Untitled - HP
CONTENTS
Getting to know the MFP.............................................................................................. 1 Product walk-around ................................................................................................2 Product comparison ................................................................................................. 3 Top features ............................................................................................................... 4 Brilliant results made simple ...................................................................................... 5 Easy to manage and add solutions .......................................................................... 11 Advanced security to help protect your data .............................................................16 Built to minimize your environmental impact ............................................................. 19 A—Technical specifications ........................................................................................ 20 B—Ordering information ........................................................................................... 23 CONTENTS
i
Contact information
Hewlett-Packard Company
300 Hanover Street
Palo Alto, CA 94304-1185
Phone: (650) 857-1501
Fax: (650) 857-5518
Web address: www.hp.com
Contact HP by country:
http://welcome.hp.com/country/us/en/wwcontact_us.html
ii
GETTING TO KNOW THE MFP
Welcome to the Solution and Feature Guide for the new HP Color LaserJet Enterprise CM4540 MFP series. This
intuitive workgroup MFP makes it easy to print, copy, scan, digitally send, and fax—all from one device that is
small enough to fit on your desktop!1 The new, pivoting HP Easy Select color control panel makes it easy to
handle jobs at the MFP—you can even preview and manage images at the device. Brilliant color, robust and
expandable paper handling, simplified management, enhanced security, and extensibility features make this
MFP a productivity powerhouse.
Finding information
This guide provides information to help you learn about the MFP’s features and functionality. For information on
setting up your MFP, please refer to the Installation Guide included in the box. For questions or technical details,
please use the contact information on page ii to reach an HP representative.
GETTING TO KNOW THE MFP
1
Product walk-around
1
Intuitive 8.1-inch (20.5 cm)
HP Easy Select pivoting touch
screen color control panel
2
Walkup USB port
3
Hardware Integration Pocket for
solution integration
4
900-sheet 3-bin stapling mailbox
5
Front door allows convenient
access to four, all-in-one HP print
cartridges
6
Built-in automatic two-sided
printing
7
Four 500-sheet input trays for a
2,100-sheet total input capacity
8
50-sheet ADF scanner processes
two-sided documents at full speed
Plate-glass scanner handles
documents up to legal size (216 x
356 mm)
9
HP Color LaserJet Enterprise CM4540fskm MFP shown
4
3
2
1
8
5
9
6
10
7
11
100-sheet multipurpose tray 1
handles heavy custom media up
to 220 g/m2 (58 lb bond)
12
10 Hi-Speed USB 2.0 port
13
11 HP Jetdirect Gigabit Ethernet
embedded print server
14
12 RJ-11 fax port
15
13 One open EIO slot
16
14 1280 MB total memory and an
800 MHz processor quickly
handle complex print jobs
15 HP Secure High Performance
embedded hard disk
I/O panel close-up
Front view
16 Access port for optional
Kensington-style lock
Series at a glance
CM4540 MFP
CM4540f MFP
CM4540fskm MFP
CC419A
CC420A
CC421A
100-sheet multipurpose tray 1
√
√
√
500-sheet tray 2
√
√
√
Part number
500-sheet Paper Feeder
Optional
1 x 500-sheet Paper Feeder with Cabinet
Optional
3 x 500-sheet Paper Feeder with Stand
Optional
500-sheet output bin
√
√
√
√
Optional
Optional
√
Automatic two-sided printing
√
√
√
HP Secure High Performance embedded hard disk
√
√
√
Optional
√
√
√
√
√
900-sheet 3-bin Stapling Mailbox
HP LaserJet MFP Analog Fax Accessory 500
ENERGY STAR® qualified
2
GETTING TO KNOW THE MFP
Product comparison
The following table compares the new HP Color LaserJet Enterprise CM4540 MFP series with the HP Color
LaserJet CM4730 MFP series:
HP Color LaserJet Enterprise
CM4540 MFP series
HP Color LaserJet
CM4730 MFP series
Up to 40 ppm A4 (42 ppm letter), color and
black-only2
Up to 30 ppm A4 (31 ppm letter), color and
black-only2
Faster output
HP Easy Select pivoting color control panel
with Image preview
Touch-screen control panel
Preview images to ensure accuracy for your
digital workflow and save time
Hardware Integration Pocket
Not available
Increase security and control costs with
solution integration such as optional
badge/card readers
Walk-up USB port
Not available
Print directly from, and save scans to, flash
drives
800 MHz processor
533 MHz processor
Faster processing of device jobs
1280 MB RAM and HP Secure High
Performance embedded hard disk
Up to 512 MB RAM and HP Secure High
Performance embedded hard disk
Better performance and improved print job
retention
Up to 2,100-sheet input capacity
Up to 1,600-sheet input capacity
Higher input capacity minimizes
interruptions
Available 900-sheet 3-bin stapling mailbox
Available 500-sheet stapler stacker or
700-sheet 3-bin mailbox
More finishing capabilities from a single
output device plus a higher output capacity
216 x 356 mm (8.5 x 14 in ) flatbed
scanner
216 x 297 mm (8.5 x 11.7 in) flatbed
scanner
Larger scanner glass supports larger
document formats, including legal materials
Optional high-capacity black print
cartridge3
Not available
Fewer interventions and reduced costs
Product dimensions:
Product dimensions
CM4540:
905 x 623 x 575 mm
(35.6 x 24.5 x 22.6 in)
CM4730, CM4730f:
788 x 639 x 1153 mm
(31 x 25.2 x 45.4 in)
More compact size saves space—the
HP Color LaserJet CM4540 MFP model
even fits on your desktop!
CM4540f:
909 x 668 x 1119 mm
(35.8 x 26.3 x 44.1 in)
Benefits
CM4730fsk, CM4730fm:
1106 x 639 x 1153 mm
(43.5 x 25.2 x 45.4 in)
CM4540fskm:
1072 x 668 x 1119 mm
(42.2 x 26.3 x 44.1 in)
GETTING TO KNOW THE MFP
3
TOP FEATURES
The HP Color LaserJet Enterprise CM4540 MFP series gives productivity a boost with color multifunction
versatility and market-leading solutions from HP—all in a compact device. The MFP’s top features are
highlighted below. For a more in-depth look at these features and their benefits, see the pages that follow.
Brilliant results made simple
• Simplify digital workflows with the award-winning HP Easy Select touchscreen
color control panel. Image preview lets you view, add, delete, rotate, and reorder
scanned pages for easy digital sending.
• Easily configure digital sending—with advanced security settings—using Quick
Sets. Advanced workflows, including capturing, saving, and sending scanned
files, are available at the touch of a button.
• Insert your flash drive into the walk-up USB port to print and save scans.
• Work quickly with print speeds up to 40 ppm A4 (up to 42 ppm letter)2 and first
page out speeds as fast as 11.5 seconds from ready mode for printing, and as
fast as 12 seconds from ready mode for copying (A4/letter).4
• Complete large jobs without reloading with an input capacity of up to 2,100
sheets. The 900-sheet, 3-bin stapling mailbox that sorts, collates, staples, and
stacks documents boosts office efficiency.1
Easy to manage and add solutions
• Increase business productivity and save money by proactively managing imaging
and printing fleets and controlling color usage. Manage networked products
remotely with HP Web Jetadmin—the most comprehensive fleet management tool
among tested competitors.5
• Protect your investment and accomplish more. HP FutureSmart firmware ensures
that your MFP will have the most up-to-date features long into the future.6 The
HP Open eXtensibility Platform simplifies the development and deployment of HP
and third-party solutions.7
• Print directly to your HP MFP, using a smartphone, notebook, or other mobile
device with HP ePrint.8
• Print securely from a BlackBerry® to any networked enterprise printer with the
HP ePrint Enterprise solution.9 Plus, print from any Internet-enabled device from
corporate email accounts to networked printers assigned an email address.10
Advanced security to help protect your data
• Tighten security—the pre-installed HP High-performance Secure Hard Disk is also
encrypted to help protect your sensitive data.
• Secure MFP access using the hardware integration pocket, which lets you add
optional authentication solutions such as badge and card readers.
• Keep confidential print jobs private—use authentication methods such as requiring
a PIN at the control panel to retrieve jobs.
• Help secure your documents with encrypted digitally sent PDFs and emails.
Built to minimize your environmental impact
• Control paper costs with effortless document digitization and automatic two-sided
printing and copying.
• Recycle with ease. Original HP print cartridges returned through HP Planet
Partners are recycled to recover raw materials or energy.11
• Reduces bulky shipping materials with HP ClearView Packaging and pre-installed
cartridges.12
4
TOP FEATURES
Brilliant results MADE SIMPLE
The MFP offers printing, copying, and scanning from one compact device. The feature-packed HP Color LaserJet
Enterprise CM4540 MFP model is compact enough to fit on your desktop, and all models are designed to save
space for your office. The intuitive, HP Easy Select pivoting touchscreen color control panel along with robust
paper handling features enable less intervention and easy operation. HP ColorSphere toner technology and
reliable print cartridges deliver consistently brilliant color output.
Simplify device interaction
Process jobs at the MFP with the HP Easy Select
color control panel for a trouble-free user
experience. Reduce training costs and helpdesk calls while empowering everyday users
with the same user interface found on other
HP LaserJet MFPs and networked scanners.
Users can manage their jobs confidently from
this large, intuitive interface—in many cases it’s
one they’re already familiar with.
The control panel offers:
•
Image preview, which lets you add, delete, rotate, and reorder pages for digital send jobs at the control
panel
•
Simple-to-use menus that allow you to set system defaults, customize settings for a particular job, and
configure and launch Quick Sets
•
Helpful feedback while interacting with the touchscreen graphical display
•
Support for learning how to use product features
•
Clear instructions and illustrations, including animations for tasks such as jam recovery
•
Easy-to-read status messages in one location
The control panel includes a VGA touchscreen graphical display with contrast adjustments, three job-control
buttons, three light-emitting diode (LED) indicator lights, a Sleep mode button, and localized virtual keyboards
for inputting text, such as email addresses, filenames, and metadata. A walk-up USB port lets users print directly
from—and save scans to—flash drives.
TOP FEATURES
5
Convenient document previewing and editing with image preview
The MFP’s control panel features image preview, which lets you minimize steps and reduce errors. Right from
the device’s touchscreen control panel, you can view and edit your scan job before you send it to a network
folder, fax, email, or USB device. With image preview, not only can you save files on your network from the
device, you can easily get your scans to look just the way you want them. Instantly preview and modify scans
before sending them into the workflow, eliminating the need to walk back and forth from a computer.
Scan multiple pages using the automatic document feeder (ADF) and view them as thumbnail images, or zoom
and pan for a detailed inspection. Before finalizing a document you can reorder, delete, add, or rotate pages.
You can apply changes to a single page, or multiple pages at once.
Proof and edit
scans from the
device’s control
panel—to deliver
the right content,
every time
One-touch automated workflows with Quick Sets
The MFP’s digital sending capability lets users route documents to a variety of destinations like email recipients,
network folders, or LAN fax addresses. Some users, however, can become quickly overwhelmed with the
number of possibilities. They might choose the wrong network folder, forget an email address, or pick the
wrong file format for the scan, and the workflow breaks down before it has even begun.
Quick Sets let you launch document workflows and get it right every time—at the touch of a button. Quick Sets
help by automating all of the steps of a complicated workflow. Users can find what they need right away,
without standing at the device control panel searching for the appropriate settings.
In addition to scan destinations, you can preset other scan settings. These can include output file types such as
Compact PDF, XPS, and PDF/A formats, or security settings such as encrypted PDFs that can be delivered
through encrypted and signed emails. Quick Set buttons can be easily created, labeled, and placed on the
control panel home screen, so that you can quickly find the functions you need.
Quick Sets help IT by enabling them to promote or block access to certain device features. Calls to the helpdesk
can be reduced when users have everything they need on the home screen and are restricted from accessing
settings they shouldn’t tamper with.
Create Quick Sets
to facilitate
common
workflow
procedures and
add custom
buttons to your
control panel
6
TOP FEATURES
Easy-to-follow setup wizards
HP has developed new Save-to-Folder and Scan-to-Email setup wizards to help you quickly and easily configure
your HP MFP’s digital sending features.
•
The Scan-to-Email Default Setup Wizard helps you link your MFP to your email server, then set up default
email and scan settings. The Scan-to-Email Quick Set Wizard makes it easy to manage often-used Scan-toEmail favorites, as well as set up default scan settings. Scanning to email can be a great time-saver when
communicating with customers, vendors, or coworkers.
•
The Save-to-Folder Quick Set Wizard helps you create destination folders on your computer using Quick
Sets. It walks you through configuring the default scan settings that will be applied when scanning to each
folder. Now you can start digitally filing your documents for easy storage and retrieval.
Find the Save-to-Folder and Scan-to-Email setup wizards on the Core Software Installer included with your new
HP MFP, or you can download them at www.hp.com/go/HPLJWizardConsole.
Extensive user help
The MFP has a built-in Help system that explains how to use each screen. To open the Help system, touch the
Help button in the upper-right corner of the screen. For some screens, the Help button opens to a global menu
where you can search for specific topics. For screens that contain settings for individual jobs, the Help button
opens to a topic that explains the options for that screen.
Maximize document impact
Make a statement with high-impact, color office documents and marketing collateral. With the HP Color LaserJet
Enterprise CM4540 MFP series, you can expect high-quality, glossy text, bold graphics, and vivid images. And
you can count on consistent color—page after page, document after document, and print cartridge after print
cartridge. Employ HP Web Jetadmin and the HP Universal Print Driver to manage color use and protect your
color investment.
Benefit from effortless color performance
The culmination of years of HP color innovation, HP EasyColor provides the best color and black-and-white
output—combining multiple technology enhancements into one easy-to-use feature. Included with the
HP Universal Print Driver, this intelligent technology detects document content and automatically adjusts color
rendering to optimize photo quality and compress rasterized images for faster printing.
HP EasyColor recognizes images in a document. It uses the generating application’s image file pass-through to
emulate what you see on the screen, and determines the necessary adjustments for optimal output quality. The
results are improved color consistency and sharper, more natural-looking photos.
Because image file sizes are optimized before being sent to the MFP, image-heavy documents—such as
PowerPoint presentations—may print more quickly with HP EasyColor. And with smaller spool file sizes, network
traffic is reduced. Best of all, you don’t need to make a series of complex manual adjustments. HP EasyColor is
automatically enabled, so you’ll effortlessly experience better color printing.
Download the free HP Universal Print Driver at www.hp.com/go/upd.
TOP FEATURES
7
Produce exceptional results
With HP ImageREt 3600 and up to 600 x 600 dpi, you get results
optimized for professional, high-quality color office documents and
marketing collateral. The system’s foundation is comprised of key
color laser technologies, including HP ColorSphere toner, image
enhancements, HP Smart printing technology, and high-resolution
imaging.
The HP Color LaserJet Enterprise CM4540 MFP series is designed
together with Original HP print cartridges and HP papers to
automatically produce exceptional output for all your printed
documents. For outstanding results when printing images, use
HP color laser glossy papers.
Experience brilliant, intense colors every time you print
Your prints will shine with uniform gloss and a dynamic color
range. Improved melting and fusing technologies work in sync with
HP ColorSphere toner to enable exceptional toner release and
flow.
Producing a wide range of very specific colors and smooth color transitions requires extreme precision
throughout the printing process. HP’s color toner enables a finer range of colors because each toner particle
conforms to an extremely consistent size and shape. This consistency allows toner particles to be placed on the
page with the precision needed to produce a wide range of colors with the most subtle differences of shade.
HP ColorSphere toner is also designed to improve printing time. Its toner particles are chemically grown around
an optimally sized wax core that is designed to work with the fuser’s Instant-on Technology for fast image
processing with optimum results.
Deliver reliable, consistently outstanding results
HP Color LaserJet all-in-one print cartridges are a crucial component of the printing system.13 Cartridges are
shipped preinstalled in the MFP, and because they are designed for high-volume printing, you replace them less
often. When cartridges are replaced, an automatic toner seal remover makes replacement clean and easy. The
print cartridge, toner, and imaging drum are integrated into one supply, which means that you refresh the
imaging system every time you insert a new cartridge.
•
HP Smart printing technology is activated every time you install an Original HP toner cartridge. The
HP toner cartridge, MFP, and software are designed to work together to enable easy, high-quality laser
printing, and allow you to monitor your current supplies, order new supplies online, and print successfully
every time.
•
When a color cartridge needs to be replaced, HP Smart printing technology lets you continue printing a
limited number of pages with the black cartridge, enabling you to finish time-critical projects with consistent,
high-quality results.
•
The MFP features a front door that offers a single point of access to replace HP printing supplies and clear
paper jams. Clearly labeled parts, easy-to-understand instructions, and individual cartridge status
information from the control panel or HP device management tools make supplies management and
troubleshooting easy for all users.
Process documents quickly
Get documents fast with color and black-only print speeds up to 40 ppm A4 (42 ppm letter)2 and first page out
speeds as fast as 11.5 seconds from ready for printing, and as fast as 12 seconds from ready for copying
(A4/letter).4 Instant-on Technology enables print and copy jobs to begin quickly from low-power mode. The
MFP’s automatic document feeder scans and copies documents at full engine speed. The 216 x 356 mm (8.5 x
14 in) flatbed scanner lets you easily copy and scan non-standard and bound material.
8
TOP FEATURES
With 1280 MB of memory and an 800 MHz processor, the MFP handles complex jobs quickly.
Keep moving with expansive, versatile paper handling
An input capacity of up to 2,100 sheets meets the needs of your high-volume
imaging and printing environment and handles large jobs efficiently. With the
option to load paper in volume or use each tray for a different paper type, you
won’t need to reload paper as frequently. The MFP makes your life easier by
offering full-speed single- and two-sided printing for paper up to 120 g/m2
(32 lb).
•
The multipurpose tray supports heavy custom media up to 220 g/m2 (58 lb
bond), including HP Cover Paper, offering the utmost in versatility. All trays
are adjustable to provide exceptional flexibility.
•
Print two-sided documents at full engine speed with automatic two-sided printing. Routinely printing
documents on both sides virtually doubles the MFP’s input capacity and makes paperwork more
manageable, freeing up space in your files and on your desk. Produce professional-looking documents on
demand, without standing by the device and handling every page.
•
Expand your media options. Get media-handling capabilities ideal for a wide
variety of media types, including envelopes, labels, transparencies, and card
stock. Print on a broad range of media sizes, including A4, letter, legal, 76 x
148 mm (3 x 5.83 in), and more.
•
To ensure ease of use and high-quality results, HP Advanced Auto Media
Sensing automatically detects the media type loaded in the MFP’s input tray
and configures print settings to optimize print quality for that media type.
Simplify document creation
To meet your unique business needs, the HP Color LaserJet Enterprise CM4540 MFP series offers a choice of
two different output accessories:1
•
The 500-sheet output bin lets you stack up to 500 pages. The output bin comes standard with HP Color
LaserJet Enterprise CM4540 and CM4540f models.
•
The 900-sheet, 3-bin stapling mailbox sorts, collates, staples, and stacks documents, facilitating complex
document jobs for your busy office. The mailbox comes standard with the HP Color LaserJet CM4730fskm
model.
Copy effortlessly
The MFP may be used as a standalone, walk-up copier, and you do not need to be connected to the network or
a computer to make copies. In copy mode, the MFP functions as a standard photocopier—place your originals
on the scanner glass or use the automatic document feeder and adjust all copy settings at the control panel.
Send and receive faxes confidently
Quickly and easily send and receive faxes with the HP LaserJet MFP Analog Fax Accessory 500 (standard with
HP Color LaserJet Enterprise CM4540f and CM4540fskm models).1 The accessory lets you do the following:
•
Efficiently process jobs at up to 33.6 kbps14 with the V.34 fax modem and save time and money with
standard JBIG compression that shortens call time.
•
Easily retrieve data with fax polling (receive only). Request information stored on another machine to
automatically receive a fax with the desired information. Fax polling is just what you need to efficiently
gather frequently used documents, such as forms or reports.
•
Use the fax call report to view convenient thumbnails of faxes and to archive important fax information,
including the time sent, content, and destination of a fax.
TOP FEATURES
9
•
Use manual memory lock to save fax jobs at the MFP until a PIN is entered to release the stored documents.
Take advantage of the scheduled memory lock to specify the days and times you want faxes to print or be
held on the device.
•
Take advantage of fax forwarding to receive business-critical faxes wherever you are. Route incoming faxes
to another fax number when you or your clients are traveling or away from your primary fax.
•
Quickly and conveniently send analog faxes with a control panel fax icon.
•
Get helpful feedback on your fax job with the one-line status on the MFP control panel. Know the status of
your fax in an instant with this informative display feature.
•
Send a fax from your computer without going to the device control panel with the Send Fax Driver.15
•
Optional HP Digital Sending Software lets you easily alternate between LAN and analog fax with a flexible
configuration switch.16 The switch delivers seamless integration in LAN or analog environments, without
having to reinstall or reconfigure the fax accessory.
•
HP recently improved the HP Analog Fax Accessory 500 to offer:
10
•
Improved overall performance
•
Effortless setup with the fax configuration wizard
•
Enhanced speed dial list ease-of-use, making it easier to search and locate entries by name and add
individual lines to existing lists
•
Easy fax job canceling with the MFP’s Cancel button
•
Remote configuration via HP Web Jetadmin or EWS
•
Certification for Japan
TOP FEATURES
Easy to MANAGE and ADD SOLUTIONS
Invest in a versatile MFP that seamlessly integrates into your fleet. Management tools monitor products and help
apply settings to increase productivity, security, and quality. Integrated support for optional HP and partner
solutions let you do more than ever before with your MFP.
Manage your network from any supported web browser
Proactively manage imaging and printing fleets
HP Web Jetadmin is the most comprehensive fleet management tool among tested competitors.5 This single
solution allows you to efficiently manage a wide variety of networked HP and non-HP devices, including
printers, multifunction products, and scanners. Remotely install, monitor, maintain, troubleshoot, and secure your
imaging and printing environment—ultimately increasing business productivity by helping you save time, control
costs, protect your assets, and provide a better return on your investment. HP Web Jetadmin enables you to:
•
Centrally monitor and manage large imaging and printing fleets
•
Understand your inventory—both the number and types of devices
•
Increase the efficiency of your helpdesk through quicker problem resolution
•
Increase end-user productivity by maximizing device uptime and proactively solving problems
•
Improve IT staff efficiency by providing a central management tool and automation of regular device
management tasks
•
Simplify and automate installation, configuration, and licensing of HP and partner software applications
across a fleet of devices with the OXP-Device Solution Installer
•
Increase security by implementing a device security policy
•
Understand and control your color output costs
•
Reduce supplies inventory and improve device uptime by forecasting supplies usage
•
Optimize utilization of devices through the creation of usage and trend reports by user or device
•
Reduce the environmental impact by computing and printing with settings that lower energy and paper
use—automatically
•
Make better business decisions by exporting device information to tools like the HP Carbon Footprint
Calculator and HP Eco Solution reports
Manage your entire imaging and printing fleet with one solution. Best of all, HP Web Jetadmin is a free
software tool that you can download from www.hp.com/go/wja.
Simplify driver management
Manage your imaging and printing environment efficiently with the HP Universal Print
Driver, a driver trusted by users worldwide. Easily implement new policies with a driver
that is available in 35 languages and is compatible with Microsoft® and Citrix systems.
The driver now includes basic printing capability for non-supported devices, like non-HP
devices.
Use HP Web Jetadmin to create print queues from a single remote system, then connect
those print queues to the HP Universal Print Driver. No matter where users are across
your global enterprise, they have the benefit of the latest version of the HP Universal
Print Driver, and you have the convenience of deployment from a single location.
The HP Universal Print Driver works with a broad range of networked and direct-connected HP LaserJet devices
that use PCL 5, PCL 6, or postscript emulation. The print driver discovers device features using bidirectional
communication. The driver then displays current, accurate device information, including advanced options like
TOP FEATURES
11
automatic two-sided printing and input trays. Broad compatibility and bidirectional communication enables
users to access the full features of nearly every HP device in your managed printing environment. Download the
free HP Universal Print Driver today at www.hp.com/go/upd.
Control color costs
Use HP Web Jetadmin and the HP Universal Print Driver to assign color access by user, time of day, or
application, or disallow color output completely until it’s needed for special projects. This ensures that the
people who truly need to leverage the power of color—such as your sales team and marketing department—
can, while others automatically default to black-and-white output.
Conveniently and easily order supplies over the Internet
Enabled by HP Smart printing technology, HP SureSupply17 helps you track and manage supplies usage, and
provides alerts through HP device management tools when supplies should be replaced. With just a few clicks,
access cartridge information, pricing, and purchasing options that best meet your needs—either from the
reseller of your choice or directly from HP.
Do more with your investment
The MFP supports HP Digital Sending Software (DSS),3 as well as a variety of enterprise document management
systems. And with broad support for HP Certified Partner solutions, you can customize the device for your
unique business environment and meet changing business needs.7
Optional HP Digital Sending Software
HP Digital Sending Software is used to enhance digital sending across HP LaserJet MFPs and HP Scanjet
devices, to provide a common administrative utility and end-user interface across multiple devices and device
types. This optional software runs as a service on a network server and allows multiple products to send jobs
through the server. It is not necessary to install any software or drivers on individual users’ computers.
With optical character recognition (OCR), you can convert scanned images to common file types with editable
and searchable text. File types include searchable PDF, HTML, XML, RTF (Microsoft Word-compatible), XPS, and
TXT. OCR capabilities also enhance the indexing and retrieval of documents.
While the HP Color LaserJet Enterprise CM4540 MFP series includes robust digital sending features out of the
box, HP DSS enables the following additional sending features:
•
Remote copy (sending to a printing device)
•
Custom keys
•
Configuration utility for digital sending and workflow capabilities
•
Central email routing
•
Central personal address book management
•
Support for Filenet and Novell
For more information about HP DSS, please visit www.hp.com/go/dss.
Optional HP Certified Partner solutions
The MFP supports a broad portfolio of HP Certified Partner solutions—enabling you to meet changing business
needs. HP works with solution partners to address key areas of business concern. Use the Hardware Integration
Pocket (HIP) to maximize the return on your hardware investment with optional integrated solutions such as job
accounting, secure authentication via a card scan reader, or a proximity badge reader. To learn more about
available infrastructure, management, and workflow solutions, visit www.hp.com/go/gsc.
Optional wireless connectivity
Print from anywhere in your office with an optional HP Jetdirect wireless print server.18 For more details, see
“Appendix B—Ordering information” on page 23.
12
TOP FEATURES
Enable advanced capabilities and prepare for tomorrow
Over the years, mobile phones have evolved from simple communication devices to “smartphones,” capable of
running apps for just about anything you can imagine. In the same way, businesses are relying on their
multifunction products (MFPs) to do more than print, copy, scan, and fax. These devices can run a wide range
of applications. For example, with your MFP and optional third-party solutions, you can check a user’s identity
before allowing them to print, scan documents and automatically route them to Microsoft SharePoint sites, send
a fax via a local area network, and much more.
Successful enterprises are often wary of technologies that promise to revolutionize their business—and rightly
so. These technologies typically come with a steep price tag for new products and services, and render their
existing investments useless. Intelligent technologies not only offer new capabilities for new products, but also
capitalize on a business’s existing infrastructure. That’s where HP’s Open Extensibility Platform (OXP) and
HP FutureSmart step in.
HP’s OXP can significantly reduce costs by creating a unified environment—so your software solutions, imaging
and printing devices, and management tools can work together in a whole new way. HP FutureSmart is a new
firmware architecture that includes OXP. It enables a number of the innovative features and capabilities
available with the HP Color LaserJet Enterprise CM4540 MFP series.
HP’s OXP—solutions and devices working together in a whole new way
Prior to 2008, imaging and printing solutions were device-specific. Each MFP, digital sender, or scanner model
required its own version of a solution—and this was common across all manufacturers. In 2008, web services
technology allowed imaging and printing devices to begin supporting device-independent solutions. Now,
across the industry, one solution can support all your devices released after 2008. Instead of having to
download and install unique versions of a solution for individual devices, you can download one version to all
devices, and the solution will automatically configure itself for each device.
HP’s OXP takes this a step further than the competition with device-independent technology on supported
devices introduced in 2005 or later. This means that you don’t have to buy new devices in order to support the
latest solutions.19 You can deploy one version of a solution across your fleet and create an environment that is
simpler for IT to manage. End users also benefit with a consistent user interface, no matter what device they’re
using, which limits training costs and boosts productivity.
In addition, HP’s OXP takes a new, innovative approach as to where solutions are located. Solutions can now
be housed solely on the server, with no components residing on your imaging and printing devices. This
eliminates the need for a device-based component—such as a USB drive that plugs into the device—which must
then be separately managed on each device by IT. In the same way that your computer’s web browser accesses
and displays content that is hosted elsewhere, your MFP can now access solutions and display an interface that
resides on a remote server. The benefits are huge. Because you don’t have to install and manage solutions by
interacting with each of your devices, you can save a significant amount of time and money.
Finally, server-based solutions can help you future-proof your imaging and printing fleet. Years from now, your
older devices are expected to run new solutions with the same look-and-feel and smooth performance as a
brand new MFP.
HP FutureSmart—accomplish more today and be prepared for tomorrow
HP FutureSmart firmware makes updating, managing, and extending the capabilities of supported devices on
your printing fleet easier and more consistent. HP FutureSmart is the “brain” that controls the HP Color LaserJet
Enterprise CM4540 MFP series and enables many of its new and exciting features, such as image preview and
enhanced role-based security. Designed to adapt to evolving technologies, HP FutureSmart ensures that devices
remain viable for years to come. And thanks to its single-codebase architecture, it provides consistency for IT
and end users across all supported devices. HP FutureSmart delivers value in three main areas: it helps protect
your imaging and printing investments, it provides advanced workflow capabilities, and it enables easy
management.
TOP FEATURES
13
Investment protection
Depend on HP to make sure that your imaging and printing investments retain value. HP FutureSmart lets you:
•
Take advantage of the latest features and fleet capabilities, with forward and backward firmware
compatibility. New features and updates are immediately backward compatible and can be deployed
across the fleet of FutureSmart devices.
•
Reduce the time and cost to train new users and support the fleet. A consistent user interface and menu
design across all HP FutureSmart devices makes the user experience intuitive and familiar.
•
Prepare for the future with HP’s Open Extensibility Platform (OXP). HP understands that imaging and
printing solutions are critical to your business processes. OXP allows devices, solutions, and management
tools to work together in a brand new way. The cost savings can be substantial.
Advanced workflow capabilities
You can now do much more than print, copy, scan, and fax. HP offers a number of advanced workflow features
to turn your MFP into a powerful solution center:
•
Minimize steps and reduce errors in scanning and faxing from the device. Image Preview lets you view,
proof, and edit your scan job before you send it to a network folder, fax, email, or USB device.
•
Simplify complex workflow tasks with a single touch. Create customized Quick Set buttons on the control
panel for jobs that you perform most often.
•
Expand your MFP workflow capabilities by easily integrating third-party solutions across your fleet with
OXP.
Easy manageability
Get precision control over device features. Device management is easier than ever:
•
Quickly manage firmware updates. A single firmware codebase simplifies and reduces time testing and
updating firmware across the HP FutureSmart fleet.
•
Minimize setup time and configuration. A simplified web interface provides interactive setup wizards and
easy-to-follow navigation help.
•
Help secure your device and business processes. Set up user profiles and permissions to control access to
device functions and capabilities.
Stay productive on the go with HP ePrint
Print directly to your HP Color LaserJet Enterprise CM4540
MFP series, using a smartphone, notebook, or other mobile
device with the standard HP ePrint.8
Stay productive by printing where your business takes you
with the optional HP ePrint Enterprise solution.9 Print
securely from a BlackBerry to any networked enterprise
printer.
Larger documents, presentations, and PDF files can be
difficult to read on small, handheld device screens, but now
you can easily print these documents from your mobile
device to read or take with you.8
14
TOP FEATURES
Create the crucial connection between your business and your documents. HP ePrint and HP ePrint Enterprise
help you stay productive with printing that’s as mobile as you are:
•
HP ePrint mobile printing lets you print business documents from your mobile device when and where you
need them. Send your print jobs to any ePrint-enabled HP printer or MFP8—whether you’re in the office, at
home, or at customer or satellite offices—then simply collect the printed pages. And make printing more
accessible to clients and mobile workers, by allowing them to print to your office’s ePrint-enabled
HP device.
•
HP ePrint Enterprise delivers complete business mobility through a simple print experience. Fast, easy, and
secure, you can print from a BlackBerry device to any supported printer or MFP9—in any of your company
offices—in only three clicks. Plus, print from any Internet-enabled device from corporate email accounts to
networked printers assigned an email address.10 Easily print business materials with no need to add cables
or download special print drivers or software. Now, printing is as mobile as your business demands.
HP ePrint lets you print from any smart phone or notebook without installing device-specific drivers or software.8
To enable ePrint on your web-connected HP device, sign into the ePrintCenter website to opt in. You can also
manage your ePrint settings, specify who is allowed to print to your printer, and check the status of print jobs at
ePrintCenter. For more information, see www.hp.com/go/ePrintCenter.
HP ePrint works by assigning an email address to your printer. When you first enable ePrint, the printer is in
unlocked mode. In unlocked mode, anyone who knows your printer’s email address can print to it using the
ePrint service. At ePrintCenter, you can lock your printer and restrict printing to specific email addresses for
added security.
Enjoy maximum productivity with legendary HP reliability
With a duty cycle of up to 175,000 pages,20 this MFP is built to stand up to the demands of today’s fast-paced
business environment and keeps intervention rates low.
Prior to its introduction, a new HP LaserJet device undergoes rigorous HP testing to ensure that it provides
consistent high-quality output. Tests are performed with a large sample of devices through each step of the
design process, to be certain that the device measures up to HP standards. The result is a solid, reliable product
that produces consistent, excellent output quality over the life of the device and its supplies.
The MFP comes with a standard one-year, next-day, onsite warranty. Additional warranty and service extension
options are available from HP Total Care.
Relax with support services from HP
What if you could rest assured that your entire imaging and printing network was producing high-quality
results—reliably, consistently, and without interruption? What if you could do this without breaking your budget?
And what if you could count on one of the most trusted names in information technology for ongoing support?
Now you can.
HP Care Pack services are designed with all of these needs in mind. HP Care Pack services provide an easy-tobuy, easy-to-use portfolio of packaged services that expand and enhance the warranty coverage on your MFP—
at a price you can afford. In many cases, the cost of a 3-year Next Day Onsite Care Pack service is less than
the cost of a single out-of-warranty repair. We deliver proven expertise to provide you with everything from
supplemental service to a virtual IT staff. For more details on service and maintenance offerings, see “Appendix
B—Ordering information,” on page 23.
TOP FEATURES
15
Advanced security to help PROTECT YOUR DATA
Help protect your MFP and your documents by controlling access. Release documents only to the person who
printed them, lock your MFP, and help secure your network with robust security features.
Safeguard your documents
Don’t let your documents fall into the wrong hands and become vulnerable to
fraudulent activity. It’s vital for any organization to protect its information assets
and that begins with securing the document. HP secure solutions help you protect
valuable information.
•
HP and third-party pull printing—Have documents held and released only to
the person who printed them. HP Pull Printing Solutions help protect sensitive
data by requiring authentication at the device, and give users the flexibility of
authenticating at multiple devices. Here’s how it works:
1.
The user sends the print job to a generic queue on the server.
2.
The server holds the job, pending authentication.
3.
The user authenticates at the device (via the control panel or optional smartcards, swipe cards, or
biometric devices).
4.
The MFP pulls the job from the server and delivers it to the user.
At HP, we understand that pull printing needs vary by organization. That’s why we offer products, software,
services, and solutions—including third-party solutions from leading providers—to address your specific
security challenges.
•
16
Job retention features—Keep private documents confidential, proof a document before releasing the
remaining copies, and store frequently printed jobs at the MFP for easy retrieval. Four job retention features
are included: Private Printing, Proof and Hold, Quick Copy, and Stored Job.
Private Printing
Protect confidential documents with the Private Printing feature. This feature lets you specify that a job will not
be printed until you release it using a 4-digit Personal Identification Number (PIN) through the device control
panel. When you enter the PIN in the driver, it is sent to the MFP as part of the print job.
Proof and Hold
Provides a quick and easy way to print one copy and proof it before printing the remaining copies. You can
either continue printing the remaining copies, which have been saved at the device, or cancel them from the
device control panel. After the additional copies are printed, the Proof and Hold job is deleted from the
device. This reduces network traffic, paper waste, and supplies costs.
Quick Copy
Prints the requested number of copies of a job and stores a copy of the job at the device. Additional copies of
the job can be printed later, directly from the device control panel.
Stored Job
Allows you to download a print job to the MFP without printing it. You can then print the job at any time from
the device’s control panel. For example, you may want to download a personnel form, calendar, time sheet,
or accounting form that other users can access and print.
TOP FEATURES
Secure your MFP
As capabilities expand and devices become more integrated into your workflows, device security becomes
increasingly important. The MFP features a number of options to help secure itself against undesired access:
•
Role-based device authentication with HP FutureSmart—With HP FutureSmart, you have more control than
ever before over device security and permission settings. IT administrators can easily access settings using
the device’s embedded web server or manage fleets of
devices at once with HP Web Jetadmin.
Decide who can interact with certain capabilities—
ensuring that workflows are secure, access is
controlled, and site security policies are upheld.
Devices can easily be configured for specific user
groups, to promote functions—such as color printing—
for some groups and limit access for others. This means
you can customize your device to meet user and
business needs without compromising security and
control.
•
Secondary and third-party authentication— Control access to the MFP, device settings, and functions with
options like HP Access Control supported Smartcard Solutions for U.S. Government, third-party smart cards,
proximity badges, and PIN codes for printing. The Hardware Integration Pocket on the control panel
enables advanced security options.
•
Access port for optional Kensington-style lock—Physically secure the MFP from theft. The security access port
lets you attach an optional cable-type security lock.
•
Control panel lock—This HP Web Jetadmin feature allows network administrators to deter unauthorized
users from changing certain device configurations and control panel settings by establishing a password
and locking the control panel. You can choose from multiple levels of security, locking out specific control
panel menus and allowing users to change the rest of the menus, or locking out all of the menus.
Protect your data
HP knows the importance of keeping your confidential data protected and offers security features at every stage
in the workflow:
•
Data protection—Network-transmitted data can be protected with IPsec, which allows you to encrypt data
that travels between the device and digital send destinations (provided you have configured each network
resource to use IPsec). Print jobs can also be encrypted using Internet Printing Protocol (IPP) over SSL/TLS.
•
Document security—Password-encrypted emails and PDFs enable secure document workflows. The sender
and recipient must enter the same password to send and then access the digitally sent file.
•
Management safeguards—Device management data that travels over the network between the device and
the HP Embedded Web Server or HP Web Jetadmin can also be encrypted.
•
Password protection—Stored passwords are encrypted to help ensure protection of this critical information.
•
Hard disk encryption—Secure your business-critical data with the standard HP Secure High Performance
hard disk. Once configured, the hard disk automatically encrypts stored job information. The hard disk can
also be secured using an optional Kensington-style lock that requires a physical key for removal.
•
Secure File Erase and Disk Erase—The MFP provides built-in capability for overwriting data stored on it,
allowing sensitive data to be safely removed. HP offers multiple mechanisms to erase stored data, including
sanitized erase functionality that conforms to U.S. National Institute of Science and Technology (NIST)
overwrite algorithm specifications.
TOP FEATURES
17
Protect your network
IPsec secure networking encrypts information on the network and helps ensure data gets to the intended
destination(s):
•
With IPv6 support, you can benefit from an expanded number of IP addresses on your network.
•
Implement advanced authentication and encryption, using IPsec.
•
Other robust security features include: 802.1x authentication (EAP-PEAP, EAP-TLS), SNMPv3, SSL/TLS,
IPsec/Firewall with certificate authentication, Kerberos authentication, Pre-Shared Key authentication, and
support for HP Web Jetadmin with IPsec configuration.
Monitor and manage your enterprise
HP offers a number of solutions to remotely manage device security:
•
Fleet-based security management—HP Web Jetadmin provides powerful capabilities that allow you to
efficiently and effectively manage security in environments with many devices, remotely manage all of your
organization’s imaging and printing resources, employ SNMPv3 to encrypt data and control access, and
utilize checklists to assure proper configuration.
•
Device-based security management—For environments where few devices are deployed, IT may choose to
manage each device individually via the HP Embedded Web Server management interface, which employs
HTTPS for encryption and access control. In addition, HP provides security wizards to assist in proper
security setup.
•
Audit device usage—See device security and usage information for all models by job, user, device, or
application via HP Web Jetadmin.
Third-party validation and best practices
With third-party validation and best practice information, you can be sure that your device and your fleet are
secure:
•
Common Criteria Certification (CCC) is a security certification recognized in 26 countries worldwide. HP has
certified 10 HP LaserJet MFPs, and is in the process of certifying 7 more products to align with the IEEE
2600 imaging and printing security industry standard. For more information, please visit
www.commoncriteriaportal.org.
•
U.S. and Canadian Cryptographic Module Validation Program (CVMP) validates cryptographic modules to
U.S. Federal Information Processing Standards (FIPS) 140. HP provides solutions that align with this
standard with encrypted PDF and HP High-performance Secure Hard Disk solutions. For more information,
please visit http://csrc.nist.gov/groups/STM/cmvp/index.html.
•
HP Security Best Practices—Since 2005, HP has published security best practice checklists for networked
environments common to enterprises and small to medium businesses. HP recommends that customers
incorporate recommended security configurations in their environments. For more information, go to
http://h71028.www7.hp.com/enterprise/downloads/HP-Imaging10.pdf.
18
TOP FEATURES
Built to minimize your ENVIRONMENTAL IMPACT
HP’s Design for the Environment initiative is driving
improvements at every stage in the product lifecycle—helping
reduce the amount of energy, paper, packaging, and
materials used at HP and by our customers. Through intelligent
design, we can reduce the environmental impact of our
products and help you:
•
Reduce energy use with Instant-on Technology and Instanton Copy.21
HP Color LaserJet Enterprise CM4540 MFP series
• Reduce energy use with Instant-on Technology and Instanton Copy21
• Reduce paper use by up to 50 percent using automatic
two-sided printing and copying
•
Reduce waste and your impact on the environment—
quickly and easily push automatic two-sided printing and
copying to your entire fleet using HP Web Jetadmin.
•
Reduce packaging waste with pre-installed print
cartridges—fewer boxes, wrappers, and manuals.
•
In most regions and countries, HP Color LaserJet Enterprise
CM4540f and CM4540fskm models are shipped with
HP ClearView packaging. In place of a corrugated
cardboard box and foam packaging, minimal foam
supports are used and the product is wrapped in widely
recyclable film. This reduces the volume and weight of packaging by 70 percent. HP ClearView won the
Industrial Designers Society of America award for International Design Excellence and an AmeriStar award
from the Institute of Packaging Professionals.12
•
Minimize the environmental impact of your imaging and printing fleet, using HP Web Jetadmin. Implement
pre-set sleep and wake modes to save energy, discover and remove under-used devices, and generate
reports on two-sided printing and copying.
•
Recycle your toner cartridges—it’s easy and free with the HP Planet Partners program, available in 53
countries and territories around the world. All Original HP toner cartridges returned to HP through Planet
Partners are recycled to recover raw materials or energy. HP never refills, resells, or sends toner cartridges
to a landfill.11
TOP FEATURES
• Free, convenient cartridge recycling in 53 countries11
www.hp.com/ecosolutions
19
A—TECHNICAL SPECIFICATIONS
Print speed22
Color and black-only: up to 40 ppm A4 (up to 42 ppm letter)
First page out (A4/letter)
Print: as fast as 11.5 seconds from ready; Copy: as fast as 12 seconds from ready
Print resolution
HP ImageREt 3600 technology; 600 x 600 dpi
Scanning resolution
Up to 600 x 600 dpi, 30 bit depth (flatbed), up to 600 x 300 dpi, 30 bit depth (ADF)
Control panel
8.07-inch (20.5 cm) HP Easy Select color control panel: Rotating (adjustable angle); touchscreen; job control
buttons (Start, Stop, Sleep, Reset, Clear, Brightness Up/Down); numeric keypad; LED status lights (Ready, Data,
Attention, Sleep); Hardware Integration Pocket; walk-up USB port
Features
Scanning
Color flatbed scanner, automatic document feeder scans (ADF) scans at up to 42 ppm (A4/letter)
Digital sending
Scan to E-mail; Save-to-Network Folder; Save-to-USB drive; Send to FTP; Send to LAN Fax; Send to Internet Fax
Copying
Up to 9999 copies, reduce or enlarge from 25 to 400% (from scanner glass), 25 to 200% (from ADF)
Faxing1
Fax speed: up to 33.6 kbps;14 JBIG compression, fax forwarding, fax polling, broadcasting to up to 100
locations, speed dial (up to 100 numbers), auto fax reduction, auto redialing
Processor
800 MHz
Memory
1280 MB RAM (not upgradable)
Hard disk
HP Secure High Performance hard disk (embedded)
Durability ratings
Recommended monthly volume: 5,000 to 9,000 pages23
Duty cycle: up to 175,000 pages (A4/letter)20
Paper
Input
CM4540: 100-sheet multipurpose tray, 500-sheet tray
CM4540f: 100-sheet multipurpose tray, 500-sheet tray, 1 x 500-sheet paper feeder with cabinet
CM4540fskm: 100-sheet multipurpose tray, 500-sheet tray, 3 x 500-sheet paper feeder with stand
Output
CM4540, CM4540f: 500-sheet output bin
CM4540fskm: 900-sheet 3-bin stapling mailbox
Two-sided printing
Automatic
Sizes
Multipurpose tray: 76.2 x 148 mm (3.0 x 5.83 in) to 216 x 356 mm (8.5 x 14 in); A4, A5, A6, B5 (JIS), B6
(JIS), 16K; letter, legal, 5 x 8 in, 8.5 x 13 in, statement, executive, postcard, dpostcard, 4 x 6 in; envelopes
(C5, B5, C6, DL ISO, No. 9, No. 10, Monarch 7¾)
500-sheet input trays: 148 x 210 mm (5.83 x 8.27 in) to 216 x 356 mm (8.5 x 14 in); A4, A5, B5 (JIS), 16K;
letter, legal, 5 x 8 in, 8.5 x 13 in, statement, executive; optional HP Postcard Media Insert Tray must be
installed in Tray 2 for 10 x 15 cm (4 x 6 in)
Automatic two-sided printing: A4, A5, B5 (JIS), 16K; letter, legal, executive
Weights
Multipurpose tray: 60 to 220 g/m² (16 to 58 lb)
500-sheet input trays, automatic two-sided printing: 60 to 120 g/m² (16 to 32 lb) plain paper; 105 to 220
g/m² (28 to 58 lb) glossy paper
Types
Paper (plain, light, bond, recycled, mid-weight, heavy, mid-weight glossy, heavy glossy, extra heavy, extra
heavy glossy, cardstock, card glossy), color transparency, labels, letterhead, envelope, preprinted, prepunched,
colored, rough, opaque film, user-defined
Interfaces
Hi-Speed USB 2.0 port, walkup USB port, Hardware Integration Pocket, RJ-45 port (10/100/1000 Base-TX),
EIO slot, RJ-11 fax port (CM4540f and CM4540fskm models only)
Network capabilities
Via HP Jetdirect 10/100/1000 Base-TX Ethernet embedded print server (standard), IPsec (standard), SNMP3,
802.1x wireless (optional), TC/IP support (optional)
Languages
HP PCL 6, HP PCL 5c (HP PCL 5c driver available from the web only), HP postscript level 3 emulation, native
PDF printing (v 1.4)
20
APPENDIX A—TECHNICAL SPECIFICATIONS
Fonts
105 internal TrueType fonts scalable in HP PCL, 92 internal scalable fonts in HP postscript Level 3 emulation
(Euro symbol built-in); 1 internal Unicode Fonts (Andale Mono WorldType); 2 Internal Windows® Vista® 8
Fonts (Calibri, Cambria); additional font solutions available via third-party flash memory cards
Operating systems
Windows 7 32-bit and 64-bit, Windows Vista 32-bit and 64-bit, Windows XP 32-bit or 64-bit (SP2 or higher),
Windows Server 2008 32-bit and 64-bit, and 2008 R2 Edition, Windows Server 2003 32-bit and 64-bit, Citrix
and Windows Terminal Services (see whitepapers at www.hp.com/go/upd, Documentation tab); Novell (see
www.novell.com/iprint); Mac OS X v 10.4 or higher; Linux (see www.hplip.net); UNIX, SAP device types
Network protocols
IPv4/IPv6: Apple Bonjour Compatible (Mac OS 10.2.4 or higher), SNMPv1/v2c/v3, HTTP, HTTPS, FTP, TFTP,
Port 9100, LPD, WS Discovery, IPP, Secure-IPP, IPsec/Firewall
IPv6: DHCPv6, MLDv1, ICMPv6
IPv4: Auto-IP, SLP, Telnet, IGMPv2, BOOTP/DHCP, WINS, IP Direct Mode, WS Print;
Other: NetWare NDS, Bindery, NDPS, iPrint
Security
SNMPv3, SSL/TLS, 802.1X authentication (EAP- PEAP, EAP-TLS), IPP over TLS, IPsec/Firewall with Certificate,
Pre-Shared Key Authentication, and Kerberos Authentication; Support for WJA-10 IPsec Configuration using
IPsec Plug-in
System requirements,
Windows
Microsoft Windows 7, Windows Vista, Windows XP (SP2 or higher), Windows Server 2003, Windows Server
2008; operating system compatible hardware system requirements, see www.microsoft.com system
requirements; 220 MB available hard disk space
System requirements,
Macintosh
Mac OS X v 10.4 or higher; operating system compatible hardware system requirements, see: www.apple.com;
150 MB free hard disk space
Dimensions (width x depth CM4540:
x height)
CM4540f:
905 x 623 x 575 mm (35.6 x 24.5 x 22.6 in)
909 x 668 x 1119 mm (35.8 x 26.3 x 44.1 in)
CM4540fskm: 1072 x 668 x 1119 mm (42.2 x 26.3 x 44.1 in)
Weight (including print
cartridge)
CM4540: 54.8 kg (120.5 lb)
CM4540f: 75.7 kg (166.5 lb)
CM4540fskm: 88.6 kg (195 lb)
What’s in the box
MFP; power cable; 100-sheet multipurpose tray; 500-sheet input tray; HP Jetdirect Gigabit Ethernet embedded
print server; HP LaserJet Black Toner Cartridge (~8,500 pages24); HP Color LaserJet Cyan, Yellow, and
Magenta standard capacity Toner Cartridges with HP ColorSphere Toner (~12,500 pages); toner collection
unit; Hardware and Software Installation Guide; CD-ROM with software, drivers, and documentation
CM4540 also includes: 500-sheet output bin
CM4540f also includes: 500-sheet paper feeder and cabinet, 500-sheet output bin, fax (embedded)
CM4540fskm also includes: 3 x 500-sheet feeder with stand, 900-sheet 3-bin stapling mailbox, fax (embedded)
Warranty
One-year, next-day, onsite warranty
APPENDIX A—TECHNICAL SPECIFICATIONS
21
Environmental and power specifications
Environmental ranges
Recommended temperature
15 to 27º C (59 to 80.6º F)
Storage temperature
0 to 35º C (32 to 95º F)
Recommended relative
humidity
30 to 70%
Storage relative humidity
10 to 90%
Altitude
0 to 3000 m (0 to 9842 ft)
Acoustics
Sound power emissions25
Active: 7.3 B(A); Ready: 5.5 B(A)
Sound pressure (bystander
position)
Ready: 37 dB(A); Printing: 57 dB(A), Scanning/Copying: 57 dB(A)
Power specifications
ENERGY STAR qualified models, see www.hp.com/go/energystar
Power supply required
Input voltage 110 to 127 VAC (± 10%), 60 Hz (± 2Hz), 12 A; 220 to 240 VAC (± 10%),
50 Hz (± 2 Hz), 6 A
Power consumption26
Printing: 780 watts, Copying: 850 watts, Ready: 91 watts, Sleep: 21.5 watts, Off: 0.3 watts
Typical Electricity
Consumption (TEC)
8.062 kWh/Week
Safety approvals and
requirements
IEC 60950-1 (International); EN 60950-1+A11 (EU); IEC 60825-1+A1+A2; UL/cUL Listed (US/Canada);
GS License (Europe); EN 60825-1+A1+A2 (Class 1 Laser/LED Device); Low Voltage Directive
2006/95/EC with CE Marking (Europe); other safety approvals as required by individual countries
Electromagnetic emission
standard
CISPR 22: 2005+A1/EN 55022: 2006+A1 Class A, EN 61000-3-2: 2006, EN 61000-3-3:
1995+A1+A2, EN 55024: 1998+A1+A2, FCC Title 47 CFR, Part 15 Class A (USA), ICES-003, Issue 4,
(Canada), GB 9254-2008, EMC Directive 2004/108/EC with CE Marking (Europe), other EMC
approvals as required by individual countries
22
APPENDIX A—TECHNICAL SPECIFICATIONS
B—ORDERING INFORMATION
MFPs
HP Color LaserJet Enterprise CM4540 MFP
HP Color LaserJet Enterprise CM4540f MFP
HP Color LaserJet Enterprise CM4540fskm MFP
CC419A
CC420A
CC421A
HP Color LaserJet Print
Cartridges with
HP ColorSphere toner24
Black Print Cartridge (~8,500 pages)
Black Print Cartridge, high capacity (~17,000 pages)
Cyan Print Cartridge (~12,500 pages)
Yellow Print Cartridge (~12,500 pages)
Magenta Print Cartridge (~12,500 pages)
CE260A
CE264X
CF031A
CF032A
CF033A
Supplies
HP Staple Cartridge Refill
Toner Collection Unit (~36,000 pages)27
110 Volt Fuser Kit
220 Volt Fuser Kit
Automatic Document Feeder Maintenance Kit
Image Transfer Kit
C8091A
CE265A
CE246A
CE247A
CE248A
CE249A
Accessories
HP 500-sheet paper feeder and cabinet
HP 3 x 500-sheet paper feeder and stand
900-sheet, 3-bin stapling mailbox
HP LaserJet MFP Analog Fax Accessory 500
CC422A
CC423A
CC424A
CC487A
Connectivity
HP
HP
HP
HP
J7934G
J7961G
J8007G
J8021A
HP Care Pack Services
Next Business Day HW Support
3 year Next Business Day HW Support
3 year 4h 9x5 HW Support
3 year 4h 13x5 HW Support
4 year 4h 13x5 HW Support
5 year 4h 13x5 HW Support
4 year Next Business Day HW Support
5 year Next Business Day HW Support
4 year 4h 9x5 HW Support
5 year 4h 9x5 HW Support
3 year Next Business Day + DMR Support
4 year Next Business Day + DMR Support
5 year Next Business Day + DMR Support
2 year Post Warranty Next Business Day HW Support
1 year Post Warranty Next Business Day HW Support
1 year Post Warranty Next Business Day HW Support
1 year Post Warranty 4h 9x5 Support
1 year Post Warranty 4h 13x5 Support
1 year Post Warranty Next Business Day + DMR Support
Paper
North America: www.hp.com/go/paper
Europe: www.hp.com/go/learnaboutsupplies
Asia Pacific: www.hp.com/apac/printingsupplies
Latin America: contact HP via phone: USA: 1-800-477-5010, Europe: +800 7644 7644, Asia: 65-6253-8500
Australia/New Zealand: 61-2997-2299LAR, Brasil: sac 0800 70 300 70
Software
HP
HP
HP
HP
Solutions
HP BarCodes and More USB Solution
HP Scalable BarCode Set USB Solution
HP BarCode Printing USB Solution
HP MICR USB Solution
HP LaserJet Fonts and IPDS Emulation available at www.hp.com/go/laserjetfonts
For more solutions information, please visit www.hp.com/go/gsc.
Jetdirect 620n Fast Ethernet Print Server
Jetdirect 635n IPv6/IPsec Print Server
Jetdirect 690n IPv6/IPsec 802.11g Wireless Print Server
Jetdirect ew2500 802.11b/g Wireless Print Server
UV259A
UV259E
UV260E
UV261E
UV262E
UV263E
UV264E
UV265E
UV266E
UV267E
UV273E
UV274E
UV275E
UV285PE
UV284PE
UV284PA
UV286PE
UV288PE
UV287PE
Web Jetadmin: www.hp.com/go/wja
Easy Printer Care: www.hp.com/go/easyprintercare
Universal Print Driver: www.hp.com/go/upd
Install Network Printer Wizard: www.hp.com/go/inpw_sw
HG281US
HG282UT
HG271US
HG283US
Use accessories and supplies specifically designed for the product to ensure optimal performance. To order the
accessories and supplies listed here, go to www.hpshopping.com (U.S. only). If you don’t have access to the
Internet, contact your qualified HP dealer, or call HP (U.S.) at (800) 282-6672.
APPENDIX B—ORDERING INFORMATION
23
End notes
Standard and optional features vary by model. Please see “Series at a glance” on page 3 for more information.
Measured using ISO/IEC 24734, excludes first set of test documents. For more information see www.hp.com/go/printerclaims. Exact speed varies depending
on the system configuration, software application, driver, and document complexity.
3
Not included. Please purchase separately.
4
Exact speed varies depending on the system configuration, software application, driver, and document complexity for first page out. A firmware upgrade may
be required to realize stated first copy out time.
5
Based on the manufacturers’ published product specifications and HP-commissioned April 2010 Buyer’s Lab Inc. (BLI) testing of each vendor’s fleetmanagement utilities. Download HP Web Jetadmin for free at www.hp.com/go/wja.
6
As of Fall 2010, HP FutureSmart-supported devices include: HP Color LaserJet Enterprise CM4540 MFP, HP Color LaserJet Enterprise CP5550 Printer,
HP Scanjet Enterprise 7000n Document Capture Workstation.
7
Solutions may not be available at product introduction.
8
Requires an Internet connection to the printer. Feature works with any Internet and email-capable device and may require a firmware upgrade (available
Spring 2011). Print times may vary. For a list of supported documents and image types, see www.hp.com/go/ePrintCenter.
9
HP ePrint Enterprise requires BlackBerry Enterprise Server deployment, Internet- and email-capable BlackBerry smartphone OS 4.5 with separately purchased
wireless Internet service, HP ePrint app and HP ePrint Enterprise server. Solution works with PCL5/6, PCL3, PCL3GUI printers (HP and non-HP).
10
For the HP ePrint Enterprise solution only. E-mail-to-print feature requires corporate e-mail address and networked printer to print to. For details,
www.hp.com/go/ePrintEnterprise.
11
Program availability varies. HP print cartridge return and recycling is currently available in more than 50 countries, territories and regions in Asia, Europe,
and North and South America through the HP Planet Partners program. For more information, visit www.hp.com/recycle.
12
HP ClearView Packaging is available for the HP Color LaserJet Enterprise CM4540f and CM4540fskm models only. Currently not available in EMEA.
13
Using genuine HP supplies ensures availability of all HP printing features.
14
Based on standard ITU-T test image #1 at standard resolution. More complicated pages or higher resolution will take longer and use more memory.
15
For network-connected devices only.
16
HP Digital Sending Software is optional (not included, sold separately). Software is server based; server required.
17
HP SureSupply alerts you when your print cartridge is running low and helps you purchase online or locally through HP or a participating retailer. Only
available with Original HP supplies; Internet access required.
18
Wireless performance is dependent upon physical environment and distance from access point, and may be limited during active VPN connections.
19
As of Fall 2010, OXP-supported devices include: HP LaserJet M3035 MFP, M4345 MFP, M5035 MFP, M9040/9050 MFP; HP Color LaserJet CM3530
MFP, CM4540 MFP, CM4730 MFP, CM6030 MFP, CM6040 MFP; HP 9250C Digital Sender; HP Scanjet 7000n.
20
Duty cycle is defined as the maximum number of pages per month of imaged output. This value provides a comparison of product robustness in relation to
other HP LaserJet or HP Color LaserJet devices, and enables appropriate deployment of printers and MFPs to satisfy the demands of connected individuals or
groups.
21
Compared with products that use traditional fusing and cold cathode fluorescent lamp (CCFL) copying.
22
Exact speed varies depending on the system configuration, software application, driver, and document complexity.
23
HP recommends that the number of printed pages per month be within the stated range for optimum device performance, based on factors including supplies
replacement intervals and device life over an extended warranty period.
24
Average continuous composite cyan/yellow/magenta cartridge yield 12,500 standard pages, average continuous black cartridge yield 8,500 standard
pages (CE260A), and average continuous black cartridge high-capacity yield 17,000 standard pages (CE264X). Declared yield value in accordance with
ISO/IEC 19798. Actual yields vary considerably based on images printed and other factors. For details see www.hp.com/go/learnaboutsupplies.
25
Declared per ISO 9296 and 7779; values are subject to change. Configuration tested: HP Color LaserJet CM4540fskm MFP, printing at 40 ppm on A4
paper.
26
Values subject to change. Power numbers are the highest values measured using all standard voltages.
1
2
27
Toner Collection Unit capacity approximately 36,000 pages (individual experience may vary considerably based on images printed, media used,
environmental conditions and other factors).
Adobe and Acrobat are trademarks of Adobe Systems Incorporated. The BlackBerry and RIM families of related marks, images,
and symbols are the exclusive properties and trademarks of Research In Motion Limited. RIM, Research In Motion and BlackBerry
are registered with the U.S. Patent and Trademark Office and may be pending or registered in other countries. RIM assumes no
obligations or liability and makes no representation, warranty, endorsement, or guarantee in relation to any aspect of any third
party products or service. ENERGY STAR and the ENERGY STAR mark are registered U.S. marks. Linux is a U.S. registered
trademark of Linus Torvalds. Intel, Celeron, and Pentium are trademarks or registered trademarks of Intel Corporation or its
subsidiaries in the United States and other countries. Microsoft, Windows, and Windows XP are registered trademarks of
Microsoft Corporation. Windows Vista is either a registered trademark or trademark of Microsoft Corporation in the United States
and/or other countries.
© Copyright 2011 Hewlett-Packard Development Company, L.P.
The information contained herein is subject to change without notice. The only warranties for HP products and
services are set forth in the express warranty statements accompanying such products and services. Nothing
herein should be construed as constituting an additional warranty. HP shall not be liable for technical or editorial
errors or omissions contained herein.
To learn more, visit www.hp.com
4AA3-1256ENW, March 2011
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