but it is often more convenient.
To reset an image size to its original size:
1 Create an image in MenuBuilder.
2 Resize the image as necessary.
3 Right-click the image and select Reset.
The image returns to its original size.
Scaling images in MenuBuilder
Scaling shrinks or enlarges an image proportionally. You can scale individual or multiple images in MenuBuilder.
Tip:You can scale multiple images at the same time by pressing Shift while clicking different images.
To scale an image:
1 Open the MenuBuilder project.
2 Select the image to scale.
3 Select Edit > Scale. Alternatively, right-click and select Scale.
4 In the Scaling factor text box, enter the scaling factor as a percentage of the original image item size.
5 Click OK.
Creating transparent images in MenuBuilder
You can customize images in MenuBuilder so they contain as little or as much transparency as you want.
To create a transparent image:
1 Open the MenuBuilder project.
2 Double-click the image to edit.
The Image Properties dialog box appears.
3 Select Transparent background to make the background color of the image transparent. (The image itself does
not become transparent.)
320 CHAPTER 14
Creating a menu of Adobe Captivate projects
4 Select Transparency to make the image itself transparent. Select a value from 0% to 100%. (0% is completely
opaque and 100% is completely transparent.)
5 Click Apply to view your changes without closing the dialog box, or click OK to accept the changes and close
the dialog box.
Deleting images in MenuBuilder
You can delete unwanted images in MenuBuilder quickly and easily.
Tip:You can delete multiple images at the same time by pressing Shift while clicking the images.
To delete an image:
1 Open the MenuBuilder project.
2 Select the image to delete.
3 Select Edit > Delete. Alternatively, right-click and select Delete.
4 Depending upon your defined MenuBuilder preferences, a confirmation dialog box might appear. If it does,
click Yes to delete the item.
About using click boxes in MenuBuilder projects
Click boxes in MenuBuilder are interactive boxes that do not contain images. You can link click boxes to files just
as you can for text and images. You can also make click boxes “float” in front of other elements.
Adding click boxes in MenuBuilder
You can add and edit clickboxes in MenuBuilder easily.
To add a click box:
1 Create or open the MenuBuilder project.
2 Select Insert > Clickbox.
3 In the Link pop-up menu, select the type of link to activate. Click Browse to search for other choices.
4 Enter the appropriate text in the Link text box. For example, if you select Web Address, enter the appropriate
URL.
ADOBE CAPTIVATE 3 321
User Guide
5 When you link to an Adobe SWF file, MenuBuilder automatically creates a link to the related HTM file. Every
Adobe SWF file requires an associated HTM file. This file contains information that is necessary for the SWF file
to play correctly. You can click Save file with project to save the linked HTM file with the SWF file. (When you
export the SWF file, the linked HTM file is also exported.)
6 Select Save file with project if you want the file to be saved along with the Captivate project.
7 If you create a link to a URL or HTM file, the Advanced Settings button is active. Click this button to set options
for the browser window that contains the link.
8 In the Tooltip text box, enter rollover tooltip text if you want.
9 Click Apply to view your changes without closing the dialog box, or click OK to accept changes and close the
dialog box.
Setting MenuBuilder click box options
You can edit a click box in MenuBuilder at any time.
To set click box options:
1 Open the MenuBuilder project.
2 In the preview window, double-click the click box to edit.
The Click Box Properties dialog box appears.
3 Adjust click box options:
In the Link pop-up menu, select the type of link to activate. Click Browse to search for other choices. Then enter
the appropriate text in the Link text box. For example, if you select Web Address, enter the appropriate URL in
this text box.
When you link to an Adobe SWF file, MenuBuilder automatically creates a link to the related HTM file. Every
Adobe SWF file requires an associated HTM file. This file contains information that is necessary for the SWF file
to play correctly. You can click Save file with project to save the linked HTM file with the SWF file. When you
export the SWF file, the linked HTM file is also exported.
4 Select Save file with project if you want the file to be saved along with the Captivate project.
5 If you create a link to a URL or HTM file, the Advanced Settings button is active. Click this button to set options
for the browser window that contains the link.
6 In the Tooltip text box, enter the rollover tooltip text you want.
322 CHAPTER 14
Creating a menu of Adobe Captivate projects
7 Click Apply to view your changes without closing the dialog box, or click OK to accept changes and close the
dialog box.
Moving click boxes in MenuBuilder
You can move click boxes in MenuBuilder by dragging.
To move a click box:
1 Open the MenuBuilder project.
2 Select the click box to move and drag it to a new location.
Tip:You can move multiple click boxes at the same time by pressing the Shift key while clicking different click boxes.
Drag the click boxes to the new location.
Tip:You can also move a click box by pixels. Select the click box to move. Hold down the Ctrl key and an arrow key.
The click box moves a single pixel in the chosen direction.
Tip:Additionally, you can move a click box to the next grid border. Select the click box to move. Hold down the Shift
and Ctrl keys while pressing an arrow key. The click box moves to the next grid border.
Aligning click boxes in MenuBuilder
You can align click boxes in MenuBuilder projects horizontally, vertically, and in relation to one another.
To align click boxes:
1 Open the MenuBuilder project.
2 Press the Shift key and select the click boxes to align.
3 Select Edit > Align.
The Alignment dialog box appears.
4 Select from the alignment options:
The following options are in the Horizontal area:
No change
Left sides
Centers
Right sides
Select this option to make no change.
Select this option to align items along their left sides.
Select this option to align items along their centers.
Select this option to align items along their right sides.
ADOBE CAPTIVATE 3 323
User Guide
Space equally
Select this option to space items equally horizontally.
Center in window
Select this option to center items horizontally.
The following options are in the Vertical area:
Select this option to make no change.
No change
Tops
Select this option to align items along their top sides.
Centers
Bottoms
Select this option to align items along their centers.
Select this option to align items along their bottom sides.
Space equally
Select this option to space items equally vertically.
Center in window
Select this option to center items vertically.
5 Click OK.
Copying click boxes in MenuBuilder
You can copy and paste click boxes in MenuBuilder quickly and easily.
Tip:You can copy multiple click boxes at the same time by pressing Shift while clicking the click boxes.
To copy a click box:
1 Open the MenuBuilder project.
2 Select the click box to copy.
3 Select Edit > Copy. Alternatively, right-click and select Copy.
To paste a click box:
1 Copy a click box.
2 Select Edit > Paste. Alternatively, right-click, and select Paste.
Ordering click boxes in MenuBuilder
MenuBuilder lets you add click boxes, as well as other objects such as images and text, to projects. If any click
boxes overlap other objects, or vice-versa, it is important to set the stacking order to control which objects appear
in front of others.
324 CHAPTER 14
Creating a menu of Adobe Captivate projects
Changing stacking order consists of moving objects to the back and front of the “stage.” The key point to
remember is that objects at the back of the stage appear behind other objects.
To order click boxes:
1 Open the MenuBuilder project.
2 Right-click on the click box whose stacking order you want to change and select Bring to Front or Send to Back.
Viewing pixel location in MenuBuilder
You can view the precise location (in pixels) of click boxes, images, and text items in MenuBuilder.
To view location in pixels:
1 Open the MenuBuilder project.
2 Select an item.
3 In the Details bar (left side), the item's coordinates are shown. The coordinates are pixel values for the upper
left point of the item. The upper left corner of the window measures 0,0. Moving an item to the right increases the
first value, and moving an item down increases the second value.
Deleting click boxes in MenuBuilder
You can delete unwanted click boxes in MenuBuilder quickly and easily.
Tip:You can delete multiple click boxes at the same time by pressing Shift while clicking the click boxes.
To delete a click box:
1 Open the MenuBuilder project.
2 Select the click box to delete.
3 Select Edit > Delete. Alternatively, right-click and select Delete.
4 Depending upon your defined MenuBuilder preferences, a confirmation dialog box might appear. If it does,
click Yes to delete the item.
About changing MenuBuilder project options
You can set several MenuBuilder project options when you initially develop a project.
ADOBE CAPTIVATE 3 325
User Guide
Setting MenuBuilder project options
If you use the MenuBuilder Wizard to create a new project, you can set options such as the project dimensions,
title, and background transparency. However, you can also set more project options once a project is open.
To set project options:
1 Open the MenuBuilder project.
2 Select Options > Project Options.
3 In the Project section, adjust the options:
Title
This text box contains the title text that appears at the top of the finished project dialog box. You can edit
this text.
This text box contains the icon to use if you are planning to export the project as an EXE file. If you
want to create or edit an icon file, click More to select an ICO file.
CD Icon
4 In the Background section, adjust the options:
This text box contains the background image. Usually this is the image that constitutes the template
background. If you want to change this image, click More to select another image file. (After selecting an image,
the image appears in the small preview window.)
Image
This text box refers to the background color of the project. You may not even see the background color
if the image fills the background. However, you will see the background color in two cases: when the background
image is smaller than the project dimensions, and when you use a transparent background image.
Color
Use the pop-up menu to determine the placement of the background image. Choices include Stretch,
Center, and Tile.
Layout
Border Style
This text box contains the border style. Use the pop-up menu to select a different border style for
the project.
This text box contains the transparency value for the project. Use the pop-up menu to select a
different transparency value. 0% is opaque; 100% is completely transparent.
Transparency
5 In the Window Size section, adjust the options:
Full Screen
Custom
Width
Height
Select this option to create a full-screen project.
Select this option to create a custom-sized project.
Enter a width in pixels.
Enter a height in pixels.
326 CHAPTER 14
Creating a menu of Adobe Captivate projects
6 Click Apply to view your changes without closing the dialog box, or click OK to accept changes and close the
dialog box.
Associating icons with MenuBuilder projects
MenuBuilder allows you to associate icons with MenuBuilder projects. This is especially useful when you export
projects as EXE files. When you export a MenuBuilder project as an EXE file, MenuBuilder creates a fully
executable file that your users can run simply by double-clicking it. Of course, users can double-click the filename
(for example, projectname.exe) to open the EXE file. However, if you associate an icon with the project and users
place the file on their desktop, they can double-click the icon instead of the filename.
You must use ICO files for MenuBuilder project icons.
There are two ways in which you can associate icons with projects. You can attach an icon to a project during
initial project creation by using the MenuBuilder wizard, or you can attach an icon to a project by adjusting the
project options.
To associate an icon with a project during initial project creation:
• Create a project using the MenuBuilder wizard. In the third wizard screen, click More next to the CD Icon text
box to select a project icon. (Remember to use an ICO file.)
To associate an icon with an existing project:
1 Open the MenuBuilder project.
2 Select Options > Project Options.
3 Click browse (...) next to the CD Icon text box to select a ICO file for the project icon.
4 Click Apply to view your changes without closing the dialog box, or click OK to accept changes and close the
dialog box.
Creating MenuBuilder projects with transparent backgrounds
Transparent MenuBuilder projects contain a transparency value that you determine. Values range from 0% to
100%. 0% is opaque and 100% is completely transparent. A value between these two extremes provides an interesting visual element.
There are two ways to create transparent projects. By using the MenuBuilder wizard, you can make a project transparent when you first create the project. You can also make an existing project transparent by adjusting the project
options.
ADOBE CAPTIVATE 3 327
User Guide
To make a project transparent when you first create it:
Create a project using the MenuBuilder wizard. In the third wizard screen, use the pop-up menu to select a transparency value. (0% is opaque and 100% is completely transparent.)
To make an existing project transparent:
1 Open the MenuBuilder project.
2 Select Options > Project Options.
3 In the Transparency pop-up menu, select a transparency value. (0% is opaque and 100% is completely trans-
parent.)
4 Click Apply to view your changes without closing the dialog box, or click OK to accept changes and close the
dialog box.
Adding audio to MenuBuilder projects
You can add audio (WAV, MP3, and WMA files) to your MenuBuilder projects.
To add audio to a project:
1 Create or open the MenuBuilder project.
2 Select Options > Audio Options.
3 Select the actions for which you want audio to play:
• Select Mouse Click to choose an audio file to play when the user clicks the mouse. Click More to browse to an
audio file. Click Play to listen to the file.
• Select Mouse Hover to choose an audio file to play when the user “rolls over” a linked item. Click More to
browse to an audio file. Click Play to listen to the file.
• Select On Start to choose an audio file to play when the project starts. Click More to browse to an audio file.
Click Play to listen to the file.
• Select Background to choose an audio file to play in the background while the user views the project. Click
More to browse to an audio file. Click Play to listen to the file.
4 Click OK to accept changes and close the dialog box.
328 CHAPTER 14
Creating a menu of Adobe Captivate projects
Resizing MenuBuilder projects as you work
Ordinarily you determine the size of your MenuBuilder project in the Preferences dialog box (this determines the
default project size) or in the MenuBuilder Project Options dialog box (this determines an individual project's
size). However, you can also resize projects as you work on them.
To resize a project:
1 Open the MenuBuilder project.
2 Expand the MenuBuilder application so it is in full-screen mode.
3 Position the mouse at the lower right corner of the project. The mouse pointer changes to a double-sided arrow.
4 Using the left mouse button, drag the corner of the project to the new size. The changing width and height is
displayed in the lower right corner of the program window as you drag. MenuBuilder scales everything in the
project to the new size.
Using MenuBuilder shortcut keys
The following are several keys to save time in MenuBuilder.
Shortcut key
Action
Ctrl+I
New image
CtrlCtrl+N
New project
Ctrl+P
Print project
Ctrl+S
Save project/template
Ctrl+T
New text
Ctrl+W
New instance of MenuBuilder
F1
Access help
F4
Preview project
F5
Preview audio
F7
Check spelling
F11
Full-screen mode
Setting MenuBuilder preferences
You can set many application preferences for MenuBuilder. These preferences are global: they are not specific to
individual MenuBuilder projects.
ADOBE CAPTIVATE 3 329
User Guide
To set preferences:
1 Open MenuBuilder.
2 Select Options > Preferences.
The Preferences dialog box appears.
3 Click the Preferences tab and adjust the options.
The following options are in the Grid options area:
Show Grid
Select this option to display a grid in MenuBuilder. This grid does not appear in the final project; it
is used during development to position and align text and images.
Snap to Grid
Grid size
Select this option to snap text and images to the grid.
Use the arrows to select a numeric value for the grid. Values range from 2 to 100.
The following options are in the Auto save options area:
Project
Desktop
Select this option to save projects without a confirmation dialog box.
Select this option to ensure that MenuBuilder opens with the most recent project.
The following options are in the New project options area:
Width
Height
Enter a default width, in pixels, for new MenuBuilder projects.
Enter a default height, in pixels, for new MenuBuilder projects.
The following options are in the Show options area:
Select this option to ensure that MenuBuilder provides the initial MenuBuilder dialog box,
rather than simply opening the most recent project or a blank project. The most recent project is opened if Auto
save options > Desktop is selected and Show options > Startup dialog is not selected. A blank project is opened if
neither Auto save options > Desktop or Show options > Startup dialog is selected.
Startup dialog
Delete confirmation
Select this option to ensure that MenuBuilder provides a confirmation dialog box for all
delete actions.
Merge confirmation
Select this option to ensure that MenuBuilder provides a confirmation dialog box for all
merge actions.
Link import confirmation
Select this option to ensure that MenuBuilder provides a confirmation dialog box for
all link import actions.
Link redirection confirmation
Select this option to ensure that MenuBuilder provides a confirmation dialog
box for all link redirection actions.
330 CHAPTER 14
Creating a menu of Adobe Captivate projects
External SWF warning
Select this option to ensure MenuBuilder provides a confirmation dialog box for all
external SWF linking actions.
The following option is in the Docking area:
Select this option if you want to drag the MenuBuilder toolbar to a new location. (To drag
the toolbar, click on a section of the toolbar that does not contain a button, and drag the toolbar to a new location.)
Auto drag docking
4 Click OK.
Setting default directories in MenuBuilder
MenuBuilder lets you select the default directories for many of the items related to MenuBuilder projects. For
example, if you have a graphics directory that is likely to be the source for many of your images, you can set the
MenuBuilder default Image directory to your preferred directory.
To set default directories:
1 Open MenuBuilder.
2 Select Options > Preferences.
The Preferences dialog box appears.
3 Click the Directories tab and adjust the options:
This option refers to the folder that contains MenuBuilder projects. The contents of this
folder appear in the initial MenuBuilder dialog box, allowing you to see existing MenuBuilder projects without
navigating. By default, this folder is My Documents\My Adobe Captivate Projects. To select a different folder, click
More.
Project directory
Background directory
This option refers to the folder that contains background images. Background images
usually refer to the background graphics of templates. If you have Microsoft PowerPoint installed on your
computer and have not created custom templates, MenuBuilder uses the PowerPoint templates as the default
option for MenuBuilder templates. Consequently, the default background folder is My Documents\My Pictures.
To select a different folder, click More.
Audio directory
This option refers to the folder that contains MenuBuilder audio. By default, this folder is
Program Files\Adobe\Adobe Captivate 3\Gallery\Sound. To select a different folder, click More.
This option refers to the folder that contains MenuBuilder icons (ICO files). By default, this
folder is My Documents\My Pictures. To select a different folder, click More.
Icon directory
ADOBE CAPTIVATE 3 331
User Guide
This option refers to the folder that contains MenuBuilder templates. These templates are
MenuBuilder templates, not PowerPoint templates. By default, this folder is My Documents\My Adobe Captivate
Projects\Templates. To select a different folder, click More.
Template directory
This option refers to the folder that contains MenuBuilder images. By default, this folder is My
Documents\My Pictures. To select a different folder, click More.
Image directory
This option refers to the folder in which MenuBuilder saves exported project files. By default,
this folder is My Documents\My Adobe Captivate Projects.To select a different folder, click More.
Export directory
This option refers to the folder in which MenuBuilder browses. By default, this folder is My
Documents\My Adobe Captivate Projects. To select a different folder, click More.
Browse directory
4 Click OK.
About exporting MenuBuilder projects
You can export MenuBuilder projects in several different formats including:
• Flash
• EXE
• HTML
• Word
• Mac
Exporting MenuBuilder projects as Flash SWF files
Flash format, a SWF file, is a commonly used export option for MenuBuilder projects.
To export a project as a Flash SWF file:
1 Create or open the MenuBuilder project.
2 Select File > Export.
3 If you have not saved the file, the Save As dialog box appears. Save the file.
The MenuBuilder Export dialog box appears.
4 Select Flash Movie and click Next.
332 CHAPTER 14
Creating a menu of Adobe Captivate projects
5 In the Filename text box, accept the default name or enter a new name.
6 In the Directory text box, accept the default path or enter a new path and folder in which to save the exported
project. You can also click Browse to navigate to a different folder.
7 If you want to ensure that the Flash SWF file runs automatically, select Generate Autorun file for CD distributions.
8 If you want to start playing the Flash SWF file immediately following the export process, select View project
after export.
9 Click Finish.
Exporting MenuBuilder projects as EXE files
When you export a project as an EXE file, MenuBuilder creates a fully executable file that users can run by clicking
on the file.
To export a project as an EXE file:
1 Create or open the MenuBuilder project.
2 Select File > Export.
3 If you have not saved the file, the Save As dialog box appears. Save the file.
4 The MenuBuilder Export dialog box appears.
5 Select EXE and click Next.
6 In the Filename text box, accept the default name or enter a new name.
7 In the Directory text box, accept the default path or enter a new path and folder in which to save the exported
project. You can also click Browse to navigate to a different folder.
8 If you want to ensure that the EXE file runs automatically, select Generate Autorun file for CD distributions.
9 If you want to open the EXE file immediately following the export process, select View project after export.
10 Click Finish.
Exporting MenuBuilder projects as HTML files
When you export a project as an HTML file, MenuBuilder creates an HTML file as well as all needed image and
audio files.
ADOBE CAPTIVATE 3 333
User Guide
To export a project as an HTML file:
1 Create or open the MenuBuilder project.
2 Select File > Export.
3 If you have not saved the file, the Save As dialog box appears. Save the file.
4 The MenuBuilder Export dialog box appears.
5 Select HTML and click Next.
6 In the Filename text box, accept the default name or enter a new name.
7 In the Directory text box, accept the default path or enter a new path and folder in which to save the exported
project. You can also click Browse to navigate to a different folder.
8 If you want to ensure that the HTML file opens automatically, select Generate Autorun file for CD distribu-
tions.
9 If you want to open the HTML file immediately following the export process, select View project after export.
10 Click Finish.
Exporting MenuBuilder projects as Word files
When you export a project as a Word file, MenuBuilder creates a DOC file that contains an image of the project.
Of course, this is a static image, so text and image items do not contain interactive links. However, the DOC file
also includes a table of the following items for reference: Type, Text/Image, Link, and Tooltip.
To export a project as a Word file:
1 Create or open the MenuBuilder project.
2 Select File > Export.
3 If you have not saved the file, the Save As dialog box appears. Save the file.
4 The MenuBuilder Export dialog box appears.
5 Select Word and click Next.
6 In the Filename text box, accept the default name or enter a new name.
7 In the Directory text box, accept the default path or enter a new path and folder in which to save the exported
project. You can also click Browse to navigate to a different folder.
8 If you want to open the Word file immediately following the export process, select View project after export.
9 Click Finish.
334 CHAPTER 14
Creating a menu of Adobe Captivate projects
Exporting MenuBuilder projects for Macintosh
When you export a project as a Macintosh projector file, MenuBuilder creates an HQX file.
To export a project as a Macintosh projector file:
1 Create or open the MenuBuilder project.
2 Select File > Export.
3 If you have not saved the file, the Save As dialog box appears. Save the file.
4 The MenuBuilder Export dialog box appears.
5 Select Mac and click Next.
6 In the Filename text box, accept the default name or enter a new name.
7 In the Directory text box, accept the default path or enter a new path and folder in which to save the exported
project. You can also click Browse to navigate to a different folder.
8 Click Finish.
335
Chapter 15: Publishing projects
After you create a project, you publish your project so others can view it. Adobe Captivate contains many
publishing options and you can publish the project in as many different formats as you require.
• Publishing projects as EXE files
• Publishing projects to an Adobe® Connect™ Enterprise
• Publishing projects as Flash (SWF) files
• Publishing projects in print format (Microsoft Word file). This method includes handouts, lesson, step-by-step,
and storyboard formats.
• Publishing projects to the web using FTP
• Sending projects using e-mail
Note: Asian language characters are not supported in output filenames (for example, avoid using Asian characters in
a SWF filename.)
Publishing projects as stand-alone (EXE) files
You can create stand-alone, executable files of your Adobe Captivate projects. This publishing option enables you
to create a Windows executable file (EXE).
To publish a project as an EXE file:
1 Open an Adobe Captivate project.
2 Select File > Publish.
3 In the Publish dialog box, select Standalone and use the following options:
Project Title Enter the desired name without the file extension (EXE).
Folder Enter the full path for the folder in which to save the file or click Browse to locate the folder.
4 Select from the following Output Options:
Zip files
This option creates a ZIP file containing the EXE file. (A program like WinZip can be used to open the
files.)
Full screen
This option opens the EXE file in full screen mode.
336 CHAPTER 15
Publishing projects
Note: If you select AICC or SCORM options for the project, the full screen publishing option cannot be applied.
Generate autorun for CD
This option ensures that the output file runs automatically when the EXE file is placed
on a CD. An autorun.inf file is generated in the publish directory.
Flash Player Version Adobe Captivate generates the SWF file in the Flash version that you choose.
5 The Project information area displays useful statistics about the project including the size (resolution), number
of slides, audio information, eLearning details, accessibility compliance, and the playback control assigned to the
project. To change any of the options listed in this area, click the blue text. To change preferences, click the Preferences button.
6 When you are finished, click Publish.
Publishing projects to Adobe Connect Enterprise
Turn passive viewers of your presentations or online meetings into active participants by using interactive simulations or scenario-based training within Adobe® Acrobat® Connect™ Professional or Adobe Presenter.
You can easily share online meetings, presentations, and training courses over the Internet. By publishing Adobe
Captivate projects to Adobe® Connect™ Enterprise, you can present training to multiple learners at once.
To publish a project to Adobe Connect Enterprise:
1 Open an Adobe Captivate project.
2 Select File > Publish.
3 In the Publish dialog box, select Adobe Connect.
4 Click Change Server.
5 The Adobe Connect Server dialog box appears. Click Add.
6 In Name and URL, type the name and URL of the Connect Server you want to use.
7 Click OK.
The Adobe Connect server is now listed.
8 Select the server you just added, and click OK.
ADOBE CAPTIVATE 3 337
User Guide
9 (Optional) To have Adobe Connect Server track all interactions within the Adobe Captivate project, select
Enable Adobe Connect Server tracking. For example, if you place an Adobe Captivate project containing a quiz
into Acrobat Connect Professional, when users interact with the quiz, Acrobat Connect tracks their answers. (If
you select this option, the eLearning output listing changes on the right side of the dialog box under Information.)
Note: If you are publishing an Adobe Captivate project to your computer and then uploading it to Adobe Connect
Server, ensure that you publish files in the Flash 7 format. Interactive features like tracking answers do not work with
Acrobat Connect when the files are published in the Flash 8 or Flash 9 formats.
10 (Optional) If you want to publish the Adobe Captivate project file (CP file) to Connect Enterprise along with
the project SWF file, select Publish project files. This can be helpful if you want to make the CP file, not just the
SWF file, available to others. Choose one or both of the following options:
Zip Project Files
Select this option to zip the Adobe Captivate project file (.CP) before uploading to Connect
Enterprise.
Publish video file
Select this option if your project contains any progressive FLV files to upload the FLV files to
Connect Enterprise.
11 Click Publish.
12 Enter the User Name and Password to log in to Adobe Connect.
If the login is successful, Adobe Connect opens with your content directory displayed.
13 When your project has successfully uploaded to the server, you see a dialog box confirming the upload.
Acrobat Connect Professional provides a URL where you can access your project online.
Publishing projects as Flash files
You can publish Adobe Captivate projects as SWF files in Flash 7, 8, or 9. After publishing your project as a SWF
file, you can use these SWF files independently or include them in web pages.
Note: To run projects that you have published using Flash, you must have the same or later version of Flash Player.
To publish a project as a Flash file (SWF):
1 Open an Adobe Captivate project.
2 Select File > Publish.
3 In the Publish dialog box, select Flash (SWF).
338 CHAPTER 15
Publishing projects
4 In Project Title, enter the desired name without the file extension (SWF).
5 In Folder, enter the full path for the folder in which to save the file or click Browse to locate the folder. A folder
will be created with the same name as the title and all published files will be moved inside it.
6 Select from the following Output Options:
This option creates a ZIP file containing the Flash (SWF) file. (A program like WinZip can be used to
open the files.)
Zip files
Full screen
Note: This option opens the Flash file in full screen mode.
Note: If you select AICC or SCORM options for the project, the full screen publishing option cannot be applied.
Note: If you select the full screen option, Adobe Captivate generates two HTML files to accommodate the Windows
XP Service Pack 2 release. Use both HTML files with the SWF so that when you publish your project users won’t
receive an SP2 warning message. You should link to the HTML file with “fs” added, for example, “myproject_fs.htm.”
The HTML file with “fs” automatically links to the second HTML file, which, in turn, plays your project.
Generate autorun for CD
This option ensures that the output file runs automatically when the EXE file is
placed on a CD.
Export HTML
This option creates a standard.js file that helps embed the SWF file into the generated HTML file.
Send PENS notification
This option sends notification of the project’s PENS compliance.
Flash Version Adobe Captivate generates the SWF file in the Flash version that you choose.
Note: PENS is enabled only if reporting is enabled. To enable reporting, from the Edit menu, choose Preferences. In
the Quiz menu, click Reporting, and select Enable Reporting.
7 The Project information area displays useful statistics about the project including the size (resolution), number
of slides, audio information, eLearning details, accessibility compliance, and the playback control assigned to the
project. To change any of the options listed in this area, click on the blue text. To change preferences, click the
Preferences button.
8 When you are done, click Publish.
Reducing a SWF file size
You can reduce the size of the published Flash (.SWF) file during the publishing process; however, the quality of
the published file is compromised.
1 Open an Adobe Captivate project.
2 Select File > Publish.
ADOBE CAPTIVATE 3 339
User Guide
3 In the left panel, select Flash (SWF).
4 In Project Title, enter the desired name without the SWF file extension.
5 In Folder, enter the full path in which to save the file, or click Browse to locate the folder.
6 In Flash (SWF) size and quality under Project Information in the right panel, click Custom.
The Flash (SWF) Size and Quality dialog box appears.
7 In the Settings area, use the slider bar to customize the quality of the file and the file size.
Note: The quality of the file increases as you move to the top of the slider bar with a corresponding increase in file size.
8 To use the changed setting whenever the file is published, click Retain slide quality settings.
9 Click OK.
Publishing projects as printed Word output
If you have Microsoft® Word® installed on the same computer as Adobe Captivate, you can publish Adobe
Captivate projects in Microsoft Word. Your output can be published in various formats: handout, lesson, step-bystep, and storyboard.
Publishing projects as handouts
You can publish Adobe® Captivate® projects as handouts in Microsoft Word format. An Adobe Captivate project
is published into a Word document showing all the slides as they would appear with the options you choose.
Note: Microsoft Word must be installed on the same computer as Adobe Captivate in order to publish projects as
handouts.
To publish an Adobe Captivate project as a handout:
1 Open an Adobe Captivate project.
2 Select File > Publish.
3 In the Publish dialog box, select Print.
4 In Project Title, enter the desired name without the file extension (DOC).
5 In Folder, enter the full path for the folder in which to save the file or click Browse to locate the folder.
340 CHAPTER 15
Publishing projects
6 Select an Export range. The export range is made up of the slides that you want to export to Word. You can
select All slides, Current slide, Selection, or a range of Slides.
7 In Type, select Handouts.
8 Select from the following Handout Layout options:
Use tables in the output
Select this option to set the number of slides that should print on each page.
Slides per page
Specifies the number of slides to print on each page of the Word document. A small thumbnail
image to the right shows a preview of the page layout selected.
Select this option to print the text of captions underneath the slide on which they appear. For
example, if slide 2 of the project contains a caption, the text on the caption print below the slide when the project
is converted to Word format.
Caption text
Add blank lines for notes
Select this option to print blank lines with each slide of your project on the Word
document. This option is appropriate if you are using your Word document as a printed handout and want to
supply your users with an area in which they can take notes. The lines appear under the slide if you select Use
tables in the output. If you clear that option, the blank lines appear to the right of the slide.
Select this option to include slide notes in your Word document. These notes are usually not seen
by users (those who view your project), but are an organizational tool for Adobe Captivate authors.
Slide notes
Include objects and question slides
Select this option to include objects on slides such as captions, images, click
boxes, or highlight boxes.
Include hidden slides
Select this option to include any slides you have marked as hidden in your project.
(Hidden slides do not appear when the project is viewed.)
Include Mouse Path
Select this option to include any mouse paths that appear on slides.
9 When you are done, click Publish.
Microsoft Word opens with the new project document. You can make modifications and save the file as desired.
Note: The DOC file is created using a Microsoft Word template named AdobeCaptivate.dot. This template contains
a header with the date and a footer with page numbers. If you want to change or remove the information in the header
or footer, you can edit the DOT file by opening it in Word. When you install Adobe Captivate, the AdobeCaptivate.dot
template is automatically placed in the program folder: C:\Program Files\Adobe\Adobe Captivate 3.
Publishing projects as lessons
You can publish Adobe Captivate projects as lessons in Microsoft Word format. An Adobe Captivate project is
published into a Word document as a lesson, complete with your questions and an answer key.
ADOBE CAPTIVATE 3 341
User Guide
Note: Microsoft Word must be installed on the same computer as Adobe Captivate in order to publish projects as
handouts.
1 To publish an Adobe Captivate project as a lesson:
2 Open an Adobe Captivate project.
3 Select File > Publish.
4 In the Publish dialog box, select Print.
5 In Project Title, enter the desired name without the file extension (DOC).
6 In Folder, enter the full path for the folder in which to save the file or click Browse to locate the folder.
7 Select an Export range. The export range is made up of the slides that you want to export to Word. You can
select All slides, only the Current slide, only the current Selection, or a range of Slides.
8 In Type, select Lesson.
9 Select from the following Template options:
Header text
Footer text
Enter text that you want to appear in the header of the project.
Enter text that you want to appear in the footer of the project.
Include hidden slides
Select this option if you want hidden slides to appear in the published project.
Include quiz question slides
Select this option if you want to include quiz question slides in the published
project.
Create answer key
Select this option if you want the published project to include an answer key.
10 When you are done, click Publish.
Microsoft Word opens with the new project document. You can make modifications and save the file as desired.
Note: The Lesson, Storyboard, and Step by Step templates are stored in the Gallery (C:\Program Files\Adobe\Adobe
Captivate 3\Gallery\PrintOutPut). When Adobe Captivate is first launched, these templates are copied to the user
profile (for example, C:\Documents and Settings\<User>\My Documents\My Adobe Captivate
Projects\Templates\PrintOutput).
342 CHAPTER 15
Publishing projects
Publishing projects as step-by-step guides
You can publish Adobe Captivate projects as a step-by-step guide in Microsoft Word format. An Adobe Captivate
project is published into a Word document that lists a summary of the steps taken in the project. For example, if
the project teaches a user how to navigate to a website, the step-by-step guide lists the steps taken to get there. The
step-by-step guide does not include images of the project slides, but does include images of objects (e.g., buttons,
links, and so on).
Note: Microsoft Word must be installed on the same computer as Adobe Captivate in order to publish projects as Step
by Step guidelines.
To publish an Adobe Captivate project as a step-by-step guide:
1 Open an Adobe Captivate project.
2 Select File > Publish.
3 In the Publish dialog box, select Print.
4 In Project Title, enter the desired name without the file extension (DOC).
5 In Folder, enter the full path for the folder in which to save the file or click Browse to locate the folder.
6 Select an Export range. The export range is made up of the slides that you want to export to Word. You can
select All slides, only the Current slide, only the current Selection, or a range of Slides.
7 In Type, select Step by Step.
8 Select from the following Template options:
Header text
Footer text
Enter text that you want to appear in the header of the project.
Enter text that you want to appear in the footer of the project.
Include hidden slides
Select this option if you want hidden slides to appear in the published project.
9 When you are done, click Publish.
Microsoft Word opens with the new project document. You can make modifications and save the file as desired.
Note: The Lesson, Storyboard, and Step by Step templates are stored in the Gallery (for example, C:\Program
Files\Adobe\Adobe Captivate 3\Gallery\PrintOutPut). When Adobe Captivate is first launched, these templates are
copied to the user profile (for example, C:\Documents and Settings\<User>\My Documents\My Adobe Captivate
Projects\Templates\PrintOutput).
ADOBE CAPTIVATE 3 343
User Guide
Publishing projects as storyboards
You can publish Adobe Captivate projects as storyboards in Microsoft Word format. An Adobe Captivate project
is published into a Word document that includes a summary of project properties (for example, number of slides
used, score setting details, length of slides, and so on), and a detailed view of each slide with a summary of slide
properties.
Note: If the project has a quiz and you choose Storyboard output, the answers are shown next to the question. There
is no Answer Key.
Note: Microsoft Word must be installed on the same computer as Adobe Captivate in order to publish projects as
storyboards.
To publish an Adobe Captivate project as a storyboard:
1 Open an Adobe Captivate project.
2 Select File >Publish.
3 In the Publish dialog box, select Print.
4 In Project Title, enter the desired name without the file extension (DOC).
5 In Folder, enter the full path for the folder in which to save the file or click Browse to locate the folder.
6 Select an Export range. The export range is made up of the slides that you want to export to Word. You can
select All slides, only the Current slide, only the current Selection, or a range of Slides.
7 In Type, select Storyboard.
8 Select from the following Template options:
Header text
Footer text
Enter text that you want to appear in the header of the project.
Enter text that you want to appear in the footer of the project.
Include hidden slides
Select this option if you want the published project to include hidden slides.
Include quiz question slides
Select this option if you want the published project to include quiz question slides.
9 When you are done, click Publish.
Microsoft Word opens with the new project document. You can make modifications and save the file as desired.
Note: The Lesson, Storyboard, and Step by Step templates are stored in the Gallery (for example, C:\Program
Files\Adobe\Adobe Captivate 3\Gallery\PrintOutPut). When Adobe Captivate is first launched, these templates are
copied to the user profile (for example, C:\Documents and Settings\<User>\My Documents\My Adobe Captivate
Projects\Templates\PrintOutput).
344 CHAPTER 15
Publishing projects
Publishing projects to the web using FTP
You can publish your Adobe Captivate projects directly to a website through FTP.
To publish a project through FTP:
1 Open an Adobe Captivate project.
2 Select File > Publish.
3 In the Publish dialog box, select FTP and set the following options.
Project Title Enter the desired name.
Server Select the name of the server that hosts the FTP site on which you want to publish your project. To add
an FTP server to the list, click the browse (...) button, and add or delete servers using the options in the FTP
Servers dialog box.
Note: You will not have to create a separate FTP server list for every project because Adobe Captivate saves changes
made to the FTP list automatically. These changes are also captured when you import and export preferences.
Directory Enter the specific directory on the server listed above to which to upload the files.
User name Enter a user name with permissions to publish files to the server listed above.
Password Enter a valid password for the user name.
Port Enter the correct port number to which you should upload your files. (Port number 21 is commonly used.)
4 Select a file type.
SWF File
Select this option to create a Flash SWF file to FTP.
Windows executable
Select this option to create a Windows executable file to FTP. An executable file can be
used stand-alone on a Windows computer.
Select this option to create Adobe Captivate project files (.CP) to FTP. This is useful if you want to
share the project with someone else who needs to open and edit the project.
Project Files
5 (Optional) Click Test Settings to test the settings you entered for the server. You will receive either a confirmation message stating that the connection succeeded or an error message explaining why the connection cannot
be made.
6 Select from the following Output Options:
Zip files
This option creates a ZIP file. (A program like WinZip can be used to open the files.)
ADOBE CAPTIVATE 3 345
User Guide
This option opens the file in full screen mode.
Full screen
Send PENS notification
This option sends notification of the project’s PENS compliance.
Note: If you select AICC or SCORM options for the project, the full screen publishing option cannot be applied.
Export HTML
This option creates a standard .JS file that helps embed the SWF file into the HTML file.
Flash Player Version Adobe Captivate generates the SWF file in the Flash version that you choose.
7 The Project Information area displays useful statistics about the project including the size (resolution), number
of slides, audio information, eLearning details, accessibility compliance, and the playback control assigned to the
project. To change any of the options listed in this area, click the blue text. To change preferences, click the Preferences button.
8 Click Publish.
You are notified when the process is complete.
Note: After the files are uploaded, you can view the project from your web browser by entering the web address
“http://www.yourwebaddress.com/filename.htm” where “www.yourwebaddress.com” is the URL and “filename.htm”
is the filename you entered in step 3.
Sending projects using e-mail
You can send Adobe Captivate projects in a variety of formats through e-mail. You can choose to send an Adobe
Captivate file (CP), a Windows executable file, a SWF file (to bypass many firewall protection systems), or an XML
file (XLIFF file).
To send an Adobe Captivate project through e-mail:
1 Open an Adobe Captivate project.
2 Select File > Publish.
3 In the Publish dialog box, select E-Mail.
4 In Project Title, enter the desired filename.
5 In File type, select the type of file to create:
SWF File
This option sends the necessary Flash project file to the selected mail recipient.
Windows executable (EXE)
This option sends the executable file to the selected mail recipient. When publishing
your project as an EXE, you can choose the version of Flash Player you want to use.
346 CHAPTER 15
Publishing projects
This option sends the Adobe Captivate project file to the selected mail recipient.
Project files
XML File
This option sends the XML file as an attachment to the selected mail recipient.
Note: Instead of publishing an Adobe Captivate project as an XML file, you can export the project content to the XML
format and use the XML file to edit and localize to the required language. You can then import the localized XML file
to the relevant Adobe Captivate project.
6 Select Output Options
This option creates a ZIP file containing the Flash (SWF) file. (A program like WinZip can be used to
open the files.)
Zip files
Full screen
This option opens the Flash file in full screen mode.
Note: If you select AICC or SCORM options for the project, the full screen publishing option cannot be applied.
Note: If you select the full screen option, Adobe Captivate generates two HTML files to accommodate the Windows
XP Service Pack 2 release.
Note: Use both HTML files with the SWF so that when you publish your project users won’t receive an SP2 warning
message. You should link to the HTML file with “fs” added, for example, “myproject_fs.htm.” The HTML file with “fs”
automatically links to the second HTML file, which, in turn, plays your project.
Export HTML
This option creates a standard.js file that helps embed the SWF file into the HTML file.
Flash Player Version Adobe Captivate generates the SWF file in the Flash version that you choose.
7 The Project information area displays useful statistics about the project including the size (resolution), number
of slides, audio information, eLearning details, and the playback control assigned to the project. To change any of
the options listed in this area, click on the blue text. To change preferences, click the Preferences button.
8 When you are done, click Publish.
Adobe Captivate builds the project and opens your default e-mail program.
9 Enter the desired e-mail address in the appropriate field and send the e-mail message.
Publishing an AICC content or a SCORM package
Adobe Captivate lets you create an AICC content or a SCORM package, publish the content package to an LMS,
and have the LMS download/install the content package without manually having to uploading it (or having to
inform the LMS administrator about your new or updated content), all through a single click.
ADOBE CAPTIVATE 3 347
User Guide
As a result of supporting PENS, Adobe Captivate lets you upload an AICC or SCORM package at a specified URL.
After Adobe Captivate publishes the package (ZIP content) successfully, it sends a PENS notification to the LMS
server to collect the content package. This notification triggers the LMS to retrieve and import the content, and
allows for alert messages as the LMS validates the content.
Handling errors by using exceptions
If the PENS notification cannot be delivered to the LMS, an error message is displayed during the publish process,
and the Publish operation needs to be reinitiated. However, if an error occurs after the PENS notification is
delivered, the error message is reported to the location indicated in the Receipt URL field of the LMS tab displayed
in the PENS section of the Preferences dialog box.
To enable reporting for a project:
1 Open the Adobe Captivate project you want to publish.
2 Select Quiz > Quiz Preferences.
3 The Preferences dialog box appears.In the Category panel, expand Quiz, and select Reporting.
4 Select Enable reporting for this project.
5 Select the AICC or SCORM option.
6 Click OK.
To configure PENS-related settings:
1 Open the Adobe Captivate project you want to publish.
2 Select Quiz > Quiz Preferences.
The Preferences dialog box appears.
3 In the Category panel, expand Quiz, and select PENS.
4 In Package, specify the following details:
Source URL Specify the URL where PENS must locate the e-learning content.
User ID (Optional) Specify a User ID that PENS must use to authenticate the user who will access the published
package.
Password (Optional) Specify a password that PENS must use to authenticate the user who will access the
published package.
URL Expiry Specify the date and time of the URL expiry. This is mandatory.
348 CHAPTER 15
Publishing projects
5 In LMS, specify the following details:
Target URL Specify the URL where PENS must publish the e-learning content.
User ID (Optional) Specify a User ID that will be used to authenticate the user who will access the published
package.
Password (Optional) Specify a password that will be used to authenticate the user who will access the published
package.
Send using Select HTTP-GET or HTTP-POST.
Command Select Collect from the pop-up menu.
Receipt URL/Email Specify the URL or e-mail address for the LMS to deliver PENS notifications. The notifications
are sent only if the Receive alerts while LMS is processing the package option is selected.
Receive alerts while LMS is processing the package Select this to receive notifications at the location specified in
the Receipt URL field.
6 Click Preview to view the PENS-related configuration you have defined.
7 Click OK.
Exporting text captions
You can export text captions from an existing Adobe Captivate project into a DOC file if you have Microsoft Word
installed on your computer. All formatting done in Adobe Captivate is preserved when the text captions open as
a DOC file. You can make text and formatting changes to the text captions while they are in DOC format and then
import them back into the Adobe Captivate project.
Note: If you export text captions to a DOC file, that DOC file can only be imported back into the original project.
Exporting text captions can be useful in several situations:
• If voice-over narration will be recorded and you need to create a script, exported text captions can provide the
foundation for the script.
• If you want to provide printed step-by-step instructions, you can export text captions and print the DOC file.
• If a project must be localized, you can export text captions into a DOC file and give it to a translator.
ADOBE CAPTIVATE 3 349
User Guide
To export text captions:
1 Open an Adobe Captivate project.
2 Select File > Export > Project captions and closed captions.
3 In the Save As dialog box, enter a filename for the new DOC file.
4 Note the default directory where the file will be saved. If you want, navigate to a different location in which to
save the file.
5 Click Save.
The text captions from the project are converted into DOC format. A dialog box appears, confirming that the text
captions were exported to Word and asking if you would like to view the document.
6 Click Yes.
A new DOC file that contains the caption text opens in Word. Make any necessary text changes in the Updated
Text Caption Data column. The slide number is also included as a reference.
7 Save the document.
8 Import the text captions back into the Adobe Captivate project.
Note: You can also export closed captions to Microsoft Word for editing and then import them back into your Adobe
Captivate project. For more information about creating closed captioning, see information about adding audio to your
project.
Note: The closed captions for all slide audios are grouped together and present in the bottom rows the word document
table unlike slide captions, which are present in the table in the same order as the slides in which they were present.
Exporting Adobe Captivate project content to XML
An Adobe Captivate project file can be considered as a combination of the following types of content:
• Static content Examples include images (bitmaps, buttons, backgrounds), audio, flv files, and videos (swfs).
Such content cannot be customized for different languages without creating new files with content in the
respective language.
• Dynamic content or localizable content
Examples include text captions, button text, and slide notes, which
can be localized in different languages.
When you export the dynamic content of an Adobe Captivate project to an XML file, you can edit and translate
the following objects in the XML:
350 CHAPTER 15
Publishing projects
• Project Properties
• Project (movie) information
• Menu Manager
• Slides
Slide notes
Slide labels
Slide accessibility text
Audio Items (only for closed captions):
Closed caption names
• Slide Items:
Caption items
Rollover caption items
Button Text
Text Entry Box Button Text
Text Entry Box Text elements
Success Captions
Failure Captions
Incomplete Captions
Hint Captions
• Question slide and Quiz review slide captions and button items
• Quiz Preferences
To export the content of an Adobe Captivate project to XML:
1 Open an Adobe Captivate project and save it with a new file name for a new language.
2 Select File > Export > To XML.
3 In the Save As dialog box, enter a filename for the new XML file.
4 Note the default directory where the file will be saved. You can navigate to a different location if desired.
ADOBE CAPTIVATE 3 351
User Guide
5 Click Save.
Relevant objects in the project are converted into XML format. A dialog box appears, confirming that the XML
export was successful. Choose whether you want to view the XML file. If you click Yes, the XML file is opened in
your computer’s default XML viewer.
6 Open the XML file, and translate all terms specified in the <source> </source> tags inside the <trans-unit>
</trans-unit> tags.
For RTF data (like Text Captions, etc.), the actual translatable text is present with <g> </g> tags. To change the
text to a different language, change the font-family field in css-style attribute, and add the corresponding character
set.
Instead of exporting a project to XML, you can choose to publish the project you want to edit and localize, and
send the content in the XML format to an e-mail address. When you send the XML file by e-mail, the XML file is
sent as an attachment to the specified e-mail address. You can also zip the XML file and send it by e-mail.
Ensure that the Adobe Captivate project file is completely edited before exporting the XML file.
Tip:You can use the Alt+F+I+P shortcut key to export a file to XML.
Note: The Info, Playbar, and Skin tooltips are not exported to XML because such information is stored in Flash
Authoring Files. After localization, you must separately create Info, Playbars, and Skin tooltips for the relevant
localized version of the Adobe Captivate project.
Importing Adobe Captivate project content from XML
Note: After translating the content of the XML file to the required language, you must import the updated XML file
to Adobe Captivate so that the project content appears in the required localized language.
Note: If you want to re-record the project, ensure that you do so before importing the XML file.
To import the content of an Adobe Captivate project from XML:
1 Open the relevant Adobe Captivate project.
2 Select File > Import > From XML.
3 In the Open box, enter the filename of the XML file you want to import, or navigate to the location where the
XML file is saved.
4 Click Open.
352 CHAPTER 15
Publishing projects
The content from the XML file is imported into the Adobe Captivate project. A dialog box appears, confirming
that the XML import was successful.
5 Click OK.
The localized project for the required language is ready.
Note: If the XML file was sent to you by e-mail, open the e-mail message, save the XML file in the required directory,
and translate its contents to the required language.
Tip:You can use the Alt+F+I+X shortcut key to import a file from XML.
Importing and exporting project preferences
You can export preferences set in one Adobe Captivate project and import them into other Adobe Captivate
projects. Preferences are exported as an XML file with a .cpr extension. When this file is imported into another
Captivate project, the preferences defined in the file are set.
Note: All Preferences in your current project are modified according to those set in the Preferences file.
Import project preferences
1 Select File > Import > Preferences.
2 Select the .cpr file that contains the preferences you want to import.
3 Click Open.
Export project preferences
1 Select File > Export > Preferences.
The Save As dialog box appears.
2 In the File Name field, type a name for the .cpr file.
3 Click Save.
ADOBE CAPTIVATE 3 353
User Guide
354 CHAPTER 15
Publishing projects
355
Chapter 16: Adobe Captivate and other
software applications
You can integrate Adobe Captivate with other Adobe applications such as Flash, Acrobat Connect, and RoboHelp.
You can also integrate Adobe Captivate with Microsoft PowerPoint.
Flash developers can use Adobe Captivate to easily record or create a Captivate project and then use the powerful
features of Flash to edit the file. The integration between Acrobat Connect and Adobe Captivate enables users to
generate interactive software simulations and demonstrations. You can also add Adobe Captivate presentations to
RoboHelp HTML online help systems.
Microsoft PowerPoint users can import PowerPoint presentations or individual slides into Adobe Captivate
projects. You can also add Adobe Captivate projects into PowerPoint presentations.
Adobe Captivate and Adobe Flash
If you are a Flash developer, you can use Adobe Captivate to easily record a SWF file and then use the powerful
features of Flash to edit the file.
Importing Adobe Captivate projects into Adobe Flash
Flash developers can use the Import option (in the File menu) to import an Adobe Captivate project into Flash.
To import, you navigate to and select an Adobe Captivate project (CP) file.
Note: Importing Adobe Captivate projects into Flash is possible only when Adobe Captivate and Flash are installed
on the same machine.
To import an Adobe Captivate project into Flash:
1 Open Flash by double-clicking the Flash icon on the desktop.
2 On the Flash Start page, under Create New, click Flash Document.
3 From the File menu, select Import > Import to Stage.
4 From the Files of type pop-up menu, select Adobe Captivate Project (*.cp).
5 Navigate to a file, select the file, and click Open.
356 CHAPTER 16
Adobe Captivate and other software applications
6 The Adobe Captivate Options dialog box appears.
7 Select the Adobe Captivate elements to import.
8 Click Import.
The selected Adobe Captivate project (CP) file is imported into the Flash project.
9 When you finish, you must save the project as a Flash project (FLA file). Now you can begin editing your Adobe
Captivate project in Flash.
Exporting from Adobe Captivate to Flash
From within Adobe Captivate, you can select either the Export the project to Flash 8 option or Flash CS3 option
to export an Adobe Captivate project into Flash 8 or Flash CS3 for additional enhancement, scripting, or
integration into a larger project. There are separate procedures for the different Flash versions. The process of
exporting a project from Adobe Captivate to Flash 8 or Flash CS3 includes the tasks of exporting the project from
Adobe Captivate, opening Flash 8 or Flash CS3, and importing the Adobe Captivate project into Flash 8 or Flash
CS3.
Note: You must save your Adobe Captivate project before exporting. (The easiest method is to click Save in the
toolbar.)
Note: The export options are disabled if the supported versions of Adobe Flash have not been installed on the system.
To export an Adobe Captivate project into Flash 8 or Flash CS3:
1 Open the Adobe Captivate project you want to export.
2 Select File > Export > Project To > Flash 8 or Flash CS3.
If you have not saved your project yet, a prompt appears. Click Yes and select a filename and location for the
project.
Flash 8 opens and the Adobe Captivate Options dialog box appears.
3 In the Options dialog box, select the Adobe Captivate elements to import.
The following options are in the Basic elements area:
Slide backgrounds
Select this option to import slide backgrounds, such as the screenshots that comprise the
project, into Flash.
Background changes
into Flash.
Select this option to import background changes, such as keystrokes and button states,
ADOBE CAPTIVATE 3 357
User Guide
Mouse movements
Quiz
Select this option to import mouse paths and mouse movement into Flash.
Select this option to import all quiz elements into Flash.
Slides as movie clips
Select this option to import slides as movie clips. The contents of the slide, including
background, audio and objects, are contained in the “Slides” layer of the Timeline.
The following options are in the Slide elements area:
Highlight boxes
Select this option to import highlight boxes into Flash.
Select this option to import images into Flash.
Images
Select this option to import text captions into Flash.
Captions
Animations
Video
Select this option to import animations, such as AVI or SWF, into Flash.
Select this option to import video files into Flash.
Click boxes
Select this option to import click boxes into Flash.
Text boxes
Select this option to import text boxes into Flash.
Buttons
Select this option to import buttons into Flash.
Rollover Captions and Images
Zoom
Select this option to import rollover captions and rollover images into Flash.
Select this option to import zoom into Flash.
The following options are in the Project elements area:
Audio
Select this option to import any audio files in the Adobe Captivate project into Flash.
End options
Select this option to import end options, such as looping project, into Flash.
Select this option to include hint boxes with instructions and the hint layer in Flash (Hints are a Flash
feature, not an Adobe Captivate element that is imported into Flash. Hints are not included in the project SWF
file.)
Hints
Playback Controller
Select this option to import the playback controls into Flash.
4 When the import is complete, save the new Flash project (FLA file).
Note: Zoom objects, which do not contain zoom destination images will not be exported if you do not select the Slides
as Movie Clip option in the Adobe Captivate Options dialog box while importing an Adobe Captivate project from
Flash.
358 CHAPTER 16
Adobe Captivate and other software applications
Conversion of Adobe Captivate projects
When you export an Adobe Captivate project into Adobe’s Macromedia® Flash®, the project is imported directly
to the Stage or into the Library as a movie clip. The imported project contains layers for each type of object and
appropriate Flash methods are used to enable any Adobe Captivate special effects (for example, tweens to move
the mouse pointer). The Flash Library panel shows all objects created for the Adobe Captivate project, organized
logically into folders.
Most elements in your projects are converted so they look and operate the same in Flash as in Adobe Captivate,
but here are a few exceptions:
• Advanced compression
• 508 compliance
• Slide transitions (fade between slides)
• Real-time synchronization
Modifying Adobe Captivate projects in Flash
After importing or exporting your Adobe Captivate project into Flash, the project opens and can be edited. The
powerful Flash Library and movie clip objects functionality creates reusable elements from the original project.
When you become familiar with the structure of the project in Flash, you can easily change your entire project or
take Adobe Captivate elements and place them in an existing Flash project. All of the Adobe Captivate project
elements are stored in the Flash Library and organized into folders, so navigating through the elements and
selecting them for editing is easy.
Actions
This layer displays a slide label (in the image above, “Slide 1”) so you can see which slide you are
editing.
Playback Controller
This layer contains the playback control used in the Adobe Captivate project. The Playback
Controller layer is hidden, by default.
This layer contains any slide or transitions included in the project such as fade in or out.
The Background Transition layer is locked, by default.
Background Transition
Mouse Path
This layer contains any mouse paths that appear in the project.
Mouse Sound and Effects
Contains any sounds or effects associated with the mouse, such as click sounds and
visual clicks.
Quiz
This layer contains any quizzes that appear in the project.
ADOBE CAPTIVATE 3 359
User Guide
Questions
This layer contains any question slides that appear in the project.
These layers contain any objects that appear in the project, such as text captions, highlight boxes, click
buttons, or buttons.
Objects
Sound and effects
This layer contains any audio or special effects in the project, such as button states or typing.
Slide Background
This layer contains the background color or background images used on any slide in the
project.
Project Background
This layer contains the background color for the project.
Note: When the Slides as movie clips option is selected, some of the layers on the main Timeline become part of the
slide movie clips. These layers include background transition, objects, sound and effects, quiz slides, questions, quiz
slide assets, mouse paths, mouse sound and effects, and slide backgrounds.
Navigating through projects in Flash
When the Adobe Captivate project opens in Flash, you can navigate through the project in several ways:
• In the Library panel, a folder named Adobe Captivate Objects contains all slides and objects in the project. (You
can ignore the objects listed with the prefix “xrd”; these objects are images and sounds that are used in other
objects.) Edit your project by double-clicking a library item and making a change to the item. The “xrd” files
are shown in a folder in the library.
• Another way to navigate is to double-click elements on the Stage (in Flash). For example, to edit the movie,
double-click the movie itself on the Stage. To navigate to an element on a slide, click on the Timeline and
position the playhead to show an object on the slide (such as a caption or highlight box), and then double-click
the object to edit the object. This method has the advantage of showing each element and object in the context
in which it is used.
Additional navigation tips
• Unlike Adobe Captivate, Flash does not show all objects at one time; Flash uses the Timeline to represent when
different objects are shown. Clicking on the Timeline or dragging the playhead lets you see how the project will
look when it is played.
• The Library panel organizes your project and all of the elements it contains, such as slides, captions, and sounds,
into a hierarchy of folders.
360 CHAPTER 16
Adobe Captivate and other software applications
Adobe Captivate and Adobe Acrobat Connect
Professional
Adobe® Acrobat® Connect™ Professional lets others quickly and easily participate in online meetings, presentations, and training over the Internet. The integration between Acrobat Connect Professional and Adobe Captivate
enables users to make the Acrobat Connect Professional experience better than ever by including interactive
software simulations and demonstrations.
The key integration features include the following:
• Acrobat Connect Professional and Adobe® Connect™ Training Increase meeting and training effectiveness
by adding Adobe Captivate demonstrations and interactive simulations. Presenters can use the Sync button so
their actions are viewed by all participants or, by turning off the sync option, participants can fully interact with
the Adobe Captivate demonstration or simulation on their individual computers.
• Deliver and publish with ease Deliver Adobe Captivate simulations and demonstrations through standard
web browsers. Acrobat Connect Professional users can publish Adobe Captivate projects directly to Connect
Enterprise, making them easily accessible by others.
• Use Adobe Captivate’s Acrobat Connect Professional integration options
In Adobe Captivate, you can select
two options that help Adobe Captivate and Acrobat Connect Professional work together smoothly. The Include
Adobe Connect metadata option adds information to the Adobe Captivate project files that makes it easier for the
Adobe Captivate project and its contents to be found during searches that users do in Acrobat Connect Professional. You can also select Acrobat Connect Professional as your quiz reporting output option. This option enables
Acrobat Connect Professional to easily track how users work with quizzes and interactive objects in Adobe
Captivate projects. You can also put the project into a ZIP file for easier uploading. With Acrobat Connect Professional integration, you can also update video files easily.
Note: You can use Adobe Captivate with Acrobat Connect version 4.1 or later. You can use the tracking option only
with Acrobat Connect version 5 or later.
Publishing projects to Adobe Connect Enterprise
You can deliver Adobe Captivate simulations and demonstrations through standard web browsers. Adobe
Connect users can publish Adobe Captivate projects directly to the Adobe Connect Enterprise.
To publish a project to a Connect Enterprise server:
1 Open an Adobe Captivate project.
2 From the File menu, select Publish.
ADOBE CAPTIVATE 3 361
User Guide
3 In the Publish dialog box, select Adobe Connect.
4 Click Change Server.
The Adobe Connect servers dialog box appears.
5 Click Add.
6 In Name and URL, type the name and URL of the Adobe Connect server you want to use.
7 Click OK.
8 The Adobe Connect server is now listed.
9 Select the server you just added, and click OK.
10 (Optional) To have Adobe Connect track all interactions within the Adobe Captivate project, select Enable
Adobe Connect tracking. For example, if you place an Adobe Captivate project containing a quiz into a Adobe
Connect Professional, when users interact with the quiz, Adobe Connect tracks their answers. (If you select this
option, the eLearning output listing changes on the right side of the dialog box under Information.)
11 (Optional) If you want to publish the Adobe Captivate project file (CP file) to Adobe Connect along with the
project SWF file, select Publish project files. This can be helpful if you want to make the CP file, not just the SWF
file, available to others. Choose one or both of the following options:
Zip project files
Select this option to zip the Adobe Captivate project file (.CP) before uploading to the Connect
Enterprise.
Publish video file
Select this option if you project contains any progressive FLV files to upload the FLV files to
the Connect Enterprise.
12 Click Publish.
13 Sign in to Adobe Connect using your login name and password.
14 Select a location to store the Adobe Captivate project.
15 Click Publish to This Folder.
16 Specify a title for the Adobe Captivate project. When you are finished, click Next.
17 (Optional) Click Customize to set custom permissions.
18 Click Next.
19 A dialog box appears and confirms that the project was successfully published to the Connect Enterprise you
specified. Click OK.
20 Click OK again.
362 CHAPTER 16
Adobe Captivate and other software applications
Using Adobe Captivate with Adobe Acrobat Connect Professional
Create software simulations and product demonstrations in Adobe Captivate and then add your content to
Acrobat Connect Professional or training courses. This increases the interactivity of Acrobat Connect Professional.
Presenters can use the Sync button so their actions are viewed by all participants. As the presenter moves their
mouse or interacts with the demonstration or simulation, all meeting participants see the presenter's actions on
their computers. Presenters can also turn off the Sync option so participants can fully interact with the Adobe
Captivate demonstration or simulation on their individual computers. Presenters can turn the Sync feature off and
on as many times as necessary.
You can bring an Adobe Captivate project into an Acrobat Connect Professional meeting using two different
methods:
• Publish the Adobe Captivate project directly to Adobe Connect Enterprise and then add the project from the
Adobe Connect Content library to an Acrobat Connect Professional meeting. (Adobe recommends using this
option. Adding the Adobe Captivate project from the Content library ensures that all Adobe Captivate features
work properly within Acrobat Connect Professional.)
• Publish the Adobe Captivate project to create a .zip file stored on your computer and then add the .zip file to
an Acrobat Connect Professional meeting.
Note: The Sync button in Acrobat Connect Professional will not be displayed if the Adobe Captivate project contains
the _skin file.
If you want to include multiple files in an Acrobat Connect Professional, ensure that you do the following:
1 Select Edit > Preferences. The Preferences dialog box appears.
2 In the Category panel, expand Project, and select Settings.
3 Select Publish Adobe Connect Server metadata in the Project panel.
4 Click OK.
5 Select File > Publish. The Publish dialog box appears.
6 Select Flash (SWF).
7 In Output Options, select Zip files.
Upload the Zip file to Acrobat Connect Professional meeting.
ADOBE CAPTIVATE 3 363
User Guide
To add an Adobe Captivate project from the Acrobat Connect Professional Content library to an Acrobat
Connect Professional meeting:
1 In Adobe Captivate, create a project.
2 Publish the project to Acrobat Connect Professional.
3 Open an existing meeting or create a new meeting.
4 Send the meeting URL to the people you want to invite.
5 Enter the meeting room.
6 Select Pods menu > Share > Select from Content library.
7 Select the Adobe Captivate project, and click Open.
8 (Optional) Click the Sync button as necessary so participants either see actions taken by the presenter or they
have control on their individual computers.
9 Click Stop Sharing to return to the Acrobat Connect Professional meeting room.
To add an Adobe Captivate project from your desktop to an Acrobat Connect Professional meeting:
1 In Adobe Captivate, create a project.
2 Publish the new project to Flash to create a SWF file.
3 Note the location of the SWF file.
4 Log in to Acrobat Connect Professional.
5 Open an existing meeting or create a new meeting.
6 Send the meeting URL to the people you want to invite.
7 Enter the meeting room.
8 Select Pods menu > Share > Select from My Computer.
9 Navigate to the Adobe Captivate SWF file, select the file, and click Open.
10 The upload message appears. When the SWF file has been uploaded, click the Play button on the Adobe
Captivate playbar to start the project.
11 (Optional) Click the Sync button as necessary so participants either see actions taken by the presenter or they
have control on their individual computers.
12 Click Stop Sharing to return to the Acrobat Connect Professional meeting room.
364 CHAPTER 16
Adobe Captivate and other software applications
Adding Adobe Connect tracking
If you add an Adobe Captivate simulation to a Adobe Connect meeting or training course, you may want to track
how users interact with the simulation, especially if it contains quizzing. To make tracking Adobe Captivate
projects in Adobe Connect easier, use the quiz options in the Preferences dialog to specify Adobe Connect as the
project output option.
To add Adobe Connect tracking to an Adobe Captivate project:
1 Open an Adobe Captivate project.
2 Select Quiz > Quiz Preferences.
The Preferences dialog box appears.
3 In the Quiz menu, select Reporting.
4 Select Enable reporting for this project.
5 Select Adobe Connect Server.
6 Click OK.
Enabling Adobe Connect search features
If you are going to publish your Adobe Captivate project to a Adobe Connect server and display the project in a
meeting or training course, you can enable Adobe Connect search. This option adds information to your Adobe
Captivate project file (SWF) that makes it easier to integrate the project into Adobe Connect. The embedded data
links the Adobe Captivate CP file to the SWF file when you publish the project to an Adobe Connect server and
makes it easier for the Adobe Captivate project to be found during searches done in Adobe Connect.
To enable Adobe Connect search:
1 Open an Adobe Captivate project.
2 Select Edit > Preferences.
3 In the Category panel, expand Project, and select Settings.
4 Select Publish Adobe Connect Server metadata.
5 Click OK.
Note: The Include Adobe Connect metadata option is on by default. This option increases the size of the project. If
you are not going to use the project with Adobe Connect, you can clear the option and decrease the size of the finished
project file (SWF). However, if there is the possibility that the output file (SWF) may be used in Adobe Connect, it is
a good idea to select the Include Adobe Connect metadata option.
ADOBE CAPTIVATE 3 365
User Guide
Adobe Captivate and RoboHelp
You can add Adobe Captivate projects to RoboHelp HTML online help systems. This enables you to truly show
and tell users important information.
Adding an Adobe Captivate project to a RoboHelp project is simple. You create the Adobe Captivate project, add
the project to your RoboHelp project, and select options for how you want to display the project.
To add an Adobe Captivate project to a RoboHelp HTML online help system:
1 Create an Adobe Captivate project.
2 Publish the project as a Flash SWF file. Select the Export HTML option during the export process and note the
folder location where the SWF file will be stored.
3 In RoboHelp, open the Help project to which you want to add the Adobe Captivate project.
4 In the Project Manager, double-click the Project files folder.
5 From the File menu, select Import > HTML file.
6 Navigate to the HTML file of your Adobe Captivate project (created in step 2 earlier) and select it.
7 Click Open.
The HTML file and the Flash file (SWF) are imported into your RoboHelp project. The SWF file is added to the
Project Files folder, and a new topic (with the title of the project) is created.
Note: The HTML file (with the title of the project) that is added to your RoboHelp project is important. If you delete
this topic, the related SWF file is also deleted from the project. You can, however, leave the topic in your Help project
as a “hidden” topic (no links, not included in table of contents or index, etc.).
Determining how the Adobe Captivate project appears
After the Flash file (SWF) is added to your RoboHelp project, you must determine how the project appears. You
can choose from several options. All of the options are easy to set up, but one may work better than another,
depending upon your specific project and RoboHelp project.
You can place an Adobe Captivate project directly into a RoboHelp topic so when the topic appears, the project
automatically appears and begins playing.
To display the project within an existing topic:
1 In RoboHelp, open the topic you want to use to start the project.
2 Click on a location in the topic. From the Insert menu, select Adobe Captivate Demo.
366 CHAPTER 16
Adobe Captivate and other software applications
3 Browse to the location of your Adobe Captivate file (for example, myproject.swf), select it, and click OK.
4 Preview the topic to see what the project looks like, or generate and view your help system to see how the project
looks.
You can place an Adobe Captivate project in a new RoboHelp topic and then link to that topic from any other
topics in the help system. If you select the option to open the project topic in an auto-sizing pop-up window, the
size of the window adjusts to accommodate the height and width of the project.
To display the project in an auto-sizing pop-up window:
1 In RoboHelp, create a new topic.
2 Add the Adobe Captivate project to the topic. From the Insert menu, select Adobe Captivate Demo.
3 Browse to the location of your Adobe Captivate file (for example, myproject.swf), select it, and click OK.
4 Save the topic.
5 Open the topic you want to use to start the project.
6 Select the text or image to use as a hyperlink. From the Insert menu, select Hyperlink.
7 In the Select Destination (File or URL) list, select the topic containing the Adobe Captivate project.
8 In Hyperlink Properties, select Display in auto-sizing pop-up menu.
9 Click OK.
10 Preview the topic to see what the project looks like, or generate and view your help system to see how the
project looks.
You can place an Adobe Captivate project in a new RoboHelp topic and then link to that topic from any other
topics in the Help system. If you select the option to open the project topic in a custom-sized pop-up window, you
can set an exact height and width for the topic.
To display the project in a custom-sized pop-up window:
1 In RoboHelp, create a new topic.
2 Add the Adobe Captivate project to the topic. From the Insert menu, select Adobe Captivate Demo.
3 Browse to the location of your Adobe Captivate file (for example, myproject.swf), select it, and click OK.
4 Save the topic.
5 Open the topic you want to use to launch the project.
6 Select the text or image you want to use as a hyperlink. From the Insert menu, select Hyperlink.
ADOBE CAPTIVATE 3 367
User Guide
7 In the Select Destination (File or URL) list, select the topic containing the Adobe Captivate project.
8 In Hyperlink Properties, select Display in custom-sized popup.
9 Select a Width and Height for your project by using the arrows or typing in a number.
10 Click OK.
11 Preview the topic to see what the project looks like, or generate and view your help system to see how the
project looks.
Adobe Captivate can place an Adobe Captivate project in a new RoboHelp topic and then link to that topic from
any other topics in the help system. If you select the option to open the project topic in a new window, your project
appears in the user’s default web browser.
To display the project in a new window:
1 In RoboHelp, create a new topic.
2 Add the Adobe Captivate project to the topic. From the Insert menu, select Adobe Captivate Demo.
3 Browse to the location of your Adobe Captivate file (for example, myproject.swf), select it, and click OK.
4 Save the topic.
5 Open the topic you want to use to start the project.
6 Select the text or image you want to use as a hyperlink. From the Insert menu, select Hyperlink.
7 In the Select Destination (File or URL) list, select the topic containing the Adobe Captivate project.
8 In Hyperlink Properties, select Display in frame.
9 From the pop-up menu next to Display in frame, select New Window.
10 Click OK.
11 Preview the topic to see what the project looks like, or generate and view your help system to see how the
project looks.
You can place an Adobe Captivate project in a new RoboHelp topic and then link to that topic from any other
topics in the help system. If you select the option to open the topic in the same slide, the project topic replaces the
original topic in your user’s viewer.
To display the project in the same slide as the link from topic:
1 In RoboHelp, create a new topic.
2 Add the Adobe Captivate project to the topic. From the Insert menu, select Adobe Captivate Demo..
368 CHAPTER 16
Adobe Captivate and other software applications
3 Browse to the location of your Adobe Captivate file (for example, myproject.swf), select it, and click OK.
4 Save the topic.
5 Open the topic that you want to use to start the project.
6 Select the text or image that you want to use as a hyperlink. From the Insert menu, select Hyperlink.
7 In the Select Destination (File or URL) list, select the topic containing the Adobe Captivate project.
8 In Hyperlink Properties, select Display in frame.
9 From the pop-up menu next to Display in frame, select Same Slide.
10 Click OK.
Preview the topic to see what the project looks like, or generate and view your help system to see how the project
looks.
Note: You can edit the SWF file you have inserted in RoboHelp only if you have the associated Adobe Captivate
project saved on your computer.
Adobe Captivate and Microsoft PowerPoint
If you use both Adobe Captivate and PowerPoint, there are many ways you can single-source content between the
two programs. Here are some options:
• Import a PowerPoint presentation into Adobe Captivate. Create an entire Adobe Captivate project from a
complete PowerPoint presentation.
• Import PowerPoint slides into Adobe Captivate. Import individual PowerPoint slides into an Adobe Captivate
project to create new individual Adobe Captivate slides.
• Add an Adobe Captivate project to a presentation. Insert Adobe Captivate projects into PowerPoint presenta-
tions.
Importing PowerPoint slides
Adobe Captivate lets you import slides from Microsoft PowerPoint presentations directly into Adobe Captivate
projects. Imported PowerPoint slides become slides in Adobe Captivate projects. You can do anything that you
would ordinarily do in Adobe Captivate to these slides. For example, you can add captions and create click boxes.
Adobe Captivate provides a wizard for importing PowerPoint slides.
ADOBE CAPTIVATE 3 369
User Guide
Note: Adobe Captivate does not support new file formats in Office 12 like pptx, docx. To import PowerPoint slides
created using office 12, save the presentation in an earlier version of PowerPoint before importing it.
To import PowerPoint slides into an Adobe Captivate project:
1 Open the Adobe Captivate project to which you want to add PowerPoint slides.
2 Select File > Import > Import Microsoft PowerPoint Slides.
The Open dialog box appears.
3 Browse to the location of the PowerPoint presentation (PPT, PPS, or POT file format) that contains the slide or
slides to import, and select the presentation.
4 Click Open.
The PowerPoint slide options dialog box appears.
5 Decide where the imported PowerPoint slides should be placed in the Adobe Captivate project. You can add
the slides to the end of the project, or you can click a slide in the list and add the PowerPoint slides after the designated slide.
6 Click OK.
The PowerPoint slides are extracted, and the Convert PowerPoint presentations dialog box appears.
7 Select the PowerPoint slides to convert to Adobe Captivate project slides. Select individual slides by clicking the
check box in the upper-right corner of slides (so a green check mark appears in the check box). You can also click
the Select All button to select all slides.
8 Select one of the following options for importing PowerPoint animations:
• Animation Import any animation associated with the PowerPoint slides.
• Background Image Import the PowerPoint slides without their associated animation.
9 To set navigation preferences for the selected slides, use one of he following options from the Advance slide list:
• On mouse click Move to the next slide only after the mouse is clicked.
• Automatically Move to the next slide after the slide time-out.
10 Click OK.
The PowerPoint slides are imported into the Adobe Captivate project and appear in the designated location.
11 If necessary, you can change slide order.
370 CHAPTER 16
Adobe Captivate and other software applications
Importing PowerPoint presentations
You can import entire Microsoft PowerPoint presentations directly into Adobe Captivate. When you import a
PowerPoint presentation, a new Adobe Captivate project is created and the individual PowerPoint slides become
Adobe Captivate slides. Once the new project is created, you can perform all usual Adobe Captivate tasks; you do
not need to work in PowerPoint any further.
Note: You can also import selected PowerPoint slides into existing Adobe Captivate projects.
Adobe Captivate provides a wizard for importing projects.
To import a PowerPoint presentation:
1 Open Adobe Captivate.
2 Under Other project types, click Import from Microsoft PowerPoint and click OK.
3 Enter the name of the PowerPoint presentation to import, or click Browse to navigate to the file.
4 Click Open. A preview of the PowerPoint slides appears. Select the slides to convert to Adobe Captivate slides.
Select individual slides by selecting the check box in the upper-right corner of frames. You can also click Select
All to select all slides.
5 Select one of the following options for importing PowerPoint animations:
• Animation Import any animation associated with the PowerPoint slides.
• Background Image Import the PowerPoint slides without their associated animation.
6 To set navigation preferences for the selected slides, use one of he following options from the Advance slide list:
• On mouse click Move to the next slide only after the mouse is clicked.
• Automatically Move to the next slide after the slide time-out.
7 Select a size for the new Adobe Captivate project. Specify an exact width and height for the project in the User
defined (custom) area, or select the Preset size option and choose a commonly used project size from the pop-up
menu.
8 (Optional) Select the Maintain Aspect Ratio option to have the aspect ratio (height and width proportions)
maintained when the project is sized. This ensures that the project is displayed accurately and isn’t distorted.
9 Click OK.
The new project is generated and opens in Storyboard view.
ADOBE CAPTIVATE 3 371
User Guide
Inserting projects in PowerPoint presentations
You can insert Adobe Captivate projects in Microsoft PowerPoint presentations with a few simple steps. First, you
create an Adobe Captivate project and save it as a Flash (SWF) file. Then you open a PowerPoint presentation and
insert the Adobe Captivate project into a slide.
To insert an Adobe Captivate project in a PowerPoint presentation:
1 Create the project in Adobe Captivate.
2 Publish the project as a Flash (SWF) file.
3 Note the location of the saved SWF file.
4 Open the PowerPoint presentation to which you want to add the Adobe Captivate project.
5 From the View menu, select Toolbars > Control Toolbox.
6 Select More Controls.
7 From the list of objects, select Shockwave Flash Object.
8 Drag diagonally to create a box that is the size and location for the project.
Tip:You can resize the box in which the project appears. Return to the slide that contains the project in PowerPoint,
and drag the resizing handles.
9 Right-click the box and select Properties.
10 In the Properties dialog box, click once on the top line, Custom.
11 Click once on the Ellipsis button.
The Property Pages dialog box appears.
12 In Movie URL, enter the location of the Flash (SWF) file to add. Type the full drive path, including the
filename (for example, C\:My Documents\MyFile.swf) or URL to the Flash file that you want to play.
13 Click OK.
14 You can set the following options for how the animation plays:
In the PowerPoint Properties dialog (opened in step 8), set the following properties:
• Set the Playing property to True. This plays the file automatically when the slide is displayed. If the Flash (SWF)
file has a Start/Rewind control built into it, you can set the Playing setting to False.
• If you don't want the animation to play repeatedly, set the Loop property to False (click the cell to display a down
arrow; then click the arrow and select False).
372 CHAPTER 16
Adobe Captivate and other software applications
• Set Embed Movie to True to ensure that the Adobe Captivate project is always included with the PowerPoint
presentation.
15 When you finish setting options, click the Close button (the small red X) in the top-right corner of the
Properties dialog box.
16 Test the project. From the View menu, select Slide Show. (In Microsoft Windows 2003, click the Slide Show
menu and select View Show.)
17 To exit the slide show and return to normal view, press ESC.
373
Chapter 17: Troubleshooting
This chapter provides troubleshooting tips for some common questions and scenarios.
Troubleshooting Adobe Captivate project startup
When you start Adobe Captivate, the Start page displays information on the right-hand bottom portion of the
panel asking the user to look up information on Adobe Captivate. This information is a SWF file that is loaded by
Adobe Captivate using the value set for the ConnectToInternetOnStartUp key. For values other than zero, Adobe
Captivate searches the Internet for the SWF file. The field remains blank until the file is found on the internet.
You can modify this behavior so that Adobe Captivate searches for the local SWF file stored in the EXE file. For
this, the value of the ConnectToInternetOnStartUp key must be set to zero.
To edit the ConnectToInternetOnStartUp DWORD key in the registry:
1 Open the Registry Editor (regedit.exe).
2 Navigate to HKEY_LOCAL_MACHINE\SOFTWARE\Adobe\Adobe Captivate.
3 Change the value of the ConnectToInternetOnStartUp DWORD key to 0.
4 Close the Registry Editor.
5 Close Adobe Captivate and open it again.
If the key does not exist, you must create the ConnectToInternetOnStartUp registry key of type REG_DWORD,
and set its value to 0. After the value is set, a default SWF file will be used to display the update information on
the bottom right hand side of the project.
Troubleshooting animation timing
If you notice when previewing a project that an animation file you added as an object is displaying for a longer or
shorter period of time than the duration of the animation file, you can synchronize the animation with the Adobe
Captivate Timeline to give you greater control over the timing. To synchronize the animation, double-click the
animation to open the Animation dialog box, click the Options tab, and select Synchronize with project.
374 CHAPTER 17
Troubleshooting
Note: If the animation file was originally recorded with an audio track, you may find that the audio track is choppy
after selecting the synchronize with project option. The best solution is to separate the animation file and audio so
they can be used as two distinct objects in the project.
Troubleshooting application distortion when
recording
Application distortion can occur with certain combinations of Windows and video cards. The problem can be
solved by setting the hardware acceleration on your computer to None. You can change this setting in the
following location: Start Menu > Settings > Control Panel > Display > Settings > Advanced > Troubleshoot.
Important: Turning off the hardware acceleration may turn off the display in some computers.
Troubleshooting capturing while recording a web
application
When you capture a web-based application or a website from a browser, sometimes the slide does not have the
correct image.
Whenever you capture a screen, you must listen to the shutter sound. When the shutter sound occurs, it indicates
that Adobe Captivate has successfully taken the screenshot. When you are capturing from a website or a webbased application and you have to click on several links, you will hear the shutter sound on every click. After you
click a link and a new page is loaded, wait for the page to load completely. After the page is fully loaded, you will
hear the shutter sound of Adobe Captivate. In case you do not hear the shutter sound when the page is fully loaded,
press the Print Scrn key, which will take the screenshot manually. It is recommended that you use Internet
Explorer as the browser when capturing a website or a web- based application. Following these simple guidelines
will enable you to achieve the best results.
ADOBE CAPTIVATE 3 375
User Guide
Troubleshooting capture of elevated applications in
Windows Vista
You will have to set administrator permissions for the AdobeCaptivate.exe file to record or capture applications
running in elevated or administrator mode.
To set administrator permissions for AdobeCaptivate.exe:
1 Locate AdobeCaptivate.exe in your installation directory. If you have not changed any setting during instal-
lation, you can locate this in the C:\Program Files\Adobe\Adobe Captivate 3 folder.
2 Right-click the file, and select Run as Administrator. The User Account Control (UAC) dialog box appears.
3 Click Allow.
Troubleshooting choppy full motion recording
You can create a smoother full motion project, particularly better mouse movement, by disabling hardware acceleration. When hardware acceleration is enabled, it can use a great deal of system resources and result in “choppy”
full motion recording. Disabling hardware acceleration results in better full motion recording quality.
To easily disable hardware acceleration when recording a full motion project, select the Disable hardware acceleration option from the Full Motion Recording tab of the Recording Options dialog box. If you select this option,
your computer screen will briefly flicker when you begin and end full motion recording. This screen flicker does
not harm your computer and does not appear in the final project.
Correcting colors in slides
In general, color should appear correctly in Adobe Captivate projects. However, there are cases in which colors
may appear inaccurately, such as when the color scheme varies radically between slides. So if Slide A uses color
palette ABC, and Slide B uses color palette XYZ, and the two palettes are radically different, Slide B might resort
to using palette ABC.
Most of these problems can be fixed by changing the video quality of the slide. Adobe Captivate provides four
levels of video quality, even though only the Standard option is suggested for most uses.
376 CHAPTER 17
Troubleshooting
To change video quality in a slide:
1 Open an Adobe Captivate project.
2 Double-click the slide containing the colors you want to correct.
3 From the Slide menu, select Video Quality and one of the video options:
Standard
The default format for slides. Standard is the most efficient choice for the majority of screenshots
because it uses 256 optimized colors. Standard slides also compress well, which results in smaller file sizes.
Optimized
This option gives you the highest JPEG quality possible.
JPEG
This option is best used when the slide contains a photograph. You can change the quality and compression ratio
for JPEG images on the Project Preferences dialog box.
High Quality
Compared to the Standard format of 256 colors, this format uses 16 million colors for the slides.
This option should only be used if the Standard and Optimized options do not offer the correct color depth. The
file size increases dramatically using this option.
Note: Selecting the JPEG or High Quality format may increase the file size and the time it takes to download your
project. You should only use a format other than Standard when necessary and appropriate.
Troubleshooting fonts on transparent captions
This problem occurs if transparent captions are created and the system setting for font smoothing (anti-aliasing)
is enabled. To fix the font appearance, turn off the font smoothing option.
If you use Windows XP:
1 From the Start menu, select Settings > Control Panel.
2 Double-click Display.
3 Click the Appearance tab.
4 Click Effects.
5 If the option Use the following method to smooth edges of screen fonts is selected (a check mark appears to the
left of the option), click the check mark to clear it and disable the setting.
ADOBE CAPTIVATE 3 377
User Guide
If you use Windows 2000 or earlier versions of Windows:
1 From the Start menu, select Settings > Control Panel.
2 Double-click Display.
3 Click the Effects tab.
4 If the option Smooth edges of screen fonts is selected (a check mark appears to the left of the option), click the
check mark to clear it and disable the setting.
Troubleshooting Adobe Captivate output
Adobe Captivate was built with low bandwidth in mind. A typical project with sound (some narration) and a
modest screen size of 512 x 384 streams at approximately 2–3 kilobytes per second. Your viewers can play this
project using a 56K (or slower) dial-up modem without waiting more than a few seconds for the project to start.
Additionally, there are no pauses during playback.
• A project that streams well might have the following characteristics:
• File Size: 777K
• Length: 6 minutes 12 seconds
• Audio: 286K
• Video: 491K
• Screen size: 608 x 460
Note: File size depends on several factors. Larger files contain elements such as photos, images, soundtracks, large
screen sizes, rapid screen transitions, and higher quality video and audio settings.
There are a number of ways to improve the file size of Adobe Captivate output:
• One important factor is the kilobytes per second ratio. Check the Bandwidth Analysis to find this factor. Don't
despair if your project is large; it is possible for a large project to stream well over the Internet. For example, a
400K file might seem large, but if it plays for 5 minutes, it streams easily over a 28.8K modem. The first slide in
a project always has a longer kilobytes per second ratio, because it is the first slide to load and additional project
information must load with it.
• Consider your color settings and the images included in your project. Two quick tips for reducing file size are
to avoid color gradients and to avoid photo images.
378 CHAPTER 17
Troubleshooting
• If you are not going to upload your SWF files to an Adobe® Connect™ Enterprise, you can turn off the Include
Adobe Connect metadata option in project preferences. This option is on by default and it adds data to your
project that allows for better integration with Adobe Acrobat Connect Professional. If you do not use Acrobat
Connect Professional, turn this option off to reduce project size.
Troubleshooting video errors
Adobe Captivate output does not play if it is published over the network with Flash Video (FLV) files in it.
Also, FLV files do not play when the Adobe Captivate project containing progressive FLV is published to a
network share, and viewed by clicking the View output button. You can play the FLV file in the Adobe Captivate
output by mapping the network drive in MS Windows Explorer.
The FLV file must contain metadata for the video player to function correctly. FLV files created with Flash
Communication Server 1.5.2, FLV Exporter version 1.2, and Sorenson Squeeze 4.0 automatically contain
metadata. Sorenson Squeeze 4.0 is included with the Flash Video Kit.
FLV files will not play when an Adobe Captivate project is hosted on a Windows 2003 web server.
Troubleshooting text viewed in a browser
If text in a project is not displaying properly in a browser, the problem could be that a link is calling the Adobe
Captivate project SWF file instead of the HTM file that corresponds to the SWF file. If you are adding your project
to a web page, do not link directly to the SWF file. If you link directly to the SWF file, the browser does not know
the size at which it should display the SWF file, so it simply shows the SWF file at the same size as the browser
window. This can result in distortions, especially text distortion that causes text to become unreadable.
To display the SWF file in a browser properly, use the HTM file that can be generated with the SWF file. The HTM
file contains code that tells the browser the correct size for the project.
When you publish your project as a SWF file select the Export HTML option. The HTM file will be saved to the
same location you specified for the SWF file. The HTM file will have the same name as the SWF file, but will have
the HTM extension.
If you have installed Adobe® Flash® Player 8 or later, previewing an Adobe Captivate project using a browser causes
a security settings warning to be displayed. This is because of the security settings configured in Flash Player 8 or
later.
ADOBE CAPTIVATE 3 379
User Guide
Troubleshooting font size in text entry boxes
After upgrading a Captivate 1 project to Adobe Captivate, font in text entry boxes appears large in Adobe
Captivate. This is because of a bug in Captivate 1 and Flash Player. The font used while editing and publishing the
SWF file was not the same as the original font. This bug has been fixed in Adobe Captivate. However, Captivate 1
projects will continue to have large font in Text Entry Boxes when the projects are upgraded to Adobe Captivate.
There are two possible workarounds to fix this issue.
Workaround 1 (Recommended)
1 After upgrading a Captivate 1 project to Adobe Captivate , open the upgraded project.
2 Edit the font in a text entry box.
3 Use the Apply all option to apply the change to all text entry boxes in the project.
Workaround 2
1 Upgrade all the Captivate 1 projects to Adobe Captivate 3.0.
2 From the Start menu, click Run, type REGEDIT, and click OK.
3 The Registry editor appears.
4 Browse to HKEY_LOCAL_MACHINE > SOFTWARE > Adobe > Adobe Captivate > 3 > FudgeFactor.
5 Change the value of the FudgeFactor key to 1. The default value of the key is 1.4.
6 Close the Registry editor.
7 The changes are applied after you restart Adobe Captivate.
8 Preview or publish the Adobe Captivate projects.
Note: After publishing the Captivate 1 projects, ensure that you reset the value of the FudgeFactor key to 1 for new
projects in Adobe Captivate.
Troubleshooting button sizes while resizing projects
Resize any buttons before resizing the project; buttons are not automatically resized when a project is resized.
380 CHAPTER 17
Troubleshooting
Troubleshooting the number of slides in a project
Technically, there is no maximum number of slides allowed in an Adobe Captivate project. The number of slides
depends on the amount of RAM you are using. Some projects created on a 256 MB computer have had more than
300 slides. There is also no limit on MP3 size for audio in slides.
By default, projects are set to 30 frames per second. Therefore, a caption that appears for 1 second requires 30
frames. Dividing the number of frames in a project by 30 gives you the number of seconds the project plays.
There is an easy way to see how many frames are in an Adobe Captivate project.
To determine how many frames are in a project:
1 Open an Adobe Captivate project.
2 In Storyboard view, the number for Slides corresponds to the number of frames.
Troubleshooting publishing projects
Adobe Captivate appears to stop responding for a few moments while publishing a project containing a large size
full motion recording. When a large full motion recording is captured in an Adobe Captivate project, the preview
and publish operations take a long time.
If you frequently want to preview the project that contains a large full motion recording, set the value of the
Compress compiled SWF file option to Off (disabled) in the Preferences tab of the Project Preferences dialog box.
This will reduce the time taken to preview the output. After previewing the output, you can change the value of
the Compress compiled SWF file option to On (enabled), and then publish your project.
Troubleshooting quizzing errors
The user should not be able to navigate to the result slide without answering the quiz in the question slides.
When designing an Adobe Captivate project containing result slides, make sure that you do not allow the user
navigate or jump to the result slide directly without working through the question slides, or the slides containing
interactive objects, and that you enable the Reporting option (set to On). It’s important to design the project to
help the user complete the quiz before navigating to the result slide.
ADOBE CAPTIVATE 3 381
User Guide
Troubleshooting exporting projects to Flash
Two problems can occur when exporting Adobe Captivate projects to Flash:
• To support exporting of projects to Flash 8, the RDMFISTUB.DLL file was provided in Macromedia Captivate
1. This DLL, which was manually copied to the Captivate installation folder, is not removed when Adobe
Captivate is installed. If you encounter an error message while exporting the Adobe Captivate project to Flash,
locate the DLL, move it to another folder, and copy RDMFISTUB8.dll from Program Files\Adobe\Adobe
Captivate 3\ to the same location.
• After exporting Adobe Captivate output to Flash, the required files are missing.
• You should first save the project in Adobe Captivate, and preview or publish the project before exporting the
project to Flash. This ensures that all the files are exported.
Troubleshooting JavaScript that does not appear
JavaScript does not appear while previewing Adobe Captivate output.
If the Execute JavaScript option is selected in the Project end options of the Project Preferences dialog box, Adobe
Captivate may not display an error message when the JavaScript is previewed. This is because the Show Borders
option as set to On (enabled), by default. When this option is On (enabled), Adobe Captivate creates multiple
SWFs—skin SWFs and content SWFs.
To preview JavaScript, set the value of the Show Borders option to Off (disable it) in the Borders tab of the Skin
Editor dialog box.
382 CHAPTER 17
Troubleshooting
Troubleshooting the Skin Editor
The Skin Editor dialog box shows the skin preview of the first slide of the project. The preview contains the
background color of the slide (if any) or the background image. You may experience performance issues when the
skin preview shows the background image because every setting in the Skin Editor dialog box is applied to the
preview immediately. To avoid this delay of preview update while editing a skin in the Skin Editor dialog box, you
can insert a blank slide as the first slide. Then, open the Skin Editor dialog box and define all your skin configurations like playbar controls, positions menu, and borders. After finalizing the skin configuration, you can hide
the first slide (the blank slide inserted,) and open the Skin Editor dialog box again to preview the final changes.
The skin preview will always show the first slide of the project which is not hidden.
Uninstalling Adobe Captivate
It is relatively simple to uninstall Adobe Captivate. When you uninstall Adobe Captivate, all of the files you have
saved in your My Documents\My Adobe Captivate Projects are retained.
To uninstall Adobe Captivate:
1 From the Windows Start menu, select Settings > Control Panel.
2 Double-click Add or Remove Programs.
3 Click the Install\Uninstall tab (if your version of Windows contains this tab).
4 From the list of programs you can remove, select Adobe Captivate x.x.
5 Click Add\Remove.
6 Click Yes to confirm that you want to remove the program.
The uninstall program removes program files, folders, and registry entries. When the files are removed, the
uninstall program indicates that the process is complete.
7 Click OK.
ADOBE CAPTIVATE 3 383
User Guide
Security warning with Flash Player 8
A security warning appears when you launch an external file from an SWF created in Adobe Captivate. The same
security warning appears when you launch FlashHelp created in either RoboHelp HTML or RoboHelp for Word.
This is because Flash Player 8 includes the new Settings Manager, which allows you to manage global privacy
settings, storage settings, security settings, and automatic notification settings.
To permanently change the settings:
1 Click Settings.
2 Select Edit Locations.
3 Select Add location.
4 Under Trust This Location, enter the location of the folder that contains your published project.
5 Click Confirm.
384 CHAPTER 17
Troubleshooting
ADOBE CAPTIVATE 3 385
User Guide
Index
AICC compliance
A
about 55
re-recording script file 55
accessibility
closed captioning 128
Flash (SWF) files 82, 83
project information 223, 252
about 109
features 259
adding existing 109
options 284
adding to boxes and buttons 122
Quiz Manager 296
background, creating 118
AICC content
publishing 347
aligning
buttons and boxes 169
calibrating microphone 115
camera sounds 31, 36
project preferences 249
click boxes in MenuBuilder 322
click sounds, mouse 172
requirements 80
custom text captions 102
deleting 131
screen readers 80
images in MenuBuilder 316
editing 112, 124
slides 82, 205
mouse paths 175
equipment for recording 110
standards 79
objects by pixels 239
exporting 128, 130
testing 84
objects on slides 234
introductory slides 214
websites 79, 84
objects on Timeline 235
keyboard taps, customizing 253
objects to grid 238
loading screens 251
text in MenuBuilder 311
maximum size 380
adding
closed captioning 128
adding slides 62
using Project Wizard 62
Adobe Acrobat Connect
Professional
about 360
Adobe Captivate output
bandwidth 377
Adobe Connect
animated text 144, 147
MenuBuilder projects 327
animation
object layer order 185
troubleshooting 373
animations
previewing 129
quality 113, 127, 250
See also objects
recording options 112
about 144
recording process 115
adding 144
recording tips 111
defined 227
and Adobe Captivate 360
slides 150, 197
recording while creating a
project 116
publishing Adobe Captivate
movies to 360
troubleshooting 373
silence, adding 120
application projects, recording 43,
49
software for recording 111
publishing projects to 360
search features 364
Asian characters 335
timing 125
tracking 364
Assessment simulation recording
mode 41
video options 135
Advanced Interaction dialog
box 240
AICC 284
attachments, e-mail 345
audio
tap sounds 119, 124
viewing details 127
volume 121
auto-recording 25, 37
386 INDEX
troubleshooting text 378
AVI files
about 144
buttons
adding 145
about 151, 228
animation slides 150, 197
adding to projects 162
toolbars 11
transparent 91, 204
troubleshooting 376
troubleshooting fonts 376
audio, adding to 122, 169
capture area 38
B
deleting 170
capture keys, changing 19
background (movies) 247
JavaScript 168
background audio
choppy full motion recording,
troubleshooting 375
about 109
managing all interactive
objects 240
creating 118
naming conventions 218
about 151, 228
deleting 131
playback controls 214, 217
adding to projects 154
project information 223, 252
audio, adding to 122, 169
timing 190
automatically creating 29
background color
projects 247
deleting 170
slides 202, 211
bandwidth 20
screen resolution 26
BMP files 137
BMP playbars 215, 217, 218
borders, project 220
boxes
See also objects
audio, adding to 169
automatically creating 29
click, adding 154
deleting 170
highlight, adding 152
JavaScript, adding to 168
object layer order 185
text entry, adding 157
timing 190
types of 151, 227, 228
branching 259, 260
Branching view 8
branching view
exporting 261
going to a slide 261
browsers
click boxes
C
JavaScript 168
camera sounds 31, 36
managing all interactive
objects 240
captions
See also objects; rollover
captions
about 89
object layer order 185
timing 190
click boxes, MenuBuilder
adding automatically 29, 89, 92
adding 320
copying and pasting 104
aligning 322
creating custom styles 100
copying 323
defined 227
deleting 324
deleting 107
moving 322
editing 100
options 321
exporting 105, 348
ordering 323
frames, number of 380
click effects 173
importing 104
click sounds, mouse 172
localizing 86, 99
closed captioning
moving 103
accessibility 128
object layer order 185
adding 128
ordering 106
localizing 86
resizing 103
colors
speed 188
click effects 173
spell checking 254
gradients 27
timing 190
movie background 247
ADOBE CAPTIVATE 3 387
User Guide
nonstandard 27
D
projects, background 247
deleting
fill in the blank question
slides 268
slides 202, 211
audio 131
hot spot question slides 276, 279
troubleshooting 375
boxes 170
likert question slides 282
wallpaper, desktop 27
buttons 170
manifest file, creating 294
captions 107
matching question slides 274
Flash (SWF) files 249
click boxes in MenuBuilder 324
projects 249
images 143
multiple choice question
slides 263
slides 210
images in MenuBuilder 320
compressing
projects 243
configuring
slides 212
PENS-related settings 347
confirmation messages 14
templates 243
Connect Enterprise metadata 249
text in MenuBuilder 313
Connect Enterprise Server
metadata 249
Demonstration recording mode 41
desktop wallpaper 27
contingency branching 259, 260
dictionary, spell check 256
converting Adobe Captivate
projects 349
disabilities. See accessibility
docking toolbars 10
to XML 349
creating
options 284
package interchange file
(PIF) 296
pass rate 289
question review messages 292
rating scale question slides 282
scoring display 291
short answer question slides 271
true-false question slides 266
e-mail
click boxes 154
sending projects by 345
E
mouse over effect 177
EMF files 137
Edit view 7
rollover slidelets
end, projects 212
editing slides
rollover slidelets
creating 177
recorded text 205
eLearning
branching 259
exceptions
handling for PENS
notification 347
EXE files
sequence question slide 279
description 259
sequence questions 279
manifest file 294
exporting MenuBuilder
projects 332
slidelets 177
output options 284
icons 326
publishing projects as 335
Custom recording mode 41
pass rate 289
customizing
PIF file 296
expiration date (movies) 248
scoring display 291
expiration dates 248
caption styles 100
keyboard taps 119, 253
e-learning
playback controls 217
Adobe Connect tracking 364
Timeline 183
branching 259, 260
workspace 9
creating question slides 262
custom-sized projects 46
features 259
Exporting
Adobe Captivate projects to
Flash 356
exporting 349
audio 128, 130
branching view 261
388 INDEX
editable content to XML 349
localizable content to XML 349
projects to Flash 356
text captions 105, 348
exporting MenuBuilder projects
editing Adobe Captivate movies
in 358
frames, number of 380
exporting Adobe Captivate
movies to 356
FTP, publishing projects with 344
exporting to 356
Freedom Scientific 80
full motion recording
about 29
EXE 332
importing Adobe Captivate
movies from 355, 356
Flash SWF files 331
modifying projects in 358
disabling 40, 74
HTML 332
navigating projects 359
enabling 39, 72
icons, associating 326
automatic 75
enabling mouse wheel 176
Flash (SWF) files
Macintosh 334
about 144
manually 75
Word files 333
accessibility 82, 83
options 33
adding 145
slides 74, 76
F
animation slides 150, 197
troubleshooting 375
fade settings 212
Asian characters 335
full screen mode 26
file 351
compressing 249
full screen recording 49
file size
bandwidth 377
exporting MenuBuilder
projects 331
G
compressing projects 249
publishing projects as 337
gallery
JPEG 143
troubleshooting text display 378
animations 144
quality 211, 250
variables 191
images 137
slides, compressing 210
fill in the blank question slides 268
Filmstrip
Edit view 7
preloaders 213, 251
Flash SWF themes 215, 217, 218
Flash Video (FLV) files
about 132
Flash video (FLV) files
generate re-recording
information 57
GIF files
slide order, changing 200
See also objects
animation slides 150, 197
viewing 12
adding 133
animations 144, 145
audio 135
images 137
FLA files
gradient colors 27
about 144
defined 227
adding 145
importing 132
graphics. See images
converting to SWF 145
options 134
grid 238
slides 150
positioning 135
GW Micro 80
variables 191
Flash
Adobe Captivate
conversion 358
Adobe Captivate movies in 359
converting projects 358
floating
Library 13
H
toolbars 11
handouts
focusing attention 207
hidden slides 225
fonts, troubleshooting transparent
captions 376
publishing projects as 339
ADOBE CAPTIVATE 3 389
User Guide
See also training
hardware acceleration,
troubleshooting 374
I
headphones 111
icons
height, projects
capture area 38
ICO files 137
interactive objects
See also buttons; click boxes;
text entry boxes
associating with MenuBuilder
projects 326
changing 245
image projects 65
determining 243
images
managing 240
types of 228
See also objects
J
object layers 186
adding 137
JavaScript 168
pointers 176
defined 227
JAWS 80, 81
projects 244
deleting 143
JPEG
slides 225
file formats 137
file formats supported 137
Timeline 9, 184
gallery 137
quality 143, 250
toolbars 11
slides, inserting as 142, 196
hiding
highlight boxes
See also objects
about 151
timing 190
K
watermarks 142
keyboard tap sound
images, MenuBuilder
customizing 119, 253
adding to projects 152
adding 314
audio, adding to 122, 169
aligning 316
automatically creating 30
copying 317
defined 227
deleting 320
MenuBuilder 328
deleting 170
moving 315
keystroke speed 189
object layer order 185
options 314
keystrokes, recording 31
timing 190
ordering 317
setting 124
keys, shortcut
Adobe Captivate 16
highlighting zoom areas 207
scaling 319
L
hot spot question slides
sizing 318
labels, slides 202
transparent 319
languages
creating 276, 279
hotspot properties
setting 279
hotspots
setting properties 279
HQX files 334, 335
HTML
importing 351
Asian characters 335
captions 104
projects 85
editable content from XML 351
recording options 45, 48, 51, 54,
58, 63, 77
Flash video (FLV) files 132
localizable content from
XML 351
exporting MenuBuilder
projects 332
objects 228
RoboHelp 365
slides from other projects 194
PowerPoint slides 368
text captions 104
interaction-based training 42, 61
text captions 86, 99
layers, object
hiding and locking 186
order, changing 185
learning management system
(LMS)
features 259, 262
390 INDEX
manifest file 294
moving click boxes 322
lessons, publishing projects as 340
manifest file, creating 294
moving images 315
Library
matching question slides
moving text 311
manifest file 294
about 13, 229
creating 274
options 325
Edit view 7
pass rate, setting 289
ordering click boxes 323
show or hide 10
review messages 292
ordering images 317
viewing objects 228, 229
scoring display 291
ordering text 312
Library tool bar 13
Library toolbar 231
likert question slides 282
media players
recording audio 111
MenuBuilder
preferences 328
previewing projects 307
printing projects 308
Linux Projector files 335
about 303
resizing projects 328
load screens 212, 214
adding click boxes 320
saving projects 308
loading screen 251
adding images 314
saving projects as templates 308
localization
adding items 306
scaling images 319
Asian characters 335
adding text 309
shortcut keys 328
projects 85
aligning click boxes 322
sizing images 318
recording options 45, 48, 51, 54,
58, 63, 77
aligning images 316
spell check 307
aligning text 311
templates 305, 306, 308
text captions 86, 99
associating icons 326
text options 310
audio 327
transparent backgrounds 326
click box options 321
transparent images 319
copying click boxes 323
undoing and redoing
actions 307
locating slide
in branching view 261
locking
object layers 186
copying images 317
slides 224
copying text 312
viewing pixel location 313, 317
menus
looping projects 212
creating blank projects 305
about 8
M
creating projects with
wizard 303
Macintosh MenuBuilder projects,
exporting 334
default directories 330
items, adding 222
deleting click boxes 324
project information 223, 252
Macintosh Projector files 335
deleting images 320
Macromedia Flash
deleting text 313
merging objects into slides 240
converting projects 358
exporting as EXE 332
messages, confirmation 14
exporting to 356
exporting as Flash SWF 331
metadata
modifying projects in 358
exporting as HTML 332
Connect Enterprise Server 249
navigating projects 359
exporting as Word file 333
Flash video (FLV) files 132
magnification shortcuts
Adobe Captivate 18
exporting for Macintosh 334
image options 314
button naming conventions 218
skins 214, 217
microphone
audio equipment 110
ADOBE CAPTIVATE 3 391
User Guide
calibrating 115
background color 247
O
placement 112
deleting 243
objects
editing in Flash 358
about 227
about 368
expiration date 248
aligning 234, 235, 238, 239
importing slides 368
hiding 244
copying and pasting 232, 233
inserting projects in 371
password protection 248
display order, changing 236
Microsoft Reader 80
preferences 247
duplicating 232
Microsoft Word files
previewing 244
Edit view 7
exporting MenuBuilder
projects 333
properties 252
hiding layers 186
renaming 245
importing 228
exporting text captions 348
resizing 245
interactive, managing 240
handouts 339
size 243, 377
layer order 185
Microsoft PowerPoint
lessons 340
movies. See projects; video
locking layers 186
step-by-step guides 342
MP3 files
merging into slides 240
storyboards 343
See also audio
pixel value adjustment 239
adding 109
recording modes 40
question button properties 167
converting to 109
resizing 239
recorded text in slides 205
exporting 128, 130
reusing from Library 230
monitor resolution 26, 38
maximum size 380
size, changing 237
mouse
recording 112
timing 190
modifying
aligning paths 175
click effects 173
viewing Library 228, 229
software for 111
multiple choice question slides
others
click sounds 172
creating 263
hiding pointer 176
pass rate, setting 289
movements, changing 174
review messages 292
P
object layer order 185
scoring display 291
package interchange file (PIF) 296
objects 227
multiple modes recording 53
pointer size 172
software simulations 53
pointers, changing 171
projects 64
pass rate 289
pass rate, setting 289
password protection (movies) 248
recording tips 26
N
speed settings 189
naming
passwords, projects 248
Pause button 214, 217
straight and curved paths 175
buttons, conventions 218
pausing recording 34, 37
troubleshooting recording 375
files with Asian characters 335
PENS compliance 259, 296
wheel, enabling 176
projects 245
PENS notification
mouse over effect
creating 177
movies
notes, slides 203
handling exceptions 347
PENS notification support 347
PENS-related configuration
392 INDEX
enabling reporting 347
PENS-related settings
configuring 347
others 64
inserting projects in 371
passwords 248
preferences
planning 24
projects 247
PIF (package interchange file) 296
preloaders 212, 214, 251
preferences 247
PIF files 296
previewing
previewing 244
planning projects 24
audio 129
properties 252
Play button 214, 217
MenuBuilder projects 307
renaming 245
playback controls
movies 244
resizing 245
adding 214
projects 244
resolution 243
custom 217
slides 187
size, width and height 243
naming conventions 218
transitions, slide 206
spell checking 254
project information 223
variables 191
start, changing 212
properties 252
Print Screen 25, 26, 28
variables 191
printing MenuBuilder projects 308
templates 67, 71
types of 42
properties
PNG files 137
progressive download video 132,
133
pointers
project size 20
properties, project 252
Project Wizard 62
publishing
playhead 187, 235
aligning paths 175
changing icons 171
setting for hotspots 279
adding slides 62
hiding 176
Project wizard 42, 61
mouse properties 227
projects
AICC content or SCORM
package 347
to Adobe Connect server 360
publishing projects
movements, changing 174
See also publishing; recording
object layer order 185
accessibility 79
about 335
recording tips 26
application 43, 49
as EXE files 335
size 172
background color 247
as Flash (SWF) files 337
speed settings 189
blank, creating 64
as lessons 340
straight and curved paths 175
borders 220
as step-by-step guides 342
troubleshooting recording 375
compressing 249
as storyboards 343
custom-sized 46
as Word handouts 339
about 368
deleting 243
by e-mail 345
adding Adobe Captivate movies
to 371
end, changing 212
to Adobe Connect 360
expiration dates 248
to web using FTP 344
and Adobe Captivate 368
full-screen 49
importing presentations into
Adobe Captivate 370
hiding 244
Q
image 65
quality
importing slides 368
loading screens 251
audio 113, 127, 250
importing slides in Adobe
Captivate 368
opening existing 23
JPEG 143, 250
PowerPoint
ADOBE CAPTIVATE 3 393
User Guide
project preferences 250
recording 43, 53, 61
options 112
resizing projects 245
about 41
process 115
video 211
application projects 43
software for 111
automatic 25, 37
tips 111
camera sounds 31, 36
while creating a project 116
question button properties
modifying 167
capture area 38
redoing actions 19
branching 259, 260
capture keys, changing 19
renaming movies 245
creating 262
custom-sized projects 46
renaming projects 245
description 262
full motion 39, 72, 75, 76
replacing
feedback messages 292
full-screen 49
fill in the blank 268
reporting
hot spot 276, 279
keyboard tap sounds 119, 124,
253
likert 282
keystrokes 31
re-recording 55
manifest file 294
modes 40
matching 274
mouse wheel, enabling 176
multiple choice 263
options 31
output options 284
pausing 34, 37
pass rate, setting 289
scenario simulations 61
PIF 296
slides, additional 68
rating scale 282
slides, new 193
review messages 292
software simulations 43
resizing movies 245
scoring display 291
software simulations in multiple
modes 53
resizing projects 245
question slides
short answer 271
spell checking 254
tips 263
true or false 266
true-false 266
Quiz Manager 296
Adobe Connect tracking 364
recorded text in slides 205
enabling for project 347
about script file 55
software simulations 55
re-recording information 57
generate while creating a
project 57
re-recording script 28, 59
using 59
resolution
stopping 34
capture area 38
techniques 28
projects 243
text captions, adding
automatically 89, 92
tips 25
troubleshooting choppy
motion 375
screen 26
RoboHelp 365
rollover captions
See also objects
options 284
troubleshooting distortion 374
adding 94
pass rate, setting 289
troubleshooting video cards 374
converting tooltips to 96
scoring display 291
recording audio
boxes and buttons 123
defined 227
editing area 95
rollover images
R
calibrating microphone 115
rating question slides 282
editing 112
See also objects
recorded text
equipment for 110
adding 139
media players 111
defined 227
editing in slides 205
394 INDEX
rollovers, recording 26
sending projects by e-mail 345
deleting 212
sequence question slide
duplicating 199
creating 279
S
saving
MenuBuilder projects 308
setting
hotspot properties 279
editing recorded text 205
ending 212
Filmstrip 12
scaling projects 245
short answer question slides 271
full motion recording 74, 76
scenario simulations 61
shortcut keys
hiding 225
recording 61
scenario-based training 42, 61
See also training
scoring display 291
SCORM 284
certification 259
Adobe Captivate 16
image projects 65
MenuBuilder 328
images as 142, 196
shortcuts
magnification 18
importing from other
projects 194
silence, adding to audio files 120
introductory 214
simulations
labeling 202
enabling 296
application recording 43
locking 224
manifest file 294
creating 42
maximum 380
options 284
full-screen recording 49
merging objects into 240
package interchange file
(PIF) 296
Project wizard 61
mouse path, aligning 175
recording modes 40
navigation, changing 201
SCORM package
skins
notes 203
adding 214
order, changing 200
screen captures 25, 26, 28
custom 217
PowerPoint 368
screen readers
naming conventions 218
previewing 187
project information 223, 252
question 262
publishing 347
about 80, 81
Flash (SWF) files 82, 83
project preferences 249
slides 82, 205
slidelets
creating 177
slides
recording additional 68
recording new 193
security 224
See also projects; publishing
spell checking 254
screen resolution 26
about 193
starting 212
script file 55
accessibility 82, 205
Storyboard view 7
testing projects 84
animation 150, 197
text, adding 204
scripts 24
blank, inserting 196
text, plain 91
search features, Adobe
Connect 364
Branching view 8
timing 188
capturing 28
titles 202
colors 202, 211, 375
transitions 206
compressing 210
troubleshooting colors 375
copying and pasting 195
types of 193
copying to clipboard 199
zoom areas 207, 208
about re-recording 55
Section 508. See accessibility
security 248
passwords, projects 248
slides 224
ADOBE CAPTIVATE 3 395
User Guide
Snap to Grid 238
accessibility 82, 83
frames, number of 380
software
adding 145
importing 104
for playing audio files 111
animation slides 150
localizing 86, 99
software simulations 43, 53, 55
Asian characters 335
moving 103
recording 43
compressing 249
object layer order 185
recording in multiple modes 53
exporting MenuBuilder
projects 331
ordering 106
publishing projects as 337
speed 188
requirements 110
troubleshooting text display 378
spell checking 254
settings 111
variables 191
timing 190
re-recording 55
sound cards
sound. See audio
SWF themes 215, 217, 218
animations,
troubleshooting 373
captions 188
keystroke 189
transparent 91, 204
troubleshooting fonts 376
speakers 110
speed
resizing 103
T
text entry box font
taps, keyboard
customizing 119, 253
settings 124
templates
appears large after upgrading
Captivate 1 projects 379
text entry boxes
about 228
mouse 189
creating 71
adding 157
object timing 190, 236
creating projects with 67
audio, adding to 122, 169
deleting 243
bout 151
dictionary 256
MenuBuilder 305, 306, 308
deleting 170
options 255
simulations 42
font problem after upgrading to
Adobe Captivate 2.1 379
spell check
using 254
spelling
checking 254
text
adding to slides 204
JavaScript 168
troubleshooting browsers 378
managing all interactive
objects 240
dictionary, changing 256
text animation 144, 147
MenuBuilder 307
text captions
object layer order 185
timing 190
step-by-step guides 342
See also objects; rollover
captions
stopping recording 34
about 89
adding 309
Storyboard view 7, 10
adding automatically 29, 89, 92
aligning 311
storyboards 24, 343
copying and pasting 104
copying 312
streaming video
creating custom styles 100
deleting 313
adding 132
defined 227
moving 311
options 134
deleting 107
options 310
SWF (Flash) files
editing 100
options, setting 255
about 144
exporting 105, 348
text, MenuBuilder
ordering 312
Timeline
about 8, 183
396 INDEX
aligning objects 235
Adobe Connect tracking 364
recording 375
caption speed 188
branching 259, 260
slide colors 375
customizing 183
creating question slides 262
slides 380
displaying in new window 184
creating simulations 42
text display 378
docking 183
features 259
text viewed in a browser 378
hiding 9, 184
keystroke speed 189
fill in the blank question
slides 268
uninstalling Adobe Captivate
2.1 382
mouse speed 189
hot spot question slides 276, 279
object display order 236
likert question slides 282
object layer order 185
manifest file, creating 294
creating 266
object timing 190
matching question slides 274
pass rate, setting 289
previewing slides with
playhead 187
multiple choice question
slides 263
review messages 292
resizing 184
options 284
showing 9
package interchange file
(PIF) 296
slide timing 188
variables 191
zoom level 185
timing
animations,
troubleshooting 373
pass rate 289
uninstalling Captivate 2.1 382
rating scale question slides 282
upgrading to Adobe Captivate 2.1
scoring display 291
true-false question slides 266
variables 191
titles, slides 202
toolbars
captions 11
Training simulation recording
mode 41
font problem in text entry
boxes 379
URLs, opening
click boxes 154
using re-recording script 59
transitions, slides 206
transparent text captions 91, 204,
376
troubleshooting
animation timing 373
colors 375
docking 10
distortion while recording 374
moving 11
font in text entry boxes 379
showing or hiding 11
fonts on transparent
captions 376
viewing 8
undoing actions 19
question review messages 292
caption speed 188
objects 190, 236
U
uninstalling Adobe Captivate
2.1 382
short answer question slides 271
mouse speed 189
scoring display 291
Project wizard 61
audio 125
keystroke speed 189
video cards 374
true-false question slides
V
variables 191
video
See also objects
about 132
adding 133
audio 135
defined 227
tooltips, converting to rollover
captions 96
full motion recording 375
importing 132
movie size 377
options 134
tracking, Adobe Connect 364
number of slides in a movie 380
positioning 135
training
quality 211
ADOBE CAPTIVATE 3 397
User Guide
video cards, troubleshooting 374
X
views 7
XML 349
converting for editing and
localizing 349
volume, audio files 121
XML file
W
importing 351
wallpaper, desktop 27
watermark images 142
WAV files
See also audio
Z
zoom areas
adding 109
adding 207
converting to MP3 109
defined 227
exporting 128, 130
editing 208
recording 112
software for 111
websites
accessibility 79, 84
click boxes, linking to 154
publishing projects to 344
width, projects
capture area 38
changing 245
determining 243
Windows-Eyes 80, 81
WMF files 137
Word files
exporting MenuBuilder
projects 333
exporting text captions 348
handouts 339
lessons 340
step-by-step guides 342
storyboards 343
workspace
customizing 9
toolbars 8, 10
398 INDEX
Was this manual useful for you? yes no
Thank you for your participation!

* Your assessment is very important for improving the work of artificial intelligence, which forms the content of this project

Download PDF

advertisement